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Ordinance No. 0055 11-02-1953� � i . ORDINANCE 55 AN I:RDINANCE ESTABLISH- ING A JOINT RECREATION �'OARO AND DEFINING tTS POWERS AND DUTIE8 The Village Council of Fridley do ordatn as follows: Section 1. The EstablisUment and Composition of Board, There is hereby created a recreation board for the community of Frid- lcy, pursuant to the authority gi- een by Chapter 233, Laws of 1937, under which the po�ver ot the vil- lage and the school board to oper- ate a program of recreation may b�e delegated to such a board. The boazd shall consist of secm mem- bers, camposed as follows: The Mayor or a member of the Village Council; a member of the park board, and a member of the school board of Anoka County DistricY 23, all three acting ex officio; and four ciUzen members, two of whom shail bc appointed 6y the Village Council and rivo by the schooi boerd. Of. the citi- zens appointed, one appointed by the council and one appointed by the school board shall serve for the term ending December 31, 1954, and the other t�vo shall bz appainted for a term ending De- cember 31, 1956. Themafter thc citizen members shall bc appoin- ted for terms of two yeurs. Both original and successive appointees shall serve unt31 tl�eir successors are appointed and qualified. Citi- zen members shall hold no other public office except that of notary public. A vacancy shall be filled for the unexpired portion of the term by the appropriate appointing body. Members of the board shall sen•e without wmpensation and shall not 6e personally interested in any contracts of the board. They shall at the beginning oF each fiscal year select a chairman and a secretary from their own nu±nber with duties in addition to 6oard membership implied by these titles. A majority ahall con- stirute a quorum for the transac- tion of business. Section 2. General Powers. The recrca[ion bourd shall have pow- cr to operate a program of public recreation and playgrounds fls joint agent of the village and scuiiool district. If any part of the public rnereation program of the com:nuni.y is administered direct- ly= by any public or prtvate agen- cy ochcr than the board, the bourd shall hEivc power to meke cooperative agreements wlth any such public or pri��ate ageney for ihc purpose of coordinating all t�e activities and facilities inelu- ded ni such public recrea[ion pro- gram. Thc program directly ad- atinistcred by thc 6oard may �,�ake use ot public property as- signed to, or ot private property leascd or otherwise made avail- ablc for, public recreational use. Thc Village Council shall deter- r iinc what land is to be aoquired by it [or recreationfll puPposes, �vhat 1¢nd it shall be permitted to u:,c in carrying on its recreational p�.�ogram, and what 6uildings or other permanent structures are to be constructed upon such land. 1'he school district shall make similar decisions with respec[ to its land, and thc construction of buildings or oU�er permanent struct.ures upon it. The board shall advise the Village Council and the school board upon such mattex•s and shall operatz facilit- ies made available to it for re- creational purposes; but it shall have no authority to acquire land in its own name or without tk�e consent of the governmental unit in whose name such land is to be acquired, and it shall have no authority to construct buildinga or other permanent structures upon any land without the consent of the o�wers of such land; and in no event shall such buildings or structures be mnstructed by the board upon privately ow�ned land. Section 3. Specific Powers. In order to carry on the recreation program provided herein, the bOard shall have power to: (a) Adopt rules for its meetings aod the transaetion of its busi- ness and rules governing the use by the public of the recreation fa- cilities under its contml; (bl Employ and fix the compen- sation of a superintendent or su- pervisor of recreation, instructors, leaders, administrative guardians, and custodial personnel, and to carry the wurkmen's compensa- tion insurance and provide fo-r surety bonds for any such officers and employezs procided all officers and employ- ees shall be selected on a basis of merit and fitness; and instructors and directors shall be appointed in compliance with the minimum qualificxtions esYa6lished by thE D4imtesota Depxrtment of Educa- tion; make purchuses of materials, supplies, equipment, and services, but such purchases of other than per.sonal sen�ices shall be compe- titive and in orders involving more than Five Hundred Dollars ($500.00) shall be se]ected after pablic advertising and opening of written 6ids; (c� Make cnntraets for comple- tion within a current fiseal year; (d) Lease real or personal pro- perty for public recreational use Lor periods not longer than one year; (el Accept gifts of real and per- sonal property far public rnerea- tional purposes, subject to the provisions of Section 2. (f) Mai�tain and care for pub- 1ic property whlch it has acquired or has had assigned to it for pub- ]ic recreational purposes includ- ing the carrying of any insurance coverage it deems necessary; (g) Perform whatever other acts am reasonable and necessary and proper to carry on a recrea- tional program under this ordin- ance. Section 4. Preparation of Pro- gram. The board shall each year prior to September 1, prepare a comprehensive program for pub- lic recreation activities for the ensuing year, with recommended divisions of responsibility as be- tween private agencies, other puh- lic agencies administering recrea- tion activities directly, and the board itself. The Board's own � • r1 �J i • program shall be described in terms of activities, as w�ell as fi- nances. The budget of finances shall be substantially balanced and shall show: A Fstimated revenues, divided as follows: (1) rnntribution from Villege Council; _ (2) mntribution from school twazd; (3) cAntcibu- tion from park board (or other public body having power to le��y ta�ces for recreattona] purposes); (4) contributions from private soumes; (5) earnings fmm ad- missions and other char(;es made for use of Paeflitles; (6) miscellan- cous revenues; and L'. Fstimated expenditures, di- vided as Collows: (11 administra- Livc payroll; (2) instructional and sapervisory paymll; (3) custodial payroll; (4) aupplics; (5J print- ing; (6) postage, e�press, freight, utility diarges; (7) repairs; (8) r-�nt;; l9i equipment: (10) real c.°tate and improvemenis; (11) miacellaneous eapendiWres. Such budget shall be submitted not later than Sepiember 1, to fhe Villxge Council, the school board, and any other public body from which contri6utions are m- quested. The final deeisions as to these contributions shall be repor- ted back to the board, which shall adjust the budget, if necessary. The c.ependiture allowances, as finally approved by the board, shall control the year's spending program, except that excess mv- enues receri•ed may be spent vpon the appmval of six members of the board. The board shall not iLSelf levy taxes or borrow money; and it shall not approve any claims or incur eny obligations Cor eaq�endiWre, unless them is unencumbered cash in the treas- ury W the credit of the board, wlth which to pay the same. Sectlon 5. Flnances of the I3oard. For the purpose of financ- ing the public recreation program authorized bY this ordinance, there shall be estaWished in the village accounts and treasury a special fund to be called the Re- creation Fund. Into this fund shall be placed the various reven- ues as enutnerated in Section 4 and from it shall be paid claims for various recreation e�endi- tures as enumerated in Section 4. All receipts belonging to the board shall be deposited intact in a bank account to the credit of the fund and no disbursement shall be made from this bank acoount ex- cept bc check nor uNess a veri- Cied claim for services end com- modi4es actually rendered or de- livered has ftrs[ been suhmitted to and approved for payment by the board, as authenticated by sig- nature of tl�c president and clerk. The aeooun4ng of the fund and the custody ot the cash and the bank checking account shall be iu thc hands of the accounting offl- cer and the treasurer, respective- ly, of the village. These officers shall make repor[s to the board at reasonable intervals as deter- mined by the board. For puiposes oi budgeting, acrnunting, and re- por[ing, the fiscal year of the board and the fitnd shall be from July 1. M audit of the tunds shell be made annually. Such audtt maq be madeindependently of or in mnjunMion with eny audit which may be made of the funds of the village or sehool distric[. The board shall be authorized to es- tablish charges or fees for the reetricted use of any Pacilities or to make any phase of the recrea- tion program wholly or partially self-sustaining. My concessions or prtvileges may be sold after public advertising and competflive bidding. ,�v employees of the hoard who handle cash in the process of collection shail be boa- ded Section 6. Financial Report. The board shal] as soon as possi- ble af4er the end of each fiscal yeaz, prepare and present to the Village Counal, school boerd, and all other publtc and private partt- cipating agencies, a comprehen- s(ve annual report of its aMivities and finances. SecGOn 7. Effective Date. Tt�is ordinance shall be in efiect from and after its passage accoeding W law. ��� h.�. P$ssed,by the counci2 ihis Znd day e�' i�Twember. 1953. _ � . -, CAFtL iIARTMAN " - - Mayor n17-t:sT: ��r•(5c���js� �gRD NORF3N6 - U . . Clerk � _ P41rlished m The Columbia Heights Reeord on Thursday, No• cember 12, 1953. ;� � i