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HRA 07/09/1987 - 6533HOUSING & REDEVELOPMENT AUTHORITY THURSDAY, JULY 9, 1987 7:00 P.M. Nasim 4ureshi Director of HRA and official Copy City of Fridley AGENDA HOUSING & REDE mapmENT AUTHORITY MEE m THURSDAY, JULY 9, 1987 7:00 P.M. Location: Council Chamber (upper level) �AI,L TO ORDER: ROLL CALL- APPROVAL OF MINUTES: Housing & Redevelopment Authority Minutes: June 11, 1987 ADOPTION OF AGENDA: CONSIDERATION CF LOU LUNDGREN' S LETTER OF CREDIT 1 PRESENTATION CF UNIVERSITY AVENUE CORRIDOR MEDIAN TREATMENT PROPOSAL BY BARRY WARNER OF BARTON ASCHMAN ASSOCIATION, INC. 2 LAKE POI= CHANGE ORDERS 3- 3Y A. Arbitration Payment Change Order ..................... 3C -3D B. Woodbridge Drive Road Improvement Change Order ..................... 3E C. Street Light Bolt Change Order .................................. 3F-3L D. Arbitration Agreement Proposal for Mining Sand......... , ........... 3M -30 E. Approval of the Pad A Modified Equal Agreement ..................... 3P-3V F. Hotel Pad Sand Requirement . 3W- 3 X G. Possible Pad A Enlarged Approval ...... 3Y CONSIDERATION C'_ 010M QG DETAIL DESIGN FOR RICE CREEK ROAD IMEWEt►"TNTS .. .4-4C OMiER BUSINESS: CITY OF FRIDLEY HOUSING AND REDEVELOPMENT AUTHORITY MEETING, JUNE 11, 1987 CALL TO ORDER: Chairperson Commers called the June 11, 1987, Housing & Redevelopment Authority meeting to order at 7:06 p.m. ROLL CALL: Members Present: Larry Comers, Virginia Schnabel, John Meyer Members Absent: Walter Rasmussen, Duane Prairie Others Present: Jock Robertson, HRA Director Nasim Qureshi, City Manager Dave Newman, HRA Attorney Rick Pribyl, Finance Director June & Louis Lundgren, 1140 Minnesota Bldg., St. Paul Gerald Sunde, Sunde Engineering APPROVAL OF MAY 14, 1987, HOUSING & REDEVELOPMENT AUTHORITY MINUTES: MOTION BY MR. MEYER, SECONDED BY MS. SCHNABEL, TO APPROVE THE MAY 14, 1987, HOUSING & REDEVELOPMENT AUTHORITY MINUTES AS WRITTEN. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. 1. CONSIDERATION OF LOU LUNDGREN'S LETTER OF CREDIT: Mr. Robertson stated that in the agenda packet handed out at the meetina was a letter from Mr. Lundgren stating he would be present at this meeting and would give the HRA a pr ogress report on the financing of the Fridley Plaza Project. Mr. Lundgren stated the bad news was that he fi as not been able to bring a firm commitment for financing, but the good news was that he was in the process of hopefully finalizing arrangements for financing through a tax exempt bond for both the first and second phases simultaneously. He stated since he did not have a deal committed at this time, he could not divulqe the names, but would tell Staff as soon as it was possible, hopefully by the following week. fir. Lundgren stated that regarding the situation with Winfield Development, he had made an offer and had tried to get in touch with them several times, but they have not returned his telephone calls. He had no idea at this time the status of this situation. 1 HOUSING & REDEVELOPMENT AUTHORITY MEETING, JUNE 11, 1987 PAGE e Mr. Lundgren stated he also still had the two previous offers in terms of the financing on a conventional basis. One was through Steinberg Financial Co., and one was through Rothschild Financial Corp. Both are dependent upon some additional credit on the firmness of the project. Mr. !Meyer stated that at the last meeting, Mr. Lundgren had given the HRA the changes recommended by the Maxfield Research group in terms of the numbers of units, rearranging the mix, etc. Were these changes incorporated in the preliminary plans that are presented to new potential mortgagers? Mr. Lundgren stated, yes, all the numbers and figures recommended by the Maxfield Research group were in the preliminary plans presented to all potential mortgagers. Mr. Commers stated that at the last meeting, Mr. Lundgren had suggested a July 1 date for starting construction. Mr. Lundgren stated that starting construction on July 1 was virtually impos- sible at this time, but starting construction in July was not impossible. Ms. Schnabel stated that while the money market was very positive right now, the rental market was very soft, and there did not seem to be a lot of incentives for the renter. Mr. Lundgren stated there were a lot of things coming on the market this year, and it was true that in terms of trying to get the renter, there was a war on incentives, etc. But, there were still areas where buildings were being constructed and buildings were being rented. He stated the lenders were going to be lo9king for a study such as the Maxfield Research group study or some- thing like that, and the Maxfield study was a very positive study. He thought that when Mr. Maxfield was at the meeting, he had said if this building was in some other location, he might not be so positive, because there is over- building in other locations in the metropolitan area. Ms. Schnabel stated she found herself wearing down a little bit. They have been going on for almost a year now with no firm financial person in the picture. Mr. Lundgren stated it was not an easy job, and it was a time - consuming job. He stated that in this kind of business, you just have to keep going and continue to have some optimism. Mr. Commers asked if Staff's recommendation was still the same as that expressed at the last meeting. Mr. Qureshi stated he did want to alert Mr. Lundgren that there are conta-¢ttrbeing made by other parties interested in this site, and City Staff was pursuing all possible contacts. Whoever comes first, either Mr. Lundgren or another developer, with a reasonable financially backed development agreement will develop the property. r, HOUSING & REDEVELOPMENT AUTHORITY MEETING, JUNE 11, 1987 PAGE 3 Mr. Commers asked Mr. Lundgren if he understood what Mr. Qureshi had said. Mr. Lundgren stated he has always understood that. Mr. Commers stated that, hearing no motions, the item would remain on the table. He would continue to caution Mr. Lundgren that the end was inevitable, and he hoped Mr. Lundgren would be able to do something before that happened. 2. LAKE POINTE STATUS REPORT: a. Consideration of Sunde Engineering-Staking and Inspection Change Orders Mr. Robertson stated that in the agenda was a memo dated April 24, 1987, from Mark Burch to himself regarding Change Order No. 1 to Sunde Engineering Contract for Engineering Services on Lake Pointe Development. Attached to the memo was Fir. Sunde's break -outs and estimates. Mr. Flora had spoken to Mr. Sunde earlier that day and had asked him to attend the meeting to answer any questions the HRA might have. Mr. Commers asked if there were other charges being made by Sunde Engi- neering as a result of appearances by Sunde Engineering at the Enebak Arbitration matter. Mr. Sunde stated, yes, those charges were billed separately. Mr. Commers asked at what capacity did people from Sunde Engineering appear at the arbitration. Did the City retain them to appear as wit- nesses or experts on behalf of the HRA? Mr. Newman stated Sunde Engineering had worked very closely with Mr. Herrick in preparing the HRA's presentation and also testified on behalf of the HRA. Mr. Commers stated that regarding Change Order No. 1, they were talking about another $2,300 for the inspection part of the contract and $5,200 for the staking part of the contract. He asked if Mr. Flora and Mr. Burch had reviewed this and approved it? Mr. Robertson stated that was correct. Mr. Meyer stated that, as he understood it, the original contract was based on an estimate and was not intended as a lump sum. Mr. Sunde stated that was correct. They normally try to estimate before construction. In the spring, they tried to estimate again what it would cost to finish the project. MOTION BY MR. MEYER, SECONDED BY MS. SCHNABEL, TO APPROVE CHANGE ORDER NO. 1 TO SUNDE ENGINEERING CONTRACT FOR ENGINEERING SERVICES ON LAKE POINTE DEVELOPMENT, IN THE AMOUNT OF $7,500. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. -1 HOUSING & REDEVELOPMENT AUTHORITY MEETING, JUNE 11, 1987 PAGE 4 b. Consideration of Lot Combination for Hathaway Lane Realignment Mr. Robertson stated this was in connection with the redesign of the intersection at T.H. 65 /Lake Pointe Drive /Old Central /Hathaway. He stated the corner lot has been acquired, and they are now at the point where they are finalizing the transactions. Memo PW87 -172 from Mr. Flora dated June 5, 1987, referred to 2,938 sq. ft. from Lot 4 that is attached to Lot 3 and 154 sq. ft. also from Lot 6 that is going to be attached to Lot 3 in order that the existing driveway to Old Central is closed and the now driveway will be built off Hackmann. It was Staff's recommenda- tion that the HRA approve the lot split and combination action and the property purchases so it can be executed and processed through the City Council. Mr. Robertson stated that at the last meeting, he had informed the HRA the Staff had made an offer to UNOCAL for the road easement, and the HRA authorized Staff to proceed. He stated two days ago, they received the agreement from UNOCAL and a copy had been given to the HRA members at this meeting. MOTION BY MS. SCHNABEL, SECONDED BY MR. MEYER, TO RECOMMEND TO PLANNING COMMISSION AND CITY COUNCIL THE APPROVAL OF THE LOT SPLIT AND COMBINATION ACTION AND THE PROPERTY PURCHASES WITH REGARD TO THE HATHAWAY LANE REALIGNMENT. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. c. Receive Summary of Enebak Arbitration Mr. Commers asked if an award had been made. Mr. Newman stated no award has been made at this time. Mr. Robertson stated that in the agenda packet handed out at the meeting was a memo from Mr. Herrick dated June 11, 1987, which gave a more detailed report of the arbitration between the City of Fridley and Enebak Construc- tion Co. Mr. Robertson stated that also received at the meeting were two memos from John Flora dated June 10, 1987. One was to Mr. Herrick on the subject of a " Sunde Meeting - Enebak Construction ". As a result of a meeting with Mr. Herrick on the previous Friday, Mr. Herrick directed Staff to meet with Mr. Sunde to consider any ways that the contract or changes by Enebak could be modified to reduce any costs at this point. Mr. Herrick had directed Staff to consider Items 1 - 7 in Mr. Flora's memo. Mr. Robertson stated.that as outlined in the second paragraph of the June 10th memo from Mr. Flora to Mr. Herrick, Staff had ,00Ked at various alternatives for the earthwork in the area known as Pad N, in the north- HOUSING & REDEVELOPMENT AUTHORITY MEETING, JUNE 11, 1987 _ PAGE 5 eastern -most corner of the site. That was the part that has not been started that was the most ambiguous in terms of the original document, and the recommendation from Public Works after meeting with Mr. Sunde was to go ahead and construct Pad A to a revised equalized area. A revision was necessary to conform to the final alignment of the access road and the area and location of the turnback property from T.H. 65. Mr. Commers asked what was meant by "revised equalized area. Mr. Sunde stated they tried to look at a similar shape of building pad as was in the original contract that would accommodate more of a general building shape than the unique shape that Woodbridge had in their original layout, but it was also the type of layout that would require the same work effort for the contractor. Ms. Schnabel stated that she knew the attorneys were trying to protect the City's interest and the HRA's interest, but if they are also into the contracting business, that was where she got a little nervous. Who was really in control? Mr. Newman stated City Staff and HRA Staff were in control. In a letter from Mr. O'Keefe to Mr. Haik dated June 5, 1987, Mr. O'Keefe was objecting that the contractors on site have been instructed not to communicate with Mr. Weir and to receive direction only from City Staff or representa- tives of City Staff. Ms. Schnabel stated that if Woodbridge should pull out of the project and a new developer came in, by putting in the pads, was the City committed to these buildings in these locations? Mr. Qureshi stated there was some commitment to the locations, however, plans for the buildings and locations could always be modified somewhat. tis. Schnabel asked-if the layout of these particular buildings in these particular areas was laid out in positions that were most satisfactory from a planning standpoint. Mr. Qureshi stated this was the logical layout as anticipated by Wood- bridge. However, even though they are spending money for soil correction, there was still the possibility of some modifications to the layout in the future. Mr. Meyer stated they have to face the fact that if the Woodbridge deal falls through and they get another developer, it would be highly coincidental if these pads could be used fully. The work was not necessarily wasted or negated completely, but a new developer would have to have new pads or extensions of pads. Mr. Newnan stated another thing to keep in mind was that most of the work on the building pads was completed before this impasse occurred. It was his understanding that the only building pad they have any flexibility on is Building Pad A. HOUSING & REDEVELOPME14T AUTHORITY MEETING, JUNE 11, 1987 PAGE 6 d. Change Order No. 2 to the Enebak Construction Contract Mr. Robertson stated in Mr. Flora's letter dated June 10, 1987 (PI487 -184), Mr. Flora had stated that with the excavation of the Woodbridge Drive right -of -way, it became known that there was a section within the road between stations 1500 and 2200 that there were poor soils to support the roadway design. Enebak Construction had indicated it would cost $12,000 to correct the soil in that area. Mr. Meyer asked if this poor soil was found during the course of the preliminary excavation. Mr. Sunde stated the poor soil was found during the course of cutting into the north road - -in the northeast corner of the road. Mr. Meyer stated that if a boring had been done in this area, wouldn't that potentially have identified the poor soil? If that was true, was this an area that Enebak should have been aware of in their original contract? Mr. Sunde stated that had been discussed. It had also been discussed whether or not a change order should be drafted, but it was the general feeling that this was a condition that was not anticipated at that time. Borings were spread out about every 100 -150 ft. on center over the site. Mr. Meyer stated it seemed there might have been a boring or two in this road area. Whatever the HRA decided to do with the change order was secondary, but he would like to know if there were any borings done in this particular area. There was a potential $200,000 suit against the City, and now Enebak was asking for an additional $12,000 change order in a 700 ft. stretch of land with borings 100 -150 ft. on center each way, and poor soil wasn't found and bid with the original contract? He felt $12,000 was quite a high sum of money, and he felt it was something that should be looked into. MOTION BY MS. SCHNABEL, SECONDED BY MR. MEYER, TO APPROVE STAFF'S RECOM- MENDATION TO APPROVE CHANGE ORDER NO. 2, DEMOLITION AND SITE GRADING PROJECT #163, IN THE AMOUNT OF $12,000, TO ENEBAK CONSTRUCTION CO. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. 3. CLAIMS (1605 -1614) MOTION BY MR. MEYER, SECONDED BY MS. SCHNABEL, TO APPROVE THE CHECK REGISTER AS PRESENTED. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. HOUSING & REDEVELOPMENT AUTHORITY MEETING, JUNE 11, 1987 PAGE 7 4. ANNUAL FINANCIAL STATEMENT: Mr. Coroners stated that since the annual financial statement was just handed out at the meeting, he would like time for the Commissioners to review the report and then discuss it at the next meeting. ADJOURNMENT: MOTION BY MS. SCHNABEL, SECONDED BY MR. MEYER, TO ADJOURN THE MEETING. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE JUNE 11, 1987, HOUSING & REDEVELOPMENT AUTHORITY MEETING ADJOURNED AT 8:35 P.M. ARes ectfully sub 'tted, y as Recording Secretary _ G�� G'�c, �j �� ,��-- * --%� -_ �o�o �'t sue° +�c:i��.,,�,��'�'`J,1� �,. ,: �`r JUNE �,C.'JNDi : ,;, '-�'� L;_.�.� ;G�� �� �- °_- _.-- ..'��.� , O'= PLANNING DIVISION MEMORANDUM anroF FRIDLEY MEND TO: Housing and Redevelopment Authority.. MEMO FROM: Jim Robinson, Planning Coordinator�w / MEMO DATE: July 2, 1987 RMARDING: Lundgren Letter of Credit I spoke with Mr. Lundgren today regarding the status of his letter of credit. Mr. Lundgren feels he is making scene progress in the negotiations previously discussed with the HRA. Mr. Lundgren will be in attendance at the HRA meeting on July 9, 1987, to update the HRA on his current position. JLR/lmn M-87 -149 I '= PLANNING DIVISION MEMORANDUM uNOF FRIDLEY MEMO TO: Housing and Redevelopment Authority MEMO FROM: Jim Robinson, Planning Coordinator MEMO DATE: July 2, 1987 pMMING: University Avenue Median Design Presentation Barry warner of Barton Aschman Inc. will be presenting the pros and cons of various median lanscaping alternatives to the HRA on July 9th. Barry will also discuss MnDOT restraints and present a brief slide show to illustrate some landscape techniques used on other corridors. Be there or be square. cc: Jock Robertson JR/lmn M-87 -150 �ngireer'` p Sewer WsCer" Prks;" Stree s dons ce MEMORANDUM TO: Nasim Qureshi, City Vanager Fw87 -209 FROM: John G. Flora, Public Works Director DATE: June 26, 1987 SUBJECT: Enebak Arbitration On June 17, 1987, we received the arbitration decision on the Enebak Construction contract, Demolition & Site Grading Project No. 163. The decision awarded $123,363.00 to Enebak plus identified specific costs for the mining, compaction and importation /exportation of materials on the site. On Friday, June 19, 1987, we had a meeting in the offices of Herrick and h-f-w an• Robert Enebak, Jerry Svoboda (Enebak's Attorney) , Tom Radio (our Arbitrator), Virail Herrick, Eric Nesset and Jeff Olson from Woodbridge Properties, Jock Rcbertson, Kasim Qureshi and I were present. The purpose of the reeeting was to discuss the arbitration award and the completion of the Lake Pointe Project. As a result of the discussion, it was agreed that a change order would be executed for the payment of the $123,363.00 award. Included within that change order would be the agreement that any sand mined outside of the periureters of the contract, excavations would be accomplished at a rate of $1.00 per cubic yard and the replacement of compacted clay at $.25 per cubic yard. The onsite Inspector will discuss and attempt to resolve any disputes regarding available sand within the contract areas. Upon completion of the project from the quantities of sand mined, any appropriate material in excess of 2,000 cubic yards determined to be remaining within the project work areas would be deducted at the same rate from the calculated quantity. Sunde Engineering was to provide Enebak with the Pad A Modified Equal Plan as requested by Woodbridge for Enebak to determine if there were any additional costs associated with this change (I have been informed that Enebak has agreed to complete Pad A Modified Equal as a substitution of the original contract) . In addition, Sunde Engineering was to provide Enebak a plan for Pad A Enlarged for cost estimate as requested by Woodbridge. Upon receipt of the additional cost estimate, Woodbridge would inform the City of any determination made as to the possible expansion of work to be accomplished. FWDLY 3A Page Two - IN87 -209 Tree type of material to be used in the top eight feet of the hotel excavation was to be clarified (Subterranean Engineering is submitting a letter indicating the original plans incorporated a Type 3 (clay) fill) . In addition, Sunde Engineering, in coordination with Woodbridge, is to provide an alternate area plan for the hotel in order to reduce the over excavation in the building setback areas of the site. These items were considered because of the insufficient sand within the project excavation areas available for the hotel site and as a means of reducing the aQr,ount of mining which may be required. It was agreed at the meeting that no offsite materials will be brought in and, if necessary, adjustments would be made to the hotel fill level. As a result of the arbitration at the meeting of June 19, certain actions will be necessary in order to allow for the progression of work to be accomplished by the contract completion date of August l: 1. The arbitration change order approval will be required. This process should be accomplished by fix. Herrick. 2. The rining cost proposal should be accepted by the HRA and City Council. This information should be processed through Fir. Herrick. 3. Pad A Erlaroed will have to be determined by Voodbridge and processed 4, ti,e FRA and the City Council in an expeditious manner if a positive request is received f ron voo6bridge and work is to be acco,rnplished within the existing eongract at a minimal cost. 4. A change order should be executed on the sand fill area for the hotel pad as soon as the area has been defined and approved by V."bodbridge and the HRA. 5. An additional change order is required to stablize a portion of Woodbridge Drive in order to allow for the completion of the road and facilitate the landscaping contract. This change order should be subr..itted by Sunde Engineering. 7. In addition to the above, a change order to the landscaping contract, Landscaping, Lighting and Irrigation Project 1168, should be approved for the street light base bolt assembly requested by woodbridge and submitted by Ernst Associates, Inc. r AMERICAN ARBITRATION] ASSOCIATION CONSTRUCTION INDUSTRY ARBITRATION TRIBUNAL ------------------------------------------- -In --- the ---- Ma-tter ----- of the Arbitration between ENEBAK CONSTRUCTION COMPANY AND CITY OF FRIDLEY Case No. 56 110 0221 e6 AWARD OF ARBITRATORS WE, THE UNDERSIGNED ARBITRATORS, having been designated in accordance with the Arbitration Agreement entered into by the above -named Parties, and dated July 1926 and having been duly sworn and having duly heard the proofs and allegations of the Parties, AWARD as follows: 1. City of Fridley, hereinafter referred to as RESPONDENT, shall pay to Enebak Construction Company, hereinafter referred to as CLAIMANT, the sum of ONE HUNDRED TWENTY -THREE THOUSAND THREE HUNDRED SIXTY -THREE DOLLARS AND NO CENTS (5123,363.00) 2. In the matter of the change order: To the extent there is an insufficient amount of select granular material in the areas presently planned to be excavated to complete the project in accordance with the plans and specifications, the contractor shall first reasonably exhaust sand in areas in which there is planned excavation. Next, the contractor shall reasonably exhaust available sand in other areas on site as directed by the engineer. Finally, the contractor shall import sand from off -site. With the exception of blending sand to obtain compaction because of moisture of in -place clays in excess of two (2) to five (5) percent moisture over optimum, sand may be placed only in areas specified in the plans. The contractor shall be paid his actual cost of said work, including all insurance costs and supervision costs plus ten (10) percent for overhead and profit subject to the following maximum charees: Mine sand from areas on 51.00 cu. yd. project site not presently (excavated volume) planned to be excavated ATTACHMENT A 3C I SUNDE ENGINEERING, INC. GERALD M. SUNDE, Consulting Engineer CITY OF FRIDLEY 6431 University Ave. N.E. Fridley, Minnesota 55432 Attn: Mr. John Flora Dear Mr. Flora: 9001 East Bloomington Frwy. • Bloomington, MN 55420 • (612) 881 -3344 July 1, 1987 Re: 258 -85, LAKE POINTE CORPORATE CHANGE ORDER NO. 3 This letter is intended to provide supporting information for consideration of the above Change Order by the Housing and Redevelopment Authority. The specific Change Order describes work involved in subcutting slightly more than 500 feet of roadway on the Lake Pointe project. The subcut area would be refilled with sand and gravel materials. The purpose of the Change Order is to provide a more stable subgrade. Attached to this letter is a portion of the site grading plan which shows the location of the proposed subcut and also of the several borings in the area. We have also enclosed copies of the boring logs for soil borings AA -10, AA -14, B -16, and C -17. The Change Order is requested because conditions in the work area varied from that shown on the original plans or soils reports. Review of the attached soil boring logs indicate that, at borings, AA -14, and B -16, silty fine sand exists at the ground surface underlain by SC and CL soils. For both of these bor- ings, the water level was measured at more than 14 feet of depth. When work began, the actual case which existed in the field was that the SC and CL soils prevented downward sepage of water and a perched water condition existed near the ground surface. This situation has persisted until just recently when the unusually dry spring and early summer resulted in drying. The grade in this area is now rela- tively stable. As the attached letter from Subterranean Engineering Corporation indicates, their primary concern for the stabilization of subgrade in the work area is to lessen the chance for frost heaves and /or frost suseptability beneath the fin- ished roadway. We believe that this is a logical recommendation based on actual field conditions and that the Change Order should be implemented. Please contact me if you have any questions or require further information. Yours very truly, SUNDE ENGINEERING, INC. Gerald M. Sunde, P.E. GMS:mjm m ATTACHMENT B K 1 3 R9 4 lot, AssoclaWw-l- V June 17, 1987 Mr. Mark L. Burch Assistant Director of City of Fridley 6431 University Avenue Fridley, MN 55432 Dear Mr. Burch: Public Works N. E. In your letter dated June 16, 1987 you list regarding light base design. This letter response to my letter dated June 11, 1987 to the construction of these foundations. three alternatives is presumably in Mr. Flora regarding In my letter to Mr. Flora I furnished the anchor bolt pattern (item 4) which Woodbridge was to supply for these foundations. If you recall, the City of Fridley's specifications for this work indicated that an anchor bolt pattern had not been determined when this work was bid, but that it would be furnished prior to the time these anchor bolts were to be installed. I simply furnished this information so that it could be passed on to the subcontractor which will do this work. The other items (1 -3) in my letter of June 11, 1987 seem to Woodbridge as just sound engineering practice for the installation of these. foundations. The City of Fridley may incorporate these suggestions in their specifications for these foundations or not, at your discretion. In other words, my letter to Mr. Flora, dated June 11, 1987, did not request any changes to light base locations or the City of Fridley's specifications for these light bases. We simply furnished an anchor bolt pattern, which it was our understanding we were to provide prior to the installation of these anchor bolts, and offered some suggestions regarding the installation of these bases. In a conversation I had with Mr. Flora shortly after we spoke this afternoon he said that the installation of the anchor bolts is included in the City of Fridley's contract but not the actual anchor bolts. Mr. Flora went on tho say that a change order, adding the cost of the anchor bolts could be issued if he received a written request from Woodbridge to do so. Please consider this our written request that the City of Fridley add %%oodbridge Properties. Inc. • 320 %%'oodbridge Plaza • 10201 %Vayzata Boulevard • Minnetonka. Minnesota 55343 1612,541-101)! 3I the anchor bolts to the contract so that they can be installed per the pattern in my letter to Mr. Flora dated June 11, 1987, item 4. Information I have received regarding cost-of anchor bolts indicated they should cost approximately $50 -$75 per set for each light foundation. - The- above request, per Mr. Flora's instructions, is being provided on the assumption that the pending disputes between Woodbridge Properties, Inc. and the City of Fridley and HRA can be resolved satisfactorily and the project can proceed accordingly. This letter should not be construed as a waiver or change in position by Woodbridge with respect to those pending disputes. Rather, this request is provided because these matters must be considered regardless of who ultimately develops the site and to mitigate problems and complications in the event the project does go forward. Sincerely, WOODBRIDGE PROPERTIES, INC. Eric W. Nesset Director of Construction EWN /ppd %%oodbridge Properties. Inc. - 320 %%oodbridge Plaza - 10201 Wavzata Boulevard - Minnetonka, Minnesota 55343 (612- 541 -100) 31 CITY OF FMDLEY CIVIC CENTER • 6431 UNIVERSITY AVE. N.E. FRIDLEY, MINNESOTA 55432 • PHONE (612) 571 -3450 June 16, 1987 PW87 -117 Mr. Eric Nesset Woodbridge Properties, Inc. 320 Woodbridge Plaza 10201 Wayzata Boulevard Minnetonka, 144 55343 Dear Nr. Nesset: The landscaping contractor for,the above project is about to install light bases for the street lights along the site roadways. Recently, the City received your comments concerning possible changes.to the light base design. We are now requesting how Woodbridge wishes to handle changes in the light base design. Alternatives are as follows: 1. If Woodbridge wishes changes to the bases as indicated in their recent letter, the City will require detailed plans and specifications from their consultant. Then the site contractor will be contacted for possible changes in cost. The City will assess the additional cost to Woodbridge. 2. If Woodbridge wishes to install the bases as now designed in the locations shown on the landscape plans, please inform me or Fir. Gerry Sunde by letter. 3. If Woodbridge wishes deletion of the light bases, contact me or Mr. Sunde by letter. If there is no response to this letter by close of business on June 17, 1987, the City will delete the street light bases from the landscaping contract. Sincerely, Aark L. Burch Assistant Director of Public Works na /ts 3.t June 11, 1987 Mr. John G. Flora Director of Public Works City of Fridley 6431 University Avenue N.E. Fridley, MN 55432 RE: Lake Pointe Corporate Center Street Lighting Dear Mr. Flora: As the time to install the foundations for street lights approaches, I would like to make you aware of certain specifications that Woodbridge believes should be followed in the construction of these foundations. Some of these requirements may already be in the City of Fridley's specifications for this work while others may have to be added to the current specifications. 1. All PVC conduit must be installed by a qualified electrician and inspected per current electrical codes and should be minimum of one inch in diameter. 2. The conduit contractor should bury underground warning tape stating (CAUTION - BURIED ELECTRIC LINE Approximately 8" to 12° directly above PVC conduit. 3. Prior to pouring the concrete, install copper clad steel ground rods, not less than 3/4" diameter by 10' long in the foundations. Drive the rods vertically under the foundations so not less than six (6) feet of rod is in contact with the earth. Where rock or layered rock is present, drill a hole not less than 20 in diameter, backfill with tamped sand and drive the rod into the hold. Bond the rods into the hole. Bond the rods to the poles with not less than number 6AWG solid bare copper wires. The method of bonding shall be approved for this purpose. C� w!/- 1oodbridge Properties. Inc. 320 Woodbridge Plaza • 10201 Wayzata Boulevard • Minnetonka, Minnesota 55343 (612) 541 -1000 I 4. Anchor bolts shall be hot dipped galvanized 10 x 36" x 411 with four (4) per assembly on 11N bolt circle with bolt projection of 3 3/4" above concrete footing for proper leveling. __ Anchor bolts should be cage wired and oriented parallel with the back of curb. This information is being provided on the assumption that the pending disputes between Woodbridge Properties, Inc. and the City of Fridley and HRA can be resolved satisfactorily and the project can proceed accordingly. This letter should not be construed as a waiver or change in position by Woodbridge with respect to those pending disputes.. Rather, this information is provided because these matters must be considered regardless of who ultimately develops the site and to mitigate problems and complications in the event the project does go forward. Sincerely, WOODBRIDGE PROPERTIES, INC. Eric W. Nesset Director of Construction EWN /ppd Woodbridge Properties, Inc. • 320 Woodbridge Plaza • 10201 Wayzata Boulevard • Minnetonka, Minnesota 55343 (612 ) 541 -1000 June 24, 1987 3M eneeRm conSTRUCTIon Company 0 -- --- -- P.O. Box 458 - Northfield, Minnesota 55057 - 507 - 645 -8962 612- 333 -1307 Mr. Gerald Sunde 9001 East Bloomington Freeway Bloomington, Mn 55420 Regarding: Lake Pointe Corporate Center Pad "A" Modified Dear Mr. Sunde: Enebak Construction Company hereby agrees to perform the excavation and backfill at the pad "A" location for the same price as the original contract price. This agreement is contingent on the following: 1. The original specifications for backfill material do not change. 2. Pad "A" modified excavation is according to plan marked building pad "A" scheme C X- 85077. 3. The new pad "A" location is promptly staked and made available for us to start on immediately. 4. The City of Fridley accepts and agrees to all items outlined in Mr. Svoboda's letter dated 6- 22 -87, with the following exception (this credit will be available only if the final plans for the sand fill requirements at the Hotel Pad are not changed), we agree to strike that from the agreement. If you have any further questions, please let me know. If not, please proceed to issue the proper change orders. Thank you, Robert H. Enebak President c/c Mark Burch Gerald Svoboda c ^ual Opportunity Employer" ATTACHMENT D Re: Enebak v. City of Fridley Dear Virgil: Enclosed you will find my outline of the action items which were discussed at our Friday meeting. I also have included my understanding of the resolution of the issues presented. To the extent my conclusions are inaccurate, I would appreciate your reply since I think it is in everyone's best interest to resolve as much as we can and at least identify those issues we cannot resolve. Sincgrely, A, Gerald L. Svoboda GLS: gs Enclosure cc: Mr. . Tip Enebak Mr. Thomas Radio tABYANSKE, SVOBODAI WESTRA, HOLPER & DAVIS M A PROrCSSIONAL ASSOCIATION M. T, IAOTANSK[ 1000 MINNESOTA MUTUAL LIFE CENTER DEAN O. T04OMSQN GERALD L. SVO60DA 400 NORTH ROBERT STREET GART C EIDSON MARK°M WESTRA SAINT PAUL. MINNESOTA SS101 KEVIN V. ELLIS PICMARO O. HOLPE6 TELEPHONC 012 - 226 -0116 VINCrNT W. KING ROBCRT L.CAVIS TELECOPICO O12- 226 - 0734, .. OLSON MARK C. PETERSON l r MART JCREMIAw J. KCARMCT 1150 INTERNATIONAL CENTRE I � �'� � *�'`� r • '.AIBRECwT RO6[gT J. I+u6Ew alp SECOND AVENUE SOUTH - JAMES r. C- 0-STOrrEL MINNEAPOLIS. MINNESOTA 5S4 '. r W METED �. HAI.MAgGREN SCOTT ILOID ANDERSON ' TELEPHONE 612 -336 -OII{ � V. MCD D ONALD THOMAS L. 61RD TELECOPIER 612 -336 -3667 I C. Ow CHRISTOP «ER A, ELLIOTT MAq♦ V. BrCRKAMP /r• / 4 /,/- •, •. � June 22, 1987 / M. COWARQS TO: Paul LAGER Mr. Virgil C. Herrick Herrick 6 Newman 6401 University Avenue NE �%- Suite 205 Fridley, Minnesota 55432 Re: Enebak v. City of Fridley Dear Virgil: Enclosed you will find my outline of the action items which were discussed at our Friday meeting. I also have included my understanding of the resolution of the issues presented. To the extent my conclusions are inaccurate, I would appreciate your reply since I think it is in everyone's best interest to resolve as much as we can and at least identify those issues we cannot resolve. Sincgrely, A, Gerald L. Svoboda GLS: gs Enclosure cc: Mr. . Tip Enebak Mr. Thomas Radio Outline of Discussion on June 19, 1987 Re: Fridley Project In Attendance: Messrs. Svoboda, Enebak, Herrick, Radio, Sunde, Flora, Nesbitt, Olson, Qureshi and Robinson i•. Work on project is continuing apace. 2. The project owner needs to focus on three possible changes to the project: a. final configuration of Pad A; b. possible altered fill requirements for Hotel Pad in order to conserve sand; and, c. where to place additional clay in the event excess clay remains (as expected by Enebak) at conclusion of present plan fill. 3. Prompt decisions on Items 2(a) and (b) are essential to the efficient progress of the job. Sunde has promised to provide final information relating to Pad A on Tuesday. June 23, 1987. The fill requirements for the Hotel Pad should be decided by June 26, 1987, since Enebak will be at work on the Hotel Pad site at about that time. The change, if any, can be accomplished by written field direction. 4. Enebak will continue to conserve sand by reasonably exhausting sand available to him in areas of excavation and engineer- identified mining areas. Enebak agrees he will not borrow sand from off -site unless specifically directed to do so. However, it is.recognized that unless the Hotel Pad fill requirements are changed or sand is imported, it _mj9_ht not be possible to complete the job in accordance with present plans. The engineer will issue prompt written complaints to Enebak if he deems Enebak's sand conservation efforts to be unacceptable. 5. . The City will pay Enebak the arbitration award damages at the earliest practicable time after its next council meeting. In order to facilitate measurement and payment for the sand mining and clay compaction fill in those areas of sand mining, the City will issue a change order directing payment for mined sand at $1.00 cu. yd. (excavated volume) and for clay replacement and compaction at $.25 cu. yd. In return, Enebak will agree that if usable select granulars in excess of 2,000 cu. yds. are not used as granular fill, the City will be entitled to a credit of $1.00 cu. yd. (excavated volume) for each cubic yard in excess of 2,000. This credit will be available only if the final plans for the sand fill requirements at the Hotel Pad are not changed and only if the unused sand is in an area of presen p an excavation. 3t� June 24, 1987 C 11 R H C OXISTRUCT1011 COUIRU.1V P.O. Box 458 - Northfield, Minnesota 55057 - 507 - 645 -8962 612- 333 -1307 Mr. Gerald Sunde 9001 East Bloomington Freeway Bloomington, Mn 55420 Regarding: Lake Pointe Corporate Center Pad "A" Modified Dear Mr. Sunde: Enebak Construction Company hereby agrees to perform the excavation and backfill at the pad "A" location for the same price as the original contract price. This agreement is contingent on the following: 1. The original specifications for backfill material do not change. 2. Pad "A" modified excavation is according to plan marked building pad "A" scheme C X- 85077. 3. The new pad "A" location is promptly staked and made available for us to start on immediately. 4. The City of Fridley accepts and agrees to all items outlined in hr. Svoboda's letter dated 6- 22 -87, with the following exception (this credit will be available only if the final plans for the sand fill requirements at the Hotel Pad are not changed), we agree to strike that from the agreement. If you have any further questions, please let me know. If not, please proceed to issue the proper change orders. Thank you, Robert H. Enebak President c/c Mark Burch Gerald Svoboda "An Equal Opportunity Employer" ATTACHMENT E 3P SUNDE ENGINEERING, INC. GERALD M. SUNDE, Consulting Engineer OWI East Bloomington Frwy- • Bloomington. MN 55420 • (02) 581 -3344 June 21, 1987 Mr. Robert Enebak Enebak Construction Company P.O. Box 458 Northfield, Minnesota 55075 Dear Mr. Enebak: Re: 258 -85 Lake Pointe Corporate Center • Grading Contract Enclosed is a layout of the work area referred to as Pad A. The layout shows the limits of the excavation as bid in the contract documents. The second layout which is referred to as modified Pad A was developed to change the building shape. The drawing shows the building outline and the limits of the oversize pad. Note that from this oversize line, the compacted pad area should slope down at a 1:1 slope to the recommended depth of excavation. - A third drawing included shows the excavation depth contours as developed by Subterranean Engineering, Inc. These should give an idea of the amount of cut necessary to meet the compaction requirements for the building area. The contours are for the modified Pad A. . We regnest that you review the modified Pad A and determine whether the grading work can be done for the same cost as the original Tad A. Please contact us if you have any questions or requite further information. Yours very truly. Gerald M. Sun ?e GMS:skw cc: Mark Burch, City of Fridley Virgil - Herrick Mery Mindess 3R r�. ' �- r 4.i.. r' i, •f r • D ' D a j= _ D 4 0 -TD c ILI i c L I rEL PROPOSED fmsf /LOCH flu 0.1 3S B� s i c ewo 3T s. 3U a Z7 19 June , 87 Mr. Mark L. Burch Assistant Director of Public Works City of Fridley 6431 University Avenue N.E. - Fridley, _MN 55432 Dear Mr. Burch: in a letter to me dated June 160 1987 you ask for a decision from Woodbridge regarding the Building Pad A location. As has been, stated in previous correspondence regarding Pad A location, Woodbridge prefers the revised Pad A location, as_ illustrated on the sketch you sent with your letter, to the.original Pad A location or the deletion of Pad A from the earthwork contract. Our earlier correspondence regarding this asked the City of Fridley to determine the cost of extending the revised Pad A southward 200 feet in order to increase _the ; options for Building A.locations. Woodbridge believes that the cost of extending this pad may well be less if the work is accomplished with the rest of the soil correction which is presently taking place rather that doing this at some later date., Sincerely, WOODBRIDGE PROPERTIES, INC. Eric W. Nesset 'Director of Construction Ek'N /ppd %%oodbridge Properties. Inc. 320 woodbridge Plaza 10201 %%ayzata Boulevard Minnetonka, Minnesota 55343 1612. 541- 10tjr} cumpau'res SUBTERRANEAN OWGI NEERING CORP. professional solutions to your soil engineering needs Job No. X -85077 June 23, 1987 Fridley Housing & Redevelopment Authority 6431 University Avenue N.E. Fridley, Minnesota 55432 re: Addendum to Soil Report Hotel Site Lake Pointe Corporate Center Fridley, Minnesota Attention: Mr. John Flora Mr. Mark Burch We have been asked to clarify the recommendations contained in our Soil Report No.3 dated March 1986, "Earthwork Requirements for Soil Correction ", as they pertain specifically to the hotel pad. The summary of the pertinent recommendations is: Some form of dewatering will be required to accomplish the anticipated excavation. The hotel pad plus 1 hor: 1 vert. oversizing should be filled with Type II fill to an elevation 8' below design first floor grade. Type 11 fill is select granular with less than 20% passing the #200 sieve. (SM,SP,SW,GP,GW or GM) soil. From 8' below finished first floor up to finished grade in the hotel pad, Type 111 material may be used, compacted to an average of at least 95% Maximum Modified Proctor Dry Density. Type 111 material consists of sand, clay, and sand -clay mixtures. (CL,ML, SC, S�1, SP, SI%') soil- 6875 Highway 65 N.E. P.O. Box 32308 Minneapolis, MN 55432 (612) 5741242 12203 Nicollet Ave. So. Burnsville. MN 55337 (612) 890.6510 ATTACHMENT F PAGE 2 All other recommendations of our referenced report still apply. The comments presented herein do not represent changes in previous recommendations, but are necessary to clarify them. We trust that this provides the information you requested. If you have any further questions, please contact the undersigned at 574 -1242. SUBTERRANEAN ENGINEERING CORP. Mervyn Min ss Registered Professional Engineer M /pg Distribution: 3 cc Fridley H.R.A. 1 cc Sunde Engineering Co. 1 cc Enebak Construction OD. 1 cc File ..rouu� r�r M.O won 3X 3une 17, 1987 Mr. Mark L. Burch Assistant Director of Public Works City of Fridley 6431 University Avenue N.E. Fridley, MN 55432 Dear Mr. Burch: In a letter to me dated June 16, 1987 you ask for a decision from Woodbridge regarding the Building Pad A location. As has been stated in previous correspondence regarding Pad A location, Woodbridge prefers the revised Pad A location, as illustrated on the sketch you sent with your letter, to the original Pad A location or the deletion of Pad A from the earthwork contract. Our earlier correspondence regarding this asked the City of Fridley to determine the cost of extending the revised Pad A southward 200 feet in order to increase the options for Building A locations. Woodbridge believes that the cost of extending this pad may well be less if the work is accomplished with the rest of the soil correction which is presently taking place rather that doing this at some later date. Sincerely, WOODBRIDGE PROPERTIES, INC. Eric W. Nesset Director of Construction EWN /ppd 3Y ATTACHMENT G % %oodbridge Properties. Inc. - 320 %%'oodbridge Plaza - 10201 %%'avzata Boulevard - Minnetonka, Minnesota 55343 (612,541-100,i �������������\ _ - ������ �� w» � � � �� � � � � � � � \ _ - " +�� � � � � 3� � » � � � � � � • � � � � � � � � � � Aron h J � PLANNING DIVISION MEMORANDUM unoF FRIDLEY MEMO M: Jock Robertson, Community Development Director Housing Redevelopment Authority MEMO FROM: Jim Robinson, Planning Coordinator WMO DATE: July 2, 1987 RDGARDING: Rice Creek Road Design Design development and zoning approvals for the Moore Lake Commons Project (health/racquet club and commercial center) are moving into their final stages. The Planning Commission formally reviewed the project on June 24th and recommended approval of the associated Plat, Special Use Permit, Vacation, and PUD amendment. A major concern of staff, the Planning Commission and general public is the redesign of Rice Creek Road. Our staff has drafted a conceptual layout of an improved road segment between Central and Hwy. 65 (see map) . This upgrade includes two lanes in each direction with left turns protected by medians and a free right turn lane at Central, to channel southbound traffic off Central onto Rice Creek Road. On September 11, 1986 the HRA approved a proposal to contract with SEH to complete the preliminary design of Rice Creek Road along with the Highway 65 final design. At this time it would be appropriate to move ahead with the Rice Creek Road design as soon as possible. Our hope would be to complete this prior to recording the plat so that we would be assured that we have obtained the proper right -of- way, from the Moore Lake Commons developers, to implement the road improvements. once SEH has completed the design, the final plan could be submitted for approval by MnDOT. JLR/lAn M-87 -148 IE14 . HOUSING & REDEVELOPIIENT AUTHORITY MEETING SEPTEMBER 11 1986 PAGE 8 4, t�SIDERATION OF A RESOLUTION ACCEPTING A CONTRACT WITH SUNDE ENGINEERIN FO If�EERING WORD; ASSOCIATED WITH MOJ PUBLC IMPROVEMENTS TO BE r nnTrnDDnRtjTER C Mr. Robertson stat he specifics of the work are red by Sunde Engineer- ing. They have reviewe is with John Flora his staff, and it was Staff's recommendation that HRA adop Is resolution. He wanted to point out that in the resolution the amount anged slightly from the proposal received by Sunde in April. I s abo 1,900 higher. That was as a result of the multiple bi g of the first Hof the contract. MOTION BY MR. R, SECOl:DED BY MR. RASMUSSEN, TO APP RESOLUTZO:: NO HRF+!_I5 . O A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON SCHNABEL DECLARED MOTION CARRIED UNANIMOUSLY. 5. CONSIDERATION OF A RESOLUTION AHENDING THE DESIGN AGREEMENT WITH S.E.H. FOR 00 WIW RIVE- I NTE S Mr. Robertson stated that on the proposed resolution under "f4OW, THEREFORE ", second line from the bottom, that even though the overall contract was for West Moore Lake Drive and Highway 65, they will see that it only includes the preliminary plans for the Rice Creek Road improvements from Old Central to Highway 65. He stated that in the right hand column under Rice Creek Road, the Detailed Plans" in the amount of $36,500, and the "Construction" in the amount of $47,500 should be omitted from this resolution at this time and it will be brought back at a future time for the HRA's consideration. MOTION BY MR. RASMUSSEN, SECONDED BY MR. MEYER, TO APPROVE RESOLUTION NO. jgg�6 1986, "A RESOLUTION AMENDING THE DESIGN AGREEMENT FOR THE 100 TWIN DRIVE -IN INTERSECTION" WITH THE FOLLOWING a- ISSION: RICE CREEK ROAD DETAILED PLANS 536,500.00 CONSTRUCTION 97,500.00 UPON A VOICE VOTE, ALL VOTING AYE, VICE - CHAIRPERSON SCHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. 6. IDERATION OF A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGRE BETWE HRA AND ERNST & ASSOCIATES FOR [I'lil CAPE AND PL CIFICATIONS LAKE POI P RA E E T R: MOTION BY MR. PRAIRIE, SECON MR. SEN, TO APPROVE RESOLUTION NO. HRA 17 1986. UPON A VOICE VOTE, OTING AYE, VICE- CHAERSO ABEL DECLARED THE IRP MOTION CARRIE ANIMOUSLY 7. S REPORT ON UNIVERSITY AVENUE CORRIDOR TECHNICAL ADVISORY COt•MIT ta %. i I N oij, LITZ w — ..........1. P.S. #87-06 11C Shorewood Plaza all, 7 f viry 6.7 0"! FFE p Ji Up ITPICAL FiLTIA FA9MC TOE DEWL • V / 't F v W 690.3 Retail- orties FFE J- 9 It A A le iL 7 1oa jmk9'4Rccquet. Swim. a, Health Club fill 14 Ill kill; 1-JAmillist F ..4 ars rill .i Q i l ^ �i r '' 1 •�`� 1•� -- -C" � I:, � ! I1'itl l 4 'All A 1A —x""ON oze- uId T9AW COuirls NWL 875.2, S.Dect Pon" , 2r: Moore L Oke UNR Willi 0775 100 New HWL 878.4 Lkdl of areo directly tributOrY 10 Low levW 675.2 DRAINAGE PLAN CLAIMS 1615 - 1627