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HRA 09/10/1987 - 6535HOUSING & REDEVELOPMENT AUTHOR1W MEETING THURSDAY, SanWB R 10, 1987 7 :00 P.M. Jock Robertson Executive Director of BRA City of Fridley AGENDA MUSING & REDEVELOPMENT AUTHC RITY. MDG. THURSDAY, SEPTEMBER 10, 1987 7:00 P.M. Location: Council Chmber (upper level) APPROVAL OF MINUTES: Housing & Redevelopnent Authority Minutes: August 13, 1987 ADOPTION OF AGEI�IDA• © �1� k l ,,��, %r MUR OF LAKE POINT£ SITE . . . . . . . . . . . . . . . . . . . 1 �zu ��� /9 L-x( Ay 1 V, -,t C4 0 &4� crcx i A� �- CONSIDERATION OF ROAD CLOSING M NCN--00NSRRUCrION TRAFFIC AT LAKE POINT£ a4�� � � 2 lG CONSIDERATION OF CHANGE ORDER FOR SUNDE ENGINEERING . . . . . . . . . . . 3 - 3B 4o � 00NSIDERATION OF LCU LUNDGREN'S LETTER OF CREDIT . . . • • • • • . . . . . 4 - 4C INFORMNTION CN UNIVERSITY AVENUE CORRIDOR PLAN . . . . . . . • . . . . . 5 9E W( ill '1� -' ` 1� CLAIMS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 01EH BUSINESS HPA Imp 1?, c�1ti �)``Y�!�� `� i�rP�1`'`�oE A C�"1� CITY OF FRIDLEY HOUSING & REDEVELOPMENT AUTHORITY MEETING AUGUST 13, 1987 CALL TO ORDER: Chairperson Commers called the August 12, 1987, Housing & Redevelopment Authority meeting to order at 7:05 p.m. ROLL CALL: Members Present: Larry Commers, John Meyer, Duane Prairie, Virginia Schnabel Members Absent: Walter Rasmussen Others Present: Jock Robertson, HRA Executive Director Mark Burch, Asst. Public Works Director Rick Pribyl, Finance Director Julie Burt, Asst. Finance Director Jim Hill, Asst. City Manager Virgil Herrick, City Attorney June & Louis Lundgren, 343 Kellogg Blvd., St. Paul, MN, 55101 Gerald Sunde, Sunde Engineering Mervyn Mindess, Subterranean Engineering APPROVAL OF JULY 9, 1987, HOUSING & REDEVELOPMENT AUTHORITY MINUTES: MOTION BY MS. SCHNABEL, SECONDED BY MR. MEYER, TO APPROVE THE JULY 9, 1987, HOUSING & REDEVELOPMENT AUTHORITY MINUTES. Mr. Meyer indicated that on page 7, paragraph 8, line 3, the first word of the line should be "cost" per cubic yard, etc. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS, DECLARED THE MINUTES APPROVED AS AMENDED. 1. CONSIDERATION OF LOU LUNDGREN'S LETTER OF CREDIT Mr. Lundgren stated he had several things going, but at this time does not have a financing commitment. He has received from Miller & Schroeder the conditions under which they will sell bonds which includes taking the risk out of the construction aspect. The construction lender would need to include a breakeven occupancy. Lenders do not like to do this; however, he is working with a local bank to undertake this condition. This should happen next week. Mr. Lundgren has been approached by the Towle Company and will help make the project work. They have indicated two persons who may be interested in financing, but they have not yet responded. Other avenues are available under the same terms as before but they require someone to pick up a large amount of equity. Mr. Lundgren stated he was closer to an agreement and very optimistic. HOUSING & REDEVELOPMENT AUTHORITY MEETING, AUGUST 13, 1987 PAGE 2 Mr. Schnabel asked Mr. Lundgren how feasible he thought it would be to meet the requirements of Miller & Schroeder. Mr. Lundgren thought it was feasible, but just had not worked. He stated that he could show staff his numbers. There is money available, but the terms are not easy. Mr. Lundgren stated that he is determined to get done and will do what it takes to accomplish it. Mr. Meyer asked what the area market is for housing. Mr. Lundgren indicated that, when Mr. Maxfield was here, there was a market here while perhaps there was not in other areas. The Towle Company approached him because they are convinced there is a market here and Towle is a very substantial, good firm. Mr. Commers reminded Mr. Lundgren that still pending before the commission is the revocation of a letter of credit which has been and remains tabled. Since no other proposal has been brought before the commission, this item remains tabled. 5. CONSIDERATION OF LAKE POINTE PAD A EXCAVATION CHANGE ORDER Mr. Robertson reported that last Wednesday he was notified by the project engineer that an error was discovered for relocated Pad A, which was initiated in April /May. Subterranean Engineering was asked to redesign the Pad to the south so the earth work would equal out to the original. Through a series of correspondence between Subterranean and Sunde, the extra cost was not found until Enebak was about to begin work. In the meantime, in July, Woodbridge had approved the relocated Pad A. He said that he met with Mr. Sunde and Mr. Herrick. The choices were to: 1) proceed with a modified Pad A and later assign extra cost, 2) order Enebak to stop all work and pay him to wait for HRA decision, or 3) order Enebak to proceed with modifications of a reduced Pad A to eliminate the extra cost. After consulting with Mr. Herrick, Woodbridge was notified of the error and asked to make a decision. They were quite reluctant to approve the extra cost. "The letter of July 10 states they would not agree with the extra cost. He asked Mr. Sunde and Mr. Mindess to be here this evening to give a more detailed description of what happened. The Commission has before them a recommendation to proceed with Change Order X14, dated August 10, for $38,750. Mr. Mindess stated that in calculating the volume of earth work they allowed no more than normal. But, this job is unique in that it has extra large pads to allow Woodbridge flexibility in positioning buildings. The error in calculation affects the east half of the south portion of Pad A. Also, when digging began in this area, peat was found which changes the volume. To his understanding, based on the borings, Subterranean drew an excavation contour and had a contour plan prior to bidding. This is an unusual project because some of the other buildings on the west portion of the site were suggested to be constructed on piles, but are going to be built on footings. Mr. Prairie indicated that change orders are totalling $222,000 and asked if the work was nearly completed or could they expect additional change orders. HOUSING & REDEVELOPMENT AUTHORITY MEETING, AUGUST 13, 1987 PAGE 3 Mr. Sunde indicated that the only possible change order he could foresee would deal with excess material at the end of the job and that Eneback maintains it is not their responsibility to haul it away. Approximately 600,000 yards of dirt are in this project. The original contract stateu it is the contractor's responsibility to dispose of it off the site. For some reason, the arbitrator says if you have to import sand, we pay to for importing sand. If material is to be hauled away, we would pay to haul it away. There is a difference in interpretation. Mr. Sunde felt there would not be a significant excess of materials on the job. Any excess materials would more than likely be black dirt or organics. The position is that they will not pay to haul away excess materials. He felt the job would balance. If there is excess black dirt on the site, it can be left there and the City will use it on other projects. There must be 6 inches of top soil on the site. Mr. Prairie questioned if this would not have happened if Woodbridge had put up the building in January. Mr. Sunde stated that if a definite building is going in, there is no need to have the over -size pads. When looking at the section at the south end of Pad A, there is about 5 -6 feet of poor quality sand, 5 -6 feet of black dirt, below that is clay that had to be removed to support a foundation. Mr. Prairie stated there are four contracts and asked when they would be completed. Mr. Sunde felt they would be done by the end of October. Eneback plans to get the turf cover down to cut erosion. Mr. Burch indicated that the landscape contractor plans to finish this fall also. Mr. Meyer asked for clarification of what the $2.50 per yard for soil excavation by backhoe would include. Mr. Sunde stated that the layer of organic soils must be removed which will be done by backhoe. This accounts for the excavation of soils that cannot be bulldozed and is only in the extended area of the pad. Mr. Meyer stated that on Change Order #3 the agreement is to buy sand at $1.00 per yard and compact and replace at 25¢ per yard. Where does this come in? Mr. Sunde stated this was the price agreed upon for sand mining for the hotel pad. For Pad A, the hole can be filled with compacted clay at a very high density. The reason is that the building for Pad A is a low rise building with a lower footing pressure. Mr. Meyer asked at what rate the clay goes back to fill the hole, $2.50 per yard? Mr. Sunde stated it would basically be $1.25 for excavation and replacement. The big hole will be dug out and filled back in for a total of $1.25 per yard. The organics would be dug out and replaced with something else for $2.50 yard. Mr. Herrick stated the change order should state that this price includes removal, replacement and compaction of materials. The assumption is that it would be done according to the plans and specifications, but it would not hurt to refer to a specific portion of the plans and specs. HOUSING & REDEVELOPMENT AUTHORITY MEETING, AUGUST 13, 1987 PAGE 4 Mr. Sunde stated their intent is not to pay for putting materials back in. He will clarify this question on the change order. MOTION BY MR. MEYER, SECONDED BY MS. SCHNABEL, TO APPROVE CHANGE ORDER #4 WITH THE ASSUMPTION OF PRICE OF EXCAVATION OUT AND MATERIAL IN IS $2.50 PER YARD AND THAT ADDITIONAL CLARIFICATION BE MADE TO THE CONTRACTOR AS TO THE SPECIFICATIONS OF WHAT THE MATERIAL IS AND TO BE COMPACTED. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. 6. INFORMATION ON LAKE POINTE DETENTION POND - POTENTIAL CHANGE ORDER AND TRRTrATTnN Mr. Robertson stated this is now a consideration of change order. request from Woodbridge for two additional change orders. Item #6 on the agenda concerns the change order for design and finishing of the retention ponds. Mr. Burch estimates in consultation with the landscape architect that the change in the retention ponds will improve the appearance and save from $30,000 - $50,000 in actual costs. Members were referred to correspondence dated August 10 from Jon McClure requesting the change order. Mr. Burch thought the change is somethingthat would be desireable. This item was discussed several weeks ago. After discussing with Woodbridge, they agreed with the change. Mr. Herrick indicated his impression is that Woodbridge is trying to keep costs down. This is one area where costs will be reduced as well as the next proposed item which is consistent. MOTION BY MR. PRAIRIE, SECONDED BY MS. SCHNABEL, TO APPROVE THE CHANGE ORDER WITH RESPECT TO THE PONDING. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. Mr. Robertson indicated that the change order regarding irrigation is to omit the irrigation in the original contract. We received the request in writing in a letter of August 10, 1987, from Jon McClure to John Flora. Staff recommends that this change order not be considered based on the City Council's expression that they wished the areas to be seeded and irrigated to prevent erosion problems and for aesthetics. Theestimated savings is $20,000. Mr.Herrick stated the original plan that was submitted by Ernst provided there was to be irrigation on all undeveloped areas. Earlier there was discussion to eliminate irrigation from Pad C assuming it would be built on this fall. To his understanding, anything not built upon would be irrigated, including Pad C. When asked if this was included in the plan approved by Woodbridge, staff provided a positive answer, Mr. Robertson stated that the temporary irrigation costs about $20,000. The entire area would have pipes. As buildings were constructed, the pipes and K- heads would be removed. HOUSING & REDEVELOPMENT AUTHORITY MEETING, AUGUST 13, 1987 PAGE 5 Mr. Robertson stated that the intent is that during the 15 -year development project the City wanted a good ground cover to reduce wind and water erosion until the project was completed. Water for irrigation is furnished by the City. Ms. Schnabel asked if there were other ways to accomplish the same end. Mr. Robertson stated the irrigation was felt to be the most cost effective way to maintain. Other methods are labor intensive which is very costly. Mr. Burch stated there are two ground covers - seed and sod. The sod is along the boulevards with automatic irrigation. No debate exists over this. The other areas are seeded areas where building will be built in the future and that is where the question arises. The intent was to have those areas irrigated to have a green area and to have it look good and to prevent erosion. On the original contract, all that was included except Pad C. Several weeks ago, the commission considered a change order where irrigation was added to Pad C because there is no commitment to build. The request now is to eliminate irrigation on all seeded areas where buildings are to go. Ernst Associates, when asked about the savings, estimated it to be $20,000 - half to be paid by the City and half by the HRA. Mr. Herrick indicated there is an argument about the payment. If the City's view prevails, the City would pay half and Woodbridge would pay half. Woodbridge wants the City to pay all. By eliminating irrigation, Woodbridge appears to be attempting to reduce costs on a non - essential item. Ms. Schnabel felt that $20,000 on a 15 -year proposal was not a big item. MOTION BY MS. SCHNABEL, SECONDED BY MR. PRAIRIE, TO RECEIVE THE LETTER ADDRESSED TO JOHN FLORA, DIRECTOR OF PUBLIC WORKS, DATED AUGUST 10, 1987, FROM JON MCCLURE REGARDING THE ELIMINATION OF THE IRRIGATION SYSTEM. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. Mr. Meyer asked if there was any legality that the letter was addressed to Mr. Flora rather than the BRA. Mr.Herrick stated that this is not a concern. Mr. Flora is appointed as engineer for the BRA so he can transmit documents to the commission. MOTION BY MS. SCHNABEL, SECONDED BY MR. PRAIRIE, TO CONSIDER THE REQUEST AND TO DENY THE REQUEST TO DELETE THE IRRIGATION CONTRACT THE PIPES AND WATER SYSTEMS ON PAD SITES. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. Mr. Commers requested Mr. Herrick instruct Woodbridge in writing what the commission has decided. HOUSING & REDEVELOPMENT AUTHORITY MEETING, AUGUST 13, 1987 PAGE 6 Ms. Schnabel stated that she had not yet been to the Lake Pointe area and requested arrangements be made for an on -site tour of the area so that the commission would be more aware of what they are dealing with. Mr. Commers agreed that a tour would enhance their understanding of the issues and asked Mr. Robertson to make arrangements for a tour of the area prior to the next HRA meeting. Mr. Robertson stated another area of concern is access to the site when the work is done. Should the area be open, barricaded, or closed with a gate which can be opened by a key? The set -up needs to allow the City to finish their work and allow Woodbridge to bring in potential customers. Mr..Herrick stated the City's liability would be the same as other public properties. The City has umbrella coverage. The greatest liability is now when there are holes and mounds of dirt. After leveling is done, the risk is not any greater than in the parks but there are chances of vandalism, theft, etc. Mr. Commers requested Mr. Robertson to develop a proposal and present to the commission. Mr. Prairie stated that in the public hearings with home owners there are certain things they could use. Mr. Burch stated that homeowners can use the walkways. Mr. Herrick recommended that the road not be open to general traffic. 2. CONSIDERATION OF RICE CREEK ROAD AND VICINITY ENGINEERING FEES, SCOPE OF SERVICES AND ESTIMATED COSTS Mr. Robertson indicated that along with the detail cost estimates requested by HRA, he had asked SEH to include other items in the area of T.H. 65 and Moore Lake area that are on the agenda for improvement...Mr. Robertson felt there might be some cost savings if other portions of the project were undertaken simultaneously or in sequence with each other. The components as included in the agenda total from $115,000 to $127,000 with no package discount. The commission was asked to consider the Rice Creek Road package. It is the desire o f the City - Council that this be done_as soon as possible with the intersection between Old Central and T.H. 65 which is under contract under SEH. This is necessary to state Rice Creek Road immediately to serve the Moore Lake Commons which was approved by City Council last month. This includes both the estimated fees of $42,000 to $52,500 for plans, specifications, etc., and $50,500 for construction related services. Ms. Schnabel asked if it was common practice to take salary rates and multiply by 2.1. Mr. Meyer stated this is low. Generally the factor of 2.5 is used. Mr. Robertson suggested staff be authorized to negotiate a package discount if SEH were to do more of this than just Rice Creek Road. HOUSING & REDEVELOPMENT AUTHORITY MEETING, AUGUST 13, 1987 PAGE 7 Mr. Robertson stated that the construction would not be done but the engineering would proceed.this fall. We have a preliminary design for Rice Creek Road and this proposal is for detailed designs. The plan provides two lanes for traffic in each direction plus an additional left turn lane. Mr. Burch stated that the future plans will consider turning Old Central into a parkway. Mr. Robertson stated they have looked at the estimates for Rice Creek Road and asked if staff should try to negotiate a package. The question was raised as to why staff was working with SEH on this project rather than another firm. Mr. Burch indicated the City started working with SEH on this project because of their expertise on this type of project. Their engineer had formerly worked with MnDOT and knows their requirements. They are the experts on intersection design. Staff had interviewed other companies; but SEH is best qualified. MOTION BY MR. MEYER, SECONDED BY MR. PRAIRIE, TO APPROVE THE PROPOSAL AS GIVEN. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. 3. CONSIDERATION OF UNIVERSITY AVENUE (T.H. 47) MEDIAN TREATMENT Mr. Robertson stated that at the July meeting, Mr. Barry Warner presented a number of alternatives for treatment of medians. Staff was asked to review the options and come back with a recommendation. Staff tried to consider the trade off in additional investment in landscaping and maintenance implications. What staff proposes after looking at the twelve alternatives is a scheme where an additional investment is put in at the intersections, but to save costs this be confined to the intersection. Between intersections it is recommended to proceed with a bit more visual variety through shrubs and wildflowers. MnDOT is working with native flowers, which do not have the mowing and maintenance costs, are very hardy, provide better moisture retention, and add color. These are recommended for demonstration sections. The negative part is that, if the entire median were done in wildflowers, there may be a perception by some of the public that it is untended and wild. At this time, the wildflowers would be interspersed with turf. Mr. Prairie asked about weed control with wildflowers. Mr. Robertson stated that once the wildflowers are establish they tend to choke out weeds. Schematics of the designs were presented. The intersection treatments would extend only as far as the turn lanes which is where traffic slows and treatments would get the most attention. The recommendation is a combination of treatments and staff have no costs at this time. HOUSING & REDEVELOPMENT AUTHORITY MEETING, AUGUST 13, 1987 PAGE 8 Mr. Robertson stated the demonstration intersections would be from 57th to 63rd and from 73rd to Osborne for a total of 4 intersections. This can then be evaluated to see if we like it. If the commission likes the recommended design, staff will go back and get the costs. Ms. Schnabel stated she liked doing a number of different treatments, but felt it could get too busy. Mr. Robertson stated a lower cost alternative is to plant the medians exlusively in wildflowers which could be achieved. Mr. Prairie indicated comments on the park for the first few years was that the wildflowers did not look good. Mr. Burch noted that after efforts to disk and reseed,the area looks better. People that know wildflowers like the look. Ms. Schnabel stated that new turf would be an improvement to a lot of people. Mr. Herrick indicated the other side is maintenance. MnDOT mows 2 or 3 times per summer. Mr. Burch stated the city took over maintenance this year and the appearance was better. Mr. Robertson stated that the fence between 63rd and 69th was painted black to see what the impact was. The designs included along University will be used in other areas also. Ms. Schnabel stated she would like to see a mix of trees and that they be placed away from traffic. Mr. Robertson stated that the schematic used a variety of trees. The design has trees in clusters with different trees being used in each cluster. MOTION BY MR. PRAIRIE, SECONDED BY MS. SCHNABEL, FOR STAFF TO GO FORWARD TO THE NEXT STEP WITH THE UNIVERSITY AVENUE PROJECT. Mr. Meyer asked if Jersey barriers would be included in the urban section. Mr. Robertson stated barriers would be used to protect the trees but would not run the entire length. Mr. Burch stated the barriers could be poured in place, could be painted, or constructed with treated wood. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. 4. CONSIDERATION OF COMPLETION OF PASCHKE PONDING AREA Mr. Commers requested an update on this item. HOUSING & REDEVELOPMENT AUTHORITY MEETING, AUGUST 13, 1987 PAGE 9 ' Mr.Herrick indicated that in discussing the issue with Mr. Burch, if he is not able to get the problem resolved and if he can document what Mr. Paschke has done does not meet what the plans called for, then we proceed. As long as there is evidence to establish that what Mr. Paschke has done does not correspond with the plans; he suggested someone else do the work. At this point a decision must be made. MOTION BY MR. MEYER, SECONDED BY MS. SCHNABEL, TO AUTHORIZE STAFF TO GO FORWARD AND AWARD BIDS TO FINISH PONDING TO THE LOW BIDDER IF THE CITY DOES NOT REACH A SATISFACTORY AGREEMENT WITH MR. PASCHKE. Mr. Meyer indicated that the letter of March 6, 1987, is an agreement to do a numbers of things, including a hedge, roll up fire door, and overflow control structures. Completion should include all items. Mr. Burch stated that the only things in the bids includes grading and seeding of the pond and construction of an overflow. Mr. Commers asked staff to report on all items at next month's meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. 7. INFORMATION ON CIVIC CENTER BI -LEVEL PARKING RAMP Mr. Robertson stated this is an information item. The commission and City Council have acted on the preliminary approval of the concept. Borman Associates are proceeding with estimates for a parking ramp along with the redesign and remodeling of the Civic Center. The estimate for the ramp is $765,000. Mr. Robertson stated he checked with several independent sources and their rate was essentially $8,000 to $8,500 per stall. The cost is for ekcavation below ground. Mr. Commers questionned the financing of the ramp. Mr. Robertson said the records indicated that the HRA intended to participate. Mr. Pribyl stated there are no assessments at this time. Mr. Prairie asked if there was a parking problem by the clinic. Mr. Robertson did not think there was but there is a problem outside the Civic Center. Mr. Prairie asked the status of the clinic. Mr. Pribyl stated the clinic has one year to go on their option on that land. Otherwise, they lose their option. Mr. Meyer felt the figure of $7,500 per parking stall was a high estimate. Mr. Robertson stated he had gotten a rule of thumb figure of $8,000 - $8,500 for the same thing. r HOUSING & REDEVELOPMENT AUTHORITY MEETING, AUGUST 13, 1987 PAGE iO Mr. Robertson stated that, in the development district, there are some cross agreements to provide parking for the office building. Mr. Pribyl stated that part of the original agreement is to provide a certain number of parking spots. The City has provided the appropriate number of spots that are in the agreement. The parking ramp itself would be in the tax increment district. Mr. Commers stated the commission needs to know how the ramp would be financed. Mr. Pribyl stated he was going through the accounts and taking every expenditure and applying it to a source. The money for the ramp would come from an unrestricted pool. Mr. Commers asked about funding for the city hall expansion. Mr. Pribyl indicated that the City has set aside funds for City Hall. 8. CLAIMS Mr. Pribyl stated that the commission would be acting on Claims #1631 -1646. Mr. Commers asked if the City has an on -going trial balance for HRA. Mr. Pribyl stated the city has the information and could prepare a summary trial balance for the commission. Mr. Commers requested staff to prepare a summary trial balance for the HRA. MOTION BY MS. SCHNABEL, SECONDED BY MR. PRAIRIE, TO APPROVE THE CHECK REGISTER AS SUBMITTED. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. ADJOURNMENT: MOTION BY MR. PRAIRIE, SECONDED BY MR. MEYER, TO ADJOURN THE MEETING. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE AUGUST 13, 1987, HOUSING & REDEVELOPMENT AUTHORITY MEETING ADJOURNED AT 9:30 P.M. Respectfully submitted, Lavonn Cooper Recording Secretary Engineering Sewer Water Parks Streets Maintenance MEMORANDUM Nasim Qureshi, City Manager EW87 -281 TO: Jock Robertson, Executive Director - HRA FROM: John G. Flora, Public Works Director DATE: August 21, 1987 SUBJECT: Lake Pointe Development Project Pad A is near to completion in accordance with the modified equal configuration. It is expected that this work will be completed within the estimated change order amount of $38,500.00. An estimate has been received of ,548,000 for the expanded Pad A configuration requested by Woodbridge. 7his information has been provided to them and we are awaiting their decision. If Woodbridge decides to expand the site, there will be some additional engineering and possibly soil investigation costs associated with the construction which will have to be identified and incorporated into the overall change order for this work. To date, we have not received the cost reduction for modifying the detention pond areas. As soon as this information is available, we will process a change order to the City Council for action which should be at their September 14 meeting. It is now estimated that the Enebak work will not not be completed until approximately mid - September. Part of this delay is a result of the Pad A actions. If Woodbridge decides to expand Pad A, the construction completion date will be further extended into the future. As a result of the earth work completion extension, Park Construction has indicated that they will require additional funds to complete their portion of the water and sewer line work. Once an Enebak completion date has been established, we expect Sunde Engineering to eomnunicate with Park Construction to determine the affect and any changes associated with it. Currently, we do not anticipate any additional changes to the asphalt or landscaping projects. JGF /ts I AMC CJTYOf FRIDLEY OUSING and REDEVELOPMENT AUTHORITY COMMISSION MEMBERS: LAWRENCE COMMERS, CHAIRMAN DUANE PRAIRIE VIRGINIA SCHNABEL WALTER RASMUSSEN JOHN MEYER CITY OF FRIDLEY MEND 1D: Nasim Qureshi, Director MEMD FROM: Jock Robertson, Executive Director MEMD DATE: September 3, 1987 REGARDING: Non-Construction Traffic in Lake Pointe Project In response to the HRA August 13, 1987 directive and inquiries f rom several neighbors on 57th Avenue, Jim Hill and I recommend that barriers be placed at the project entraces on 7th Street and Moore Lake Drive. 4he barriers should be mounted with signs reading "ROAD CLCSED" and be put in place at the end of each work day and remain up during evenings and weekends while construction continues. At such time that Woodbridge takes control of the property, we should review this policy and consider either continuing temporary barriers or allowing then to put up a more permanent gate that they could unlock when they were marketing the property. JLR/dm M-87 -181 e -0-1 r EXECUTIVE DIRECTOR: JOCK ROBERTSON 6431 UNIVERSITY AVE. (6 12) 571 -3450 FRIDLEY, MN 55432 EXT. 117 2 3 SUNDE ENGINEERING, INC. GERALD M. SUNDE, Consulting Engineer Mr. Mark Burch City of Fridley 6431 University Avenue Northeast Fridley, Minnesota 55421 Dear Mr. Burch: 9001 East Bloomington Frvry. • Bloomington, MN 55420 • (612) 881 -3344 August 30, 1987 Re: 258 -85 Lakepointe Corporate Center As of the end of August, 1987, we are essentially out of budget for the inspection, staking, and design modification work at the above site. In the early summer of 1987, we negotiated a change order with the City for extra work on these activities. At that time, we anticipated that the project would be completed on about August 1, 1987. However, it now appears that the utility portions of the project will continue into late fall. You requested that we estimate the remaining work at the site. Our best estimate as of this date is as follows: Inspection Utility and street work will continue until the end of October. If we assume a half time inspection at the site (he would be there when the work is actually taking place), the two months would require 180 hours. The cost would be (with mileage and supervision) Inspection Cost = 180(34) _ $ 6,120.00 15(50) = 750.00 Exp. = 300.00 $ 7,170.00 Staking Our field crew chief has estimated that there would be about 3 crew weeks of work remaining for the grading, utility, and curb staking. Staking Cost Misc Design Work = 120(80) _ $ 9,600.00 This includes meetings, change order comps., negotiations, etc. f� � Misc. Cost = $ 2,500.00 .� ��(� t Yours very trul , Gerald M. Sunde GMS:skw G 3A SONDE ENGINEERING, iNC. GERALD M. SUNDE. Consulting Engineer 9001 East Bloomington Frwy. • Bloomington. MN 55420 • (612) 881 -3344 Mr: John G. Flora Director of Public Works City of Fridley Civic Center 6431 University Avenue N.E. Fridley, Minnesota 55432 May 23, 1986 Re: (258 -85) Lakepointe Development Fridley, Minnesota This letter is p he s The- specific engineering work frwhichthis p oposal services applies at the above project. is the following: a. Design of sanitary sewer, storm sewer, water system, and roadway for the public streets within the development. This does not in- clude the proposed intersection of West Moore Lake Drive with T.H. 65. Such work is being performed by another consultant. Spec- ifications will be prepared by the City of Fridley as the plans will be incorporated into the City's spring letting. b. Preparation of plans and specifications for the street and site grading project. The project will be the overall site grading necessary to prepare the site for development. The recommendations of the soainto the tplans eas are �subcutg plans pprepared are to be incorporated by that firm. c. Preparation of as -built drawings. After completion of the site grading and utility construction work and finishing of the streets, the survey crews will measure elevations and locations for utility and street features. The site construction plans will be modified to reflect the as -built information. d. Construction inspection. This work anticipates the use of a full time inspector at the site during the 1986 work season to observe the installation of utilities and also work with the geotechnical consultant to observe the grading operations. The proposal from • the geotechnical consultant for his testing and inspection services I_ is separate from this proposal. Mr. John Flora Page 2 May 22. 1986 e. Staking for utilities, grading, and roadway construction. This is the normal staking work associated estimates with the utility t e rvarious and grading operations. items will be staked once and that the Contractor is responsible _ for protection of the stakes. ries. The Following is an estimate of the � °i ons harebbased one poercentages design and preparation of plans and spe ficat inspection k is of the construction cost. The staking workeffortneededa on similar estimate of the time required and also on the jobs. a. Design of Roadways and Utilities (Use 6.0 percent of the construction cost). Cost = 0.06(521,643) = S 31,659 b. Plans and Specifications the . Site t )Grading (Use 3.5 percent of the construction Cost = 0.035(912,514) _ S 34,038 c. Preparation of as- builts Cost = S 3,600 d. Construction Inspection Cost = S 42,700 • e. Staking for Streets, Grading and Utilities Cost $ 36,800 * These items would be billed on a timed expenses basis at our normal rates. These are available on req uest The above estimates do not include the costs for the site geotechnical investigations that are necessary to the site design or h conditions. various analyses and reports prepared concerning soils and utility work (soils testing) the geotechnical inspection work for grading s ould be considered as separate lworbk fromCity or above inspection notemn- =Tis is normally contracted directly y �n o erations. -ctuded with the civil engineering and survey' 9 P Thank you for the opportunity to submit this proposal. Yours very truly, - GMS:jf cc: Eric Nesset Gerald M. Sunde W OUSING and REDEVELOPMENT AUTHORITY COMMISSION MEMBERS: LAWRENCE COMMERS, CHAIRMAN DUANE PRARE VIRGINIA SCHNABEL WALTER RASMUSSEN JOHN MEYER CITY OF FRIDLEY MEND 'i0: Nasim Qureshi, Director MBMD FROM: Jock Robertson, Executive Director V_z @+EMD DATE: September 3, 1987 REGARDING: Lundgren Letter of Credit I spoke with W. Lundgren today regarding the status of his letter of credit. Mr. Lundgren feels he is making some progress in the negotiations previously discussed with the HRA. Mr. Lundgren will be in attendance at the HRA meeting on September 10, 1987 to update the HRA on his current position. JLR/dm "'5V Z�' �j TWA P EXECUTIVE DIRECTOR: JOCK ROBERTSON 6431 UNIVERSITY AVE. (1B 12) 571 -3450 FRIDLEY, MN 55432 EXT. 117 4 :1pv, ICE CREEK WATERSHED DISTRICT SUITE 177, ARDEN PLAZA 3585 NORTH LEXINGTON AVENUE ARDEN HILLS, MINNESOTA 55 )(120 CSMP No. 86CO2 cc: City of Fridley E.A. Hickok & Associates 1CM File COMPREHENSIVE STORMWATER MANAGEMENT PLAN APPROVAL CSMP No. 86CO2 Louis R. Lundgren,Managing General Partner Zoe Issued to: Fridley Plaza Associates, 1140 Minnesota Building, St. Paul, MN 55101 4A. d Location: Southwest quadrant of the intersection of Mississippi Street and University P_venue, Fridley. Purpose: Approval of a Ccanprehensive Stormwater Management Plan for a phased nul}l- family residential development referred to as Fridley Plaza Apartments, 5+ acres. At their meeting on May 14, 1986 the Board of Managers of the Rice Creek Watershed District reviewed your Comprehensive Stormwater Management Plan and the recommendation of the District Engineer together with the following exhibits: 1. Permit application dated February 14, 1986. 2. Letter from Bill Block, Melchert Block Associates' Inc., to E.A. Hickok & Assoc- iates dated February 17, 1986. 3. Storm sewer and runoff calculations for Fridley Plaza Apartments prepared by Bill Block, MelchertBlock Associates, Inc., undated and received April 29, 1986. 4. Existing drainage area plan for Fridley Plaza Apartments prepared by Melchert Block Associates, Inc., dated January 13, 1986. 5. Site Plan for Fridley Plaza Apartments ents Prepared by Melaher Block Associates, c•' undated and received May 12, 1986. CQNTIIUED (N - They found the Plan to be in accordance with the Rules and Guidelines of the District and therefore approved the Comprehensive Stormwater Management Plan as requested, with the following stipulations: Separate permit approval will be required for each site within the Cam' as they develop. Date of Issue: May 15, 1986 res ent oar o n ger Andrew J. Cardinal, Sr. T H I S IS N O T A P E R M I T Form L9 -81, Revised 9/82 EXHIBITS: (continued) 6. Storm sewer and storage pond detail drawing for Fridley Plaza Apartments prepared by Melchert Block Associates, Inc., undated and received April 29, 1986. 7. Hold harmless agreement for Fridley Plaza Associates signed by Louis Lundgren, dated February 261 1986. 8. Letters frcm Bill Block to John Panuska, E.A. Hickok & Associates, dated March 31 and May 9, 1986, respectively. 9. Roof drain detail for Fridley Plaza Apartments prepared by the Lundgren Associates, Inc., undated and received May 12, 1986. 'YOU ARE ADVISED THAT ON MAY 14, 1986, THE BOARD OF MANAGERS APPROVED 4C YOUR PROJECT UPON RECEIPT OF $3,000 CASH SURETY AND PAYMENT OF PERMIT FEE AS LISTED BELOW. NO CONSTRUCTION IS ALLOWED WITHOUT PERMIT ISSUED. STATEMENT RICE CREEK WATERSHED DISTRICT Suite 177 Arden Plaza 3585 Lexington Avenue N. Arden Hills, MN 55126 483 -0634 TO: Louis R. Lundgren, Managing Gen -1 Partner DATE: May 15, 1986 Fridley Plaza Associates 1140 Minnesota Bldg. St. Paul, MN 55101 Permit Application No. 86 -17 Project Description : Final Site Drng Plan for apartnrent building complex: Fridley Plaza Apts, 2.8 acres (on Sites A and Al as outlined in CSMP 86CO2),loc: SW quad of Mississippi Street & University Avenue, Fridley. Engineering Review charges . Less Review charges paid by R.C.W.D. up to . . . . $182.07 - 35.00 147.07 Field Inspection charges . . . . . . . . . . . . . + 15.00 TOTAL DUE . . 162.07 Your Permit will be forwarded to you immediately upon receipt of the above amount at this office. Please remit within 30 days. You are advised that the Field Inspection charge covers the cost of two inspections: one at the time the project commences and one at the time the project concludes. Please notify District Office for final inspection. In the event non - compliance is noted to plans permitted by the District, requiring further inspections, additional charges will be assessed. CC: RCWD File �. Al- i Rev. 8/83 OUSING and REDEVELOPMENT AUTHORITY COMMISSION MEMBERS: -LAWRENCE COMMERS, CHAIRMAN DUANE PRAIRIE VIRGINIA SCHNABEL WALTER RASMUSSEN JOHN MEYER CITY OF FRIDLEY NAND 7A: Nasim Qureshi, Director NE MD FROM: Jock Robertson, Executive Director John Flora, Public Works Director ME MD DATE: September 3, 1987 PMARDIN ;: Update of University Avenue Corridor Study As a follow -up to the direction received on median treatment by the HRA, Community Development and Public Works staff met with Barton- Aschman to work out details incorpDrating these suggestions into the detailed construction plans for the two demonstration sections. We are proceeding on a timetable for review and approval of detailed plans by January 1, 1988 and then submission to MnDOT for approval, anticipating a Spring construction schedule. In January, HRH► authorized a preliminary budget of approximately 51,500,000 for plantings, street lighting, paving and street furniture. As the design has progressed, it is now apparent that changes in the traffic signal standards are required. It is our strong reoomamendation that Barton- Aschman be retained to also prepare the detail design of the new traffic light standards and related structures. This work would be done simultaneously with the urban design improvement projects in the Spring of 1988. We will pass onto you and the HRA board the detailed estimates for these demonstration sections as soon as they are received from Barton -Asc bman. JLR/dm y M-97-182 EXECUTIVE DIRECTOR: JOCK ROBERTSON 6431 UNIVERSITY AVE. ($12) 671 -3]117 FRIDLEY, MN 56432 EXT. 5 C L A I M S 1647 - 1657 0