HRA 01/06/1994 - 6340HOUSING AND REDEVELOPMENT AUTHORITY
MEETING
THURSDAY, JANUARY 61 1994
7:30 P.M.
PUBLIC COPY
CITY OF FRIDLEY
A G E N D A
HOUSING & REDEVELOPMENT AUTHORITY MEETING
THURSDAY, JANUARY 6, 1994 7:30 P.M.
Location: Council Chambers
Fridley Municipal Center
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES: December 16, 1993
ACTION ITEMS:
Consider Authorization to Publish Specifications
and Take Bids for Demolition of Rice Plaza . . . . . . . 1 plus spec.
booklet
Consider Approval of 1994 HRA Budget . . . . . . . . . . budget
booklet
Claims and Expenses. . . . . . . . . . . . . . . . . 3 - 3B
INFORMATION ITEMS:
Rice Plaza Update. . . . . . . . . . . . . . . . . . . 4
Lake Pointe Marketing Proposals . . . . . . . . . . . . . 5
OTHER BUSINESS•
ADJOURNMENT
CITY OF FRIDLEY
HOUSING & REDEVELOPMENT AUTHORITY MEETING, DECEMBER 16, 1993
CALL TO ORDER:
In the absence of Chairperson Commers, John Meyer was appointed
to chair the meeting.
Acting. Chairperson Meyer called the December 16, 1993, Housing &
Redevelopment Authority minutes to order at 7:35 p.m.
ROLL CALL:
Members Present: John Meyer, Duane Prairie, Jim McFarland
Members Absent: Larry Commers, Virginia Schnabel
Others Present: William Burns, Executive Director of HRA
Barbara Dacy, Community Development Director
Craig Ellestad, Accountant
Jim Casserly, Consultant
Robert Welle, Reliance Real Estate Services, Inc.
APPROVAL OF NOVEMBER 18, 1993. HOUSING & REDEVELOPMENT AUTHORITY
MINUTES•
MOTION by Mr. McFarland, seconded by Mr. Prairie, to approve the
November 18, 1993, Housing & Redevelopment Authority minutes as
written.
UPON A VOICE VOTE, ALL VOTING AYE, ACTING CHAIRPERSON MEYER
DECLARED THE MOTION CARRIED UNANIMOUSLY.
1. CONSIDER REQUEST TO ACQUIRE SUH PROPERTY. ROBERT C. WELLE:
Mr. Burns stated that the property owners, Dr. and Mrs. Suh, feel
they have been unnecessarily put upon by the apparent plans by the
City to develop the southwest quadrant and the fact that the City
has condemned at least one property in this area. They feel the
access to their property for their tenants' businesses has been
seriously damaged due to the construction of the median on
Mississippi Street. Mr. Burns stated staff has considered the
request by the Suhs that the HRA acquire their property and has
come up with the following three options:
1. Decline Mr. Welle's request to purchase the property, but
to continue to work diligently to identify uses for the
site and acquire a developer or redeveloper for the
southwest quadrant.
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16, 1993 - PAGE 2
2. Purchase the site and immediately demolish the buildings
to avoid any cost of leasing and maintaining another
shopping center.
3. Purchase the property and attempt to lease and operate
the property much like the HRA did with Rice Plaza.
Mr. Burns stated staff is recommending that the HRA not purchase
the property but work diligently to identify an acceptable
redevelopment plan and developer for the site.
Mr. Meyer stated the HRA members have been contacted by Mr. Robert
Welle, both verbally as well as in writing. He stated the HRA
members also received a letter from Councilmember Steve Billings
dated December 16, 1993, in which Councilmember Billings states he
is against the HRA taking any action to acquire the Suh property at
this time.
Mr. Robert Welle, Reliance Real Estate Services, Inc., stated
he wanted to make some comments for the record. He stated he was
in attendance at the September 9, 1993, HRA meeting where he made
a similar request to the HRA to purchase the Suh property. At that
time, the .HRA's answer was "no ". The HRA stated that the southwest
quadrant is a. priority, but that so far no developer has come forth
with a feasible proposal. The HRA also referred to some other
priorities, but the members seemed willing to hold this subject
open for reconsideration and to look at it again some time in the
future. The HRA stated the most logical time to discuss it would
be with the discussion of the 1994 budget. He stated he is at the
meeting because it is his understanding that the 1994 budget will
be discussed at this meeting.
Mr. Welle stated he specifically wanted to stress the matter of a
"hardship acquisition ". The issue of access and rumors of
condemnation cloud the future for this retail center. He stated
his main concern is from the standpoint of the public sector. He
is talking about what is in the best interest of the people of
Fridley and Anoka County and what is in the best interest of one
property owner.
Mr. Welle stated he is not pointing a finger or finding fault with
the City regarding the median on Mississippi Street. However, even
though it is Anoka County right -of -way and was .funded by either the
County or federal funds, there was some dialogue or participation
or cooperation by the City in the design of the median, and the
impact on the Suhs property is the same. Because this is
commercial property, the access is critical. Convenient access has
a lot to do with whether or not the center is viable as commercial
property.
Mr. Welle stated he is asking the HRA to reconsider the purchase of
the Suh property. His understanding of a hardship acquisition or
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16, 1993 - PAGE 3
the spirit behind it is that a public body such as the HRA uses its
ability to purchase the property even though it may be in advance
of redevelopment; in effect, buying early because the HRA is then
able to spread the carrying costs over a wider spread of property.
Mr. Welle stated that since September, the Burger King lease has
expired. Burger King had an option they could have exercised for
an additional five years, but they notified the Suhs that due to
the deterioration in their sales after the median was put in, their
business was no longer viable and they are looking at relocating
the business. As long as Burger King stays, they will continue to
pay operating expenses, but they will no longer pay any rent. As
of December 1, 1993, the Suhs have no rental income from the Burger
King property. The Suhs have gone from a very positive cashflow to
a negative cashflow so they are paying out -of- pocket to maintain
status quo, but.they are heading in a downward spiral.
Mr. Welle stated that notwithstanding that the HRA has their
reasons for not purchasing the property, he is at the meeting to
try to persuade the HRA that in light of the Suhs' financial
situation that the HRA purchase the property at this time.
Mr. Welle stated he is not sure what actions the HRA is taking in
terms of finding a developer or redeveloper. The HRA has a
considerabie interest in the southwest quadrant, and--it seems in
the best interest of the HRA to get something going there. He is
suggesting that completing the package by putting the entire parcel
together, even if it means demolition of the building, presents a
site ready for redevelopment which sometimes_ helps attract
developers. By carrying through with the HRA's objective in
completing development and having the whole site ready might help
make that development happen.
Mr. Welle stated he is curious about the timing for the development
of this site. Is the HRA pursuing an aggressive marketing program?
Will this activity take place in 90 days, six months, or six years
from now? The timing is critical to the Suhs because every month
adds to the Suhs' financial deficit.
Mr. Welle stated that when the Suhs listed the property with
Reliance Real Estate Services, they made it very clear that they
wanted him to take a proactive stand. He stated that besides his
efforts with the HRA, he is putting together a marketing package to
bring to the development community. He stated his job is to get
the Suhs out of the financial burden they are in, whether it is to
sell the property to someone who wants it as it is or to someone
who will redevelop just this parcel.
Mr. Welle stated that in conversations with developers, the comment
has been made as whether it is going to be possible or viable to
sell the property separately. He stated he will continue to try to
HOUSING & REDEVELOPMENT AUTHORITY MTG. DECEMBER 16. 1993 - PAGE 4
find a prospective buyer, but it appears that comment might be
valid. In that case, they are really in a bind if it is true what
the marketplace is telling them that no one will redevelop this
site without control of the whole site. And, the Suhs only have
control of a part of that site.
Mr. Welle referred to his October 8, 1993, letter in which he asked
the HRA to adopt a policy of proactive piecemeal development and
allow the Dairy Queen and service station to be sold for
development. If the HRA is not willing to sell piecemeal, then he
is not going to get very far in trying to sell the Suhs' property
separately. If the HRA.is not willing to adopt a policy, what are
their feelings if someone wanted to purchase just the Dairy Queen
and service station? Would the HRA be willing to sell those two
properties?
Mr. Meyer stated that only three of the five HRA members are at the
meeting, and he would be very reluctant to say much about this
issue until all five members are present. He stated he did not
think the HRA members are in a position to express any firm
opinions about this issue.
Mr. Welle stated he just wanted to get a feel for whether the HRA
would allow any kind of piecemeal development to even take place,
or if the Suhs can act independently to sell their property. If
the answer is, no, and people cannot access the site without going
through HRA land, it does cast some light on the subject of whether
it is a moral or legal obligation. It is a public sector issue
versus a private sector issue. He would like to believe that it is
possible to sell their property. If the Suhs are unable to sell
their property, then it is just a matter of including it as part of
the redevelopment of the whole southwest quadrant, and it goes back
to the hardship issue.
Mr. Welle stated he is just looking for help in trying to see the
future to try to get a feel for the probabilities or issues that
come into play here.
Mr. Meyer stated the HRA has been trying to get a development on
that corner for many years. They have come close with some
developers, but then the projects have fallen through for various
reasons. The HRA wants the best development for this site, because
it is in the heart of Fridley. Anyone who might want to purchase
the Suh property would have to realize that he /she has a large
neighbor next door, the HRA, and the developer would have to weigh
whether or not he /she wanted to buy the property with the
possibility that they could be swallowed up by some future HRA
development plan. Beyond that, he could not answer Mr. Welle's
question about a policy regarding piecemeal selling.
Mr. Prairie stated it is hard to answer Mr. Welle's question about
whether a developer could buy the property piecemeal without
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16. 1993 - PAGE 5
knowing what kind of a project it would be. They have not looked
at anything on that end of the property, but it might be
conceivable.
Mr. Welle stated he needs to manage his time and energy in the
direction that is most likely to pay off. He is asking for the
HRA's opinion rather than policy, or is he wasting his time? It,
would be a development that would have to fall within the permitted
zoning and within the development limitations of the site.
Mr. Prairie stated that if it is a development that would work, he
believed the HRA would rather see a -new development for the whole
southwest quadrant than the way the site is split up now.
Mr. Welle stated that if the Suhs are able to sell the property to
someone else, they ask that the HRA acknowledge their right to do
that even if that may hinder the HRA's ability to redevelop its
property in the future, or whether it makes it more expensive for
the HRA to redevelop. They need to make something happen. The
Suhs cannot continue to tread water because they are sinking. The
most logical thing seems to be for the HRA to complete its
redevelopment package. The point was well taken that this property
is in the heart of Fridley, and what happens over there and how it
looks is.certainly relevant to all the people of Fridley. There
are some abstract issues here about what the public domain stands
to gain here.
Mr. Welle stated that he is looking for some kind of answer. With
the two HRA members being absent, he would ask the following
question: "What is next from the HRA's point of view as far as
responding to the Suh's request that the HRA purchase their
property, and what might happen in the future ?"
Mr. Meyer stated that as far as the status of the request, unless
it is put on a future agenda or it is tabled, it would be a dead
issue.
Mr. Welle asked if it would be fair to say that none of the HRA
members present are willing to make a motion in favor of purchasing
the Suh's property.
Mr. McFarland stated that is a fair statement.
Mr. Welle stated that as far as redevelopment or what happens next,
does the HRA have a timetable for making something happen in the
southwest quadrant as opposed to waiting for something to happen?
Mr. Meyer stated the HRA has almost desperately been trying for
many years to make something happen in the southwest quadrant, and
the HRA has taken many steps to try to make things happen. As Mr.
Welle knows, this is not the climate for anything significant
HOUSING & REDEVELOPMENT AUTHORITY MTG. DECEMBER 16, 1993 -_PAGE 6
happening on this corner. They are dead in the water themselves in
terms of any progress on that corner.
Mr. Welle asked that if the Suhs wanted to do something to enhance
the appearance of their property, like remodeling, does the HRA
have any kind of program that could provide financial assistance
with low interest loans?
Ms. Dacy stated the HRA does not have any available programs for
that type of assistance. Most of the HRA's efforts have been in
the housing area for those types of programs.
Mr. Welle stated Dr. and Mrs. Suh were unable to attend the
meeting. They are very interested in the proceedings of the
meeting, and he wanted to request a copy of the tape of the
dialogue so they can listen to the actual discussion.
Mr. Welle stated he would like to stay and listen to the budget
discussion later in the meeting.
Mr. Burns stated City staff is in the process of trying to develop
a plan of action for developing and marketing the southwest
quadrant. They will be identifying recommendations. for the HRA.
The southwest quadrant is the highest priority in the first quarter
of 1994.
2. CLAIMS AND EXPENSES:
Mr. Ellestad noted that check #2476 is a void check.
MOTION by Mr. Prairie, seconded by Mr. McFarland, to approve the
check register, checks #2472 -2482, as presented.
UPON A VOICE VOTE, ALL VOTING AYE, ACTING CHAIRPERSON MEYER
DECLARED THE MOTION CARRIED UNANIMOUSLY.
3. NORWOOD SOUARE UPDATE:
Ms. Dacy stated Norwood Square had requested tax increment
assistance in the amount of $82,000 for the construction of a 50-
unit elderly building. When this was discussed at the September
HRA meeting, the HRA authorized staff to proceed with the
development contract on a pay -as -you go approach. Mr. Casserly has
done some more analysis and has determined that a grant may be more
prudent for the HRA to implement in the development contract. The
reasons are both financial and legal. She stated that at the
meeting, the HRA members had received a copy of Mr. Casserly's memo
dated December 10, 1993, which further explains his recommendation.
Mr. Casserly stated that normally a pay -as- you -go program works
very effectively for the HRA. The basis for doing a pay -as- you -go
assumes that the developer or builder has access to money. Then,
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16, 1993 - PAGE 7
with the pay -as- you -go, the HRA is reimbursing the developer for
the costs of the improvements.
Mr. Casserly stated that he started to examine a little more
carefully how this non - profit entity (Westminster Corporation) is
really going to acquire funds as non - profit entities have a very
difficult time acquiring funds.
Mr. Casserly stated the problem is that normally when they use a
revenue note, they assume the things they are paying for in that
revenue note have been completed when the project is completed. In
this instance, the HRA would be issuing a revenue note. Because
Westminster Corporation has a difficult time getting the funds up
front from another lender, they definitely have to pay whatever the
going rate is, if they can even get the funds in the first place.
If they cannot get the funds, the HRA can still go ahead and agree
to give Westminster a revenue note, but the way it is structured,
Westminster would not be able to make the improvements the HRA is
paying for until Westminster gets the revenue note money. So, the
HRA runs into this peculiar situation where they are agreeing to
pay for future improvements, yet they do not have the improvements
until they pay for them.
Mr. Casserly stated they can overcome this problem and also save
some money if the HRA provides some assistance at the beginning of
the project. Then, Westminster can go ahead with the project and
the HRA would provide funds when Westminster placed all the monies
in escrow from Title Insurance to disburse. Westminster actually
gets the grant monies for this project from HUD, and Title
Insurance is responsible for disbursing the money. The HRA would
put its monies in at the same time as Title Insurance does.
Mr. Casserly stated that if the HRA agrees to a grant approach,
rather than a pay -as- you -go approach, there would be some savings.
- `The-re is one risk, and that is that the Legislature might change
the class rate for these kinds of projects and reduce the amount of
increment that can be generated. Barring that, it is definitely
less expensive for the HRA to fund the project up front than to pay
over time at an 8 1 /2o interest rate.
Mr. Casserly stated he is recommending that the HRA go with the
grant approach rather than the pay -as- you -go approach and provide
the funds while the project is being constructed rather than paying
the developer over a period of 3 -4 years.
Ms. Dacy stated City staff agrees with Mr. Casserly's
recommendation.
Mr. Meyer stated it seemed to make practical sense to go with the
grant approach instead of the pay -as- you -go approach. They will
have to take their chances that the Legislature will not do
anything too drastic.
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16, 1993 - PAGE _8
It was the consensus of the members present to approve the grant
approach as opposed to the pay -as- you -go approach for the Norwood
Square project and to ask staff to redraft the development contract
for review at another meeting.
3. HEDMAN ACQUISITION UPDATE:
Ms. Dacy stated she and Jim Casserly attended the closing on the
Hedman property on December 1, 1993. The negotiated purchase price
was $68,000 and the closing costs were $469.80.
Ms. Dacy stated she has been working with Ernst Movers who will pay
the HRA $4,700 for the house, remove the foundation, and backfill
the property. Ernst Movers has until March 15, 1994, to move the
building off the property. If Ernst Movers cannot find a buyer for
the house and remove the house by March 15, 1993, then they will
forfeit $2,700.
Ms. Dacy stated staff has a copy of Ernst Movers' certificate of
insurance which will cover the house. The land is covered under
the HRA's insurance policy.
Ms. Dacy stated no action is needed by the HRA. Unless the HRA has
any objections, staff will proceed accordingly. She stated the
water and sewer have been disconnected, and the remaining utilities
will be disconnected before the house is moved.
Mr. Meyer stated he would like a requirement added that the
excavation hole be backfilled with "clean granular fill" and
compacted to 95% standard proper. That is the proper way to leave
a foundation for any future development on the site.
5. STATUS OF SCATTERED SITE ACQUISITION PROJECTS:
Ms. Dacy stated that at the last meeting, the HRA had asked staff
to follow through on two properties, 513 Fairmont Street and 560
Hugo Street. Mr. Fernelius has written a letter to the property
owner at 560 Hugo Street indicating the HRA's interest in acquiring
the property. Staff has not heard back from the property owner as
of this date.
Ms. Dacy stated that regarding 513 Fairmont Street, it is staff's
understanding that HUD does not yet have title to the property;
however, it seems like they will be taking that property fairly
quickly. Staff has been researching some statutes and other HUD
policies. Mr. Fernelius has drafted a letter to HUD to let them
know that the City believes the house on this property is not
conforming and is unsafe and substandard. As such, the City wanted
it made clear for the record that the City will not issue any
building permits if a private property owner acquired the property
from HUD. HUD's policy is that even though the house may be in
HOUSING & REDEVELOPMENT AUTHORITY MTG. DECEMBER 16. 1993 - PAGE 9
livable or habitable condition, HUD will still convey the property
but will disclose these facts to the potential buyer.
Ms. Dacy stated that instead of using HRA money to acquire the
house and property, the City is looking at the possibility of
getting the house demolished. City staff is pursuing the following
two options:
1. It is possible that the City can convince HUD to demolish
the house. If this happens, the City achieves the
objective of removing blight from a neighborhood at no
cost to the HRA. It is then possible that private
property owners around the subject property may want to
buy the property.
2. If the City cannot convince HUD to demolish the house,
there is statutory authority for the City, as opposed to
the HRA, to condemn the building on the basis of
substandard quality. Therefore, the City could provide
a notice to the current owner telling them to demolish
the building and assessing the costs of demolition to the
property owner.
Ms. Dacy stated a third option is for the HRA to acquire the
property, but staff will explore the first two options first.
6. RICE PLAZA UPDATE:
Ms. Dacy stated Jim Kordiak has been able to sell some of the
existing furnaces_and air conditioning equipment in Rice Plaza.
The last tenant, Hong Kong Kitchen will be moving to Holly Center
at the end of December.
Ms. Dacy stated that at the January meeting, she will be presenting
the specifications for the demolition bids.
7. FRIDLEY TOWN SQUARE UPDATE:
Ms. Dacy stated she met with Lowell Wagner last week. She stated
Mr. Wagner still has not gotten a final definitive answer from the
Walgreens management. Walgreens management wants to reorient the
site plan so that the building is near University Avenue, and they
want a second access onto Mississippi Street.
Ms. Dacy stated the HRA needs to start thinking about what happens
if the Fridley Town Square redevelopment falls through. Mr. Wagner
has not decided whether or not he wants to exercise his option with
the property owners, Swanson and Marsolek. If he does own the
property, he asked if the City would permit him to remodel the
inside of the existing building and do some modest modifications to
the exterior of the building and possibly lease the building to
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16, 1993 - PAGE 10
temporary tenants until he can put together a redevelopment
package.
Ms. Dacy stated the property is zoned S -2, Redevelopment District,
which is like a PUD district. She stated she has met with Jim
Hoeft, HRA Attorney, and Mr. Hoeft stated the City would have the
legal authority to deny the building permits. Her initial concern
was that if the City allows permits on the property, would that
increase any type of assistance in the future? Mr. Hoeft's opinion
was that the types of improvements Mr. Wagner is proposing would
not significantly add to the value.
Ms. Dacy stated that the way the S -2 zoning ordinance is written,
the City has the power to evaluate any use that goes on in that
building. She will write Mr. Wagner or Ms. Swanson and ask them to
keep the City apprised of the types of uses that go on in that
building. The City will not deny any permits for any remodeling or
improvements; however, if the property owner proposes to expand the
building or do any significant work that means the building would
stay, then the City would deny those types of permits.
Ms. Dacy stated that if this development does not move ahead, the
HRA might have. to decide whether they want to take a look at
another use for this site.
8. 1994 HRA BUDGET:
Ms. Dacy stated this is a draft budget, and no action is needed by
the HRA at this meeting. After the HRA's comments, staff will
finalize and prepare it in booklet format with colored pages for
the HRA's use throughout the year.
Ms. Dacy stated they are still finishing up some of the key 1993
projects. The City has not yet received the actual bills from
Anoka County for the Mississippi Street or University Avenue
improvements. The budgeted area for that amount has been carried
over into the 1994 budget.
Ms. Dacy stated the Lake Pointe marketing effort is underway. The
HRA authorized the City to hire a consultant, Busch & Partners.
Mr. Burns and Mayor Nee have been working very closely with the
consultant. The consultant will be appearing at an upcoming HRA
meeting to discuss his ideas and to get the HRA's concurrence. So,
those amounts are included in the 1994 budget.
Ms. Dacy stated another issue pending is the Fridley Town Square
and the Dairy Queen. If the Fridley Town Square project does not
proceed, staff believes Don Fitch will appeal the Commissioner's
Award.
Ms. Dacy stated staff will be pursuing planning for the southwest
quadrant in the first quarter.
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16. 1993 - PAGE it
Ms. Dacy stated the HRA's priority is its housing programs. The
HRA hasn't actually spent any dollars this year for any of the
deferred loans in conjunction with the fix -up funds or the Fannie
Mae program. Staff has rolled over those amounts into the 1994
budget.
Ms. Dacy stated they are over the initial administrative hurdles.
They did not anticipate some of the negotiations with United
Mortgage, for example, and the amount of time it would take to
execute those agreements. They have now completed all the
paperwork they need with Fridley State Bank and United Mortgage.
Ms. Dacy stated the rehab and all the housing program activity will
significantly increase in 1994.
Ms. Dacy stated that in looking at the revenues versus the
expenditures, they tried to do an analysis of the tax increment
projections versus anticipated expenditures. Staff is trying to
take as realistic look as they can at the redevelopment program to
the year 2000. Their tax increment projections are based on the
1992 tax payables, and they are assuming a no growth scenario.
They do need to update those projections to the 1993 taxes, and it
takes about 2 1/2 weeks to do that.
Ms. Dacy stated the HRA has a negative annual balance in 1995
because of temporary Lake Pointe bond payment. However, Mr. Pribyl
has advised her that they will probably evaluate looking at a bond
roll -over, but they will be coming back to the HRA for another bond
issue to postpone that payment.
Ms. Dacy stated the HRA has two separate budgets for its
expenditures, HRA Reimbursement Fund and the Housing Coordinator
Fund. The Reimbursement Fund is essentially all their operating
expenses. They are trying to separate some of those expenses, the
housing related expenses versus the operating expenses. There is
a 5% decrease in -the amount of expenditures in their operating
funds. That even includes the demolition cost of Rice Plaza. The
Housing Coordinator budget will increase significantly, because
they are simply rolling over their allocation amounts from 1993.
Mr. Dacy stated that Grant Fernelius is the Housing Coordinator and
an HRA employee. At its last meeting, the City Council approved a
3% cost of living increase for the 1994 budget. Staff is proposing
a similar increase for Mr. Fernelius. The HRA has to pass a motion
approving the resolution for HRA employees to receive that cost of
living adjustment.
Ms. Dacy stated that last year Chairperson Commers asked the
question last year about keeping track of legal services. She
stated that Casserly is $20,000 under budget in the Operating Fund,
and $5,000 over in the Housing Fund, for a net savings of $15,000.
HOUSING &REDEVELOPMENT AUTHORITY MTG. DECEMBER 16, 1993_- PAGE 12
The Barna Guzy contract is $2,000 over budget. That is primarily
because of the Dairy Queen appeal.
The HRA members reviewed the budget with staff. Mr. Burns
suggested they go over the 1194 Budget Review" chart which provides
a good overview of expenditures by category.
MOTION by Mr. McFarland, seconded by Mr.' Prairie, to approve
Resolution No. HRA 11 - 1993, "A Resolution Authorizing an Increase
in Compensation for Fridley Housing and Redevelopment Employees for
the 1994 Calendar Year ".
UPON A VOICE VOTES ALL VOTING AYE# ACTING CHAIRPERSON MEYER
DECLARED THE MOTION CARRIED UNANIMOUSLY.
• • �_LIV K
MOTION by Mr. Prairie, seconded by Mr. McFarland to adjourn the
meeting. Upon a voice vote, all voting aye, Acting Chairperson
Meyer declared the motion carried and the December 16, 1993,
Housing and Redevelopment Authority meeting adjourned at 9:15 p.m.
R ectfully submitted,
e , 6aimL.-O
Lyn Saba
Recording Secretary
Community Development Department
D HOUSING AND REDEVELOPMENT AUTHORITY
City of Fridley
DATE: December 30, 1993
TO: William Burns, Executive Director of the HRA
FROM: Barbara Dacy, Community Development Director
SUBJECT: Consider Authorization of Publishing Notice
to Bidders, and Approve Specifications for
Demolition of Rice Plaza
The Engineering Department and I have collaborated to prepare the
demolition specifications, the notice to bidders, and a proposed
contract for the demolition of Rice Plaza. Attached for the
Authority's review are the specifications, the proposed contract
to be executed with the contractor, bidding requirements, the
notice to be published in the Focus News and Construction
Bulletin, and the bidder's proposal form.
The specifications have been prepared such that the contractor
will be responsible for the demolition and removal of the
building, the concrete sidewalk on the west and north sides of
the building, and the bituminous surface to the rear of the
building. The contractor will also be required to regrade and
seed the area by May 1, 1994. The demolition work is°to be
completed by March 15, 1994. The contractor will be required to
submit a performance bond in the amount of 100% of the awarded
bid to guarantee proper completion of the project.
Taking of bids is proposed to occur on Thursday, January 27, 1994
at 11:00 a.m. The HRA will then receive and award the bids and
authorize demolition at its February 3, 1994 meeting.
Recommendation
Staff recommends that the HRA pass a motion to approve the
specifications to authorize staff to publish the notice to
bidders in the Focus News and Construction Bulletin and to take
bids on January 27, 1994 as specified in the bidding documents.
BD /dn
M -93 -768
1
SPECIFICATIONS FOR
DEMOLITION OF STRUCTURE AT
RICE PLAZA
236 - 250 MISSISSIPPI STREET N.E.
FRIDLEY, MINNESOTA
December, 1993
Prepared by:
John G. Flora
Public Works Director
Department of Public Works
CITY OF FRIDLEY
6431 University Avenue NE
Fridley, MN 55432
I hereby certify that these specifications were prepared by me or under my direct
supervision, and that I am a duly Registered Professional Engineer under the laws of
the State of Minnesota.
JOHN G. FLORA, P.E.
Reg. No. 14318
DEMOLITION PROJECT
RICE PLAZA 236-250 MISSISSIPPI ST NE
TABLE OF CONTENTS
Section Page
A General Conditions ............. ............................... 1
0
C
A -1 Location of Work ........... ............................... 1
A -2 Scope of Work ............ ............................... 1
A -3 Definitions ............... ............................... 1
A-4 Contract Documents ....... ............................... 1 -2
A -5 Other Contracts ........... ............................... 2
General Requirements ........... ............................... 3
B -1
Inspection of Site .......... ...............................
3
B -2
Insurance Coverage ........ ...............................
3
B -3
Award of Contracts ......... ...............................
3
B-4
Return of Proposal Guaranty .. ...............................
3
B-5
Superintendence: Supervision (MN -1506) ........................
4
B-6
Utility Property and Service .... .......................... .....
4
B -7
Unacceptable and Unauthorized Work ..........................
5
B-8
Street Maintenance During Construction .........................
5
B -9
Acceptance of the Work ...:. ...............................
5
B -10
Public Convenience and Safety .............................. 5-6
B -11
Commencement, Prosecution and Completion of Work ..............
6
B -12
Failure to Complete the Work on Time ..........................
7
B -13
Changes or Alterations in the Work ........................... 7-8
B -14
Scheduling and Stage Construction ............................
8
B -15
Coordination of the Work ....................................
6
B -16
Working Hours ............ ...............................
8
B -17
Permit Fees .............. ...............................
8
B-18
Salvage .................
8
B -19
...............................
Protection of the Site ....... ...............................
9
B -20
Restoration .............. ...............................
9
B-21
Site Inspection ............ ...............................
9
B -22
Equal Employment Opportunity ...............................
9
B -23
Execution, Correlation and Intent ..............................
9
B -24
Demolition Area ........... ...............................
9
B -25
Hazardous Material Disposal ............................... 9-10
B -26
Release of Buildings ....... ...............................
10
Contract and Specifications ...... ............................... 11
C-1 Work by Others .......... ............................... 11
C-2 Work not Included in Contract ............................... 11
Is
DEMOLITION PROJECT
RICE PLAZA 236250 MISSISSIPPI ST NE
TABLE OF CONTENTS (Cont'd)
Section
Page
C-3 Use of Streets and Adjacent Properties ...................... 11 -12
C-4 Plugging Sewer Lines ...... ............................... 12
C-5 Grading ................ ............................... 12
C-6 Disposal Site ............ ............................... 12
C-7 Salvage of Miscellaneous Structures .......................... 12
C-8 Protection of Live Utilities and Other Property .................... 13
C-9 Use of Premises by Authorized Personnel Only ................... 13
C-10 Care of Work ............ ............................... 13
C-11 Use of Premises .......... ............................... 13
C-12 Risk of Loss ............. ............................... 14
C-13 Dust Control ............. ...........:................... 14
C-14 Site Restoration .......... ............................... 14
Location Map ................ ............................... 15
Contract ....................... ..........................16 -17
Notice to Bidders ............................................. 18
Bidding Requirements .......... ............................... 19
Proposal.................... ............................... 20
Bid for Demolition of Structure .. ............................... 21 -22
U
DEMOLITION PROJECT
RICE PLAZA 236250 MISSISSIPPI ST NE
SPECIAL PROVISIONS
SECTION A — GENERAL CONDITIONS
A-1 LOCATION OF WORK
The work to be contracted shall be carried out within the corporate limits of the City of
Fridley, Minnesota. The specific area location is indicated on page 15 of the specification.
A -2 SCOPE OF WORK
The Contractor shall fumish all labor, materials, tools, supplies, and equipment necessary
to complete the building demolition required under this section. The Contractor shall load,
haul, unload, and distribute all materials, tools, equipment, and supplies necessary to
perform the work required under this contract. The Contractor shall demolish the building
and foundation and shall remove foundation walls, cement floors, concrete approach
walkways and bituminous parking surfaces. The Contractor shall abandon utilities as
required in these specifications. He shall properly fence and protect the site from potential
injury by the public. Upon completion of the demolition work, the Contractor shall fill the
excavation and compact the fill. The Contractor shall ensure that the site, upon completion
of work, is.clean and that all debris has been properly removed. Handling and disposing
of any hazardous materials such as, but not limited to, asbestos, lead paint, etc., shall be
performed with strict conformance to existing Federal and State regulations.
A-3 DEFINITIONS
The definitions of words and terms shall be in accordance with the General Requirements
and are further clarified below.
1. The words °Owner°, °City°, uViIlage ", °State ", as they appear in the specifications
in reference to the Party of the First Part of the Contract shall be the Housing and
Redevelopment Authority (HRA) of the City of Fridley, Anoka County, Minnesota.
2. Whenever in this Contract the word Engineer is used, it shall be understood as
referring to the Public Works Director, City of Fridley, acting personally or through
a duly authorized representative.
3. Written notice shall be deemed to have been duly served if delivered in person
to the individual or to a member of the firm or to a proper signatory representative
of a municipal corporation for whom it is intended, or if delivered at or sent by
registered mail to the last business address known to him who gives the notice.
A-4 CONTRACT DOCUMENTS
The specifications, special provisions, the Proposal, Bid Schedule, Contract Bond, Contract,
and other construction regulations are known as the CONTRACT DOCUMENTS and are
made a part of this Contract and are on file in the Office of the City Manager and Office of
the Public Works Director of the City of Fridley, Minnesota.
DEMOUTION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
The Specifications may be had for the Contractor's individual use by applying to the Public
Works Director, 6431 University Avenue Northeast, Fridley, Minnesota 55432, Phone: (612)
572 -3550 and placing a deposit in the amount of $25.00 for each set.
A-5 OTHER CONTRACTS
The City, or utility companies, may award or may have awarded other contracts for
additional work, and the Contractor shall cooperate fully with such other Contracts as may
be directed by the City. The Contractor shall not commit or permit any act which will
interfere with the performance of work by any other Contractor as scheduled.
2
DEMOUTION PROJECT
RICE PLAZA 236250 MISSISSIPPI ST NE
SPECIAL PROVISIONS
SECTION B — GENERAL REQUIREMENTS
B -1 INSPECTION OF SITE
Each bidder should visit the site of the proposed work and fully acquaint themselves with
the existing conditions there relating to construction and labor, and should inform himself
as to the facilities involved, the difficulties and restrictions regarding the performance of the
Contract. The bidder shall thoroughly examine and familiarize themselves with the Special
Provisions, and all other Contact Documents. The Contractor by the execution of the
Contract shall in no way be relieved of any obligation under it due to his failure to receive
or examine any form or legal instrument or to visit the site and acquaint himself with the
conditions there existing. The City will be justified in rejecting any claim based on facts
regarding which he should have been on notice as a result thereof.
B -2 INSURANCE COVERAGE
The Contractor shall protect the project with Public Liability Insurance, the lower limits of
which shall not be less than $250,000 for injuries, including accidental death to any person
and subject to the same limit for each person in an amount not less than $500,000 on
account of any one accident
The Contractor shall also protect the project with Property Damage Insurance in the sum of
.not less than $150,000 for any one accident. The Contractor shall take out and maintain
compensation insurance as required by the State of Minnesota and he shall also cant' what
insurance is necessary to cover any loss by fire, lightning, wind, theft or any other cause.
This insurance shall cover the project until it has been accepted by the City and the amount
of the insurance coverage shall be approved by. the City. The City will not reimburse the
Contractor for the premiums.
B-3 AWARD OF CONTRACTS
Bids will be considered by the Housing and Redevelopment Authority of the City of Fridley
at their regular meeting.
B-4 RETURN OF PROPOSAL GUARANTY
All proposal guaranties, except those of the two lowest bidders, will be returned or released
immediately following the opening and checking of proposals. The proposal guaranties of
the two lowest bidders will be retained until the contract has been executed and approved
as required by law, at which time they will be released, except in the case of forfeiture.
Upon release, certified checks will be returned to the bidder, but surety bonds will be
destroyed, unless their return is specifically requested.
3
. I .1 -- ,
DEMOLITION PROJECT
RICE PLAZA 236250 MISSISSIPPI ST NE
B -5 SUPERINTENDENCE: SUPERVISION (MN -1506)
The Contractor shall, during his daily progress, keep on his work at all times a non-
equipment- operating competent superintendent and any necessary assistants, all satisfactory
to the Engineer.
The superintendent shall not be changed except with the consent of the Engineer unless the
superintendent proves to be unsatisfactory to the Contractor and ceases to be in his employ.
The superintendent shall represent the Contractor in his absence and all directions given to
him shall be as binding as if given to the Contractor. The Contractor shall give efficient
supervision to the work, using his best skill and attention.
Neither party shall employ or hire any employee of the other party without his consent.
B-6 UTILITY PROPERTY AND SERVICE
The location of utilities as reported by the utility companies and the owner does not relieve
the Contractor of the responsibility of determining the accuracy or completeness of said
locations. The Contractor shall determine the location of all conduits, cables or structures
which will be affected by his excavation and shall take steps necessary to support, protect,
remove or relocate said structures by means suitable to the Owner of the structure involved.
In those instances where relocation or reconstruction is impractical, a change will be ordered
by the Engineer.
The Contractor shall notify the Owner of the Utility one week in advance of when he intends
to work in the area so that the Owner may take whatever action may be required.
The Engineer will flag only once the location of the stop boxes and point out the location
of the underground municipal utilities. Any damages done to the municipal utilities. during
the construction shall be corrected at the Contractor's expense.
All City utilities, with special regard to sanitary sewer manholes and lines, watermain valve
boxes and storm sewer catch basins and manholes, must be appropriately capped, sealed
and carefully protected, and any sand and debris deposited therein by the Contractor's
operatives must be removed from the structures at the Contractor's expense.
This corrective work will be done the same day unless the Engineer feels that there is an
emergency created, then the work will be done immediately.
The Contractor, together with representatives of the Public Works Maintenance Division and
the City Inspector shall conduct a pre - construction surrey of any and all City utilities located
within the scope of construction.
4
DEMOLITION PROJECT
RICE PLAZA 236-250 MISSISSIPPI ST NE
B -7 UNACCEPTABLE AND UNAUTHORIZED WORK
All work which does not conform to the requirements of the Contract shall be considered
unacceptable and /or unauthorized with the addition that any quantity overrun not specifically
ordered and approved by change order, and which cannot be justified or proven within
reason, shall be the responsibility and expense of the Contractor.
B-8 STREET MAINTENANCE DURING CONSTRUCTION
Maintenance of the streets surrounding the construction and of the detours, by- passes, and
equipment yards which are in conjunction with the project shall be required and shall be the
responsibility of the Contractor. Said maintenance shall include keeping the streets free of
obstacles, parked equipment and barricades not in use and controlling the dust in the
construction area. When dust does become or appears to be becoming a nuisance or
problem to the area or to the nearby occupants, it shall be the responsibility of the
Contractor to immediately alleviate the undesirable condition. The maintenance
responsibility herein described shall be inherent to the Contractor and shall be applicable
at all times, including weekends and holidays throughout the construction period. The
Contractor shall provide inspection of the project, particularly during and after storms, to
maintain blinker lights and barricades, provide dust control and general maintenance.
Disregard of this provision shall be cause for suspension of the project until the Contractor
can show evidence that men have been hired specifically to perform the above work.
Existing streets in the area shall be kept free of excess dirt or other undesirable material.
The Contractor shall, periodically or as directed during the progress of the work, remove and
legally dispose of all such surplus material and debris, and keep the project area and public
rights -of -way clear. Upon completion of the work, he shall remove all temporary
construction facilities, debris and unused materials provided for the work, and put the whole
site and public rights -of -way in a neat and clean condition. If the Contractor is negligent in
this aspect, the City reserves the right to perform this work with its own force at overtime
rates. The cost of such work shall be charged to the Contractor. This provision will not
relieve the Contractor of his previously stated liability responsibility.
B -9 ACCEPTANCE OF THE WORK
No work shall be accepted before the final completion of the entire project, and the
inspection during the construction shall not imply acceptance of the project by the City.
B -10 PUBLIC CONVENIENCE AND SAFETY
All work under this Contract which may affect normal traffic flow shall be coordinated with
the Engineer so as to provide reasonable traffic access to the area under construction.
DEMOLITION PROJECT
RICE PLAZA 236.250 MISSISSIPPI ST NE
The Contractor shall furnish, erect and maintain warning lights and barricades as required
by the Engineer to adequately warn and protect pedestrian and vehicular traffic from
hazardous protrusions, materials, and excavations, etc., resulting directly or indirectly from
the demolition. No direct payments will be made therefor.
No direct compensation will be made for any flagmen required during the fife of this
Contract.
The Contractor shall furnish, install and maintain signs at all entrance points to the
demolition area. These signs will remain the property of the Contractor upon completion
and acceptance of the work and are to be then removed by the Contractor. The signs shall
be 30 in. x 47 in. or larger and shall read as follows:
CITY OF FRIDLEY
UNDER CONSTRUCTION
TRAVEL WITH CAUTION
(CONTRACTOR'S NAME)
(ADDRESS)
(LOCAL PHONE NUMBER)
The signs shall be placed within the street right -0f - -way in such a manner as to be easily
noticed by traffic entering or detouring the demolition zone. A deduction of $25.00 will
be made from the final payment due to the Contractor for each day and /or street that
said sign is not placed at each location specified. Such signs shall be considered
incidental to the Contract with no direct compensation made thereof.
The Contractor shall notify the Fridley Police Department (Tel. 571 -3450, 8:00 a.m. to
5:00 p.m., after 5:00 p.m. 571 -3457) and the Fridley Fire Department (use same phone
numbers and times used for the Police Department) prior to the proposed blockage or
closure of any street or public right -of -way. Failure to comply with this condition shall be
considered a violation of said Ordinances and will result in prosecution of the Contractor
by the City.
In the event any street is to be completely blocked for any period of time, clearance shall
be obtained, in advance, from the Public Works Director.
The contractor shall not block the drive- through lane on the property which provides
vehicular access for Dairy Queen customers.
B -11 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK
The construction operation shall commence on a previously determined starting date or
within 10 working days after written notification by the Engineer to commence work.
The completion date shall be as stated in the Contract for this project.
E
DEMOLITION PROJECT
RICE PLAZA 236.250 MISSISSIPPI ST NE
B -12 FAILURE TO COMPLETE THE WORK ON TIME
SCHEDULE OF DEDUCTION FOR EACH DAY
OF OVERRUN IN CONTRACT TIME
B -13 CHANGES OR ALTERATIONS IN THE WORK
The Engineer, without invalidating the Contract, may order within the corporate limits of the
City of Fridley, extra work or make changes by altering, adding to or deducting from the
work; the Contract sum being adjusted accordingly. All such work shall be executed under
the conditions of the original contract, except that any claim for extension caused thereby
shall be adjusted at the time of ordering such change.
No extra work or change shall be made unless in pursuance of a written order by the
Engineer, and provided that such work or change does not change the dollar value of the
base lump sum bid by more than twenty -five (25 0/*) percent.
In any change involving the establishing of a price for doing extra work by the Contractor,
it shall be done only upon a written order of the Engineer, approved by the City and
approved by the Contractor, and no claims for an addition shall be valid unless so ordered.
When it becomes necessary to obtain approval of the written extra work order by the City,
the doing of the work pertaining to said extra work shall be stopped until such official
approval of the Owner has been obtained.
The value of such extra work or change or deduction in the amount of work done shall be
determined in one or more ways as indicated as follows:
1. If there are already unit prices In the contract for that type of work, then the
change of deduction for the work shall be done at the original bid unit prices.
2. If there are no unit prices bid for the type of extra work In the contract, then
the change will be done according to one of the following ways as approved
by the engineer:
A. Unit prices subsequently agreed upon for the type of additional work.
B. By arriving at an acceptable lump sum price for the extra work.
7
$ 0 $ 25,000
$ 100.00
$ 25,000 $ 50,000
$ 125.00
$ 50,000 $100,000
$ 150.00
B -13 CHANGES OR ALTERATIONS IN THE WORK
The Engineer, without invalidating the Contract, may order within the corporate limits of the
City of Fridley, extra work or make changes by altering, adding to or deducting from the
work; the Contract sum being adjusted accordingly. All such work shall be executed under
the conditions of the original contract, except that any claim for extension caused thereby
shall be adjusted at the time of ordering such change.
No extra work or change shall be made unless in pursuance of a written order by the
Engineer, and provided that such work or change does not change the dollar value of the
base lump sum bid by more than twenty -five (25 0/*) percent.
In any change involving the establishing of a price for doing extra work by the Contractor,
it shall be done only upon a written order of the Engineer, approved by the City and
approved by the Contractor, and no claims for an addition shall be valid unless so ordered.
When it becomes necessary to obtain approval of the written extra work order by the City,
the doing of the work pertaining to said extra work shall be stopped until such official
approval of the Owner has been obtained.
The value of such extra work or change or deduction in the amount of work done shall be
determined in one or more ways as indicated as follows:
1. If there are already unit prices In the contract for that type of work, then the
change of deduction for the work shall be done at the original bid unit prices.
2. If there are no unit prices bid for the type of extra work In the contract, then
the change will be done according to one of the following ways as approved
by the engineer:
A. Unit prices subsequently agreed upon for the type of additional work.
B. By arriving at an acceptable lump sum price for the extra work.
7
DEMOLITION PROJECT
RICE PLAZA 236250 MISSISSIPPI ST NE
C. By actual cost to the Contractor, including all insurance costs and supervision
costs plus 15% for overhead and profit.
B -14 SCHEDULING AND STAGE CONSTRUCTION
Once work has started on the project, it must be diligently pursued until the demolition is
finished. Each successive phase of work will follow the preceding phase as closely as
possible.
Should the Contractor, in the Engineer's opinion, fail to complete the work as specified
above, the Engineer may limit the demolition to any phase as he deems reasonable to
ensure proper prosecution of the demolition.
No direct compensation will be considered for any costs occasioned by this scheduling
procedure. All demolition work required by the Contract shall be completed by March 15,
1994. Placement of topsoil, seed and mulch shall be completed by May 1, 1994.
B -15 COORDINATION OF THE WORK
The Contractor shall be responsible for the satisfactory coordination of work operations.
Delays in work resulting from lack of such harmony shall not in any way be cause of extra
compensation.
B -16 WORKING HOURS
The Contractor shall carry out his work during normal daylight hours in accordance with
local ordinances.
B -17 PERMIT FEES
The Contractor shall obtain and pay for all permit fees required by the City and any and all
other affected agencies. The cost of permits shall be included as part of the bid.
B -18 SALVAGE
None
DEMOUTION PROJECT
RICE PLAZA 2W250 MISSISSIPPI ST NE
B -19 PROTECTION OF THE SITE
Construction area shall be fenced with snow fencing, barricades and flashers, and secured
to prevent unauthorized access to the construction area at all times. Fencing shall be
maintained a minimum of 10 days beyond completion of the work or until filling in of
foundation or graded area has been completed.
B40 RESTORATION
Excavated areas shall be filled with compacted clean fill as approved by the City Engineer.
Cost of the restoration and fill material shall be included as part of this contract.
B -21 SITE INSPECTION
Arrangements can be made for inspection of the site during normal working hours by
contacting the City Engineer's office.
B -22 EQUAL EMPLOYMENT OPPORTUNITY
The Contractor is required to exercise Equal Employment Opportunity practices.
B -23 EXECUTION, CORRELATION AND INTENT
Except as otherwise specifically stated in the contract, the Contractor shall provide and pay
for all necessary material, labor, tools, equipment, water, light, heat, power, transportation,
superintendence, temporary construction, taxes legally collectible because of work, and all
other services and facilities of every nature whatsoever necessary to perform the work to be
done under the contract and deliver it complete in every respect within the specified time.
By executing the Bid, the Contractor represents that he has visited the site, familiarized
himself with the local conditions under which the-work is to be performed, and correlated
his observations with the requirements of the Contract Documents.
B -24 DEMOLITION AREA
The parcel with the building to be demolished and removed is listed on the drawing and is
located within the City of Fridley, Anoka County, Minnesota. Refer to the Demolition Map
located on Page 15 of these specifications.
B -25 HAZARDOUS MATERIAL DISPOSAL
According to the Phase I Environmental Audit conducted by the City of Fridley HRA dated
June 27, 1990, the exterior entrance soffits of each retail space is assumed to be asbestos -
containing because of its type and age. MPCA advised City staff that asbestos panels in
excess of 160 sq ft must be removed first and properly disposed in a licensed landfill. There
N
DEMOUTION PROJECT
RICE PU17A 236250 MISSISSIPPI ST NE
CONTRACT AND SPECIFICATIONS
SECTION C — SPECIAL PROVISIONS
C-1 WORK BY OTHERS
The following work shall be done by others at no expense to the Contractor.
1. The City will be responsible for the water supply shut -0ff prior to issuance of the
°Notice to Proceed," and the City will assume the cost of the water shut-off fee.
2. ' The City will contact the local utility and telephone companies and arrange for the
disconnection and removal of gas, electric and telephone service. Before starting
demolition work, the Contractor shall check that all utility services have been
disconnected and shall notify the City if such services have not been
disconnected.
3. The City will accomplish snow removal on public walks as necessary adjacent to
the demolition area prior to but not after commencement of demolition.
C-2 WORK NOT INCLUDED IN CONTRACT
The following items are not included in the Contract:
Work noted on the drawing or mentioned in the technical specifications, or both, as not
being part of the Contract.
C-3 USE OF STREETS AND ADJACENT PROPERTIES
Before using any part of a street surface, the Contractor shall contact the Public Works
Director and make the necessary special arrangements.
The Contractor shall accomplish all demolition work possible from within the parcel.
The use of barricades of a type as approved by the Public Works Director is required.
The Contractor shall not use the City streets for demolition purposes and will check with the
Public Works Director regarding other construction operations in the area that may affect the
use of street hauling and moving operations.
The Contractor shall provide adequate barricading and protection for pedestrian traffic that
is affected by these demolition operations. This shall be subject to the approval of the
Public Works Director.
The Contractor shall notify the City of any damage which may exist to adjacent City Street
Improvements (paving, curb and gutter, and sidewalks) prior to commencing demolition.
If damage is discovered by City Inspectors after work has commenced or been completed,
11
DEMOLITION PROJECT
RICE PLAZA 236250 MISSISSIPPI ST NE
and such damage was not reported before commencing work, the Contractor will be
responsible for the necessary repairs.
The Contractor shall remove all debris off the sidewalks and correct any unsafe conditions
which may exist on the building or the sidewalks prior to putting the walks back in service
after each demolition or grading period.
The Contractor may obtain the use of the adjacent City owned parking area when
demolishing under this Contract by making arrangements with the City. However, any grade
or Class V disturbance on this parcel as a result of the demolition operation shall be
restored to original (or better) conditions.
C-4 PLUGGING SEWER LINES
The City shall plug the existing sanitary sewer service prior to the commencement of
demolition. The demolition Contractor shall be required to remove and dispose of a
minimum of two (2) sections of sanitary sewer service pipe from the building to the shut off.
The pipe removal and backfilling required shall be considered incidental to the project.
C-5 GRADING
-Upon completion of the demolition process, the Contractor shall be required to grade to a
minimum slope at a 3:1 ratio all embankments created by the demolition. All storm sewer
catch basins affected by the grading operation shall be adjusted accordingly.
Compensation for the above mentioned grading shall be reflected in the lump sum bid, and
shall be considered incidental to the project.
C -6 DISPOSAL SITE
The City requires that all materials, rubble, excess dirt, and concrete resulting from the
demolition process be removed from the site. The disposal of such material shall be the
sole responsibility of the Contractor. The approval of the Public Works Director is required
if the material is to be disposed of within the corporate limits of the City of Fridley.
The City will not designate a disposal site for this project
C-7 SALVAGE OF MISCELLANEOUS STRUCTURES
The removal, replacement, salvaging and disposal of all such miscellaneous structures and
excess materials and all costs connected therewith shall be considered incidental to the
Contract for payment purposes.
All other materials removed or salvaged under this section shall become the property of the
Contractor and be disposed of, off site, at his expense.
12
DEMOLITION PROJECT
RICE PLAZA 236250 MISSISSIPPI ST NE
C-8 PROTECTION OF LIVE UTILITIES AND OTHER PROPERTY
The Contractor shall take extra precautions to protect all adjacent overhead utility lines,
poles and underground utilities remaining in operation while demolition work is in progress.
The Contractor shall assume all responsibility for damage attributable to him to any property
excluded from the work, such as other buildings, utility lines, surface improvements, or like
items.
C-9 USE OF PREMISES BY AUTHORIZED PERSONNEL ONLY
No person, not on the Contractor's or approved subcontractor's payroll, may be allowed on
the site or engage in work covered by the Contract. Such persons will be considered to be
"trespassing" unless their presence has been approved by the City.
C-10 CARE OF WORK
The Contractor shall be responsible for all damages to persons or property that occur as a
result of his fault or negligence in connection with the prosecution of the work and shall be
responsible for the proper care and protection of all work performed until completion and
final acceptance, whether or not the same has been covered in whole or in part by
payments by the City.
The Contractor shall avoid damaging sidewalks, streets, curbs, pavements, trees, utilities,
structures or any other property (except that which is to be replaced or removed) either on
or adjacent to the site. He shall repair or replace, at his own expense and in a manner
satisfactory to the City, any damage caused by his operations.
The Contractor shall shore, brace, underpin, secure, and protect as necessary, all
foundations and other parts of structures to remain on the project site or which are adjacent
to or in the vicinity of the site and which may be in any way affected by his excavations or
other operations. The Contractor shall indemnify and save harmless the City from liability
for any injury or damage to said structures, their premises and /or to neighboring persons
due to his operations. He shall issue any and all required notices to property owners or
other parties on, or in the vicinity of the site.
C-11 USE OF PREMISES
The Contractor shall confine his equipment, storage of materials and demolition and /or site
clearance operations to the contract limits or as may be directed by the City and shall not
unreasonably encumber the premises with his salvaged material.
The Contractor shall comply with all reasonable instructions of the City and the ordinances
and codes of the City regarding signs, advertising, traffic, fires, explosives, danger, signals,
barricades, and fire prevention.
13
DEMOLITION PROJECT
RICE PLAZA 236250 MISSISSIPPI ST NE
C-12 RISK OF LOSS
The City assumes no responsibility for the condition of existing buildings and structures and
other property on the Project Area nor for their continuance in the condition existing at the
time of issuance of the invitation for bids or thereafter. No adjustment of contract price or
allowance for any change in conditions which may occur after the invitation for bids has
been issued will be made.
C-13 DUST CONTROL
A 11/2-in. hose line shall be connected to the hydrant nearest the demolition area at all times
during demolition. The hose shall be charged and used for dust control. During freezing
weather, the Contractor shall arrange and pay for the draining of hydrants by the Water
Department upon completion of each day's demolition work. The Contractor shall remove
ice from sidewalks and streets whenever water from his dust control operations creates icy
conditions within the street right -of -way.
C-14 SITE RESTORATION
1. Topsoil: When sodding or seeding is specified, the contractor shall furnish the
designated quantities of natural soil The topsoil shall not be placed more than 24
hours ahead of the actual seeding operation. If this schedule is not met, the
Engineer may order the topsoil removed and replaced at an appropriate time. The
entire cost of this extra work and material shall be at the expense of the
Contractor.
2. Seeding: Immediately in advance of the seeding, the top 4- inches of the soil shall
be loosened, pulverized, and cleared of sod, stones, clods or roots. A 4-in. -thick
layer of topsoil shall be installed by the Contractor over the area to be seeded.
In hard packed, long or steep slopes, and areas which may be subject to erosional
damages, the Contractor shall scarify with a cultivator to a depth of 6 in. so as to
form contour ridges about 1 foot apart prior to the placing of the topsoil.
The rate of application of seed shall be 75 pounds per acre.
If so directed by the Engineer, the Contractor shall, at any time before the
completion or final acceptance of the project, reseed at his cost any area on which
the original seed has failed to grow, using the type of seed directed by the
Engineer.
The cost of the above operations, including ridging of the slopes for erosion
prevention, shall be considered as being included in the price bid for seeding.
3. Mulch. The contractor shall disc anchor and mulch the site after seeding.
14
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DEMOUTION PROJECT
RICE PLAZA 236-250 MISSISSIPPI ST NE
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15
DEMOLITION PROJECT
RICE PLAZA 236.250 MISSISSIPPI ST NE
CONTRACT
This Agreement made and entered into this day of , 1994, by and
between the Housing and Redevelopment Authority of the City of Fridley hereinafter referred to
as the CITY (Party of the First Part) and
hereinafter referred to as the CONTRACTOR (Party of the Second Part).
WITNESSETH:
That the CONTRACTOR, in consideration of the covenant and the agreement of the CITY
hereinafter set forth, and for the sum and price of $ hereby agrees that,
WHEREAS, THE CITY has heretofore asked for proposals for the furnishing of materials, labor,
and the use of the CONTRACTOR's equipment and all else necessary for demolition and
disposal of the structure at 236 - 250 Mississippi Street N.E. and appurtenances thereto, as
shown on the drawing and as set forth in the specifications now on file with the City, and that,
WHEREAS, THE CONTRACTOR has submitted a Proposal in response thereto, which has been
accepted by the CITY, in which the CONTRACTOR agrees to and shall furnish all necessary
materials, labor, use of tools, equipment, and everything necessary to perform the work
designated and set forth in the Contract, including all CONTRACTOR's superintendence, and
to furnish everything necessary for the completion of the Project.
FURTHER: The CONTRACTOR shall commence work under this Contract within ten (10) days
after notification by the Engineer to commence work; and he shall complete all of the demolition
work and backfilling as set forth in the Proposal and in the Plans and Specifications on or before
March 15, 1994. Placement of topsoil, seed and mulch shall be completed by May 1, 1994 and
shall constitute final completion of this project.
FURTHER: He agrees, under penalty of a Corporate Surety Bond in a sum equal to 100% of
the full amount of the Bid, to complete the work under the contract in accordance with the
Contract Documents.
The Contract documents consist of the following component parts, all of which are as full a part
of this Contract as though therein stated verbatim, or if not attached, as if hereto attached:
1. The "Plan° and "Special Provisions."
2. The "Proposal," "Bid Schedule" and "Bond" of the Contractor.
3. This "Contract" between the City and the Contractor.
4. Any modifications or changes in the terms of the Contract or Bid or additions to or
deductions from the amount or character of the work which is to be performed or which
may be agreed to in writing by the Contractor and the City.
iL
DEMOLITION PROJECT
RICE PLAZA 836.250 MISSISSIPPI ST NE
The CONTRACTOR agrees to pay all persons furnishing labor and material in and about the
performance of the Contract, and the CONTRACTOR will, within ten (10) working days after the
acceptance of the CONTRACTOR's Bid, execute this Contract and furnish a bond to be
approved by the City in a sum equal to 100% of the full amount of the Bid. The CONTRACTOR
further agrees to take all precautions to protect the public against injury and to save the CITY
harmless from all damages and claims of the CONTRACTOR or the CONTRACTOR's Agents or
Employees while engaged in the performance of this Contract and will indemnify the CITY
against all claims, liens and claims for liens for labor performed or material furnished as
aforesaid and against all loss by reason of the failure of the CONTRACTOR in any respect to
fully perform all obligations of the Contract.
The CITY agrees to pay the CONTRACTOR for the performance of this Contract, and the
CONTRACTOR agrees to accept in full compensation thereof the prices set forth within the
attached Proposal.
The CONTRACTOR and the CITY agree that all of the terms of this Contract shall be binding
upon themselves, their heirs, administrators, executors, legal and personal representatives,
successors, and assigns.
IN WITNESS WHEREOF, the Parties hereto have set their hands and seals this day
of , 1994.
WITNESS
WITNESS
WITNESS
PARTY OF THE FIRST PART
HOUSING & REDEVELOPMENT AUTHORITY
CITY OF FRIDLEY
by
WILLIAM W. BURNS
EXECUTIVE DIRECTOR HRA
LARRY COMMERS, CHAIRMAN HRA
PARTY OF THE SECOND PART
CONTRACTOR
by
NAME (TITLE)
17
DEMOUTION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
NOTICE TO BIDDERS
DEMOLITION OF STRUCTURE AT RICE PLAZA
236 - 250 MISSISSIPPI STREET N.E., FRIDLEY, MINNESOTA
Sealed bids will be received and publicly opened by the City of Fridley, Anoka County,
Minnesota, at the office of the Public works Director, 6431 University Avenue N.E., Fridley,
Minnesota 55432 (Tel. (612) 572 -3550) on the 27th day of January, 1994, at 11:00 a.m.
for the furnishing of work and materials for the demolition of the commercial structure
located at 236 - 250 Mississippi Street N.E.
Project includes:
• Demolition and disposal of entire structure.
• Light grading upon completion of demolition.
• Seeding and site restoration
• All in accordance with plans and specifications prepared by John G. Flora, P.E., Public
Works Director, City of Fridley, 6431 University Avenue N.E., Fridley, MN 55432 (Tel.
(612) 572 - 3550).
• Specifications may be examined at the office of the Public Works Director and copies may
be obtained for the Contractor's individual use.by applying to the Public Works Director.
• Bids must be made on the basis of cash payment for work, and accompanied by a cash
deposit, certified check (on a responsible bank in the State of Minnesota) or a bidder's
bond made payable without condition to the City of Fridley, Minnesota, in an amount of
not less than five (5 %) percent of the total amount of the bid.
The Housing and Redevelopment Authority reserves the right to reject any and all bids and
to waive any informalities in any bids received without explanation.
No bid may be withdrawn for a period of thirty (30) days.
By order of the Housing and Redevelopment Authority of the City of Fridley, Minnesota.
Dated this 6th day of January, 1994.
Published: Fridley Focus
January 11, 1994
January 18, 1994
January 25, 1994
John G. Flora, P.E.
DIRECTOR OF PUBLIC WORKS
Construction Bulletin
January 14, 1994
January 21, 1994
January 28, 1994
18
DEMOUTION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
BIDDING REQUIREMENTS
Bids must be made on the basis of cash payment for work, and accompanied by a cash
deposit, certified check (on a responsible bank in the State of Minnesota) or a bidder's
bond made payable without condition to the City of Fridley, Minnesota, in an amount of
not less than 5% of the total amount of the bid.
No bid shall be withdrawn for a period of thirty (30) days.
The bid -shall be made on a lump sum basis to include the demolition, salvage, disposal,
and grading required to complete the total project as outlined in the drawing and the
specifications.
Any Contractor or Agency bidding the project is required to review the site, the structure,
and its contents prior to submitting a proposal. The Contractor is required to inspect the
site with a member of the Engineering Department of the City of Fridley by appointment
only. Inspection hours are from 8:00 a.m. to 5:00 p.m. Twenty-four hour notice is
required. The telephone number for appointments is 572 -3550.
The City of Fridley reserves the right to reject any proposal submitted not adhering to the
above mentioned requirements.
19
DEMOLITION PROJECT
RICE PLAZA 236250 MISSISSIPPI ST NE
TO: The City of Fridley
Housing and Redevelopment Authority
C/O Public Works Director
City of Fridley
6431 University Avenue N.E.
Fridley, MN 55432
In accordance with the advertisement of the Public Works Director inviting proposals for the
structure demolition hereinbefore named, and in conformity with the Plans, Specifications,
and Special Provisions pertaining thereto, on file in the office of the Public Works Director.
(1) (We) hereby certify that (1) (We) (am) (are) the only person(s) interested in this proposal
as principal(s); that this proposal is made and submitted without fraud or collusion with any
other person, firm or corporation whatsoever, that an examination has been made of the site
of the work and the Contract Form, together with the Specifications, and Special Provisions
pertaining thereto for the improvement.
(1) (We) understand that the quantities of work shown herein are approximate only, and are
subject to increase or decrease; that all quantities of work, whether increased or decreased
within the limits specified in the specifications are to be performed at the unit prices shown
on the attached schedule.
(1) (We) propose to furnish all necessary machinery, equipment, tools, labor, and other
means of construction -and to furnish all materials specified, in the manner at the time
prescribed, all in accordance with the terms of the Contract and the Plan, Specifications, and
Special Provisions forming a part thereof.
(1) (We) further propose to do all Extra Work which may be required to complete the
proposed improvement, at unit prices or lump sums to be agreed upon in writing prior to
starting such work; or, if such prices or sums cannot be agreed upon, to perform such work
on a "Force Account" basis.
(1) (We) further propose'to execute the form of Contract and to furnish a Contract Bond in
the amount of the Contract, within ten (10) days of the acceptance of this proposal as
security for the construction and completion of the work in accordance with the terms of the
Contract, Plans, Specifications, and Special Provisions.
(1) (We) further propose to guarantee all work performed under this Contract to be done in
accordance with the Plans, Specifications, and Special Provisions in a good and
workmanlike manner, and to renew or repair any work which may be rejected, due to
defective materials or workmanship, prior to final completion and acceptance of the project
by the Public Works Director.
(1) (We) further propose to begin work on or before 1994,
according to the Special Provisions and to prosecute said work so as to complete the same
as per specifications.
20
DEMOLITION PROJECT
RICE PLAZA 236-250 MISSISSIPPI ST NE
BID
FOR
DEMOLITION OF STRUCTURE AT
236 - 250 MISSISSIPPI STREET N.E.
FRIDLEY, MINNESOTA 55432
Class of Work: Building demolition and disposal, light grading, seeding, bituminous
removal and concrete removal and disposal.
Proposal of:
711 7
Street Address
City State Zip Code
To furnish and deliver all materials and to do and perform all work, in accordance with the
Contract and Specifications on file in the office of the Public Works Director and the °Special
Provisions° contained herein for
1. Demolition and disposal of the entire building and its contents located at 236 -250
Mississippi Street NE, Fridley, MN.
2. The removal and disposal of the concrete walk abutting the west and north sides of the
structure and bituminous pavement removal as noted on diagram.
3. Fill material, grading, topsoil and seeding after demolition of structure, bituminous
pavement and concrete walk.
Lump Sum Bid
Lump Sum Bid
Ell
Signed:
(Figures)
(Words)
21
DEMOUTION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
Enclosed herewith find bidder's bond in the amount of
being at least five (5 %) percent of the amount of the proposal, made payable to the City of
Fridley as a proposal guarantee which it is agreed by the undersigned will be forfeited in the
event of the Form of Contract and Bond is not executed, it being awarded to the
undersigned:
This proposal dated this day of , 1994
Signed: P. O. Address ,
and individual, and
Signed: for ,
a partnership.
Name Address
Name
Name
Partners:
Name
Name
Address
Address
Address
Address
Signed: for
a corporation, incorporated under the laws of the State of
Name of President
Business Address
Name of Secretary Business Address
Name of Treasurer Business Address
Corporate
Seal
22
TO: FRIDLEY H.R.A
FROM: CITY OF FRIDLEY
RE: BILLING FOR ADMINISTRATIVE AND OPERATING EXPENSES
DECEMBER 1993
................... ...............................
................... ...............................
ADMINISTRATIVE BILLING:
ADMINISTRATIVE PERSONAL SERVICES
ADMINISTRATIVE OVERHEAD
TOTAL ADMINISTRATIVE BILLING:
OPERATING EXPENSES:
WELLNESS TESTING
NOV LONG DISTANCE
UTILITY BILLING
TOTAL OPERATING EXPENSES:
TOTAL EXPENDITURES — DECEMBER 1993
File: %123DATA\HRA\TiF lWNG.wld
Account #'s for
HRA's Use
Account #'s for
City's Use
13,642.00 101 - 0000 - 341 -1200
250.00 101- 0000 - 336 -3000
460- 0000 -430 -4107 14,092.00
262 - 0000 - 430 -4330
460 - 0000 - 430 -4332
450 -0000- 430 -4338
3
36.50 236- 0000 - 336 -3000
0.47 236 - 0000 - 336 -3000
15.36 236 -0000 -336 -3000
54.33
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PA IM
Community Development Department
HOUSING AND REDEVELOPMENT AUTHORITY
City of Fridley
DATE: December 30, 1993
TO: , William Burns, Executive Director of the HRA
FROM: Barbara Dacy, Community Development Director
SUBJECT: Lake Pointe Marketing Proposal
Merrill Bush has submitted materials for the Housing &
Redevelopment Authority to review for marketing the Lake Pointe
property. These materials will be presented to the HRA at
Thursday's meeting. At that time, staff will also update the HRA
regarding the proposed timetable for marketing efforts.
BD /dn
M -93 -769
TO: FRIDLEY H.R.A
FROM: CITY OF FRIDLEY
RE: BILLING FOR ADMINISTRATIVE AND OPERATING EXPENSES
DECEMBER 1993
ADMINISTRATIVE BILLING:
ADMINISTRATIVE PERSONAL SERVICES
ADMINISTRATIVE OVERHEAD
TOTAL ADMINISTRATIVE BILLING:
OPERATING EXPENSES:
WELLNESS TESTING
NOV LONG DISTANCE
UTILITY BILLING
TOTAL OPERATING EXPENSES:
TOTAL EXPENDITURES — DECEMBER 1993
File: \123DATA\HRA\TIF\BlWNG.wk1
Account #'s for
HRA's Use
Account #'s for
City's Use
13,842.00 101 - 0000 - 341 -1200
250.00 101 - 0000 - 336 -3000
460-0000-430-4107 14,092.00
262- 0000 - 430 - 4330 38.50 236- 0000 - 336 -3000
460- 0000 - 430 -4332 0.47 236 -0000- 336 -3000
450 - 0000 - 430 -4338 15.36 236- 0000 - 336 -3000
54.33
..............................
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HOUSING & REDEVELOPMENT AUTHORITY MEETING, DECEMBER 16, 1993
CALL TO ORDER:
In the absence of Chairperson Commers, John Meyer was appointed
to chair the meeting.
Acting. Chairperson Meyer called the December 16, 1993, Housing &
Redevelopment Authority minutes to order at 7:35 p.m.
ROLL CALL:
Members Present: John Meyer, Duane Prairie, Jim McFarland
Members Absent: Larry Commers, Virginia Schnabel
Others Present: William Burns, Executive Director of HRA
Barbara Dacy, Community Development Director
Craig Ellestad, Accountant
Jim Casserly, Consultant
Robert Welle, Reliance Real Estate Services, Inc.
APPROVAL OF NOVEMBER 18, 1993. HOUSING & REDEVELOPMENT AUTHORITY
MINUTES•
MOTION by Mr. McFarland, seconded by Mr. Prairie, to approve the
November 18, 1993, Housing & Redevelopment Authority minutes as
written.
UPON A VOICE VOTE, ALL VOTING AYE, ACTING CHAIRPERSON MEYER
DECLARED THE MOTION CARRIED UNANIMOUSLY.
1. CONSIDER REQUEST TO ACQUIRE SUH PROPERTY, ROBERT C. WELLE:_
Mr. Burns stated that the property owners, Dr. and Mrs. Suh, feel
they have been unnecessarily put upon by the apparent plans by the
City to develop the southwest quadrant and the fact that the City
has condemned at least one property in this area. They feel the
access to their property for their tenants' businesses has been
seriously damaged due to the construction of the median on
Mississippi Street. Mr. Burns stated staff has considered the
request.by the Suhs that the HRA acquire their property and has
come up with the following three options:
1. Decline Mr. Welle's request to purchase the property, but
to continue to work diligently to identify uses for the
site and acquire a developer or redeveloper for the
southwest quadrant.
HOUSING & REDEVELOPMENT AUTHORITY MTG. DECEMBER 16, 1993 - PAGE 6
happening on this corner. They are dead in the water themselves in
terms of any progress on that corner.
Mr. Welle asked that if the Suhs wanted to do something to enhance
the appearance of their property, like remodeling, does the HRA
have any kind of program that could provide financial assistance
with low interest loans?
Ms. Dacy stated the HRA does not have any available programs for
that type of assistance. Most of the HRA's efforts have been in
the housing area for those types of programs.
Mr. Welle stated Dr. and Mrs. Suh were unable to attend the
meeting. They are very interested in the proceedings of the
meeting, and he wanted to request a copy of the tape of the
dialogue so they can listen to the actual discussion.
Mr. Welle stated he would like to stay and listen to the budget
discussion later in the meeting.
Mr. Burns stated City staff is in the process of trying to develop
a plan of action for developing and marketing the southwest
quadrant. They will be identifying recommendations for the HRA.
The southwest quadrant is the highest priority in the first quarter
of 1994.
2. CLAIMS AND EXPENSES:
Mr. Ellestad noted that check #2476 is a void check.
MOTION by Mr. Prairie, seconded by Mr. McFarland, to approve the
check register, checks #2472 -2482, as presented.
UPON A VOICE VOTE, ALL VOTING AYE, ACTING CHAIRPERSON MEYER
DECLARED THE MOTION CARRIED UNANIMOUSLY.
3. NORWOOD SOUARE UPDATE:
Ms. Dacy stated Norwood Square had requested tax increment
assistance in the amount of $82,000 for the construction of a 50-
unit elderly building. When this was discussed at the September
HRA meeting, the HRA authorized staff to proceed with the
development contract on a pay -as -you go approach. Mr. Casserly has
done some more analysis, and has determined that a grant may be more
prudent for the HRA to implement in the development contract. The
reasons are both financial and legal. She stated that at the
meeting, the HRA members had received a copy of Mr. Casserly's memo
dated December 10, 1993, which further explains his recommendation.
Mr. Casserly stated that normally a pay -as- you -go program works
very effectively for the HRA. The basis for doing a pay -as- you -go
assumes that the developer or builder has access to money. Then,
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16, 1993 - PAGE 7
with the pay -as- you -go, the HRA is reimbursing the developer for
the costs of the improvements.
Mr. Casserly stated that he started to examine a little more
carefully how this non - profit entity (Westminster Corporation) is
really going to acquire funds as non - profit entities have a very
difficult time acquiring funds.
Mr. Casserly stated the problem is that normally when they use a
revenue note, they assume the things they are paying for in that
revenue note have been completed when the project is completed. In
this instance, the HRA would be issuing a revenue note. Because
Westminster Corporation has a difficult time getting the funds up
front from another lender, they definitely have to pay whatever the
going rate is, if they can even get the funds in the first place.
If they cannot get the funds, the HRA can still go ahead and agree
to give Westminster a revenue note, but the way it is structured,
Westminster would not be able to make the improvements the HRA is
paying for until Westminster gets the revenue note money. So, the
HRA runs into this peculiar situation where they are agreeing to
pay for future improvements, yet they do not have the improvements
until they pay for them.
Mr. Casserly stated they can overcome this problem and also save
some money if the HRA provides some assistance at the beginning of
the project. Then, Westminster can go ahead with the project and
the HRA would provide funds when Westminster placed all the monies
in escrow from Title Insurance to disburse. Westminster actually
gets the grant monies for this project from HUD, and Title
Insurance is responsible for disbursing the money. The HRA would
put its monies in at the same time as Title Insurance does.
Mr. Casserly stated that if the HRA agrees to a grant approach,
rather than a pay -as- you -go approach, there would be some savings.
There is one risk, and that is that the Legislature might change
the class rate for these kinds of projects and reduce the amount of
increment that can be generated. Barring that, it is definitely
less expensive for the HRA to fund the project up front than to pay
over time at an 8 1/2o interest rate.
Mr. Casserly stated he is recommending that the HRA go with the
grant approach rather than the pay -as- you -go approach and provide
the funds while the project is being constructed rather than paying
the developer over a period of 3 -4 years.
Ms. Dacy stated City staff agrees with Mr. Casserly's
recommendation.
Mr. Meyer stated it seemed to make practical sense to go with the
grant approach instead of the pay -as- you -go approach. They will
have to take their chances that the Legislature will not do
anything too drastic.
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16, 1993 - PAGE 8
It was the consensus of the members present to approve the grant
approach as opposed to the pay -as- you -go approach for the Norwood
Square project and to ask staff to redraft the development contract
for review at another meeting.
3. HEDMAN ACQUISITION UPDATE:
Ms. Dacy stated she and Jim Casserly attended the closing on the
Hedman property on December 1, 1993. The negotiated purchase price
was $68,000 and the closing costs were $469.80.
Ms. Dacy stated she has been working with Ernst Movers who will pay
the HRA $4,700 for the house, remove the foundation, and backfill
the property. Ernst Movers has until March 15, 1994, to move the
building off the property. If Ernst Movers cannot find a buyer for
the house and remove the house by March 15, 1993, then they will
forfeit $2,700.
Ms. Dacy stated staff has a copy of Ernst Movers' certificate of
insurance which will cover the house. The land is covered under
the HRA's insurance policy.
Ms. Dacy stated no action. is needed by the HRA. Unless the HRA has
any objections, staff will proceed accordingly. She stated the
water and sewer have been disconnected, and the remaining utilities
will be disconnected before the house is moved.
Mr. Meyer stated he would like a requirement added that the
excavation hole be backfilled with "clean granular fill" and
compacted to 95% standard proper. That is the proper way to leave
a foundation for any future development on the site.
5. STATUS OF SCATTERED SITE ACQUISITION PROJECTS:
Ms. Dacy stated that at the last meeting, the HRA had asked staff
to follow through on two properties, 513 Fairmont Street and 560
Hugo Street. Mr. Fernelius has written a letter to the property
owner at, 560 Hugo Street indicating the HRA's interest in acquiring
the property. Staff has not heard back from the property owner as
of this date.
Ms. Dacy stated that regarding 513 Fairmont Street, it is staff's
understanding that HUD does not yet have title to the property;
however, it seems like they will be taking that property fairly
quickly. Staff has been researching some statutes and other HUD
policies. Mr. Fernelius has drafted a letter to HUD to let them
know that the City believes the house on this property is not
conforming and is unsafe and substandard. As such, the City wanted
it made clear for the record that the City will not issue any
building permits if a private property owner acquired the property
from HUD. HUD's policy is that even though the house may be in
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16. 1993 - PAGE 9
livable or habitable condition, HUD will still convey the property
but will disclose these facts to the potential buyer.
Ms. Dacy stated that instead of using HRA money to acquire the
house and property, the City is looking at the possibility of
getting the house demolished. City staff is pursuing the following
two options:
1. It is possible that the City can convince HUD to demolish
the house. If this happens, the City achieves the
objective of removing blight from a neighborhood at no
cost to the HRA. It is then possible that private
property owners around the subject property may want to
buy the property.
2. If the City cannot convince HUD to demolish the house,
there is statutory authority for the City, as opposed to
the HRA, to condemn the building on the basis of
substandard quality. Therefore, the City could provide
a notice to the current owner telling them to demolish
the building and assessing the costs of demolition to the
property owner.
Ms. Dacy stated a third option is for the HRA to acquire the
property, but staff will explore the first two options first.
6. RICE PLAZA UPDATE:
Ms. Dacy stated Jim Kordiak has been able to sell some of the
existing furnaces and air conditioning equipment in Rice Plaza.
The last tenant, Hong Kong Kitchen will be moving to Holly Center
at the end of December.
Ms. Dacy stated that at the January meeting, she will be presenting
the specifications for the demolition bids.
7. FRIDLEY TOWN SQUARE UPDATE:
Ms. Dacy stated she met with Lowell Wagner last week. She stated
Mr. Wagner still has not gotten a final definitive answer from the
Walgreens management. Walgreens management wants to reorient the
site plan so that the building is near University Avenue, and they
want a second access onto Mississippi Street.
Ms. Dacy stated the HRA needs to start thinking about what happens
if the Fridley Town Square redevelopment falls through. Mr. Wagner
has not decided whether or not he wants to exercise his option with
the property owners, Swanson and Marsolek. If he does own the
property, he asked if the City would permit him to remodel the
inside of the existing building and do some modest modifications to
the exterior of the building and possibly lease the building to
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16, 1993 - PAGE 10
temporary tenants until he can put together a redevelopment.
package.
Ms. Dacy stated the property is zoned S -2, Redevelopment District,
which is like a PUD district. She stated she has met with Jim
Hoeft, HRA Attorney, and Mr. Hoeft stated the City would have the
legal authority to deny the building permits. Her initial concern
was that if the City allows permits on the property, would that
increase any type of assistance in the future? Mr. Hoeft's opinion
was that the types of improvements Mr. Wagner is proposing would
not significantly add to the value.
Ms. Dacy stated that the way the S -2 zoning ordinance is written,
the City has the power to evaluate any use that goes on in that
building. She will write Mr. Wagner or Md. Swanson and ask them to
keep the City apprised of the types of uses that go on in that
building. The City will not deny any permits for any remodeling or
improvements; however, if the property owner proposes to expand the
building or do any significant work that means the building would
stay, then the City would deny those types of permits.
Ms. Dacy stated that if this development does not move ahead, the
HRA might have to decide whether they want to take a look at
another use for this site.
8. 1994 HRA BUDGET:
Ms. Dacy stated this is a draft budget, and no action is needed by
the HRA at this meeting. After the HRA's comments, staff will
finatiz-e and prepare it in booklet format with colored pages for
the HRA's use throughout the year.
Ms. Dacy stated they are still finishing up some of the key 1993
projects. The City has not yet received the actual bills from
Anoka County for the Mississippi Street or University Avenue
improvements. The budgeted area for that amount has been carried
over into the 1994 budget.
Ms. Dacy stated the Lake Pointe marketing effort is underway. The
HRA authorized the City to hire a consultant, Busch & Partners.
Mr. Burns and Mayor Nee have been working very closely with the
consultant. The consultant will be appearing at an upcoming HRA
meeting to discuss his ideas and to get the HRA's concurrence. So,
those amounts are included in the 1994 budget.
Ms. Dacy stated another issue pending is the Fridley Town Square
and the Dairy Queen. If the Fridley Town Square project does not
proceed, staff believes Don Fitch will appeal the Commissioner's
Award.
Ms. Dacy stated staff will be pursuing planning for the southwest
quadrant in the first quarter.
HOUSING & REDEVELOPMENT AUTHORITY MTG, DECEMBER 16. 1993 - PAGE 11
Ms. Dacy stated the HRA's priority is its housing programs. The
HRA hasn't actually spent any dollars this year for any of the
deferred loans in conjunction with the fix -up funds or the Fannie
Mae program. Staff has rolled over those amounts into the 1994
budget.
Ms. Dacy stated they are over the initial administrative hurdles.
They did not anticipate some of the negotiations with United
Mortgage, for example, and the amount of time it would take to
execute those agreements. They have now completed all the
paperwork they need with Fridley State Bank and United Mortgage.
Ms. Dacy stated the rehab and all the housing program activity will
significantly increase in 1994.
Ms. Dacy stated that in looking at the revenues versus the
expenditures, they tried to do an analysis of the tax increment
projections versus anticipated expenditures. Staff is trying to
take as realistic look as they can at the redevelopment program to
the year 2000. Their tax increment projections are based on the
1992 tax payables, and they are assuming a no growth scenario.
They do need to update those projections to the 1993 taxes, and it
takes about 2 1/2 weeks to do that.
Ms. Dacy stated the HRA has a negative annual balance in 1995
because of temporary Lake Pointe bond payment. However, Mr. Pribyl
has advised her that they will probably evaluate looking at a bond
roll -over, but they will be coming back to the HRA for another bond
issue to postpone that payment.
Ms. Dacy stated the HRA has two separate budgets for its
expenditures, HRA Reimbursement Fund and the Housing Coordinator
Fund. The Reimbursement Fund is essentially all their operating
expenses. They are trying to separate some of those expenses, the
housing related expenses versus the operating expenses. There is
a 5% decrease in the amount of expenditures in their operating
funds. That even includes the demolition cost of Rice Plaza. The
Housing Coordinator budget will increase significantly, because
they are simply rolling over their allocation amounts from 1993.
Mr. Dacy stated that Grant Fernelius is the Housing Coordinator and
an HRA employee. At its last meeting, the City Council approved a
3% cost of living increase for the 1994 budget. Staff is proposing
a similar increase for Mr. Fernelius. The HRA has to pass a motion
approving the resolution for HRA employees to receive that cost of
living adjustment.
Ms. Dacy stated that last year Chairperson Commers asked the
question last year about keeping track of legal services. She
stated that Casserly is $20,000 under budget in the Operating Fund,
and $5,000 over in the Housing Fund, for a net savings of $15,000.
HOUSING & REDEVELOPMENT AUTHORITY MTG. DECEMBER 16, 1993 - PAGE 12
The Barna Guzy contract is $2,000 over budget. That is primarily
because of the Dairy Queen appeal.
The HRA members reviewed the budget with staff. Mr. Burns
suggested they go over the 1194 Budget Review" chart which provides
a good overview of expenditures by category.
MOTION by Mr. McFarland, seconded by Mr. Prairie, to approve
Resolution No. HRA 11 - 1993, "A Resolution Authorizing an Increase
in Compensation for Fridley Housing and Redevelopment Employees for
the 1994 Calendar Year ".
UPON A VOICE VOTES ALL VOTING AYE,, ACTING CHAIRPERSON MEYER
DECLARED THE MOTION CARRIED UNANIMOUSLY.
ADJOURNMENT:
MOTION by Mr. Prairie, seconded by Mr. McFarland to adjourn the
meeting. Upon a voice vote, all voting aye, Acting Chairperson
Meyer declared the motion carried -and the December 16, 1993,
Housing and Redevelopment Authority meeting adjourned at 9:15 p.m.
R ectfully submitted,
e ,
Lyn Saba
Recording Secretary
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Community Development Department
HOUSING AND REDEVELOPMENT AUTHORITY
City of Fridley
DATE: December 30, 1993
TO: , William Burns, Executive Director of the HRA
FROM: Barbara Dacy, Community Development Director
SUBJECT: Lake Pointe Marketing Proposal
Merrill Bush has submitted materials for the Housing &
Redevelopment Authority to review for marketing the Lake Pointe
property. These materials will be presented to the HRA at
Thursday's meeting. At that time, staff will also update the HRA
regarding the proposed timetable for marketing efforts.
BD /dn
M -93 -769
RESO?3l'1'I�T IND. IM - 1994
Y:1: '�1� ::•)1�: � It ']5)�IC' :ri • Lv1:11 � 1 li:a)'
IT IS MOM RESOLVED that the Fridley State Bank is hereby designated as a
depository for the funds of this corporation.
IT IS FURTHER RESOLVED that checks, drafts or other withdrawal orders issued
against the funds of this corporation on deposit with said bank shall be signed
by two of the following:
Richard D. Pribyl, Finance Director- Treasurer
William W. Burns, Executive Director /City Manager
Howard D. Koolick, Assistant Finance Director
and that said bank is hereby fully authorized to pay and charge to the aommt
of this corporation any checks, drafts, or other withdrawal orders:
BE IT FURTHER RESOLVED that all transactions, if any, relating to deposits,
withdrawals, and borrowings by or on behalf of this corporation with
said bank prior to the adoption of this resolution be, and the same hereby are,
in all things ratified, approved and confirmed.
BE IT FURI E R RESOLVED that any bank or savings and loan may be used as
depositories for investment purposes so long as the investments comply with
authorized invests as set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED that the signabarm of two of the following named City
employees are required for withdrawal. of BRA investment funds from savings and
loan associations:
Richard D. Pribyl, Finance Director - Treasurer
William W. Burns, Executive Director /City Mgr.
Howard D. Koolick, Assistant Finance Director
BE IT FURTHER RESOLVED that any brokerage firm may be used as a depository for
invest purposes so long as the invests comply with the authorized
investments as set forth in Minnesota Statutes.
PASSED AND ADOPIED BY THE • 1 n PMEVEMPN= AUIRORMY OF r I OF
FRIDIEY THIS W DAY OF ••,
.�
M4 DAN 9 10 1• •'
Fn,meerinn
Sewer
Water
P "rks
S"e't s
Mamten�ncc
MEMORANDUM
TO: Barbara Dacy, HRA.& Community Development DirectorPW94 -005
Scott Erickson, Asst Public Works Director
FROM: Jon Thompson, Estimator & Construction Inspector
DATE: January 5, 1994
SUBJECT: Lake Pointe Development Maintenance Project No. 265
Please have the HRA order plans and specifications for the Lake Pointe Development
Maintenance Project No. 265 at their January 6, 1994 meeting.
Advertising for the project will begin later in January with the bid letting scheduled for
February 17, 1994.
JT:cz
F
Em
J
BU-
. CH-
PAR NCRS
,
December 30, 1993
TAO: Bill Burns
City of Fridley
FROM: Merrill Busch
RE: 'Marketing Schedule
Marketing Materials
1. Logo, Positioning
2. Brochure
3. Brochure Distribution
4. Site Signage
5. Print Advertising
6. Press Announcements
318 Gnsveland Avenue
Minneapolis, MN 55403
(612) 872 -7700
Final Design Approval
Artwork Completed
Final Design Approval
Copy Approval
Artwork /Production
Printing /Delivery
Initial Distribution
- (To corporate executives
with cover letter)
Design /Copy Approval
Artwork
Construction
Installation.
Preliminary Layouts
copy
Final Approval
Production
Ad Schedule Approved
News release
to local media, business
and real estate press
(continued)
1/10
1/15
1 /10
1/17
1/23
2/15
3/1 -3/10
3/1 -3/10
1 /10
1/21
2/1
2/10
1/14
1/20
1/28
2/10
1/25
2/21
2 /CITY OF FRIDLEY
7. Advertising Schedule (Preliminary)
a) Turin Cities Business Monthly
b) Minnesota Real Estate Journal
- (Corporate Real Estate)
- (Office /Industrial)
- (Corporate Real Estate)
c) Midwest Real Estate News
M:Lmeapollis /St. Paul area review)
d) CityB iness
- (Real Estate Guide)
8. Direct Mail Series to Brokers and
intermediaries
9. Exhibit 1994 Twin Cities
Real Estate Exhibition
3/1
3/21
5/30
6/27
6/1
7/8
April -Oct.
4/15
a° 0
Community Development Department
MOUSING AND REDEVELOPMENT AUTHORITY
City of Fridley
DATE: December 30, 1993
TO: William Burns, Executive Director of the HRA
FROM: Barbara Dacy, Community Development Director
SUBJECT: Consider Authorization of Publishing Notice
to Bidders, and Approve Specifications for
Demolition of Rice Plaza
The Engineering Department and I have collaborated to prepare the
demolition specifications, the notice to bidders, and a proposed
contract for the demolition of Rice Plaza. Attached for the
Authority's review are the specifications, the proposed contract
to be executed with the contractor, bidding requirements, the
notice to be-published in the Focus News and Construction
Bulletin, and the bidder's proposal form.
The specifications have been prepared such that the contractor
will be responsible for the demolition and removal of the
building, the concrete sidewalk on the west and north sides of
the building, and the bituminous surface to the rear of the
building. The contractor will also be required to regrade and
seed the area by May 1, 1994. The demolition work is to be
completed by March 15, 1994. The contractor will be required to
submit a performance bond in the amount of 100% of the awarded
bid to guarantee proper completion of the project.
Taking of bids is proposed to occur on Thursday, January 27, 1994
at 11:00 a.m. The HRA will then receive and award the bids and
authorize demolition at its February 3, 1994 meeting.
Recommendation
Staff recommends that the HRA pass a motion to approve the
specifications to authorize staff to publish the notice to
bidders in the Focus News and Construction Bulletin and to take
bids on January 27, 1994 as specified in the bidding documents.
BD /dn
M -93 -768
1
.V .
SPECIFICATIONS FOR
DEMOLITION OF STRUCTURE AT
RICE PLAZA
236 - 250 MISSISSIPPI STREET N.E.
FRIDLEY, MINNESOTA
December, 1993
Prepared by:
John G. Flora
Public Works Director
Department of Public Works
CITY OF FRIDLEY
6431 University Avenue NE
Fridley, MN 55432
I hereby certify that these specifications were prepared by me or under my direct
supervision, and that 1 am a duly Registered Professional Engineer under the laws of
the State of Minnesota.
JOHN G. FLORA, P.E.
Reg. No. 14318
. DEMOLITION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
TABLE OF CONTENTS
Section Page
A General Conditions ............. ............................... 1
=3
C
A -1 Location of Work ........... ............................... 1
A -2 Scope of Work ............ ............................... 1
A-3 Definitions ............... ............................... 1
A-4 Contract Documents ....... ............................... 1 -2
A-5 Other Contracts ............ ............................... 2
General Requirements ........... ............................... 3
B-1
Inspection of Site .......... ...............................
3
B-2
Insurance Coverage ........ ...............................
3
B-3
Award of Contracts ......... ...............................
3
B-4
Return of Proposal Guaranty .. ...............................
3
B -5
Superintendence: Supervision (MN -1506) ........................
4
B-6
Utility Property and Service ... ...............................
4
B-7
Unacceptable and Unauthorized Work ..........................
5
B-8
Street Maintenance During Construction .........................
5
B -9
Acceptance of the Work ..... ...............................
5
B-10
Public Convenience and Safety .............................. 5-6
B -11
Commencement; Prosecution and Completion of Work ..............
6
B -12
Failure to Complete the Work on Time ..........................
7
B-13
Changes or Alterations in the Work ............................ 7-8
B -14
Scheduling and Stage Construction ............................
8
B -15
Coordination of the Work .... ...............................
8
B-16
Working Hours ............ ...............................
8
B-17
Permit Fees .............. ...............................
8
B -18
Salvage ................. ...............................
8
B-19
Protection of the Site ....... ...............................
9
B-20
Restoration .............. ...............................
9
B -21
Site Inspection ............ ...............................
9
B-22
Equal Employment Opportunity ...............................
9
B -23
Execution, Correlation and Intent ..............................
9
B -24
Demolition Area ........... ...............................
9
B -25
Hazardous Material Disposal ............................... 9-10
B -26
Release of Buildings ....... ...............................
10
Contract and Specifications ...... ............................... 11
C-1 Work by Others .......... ............................... 11
C-2 Work not Included in Contract ............................... 11
DEMOUTION PROJECT
RICE PLAZA 236.250 MISSISSIPPI ST NE
TABLE OF CONTENTS (Cont'd)
Section
Paae
C-3 Use of Streets and Adjacent Properties ...................... 11 -12
C-4 Plugging Sewer Lines ...... ............................... 12
C-5 Grading ................ ............................... 12
C-6 Disposal Site ............ ............................... 12
C-7 Salvage of Miscellaneous Structures .......................... 12
C-8 Protection of Live Utilities and Other Property .................... 13
G9 Use of Premises by Authorized Personnel Only ................... 13
C-10 Care of Work ............ ............................... 13
C-11 Use of Premises .......... ............................... 13
C-12 Risk of Loss ............. ............................... 14
C-13 Dust Control . ......... ............................... 14
C-14 Site Restoration .......... ............................... 14
LocationMap ................................................... 15
Contract ....................... ..........................16 -17
Notice to Bidders .............. ............................... 18
Bidding Requirements .......... ............................... 19
Proposal.................... ............................... 20
Bid for Demolition of Structure .. ............................... 21 -22
U
DEMOLITION PROJECT
RICE PLAZA 236250 MISSISSIPPI ST NE
SPECIAL PROVISIONS
SECTION A — GENERAL CONDITIONS
A-1 LOCATION OF WORK
The work to be contracted shall be carried out within the corporate limits of the City of
Fridley, Minnesota. The specific area location is indicated on page 15 of the specification.
A -2 SCOPE OF WORK
The Contractor shall fumish all labor, materials, tools, supplies, and equipment necessary
to complete the building demolition required under this section. The Contractor shall load,
haul, unload, and distribute all materials, tools, equipment, and supplies necessary to
perform the work required under this contract. The Contractor shall demolish the building
and foundation and shall remove foundation walls, cement floors, concrete approach
walkways and bituminous parking surfaces. The Contractor shall abandon utilities as
required in these specifications. He shall properly fence and protect the site from potential
injury by the public. Upon completion, of the demolition work, the Contractor shall fill the
excavation and compact the fill. The Contractor shall ensure that the site, upon completion
of work, is clean and that all debris has been properly removed. Handling and disposing
of any hazardous materials such as, but not limited to, asbestos, lead paint, etc., shall be
performed with strict conformance to existing Federal and State regulations.
A-3 DEFINITIONS
The definitions of words and terms shall be in accordance with the General Requirements
and are further clarified below:
1. The words °Owner°, °City°, "Village ", 'State", as they appear in the specifications
in reference to the Party of the First Part of the Contract shall be the Housing and
Redevelopment Authority (HRA) of the City of Fridley, Anoka County, Minnesota.
2. Whenever in this Contract the word Engineer is used, it shall be understood as
referring to the Public Works Director, City of Fridley, acting personally or through
a duly authorized representative.
3. Written notice shall be deemed to have been duly served if delivered in person
to the individual or to a member of the firm or to a proper signatory representative
of a municipal corporation for whom it is intended, or if delivered at or sent by
registered mail to the last business address known to him who gives the notice.
A-4 CONTRACT DOCUMENTS
The specifications, special provisions, the Proposal, Bid Schedule, Contract Bond, Contract,
and other construction regulations are known as the CONTRACT DOCUMENTS and are
made a part of this Contract and are on file in the Office of the City Manager and Office of
the Public Works Director of the City of Fridley, Minnesota.
OEMOLMON PROJECT
RICE PLAZA 236.250 MISSISSIPPI'ST NE
The Specifications may be had for the Contractor's individual use by applying to the Public
Works Director, 6431 University Avenue Northeast, Fridley, Minnesota 55432, Phone: (612)
572 -3550 and placing a deposit in the amount of $25.00 for each set.
A -5 OTHER CONTRACTS
The City, or utility companies, may award or may have awarded other contracts for
additional work, and the Contractor shall cooperate fully with such other Contracts as may
be directed by the City. The Contractor shall not commit or permit any act which will
interfere with the performance of work by any other Contractor as scheduled.
E
DEMOLITION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
SPECIAL PROVISIONS
SECTION B — GENERAL REQUIREMENTS
B -1 INSPECTION OF SITE
Each bidder should visit the site of the proposed work and fully acquaint themselves with
the existing conditions there relating to construction and labor, and should inform himself
as to the facilities involved, the difficulties and restrictions regarding the performance of the
Contract. The bidder shall thoroughly examine and familiarize themselves with the Special
Provisions, and all other Contract Documents. The Contractor by the execution of the
Contract shall in no way be relieved of any obligation under it due to his failure to receive
or examine any form or legal instrument or to visit the site and acquaint himself with the
conditions there existing. The City will be justified in rejecting any claim based on facts
regarding which he should have been on notice as a result thereof.
B -2 INSURANCE COVERAGE
The Contractor shall protect the project with Public Liability Insurance, the lower limits of
which shall not be less than $250,000 for injuries, including accidental death to any person
and subject to the same limit for each person in an amount not less than $500,000 on
account of any one accident.
The Contractor shall also protect the project with Property Damage Insurance in the sum of
not less than $150,000 for any one accident. The Contractor shall take out and maintain
compensation insurance as required by the State of Minnesota and he shall also carry what
insurance is necessary to cover any loss by fire, lightning, wind, theft or any other cause.
This insurance shall cover the project until it has been accepted by the City and the amount
of the insurance coverage shall be approved by the City. The City will not reimburse the
Contractor for the premiums.
B-3 AWARD OF CONTRACTS
Bids will be considered by the Housing and Redevelopment Authority of the City of Fridley
at their regular meeting.
B-4 RETURN OF PROPOSAL GUARANTY
All proposal guaranties, except those of the two lowest bidders, will be returned or released
immediately following the opening and checking of proposals. The proposal guaranties of
the two lowest bidders will be retained until the contract has been executed and approved
as required by law, at which time they will be released, except in the case of forfeiture.
Upon release, certified checks will be returned to the bidder, but surety bonds will be
destroyed, unless their return is specifically requested.
3
DEMOLITION PROJECT
RICE PLAZA 236-250 MISSISSIPPI ST NE
B -5 SUPERINTENDENCE: SUPERVISION (MN -1506)
The Contractor shall, during his daily progress, keep on his work at all times a non-
equipment-operating competent superintendent and any necessary assistants, all satisfactory
to the Engineer.
The superintendent shall not be changed except with the consent of the Engineer unless the
superintendent proves to be unsatisfactory to the Contractor and ceases to be in his employ.
The superintendent shall represent the Contractor in his absence and all directions given to
him shall be as binding as if given to the Contractor. The Contractor shall give efficient
supervision to the work, using his best skill and attention.
Neither party shall employ or hire any employee of the other party without his consent.
B-6 UTILITY PROPERTY AND SERVICE
The location of utilities as reported by the utility companies and the owner does not relieve
the Contractor of the responsibility of determining the accuracy or completeness of said
locations. The Contractor shall determine the location of all conduits, cables or structures
which will be affected by his excavation and shall take steps necessary to support, protect,
remove or relocate said structures by means suitable to the Owner of the structure involved.
In those instances where relocation or reconstruction is impractical, a change will be ordered
by the Engineer.
The Contractor shall notify the Owner of the Utility one week in advance of when he intends
to work in the area so that the Owner may take whatever action may be required.
The Engineer will flag only once the location of the stop boxes and point out the location
of the underground municipal utilities. Any damages done to the municipal utilities during
the construction shall be corrected at the Contractor's expense.
All City utilities, with special regard to sanitary sewer manholes and lines, watermain valve
boxes and storm sewer catch basins and manholes, must be appropriately capped, sealed
and carefully protected, and any sand and debris deposited therein by the Contractor's
operatives must be removed from the structures at the Contractor's- expense.
This corrective work will be done the same day unless the Engineer feels that there is an
emergency created, then the work will be done immediately.
The Contractor, together with representatives of the Public Works Maintenance Division and
the City Inspector shall conduct a pre - construction survey of any and all City utilities located
within the scope of construction.
n
.DEMOLITION PROJECT
RICE PLAZA 236.250 MISSISSIPPI ST NE
B -7 UNACCEPTABLE AND UNAUTHORIZED WORK
All work which does not conform to the requirements. of the Contract shall be considered
unacceptable and /or unauthorized with the addition that, any quantity overrun not specifically
ordered and approved by change order, and which cannot be justified or proven within
reason, shall be the responsibility and expense of the Contractor.
B-8 STREET MAINTENANCE DURING CONSTRUCTION
Maintenance of the streets surrounding the construction and of the detours, by- passes, and
equipment yards which are in conjunction with the project shall be required and shall be the
responsibility of the Contractor. Said maintenance shall include keeping the streets free of
obstacles, parked equipment and barricades not in use and controlling the dust in the
construction area. When dust does become or appears to be becoming a nuisance or
problem to the area or to the nearby occupants, it shall be the responsibility of the
Contractor to immediately alleviate the undesirable condition. The maintenance
responsibility herein described shall be inherent to the Contractor and shall be applicable
at all times, including weekends and holidays throughout the construction period. The
Contractor shall provide inspection of the project, particularly during and after storms, to
maintain blinker lights and barricades, provide dust control and general maintenance.
Disregard of this provision shall be cause for suspension of the project .until the Contractor
can show evidence that men have been hired specifically to perform the above work.
Existing streets in the area shall be kept free of excess. dirt or other undesirable material.
The Contractor shall, periodically or as directed during the progress of the work, remove and
legally dispose of all such surplus material and debris, and keep the project area and public
rights -of -way clear. Upon completion of the work, he shall remove all temporary
construction facilities, debris and unused materials provided for the work, and put the. whole
site and public rights -of -way in a neat and clean condition. If the Contractor is negligent in
this aspect, the City reserves the right to perform this work with its own force at overtime
rates. The cost of such work shall be charged to the Contractor. This provision will not
relieve the Contractor of his previously stated liability responsibility.
B -9 ACCEPTANCE OF THE WORK
No work shall be accepted before the final completion of the entire project, and the
inspection during the construction shall not imply acceptance of the project by the City.
B -10 PUBLIC CONVENIENCE AND SAFETY
All work under this Contract which may affect normal traffic flow shall be coordinated with
the Engineer so as to provide reasonable traffic access to the area under construction.
5
DEMOLITION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
The Contractor shall furnish, erect and maintain warning lights and barricades as required
by the Engineer to adequately warn and protect pedestrian and vehicular traffic from
hazardous protrusions, materials, and excavations, etc., resulting directly or indirectly from
the demolition. No direct payments will be made therefor.
No direct compensation will be made for any flagmen required during the life of this
Contract.
The Contractor shall fumish, install and maintain signs at all entrance points to the
demolition area. These signs will remain the property of the Contractor upon completion
and acceptance of the work and are to be then removed by the Contractor. The signs shall
be 30 in. x 47 in. or larger and shall read as follows:
CITY OF FRIDLEY
UNDER CONSTRUCTION
TRAVEL WITH CAUTION
(CONTRACTOR'S NAME)
(ADDRESS)
(LOCAL PHONE NUMBER)
The signs shall be placed within the street right -of -way in such a manner as to be easily
noticed by traffic entering or detouring the demolition zone. A deduction of $25.00 will
be made from the final payment due to the Contractor for each day and /or street .that
said sign is not placed at each location specified. Such signs shall be considered
incidental to the Contract with no direct compensation made thereof.
The Contractor shall notify the Fridley Police Department (Tel. 571 -3450, 8:00 a.m. to
5:00 p.m., after 5:00 p.m. 571 -3457) and the Fridley Fire Department (use same phone
numbers and times used for the Police Department) prior to the proposed blockage or
closure Qf -any. street or public right -of -way. Failure to comply with this condition shall be
considered violation of said Ordinances and will result in prosecution of the Contractor
by the City.
In the event any street is to be completely blocked for any period of time, clearance shall
be obtained, in advance, from the Public Works Director.
The contractor shall not block the drive- through lane on the property which provides
vehicular access for Dairy Queen customers.
B -11 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK
The construction operation shall commence on a previously determined starting date or
within 10 working days after written notification by the Engineer to commence work.
The completion date shall be as stated in the Contract for this project.
C
DEMOUTION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
B-12 FAILURE TO COMPLETE THE WORK ON TIME
SCHEDULE OF DEDUCTION FOR EACH DAY
OF OVERRUN IN CONTRACT TIME
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: :,}��:::i:i{��:::::�:::i:: >, }:� i ::iii: ::
: �i':: �::: ti :$i`: :'•:i:}';. :7:':i• }:.`•:::: iY: •:.v: i::•.v:: r: •: :: ..,
•:::ti ?�:ii::�: }: •
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._:•: ;:•: i�::•:•:i'<i i <::.:::: v:: vx� ...; .. :; .;.}' {i:y,::
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$ 0
$ 25,000
$ 100.00
$ 25,000
$ 50,000
$ 125.00
$ 50,000
$100,000
$ 150.00
B -13 CHANGES OR ALTERATIONS IN THE WORK
The Engineer, without invalidating the Contract, may order within the corporate limits of the
City of Fridley, extra work or make changes by altering, adding to or deducting from the
work; the Contract sum being adjusted accordingly. All such work shall be executed under
the conditions of the original contract, except that any claim for extension caused thereby
shall be adjusted at the time of ordering such change.
No extra work or change shall be made unless in pursuance of a written order by the
Engineer, and provided that such work or change does not change the dollar value of the
base lump sum bid by more than twenty -five (25 %) percent.
In any change involving the establishing of a price for doing extra work by the Contractor,
it shall be done only upon a written order of the Engineer, approved by the City and
approved by the Contractor, and no claims for an addition shall be valid unless so ordered.
When it becomes necessary to obtain approval of the written extra work order by the City,
the doing of the work pertaining to said extra work shall be stopped until such official
approval of the Owner has been obtained.
The value of such extra work or change or deduction in the amount of work done shall be
determined in one or more ways as indicated as follows:
1. If there are already unit prices In the contract for that type of work, then the
change of deduction for the work shall be done at the original bid unit prices.
2. If there are no unit prices bid for the type of extra work In the contract, then
the change will be done according to one of the following ways as approved
by the engineer.
A. Unit prices subsequently agreed upon for the type of additional work.
B. By arriving at an acceptable lump sum price for the extra work.
N
DEMOU71ON PROJECT
RICE PLAZA 2:36 -250 MISSISSIPPI ST NE
C. By actual cost to the Contractor, including all insurance costs and supervision
costs plus 15% for overhead and profit.
B -14 SCHEDULING AND STAGE CONSTRUCTION
Once work has started on the project, it must be diligently pursued until the demolition is
finished. Each successive phase of work will follow the preceding phase as closely as
possible.
Should the Contractor, in the Engineer's opinion, fail to complete the work as specified
above, the Engineer may limit the demolition to any phase as he deems reasonable to
ensure proper prosecution of the demolition.
No direct compensation will be considered for any costs occasioned by this scheduling
procedure. All demolition work required by the Contract shall be completed by March 15,
1994. Placement of topsoil, seed and mulch shall be completed by May 1, 1994.
B-15 COORDINATION OF THE WORK
The Contractor shall be responsible for the satisfactory coordination of work operations.
Delays in work resulting from lack of such harmony shall not in any way be cause of extra
compensation. -
B -16 WORKING HOURS
The Contractor shall carry out his work during normal .daylight hours in accordance with
local ordinances.
B -17 PERMIT FEES
The Contractor shall obtain and pay for all permit fees required by the City and any and all
other affected agencies. The cost of permits shall be included as part of the bid.
B -18 SALVAGE
None
N.
DEMOLITION PROJECT
RICE PLAZA 236.250 MISSISSIPPI ST NE
B -19 PROTECTION OF THE SITE
Construction area shall be fenced with snow fencing, barricades and flashers, and secured
to prevent unauthorized access to the construction area at all times. Fencing shall be
maintained a minimum of 10 days beyond completion of the work or until filling in of
foundation or graded area has been completed.
B -20 RESTORATION
Excavated areas shall be filled with compacted clean fill as approved by the City Engineer.
Cost of the restoration and fill material shall be included as part of this contract.
B -21 SITE INSPECTION
Arrangements can be made for inspection of the site during normal working hours by
contacting the City Engineer's office.
B -22 EQUAL EMPLOYMENT OPPORTUNITY
The Contractor is required to exercise Equal Employment Opportunity practices.
B -23 EXECUTION, CORRELATION AND INTENT
Except as otherwise specifically stated in the contract, the Contractor shall provide and pay
for all necessary material, labor, tools, equipment, water, light, heat, power, transportation,
superintendence, temporary construction, taxes legally collectible because of work, and all
other services and facilities of every nature whatsoever necessary to perform the work to be
done under the contract and deliver it complete in every respect within the specified time.
By executing the Bid, the Contractor represents that he has visited the site, familiarized
himself with the local conditions under which the work is to be performed, and correlated
his observations with the requirements of the Contract Documents.
B -24 DEMOLITION AREA
The parcel with the building to be demolished and removed is listed on the drawing and is
located within the City of Fridley, Anoka County, Minnesota. Refer to the Demolition Map
located on Page 15 of these specifications.
B -25 HAZARDOUS MATERIAL DISPOSAL
According to the Phase I Environmental Audit conducted by the City of Fridley HRA dated
June 27, 1990, the exterior entrance soffits of each retail space is assumed to be asbestos -
containing because of its type and age. MPCA advised City staff that asbestos panels in
excess of 160 sq ft must be removed first and properly disposed in a licensed landfill. There
DEMOLITION PROJECT
RICE PLAZA 236.250 MISSISSIPPI ST NE-
is approximately 200 sq ft of these panels. The Contractor shall be responsible for proper
removal and disposal according to state and federal regulations.
About 200 linear feet of asbestos containing pipe insulation exists in the former Rice Plaza
Cleaners tenant space (236). MPCA advised City staff that 260 linear feet is the threshold
for proper removal. Therefore, removal /disposal of this material may be conducted at the
time of demolition.
Original light fixtures may contain PCB's. PCB ballasts and lamps must be removed from
the building prior to demolition. They must be disposed of as hazardous waste and are
subject to leak/spill requirements.
B -26 RELEASE OF BUILDINGS
The building to be demolished according to the description under the base bid will be
released to the contractor in a Notice to Proceed.
Upon receipt of the Notice to Proceed, the Contractor shall have control of the building and
grounds and shall schedule the progress and sequence of demolition and removal subject
to all contract stipulations and covenants.
It is estimated that the Notice to Proceed will be issued between February 4, 1994 and
February 11, 1994.
10
. DEMOLITION PROJECT
RICE PLAZA 236-250 MISSISSIPPI ST NE
CONTRACT AND SPECIFICATIONS
SECTION C — SPECIAL PROVISIONS
C-1 WORK BY OTHERS
The following work shall be done by others at no expense to the Contractor.
1. The City will be responsible for the water supply shut-off prior to issuance of the
"Notice to Proceed," and the City will assume the cost of the water shut -off fee.
2. ' The City will contact the local utility and telephone companies and arrange for the
disconnection and removal of gas, electric and telephone service. Before starting
demolition work, the Contractor shall check that all utility services have been
disconnected and shall notify the City if such services have not been
disconnected.
3. The City will accomplish snow removal on public walks as necessary adjacent to
the demolition area prior to but not after commencement of demolition.
C-2 WORK NOT INCLUDED IN CONTRACT
The following items are not included in the Contract:
Work noted on the drawing or mentioned in the technical specifications, or both, as not
being part of the Contract.
C-3 USE OF STREETS AND ADJACENT PROPERTIES
Before using any part of a street surface, the Contractor shall contact the Public Works
Director and make the necessary special arrangements.
The Contractor shall accomplish all demolition work possible from within the parcel.
The use of barricades of a type as approved by the Public Works Director is required.
The Contractor shall not use the City streets for demolition purposes and will check with the
Public Works Director regarding other construction operations in the area that may affect the
use of street hauling and moving operations.
The Contractor shall provide adequate barricading and protection for pedestrian traffic that
is affected by these demolition operations. This shall be subject to the approval of the
Public Works Director.
The Contractor shall notify the City of any damage which may exist to adjacent City Street
Improvements (paving, curb and gutter, and sidewalks) prior to commencing demolition.
If damage is discovered by City Inspectors after work has commenced or been completed,
11
• DEMOUTION. PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
and such damage was not reported before commencing work, the Contractor will be
responsible for the necessary repairs.
The Contractor shall remove all debris off the sidewalks and correct any unsafe conditions
which may exist on the building or the sidewalks prior to putting the walks back in service
after each demolition or grading period.
The Contractor may obtain the use of the adjacent City owned parking area when
demolishing under this Contract by making arrangements with the City. However, any grade
or Class V disturbance on this parcel as a result of the demolition operation shall be
restored to original (or better) conditions.
C-4 PLUGGING SEWER LINES
The City shall plug the existing sanitary sewer service prior to the commencement of
demolition. The demolition Contractor shall be required to remove and dispose of a
minimum of two (2) sections of sanitary sewer service pipe from the building to the shut off.
The pipe removal and backfilling required shall be considered incidental to the project.
C-5 GRADING
Upon completion of the demolition process, the Contractor shall be required to grade to a
minimum slope at a 3:1 ratio all embankments created by the demolition. All storm sewer
catch basins affected by the grading operation shall be adjusted accordingly.
Compensation for the above mentioned grading shall be reflected in the lump sum bid, and
shall be considered incidental to the project.
C-6 DISPOSAL SITE
The City requires that all materials, rubble, excess dirt, and concrete resulting from the
demolition process be removed from the site. The disposal of such material shall be the
sole responsibility of the Contractor. The approval of the Public Works Director is required
if the material is to be disposed of within the corporate limits of the City of Fridley.
The City will not designate a disposal site for this project.
C-7 SALVAGE OF MISCELLANEOUS STRUCTURES
The removal, replacement, salvaging and disposal of all such miscellaneous structures and
excess materials and all costs connected therewith shall be considered incidental to the
Contract for payment purposes.
All other materials removed or salvaged under this section shall become the property of the
Contractor and be disposed of, off site, at his expense.
12
DEMOUTION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
C-8 PROTECTION OF LIVE UTILITIES AND OTHER PROPERTY
The Contractor shall take extra precautions to protect all adjacent overhead utility lines,
poles and underground utilities remaining in operation while demolition work is in progress.
The Contractor shall assume all responsibility for damage attributable to him to any property
excluded from the work, such as other buildings, utility lines, surface improvements, or like
items.
C-9 USE OF PREMISES BY AUTHORIZED PERSONNEL ONLY
No person, not on the Contractor's or approved subcontractor's payroll, may be allowed on
the site or engage in work covered by the Contract. Such persons will be considered to be
"trespassing" unless their presence has been approved by the City.
C -10 CARE OF WORK
The Contractor shall be responsible for all damages to persons or property that occur as a
result of his fault or negligence in connection with the prosecution of the work and shall be
responsible for the proper care and protection of all work performed until completion and
final acceptance, whether or not the same has been covered in whole or in part by
payments by the City.
The Contractor shall avoid damaging sidewalks, streets, curbs, pavements, trees, utilities,
structures or any other property (except that which is to be replaced or removed) either on
or adjacent to the site. He shall repair or replace, at his own expense and in a manner
satisfactory to the City, any damage caused by his operations.
The Contractor shall shore, brace, underpin, secure, and protect as necessary, all
foundations and other parts of structures to remain on the project site or which are adjacent
to or in the vicinity of the site and which may be in any way affected by his excavations or
other operations. The Contractor shall indemnify and save harmless the City from liability
for any injury or damage to said structures, their premises and /or to neighboring persons
due to his operations. He shall issue any and all required notices to property owners or
other parties on, or in the vicinity of the site.
C -11 USE OF PREMISES
The Contractor shall confine his equipment, storage of materials and demolition and /or site
clearance operations to the contract limits or as may be directed by the City and shall not
unreasonably encumber the premises with his salvaged material.
The Contractor shall comply with all reasonable instructions of the City and the ordinances
and codes of the City regarding signs, advertising, traffic, fires, explosives, danger, signals,
barricades, and fire prevention.
13
DEMOLITION PROJECT
RICE PLAZA 236.250 MISSISSIPPI ST NE
C-12 RISK OF LOSS
The City assumes no responsibility for the condition of existing buildings and structures and
other property on the Project Area nor for their continuance in the condition existing at the
time of issuance of the invitation for bids or thereafter. No adjustment of contract price or
allowance for any change in conditions which may occur after the invitation for bids has
been issued will be made.
C-13 DUST CONTROL
A 11/2-in. hose line shall be connected to the hydrant nearest the demolition area at all times
during demolition. The hose shall be charged and used for dust control. During freezing
weather, the Contractor shall arrange and pay for the draining of hydrants by the Water
Department upon completion of each day's demolition work. The. Contractor shall remove
ice from sidewalks and streets whenever water from his dust control operations creates icy
conditions within the street right -of -way.
C-14 SITE RESTORATION
1. Topsoil: When sodding or seeding is specified, the contractor shall furnish the
-- designated quantities of natural soil. The topsoil shall not °be placed more than 24
hours ahead of the actual seeding operation. If this schedule is not met, the
Engineer may order the topsoil removed and replaced at an appropriate time The
entire cost of this extra work and material shall be at the expense of the
Contractor.
2. Seeding: Immediately in advance of the seeding, the top 4- inches of the soil shall
be loosened, pulverized, and cleared of sod, stones, clods or roots. A 44n. -thick
layer of topsoil shall be installed by the Contractor over the area to be seeded.
In hard packed, long or steep slopes, and areas which may be subject to erosional
damages, the Contractor shall scarify with a cultivator, to a depth of 6.in. so as to
form contour ridges about 1 foot apart prior to the placing of the tops�._
The rate of application of seed shall be 75 pounds per acre.
If so directed by the Engineer, the Contractor shall, at any time before the
completion or final acceptance of the project, reseed at his cost any area on which
the original seed has failed to grow, using the type of seed directed by the
Engineer.
The cost of the above operations, including ridging of the slopes for erosion
prevention, shall be considered as being included in the price bid for seeding.
3. Mulch. The contractor shall disc anchor and mulch the site after seeding.
14
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15
DEMOLITION PROJECT
RICE PLAZA 236.250 MISSISSIPPI ST NE
CONTRACT
This Agreement made and entered into this day of , 1994, by and
between the Housing and Redevelopment Authority of the City of Fridley hereinafter referred to
as the CITY (Party of the First Part) and
hereinafter referred to as the CONTRACTOR (Party of the Second Part).
WITNESSETH:
That the CONTRACTOR, in consideration of the covenant and the agreement of the CITY
hereinafter set forth, and for the sum and price of $ hereby agrees that
WHEREAS, THE CITY has heretofore asked for proposals for the furnishing of materials, labor,
and the use of the CONTRACTOR's equipment and all else necessary for demolition and
disposal of the structure at 236 - 250 Mississippi Street N.E. and appurtenances thereto, as
shown on the drawing and as set forth in the specifications now on file with the City, and that,
WHEREAS, THE CONTRACTOR has submitted a Proposal in response thereto, which has been
accepted by the CITY, in which the CONTRACTOR agrees to and shall furnish all necessary
materials, labor, use of tools, equipment, and everything necessary to perform the work
designated and set forth in the Contract, including all CONTRACTOR's superintendence, and
to furnish everything necessary for the completion of the Project.
FURTHER: The CONTRACTOR shall commence work under this Contract within ten (10) days
after notification by the Engineer to commence work; and he shall complete all of the demolition
work and backfilling as set forth in the Proposal and in the Plans and Specifications on or before
March 15, 1994. Placement of topsoil, seed and mulch shall be completed by May 1, 1994 and
shall constitute final completion of this project.
FURTHER: He agrees, under penalty of a Corporate Surety Bond in a sum equal to 100% of
the full amount of the Bid, to complete the work under the contract in accordance with the
Contract Documents.
The Contract documents consist of the following component parts, all of which are as full a part
of this Contract as though therein stated verbatim, or if not attached, as if hereto attached:
1. The "Plan" and °Special Provisions!
2. The "Proposal," "Bid Schedule" and "Bond" of the Contractor.
3. This "Contract" between the City and the Contractor.
4. Any modifications or changes in the terms of the Contract or Bid or additions to or
deductions from the amount or character of the work which is to be performed or which
may be agreed to in writing by the Contractor and the City.
fL
DEMOLITION PROJECT
RICE PLAZA 236.230 MISSISSIPPI ST NE
The CONTRACTOR agrees to pay all persons furnishing labor and material in and about the
performance of the Contract; and the CONTRACTOR will, within ten (10) working days after the
acceptance of the CONTRACTOR's Bid, execute this Contract and furnish a bond to be
approved by the City in a sum equal to 100% of the full amount of the Bid. The CONTRACTOR
further agrees to take all precautions to protect the public against injury and to save the CITY
harmless from all damages and claims of the CONTRACTOR or the CONTRACTOR's Agents or
Employees while engaged in the performance of this Contract and will indemnify the CITY
against all claims, liens and claims for liens for labor performed or material furnished as
aforesaid and against all loss by reason of the failure of the CONTRACTOR in any respect to
fully perform all obligations of the Contract.
The CITY agrees to pay the CONTRACTOR for the performance of this Contract, and the
CONTRACTOR agrees to accept in full compensation thereof the prices set forth within the
attached Proposal.
The CONTRACTOR and the CITY agree that all of the terms of this Contract shall be binding
upon themselves, their heirs, administrators, executors, legal and personal representatives,
successors, and assigns.
IN WITNESS WHEREOF, the Parties hereto have set their hands and seals this day
of , 1994.
WITNESS
WITNESS
WITNESS
PARTY OF THE FIRST PART
HOUSING & REDEVELOPMENT AUTHORITY
CITY OF FRIDLEY
by
WILLIAM W. BURNS
EXECUTIVE DIRECTOR HRA
LARRY COMMERS, CHAIRMAN HRA
PARTY OF THE SECOND PART
CONTRACTOR
by
NAME
17
(TITLE)
DEMOLITION'PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE •
NOTICE TO BIDDERS
DEMOLITION OF STRUCTURE AT RICE PLAZA
236 - 250 MISSISSIPPI STREET N.E., FRIDLEY, MINNESOTA
Sealed bids will be received and publicly opened by the City of Fridley, Anoka County,
Minnesota, at the office of the Public works Director, 6431 University Avenue N.E., Fridley,
Minnesota 55432 (Tel. (612) 572 -3550) on the 27th day of January, 1994, at 11:00 a.m.
for the furnishing of work and materials for the demolition of the commercial structure
located at 236 - 250 Mississippi Street N.E.
Project includes:
• Demolition and disposal of entire structure.
• Light grading upon completion of demolition.
• Seeding and site restoration
• All in accordance with plans and specifications prepared by John G. Flora, P.E., Public
Works Director, City of Fridley, 6431 University Avenue N.E., Fridley, MN 55432 (Tel.
(612) 572 - 3550).
• Specifications may be examined at the office of the Public Works Director and copies may
be obtained for the Contractor's individual use by applying to the Public Works Director.
• Bids must be made on the basis of cash payment for work, and accompanied by a cash
deposit, certified check (on a responsible bank in the State of Minnesota) or a bidder's
bond made payable without condition to the City of Fridley, Minnesota, in an amount of
not less than five (5 %) percent of the total amount of the bid.
The Housing and Redevelopment Authority reserves the right to reject any and all bids and
to waive any informalities in any bids received without explanation.
No bid may be withdrawn for a period of thirty (30) days.
By order of the Housing and Redevelopment Authority of the City of Fridley, Minnesota.
Dated this 6th day of January, 1994.
Published: Fridley Focus
January 11, 1994
January 18, 1994
January 25, 1994
John G. Flora, P.E.
DIRECTOR OF PUBLIC WORKS
Construction Bulletin
January 14, 1994
January 21, 1994
January 28, 1994
18
DEMOLITION PROJECT
RICE PLAZA 236-250 MISSISSIPPI ST NE
BIDDING REQUIREMENTS
Bids must be made on the basis of cash payment for work, and accompanied by a cash
deposit, certified check (on a responsible bank in the State of Minnesota) or a bidder's
bond made payable without condition to the City of Fridley, Minnesota, in an amount of
not less than 5% of the total amount of the bid.
No bid shall be withdrawn for a period of thirty (30) days.
The bid- shall be made on a lump sum basis to include the demolition, salvage, disposal,
and grading required to complete the total project as outlined in the drawing and the
specifications.
Any Contractor or Agency bidding the project is required to review the site, the structure,
and its contents prior to submitting a proposal. The Contractor is required to inspect the
site with a member of the Engineering Department of the City of Fridley by appointment
only. Inspection hours are from 8:00 a.m. to 5:00 p.m. Twenty -four hour notice is
required. The telephone number for appointments is 572 -3550.
The City of Fridley reserves the right to reject any proposal submitted not adhering to the
above mentioned requirements.
19
DEMOLITION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
TO: The City of Fridley
Housing and Redevelopment Authority
C/O Public Works Director
City of Fridley
6431 University Avenue N.E.
Fridley, MN 55432
In accordance with the advertisement of the Public Works Director inviting proposals for the
structure demolition hereinbefore named, and in conformity with the Plans, Specifications,
and Special Provisions pertaining thereto, on file in the office of the Public Works Director.
(1) (We) hereby certify that (1) (We) (am) (are) the only person(s) interested in this proposal
as principal(s); that this proposal is made and submitted without fraud or collusion with any
other person, firm or corporation whatsoever, that an examination has been made of the site
of the work and the Contract Form, together with the Specifications, and Special Provisions
pertaining thereto for the improvement.
(1) (We) understand that the quantities of work shown herein are approximate only, and are
subject to increase or decrease; that all quantities of work, whether increased or decreased
within the limits specified in the specifications are to be performed at the unit prices shown
on the attached schedule.
(1) (We) propose to fumish all necessary machinery, equipment, tools, labor, and other
means of construction and to furnish all materials specified, in the manner at the time
prescribed, all in accordance with the terms of the Contract and the Plan, Specifications, and
Special Provisions forming a part thereof.
(1) (We) further propose to do all Extra Work which may be required to complete the
proposed improvement, at unit prices or lump sums to be agreed upon in writing prior to
starting such work; or, if such prices or sums cannot be agreed upon, to perform such work
on a "Force Account" basis.
(1) (We) further propose to execute the form of Contract and to furnish a Contract Bond in
the amount of the Contract, within ten (10) days of the acceptance of this proposal as
security for the construction and completion of the work in accordance with the terms of the
Contract, Plans, Specifications, and Special Provisions.
(1) (We) further propose to guarantee all work performed under this Contract to be done in
accordance with the Plans, Specifications, and Special Provisions in a good and
workmanlike manner, and to renew or repair any work which may be rejected, due to
defective materials or workmanship, prior to final completion and acceptance of the project
by the Public Works Director.
(1) (We) further propose to begin work on or before , 1994,
according to the Special Provisions and to prosecute said work so as to complete the same
as per specifications.
KE
DEMOLITION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
BID
FOR
DEMOLITION OF STRUCTURE AT
236 - 250 MISSISSIPPI STREET N.E.
FRIDLEY, MINNESOTA 55432
Class of Work: Building demolition and disposal, light grading, seeding, bituminous
removal and concrete removal and disposal.
Proposal of
Name
Street Address
City State Zip Code
To furnish and deliver all materials and to do and perform all work, in accordance with the
TA Contract and Specifications on file in the office of the Public Works Director and the °Special
Provisions" contained herein for
1. Demolition and disposal of the entire building and its contents located at 236 -250
Mississippi Street NE, Fridley, MN.
2. The removal and disposal of the concrete walk abutting the west and north sides of the
structure and bituminous pavement removal as noted on diagram.
3. Fill material, grading, topsoil and seeding after demolition of structure, bituminous
pavement and concrete walk.
Lump Sum Bid $
(Figures)
Lump Sum Bid $
(Words)
Signed:
21
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A v
DEMOLITION PROJECT
RICE PLAZA 236 -250 MISSISSIPPI ST NE
Enclosed herewith find bidder's bond in the amount of
being at least five (5 %) percent of the amount of the proposal, made payable to the City of
Fridley as a proposal guarantee which it is agreed by the undersigned will be forfeited in the
event of the Form of Contract and Bond is not executed, it being awarded to the
undersigned:
This proposal dated this day of , 1994
Signed:
and individual, and
P. O. Address ,
Signed: for
a partnership.
Name
Name
Address
Address
Name Address
Partners:
Name Address
Name
Address
Signed: for ,
a corporation, incorporated under the laws of the State of
Name of President Business Address
Name of Secretary
Name of Treasurer
Corporate
Seal
Business Address
Business Address
1994 HOUSING AND
REDEVELOPMENT AUTHORITY
BUDGET
p-
TABLE OF CONTENTS
Budget Summary Memo White
Projection of Annual Cumulative Balances Pink
HRA Operating Expenses Yellow
HRA Housing Coordinator Fund Expenses Blue
Legal Services for HRA Purple
Debt Service Payments Green
A
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11
Community Development Department
HousnvG Alva REDEVELoPmmw AuTHORrrY
City of Fridley
DATE: December 30, 1993
TO: William Burns, Executive Director of HRA
FROM: Barbara Dacy, Community Development Director
SUBJECT: 1994 Budget
We have prepared a draft 1994 budget for the HRA's consideration
and approval. The only change from the December 16, 1993 draft is
an increase in the Housing Coordinator's Advertising budget (see
explanation on page 3).
Big Picture
We have prepared the "Cash Flow and Projection of Annual Cumulative
Balances" to analyze revenues versus expenditures in our tax
increment and redevelopment program. Projections beyond the year
2000 become less accurate since we are making a lot of assumptions.
The projections to the year 2000, however, are more realistic.
With the exception of 1995, the HRA has a positive annual balance
and a healthy cumulative balance. The negative annual balance in
1995 assumes that we pay off the temporary Lake Pointe tax
increment bond. It is likely that we would roll over that bond
cost and issue another bond.
Revenues
The following summarizes key assumptions for each of the columns on
the revenue side of the projection analysis:
1. The tax increment projection, represents 1992 payable
taxes. It does not include increment from any
development on Lake Pointe, southwest quadrant, Norwood
Square, or the improvements at Bob's Produce or Osborne
Crossings (Cub Foods).
2. The mortgage revenue column reflects the recent loan
agreements with Sheet Metal Connectors and ECO Finishing.
1994 Budget
December 30, 1993
Page 2
3. The rental revenue column eliminates the Rice Plaza rent
in 1994 and eliminates rental income from the liquor
store in 1997. The remaining rental amounts represent
the $800 per month payments from the Fridley Plaza Office
Building for the parking lot.
4,. The special assessment revenue is from the East Moore
Lake Drive project.
5. We have calculated interest earnings on the balance
through the year 2000. We have not projected the
interest earnings beyond the year 2000 because it tends
to inflate the cumulative balance at the far right -hand
side of the analysis. This may be unrealistic because,
in all likelihood, we will be receiving increment from
development in our project areas and, consequently, will
be accumulating interest.
Expenses
The following summarizes key features of the expense columns:
1. The column entitled, Expenses, represents total expenses
for personal services, supplies, other services and
charges, and capital outlay.
2. We have created a housing program column which is
different from previous projection sheets. We have
simply identified a $500,000 expenditure for the housing
program beginning in 1998 and extending through 2014.
The housing program expenses for 1993 through 1997 are
incorporated in the expense column.
3. The analysis assumes that,the HRA will continue a policy
of returning all of the school district refunds through
the year 2010.
4. The total debt service column represents the debt service
payments on the three bond issues pertaining to HRA
projects. Please note that the temporary tax increment
bond for the Lake Pointe project is due in 1995. The
Finance Director has advised me that it is very likely
that staff will recommend that another bond be sold in
order to postpone pay -off of the total bond. For the
purposes of this projection, however, we have assumed
that the entire bond would be paid in 1995. If
development does occur on the property, increment from
the development could offset the debt service payments.
1994 Budget
December 30, 1993
Page 3
HRA Operating Fund and Housing Coordinator Fund
As you recall, the HRA created two funds to trace our expenses;
the HRA Operating Fund and the Housing Coordinator Fund. We have
provided detail sheets for each of these funds and provided expense
information on a line item basis.
We are proposing a 5% decrease
Operating Fund. A number of
necessary in the 1994 budget.
Pointe property are now exempt.
the Housing Coordinator fund
emphasis.
in the 1994 budget for the HRA
expenditures will no longer be
For example, taxes on the Lake
More expenditures are shifting to
because of our housing program
The Housing Coordinator budget has increased because we have simply
rolled over the unexpended balances of the rehab programs and added
them into the 1994 allocation-.-- As you recall, we had allocated
$100,000 for scattered site acquisition and approximately $320,000
for the single family and multiple family rehab programs. We have
simply rolled over those funds into 1994.
The personal service budget has increased because this will be
Grant Fernelius' first full year as Housing Coordinator. We have
also allocated $20,000 (which is the same amount we had reserved
last year) for contract rehabilitation inspections. These are for
the single family and multiple family rehabilitation inspections
(Fire Department personnel will be conducting the systematic rental
licensing inspections. The City Council will be considering an
ordinance change in March and April to increase licensing fees to
pay for the inspections.) Since we have to hire the rehab
inspectors as temporary employees of the HRA, their costs are
listed in the personal services portion of the budget. The $20,000
figure equates to approximately 238 inspections. We believe this
will be adequate for our programming needs in 1994.
The Advertising budget doubled because we will be preparing
brochures regarding our programs and doing more advertising in the
Focus News. Advertisements for the first time home buyer program
and rehabilitation programs will run more frequently than last
year.
Recommendation
Staff recommends the HRA adopt the 1994 budget as proposed.
BD /dn
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BUDGET 1994 - WORKSHEET
City of Fridley
State of Minnesota
Expenditure Detail - Line Item Detail
PERSONAL SERVICES:
4101 Full time employee -regular
4102 Full time employee - overtime
4104 Temporary employee - regular
4105 Temporary employee - overtime
4107 Administrative charges
4112 Employees leave
4120 Medicare contribution
4121 PERA contribution
4122 FICA contribution
4125 ICMA contribution
4131 Health insurance
4132 Dental insurance
4133 Life insurance
4134 Cash benefit
4140 Unemployment compensation
4150 Worker's compensation
4170 Work order transfer - labor
TOTAL
SUPPLIES:
4212 Fuels and lubes
4217 Clothing /laundry allowance
4220 Office supplies
4221 Operating supplies
4222 Repair & maintenance supplies
4225 Small tools and minor equipment
4229 Work order transfer -parts
TOTAL
OTHER SERVICES & CHARGES:
4330 Professional services
4331 Dues and subscriptions
4332 Communication
4333 Transporation
4334 Advertising
4335 Printing and binding
4336 Insurance, non - personnel
4337 Conferences and school
4338 Utility services
4340 Services contracted, Non -prof
4341 Rentals
4346 Miscellaneous
4350 Payments to other /contribution
TOTAL
CAPITAL OUTLAY:
4510 Land
4520 Building
4530 Improvements other than bldg
4540 Machinery
4560 Furniture and fixtures
TOTAL
TOTAL EXPENDITURES
$163.572 $168.479 $0 $168.479 $0 $174.376
$260 $600 $1,306 $0 $1.906 $450
83,586
123,800
42,863
$0
713 41
128,000
287
405
486
405
663
800
813
800
207
600
6
600
19,860
33,000
3,269
33,000
1,698
2,750
1,295
2,750
11,649
30,147
4,125
13,832
1,551
1,600
806
1,600
2,367
6,400
1,685
2,800
52,574
45,783
33,601
78,583
40
4,643
200,7321
338,9131
163.1001
315.046
$375.174 $584.198 $256.732 $0 $0 $577.416
58,055
255,428
271,192
$0
713 41
57,740
0
50,500
0
120,000
116,350
355,170
18,503
355,170
0
0
$174.405
$661.098
$289.695
$0
713 41
S 1.414.375
547 733
110A M91
$0 $532.910
51.906 51.285.152
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year 1994
Department Division
HRA OPERATING EXPENSES FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4101 Administrative Charge 5,897
Total Budget
Requested
174,376
I Justification:
Wage and benefit cost computed by the Finance Dept.
Total
- 174,376
174,376
ADMINISTRATIVE CHARGE
PERCENTAGE OF SALARIES AND FRINGE BENEFITS
OF CITY EMPLOYEES
PERFORMING HRA- RELATED TASKS
% of Salary
Em to ee
and Fringe
Benefit
City Manager
45%
Secretary to City Manager
51-1.
Finance Director
150
Asst. Finance Director
j
2%
0
City Clerk
6-0.
Accountant
50%
General Accountant
2%
0
Account Data Input Clerk
3-0o
Account Data Processing Clerk
2%
0
Records Retention Specialist
8-0.
Secretary
25 %-
Information Specialist
0
Public Works Director
4%
Asst. Public Works Director 40 o
-
Engineering Tech Inspector 5% J�
Secretary !1
1-0.
Community Development Director ILL
50% !
Planning Secretary
2%
0
HRA Secretary
100% ,_
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year 1994
Department Division
HRA OPERATING EXPENSES FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4220 Office Supplies 0
Justification:
Agenda preparation
Total
Total Budget
Requested
250
250
250
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year 1994
Department Division
HRA OPERATING EXPENSES FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4221 Operating Supplies (150
Total Budget
Requested
200
I Justification:
Reference manual (Corporate Report Fact Book)
Film, computer supplies
Total
100
100
200
' CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir.
Budget Year 1994
Department Division
HRA OPERATING EXPENSES FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4330 Professional Services 4,200
Total Budget
Requested
128,000
Justification:
Audit fees
Attorney fees:
Barna —Guzy
_ Jim O'Meara
( *) Jim Casserly
Non — programmed studies
Lake Pointe consultant; M. Busch contract
Phase] — 17,900
Phase II 16,600
Southwest Quadrant consultant
Total
( *) Partially offset by development application fees
2,500
10,000
5,000
40,000
28,000
37,500
5,000
128,000
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year 1994
Department Division
HRA OPERATING EXPENSES FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4331 Dues and Subscriptions 0
Total Budget
Requested
405
I Justification:
Minnesota Real Estate Journal
American Economic Development Council
Corporate Report
Total
100
280
25
405
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year 1994
Department
Division
HRA OPERATING EXPENSES FUND
Dollar
Account
Amount
City Manager's
Council's
No.
Description
Requested
Recommendation
Decision
Inc./Dec.
Over Last Year
4332
Communication
0
Total Budget
Requested
800
Justification:
Postage
_
700
Telephone
100
Total
800
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year 1994
Department Division
HRA OPERATING EXPENSES FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4333 Transportation 0
Total Budget
Requested
600
I Justification:
EDC or other NAHRO conference
Total
600
600
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir.
Department Division
HRA OPERATING EXPENSES FUND
Budget Year 1994
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4334 Advertising 0
Total Budget
Requested
33,000
Justification:
Legal notices for public hearings 2,000
Promotional advertising for Lake Pointe 30,000
Request for Proposals 1000
Total 33,000
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year 1994
Department
HRA OPERATING EXPENSES FUND
Account
No. Descriotion
4335 1 Printing and Binding
Justification:
Dollar
Amount
Requested
Inc./Dec.
Over Last Year
0
Total Budget
Requested
2,750
Request for Proposal
Copier allocation
Annual Report in City Newsletter
Total
Division
City Manager's Council's
Recommendation Decision
500
750
1,500
2,750
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Mr.
Budget Year 1994
Department
Division
HRA OPERATING EXPENSES FUND
Dollar
Account
Amount
City Manager's
Council's
No.
Description
Requested
Recommendation
Decision
Inc./Dec.
Over Last Year
4336
Insurance,
(16,315)
Non — Personnel
Total Budget
Requested
13,832
Justification:
Insurance for Dairy Queen
-'
500
Estimate from the Finance Department
13,332
Total
13,832
CITY OF FRIDLEY
Attachment B
Budget Detail Form
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir.
Department
HRA OPERATING EXPENSES FUND
Account
No.
4338 1 Utility Services
Justification:
Dollar
Amount
Requested
Inc./Dec.
Over Last Year
(3,600;
Total Budget
Requested
2,800
Lake Pointe electricity for irrigation
Lake Pointe water charges
Total
Budget Year 1994
Division
City Manager's I Council's
Recommendation Decision
300
2,500
2,800
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year 1994
Department Division
HRA OPERATING EXPENSES FUND
Total 78583
Dollar
Account
Amount
City Manager's
Council's
No.
Description
Requested
Recommendation
Decision
Inc./Dec.
Over Last Year
4340
Services Contracted,
32,800
Non — Professional
Total Budget
Requested
78,583
Justification:
Courier service to chair, clients, consultants
250
Lake Pointe maintenance service
26,000
Lake Pointe tree /fertilizer maintenance
5,000
Microcomputer charge
703
Minicomputer
1,630
Sprinkler maintenance
10,000
Rice Plaza demolition
35,000
Total 78583
CITY OF FRIDLEY
I'
n
Attachment B
Budget Detail Form
Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year 1994
Department
Division
HRA OPERATING EXPENSES FUND
Dollar
Account
Amount
City Manager's
Council's
No.
Description
Requested
Recommendation
Decision
Inc./Dec.
Over Last Year
4350
Payments to Others
(23,867
Total Budget
Requested
315,046
Justification:
School districts
315,046
Total
315,046
CITY OF FRIDLEY
Attachment D
Capital Outlay Request Form
Priority #: Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year. 1994
Department
Division
HRA OPERATING EXPENSES FUND
Dollar
Account
Amount
City Manager's
Council's
No.
Description
Requested
Recommendation
Decision
4510
Land and Special
57,740
Assessments
Description of Purchase:
Estimated
Cost
Unit
Cost
Quantity
Total
Fridley Plaza parking lot
16,483
16,483
Relocated 64th Avenue (Fourmies Ave.)
4,546
4,546
Taxes for Rice Plaza
30,477
30,477
Taxes for Hedman property
2,000
2,000
Taxes for DeGross Automotive
4,484
4,484
Option on Gunderson property
500
500
57,740
Additional Costsfrmde —in (Conversion costs,
Estimated Cost/Trade —In
Unit
accessories, set —up costs, trade —in description,
etc.):
Cost
Quantity
Total
Justification:
1. Last year for special assessment payments on Fridley Plaza parking lot and Founnies Avenue.
2. Taxes for Rice Plaza will be tax— exempt for 1995.
3. Taxes for Hedman property will be tax— exempt for 1995.
4. Option payment for Gunderson property included if HRA does not acquire.
1
CITY OF FRIDLEY
Attachment D
Capital Outlay Request Form
Priority #: Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year. 1994
Department
Division
HRA OPERATING EXPENSES FUND
Dollar
Account
Amount
City Manager's
Council's
No.
Description
Requested
Recommendation
Decision
Building: Dairy Queen
4520
Acquisition, Gunderson
120,000
Home
Description of Purchase:.
Estimated
Cost
Unit
Cost
Quantity
Total
40,000
40,000
Complete acquisition process via commissioner
hearings ($125,000 already paid)
Gunderson home
80,000
80,000
120,000
Additional Costs/Trade —in (Conversion costs,
Estimated Cost/Trade —In
Unit
accessories, set —up costs, trade —in description,
etc.):
Cost
Quantity
Total
Justification:
CITY OF FRIDLEY
Attachment D
Capital Outlay Request Form
Priority #: Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year: 1994
Department
Division
HRA OPERATING EXPENSES FUND
Dollar
Account
Amount
City Manager's
Council's
No.
Description
Requested
Recommendation
Decision
Improvements:
4530
Mississippi Street/
340,000
University Avenue
Description of Purchase:
Estimated
Cost
Unit
Cost
Quantity
Total
Mississippi Street
300,000
300,000
University Avenue
40,000
40,000
340,000
Additional Costs/Trade —in (Conversion costs,
Estimated Cost/Tmde —In
accessories, set —up costs, trade —in description,
Unit
etc.):
Cost
Quantity
Total
Justification:
1. Roadway, utility, and University Avenue Corridor improvements in conjunction with Mississippi
Street Anoka County project.
2. Signalization improvements at 57th And 61 st Avenues and University Avenue (authorization in
1991).
CITY OF FRIDLEY
Attachment D
Capital Outlay Request Form
Priority #: Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year 1994
Department
Division
HRA OPERATING EXPENSES FUND
Dollar
Account
Amount
City Manager's
Council's
No.
Description
Requested
Recommendation
Decision
Improvements:
4530
Plaza tree and grate
10,670
replacement
Description of Purchase:
Estimated
Cost
Unit
Cost
Quantity
Total
Replace dying Locust trees, install grates, remove
see below
10,670
stumps, and replace pavers.
10,670
Additional Costs/Trade —in (Conversion costs,
Estimated Cost/Trade —In
Unit
accessories, set —up costs, trade —in description,
etc.):
Cost
Quan .
Total
Justification:
Hardier tree species with grates at the base will ensure healthier, longer —lived trees in the Plaza
area. Some existing trees have died and others are stressed.
Eight deciduous trees
4,760
Replace pavers and remove stumps
2,875
25% contingency
3,035
10,670
CITY OF FRIDLEY
Attachment D
Capital Outlay Request Form
Priority #: Submitted by: Barbara Dacy, Community Dev. Dir. Budget Year. 1994
Department
Division
HRA OPERATING EXPENSES FUND
Dollar
Account
Amount
City Manager's
Council's
No.
Description
Requested
Recommendation
Decision
Improvements:
4530
Two spare decorative
4,500
lights
Description of Purchase:
Estimated
Cost
Unit
Cost
Quantity
Total
2,250
2
4,500
Two spare decorative lights.
4,500
Additional Costs/Trade —in (Conversion costs,
Estimated Cost/Trade —In
Unit
accessories, set —up costs, trade —in description,
etc.):
Cost
Quantity
Total
Justification:
These lights will replace any damaged lights. Costs will
then be charged to abutting property
owners.
7
I�
PERSONAL SERVICES:
- 4101 Full time employee - Reg
4102 Full time employee - OT
4104 Temporary employee - Reg (1
4105 Temporary employee - OT
4107 Administrative charges
4112 Employees leave
4120 Medicare contribution
4121 PERA contribution
4122 FICA contribution
4125 IMCA contribution
4131 Health insurance
4132 Dental Insurance
4133 Life insurance
4134 Cash benefit
4140 Unemployment compensation
4150 Worker's compensation
'+ 4170 Work order transfer - labor
TOTAL
SUPPLIES
4212 Fuels and lubes
4217 Clothing/laundry allowance
4220 Office supplies
4221 Operating supplies
4222 Repair & main't supplies
4225 Small tools and minor equip
4229 Work order transfer - parts
TOTAL
OTHER SERVICES & CHARGES:
4330 Professional services
4331 Dues and subscriptions
4332 Communication
4333 Transporation
4334 Advertising
4335 Printing and binding
' 4336 Insurance, non - personnel
4337 Conferences and school
4338 Utility services
4340 Services contracted, Non -pros
4341 Rentals
4346 Miscellaneous
4350 Payments to other /contribution
1 TOTAL
CAPITAL OUTLAY:
4510 Land
4520 Building
4530 Improvements other than bldg
4540 Machinery
4560 Furniture and fixtures
TOTAL
TOTAL EXPENDITURES
BUDGET 1994- WORKSHEET
City of Fridley
State of Minnesota
Expenditure Detail - Line hem Detail
$0 $33.638 $28.690 $34,513 $0 $67,240
$0 $1,211 $488 $550 $0 $1.200
26,679
21,801
24,676
34,604
200
20
20
200
1,115
1,125
2,375
20,000
300
300
2,600
756
756
7,000
1,750
1,418
1,718
4,344
387
352
403
565
900
494
494
900
2,041
1,507
1,725
2,415
1,195
1,024
1,153
1,745
2,700
1,212
1,564
2,111
105
135
180
20
10
14
51
616
134
750
1,225
$0 $33.638 $28.690 $34,513 $0 $67,240
$0 $1,211 $488 $550 $0 $1.200
$0 $40.930 $13.469 $15.465 $0 $50.815
6,065
9,246
10,445
13,065
200
20
20
200
1,115
700
300
300
2,600
756
756
7,000
1,750
300
1.750
900
494
494
900
28,000
2.953
3,450
26.900
$0 $40.930 $13.469 $15.465 $0 $50.815
$0 $421.800 $13,311 $15.298
10 497 579 55 958 65 826
$0 $840.000
U0 959 255
100,000
200,000
320,000
11,614
13,600
640,000
1,800
1,698
1,698
$0 $421.800 $13,311 $15.298
10 497 579 55 958 65 826
$0 $840.000
U0 959 255
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Fernelius. Housing Coordinator Budget Year 1994
Department Division
HOUSING COORDINATOR FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4220 Office Supplies 0
Total Budget
Requested
500
Justification:
Miscellaneous office supplies
Total
500
500
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Fernelius, Housing Coordinator Budget Year 1994
Department
Division
HOUSING COORDINATOR FUND
Dollar
Account
Amount
City Manager's
Council's
No.
Description
Requested
Recommendation
Decision
Inc./Dec.
Over Last Year
4221
Operating Supplies
200
Total Budget
Requested
700
Justification:
Toner cartridges
Lotus 1 -2 -3 software
Miscellaneous
Total
200
400
100
700
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Femelius, Housing Coordinator Budget Year 1994
Department Division
HOUSING COORDINATOR FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4330 Professional Services 7,000
Total Budget
Requested
13,065
Justification:
Rehabilitation program (legal fees)
Scattered —site acquisition (legal fees)
Wellness program
Total
10,000
3,000
65
13,065
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Femelius, Housing Coordinator Budget Year 1994
Department Division
HOUSING COORDINATOR FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4331 Dues and Subscriptions 0
Total Budget
Requested
200
Justification:
NAHRO
Miscellaneous
Total
100
100
200
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Femelius, Housing Coordinator Budget Year 1994
Department Division
HOUSING COORDINATOR FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4332 Communication (415
Total Budget
Requested
700
Justification:
Postage 700
Total 700
i
i
7
1
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Femelius, Housing Coordinator Budget Year 1994
Department
HOUSING COORDINATOR FUND
Account
No.
4333 1 Transportation
Justification:
NAHRO attendance
Miscellaneous
Total
Dollar
Amount
Requested
Inc./Dec.
Over Last Year
0
Total Budget
Requested
300
Division
City Manager's Council's
Recommendation Decision
200
100
300
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Fernelius, Housing Coordinator Budget Year 1994
Department Division
HOUSING COORDINATOR FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4334 Advertising 3,400
Total Budget
Requested
7,000
Justification:
Housing brochures
Advertisements in Focus News
Total
2,000
5,000 T
7,000
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Femelius, Housing Coordinator Budget Year 1994
4335 I Printing and Binding
Justification:
Dollar
Amount
Requested
Inc./Dec.
Over last Year
0
Total Budget
Requested
1,750
Inspection and application forms
Copier allocation
Total
Division
City Manager's
Recommendation
Council's
Decision
1,000
750
1,750
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Fennelius, Housing Coordinator Budget Year 1994
Department Division
HOUSING COORDINATOR FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4337 Conferences and 0
Schools
Total Budget
Requested
900
Justification:
NAHRO or Minnesota Housing Partnership
Miscellaneous rehabilitation training programs
Total
700
200.
900
n CITY OF FRIDLEY
►J
Attachment B
Budget Detail Form
Submitted by: Grant Femelius Housing Coordinator Bud et Year 1994
Y' 9 9
Department
Division
HOUSING COORDINATOR FUND
Ooliar
Account
Amount
City Manager's
Councu"s
No.
Description
Requested
Recommendation
Decision
Inc./Dec.
Over Last Year
4340
Services Contracted
(1.200
Total Budget
Requested
26,900
Microcomputer maintenance for Housing Coordinator 250
Printer maintenance 250
Appraisals for scattered —site acquisition 1,400
Demolition costs for scattered —site acquisition 14,000
Title work for scattered —site acquisition 6,000
Rehabilitation program tracking software changes (HTE) 51000
26,900
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Femelius, Housing Coordinator Budget Year 1994
Department Division
HOUSING COORDINATOR FUND
Dollar
Account Amount City Manager's Council's
No. Description Requested Recommendation Decision
Inc./Dec.
Over Last Year
4510 Land 100,000
Total Budget
Requested
200,000
Justification:
Scattered —site acquisition:
1993
1994
Total
No monies spent in 1993.
100,000
100,000
200,000
CITY OF FRIDLEY
Attachment B
Budget Detail Form
Submitted by: Grant Femelius, Housing Coordinator Budget Year 1994
4520 IBuilding - -
Justification:
Rehabilitation payments:
Total
No monies spent in 1993.
Dollar
Amount
Requested
Inc./Dec.
Over Last Year
320,000
Total Budget
Requested
640,000
Division
City Manager's
Recommendation
MHFA
Fannie Mae
1994 Rental Rehabilitation
1994 Community Rental Rehabilitation
1993 HOME Fund Match
Reserve
Council's
Decision
120,000
200,000
142,500
110,000
17,500
50,000
640,000
City of Fridley
state of Mko"Mota
I
J
j
DEBT SERVICE:
—
4605 Principal Payment
224
4610 Interest Expense
7
4620 Fiscal Agent Fees
r
4WQ
7
TOTAL DEBT SERVICE
!I
7
7
7
Floe: \HM \nMF -,MWD
7,
II
7
7
7 I
`I
1
J,
MIMI
MAO
285 000
I 305 000
224
203,5$4
203,5841
180,340
IAWI
4WQ
2,1411
2.000
$491,015 $490.584. 90 725 $487.940
DRAFT BUDGET 1994
City of Fddleff
State at Minn watts
DEBT SERVICE:
4605 Principal Payment
4610 Interest Expense
4620 Fiscal Agent Fees
TOTAL DEBT SERVICE
F89: \HRA %nFNF -W4BUD
0
01
01,
0
60,130
649,1301
649130
649130
1,9791
1001
7121
10M
. f
DRAFT BUDGET 1994
City of FddlEyt
s State of Mhumoota
1 4 DEBT SERVICE:
} 4605 Principal Payment
4610 Interest Expense
4620 Fiscal Agent Fees
01
01
0
01
155,1561
1§§IL55L
155155
7,5811
2501
3051
300
TOTAL DEBT SERVICE 57.581 155 155 460 1 155