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HRA 05/09/1996 - 29786� � �"1 CITY OF FRIDLEY HOIISING & REDEVELOPMENT AIITHORITY MLETING MAY 9� 1996 MOTION by Mr. Prairie, seconded by Mr. McFarland, to nominate Mr. Meyer as Acting Chairperson. IIPON A VOICE VOTE, ALL VOTING AYE, ACTING CHAIRPER80N MEYER DECLARED T8E MOTION CARRIED IINANIMOIISLY. CALL TO ORDER• Acting Chairperson Meyer called the May 9, 1996, Housing and Redevelopment Authority meeting to order at 8:00 p.m. ROLL CALL: Members Present: Members Absent: Jim McFarland, John Meyer, Duane Prairie Larry Commers, Virginia Schnabel, Others Present: Barbara Dacy, Community Developmerlt Director Jim Casserly, Financial Consultant Rick Pribyl, Finance Director APPROVAL OF APRIL 11 1996 HOUSING AND REDEVELOPMENT AUTHORITY MEETING• MOTION by Mr. McFarland, seconded by Mr. Prairie, to approve the April li, 1996, Housing and Redevelopment Authority minutes as written. IIPON A VOICE VOTE, ALL VOTING AYE, ACTING CBAIRPERSON MEYER DECLARED THE MOTION CARRIED IINANIMOIISLY. CONSENT AGENDA• 1. REVENUE AND EXPENSES Mr. Pribyl provided a list of additional expenses as outlined in a memo dated May 9, 1996, from Mr. Ellestad to be considered for approval as part of the Consent Agenda. 2. 3. APPROVAL OF STIPULATION AGREEMENT FOR JANG-WON RESTAURANT APPROVAL OF CHANGE ORDER NO. 3 TO PROJECT NO. 281; SOUTHWEST OUADRANT MOTION by Mr. Prairie, seconded by Mr. McFarland, to approve the Consent Agenda as presented. IIPON A VOICE VOTE� ALL VOTING AYE, ACTING CHAIRPERSON MEYER DECLARED THE MOTION CARRIED IINANIMOII3LY. HOIISING & REDEVELOPMENT AIITHORITY MTG.. MAY 9� 1996 PAdE 2 � ACTION ITEMS: 4. RESOLUTION AUTHORIZING EXECUTION OF A DEVELOPMENT CONTRACT FOR AMERICAN EXCELSIOR. INC. Ms. Dacy stated the discussion a month ago included a grant and a loan. Since then, American Excelsior has agreed to a grant which is consistent with the HRA guidelines. The grant is to be for 5% of the project costs or approximately $117,623. A copy of the development agreement and a copy of the resolution was included in the agenda packet. Staff recommends approval. Mr. Meyer stated the grant that would be given is for soil correction work. Their total estimate is total soil and site work for approximately $460,000 and this proposes to give American Excelsior a grant of $117,623. The soil correction for this amount is roughly 1/2 of the soil correction cost. None of that is applied to the site work. Is this correct? Ms. Dacy stated yes. Ryan Construction has differentiated the soil correction costs from the site work. � Mr. Casserly stated, in the contract, they refer to it as site improvements but it is really for soil correction. They identify the categories of eligible expenses in the agreement. The grant amount in the agreement was done about three to four weeks ago when still getting estimates and they had at that time used an amount of $112,500. With the new information, the amount has been corrected to $117,623. MOTION by Mr. Prairie, seconded by Mr. McFarland, to approve a Resolution Authorizing Execution and Delivery of a Contract for Private Redevelopment By and Between the Housing and Redevelopment Authority In and For the City of Fridley and American Excelsior Company. IIPON A VOICE VOTE, ALL VOTIN�3 AYE, ACTINa CHAIRPERBON MEYER DECLARED THE MOTION CARRIED IINANIMOIISLY. 5. CONTRACT FOR ENGINEERING SERVICES FOR HIGHWAY 65 AND LAKE POINTE DRIVE INTERSECTION: SEH Ms. Dacy stated this will be the first step of many about the Lake Pointe intersection. The intent of this contract proposal is to get SEH back on board and to find out what we need to do to get the intersection plans to the current standards as opposed to the standards that existed about 10 years ago. Since we have received approval for funds from the Federal government, we need n to re-establish contact with the Minnesota Department of � Transportation (MnDOT) for their participation. As she � � HOUSING & REDEVELOPMENT AIITHORITY MTG., MAY 9. 1996 PAGS 3 understands, MnDOT had agreed ten years ago to participate for a certain amount of the costs. Staff needs to re-open that negotiation to see how much MnDOT will be paying into the project. Anoka County may also agree to participate for the Central Avenue part of the project. This first contract is to qet us up to speed and then staff will come back with additional contract work to take us to the next step. Mr. Meyer stated this contract is modest and is just a start-up item. There will be more expenses as we go along. MOTION by Mr. McFarland, seconded by Mr. Prairie, to approve the proposal between SEH and the City of Fridley for Phase I engineering services by SEH as presented in their letter dated April 22, 1996. IIPON A VOICE VOTE� ALL VOTINa AYE� ACTING CHAIRPERSON MEYER DECLARED THE MOTION CARRIED IINANIMOIISLY. INFORMATION ITEMS: 6. WRAP-UP ON 1996 HOME REMODELING AND GARDEN FAIR Ms. Dacy stated the Home Remodeling and Garden Fair went well. They had a great crowd. The vendors seemed to enjoy the fair. She is still receiving the surveys. Already, they have received a number of compliments. One vendor stated they got more contacts here in five hours than they did in ten hours at the Northtown Mall event. Vendors were complimentary of the set up at the high school. Staff hired an exhibition company to do the curtains, tables, desks, etc. They also liked the free food tickets. Ms. Dacy's Kiwanis group provided hot dogs and chips for the event. After the fair, the loan applications soared. They received over 200 applications. They have closed on 32 loans so they are 1/3 of the way to the goal of 100 loans. Mr. Meyer complimented staff on their great effort. The fair was nicely done. OTHER BIISINESS: 7. UPDATE ON SOUTHWEST OUADRANT Ms. Dacy stated the closing occurred on April 30. The next day Rottlund called wanting to take down trees and put up the erosion control fence. The plat is in the process of being signed. The � paperwork is in the process of being completed. The grading will probably start May 20. The construction company is ready to go. � � HOIISINf3 & REDEVELOPMENT AIITHORITY MTG., MAY 9, 1996 PAGE 4 Mr. Prairie asked what kind of time frame does Rottlund have before they have the first unit up. Ms. Dacy stated they are trying for a permit at the end of June or early July. They want a model of each type of housing done for the fall Parade of Homes. Depending on the amount of pre- sales, they could do more. Mr. Prairie asked if Rottlund had indicated when they would construct the berms and fence. Ms. Dac�t stated the fencing and perimeter landscaping should be done this summer. They plan to do that first. The Mississippi improvement plans should be submitted next Monday and then will be advertised for bids. The work will be initiated July 1 and run until September 15. Mr. Prairie asked if there was anything that could get in the way of this. Ms. Dacy stated the only thing that could be held up is the Minnesota State Aid Office has to approve the plans for the Mississippi Street improvement. Mr. Meyer stated there is an expense of approximately $48,000 to burn some oil in the soil. Ms. Dacy stated Mr. Davis from Bruce Leisch Associates called stating he had talked to MPCA staff. MPCA staff will recommend to the petro board that we get reimbursed for this. Because this was not required by them originally, we would not qualify for reimbursement. Because we are doing something to correct a bad situation, we hope to be reimbursed. Mr. Meyer stated, even then, there was enough in the contingency to cover that. Ms. Dacy stated this was correct. The last time she evaluated the budget, they were about $200,000 over the original estimate from August, 1994. 8. UPDATE ON LAKE POINTE Mr. Prairie stated MEPC has talked about prospects for the Lake Pointe site. What is the status of those prospects? Ms. Dacy stated a potential user has asked for a request for ^ proposal. They are looking at 130,000 square feet with the possibility of additional space. Mr. Jellison seems positive - about this prospect. HOIISING & REDEVELOPMENT AIITHORITY MTQ., MAY 9, 1996 PAGE 5 � A,�D70IIRNMENT: OM TION by Mr. McFarland, seconded by Mr. Prairie, to adjourn the meeting. IIPON A VOICE VOTE� ALL VOTIN(� AYE� ACTINC� CHAIRPERSON MEYER DECLARED THE MOTION CARRIED AND THE MAY 9, 1996, HOIIBINa AND REDEVELOPMENT AIITHORITY MEETIN�3 ADJOIIRNED AT 8:22 P.M. Respectfully submitted, iLi G'l� � � � t � �� � Lavonn Cooper ° Recording Secretary �''1 !"'�