HRA 01/06/2005 - 6197Aa �r2
CITY OF FRIDLEY
HOUSING & REDEVELOPMENT AUTHORITY MEETING
Thursday, January 6, 2005, 7:30 P.M.
AGENDA
LOCATION: Council Chambers (upper level)
CALL TO ORDER:
ROLL CALL:
APPROVAL OF MINUTES:
December 2, 2004
CONSENT AGENDA:
Consider Claims & Expenses ............................................................ ..............................1
ACTION:
Contract for Services — Agreement between HRA & City ......................... ..............................2
INFORMATION ITEMS:
2005 CDBG Application ................................................................... ............................... 3
Updateon Gateway West ................................................................ ............................... 4
MonthlyHousing Report .................................................................... ..............................5
ADJOURNMENT:
N
CITY OF FRIDLEY
HOUSING AND REDEVELOPMENT AUTHORITY
DECEMBER 2, 2004
CALL TO ORDER:
Chairperson Commers called the December 2, 2004, Housing and Redevelopment
Authority meeting to order at 7:30 p.m.
ROLL CALL:
Members Pesent: Larry Commers
John Meyer
Virginia Schnabel
William Holm
Pat Gabel
Others Present: Scott, Hickok, Community Development Director
William Burns, HRA Executive Director
Paul Bolin, Assistant HRA Director
Paul Eisenmenger, Accountant
Rebecca Brazys, Recording Secretary
APPROVAL OF MINUTES: November 4, 2004
MOTION by Commissioner Schnabel, seconded by Commissioner Meyer, to approve
the minutes as presented.
UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED
THE MOTION CARRIED UNANIMOUSLY.
CONSENT AGENDA:
• Consider Claims & Expenses
MOTION by Commissioner Gabel seconded by Commissioner Holm, to approve the
Consent Agenda.
UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED
THE MOTION CARRIED UNANIMOUSLY.
ACTION:
• Approval of Preliminary Budget — 2005.
HOUSING AND REDEVELOPMENT AUTHORITY MEETING — DECEMBER 2, 2004 Page 2 of 7
Mr. Bolin stated at the November 2nd meeting the HRA reviewed the budget draft and
the input at that meeting lead to some revisions, including lowering the revenues for the
Lake Pointe district and lowering those expenses. Also removed was the $150,000
from the general fund for the reconstruction of the Columbia Park parking lot.
Chairperson Commers referred to the memo from Mr. Bolin regarding the reduction in
Lake Pointe revenue and the corresponding reduction in payment for the parking
facilities. He questioned what that reduction does to our obligation to Medtronic with
regards to the parking.
Mr. Eisenmenger stated we will continue making payments, but it will be reduced
payments of tax increment that Medtronic will receive. It will still be 90 %.
Chairperson Commers stated the HRH's obligation is limited to 90% of what is actually
generated, even if that does not cover the full expense of the construction of the facility.
Mr. Eisenmenger stated that is correct.
Commissioner Meyer asked about the $400,000 in the Lake Pointe district expenses.
Chairperson Commers stated that is what we were just talking about. We were getting
greater revenue from them and in turn we were obligated to spend 90% of that revenue
to support the construction of the parking facility. As our revenue goes down, so will our
obligation.
Mr. Eisenmenger explained that at the November meeting he did not take into account
in the preliminary budget the fact that because of the market valuation agreement with
Medtronic that that would reduce their market value which would reduce the amount of
tax increment generated which would also reduce the amount we were obligated to pay
to Medtronic.
Commissioner Schnabel questioned the last sentence in the memo from staff which
states "The Commission is not interested in providing additional assistance at this time."
She stated she doesn't recall that a vote was actually taken on this matter.
Mr. Bolin stated the HRA has not taken any action on this matter. Where that statement
came from was staffs interpretation of the budget meeting in November where it was
decided to take the $150,000 out.
Mr. Hickok stated it was more of a decision to not put the $150,000 in the budget until
the HRA has determined they will do this project. It's more about getting the
documentation needed to support this so the HRA can consider the project. The
concern was that including in the budget may give the appearance that this was a
foregone conclusion. When the HRA decides to fund the project, the funds can be put
in the appropriate line item. He stated the record should make it clear that there wasn't
HOUSING AND REDEVELOPMENT AUTHORITY MEETING — DECEMBER 2, 2004 Page 3 of 7
a vote either way, but it was that it will not be a line item in the budget until it's decided
one way or another.
Commissioner Schnabel asked that at the February HRA meeting that staff provide a
comparison of the 2004 line item budget and the 2004 actual line item expenses.
MOTION by Mr. Holm, seconded by Ms. Gabel, to approve the 2005 budget dated
December 2, 2004.
Commissioner Holm questioned if this is the preliminary or final budget.
Mr. Hickok explained we are following the same regiment that they do for the City
budget.
UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED
THE MOTION CARRIED UNANIMOUSLY.
• Contract for services — agreement between HRA & City.
Mr. Hickok stated the City attorney had requested that we take a look at a contract
between the City and the HRA. Staff reviewed the 1979 contract language and the
HRA reviewed this at the November meeting. Those changes have now been
incorporated into the contract. The HRA can either vote to approve the contract or table
action and take more time to review it.
Chairperson Commers stated in Paragraph 1, the word "attorney" should be removed.
Another concern is the first sentence in Paragraph 3c. "The City does not assume any
responsibility or liability for the acts or omissions of the officers, employees, or agents of
the Authority..." He asked if the League would represent HRA members in the case of
a lawsuit.
Dr. Burns stated he would look into that and report back to the HRA members.
Commissioner Holm pointed out the following issues with the contract:
lb States the Assistant Executive Director will act as secretary at meetings of
the Authority.
1c The first line, the words `of Fridley" is redundant.
1c The last sentence states "an" but should read "and" all other duties.
1g Second line states "of the Authority" should be changed to "by the
Authority."
3h Should include a provision for the replacement of the Assistant Executive
Director.
On the last page, the Executive Director is listed twice; once as the City
Manager.
HOUSING AND REDEVELOPMENT AUTHORITY MEETING — DECEMBER 2, 2004 Page 4 of 7
Commissioner Schnabel stated she is confused as to the various roles the staff has.
Mr. Hickok is the Community Development Director appointed by the Executive Director
and asked if that is officially recorded.
Dr. Burns stated it is probably included in the job description for that position.
Chairperson Commers suggested that appointment be done on an annual basis and
included in the minutes.
INFORMATION ITEMS:
Update on Fridley Housing Forum #4.
Mr. Hickok stated the housing forums were successful. The end product will be a report
that will be presented to the HRA and the City Council that will consolidate all the
information. In the fourth forum there was an interesting work session in which the
attendees were given four tasks; list the potential housing goals that they see for the
city, evaluate the current housing goals, suggest changes to those goals and identify
new goals. The final report will include the feedback and have an opportunity to
evaluate whether changes are needed and what the next step will be. He encouraged
the members to take a look at the City website to review the presentations, questions
and answers.
Mr. Hickok also stated that the Comprehensive Plan is due to be rewritten by 2008.
One of the things that may come out of the forums is a focus on the housing chapter of
the Comprehensive Plan.
• Update on Gateway West.
Mr. Bolin stated this past month Leisch Associates went through all the buildings and
took samples to identify any potential hazards that will need to be addressed prior to
demolition of the properties. Lab results have not yet been received, but a cursory
review by Kirk indicated that all the homes have some lead paint and asbestos that will
require certain precautions during removal.
Mr. Bolin also stated that on November 17th, SEH conducted the fieldwork for a TIF
blight analysis of the properties located at 281 57th Place and 5931 3rd Street. These
two properties were not under HRA ownership when the previous analysis was
completed in early January. They are working with Jim Casserly to make sure the
report they put together is in the proper format for the TIF blight analysis. Jim had
concerns with the preliminary report they prepared last January so he's having them
make some changes this time.
At the last meeting, Mr. Bolin explained, staff was asked to put together some more
recent numbers for the Gateway West project. He reviewed a financial statement Mr.
HOUSING AND REDEVELOPMENT AUTHORITY MEETING — DECEMBER 2, 2004 Page 5 of 7
Casserly's office prepared. This reflects $1.2M in sources of financing, $313,000 is tax
increment, a $200,000 grant from the Community Development Block Grant program
and $700,000 from the sale of the lots. The bulk of the expenditures are $1.5M for land
and building acquisitions, $200,000 for relocation expenses, $200,000 in site
preparation costs, $25,000 environmental testing costs, and $75,000 for public
improvements. Total uses come in at almost $2.1 M which leaves a deficit for the entire
project of $885,000. He further explained that $973,000 has already been invested in
this project so from this point forward every dollar spent will be recovered through the
TIF payments and the land sale. He stated we're "past the point of no return."
Mr. Bolin also stated Mr. Casserly puts together very conservative and financially sound
projections and the $313,000 in TIF is based on present value and the actual numbers
by 2021, there will actually be more like $600,000 generated in TIF. Also the $700,000
from land sale is a very conservative guess.
• Update on Acquisition of 5953 3rd Street.
Mr. Bolin explained that a final offer letter was sent to Mr. Hogenson on November 17tH
To date, he has failed to respond. They are going to go ahead and pull together all the
paperwork necessary to move forward with the condemnation and present it to the HRA
at their January 6tH meeting. If the HRA members are comfortable with the
documentation at that time, they can authorize action to move forward with the
condemnation process. If the process is started after the first of the year, it will probably
be early summer before they take title to the four -plex at this address and then possibly
have some development started by next fall.
Commissioner Meyer commented that it is unusual for the property owner to not
respond and he questioned if Mr. Hogenson has an attorney.
Mr. Bolin stated staff spoke with Mr. Hogenson's father three months ago and he
indicated that Mr. Hogenson is receiving the letters from the City but has chosen not to
respond in anyway.
• Community Development Block Grant.
Mr. Bolin stated the 2005 Community Development Block Grant applications are due on
January 14, 2005. Anoka County is meeting with city staff members throughout the
county next week to talk about the process. Mr. Bolin met briefly with Anoka County
yesterday and learned that any project that is not considered a high priority based on
their consolidated plan will not even be considered. Projects such as the Ashton
Avenue trail improvements and the Charles Street Apartment improvements are all
rated low to medium on the county scoring sheets. The county indicated the best
chance for getting any funding for such projects is to ask for additional funding for
Gateway West. The county did give us $200,000 in 2003 and nearly all of that was
spent in acquisitions. Staff has looked at different options and has determined they
would request $400,000 for 2005. If the county grants the full amount, it would be
HOUSING AND REDEVELOPMENT AUTHORITY MEETING — DECEMBER 2, 2004 Page 6 of 7
enough to cover the city's costs with the four -plex acquisition. Staff will put an
application together and present it to the HRA at their January 6t" meeting.
Chairperson Commers asked if the county has done any Community Development
Block Grants for commercial projects or environmental clean -up.
Mr. Bolin stated commercial projects scored low on their priority list and in the 2000 to
2004 timeframe they didn't make any money available for commercial properties.
However, they are looking at establishing new rankings starting in 2005. Environmental
clean -up does have a higher priority. In 2004, the county only had $1.3M to distribute
throughout the whole county and there was a total funding request of $4M. He also
stated that housing programs for low to moderate income levels and senior programs
seem to score the highest with the county and that's where a bulk of the money is
going.
Chairperson Commers asked if there is any super fund money still available.
Mr. Hickok stated there is still some DEED money available, but has many strings
attached. There's a lot of talk about reworking the restrictions about putting the land
back into a use that actually reduces the amount of clean -up necessary. This would be
helpful in situations where we would be redeveloping a contaminated site and putting in
a new industrial use. The legislature will be considering loosening the reins so we could
put some of that land back into use. Staff will keep looking at the DEED dollars and
keep watching what's happening in the area of clean -up operations.
Dr. Burns asked if staff has heard anything about the county's legislative program for
the coming session and whether the county EDA is a part of it with taxing authority in
the City of Fridley. He also asked about the disposition of the eight homes along East
River Road that the county owns.
Mr. Bolin stated there was only a brief mention of the EDA issues by the county
recently.
Mr. Hickok stated one of the homes owned by the county along East River Road that
had been a source of concern has been sold and cleaned up. The intent was to put
these houses back on the market as an affordable housing option and it appears that
five of the eight homes have a new lease on life.
Monthly Housing Report.
Mr. Bolin stated six new loan applications were sent out in November with only one
being returned and there were no closings. However, there were 16 closings this year
compared to four last year so overall the program has become more popular. The
Operation Insulation performed one appointment and did some weatherization work for
that person. There were no calls for the remodeling advisor in November.
HOUSING AND REDEVELOPMENT AUTHORITY MEETING — DECEMBER 2, 2004 Page 7 of 7
Commissioner Gabel asked for the aging report that is usually included.
Mr. Bolin explained that he has not yet received that report.
Commissioner Meyer suggested that the City be more aggressive about informing the
residents about the programs the City offers.
Dr. Burns asked how the City program loan rates compare to standard home equity loan
rates.
Mr. Bolin stated the City is at 4% compared to the standard 5 Y2% from a commercial
lender.
Commissioner Meyer questioned if the interest rate could be lowered.
Commissioner Gabel suggested that the information listed on the City's cable station
include details about the loan programs.
Mr. Bolin offered to meet with Center for Energy and the Environment to try and come
up with a more aggressive campaign for 2005 and report back at the January meeting.
• Non - Agenda Update:
Mr. Hickok provided a brief update on the John DeMello and Town Center
developments.
ADJOURN:
MOTION by Commissioner Gabel, seconded by Commissioner Schnabel, to adjourn.
UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED
THE MEETING ADJOURNED AT 8:35 PM.
Respectfully submitted by,
_
Rebecca Brazys
Recording Secretary
COMMUNITY DEVELOPMENT
DEPARTMENT
DEVELOPMENT DIRECTOR
Memorandum
DATE: December 29, 2004
TO: William W. Burns, Executive Director of the Housing
and Redevelopment Authority
FROM: Scott Hickok, Community Development Director
SUBJECT: Contract for Staff Services
Introduction
At the HRH's meeting in December, they reviewed the contract written and signed between the
City and the HRA in 1979. After looking closely at the language and suggested modifications by
staff, the HRA determined that additional modifications would be necessary for the language to
reflect current roles in the City. Contract changes ranged from removing the language that the
Assistant Executive Director will act as secretary at meetings of the Authority to removing
redundancy of such as the words of Fridley after the Finance Director, City Engineer, and
Planner.
A question was also raised about the redundancy of the City Manager and Executive Director
Signatures on the final page of the document. This is one essential redundancy, since Dr.
Burns serves as both the City Manager and the Executive Director of the HRA.
Both a marked -up copy and a revised clean copy have been included in your packet for your
convenience. If the Authority is comfortable with the revised language, the clean copy can be
used as a contract approval exhibit and the original will be available for signatures.
Staff Recommendation
Staff recommends that the HRA review the contract for Staff services with the suggested
modifications and approve as submitted.
CONTRACT FOR STAFF - SERVICES
FOR THE FRIDLEY HOUSING AND REDEVELOPMENT AUTHORITY
THIS AGREEMENT, entered into this day of , 2005, by and
between the City of Fridley, a municipal corporation, hereinafter referred to as City, and
the Fridley Housing and Redevelopment Authority, a public corporation organized under
the laws of the State of Minnesota, hereinafter referred to as Authority.
WHEREAS, the Authority desires to engage the City to render certain technical
advice and assistance in connection with the activities and projects of the Authority.
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements
herein set forth, the Authority and the City hereby agree as follows:
1. Scope of Services to be Supplied by Fridley: Fridley shall furnish to the Authority
all necessary services required by the Authority and as called for by the Authority,
including but not limited to, furnishing the services of an Executive Director, Assistant
Executive Director, Finance Director, Engineering Staff, Planning Staff, Attorney, and
Secretary (all hereinafter called "Services "), and related equipment as below described
and referred to (all hereinafter called "Equipment ").
a. The Executive Director shall be the City Manager or a person designated
by the City Manager. He shall have responsibility for the general supervision of the
projects of the Authority and supervision of the personnel of the City €F+dley who are to
furnish services to the Authority pursuant to this agreement. He shall perform, or have
performed, such activities as the Authority shall from time to time reasonably request.
He shall be responsible for the care and custody of all funds of the Authority and for the
deposit thereof in the name of the Authority in such bank or banks as the Authority from
time to time shall designate; for the keeping of regular books of accounts showing
receipts and expenditures; for budget and budgeting activities; for rendering to the
Authority, as requested by the Authority, of an account of the income and expenses of
the Authority; and for rendering such additional financial and other reports as the
Authority from time to time shall request.
b. The Assistant Executive Director shall be that person designated by the
Executive Director and approved by the Authority. He shall perform all duties required
by the Executive Director, including, but not limited to, the following: coordinating and
supervising all aspects of the planning and redevelopment of projects of the Authority,
including work of and between consultants, contractors, and other employees of the City
€Fidley who are to provide services to the Authority pursuant to this agreement;
supervising and coordinating with, answering, and acting on requests of, and meeting
with representatives of, other units of government; meeting with and counseling local
community groups and residents; keeping of the records of the Authority; ae#+R -as
keeping the seal of the
Authority; and all other duties properly and reasonably requested by the Executive
Director.
C. The Finance Director shall be the City Finance Director, ef FFidley, and
shall perform all duties required by the Executive Director, including, but not limited to,
the following: Preparation and maintenance of all financial books and records, and
supervision of the disbursements of funds; preparation of periodic reports reflecting
income and expenditures; internal audits, and other checks and revisions of the
financial status of projects; maintenance of all payroll, related accounts, including
documentation of amounts to be billed under the terms of this contract; and all other
duties necessary to the financial administration of the Authority and its projects.
d. The Engineering Staff shall consist of the City Engineer 9 � and his
staff, and shall perform all duties required by the Executive Director, including, but not
limited to, the following: All engineering work necessary to the timely and successful
completion of all work needed in connection with Authority projects and not contracted
for by the Authority with other engineering consultants or contractors; coordination of all
engineering work; public works recommendations; review of plans and specifications for
project improvements prepared or submitted by consultants or contractors; preparation
of plans and specifications for all public improvement projects; and review and
recommendation on all plans as they may relate to streets, highways, sidewalks, alleys,
utility services, and construction techniques.
e. The Planning Staff shall consist of the City Planning Staff of €-rid{ea}, and it
shall perform all duties required by the Executive Director, including but not limited to,
the following: All planning work necessary to the timely and successful completion of all
Authority projects; coordination of all planning work; and review and recommendation
on all plans as they relate to land use, land controls, and other general planning
activities.
f. The Attorney shall be the Attorney of the Candle Authority, and his
assistants, and shall perform all duties required by the Executive Director, Okec -tee
including but not limited to, the following: All legal work necessary to the timely and
successful completion of the projects of the Authority; drafting and reviewing contracts;
rendering legal advice and opinions on matters relating to the projects, when required
by the Authority; attending meetings of the Authority; and assuring that their activities in
relation to the projects a^+ vities are in conformance with local, State and Federal Law.
g. The Secretary shall be any one of the secretaries made available from
time to time by the Director for use of by the Authority from the personnel of Fridley and
shall perform all duties required of the position, including but not limited to, the following:
Taking of d in t ping --d-filing administrative tasks for any of the Authority's
administrative staff; taking minutes and keeping records of meetings of the Authority,
public hearings, and staff meetings as required by the g"., * Executive Director;
and any other secretarial work necessary to the timely and successful completion of the
Authority's projects, as required by the D4eEteF-eF Executive Director.
h. Equipment shall include office space, supplying of normal daily business
postage and office supplies, use of telephone and +°'°^" ^h and reproduction
equipment, car expense, travel expense, and such other items as from time to time may
reasonably and properly be needed by the Authority and as Cri�the City may then
agree to provide.
2. Payment. The Authority shall pay to the City for services provided hereunder its
pro rata share the actual cost of wages and benefits thereon of employees furnished by
the City and such other costs as office supplies, sundry materials, photocopy and
printing charges, and vehicle charges, all to be paid for by the Authority at the City's
cost plus space and occupancy charges at the currently prevailing rate and also €u4her
p4us use charges for office furniture and equipment based on a reasonable depreciation
schedule. In addition to the actual cost of services provided under this agreement, the
Authority shall pay the City for overall administrative expenses not to exceed five (5 %)
per cent of the salaries of the personnel services aeskjaed attributable to the Authority.
3. General Provisions.
A. Any of the work product, drawings, designs, applications, and other
materials prepared by the professional and clerical staff on for the Authority shall remain
the property of the Authority.
B. The City shall make available to members of the Authority staff as
appointed by the City Manager pursuant to this agreement reasonable space for the
performance of their work. Such reasonable space shall include the use of computers
type. ��s and equipment of the City and filing cabinets.
C. Liability for Injury or Damage. The City does not assume any
responsibility or liability for the acts or omissions of the officers, employees, or agents of
the Authority appointed pursuant to this agreement who in the performance of work for
the Authority have done something which gives cause or rise to any claim for damage.
In this regard, it shall be the responsibility of the City, together with the Authority, to
ensure that any insurance policies and workmen's compensation policies provide
coverage for the professional and clerical staff and commissioners when doing work for
the Authority.
D. Amendments. This agreement may be amended or modified at any time
by written agreement between the parties hereto. Such amendment or modification
may be made by either party by giving two weeks (14 days) written notice to the other
party of the intended modification. When accepted by the other party, the amendment
or modification shall become binding as if a part of this agreement.
E. Minnesota Law to Govern. This agreement shall be governed by the laws
of the State of Minnesota.
F. Term of Agreement. The term of this agreement shall be perpetual.
G. Entire Agreement. This agreement, when executed, shall be the entire
agreement between the parties for the sharing of services and equipment.
H. Ganeella Replacement of the Executive Director or Assistant Executive
Director. In the event the Authority is not satisfied with service of the Executive Director
or the Assistant Executive Director, to be provided hereby, it may request the City
Manager, by giving thirty (30) days written notice, to replace the Executive Director or
Assistant Executive serving the Authority.
The Authority or City may cancel this agreement, by giving written notice to the
Manager at least (90) days before such action is to be taken.
IN WITNESS WHEREOF, the City and the Authority have executed this agreement this
day of .2005.
Fridley Housing and
Redevelopment Authority
By:
Its Chairperson
AND
Its Executive Director
CITY OF FRIDLEY
By:
Its Mayor
AND
Its Manager
CONTRACT FOR STAFF - SERVICES
FOR THE FRIDLEY HOUSING AND REDEVELOPMENT AUTHORITY
THIS AGREEMENT, entered into this day of 2005, by and
between the City of Fridley, a municipal corporation, hereinafter referred to as City, and
the Fridley Housing and Redevelopment Authority, a public corporation organized under
the laws of the State of Minnesota, hereinafter referred to as Authority.
WHEREAS, the Authority desires to engage the City to render certain technical
advice and assistance in connection with the activities and projects of the Authority.
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements
herein set forth, the Authority and the City hereby agree as follows:
1. Scope of Services to be Supplied by Fridley: Fridley shall furnish to the Authority
all necessary services required by the Authority and as called for by the Authority,
including but not limited to, furnishing the services of an Executive Director, Assistant
Executive Director, Finance Director, Engineering Staff, Planning Staff, Attorney, and
Secretary (all hereinafter called "Services "), and related equipment as below described
and referred to (all hereinafter called "Equipment ").
a. The Executive Director shall be the City Manager or a person designated
by the City Manager. He shall have responsibility for the general supervision of the
projects of the Authority and supervision of the personnel of the City who are to furnish
services to the Authority pursuant to this agreement. He shall perform, or have
performed, such activities as the Authority shall from time to time reasonably request.
He shall be responsible for the care and custody of all funds of the Authority and for the
deposit thereof in the name of the Authority in such bank or banks as the Authority from
time to time shall designate; for the keeping of regular books of accounts showing
receipts and expenditures; for budget and budgeting activities; for rendering to the
Authority, as requested by the Authority, of an account of the income and expenses of
the Authority; and for rendering such additional financial and other reports as the
Authority from time to time shall request.
b. The Assistant Executive Director shall be that person designated by the
Executive Director and approved by the Authority. He shall perform all duties required
by the Executive Director, including, but not limited to, the following: coordinating and
supervising all aspects of the planning and redevelopment of projects of the Authority,
including work of and between consultants, contractors, and other employees of the City
who are to provide services to the Authority pursuant to this agreement; supervising and
coordinating with, answering, and acting on requests of, and meeting with
representatives of, other units of government; meeting with and counseling local
community groups and residents; keeping of the records of the Authority; keeping the
seal of the Authority; and all other duties properly and reasonably requested by the
Executive Director.
C. The Finance Director shall be the City Finance Director, and shall perform
all duties required by the Executive Director, including, but not limited to, the following:
Preparation and maintenance of all financial books and records, and supervision of the
disbursements of funds; preparation of periodic reports reflecting income and
expenditures; internal audits, and other checks and revisions of the financial status of
projects; maintenance of all payroll, related accounts, including documentation of
amounts to be billed under the terms of this contract; and all other duties necessary to
the financial administration of the Authority and its projects.
d. The Engineering Staff shall consist of the City Engineer and his staff, and
shall perform all duties required by the Executive Director, including, but not limited to,
the following: All engineering work necessary to the timely and successful completion
of all work needed in connection with Authority projects and not contracted for by the
Authority with other engineering consultants or contractors; coordination of all
engineering work; public works recommendations; review of plans and specifications for
project improvements prepared or submitted by consultants or contractors; preparation
of plans and specifications for all public improvement projects; and review and
recommendation on all plans as they may relate to streets, highways, sidewalks, alleys,
utility services, and construction techniques.
e. The Planning Staff shall consist of the City Planning Staff, and it shall
perform all duties required by the Executive Director, including but not limited to, the
following: All planning work necessary to the timely and successful completion of all
Authority projects; coordination of all planning work; and review and recommendation
on all plans as they relate to land use, land controls, and other general planning
activities.
f. The Attorney shall be the Attorney of the Authority, and his assistants, and
shall perform all duties required by the Executive Director, including but not limited to,
the following: All legal work necessary to the timely and successful completion of the
projects of the Authority; drafting and reviewing contracts; rendering legal advice and
opinions on matters relating to the projects, when required by the Authority; attending
meetings of the Authority; and assuring that their activities in relation to the projects are
in conformance with local, State and Federal Law.
g. The Secretary shall be any one of the secretaries made available from
time to time by the Director for use by the Authority from the personnel of Fridley and
shall perform all duties required of the position, including but not limited to, the following:
administrative tasks for any of the Authority's administrative staff; taking minutes and
keeping records of meetings of the Authority, public hearings, and staff meetings as
required by the Executive Director; and any other secretarial work necessary to the
timely and successful completion of the Authority's projects, as required by the
Executive Director.
h. Equipment shall include office space, supplying of normal daily business
postage and office supplies, use of telephone and reproduction equipment, car
expense, travel expense, and such other items as from time to time may reasonably
and properly be needed by the Authority and as the City may then agree to provide.
2. Past. The Authority shall pay to the City for services provided hereunder its
pro rata share the actual cost of wages and benefits thereon of employees furnished by
the City and such other costs as office supplies, sundry materials, photocopy and
printing charges, and vehicle charges, all to be paid for by the Authority at the City's
cost plus space and occupancy charges at the currently prevailing rate and also use
charges for office furniture and equipment based on a reasonable depreciation
Fridley Housing and
Redevelopment Authority
By:
Its Chairperson
AND
Its Executive Director
CITY OF FRIDLEY
By:
Its Mayor
AND
Its Manager
ri AGENDA ITEM
HRA MEETING OF JANUARY 6, 2005
CITY OF
FRIDLEY
Date: December 27, 2004
To: William Burns, HRA Executive Director
From: Scott Hickok, Community Development Director
Paul Bolin, Asst. Executive HRA Director
Subject: 2005 CDBG Application
M -04 -176
IN I KUUUGTION
As you may recall from past years, the Community Development Block Grant (CDBG)
program makes Federal money, through HUD, available to Counties for redistribution
among cities, townships, and service organizations. The goal of the CDBG program is,
according to HUD literature, to develop, "viable communities by providing decent
housing, suitable living environments and expanding economic opportunities, principally
for persons of low to moderate income."
In 2005, Anoka County will redistribute $1.3 million to city and township projects on a
competitive basis. All projects must be an eligible activity, meet national objectives, and
consistent with the goals of the County's Consolidated Plan. The maximum grant
amount to any one city is $300,000.
Acquisition and removal of blighted properties is a high priority, both nationally and in
Anoka County. The City successfully obtained $200,000 in 2003 for acquisition and
demolition for the Gateway West project. A review of the application materials and
discussion with Anoka County staff have led City staff to believe a similar application, to
acquire the remaining property in the Gateway West project area, would have a strong
chance of being funded. Based on this information staff has prepared an application
seeking an additional $167,600 to cover the purchase price, relocation expenses, and
demolition costs for the property.
Applications for 2005 funds are due to Anoka County on January 12th, 2005. Staff
presented a resolution authorizing submittal of the application to the City Council on
January 3, 2005.
DATE: December 28, 2004
TO: William W. Burns, Executive Director of HRA
FROM: Scott J. Hickok, Community Development Director
Paul Bolin, Assistant Director of HRA
SUBJECT: Gateway West Update M -04 -177
The purpose of this memo is to provide a summary of Gateway West activity
since the Authority's meeting in December.
5355 3rd Street (4 -Plex) — Staff was contacted by a realtor, Jim Kormendy,
representing Art Hogensen on December 7th to indicate that Mr. Hogensen would
like to sell his property to the Authority. Staff accompanied Mr. Kormendy, the
Authority's appraiser and blight analyst on an inspection of the property on
December 14 h. The interior of the 4 -plex is in a relatively poor and blighted
condition. Staff is expecting the blight analysis and appraisal by the first week of
January. Upon receipt of the appraisal staff will make a formal purchase offer.
281 57tt' Place — Staff spoke with Dave Harvet on December 7tn, 8cn, & 9th
regarding the potential of the HRA purchasing his mother's home. On December
9th staff sent Mr. Harvet a letter (attached), at his request, to affirm that the HRA
would like to purchase his mother's property. Mr. Harvet was going to contact
staff, in writing, the week of December 13th with a price that would be acceptable
to his mother. Mr. Harvet has not followed through in getting back to staff. Staff
is recommending that the Authority no longer pursue the purchase of the Harvet
home and, instead, build around it as they must not be seriously interested in
selling to the Authority.
H: \-- Paul's Documents\HRA\HRA Agenda Items\2005\January 6, 2005\January2005HRA Memo (Gateway West SUmmitUPdate).doc
December 9, 2004
Mr. David Harvet
C/O Fridley High School
6000 W. Moore Lake Drive
Fridley, MN 55432
Dear Mr. Harvet:
The purpose of this letter is to follow up on the phone conversations you and I have
had over the past two days concerning the HRH's desire to acquire your mother's
home and property at 571 57"' Place.
As a public body, entrusted with taxpayer money, the HRA is bound by a number of
statutes that regulate the amount the HRA may pay for a property, prescribe
relocation benefits, and define comparable properties. However, as we had
discussed, the HRA is interested in reaching an agreement on the sale of the
property to develop the Gateway West project in the most efficient design layout.
Once you have had an opportunity to discuss the acquisition further, with your
mother, I look forward to hearing back from you. I am hopeful that we can come to a
resolution that is acceptable to your mother within the legal framework the HRA is
required to operate within.
Sincerely,
Paul Bolin
Assistant Executive Director
Fridley HRA
M -04 -108
Fridley HRA
Housing Program Summary
Cover Page
January 6, 2005 HRA Meeting
R_ eport Description
Loan Application Summary Loan application activity (e.g. mailed
out, in process, closed loans) for
December 2004 and year -to -date.
Loan Origination Report
Loan Servicing Report
Remodeling Advisor &
Operation Insulation
Loan originations for December 2004
and year -to -date.
Loan servicing by Community
Reinvestment Fund (CRF) for the month
of November 2004. Note, that the loan
servicing reports are usually available
10 days after month end.
Shows the number of field appointments
scheduled and completed the Operation
Insulation and Remodeling Advisor
Services administered by Center for
Energy and Environment.
H:\— Paul's Documents\HRA \Loan Program ReportsToan Servicing Reports\2004\Housing Program Cover Page (January2005).doc
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Fridley HRA
Loan Origination Report
December 2004
Loan / Grant Originations
1
2%
Kitchen remodel
3
7%
General plumbing
1
2%
This
7
Previous
Electrical system
polo
Basement finish
Month
0%
Months
2
YTD
Loans Issued
3
2
Misc. interior projects
24
11%
26
Grants Issued
Siding /Fascia /Soffit
3
_
Roofing
4
9%
Total
2
20%
24
1
26
Funding Sources
1
2%
Landscaping
3
7%
Misc. exterior projects
3
7%
This
Previous
Month
Months
YTD
Fridley HRA
$
2,505
$
280,909
$
283,414
MHFA
$
4,001
$
140,933
$
144,934
Met Council
$
_
$
$
CDBG /HOME
$
_
$
$
_
CEE
$
-
$
18,846
$
18,846
Other
$
_
$
_
$
_
Total $
6,506
$
440,688
$
447,194
Types of Units Improved
This
Previous
Month
Months
YTD
Single Family
2
24
26
Duplex
Tri-Plex
4 to 9 Units
10 to 20 Units
20+ Units
Total
2
24
26
Types of Improvements
Interior # of Projects % of Total
Bathroom remodel
1
2%
Kitchen remodel
3
7%
General plumbing
1
2%
Heating system
7
15%
Electrical system
polo
Basement finish
_
0%
Insulation
2
4%
Room addition
3
7%
Misc. interior projects
5
11%
Exterior
Siding /Fascia /Soffit
3
7%
Roofing
4
9%
Windows /Doors
9
20%
Garage
1
2%
Driveway /sidewalk
1
2%
Landscaping
3
7%
Misc. exterior projects
3
7%
Monthly Servicing Report
Principal Paid
Interest Paid
Total Payments Recd
Ending Principal Balance
Loans in Portfolio
Monthly Servicing Fees
NET FUNDS RECEIVED
Delinquency Report
Time Frame
1 to 30 days Late
31 to 60 Days Late
Over 60 Days Late
Fridley HRA
Loan Servicing Report
November 2004 *
Pool
Pool
Pool
Pool
Deferred
Installment
Installment
Deferred
Loans
Loans
Loans
Loans
Total
-
8,776.36
30,511.55
-
39,287.91
-
767.16
3,467.97
-
4,235.13
-
9,543.52
33,979.52
-
43,523.04
31,500.66
186,360.32
617,669.34
13,355.92
848,886.24
7
18
51
3
79
17,112.70
2.01%
$
482.00
$ 43,041.04
*November Collection Report received December 10.
% Of
Delinquent
Delinquent
Delinquent
Delinquent
Loans
Payments
Principal
Principal
-
$
-
$
-
0.00%
1.00
$
278.03
$
9,007.70
1.06%
3.00
$
2,272.74
$
8,105.00
0.95%
Total 4.00
$
2,550.77
$
17,112.70
2.01%
*November Collection Report received December 10.
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El
'enter for Energy and Environment CEE Financial Resources
212 3rd Avenue North, Suite 560 A Minneapolis, MN 55401 A. Phone: (612) 335 -5880 A. Fax: (612) 335 -2650
TO:
FROM:
SUBJECT:
DATE:
Paul Bolin, City
Dave King, CEE
Program Activity
December 15, 2004
Lad-1
Below is a comparison of home improvement financing activity in various communities for
2004:
Program
Fridley
Anoka
Blaine
Col. Hts
Coon Rap
City Funded Programs
16
2
12
MHFA Community Fix-up
6
1
15
6
22
MHFA Fix-up
1
7
11
1
CEE Home Energy
4
1
1
MHFA Rental Rehab
2
2
CEE Rental Energy Loan
2
1
Private Bank Minnesota
1
1
TOTAL
28
10
43
11
23
If you have any questions or comments, please contact me at 612 - 335 -5889.
Thank you.
www.mncee.org
Equal Opportunity Employer 12t EQUAL HOUSING LENDER