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PL 05/17/1978 - 6633PLANNIN6 COMMISSION MEETIN� City of Fridley A6ENDA WEDNESDAY, MAY 17, 1978 CALL TO ORDER: ROLL CALL: APAROVE PLANNING COhU�ISSION F1INUTES: P4AY 3, 1978 1. CONTINUED: COP4PREHENSIVE SEWER PLAN 2. CON7INUED: DISCUSSION ON ENERGY COMMISSION 3. RECEIVE RECYCLINf.PROJECT COMP1ITTEE REPORT 4. RECEIVE LETTER FROM CHARTER COMMISSION Note: Planning Commission can make their response to this letter in their minutes vthich will be forwarded to the Charter Commission in Sept. 5. RECEIVE PARKS & RECREATION COM��ISSION MINUTES: APRIL 24, 1978 6. RECEIVE HUMAN RESOUCES COMMISSION PIINUTES: MAY 4, 1978 7. RECEIVE APPEALS COMMISSION MINUTES: MAY 9, 1978 ADJOURNMENT: 7:30 P.M. PAGES 1-6 SEPARATE 7-8 9 GREEN SALMON YELLOW CITY OF FRIDLEY PLANNING COMMISSION MEETING MAY 3, 1978 CALL TO ORDER: Chairperson Harris called the May 3, 1978, Planning Commission meeting to order at 7:44 P.M. ROLL CALL• Members Present: Members Absent Others Present Storla, Oquist, Harris, Schnabel, Langenfeld Suhrbier Bergman - Oquist representing; Peterson - Suhrbier representing Jerrold Boardman, City Planner APPROVE PLAI3NING COMMISSION 2�INUTES: APRIL 19, 1978 MOTION by Mr. Langenfeld, seconded by Mr. Storla, to approve the April 19� i978, Planning Commission minutes. Mr. Langenfeld said that the first paragraph on page 14: the last sentence should have read, �'Now that they are all joined together, I am sure the citizens will not let the City forget their existence��. Mr. Langenfeld indicated that on page 20, the tenth paragraph, the last sentence should have read, "He said that the City should be cautioned to the fact that they did not want another 53rd & Central established in that area." Mr. Langenfeld said that he had wanted pages Z5 and 26 typed. UPON A VOICE VOTE, all voting aye, the motion carried unanimously. 1. COMPREHENSIVE SES"1ER PLAN MOTION by Mr. I,angenfeld, seconded by Mr, Oquist� to receive the April 197$ Supplement to the January 19�3 Comprehensive Setver Plan, UPON A VOICE VOTE� all voting aye� the motion carried unanimously. Mr. Boardman explained that the initial plan was done in January 1g73; however, because so many of the figures had changed, an update rras needed. He said it v�as given to Comstock & Davis, Inc. for an update of the figures and to make the appropriate changes. He said that Staff had only indicated minor changes that they wanted. Mr. Boardman said that the Plan basically v�as indicating that the City of Fridley had an adequate sewer system to handle total development. PLANNING COMMISSION ME�TING - MAY 3, 1978 Pa�e 2 _ Mr. Boardman quoted the last paragraph on Page 13, ��In addressing urban storm vrater run-off problems in the area outside of the jurisdiction of the Rice Creek Watershed Board, the City of Fridley should develop and adopt guidelines which will conform to the requirements of the Plater Resources chapter of the Metropolitan Development Guide." He said that Fridley was presently developing guide.lines under the Critical Areas for runoff into the Mississippi River. He said that those guide- lines would regulate the quoted statement. He said that a statement would be added indicating where the guidelines could be found. Mr. Boardman said that there were maps available that hadn't been included in the booklet that the Commission members had before them. He showed the full-sized maps to the Commission, The first map was the Sanitary Sewer System in Fridley. The second map tivas the Sanitary Sewer System service areas. The third map was "Condition C" that was referred to in the Comprehensive Sewer Plan. He said it indicated some boundary changes that had taken place to appropriately handle the sewer system. The fourth map (referred to as Figure 8) was of the Fridley Storm Sewer System. The fifth map (referred to as Figure 9) was the Storm Sewer Districts. The sixth map (referred to as Figure 10) was of the Flood Plains and 4Vet Lands of Fridley. Mr. Boardman explained each of the maps to the members of the Planning Commission and they had an opportunity to review each of the maps. Mr. Boardman said that each of the ��Conditions�� referred to throughout the Plan were explained on Page 5 of the Comprehensive Sewer Plan. Mr. Boardman stated that the City of Fridley was considered a fully developed area. Chairperson Harris said that each of the members should read the Comprehensive Sewer Plan and it would be discussed at a future Planning Commission meeting. 2. CONTINU�D: DISCUSSION ON ENERGY COMMISSION Mr. BoArdman said that the direction from the City Council was that if an Energy Commission or Committee �vas to be set up, then it �vas up to the Planning Commission to set up a format and establish what direction that the City should go tivith an Energy Policy. He said that a scope to operate under had to be establ�5hed. 0 PLANNIttG COMMISSION M,ETIIiG - MAY 3. 1978 PaRe 3 Mr, Boardman said that the primary thing that should be accompli$hed was to try to put together some policy or comprehensive report on vahat the City could do for the people_as far as Energy Conservation. Mr. Langenfeld said that �'Energy" was really a broad subject. Mr. Boardman felt that ��professional" people who were knosvledgeable in the �nergy Conservation field should help comprise the future Energy Commission. Ms. Schnabel asked ho;� matty people would comprise the Committee on Energy. Mr. Boardman suggeste3 that it be between five and eight people to serve on the Energy Conmittee. Chairperson Harris as'.ed ��hat the direction v�ould be to the six to eight people that would be on the Energy Committee. Mr. Boardman suggested that the directive could be "what the City can do to promote Energy conservation in Commercial%Industrial". "What can the City do to promote the conservation of Energy in residential.�� '�`Jhat can the City do to promote Energy Conservation in the Public realm.�� Chzirperson Harris said that the point should be reached where the City hzs an Energy Policy. Mr. Boardman said that the City of Fridley needed an Energy Policy that the City tivill follovr. Mr. Bozrdman said that the Planning Commission should establish the guidelines for the Energy Committee, He said that the primary focus should be rahat the City could do to promote energy conservation. He said that the Plaaning Commission should layout specific points that should be covered so that the Energy Commission ti�rould have some direction as to what to direct their efforts to. Chairgerson Harris said that the first thing to be done was to decide on the eight people that would be on the Energy Commission. He said that an attempt should be made to have all the members of the comnission resider.ts of the City of Fridley. He said that the people from NSP and Minnegasco that are professionals on the subject, should be utilized as resources to information by the Energy Committee. Chairperson Harris and Ms. Suhrbier suggested people that they knew were interested in serving on the Energy Committee. Mr. Boardman suggested that it be advertised in the paper that the City of Fridley was setting up an Energy Committee. He said it would be indicated that anyone interested should send their qualifications to the City Planning Commission. PLANNING COMMISSION M��TING - MAY 3, 1938 Pa�e 4 Mr. Boardman said that the members of the Planning Commission should decide tivhat direction the Committee should actually go. , MOTION by Ms. Schnabel� seconded by Mr. Langenfeld, to continue the discussion on the �nergy Commission. Upon a voice vote, all voting aye, the motion carried unanimously. 3. MOTION by Mr. Oquist, seconded by Mr. Langenfeld, to receive Community Denelopment Commission minutes of April 11� 19�8. Mr. Langenfeld said:that he felt the presentation by Mr. �rno ott the Tax Abatement Procedure and General State Tax 5tructure v�as very interesting. Mr. Boardman felt that the most important thing he learned that the only true tax relief could be noticed by getting a control on government priorities. He said that Mr. �rno had stated that the only true tax relief v�as getting controls on the cost of government. Mr. Oquist said that Mr. Erno had indicated that the main reason for property tax was to pay for government. He had said that the value of the house did not improve the services received by that property. He said it was merely a �ray to obtain more dollars to help pay for the cost of government. Mr. Boardman said that he had been very impressed by Mr. Erno�s presentation. UPON A VOICE VOTE, all voting aye� the motion carried unanimously. The minutes were received at 8:45 P.M, 4. MOTION by Mr. Langenfeld� seconded by Mr. Oquist, to receive the April 18, 1978, Environmental Quality Commission minutes. Mr. Langenfeld suggested that the Commission receive the Recycling Committee Report; hoti�rever he asked that it be held until recommendations are received from the �nvironmental 9uality Commission, Mr. Langenfeld referenced the d9scussion the commission had on the "Non-Point Source Pollution Seminar!', fIe said that at the next Environmental Ruality Commission meeting, Ms. Mueller of the M.P.C,A„ ivould be sending t�vo 15-minute slide shov�s with audio cassette tapes regarding the "Non-Point Source Pollution Introduction". He said that the meeting nrould be open to the Public and indicated to the Planning Commission members that it tvould be an interesting presentation. 1 PLANNING COMMISSION MEETING - MAY , 1978 Pae�e • Mr. Langenfeld said that he was most pleased with the Recycling. Project Committee. UPON A VOIC� VOT�, all voting aye, the motion carried unanimously. The minutes were received at 8:56 P.M. MOTION by Mr. Langenfeld, seconded by Ms. Schnabel, that the City name an authorized liason to participate in regards to the Anoka County Airport reclassification hearings and meetings. Upon a voice vote, all voting aye, the motion carried unanimously. 5. RECEIV� APPEt�LS COMMISSION MINUTES•• APRIL 25, 1978 MOTTON by Ms. Schnabel, seconded by Mr. Storla, that the Planning Commission receive the Aropeals Commission minutes of April 25, 1978. Upon a voice vote, all voting aye, the motion carried unanimously. 6. OTHER BUSINESS A. Minnesota Department of Natural Resources, Forestry Division - fire tiveather conditions Mr. Langenfeld submitted a ne��rs release from the Minnesota Department of Natural Resources. The News Release described four fire weather conditions. He felt it involved the City of Fridley in regards to brush fires. ADJOURNM�,NT MOTION by Ms. Schnabel, secpnded by Mr. Oquist� to adjourn the Ma,p 3, �978, Planning Commission meeting. Upon a voice vote, all voting aye, Chai.rperson Harris declared the meeting adjourned at 9:1y.P,M. Respectfully submitted, . MaryL e Carhill Recording Secretary ATTACHMENT TO Planning Comnission Minutes , of May 3, 1978 ' � ... ; 11ote to news editors and news directors: Following 1s an explanation of the terminology used by the t4innesota Department of IJatural Resources, forestry division, to describe fire weather conditions. You may find this useful when presenting news stories on fire conditions in your own area. Clear Status - The vegetation is green or the ground is snow covered. If one of the other three stages is in effect and a soakirig rain occurs, the stage can revert back to clear. Relative humidity is 40% or more. The ignition component is low. F9res will not spread or will spread slowly. Precaution Status - The vegetation is in a cured or transition {between green and cured) state. The ignition component is moderate to high. Fires will spread presenting a hazard to rural buildings, plantations, crops, and human life. Watch Status - The vegetation is in a transition or cured state (between green or cured). The ignition component is high to very high. Fuel moisture in the dead fuels is low. Probability of strong winds and/or low humidities are present. Fires are difficult to control, potential for damage is high. Warning Status - The vegetation is cured. Live vegetation is approaching or at thP wilting stage. Humidities less than 30%. There is a high probability of numerous wildfires. Fiigh probabil'ity that when a arildfire starts it will 6e extremely difficult to control without an improvement in the o�eather. The probability for large fires of project proportions is threatening. �. i RECYCLING PROJECT COMMITTEE REPORT The Recycling Project Committee of the Environmental Quality Comnission proposes that a Collection Center for Recyclables be established in the City of Fridley. 7he Comnittee asks that it be located on City property east of the Columbia Area if it is compatible with City plans for that area. The Committee offers the following reasons for establishing such a center: to show fellow citizens how much material we throw away to provide a channel whereby throwaways can be re-used to save our natural resources (especially metals and wood) to save energy (aluminum can be recycled using less than 5% of the energy needed to process aluminum from ore) to reduce the amount dumped into landfills to reduce the amount of non-degradable materials dumped into landfills (tin cans take about 100 years to break down; aluminum cans take about 400 years to disintegrate; glass does not deteriorate.) to reduce the cost of solid waste disposal to make money from recycling useable materials The Committee plans to collect the following: newspapers corrugated paper aluminum metal cans glass containers leaves (compost) We suggest that at the outset the Center be open from 10 to 2 P.M. on Saturdays. We plan to invite organizations to staff the Center at these times so that collectibles wiTl be correctly sorted and stacked. We feel two persons would be adequate for this task. The organization manning the center will receive the pay for the materials collected that day. The Recycling Project Committee would be initially responsible for administering the Collection Center. We have taked with Dick's Recycling of Brooklyn f'ark regarding collection and pick-up of materials. Dick will provide a roll-off box and barrels for the papers and cans and bottles. Ne will pick up ,and weigh the materials and pay the organization which has sorted them the previous Saturday.�* Our organization procedure is based on the Edina Recycling Center which has been open for over seven years and is now earning $200 to $300 a month, over their expenses. It was begun by volunteers because of their cancern for dumping useable materials into landfills. These 4 or 5 volunteers scheduled organizations to take their turns manning the center. The organizations would in turn, get the profits for that day. Since the profit is based on the amount of materials collected, the organizations would gather all they could and encourage their friends to bring their recyclables. The procedure proved successful because Edina's Recycling Ce�ter is now manned from 2 to 5 P.P4. every day and 10 to 3 P.M. every Saturday by 2 to 6 employees. The center earns enough to pay their wages and $200 to $300 per month in addition. The area of Edina's Recycling Center is about 60 by 15 feet. It is not fenced. It includes two "roll-off" boxes for newspapers and magazines, one truck for corrugated paper and 20 cubic-yard bins for bottles and cans. It is not messy even though it is not enclosed by a fence and even though people leave their bags -1- � of recyclables for the attendants to sort. We are requesting a fenced-in area. We believe that a contained area can be kept neater than an open area. However, since the Collection Center will be open only from 10 to 2 P.M. on Saturdays we are asking that a box measuring 3 to 4 cubic feet be placed outside the fence so that people can bring their re- clyclables to the area at their convenience. The materials can be sorted by the attendants on Saturday when they come. Expenses for the Collection Center are minimal, Fiowever, some signs are necessary. The following are requested: Newspapers Corrugated Magazines Bottles Aluminuml ONLY Paper Amber Clear Green Metal Rings Cans Must be 61ass 61ass Glass Off Bottles Flattened and a few signs to indicaie the location of the center: E— —� Collection Collection Center Center . In order to inform citizens of the opening and location of the Center, v�e wibl need about 2,000 flyers to be handed out at local stores and possibly e1ementary schools. The cost for these would be $23.30 or $14.35 if half-size. *Dick will guarantee $10 a ton split the difference w5th us. will pay us $10 +$5, or $15 a pay us $2� a ton. de MAY 1978 for paper. When the price is higher, he will That is, when the paper company pays $20, he ton ; or if the company pays $30 a ton, he will -2- Submitted by: Connie Metcalf, Chairperson Elaine Jensen Virginia Steinmetz Fran Swanson Jane Hayano CITY OF FRIDLEY 8�37 UNIVERSITY AVENUE N.E., FHIDLEY, MINNESOTA� 55432 TEL&PHONE ( 812)571-3450 May 15, 1978 TO WHOM IT MAY CONCERN: The Charter Commission of the City of Fridley is again reviewing the Charter to see if any section needs updating. are: Some of the questions that have been raised in their discussions 1. Nothing is said about the number of terms that a person can serve on the City Cauncil. Should it be limited to two or four terms. 2. Council sizee Should there be more members? Fridley has grown, is now in the 30,000 category. 3, Should be a list of standing committees and it should be published, with name of chairman, plus schedule, meeting dates, etc., at least once a year. 4. Boards. Newly created boards should have a termination date or rejustification for further existence. 5. Can a person hold more than one elective off9ce? 6. Should the City have a fair campaign practice whereby � printed materials handed out by a candidate be filed with the City Clerk at least 11 days prior to the election so the opposition would have the opportunity to respond to it? 7. Feel that there should be something on ethics in the Charter. 8. Chahter change on how vacancies on unexpired terms of Councilmen be handled. If your organization has any input on these items the Charter Commission would be very appreciative of hearing from you. They will probably be scheduling a public hearing on these items early in the fall of 1978. CA/de Sincerely, �V� � ��J � CLIFFQR ASH, ACTIN6 CHAIRMAN CHARTER COMMISSION � :PARKS & RECREATiQN,I#EPARTMENT '; MEETING APRIL 24, 1978 �$&BiS PRES�: Bob PeCerson, Robin Suhrbier, Leonard Moore, Jan Seeger `.MBMSERS A$38Nf:' $etty Mech OTHSRS PRESBl3T: Charles Boudreau, Parks & Recreation Director Jack Kirk, Program Directar Jack Hansen, H.A.F, Preaident Vern Maen, Chairperson, Spr3nghrook Nature Center Foundation Lee Ann Sporre - representing Springbrook Nature Center Ro�mdatic❑ Dixie Vogt - 1357 Fireside Dr, -'Powdour Pnff (�oman's Volleyball League) ' Bonnie Arnoldy - 5925 - 6th St..N.E. - " " " " Jeraell Gamble - 5926 Oakwaod Manar - "" " ° CA'[,L T0 ORDER • ' Ctc$ir�erson Peterson called the meeting to order at 7:40 p.m. a,PP�ipVAi, l3� :MAItCIi 27, 1478, PARKS & RECREATION COA$QSSZON i�IINi3TE9: Ms. Seeger atated Chat on page 8, third paragraph, the-motion should be chaaged to read as follows: "MOTION by Jan Seeger, seconded by Leonard Moore, thaG tha possibiliCies of selling the park land be explored and the.money . #r�m the seiling of the land and money that would be allocated by the daveloper be put into escrow for providing access under the railroad tracks to �eonnecf Ckat neighborhood with the entire park sy�tem. Upon a voice vote, aIl VoC,iAg $ye; the motion car�ied unanimously.° � t�T �t°�q �oaasd Moore, seaond�d�by Jan Seeger, to�agprove the March 27, 1978, Farks & Ree�e4ation Commission minutes as amended. upon a voice vote, all eotisyg a�rs��}iq motion caYried unanimously. � a��u � ��mA- � . ,, i'he- #o3looaittg items were added Co the agenda: Donation: H.B. Fuller Corp. - Item S under "Direefioz's Report" Dixie VogC: Women's Vatleyball League - Stem 3:uader "New Business" 9e�rn E4oen: Springbrook Nature Center FoundaCion - Item l under "Other Business" R�soluCian om.Parks & Recseation Month - Item 2 under "Other Business" P'B�iYity',Use &eqnest from Spring Lake Park - Item 3 under "Other Business" �'� I,ak� Beach Concession Operation - Item 4 under "OLher Basiness" R�qete�,.t4 Attend.Seminar by Jan Seeger - Item S under "Other Busiaess" ,:��,: - . . ..,, :c. . _ _ . .._. .. ... '..lR•` PARKS � RECREATION COMMISSION MEETING APRIL 24 1975 - PAGE 2 t�&1TION by Robin Snhrbier, secottded by Leonard Moore, to approve the agenda wfth the seve.n additions. Upon a voice vote, all voting aye, the motion carried unanimously. I. DIRECTOR'S REPORT 1: Beni�in/Briardale Nefghborhood Meetings: Mr. $oudreau stated these meetings were held the first week in April. He believed the Commission had been notified of these meetings. The meetings were held on a Wednesday and Thursday evening and were well attended. Approximately 30 attended on Wadnesday and approximately 15 on Thursday. At these meetings they discussed the development for the.area. Everyone aeemed to be in agreement with what the city had come up with through the aurveys and through the heighborhood meetings on what planning should be developed with.the money allocated for it. He stated there was one point of contention. At the Wednesday meeting, he had tried to get more direction on the lighting oi the tennis courts. The immediate neighbors did not. want it lighted. It seemed that the group on Wednesday night were in favor of the.lighting and the group on Thursday night were not. He stated they were meeting again on Wednesday to try to resolve that situation. They hoped to start development in that area yet this spring. Mr. Boudreau stated he felt the meetings were very productive. Councilman Schaeider had attended both meetings, and Mayor Nee had attended on Thursday aight. He stated Chat in the future he would wish that commission members would attend these meetings and meet the neighborhoods. 2. C.E.T.A. Program Status Report: Mr. Boudreau stated, that as the Cammission knew, right now the Parks & Recreation Aepartment Na[uralist Division .were relying hea�iliy on CETA. peraonnel for assistance. All special projects that will be ending May 31. He stated there was a freeze on C.E.T.A. positions at present, so if any C.E.T.A. employees left, they could not refill those positions. He atated they had been doing a little transferring and trading of C.E.T.A. positions to try to get the people who were supposed to leave May 1 extended until September. They were making some progress, but Mr. Boudreau stated he thought the things that were coming up were of less C.E.T.A. involvement, whfch meanb they needed Lo look at the total operation to find out where they were going to Find the leaders, supervisors, and people to run the pragrams. He passed this on for ,the Commission's awareness. 3. Recreation ProAram Report - Jack Kirk: Hr. Kirk stated that the spring program was well under way. The weather was causing problems as they had to cancel golf and tennis Zessons resulting in the classes running longer. Softball registration was complete, Last year, they had 70 teams aixl this year they had 95 teams, so they were looking at better use of the fields they had. They were finishing up plans for the su�ner brochure and this should be mailed out the middle of May. Registra- tion for su�ner programs would begin May 22, and most�of the stmmier programs would begin the second week in'June. �' F � PARKS & RECREATi4N COt�A1ISSIUN I�ETING APRIL 24 '1978 - PAGE 3, Ma, Svhrhier stated;she had received a lot of comments about the soccer program, and`that it seemed 'to have changed a lbt fram what was presented to the Coami#ssion: For one thing, rather than forming teams from neighbor- hoods, they were pulling names out of a hat. This was causing a lot of caatYOVarsy. Also, parents had understood that this would end by the time the stmmner progtams began, and the soccer program would not end until the ead of'July.; Also, parents were under the impression that the games would be on Satu�etay and now the games were going to be spread out during the week. She wanted to know if the Co�ission had any control over this? Mr. Kirk stated he had talked to some people £r� the soccer group, and they had gotten a huge response. They had gotten enough registrants for six house league teams when�originally, they were not going to even have a house league team. t�^, PeCersan stated that you could form teams by neighborhoods, but if that was-.dane, there would always`be one or two neighborhoods with top athletes. Parents would then be coming in complaining that there was not enough competition. There were a lot less problems by balancing out the teams. Mt, }t8nsen, H.A.F. President, stated that the reason they had stayed away from-$aturday games was because of complaints from parents of having weekends taken up for so,ccer. Ae stated that the number of participants was also prahabiy,the reason the program wwld be running longer, particularly with the house league program. Before, there was just the traveling team program. Mr. Boudreau stated he would be meeting with Mr. Sernie Hartman oii the soccer.program. If he had known these questions earlier, he could have had conCacted Mr. Hartman and probably gotten the answers for the Commission meeting. He stated that in the future, if the Co�ission had any questions pertaining to the different programs, he would appreciate a day's notice and it would help him get the information needed, Ms. Suhrbier stated she would answer these questions in the neighborhood. Mr.; Boudreau stated that he cou2d get the answers to these quesCions after his meeting with Mr. Hartman and he would call Ms. Suhsbier. 4« '1979 BudRet: Suggestions and Recommendations: Mr: Boti�dreau stated they were coming close to budget time for 1979 and we�e iooking at a deadline the:l•atter part of June before City Council. He urged the Commission that if they had any ideas of what they might want couered in [he budget material, they give him a lisk.of written suggestfons ou fmgrovements, capitaY improvements, or changes in the program, and how mueh'it would cost to finance so they could work it into the total budget. 14r. Petersori stated that the Co�ission usually always received a budget print-out to study. He asked if that was ready yetT 7 � 2I. PARKS 6� REC�$ATION CER'AQSSICIN MEETING, APItIL 24, 1978 - PAGE'4 Mr, Boudreau stated that it was not, that would be part of the budget that would be brougHt to the Comat�ission. Right now Chey were jusC looking for suggestions for that budget. They were also loaicing for input from the' F.Y.S.A., B.A.F., and aEher,groupa. Mr. Peterson stated-that, with khe Commission's apgraval, he would like Mr. Boudreau to send out a letter to each of Ehe associations asking for input for the budget. Thia would be a good way to geC the input back fr� them on a formal basis. • The Coum�issioners agreed and Mr. Boudreau stated it was a suger idea and it would be done. '" 5. Donation: H. B, Fu11er Cosp.: Mr. Boudreau sLated that a special committee from the H. B. Fuller Corp. was at Gity Cauncil on Aprii 17 and made a donation of $2,000 to the Parks & Recreation Department for t}�e purchasing of trees to be planted in Suam�it Square in Plymouth Park. They wanted the trees to be down by their company so they could help with the planting of the trees on-Arbor Day, Friday, April 28. Mr. Boudreau staeed this would go a long way towards the city's reforestation program. MOTION by Leonard Moore, seconded by Robin Suhrbier, that Mr. Boudresu write a 2etter on behalf of the Cqa�ission to the H. B. Fuller Corp.'Chankfng them for their generous donatfon. Mr. Boudreau stated'that the H.B. Fuller Corporation headquarters was in St. Paul and they had helped tAe City of St. Paul with this type of thiag. After meeting with them and after demonstration by the Parks & Recreation Department of the need in Fridiey, their special co�ittee had decided to award Fridley $2,OQ0 nut of a possfble $12,000. Mr. Bondreau stated that St. Paul had a unique system in that : c�panies had an adopted park, and they helped maintain that park. Mr. Boudreau stated they were very fortunate and it was a fine gesture on the part of the H. B. Fu11er Corp. He stated . the planting would be from 12:00-1:00 p.m. on Friday and the Commissioners weze welcome to attepd. UPdN A VOICS �IOTS, ALL VOTING AYE� THE MLITIOAi GARRIED UNANIMOUSLY. NSii BUSIIQESS 3'. H A F 1977-78 Seasan Revort: Mr. Jack Hansen: Mr. Hansen stated that in the past qear they had 145 girls participating in ehe broa�ball program, 149 boya in the house league program,and 273 boys in the traveiing team program, for a total of 567 children. They had experienced a fine season €or a number of reasoas: {1) Good coomrunications with the people in the Ciiy of Fridley, the Parks & Recreation Uepartment,- aad the maintenance groups as £ar as excellent £ce. He stated the maintenance '' _ > -�> ,u � .� � PARKS & RECI2EATi0I� CUMhffSSION MEETZNG APRIL 24 1478 PAGE 5 !c�syt.h,`�d dane a faatastic job, and the H.A.F. had written a letter and had ct+yt#�ioates for the maintenance crew expressing the H,A.F.'s appreciation; `(2) Titey had made headway with-,the traveling team and the house league sfCustions as fat as the prt'ority list at Columbia Arena. This was in the -process of baing changed arpurtd; and (3) He would iike to thank Joni in the Parks &rRecreation Department office for heiping w2th the schedules. Mr. Hansen stated he would like to present Mr. Boudreau with a check for $1,134 to cover the cfty's assessment of $2 per participant for the 1977-75 broomball and hackey programs which included 567 children. He stated he would also like the city to reimburse the H.A.F. $810 for the cost bf the 3ndoar ice for the 1977-78 hockey league play-offs. The costs were broken down as followsc Boys house league hockey -$540 12 hrs. @$45/hr. Girls broomball - 270 6.hrs. @ $45/hr. $810 Mr, ilansen stated that, basically, the H.A.F. had talked about dealing with abaut a$45,0(?O budget in disbursements. This year, they had taken over alI the re#erees as opposed to tke last year's communication problem, and he Chought this year thay had;come-out with a total of $16 outstanding as opposed Co'$116-118 the previous year. He thought that the communication with the staff, Parks � Recreation Department, maintenace crew; and H.A.F. had helped them came out pretty good as far as total cost. Mr,. tiansen stated fo1.7.c�ws • that the new H.A.F. board members for 1978-79 were as Jack Ransen - President Wayne BrandC - Vice President Dave Dockter - Secretary Joe Westenfield,- Treasurer Ray Johns - Broomball John Gargaro - House league Jim Becker - Traveling Director Judy Bailey - Sponsors Director Jack Namie - Bquipment man 2�Ir, Hsmse.tz stated he had the following suggest3ons or'recommeadations for Lhe next year: i. They had found the boards at the Jaycee Rink, Locke Park rink, and Sylvan Paxk rink were pretty low for the older boys. They vould like some type af help to raise those baards up. Z. Uae;point of contention was that the corners at the H.A.F. rink ahauld be more rounded. � $ _. i , I i PARRS � RECREATION Ci?1`�ffSSI�.2�ETING, AYRIL 24, i978 - PAGS 6 3. To start prepara€ioa�s eo that the rinks were ready for akating by Chrietmas vacation. Mr. Hansen stated that Chey;teatative2y planned pn the foZlowing eight rinks for the next season, although they were availabie to make other cone3derations: Locke Park - 3-rink8 Conmans Par& - 2 xiAks Hayes - l rink' Logan - I rink Sylvan - 1 rink 8 rinks Ms. Hansen stated thep had used Gxace and Madsen a feW times foz back-up, and he thought it had worked out very well this year. They had not used Flannery or Ruth Circle. In long xati;ge planning, they were looking at the possibility, based oa registration, of cutting back fr� thoae eight rinks also. Mr, Hansen state8 that thYs year the house league and broomball had inside play-off ice, and it wae brought to his attention that the traveling teams dfd not get any inside ice. He stated this was a cansideration that he and Mx: Boudreau could wask out: They were going to cuC back on tt�e traveling teams this next seaeon and %emphasize the house Zeague more. Mr. Hansen statad the last ihing,he wanted to bring up was the $2 per child assessment to the citp. Mr, Hansen stated that,the H.A.F. had a maximum amount of dollsrs a family could 8pend. Was there someChing that aould be done with this situaCion? 'Fajr example, for a family of six, the H.A.F. was cutting back the maximuai.ampqnt they could give to the H.A.F. Was there some way "that if five people played, they could get away from stieking Chem with the $T assessment for each iine? The request was brought up that if'they charged the first person is phe family $15, the second'person $12, the third per�an $l0, to a maximum of`$3Q a family, if fiue people were in the program, why did the H.A.F. have to pay one-third of it back to the city? He stated it was somethi� for the Ccymmission to thfnk abaut. Mr, Boudreau stated it shauld be pointed out to these people that out of the $i,134 returaed to the city, the city had pa;d back $810 to the H.A.F. oE� a p�rticipation fee. Also, the city put back mach��re'�through office help, etc• l�TiON 6y Jan Seeger; eeconded by Leonard Moore, to receive the H.A.F. coacnunications and the plaque to the maintenance group, with a special tha�tiks to the B.A.F. Upon;a voice vote, all voCfng aye, the motion carried uAanimously. ' . Mr. Peterson thanked Mr. �iansen for his report and asked Mr. Hansen to convey the Garmiission's appreciat4on to the H.A.F. �� $r}' a <�� t�ii � otu. ! ��% 7 " .��a kwu�cu,�ac�vns - xei. nitLCresc rtat: .,- id��au staX� that since the last`meeting, he had received two ;a�£.ion� £��.itillcrest segarding the pazcel o� iand. One coasnunica-. gd iad2c�at� #hat they were cut o€f by Bast River.Road and Locke rd theitr�,ersl area was not accessible Eor atty of the parks. It dr hn�.t�tst the land would be developed for plapground purposes He sL�t;l�`ttrat boCh!ccamunications had indieated that the 1.5 acres z;.Qe a�aye2aped iato park land. 2�Ti0N by Robin Snhrbier, seconded by Jan Seeger, to receive the cou�anica- Lions from �r, Ri;chard Heuveln and Barbara Haley. Upon a voice vote, all ' mting aye, the.motion carried unanimously. Ms. ��ger sCated she was �.�pressed that the needs we�e still there--they sk£�i,hB� Che_n�ed of getting'to the park land safely. 3,. ,� ��Y - Women's Vollevball League: �fa�,�itcr�$L s�ated:that Ms. ArnoIdy, Ms. Gamble, and herself represented the Tit�s�iay,t.ttig�t Powdour Puff volleyball team. They were the team that repre- ae�Y��ct,-C��.laague at the atste volleyball tournament. She stated that they had.�tge� elassi£ied Double 8 and they had not belcxiged there. They had heg:t7.'�trpei}�,a�ed at Ehe tournament hy coaments they had heard from other ' teamg ,and,fr�,xn one of the refetees. She stated she had talked quite a bit : tn,Kathy 6FYlson, State Csmnniesioner on Volleybalt, e6cnit' how unhappy she and the othaY..p�embera of the team.had been. - i4s. Vogt stated that the referees they had for the ].eague were lousy and incozusi.stent, In one inatance, the referee staCed that.he would have to .checla the'ruies. She stated,they wanted a better quslity women's voltepb'all ''#�8�e, Shs did not think 3t,:wouid cost too much ta at least have a elinic �n C�t�6 th� rsferees could Ie�ru the rules of the game; :Mx..�otidreas stated the Pa��C.s &.Recreation Department had triad-to get the - best .ri�ferees possible. It iaas very hard to get qs�a�ffied referees for volleyball and Juan Salas was one of the best. T}i� des�and .for "quality wowen's volYeyball" was very 1ow. They would be hard,,�ressed to'come up with a nxmilrer a� ladies like Ms, Vogt who would want to piay top notch . volleyball #3t the-City of Fridley. He stated that most of the ladies were gia�€f�;fqr the £un and exercise. If he was not wrong; the team k�ad b¢4t1t #ri€os�ed from their experiences last year that [here was no one im' thair Clasa i,rho could touch them because they were �he>best team in Fxtdley. 34r.,�i�"k sLaLed that, as far as the team being claae�;fied-Double B, the city-haid no control over that, That came directly ftam the state, The fsta�4 wps g�riitg,thYough a rearraugement of the athleric program,and were ��y!'#.s►S `to e,�aT3ze competi[ion. { �� 4�=: �. : ;;� ;��x . � ._ ` . ._ .— �� >� I . '� �' PARKS & RECREATION COMMISSI �i MEETING, APRIL 24, 1978 - PAGE 8 Ms. Vogt stated they would like better referees who would call every play so xheg could learn the gam2'better. Mr. Boudreau stated he thought it was state policy that'if Fridley did not have a league which Ht Ms. Yogt's team's needs, they were welcome to play in the nlosest city that did"have that league. Mr. Kirk stated they could have a fun league thac wonld not go to state and he would say that prbbably 5*6 teams out of the volleyball league would want to take part in thaC fun 1 eague. Ms. Vogt stated that if the ladies were willing to pay a$55 entry fee, sihy weren't they willing to have a 6etter league7 Mr. Boudreau stated that if<Ms: Vo�t's team wished a league where there was a highly qualified referee who called every play, he would be willing to adveztise it as competitive voLleyball £or the next year. If they had enough ladies sign up for four teams, they could have this league. if not, they were welcome to play in anoth�r co�unity. He sta£ed he would make the best effort he coald to get the best qualified referee and inform that referee to call every play. 'He stated that he was sure that, if this was done, the Co�ission would be getting the reverse type of negative feelings about the referees being toa stricC. Mr. Peterson stated the Commission was sensitive to the needs of the people of Rridley. He stated that the Commission had a policy that when a group of citizens �santed to have a program, the Coumnission encouraged them to orgatxize themselves,. draw u�s rules, bylaws, and regulations to be brought to the Cou�ission so the Commission could make sure they fit with the over- all policies, such as the o�her associations. He stated that might be one way to go. The Commiss3on would be very cooperative with them to try to get them what they wanted far a program. He asked that Ms. Vogt ta2k to ather ladies on the teams and come back and be bn the agenda at the July meeting. Mr. Boudreau thanked Ms. Vogt, Ms. Arnoldy, and Ms. Gamble for coming and stated that the Parks & Recreation Department office door was always open. III. OLD BUSINESS: 1. Election of EhairPe�rson and Vice-Chairverson (Te�: June 1, 1978 to May 31, 1979) A4r. Peterson declared the nominations open for Chairpersan. M(YrION by Jan Seeger, seconded by Leonazd-Moore,,to re-elect Mr. Bob Peterson as Chairperson of the Parksr& Recreation Cotiimission for a one year term, and to re-elect Ms. Robin Suhrbier as Vice-Chairperson of the Parks & Recreation Coirtnission for a one year term. Upon a voice vote, all voting aye, the motion carried unanimously. .,, ; .,,�,- _...... Pi1;iKS & RECREAT�(?I$ G41 iv. : � - �� 1 _.. �,4a�m_x4caen�"_ 5nzin R � dationi i ... � . i.... �.,�en hattded.out aets of fnfozmation regarding Sprin�brook Nature Center ' Fc�dation. @e �E�Ced that the seta consisted of not only the plan which covered a grea�'d�a1 about ¢Qi�ingbrook, but also caueaed a set of Articles �: of incorpora�#6� and Bylaws. `-He read to the Coumission a letter addressed ' to Mr. Bob Yeterson from the Springbrook Nature Center Fouadation (attached) an,+� a Resolutian passed by Springbrook Nature Center Foundation on April 20, ; 147$ (attaehed}: �. �IidNl.bp Jad Seeger, seconded by Leonard Moore, to receive.the Springbrook �aGat€.CenEer Foundation c�nmunications. Upon a voi.ce vote, all voting aye� , the matioR carried unanimously. Mt, Maen aCated,that the Sp�;ingbrook Nature Center Foundation was presenting �th1��,�.70.fgtuta[ioii to the F��ks & Recreation Cammisaion £or their consideration ��t�ye'p a�v�.d not see that any direct action Was aeeded at this time. He Ste�€�.-�h�t tfie Springbrook Nature Center Foundatiox� taas asking that the C�a�ion realize that the Springbrook Nature Genter was on a five-year le�;�i3ra�t, sa there were only two years remaining. If the lease was not ken�wed at that time, it would be the responsibility o€ the City of Fridley �„ , unids� �Ghe Parks & Recreat3on Department. Mr „Bvudreau stated that if that was what the Spriagbrook Nature Center �. , �,1i`t�suli�tistztY�as asking, then there was direction far'the:Commission to take Fl. .. �`a¢t�nr c>rt that understanding as nowhere in the lease agYeement was that �cCtteq C+i�; 1Yr, t�lnen stated there was no action needed until the lease expired. If the lsase v�as not renewed, what happened to the Springbrook Nature CenterY it was propertp o€ the City of Fridley. The Fouadation had a five-year �.ea�e dnd tfieir prime plan was to raise funds and make it possible for a !!r. Petersuas-stated that,for reviewal purposes and as he understood it,- when the Springbrook Nature Center Foundation was an issua for the voters aml the Foundatioa was formad, at that time certairi statements and pledges were made to'tfie City and to the City Council that it'was to be developed bp au inc�epeudent, non-profit organization wiChout use of tax dollars. Urt YiAeiirBSis of that, the City Council executed the lease as of April 1, 1975. �„��s &�,ecr.eation Department af that time never did get involved in tteg�'��it� =it because it had been taken out of the Farks Department's b.��.�nd Gity Coyncil handled it. He was conf�sed'as to what action the ��is8ion should,be taking and wanted to be sure that what the Ca�ission di,d tt�aas ca►sistent �rith xhat had gone on before. Ht. Moen statsd khat the Springbrook NaCure Center Foundation wanEed to make sure that this "newborn babe" was not left in the cold. They wanted ; ttte Gommiaaian to be prepared for this. � � � � � � _ i. . � . .. . . .. . � . . . . . . .. . .. .. PqRKS & RECREATION CO2�frfiSSION MEETING, APRIL 24, 1478 -_ PAGE 1Q Ms. Sporre asked if the park%conrcnissioners knew the total overall compre- hensive plan for the nature center and what it would do for the citizens of Fridley? Md they want to be a part of the process of deciding what it could do? .She stated she thought the Springbraok Nature Center Foundation was saying that it was not their intent to prevent the Commission from being a part of that decision-making process. Mr. Peterson stated that he thought the final question would be determined by the commitments, promises, and sta[ements made by how successful the Foundation fulfilled the goals and the thrust that it started out with. He thought that the City Council stated very clearly, as far as the Parks & Recreation Coum�ission was concerned, that if the Nature'Center went the way the Foundation said it would, it would continue on, and if not, it would come hack to the Parks & Recreation for planning. Ms. Sporre stated that the Foundation was making an offer to the Parks & Recreation Commission to join with them in deciding how to best fulfill the Center's needs. They wanted to build a communication where they could talk to each other and the Foundation thought the two bodies should be working together. � Ms. Seeger stated that even before this became an issue, North Park was a city park that was purchased with LAWCON funds, w:i.ch were special funds earmarked for local parks. I� was and still is a Fridley park and one-third of Fridley's park land. She stated that, as the Commission had pointed out before when they had asked h:r. Moen to appear at a meeting and answer questions regarding the Springbrook Nature Center Foundation, they were in two separate worlds. As a co�issioner, she felt this was an error. At one time the Naturalist Depa�tment was a separate department, but it was now part of Parks � Recreation Degartment. Mr. Boudreau stated that as Director of the Parks & Recreation and Resource Department, he felt the Springbrook Nature Center Foundation's plans were not subject to this Commission's approval at this point in time, according to the written lease agreement, but were subject to City Council's approval. The best thing to be done by the Cbmmission to accept responsibility for the development and the ongeing operation since this agreement was written with City Council was for the'Commission to recommend a course of action. Ae stated that the Foundation had heard him at their meetings stating that, yes, they now had a naturalfst on board and, yes, he planned on having the best naturalist program they could have with that person's ability, and, yes, he felt that environmental education was an important aspect of the total recreation and leisure picture, and, yes, they had four facilities in Fridley they might utilize an3 planned on utilizing them all. If the Foundation was asking if they had the interest and desire to see that development continue, the answer was "yes". Mr. Moen stated that even though the Foundation's plans were subject to City Council approval, the City Council would probably seek the advice of the Parks & Recreation Coum�iseion. :3 2 i :s � 3 ,:/ E I�ETT�iG. APRIL 24. 19� '� " - into ; Cate�d"y'as Ms.:Seeger had pointed out, that when Che property wiGh',LAWCON and ci"ty funds, it became a very devisive battle y of.'Fridley, and there were some very specific claims and ChaC. were made'. Anytime they did not recognize this, they ng the story as it happened back at the time of the election. mer, he did xrpt`feel comfortable if they were going to be taoething that changed a co[m�itment made oa the part of the tuie Center Foundatian� when they sigaed the lease wiCh the c�ty and when they were campaigning within the city: Ha referred to �5, ,,{sage 2, of the "Lease Agreement" which iadiSated the lease was with the City Cauncil' . Ms. Seeger steted there were some real places where the Commission had not been.'cp�a�u�icaking with the Springbrook Nature Center Foundation. As she understood it, the Parks & Recreation Co�issian was not even involved with the puxchas,e of the park property. Again, this Co�ission was short-circuited ' tafiteet it caxne ta the lease, evea though the park was oae-third of all the ,��'��r g8�1€ prqperty and a Fridiey resfdent park. As a Foundation member, !�tia'�'el:t £t iaas unjust, and it should have come before this body and then Ca C�Cjr C�uuncil. Hr. Mcr�n stated that the fact that he had given the Commission this informa- Cio3a-did not change any�hing, and they would carry, on exactly the same, but th� Commis�ion would now have information and would know where they stood. At k&eiend of the lease period, the Springbrook Nature Genter Foundation Would be asked if they wished to renew the lease. At that time, he might Ac�L �e*i$t� fte ehairperson, and he could not speak for the other people on thC $o�rd, The Board at that time might wish to consider it as a aompleted coasracC and turn it back to the city. Mr. Boudresu stated that the Resolut3on stated that:"the Parks & Reereation Cump�ission assume cognizance of hoth program and facility development con- s�stent wiCh the terms af the Lease wfth the City of Fridley." He referred to �11; pageP3, of the "Lesse Agreement" which stated: "The Foupdation wi11 ma3ntain a segular, open public meeting for conducting its business and will furnish the:City Manager with minutes of those meetings, A11 c�unicatioFCe. with the CiCy; Gouncil will be througli the City Manager, who `�+'iIl aet to establish a 1ia3son between the City Council and the Foundation." `Mr..Sttudreau suggested that-maybe the proper avenue to approach would be t�YOUgh.'the City Gouncil with a direcC request that Ghe Yarks & Recreation 'Corsmttssion become involved. 'Then, when the City Couacil referred iC back te the �4mmi.saion, this Go�fssion had same ability at Chat point in time 't�{;�? sa�r:they would like to bs involved,as opposed ta working from the bottom �iY � . . � . � . `Ms. S�hrbier stated that the.Springbrook Nature Center Foundation was t3piqg to draw:up plans for a building. If that building was not completed `ia tioo yeai�8, was it up to the city to pay for that buildingl As she under- s�ood.iC, the vote was taken that no tax money was to be used: She was c�ttic�r#�d th�L there were other needs for city tax doLYars as the residents ' dl� �,�3dke�p h.ad i.ndicated that they did not waat their tax dollaxs goittg into ci►a� �park. . PARKS & RECREATION COMMISSION MEETING APRIL 24 1978 - PAGE 12 Mr. Peterson stated that he thought the commitment had been made to the voters and he did not know if the voters would have voted differently if it had been said that after five years the city was going to develop it as a nature center. But he did not think that the city made a coamiitment to continue on the same program:that had been started under the private founda- tion. Ms. Seeger stated that whea the`vote was for development of the park as a golf course or as a nature center, the City Council then had to come up with a decision of "how to". They directed the existing naeuralist departcnent to come up with a proposed plan of development who directed the Springbrook Nature Center Foundation to come up with a proposed plan of development: The City Council then had to decide. So,there were two directives--one intended fully to pick up the tab £or the whole thing and develop it, and the other intended to try the Springbrook Nature:Center Foundation for five years. Ms, Suhrbier stated that cahen she asked the questions of the voters, they said they voted on a nature center with no tax dollars to be used for it. Maybe the vote should be put to them again so they knew that maybe tax dollars would be used. Ms. Seeger stated that, as she understood it, Che requirements of the Foundation to date had been filled and there was money in the bank for all improvements. Ms, Sporre stated that wheniiie referendum was called on the nature center, the question was to favor developmentr of North Park as a nature center. She thought the voters were wall informed and lmew what they were doing. She thought it was the responsibility of this Commission to look at the future and not worry about the past. The future was the only thing that was going to serve the City'of Fridley and protect the facility they already had. So, when the offer was made to the Commission to be cogni- zant of it, she thought zt would be honozable for the Couenission to do so. Mr. Peterson stated that the question was what did they do fram 1978 going forward? The"Lease Agreement" very clearly spelled out that it was between the Foundation and the City Council. He did not know what the Co�ission could accomplish. Mr. Moen Stated the Foundation was having their next monthly meeting May 30, 1978, at 7:30 p.m., at City Hall. They would be happy to have the Commission join them for discussion. He did not think they could do anything but look �t the information and hope to come to a closer under- standing of the Co�issionts probiem and how it could be done. Mr. Suhrbier stated ttsat as a member of the commissi3n, the knowledge she had gained about Springbrook was from talking to highly educated people. If they had misinterpreted what they voted on, then it must have been in the com�unications in the vote. She was really bothered by the vote and by the use of taxes. _, , .. . . � . y ... . .. " �/►$T(g- fs RECREk'�Ifl�1 CC1,�'IISSI�I MEETING APRIL 24 19�k RAGS 13 �,��. C3;aaic�;bir. Moen and Ms. Sporre for c,�f:ttrg to the meeting. � �s7,y�#on� Fa�G�ce & Recrea6fon Month: iM�r�'$q�4dreau sC�te$ :Chat the 'Tlational Park & Recreat•ion Magazine" •was }xusta,tng for the manth of June se National Parks &��C�BQ£ of Fridle xe Yead to.the C.a�4��ion a re�olution stating that t2te M�y : Y pk�sclatm Che monCh of Sune as Idational Pa=ks &&ec��ion 1lqnth. ;-Dir. Soadreau stated;he would Iike the endorsement of this resolutian by the Eo�issian so it could go through the process to City Council.' �MO'tI.ON by 3�n Seeger, seconded hy Leonard Moore, to endorae the resolution ; to groalaim tiie moath of June as "National Parks & Becreation Month". Upon a vo3ce vote,.e11 vvtin8 aye, the motion carried unanimously. Hr, PeSeraoa sCated that i£ Che.City Council agxeed with this and proclaimed <��•.a� �gtional Parks & RecrQation 24onth, the C�ission should recagnize ;�;3��„th�$ vai�}U.Eesrs of the v&riottis organizations. This mould also include :�t, )ip�n aac} all the other vat!�mteers on the Springbrook•Nature,Center � ioup�e��. � � 2lr;,goiidreau stated ha was planning on doing that. They wanted to connect th�'s with the 44'e; Days and wanted to let the people of Fridley know that th�te,wers a lot of things in which to participate. ' r_� � � � . � . . � �. . 9. ,ga�iti� Use Bequest £rom Spring Lake Park: �, $qydreau stated that the City of Spring Lake Fark.�g.Parks & Recreation }�pa�rt9lent was:aga3n requestfng the use of the ball€felds at Madsen (j;,pp•2;qp p,m „ 6:00-dark, Tuesdays, May 23 - Jn1g 25) and Flannery �Y,p�:�;Q{3.,p,�p.,, 6:00-dark,-Wednesdays, May 24 -..3nly 26). Spring radea , ga�c s�as stStiag- that Chey we�'e' anticipating 250 Friciiey children, g }_�,�, �p par.Cicipate in Chatr programs, and they h�d always allowed Fridley eg�,'Ldkc;n �ithia the Spring Lake Park school diatYfct to play in their ` prograsis. They hoped Fridleq would again honor this request. �ir. Boudreau statad that ia 19�6, a total of I47 Fzi:dley children had parti- cipated in the Spring Lake Park program. Ae stated they were back to the ga�e ;G3��,Qgt'A6s�-many fac3ifties were they responsible Ear in Fridley for �yrrqi�tt�iis#�, caa�uaities? H4 w$g in the dilemna as to how much he couid ask of:�3.$ statfiCO provide facikities for outside parke and recreation ,�� y� participaats,t�.ut3lize. It mi8k�t be within the responsi- : js�.'F#,� of this Goamission to r�cemmand a fee €or usage of Fridley s facilities. �, ,��ers�a stated chat they 1�sS Ealked about tlt�s last year and had gane ��eycau�e:�they felt they�-wa��efl Fridley �chil�'�stk� G� �K�� every oppor- tvuifp; Bttt; he t�ondered r�hat programs Spring I.ake-F�xk w�s. offering that Fr�dley was not offering. Did theq feel 8 mor83: obligation in that ��.gpt;ag I,a1ce Park was of£ering a program that Fridley did not have2 ; .� . . ; . . �_ _.. _ . . _- _ �� PARKS & RECREATION COMMISSI�i MEETING APRIL 24 1978 PAGE 14 Mr. Boudreau stated that the programs were basically the same as Fridley's. There was some legitimacy in the fact that the people in that area who attended Spring Lake Park schoo2s would want to participate with that group. But,`that was their desire, and he did not know what responsibility the City of Fridley had if rhat was their choice. If Fridley kept providing Spring Lake Park with facilities, Spring Lake Park would never get their own facilities. Ms. Seeger stated she agreed. She thought the demand on Pridley's facilitles woald become greater as the'demand increased for soccer, and tfiey owed it to the citizens of Fridiey to make decisions like that. Mr. Boudreau stated that FridZey will need those fields this � suvsner for their own programs. If the Coamiission did decide to extend the privilege to Spring Lake Park, he would charge a'user fee of $15-20 per hour. Ae would know more a€ter meeting with the Spring Lake Park people and after the Fridley summer program was settled. The Co�ission agreed that Mr. Boudreau wwld come back at the May meeting wiCh a recommendation on the;Spring Lake Park request. 4. Moore Lake Reach Goncession Operation: Mr. Boudreau stated he was looking for the Eeelings`of the Co�ission on the concession stand at Moote Lake Beach. Was it really needed? The cit} was losing money om it. The Commissioners 3ndicated they did like the idea of a concession stand on the beach. It was:very populaz wi.th the kids. Mr. Boudreau stated that the city would continue to operate the concession stand this summer as they had in the past, but if .they came up with any solutions to the problem, he would appreciate their letting him know. 5. Request to Attend Seminar by Jan Seeger, Ms. Seeger stated she would like the Co�ission's permission to attend the "Sarth Conservation_& Earth Sheltered StrucCures" seminar sponsored by the Eaergy Commission to be held at the University of Minnesota on 2qay 16-17, cost, $36. MOTION by Robin Suhr6ier, seconded by Leonard Moore, to approve Ms. Seeger's attendance at the "Earth Conservation & Earth Sheltered Structures" seminar. Upon a voice vote, all voti;hg aye, the motion carried unanimously. ADJOURNMENT: MOTION by Jan Seeger, seconded by Leonard Moore, to adjourn the meeting at 10e40 p.m. Upon a voice vote, all voting aye, the motiun carried vnanimously Respectfully sub ieCed, Lynn,; Saba &ecordiqg Secretary , �" "x `�'.� � a� �+- _ t y�/ X Cr'�r,.,,`�yi�'��`.��' /^�u' - h�' :� � M�``' 7••—`--...... 1�{ � �`;�: �� .., - , .^ r � �.:�:,,�__ _ �._:� _. and Recreation Co�nissioa� �'if �.iuer�ity Avemie, N. E. kYid,Iey� 24innesota. 55432. Ila�'Sis: rkSartiR � .. .. $prin�brot�k . ,. , �nrer Ft�undati€�n 23, Fridlcy; MinnEsota i5'dB2 ' (612)571-6T43 _,1y�2'3j. 2'1� 1978 �,,,� :'�e purposa-of this letter is to infi.�od�tae the Springbrook �� .:.r.; ��er Foundation (SiiC�) to you and tcs raqvest a closer � � , �3��t+�i,shiP uith your cammiarsion. �� :: � � SiICF.wae formed to raise £unda Sor�d�xeloping and main-� +r�.�,a.,s �� the nature ¢enter at North Park aad: was �}ven a 5—year b.:aa.s�y„�� , , �+�a^s�nW�� ,. � _ `� �'. � . � . � .: .... . . . . . tw..s,e,�. �(ea,�e.tty the City o£ Fri31�y. , ,"'",�„��, , �sa�e '} of tihat dezelop.�,Ent was planned� appzoved by the c3.ty Rr..A.� ; r�: cPu�+aj.�., funded by �uhe 52dCF inatching a SP� gsan�i sad is near7,y a.near. � � � . � � - � � "tl�tin�, �'ted, This dsvelogurent ia descrinea i,n;atiy enclased document. 6aW+ab.n.aiot <. - . . . . . � � � . �� Paxt of Phasas 1 comaituient to the city council is io plan �.c.r.+ex '°'�.�""�a ',:��. �i�.i.t�r's center for *.'�e pask. Sources of fu�din� are being sou�t �rw!+r�w ... . . . . . �,;,,��bti{3.st this visitor�s center as part of the .p3anuixig proce�s. '"�°`'°��"°�'"` '��p:�ity naturalist�s department is aurxantly acnducti.n� �ams for echool ehild>^en at SNCF as one af.fo�r na,tural his#ory si:tea ia Fridley. Larg+e n�bers of area resi.depts aiso ase the facility-regulrsly. �'e reco�ize that tt:e Paz'ss aad $eereatfor� Cwmmission is usually �s� �ko grovide facilities which city staSf ox citizan grouga;use �O;,�u�#rVide programs. S.�CF �i� the reversed si't�ta.�i�a in that pro-- �a� is bei:n� prav.ided by the city sta.f� �quirin„ t}ie u�e of a �i�,i,iy techn,icaily h�ing p�ovided by a ci u}�.:��up, We believe cSt,iaeas ekeould. l�sve a direct �u�d normal com�unisation .ci�annel to'aity �averusent Sor bath pros-raa an3 ia:ility develo,�ment. '8le enclosed resolution was passed at the q,}�ril 2�7, 1y78 meeting • cd the �prin�;brook Nature Gettter �outidatian. For your !'urther irtfcr-- fi ��ea; t�'arQ enalosiqg copfea.of thcs SNCF pla�, et:pira_of SNCF ,� � � � � � ,,. �` � A� i�aorporation and by-luws. $��Y� � t �i�4 �; Commissionctr� • (/,G�2a+.,a. �� 1-<-�+� � 31oas�1 hiemiaara, 1Fer� 2�y 't�m. SD�CF. u , � .v.. . i . . � , f ` x.� _ . . _ � .. . . � . u v �. . .. _ . . _ .�i'�..%a&� ,�.../, pYr� �t: �ili � n �. �C/ N �� ,«s,�,.n�«f T�..�. ,.�.,rr.a� '.:i� j� . � � �_ . - ., ..ti. -� ik lide N�Oley : R+e4a�Memewn pwuc� 11$�ier�ce W ir„yn � �O.NM1er.J. BrxY�mipys Daecta Emenms. e�u Mwe�mr rfW�wrN,ua.v . . . Mr.Mi A. G�n�awn � r..+w.e. �Lr.0ai9Genrd .. � sAeOUanc.co,w�.uon � M.JediU A. �anuk Sx�e:ary IMh14WnnKemper �. ..Mk.NdlvmKncH . Cwilfn}nen :. o�. a. a..�e r.�.�n SneuN Bialogist . . � U. S. F:N inE Wilyhk Sxyice �n.cw.,.�a��w� � � rr.v�.��t.r.�w� � ona:�, Y.OsyY D. MuIIM � W. E. A. Rnaipelo YieeCnaiemm � tlr Nlyne E g�i��on .. nae�n�ani �. ��DtritlSMai � 9uh Se�wcor � tl'mrciow D�stnct No. a6 � M.Jra�eP.3e�4�� RN�m�rtSmiN � �,� aa.��o. � me.t��sw... . a�vxm MYmavon�i 8rothemwJ � �sTRsnnen � IlOrucn:� . R.lAnNuN. . � Fr�ky Gry Nstvrptn - R Dadd & La.vmw� . . PW�sw� of 9oniy � U!&vsi�y oi Mmnsw�a Or. il�rhon N. TaOOH O:e[ta. Gei� btuseum of � SJ�WSIHit[o�y ��/��,� . h � ��M.� . ,��,�— .__...... �� :Y:: a.c%�'':'1� -.�r.. 'r�..�.`_' _ Springl�rook . Nature Center Foundation $ox 32323, I'ridfcy, Mim�csuw 55432 (GI2j571-6743 .. . � . .. � � � � � . . RESOiD'i'I09: From.Springbrook Nature Center Foundation. 4-2o-197e On msativn of Doyle I,v].li.tt� seconded by Jan SeeBer anbi �aS��ed by the Springbxook Nature Center Founda— tian`:Board'oi Directors. Whereas� the Springbrook ilature Cant�r k'oundation has as its pur— pose the securing of funds for the development and maintenance o£ the Springbraok Nature Center at North Park for a period of Sive years; and, Whereas� those funds have been secvred arid that development has taken place to a sufficient extent that the facility is ready for public use; and? ' Whereas, it�r�er clevelopmant na.y be desixed by the citiZens ar.d or government of Fri�l,ey� uz�der terms o£`the lease, to facilitate programs currentlg being planned or conducted by either city staiS or citizens groupsf and� 7Sraffdietiaud�awnaroMiCmHficatian . . . .w«w�w�w�.�,��„:MC�� Whereas fiarther �1C1�.1t dB92�.0 s y pmeat consistent ws:th progxam and citizen needs can best be coordinated'throug� the Parks and lieereation Commi.ssion o� the City of k'ridlev; Nov� therefo�e� be it resolved that ihe ch�:rrna� is herebq dxrected to submit a propaSal'to tbe Parks aad 8ecreation Comaission Sor consideration at•their nexw meetin�; aad, Be it furtiier resolved that the proposal request tha� tne Parka and itecreation:Commission assume co„nizance of both program snd faci2ity development consistent with ihe terms of our lease xith tkie City o£ F'ridley. . ..�,.., HUMAN RESOURCES COt�IISSION ME�TING MAY 4, 19J8 MEMBERS PRESENT: Ned Storla, Mary Jo Dobson, Mary Van Dan MEMBERS ABSENT: David Thiel.e OTHERS PRESENT: Pete Fleming, Administrative Assistant Ricki Bergquist, Parks & Recreation Department Dennis Schneider, Councilman Larry Dobson, Tenant/Landlord Project Cos.mittee Chairperson Bill Wilson, Commissioner, Department of Human Rights John Greco, Waiver Conciliator, Department of Human Rights CALL TO ORDER: Chairperson Storla called the meeting to order at 7:40 p.m. APPROVAL OF APRIL 6, 1978, HUMAN RESOURCES COI�i`idI5SI0N MIiQUTES: MOTIO�i by Mary 7o Dobson, seconded 6y Mary Van L�an, to approve the April 6, 1975, Human Resources Commission minutes as written. Upon a voice vote, all voCing aye, the motion carried unanimously. 1. REPORT OF CONGREGATB DINING PROJECT COTII�1iTTEE: Ms. Bergquist stated that on the Monday after the last Co�nission meeting, she had met with Colonel Martin of the Salvation Army and they had looked at Parkview School as a possible congregate dining site. Colonel Martin was very pleased with what was offered at the school. He felt that, with a few modifications, it would be an ideal location. The modifications that would Se necessary was a ramp docm into the gymnasium for the handi- capped and, although, there was a bathroom facility for the handicapped, there were no handrails and a wall would probably have to,be eliminated to make more room for wheelchairs. Ms. Bergquist stated that Ms. Van Dan had convened the Congregate Dining Project Committee meeting with the people assigned to that committee. There were also a couple of interested senior citizens who attended the meeting. Mr. Tom Myhra, Director of Community Education, was also at the meeting. Ms. Bergquist had given the report at the meeting of Colonel Martin's feelings about Parkview, and Mr. Pfyhra had updated them on the status of Parkview and what his expectations were if Commvnity Education got the buiLding. If Community Education got the building, it looked quite definite that the congregate dining program could be at Parkview School. There was one other proposal in at this time from All Faith Acadeu�y for use of the school gymnasium and kitchen. HUMAN RLSOURCES C�'�'R�IISSION MEETING M.AY 4 1978 - PAGE 2 Ms.. Bergquist stated that it was decided at the meeting that she would draft a letter from the senior citizens of Fridley to be addressed to Dr. Hanson, School Board Superintendent, asking for use of the Parkview School for a congregate dining program. The letter was to be signed by the Senior Executive Board. She stated she had written that letter and at the seniors' meeting on Tuesday, she had read the letter to the 75 members present, the Executive Board had signed it, and she had mailed it the following day. Ms. Bergquist read this letter to the Commission. Ms. Bergquist stated that Mr. Myhra had told them that the School Board meeting would prcbably be held on June 2 and it would be discussed at that time. The Congregate Dining Project Committee had decided they would meet again right before the School Board meeting and discuss anything they might wanC to cover at the School Board meeting. Colonel Martin would also be invited to the School Board meeting to answer any questions the Schooi Board might have concerning the Congregate Dining program. Ms. Van Dan stated they would be inviting every senior citizen group in Fridley to attend the School Board meeting on June 2. She stated Representative Wayne Simoneau and Coumiissioner Mike 0'Bannon would also be at the meeting to back the congregate dining program. Mr. Storla thanked Ms. Berquist for her report. 2. REPORT OF TENA?v�/L.4NDLORD PRQTECT COI�ft?'TEE: Mr. Dobson stated he had several iter,.s to cover at the meeting that evening. I The first item �uas to ask the C�nmission to reu�ove IRr. Jack F.ayu�ond froai the Tenant/Landlord Project Coumiittee list as he was no longer manager o£ the Meadow Run Apartments. His name was to be replaced with Mr. Shawn Myers, Resident Manager of Meadow Run Apartments, 7845 East River Road, Apt. 112. Mr. Dobson also asked tha[ Ms. Jacalyn A. Plain, �13 So. Skywood .Apartments, 1090 - 52nd Ave. N.E., be added to the Tenant/Landlord Project Coumiittee as a tenant member. He reminded the Commission that the Commission needed to refill the vacancy of a commission member on the Tenant/Landlord Project Committee. MOTION by Mary Jo Dobson, seconded by Mary Van Dan, to remove Mr. Jack Raymond from the Tenant/Landlord Project Committee list and add Mr. Shawn Myers and Ms. Jacalyn A. P1ain to the Tenant/Landlord Project Committee. Upon a voice vote, all voting aye, the motion carried unanimously. MOTION by Diary Jo Dobson, seconded by Mary Van Dan, to appoint Ms. Van Dan to the Tenant/Landlord Project Committee. Upon a voice vote, all voting aye, the motion carried unanimously. Mr. Dobson stated the Tenant/Landlord Project Committee had met on Apri1 17, 1978, with 14 in attendance--5 members and 9 guests. There was a presentation by Mr, llick Williams of the Department of Social Services of HUMAN RESOURCES COMMISSION MEETING MAY 4 1978 - PAGE 3 An.oka County, south area office. Mr. Williams had reported that the number 1 problem brought to them regarding housing was the improper use of eviction notices. They referred five cases a day from Fridley to Judicare. Mr. Williams also indicated that there were 60 emergency cases in Fridley last year. There was presently no emergency housing in Anoka County, and at the present time, the Anoka County Social Services were unable to target available housing units for their clients. Ae stated it would be useful to have a resource that would know: 1) what units were available; 2) kinds of units; 3j school district; 4) deposits required and rent level; and 5) emergency shelter information. Mr. Williams had stated that one of the complaints landlords frequently had in dealing with public assistance recipients was that they did not pay their rent and nothing could be done about it. Mr. Williams had stated this was not true as there was a "vendor payment service" which was available for situations where a welfare client was habitually unable to handte money so that the rent would be paid. Mr. Williams had indicated that one-third of the county's case load was handled by the Columbia Heights office, and in this area, there were approxi- mately 600 welfare cases. Mr. Dobson stated that tenant problems were discussed at the meeting and the need for effective investigation and arbitration. A motion was passed to ask the city to establish an "arbitration panel" of three members to . look into tenant/landlord problems and mediate a tenable solution, if both sides agreed to the mediation. If they did not agree to the mediation, they would report to a higher body, city or court. The "arbitration panel" would gaCher information in any kind of dispute and both sides would come up with a solution. Mr. Dobson stated that a motion was passed by the Tenant/Landlord Project Committee to ask the city to contract with the Department of Human Rights for housing discrimination complaints. This would be discussed a little later in the meeting. Mr. Dobson stated that the Tenant/Landlord Project Coam�ittee had previously asked for a full-time CETA employee to handle rental problems. They were now asking the city to find money available within the city budget, if possible, to fund such a position. The duties this person would perform were as follows: ' 1. Assist in ensuring compliance with the Maintenance Code 2. Establish and maintain record of all available rental property within the City of Fridley (licensed and unlicensed) 3. Refer persons in need of housing 4. Keep current on housing needs of the co�unity 5. To serve as liaison between city staff and Tenant/Landlord Project Committee, and, if established, an arbitration panel 6. Assist in providing assimulation services to new tenants (recreational services, school information, coa¢nunity services, etc.) 7. Organize city/complex activities, i.e., crime prevention program, recreation, etc. HUMAN RESOURCES CONAffSSION MEETING, MAY 4, 1978 - PAGE 4 8. Trouble shooter--auehorized to look into problems of all kinds relating to rental property and find existing solutions or work to create new ones 9. Get infozmation out to people and get notices posted in a11 rental property of name and number of city staff person 10. To work on development of standard lease contract form for the city. Aeferring back to the contract with the Department of Human Rights for housing discrimination complaints (Memorandum of Agreement), Mr. Dobson stated that he had invited Mr. Wilson and Mr. Greco of the Department of Hu�an Rights�to the meeting to answer any ques*_ions the Ce�ission might ' have regarding the "Memorandum of Agreement". Mr. Wilson stated that the "Memorandum of Agreement" was set forth as a collaborative relationship between the State and the Commission to allow for the handling of housing discrimination complaints. Where the complaints had been filed with the Department, it would provide for the matter to be ! referred to the Commission. (He apologized to the Commission for the error in the Agreement where the Fridley Human Resources Commission was referred to as the Fridley Auman Resources Committee.) He stated that, likewise, when a grievance regarding housing discrimination complaints eminated out of the city out of the Tenant/Landlord Project Committee toda.y, those matters could then, in turn, Ue filed with the Department. The pr.ocess would allow Eor matters to be Yeso?ved through negotiation between the Comnission and the respondeat and the charging party. If the Commission was unable to resolve the. dispute, it stoed as a formal charge of discrimination by the Department upon re£erral to the Department. The Department would then � proceed to handle it. s' Mr. Wilson stated that as things now stood, grievances came to the committee's � attention by residents of the city, setting forth that they were being i treated unfairly. The question was: Was this treatment in violation of the Human Rights Act of the State? If the treatment was asserted as unfair, the chairperson of the co�nittee brought these individuals to the Depart- � ment to file a formal complaint of discrimination. The process they were talking about would make it unnecessary'for someone to physically ship � everyone over to the Department of Human Rights to determine whether or not there was a basis to file a charge under the Human Rights Act. The committee would attempt to arbitrate it and resolve it. Mr. Wilson stated that Mr. Dobson had talked about an "arbitration panel". He stated an arbitration panel would work well under this arrangement. If the committee received a grievance, ideally, the committee would make a recommendation to the Commission to handle this matter as a formal charge with the Department of Human Rights. If such a reco�endation was accepted, the committee would have charge forms to fi11 out and send to the Depart- ment of Human Rights that a formal charge had been made. The Department, at that time, would recommend that the charge be handled under the waiver HUMAN RESOURCES COMMISSION MEETING MAY 4, 1978 - PAGE 5_ process.' Basically, the waiver process allowed for the disputing parties to get together and work out a resolution Co the matter wiChout going through the formal procedures. Mr. Greco's staff would work directly with the committee to advise and counsel on the practices shown to be in violence of state Law. If that matter could be resolved, an agreement was written up which set forth what relief had come to the charging party and it would also set forth a waiver of rioht to sue and no admission of guilt. That agreement was signed by the SCate, the charging party, and the Coumiission, That agreement stood with the same effect as a court order. Ms. Van Dan stated that she understood that the Commission was.not an action commission but an advisory commission. She wondered what responsi- bility the Co�ission had and if they could make a reco�endation to the City Council that they be grahted the authority to accept this responsibility? Mr. Dobson stated that when he had talked Co Mr. Wilson previously, Mr. Dobson had mentioned the "arbitration panel". It was Mr, Wilson's feeling that he would Like to see Che Tenant(Landlord Project Co�ittee take on this responsibility because of the larger group, aad the representation from the properCy owners, tenants, Commission, Chamber of Commerce, and a diversi- fied representation of the city. That was the reason the "Memorandum of Agreement" was drawn up caith the Tenant/Landlord Project Committee mentioned. Mr. Schneider asked if this would help speed up the process for the Depart- ment of Human Rights? Mr. Greco stated thaC, yes, it would. They c�ere averaging about 38 days from the time a waiver was executed to either a resolution or a clear indi- cation that there was not going to be a resolution prior to a formal investi- gation. Approximately forty-six percent of the waiver cases were resolved at the waiver stage. Ae stated there was nothing magic about the people sitting on the State. The process goC the results, rather than the people in the process. It was a much quicker way to get in, and they had found that it kept feelings from being locked in. The major advantage to the city or commission or c�mittee was that local people were involved. There were many people who had prol�lems with the bureaucrats in St. Paul trying to tell them what to do. The whole Department was very much behind this process. Ms. Van Dan stated that she was very much impressed by the fact that it did speed up the process and did improve communication. She stated she would like a little more time to study the Agreement. Hr. SCOrla stated that another important £act was that there was no liability to the city while acting under the "Memorandum of Agreement". Mr. Wilson stated that all liability fell on the State. They only encouraged commissions to comply with the partiality rules and treat persons in Che manner set forth by state law, The courts were rather liberal with respect to liability, and the Department felt it was a fair risk to take. HUMAN RESOURCES COMMISSION MEETING MAY 4 1978 - PAGE 6 Mr. Greco stated that the waiver process in housing was relatively new. They were hopeful that the stereotyping that still existed would be less likely to happen. They expected probably more success in housing than in employment for a very basic economic reason. It was less expensive in most cases and the compensatory damages were usually much less. Mr. Wilson stated that one additional thing on housing complaints was the fact that the landlord had to give notice with respect to the intent to evict. Upon notice of the intent to evict, if a person initiated a grievance that the basis for that eviction was unfair and such grievance came to the committee and the con¢nittee started working on it imc�ediately, it was possible the matter could be resolved before the 30-day notice was up and the tenant could sti11 be in the apartment. It was a tremendous saving of res ources . Mr. Fleming stated that he had experienced what he thought was potential discrimination recently in meeting landlords who disallow children, so he had sysmpathy for this kind of thing. On the other hand, he had concerns in that there were some people who were dealing with some very complex issues, re�lecting, for example, a city ordinance. He felt this was more proper in the judge's arena. Mr. Wilson stated that the State Human Rights Act defined what constituted , an unfair discrimination, moving from the understanding that all decisions were discriminato�y. But, the law held that �ahen a factor entered iato the discr�minatory process, such as age, sex, creed, color, marital status, national origin, public assistance, etc., then it became unfair discrimination. Mr. Storla stated that the Minnesota State Statute Chapter 363 covered the whole thing, and he suggested that the Commissioners and+o�thers read it. Mr. Dobson stated that the primary motivation of authority of the "Memor- andum of Agreement" for the Coumiission or canmittee was that it had been the Tenant/Landlord Project Committee's experience that in most cases, if the people could sit down and talk, they could get the situation resolved. It became difficult when people had to go to the Department to file a grievance. It required establishing a schedule with both parties to sit down, and it was sometimes two or three weeks before they could sit down to find out if there were grounds for complaints. This way, if there was a problem, a meeting could be called right away, and possibly the dispute could be settled in a week. He thought 9CP/ of the time the dispute would resolve itself when both sides were able to air out their problems. Mr. Storla stated he would like to see the Commissioners take the "Memor- andum of Agreement" home and read it thoroughly. Ms. Van Dan asked if the Co�issioners could have some of the forms the commission or committee would fill out under the "Memorandum of Agreement". Mr. Wilson stated he would be glad to send these to the Commissioners. HUMAN RESOURCES GOMMISSION MEETING MAY 4 1978 - PAGE 7 Mr. Storla and Mr. Dobson thanked Mr. Wilson and Mr. Greco for attending the meeting. Mr. Storla declared a ten minute recess at 9:25 p.m. Mr. Dobson stated the next item was the arbitration committee. There was a difference between the function of Che arbitration panel and Che function of the committee iegarding discrimination. The arhitration committee would handle problems about policy changes in housing, but they did not seek any particular authority as a co�nittee to order someone to make that particular change. What they desired was for the coimnittee to have the authority to investigate any kind of problems brought to the attention of the Tenant/ Landlord Project Committee or, in the event of a fu11-time city staff person, they could work with the staff person. This committee, by agreement, would have the two parties sit down, listen to the problem, and find a solution to that problem. Mr. Dobson stated that within months, the function of the Tenant/Landlord Project Co�ittee would be largely done away with. They had been looking at the different areas of interest that concerned rental properCy to get an overview of the different things that affected rental properties and what they could reco�end to be done within the committee to stimulate tenants into the community and to make living in Fridley easier for tenants and owners. They were hoping to come up with that recommendation for the city by September, so then the function of the Tenant/Landlor3 Project Committee would cease to exist, They would like to have something continue within the city on a volunteer basis to look at city problems. That was the arbitration committee or panel. The Tenant/Landlord Project Committee was asking the commission [o ask the city to provide for the creation of such a panel and work with the city attorney to draft an arLitration agreement that would be signed by both parties who arbitrated with the arbitration panel. MOTION by Mary Van Dan, seconded by Mary Jo Dobson, that the Human Resources Commission recommend to City Council, through Planning Commission, that an "Arbitratfon Panel" be established and that an arbitration agreement be drawn up with the assistance of the city attorney, if possible. Upon a voice vote; all voting aye, the motion carried unanimously. . Mr. Dobson stated that the last item he wanted the commission to take action on was for a full-time staff person to perform the ten functions he had listed earlier. The reason they felt it was justifiable to take money from the city budget was because 25% of the rent paid went for property taxes. In the City of Fridley, they were talking about over 3,000 housing units, and at $600 a month, about $150,000 a month was paid in property taxes by these people. Over 5�/ of the Fridley people were tenants, and they had no one on city staff to go to with their problems. There were other pxoblems that tenants had that caere unique. People who were tenants were more mobile than the rest of the population and generally had more children. Crime was generally higher on rental property, mainly, because Chey did notthink of themselves as part of the community. The Tenant/Landlord Project Committee felt this was an area of weakness, particularly in a cammunity that was going through a change such as Fridley was doing right now. They were HUMAN RESOURC�S COMPII SSION MEETING MAY 4, 1978 - PAGL� 8 going from a primarily owned residential community to a rented residential commUnity. It was a step that all covm�unities had to go through at some time. It was their feeling thaC by having someone on city staff who was looking at the transition that was taking place in the city, this person could direct the growth of the city and the handling of the rental problems. They saw this position as a liaison between the Tenant/Landlord Project Cammittee while it still existed, the arbitration panel, and the big companies in the community. MOTION by Mary Jo Dobson, seconded by Mary Van Dan, to reco�nend to City Council, through Planning Commission, that a fu11-time staff person be hired with the responsibilities listed below and to help plan the future development of multiple and apartment housino in Fridley. m-'" 1. �` 2. �'.r� � � 3. 4. 5. 6. 7. 8. 9. 10. Assist in ensuring compliance with the Maintenance Code Establish and maintain record of all available rental property within the City of Fridley (licensed and unlicensed) Refer persons in need of housing Keep current on housing needs of the co�unity To serve as liaison between city staff and Tenant/Landlord Yroject Committee and, if established, an arbitration panel Assist in providing assimulation services to new tenants (recreational services, school information, community services, etc.) Organize city/complex activities, i.e., crime prevention program, recreation, eY.c. � Trouble shooter--autliorized ko Look into problems of all kinds relating to rental property and find existing solutions or work to create ne.w ones Get information out to people and get notices pnsted in a11 rental property o£ name and number of city staff person To work on development of standard lease contract form for the city. UPON A VOICE VOTE, ALL VOTING AYE, THE MOTION CARRIED UNANIMOUSLY. 3. RSVIEW TENANT/LANDLORD PR0.TECT COMMITTEE GOALS & TIMETABLE: Mr. Dobson stated that much of this was discussed earlier in the meeting. Basically, by mid-June, the Project Co�ittee planned to be done with the brief Tenant/Landlord Rights pass-out with phone numbers of agencies and persons to contact for assistance. Mr. Dobson stated that at the February 2, 1978, Auman Resources Cocmnission meeting, he had indicated that he would like to see the City's Parks & Recreation Department or the schools set up programs to organize sports in some of the apartment complexes to give the children something to do. Mr. Storla had agreed to check into this with the Parlcs & Recreation Depart- ment. Mr. Dobson asked Mr. StorLa what he had found out. HUMAN RESOURCES COMMISSION N�ETING MAY 4 1978 - PAGE 9 Mr. Storla stated he had talked to Mr. Charles Boudreau, Parks & Recreation Director. Mr. Boudreau had stated that if they could get a group of people in an apartment complex willing to put on a recreational program, the Parks � Recreation Department would hold the workshops to train the people and would give them ideas. Mr. Dobson stated he would talk to Mr. Boudreau and possibly they could have a meeting in June with people from each of the complexes. 4. REVIEW ON ACCESSIBILITY MOTION by Mary Van Dan, seconded by Mary Jo Dobson, to continue discussion on this subject at a later meeting when the agenda was not so full. Upon a voice vote, all voting aye, the motion carried unanimously. 5. OTHER BUSINESS: A. Receive Resignation from Harold J. Belgum: Mr. Storla read a letter of resignation dated April 14, 1978, from Mr. Beigum. MOTION by Mary Van Dan, seconded by Mary Jo Dobson, that the Human Resources Commission regretfully accepted Mr. Belgum's letter of resignation and the Human Resources Couunission wished to thank and commend Mr. Belgum for the many years he had given.to the City of Fridley: Upon a voice vote, all voting aye, the motion carried unanimously. B. "Fair Housing and Equa1 Opportunity in Housing" Material: At the Apri1 6, 1978, Commission meeting, Mr. Thiele had stated he would like each of the Commission members to receive copies of this material fr� the Anoka County Board of Realtors. Mr. Storla had agreed to contact the Anoka County Board of Realtors and have this information sent to the Commissioners. MOTION by Mary Jo Dobson, seconded by Mary Van Dan, to receive the "Fair Housing and Equal, Opportunity in Housing" materials. Upon a voice vote, all voting aye, the motion carried unanimously. C. Commission Position on Communitv Schools Advis Mr. Storla stated that Mr. Belgum had served as the commission member on the Community Schools Advisory Council. With Mr. Belgum's resignation, this position needed to be refilled. MOTION by Mary Van Dan, seconded by Mary Jo Dobson, Co appoint Ms. Mary Jo Dubson to the Co�unity Schools Advisory Council. Upon a voice vote, all voting aye, the motion carried unanimously. HUMAN RESOURCES WMMISSION MEETING MAY 4 1978 - PAGE 10 ADJOURNMENT : MOTZON by Mary Van Dan, seconded by Mary Jo Dobson, to adjourn the meeting at 10:45 �.m. Upon a voice vote, all voting aye, the motion carried unanimously. Respectfully sub iitted, ..J [? �(f . �!s? /Ld? t! Lynne Saba Recording Secretary CITY OF rRIDLEY APPEATS COMMISSION MEFTING - MAY 9� 19?8 CALL TO ORDF,R: Chairperson Schnabel called the May g, 1978, Appeals Commission meeting to order at 7:36 P,M, ROLL CALL: Members Present: Members Absent: Others Present: Plemel, Kemper, Schnabel, Gabel, Barna None Ron Holden, Building Inspector APPROV� APPF,ALS COMMISSION MINUTF'a: APRIL 25. 19'T8 MOTION by P1r. Barna, seconded by Ms. Gabel, to approve the Appeals Commission minutes of April 25, 1978� as ��rrittena Upon a voice vote� all voting aye, the motion carried unanimously, 1, MOTiON by Mr. Kemper, seconded by Mr. Plemel, to open the Public Hearing. Upon a voice vote, all voting aye9 the motion carried unanimously. The Public Hearing ti+ras opened at 7:38 P.M, A. PUBLIC PUFtPOSE SERVEL` BY RE!�UIREMENT; Section 205.053,4,B�2, requirir.g a minimum of one 13 foot side yard setback on lots up to sixty (60) feet wide v�ithout attached garages, The purpose served is to provide access to the rear yard for a possible detached garage at some future date and for fire fighting access. Section 205.�53,2,B, requiring a minimum lot �vidth of 50 feet. The purpose served is to avoid the condition of overcrocrding of the resideniial neighborhood, to avoid excess burden on the existing water and setiver services, and to avoid reductior. of surrounding property values. APPEALS COMMISSION MPETING - MAY 9� 1978 Pa�e 2 � C. Section 205.053,1,B, reauiring the area for a lot recorded before December 29> >955, of 7500 square feet. The purpose served is the same as for Section 205.053,2�B� above. STAT�D HARDSHIP: No additional land available. U!e to move; also to improve my home resale value better. ADMINISTRATIVE STArF R'y�'VIEIN: need more room and don�t care and neighborhood and make The house is located in a C-2 (commercial) zone. The area is primarily single and multiple dv�ellings, ti�rith some commercial use, A study and possible rezoning from C-2 to R-1 (single family dv�elling) is forthcoming. The use of the house as a d��relling has dictated the use of R-1 zoning requirements according to the City Zoning Administrator� Dick Sobiech. The house is a legal non-conforming use on a y.0 foot wide lot. The lot has Iess than the 7500 square foot minimum. Several smaller houses in the area are in the same situation. It is doubtful that a drive�vay from the front tivould be needed, because there is an alley to the rear. The difficulty is the issue of the non-conforming use, To date� no permits have been granted to enlarge houses in the C-2 zone. It is suggested that the variance items be discussed on their oti��n merits, and passed on as a recommendation to the City Council, vrho can deal with the non-conforming use, Mr. Holden said that it �ras proceeding through the City Council and the area vaould most likely be rezoned to S-1. Ae said that Ms. Oven�s lot would then be considered R-1� Ms. Gabel indicated that the first City Council meeting had gone we21 for the neighborhood. She said that they had made no changes to the submitted document. Chairperson Schnabel said that it could be assumed that the area would then be rezoned and the request could be handled as an R-1 dtvelling , Mr. Holden explained that even though it ivould be considered a residential dtvelling the area ti��ould be S-1 and all requests would have to go to City Council because the Appeals Commission could presently only act on R-1 zoning requests. APPEALS COMMISSION M�ETING - MAY 9+ 1�8 Pa�e 3 Chairperson Schnabel explained that the house in question was 8 feet 9 inches from one property line and 11 feet 3 inches from the other property line. She said that the proposed addition vaould follow the existing lines of the house� therefore it vrould not make the house closer to the property lines. Chairperson Schnabel asked Ms� Oven what she needed the additional living area for. Ms. Oven said that the addition vrould be used to make more bedrooms. She said that the eYisting house only had 1� bedrooms. Ms. Gabel asked the lot coverage percentage. Mr. Holden said it v�ould be approximately 17�. Mr. Plemel asked if there lrould be a fu11 basement under the proposed addition. Ms. Oven said that there would be full basement under the addition. She said that the present house also had a full basement. Chairperson Schnabel pointed out that there tivould be 13 feet bet�veen Ms. oven�s house and the next door neighbor. She said that a.ny burden on the existing craier and ser�er services viould not app].y because there was already an existing structure on the property, She Uaid it should also be considered that even thou�h the lot lvas not 7500 square feet, it had been platted earlier as a smaller lot. Ms. Gabel said that one of the main concerns of the Hyde Park Committee regarding home improvements aras that any outside remodelin� be completed on a timely basis. She asked rrhat time frame Ms. Oven v�as considering for the proposed addition. Ms. Oven said that she planned to do the.outside finishing, She said that she ��ould use the same siding on the proposed addition as t=�as on the other part of the house. She said she planned to have the house addition completed by �vinter. She said that a contractor ��ou1d do the roofing and such. She said that the cnly thing she planned to do herseli i�rould be the siding �vork. She said she planned to live in the house by Christmas. Mr. Kemper asked if Ms. Qven would utilize the existing heating system. Ms. Oven said she had been told that ihe existing furnace would be adequate to handle th'e proposed addition. Mr. Holden asked what Ms. Oven �JOUld do if the request was turned dotvn. Ms. O�en said she v�ould probably have to seek a nenr dwelling. She said that she preferred not to because she liked wfiere she lived, She said she liked the neighborhood and the convenience the area offers her. -�,-t APPEALS COMMISSIOrIP4PPTING - MAY 9� 1975 Pa�'e 4 Mr. Plemel asked if she had an estimate of hovr much the proposed addition would cost. Ms. Oven said it would probably be between $$9�000 and 9�12,000. MOTION by Ms. Gabel, seconded by P4r. Kemper� to close the Public Hearing. Upon a voice vote, al1 votin� aye� the motion carried unanimously. The Public Hearing ivas closed at 8:04 P.M. Mr. Plemel asked crhat effect a granting oi the request erould have on the pending lav�suit regarding 40 foot lots. Ms. Gabel said that the two requests vaere entirely different. She said that P4s. Oven had an existing house loc�ted on a L�0 foot lot that had been platted and built on before the currer.{: codes v�ere tiaritten. She said that lai�rsuit on 1�0 foot lots y�as regarding ne��r construction on 40 foot lots that were purchased after the current codes ti�rere v�ritten and there <<ras no existing structure on the lots. Mr. Holden said that the question that had to be considered rras vrhether improvements should be approved on houses that lvere 35+ years old. He painted out that the codes currently read that if the value of the addition exceeds 50°6 of the ealue of the structure� the entire structure e:ould have to be brought up to code. Chairperson Schnabel asked ivho v�ould determine if the existing structure c�as up to code or not. Mr. Holden said that at the time the Building Per�it rras issued someone �vould go out to the house and determine �ahat lvould have to be done to bring the entire structure up to code. He explained that any improveMents that t�aould have to be made to the existing structure vrould have to be completed in the same time frame as the tir�e limits on the Buildin* Permit. Ms. Oven said that the house had been approved by FHA tcro years ago. Mr. Holden said that most likely the existing structure was already up to code. He said that the FH1� had strict requirements. Mr. Plemel said that there vrere no objections from any neighbors. Ae said that ris. Oven seemed avtare of the cost involved, He felt she v�ould be better-off buying a bi�ger house rather than putting that nucn money into the existing one; hor�ever� he said if she �vanted to invest the money, he didn't have any objections. AI'PEALS COt4I4I �SIOPI F�[�ETIT3G - TdAY 9, 1978 Pa�;e 5 Chairper�on Schnabel said that if 24s. Oven «anted to make the investment� and since it e�as her house, she also had no objections. Mr, Barna pointed out that the addition would add to the value of the house. He felt that she erould definitely profit from the addition becau�e of the rapid pace the values of houses r�as rising. t4r. Kemper pointed out that if i4s. Oven had decided to tear dotivn the existing structure and build a nera hou�e on that lot, the �lppeals Commission t�rould r�ost likely deny the request. Hoti�ever� he still o,uestioned ti��hether the acldition to the house on a�.0 foot lot should be a1lor�ed. i4s. Gabe1 said that the particular neighborhood provided much lor�-income housin�. She said she 1•rould like to see that area up-graded, P•fOTICTI by t�ir. Barna, seconded by Mr. Plemel� that the Appeals Commission recommend approval of the reauest for variances of the Fridley City Code as follorrs: Section 205.053,�,8,2, to reduce the required sid.e yard setbac� from 13 feet to 8,7 feet; and Section 205.053,2�B, to reduce the Minimu,:� 1ot �.tidth from 50 feet to 40 feet; and Section 205.o53,t,B� to reduce ihe lot area required for a lot recorded before December 29> >955 from 7500 square feet to 5218 �puare feet; to all.orr a 20 foot by 20 foot addition to an existing le�a1 non-confor�ing residential sLructure in C-2 zoning (General Business areas), located on Lot 21� B1ock Z2, Hyde Park, the sacne being 5Fi21 2z Street i1�� rridley, P�tTd. UPOP� A VOICE VOTL, A4r. Plemel, P4s. Schnabel, Ms. Gabel, anu 2�Ir. Barna voting aye; hSr. K.emper veting nay; the motion currieci. 2. R��U�ST FOR VARI9NCPS OP THF FR1�L�Y CIT`•_' CODE !�S FOLLOi;'S: (i2EnUsST BY C.P1, (CHUCIf) L]''.Rt3ERGy NORD�UIST SIGN COMPARTY� j12 ;7�ST LAI{� STRL�T� N[INNEAPOLIS� P4ITtPILSOTA 554�&) (R:?PRySENTII3G PLAZA VILLAGE R;�SIAUR6INT� 6259 HIGII�:IAY T�65 P?E) MOTIQN by Mr. Plemel, seconded by Mr. Kemper, to open the PuUlic Hearing. Upon a voice vote, all votin� aye� the motion carried unanimouUly. The Public Hearin� r�as opened at 8:40 P,M, �� A. � ApMINISTRATIVE STAFF REPORT 6359 Highway #65 N.E. (in Shorewood Shopping Center,6225 Highway �fi5 N.E.) PUBLIC PURPOSE SERVED BY REQUIREMENT: Section 214.046, 6,2, limiting square footage for free standing signs to an 80 square foot maximum per development. Public purpose served is to control visual pollution and excessive use of signs in a co�nercial area. Section 214.046, B, 4& 5, requiring a minimum setback of a,sign from the property line or driveway of 10 feet. Public purpose served is to control visual polluation and protect the safety of pedestrians and motorists in commercial areas. STATED NARDSHIP: Request to install a new sign on the existing base posts that were used by King Chalet to support a free standing sign. The new sign is 87.5 square feet per drawings. C. ADMINISTRATIVE STAFF REPORT: Staff feels that this is not the best location for a py]on sign. As per the new sign ordinance, the City Planner has requested that the owner, Mr. P1ax Saliterman, submit an overall comprehensive sign plan for all of Shorewbod Plaza. t4e have not received any plans to date. It is very difficuit to evaluate the impact of this sign, its iocation, its effect on traffic safety, and aesthetic appearance, without knowing how it wili fit into an overail pattern for the future. In the past, sign locations, sizes and appearance have not been planned or correlated very well. Our honest opinion is that the present signing for the center is not as attractive as it could be. The sign location, as can be seen from the pictures, is on the northwest carner of Country Club Market. It is set back zero (0) feet from the property line and from the driveway. � APPEALS COMMISSION MP�TING - MAY 9, 1q78 pa�e � Mr. Lerberg said that they vranted to add an B4 square foot sign to the existing structures located next to the Country Club market, He said that the total signs including the pylon �vould be 87.5 square feet. � Mr.,Kemper asked �rhat was planned to be done with the existing i pylons. Mr. Lerberg said that they ��rould repaint the pylon and the frame- work of the signs v�ould be rough sawn cedar. .He shor�ed the Commission an exampl.e of e✓hat the proposed signage viould appear like. Mr. Holden explained that one free-standing sign rras allotved per frontage. He said that one of the fronta.ges vras on High�Jay ?E65 and the other on Rice Creek Road, I.e said that the establishment �•�as, therefore� allov�ed tr+o free standin� si�ns, He said that the signs did not have to be located on the frontage, Ae said the code on].y read that ihe establishment would be a11o�^aeu� a totaZ signage cf 80 square feet, He said that the area of the signs could be distributedr however the developer. desired. He said they could have tvro signs, 40 feet each or one sign 60 feet and another 20 feet or vrhatever they �=�anted. Ms. Gabel said thai it ivas not the intent of the Sign Code, She said that it tivasn�t meant to mean that the 80 feet could be divided. P�ir, Holden read the portion of the Sign Code under discussion. It ��as c3ecided that the deve7_opment could have t�s�o free-standing signs vrith the total square foota.oe of 80 square feet, Chairperson Schnzbel ia�anted to knot+� tne value of a pylon, Mr. Lerberg said that the pylon under question rras approxim�tely $1,600. He said that r�as one of the reasons they erantecl to use the existing pylon. He said that they t�rould design a sign that �vould look nice and that r�ould folloti�r through vrith the front of the proposed building, Mr, Kemper said that the Sign Code indicated that the development could have two free standing signs because it has trio frontages; ho�vever it also indicates that the total could not be more than 80 square feet. Mr. Barna pointed out that the Appeals Commission ivas dealing r�ith a Sign Company <<tho i�ras dealin; �vith a restaurant� rrho was a renter from somebody �vho orms a shopping center ��rhich tras already in excess of the existing sign code, He said that the Appeals Commission tivas dealing with the tvrong people. APPPALS COI�IMISSIODT ME�TING - MAY 9, 1978 Pap�e 8 Mr, iiolden said that an overall sign plan for the Shopping P1aza had been requested. He said that the City Staff had not received the plan as yet. iie said it did make it difficult to evaluate the proposed sign in 7.ight of the overall development. Mr. Kemper asked how soon the restaurant planned to be in operation. Mr. Lerber� said that they hoped to be in operation in 60-90 days. He said that Mr, Saliterman v�as in the process of submitting an overall comprehensive sign plan for all of Shoreraood Plaza. Mr. Plemel asked what Mr. Lerberg planned for the front of his building. Mr. Lerberg sho��red the Commission a plan of rahat he proposed for the front of the building. Chairperson Schnabel asked if the future sign ��rould be placed in the same location as the previous sign (on the front of the building) or v�ould the sign be placed on the roof. Mr. Lerberg said that zt wouZdn't be pl.aced on top of the roof. Chairperson Schnabel said that if Mr. Saliterman ��ras planning an overall comprehensive sign plan for the Shorel+rood Plaza, she tivanted•to be able to see that p�an before deciding on the request. Ms. Gabel agreed that the Commission �vould need to revieti�r the proposed plan for the Shopping Plaza before deciding on any new signage Mr. Kemper said that he ti�rould also like to be able to revierr the total si�nage for the Shopping Plaza. He said that there raasn�t enough information to make a judgement on the variance requests. Mr. Lerberg said that the requests they t•�ere makzng tivas for the square footage of pylon signs be increased and the approval of a variance from the setback requirements. He said that they could insist that Mr. Saliterman submit the req_uired overall plan. Ho��rever, he didn�t feel that the comprehensive pZan had anything to do s�ith the pylon signs. Chairperson Schnabel explained that there �vas already one sign in existence in the Shore�vood Shoppin� Plaza that �vas in excess of the Sign Code. She said tkat at some point in time the second sign had been permitted to be put up. Ho�aever, she said that at a later date it vtas decided that the second sign tivas a mistake and it had been requested that the seeond sign be removed. APPPfITS ('Ot�IMISSION Ml�'P'TING - MAY�, 1�8 _Pa�*e 9 Chairperson Schnabel Uaid that the second pylon sign had a1ti�lays been a problera in the area. She said it 'r�ad not been kept in good repair. She said that the Commission's concern v�as vrhether a second free �tanding sipn should even be located at that point. Mr. Lerberg said that they had been told that they could use the existing pylon signs i�rhen their lease was discussed i�rith I�4r. Saliterman. Mr, Barna said that someone should mention that Mr. Saliterman should submit a comprehensive sign plan for a11 signs in the entire Shore��ood Shoppins Plaza -- including all pylon si;ns. Chairperson Schnabel said that Mr. Saliterman i•�as most likely arrare of that requirement. She said that he has had previous conversations vrith h1r. BoardMan and he had been told of the reouirement. MOTION by Mr. Kemper� seconded by Ms. Gabel, to close the Public Hearin�, Upon a voice vote, all votin� aye, the r�oti�n carried unanimously. The Public Tiearing ��ras closed at 9:28 P,t�1. Mr. Kemper said that there appeared to be a united feeiing that the Commission did not t�ant to act on the requests until the entire sign plan for the Shaeivood Shoppin� Plaza �vas submitted to the City Hall. MOTION by Ms. Gabel� seconded by r4r. P1eMe1, to recominend. denia7. of the request for variances of the Fridley City Cede as follo��rs: Section 21l�.01�6,B,2, to increase �he r�aximur.7 spu� e footage of a free standing si�n per development fro� 80 square £eet to 344 square feet (axisting sign 256 square feet); and Seci:ion 205,o46,B,4,5� �o reduce the minimum setback of a sign from the property line from thn required 10 feet to 0 feet, to allo�r the construction of a second free standing sign on Lots 16 and 17, Auditor's Subdivision No. 88, the same being the Shore��ood Shoppi.i� Cent�r• located at 6225 xign�•ray ,'r`65 NE� I'ridley, Plinnesota for the follorting reasons: 1) A lack of information; including an overall plan for signage that had been requested by Staff. 2) �xcessive square footabe of the existing sign. 3) There had been a prior requeat tr�at the sign be removed. 4) There i�ras a traffic safety factor resulting from the p.ylons being ].ocated directly next to a drive��ay. 5) Hav�n� t�vo pylon signs for a shopping ce�ter may not be desirable. UPON A VOICE VOT�� all voting �}re, the motion carried unaninously, APPEALS COMMISSIOPi M�T.TING - P4AY 9� �9?8 Pa�e 10 Mr. Lexberg said that they rrere not requesting to have an additional pylon sign. Iie s�id that the shopping center was allot�red to have tlro free Utanding signs and they v�ere on].y requesting to be able to utilize that second permitted sign. Mr. Kemper said that the Commission ��ras questionin� the desirability of havin� tero free standin� sign� located in the shopping center. Chairperson Schnabel explained that even though they vrere recommending denial of the reque�ts, the City Council could override the recommendation and approve the requests. She said that they could also sustain the Appeals Commission�s motion to deny. Chairperson Schnabel said that the main concern c•ras if it was actually necessary to have a second pylon sign for the Center in vierr of the fact that the existing sign was in excessive of the total square footage allotted by the Code, 3. R��UyST £OR VARIAPICE OL' SECTIO?Q ?_05,053,_L��<'1,__FRIJL:�Y CITY_ C�D��, l�LAN D, MUYR�S� 1670 75th AVETIU� NE, FRIbL�Y� h�N 55432) . MOTIQN by P�Is. Gabel� seconded by PIr. Barna� to open the Public Hearing. Upon a voice vote� a11 voting aye� the motion carried unanimously. The Public Hearing was opened at 9:44 P.P4. �DMINISTRATIVE STAFF REPORT A. PUBZIC PUPPOS� SF??V�D BY R�(�UIR�S�NT; Section 205.o53s4,��, requiring a minimur,i front yard setback of 35 feet in residential areas. Public purpose served by this requirement is to allo�v for off street parliing trithout encraaching on the public right of vaay and for aesthetic consideration to red.uce the ��building line of sight�� encroachment into the neighbor's front yard. B; STATED HARDSHIP: Want to add more length to the old gara�e for more storage space. There is a patio 7.n back of the old garage rre ti^rant to keep. By comin� out the three feet� I can move the �able to the front, making it look more lilie a house than a machine shed. APP�ALS C'OMf-tISS70AT MP'�;TIT�TG - Mf1Y 9, �978 Pa�e 11 C. ADI�4IPtI�TRP.TIVP ST.4PP RZ:PORT: The petitioner proposes a?_7' � 1t+� garaoe addition on the i•rest side of his house, The house is norr 35 feet from the front property line and 19 feet frora the r;est property line, There is a t5 foot boulevard in the area. The house to the rrest i� 20.5 feet from the petitioner's house, i•rhich means that there vill be 16.5 feet from the nerr �arage r�all to the neighboring house. The petitioner's house is 50 feet from the curb; the house to the iiest is 30,5 feet from the curb; the �arage to the east is t�5 feet from the curb� The ner� garage r�ill be 1�? feet from the curb, t4r. T4uyres explained to the Appeals Ccmmis�ion ezactly ��rhere he vranted to put the garage addition. He said that by changing the roof line slightly he could vastly improve the appearance of his d��aelling. t4r. Fle�el asked ti�thy S4r. t4uyres didn't build to the rear of the garage. 1+4r. Iiuyres e�:plained that they presently had a patio located at the rear of the gara�e that they `•tanted to retain. :ie also said it rrould look nicer to change the reof line the etay he rtas proposin�. Mr. Barna asked vrho erould be doing tY:e uork on the garage addition. Mr. iRuyres eaid that he vrould build the addition to the �arage.. He said he rrould put the same siding on the addition �hat �:ras on the ex�sting house and garage. Chairperson Schnabel asked about the gar.age doors. rir. A7uyres said that there rrould be tuo separate gara;;e doors. Ae said that the addition crould ;�ainly be used for storage and personal hobbies. r40TI0N Uy h1r. P1eMel� seconded by P4r. Kemper, to clese the Public Hearing, Upon a voice vote, a11 voting aye, the motion carried unanimously. Thz Public fiearing r�as closed at g:53 P.i�4. MOTION by P�ir. Kemper} seconded by P�ir. Plemel� to approve the request for vzriance of section 205.053,1��A? rridley City Code, to reduce the required front yard setback froM 35 feet to 32 feet, to 111otv an addition to an existing garage, located on Lot 2, Block 2� Dahiberg Terrace, the sarne being 1670 75th l�venue P1y, Frid_ley, P4N. UP�N A VOICE VOT�, all voting aye� the motion carried unanir�ously. APPP•,AI,S CQt'R�fISSION i4PPTIPIG - Ml1Y 9+ 1978 Pa�e 12 Chairperson Schnabel declared a recess at 9:53 P.M. 4. COPITTi�N:^D: PLECTION OF CHAIP.PPRSON AND VTCT CHAII?P�RSOPJ Year MOTIOt�' by 1�Is. Gabel, seconded by rSr. Plemel, to nominate Ms, Schnabel for Chairnerson o£ the Appeals Commission. After calling for more nominations� T�Is. Schnabel declared the nominations closed. Upon a voice vote� all voting aye, the motion carried unanimously. t•40TIOi1 by t�ir. Plemel� seconded by P4r. Barna� to nominate T�Is. Gabel for Vice-Chairperson of the ltppeals Commission. After calling for more nominations� P�Is. Schnabel declared the nor�inations closed. Upon a voice vote� all voting aye� the motion carried unanimously. T�ir. Kemper said that P4s. Gabel and Ms. Schnabel alrrays do a very professional job. Mr. Plemel said that they both do very dedicated jobs. rj. OTH�R BUSIP.�;aS: Mr. Aolden said that penal�ies can be assessed against variance violations. He sazd that taoulfl include if sor�eone doesn�t apply for a needed variance or someone tiaho may build closer to the lot . line than had been alloered. Chairperson Schnabel exrolained that the question had come up at previous meetings rrhen people carne in to request variances on properties that construction had already started on, She said that the Commission had £elt that some type of fine should be levied on contractors that continuously are at fault of putting houses too close to lot lines. Mr. Holden said that presently Staff ��ras stoppin� vrork on any construction that they came acro�s that uwas out of_Code. LfiTERGY COT4•iISSI0D1 Chairperson Schnabel said that City Council had asked the Planning Comr�ission to determine irhether or not the City of Fridley should form an Lnergy Commission. She said that the Planning Commission �ras interested in any ideas from the sub-commissions regarding hoiv an Energy Commission shouzd be organized. She said that they iaere Zooking for both suggestions and names of people ��rho could serve on the Commission� She explained that anyone rrho served on the Commission should have sone Icnoc•r2edge of the Ener�y issues� She said that the Commission vrould consist of six to eight people from the City of rridley. 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S 'y m N 7.J A �G C F. m�^ N (D �i 'y U+ O � �i fD .0 M +mla M lp H � � � � � �n w G'd �� ry S O t5D Pi p� e�* Y� R eD n�� p� C OQ :f � w. p, S r' � w rn m?°q, < o �. e A o�, E��, £`� �' S.c F' ^ m°^ Z °a °' ' �. �. K � c: C w a � � e w °; �' .°y "' o; 7 `A °,o m To.o T`y° m?�,y o� c T7 �� n y A � m A�' p� y o 6. e* ? O y�� m�'O �� m^ot r7i iD q p y O m O cC � tD G. �f ,'�. tl° y ��" .» o r c,.., o,.. y y y,-. O � p, �.�.. �• v� C C' `� t� w tr'D m A'G tD .�+ �' `< .�+, w tD � �.•S y � r�-•� 9 � tsD ` � w y p A y � C � ry C.0 ' W � .�y+ p,m °o w�.c .� v�F;o ��my°'a m g ..r�y�o � ° 3w �A �a �? � " S n o4 � e+ W e^q' '� y ma:�o.m4 CITY OF FRIDLEY PLANNING COMMISSION MEETING MAY 17, 1978 CALL TO ORDER• Chairperson Harris called the May 17, 1978, Planning Commission meeting to order at 7:40 P.M, ROLL CALL• Members Present: Members Absent: Others Present: Storla, Harris, Peterson, Schnabel, Langenfeld Ber$man Jerrold Boardman, City Planner APPROVE PLANNING COMMISSION MINUTES: MAY 3. 1978 MOTION by Mr. Langenfeld� seconded by Ms, Schnabel� to approne the May 3� 19�8, Planning Commission minutes, Upon a voice vote� all voting aye� the motion carried unanimously. MOTION by Mr. Storla� seconded by Mr. Langenfeld, to suspend the rules and handle the motions from the Human Resources Commission Minutes of May 4, 1978. Upon a voice vote, all voting aye� the motion carried unanimously. MOTION by Mr. Storla, seconded by Mr. Peterson� to receive the minutes of the May 4, 1978, Human Resources Commission. Upon a voice vote, all voting aye, the motion carried unanimously. � Mr. Storla indicated that the first motion had been made by the Human Resources Commission on Page 7, paragraph 5, "MOTION by Mary Uan Dan, seconded by Mary Jo Dobson� that the Human Resources Commission recommend to City Couttcila through the Planning Commission, that an��Arbitration Panel" be established and that an arbitration agreement be drawn up with the assistance of the City Attorney� if possible. Upon a voice vote, all voting aye, the motion carried unanimously." Mr. Larry Dobson' Tenant/Landlord Project Committee Chairperson� was present at the meeting. He e�cplained that the Arbitration Panel would be composed of three members. He said one member would be the tenant, one would be representative of the management� and the other member would be appointed as an unbiased member. He said that the third person could possibly be a person appointed by the City to act as the arbitrator. PLAI3NING COMMISSION MEETING - MAY 17. 1978 Pa�e 2 9R Mr. Dobson said that the Arbitration Panel would handle differences that �_ a�ase, between the tenants and the landlords. He said that the process would be strictly voluntary. He said both parties would have to agree to be heard by the Arbitration Panel. Mr. Dobson felt that there were many problems/differences that exist between the tenants and the landlords that could _ be worked out between them without going through the court process, Mr. Dobson said that presently Fridley didn't actually have major problems in the area of tenant/landlord relations, However, he felt that noN was the time to begin a method to help avoid confrontation situations that exist in the inner cities. Mr, Dobson explained several examples tvhere the Arbitration Panel could help with problems between the tenants and the owners of the complexes. He said that the Panel could also act on problems that could result between two tenants. Mr. Zangenfeld asked if the Tenant/Landlord Committee would be dissolved once the Arbitration Panel was set up. Mr. Dobson said that it had been indicated by the Commissioner of Human Rights that they would like to work �vith the Committee as a format in which to help with discrimination hearings, Mr. Dobson cited some examples of what certain complexes in the City were using to vacate the apartments. He said that the reasons for doing so arere usually monetary reasons on the part of the manager/owner. He said that he didn't want to get into specifics at that time because the examples were� at that time� still only hearsay and not documented truths. He said that there were so many people involved with such actions that he felt it would be soon that there would be enough evidence to talk about such illegal actions. Mr. Boardman asked if the person before the Arbitration Panel had to abide by what the Panel decided. Mr. Peterson said that according to the Uniform Arbitration Act, if the two parties agreed to arbitration before going before the Panel, it was as binding as a Court of Law. Ms, Schnabel asked if the owners of the complexes involved in the money-making evictions were a�vare of the happenin�s in their buildings. Mr. Dobson said that they werenTt sure if the owner was involved or not. He said that because of the lack of evidence they have not cotttacted the otimers. He said that one way that the owners could be made aware of existing problems vrould be to invite the owner to be a part of the Arbitration Panel. PLANNING COMMISSION MEETING - MAY 17� �78 Pa�e 3 9 B Chairperson Harris said that the City could not get into arbiirations betweett tenants and landlords. Ms. Schnabel pointed out that Government could not get involved with private businesses. Mr. Dobson felt that the Arbitration Panel was necessary to help work out certain problems that already exist in certain complexes in the City. He didn't want to see happen to Fridley what was happening in the inner city (Cedar-Riverside was used as the example of tenant/landlord problems). Chairperson Harris asked if the Concept of the Arbitration Panel would need any staff. Mr. Dobson said that they would need some staff. He said that records would have to be kept. Mr. Boardman said that Staff was already over-worked. He said that all available time was already being used, Chairperson Harris said that, if the Staff situation could be solved, he wanted to know what other costs would be incurred by the Arbitration Panel, Mr. Dobson said that they needed an agreement drafted and then they wanted to have the City Attorney look it over. He said it would be based on the Better Business Bureau's Arbitration process. He said that there would also be costs in producing the materials needed, He said that the actual costs haven't been ascertained. He estimated it would be between $200 and $1�00. Chairperson Harris said that he wanted to see the Program laid out in detail before they made any recommendations to the City Council. He said he wanted to see a plan on how it would be set up, the aims and scope of the operation� and how many actual dollars would be required as well as how much Staff time would be needed. Mr. Harris said that he liked the concept and said it was most probably needed in Fridley but before it went any further, he wanted to see exactly how it would be set up. MOTION by Mr. Peterson, seconded by Mr. Langenfeld, that the Arbitration Panel discussion be continued until such time that Mr. Dobson devel.oped a total plan of the requested Panel. UP�N A VOICE VOTE� all voting aye, the motion carried unanimously. PLANIdING COMMISSION MEETING - MAY 17, 197$ pa�e 4 9 C Mr, Storla indicated that the second motion had been made by the Human Resources Commission on Page 8, the second paragraph, "MOTION by Mary Jo Dobson, seconded '�y Mary Van Dan, to recommend to City Council, through the Planning Commission, that a full-time staff person be hired with the responsibilities listed below and to help plan the future development of multiple and apartment housing in Fridley.,.." Mr, Dobson said that they wanted someone to act as a center figure in the City that people would be able to go to for help or information, fie said they wanted someone who would be able to direct a citizen to the proper place for them to obtain the help or assistance they need, He said that presently people are referred to so many different people, who in turn are directing them to other people, that the person making the request eventually get defeated and quits trying, Chairperson Harris read through the list of responsibilities, 1) Assist in ensuring compliance with the Maintenance Code, Chairperson Harris said that it was already the responsibility of the Building Inspection Department. 2) Establish and maintain record of all available rental property within the City of Fridley (licensed and uniicensed) Ghairperson Harris said that it was really the job of Real Estate Agents to provide that type of service. 3) Refer persons in need of housing, 1�) Keep current on housing needs of the community, Chairperson Harris said that Staff already had the information available. Iie said that people have to seek the information. City Hall was not going out into the area giving out the information, He felt that what was presently being done in that area was adequate, 5) To serve as liaison between city staff and Tenant/Landlord Project Committee and, if established, an arbitration panel, Chairperson Harris said that he would object to a Staff person being the third member of the arbitration panel, 6) Assist in providing assimulation services to new tenants (recreational services, school information, community services� etc.). PLANNING COMMISSION ME`ETING - MAY 17, 1978 Pa�e 5 9�J Mr. Dobson said that what was wanted was a central location for people to obtain information about the City. He said that one person should be available to handle all the inquiries about the services and housing available in the City of Fridley. Mr. Boardman explained that it was difficult for one person to be aware of all the services and housing of Fridley. He said that the best way City Hall can handle the inguiries was to forward the inquiries to the Departments that deal with those particular services. He said that the information was available at City Hall; he said the citizen only had to make the inquiries, Mr. Dobson said that some of the things that are ,supposed to,be available, are not, Ae said that he has had many comments saying that people only get the run-around when they make certain inquiries to City Hall. Mr. Storla said that Mr. Dobson was a very knowledgeable person in what he was talking about. He said what was being seen as a result from his efforts was the fact that Mr, Dobson was being over-worked and ii should be apparent that there was a need for the type of service that he was requesting from the City of Fridley Staff. He indicated that what was being proposed was a method to help solve many problems that were in existence in the City of Fridley. Mr. Storla indicated to Mr. Dobson that obeiously what he was proposing was not going well with the Planning Commission, He suggested getting together with Mr. Boardman and reworking the proposal. Chairperson Harris explained that the reasons the item was having difficulty being accepted by the Commission were: A) Many of the items were already being done by the Staff. He said all it would take to get the information would be a telephone call. B) Fridley does not have the Staff available services being requested, He also wasn't would come from to perform the services. to perform the sure where the money Mr. Boardman pointed out that many of the services being requested were very likely already being provided by other agencies. Mr. Peterson did not feel that the City Government had the responsibility of solving "geople problems��. Mr. Langenfeld su�gested a position be established incorporatin� the ten functions and have that person be paid by some type of funding and then the position would be completely divorced from Staff itself. PLANNING COMMISSION MEETING - MAY 17, 1978 Pa�e 6 9 E Ms, Schnabel said that it seemed Mr. Dobson was looking for someone from the City Staff who has the authority to cut through the red tape for the particular people who were having the prohlems being discussed, Ms. Schnabel indicated that the problem the Commission was having was where that Staff person would come from. She said that there were no extra people on the Staff that cauld take over the responsibilities being suggested. MOTION by Mr. Storla' seconded by Ms. Schnabel� to continue the discussion of a full-time staff person assuming the ten listed responsibilities. Mr. Dobson said that they really needed someone from the Staff that could answer questions from people who were having problems� He said they needed someone who could te11 that person where to go for help; he said they needed someone who would not +�pass the buck��. UPON A VOICE VOTE� all voting aye, the motion carried unanimously. MOTION by Mr, Peterson, seconded by Ms. Schnabel� to suspend the rules and handle the Parks & Recreation Commission minutes. Upon a voice vote� all voting aye� the motion carried unanimously. MOTION by Mr. Peterson� seconded by Mr. Langenfeld, to receive the Parks & Recreation Commission minutes of April 24� 1978, IIpon a voice vote, all voting aye, the motion carried unanimously. The minutes were received at 9:41 P.M. 1. CONTINUED: COMPREHENSIVE SEWER PLAN Chairperson Harris wanted to know if the system for run off in the East Ranch Estates was adequate for that area. Mr. Boardman said that the Engineering Dept, felt that it was being handled adequately. He said that with any lar�e development•, ponding systems were being required�..where riecessary. -�� j�s •tH�: same w}th pl�ts. . He saia that on individual lots it was being handled by permits for roof storages� etc. Mr. Boardman said that the Engineering Denartment would be setting up regulations that would •�ontrol the increased run off. He said it would state that water will not increase the capacity of the streams and what the water quality should be. , He said that it would be done when the regulations are set under the Critical Areas. 9F PLANNING COMMISSION MEETING - MAY 17 1978 Pa�e 7 '� Mr. Boardman said that City was looking at the adoption of guidelines and regulations to control all the areas outside of the Rice Creek Watershed District, He said that presently those areas were being controlled strictly by unwritten policies. Chairperson Harris said that the sanitary sewer system that was put into the East Ranch Estates and the Onaway Areas were disasterous. He said the water pipes were getting constant intrusions from surface water, He felt there should be a statement in the Comprehensive Sewer Plan that the Sanitary Sewer Systems should be upgraded to alleviate the present problems. Mr, Jeff Christenson said that they were aware of the problems Mr. Harris was speaking of. He felt that some statement to the effect that the sewer systems in Fridley should be maintained should be included in the Comprehensive Sewer Plan. MOTION by Ms. Schnabel, seconded by Mr. Peterson� that the Comprehensive Sewer Plan with the amendments lie recommended to City Council for approval. Mr. Boardman explained the entire-process of Comprehensive Plans that will be'handled before December 1978. He said that City Council would act on each plan individually, and then at the end of 1978 a combined Public Hearing would be held on the entire Comprehensive Plans for the City of Fridley. UPON A VOICE VOTE, all voting aye, the motion carried unanimously, Cha�rperson Iiarris declared a break at 10:04 P,M. Mr, Peterson left the meeting because of prior commitments. 2. CONTINUED: DISCUSSION ON ENERGY c�t�rn�lrssrnN MOTION by Mr. Langenfeld� outline from Mr. Boardman Project Committee. Upon carried unanimously. seconded by Ms. Schnabel, to receive the regarding purpose, scope, etc. of the Energy voice vote, a11 votin$ aye, the motion Chairperson Harris felt that he wanted to be able to read the outline more carefully. He suggested the members taking the outline home and gine it some serious consideration, Mr. Langenfeld said that it would be best to do as Mr, Harris suggested because it would help the Commission actual7,y finalize the goals and objections for the Energy Commission. PLANNING COMMISSION MEETING - MAY �, 1978 Pa�e 8 9--�__ Mr. Storla said he talked to a person at the Community Services Branch of the Minnesota Energy Department and had been informed that someone would appear before the Planning Commission to help set up the Energy Project Committee, He said that they seemed most willing to give a presentation regarding an Energy Commission if the City wanted them to. Mr. Boardman said that the Energy Commission would probably need the expertise of the Minnesota Energy A�ency, but he didn't feel that the Planning Commission would want a presentation. MOTION by Mr. Langenfeld, seconded by Ms. Schnabel, to continue the discussion on the Ener�y Commission with the ideas of the previously received document being used to assist in helping finalize the Energy Commission goals and objectives. Mr. Boardman said that he would advertise in the papers for members to serve on the Energy Commission. However, he said he wanted to wait until a purpose and the scope of the Commission was finalized. Ms. Schnabel said that at the Appeals Commission she had received two names of people that �vould like to be considered for the Commission. She said that they were not necessarily experts in the field, but that they were knowledgeable. Chairperson Harris said that the submission of names would be handled after the actual �nergy Commission tivas set up, UPON A VOICE VOTE, all voting aye, the motion carried unanimously. 3. RECEIVE RECYCLING PROJECT COMMITTEE REPORT Mr. Langenfeld said that some changes had been made to the report. The first change �vas that the property location must be compatible with City plans and ihe other was that the Recycling Project Committee would initially be responsible with the administering of the Recycling Center. Mr. Langenfeld said that it was the desire of the Environmental Quality Commission to name the Center, ��The Collection Center Disposal for the Ciiy of Fridiey". MOTION by Mr. Storla� seconded by Ms. Schnabel, to receive the Recycling Project Committee Report. Upon a voice vote, all voting aye, the motion carried unanimously. 9u PLANNING COMMISSION MEETING - MAY 1?, 1978 Pa�e 9 — Ms. Schnabel wanted to know how payment would be arranged between Dick�s Recycling of Brooklyn Park and the organization the payment is due to. She wanted to know if it would be Dick's Recycling's responsibility to see that the correct organization is paid or exactly who would receine the raoney and who would distribute the money. She said that it would have to be clearly understood exactly how the whole operation would work, or else it would be a big mistake to even get started. Mr. Langenfeld said that she did have a good point, but he wasn't sure how it would be handled. Mr. Boardman said that the Project Committee was all of a sudden planning to become an��action�� Committee and not a recommending Committee. He wanted to know where the City's responsibility would be if the Center was not properly maintained. He said that since the Project Committee was an operation of the City of Fridley� it would roost likely fall on the City to do the maintenance. He said that he was definitelq having problems with the Project Committee being the operating committee. Chairperson Harris said that there would have to be a contract drawn between Dick's Recycling of Brooklyn Park and the City of Fridley. Mr. Boardman indicated that then the City of Fridley would become the "operating" agency for the Center, He pointed out that the City would then be responsible for liability, maintenance� etc. Ghairperson Harris said that the Collection Center Disposal for the City of Fridley would almost have to contract wiih someone for a given period of time to see if it could even be successful in the City, Mr. Boardman said that the Recycling Project Committee wanted the operation to be a volunteer situation. Mr. Boardman felt that it would have to be set up either totally City (which he didn't think �vas feasible) or on a contract situation. Mr. Langenfeld suggested that before the Plannin� Commission took any action on the proposed Collection Genter Disposal for the City of Fridley that a representative from the Project Committee appear before the Commission and answer many of the questions that were being asked. MOTION by Ms. Schnabel, seconded by Mr. Storla� to continue the discussion of the Recycling Project Committee Report until a member oi the Project Committee was present to answer questions. Upon a voice vote� all voting aye� the motion carried unanimously. PLANNING COMMISSION MEETING - MAY 17, 197$ Pa�e �0 9 I �. RECEIVE LETTER FROM CHARTER COMMISSION MOTION by Mr. Storla, seconded by Mr. Langenfeld, to receive the letter from Charter Commission. Chairperson Harris indicated that if any member of the Planning Commission had any comments on the Charter or the letter from Mr. Ash� they should contact Mr. Ash directly. IIPON A VOICE VOTE� all vating aye, the motion carried unaniraoualy. Chairperson Harris indicated that individually the members of the Planning Commission could comment on some of the questions that had been raised by the Charter Commission. However, Mr. Harris did not feel it was in the realm of the Planning Commission to make recommendations on some of the points. 5& 6 were handled earlier in the meeting. 7. 12ECEIVE APPEAI.S COMMI5SION MINUTES: MAY 9. 1478 MOTION by Ms. Schnabel� seconded by Mr, Langenfeld, to receive the minutes of the Appeals Commission meeting of May 9, �978. Ms. Schnabel explained to the Commission members the reasoning the AppeaJ.s Commission used to recommend denial of the request for a variance of the Fridley City Code to increase the maximum square footage of a free standing sign per development from 80 square feet to 3�y square feet to a11ow the construction of a second free standing sign to be used by the Plaza Village Restaurant that would be located in the Shorewood Shopping Center, She said that the problem was mainly in the fact that even though two signs were permitted� one per frontage, the already existing sign was in excess of the maximum square footage that was allowed. Also she said that the Restaurant owner had been misled by Mr. Saliterman when he told them that the Restaurant could use that pylon to advertise their establishment. UPON A VOICE VOTEz all voting aye, the motion carried unanimously. 8. OTHER BUSINESS MOTION by Mr. Langenfeld� seconded by Mr. Storla� to receive the list of Citizens who have expressed a desire to serve on Commissions. IIpon a voice vote, all voting aye, the motion carried unanimously. Mr. Langenfeld indicated that a slide/audio cassette tape presentation regarding the "Non-Point Source Pollution introduction�� vould be shown after the adjournment of the Planning Commission meeting, He said that it was an informative presentation. PLANNING COMMISSION MEETING - MAY 17, 1978 pa�e 17 S � ADJOURNMENT: MOTION by Mr. Langenfeld� seconded by Mr. Storla, t May 17� 1978� Planning Commission meeting. Upon a voting aye� Chairperson Harris declared the meeting 11:20 P,M� Respectfully submitted, 1y��T MaryLee Carhill Recording Secretary o adjourn the voice vote, a11 adjourned at � � ENERGY PROJECT COMMITTEE OF THE PLANNIN6 COMMISSION � K PURPOSE: 7he Energy Project Committee is estabiished for the purpose of providing recommendations to the Planning Commission for the establishment of a City Energy Policy for the promotion of energy conservation in the City of Fridley. SCOPE: The Energy Project Committee wiil evaluate and develop recommendations for City policy development in the following general categories: A. Industrial, Commercial and Local Governmental Conservation B. Residential Conservation C. Transportation D. Regulation E. Financial Assistance F. Public Information These recommendations should be directed as an action that City government can take to promote activities in the above categories. MEMBERSHIP: The Energy Project Committee should consist of from 7 to 10 members who are residents of the City, which should have general interest in the above categories. If possible, at least one person from each of the following areas: A. Commercial or industrial or business association B. Residential homeowner/apartment owner C. Transportation related operation/or interest D. Government related operation F, Fina�cial related business or agency. G. Educational or Public Information Service/ or Interest 7here should be support personnel to the committee made up of persons who are professionals in energy conservation or related programs who can serve as ad hoc or/non voting members of the committee. (State Energy Agency, Minnegasco, N.S.P., etc.) CHAIRPERSON: ?he Chairperson of the Project Comnittee shall be a delegated person from the Planning Commission to serve as a liaisonof the Commission and to direct the coRSnittee to carry out the purpose and scope as established by the Commission. The Chairperson shall assure the fulfillment of the following responsibilities: 0 �; . .. PLANNING COMMISSION ENERGY PROJECT COMFIITTEE page 2 A. Call and preside over meetings of the Committee. B. Appoint a recording secretary for the Committee. C, Act as liaison to the Planning Commission to report any progress or information to the Commission. LEN�TH OF PROJECT: The project committee will serve for the term of the project, to run no later than , at which time the Committee will present its findings to the Planning Commission for the development of an Energy Policy. MAY 1978 9L .��, . � , RECYCLING PROJECT COMMITTEE REPORT 7he Recycling Project Committee of the Environmental Quality Commission proposes that a Collection Center for Recyclables be established in the City of Fridley. The Corranittee asks that it be located on City property east of the Co}umbia Area if it is compatible with City plans for that area. The Committee offers the following reasons for establishing such a center: to show fellow citizens how much material we throw away to provide a channei whereby throwaways can be re-used to save our natural resources (especially metals and wood) to save energy (aluminum can be recycled using less than 5q of the energy needed to process aluminum from ore) to reduce the amount dumped into landfills to reduce the amount of non-degradable materials dumped into landfills (tin cans take about 100 years to break down; aluminum cans Cake about 400 years to disintegrate; glass does not deteriorate.) to reduce the cost of solid waste disposal to make money from recycling useable materials The Committee plans to collect the following: newspapers corrugated paper aluminum metal cans glass containers leaves (compost) 9M We suggest that at the outset the Center be open from 10 to 2 P.M. on Saturdays. We plan to invite organizations to staff the Center at these times so that collectibles wiil be correctly sorted and stacked. We fee] two persons would 6e adequate for this task. The organization manning the center will receive the pay for the materials collected that day. The Recycling Project Committee would be initially responsible for administering the Collection Center. We have taked with Dick's Recycling of Brooklyn Park regarding collection and pick-up of materials. Dick will provide a roll-off box and barrels for the papers and cans and bottles. He will pick up.,and weigh the materials and pay the organization which has sorted them the previous Saturday.�* Our organization procedure is based on the Edina Recycling Center which has been open for over seven years and is now earning $200 to $300 a month, over their expenses. It was be9un by volunteers because of their concern for dumping useable materiais into landfills. These 4 or 5 volunteers scheduled organizations to take their turns manning the center. The organizations would in turn, get the profits for that day. Since the profit is based on the amount of materials collected, the organizations would gather all they could and encourage their friends to bring their recyclables. The procedure proved successful because Edina's Recycling Center is now manned from 2 to 5 P.P�. every day and 10 to 3 P.M. every Saturday by 2 to 6 employees. The center earns enough to pay their wages and $200 to $300 per month in addition. The area of Edina's Recycling Center is about 60 by 15 feet. It is not fenced. It includes two "roll-off'+ boxes for newspapers and magazines, one truck for corrugated paper and 20 cubic-yard bins for bottles and cans. It is not messy even though it is not enclosed by a fence and even though people leave their bags -1- -��t-n _ � 9 r� of recyclables for the attendants to sort. We are requesting a fenced-in area. We believe that a contained area can be kept neater than an open area. However, since the Collection Center will be open only from 10 to 2 P.M. on Saturdays we are asking that a box measuring 3 to 4 cubic feet be placed outside the fence so that people can brin9 their re- clyclables to the area at their conven�ence. The materials can be sorted by the attendants on Saturday when they come. Expenses for the Collection Center are minimal, However, some signs are necessary. The following are requested: Newspapers Corrugated Magazines Bottles Aluminuml ONLY Paper Amber .C1ear. 6reen Metal Rings Cans Must be Glass Glass Glass Off Bottles. Flattened and a few signs to indicate the 1ocation of the center: F— -- �y Collection Collection Center Center In order to inform citizer�s af the opening and location of the Center, we wil�l need about 2,000 flyers to be handed out at local stores and possibly elementary schools. The cost for these would be $23.30 or $14.35 if half-size. *Dick will guarantee $10 a ton for paper. When the price is higher, he will split the difference with us. That is, when the paper company pays $20, he will pay us $10 +$5, or $15 a ton ; or if the company pays $30 a ton, he will pay us $20 a ton. m MAY 1978 -2- Submitted by: Connie Metcalf, Chairperson Elaine Jensen Virginia Steinmetz Fran 5wanson Jane Hayano �