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PL 08/23/1978 - 6639PLANNING C�MMISSION MEETING City of Fridley A G E N D A WEDNESDAY, AUGUST 23, 1978 _ CALL TO ORDER: ROLL GALL: APPROYE PLANNING COf�1ISSI0N MINUTES;. AUGUST 9, 1978 1. CONTINUED: DISCUSSION ON ENERGY PROJECT COMMITTE A. Potential members of Energy Project Cortenittee 2 DISCUSSION OF WORK LOAD SCHEDi1LE 3. RECEIYE SPECIAL ENYIRONh7ENTAL QUACITY COMMI5SI0N 4. RECEIYE HUMAN RESOURCES COh�]ISSION MINU7ES: AUGUST 1, 1978 5. 6.. RECEIVE APPEALS COMMISSION MINUTES: AUGUST 15, i978 A. Item 2, 1lariances for 534 Fairmont St. N.E. have to go through Planning Comnission to the City Council because of objection of neighbor. Recorrenended for approval by Appeals Cormnission: 7. OTHER BUSINESS: ADJOURNMENT: 7:30 P.M. PAGES 1 - 11 72 - 17 BLUE SALMON PINK YELLOW CITY OF FRIALEY PLANNINa COMMISSION MEETING - AOGUST 9+ 1978 CALL TO ORDER� Chairperson Harris called the August 9, 1978, Plann3ng Commission meeting to order at 7;42 P.M. ROLL CAI,L: Members Present: Members Absent: Others Present: Storla, Oquist, Aarris, Peterson Schnabel� I,angenfeld None Jerrold Boardman, City Planner APPROVE PLANNING COMMISSION MZNUTES: JULY 26, 1978 MOTION by Me. Schnabel, seconded by Mr. Oquist� to approne the July 26� 1978, Planning Commission meeting minutes, IIpon a voice vote, all voting aye� the motion carried unanimously. MORATORIIIM ON LOT DEVELOPMENT IN INNSBRUCK NORTH ADDITIOPT Ms. Schnabel said that the moratorium had been considered by City Council and'�hey ordered Staff to take action regarding Building Permits and dumping of fill. Ms. Schnabel poixited out that the afternoon of August 9, �978, there was dumping occurring� grading occurring� and water was being pumped oui of one of the lots in question. She said that there had been catepillars in one of the areas most of the week. She said that of two days previous there were steel drums and sand oastin s still on the lots. She pointed ont that there has been sand�dirt hauled into the area and she had reason to believe that the dumped articles were merely being covered up and not removed. Mr. Boardman said that he was not aware of this activity and was sure that the conditions of the moratorium as laid out by the City Council was being enforced. He said he would check this out tomorrow Mr. Langenfeld said that he had been at the August 7, 1478, City Council meeting and the two week Moratorium had been ordered by the Council. He said that he was gettittg tired of trying to ta7.k to City Council. iie said that the EnvironmentaZ Quality Commission had clearly explained what was going on in that area. He was upset thai basically nothin was being done to try to stop the work going on in the Inns�North addition on the lots in question. He said that act'ion had to be taken immediately! Chairperson Harris said that he would take proper authorities into the area on the morning of August 10� 1978� and action would be taken! PLANNING COMMISSION MEETING - AIIGUST 9. 1978 Pa�e 2 Ms. Schnabel asked if anyone had checked to see if the developer had a Land Al.teration Permit. Mr. Boardman said that he assumed that the activity that was taking place was in conjunction with a building permit, rather than a land alteration permit. Ms. Schnabel said that she was not comfortable that anyone was doing anything regarding the problem. Chairperson Harris said that action would be taken on August tOth! 1. .,..��.... ..�. �, BE LOCATED DN TO MECHANICSV � TO ALLOW A SIGN PAINTTNG BUSINESS TO 20�21�22� BLOCR 13� HAMILTdN'S ADDITION THE SAME BEING 5333 UNIVERSITY AVENUE N.E, MOTION by Mr. Langenfeld� seconded by Mr. Peterson� to open the Public Hearing. Upon a noice vote, all voting aqe� the motion carried unanimously. The Public Hearing was opened at 8:Oy. P.M. Mr. Boardman said that the application was for a Sign Company to take over the ex:i.sting building located at 5333 IIniversity Aveiue NE. He said that they would do site improvements on the outside of the bui].ding as well as remodeling the entire inside of the building. He showed the Commission the plans of what the proposed building would look like. Mr. Thomas I,eGro and Mr. Albert Ferriswere present at the meeting representing this item. Mr, I,eGro said that the business wotsld basically be truck lettering Board Painting' and some spray painting. He said that one of the present rooms of the building would be coneerted to a Spray Painting booth that would meet all the code requirements of the City as well as the Fire Marshall. He said that they wouldn.ft be painting the big semi-trucks because the height of the doors would only be 12 feet high and they would only paint trucks that could £it inside the bui2ding. He said that a privacy fence would be constructed along the rear of the property for the purpose of prinacq as well as to provide an area to park the trucks and some storage. Mr. Boardman said that the fencing would be the solid screening- type fence. PLANNING COMMISSTON MEETING - AUGUST 9. 1978 PaQe 3 Chairperson Harris asked if there would be any storage of signs on the outside of the building. Mr. LeGro said that there �ould be a very minimal storage of signs outside the building. Mr. Boardman said that no sign. could be stored in the rear area that would be higher than the proposed fencing. Chairperson Harris asked if the business would be a strictly sign painting business or would there be some sign erection done in the building. Mr. LeGro said that he wouZd do some sign erection and Mr. Ferris would do the spray painting. He said that the crane/erection truck would be parked in the rear area of the property within the fenced area. He said that ii was their understanding that they wouldn�t be able to do any manufacturing in the building, so the major part of the business would be a painting and installation operation. Ms. Schnabel wanted to know the timetable of the proposed Sign Company. Mr. LeGro said that if he received permission to proceed with the Sign Company he would like to start improvments on October 1, 1978. He said that the building interior would be remodeled immediately as well as the removal o£ egisting gasoline pwups. He said they would like to delay the exterior remodeling and curbs, etc. for one or two years. He indicated that the fencing would be installed right away also. He said that until the fence was ups they would keep the trucks parked inside the building. Chairperson Harris asked if there would be any sign assembly done. Mr. LeGro said that they would not be manufacturing any signs. FFe said that many times sign npgrading would be done on-site. He said that they did'n�t get involved with lighied signs very often because they were not electricians. Mr. Schurstein of 1102-t�3-� Acenue NE wanted to know kaw much paint would be stored outside. He said that he was concerned because he owned the adjoining property and planned to construct an office/apartment building and paints were very e�losive materials. Mr. LeGro said that they would only store what the Fire Marshall would indicate was allowed. He said that all the materials would be stored in the best places. PLANNING COMMIS"ION MEETING - AIIGUST 9. 1978 P a�e 4 Mr. LeGro said that if finances permitted� they would like to a1Z the improvements immediately. He said that theq vuould do as mUCh as possib�e to aa;ze the buil@ing Zook nice. Fie said that as far as the storage of paint! he would do whatener the Fire Marshall indicated. Mr. Boardman aeked how much paint would be kept on hand on the premises.' Mr. LeGro said that most of the storage �vould consist of partial cans of paint. He said that they would purchase the paint for a job� and whatever was not used would be stored. Mr. I,angenfeZd asked if any welding would be done in the building, Mr. LeGro said that they didn�t anticipate doing any welding or soldering in the building. Iie said that most of it was done at the site. Mr. Schurstein said that he tvas concerned about the possibility of explosive chemicals� trucks� and equipment being stored in a building directly south of his proposed building, He wanted to be sure that there would be no problems created betc�een the two properties. Mr. Schurstein said that he cli dn�t wish to dictate to anyone how they were to make a Ziving� but he felt obligated not to allow his property to get iuto a position that it would deteriorate the value before it was ever built on. Mr. I,eGro said that if Mr. Schurstein was concerned about the future appearance of the property, it could be made part of the Special Use Permit that it.would have to be maintained or else the City could enforce their codes. Mr. Boardman said that it was not done� mainly because to renoke a Special Use Permit the City would have to close down the business. The City didn�t usua7.ly flo that type of thing, Mr. Peterson asked i� a Performance Bond could be posted. Mr. Boardman explained that the cost of the per£ormance bond was usually more cumbersome than expensive. He said that usually a letter of credit from the Bank was requested to insure that all the exterior remodeling/improvements were done as indicated. Chairperson Harris 'said that arrangement could be made with the lending institute to hold out a certain amount of money which wouZd be set aside and woulc�n�t be closed until the e�terior improvements would be completed. PLANNING COMMISSION MEETING - AIIGUST 9. 1978 Pa�e 5 Mr. LeGro said that there would be no financing on the property. He said that there �ould be a Contract for Deed. Chairperson Harris sa3.d ihat he would have to deposit money in an escrow account or obtain a Exterior Development Bond. Mx. LeGro agreed to do whatever the City requested. Mr, Langenfeld asked what the hours of operation would be. Mr. LeGro said that the honrs would be flexible. He said that usually the operation would be opened later in the summer ihan in the winter. He said that they would probably work later if they had a job that had to be done right away. He commenied that there really s�asn�t a lot of noise involved in painting. He said tha� spray painting would probably only innolve about two hours a week. He said that most of the lettering would be done by hand/ brush. Mr.Ferris said that any painting that would be done in the spray painting booth would be done with an airless sprayer. He said that he had been pa3.nting for 28 years and he had never had or seen a fire or explosion resulting from this type of operation that they were proposing. Mr. beGro said that most paint shops didnTt allow smoking in the area. MOTION by Mr. Langenfeld� seconded by Mr. Storla� to close the Public Hearing. IIpon a voice vote� all voting aye� the motion carried unanimously. The Pub2ic Hearing was closed at 8:48 P,M, Mr. Langenfeld said that he had very strong opinions towards the proper handl.ing of poientially hazardous wastes and the general aesthetics of the entire area. He said that if there would be stipulations placed on the Special IIse Permit� he wanted a major 3mmediate item to be fencing erected along the peximeter of the operation. He a1.so poinied out that it should be kept in the minds of the members of the Commission that the Special IIse Permit wouZd be granted to the property and not the owners. Mr. Peterson wanted to know Staff�s opinion of the request. Mr. Boardman said that they had no objections as long as the petitioners met all the City requirements as well as the Fire Inspector's requi.rements. Chairperson Harris said that he had problems with the sign ereciion feature of the business. He said that the paa.ntittg of sigas was allo�ved in a C-2 Zone�(which �vas the zoning of the property) with a Special Use Permit (which was being considered that night). He felt that the storage of the erection trucks� other vehicles� storage of materials� etc, on the premises followed more closely under the M Zonin�s for contractor-type� construction-type uses. PLIINNING COMMI� °SION MEETING - AIIGUST 9: 1978 PaRe 6 Mr. Boardman said ihat it was considered that the major operation would be sign painting and that vehicle/storage wou7.d only be secondary to the operation. Chairperson Harris �vas concerned that a construction yard situation could resu].t in a very short period o£ time. He said that previous experience �vith a sign. company made very.arvare of the possibilities that could result. typa him Mr. Boardman pointed out that all the vehicles and stored materials would have to Ue contained in the screened area. MOTION by Mr. Peterson� seconded by Mr. Oquist� that the Planning Commission recommend approval of the request for a Special Use Permit9 SP #78-07� Thomas Sign Company� by Thomas LeGro; Per Fridley City Code� Section 205.101�3�K� to allow a sign p ainting business to be located on Lots 20� 21� 22� Block 13� Iiamilton�s Addition to Mechanicsville� the same being 5333 University Avenue NE with the stipulations that the petitioner obtains an Exterior Development Bond or letter of credit to cover the exterior landscaping; that all materials and vehicles be stored within an enclosed� screened area; a suitable agreement be negotiated regarding the rear a7.ley; and that al.l painting be done in an improved area including the storage of all paints and other chemicals meet codes both for safety and for the surrounding neighbors. UPON A VOICE VOTEs Mr. Storla� Mr. Oquist� Mr. Peterson� Ms. Schnabel� and Mr. Langenfeld voting aye; Mr. Harris abstaining; the motion carried. Chairperson Harris abstained because he felt that his vote could be a con�lict of interest, 2. A; RECEIVE h1F�I4R�NDUM FROM VIRGIL HERRICK DATED JIILY 31a 19?$ MOTION by Mr. Peterson� seconded by Mr. Oquist� to receive the memorandum from Vigil C. Herrick to Jerrold Boardman� regarding the Department of Human. Rights� Memorandiun of Agreement. Upon a voice vote� all voting aye� the moiion carried unanimously. Mr. Peterson wanted to know if the Human Resources Commission Nanted the item returned to �hem be£ore it went to Gity Council, Mr. Storla said that a7,I options had previ.ously been discussed. He said that the Commission �ranted the item for�varded to the City Council. PLANNING CQMMISSIQN MEETING - AUGUST 9. 1978 Page 7 Mr. Boardman said that the Project Committee would have to be available to the Public during certain periods of time in which the appropriate documentation could be taken care oi. He said that the Project Committee vrould have to be in a certain location� at a certain time so that it would be available to the Public. Mr. Storla didn't see the Project Committee as a group of people that Prould have to be in a certain location at a certain time. He said that the standard procedure was to have one or two people act as input officers to get together with the applicant to help fill out the complaint. He said that the Human Rights Department would then schedu].e a hearing. He said that the duty o£ "intake officer" would be rotated mith the members of the Project Coramittee. Mr. Boardman said that the operating procedure wou7.d hane to be clearly laid out. Mr. Peterson vrant to kno�v i£ the the Auman Resources Commission felt that the administrative authority should be the commission or the Tenant/Landlord Project Committee. Mr. 5torla sai.d that it was understood by the commission members that the decision would be np to the Human Resources Commission. Mr. Peterson said that something had to be written out explaining exactly how the Memorandum of Agreement would be operated. Chairperson Harris said that if ihe TenantJI,andlord Project Committee r�ould assume the administrative authority of the Memorandum of Agreemeni� ihat the egisting Committee would have to be disbanded so that it �vould no longer be a project committee but would be an operating committee. Mr. 5torla didn�t feel that ihe Tenant/Landlord Project Commiitee would have to disband. He said that there could still be items that the Projeci Committee would want to investigate that were still within the same Scope of the Project Committee. Chairperson Harris said that he personally felt that the Human Resources Commission should operate the P4emorandum of Agreement. He pointed out that a11 the members had been appoittted by the City Council and he felt that it would be within the realm of their present Scope. He also felt that to do otherMise may set a dangerous precedent regarding the forming of subcommittees. gLANNING COMMISSION MEETTNG - AUGIIST 9. 1978 Pa�e 8 Mr, Boardman said that the Human Resources Commission acting as the committee for the Memorandum of Agre�ment would have a direc� responsibility to the City Council. Mr. Storla said that whatever the Commission wanted to recommend vrould be satisfactory vri.th the Human Resources Commission. MOTION by Mr. Peterson� seconded by Mr. Storla� that the Planning Commission recommend that the Human Resources Commission act as the operating body for the Memorandum of Agreement and that they draw up the procedure for operation and forvrard it on to the Planning Commission before it went to City Council. DPON A VOICE VOTE� all voting aye� the motion carried unanimously. 3. RECEIVE HU1�tAN RESQURCES COI•1MISSTON MINtTTES: JULY 6. 1978 MOTI�N by Mr. Storla� seconded by Mr. Oquist, that the Planning Commission receive the Human Resources Commission minutes of �he July 6� 7g78� meeting. Upon a voice vote� all voting ayet the motion carried unanimously. 4. MOTIOTd by Mr. Langenfeld� seconded by Ms. Schnabel� that the Planning Cor.�mission receive the Environmental �uality Commissio� minutes of the July 1$� 1978� meeting. Mr. Langenfeld e�plained the item on Page 13 of the minutes regarding the Proposed Ordinance for the Protection of Animals from Inhumane Acts. Chairperson Harxis suggested that Mr. Langenfeld look at the possibility of amending the'existing Animal Ordinance. He said that the care and clear_ing could be included in that Ordinance. UPON A VOICE VOTE� all voting aye� the motion carried una�imously. - PLANNING COMMISSION MEETING - AIIGIIST 9. 1978 Pa�e 9 � 5. MOTION by Mr. Peterson� seconded by Ms. Schnabel� that the Planning Commission receive the July 24� 1978� meeting minutes of �he Parks and Recreation Commission. Upon a voice vote� all voting aye� the motion carried un.animously. Reference was made by Mr. Peterson regarding Item C on Page 7 of the minutes "Woodcrest Baptist Church - Facility Use Request"; and Page 2 of the August 7� 1978a City Council meeting outline "Consideration of Request for Use of Locke Park Soccer Field by YYoodcrest Baptist Cliurch��. Mr. Peterson said that the Parks & Recreation Commission had motioned for denial. of -the request. He said that he stated at that meeting that it aras his opinion that it weuld be government sponsorship of church-related activities. Mr. Peterson pointed out that the City Council "iabled+� the item with the recommendation that Staff should work on an agreement... Mr. Peterson said that approval of the request would be detrimental to the City of Fridley�s recreational program. Chairperson Harris said ihat i�G rras his feeling that the City of Fridley shoul.d not encourage a private organization ta put out a program on public lands to the detriment of the City�s recreational programs. Mr. Boardman asked if they had requested to ��lease�� the field. Mr. Peterson said that they asked to use the field for the whole fall soccer program. Mr. Oquist said thai it should definitely be denied. He said that the fields should be left for citizenry use. Chairperson Harris questioned the legal rights of the City Conncil to make an agreement with a prinate church organization to the detriment of the rest of the community. He said that public funds would be e�cpended to maintain the property £or their use -- he said they coui.dn�t do it and they had better not try to approve it! MOTION by Mr. Langenfeld� seconded by Mr. Peterson� that the Planning Commission stron 1 opposes the use of public property for the use of priva e property and that they concur with the motion made in the Parks and Recreation minutes to once again recommend deniaZ of the request from 1Voodcrest Baptist Academy for the use of Locke Park Soccer rield. PLANNING COMMISSION Nf�FTING - AUGUST 9+ 1978 _ Pa�e 10 Mr. Oquist said that he agreed with ihe motion� but he was not sure how much good it would do! Ms, Schnabel wanted to know if anyone had talked to Mr. Boudreau regarding the actnal meeting and what was discussed regarding the 3tem. She suggested that he be consulted. Mr. Oquist said that he was opposed to any agreement. He said that Locke Park Soccer Field rras public park property that shouldn't be tied up by a private concern. Ms. Schnabel said that she was not condoning the agreement. She felt that the total facts should be kno�un. Mr. Storla asked if there was any policy that cou].d be cited regarding the l9oodcrest Baptist Academy utilizing the field e�en if the request �ras denied� in order to convince them to get off �Tie soccer field, Mr. Peterson said that they would be a private group trespassing on public property Mr. Peterson said it had been a rtnanimous decision by the Parks and Recreation Commission to deny the.xequest. UPON A VOICE VOTE� all voting aye� the motion carried unanimously. Mr. Peterson left t'he meetin� at 10;40 P;M, because of previous commitment. 6. RECEIVE APPEALS COMMISSION MINUTESi JULY 25� 1978 MOTION by Ms. Scrnabel� seconded by Mr, I,angenfeld� that the Planning Commission raceive the Appeals Commission minutes o£ Jnly 25� 1978. Ms. Schnabel mentioned the change of Format for Publie Hearing Notices. She said it was done to simplify the language to make it easier for the public to understand and to eliminate the necessity of amending public notices as code sectirons change� etc. Mr. �quist said that it was a good idea. Ms. Schnabel also pointed out that the new form urould be on City of Fridley stationary rather than plain paper which may attract the eye of the receiver better. IIPON A VOICE VOTE� all voting aye� the motion carried unanimously. � PLANNING COM�fISSION MEETING - AUGIIST 9� 1978 Pa�e 11 OTHER Energy Proiect Committee Mr. Boardman informed the Planning Commission members that there had only been two applications received as of that date for membership on the Project Committee. MOTION by Mr. Langenfeld� seconded by Ms. Schnabel� that the Plannin� Cammission receive the "Energy Conservation� A Mana�ement Report for State and Loca1 Governments+� booklet. Mr. Oquist indicated that the booklet had been forwarded to the Planning Commission members through the Fridley Community Development Commission. He said that it was basically for informational purposes. DPON A VOICE VOTE� all w ting aye� �he motion carried unanimouslq. ADJOURNMENT MOTION by Mr. Langenfeld� seconded August 9� 1978� Planning Gommissio all voting aye� the-motion carried was adjourned at 11:0l� P.M. Respectfully snbmitted� � �� MaryL e Carhill Recording Secretary by Mr. Oquist� to n meeting. Upon a unanimously. 2he adjourn the voice vote� meeting r: . �.;� � �'g��; C�i'��' � 700 GRAND AVENUE, SAINT PAUL, MINNESOTA 55105 • PHONE (6�2) 227-8887 12iE8EStSOURCFOFt1GHf . � . � � . . UNDER2t1ESUN � � � . July 10, 1978 Mr. Richard Harris Frzdley City Hall 6431 University Ave. N.E. Fridley, P4�T. 55432 Dear Mr. Harris: Thank you for your ti.me discussi.ng the formation of a citizen's committee to denelop a Eridley Energy Policy. I am interested in serving on this coumi.ttee and the followin� will provide some information about r0.yself and my qualifications per your request. PERSONAL• My name is Dennis Anderson, age 34, and I have resided at 470 EIy, Fridley, since September 1975 with my wife, Katherine and my son, Todd. Z am an active member of the Fridley Jaycees and have held the office oP Secretary, Treasurer and currently, State Delegate. I am also a member of the Illumi.nating Engineering Society and attend the meetings and seminars that pertain to my product area. 2 graduated from High School at Thief River Falls, Minnesota and attended the University of North Dakota for three years. BUSINESS EXPERIENCE: I have been employed by Muska Lighting in St. Paul since 1975 as Sales Manager and as Office Manager for GTE Sylvania, Lighting Products Division for six years. My job involves the sale of all lamp (bulbs) types to the Electrical Contractor and Industrial/Commercial end user for maintenance usage. I am constantly involved in makin� energy saving recommendations �• by retrofittirig or �hanging from one type of lamp to another wi�out changing the fixture or installing a whole new system. 2 am not an engineer and could not desiga or lay out a new installation but haved gained some general knowledge in this area. I would also feel qualified to advise the residential user and participated in the NSP/Minnegasco Energy Product Show for the residential consumer a year ago. e REFERENCES: - Mr. William Muska-(President- Muska Electic) 1q85 Oakcrest Roseville, Minn, 55113 686-5820 Mr. James Davis-(Distict Sales Manager-GTE Sylvania) 5330 Industrial Blvd. Eridley, Minn, 55421 566-44�0 Thank you for xour consideration. Sincerely, � -'G-/F/Y'VYsc.•�/� L�'�'�..2tJ�J Dennis W. Anderson � DWA/ms �: . . • i� 6887 Chanael Road NE Fridley, I-in. 55432 �_ . � =� July 25, 1978 Planrting Commisalon ChairAerson City of Fridley 6431 University Avenue NE Fridley, A4n. 55432 Please accent this letter and the enclosed Resume as my exnreasion of interest to aerve or_ the Ensrgy Project Committee, l�Iy full-time occupation since the oil embargo of 2973, when I was retalned by the 2�'3nnesota Energy Agency to produce the first draPL of the iltiinnesota Energy Code, has been in the fie?d of Energy Conaervation. I have workec closel9 with �he F�ergy Aoency and the Building Codea Diviaion since that time, particuZarly in the axea of Energy Education, and beZieve tha� T may be able to asaiat you in your planned City r,nergy Policy. Should you find that ny quaZiPications will meet the needa for your objectivea, I tivill be nost willix� to'serve. If any further information or references are needed, please call me at 571-8555. Yours Trul , ��/U��'� `'� : r��i liam F, i�harton, PE '�rFW/sf er.cl. i: r Reaidence: PERSOPiAL Hc^.CaRD OF k/ILLIii3: F. ��fii:.RT0:4, PE 6$A7 Channel Road hE Frialey, riinnesota 55�32 phone: (612)571-8555 �: .. �; � Homeovmer at thls addrese eince Auguat I.970 Fanilp: W3fe; Twila, married 6pr1I 1954 isughter; Susan, born October 1955 Son; Timothy, born 2�.arch 1957 Birth pata; Yhyelcal Data: Born July 10, 1931 Columbia, r;issauri Height - 5'-10 " Weight - 190 lbs I.eisure �etivitiea: Readin� Music (organ) • Camping & Hik7.� Organizatior.al Activities: Soeial: 'r. Profe ssional : F � 0 Order of L'ek�olay, 1950-52 _ Ziasonic Bodies Blue Lod�e, 1957-Present Scottiah Rite, 1965-present Shrine, 1973-Present Legioa of Honor, 1974-present Boy Scouts of anerica Troop Leader, 1965-67 ' l�;iseouri Valley Council fioard. 1966-E8 Camping Co�ittee Chairman, 19b6-68 Rotary International, 1964-70 Order of the Elks, 1968-70 j. 1 bmerican Society of Mechattical Engineers (aS%�),- 1956-60 Natlonal Societq of Professional Englneers (2iSPE), 1964-70 Consulting En�ineera Council (CEC), 1965-70 Americo.n Society of Fieatin�, Refrigeretiori,_ar.d : Air Conditionin� Engineers (kSiiR�1E), 197G-�reaent Afinnesota Cnapter activities; Energy Commiitee CBairaan, 1974-75 , Treasurer, 1974-75 - Secretary, 1975-76 Vice President & Regional Lelegate, 1976-77 Preeident, 1q77-7$ ..._ . . __ _.. _ . , . _- :-- -- __ _ _ . _ - -� . ._-,,,,,�_ Page 2 _` 1•lilliam F. Wh�rton� PE ��'+M. •g�; Organizational State of N:innesota, Buildin,3 Code Division [sctivities: Energy Sub-Co�iitee, 197k-present (cont.j Red �43ng Area Vocatlanal Technicai Inatitute Energy :.dvisory Committee, 1977-present Rochester Area Vocational Technical Institute F.ttergy r�dvisory Committee, 1978-present Educatioa and - �una 1949 Emnloyment: Pub11c schooZs, betive ia clasa plaqs and student governaent. Sanicr Class President. Graduate BloomiRgton High 9chool, biinnesota. June I949 - dune 1951 UniYersity oP 2Ainnesota, Inatitute of Technology, Aiechanical �ngineerir�g, June 1951 - Jan. 1952 Northweat dirlinea nechanic. Attended n3ght schcol Por A& E 2lcense (not completed). Jan. 1952 - Dec, 1955 U.S. Air Force, instruater oF jet aircraft mechanica, r;.marillo AFB, Texas. Dec. 1955 - Sep. 1956 I3orthwest Airlinea nechanic, Sep. 1956 - June 1�60 Univereity of iiinnesota, Znatitute of Technology, Graduated with BSI� degree. June 1960 - nug: 1961 Ellerbe and Company, St. Pau?�, iin., Engineer, Design of fiVAC systems. ' Aug. 1961 - June I970 Schmit, Snith & Rusn, Inc., Conaultinr En¢inesra, �. 2:lnot, N.D., as deaign Engineer. Eecame partner �� and .Vice President in June 196� and onened branch ' ofiice in Bismarck, �.D. � June 1970 - Au�. 1973 Gir�old-Pink Architecture, E.inneapolis, I•:n., �Tlce President and Director of En3ineerino, Established and operated cn�ineering T•enartnent. Aug, 1g73 - Apr. 1975 Yale, Inc., t•:inneapolis, Mn,, Pro�ect En�ineer of HVl�C eystems, 4 days/wk. Timeahare Syatems, Tnc., St, Pa.ul, P;n., Con'sult- ant Sn development and promotion of com�uter 'pro�rams for buildir{� system de8lgn, 1 day/wk; , SPL�CIAL ENVIRONMENTAL QUALITY CONALLSSION MEETING JULY 27, 1978 MEMBP,RS PRESENT: James Langenfeld, Bruce Peterson, Lee Ann Sporre, Connie Metcalf, Dave Sabistina OTHERS PRESENT: Ray Leek, PlanLiing Aide MEETING HELD TO DISCUSS MnDOT PRELIMINARY DRAFT, APBIL 1978 Vice-Chairperson Peeerson called Che meeting to order at 7:40 p.m. Anoka County Airport (Blaine) Expansion - P. 11-3: Mr. Peterson stated that the discussion should start with the Anoka County Airport as that was a major concern. Ms. Metcalf stated Chat, as she understood it, the Anoka County Airport was already in the top category. There were three airport classifications: Key Systems, Intermediate System, and Landing_Strip System. The Anoka County Airport was listed as a Key Systems Airport, Ms. Sgoxre stated that Metropolitan Council had voted to vpgrade the Anoka County Airport from a minor airport to an iiztermediaee airport Ms. Metca2f stated that there was no "minor" classification listed on the map, and that might be Metropolitan Council's terminology. But, what . the Cownission was really concerned about and wanted to lmow was if they were planning to enlarge the use of that airport. Mr. Peterson asked if anyone had heard anything about a liaison for the city to attend meetings regarding the airporCZ Had anything transpired since the meeting at MoundsviewY Ms. Sporre stated she knew no more about the status other than that Metropolitan Council had upgraded the airport from minor to intermediate. It seemed as though there was enough impetus to keep the helicopter National Guard activity in St. Pau1. That was not finalized yet, to the best of her knowledge. She believed Clyde Moravetz £rom the City had been appointed to be the liaison. Mr. Peterscro stated he wished the Cou�ission had a report from the lia3son so they knew what was going on. ,� SPECIAL ENVIRONMRNTAL QUALITY CONAf.CSSION MEF.TING JI1LY 27> 1978 - page 2 Dis. Sporre stated that this was part of the problem. If L'here was a responsible person from Mnl)OT available Co the puUlic who would be able to speak with authority on what MnbOT really was planning to do, then the Commission could be more in the know. Mr. Leek had mentioned this at the last meeting. Mr, Peterson stated it made it very difficult to discuss this Plan and make recommendations if they did not know what was going to transpire. They did not have enough background. They could find out this information, but he wished they had that information now. Ms. Sporre stated it was difficult to discuss because it was in a list under "Deferred Projects". Why was it deferredY It was very vague in the report why these items were deferred. It would seem tb her if those items were added to the airport, there was going to be a significant increase in traffic, enough to require an eavironmental impact statement. This was something that could be asked of MnDOT: Based upon the added service this would provide, an environmental impact statement should be required. . Mr. Peterson stated that the amount of money budgeted, $600,000, did not sound like a lot of money with which to do a 1ot of work--it was a"dxop in the bucket". Ms. Sporre stated that when they went through this report, they did not get a crystal clear idea of MnDOT's intentions. The Commission should ask MnDOT to state clearly their intentions in terms af air traffic. Ms. Peterson stated that the impression he got in looking at a 1ot of thia was that it was just another plan developed to satisfy a requirement and nothing was definite. It was just done in generalities. Ms. Sporre stat2d the environmental impact was hard to evaluate because the air traffic plan was not clear. Ms. Metcalf stated the Commission should ask Staff to check with Mn➢OT to find out more about MnDOT's plans. Ms, Sporre stated that one of the major problems at Janes Field was it had fog a heavy percentage of the time which limited the use it now had for air traffic at that airport. By adding the tower and instrumentation, it could pull aircraft.in regardless of weather conditions. Mr. Peterson stated the best thing the Commission could do was develop a list of questions to be asked of MnDOT. Ms. Sporre: What increase in air traffic would the proposed facilities rovide? Ms. Metcalf stated they should ask MnDOT what was now at that airport and what they had in mind for these facilities, i.e., how many more feet were they going to add, etc.Y � SPECIAL ENVIRONMENTAL QIIALITY COMIffSSION MEETING, JULY 27, 1978 - page 3 Mr. Peterson: the was Ms. Sporre stated that Anoka County Airport certainly was not now capable of handling the kind of aircraft that Twin Cities International was handling. But, it seemed to her, by adding the services, iC was going to be able Co funcCion as Twin Cities International now functioned. Mr. Leek stated that the public hearing date for Region 11 would be November 9, 1978. Ms, Metcalf: How was the $600 000 budQeted--a breakdown of that $600,0001 Mr. Peterson asked Mr. Leek if anything had transpired since Clyde Moravetz was appointed liaison for the city? Mr. Leek stated he had not yet talked to Mr. Moravetz. It.was Mr. Leek's understanding that Mr. Moravetz had attended a couple of official meetings, but that nothing had happened at these me8tings. Ms. Metcalf asked 3f the Commission could xequest that when Mr. Moravetz attended a meeting that he give a brief report to Mr. Leek on what had happened at thaC meeting? Mr. Leek staYed he eould ask Mr. Moravetz to write a short memo to him whenever Mr. Moravetz attended a meeting. Mr. Langenfeld stated that since this Commission had asked for the airport liaison person in the first place, that liaison would be of little use to the Commission if they never heard anything about the airport. Mr. Peterson: Has an environmental impact statement been started on the airport facilitV? Was there any intention? If not, why? Mr. Leek staeed that he thought it was dictated by StaCe Statutes to require an envlronmental impact statement. However, he did not feel it was redundanC Co ca11 for att immediate beginning to an environmental assessment of that action. Mr. Langenfeld suggested the C�ission follow page 35 and make this particular iCem att issue and make it be brought forth at the pubLic hearing. That way citizens, as we11 as the Commission, could express their views. Mr. Leek stated that what was important at this point was to raise these as issues to get clearly in Yheir minds what the questions were they wanted to ask MnDOT, because the answers to these quesCions were not clearly stated in the Plan, and to keep a close eye on developmenCs. At this point, he did noC think it was valuable to begin talking about an international sirport until those questions had been posed to MnDOT and MnDot had answered in a way that indicated that was what Chey were talking about. iii�i� SPECIAI. ENVIRONMI:NTAL QUALTTY COMMISSION MEETING JULY 27, 1978 - Page 4 I-694 Northtown River Crossings - P. 11-9: Mr. Leek stated that an environmental impact statement had begun. It was being conducted by BRW and was estimated to take two years to complete at this time. Ms.'Sporre stated she wanted to know where in the P1an it said they were going to build the Northtown Corridor. Mr. Sabistina stated the Plan did not talk about a Northtown Corridor; it only talked about the Northtown River Crossings--Mississippi River to Trunk Aighway 35W, additional lanes. Mr. Leek stated the first thing that botlxered him abouC this was that its designation did not clearly state it was the Northtown Corridor. Mr. Langenfeld stated when he called MnDOT, they told him they were doing a new study on the Northtown Crosstown. He got the name of someone from Brooklyn Center, and Mr. Langenfeld stated he would call this person and find out more information. Mr. Leek stated there was another problem with this Plan. It referred to planning studies and it said, "a number of problems and needs were identified for which a specific so2ution has not been defined.^ A specific solution had been defined,as they knew,from the NorthtownJCrosstoom report and design framework; that was, a hridge. The Metropolitan Council's Major River Crossings document just adopted by the Transportation Advisory Board said that by 19$5 they would try to build the Northtown/Crosstown. So, it did not say in the Plan precisely what was meant by "p2anning studies". Was planning study inclusive of an envixonmental impact statement which was a step in the implementation? Ms, Sporre stated if MnDOT was willing to implement, then it ought to be clear in reading the document that they intended to build a NorthCOwn Corridor on the assumption that the environmental impact statement would prove thexe would be no significant detrimental affect. Mr. Leek stated it only implied that if you knew where to look--it did not say it, and that was the problem. Ms. Sporre staCed that now would be the time to agree or disagree with Metropolitan Council's opinion and convey that opinion to MnDOT, She asked Mr. Leek what would be the best way of handling this since the Commission did not know whether MnDOT intended to build itY Mr. Leek stated that one thing they might do was contact Mr. Bruce Nawrocki of Columbia Heights, who was on the Transportation Advisory Board and find out the actual disposition of the Major River Crossings report in light of its being completed. He would be talking to Mr. Nerocki, also, and would try to search this information out. � SPECIAL ENVIROIVMGNTAL QUALITY COA'4IISSION MEETING, JULY 27, 1978 - P��e 5 ' Ms. Metcalf stated that, as a r.eport, she thoughC the MnDOT Plan was a fantastic ac�d admirabLe thing. It represent4d a lot of work and its inCent seemed to be to try and get people informed. Ms, Sporre stated that on the last page of the Plan, Northtown was Iisted as a 1o�a priority deferred project, Mr. Leek stated that was where some conflict currently existed because of the Major River Crossings document adopted by ISetro-Council (assumin$ it was going to carry a lot of weight at the Seate), because that was indicated as a relatively low priority item on the acCual lisC of projects, but was rationalized to a high priority because of the "necessity° of carrying diverted traffic from 694. Unless Chat had been changed in the final draft docvment, that was not completely accurate. Mr. Peterson noted that it was not talking about the Northtown Crossing there, it was talking about Highway 164 from I94 to Northtown as the projact. Why did they expressly refer to 169? � Mx. Leek stated he would like to find out what MnDOT meant by referring to Highway ].69. Urban TransportaCion Plan: Ms. Sporre stated it was her feeling tUat if you were pla.nning f-or an urban area and dedicating land and air qualiYy and state and fedzral funds, it could be better spent by freeing up dedicated fun3s and using it for more suitable urban transportation. The transit system was going to become more realizable in the future. She was not impressed with the Plan at a11. It reflected very little chsnge of direction based on the assumption that everything they had done was right and they were going to continue to do it the same way. Ms. Sporre stated that David Schaaf had introduced a bill last time Co free the money from dedicated funding to be used for alte=native transit. The Legislature did not take action on it, because she thought that the Legislature didn't think the public would understand it. Mr. Leek stated there was a concern here, because he felt this document gurported to be usable for the next 20 years. He stated MnDOT had the responsibility . Co indicate what the long range issues and questions were that would affect specifics about various elemenYS of transportation systems in the state. They did not do that. Ms. Sporre stated that this document made no clear-cut statement thaC MnDQT would adopt State StandaYds xegarding noise levels and air pollution levels. � SPECIAL ENVIRONMCNTAL QUALITY CO2II�LCSSTON MEETING JUI,Y 27 1978 - page 6 Mr. Leek stated he thought it would be good for MnDOT to adopt by reference existing State Standards referring to noise levels and air pollution levels. Secondly, it would Ue useful to have them detail what their working relationships were with other working state agencies. Ms. Sporre stated that MnDOT needed to adopt by reference State Standards in noise and air quality (page 15, ieem 6). Mr. Lan�enfeld stated he felt, from a practical standpoint, that the implementing of Lhe State Standards, was not very feasible. P1s, Sporre stated thaC MnDOT was suggesting an umbrella ageacy to coordinate the environmental analysis and construction authorization functions of most state agencies {page 21). She asked the Commission what their feelings were about this umbrella agency. Ms. Metcalf stated she thought that the Commission should first start by giving their main criticism of this whole document: It was paying tribute to problems of energy and environment that we were faced with, but it was xeally not laying out any kind of plan whereby we could hava adequate transportation anc� at the same time,preserve the environment and use a minimum amovnt of energy. They were not prescribing a viable transportation plan for the next ten years. Mr. Langenfeld stated thaY in order to came to some sort of conclusion, he would like to see the Co�nission take this in forms of issues, because it would be consistent with the overall set-up when the heating did take place. By having a series of issues, they could then compile an overall position statement. When talking about major facilities such as highway facilitfes, Mr. Leek stated that it became imperative that participating coum�unities and counties know what the nature of those facilities were, the extent of those facilities, their:general alig�ent, so they knew where it was going to be optimal for housing and commercial areas, and how they were going to avoid the kinds of mistakes made in the past, like strict co�ercial development along those kinds of txansportation networks. Ms. Sporre stated that in the budget, there was no budget item that said MnI30T would budget money for noise abatement planning. Mr. Peterson asked how long, other than talking about 1984 and 1985, did this plan deal with the future? There was nothing about the timefxame of this Plan. Mx.. Langenfeld referred to page 36, "Relationships between planning and legislative funding are complex, fluent, and constantly changing. Decisions made as paxt of a planning process will lead to Eunding recommendations. Once acted upon, they become policies and programs needing implementation. That implementation changes to transportation and then a new system needs to be addressed.° � SPECIl4L ENVIRONMENTAL QUALITY COP4�IlSSION h1EETING, JULY 27, 1978 - paQe 7 Ms. Sporre stated CiiaC MnDOT should state 'that they were going to spend "x" amount of budgel-ed dollars to implement sCate standards for noise q'uality. She thought better planning would reduce noise and they wouLd be more environmentally suitable. They should be able to produce whae. was called an audiUle landscape which would then provide the noise abate- ment requirements that would be necessaxy. There ought to be a budget item on page 11-E. Mr. Leek stated that MnDOT never makes its position on transit explicit. The implied position that he read was that they were not in favor of developing more than bus service in any given locality and, if absolutely necessary, some form of para-transit. Ms. Sporre stated that the Coamiission should suggest to MnDOT that they consider freeing money from dedicated highway funds for alternative transit programs in Region 11 (page 17). Ms. Metcalf stated she was surprised that there was no mention of motor- cycles in the Plan. Motorcycles were an znexpensive way oE transportation for single drivers, and that was obviously what was needed. That could be a program that could be developed and emphasized. The Conmiission concurred that motorcycles should be provided tha same incentives as were provided for carpools, such as preierential Ianes. Mr. Langenfeld stated he thought some of the things they should be con- cerned about in the averall staCement were broad statemenCS abou[ energy, emphasis on ehe environment, etc. Ms. Metcalf stated that she felt suhways, air tramways, elevated and monorail systems had been completely ignored ia this P1an. Ms. Sporre stated she would be interested in seeing how much these type of transit systems would cost. Responsible Person: � The Covm�issioners also concurred that there should be a lead person available from MnDOT who could provide the most current information and who would be responsible to speak on behalf of the agency to the Commission, etc. Mr. Leek stated that as soon'as the minutes were available, he would send them to the Co�nission members. I£ anyone decided to put together an official posiuion statement after,receiving the minutes or if they had any inquiries about what was said or qvestions Co be cleared up before they made that position statemettt, they could contact him, � SPECIAL ENVIRONMENTAL �tUALITY COMMCSSION MECTING JUT.Y 27. 1978 - Page 8 The meeting was adjourned at 9:45. Respectfully submi�ted, .f 4 ,f C �r� L • e Saha Recording Secretary � i 3 - CpMMUNITY DEVELOPMENT CONIMCSSION MEETING AUGUST 8, 1978 MF.MBERS PRESENT: LeRoy Oquist, Herman Bergman, Kenneth Vos MEMBERS ABSENT: Connie Modig, A1 Gabel 0'PHERS PRESENP: Jeff Christensen Planning Department CALL TO ORDER• Chairperson Oquist called the meeting to order at 7:30 p.m. APPRO[�AL OF JULY 11 1978 COMMUAI'11' DEVELOPMENT COI+AffSSION MIN[1TES: Mr, Bergman stated that on page 2, paragraph 3, the last sentence should read: "The Planning Commission is a recommendatory body and, therefore, any function reporting to the Planning Cou�ission certainly is recommendato�. MOTION by Herman Bergman, seconded by Renneth Vos, to approve the minutes as amended. Upon a voice vote, all voting aye, the motion carried unanimously. CONTINUED: DISCUSSION OF ENERGY PROJECT COt�4ffTTEE; Mr, Oquist stated that Ms. Modig had attended the last Planning Commission meeting when this subject was to be discussed and, hopefully, the role or path the Energy Project Go�ittee should take would be determined. Ae stated he had no information other than that. Mr. Vos stated that, apparently, the number of people's names being sub- mitted for the Energy Project Committee was not very great. Also, Ms. Modig had explained to the Planning Co�ission whaC was meant by the statement she had made on page 3, paragraph 7, last sentence, of the Ju1y 11, 1978, Co�unity Development Coum�ission minutes relative Yo Mr. Dave Harxis being chairperson of the Energy Project Coumiittee for a short time. Mr. Christensen sCated that the Commission members had copies of the "State Energy Code - Building Code Division" that had been adopted by the City. As it stood right now, the City had a forri��used for design and evaluation criteria for energy conservation that had to be filled out, and the standards by which that was judged was A.S.ft.R.A.S. (American Society of Aeating, Refrlgerating, and Air Conditioning Engineers, Inc.). Re had checked wiCh neighborhing municipalities and they were going through Chis, too. , � I COMMUNITY DEVELOPMENt COMMiSSION MEETING AUGUST 8 1978 - PAGE 2 Mr. Christensen pointed out Item C on page 3 which stated that, "in addition to the criteria set forth in this section, the proposed design shall consider energy conservation in determining the orientation of the building on its site; the geometric shape of the building; the building aspect xatio (ratio of 1 ength to width); the number of-stories for a given floor area requirement; the thermal mass of the building; the exterior surface color; shading or re£lections £rom adjacent structures, surround- ittg surfaces or vegetation; opportunities for natural ventilation; and wind direction and speed." Mr. Christensen stated he had brought this to the Commission because quesCions had been raised at the last meeting. Mr. Christensen gave the Coumiissioners copies of a report entit2ed, "Energy Conservation, a Management Report for State and Local Governments". He stated it was-a little overview and background of what local governments could do on energy conservation. Mr. Vos referred to page 3, Sth paragraph, "Efforts of state attd 2oca1 governments to control private-sector use of enexgy should consider actions to affect energy use in residential and co�ercial buildings, transportation services, and industry. The fundamental government role in promoting energy ener�y demand. Voluntary actions are designed to iatorm,or enlist coopera- tion. Two examples are programs to make consumers aware oE the energy used by various appliances or to promote home improvements that cut down on ener�y consumption. Regulatory actions compel compliance based on gouern- mental responsibility for public health, safety, and convenience. Examples are buildir� code revisions, mandating minimum home insulation standards or ordinances requiring builders to file energy impact statements for new developments." Mr. Vos stated that this was what the Co�ission had talked about at their last meeting. He stated that this report could give some good goals and objectives for the Energy Project Committee. Referring to the Iast sentence of that paragraph, Mr. Vos stated that it seemed like most of the development questions were about drainage and sewage rather than energy. Mr. Vos stated he had been a little disappointed in the Planning Co�ission when Ms, Modig had broaght up the fact that tax incentives might be the way to go to encourage more conserving. The Planning Co�ission's reaction was that was samething that could never be changedr He stated that by looking at this report, it might help the Energy Pro3ect Co�ittee get off dead center. Mr. Oquist stated he thought the Planning Gommission was having trouble getting the scope and purpose for the Energy Project Committee. This Commission had discussed that at some length at their last meeting. What was the Ettergy Project Committee's scope? To write up a policy or make a recommendationY Mr. Oquist felt it was just to write a policy for the city and the regulatory body would have to come out oE staff. f �" z COtRtUNITX DEVEI.OPMENT GONAIISSION MEETING AUGUST 8 1978 - pAGL 3 MOTION by Herman Bergman, seconded by Kenneth Vos, that the report entitled, "Ener$y Consezvation, A Management Report for State and Local Governments" prepared by National Science Foundation be received by the Community Development Coum�ission and be submitted to the Planning Commission for informational purposes. Upon a voice vote, all voting aye, the motion carried unanimously. Mr. Christensen stated that, to bring the Coo�ission up to date, there had been a staff review of the Transportation Plan and Housing Plan update. Revislons would be made within the next week. Also, they were still at the point where they were looking at a format for the Comprehensive Development P1an, to make it a working document rather than just verbage. MOTION by Hexman Bergcnan, seconded by Renneth Vos, to adjourn the meeting. Upon a voice vote>; all voting'aye, Chairman Oquisf declared the Gominunity Development Commission meeting of August 8, 1978 adjourned at 8:00 P.M. Respectfully sub tted, l / �C�i Ly e Saba Recording Secretary i �.. �� COMMUNITY DEVELOPMENT CONIHIISSION MEETING AUGUST 8, 1978 MEMI3ERS PRESENt: LeRoy Oquist, Herman Bergman, Re:meYh Vos MEt4BERS ABSENT: Connie Modig, A1 Gabel OTf�RS PRESENT: Teff Christensen Planning Department CALL TO ORDER• Chairperson Oquist called the meeting to oxder at 7:30 p.m. APPROVAI. OF JULY 11 1978 CO2�AifffiI1'Y DEVELOPMENT COMMISSION MINUTES: Mr. Bergman stated that on page 2, paragraph 3, the last sentence should read: "The Planning Co¢�ission is a recommendatory body and, therefore, any function reporting to the Planning Co�ission certainly is recommendatory." MOlION by Hexman Bergman, seconded by Kenneth Vos, to approve the minutes as amended. Upon a voice vote, all voting aye, the motion carried unauimously. CONTINUED: DISCUSSION OF ENERGY PROJECT CONALCTTEE: Mr, pquist stated that Ms. Modig had attended the last Planning Co�nission meeting when this subject was to be discussed and, hopefully, the role ar path the Energy Project Committee should take would be determined. He stated he had no information other than that. Mr. Vos stated Chae, apparently, the number of people's names being sub- mitted for the Energy Project Co�ittee was not very great. Also, Ms. Modig had explained to the Planning Commission what was meant by the statement she had made on page 3, paragraph 7, last sentence, of the 3uly 11, 1978, Comnunity Development Coum�ission minutes relative to Mr. Dave Harris being chairperson of the Energy Project Coumtittee for a short,time. Mr. Christensen stated that the Commission members had copies of the "State Energy Code - Building Code Division" that h ai been adopted by the City, As it sCood tight now, the City had a form�used for design and evaluation criteria for energy conservation that had to be filled out, and the standards by which that was judged was A.S.H.R.A.E. (American Society of Aeating, Refrigerating, and Air Conditioning Engineers, Inc.). He had checked with neighborhing municipalities and they were going through this, too. . � . -� i COMMUNITY DEVEL6PMENT COt�AtISSION ME$TING AUGUST 8 1978 PAGS 2 Mr. Christensen pointed out Item C on page 3 which stated that, "in additian to the criteria set forth in this section, the proposed design shali consider energy conservation in determining the orienCation of Che building on its site; the geometric shape of the building; the building aspect ratio (ratio of length to width); the number o£ stories for a given floor area requirement; the thermal mass nf the building; the exterior surface color; shading or reflections from adjacent structurea, surround- ing surfaces or vegetation; opportunities for natural ventilation; and wind direction and speed.° Mr. Christensen stated he had brought this to the Commission because questions had been ratsed at the last meeting. Mr. Christensen gave the Commissioners copies oE a xeport entitled, "Energy Conservation, a Management Report for State and Local Governments". He stated it was a little overview and background of what local governments could do on energy conservation. Mr. Vos referred to page 3, Sth paragraph, "�fforts of state and local governments to contxol private-sector use of energy should consider actions to affect energy use in residential and coamiercial huildings, transportation services, and industry. The fundamental government role in promoting energy energy demand. Voluntary actions are designed to inform or enlist coopera- tion. Two examples are programs to make consumers aware of the energy used by various appliances or to promote home improvements that cut down on energy consumption. Regulatory actions compel compliance based on govern- mental responsibility £or public health, safety, and convenience. Examples are building code revisions, mandating minimum home insulation standards or ordinances requiring builders to file energy impact statements for new developments." Mr. Vos stated that this was what the Commission had talked about at their last meeting. He stated that this report could give some good goals and objectives for the Energy Project Committee. Referring'to the last sentence of that paragraph, Mr. Vos stated that it seemed like mosC of tfie development questions were about drainage and sewage rather than energy. Mr. Vos stated he had been a 2iCtle disappointe@ in the Planning Co�ission when Ms. Modig had brwght up the fact that tax incentives might be the way to go to encourage more conserving. The Planning Commission's reaction was tfiat was something that could never be changed. He stated that by looking at this report, it might help the Energy Project Committee get off dead center. Mr. Oquist stated he thought the Planning Commission was having trouble getting the scope and purpose for the Energy Project Committee. This Coumdsaion had discussed that at some length at their last meeting. What was the Energy Project Coamdtt�e's scope7 To write up a policy or "� make a reco�endation? Mr. Oquist felt it was just to write a policy for the city and the regulatory body would have to come out of staff. i ,.:� ��M� COt�IC7NITY DEVELOPMENT COMMISSI�N MEETING AUGUST 8, 1478 __ PAGE 3 MOTION by Herman Bergman, seconded by Kenneth Vos, that the report entitled, "Energy Conservation, A Management Report for State 8nd Local Governmenta" prepared by National Science Foundation be received by the Community Development Coomiission and be submitted to the Planning Cmnmission for informational purposes. Upon a voice vote, all voting aye, the motion. carried unanimously. Mr. Christensen stated that, to bring the Co�nission up to date, there had been a staff review of the Transportation Plan and Housing Plan update. Revislons would be made within the next week. Also, they were still at the point where they were looking at a format for the Comprehensive Development Plan, to make it a working document rather than just verbage. ADJOURAih9ENT : MOTION by Herman Bergman, seconded by Renneth Vos, to adjourn the meeting. Upon a voice vote% all voting aye, Chairman Oquisf�declared' the Cominunity pevelogment Commission meeting of August 8, 1978 adjourned at 8:00 P.M. Respectfully sub tted, � � �� L n Saba Recording Secretary r CITY OF F'RIDLEY APPEALS COMMI5SION PtI:F.TING - AL'GUST 15. 1978 CALL TO ORDER Vice Chairperson Gabel called the August 15, 1978 Appeals Commission meeting to order at 7:30 P.M. ROLL CALL I4embers Present: Mr. Plemel, Ms. Gabel, Mr. Kemper, Mr. Baxna Members Ahsent: Ms. Schnabel 6thers Present: Mr. Ron Holden, Building Inspector APPROVE APPEALS COMMISSION MINUTES OF SULY 25 1978 MOTION by Mr. Barna, seconded by Mr. Kemper, to approve the Appeals Commission minutes of July 25, 1978 as written. Upon a voice vote, a11 voting aye, Vice Chairperson Gabel declared the motion carried unanimously. 1. LYiS�71� N.E. PURSUAtIT TO SECTION CITY CODE A VARIANCE IS NEEDED BECAUSE THE FRONT YAKll SE'1'lSacx WILL BE NON-CONFORMING BY 5 FEET. (Request by Richard Glumac, 5725 Quincy Street N.E., Tridley, MN 55432) MOTION by Mr. Kemper, seconded by Mr. Plemel, to oven the public hearing. Upon a voice vote, all voting aye, Vice Chairperson Gabel declared the public hearing open at 7:33 P.M. Ma, Gabel asked if Mr. Glumac was present. Fie acknowledged he was and he and Mrs. Glumac stepped forward. Ms. Gabel asked him to explain what he needed. Mr. Glumac stated he wanted to construct a vestibule at the front of his home similar to the one in the rear of the home. Iie stated his Yeasons were to conserve energy for Che home and allow an entrance with more space. Nls. Gabel read the staff report as follows: ADMItdISTRATIVE STAFF REPORT 5725 Quincy Street N.E. A. PUBLIC PURPOSE SERVED BY REQUIREMENT: Section 205.053, 4, A, requiring a minimum front yard setback of 35 feet. , Public purpose served by this requirment is to allow for off-street parking without encroaching on the public right of way and also ror aesthetic consideration to reduce the "building line of sight" encroachrnent into the neigh6or's front yard. C-' �peals Commission Meetin� Auguat 15 1978 Page 2 � S7ATED }iARDSHIP: Please approve the addition of a vestibule with a 5'Q" projection to the front of said property. This vestibule is being built mainly to conserve energy. 7he property directly north of said prop2rty (5735 Quincy) is on a circ]e and setback at an angle and does not line up with said property. Also, the second lot to the South of said property (5705 Quincy) has had a front projection for years. C. ADt?'INISTRATIVE S7AFF REVIFW: The petitiva�er's verifying survey and plans shorr that the addition will be �G.25 feet from ttie front property 1ine. Whiie it is true that the house to the North is located in a cul-de-sac, other houses to the Scuth generally conform to a 35 foot setback from the front property line. There is a 12 foot boulevard in th5s area, which would make the addition approximately 42 feet froro the curb line. ___- — Ms. Gabel asked Mr. GZumac how the vestibule would conserve energy. Mr. Glumac stated when you open the front door now you are auto- matically outside, thien you have a vestibule you are not outside and not letting the heat out. Mr. iIolden brought in the aerial of the area for the Commission to review. Ms. Gabel asked if they needed room in the entxy to facilitate storage and people coming in. She asked Mr. Glumac if he had spoken to any of his neighbors. Mr. Glumac stated he had and they had no problem with it. Mr. Ilolden stated it would total about 22X lot coverage and you are allowed 25Y. Mr. Plemel asked Mr. Glumac if the siding would be the same. `Sr. Glumac stated yes, everything will be Che same. Mr. Ilolden state@ the other additions to the home are done in good taste. Mr. Plemel asked Mr. Glumac if he planned on doing the work himself. Mr. Glumac stated some of it but he would also be hiring a contractor. ?'is. Gabel asked for any comments or questions from the audience. tg1TI0N by Mr. Rzmper, seconded by Mr. Barna to c2ose the public heaxing on number 1 on the agenda. 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CITY 0� FRIITLEY PI.ANNING COd�AiLS8I0N MQETING - AUGUST 23, 1978 . CALt TO ORDSR: Chairperson Harris called the August 23, 1978, Planning Co�ission meeting to order at 7:40 p.m. ROLL CALL: Membera Present: ��?�rd Haaris,rV��g�:n�.�' S��iA�bz�;�B�i$Ll'e�`�son Bruce Peterson, �nnie Modig; Ned Storla Members Abseht: James.Lengen€eld.:(Bruce Peterson representing), LeRoy OquisY (Connie Modig representing) Othera Present: Jerrold Boardman, City Planner APP80VE PLANNING COrAffSSLON MINUTES: AUGUST 9, 1978: �ON by Virginia Schnabel, seconded by Bob Peterson, to approve the Auguat 9, 1978, Planning Canmiesion minutes as written. Mr. Bruce Peterson stated that on page 9 of the minutea, last paragraph, regarding Mr. Langenfeld's motion to reco�end denial of request by Woodcrest Baptist Church to use Locke Park Soccer Field, Mr. Langenfeld wanted to indicate that his strong opposition was not church versus atate, but the fact that the prime time was being taken away from the citizens. Private organizations should pay their share and be a part of ttre first-come, first-serve basis. Mr. Harris stated that the City Cwncil did not approve the request by Woodcreat Baptist Church for useof the Locke Park Soccer Field. IE was on a firat-come, first-serve basis. Mr. Boardman stated that Mr. Boudreau, Parks & Recreation Director, vas working up a fee schedule to submit Co the City Manager for campensation for use of facilities. Mr. Harria stated that city programs took priority, but at other timea, it was a first-c�e, first-serve basis. U�I A VOICE VOTS, ALL VOTING AYS, �$��-��r7S 1�ECLA�EP:e:TH�i MOT I0N C88RIl?D UNAN IMOUSLY. PLANNiNG COPII+IISS�ON MBETING, AUGUST 23, 1978 - PAG& 2 1. CONTINUED: DISCUSSION ON ENSRGY PRQ7ECT C�AffTTHE: A. Potential Members of Energy Pro3ect Committee: Mr. Harris stated that, as the Conmission could see, they had only two rea�anes from two applicants for the Energy Project Committee. He ata[ed the resume from Mr. Sharton was very impressive. Ms. Schnabel asked how the Plannimg Cammission was going to go ahout finding more members? Mr. Harrisstated the next step was prob�ibly soliciting in the coamiunity . Mr. Bob Peterson stated that when the Parks & Recreation Co�ission was setting up citizen caumdttees for the park areas, they had found it very beneficial to go to the Planning Cou�ission, City Council, and the member co�aissions asking them to list names of citizens who would be interested in serving on these coamittees. Fram those sourcea, they had gotten well over 170 names. He sLBted that might not be a bad procedure at this poinY. Mr. Boardman stated that the Planning Co�ission could submit a formal request to the CiCy Council asking for aid in getting members for the Energy Project Cammittee. Mr. Bruce Peterson asked if the city had a list of people who had submitted resumes indicaCing an interest in serving on co�issions nr committees? Mr. Boardman stated that the list vas very meager at this point in time. Yeriodically, the city asked for volunteers through the city newaletter, but Chere was little response. Mr. Harris stated that the Planning Co�ission could do as Mr. Peterson suggested--request help from the City Council and the other coamissions. Ms. Schnabel asked if there would be any interest through the Chamber of CommerceY Mr. Harria stated he was surprised that there had been no response from the service organizations. Mr. Bob Peterson sCated�that he knew from experience with the Chamber of Com�erce and the Rotary Club, if you wanted to get their interest, you had to addresa them directly or co�unicate directly with them. Ms. Schnabel also suggested contacting the League of Women Voters and the Fr3dley Women's Club. PLANNING CO2•AfLSSION MEETING, AUGUST 23, 1978 - PAGE 3 Mr. Boardman aaked what the Coumdssion's timetable was for the &nergy Project CommitCee7 Mr. Harris stated he would like to start holding organizational meetings no later than December lat. They had originally intended staffing by September 1sC. MOTION by Bob Peterson, seconded by Bruce Peterson, to staff the Energy Project Coumittee at the Planning Co�ission meeting on October 4, 1978. Ms. Schnabel stated that Mr. Anderaon and Mr. Wharton, who had submitted resumes, should be contacted to tell them what the Planning Co�isaion was doing, that the Planning Co�ission appreciated their interest and wanted them to continue their interest, and that;the Planning Co�ission would be making their decision at their October 4th meeting. Mr. Boardman stated he would write letters to Mr. Anderson and Mr. S�harton. UPON A VOICE VOTS, ALL VOTING AYE, C�A IIitfA�1��R�A�13DE�liA$6AI�SM�T IDN CARR7ED UNAN]MOUSLY. 2. DISCUSSION ON WORK LOAA SCHSDULS: Mr. Boardman stated he had been trying to get something done on the work ioad schedule, but he had been working on the Zoning Code. He sSated that the Planning Conm�ission would have the 2oning Code for review at their next meeting. 3. RECSIVE SPBCIAL ENVIRONI�II.+NTAL QUALITY COI�AIISSION MINUTES: JULY 27, 1978: MOTION by Bob Yeterson, seconded by Bruce Peterson, Co xeceive the July 27, 1978, Special Snvironmental Quality Covmission minutes. Mr. Bruce Peterson stated that the Environmental qual3ty Commission was in the process of preparing, with Mr. Ray Leek, a pasition paper in regard to the MnDOT Plan. Mr. Bruce Peterson stated that it was the Environmental Quality Commission's concern that there were so many unanswered questions in the Plan, that it was difficult to make a position. In reviewing the minutes, the Planning C�lssion would notice that there were a number of basic questions th�t were unanswered in the Plan. Before the Environ- mental Quality Co�ission could make a good input to the State on the MnDOT Plan, the Commission needed to have some of those queations answered. Mr. Harris asked if the improvements to the Anoka County Airport were going to be made2 Mr. Bruce Peterson stated Yhat the upgrading was scheduled. This was another question the Commission had: What type of upgrading was going PLANNING COMPffSSION MEETING AUGUST 23 1978 - PAGE 4 to be done and what type of aircraft was it going to be able to handle? The budget figure was $600,000, which, he felt, was not a lot of money for construction, Mr. Boardman stated that the Anoka County Airport was designed as an intermediate airport. It only needed one more runway. The whole airporC situation, as it was now, could handle intetmediate sir traffic. Mr. Bob Peterson stated they would also have to upgrade the tower facilities and expand the hours of mauning the tower as the tower was only manned on weekands at the present time. Mr. Bruce Peterson stated tbese were the Commission's concerns, because these Chings were not stated in the MuDOT Plan. UPON A VOICE VOTE, ALL VOTING AYE, THS MOTI�I CARRIED UNANIMOUSLY. 4. RECEIVE HUMAN RBSOURCES COMMISSION MIN[3TES: AUGSST 1, 1978: MOTION by Ne� Storla, seconded by Connie Modig, to receive the August 1, 1978, Human Resources Commission minutes. Upon a voice vote, all voting aye, Chair�am^Hasaisiddci�anadmGhe:motion carried unanimously. S. RECSIV& CObF10NITSi DSVELOPMBNT C01$ffSSION MINUTES: AUGUST 8, 1978: MpTIOP by Bruce Peterson, seconded by Connie Modig, to receive the August 8, 1978, Comanunity Development Copmission minutes: Upon a voice vote, all vot3ng aye,Chairmaa_Harris�decla�ed-entee�motion caxried unanimously. 6. RBCEIVS APPEALS CODfMISSION MINUTHS: AUGUST 15, 1978: A. Item 2, Variances for 534 Faixmont St. N.E. have to go through Planning Commission to the City Council because of objection of neighbor. Reco�ended for approval by Appeals Commission. i�TI�i by Virginia Schnabel, seconded by Bob Peterson, to receive the August 15, 1978, Appeals Co�mmission minutes. Mr. Harris asked what action should be taken on the item listed aboveY Ms. Schnabel stated that it needed no action unlesa the P1ann.ing Commission wished to take action. Mr. Boardman stated the item was singled out because of the objectian of the neighbor. Mr. Harris stated that with all the property in the city being built on, he was sure they would be seeing more and more situaCions like this. People were trying to stuff houaes on everything that existed, no matter what si2e. PLANNING COA4IISSION MB&TING, AUGUST 23, 1978 - PAGE 5 Mr. Harris asked Mr. Boardman what had happened with the situation of the 40-foot lots? Mr. Boardman stated that Mr. Gordon Hedlund had filed a suit with the city. The City was putting together a histary o£ 40-foot lots for that case. Ms. Schnabel stated that it was true that in that particular area, in the past they had permitted construction on lots less than 7500 ft., but had never gone down to a 40-foot lot. Mr. Hartis stated that what was important was how the city was taxing 40-foot lots at the time the permits were applied for. If the city was, in facC, taxing them as buildable sites, the city could have difficulty with that. If the city was only taxing the lots at a naminal amount, then the city had a pretty strong case. Mr. Boardman stated that, as far aa he knew, the city was nct taxing them as buildable sftes. Ms. Schnabel stated she would like to know when the above mentioned court case was going to be heard, because it would be interasting to attend. She asked Mr. Boardman f� he-co.uld7•in�osm the Elannfng Commisaion members of the date. kir, Boardman ss$ted that he would find ouC and notify the Planning Coumission members. Mr. Harris stated thia was probably a good thing, because ik would clear the air once and for all on 40-foot lota. IIPON A VOICE VOTE, ALL VOTING AYS, Cii�7R�46�N� ��A.RR�I�LkS'RS!� 3tI�Si�O� FJN CARR ED UNAN 7MOUSLY. 7. OTiIER BUSINBSS• A. Management Plan from the Canadian Financial Co�oration for MOTION by BoD Yeterson, seconded by Ned Storla, to receive the Management Plan for the Village Green Erom the Canadian Financial Corporation. Mr. Boardman stated that if the Coumiissioners had any questions ot concerns after going through the plan, Chey should bring those concerns to the City Council. The City Council would be reviewing the Management Plan on September 25 ar their conference meeting. UPON A VOICE VOTE, ALL VOTING AYE, EHA�;-�Rit��D�aI:E�RE15:T�: �� ICIN CARRIED UNAN]MOUSLY. PLANATING CClff�ffSSION MEETING AUGUST 23 1978 - PAGS 6 B. Innsbruck North: MOTION by Bruce Peterson, seconded by Connie Modig, to receive a letter to A. L. Messerli from Joseph Alexander of the D.N.R. Mr. Harris stated he wished Mr. Alexander could come and take a look at the area now. If there was anything left there, it would be a miracle. Mr. Boardman stated that the City Council had put a moratorium on the lots for two weeks until this response was received. Mr, Bruce Peterson stated he was conc2rned about that area, because he thought there were already problems from improper dredging and basement problems. Mr. Harris stated he had a discussion with Mr. Boardman and other sCaff inembers to see if they could put some kind of attachment on the records telling p�ople who bought the property, when they came through with the title search, the condition of the property. He felt the people were entitled to that information. Mr. Bob Peterson wanted to know why Pridley did not have ."Truth in Housing" in its Building Code. Mr. Boardman stated that because of the involvement with the Housing Maintenance Code, the Planning Commission and the City Counc3l had recoumended not to get into that situation at this time. The Plannipg C�miasion had wanted to see hoc,r the systematic multiple Housing Maintenance Code worked before they got involved in single family ma3ntenance. Mr. Harris atated that, in any case, he really felt that, although the aubsoil may have settled enough for the structure sites, the houses on West Danube were bound to have problems with surrounding yards and settling driveways. Mr. Boardman stated that he too was surprised that they were only required to "muck" out for the house foundation. That may be one of the reasons why there were basement problems. Ms. Schnabel stated that she thought the city had to take a good look a[ this situation, because wasn't the city going to be faced with people coming back at some future time saying the city ezrored in permitting this area to be filled? Mr. Boardman stated that the city had to rely somewhat on the professianals. When an engineering firm came to the city and said they would do the work and the work was guaranteed, then why shouldn`t the city issue the permit7 PLANNING COI�IISSION M6BTING, AUGU3T 23, 1978 - PAGE 7 Mr. Bob Peterson asked who was going to be liable seven years down the line--the engineering firm or the city? Mr. Boardman stated that if it came back to the city, the city would go back to the engineering fi2m. Mr. Harris stated that he really $hought that the people who bought the home, not even the first owners, but 3-5 years down the line, should be made aware of the situation under which the house was constructed and the area surrounding the property. He thought it was the city's reaponsibility to inform them. He did not know of any other way, but with an attachment on the title search. UPON A VOICE VOTE, ALL VOTING AYE,CHAIIFIKAII_�+� D�ELARED 2I'.E�'MOTION CARR]ED UNAN]MOUSLY. MOTIpN by Virginia Schnabel, seconded by Bob Peteraon, that the Planning Co�ission rec�mend to CiCy Council that on the specific lots in question in Innsbruck North, as we11 as on future area prohlem developments in the city that might occur, that an attachment to the deed be required so that the buyer of a specific property, such as in the wetlands area, be made aware of the circumstances of the condition of the building site. Mr. Bruce Peterson asked hov the city would define probLem areas4 Cou�dn't they jnst stay as "any additional new housing"2 There were going to be borderline cases. Mr.,�rd�� stated that would be left to the discretion of the building department, Mr. Bob Peteraoa stated that the citizenry would he coacerned, and when they felt there was a problem, they would come to the city. UPOli A VOICE VOTE, ALL VOTING AYE, CHA`�ItIYtAN= 4(i`AAL�R[[�iI7��I;S1�$��?�fOT ION CARRIED UNAN]MOUSLY. �`�'�@2i �@Y,� �@� �e�@rr§@i�5 ��@@�@� �eY �� §�9��, �P, ��3�.�x� C�� meeting,,. ea<� ogic�,Ygte;��y��f�i�t€?�rzr}ggio�h�i�$�gH��r$s4�e��,�red��13� Planning ��5��@�>m84�i��t4�i�t�@st 23, 1478,a�i4N�n�d a�i�:8>4,�SE.M. Respectfully subm'tted, Saba Recording Secretary - �. - „� HUI•1AN RESOURCES CdMI'IISSION MEETING AUGUST 3, 1978 2�ffiERS PREST�NT: Ned Storla, Mary Jo Dobson, Mary Van Dan MEFffiERS ABSENT: David Thiele, Marlyis Carpenter OTHERS PRESE.1Tt Pete Fleming, Administrative Assistant Peter Treuenfels, 5460 - 7th St, N,E. CALL TO ORDER: Chairperson Storla called the meeting to order at 7:38 p.m. APPROVAL OF JULY 6 1978 HUMAN RESOURCES COP'Il"ffSSiON MINUTES: The following corrections were made to the minutes: Page 3, Sth paragraph, Mr. Ken Metcalf should be changed to Ms. Kam Metcalf. Page 7, second from last paragraph, first sentence, should read: "Ms. Dobson s[ated she was thinking of s�e kind of emergency disaster relief to help the £lood victi.ms in Austin and Rochester, Minnesota..." A10TION by Mary Van Dan, seconded by Mary Jo Dobson, to approve the minuCes as amended, IIpon a voice vote, all voting aye, the motion carried unanimously. 1. DISCUSSION OF AFFIRPIATIVE ACTION; Ms. Dobson stated she had checked with the city and had found out that Mr. Fleming was the "affirmative action person". Mr. Fleming stated that he had been informed that, historically, the Human Resources Commission had been instrumental in the City's establishing an affirmative action program. Iie thought that was a"f.eather in the cap" for this Comission. He stated that since he worked largely with personnel, he was very aware of the City''s program. ii[jMAN RESOURCCS COMMISSION MEETING, AUGUST 3, 1978 - Page 2 Mr. Fleming stated that the. City's Affirmative Action Plan was initiated in 1475. One basic area it covered was relative to yendors, contractors, and subcontractors who were encouraged to allow no discriminatory practices whatsoever. The•wording was stamped on all the City's invoices, purchase orders, inc. To his knowledge, that was functioning without a flaw. Mr. Fleming stated the second area that he knew more about was relative to employment. The City had a rather extensive hiring procedure in which the City tried to find minorities who would be willing and able to fill the various positions within the City. He really saw this as the nub of any.effective Affirmative Action program. Mr. Fleming stated he had copied those parts of the Aff-irmative Action Plan that he thought essential to the Commission. On the first page, they would find the steps that were involved in the recruiting process in the City's plan. On the second page, he had put together a"Coordination of Hiring Practices" sheet shortly after he began working for the City. He had tried to make it as practical as possible, to ensure that none of the steps of the plan would be eliminated. He stated, that the last page was relative to exit interviews that he felt was another importance component of the Affirmative Action program. Mr. Fleming stated that °selection" and "terminat.i.cn" :uere the. key aspeets of the Affirmative Actinn plan. The City, bg virL-ue oi this pian, was responsible to include, in the dissem�nation of infarmation rela*_ive L-o havins a job opening, the various minoritg organizations. They also adver-° tiaed in two of the most gopular newspapers and included the Aifirmative Action "equal opportunity employer" in all of their advertisements. Mr. Fleming stated that.he personally felt exit interviews wererextremely valuable in getting a handle on whether people already employed felt there was discrimination of any kind. They invited all the City employees. to have these exit interviews prior to separation from City employment. It was important because wben an employee was about to leave, that employee would feel more free to share the good and bad, relative to the City and the City's atmosphere. He was pleased to say that in the exit interviews he had conducted, he could not detect any problem with discrimination. The last thing rSr. Fleming wished to share with the Commission was relative to the "Utilization Analysis" sheets given to the CommissYon at the last meeting. To put these sheets in context, he wanted �o share some additional comments. The City had about 120 full-time employees HUMAN RESOURC�S COMMISSION PLETING AUGUST 3 1978 - PAGE 3 who came under this plan. Accordingly, the turnover was relatively low. In 197.7, the turnover was 10 employees and thus far in 1978, it was six employees. So, the City did not do a lot of advertising, recruiting, . and hiring, Second��, the City was askP� annuaIly to fill out Yorms for,the �qua1 Employment Opportunitq Cocimission, and Ghere�was ,.never any response from this Commission in getting back to the City with any favorable comments or criticism. Mr. Fleming stated that another pxoblem the City was having was that the minority population, other than women, was very, very low--2.13% in Fridley. That did create a problem. Currently, the employment in the city of minorities, other than women, was about .7%. Another problem relative to this was the transporYation problem. Mr. Fleming stated the last thing he would like to point out was that the City has had a rather aggressive CETA program. He did feel that 'it generally had been very beneficial to the City. A number of these employees had made a fine contribution to the city and, more importantly, a number o£ people, in the caurse of their employment with the city, had been able to find non-subsidized employment. Ms. Van Dan stated tt�at Mr. Fleming's report clarified some things in her mind, She was really concerned about the lack of racial representa- tion in the city, but with the low turnover rate, she could see tfiere was not the opportunity or need for a person to apply for a po�ition. Also, transportation was a problem. She asked i£ the job descriptions were ever actually revised? Mr. Fleming stated that, yes, a number of job descriptions were revised ' quite significantly. Whenever there was a job opening, he would go over the job description to see if what was being.asked was accuraCe, whether qualifications were really necessary, etc. Mr. Storla asked the Commission if they felt the need to change anything in the institution of the Affirmative Action programl Mr. Fleming stated that one thing that could be changed was to find more recruitment resources than they were not now aware of. He sCated he would appreciate any comments or information in this regard, particularly with the handicapped. ' Ms. Dobson suggested that Mr. Flemi.ng contact the Minnesota Women's Center at the University of Minnesota as it was a very good resource and referral service. Mr. Storla wondered if this Commission should ask the different human rights commissions in the Minnesota League of Human Rights Commissions if they had any problems with their Affirmative Action programs. ,Perhaps Fridley was typical. HUMAN RESOURCES COI�IT.SSION P�ETING AUGUS'S 3 1978 - PAGE 4 Ms. Van Dan stated that with the sma11 minority percentage, she did not think Fridley was far off. The biggesL answer to the question was the low turnover rahe, and because of that, they were probably not going to change the figures far a long time. She stated she saw the Coumiission's role at this time to see that the city conformed to Federal regulations and to recommend, when the Cownission knew of any opPortunities or places where qualified candidates could apply, that these people apply. Mr. Fleming stated that relatively recently in the city, a number of women had been promoted to more significant positions. He saw that as a positive step. Ms. Van Dan stated she would like to thank Mr. Fleming for his report as it clarified for the Commission what the policies and procedures were in the city, and gave them a clearer picture of where the city stood and why. MOTI4N by Mary Van Dan, seconded by Mary 7o Dobson, to table further discussion on the Affirmative Action program, Upon a voice vote, all voting aye, the motion carried unanimously. 2. DIuCUSSION ON DISASTEP. RELIEF: Ms.'Dobson staCed she had brough.t this be£are the Commission at the last meaCing Yo help the flood victimil i.n Aus�an and P.ochestar, ldinneseta. It had begun by a �elevision newscast on July 5th rcgar�ing emergency suppi.y pick-u�:s at f:ive different metropolitan airaorT.�;. She p2d stated to the Commiosi,on L'hat she would like to coor.dinafe efforts for Fridley to get clo�hing and car.ned goods out to the airpqrts and also to lat people knpw where there was an information center. Ms. Dobson stated that aftex much telephone calling, she finally found out that Che Civil Air Patrol was handling the £lying of the emergency clothes and canned goods, not on7.y to Rochester and Austin, 6uC also to � Gary, Minnesota, the toznado victims. Theq were working aiong with the Salvation Army and the Red Cross who were coordinating the handling of goods in the different areas. She was told they needed canned goods, clothing, and bottled water, that they were open from 8 a..m. to 8 p.m. at the five airports,and were going to collect until the following Wednesday. Ms. Dobson stated she then contacted both the DFL and Republican parties who were willing to knock on doors and canvass the neighborhoods. She contacted the Fridley churches, and they were going to make announce- ments in their Sunday services about the clothing and canned goods drive. Ms. Dobson stated that by Monday,:she found out that enough clothing and food had heen collected, but that help was needed for clean-up. Ms. Dobson had talked to a person at the Cl�amber of Commerce, and this person had notified the Fridley Sun about the clothing and canned goods drive, and the need for clean-up volunteers. Ms. Dobson stated that HUMAN RESOURCES CONAfLSSION ME�TING AUGU5T 3, 1978 _ - PAGE 5 what they were going to do was provide transportation for people to go down to these areas to help with the clean-up, Ms. Dobson stated they received food and clothing from, not only Fridley, but the whole metro- politan area. .But, no one responded to the need for clean-up volunteers. Ms. Dobson stated thmt by Wednesday, the Salvation Army and the Red Cross were no longer collecting. The Red Cross was then working on fund raising. She atated that maybe next Cime she would have more time and could work with the Chamber of Co�erce and possi6ly the retailers. Ms. Van Dan stated that Ms. Dobson had found a very good plan of action. Maybe an emergency plan or a disaster plan that could be coordinated with Civil Defense and some.of the other programs could be sef up that the citizens could use themselves. " Mr. Storla thanked Ms. Dobson for her report. 3. DISCUSSION OF ANOKA COUNTY HUA7¢,N RIGHTS DAY: Mr. Storla stated that he had contacted the chairpersons of the Columbia Heights, New Brighton, and Anoka Human Rights Co�issions, and they were all very enthusiastic about an Anoka County Human Rights Day. They had agreed to have a planning meeting on either September 14th or 28th at the Anoka County Public LiUrary. Mr: Storla staCed that Columbia Heights had just had a big turnover in their coumiission, also, and were discussing their goals and objectives, New Brightoa seemed to be very active, and Anoka sounded inactive. Mr. Storla was asking that tha chairpersons and any other interested persons come to the first meeting for the purpose of socialization and planning the agenda and then to decide when the first meeting would be for all the coumiission members to attend. Mr. Storla stated that was the Anoka County part of the Human Rights Day. NTr. Storla stated that the National Human Rights Day was December 10, set by presidential proclamation in 1949. The Co�ission would have to decide if they wanted their own Human Rights Day on the National Human Rights Day. Mr. Storla stated he would keep the Commission up-to-date on the Anoka County Human Rights Day. 4. DISCUSSION OF ELIMINATING STRUCTURAi. BARRIERS FOR HANDICAPPED: Ms. Van Dan stated that,she had thought that one of.the things that would be of great value to the Comnission in analyzing architectural barriers throughout the city was to go to the handicapped people them- selves. She had then called the Coyrage Center and Dr. Don Mauer, the Rehabilitation Engineer, tiad said that the young.handicapped people HUMAN RESOURCES CONINLCSSION MEETTNG AUGUST 3, 1978 __ - PAGE 6 would be delightad to be involved in the survey. It would be an opportunity for them to get out into the community and perform a service to other people. Theg would be willing to come out and assi.st in a survey any time the Commission would like to set it up. Ms. Van Dan staT.ed she had also asked Dr. Mauer if a film entitled, "The Sound of Trumpets", could be available. Th3s film had been considered the very best film for the general public in defining a barrier. Dr. Mauer ittm�ediately sent- out a cuurier on Wednesday with the film. Since the film had been made available to the Commission, Ms, Van Dan stated she thought that rather than talking about barriers, it would be better to view the film. She thought this film might be something for the H�an Rights Day to show the general public. It would be a very good educational source. ' Ms. Van Dan stated that �ost everyone was familiar with the handicapped parking signs. rridley had an ordinance so people woiild be ticketed if they used the parking space inappropriately. But, she stated, did people know that parking �pob had to be wider than normal parking'spotsl Did people know that a sidewalk had to be at least 48" wide for a wheel- chair, Chat a ramp could rise no higher than one foot in 12 feet oP lengeh, and that doors had to be at least 32" wide2 T�ir. Starla declared a ten-r�znute break aY, 8:55 p.m. 14r. Storla stated that the chairperson of the New Bxighr.on tium:�n Itights Comti�zssion had indicated Y.h.at Fridley was poor in the area of: eiimi.nating ba-trierv, This person hsd cit.ed the e.xample that the Target S1:ore ;aas revnodeling, and the ruidth oi tize hall ta the batiituoms was 20 inches. Mr. Fleming stated that in reading the news .recently, he had understood that public buildings bui.lt since 1963 must be barrier-free;however, that was only true if the people in power made a decision that the building was in general need of renovation. If the building was in need of general renovation, then they could go ahead, but it must be barrier-free. Ms. Van Dan stated that was true, You could go by the old regulations if you were in an older building, but if you made any massive repairs or renovations, then you must confoxm to the new regulatioes, But, some- where there was also the fact that you were not reqnired to mak� pour facility barrier-free. But, if you had a public Uuilding, she stated that it was not only common sense to make it barrier-free, but also good business. She stated ttiat, of the<few dentists she knew iu Fridley, it was impossible to get a wheelchair patient into their buildings to see them. She saw not only a survey of public buildings like the library, churches, and schools, but also going around to some of the businesses and then sending recommendations for improvement to them stating fihat the Human Resources Commission and the Cow-abe Center had made a surveg of. the city and found but some of the problems thaC the handicapped were facing. : HUMAN RESOURCES-COMMISSION MFETING, AUGUST 3, 1978_ - PAG� 8 OTHER BUSINESS: A. �;ia MOTION by Mary Jo Dobson, seconded by Mary Van Dan, to receive a copy of ' "'Fridley Futures - A Public Seminar for Human Resource Development". Upon a voice vote, all voting aye, the motion carried unanimously. B, MINNESOTA kIUMl1N RIGHTS COMFIISSION: Mr. Storla stated that aC this time the Co�ission was not a memUer of the Minnesota Human Rights Co�ission, At a Minnesota Human Rights Conmtission meeting he had attended, they had spent all of their time on internal affairs. At this time, he reco�ended that the Commission not reconsider membership with the Minnesota Human Rights Commission. In the meantime, he would like to attend another meeting to see what direction the Minnesota Human Rights Commission planned to go. C. CONG1t�G�ITE DINING: Ms. Van Dan stated thaY Parkview School had been approved fo: Congregate Dining. On Tuesday, August 8, at 9:00 a.m. at City Hall, P1r. Toa Myhra, Ms. Rickie Bergquist, Colonel Martin, herself, and aayone interested would be meeting to evaluate Parkview and see what needed to be done. The recovm�endation was to go with the program as soon as the building was accessible. D. COMM[TNITY SCHOOL ADVISORY COUnCIL MEETING: Ms. Dobson stated that the first meeting of,the Community School Advisory Council cras Thursday, August 10, at 7:30 p.m. As the new representaLive from the Co�ission, she would be attending the meeting. ADJOURNMENT: MOTION by Mary Jo Dobson, seconded by Mary Van Dan, to adjourn the meeting - at'lO:OS p.m: Upon a voice vote, all voting aye, the motion carried unanimously. Respectfully sub itted, Lynn Saba Record3ng Secretary HUMAN RESOURCES COMMISSION MEETING AUGUST 3 1978 PAGE 7 Mr. Storla stated that if they did send a communication to any businesa, they should actually tell what needed to be fixed, widened, etc. Ms. Van Dan stated that one comment many handicapped made was that they hated being treated like garbage by having to come in a back or side door where garbage was thrown out or freight was delivered. Mr. Flemin� stated that the City had provided handicapped parking and the depressed curbing within the last year. Also, a modest amount of money had been appropriated so that a11 new curbing would be depressed. A certain amount of the oId curbing had been changed, with a goal to have depressed curbing throughaut the city. Mr. Boardc�an had told him that in June 1978 the City had applied to H.U.D. for a block grant to study architectural barriers in the city and to get money to eliminate those barriers. Another point was that the Building Inspection Division of the city was hard at work implementing the State Building Code. As he under- stood it, Chapfer 55 of it spoke to this in that all new commercial and industrial buildings must be accessible to the handicapped. .Another con- tribution the city was making was by helpfng both commercial and private builders to try to make those 6uildings barrier-free that were not now barrier-free. Ms. Van Dan stated thnt if the City had actually applied for a block grant and fartding, this Ca�ission should be involved. Mr. Storla asked Mr. Fleming to check on what,the City was going to do in regard to the barriers in the Civic Center and also to find out more about the block grant. MOTION by Mary Van Dan, seconded by Mary Jo Dobson, that the Conenission go to the Target.Store on 53rd Ave. N.E. to evaluate the remodeling in regard to architectural barriers. If the facility was not barrier-free, then the Commission wou�d write a letter with sCrong recommendations to Target. Upou a voice vote, all voting aye,. the motion carried unanimously. Mr. Fleming stated that if the situation had changed and it was now barrier- free, he thought the Co�ission should thank Target for their changes. It was also part of human resources to be supporting. MOTION by Mary Van Dan, seconded by Mary Jo Dobson, to recommend to City Council that if City Council decided to go with the transit service, that one of the buses be a handicapped bus equipped with hydraulic lift and �aheelchaixs. Upon a voice vote, all voting aye, the motion carried unanimously.