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PL 02/03/1982 - 6769City of Fridley AGENDA PLANNING COMMISSION MEETIN6 WEDNESDAY, FEBRUARY 3, 1982 - - 7:30 P.M. CALL TO ORDER: ROLL CALL: APPROVE PLANNING COMMISSION MINUTES: JAP�UARY 6, 1982 1. CONSIDERATION OF A REPLAT OF INNSBRUCK NORTH TOWNHOUSE PLAT cons�ruction didn't follow the lot lines as platted. Generally located between West Bavarian Pass and Brenner Pass N.E. 2. RECEIUE AND DISCUSS HUMAN RESOURCES WORKPLAN 3. RECEIVE AND DISCUSS COMMUNITY DEVELOPt4ENT COMMISSION WORKPLAN 4. RECEIVE AND DISCUSS ENERGY COMMISSION WORKPLAN 5. RECEIVE AND DISCUSS ENVIRONh1ENTAL QUALITY COMMISSION WORKPLAN 6. RECEIVE PARKS & RECREATION COMMISSION MINUTES: JANUARY 5, 7. RECEIVE HUMAN RESOURCES COMMISSION MINUTES: JANUARY 7, 1982 8. RECEIYE APPEALS COMMISSION MINUTES: JANUARY 12, 1982 9. RECEIVE COMMUNITY DEVELOPMENT COMMISSION MINUTES: JANUARY 1� 10. 11. 12. RECEIVE ENERGY COMMISSION PIINUTES: JANUARY 13, 1982 13. OTHER BUSINESS: ADJOURNMENT: G AND REDEVELOPMENT AUi BE SURE YOU BRING YOUR JANUARY 20TH AGENDA TO THIS MEETING PAGES 1/20 Agenda 1-5 1/20 Agenda 1/20 Agenda 1/20 Agenda BLUE 1/20 Agenda 1/20 Agenda YELLOW PINK ORCHID tJHITE WHITE TME DATE M SUBJECT DtRECTORATE OP PUBLIC WORKS January 22, 1982 d Boardman - Innsbruck North Townhouse Plat 5 MEMO No. 82-07 TO Nasim Qureshi i MEMO R A N D UM ACTIONIINF�. X We have reviewed the platting procedure of the City Code (Chapter 211j with Dave Newman, City Attorney's office, to determine if there is a simpler procedure by which we can record the above stated change to Plat 5. Based on our review of'Chapter 211.17, the Planning Corrmission could make a finding in their review of the preliminary plat that allows a variation to the requirements of Chapter 211 based on unintended hardship. This finding shall be recorded ih the minutes of the meeting and trans- mitted to the City Council for approval. In this sitation the Planning Commission could find that processing a replat for this minor lot line modification could constitute an undue hardship and request that the procedure be varied to allow the proposer to file a"Surveyor's Certificate of Correction" as allowed by Chapter 505.174 of the Minnesota State Laws. This specifically a7lows minor modifications to an existing plat which fails to identify or correctly describe the land to be so platted. This is simply done by a certificate to the County dated and signed by a registered surveyor. Bill Deblon discussed this with the County who would allow this process for this item. If this is a desirable action for the City, the.Council should redirect this item to the Planning Commission '�or recomnendation: We cori�d review this as early-as February 3, 198Z JLB/de 2 MEMORANDi1M January 26, 1982 MEMO T0: Mr. John G. Flora Public Works Director Mr. Jerrold L. Boardman Executive Director Housing and Redevelopment Authority MEMO FROM: David P. Newman SUBJECT: Innsbruck Replat 5 Addition Chapter 211.17 of the Fridley Code provides the granting of variances from the City's platting requirements. This Section provides that when the Planning Commission determines that the platting requirements would cause unnecessary and unintended hardship, then the variance may be granted. Except in certain instances, which are not applicable to the present case, a preliminary plat must first be submitted to the Planning Commission before a variance can be granted. It is my understanding that this has, in fact, been done so it would appear appropriate for the Planning Commission to grant a varianc,e if they find unnecessary and unintended hardshig. Minn. Stat. 462.352 (12) (c) states that the adjustment to a boundary line is not a subdivision. Because of this definition, the State requirements for the platting of subdivided property also need not apply. The significance of the City Charter and [he State Statute is that there is no need for the platting requirements to be complied with for a replat provided that the replat is solely for the purpose of the correction of errors in the original plat. There remains the additional question of the procedure to be followed then in correcting a plat when the platting requirements are not being followed. Minn. Stat. 505.174 provides that when a plat is defective that it may be corrected by the surveyor who prepared the plat executing a certificate stating the nature of the defect and stating the correct information to correct the defect. In summary, it would appear that the Planning Commission can waive the final platting requirements for the replat and that the corrections can be made by the surveyor executing a certificate which describes the defect in the original plat. / \ N Loc4�ion , ..�. � ��. �. �� f�Yi �YF W[ STREET IYtAP-CITY OF FRIDLEY K� . � � �� . �� '1� � (' � �r�� ,i � i � �` t � 1 I � `�� ' Sc4s -t � .. s � ,, . ``'fQ t� '� n .l 4!IGrsil � !' '�/`� � • • ; �„ t'5.�, ; t � , , � t � ; ; �, ... �` : sc o , r , �/ /:/�� f / L ,J�� y, �; w r 6A.. � i � \i ,r � � t� *" 4 � � �r �pl, - - ' � � .� i � � i1b ALYYTA�'N� � ` 14 �, C � i . - � � � i .� . � J • � , ` ' ,• � I. % N'l' � ', ��,r.+' '' tl � �. r � � ��-..�,� . �.: ORTH - �... INt�13a . 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'. ii ,`, . �._ � .:..t � � '"..t `s ". Y _' � �._ � .�.�� . . . . ; ..i .: � {}�' CI7Y STAFF: t 5�a�, `�.it�t�� Bi11 Debion i�ctc5�slt,, atR�e..G�ais�at f Nfa]:sa�n �'��?s�tt ��#aaat ;:,' a � , ` � ,_ � , . , r - _.. s � �, ,� � ��, �" ,, . � �� ` .� r - � � � sn.; ' �` i• : "`"' �, e <� r ��; �, � � 3� . � E `� �-,"��,xs� � � �� x.; �� k N�� X � i F ��•'` k , u � ' �� y =* � s � '4'i �, T ��y�g TA' /�� } �'z`�te-� q ��g� ��*ya ' ` * �i�Q�V'�f.f�TM YVC��i�� ; t+ �� y."�: .Y� �`. �a��.4_ x �� .. . �„ � r `�E,ex ;�7i''�,� ,��',�" ��. . ._ �. �4n` �,�' „�a rPr�� c� � `- . �.. _.. :Y�.f _.. �. _ u$•, � F4 ,��'xai QuR1�=Ly, C�ission ►vas � �#i� May of 1973. ItS =':N{ �� r £� ,�� sF�et #or� �n s�cit�rn 6 of City � �'� ..to stimulate i�#terest _ ,,, ��n � �te �srt a�yarei�'ess oi, e�ii�r ' '��GOacerns amor�g citfzens , � . � � -[�. �� ,�-��, }�rt ��t3!'of fridTey,',to �Errre as resa4��°a�Y to the City an matters �#� � en�ir�tmre�at, i�sluding i�fo�� tt15 e�viromtental pr6b'#ems, ' � � � _� �t��s:a�d xegUlations��of the.gor�r►��r�,�trt>Ftrl�tan, state and-fed- � �r� ��'�'� '��j�� o �e ex��t of thei.t ef#�ect tsp �i�ef}�y. �and to �advise the � , �� , .� ,;��r,�l�-�_City-tfiaEta9+e�',.and other appr�i��e City caimissions�.on " ,�� ' s:�•��r'�� 't4 .the ma�ntenar�cs or im�re��t of tbe envirorra�rrt, '�_'�`-� �� t�. rei��ey► a�u#, recq�memlatian at pr�gr�uns and policies within the K� r`�`�� '_.�� _. � r=, , , Y � �.: ,_ �� E �3 :� ; '. , � � z� � ; �"�e ��rE 'L� C�enissi�n as set for�h in �eGt��Gn 6 is as follows: � _ , _., 1 � � ` _.�.�� OA$` ,� : . .. � 'LL� � � ��: �#rtupt�nta} Qu�tity Canmissinn 5#±�11 �Gt as an advisorY ,a'�pf�,§��sm'ta the�P>1ann3ng Caia�issfor� fo��#�iinunus cammunity � ` � � � �� 3ni# =�#e�e��pme+tt�pf the canp�el�pi�3ar�� Ci�Y goal�s ��and ; � '° ' �1:��. ''Any change in related caa�ni�jr p3�nning and :can- ` �� ; ��e-�it�+ g�als at�d ;palicies mus�,6e refviewed by the �� "�: ," °�3�t�� kk�iss�on who wi7] th� maice rect�nine�dations to the ,� + '��fjc �oun�� I•. � i'' r i � - .. ' � . f �he &C+aztt��lra�n�a�.ilu�lity.Ca�nission shait 8dvi�e t#►e:City =k ' �„.� �ti�c#1; a�f��r a poli�y .revievr by i� P7ae��ii� Ca�mission, F �'� � �`�k �a �.cC�v��flpm�»t; �►f #��ograms #.�:gfve�,#+��ased-effective- � �� ",�s:�d`c�ir��i�n i�+ implemen�ing E+� 't�sD�f �i�ty goals, �'�� '��`� °��T�ies and fra�vark and recc�er+d.a��it+ns �s needed rei- r =v �, � ` 'i � � �;�� ;�� ,.� the envirarme�tt. i j.; �3 � � i .. - . �Sk �"+�Y`M . , '. . �- n � t�; `�� Ftri�#itJ its rnaitdat�d "obl�gat�r�ris, -��e ��irc�[�nenial Qual iLy Com- rt� �s �stablish�ef the following workp}a�.f6r 19�2. This workp3an � �� a� an�acti�� prpgraro which �iil e��-� t�+e cortmissian to edn- �= ...��=~�e�r.e�forts �rn a�ea� of cancer�a aa►tt:.,�»fierest. : ��. � �� . ,. �,:, _ , �: � � �� r , �Ea � �� '��, �' . " � ` � , <�, 3, ` � �� ; r^E �r s. `�, s" y�. �', � 7 2 .� ' . . . . �, � '��$?- . � . e .: ',� � . �. } r -. n 1 .. E tC � �` 3- -� s � . f '�i .�3 �� .-T d � a � ir � a r �° '-�' e !� �S'� r , k f ,}� r*C a�S� . a. �� .-u � i _ �� ' 'ai�i�u�rv � � . _ 3 v - '<K._c , . . - � � �. b ' 1�l." b .rl V !e.�i �II ¢ �:' � � � �� . �� ' u ` �a � ;: �� .� �.��,� _ � �� .� ��.. Ly��pp �� qL� a� � a N O POp.WO ��y,.., NO.V�-Y ME;:. � � � � ; , y a €-. a � � . �f � � ` � �. r �� --�-n�-^.-� � $ � S4" N 1 4 y.� � �- gy � `�=Oa�x-�.V. ��- �� 'O w„a wF � o . yr �� y � '@a •�-: i��. �p . ,wi �� „" �� o �� ' ° �� M 41 ' M � � �-'S « � � a �d � T.. .:,<:�i'�. �� a� '��.' :� ��;� wi; �. � -�� '4!' �_ _"_� — d � � � . � � � i++. Oa�� .. � u aT� � �i �dON� .. � � r. 10 > L. C i NNy ayy! NaMr � � qq�. y�Ya� � �N'� � . p a.��.. �.. �. ��,, A. � o< y � � �� O�� Y �. �� ^d�� uMl4�� . >o� �� YJ VtJ V� L N � � s. • ."• ..a o�: �� o-..a . �, �,.,. V M , r �j �� . . J N�: � ... m iE �� d� 9� . �� , � ;�� V N O �.�.. �' F .�N�. .�� •t ��z � City of Fridley � APPEALS COVIMIS3ION MEETING -�9NUARY 12. 1Q82 _�__Page 1 CALL TO ORDER� Chairwoman Gabel called the January 12. 1982. Appeals Commission meeting to order at 7�30 p.m. ROLL CALLs Members Present� Patricia Gabel, Alex Barna, Jean Gerou, Jim Plemel, Donald Hippen ;Kembers Absenti None Others Presentc Darrel Clark, City of Fridley :�r. I. E. Ries, P.O. Box 20451, Bloomington, vlinn. APPROVE APPEALS CO�4:v1I5SI0N MINUTE,�ON DEC�dBER 1, 1281e _vI0TI0N by iKs. Gerov, seconded by �6r. Barna, to approve the December 15� 1981 Appeals, Commission minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPER50N GABEL DECLARED THE MINUTES APPROVED UNANI'40USLY. 1. MOTION by:�r. Hippen, seconded by,.1r. Barna, to open the public hearing. UPON A VOICE. VOTn, ALL VOTING AY�, CHAIRuVOi��N GAB�L, DSCLARED THE PUBLZC HEARING OP�N AT 7�35 P•+�• Chairwoman Gabel then read the Staff Report� ADMINISTRRTIVE STA£F REPORT 7298 Highway #65 N.E. A. PUBLIC PURPOSE SERVED BY REQUIREMIENT: _ _ , . Section 214.045, B2, limits free standing sign square footage to 80 square feet per develoixnent. . .� _ �gga� s Commission ,�teetin `�Januar 1� 2__ �___1982. __—�,�a�2 Public purpose served by this requirement is to control visual pollution and excessive use ot signs in commercial areas. Section 214.045, 85, requires a free standing sign to be a minimimi of 10 feet from a property line or driveway. � = Public purpose served by this requirelnent is to limit visual encroachment into neighboring sight lines and to allow for open areas a�ljacent to driveways for traffic visibility. __ - - 8. STATED HARDSHIP: "1. Present trade�nark is out of sight from Highway #65 - trees obstructing site. 2. Setback of present price sign is not visi.ble to public - size of si9n. 3. Will use existing base to install new sign." C, ADMINISTRATIVE STAFF REVIEI^1: The City granted a variance for the existing four sided pylon sign in 1972 with the stipulation that Champlin not be allowed a second free standing sign. The present Sign Code section 214.045, F, allows a gas price sign in addition to the allowed free standing sign, as long as it is an integral part of the free standing sic::. This is what the present signage consis ts o£, however the petitioner feels that because of the trees along Highway #65, north of 73rd Avenue, they are not receivinq enough visibility. Therefore, the petitioner would like to remove the gas price portion of the existing sign and reconstruct it on a separate pylon about 3.5 feet off the east property line. If the Board recommends approval of this, we suggest that they continue to work with staff on some additional landscaping. :�s. Gabel inquired if ;Nr. Ries was present, and if so, would he please come forward to explain ffiis request. M r. Ries was present, and stepped forward to further explain his request. �Ir. Clark came forward to show with some pictures what iv:r. Ries used to have for signage, and what he is requesting now. M r. Ries explained that he would like to let his customers know that he now has four products, premium, unleaded, diesel, and regular gas, unlike before, when he just carried the premium, and unleaded. He stated that right now with the treea, and the setback, he feels not enough people driving down Highway 6$ are able to see the products a+tailable, and the prices. ; � � ~ AA�eals Commission �feetin�= January 12, 1982 �_ Pag�e�_ �Ir. Barna questioned if then all M r. Ries would have on the north- eastern corner, would be a four sided logo siqn? �Ir. Ries stated that would b:: correct. �[s. Gabel questioned how high this sign was? Mr. Clark stated that it was 30 feet hi�h. He further explained that the 354 sq..fee� of signage is the total_4f four faces of the four sided existing sign and both faces of the proposed addi�ional sign. He furfher state3 that anyone coming from any direction therefore would only see one side of the cube plus one side of pri:ce sign or 128 square feet. i+Is. Gabel stated that she felt that the point is not how much you see, but how much out of code the sigr, is. �is. Gabel then called attention to the minutes that tho Commission members had recieved from the City Council meeting dated September 11� 1972� for a variance for this site's signage. r�dr. Pleme3�'�stated that he felt that coming north on highway 65, that a person would be unable to see the price sign, angway because of the setback. Ms. Gabel stated that you could not get a sign big enough for anyone traveling down highway 65 at a reasonable speed to read the price sign anyway. � M r. P1eme1 stated that he shops the�eF and his son��3sed to w��k there, and that he feels that there is enough signage there. He further stated that they would not want to deter a business, and hopes that they can reach some compromise. :'�s. Gabel stated that she also does not feel that additional signage is warranted. She further stated that the sign code for the city stated that price signs can be put into there if it is an integral part of the structure. Mr. Clark s'kated that at present the code does not speci£y any sizes for a price sign just that it must be an integral part of the structure. Discussion ensued about when the code hsd been changed. ``nr. Ries explained and showed the Commission a drawing of the sign that he is requesting that is now in Bloomington. Ms. Gabel stated that Bloomingtons code would differ from Fridley's code. �Lhe Commission suggested that possibly?�Tr. Ries could take the cube shaped sign, relocate it closer to highway 65, and put the cube sign and price signage altoghether. ; � Avpeals Commission "�7eeting____ Janua�_12,=�2 __ Page 4 The Commission felt there probably wouldn't be too much problem granting a variance for the setback with this location. Chairperson Gabel read the City code that stated on a gas station one price sign is allowed in addition to the one permitted, as an integral part of the existing structure. :vls. Gabel stated that she feels that having one sign would be an advantage to TVIr. Ries. ._ . M r. Barna be able to purpose. stated that he £eels that �lr. Ries's engineer would come up with a very attractive sign that eerves his A4r. Plemel stated that in that case of one sign, he felt that the setback of 3.5 feet wouldn't be a problem. ?,4r. Barna stated that this would make it more visible from any- one Coming nOrth and south and east, and from the west it would be less visible, but the people coming from that area know the station is there anyway. �Ir. Gabel stated that ��r. Ries should decide if he would want the Commission members to act on his original variance request, arnd if that request were to be denied, then he would not be able to submitt a new request for six months. She further stated that;�Ir. Ries's other option would be to have the Commission table this request to allow him time to contact his people to see if they could come up with another idea. Ms. Gabel then took an informal polling of the Commission members with their concensus that they would prefer to see a one unit sign, and that there probably woulan't be a problem with the 3.5 ?oot setback. M r. Ries stated that he would prefer to have the Commission table his variance request so that his people could come back with different signage requests. He also stated that he would like to be able to tell his �¢ustomers that he now has £our products though. „9r. Clark stated that the City will allow a temporary porta panel for ten days on display. :+ir. Ries must send the City a letter stating when the first day of porta panel usage begins, and remove it after ten days. He further stated that:YIr. Ries should contact him as soon as he has a new design ready so that the item could be put on the agenda. `�IOTION by :�1r. Barna, seconded by :�s. Gerou to table the RE�UEST FOR VARIANCES PURSUANT TO CHAPTER 214 OF THE FRIDLEY CITY CODE, T� INCREASE THE P11AXI�'IU:�1 S�2UARE FOOTAGE FOR FREE STANDING SIGNS YR6;�i�,A ID�UBLE FACED 80 SaUARE FOOT SIGN": , OR �neals Commission �ieeting - Ja�uary 12;1482 __� Page 5 C019BINATION OF TWO FREE STANDING SIGNS TOTALING 80 SQUARE FEET, TO TWO FREE STANDING SIGNS HAVING A TOTAL AREA OF 354 SdUARE FEET, TOTALING ALL SIGN FACES; AND REDUCE THE DISTANCE A FEET. SIGN HAS TO BE FROM THE PROPERTY LINE FRO�vI 10 FEET TO 3•5 THE EXISTING 5IG1V HAS FOUR FACES. EACH FACE HAS 49 S@UARE FEET AND PRESENTLY THERE IS ONE PRICr. SIGN AND THE MESSAGE OF "SEI,F-SERVICE", WHZCH TOTAL AN ADDITZONAL 26 S�dUARE PEET. THE REQUEST IS TO KEEP THE Pr2ESr.NT 49 S4�UAftE FOOT FOUR FACED SIGN AND R��iOVE THE PRICE SIGN AND SSLF-S�RVICE SIGN, AND TO CONS�tJCT A NEW FREE STANDZNG DOUBLE FACED SIGN OF 79 SdUARE FEET. THE NEu� SIGN WOULD READ "SELF-SERVICE" AND WOULD INCLUDE FOUR PRICES. IT WOULD BE 3.5 FEET FR0��1 THE EAST PROPERTY LINE, AND BE LOCATED ON PART OF LOT 1 AND OUTLOT 1, BLOCK 1, FRIDLEY INDUSTRIAL PARK PLAT 1, THE SA��4E BEIIVG 7298 HIGHWAY #65, N.E. (Request by I.E. Ries, Champlin Petroleum Company. P.O. Box 204$1, Bloomington, ,�linn. 55�+2U) • UPON A VOICE VOTE, ALL VOTING AYE, CHAIR�'�O:�fAN GABEL D�CLA}�.D THE 1?EBUEST TABLED. � ADJ011 RPT.�4EN T � MOTION by h4r. Barna, seconded by'�ir. Hippen to adjourn the January 12, 1982 ApPeals Commission i;leeting. UPON A VOICE VOTE ALL VOTING AICE, CHAIR�JO:TAN GABEL DECLARE THr. yEETING ADJOURNED AT 8e15 p•�• ' Respectfully Submitted, Elaine R. Reed Recording Secretary _ _ ; � CI7Y OF FRIDLEY COMMUNI7Y QEVELOPMENT COMMISSION MEETING JANUARY 12. 1982 CALL TO ORDER: Chairperson Oquist called the January 12, 1982, Community Development Commission meeting to order at 7:47 p.m. ROLL CALL: Members Present: LeRoy Oquist, Kenneth Vos, A1 Gabel Members Absent: Connie Modig, Sharon Gustafson Others Present: Mary Cayan, Human Resources Assistant APPROVAL OF DECEMBER 8, 1981, COMMUNITY DEVELOPMENT COMMISSION MINUTES: MOTION BY MR. GABEL� SECONDED BY AR. VOS� TO APPROVE THE DECEMBER 8� I981, COMMUNITY DEVEIAPMENT COMMISSZON MINUTES AS WRZTTEN. UPON A VOICE VOTE� ALL VOTING AYE� CHRIRPERSON OQUIST DECLARED THE MO220N CARRIED UNANZMOUSLY. 1. WORKPLAN FINALIZATION: Ms. Cayan stated she had reviewed the Cottanission's drafted workplan with Mr. Boardman, and he had some ideas and suggestions. She stated she had revised the workplan incorporating Mr. Boardman's suggestions. She stated the workplan had the same goals, but some of the objectives and actions had been rearranged. The Commission members reviewed the goals, objectives, and actions, They made some changes and set up the timetables. a. Comnunit Develo ment B1ock Grant Goal - To ensure effective allocation o C un s. MOTION BY DR. VOS� SECONDED BY MR. GABEL� TO APPROVE THE FINAL DRAFT OF THE COMMUNITY DEVEIAPMENT BLOCK GRRNT GDRL AS PART OF THE WOFUCPI�AN. UPON A VOICE VOTE� ALL VOTZNG RYE� CXAIHPERSON OQUIST DSCLARED THE MOTZON CARRIED UNRNIMOUSLY. COMMUNITY DEVELOPMENT COMMISSION MEETING, JANUARV 12, 1982 PAGE 2 Comnunications Goa] - To promote citizen awareness of Community ve opment Commission actions. Mr. Oquist stated that at the last meeting, Ms. Gustafson had brought up the possibility of the City of Fridley having a"planning day". This was listed as an objective under this goal. He stated he would like to see the Commission start talking about a planning day at their next meeting. 1NOTION BY 1�L2. GABEL� SECONDED BY DR. VOS� TO APPROVE THE FINAL DRRFT OF THE COMMUNICRTIONS GORL AS PART OF THE WORKPLAN, UPON R VOICE VOTE� ALL VOTING RYE� CHAIRPERSON OQUIST DECLARED THE MOTION CARRIED UNANZMOUSLY, c. Nousin Goal - To ensure adequate housing opportunities for the residents of Frid ey. Ms. Cayan stated that at the last meeting, she had mentioned that she thought the Minneapolis Housing Authority had a council or board composed of citizens who make recommendations on combining different types of funds to provide housing in Minneapolis. She stated she had suggested the possibility of getting a project committee or "housing resource board" together made up of citizens who have some expertise in order to provide financing. The Commission members had asked her to get some more information. Ms. Cayan stated she had talked to the people at the Minneapolis Housing Authority and found out there are two citizen groups in Minneapolis and St. Paul. She had contacted both organizations. She stated she had not been able ta get too much information on one of the organizations, the Greater Minneapolis Housing Corporation. It basiczlly has private sector commitment, and different corporations donate to this organization. It is a non-profit organization and has a Board of Directors. She stated that is all the information she has at this time, but she did know it consists of citizens with financial expertise who are out recruiting money for housing in Minneapolis. She stated she would get some more information on this organization. Ms. Cayan stated the second organization is called the Minneapolis/St. Paul Family Housing Fund: It was established in May 1980. The staff consists of one person, the Executive Director, who works with both the Minneapolis and St. Paul Nousing Authorities. The group has 17 board members who are appointed by the mayors. The mayors themselves sit on the Board, and the chairpersons from both the Housing Authorities sit on the Board. The rest of the Board consists of citizens. The purpose of this group is to provide affordable low income housing for the citizens of St. Paul and Minneapolis. Again, this is a non-profit organization. COMMUNITY DEVELOPMENT COMMISSION MEETING, JANUARY 12, 1982 PAGE 3 Ms. Cayan stated the Executive Director of the Minneapolis/St. Paul Fami{y Housing Fund stated he would be willing to come to a Commission meeting to explain everything about the organization, how it was set up, how they solicit funds, etc., if the Commission was interested in doing something similar in Fridley. She stated one of the action items listed under this goal was to analyze the possibility of setting up a "housing resource board". MOTZON BY MR. GRBEL� SECONDED BY DR. VOS, TO APPROVE THE FZNAL DRAFT OF THE XOUSING GORL AS PART OF TXE WORKPLAN. � UPON R VOICE YOTE� ALL VOTING RYE, CHAIRPERSON OQUIST DECLARED THE MOTION CARRIED UNANIMOUSLY. d. Neighborhoods Goal - To ensure adequate development of neighborhood and neighborhood access. Ms. Cayan stated that the Commission had originally had a"Transportation" Goal. Mr. Boardman reviewed the Transportation goal as the Commission had laid it out, and made some suggestions on specific directions toward which the Commission could channel their efforts. A 9ood example was the bikeways in the City, which the Commission had listed as an objective under their "Transportation" goal, and was included in the "Neighborhoods" goal. Ms. Cayan stated Mr. Boardman suggested that they combine the bikeway and some of the transportation issues in the City and redefine the goal as "Neighborhoods". Ms. Cayan stated the City Council has asked the Community Development Commission to look at tfie neighborhood signs plan. The Planning Dept. and the Public Works Dept. have designated neighborhoods within the City based on physical barriers and several different criteria. Those neigh- borhoods have been given names and within each neighborhood would be a sign with its name. So, the City Council has asked this Commission to review the signs, the neighborhood boundaries, and neighborhood names. Mr. Boardman woutd like the Corrmission to have Jim Robinson, who has been working on the Neighborhood Sign Program,make a presentation to the Comnission on the sign program and the bikeway program at their February meeting. MOTION BY DR. VOS� SECONDED BY MR. GABEL� TO APPROVE THE NEW GORL� °NEIGHBORHOOAS"� AS PART OF THE WORKPLAN. UPON A VOICfi VOTE� ALL VOTING AYE� CHAZRFERSON OQUIST DECLARED THE MOTZON CARRIED UNANIMOUSLY. .� CONPiUNITY DEVELOPMENT COMMISSION MEETING, JANUARY 12, 1982 PAGE 4 Ms. Cayan stated she would be putting the workplan into a format to make it consistent with the other comnissions' workplans. There will be an introductory page outlining the Co�ronission's purpose and h9story and at the back of the booklet, there will be a"tentative agenda"page. She stated the comnissions' workplans will go to the Planning Commission on January 20. 2. CDBG PROPOSALS: Ms. Cayan stated that at the last meeting, she had given the Comnission members copies of the CDBG proposals, the "Housing Retrofit and Weatherization Program" and the "Moore Lake Project". She had asked the Commission members to review and make comments. These proposals will be going to the City Council at their next meeting. The Commission members had no problems with the proposals. Ms. Cayan handed out a sheet entitled, "1982 Anoka County CDBG Breakdown �3 - 16% Cut of '81 funding". 5he stated the grant started at $230,000, but now Fridley has been cut down to $201,322. There will be some funds in 1983. but 1984 is questionable. ADJOURNMENT: MOTION BY MR. GABEL� SBCONDED BY DR. VOS� TO AA70URN THE MEETING. UPON R VOICE VOTE� ALL VOTING AYE� CHAIRPERSON OQUZST DECLARED THE JANUARY 12� 1982� COMMUNITY DEVEIAPMENT COMMZSSZON MEETING AAlOURNED AT 9:15 P,M. RES ECTFULLY SUB ITTED, LG LY E SABA RECORDING SECRETARY CITY OF FRTDLEY ENER6Y COMMISSION MEETING �ANUARY 13, 1982 CALI TO ORDER: Chairperson Saba called the January 13, 1982, Energy Commission meeting to order at 7:34 p.m. ROLL CALL: Members Present Members Absent: Others Present: 1. DISCUSSION Dean Saba, Jerry Cichosz: Don Wall, Bill Wharton, Giles McConville None Bill Deblon, Associate Planner Ellen and Paul Madenwald, I589 - 68th Ave. N.E. E APARTMENTS - Mr. Deblon stated he had invited Ellen and Paul Madenwaid to the meeting for the purpose of giving personal testimony as far as the energy efficiency of their rental unit. This was also in regard to the Energy Commission's energy discussions for rental property. He thought it would be very worthwhile to hear this information firsthand from tenants of the Rice Creek Townhouses, and after hearing this information, the Energy Commission may want to consider some future policy. Mrs. Madenwald stated she and her family have been residents for 2� years at 1589 - 68th Ave. N.E., in Fridley. They are at the meeting in regard to unresolved energy and general type maintenance problems at the Rice Creek Townhouses. As residents, tfiey have experienced,and still do, severely ill- maintained quarters inside and out. The major problem is energy efficiency of windows, doors, joists, electrical outlets, etc. Many other tenants are experiencing the same problems. After repeated notification to the resident manager for repair of this problem and failure by both the manager and owner to repair the problem properly, they were advised by Steve Olson, City Nousing Inspector, to contact the Minnesota Energy Agency in order to them force the owner to make proper repairs. Mrs. Madenwald stated that Mr. Spadaccini, Compliance/Enforcement Program Manager at the Minnesota Energy Agency, first contacted the owner in Oct. 1980. It is now fifteen months later, and they are still waiting for proper ener9Y repairs and "positive results", • ENERGY COMMISSION MEETING, JANUARY 13, 1982 PAGE 2 Mrs. Madenwald stated the tenants pay their own gas and e7ectric. There are no storm windows, air comes in around the windows and between the frames, air is coming in through the electrical outlets, and on the second floor air is coming in along the baseboards. Mr. McConville suggested that Mr. & Mrs. Madenwald get some facts and figures to back up their statements. He stated that unless they have a quantitative analysis of what is wrong, no one can help them. Mr. Wharton stated that if Mr. & Mrs. Madenwald would take specific measurements of their unit, the Energy Commission would be happy to calcu)ate how energy effieient their unit is. The things the Commission would need ta know is the square footage of the house, some indication of the sizes of windows and doors, and the amount of energy used. Mr. McConyille recommended that Mr. & Mrs, Madenwald write down the gas meter readings each day and also the degree day which can be obtained from the news- paper the fol7owing°day. That will give them an idea of how many cubit feet of gas they used per degree day, and that is another way of ineasuring energy consumption. Mr. Wa1T stated that Mr. & Mrs. Madenwald should contact either NSP or Minnegasco and ask them to do an audit as soon as possible. The cost is very minimal. Mr. Saba gave Mr. & Mrs. Madenwald the "NSP Energy Savings Handbook for the Homeowner". He stated it was a very helpful guide to show the homeowner how to measure energy. He would also strongly recommend they contact NSP or Minnegasco and request a home energy audit. He thought that when they get these numbers toqether, they wi71 have a good concrete place to start. In reviewing an article about the Minnesota Energy Agency brought in by Ms. Madenwald, Mr. Wall read the following: "'A two year old Minnesota law requires owners of residential rentaT buildings to cauik and weatherstrip their buildings, if they can recoup the cost over ten years. About half the apart- ments in the State haue complied.' said John Armstrong, who is in charge of Conservation. 'Non-compliance is a misdemeanor and carries a penalty of up to $10,000 per day or 90 days in jail."' Mr. Wall stated there is a law on the books, but a judgemental decision has to be made as to whether this unit is adequate or not adequate. The facts and figures are all that is lacking. Mr. Deblon stated they could amend the Housing Maintenance Code, according to a legal opinion from the City Attorney, to adopt by reference the State Law, and then the City would inspect caulking and weatherstripping in rental units. Mr. 5aba thanked Mr. & Mrs. Madenwald for coming to the meeting. He stated that until tonight, the Commission had no facts about energy inefficiency in any rental property, and they had not heard any personal complaints. He stated ENERGY COMMISSION MEETING, JANUARY 13, 1982 PAGE 3 their presence at the meeting may influence the Comnission to make a recommenda- tion to adopt by reference the State Law, which would mean the City would have to enforce it. 7his Commission is strictly an advisory corronission to the Planning Conanission and City Council, and City Council makes the final decision. Mr. Saba stated he wanted the Corrrnission members to think about this, because the problem may be solved relatively easily by adopting the State Law into the Maintenance Code. �OTION BY .�Z. WHARTON� SECONDED BY MR. WALL, TO AMEND THE AGENDA IN ORDER TO MAKE THE "COMMISSION GOALS 6 O&7ECTSVES" TXE NEXT ITEM ON THE AGENDA. UPON A VOICE VOTE, ALL VOTSNG AYE� CHAIRPERSON SAHA DECLARED THE MOTION CAF2RIED UNANIMODSLY. 2. CONTINUED: COMMISSION 60AL5 & OBJECTIVES Mr. Deblon stated he had put the workplan into a format consistent with the other commissions' workplans. On the first page was an overview of the Comnission's creation, purpose and scope, and accomplishments. Mr. Wharton stated he took exception to the statement in the first paragraph which stated: "The draft (energy policy draft) was approved by the Planning Comnission and was adopted as `Energy Commission Guidelines' by the Fridley City Council."' Mr. Wharton stated the City Council did not adopt the energy policy draft as su6mitted by the Energy Project Committee to the City Councit. It was revised by staff as Energy Comnission 6uidelines and in that form it was approved by City Council. Mr, Deblon stated he would go back and research the City Council minutes in order to reword that statement accurately. Mr. Deb1o� stated he had discussed the intent of the Energy Commission's workplan with Mr. Boardman, City Planner. The purpose of the workplan is to set forth an action program for what the Commission wants to do as a commission and not necessarily what the Commission wants Staff to do. Therefore, he had revised the workplan somewhat in order for it to become more of an action program for the Commissian members. He stated the goals were the same, but he had reworded the objectives and action items. The Commission members reviewed and discussed the revised goals and set up the timetables. M0220N BY MR. WNARTON, SECONDED BY MR. WALL, TO AD(3PT THE REt�ISED ENERGY COMMISSION WORKPLAN FOR 1982, Mr. Wharton stated he thought they were good goals and`achievable goals. UPON A VOICfi VOTE� ALL VOTING AYE� CHAIRPERSON SABR DECLARED THE MOTION CARRIED UNANIMQUSLY, � ENERGY CDMMISSION MEETING, JANUARY 13, 1982 PAGE 4 3, DISCUSSION OF P.A.C.E. (PLAN FOR AUSTIN TO CONSERVE ENERGY): Mr. Saba stated discussion on this p7an shou}d be continued at another meeting in order to give the Canmission members and Staff more time to review it. (Mr. Wharton and Mr. Wall left the meeting at 9:35 p.m,) 4, CONTINUED: STOP SI6N SiUDY Mr. Deblon stated the Commission members had a copy of a memo from Jim Hill, Public Safety Director, stating that the City is without authority to arbitrarily change speed limits from 30 m.p.h. to 25 m.p.h, for energy conservation. Ne cited Minnesta State Statute 169.14 on Speed Restrictions. Mr. Saba asked Mr. Deblon to get a map showing the existing stop signs in the City of fridley. Maybe they can talk to someone from the State to see what can be done to reduce the speed limit in certain areas, or maybe the Commission can come up with some kind of policy giving the Energy Commission the opportunity to review all future stop sign requests in order to make recommendations to City Council. MOTION BY MR. ClCHOS2, SECONDED BY .u12. McCONVILLE, TD CONTINUE DISCUSSION ON THE STOP SIGN STUDY. UPON R VOICE VOTE� ALL VOTING AYE� CHAIRPERSON SABA DECLARED THE MOTION CARRZED UNANIMOUSLY. 5. CONTINUED: ENERGY ACCOUNTIN6 SYSTEM Mr. Saba stated maybe the Commission should be looking at the City's energy bills to see what the City is paying each month for energy and make comparisons to previous years. Maybe that is an action item they shouid be looking at. Mr. Deblon stated he had those figures and would try to have them plotted on a chart by the next meeting, MOTION BY MR. MCCONVILLE� SECONDED BY MR. CICH0.SZ� TO CONTINUE DISCUSSION ON THE ENERGY ACCOUNTING SYSTEM. UPON A VOZCE V02E, ALL VOTING RYE, CHAIRPERSON SABA DECLARED THE MOTION CARRIED UNANIMOUSLY. ADJOURNMENT: MOTION BY MR, McCONVSLLE, SECONDED BY MR. CICXOSZ, TO ADJOURN TNE MEETING. UPON R VOICE VOTE� ALL VOTING AY&, CHAIRPERSON SABA DECLARED THE JANUARY 13� 1982� ENERGY COMMISSION MEETING AATOURNED AT I0:03 P.M. RESP CTFULLY SUBMITTED, t/Jt,2 LY !� SABA RECORDING SECRETARY CITY Of FRIDLEY HOUSING & REDEVELOPMEN7 AUTHORITY MEETING JANUARY 14, 1982 CALL TO ORDER: Chairperson Commers called the January 14, 1982, Housing & Redevelopment Authority meeting to order at 7:36 p.m. ROLL CALL: Members Present: Larry Commers, Russell Houck, Carolyn Svendsen, Duane Prairie, Elmars Prieditis (arr. 7:38 p.m.) Members Absent: None Others Present: Jerrold Boardman, City Planner Ed Hamernik, Councilman Virginia Steinmetz, League of Women Voters Ghe�yl Nybo, 1612 Berne Circle J. M. Suh, 12 Is7and Rd., St. Paul 55110 APPROVAL OF DECEMBER l0, 1981, N�USING & REDEVELOPMENT AUTH�RITY MINUTES: MOTION BY MR, NOUCK� SECONDED BY MS. SVENDSEN� TO RPPROVE THE DECEMBER 10� I981� HOUSING & REDEVEZAPMENT AUTHORITY MINUTES. Mr. Commers stated that on page 3, paragraph 4, the first sentence should be amended as follows: "Mr. Remmen stated the reason they did not proceed on that basis was because this thing actually would not be in a position of "break-even" based on the rents and would probably not bein the position of "break-even until the eleventh year." (Mr. Prieditis arrived at 7:38 p.m.) UPON R VOICE VOTE� COMMERS� HOUCK� SVENASEN� AND PRAIRIE VOTING AYE� PRIEDITIS ABSTAINING� CXAIRPERSON COMMERS DECLARED THE MZNUTES APPROVED AS AMENDED. 1. CENTER CITY PROJECT A. Phase III - Shopping Center (Memo #82-01 from Executive Director) Mr. Commers stated that, as he understood it, there fiave been some changes concerning this project. r HOUSIN6 & REDEVELOPMENT AUTHORITY MEETING, JANUARY 14, 1982 PAGE 2 Mr. Boardman stated he did meet with Mr. Remnen on Monday. At that time they had gone over some figures Mr. Remmen had put together and things were looking fairly good with those figures. However, on Tuesday, Mr. Remmen's people met with Prudential, and Prudential said they would not go with the buy-out. At that point in time, Mr. Remmen was out looking for other insurance companies to finance the project. Mr. Boardman stated that today Mr. Remmen had called him to tell him that Mr. Hauser has pulled his lease out of the project, and that was the one key element in the project as far as financing. Mr. Boardman stated that in light of this new situation, he felt they have extended the project long enough with Center Plaza Development Corporation and they should take away their sole right of development on that property and again open it up to other deve7opers, with the understanding that Mr. Remmen can compete for the project. He thought they should start looking for another development. He stated he has discussed this with Mr. Qureshi and Mr. Herrick. The HRA is in the position where they can grant another extension to Mr. Remmen, but at this point, they have given Mr. Remmen a total of 440 days to try to put the package together. Mr. Remmen started the package on Oct. 27, 1980. Mr. Boardman stated he had hoped that Mr. Remmen could make it to the meeting this evening, but Mr. Remmen is sick and will probably be unable to come. Mr. Commers stated he is sure that Mr. Remmen had substantial costs in the front end of the project, and he did not like to have to do anything when Mr. Remmen was unab]e to be present and discuss it with the HRA. But, of course, there are two sides to the story, and the HRA has granted Mr. Remmen many extensions and has worked with him for lZ years. Mr. Boardman stated they are concerned about Mr. Remmen, but they are also concerned with the limited partnership. The limited partnership is the one group that will kend to lose out on this project, and he thought if they can tie the iimited partnership into another project or if they could work with the limited partnership in an attempt to put a package together to assist that partnership, it is a possibility. Dr. Suh stated he wished Mr. Jim Vasser could have been at the meeting, but he is out of town. Mr. Vasser is the other general partner, He stated he personally felt that somehow Mr. Remmen would put the package together. Because of a lot of personal legal problems from previous projects, Mr. Remmen was not able to function as well as he would have liked to. Dr. Suh stated he understood those legal problems are still going on, and he now doubted if Mr. Remmen would have ever been able to put the package together. Mr. Prfeditis stated he had similar doubts as Dr. Suh had expressed. He could not see where if Mr. Remmen has not been able to pull the package together to date, that they would have any better hope of him doing so HOUSING & REDEVELOPMENT AUTHORITY MEETING, JANUARY 14 1982 PAGE 3 in the next 3-4 months. Maybe in 6-8 months another developer could put a package together and be more successful. Ms. Svendsen stated she aiso agreed with Mr. Prieditis. Mr. Rertmen would still have the opportunity to resubmit a proposal if he wished to. But, she really felt there came a time when the HRA has to make a decision. Mr. Prairie stated the whole Center City project is really frustrating, and there doesn't seem to be any solution. It would have been nice if Mr. Remmen could have been at the meeting, but this would be the seventh extension, and it was not like blowing the whistle the first or second time. If they withdraw Mr. Remmen's right of development and Mr. Remmen came up with a proposal in the next month, he would not have lost anything; he just would not have exclusive rights. MOTION BY MR. PRAIRIE� SECONDED BY FII2. HOUCK� THAT BECAUSE THE CENTER PLA2A DEVELOPMENT CORPORATION HAS NOT CONSUMMATED THE NECESSARY DOCUMENTS ON A GIVEN DATE RND THEREFORE BY THAT FAILURE TO ACS HRS FORFEiTED TXEIR EXCLUSIVE RIGHTS FOR DEVELOPMENT� TNE HRA IS WITHDRAWING THEIR EXCLU- SIVE RIGHTS TO DEVELOP THE SHOPPING CENTER .FPH33&E��iIIIJ_ R$ iGRANTED HERETOFORE. UPON A VOICE VOTE� ALL VOTING AYE� CHAZRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. Mr. Boardman stated he would like to know what action City Staff should do as far as notification to the tenants in that area. He felt it was essential that a letter be sent to the tenants telling them the right of development has been removed from Mr. Remmen. Mr. Commers stated that letters should be sent immediately to the tenants explaining the current status on the matter, and he thought they should discuss the steps that should be taken to make sure developers are aware that this project is reopened. Mr. Boardman stated that, initially, they sent out RFP's (Request for Proposals) and that had a certain number of days for the developers to respond to the City. Since that time, he has been in contact with a number of developers who had expressed an interest. Mr. Commers stated he felt they should follow that procedure again. MOTION BY MR. HOUCK� SECONDED BY MR. PRIEDITIS, 20 AUTHORIZE STAFF TO SEND OUT REQUEST FOR PROPOSALS AS DONE IN THE PAST AND� IN ADDITION� IF THERE ARE ANY DEVSLOPERS SHOWING ANY INTEREST OR INTENT WZTHIN THE NEXT 30 DAYS� TO REQUEST THAT THOSE PEOPLE APPEAR BEFORE THE HRA AT THEIR FEB. 12� 1982� MEETING. - UPON A VOICE VOTE� ALL VOTING AYE� CHAIRPERSON COMMERS DECLARED THE MOTION CRRRIED UNANIMOUSLY. HOUSING & REDEVELOPMENT AUTHORITY MEETING, JANUARY 14, 1982 PAGE 4 Dr. Suh stated he would like something stated in the minutes that would reflect some favor towards the existing partnership in order to protect some of the interest within the area. He went into the partnership because the City picked Mr, Rerttmen as the developer. He had not known anything about Mr. Remmen, and even though he thought it might be risky, he was willing to go into the partnership because the City was backing the developer. He was sure the other partners did the same thing. Mr. Commers stated he did not think the NRA could assure that whatever investment or arrangement br. Suh and the other partners had made with Mr. Remroen could be protected. Mr. Prairie stated they could mention to those developers who are interested in this project that there are some members of the limited partnership who are interested in participating in the project. Mr. Boardman stated a couple of the developers he has talked to are interested in looking at a joint project with the limited partnership. He did not think there was anything the HRA could do to guarantee that. He thought that Jim Uasser and the limited partnership should definitely attempt to put a package together for that investment interest they do have. The HRA will look at it, and he was sure the HRA will take into consideration what the limited partnership has been through in the invest- ment they have been willing to make in the City of Fridley, but he did not think there was any guarantee. The HRA has to 7ook out for what is in the best interest of the City and pick a package they feel is going to proceed. Mr. Commers stated he would like the minutes to reflect that, if anyone shows an interest in the project, the Staff is instructed to advise them about the limited partnership and those people's investment and to try to encourage any interested parties to contact the limited partnership to see if they can make some kind of mutually satisfying and acceptable arrangement. B. Phase II - Columbia Park Clinic (Memo #82-02 from Executive Director) Mr. Boardman stated that since Mr. Signorelli had not yet arrived, they could start dfscussing the project. He stated he, Mr. Signorelli, his attorneys, and the city attorneys had a meeting and went over the contract documents, He stated they were essentially in agreement with all the contract documents. Mr. Boardman stated the Columbia Park Clinic people are presently surveying the property to get the contours for their bui7ding design. The first phase is for a 28,000 sq, ft. two-story bui7ding with 14,000 sq. ft. on each floor. The proposa] they have worked on and are submitting to the HRA is that they would sell the first phase of the property to the Columbia Park Clinic for $1. The Columbia Park Clinic HOUSING & REDEVELOPMENT AUTHORITY MEETING, JANUARY 14, 1982 PAGE 5 is also looking for an option for an expansion up to another 28,000 sq, ft. building by 1986. The Columbia Park Clinic people want the visibility to University Ave., so prior to their opening in 1983, the buildings along University Ave. have to be removed. Mr. Prairie asked if those property owners have been notified. Mr. Boardman stated they have not. Mr. Commers stated this was the first time that the removal of all the structures has been discussed. If they approve this contrect document, are they legally obligated to remove those buildings? Mr. Boardman stated that the contract document does not specifically make that statement, however, it is one of the concessions Columbia Park Cli�ic would like from the HRA. 7hey would have preferred to locate the struction on the west part of the property, however they deferred to the east portion so that construction can begin as soon as possible. Mr. Boardman stated that with the option in Phase II, the City would provide the Columbia Park Clinic with land for 12 times the building footprint, plus adequate parking for the development of up to one stall for every 200 sq. ft. of building. Mr. Boardman stated the Columbia Park Clinic has until Jan. 1, 1986, to exercise the option. If they exercise the option, the option price will be based on a dollar that fias not been determined at this time. Before they sign any documents, the HRA has to approve a purchase price on that property. The Clinic would buy the property plus a consumer price index of between 8-12%. It is in the HRA's best interest to have the Clinic build on that property as soon as possible. If they occupy the building before Jan. 1, 1986 (that gives them two years from the acceptance of the option to be in the building), the City would give them a benefit of 6,7% on the purchase price of the land. Mr. Commers stated he felt there needed to be a lot more analysis on this project. The more he heard, the more uncomfortable he became with the project. He felt it is going to take several hours of study to determine what the HRA should do. Mr. Boardman stated the HRA has to also consider that medical office buildings are valuated at a much higher rate per square foot than regular office buildings. In this sense, they are looking at a tax on that building of around $2.72/sq. ft, compared to a regular office building at around $2,00/sq. ft. and retail/commercial at around $1.00- $1.20/sq, ft. HOUSING & REDEVELOPMENT AUTHORITY MEETING, JANUARY 14 1982 PAGE 6 After receiving a phone call from Mr. Signorelli, who had been delayed because of another meeting, the HRA set a special meeting for Jan. 21 at 5:00 p,m. at City Hall in order to discuss the Columbia Park Clinic proposal with Mr. Signorelli. Mr. Commers stated that the HRA members are in agreement that some type of procedure has to be put together to notify the tenants and owners of the property along University Ave. and give them the opportunity to be heard. Mr. Prairie suggested that Mr. Boardman talk to these people in order to get some feedback and then give that information to the HRA at their Jan. 21st meeting, Mr. Commers stated Mr. Boardman should first send a letter to the tenants and owners and then also talk to them. After receiving that input, the HRA can decide at their Jan. 21st meeting what the next step should be. Mr. Commers stated some of the things the HRA would like to discuss further with Mr. Signorelli is: (1) alternative sites (2) some type of better commitment on Phase II (3) questions answered on price (4) clarification of purchase price languange Mr. Commers stated the HRA members should review the contract document before the Jan. 21 meeting. II. MOORE LAKE PROJECT A. Phase I- Office Building - Cheryl Nybo Mr. Boardman stated he would like Ms. Nybo to give a report on the office building. Ms. Nybo stated they are in the process of putting the final pieces together. There are lenders in the market who are interested. The lenders are requiring 50% intent to lease on the project. She stated they have about 25� at this time and are working on the additional 25%. She stated she was asking the HRA for some assurance of time-- perhaps a 60-day extension--in order to come up with additional tenants. Mr. Boardman stated he had no problem with granting Ms. Nybo a 60-day extension. The project has been moving along favorably. MOTION BY MR. HOUCK� SECONDED BY MS. SVENASEN� TO GRANS TO CHERYL NYBO A 60-DAY EXTENSION OF TIME IN WHICH TO COMPLETE THE PROJECT. UPON A VOICE VOTE, ALL VOTING AYE� CHAIRPERSON COMMERS DECLARED TXE MOTION CARRIED UNANIMDUSLY. HOUSING & REDEVELOPMENT AUTHORITY MEETING, JANUARY 14, 1982 PAGE 7 III. FINANCE A. Check Register MOTION BY MR. PRRIRIE� SECONDED BY MR, HOUCK� TO APPROVE THE CHECK REGISTER DATED Z2/31/B1 IN THE AMOUNT OF $I5�000 AND THE CHECK REGISTER DATED 1/13/82 IN THE AMOUNT OF $377�072.03. UPON A VOICE VOTE� ALL VOTING AYE� CHAIRPERSON COMMERS DECLARED THE MOTZON CRRRIED UNANIMOUSLY. IV. BY-LAWS APPROVAL Mr. Hamernik referred to the "Manner of Voting", Article U, Section second sentence, in the new proposed By-Laws which states: "All motions and resolutions shall require an affirmative vote of a majority of the commissioners." He stated that in the original By-Laws, Article XII, it sta�� tes: 'rA11 motions and resolutions shall require an affirmative vote of a majority of the Members of the Authority." He stated the wording in the proposed By-Laws could be interpreted that the majority of a quorum (2 out of 3 members� could pass resolutions. In the old By-Laws, it would have to be 3 out of the 5 members in order to pass resolutions. He stated he would prefer the wording in the old By-Laws. Mr. Commers stated that the HRA can still conduct busi�ess with three members, but if all three members do not agree, they cannot pass a resolution. Mr. Boardman stated he had no problem with going with the wording in the old By-Laws. The rest of the HRA members felt that the original wording was more appropriate. Mr. Commers stated that amendments to the By-Laws can be made at any time by a majority of the NRA members, so the amendment process is not real complicated. He stated that on other commissions he has served on, when there was going to be an amendment, the commission usually provided that the amendment had to be sent to all the members in writing some- time before the meeting so everyone was aware of the amendment that was proposed. That way the amendment cannot be proposed and brought up on the agenda at the meeting. He felt they should add a statement to Article VII, Section I, on "Amendments" that "any amendment to the By-Laws must be submitted to the commissioners in writing seven days hefore the meeting". Mr. Boardman stated he had no problem with adding that statement. HOUSING & REDEVELOPMENT AUTHORITY MEETING JANUARY 14, 1982 PAGE 8 Ms. Svendsen stated that Mr. Dave Newman, City Attorney, had stated that Minnesota State Statute 462.441 allows members to be compensated, and he suggested that the HRA add Section 7 to the By-Laws. Mr. Commers stated they should probably add Section 7 and then just simply state that the HRA is not accepting any remuneration. The HRA members agreed with Mr. Commers. MOTION SY MR. BOUCK� SECONDED BY MR. PRAIRIE� TO APPROVE THE BY-LAWS WITN THE FOLZAWING AMENDMENTS: - ARTICLE V� SECTION 5� "MANNER OF VOTING" - CHANGE SECOND SENTENCE TO RERD: "ALL MOTIONS AND RESOLUTIDNS SHALL REQUTRE RN AFFIRMATIVE VOTE OF A MAJORITY OF THE MEMBERS OF THE HRA." - ARTICLE VII� SECTION 2� "AMENDMENTS" - A STRSEMENT BE ADDED THAT "ANY AMENDMENT TO THE BY-LAWS MUST HE SUBMITTED TO THE HRA MEMBERS IN WRITING SEVEN DAYS BEFORE THE MEETING". - SECTION 7 ON COMPENSATION OF COMMISSIONERS B$ ADDED TO THE BY-LAWS (AS RECOMMENDED BY MR. NEWMAN). UPON A VOICE VOTE, ALL VOTING AYE, CXAIRPERSON COMMERS DECLARED THE MOTION CARRZED UNANIMOUSLY. U. RECEIVE LETTER FROM S7ATE AUDITOR'S OFFICE A. Designate Auditor for 1981 Audit Mr. Commers stated the George M. Hansen Co., P.A., is requesting that the HRA approve them as its auditors for 1981 and instruct them to conduct the 1981 audit of the HRA. MOTION BY MR. PRAZRIE, SECONDED BY MR. HOUCK� TO RPPROVE THE GEORGE M. HANSEN CO.� P.A.� AS�THE AUDITORS FOR THE HRR OF FRIDLEY TO CONDUCT TXE 198.2 AUDIT. UPON A VOICE VOTE,, ALL VOTING RYE� CHRIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY. ADJOURNMENT: MOTION BY MR. PRIEDITIS� SECONDED BY MR. HOUCK� TO AATOUAN THE MEETING. UPON A VOICE VOTE, ALL VOTING RYE, CHAIRPERSON COMMERS DECLARED THE JANUARY 24� 1982� HOUSING & REDEVELOPMENT AUTHORITY MEETING ADJOURNED RT 10:09 P.M. RESPECTFULLY SUBMITTED, L NE� SABA ��" RECORDING SECRETARY CITY OF FRIDLEY SPECIAL HOUSING & REDEVELOPMENT AUTHORITY MEETING JANUARY 21, 1982 CALL TO ORDER: Vice-Chairperson Houck called the January 21, 1982, Special Housing & Redevelop- ment Authority meeting to order at 5:02 p.m. ROLL CALL: Members Present Members Absent: Others Present: Russell Houck, Elmars Prieditis, Carolyn Svendsen, Duane Prairie Larry Commers Jerrold Boardman, City Planner Tim Signorelli, Administrator - Columbia Park Clinic CENTER CITY PROJECT - PHASE II - COLUMBIA PARK CLINIC: Mr. Boardman stated Mr. Signorelli was representing Columbia Park Clinic. He stated some issues were raised at the last meeting that the HRA wanted to discuss with Mr. Signorelli. He stated one of the key issues raised was con- cerning the option property. What was the dollar amount on the sale of the option property, and what were the conditions for removal of the front buildings along University Ave.? Mr. Boardman stated he, Mr. Qureshi, the City Attorney, Mr. Signorelli, and his attorney have come up with some tentative agreements. Those agreements have been brought to the HRA. Those agreements are that the City would sell the first phase of the property for $1 in order to get the clinic located here, and they would allow an option of the property on the second phase and that second phase value would be a set value at the time of the signature to the option. That set value has been discussed as 75� of a value, which has not been determined at this time. The City was looking at 75% of the $2 value, per sq The Columbia Park Clinic was looking at 75% of $1.75. Since then, the Columbia Park Clinic has indicated they would come up to $1.90. Seventy-five percent of $1.90 is $1.42. Mr. Boardman stated he thought they should compromise on this issue. - Mr. Boardman stated a concern that came out was that if the Columbia Park Clinic only built 5,000 sq. ft. on the option property, would that leave enough land for the HRA to develop the remaining parcel? Mr. Signorelli stated that comes in with their master planning. In the agree- ment, it calls for some approval process. It is clear that whatever they do on that site, they will want it to be both aesthetically,as well as literally, compatible with the overall Center City plan. ft. SPECIAL HOUSING & REDEVELOPMENT AUTHORITY MEETING, JANUARY 21 1982 Pa e 2 Mr. Boardman stated they will have to work with the Columbia Park Clinic's architect on the layout as far as the master planning. He stated he has looked at the site right now and if the Columbia Park Clinic did build the maximum on the property, the City would have enough open space so they could build approximately another 20,000 sq. ft. in addition to a 30,000 sq. ft. office. With that laid out in the master plan, the City would have that option. If the Clinic does build the maximum, then the City would leave that as open space within the development. Mr. Signorelli stated he felt the whole key is integrated planning. They are trying to plan something that has some flexibility. It is their understanding that the City needs 90,000 sq. ft. in that area. He stated he is not in opposition to what the City is trying to accomplish as far as the 90,000 sq. ft. He is confident they can work out something that is aesthetically pleasing and will give the Clinic the visibility they need and still accomplish the City's needs. Mr. Prairie stated one of the issues the HRA wanted to discuss a little further was alternative sites. htr. Boardman stated that when the Columbia Park Clinic people came in, the City showed them all the sites that are available. The Clinic selected the site south of City Hall. As far as the north site. It would probably have worked for the Clinic, but was too large for the development of what they wanted and would have created some difficulty for the HRA in marketing the property south of City Hall. The 2.4 acre, site, where the 10,000 Auto Parks building is, would not have been an acceptable location for 56,OOD sq. ft. of clinic and adequate parking. Mr. Boardman stated he had sent out letters to all the tenants and owners. He then held a meeting on Tuesday, January 19, 1982, with the owners and tenants. He stated the meeting lasted about an hour and went very well. He told them the City anticipated the removal of the structures within 1-1 1/2 years on the front side and that acquistion of the structures on the back side would take place as soon as possible--hopefully in February so construction can begin in April. He explained to the tenants relocation, what their ri9hts would be under relocation, and explained the rights of the owners as far as acquisition. He said there was no voiced opposition to the acquisition. The tenants just asked that the HRA please consider relocating them into the area. He had told them the HRA wou]d definitely consider that, but there were no guarantees. Mr. Boardman stated the main thing Staff is trying to do is allow the develop- ment to go, because they feel it is an important step in the Center City process and still allow them the maximum flexibility to develop based on a master plan. They have to tie down some property for Phase I to allow the Columbia Park Clinic to develop and leave that option flexible, so they have outlined a legal description on the property, taking into consideration a certain segment that could be set aside for the 30,000 sw. ft. of office. As part of the agreement documents, it allow the HRA to buy the improvements that are put in by the Clinic, sell those improvements to the office building, in return for improvements in SPECIAL HOUSING & REDEVELOPMENT AUTHORITV tdEETING, JANUARY 21, 1982 PAGE 3 another area within 200 ft. of the perimeter of the building. That allow them the flexibility to provide parking for the office, provide addition parking for the Clinic, so both properties are satisfied. With a total 90,000 sq. ft. of expansion of that property, they are looking at a spill-over of parking onto the bank property. He has talked to Bill Berry of the Fridley State Bank, and Mr. Berry is very interested in the project and has discussed possiblities of joint facilties. After comnitments are drawn up with the Colurt�ia Park Clinc, they will start working with Mr. Berry on reciprocal parking arrangements. Mr. Boardman stated he does not foresee any problems at this time. He would recommend that the HRA establish the money value. It is a benefit to the redevelopment district and to the Columbia Park Clinic to have some kind of removal arrangement on the front property. Mr. Signorelli stated they have always been under the assumption that those buildings would be removed, and it was their thinking all along that it was consistent with the City's desires, as well as needs, to have all the property improved. They would be concerned if those buildings could not be removed and their visibility was in back of the shopping center. Mr. Boardman stated it has never been the intent of the HRA to leave any of the structures up. His question was, could they give the Columbia Park Clinic the visibility it needs by removing all but the corner buiJding until the second phase? Mr. Signorelli stated that was something he would have to look at. Mr. Prairie stated that if they are going to take the biggest part, they might as well take all the structures. Mr. Boardman stated he needed a concensus from the HRA that they are going in the right direction, that the agreements they have discussed with the Columbia Park Clinic are acceptable, and that they can proceed toward final commitment on contract documents. Prior to the sign of those contract documents, Staff will bring those documents back to the HRA for approval. He stated he also needs an acceptable value on the option property so that value can be put into the document. Mr. Signorelli stated he thought the Columia Park Clinic could have the commitment on financing as well as the other legal issues worked out within the next week. MOTION BY-MR. PRIEDITIS� SECONDED BY MR. PRAIRZE, TO APPPROVE A PURCHASE PRZCE ON THE OPTZON PROPERTY OF $1.45 BER SQ. FT., BRSED ON APPROXIMATELY 75% of $2.93. DPON A VOICE VOTE� ALL VOTZNG AYE� VTCE- CHAIRPERSON HOUCK DECLARED THE MOTION CARRIED UNANZMOUSLY. SPECIAL HOU5IN6 & REDEVELOPMENT AUTHORITY MEETING, JANUARY 21, 1982 PAGE 4 MOTION BY MS. SVENDSEN, SECONDED BY MR. PRIEDZTIS� APPROVZNG THE INTENT OF THE CONTRACT DOCUMENTS FOR THE COLUMBIA PARK CLINIC ON THE PROPOSED EAST IACRTZON WITH THE REMOVAL OF ALL BUILDINGS ON THE PHASE II PROPERTY BEFORE THE OPENING OF THE COLUMBZA PARK CLINIC. UPON A VOICE VOTE� ALL VOTING AYE� YICE-CHAIRPERSON HOUCK DECLARED THE MOTION CARRSED UNANIMOUSLY. - . The HRA set a special meeting for Monday, Feb. 1, at 6:00 p,m. for final corrrnitment of the contract documents. ADJOURNMENT: MOTION BY MR. PRAIRIE, SECONDED BY MR. PRIEDZTIS, TO RDJOURN THE MEETING. UPON A VOICE VOTE� ALL VOTING AYE� VICE-CHAIRPERSON HOUCK DECLARED THE JANUARY 21� I9B2� SPECIAL HOUSING 6 REDEVEIAPMENT AUTHORITY MEETING ADJOURNED AT 5:56 P.M. RESPECTFULLY SUB ITTED, � �, c.l� �-OL, L ND SABA RECORDING SECRETARY CITY OF FRIDLEY PLANNING CONPIISSION MEETING, FEBRUARY 3. 1982 CALL TO ORDER: Vice-Chairperson Oquist called the February 3, 1982, Planning Cammission meeting to order at 7:32 p.m. ROLL CALL: Members Present: Mr. Oquist, Mr. Saba, Ms. Gabel, Mr. Svanda, Mr. Kondrick, Ms, van Dan Members Absent: Mr. Harris Others Present: Jerrold Boardman, City Planner APPROVAL OF JANUARY 6, 1982, PLANNIN6 COMMISSION MINUTES: MOTION BY MS. GABEL� SECQNDED BY MR. SABA� TO APPROVE THE JANUARY 6� 2982� PLANNING COMMISSION MZNUTES AS WRITTEN. UPON A VOICE VOTE, ALL VOTING AYE� VICE-CNAZRPERSON OQUZST DECLARED THE MOTION CARRSED UNANIMOUSLY. �. NORTN TOWNHOUSE PLAT 5. BY SUBURBAN �ecause tne construction aia not toiiow tne iot itnes as located between West Bavarian Pass and Brenner Pass N.E. Mr. Boardman stated this was the same replat that went through Planning Commissian and City Council recently. There was concern by the City Council and Darrell Farr that if they had to go through the replat, they would have to rename the plat, and by renaming the p1at, they would have some problems with the Townhouse Association. ihey would need a11 the signatures of tne members of the Townhouse Association, and that could take up to two years to do that. Mr, Boardman stated Staff looked at the City platting ordinance, and the platting ordinance does allow variances. 7he Planning Commission can grant a variance to the plat due to conditions of hardship. A1so, the State Law allows a correc- tion of the original plat to be filed with a certificate of survey. Rather than going through the whole process of replat, they can a11ow it to go as a surveyor's certification. That could be filed directly with the County, However, it would have to be brought to the Planning Commission as a preliminary plat. 7he Planning Comnission would have ta take the action of waiving the City's process and submit those recommendations to the City Council. The City Council can then approve the correction of the plat based on the certification of survey. He stated this is the direction he would recommend the Planning Commission take. ta PLAN_NING COMMISS.ION MEETING, FEBRUARY 3, 1982 PAGE 2 MOTION BY MS. GABEL� SECONDED BY MS. VAN DAN� Tp W}lIVE THE FINRL PLATTING PROCEDURE ON THE.REPLAT OF INNSBROCK NORTH TOWNHOUSE PLAT 5� BY SUBURBAN � ENGINEERING� INC. (P.S. M81-04)� OF BLOCKS 1� 3� 4� AND 5� AND PART OF LOT 1, BLOCX I0� RND TO RECOMMEND THAT THE CITY COUNCIL APPROVE THE SURVEYOR'S CERTZ- FICATION OF CORRECTION. � � UPON A VOICE VOTE� ALL VOTING RYE� VZCE-CHRIRPERSON O�UIST DECLARED THE MOTION CRRRSED UNANZMOUSLY. 2, RECEIVE AND DISCUSS THE HUMAN RESOURCES COMMISSION WORKPLAN: MOTION BY MS. VAN DAN� SECONDED BY MS. GABEL� TO RECEIVE THE HUMAN RESODRCES COMMISSION WORKPLAN. Ms. van Dan stated this workplan was presented to the City Councii at their conference meeting on Jan. 25 and was discussed informally. It was her impression that the City Council considered it an appropriate workplan, and she understood it would be presented to the City Council officialiy at their meeting on Mar. 8. Ms. Gabel stated that the Human Resources Commission and the Community Development Commission, along with Mary Cayan, Staff Person, did an excellent job on their workplans and shouid be commended. UPON A VOZCE VOTE� RLL VOTING AYE, VZCE-CHRIRPERSON OQUIST DECLARED THE MOTION CARRIED UNANSMOUSLY. 3. RECEIVE AND �ISCUSS THE COMMUNITY DEVELOPMENT COMMISSION WORKPLAN: MOTSON BY MS. VAN DRN� SECONDED BY MR. SVANDA� TD RECEIVE TNE COMMUNITY DEVELOP- MENT COMMISSION WORXPLAN. Mr, Oquist stated the Community Development Commission workplan was also presented to the City Council at their conference meeting on Jan. 25. He felt both the Human Resources Coimnission and Community Development Commission's workplans were well received by the City Council. UPON A VOZCE VOTE� ALL VOTING AYE� VZCE—CXAIRPERSON OQUIST DECI,ARED TXE MOTSON CARRSED UNANIMOUSLY. 4. RECEIVE AND DISCUSS THE ENERGY COMMISSION WORKPLAN: MOTION BY !ffi2. SABA� SECONDED BY MR. SVANDA� TO RECEIVE THE ENERGY COMMISSION WORKPLAN. Mr. Boardman stated that both the Energy Commission and Environmental Quality Corrtnission workplans will go the City Council at their conference meeting on Mar. 29. UPON A VOICE VOTE� ALL VOTING RYE� VICE-CNAIRPERSON OQUIST DECLARED THE MOTION CA.RRIED UNANIMOUSLY. PLANNING LOMMISSION MEETING. fEBRUARY 3 1982 PA6E 3 5. RECEIVE AND DISCUSS THE ENVIRONMENTAL QUALITY COMMISSION WORKPLAN: MOTION BY MR. SVANDA� SECONDED BY MR. KONDRICK� TO RECEIVE TXE ENVSRONMENTAL QUALIT7 COMMISSZON WORKPLAN. Mr. Svanda stated Staff has done a tremendous job in helping put this workplan together. UPON A VOICE VOTE� ALL VOTSNG AYE� VICE-CXAIRPERSON OQUZST DECLARED THE MOTION CARRZED UNANIMOUSLY. 6. RECEIVE THE JANUARY 5, 1982 PARKS & RECREATI6N COMMISSION MINUTES: MOTION BY MR. XONDRICK� SECONDED BY MS. VAN DAN� TD RECEIVE THE JANUARY 5� 1482� � PARKS 6 RECRERTION COMMISSION MINUTES. UPON A VOICE VOTE, ALL VOTSNG AYE� VICE-CHAIRPERSON OQUIST DECLARED THE MOTION � CARRIED UNANIMOUSLY. 7. RECEIVE THE JANUARY 7, 1982, HUMAN RESOURCES COMMISSION MINUTES: MOTION BY MS. VAN DAN, SECONDED BY MR. XONDRICK, TO RECEIVE THE JANUARY 7� 1982, HUMAN RESOURCES COMMISSION MINUTES. t UPON A VOZCE VOTE� ALL VOTING AYE� VICE-CHAIRPERSON OpUIST DECLARED 2NE MOTZON CARRIED UNANZMOUSLY, 8. RECEIVE THE JANUARY 12, 1982, APPEALS COMMISSION MINUTES: MOTION BY MS. GABEL� SECONDED BY MR. SRBR� TO RECEIVfi TXE JANUARY 22, 19B2, APPEALS COMMYSSION MSNUTSS. UPON A VOZCE VOTE� RLL VOTZNG AYE, VICE-CHAIRPERSON OpUIST DECLARED SHE MOTION CARRZED UNANSMOUSLY.� 9. RECEIYE THE JANUARY 12, 1982 COhP1UNI7Y DEVELOPMENT COMMISSION MINUTES: MOTION BY MS. VAN DAN� SECONDED BY MS. GABEL� TO RECEIVE THE JANURRY I2� 19B2� COMMUNITY DEVEZAPMENT COMMZSSION MINUTES. UPON A VOICE VOTE� ALL VOTING AYE� VICE-CHRIRPERSON OQUIST DECLARSD THE MOTZON CARRIED UNANIMOUSLY. 10. RECEIYE THE JANUARY 13 1982 ENERGY CEM�IMISSION MiNU7ES: .NOTION BY MR. SABA, SECONDED BY 1�IIi. SVANDA� TO RECEIVE THE JANUARY I3� I982� ENERGY COMMISSIDN MINUTES. UPON A VOICE VOTE� ALL VOTING AYE� VICE-CNAIRPERSON OQUIST DECLARED TH8 MOTION CARRIED UNANIMOUSLY. �. , .. PLANNING COMMISSION MEE7ING FEBRUARY 3, 1982 PAGE 4 11. RECEIVE JANUARY 14, 1982, HOUSING & REDEVELOPMENT AUTHORITY MINUTES: MOTION BY MS. GABEL� SECONDED BY MS. VAN AAN� TD RECEIVS THE JANUARY 14� 29B2, HOUSING & REDEVELOPMENT AUTXORITY MINUTES. UPON A VOICE VOTE, ALL VOTING AYE� VIC£-CHAIRPERSON OQUZST DECLARED THE MOTION CARRZED UNANZMOUSLY. 12. RECEIVE JANUARY 21, 1982, SPECIAL HO1ISING & REDEVELOPMENT AUTHORITY MEETING MOTIDN BY MS, VRN DAN, SECONDED BY MR. SABA� TO RECEIVE THE JANUARY 21� I982� SPECIAL HOUSING 6 REDEVELOPMENT AUTHORITY MEETING MINUTfiS. UPON A VOICE VOTE� ALL VOTING AYE� VICE-CHRIRPERSON OQUIST DECLARED TXE MOTION CARRIED UNANIMOUSLY. ADJOURNMEN7: MOTION BY MR. KONDRICK, SECONDED BY MR. SRBA, TO RAlOURN THE MEETING. UPON A VOTCE VOTE� RLL VOTING AYE� VICE-CHAZRPERSON OQUIST DECLARED TXE FEBRURRY 3� 1982, PLANNING COMMISSION MEETZNG AATOUIZNED AT B:59 P.M. Res ectfully subm'tted, �'L?" Lynn 5a a Recording Secretary