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PL 04/20/1983 - 6813City of Fridley AGENDA PLANNING COMMISSION MEETIN6 WEDNESDAY, APRIL 20, 1983 7:30 P.M. CALL TO ORDER: PAGES ROLL C'ALL: APPROUE PLANNING COMMISSION MINUTES: MARCH 30, 1983 1- 4 1. ITEM FROM APPEALS COMMISSION MINUTES OF FEBRUARY 15, 1983 5- 11 A. Variance for a fence for Ing Siverts, 6850 Siverts Lane (goes back to the City Council) 2. RECEIUE MEMO #83-18 from Jerrold Boardman on Planning 12 Corrmission Role on Various Member Comnission Recommendations to the City Council 4. RECE NE HOUSIN6 & REDEVELOPMENT COMMISSION MINUTES: MARCH WHITE 5. RECEIVE HUMAN RESOURCES COMMISSION MINUTES: APRIL 7, 1983 SALMON 6. OTHER BUSINESS: ADJOURNMENT: CITY Of FRIDLEY PLANNING COMMISSION MEETING, MARCH 30, 1983 CALL TO ORDER: Vice-Chairperson Oquist called the March 30, 1983, Planning Comnission meeting to order at 7:30 p.m. ROLL CALL: Me�bers Present Members Absent Others Present APPROVAL OF MARCH Mr. Oquist, Ms. Gabel, Mr. Svanda, Mr. Kondrick, Mr. Saba, Mr. 600dspeed Ms. Schnabel Bill Deblon, Associate Planner 1983. PLANNING COMMISSION MINUTES: MOTION BY MR. KONDRICK� SECONDED BY MR. SABA� TO RPPROVE THE MARCN I6, 1983� PLANNING COMMISSIDN MINUTES. Ms. Gabel stated the item regarding the variance request by Mr. & Mrs. Siverts to increase the maximum height of their fence from 7 to 10 ft. came before the City Council at the Monday night meeting. She stated the petitioner was unhappy that the Planning Comnission had acted by concurring with the Appeals Commission. So, this item will again be coming before the Planning Comnission at their next meeting, at which time the petitioner will be present. Ms, 6abe1 stated that the Planning Commission had understood at their last meeting that the City Council had asked the Planning Corrmission to act on this Appeals Commission variance request. She stated the City Council had not requested any action from the Planning Co�nission, so there was a communication gap somewhere. She stated she felt the public hearing was sufficient at the Appeals Comnission level and this did not warrant another public hearing at the Planning Commission level. If the Planning Commission is going to start holding public hearings on items that also go to the Appeals Commission, then the City might as well do away with the Appeals Comnission. Mr. Oquist stated he agreed there was no reason for the Planning Commission to hold a public hearing on this item when one had already been held at the Appeals Cormission. Ms. Gabel stated that all commissions sanetimes ask for input or a motion from the Planning Commission when a commission wants the support of the Planning Commission, but she had seen this variance request as a routine matter. She stated she wuuld not like to see this happen again. UPON R VOICE VOTE� ALL VQTING AYE� VICE-CHRIRPERSDN OQUISS DECLARED THE MOTION CARRIED UNRNIMOUSLY. NING COhMISSION MEETING. MARCH 30. 1983 1. RECEIVE MARCH 8, 1983, COMMUNITY DEVELOPMENT COMMISSION MINUTES: MOiSON BY MR, KANDRICK� SECONDED 8Y MR. SABR� TO RECENE THE MAR. 8� Z983� COMMUNZTY DEVELOPMENT COMMISS27N MINUT£S. PAGE 2 UPON A VOICE VOTE� RLL VOTING AYE� VICE-CHAIRPERSON OQUIST DECLARED THE MOTION CARRIED UNj1NIMOUSLY. 2. RECEIVE MARCH 10, 1983, HOUSING & REDEVELOPMENT AUTHORITY MINUTES: MOTZON BY MR. SRBA� SECONDED BY MS. GABEL� TO RECEIVE THE MAR, 20� 2983� HOUSING & REDEVELOPMENT AUTHORITY MINUTES. Ms. Gabel asked what was happening with regard to the rent due on the hardware building and what kind of arrangement was made with NSP on the cost of the under- ground electrical line in 5th St. Mr. Deblon stated he did not know, but would report that information to the Planning Cortunission at their next meeting. UPON A VOICE VOTE� ALL VOTING AYE� VICE-CHAIRPERSON OQUIST DECLARED THE MOTION CARRIED UNRNIMOUSLY. � 3. RECEIVE P1ARCH 15, 1983, ENVIRONMENTAL QUALITY COMMISSIOPJ MINUTES: MOTION BY MR. SVANDA, SECONDED BY MR. SABR, TO RECENE THE MAR. I5, 1983, ENVZRONMENTAL QUALITY COMMISSIDN MINUTES. Mr. Svanda stated that Bob Hutchison from Anoka County talked about Anoka County's Solid Waste Management Report which is currently being reviewed by the Metro- politan Council, along with the other counties' plans. The County's basic proposal is to come up with a RDF (refuse-derived fuel) type of facility. That was the Coi�nty's big emphasis, and the Commission was concerned that it would preclude the City doing anything and that if the City and other cities did things to reduce the waste stream, it might adversely impact the County's proposal. Mr. Hutchison assured the Commission that the City could do almost anything they wanted; and, if anything, it might benefit an RDF facility. Mr. Svanda stated the Commission's next step is to have a meeting with the City's haulers to talk about curb-side pickup, yard waste, etc. UPON R VOZCE VOTE, ALL VOTZNG AYE� VICE-CHAZRPERSON OQUZST DECLARED THE MOTION CARRIED UNANIMOUSLY. 4. REVIEW ENUIRONMENTRL QUALITY COMMISSION 1983 WORKPLAN: MOTION BY MR. SVANDA� SECONDED BY MR. SRBA� SO REVIEW AND CONCUR WITH THE EQC 2983 WORKPLAN. Mr. Svanda stated this was the 1982 workplan updated for 1983. The plan basically focuses on trying to develop a plan for the City to fo7low in developing some kind of waste reduction-type of program through curb-side separation (depending PLANNIN6 COMMISSION MEETING, MARCH 30, 1983 PAGE 3 on how the meeting goes with the waste haulers) and then to look into some kind of public education programs. , UPON A VOICE VOTE� RLL VOTING AYE� VICE-CHRIRPERSON OQUIST DECI.ARED THE MOTION CARRZED UNRNZMOUSLY. 5. RECEIVE MINUTES Of SPECIAL HUMAN RESOURCES COMMISSION MEETING ON MARCH 17, 1983: MOTION BY MR. GOODSPEED� SECONDED BY MR. ICONDRICK� TO RECEIVE THE MAR, .27� 1983� SPECZAL HUMAN RESOURCES COMMISSION MINUTES. Mr. Saba stated that on page 5, Mr. Treuenfels had stated that "the City Council came up with a proposal that there be two categories for competing for funds: (1) regular human service organizations; and (2) public services". He wondered what was meant by "public services". He also stated he did not know if he approved of the request by the senior citizens for $4,000, what it would be used for, and how they could justify that $4,000 to be taken out of CDBG monies. He asked Mr. Goodspeed to find out this information. Mr, Oquist stated that since it was also stated that the Canmunity Development Commission mignt handle the public service funding requests, he would like more information for the Community Development Comnission. UPON A VOICE VOTE� ALL VOTING AYE� VICE-CHASRPERSON OQUIST DECLARED THE MOTIOIJ CRRRIED UNANIMOUSLY. 6. RECEIVE MARCH 22, 1983, ENERGY COMMISSION MINUTES: MOTION BY MR. SABA, SECONDED BY MR. GOODSPEED, TO RECEIVE THE MAR. 22� 5983, ENERGY COMMISSION MINUTES. Mr. Svanda stated he would like the Environmental Quality Canmission to view the video tape on the "Super Insulation" seminar that Mr. Deblon had attended. Mr. Saba suggested a joint meeting be set up between the Environmental Quality Commission and the Energy Comnission and that other commission members also be invited to this meeting to view the video tape. UPON A VOICE VOTE� RLL VOTING AYE� VICE-CHRIRPERSON OQUIST DECZ,ARED THE MOTION CARRIED UNANIMOUSLY. Mr, Saba stated a motion had been made on page 5 to commend Bill Wharton for his service to the Comnission. He would like the Planning Commission to concur with that motion. MOTION BY Ffl2. SABA, SECONDED BY FII2. XONDRICK, TO RECOMMEND TO CITY CDUNCIL THAT BILL WHARTON BE COMMENDED FOR THE FINE JOB XE HAS DONE AND TXE LENGTH OF TZME SPENT ON THE ENERGY COMMISSION. UPON R VOZCE VOTE, RLL VOTING AYE, VICE-CHAIRPERSON OQUIST DECLARED THE MOTION CARRZED UNANZMOUSLY, PLANNING COhT1ISSI0N MEETING, MARCH 30, 1983 7. REVIEW ENERGY COMMISSION 1983 WORKPLAN: PAGE 4 MOTION BY MR. SRBA� SECONDED BY l�2. GOODSPEED� TO REVIEW AND CQNCUR WITH THE ENERGY COMMISSION 1983 WORKPLAN. Mr. 5aba stated this was also their 1982 workplan updated for 1983. They have added the MECS (Mn. Energy Conservation Service) promotion, developing energy conservation programning for video tape, and an effort to facilitate the CO monitoring service as part of the residential conservation effort. UPON R VOICE VOTE� ALL VOTING AYE� VICE-CHAIRPERSON OQUIST DECI.ARED TNE MOTION CARRIED UNANIMDUSLY. 8. RECEIVE MARCH 22, 1983, APPEALS COMMISSION MINUTES: MOTZON BY MS. GABEL� SECONDED BY M2. SVRNDR� TO RECEIVE THE MAR. 22� 1983, APPEAIS COTIMISSION MINUTES. UPON A VOZCE VOTE� ALL VOTING AYE� VICE-CHRIRPERSON OQUIST DECLARED THE MOTION CARRZED UNANZMOUSLY. ADJOURNMEMT: MOSION BY MR. KONDRSCK� SECONDED BY MR. SABA� TO ADJOURN THE MEETING. UPON A VOICE VOTE� ALL VOTING AYE, VICE-CHAZRPERSON OQUIST DECLARED THE MRRCH 30, 1983, PLANNING COMMISSION MEETING AAJDURNED AT 8:30 P.M. Respectfully s bmitted, � �� �; ,�, � yn Saba Recording Secretary City of Fridley APPEALS COMPIISSION MEETING TUESDAY, FEBRUARY 15, 1983 PAGE 1 CALL TO ORDER: Chairperson Gabel called the Appeals Comnission Meeting of Tuesday, February 15, 1983, to order at 7:30 p.m. ROLL CALL: Members Present: Patricia Gabel, Alex Barna, Jim Plemel, Jean 6erou, Donald Betzotd Others Present: Kent Hill, City of Fridley Ing 5iverts, 6850 Siverts Lane N.E., Fridley Yivian Hoese, 7675 Madison Street N.E., Fridley Blanche Erkel, 567 Rice Creek Terrace, Fridley Ivy and Jack Young, 17925-26th Avenue North Les Gerdin, 6739 Kennaston Drive N.E. APPROVAL OF APPEALS COMMISSION MINUTES OF JANUARY 18 1983: The word "asked" was inserted as the third aord on the first line, page 3. Mr. Siverts had corrections on page 6, third paragraph line 5, should read"5 feet apart" instead of 10-12 feet apart and line 9, should read "walk to their bedroom window" instead of througA their bedroom window; and line 19, the words "on a lower level" should be stricked. MOTION by Mrs UPON A VOICE UNANIMOUSLY. l. . Gerou, seconded by Mr. Betzold, to approve the minutes as corrected. VOTE ALL YOTING AYE, CHAIRPERSON GABEL DECLARED THE MOTION CARRIED ey, Minnesota PURSUANT TO THf FRIDLEY CITY CODE, TO 10 FEET IN THE REAR N0. 3, THE SAME BEING verts, 6850 Siverts Lane MOTION by Mr. Betzold, seconded by Mr. Barna, to remove this agenda item from the tabTe. UPON A VOICE YOTE ALL YOTING AYE, CHAIRPERSON GABEL DECLARED THE MOTION CARRIED UNANIMOUSLI'. MOTION by Mr. Barna, seconded by Mr. Betzold, to open the public hearing. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON GABEL DECLARED THf PUBLIC HEARING OPEN AT 7:35 P.M. Mr. Nill submitted drawings to the Comnission and said that the petitioner has withdrawn his request for the south side yard variance, and that 7 feet has been agreed upon by the parties. Mr. Siverts was present for this matter. Ms. Gabel said she spoke with Mr. Clark and the fence is not structurally sound as it stands now and these plans are what is necessary to make the fence structurally sound; that the specifications have to be followed. Mrs. Gerou stated she visited the area and found the fence to be wobbly, tied with phone wire, that the vertical boards are uneven and do not run in a straight line and the horizontal boards are bowed. She also said the an91e support beams are on the neighbor's side of the fence and 3 feet of the fence is above the � 0 Apveals Coenission Meetiny -February 15, 1983 Paae 2 support 6eams. l�s. 6a6e1 said. according to the blueprint, the fence can be made structurally sound. Mrs. Gerou asked the petitioner why the angle support beams are facing the netghbor's and if he takes care of the property on the other side of the fence. Nr. Siverts said the support beams are on his property and he does �ot take care of the property on the other side of the fence. Ms. 6abe1 noted that his neigh6or o6jected to that at the last hearing. Mr. Barna said he visited the area and looked at the walkway at the Medtronics building and he could not see the Aardship as sW ted and said the Commission is looking for a sounder hardship. Ne said the parking lot,is not on the street side and he does not have street sounds. Ms. Gabel said she visited the area also and that ereryone in the neighborhood is subject to the same conditions and if they allowed a 10-foot fence to be put up, the whole nei9hborhood could put one up. Mr. Siverts asked if the Commission thought the fence would be out of place aesthetically and Ms. Gabel, Mrs. Gerou, Mr. Barna and Mr. Betzold agreed it vrould. He then asked how important the neighbors opinions were and Ms, Gabel said it is one factor and that is why the public hearing notices are sent out and having a definite hardship is another factor. Mr. Barna said if objections exist either with the neighbors or the comnission, then it is up to the City Council and even if the fence was a joint venture with the neighbors, there rrould still have to be a hardship. Mr. Siverts presented two letters from t�vo neighbors who had no objection to Lhe fence. MOTION by Mr. Plemel, seconded by Mr. BaTna, to receive the two letters from Mr. Siverts' neighbors and they 6oth do not object to the fence. UPON A VOICE VOTE, ALl VOTING AYE, CHAIRPERSON GABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. Mr. Siverts said there is a constant humming sound comin9 from somewhere and Mr. Barna said that it was the reflection of sound of tires off Highway 65. Mr. Siverts felt the fence would be a protector from he sound and in some placed a 7 foot fence would not be adequate because of the elevat-ion of the terrain in the area. lqTION by Mr. Barna, seconded by Mr. Betzold, to close the public hearing. UPON A . YOICE VOTE, ALL YOTING AYE, CHAIRPERSON GABEL DECLARED THE PUBLIC HEARING CLOSED AT 8:00 P.M. Mr. Betzoid said he has visited the area during the daytime and evening and he is not convinced of the hardship. Mr. Plemel said the Siverts' home is in a unique setting and did not see where the fence would be readily visSble by others. Mrs. Gerou felt the fence is an eyesore and was not convinced of the hardship. Ms. Gabel said she was not convinced of the hardship either. t�TI�N by M�. Betzold, seconded by Mrs. Gerou, that the Appeals Cortonission recommend to the City Council, through the Planning Commission, denial of the variance request to increase the maximum height of a fence from 7 feet to 10 feet in the rear yard and side yards of Lot C, Registered Land Survey No. 3, the same being 6850 Siverts Lane N.E., Fridley, Minnesota, 55432. UPON A YOICE YOTE, THREE YOTING AYE AND TV10 YOTING NAY, CHAIRPERSON fABEL DECLARED THE MOTION GIRRIED. 2. YARIANCE_RE UEST PURSUANT TO CHAPTER 205 OF THE FRIDLEY CITY LODE TO REDUCE Request by Yivian Hcese, B. M. L. i Associates (Fridley Medical i Land).1675 Madison Street N.E.. Fridley, Minnesota 55432). �� z � 11l Y �� � � �_ z� � d Y V � Y v � � � 1 Z -�- -.�----Z. � � � � � - -- :_� " �o ��� j . : : - � _ , _,�` � � ;. � y�, - _ _---- ,i � �� i _ -- i � �'N ��'7 � r'1s��•►is � , (` y � � � � � 1 � a . � �� � �--- _ — ._ _ ._ _ � 4 ° I �u..� I r' i � I � * � L-- - - -� �� OOI J + — 1 � � � � �- "_-_'_--_ " ,� � A �� �� �w y Y , � � � y variance � �.� �i. (, � � y � � � � .� � �� � � � .� � 0 �� ti � ._ -.� � _ _ � -- �. _� -- 7 6850 Siverts Lane ,u +b'� �� �� � � ti°� ,� �i� � /� . %L/ ,� - - _ -�.1 =�'s� 7-6'�1N_/� 0 PLANNING COMMISSION MEETING, MARCH 16, 1983 PA6E 6 2. RECEIUE JANUARY 13, 1983 ING & REDEVEL( MOTZON BY l�t. GODDSPEED� SECONDED BY F42 VANDA� TO RECEIVE THE JAN. 13� 2983, HWSING 6 REDEVELOPMENT RUTHORITY M TES. UPON A VOICE VOTE, ALL VOTING YE� VICE-CHAIRPERSON OQUIST DECLARED THE MOSIOti CARRIED UNANIMOUSLY. 3, RECEIVE FEBRUARY,8�1983, COMMUNITY DEUE MOTZON BY HR. S'DA� SECONDED BY MR. KONDRICK� TO RECENE TXE FEB. 8� 1983, CONAPJNZTY DEV PMENT COMMISSION MINUTES. UPON V CE VOTE, ALL VOTZNG AYE� VZCE-CHRZRPERSON OQUIST DECLTiRED THE MOTION CAP.RIED UhA.�'IMOUSLY. 4. RECEIVE FEBRUARY 15, 1983, APPEALS COMMISSION MI MOTION BY MS. GABEL� SECONDED BY 142. KOhDRICX� TO RECEIVE THE FEB. 18� I983� APPEALS COMMISSSON MINUTES. Mr. Deblon stated it was his understanding that there was a motion on Item dl that needed action by the Planning Comnission. The City Council had requested a recommendation on this from the Planning Cormission. Ms. Gabel stated this was a surprise to her. 5he hadn't realized a recommenda- tion was needed by the Planning Cornnission. Ms. Gabel stated this was a variance request by Mr, & Mrs. Ing Siverts, 685� Siverts Lane, to increase the maximum height of a fence from 7 to 10 feet in the rear yard and side yards. She stated there is absolutely nothing about the fence that is aesthetically pleasing. The Appeals Comnission felt there was no hardship, and that whatever lights or noise there realistically is, a 10 ft. fence will not take care of the problem. Ms. Gabel stated the petitioner had asked if he needed to be at the Planning Cormission meetinq, and she had told him that the Planninq Lommission would only be receiving the Appeals Commission minutes. She vias unaware that any action would be required by the Planning Comnission, and this had come as a total sur- prise to her. Mr. Goodspeed stated that since the petitioner had not been notified about any Planning Comnission action, he felt they should table any action until the next meeting when the petitioner could be in attendance. Ms. Gabel stated she did not feel any new or different information would come to light if they were to continue this discussion at another meeting. The information is a]ready here, and it is just a matter of concurring or not con- curring with the Appeals Commission. Mr. 600dspeed disaqreed. � PLANNING COMMISSION MEETING, MARLH 16, 1983 PAGE 7 UPON A VOICE VOTE, ALL VOTING AYE� VICE-CHAZRPERSON OQUIST DECLARED THE MINUTES RECEIVED. PIOTI01! BY MR. KONDRICK, SECONDED BY MR. SRBA, TO CONCUR WZTX THE APYERLS COPfMISSION TO RECQMMEND TO CITY COUNCIL DENIAL OF TFIE VARZANCE REQUEST TO INCREASE TNE MAXIMUM HEZGXT OF R FENCE FROM 7 FT, TO 10 FT. ZN THE REAR YARD AND SIDE YARDS OF IAT C� REGISTERED LAND SURVEY NO. 3� THE SRME BEZNG 6850 STVERTS LA,1'E N.E., FRIDLEY, NN, 'S5432. UPON A VOICE VOTE, OQUIST� KONDRICK� SABA� SVANDA� GABEL� VOTING AYE� GOODSPEED ABSTASA'ING, VICE-CHAIRPERSON OQUZST DECLARED TNE MOTION CARRIED. Mr. Deblon stated that regarding Item #2, the City Council had alre y approved a variance request for the Fridley Medical Center, but the appro was based on approval by the Planning Commission. Ms. Gabel stated that at the City Council meeting, she ha questioned why Planning Commission approval was needed when the Plannin Comnission just receives the Appeals Commission's minutes. Generally, the Plan ng Commission makes a recommendation on an item only when it somethinq that stands out and Planning Cormission input is requested by the Appeals Commis on. She saw the variance request by the Fridley Medical Center as just a ro ine matter. Mr. Oquist stated this is one more example of h the subcommissions are not being utilized. All of a sudden the Planning mnission has to concur with the Appeals Commission's motions. The charter of the Appeals Commission is that its motions go directly to City Council. If the City Council didn't want to rule on this item, they should have tabled t and asked for the Plannin9 Commission's recommendation. If action i always needed by the Planning Cormission, then there is no need for a Appeals Comnission. MOTION BY MS. GABEL, SECONDED BY FII2. ABA, TO CONCUR WITH THE APPEALS CO.MMISSZOIi TO RECOMMEND TO CITY COtJNCIL RPPROVR OF A VRRZANCE REQUEST TO REDUCE THE REQUZRED SIDE YARD SETBACK FROM 15 T. TO 13 FT. TO ALLOW SN,E COfJSTRUCTZON OF AN ADDITZON OF APPROXZMATELY 3�000 SQ. FT. TD BE USED FOR ADDITZOTlAL OFFICE AND MEDICAL SPACE� IACATED ON SXE NO H 400 FT. OF TNE WEST 217.8 FEET OF OUTLOT 1, MEZADY MANOR 4TN ADDITION� THE E BEZNG 7675 MADIS01: ST, N.E., FRZDLEY� MT7.� 55932� WZTH TNE STIPULATION TH T TXE PETITZOlJER UPGRADE THE TEMPORARY CONCRESE CURBZNG TO PERMANENT 6-INCN P URED CONCRETE. UPON R VOZCE VOTE� ALL VOTIfVG AYE� VICE-CHRIRPERSON OQUIST DECLARED THE MOTIOP+ CARRIED UNANIMOUSLY. / 5. RECEIVE FEBRUARY 15./198 ENVIRONMENTAL QUALITY C�FAIISSION MINUTES: MdfZON BY MR. SVANDR�SECOt7DED BY FfR, SABA, SO RECENE TH£ FEB. 15, 2983, EIJVZR- ONMENTAL pUALITY COM ISSZON MINUTES. UPON A VOICE VOTE,��ALL VOSING RYE� VZCE-CHAIRPERSON OQUIST DECLAP.ED THE MOTZO.'.' CARRIED UNANZMOUSLY. . . � . � to Plenning Commis�ioa Ead recommended approval of the apecial u�e permit, . suD�ect to aPProval of the lot epllt. He 11�rther atated the attorney for [unz 0S1 indicated Lhe lot aplit roQue�ted wou�d be on tRe Covncil's Aprll 18, 1963 �Benda. DipD�rtyat re�� a�eaDhair aaloas u part of ptbe firatsphase Socdevelopment of thi� p�'cel. }ir. Flora atattd it is propo�ed, io Lhe aecond pha�e, to purchaae +T� ° thie depot �nd oove it to this location to u�e for apecialty ehops or, 1� aot feasiDle, to Duilding a depot. Mr, flora atated the Planniag Commiseion recommended appr al �ubject Lo certain atipulations regarding a two year timefr e; fencing and landscaping; approval of Lhe lot eplit; removal of the illboard; reguiring a drainaBe plan; and reducing the entrance radii Lo 2 feet. Mr, Flora ntated the developer is agreeable to rovidiag Lhe easement and they are working on getting an eaeement on t north parcel. Councilman Baraette atated Mr. Meagelko had approached him aeveral years + ago with tnis idea and he felt it vo De good for the City. � �, Qure�hi asked vhat xould Aap n if they hadn'L ecmpleted the depot in � two years. Flr. Flora atate the apecial uae permit vould then be � discontinued. Councllman Hameraik quea oned vhether the petitloner vas �illing to accept Lhis timeframe of two ars for completion of the depot and the petitioner indicated this was eeaDle to him. NOTION by Councim Fitzpatric� Lo apDrove apecial u�e Dermit, SP iB3-01 vith the follow atipulation�: (1) there De a timeframe of two yearn for Lhe depot to D placed oa Lhe property; (2) s fence De inetalled vhich meets Zoning ode reQuirement� snd land�caping be provided; (3� removal of the DS11Do d presently on the yroperty; (Y) auDmiesion end approval of a drainage lan; (5) a�5 foot atreet and utility easement from Parcel B be provid and; (6) all aubject to approval of the lotea Ha or Neecdeclared Coun lman Barnette. Dpon a voice vote, all voting ay , Y the motion carried unanimou�ly. ,_ T B�y rnrv �ovcR � pHir+ISSION NINU?ES OF F£BRUARY 75��3�� L b �„ h ThE HEIGhi DF FEhCE FAOH 7 FEEi SO 10 FFET BY IN� clyERit• 6gs0 SIVEPTS LA�� Councilman Schneider ateted he ayoke xitL }[r. Siverta and one of the conceras in his mind �as he ras told aot to go to the Plaaning Commission oeeting at the Appeals Comaission meeting. He felt, therefore, thla item ahould De aent Dack to Lhe Planning Commission in order that Nr. Siverts caa be heard before Lhe Commission. yr. 53verte stated, lrom the minutes, it is indicated the Chairman of the SpPeals Comal�sion had � Commission and this 6ad come asYaBtotal a�rpriae required Dy the Plannia8 to her. . � � � � � i r Councilman Fitzpatrick atated the point he wants to make is the process and it eeems thi� item could Aave come directly from the Appeals Commission. MOTION by Councilman Schneider to refer Lhis Sasue of the varinnce for Lhe fence back to the Planning Commission and to notify Hr. Sivert� Sn advance of the Planning Commission meeting. Seconed by Councilman Barnette. Upon a♦oice vote, all voting aye, Nayor Hee declared the motion carried uoanimously. Councilman Schneider �tated this is not to aet a precedent at all, Dut 1Lems like this ahould go to the Planning Commission. i 6ylr _. � : : • � �d� � � � � ' • f . � i . ' : � � Councilman Schnelder stated he felt Lhe neighborhood program objectives to insure dequate access, development, etc. were very important and is not suggest�he Commission change their priority, but this is offered only as Ais fe ing on the matter. He stated he isn'L necessarily looking at aignage, b did feel it vas an important program. Nayor nee sta ed he also felt the neighDorhood identificatlon program was important. HOTIOH by Council an Schneider to concur with the 1983 Workplan of the Community Developm nt Commission. Seconded by Councilman Fitzpatrick. ppon a voice vote, 1 votittg aye, Nayor Nee declared the motion carried unanimously. ��.- D D. J NOTION Dy Councilman Fitz Lrick to concur uith the 1983 Morkplan of the iluman Resources Commission Seconded by Co�ncilman Schneider. Upon a voice vote, all voting ay Mayor Nee declared the motion carried unanimously. MOTION by Councilman Schenider to recelve the minutes of the Planning Commission meeting of March 16, 1 83• Seconded by Councilman Barnette. Upon a volce vote, all votiiig aYe, ayor Nee declared the motion carried unanimously. NOTION by Councilman Schneider to concur w1 h the recommendation of the Cable Television Commission to allocate the E10,697 from Storer to the Anoka County Communications Yorkshop. Second d by Councilman Hamernik. Dpon a voice vote, all voting aye, Hayor Nee de ared the motion carried unanimously. NOTION by Councilman Hameraik to receive Lhe inutea of the Cable Television Comaission meeting of Harch 10, 1983• Se onded by Councilman Barnette. Opon a voice vote, all voting aye, Mayor Ne� declared the motion carried unaaimously. `. DATE FROM SUBJECT DIFiECTOFtATE OF PUBLIC WOAKS April 5, 1983 rro anning Planning Comnission Role on Yarious Member Comnission Recommendations to the City Council 12 M E MO R A N D UM MEMO �VO. 83-18 sim Quresh John Flora ACTION�INFO. There has been a question raised about the function of the Planning Commission in reviewing the minutes of the member cortenissions prior to submission to the City Council. (Specifically with regard to the minutes of the Appeals Comnissio�). The process that we set up was merely a review process so that additional imput concerning parks, energy, environmental, human resources and planning policy could be added if the Planning Commission felt is was necessary in the review of the commission actions to the City Council. It was NOT set up for the purpose of hearing and overturning actions of the Comnissions. Recorrniendations from the Planning Commission are then sent along with the member commission recommendation for the City Council action. The Planning Commission in no case is required or obtigated to make recomnendations on any of the items being recommended by the member Commission. The only action that is important is the receiving of the minutes so that we have record that the Planning Commission is aware of the actions of the member commissions, and that if those actions affect any other comnission, the Planning Comnission can recommend that another commission has the opportunity to comnent. In the past, we have highlighted specific motions of the member commission in the A9enda outlines so that they are specifically aware of motions. This has not been done consistently and only on an issue that may be controversial or have direct concern for the Planning Commission. This highlighting does not mean that the Planning Comnission must take direct action. I can see where there may have been some be consistent on all future agendas. We easy reference to the commission minutes Comnission action on any item. JLB/de confusion on this and will take steps to will highlight all comnission motions for This will not require specific Planning ., C � 1 ' 7� �I •• IS! 1•:' I 1 ' �. sALL zn o�n�• (]�airperson Conmiers called the March 31, 1983, Sz,ecia� I'_ix�sing & Redevelognent Authority meeting to order at 5:00 p.m. tmrJ. rAr.r.• Memhers Present: Larry Cai¢rers, Carolyn S�endsen, Elmacs Prieditis Menbers Absent: Russel Houck, Duane Prairie Others Present: Jerrold Boarcinan, Executive Director HRA Nasim M. Qureshi, City Manager William J. Nee, Mayor Edward Fitzpatrick, Councilman Edward Hamernik, Councilman Mark Burch, Assistant Public Works Director John Flora, Public Works Directoi Sid Irm�an, Director of Central Servioes Harold Skjelvostad - InterDesign, Site Planner/Landscape Azchitect. Jerrold Boar3nan - Executive Director HRA submitted the bid tabulation sheet for the Center City Plaza and Phase II Project. Mr. Qureshi, City Manager, asked tor sane indication fran the HRA on which bid along with modification is acceptable to HRA and he would like to present than to the City Council at the Apzil 4, 1983 Council meeting. Mr. Camners questioned this procedure and asked why it must be sent to the Council. Mr. Qureshi explained that this is required of the City Council because the HRA requested the City to assess the project. Ths City Council is the one who calls for bids and will be awarding then. He explained that it is the purpose of the staff to take the information and choices made by HRA to the City Council directly before awarding the bids. The HRA cannot call for and award bids unless they want to pay for a project directly and not use the special assessmPnt procedure. Mr. 4ureshi explained there are four elements involved in the development. Zhey are: the �rking lots (Civic Center and Office Building) 64th street realignments, water and sewer for the Office Building and the Plaza Develognent, Mr, Qureshi stated that in January of 1983, it was requested the City Council go ahead with the Patking Lot, 64th Street realignments and the Water and Sewer Bids. 7.he nimdiezs were sent to the HRA and they were comfortable with the ntimibers. . �. u. : �u ; �� �i� � .���,u : i�. �r _�_ Mi�a� a. �::.�. � : Mr. Qureshi stated the Architect initially estimated the project costs in January 1983. The costs were then given to the HRA for their confirnr3tion and got go ahead for the project bidding. The bid proposal request was layed out with base bid along with n�m�ber of different alternates so that the HRA can pick and choose depending upon the bid cost and the amount of money budgeted so the HRA can get the best type of facility for the money. Mr. Mark Burch, Assistant Public Works Director, explained the different p3tts of the bid. Base bid included: Mark explained the base bids and the alternates foz the Plaza: Alternative A-1 is for the fountains; A-2 is for the irrigation with plastic heads; A-3 is for irrigation with brass head; A-4 is to provide sleeving for irrigation; B-1 is to install wall lights; B-2 is foz the Plaza lights with trash receptacles; B-3 alternate Plaza lights and B--6 is the electrical service connections. It was recoimnended that they award the base bid with the following alternates: A-1, F�3, B-1, Br4, B-5 and B--6. The base bid included the landscaping for the Plaza area. They are, Alternative 1 for the Landscaping foz the office building, Alternate 2 is the landscaping for the 5th Street island, Alternate 3 is the landscaping for the Clinic and Alternate 4 is for the 5th Street boulevard. Mr. Qureshi stated the costs came in much too high when the bids were received. The fountains were estimated at $20,000 by the Architect but came in at $87,000. The electrical was estimated at $20,000 and came in at $40,000. tir. Qureshi explained how alternative material could be used in the construction of the fountains, such as changing the type of al�sninum in order to bring the cost do�m. Mr. Qureshi stated there are alternatives and certain choices available to you for you to make determinations. Mr. Qureshi went over the project costs and bids for the HRA. Plans were submitted for their review during the discussion. The items that were discussed were the fountains, irrigation, wall lights, pylon lights, overhead lights and electrical service. 'Il�e following altetnates were recommended, bringing the alternates cost to a total of $163,960. Alternate A-1 Alternate A-3 Alternate &-1 Alternate 8-4 Alternate B-5 Alternate 8-6 �• r. : u. �,. Fountains Irrigation Wa11 Lights Pylon Lights Overhead Lights Flectric Servioe �8%����.�� 18,600.00 16,740.00 3,000.00 35,595.00 3,025.00 $163,960.00 ��•� A �� rt�ph,LV*n �rt�n;rntTTY MEFrrra^ t�LAUCW 31 198 � PPGE 3 Mr, Cartrers stated that this is a substantial increase. Mr. Qureshi tYien explained the landscaping bids. He felt that cuts should be made, however, those cuts should not destroy the integrity of the Plaza. He explained sane of the possible reductions: 1) 1 flag instead of 2, 2) delete sane unnecessary walls, 3) eliminate recessed lights and provide satisfactozy replac�nent lights and 4) eliminate 1 planter but leave shrubs. These reductions arne to a total of $61,55L Mr. Crnurers asked what is the "cost to the others"? Mr. Quceshi stated that those costs zelate to the wock acound the office building, tl�e clinic and the work on Sth Street. Mr. Qureshi stated that the alternatives with the base bid is the total cost for the whole project. These wsts are then broken down and allocated to the specific itans (like the office building, the parking lots, 5th Street and the Plaza). Mr. Qureshi stated that the office building and Civic Center parking lot was $140,000 and would be assessed to the HRA. This would include the paving, lights and irrigation related to that property. Mr. Ccnmiers stated that the initial cost of the �rking lot was for $140,000 but he was not aware that this included anything more than the �ving. Mr. Qureshi stated the bids for the paving were let separately because all similar project itans should be handled by the contractor best able to give a good product. Mr. Boarc3nan stated the plaza and the parking lot and street bids were let se�rately as was the landscaping. This saves the HRA a lot by combining similar itans in one bid. Mr. Prieditis questioned the Alternative B-1 bid for the wall lights. He asked if the recessed lights would be deleted and if they are recessed in the concrete and if there would be a czedit. Mr. Burch stated that the concrete is fix and form and that the additional concrete work is included in the light bid. Mr. Qureshi suggested that the HRA members see the sheet regarding the possible deletions on the Plaza. He stated that a change order in the contract for $61,000 would be necessary if you want to award the base bid to con�e within the guidelines. Mr, Crnmers asked about the difference in fountains. Mr. Qureshi stated that the fountain is the highest area of cost discrepancy. The problem is the increase from the Architect's estimate of $20,000 to the actual bid wst of $87,000. �n�s� A�n R�E«'Tnpn��nm P�mi�TY ME,FrrTS t4a� 31 1983 PPGF 4 Mr. Qureshi said that they were given a price from the Architect's estimate of the Plaza. Zhis information was given to you in January. Mr. Co�m�rers stated his principal concern is about meeting the numbers and making sure that the HRA cash flow is adequate for the development in the area. Mr. Qureshi stated the costs of the Plaza with the suggested cuts and other contri6utions is $248,000. If you add in the contingency and finance costs, the project will be below $300,000 and would fall within the HRA budget. Mr. Qureshi stated there are two ways of doing it; 1) the HRA can choose to g3y up front for the project or 2) the City can loan the money and have it then assessed to the HItA. Mr. Caturers asked Sid what does that do to the HItA cash flov�. Mr. Irmian stated that it does not change the expense for the first twelve (12) months but reduces future assessnent Fayments. Mr. Prieditis asked about the lack of contingency. Mr. Qureshi stated $52,000 include contingency and interest during construction, etc., is built into that $300,000 figure. Mr. Camners asked that if the HRA is assessed for the plaza costs that $52,000 is for interest and carrying costs and other contingency. Mr. Qureshi stated that this would be the cost if the HRA wants the assessnent and the City fi.nances the HRA during construction. Mr. Cu�urers asked Mr. Irnnan to give them some numbers on the effects of an outright Fayment for the plaza. More specifically, the effect of direct p3yment in 1984 & 1985. Mr, Irman stated that the original effect obviously would be to reduce the amount of cash available by $300,000. This would reduce the HRA's ability to earn interest at the same zate that the City would charge to loan that money. Therefore, the first twelve (12) months would cost the HRA just about the same irrespective of whether they were assessed or pay up front. From that point on, the i�ediate effect would be in the inability of the HRA to invest the $300,000, which would be offset by the additional assessment payment they would not be making. For the first two to three years the HRA would be behind in actual cash flaa and after four years could potentially gain. It would really depend on the intez�st rate and the tiure. Mz. Camrers asked what the cash savin9s are and how badly does that hurt our cash flaa over 15 years. H(XISTTS. ATin RmFVFfl1RAFT7f' ATTf47 TTY MEETit� MAR('FI 31 19$3 PA�E S Mr. Qureshi asked Mr. Irman to oane up with an estimate within the next ten minutes. Mr. Skjelwstad then explained ti�e changes in the materials and desic� for the fountain and the sun dial. He explained the bids came in high. �e bids fran the contractor could be reduoed by building 7 fountains instead of 9 saving $28,000, and by changing the rnmiber to five and the material they could save $30,000. Mr. Qureshi stated the reduction in raanber and having the same shape and use a different alumin�nn, with the hope that enough money can be saved to have at least seven structures. Mr. Boarc}nan stated that each option saves money. Mr. Prieditis stated he would like to make sure no reflective, sound bouncing off the aliunirnnn or whistling would occur. Mr. Conurers stated he is concerned with the maintenance of it in regards to the Public Works Deg3rt�nent. Mr. Skjelvostad explained there should be no change as far as maintenance is concerned. He also explained that it is more reflective but not much. Mr. Prieditis stated he would like to maintain the numbers if possible. He would like to see a material change with the initial desiqn. Mz. Quseshi stated another itan was the deletion of the wall lights with a replacen�ent of overhead lighting. Rhis could reduce the bid by $20,000. They are nice to have but the bid costs came in too high. Mr. Ccttmiers stated that the carrying cost was never given to them. They thought that they were talking abont a total cost of $300,000. Mr. Qureshi stated $30,0�0 would be the City's financing wsts. Mr. Qureshi stated he wanted to make it clear that the construction costs for the Plaza came in at $300,000. Zhat means that the total costs to be assessed to the HRA would be apptoximately $360,000. If the HRA wants to bring the total costs under the $300,000 figure, cuts would have to be made. If the HRA wants to g3y the Plaza costs directly there would be a savings to the HRA regarding the carrying costs, Mr. Qureshi asked in what areas does the f�tA want to make adjustments to and what guidelines do you want to give the City Council to aid them in awarding the wntract. Mr. Crnmers asked Mr. Irmian if he has had cash flaa projects yet. HOUS , At� IL�E�1F•rpPMII•TP tPiFr TTy F1�TNC;. uc H�1� 198. P,. 6 Mr. Iranan stated that the information that he would give them now was rough and that he would have to rim it on the computer to be absolutely accurate. Generally speaking, at the end of 1983, the HRA would be approximately $450,000 less in their cash flaa position than they would be if they did not �y the assessment up front. He further stated that at the end of 1984, they would only be approximately $I60,000 behind the difference being the $300,000 they �id up front plus the loss of interest along with the assessment g3yment they would not be making in October and the additional interest they would earn on that. Mr. Cosm��ers asked Mr. Irunan what the effect would be on his worst case model and Mr, Irnnan stated that the worst case model included no interest income anyway. �erefore, reducing the cash balance by $300,000 would not effect the worst case model. Mr. Burch shaved brochures of the different types of lights. Mr. Qureshi stated that they should try to make rational changes. Tied to the guidelines as we feel the plaza will be used mainly in the stmmrer time. That it is your choice if you want it assessed. Mr. Prieditis stated he preferred the recessed lighting over the other. Mr. Skjelvostad stated it is costly to add lights, Mr. Qureshi stated before the base bid is brought to the City Council, alternatives should be presented for approval. This should be done before we sicyi the docimient and award the bids. �jQjy BY MR. PRIIDITZS� SECONDED BY MS. SVENDSEN� TO PAY THE $300�000 UP FRONT FOR THE PLAZA WITH NO ASSESSMENTS AND TO INCLUDE AS MANY ITEMS AS FOSSIBLE SUCH RS RECF.SSID LIC�ITING ADID 74iE FOUNPAIN� EZC. UPON A VOICE VOTE, ALL VOTIN;, AYE� CHAIRPERSON COMMERS DECLARID THE MOTION CARRZED UI�fNSNDUSLY. � BY MR. PRIIDITIS. SECODIDID BY MS. S�IENASIN� � REOOI+II�7Et�ID TO ZIIE 00[TNCII� 7.0 AY7ARD 7iIE BID � MONETPE CONSTRUCPION WIZH ALTERNATIVFB A1 � A3 � Bl � B4 � BS P,i�ID B6. UPON A VOICE VOTE, ALL VOTING AYE� CHAZFtPERSON COMMERS DECLARED THE FSOTION GqRRIED UNANINCx75LY. .� 1�. : U� :�� D1/�. ) 5v�a��1 :. �1. �1: M ui alYp. �: hM. Z�����:l1�� �7j,jQj� BY MR. PREiDITISr SECbI�ID BY MS. SVFI�D6EN� '10 AWARD THE BID TO NOBLE N[TR.SERY WI'II] R�IE UbIDER.STADIDING 'If�AT $23,137.50 WILL BE CHARGED AGAINST THE PIAZA. UPOiQ A VOICE VOTE, ALL VOTII� AYE� CHAIF2PERSON CAMr1ERS DECLARID R41E MOTION CARRIID UI�NINDUSLY. : �. �. �: �i�u �'j� BY [+�2. PREIDITIS, SEOObIDID BY MS. SVENDSEN, TO ARTOURN THE MEETING. IJPpN A VOICE VOTE� ALL VOTING AYE� (I3AIRPERSON OOMb1ERS DE(�ARID �IE MARCH 31, 1983 HOUSING At�ID RIDEVIIAPMENT AUiHORITY MEETING AA70URI�D AT 7:08 P.M. CITY OF FRIDLEY HUMAN RESOURCES COMMISSION MEETING APRIL 7, 1983 CALL TO ORDER: Chairperson Goodsneed called the April 7, 1983, Numan Resources Commission meeting to order at 7:35 p.m. ROLL CALL: Me�bers Present Me�bers Absent Others Present: Brian Goodspeed, Peter Treuenfels, Robert Minton, Barbara Kocher Mary van Dan Jerrold Boardman, City Planner APPROVAL OF MARCH 17 1983 SPECIAL HUMAN RESOURCES COhA1IS5I0�� MEETING MINUTES: MOTION BY MR. TREUENFELS� SECONDED BY MR. MINTON� TO APPROVE THE MARCH I7� 1983� SPECIAL HUMAN RESOURCES COMMISSION MEETING MZNUTSS WITH THE FOLLOWZNG CHANGE ON PAGE 3, PA�2AGRAPN 3: "JERRY SIKORSKI" SHOULD BE CNANGED TO "GERRY SIKORSKI". UPON R VOICE VOTE, RLL VOTING AYE, CHAIRPERSON GOODSPEED DECLARED THE MOTION CARRZED UNANIMDUSLY. INTRODUCTION OF NEW COMMISSION MEMBERS - ROBERT MINTON AND BARBARA KOCHER: Mr. Goodspeed introduced Mr. Minton and Ms. Kocher and welcomed them to the Hunan Resources Comnission. Mr. Minton stated he lives at 1538 No. Oberlin Circle. He stated it is his first experience on a city comnission, He stated he was chairperson of the Accessibility Project Committee, a temporary co�nittee that Fut together "An Access Guide to Friendly Fridley". This canmittee has now been disbanded. Ms. Kocher stated she lives at 7650 Jackson St, N.E. She stated she has two children, who attend 4loodcrest Elementary. She is presently employed by the Anoka-Hennepin School District as a part-time teacher. Her husband has had a business in Fridley for five years. She stated she is interested in what is going on in the city and is interested in furthering things for children. I. OLD BUSINESS: a. Discuss No-Fault Grievance Procedure Mr. Treuenfels stated he had contacted a person to help the Comnission with the setting up of the No-fault Grievance Procedure committee. He had asked her to attend this meeting, but it was apparent she was unable to attend, HU�1AN RESOURCES COMMISSION MEETING APRIL 7 1983 PAGE 2 Mr. Treuenfels explained the No-Fault Grievance Procedure to Mr. Minton and Ms. Kocher. Discuss Affirmative Action vs Equal Opportunity Mr. Treuenfels stated that under Human Rights, the question arose as to whether the City was doing its part in the area of affirmative action and equal opportunity. The Commission had received a breakdown of the City staff as far as minority, gender, which positions were held by various people, etc., and this information was very helpful. However, the question he had was that there actually is a difference between affirmative action and equal opportunity. He wondered if there was any interest on tfie part of the other Commission members to pursue this further. If so, he would ask a speaker to talk on this subject. Mr. Boardman stated the Commission has reviewed the City's Affirmative Action and Equal Opportunity plan. The real question was whether the Comnission had any problems with this plan. If they do, they should look at it again and make recommendations for changes. If they have no problem with the plan, then they shouldn't waste their time on this subject. Mr. Minton stated he did not think the subject was that complex that the Corrrnission needed a speaker. Mr. Trueenfels stated he did not have any particular problem with the City's equal opportunity policy because he looked at it in terms of state law. c. Review and Update Funding Guidelines Mr. Treuenfels gave a brief overview for the new Commission members on how the City had made a certain amount of funds available in the past for social service organizations. The Human Resources Commission had been entrusted with the �ask of servinq as an advisory cor!r.iission in reviewing and making recommendations to the Planning Commission and City Council on which organizations should be funded. In order to do this, the Commission had put together funding guidelines to follow whereby organizations were rated on a point system. He stated these types of funds are now almost a thing of the past; however, the City has been awarded CDBG monies through HUD, and 10� of the total grant can be used for social service funding. Mr. Boardman stated the City is still in the process of applying for the CDBG funds. The City Council made recommendations on expenditures for 1983-84. Those recomnendations have gone to the County Board. The County Board approves and submits those recorimendations in application form to HUD. The funds will not be available until the end of June 1983. HUi•1AN RESOURCES COMMISSI�N MEETING, RPRIL 7, 1983 PAGE 3 Mr. Boardman stated that from now until the end of June, the City will be putting together any information the County needs to support the City's application. The City Council set aside approx. $17,400 for human service activities. Based on recamnendations, the City Council is looking at $10,000 of that for human service funding and $7,000 for public service funding. At this time, how that is going to be reviewed and who is going,to review that funding is still a question. He felt the human service area would probably continue to be reviewed by the Numan Resources Commission. The public service area would be reviewed by either the Parks & Recreation Comnissiorr or the Corronunity Development Commission, but that has not yet been decided by the City Council. Mr. Boardman stated it is important to remember that, accordinq to the NUD guidelines, these funds must benefit low and moderate income people and must provide a new service or a substantially expanded service. It is a one-shot deal, and organizations funded in 1983-84 would �ost likely not qualify for CDBG monies the following year. Mr. Boardman stated the City Council has already gotten one funding request from the senior citizens for a staff person for recreational needs for the Senior's Drop-in Center. That is more of a public service, and that is the reason why the City Council split the funding requests into two categories--human services and public services. Mr. Soardman stated that under the new Jobs Bill passed by Congress, there is a new pool of money ($1 billion) being set aside in new block grant programs where at least 50% can be used for public service-type activities. These funds are to be used as much as possible to provide jobs for the unemployed. The money is supposed to be coming into the counties by the end of April. Mr. Treuenfels asked Mr. Boardman to briefly explain the difference between human services and public services. Mr. Boardman stated they were looking at human services as more of a social service-type related activity like SACA, i.e., human service organizations that provide services in the City of Fridley. They look at public services as the YMCA, Fridley Youth Sports Association, i.e., other organizations that do not specifically provide a health, welfare- type of service, They felt they needed something to measure the recreation-type requests versus the food and health-type requests, He stated he was open to suggestions and reco�nendations from the Commission to work out some guidelines in this area. Mr. Treuenfels stated their old funding guidelines will definitely need to be revised in light of the legal requirements imposed by HUD. Mr. Boardman stated he would recommend the Commission look very closely at the HUD regulations under the public service section as it very clearly defines what and what cannot be done. If nothing else, The HUHAN RESOURCES COht�1ISSI0N MEETING, APRIL 7, 1983 PAGE 4 Commission could just define what should be included under human services and anything else would go under public services. Mr. Boardman stated that in Anoka County there is a new Human Services Task Force that has been in operation for about one year. This task force is getting a lot of heads of human service organizations toqether to taik about trying to figure out what the needs are as a group and is starting to organize and work as a group instead of working against each other. Mr. Treuenfels stated that, in the past, one difficulty the Comnission had in reviewing funding applications was to find out which oraanizations were providing what services. One of the points in their fundin� quide- lines was to find out whether there was any overlap or duplication of services by the service organization applying for funding to any other existtng service organization. Mr. Minton asked that he and Ms. Kocher receive a copy of the HUD guide- lines and the Comnission's previous funding guidelines. The Commission could then discuss this at the next meeting. He stated he also had a taxonomy of services that could be used as a framework for revising the funding guidelines. He stated he would bring it to the next meeting, d. Discuss 1983 Workplan The Commission members reviewed the 7983 workplan which had been approved by the City Council. Mr. Treuenfels stated that on page 2 of the workplan under Human Services, they were looking at researching the need for a community-wide volunteer program. He had noticed that on page 4 of the Community Development Comnission's 1983 workptan, that commission was looking at developinq the neighborhood concept and doing some things on a neighborhood-wide basis. It might be that tfiis could tie in with the volunteer program. Mr. Boardman stated that when you talk about volunteers, you are talking about a great deal of staff time to reinforce the volunteer program so people do not start losing interest. Mr. Flinton stated he felt the volunteer program was very unrealistic unless there is a staff supporting it. Mr. Treuenfels stated one of the reasons for the volunteer program was to alleviate so much demand on City staff, Mr. Boardman stated sometimes they focus too much on the City and they don't watch what is happening at the county level. The coun�Y is working on vo]unteer systems. He stated Anoka County, through CAP, is HUPIAN RESOURCES COMMISSION MEETIN6, APRIL 7, 1983 PAGE 5 . working on a county-wide coordinated volunteer effort. Instead of the City of Fridley researching the need for community-wide volunteers, maybe the City should take an active part of an overall package and get active citizen involvement in the County program to help some of the City's programs. He felt that was the best way to handle this goal. Mr. Treuenfe75 stated it is difficult for City staff to work with the County and essentia7ly donate city time for non-city projects; however, the Commission could participate with some fruitfulness in discussions at the county level. He felt there was a real need for a liaison for interaction between the City and the County agencies, and the Canmission could provide that liaison. Mr. Boardman stated he could keep in touch with Mary Cayan, who was a founder of the Human Services Task Force, and was also working on a voluntary action type program through her job at CAP, He could keep up-to-date in that way, although there would not be any direct liaison. Mr, Treuenfels stated the Comnission should probably meet with Ms. Cayan occasionally. Mr. Boardman stated that, regarding alternative transportation, Ms. Cayan is also on an Alternative Transit committee which eias established with transportation needs for seniors and handicapped persons in mind. Mr. Boardman stated that, referring to volunteerism, he thought one thing the City has been lacking very seriously in the past is any kind of follow-through for volunteers. There is no recruitment process, no training process, and no recognition process. If nothing else, maybe the Comnission would want to look at formulating some process by which the City would recognize volunteers. Mr. Treuenfels stated that under "Disaster Preparedness", the Comnission has been asked by the City Council to look at making suggestions or guidelines on what can be done by people in mobile home parks to prepare or cope with a disaster such as a tornado. Mr. Treuenfels stated he felt the Commission's "Housing" goal kind of overlapped with the Comnunity Development Commission's "Housing" goal, and maybe the two cortmissions should work together on a joint plan. e. Project Reports Mr. Goodspeed stated that in regard to the Commission's objective to research the need for a low interest loan program for barrier removal, he had made a telephone survey of ten businesses. Eight businesses had said "no"; however, these were large businesses that were not owner- operated. The two smaller, owner-operated businesses commented they had remodeling in sight 2-3 years from now, and they would not want to remodel a portion of the building when they were planning on remodeling the entire building in a few years. However, they might be interested in a low-interest loan program at that time. HU�1AN RESOURCES COMMISSION MEETING APRIL 7, 1983 PAGE 6 . Ms. Kocher stated she cou7d see why some businesses vrould n�t have the incentive to make their businesses handicapped accessib7e when they may not have clientele who are handicapped and there is no law requirinq it. Also, the economy is not good right now, and a lot of businesses are not doing very well. Mr. 8oardman,stated he would be interested in getting some feedback from local churches or non-profit organizations that do not have the capital to do this type of remodeling and would look at the loan program as a kind of assistance. Mr. Goodspeed stated he would make some more telephone calls and would include some churches. 2. NEW BUSIPlESS: a. Election of Chairperson & Vice-Chairperson (to be held in May) Mr. Goodspeed stated he had to leave the meeting early. Since there was no vice-chairperson, he asked that the Commission members elect a temporary vice-chairperson to chair the meeting in his absence, MOTION BY MR. TREUENFELS� SECONDED BY MC„ KOCHER� T^ ELECT ROBERT L. MZNTON TO RCT AS TEMPORARY VICE-CHRIRPERSON FOR THE REMAINDER OF THE RPRIL 7� 2983� MEETING. UPON R VOZCE VOTE� ALL VOTING AYE� CHRIRPERSON GOODSPEED DECLARED THE MOTION CARAIED UNANIMOUSLY. b. Discuss Agenda Items for May 5, 1983, Meeting Mr. Treuenfels stated the Comnission mem6ers should discuss changes to the funding guidelines a�d procedures. Mr. Treuonfels stated he would explore ways of publicizing for volunteers for the No-Fault Grievance Procedure comnittee, and would try to find out the dates of upcoming training sesssions. The Commission should also discuss the waiver form. c. Review the Corrmunity Development Camnission 1983 Workplan Mr. Treuenfels stated that, as he had mentioned earlier, there seemed to be some overlap in the "Housing" goals of the two cortmissions, He felt it would be a good idea for the Comnission to keep informed on what the Community Development Commission is doing by an exchange of minutes. A joint meeting might be helpful some time in the future. HUh1AN RESOURCES COMMISSION MEETING APRIL 7, 1983 PAGE 7 ADJOURNMENT: JNOTION�BY MR. 2'REUENFELS� SECONDED 8Y MS. KOCHER� TO AATOURN TXE MEETING. UPON A VOZCE VOTE, ALL VOTZNG AYE, ➢ZCE—CHAIRPERSON MSNTON DECLARED THE APRIL 7, I983, HUMRN RESOURCES COMMISSZON MEETZNG AA70URNED AT 9:25 P.M. Res ectfully su mitted, , , �. Y ; -�j _ �n � ynn! a a Recording Secretary �.. CITY OF FRIDLEY PLANNING COMMISSION MEETING, APRIL 20, 1983 CALL TO ORDER: Chairwoman Schnabel called the April 20, 1983, Planning Commission meeting to order at 7:30 p.m, ROLL CALL: Menbers Present: Ms. Schnabel, Ms. Gabel, Mr. Svanda, Mr. Kondrick, Mr. Saba, Mr. Goodspeed Members Absent: Mr. Oquist Others Present: Jerrold Boardman, City Planner Sandra Stone, 6396 Baker Ave. N.E. APPROVAL OF MARCH 30, 1983; PLANNING COMMISSION MINUTES: MOTION BY MR. SVANDA� 5ECONDED BY MR. SABA� TO APPROVE THE MARCH 30� 2983� PLANNING COMMIS5ION MINUTES AS WRITTEN. UPON A VOICE VOTE� ALL VOTING AYE� CHRIRWOMAN SCHNABEL DECLARED SHE MOTION CARRIED UNANIMOUSLY. l. ITEM FRON! APPEALS COMMISSION MINUTES OF FEBRUARY 15, 1983 a. Uariance for a fence for Ing Siverts, 6850 Siverts Lane (goes back to City Council) Ms. Schnabel stated that, as the Planning Commission members were aware from reading the March 28th City Council minutes, the City Council voted to send this item back to the Planning Comnission, and Mr, Siverts was to be notified in advance. She stated it was not totally clear in the City Council minutes why the City Council wanted this to cane back to the Planning Commission. Ms. Schnabe7 stated she has ta7ked to Mr. Qureshi, the City Manager, Mr. Boardman, and a number of other people regarding this, includinq Mr. Siverts. She stated Mr. Siverts was unable to attend this meeting and fie fiad asked that the Planning Commission postpone any hearing on this item until the May 4th Planning Commission meeting. She stated she had told Mr. Siverts she would get back to him after this meeting. Ms. Schnabel stated that after talking to a number of people, she felt what happened with this whole problem was that at some point, someone on City Staff pulled this particular item out of the Appeals Commission minutes and put it on the Planning Commission agenda as an item to be discussed. At the time the item came to the Planning Commission on PLFlNNING COMMISSION MEETING, APRIL 20 1983 PAGE 2 March 16, Ms. Gabel questioned why it was on the agenda. No one seemed to have a very good handle on why it was on the agenda so the Planning Commission acted on it. It was her opinion that the item should have been deleted from the agenda at that point, because it is not the Planning Commission's responsibility to hold public hearings on items that have a7ready had public hearings at a member commission level. The Planning Commission's role is to merely review the member commissions' minutes with the idea that if any item would come from a member commission that might affect another cammission, the otfier commission would have the opPortunity to also review it before it went on to City Council. It was her opinion that the Planning Commission acted in error. She thought the Planning Comnission should recognize that it was an error and merely pass on the Appeals Commission's minutes in total to the City Council. Ms. Schnabel stated that in talking to the City P1ana9er, he seemed to feel this WdS probably the best way to handle the situation and that the City Council also wasn't really clear on why the Planning Commission acted on this item. She thought the Planning Commission should just take all the information the Appeals Commission had gathered on this item, pass it on to City Council and let the City Council act on it. Ms. Gabel stated she was in total agreement with Ms. Schnabel's suggestion. Mr. Boardman stated there was also some confusion on the part of the City Council about what the Planning Commission's role was. He stated he wrote Memo #83-18 on "Planning Commission Role on Various F1ember Commission Recommendations to the City Council". This memo has gone to the City Council as well as to the Planning Commission. This is his understanding, based on the rules and regulations set up, of the process that should be followed. Mr. 6oardman stated that because of the way the item was put on the Planning Commission agenda, he could see why it was confusing to the Planning Commission, but it should not have been handled the way it was. He apologized for Staff for that error. Ne stated that sometimes Staff does pull out motions made by member commissions that might need action; otherwise, those motions sometimes get lost in the minutes. He could not explain why this item was pulled out and not any other items. P1r. �oardman stated he did not feel the Planning Commission has the role to over-rule and recommend differently on an action by a member commission unless that recommendation is based on policy. Ms. Schnabe7 stated she had told Mr. Siverts she would get back to him after this meeting. She had told him that she felt the Planning Commission should be doing more housekeeping policy-type decisions, rather than hearing this specific case again. because it has been heard by the Appeals Commission and will be heard again by the City Council. Mr. Siverts PLAPdNING COMMISSION h1EETING APP.IL 20 1983 PAGE 3 seemed comfortable with this item going to the City Council, so she did not think there was any problem with the Planning Commission doing that. However, if the Planning Commission members did not feel comfortable doing this and would prefer to have a public hearing, Mr. Siverts would come to the next meeting. Ms. Gabel stated she thought the action recommended by Ms.Schnabel was appropriate. The only reason she went along with acting on this item at the March 16th meeting was 6ecause she was under the impression that the City Council wanted the Planning Commission to act on it. Ms. Schnabel stated that once the City Council reviews Mr. Boardman's memo, she was sure they would concur with this action. MOTION BY MR. KONDRICK� SECONDED BY MR. GOOD5PEED� TO RESCIND THE RECOMMENDATSON MADE BY THE PLANNING COMMISSION AT THEIR MARCH 16, 1983, MEETING (PAGE 7 OF THE MINUTES) REGARDING THE VARIANCE REQUEST BY MR. & MRS. ING SSVER2S, AND TO RECEIVE THE APPEALS COMMISSSON MINUTES OF F&B. I5, 1983, IN TOTAL WITHOUT ANY SPECIFTC RECOMMENDATION ON ANY ITEM. UPON A VOICE VOTE� ALL VOTING AYE� CHAIRWOMAN SCHNABEL DECLARED THE MOTION CARRIED UNANIMOU5LY. 2. RECEIVE F1EM0. �183� MOTION BY M8. GABEL, SECnNDED BY MR. SVANDA, TO RECEIV� F1EM0 #83-18 PROM ,7ERROLD BOARDMAN. UPON A VOICE VOTE� ALL VOTSNG AYE, CHAIRWOMAN SCHNABEL DECLARED THE MOTION CARRIED UNRNIMDUSLY. 3. RECEIVE MARCH 31 1983 SPECIAL HOUSING & REDEVELOPMENT AUTHORITY MINUTES: MOTION BY MR. KONDRICK, SECONDED BY MS. GABEL� TO RECEIVE THE MAR. 31� I983� SPECIAL HOUSING & REDEVELOPMENT AUTHORITY MINUTES. Mr. Saba asked about the situation with the hardware building. Mr. Boardman stated the HRA has already taken an uniawful detainer action to move them out. The HRA has also started a suit for back rent. He stated_it is_very difficult to get t�-rated tenants with an 18 month lease, end this is sanethrn�sing & Redevelopment Authority is going to have to discuss, fle stated unless the HRA is willing to go r��th a 5-yr, lease with options with the possibility of having to buy out the options if deve7opment goes in, they will not get top-rated tenants. Ms. Gabel asked about the arrangement with NSP regarding the underground electrical line in 5th St. PLANNING COM�1ISSION MEETING APRIL 20 19II3 PAGE 4 Mr. Boardman stated PJSP has written a letter waiving all fees on 5th St.; however, they have made it clear there will be a charge -�n the other areas. UPON A VOICE VOTE� ALL VOTING AYE� CHAIRWOMAN 5CHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. 4. RECEIVE APRIL 7, 1983, HUMAN RESOURCES COMMISSIOPI MINU7ES: MOTION BY MR, GOODSPEED� SECONDED BY MR. KONDRSCY.� TO RECEIVE THE APRIL 7, 1983� HUMAN RESOURCES COMMISSION MINUTE5. Mr. Goodspeed stated that at the last Planning Commission meeiing, Mr. Saba had asked about the $4,000 of CDBG monies requested by the senior citizens and what it would be used for. Mr. Goodspeed stated that money would be used to hire a staff person for recreational needs at the senior's drop-in center. Mr, Goodspeed stated another question asked at the last Planning Commission meeting was the difference between public services versus human services. He stated at the Human Resources Commission meeting, Mr. 6oardman explained on page 3, paragraph 6, that human services were more ofi the social service- type related activities such as SACAF�human service orqanizations that provide services in the City of Fridley. Examples of pub7ic services are the YMCA, FYSA--other organizations that do not specifically provide a health, welfare- type of service but deal with recreation or recreational activities. He stated Staff has asked the Human Resources Commission to come up with some kind of clarification on human services and what types of things human services should include. Public services would then be those things not covered under human services. UPON A VOICE VOTE, ALL VOSING AYE� CHAIRWOMAN SCHNABEL DECLIIRED THE MOTION CARRIED UNANIh10U5LY. ADJOURNMENT: MOTION BY MR. S1fBA� SECONDED BY M5. GABEL� TO ADJOURN THE MEET2NG. UPON A VOICE VOTE� ALL VOTING RYE, CHAIRWOMAN SCHNABEL DECLARED THE APRIL 20� 1983, PLANNING COA7MISSION MEETING AA70URNED AT 8:45 P.M. Respectfully su niited, t, �� Ly e Saba Recording Secretary