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PL 09/28/1983 - 6823PLANNING CONi4ISSI0N MEETING [�LI��(lii ;717�:A City of Fridley AGENDA WEDNESDAY, SEPTEMBER 28, 1983 ROLL CALL: APPROUE PLANNING COMMISSION MINUTES: SEPTEMBER 14, 1983 1 2 3. 4. RECEIVE HUMAN RfS 1983 5. RECEIVE HDUSING & PERMIT. SP OUIS Section 205.171, (3) G, of the Fridley City Code, to allow the construction of a service station on part of Lot 1, Auditor's Subdivision No. 89, the same being 7299 Highway #i65 N.E. iParcel A) ASHLAND OIL-SUPERAMERICA: Split off the North 331 feet of West 250 feet of the West 500 feet of the N1/2 Of the NE1/4 of the SW1/4 of Section 12, T-30, R-24> County of Anoka, being part of what is now known as Lot l, Auditor's Subdivision No. 89, subject to easement of recnrd, the same being 7299 Highway #65 N.E. ( Parcel B) : SEPTEMBER 1 RITY MI 6. RECEIVE APPEALS COMMISSION MINUTES: SEPTEMBER 20, 1983 These minutes contain variances for Superamerica (Parcels A and B) 7. OTNER BUSINESS: ADJOURNMEN T: 7:30 P.M. PA6E5 1-6 7 - 11 12- 17 SEPARATE 9/14/83 Agenda Z SALMON EMBER WHITE YELLOW (at meeting) CI7Y OF FRIDLEY PLANNING COtR71SSI0N MEETING, SEPTEMBER 14, 1983 CALL TO ORDER: Chairwoman Schnabel talled the September 14, 1983, Planning Comnission meeting to order at 7:34 p.m. ROLL CALL: Members Present: Ms. Schnabel, Mr. A1 Gabel (for Mr. Oquist), Ms. Pat Gabel, Mr. Kondrick, Mr. Goodspeed, Mr, Saba, Mr. Svanda Mecibers Absent: None Others Present: Bill Deblon, Associate Planner Ken Thornton, 5571 E. Bavarian Pass Steve Butgusaim, 6160 Kerry Lane APPROVAL OF AUGUST 24, 1983. PLANNING LOMMISSION MINUTES: XO_TID!: BY NR. XONDRICK, 5£CONDED BY NR. SV1U DA, TO APPROVE THE A'JGUS:' 24, 1983, PlJiNNING COHMZSSION NINUT£S AS WRIT7'Et:. UP01: A VOICE VOTE, ALL VOTING AYE, CHAIRWOHkN SCXNABEL DECLIIFEP TXE MOTION CARRI£D UNANINOUSLY. 1. LOT SPLIT REQUEST - L.S. M83-05: By Michael 0'Bannon, for Star Homes, Ltd., o sp i o s , 29 and 30, Block 11, Hamilton's Addition to Fridley Park, • into four building Sites So the four unit building can be under separate ownerships.(see complete 1e9a1 in agenda), the same beinq generally located at 5455 to 5461 - 4th Street N.E. XOTION BY MR. XONDRICX, SECONDED BY MR. 5A8A, TO OPEN THE PUBLIC HEARII'G ON L.S. N83-OS BY NICXAEL D'BANNOIl, UPON A VOICE VDTE� ALL VOTING AYE� CHAIRWOMAN SCN1�nBEL DECLT+P.ED THE PUB:,IC BEARSNG OPEN AT 7:3B.P.N. Mr. Deblon stated this property was located on 4th Street right next to the freeway. This development had been before the Appeals Comnission to obtain four variances, The four variances were approved by the City Louncil on May 16, 1983. Mr. Deblon stated the struclur� is a 4-unii building w9th each unit having a garage entirely on each individual lot. He stated the structure was to be a condominium, but there were circumstances having to do with the financing, timing, and a delay in setting up a condominium that caused the applicant to apply for a 2ero lot line request. PLANNING COMMISSION MEETING SEPTEMBER 14 1983 PAfE 2 Mr. Deblon stated that in the City's subdivision regulations, there is a zero lot line provision that was adopted in �uly 1982. This is the first request for such a dwelling ov?r two units. The City has an�roved zero lot line requests for double bungalows, but this is the first re�uest for a zero lot line for a four-unit buildin7. However, ttie subdivision regulations provide for this type of action. Mr. Deblon stated he believed the applicant has discussed further agreements with the four owners about the general use of the green space. He did not think the City's declaration of covenant directly addressed that comnon green area, but the applicant is considering some type of clause to address that. Ms. Schnabel asked if there was anythin9 in the zero lot line ordinance about minimum square footage of each lot. Mr, Deblon stated the subdivision regulations say the lots shal] be ':divided as is reasonably possible with the restrictions in the existing guidc'ines of the zoning chapter." Mr. Deblon stated there is also some turnback property, and the applicant is willing to accept that turnback property as the process continues. Mr. Kondrick stated that apparently the owner is to execute and record a declaration of covenant with additional restrictions as provided by the City. Had the owner considered a guideline to prevent fences? With 22 ft. widths on the two inside lots, that is pretty narrow. Mr, Ken Thornton and Mr. Steve Butgusaim were representing Mr. 0'Bannon, Mr. Thornton stated that from his experience, it was not a concern; but if it is a concern of the City, they can prepare a paragraph that there are to be no fences built without the agreement of all four owners. The only thing he would be concerned about is the party wall agreement which is the same as the FHA. What they would like to do is draw up a paragraph and ask the FHA if it would be appropriate. They had no problem with no fences in the back- yard as long as the FHA would accept it under the party wall agreement. Ms. Schnabel stated that Mr. Deblon had said the applicant wanted to change this development from condominium to zero lot line four-plex. What was the reason for the change? � Mr. Thornton stated he originally wanted to do a townhouse development, but the City's ordinances require five acres, so they couldn't go with the town- house development. Mr. Deblon had suggested condominiums. He stated they had no objection to that. However, to go condominium, the process to get financing was quite lengthy (at least six months) and quite expensive. Since the building has already been built, they have to do something sooner than that. Mr, Kondrick asked what the selling price of each unit would be. PLANNING COMMISSION MEETIN6, SEPTEMBER 14 1983 PAGE 3 Mr. Thornton stated the selling price of each unit is $62,900. Mr. Thornton stated the reason the building was was sittingYthe way it was was because of the shape of the land and the number of variances required. If the turnback property had been available, they could have set the building more to tfie west. The Planning Conenission members were concerned about the exterior maintenance of the four lots and felt they would like to see some type of association that would take care of the exterior maintenance of the huilding, the lawn, and cover some of the other concerns such as no fences in the rear yard. Mr. Steve Butgusaim stated the party wail agreement does call for maintenance to be done without detracting from the property, and he felt that covered the concerns the Planning Corrmission members had. Ms. Schnabel stated she did not think it took care of what happens with the open green space, for instance. Mr. Thornton stated that right now each owner is resronsible for his/her own lot area. He stated the owners will do that. The same societal pressures operate here as they do for the single family detached homes. In watching other zero 7ot line developments (in New Brighton and Coon Rapids, for example), the properties are taken care of. Mr. Kondrick stated he had no objection to the lot split except for the out- side maintenance. He was afraid they might find one owner mows the lawn shorter than the next owner, one owner mows the lawn infrequently, and maybe one owner has lots of weeds in his/her lawn. He stated he would like to see sane kind of common maintenance program. Mr. Butgusaim stated the part of this that bothered him was the word "associa- tion". They could have an association, and it would not be a problem to do so, but it makes for an app]es versus oranges situation. He has never heard of a zero lot line townhouse with an association, and he did not think it would make sense to the government either. It would just confuse the situation. When the lenders get the packages and look at them for new mortgages, they do not know how to define this type of situation. A zero 7ot line townhouse with an association does not conform with most things that are on the market. Mr. Thornton stated the party wall agreement was the most acceptable agree- ment in the country for multiple unit type of dwellings. FHA uses it all over the country. Mr. Thornton stated he did not think there was any problem with changing sane of the wording in the party wall agreement that no one can build fences, but when they form an association and start to do things collectively, then they are changing from one organization pattern to another and that is where they would run into trouble with�the lending institutions. But, this would have to be checked out with the FHA. PLANNING COMMISSION MEETING, SEPTEMBER 14, 1983 PAGE 4 Mr. 600dspeed stated that the owners of Lots B& C would haue to walk through Lots A& D to get to their own backyards with their lawnmowers. Ms. Schna6el stated Mr. Goodspeed had a very good point about Lots B& C needing access to the backyard through the yards of Lots A& D. It was also a good argument against putting in any kind of fencing. Mr. Deblon stated he did not think the subdivision regulations actually addressed the 4-plex; it is geared more toward the double bungalow where both owners have side yards. Mr, Butgusaim stated that if they could change the term and call it coopera- tive yard maintenance, that would not constitute an association. Mr. Thornton stated maybe they could have an attorney write a definition for cooperative yard maintenance that the lenders would not interpret as a secret way of getting an association. Mr. Thornton stated he thought the point brought up by Mr. Goodspeed about rear yard access was an excellent point. This kind of thing has gone through FHA's all around the country, and it has been applied to these four-unit developments, and this point has never been brought up before. MOTION BY MR, KONDRZCK, SECONDED BY MR, GOODSPEED, TO CLOSE THE PUBLZC HEARING ON L,S. N83-OS BY MICHAEL O'BANNON. UPON R VOICE VOTE� ALL VOTING RYE� CHAIRWOMAN SCHNABEL DECLARED THE PUBLIC 'HEARING CIASED AT 8:30 P.M. MOTION BY MR. C,OODSPEED� SECONDED BY MR. KONDRICK� TO RECOMMEND TO CITY COUNCIL APPROVRL OF LOT SPLZT REpUEST, L.S. #83-05, BY MICHREL O'BANNON, FOR STAR HOMES� LTD.� TO SPLIT LOTS 28� 29� AND 30� BIACK IZ� NRMZLTON'S ADDITION TO FRIDLEY PARK� INTO FOUR BUILDING SITES SO THE FOUR UNIT BUILDING CAN 8E UP7DER SEPARATE OWNERSHIPS� THE SAME BEZNG GENERALLY LOCATED AT 5455 TO 5561 - 9TH STREET N.E.� WITH THE FOLLOWING STIPULATIONS; I. THAT THERE BE NO FENCES IN REAR YARD ON INDIVIDUAL IQT LINES; 2. THAT THERE SHOULD BE COOPERATIVE LAWN MAZNTENANCE; 3. THAT TXERE BE REAR YARD RCCESS EASEMENTS TO ALL PROPERTIES, Mr. Thornton stated they would like to have it worded so as to provide some protection to prevent the access easement from becoming a nuisance. Ms. Schnabel stated that was reasonable and the Planning Commission had no problem with that. UPON A VOZCE VOTE, ALL VOTING AYE� CHAIRWOMAN SCHNABEL DECLARED THE MOTION CARRZED UNANIHOUSLY. Mr. Deblon stated this lot split request would go to City Counci7 on September 26, 1983. PLANNING COMMISSION MEETING SEPTEMBER 14 1983 PAGE 5 2. REVIEW OF AN ORDINANCE ADOPTING A NEW CHAPTER 1 _ MOTZON BY MS. GABEL, SECONDED BY MR. SVANDA, TO CONTINUE THE REYSEW OF THIS ORDZNANCE AT THE NEXT MEETING, �ds. Schnabel stated this is an ordinance the Corrmission should review because of the local merchants who are the ones who get hurt by these types of operations. UPON A VOZCE VOTE� ALL VOTING RYE� CXRIRWOMAN SCHNABEL DECLARED TAE MOTION CARRIED UNANIMOSULY. Ms, Schnahel stated this was also sanething the Community Development Commission might want to discuss with the Chamber of Comnerce. 3. RECEIVE AUGUST 16 1983 ENVIRONMENTAL QUALITY COMMISSION MINUTES: MOTZON BY MR. SVANDA� SECONDED BY MR. SABA� TO RECEIVE THE AUG. I6� I983� ENVIRONMENTAL QURLITY COMMISSION MINUTES. Mr. Svanda sta�ed that Darlynn Ronn and Lee Ann Sporre were at this Corrmission meeting to talk about the City's use of fly-ash for winter road maintenance. The reason they came to the August Commission meeting was because of the timinr„ and they thought it was a point in time when the City and County would be executing contracts with local power utilities to get the fly-ash stock for the coming season, Ms. Ronn and Ms. Sporre wanted the Commission to pass a motion on to the City Council saying that the Commission was look- ing at this issue so that the City Council would then defer any possible action on executing any contracts, although neither of them knew for sure if new contracts were going to be let. Mr. Svanda reviewed sa+te of the discussion at the meeting. He stated Ms. Ronn and the Environmental Quality Commission had some differences of opinion concerning the environmental effects of the use of fly-ash on the river and creeks. Ms. Ronn also stressed the aesthetic environmental issue, Mr. Svanda stated the Comnission was unanimous in its opinion that winter- time is a filthy time of year and without periodic snowfalls, the who7e metropolitan area looks blighted. All of the members of the Correnission that were present at this meeting also shared the opinion that they were not that upset with the use of fly-ash and felt the use of fly-ash was safer, He stated this will be discussed again at the September meeting. It was the concensus of the Planning Comnission members that they were essentially in agreement with the Environmental Quality Commission in that the fly-ash did not seem to be a problem and it seemed to work well in Fridley. UPON A YOICE VOTE� ALL VOTING AYE� CHAIRWOMAN SCHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. PLANNING COMMISSION MEE7ING SEPTEMBER 14 1983 PAGE 6 AD�OURNMENT: XOTZON BY MX. KONDRICK� SECONDED BY MR. GABEL, TO AA70URN TXE MEETING. UPON R YOICE VOTE, RLL VOTING AYE, CHAIRWOMAN SCHNABEL DECLARED TXE SEPTEMBER I4, 1983, PLANNING COMMISSION MEETTNG ADJOURNED AT 9:30 P,M. Respectfully sub itted, �X. Q �Y.� yn e Saba Recording Secretary PUBLIC HEARING BEFORE THE PLANNING COMMISSION Notice is hereby given that there will be a Public Hearing of the Planning Comnission of the City of Fridley in the City Hall at 6431 University Avenue Northeast on Wednesday, September 28, 1983 in the C�uncil Chamber at 7:30 P.M, for the purpose of; Consideration of a Special Use Permit, SP �83-Q9, by E. Louis Schuette, for 5uperamerica, per Section 205.111 (3) G, of the Fridley City Code, to allow the construction of a service station on the North 331 feet of the lJest 250 feet of the North Half of the Northwest Quarter of the Southwest Quarter of Section 12, being a part of what is now known as Lot 1, Auditor's Sub- division No. 89, subject to easements of record, the same being 7299 Highway N65 N.E. Any and all persons desiring to be heard shall be given an opportunity at the above stated time and place. VIRGINIA SCHNABEL CHAIRWOMAN PLANNING COMMISSION Publish: September 14, 1983 September 21, 1983 CITY OF FRIDLHY� � SUBJECT s4�/ LINIVEASITY AVE NL fii�DLE7', MN. 6.ras3t W'1i1679-�� Z99 7=ff_ 6 �yp ��'� SPECIAL USE PERMIT PLANNING COMMISSION: APPROYED DISAPPROYED OATE CITY COUNCIL: STIPULATIONS: G sP � 3 —a �o� 3 APPRQYEO DISAPPROVED DATE_ l° /7 NO � STREET LOCATION OF PROPERTY. LEGAL DESCRIPTIQN OF;PROPERTY �,/ SOO � RECEIPT N0� PRESENT 20NING CLASSIFICATION�_fXISTING USE OF PROPERTY �/G �a-. 7 ACREAGE OF PROPERTY ^- /� 7 3 DESCRIBE BRIEfLY THE SPECIAL USE APPLIED FOR: Section of the Code: ,; �/ie S Sec Has the present applicant previousty sought to rezone, p1at, obtain a 1ot split or variance or special use permit on the subject site or part of it? �yes no. Mhat ►vas requested and when?_ �'p"�G[Gv�n f w,L SU� The undersigned understands that: (a) A list of a11 residents and owners of prouer- ty within 200 feet 1vii1 be attached to this application. .. • • - � �,�. � '(b) This application must be signed by a11 owners of the property, or an exp7anation §iven why this is not the case. (c) Responsibility for ar�y Jefect in the proceedings resulting from the failure to - list the names and addresss of all residents and property owe�rs of prop�rty in question, belongs to the undersigned. �a A sketch of proposed properYy and structure must be drawn and attached, showing the following: 1. North direction. 2. Location of the proposed structure on the lot. 3. Dimensions of property, proposed structure, and fron and side setbacks. 4. Street names. 5. Locaiion and use of adjacent existing buildings {within 350 feet). The undersigned hereby declares that all the facts and this application are true and correct. � DATE !f- �J�'—�� 516WATUR� � stated in E. LOUIS SCHUETTE TELEPHONE N0�/2____ �?7� / � Z� ADDRESS c n R�Y Fd, - Columbus, IN 47202•0541 3L zy 7 Planning Comnission 9/9/83 MAILING LIST SP # 83-09, Superamerica and Variances Superamerica E. Louis Schuette P.O. Box 541 Columbus, Indiana 47202-0541 Koch Marketing Company 7315 Highway �i65 N.E. fridley, Mn 55432 Koch Marketing Company P.O. Box 2315 Witchita, KS• 67201 John W. Buzick & Thomas Flaherty 1150 73 1/2 Avenue N.E. Fridley, Mn 55432 Ashland Oil, Inc. P.O. Box 4000 Lexington, KY 40512 Hydralic Specialties 1131 72nd Avenue N.E. Fridley, Mn 55432 Determan Welding & Tank Service 1241 72nd Avenue N.E. Fridley, Mn 55432 Edric Associates 5024 Normandale Court Edina, MN 55436 N. H. Geroux 7191 Highway #65 N.E. Fridley, Mn 55432 Target Stores Inc. 777 Nicollet Mall Minneapolis, rMn 55402 Target Stores, Inc. 712� Highway #65 N.E. Fridley, Mn 55432 Champlin Petroleum P. 0. Box 2986 Fort Worth Texas 76113 Champlin Petroleum Company 7298 HigW+ay �65 Fridley, MN 55432 � n.a., i - 9f'KL - SP #83-09 and �p L.S. #83-04 Ashland Oil Co. DlB�A. SUPERAMERICA � � > ¢ 3 2 C7 .-� w H Q F- N 7299 Highway #65 N.E. - . . ..�.t°�"-' T:.:.'sr •� , .rr. . . > ..�, . . s?�,':- _ . .. � k:, �'*`� �` s� . > .. , "* ; �,'; x , <=<. s �� . 1 "��; . ., a?,� . � .�. , . K . . . . . . � " . . V" _ " _ ♦ �. Y �� , � : � . '��' . , . (< ''r , .:. . - - : ., _ ��_,. _ _. � ..•. • i , ' � ------� -- ' ��t� — II -��. � ?Z��, a; � \ �rk r � «�� SP �183-09 11 SUPERAMERICA 7299 Highway H65 N.E. � i� Q - - `S � � s, i :r , � } � _1►l _ �•�w.� �.,.�o � .,... M ' . • '�nL � �� icr�r .� 1 i "'` ' 1 '''"� ' � I � t� t � � ' S o .•,.� �.,a� : :... « � ► iie.e• c s�o r '+sa. i �� i C B S � �-�� ' _ t l �� "`"`�1 I Q` Q w. ', K f / QV � y� 1/at0 Tp y t'� �warer►o�st J . � �1 -- . - ;' . �� :° ..,s,:. � 4 :$ t. N I �� _ __ _ /Fr� f�w�v�M• �' if�"7 I °�` r. � �� • 1� � I � � i:. � � `� € I } �� `�, �,' � � ;, ; � 1 r� ! - � '; � t - --�--�-._r _� `{ � � ; :` � UeU s_.........�cr.,, � 1►1K '7a�o 4 //3 i �, ' ��s� N0. 89 � ii.; +— - - �z4r N9-" �.,- � � #Y Izoo �: �zs� �r+�' � i�wN �r�MrtYtJ � �"' � , �.. 3 .. . �1 f�t Neft r-�-�s� � •I �#E � �� l r,s �zi� � u �`��IOR T9N'—'_� 7 rz� ---�"_rif�yvEg� = -�_ _ � � ��_'_ _ ' � — {�"t'OJ �� ___- � " _ r , �'I�V l2 3 0 2 y 31 o°Qy ��. >�/�� t"�� CITV OF FRI�iE�/. SUBJECT .� LOT SPLIT ls /�3 -O � swa+ uMVewsnr wvi. wi. •w�cx�r. ww. asau w+r ss+-a+so RECORDED• �ooRESS: 7z 9 9' T, h� 65 � pATE • PIJINNING COM1ISSIOII: APPROVEO _ OISAPPROYED W1TE 9 �� C1TY COUNCIL: APPROYED OISAPPROYED DATE rD /i NO PARK FEE REQUIRED: STIPULATIONS: S AI�OUNT PAID t2 RECEIPT ND o /� PROPER7Y OWNER(Sj ��MrE _ TELEPHONE NOg/� .�7.t//Z� P� Bm�'Sy/ C,p�{r�,�(d(1S TELEPHONE NO .��/!/%L AD�RESS (ES)_ � 7�a.2 -OSt,/ i-// C �.�/ PROPERTY LOCATION ON STREET ��2 9 9. ,%"�. G cS � LEGI►l DESCRIPTION OF PROPERTY �af � �d S�r� �/ TOTAL AREA Of PROPERTY 3. � S QG " PRESENT ZONING Ij% � REASON FOR LOT SPLIT Td L�.�� SG-vit� 57StT•oti �� 3�751> � _ The undersigned�hereby declares that all the facts and representations stated in this application are true and corrcct. OIITE: ��'�� —"� 51 / / �i. n, a-�G- MOTICE: A sketch of the property and the Qroposed lot sptit w{th any existing struc- tures shown shouTd accompany this application. ' E. LOUIS SCHUETTE p.p. Box 541 . (See reverse side for aAditional instructions) Columbus. Irv 472o2-05a1 � 19R1 POLICY STATEPIENT ON PARK FEES ON LAND SUBDIYISION In determining fair market value of public areas for land subdivision for cash payment, as required by Ordinance 63', the following values will be used: Residential su6division b1,000.00 per lot Residential lot split b 500.00 per lot Cortmercial/Industrial subdivision or lot splits � 0.015 per sq. ft. This fee is to be paid at the time of final plat or lot split approval. The City Council may defer collection to the time a building permit is requested for individual lots created by such subdivision/lot split. The City retains the option to accept an equivalent amount in cash from the applicant for part or all of the portion required to be dedicated. 7s, a9y� PARK FEE AGREEMENT )��l J�> �oeJ TF�e undersigned understands that according to the City Platting Ordinance, the following public park land dedication is required to plat resider,tial, commercial or industrial zoned property. It is further understood that the public park land dedication or cash payment equivalent is at the discretion of the City. It is agreed that a cash payment of �//3U�!/ will be paid according to the above stated policy for the following subdivision/lot split. � r�v° �'�v �� ..��`.�o�� . , _ �---� It is agreed that the following land dedication is provided according to the above stated pol�i�s,� for the following subdivision/lot split: Dedication: Subdivisionilot split: The undersigned further agrees to notify of the cash pa�ment requirem2nt, if it is building permit. 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KOCHER� TO RPPROVE TXE RUG. 4� 1983� H UMAN RESOURCES COMMISSION MINUTES RS WRITTEN. UPON A VOICE VOTE, RLL VOTING AYE� CXAIRPERSON GOODSPEED DECLARED THE MOTION CARRIED UNANIMOUSLY. OLU BUSINESS: 1. Consideration of promotion of volunteerism among Fridley citizens Mrs.van Dan stated that because of work commitments, she has not been able to devote any time to this project. Because she has not been a very effec- tive member, si�e has seriously considered resigning from the Commission. Mr. Treuenfels stated that in light of the excellent work Mrs. van Dan has been doing, he would look with grave concern on any plans for her resignation. Because of a new work hour schedule, he also has felt he has not been a very effective member and that every canmission member has these kinds of things happen at different times. Mrs. van Dan stated she did re-review the volunteerism program set up by the City of Edina, and she did make a cal7 to the person in charge of that program. She felt very strongly that this was a program the Comnission should be going forward with and asked if any other Commission member wou1d be willing to take on the project. Mr. Minton stated he also felt it was important that someone take over the leadership of this project, and he volunteered to do it. HUMAN RESOURCES COFiMISSION MEETING SEPTEMBER 1 1983 PAGE 2 Mr. Goodspeed stated he vrould also be happy to he7p Mr. Minib�, Mr. Hunt stated he would also be happy to help Mr. Minton and Mr, Goodspeed with any coordinating or whatever was needed. Mr. Treuenfels stated he felt this was an appropriate time to recognize two people who have done a great deal of work for the City of Fridley and for the people of Fridley. He felt their work should be recognized as both were very deserving. These two people are Mary Cayan, who was a past employee for the City of Frid7ey and who worked with the Comnission, and Jerry Boardman, City P7anner. Mr. Hunt stated that Ms. Cayan left the City just before the completion of tte handicap award proposal, and yet she worked on that proposal for a couple of days after she had left the City, which was strictly volunteer time. Mrs, van Dan stated Ms. Cayan put in many volunteer hours even when she was an employee of the City of Fridley. Mr. Boardman also has put in many hours of volunteer time. 2. Review of City's Disaster Preparedness Pian (Tim Turnbull, Neighborhood 5ervice Coordinator for the Police Dept, will be at the October meeting) Mr. Hunt stated the City has a Disaster Preparedness Plan which is about two inches thick and includes al] the details that the federal and state governments require, certain types of studies, designations of people, etc. That could be made available to the Commission members if they wanted it, However, he had provided the Commission members with the February 1982 "Overview, Emergency Plan - "�atural Disasters". Mr. Treuenfels asked what would trigger the emergency plan. Mr. Hunt stated that Jim Hill, Director of Public Safety, is Director of Civil Defense. He is subject only to the Mayor. If the Mayor is the first on the scene, the Mayor can take charge, but unless the Mayor pre-empts it, the decisions are made by Mr. Hill. Mr. Treuenfels stated the next thing of importance to him and one that has him a little confused was the City's relationship to the pub7ic and what the public is expected to do and who will notify the public about what they are supposed to do? Mrs. van Dan stated she was sure that in the procedures, there are specific step-by-step guidelines on what is to be done in every situation. Most people today have battery radios, and when tfiey hear the siren, they grab the battery radio and a flash7ight and go to a place of safety. Mrs. Kocher stated that schoo7 children are also drilled and taught what to do in an emergency. HUHAN RESOURCES COMMISSIDN MEETING, SEPTEMBER 1 1983 PAGE 3 Mrs. van Dan stated she thought one thing that has not been-cbmmunicated to the general public is how to evacuate the city. Mr, Minton asked what the Carmission's main concern should be regarding this plan. Mr. Treuenfels stated it was his concern that the Canmission understand the plan and have tfieir questions answered; then see to it that the citizens of fridley are adequately informed on what to do in an emergency. Mrs, Kocher stated her biggest concern was the trailer park and where those people go in case of a disaster. Mrs, van Dan asked if tfiere were emergency food shelves or was that taken . care of by the Red Cross? Mr. Hunt stated these questions could be answered by Tim Turnbull at the next meeting. Mr. Treuenfels stated that the first paragraph on page two of the "Overview" stated: "During a Civil Defense Emergency, the State Director or a member of a class of inembers of a state or local Civil Oefense organization designated by tfie Governor may, when necessary to save life or property: (1) require any person, except members of the Federal or State military forces and officers of the State or a political subdivisicn, to perform services for Civil Defense purposes as directed by any of the persons first above described, (2} commandeer during a Civil Defense emergency, any motor vehicle, tools, applicances or any other personal property." . Mr. Treuenfe7s stated he would be concerned that people who would be directing or cortmandeering would be properly identified to the pub7ic. Mr. Goodspeed stated tfiis item should be continued until the next meeting when Tim Turnbull will be present to answer the Commission's questions. 3. Review of Comnission's Work P]an a. Low Interest Loan Program for Barrier Removal Mr. Goodspeed stated that at the June meeting, he reported to the Corrmission on the Comnercial Rehab Loan Program the City of St. Paul has, wfiere there are certain zones and strips of land that are run down, and the loans are targeted at these areas. Mr. Goodspeed stated the reason.for the low interest loan program in Fridley would be, not to target slum areas, but for barrier removal in small businesses. He stated he has not done any further work on this. The Commission has asked for CDBG funds to be designated for this program, but they have not yet heard if any of those funds have been designated for this purpose. HUMAN RESOURCES COMMISSION MEETING, SEPTEMBER 1, 1983 PAGE 4 Mr. Hunt stated he would get a status report on the dis#r� bution of CDBG funds for barrier removal and funding for cortmum ty service organizations. b. Establishment of Comnunications and Correspondence with other Human Rights Commissions Mr. Treuenfels stated this was his area of concern. He stateA he has not been able to devote time to it because of a change in his work schedule. Ne stated he hoped to be able to start something going on it soon. He stated he wou�d try to get in touch with Sharon Provart, Minnesota League of Human Rights Comnissions for the District of Fridley, Columbia Heights, and Coon Rapids. He would find out what Ms. Provart is planning to do and whether the Comnission can get together with the Columbia Heights and possibly the Coon Rapids Human Rights Commissions. Mr. Goodspeed stated that in the recent newsletter from the Minnesota League of Human Rights Comnissions, it stated the League was siding with the Indians in a case where a tribe of Indians are on a reservation, are being banned from voting in a nearby city, because the city officaTs are concerned that the Indians are voting in city elections but are not part of the city jurisdiction. The Indians' problem is they cannot vote in federal and state elections because they do not have their own polling place. The conflict is whether the Indians are allowed to vote when they are not part of the 7oca] jurisdiction. Mr. Goodspeed stated he personally thought the only obvious solution is to give the Indians their own polling p7ace. Mr. Treuenfels suggested Mr. Goodspeed write a letter to the League from the Commission supporting the idea of the Indians having their own polling place on the reservation. Mrs. Kocher stated she would support that, but she would also like to know why that solution has not been considered. Mrs� van Dan stated she thought it would be more appropriate to write a letter to the League requesting more information on this issue and asking the League why they are siding with the Indians in this matter. Mr. Goodspeed stated he would write a letter to the League requesting more information. c. Establishment of a Connection with the Anoka County Community Nousing Resources Board (ACCHRB) Mr. Treuenfels stated the ACCHRB is involved in promoting an understand- ing among realtors of fair housing practices and what realtors can do as far as fair housing. He stated the Comnission has been invited to participate in its publicity and other activities, but they have never done anything about it. HUPIAN RESOURCES COMMISSION MEETING, SEPTEMBER 1 1983 PAGE 5 Mr. Hunt stated that in the work plan, the Commission m�rtbers had listed the following action items regarding the ACCHRB: (1) Ca71 Mary Cayan, Staff person, to discuss participation in "round table" seminars and obtaining reports on fair housing needs in Fridley; (2) Discuss possible action needed in light of these reports. Mr, Treuenfels stated he would call Ms. Cayan to see if the Commission could obtain a report on fair housing practices and to see if there are any problems in Fridley. Mr. Treuenfels stated that some years ago, the Comnission worked on the development of the City's Comprehensive Plan. It predicted what the population would be like in 1990 and the year 2000. He thought it was Metropolitan Council that recommended that a certain amount of housing units must be developed specifically for low and middle income families. He stated maybe the Commission can ask about that and if anything is being done about it. OTHER OLD BUSINESS: a. Minutes from Volunteer Coalition Mr, Hunt stated he had given the Cortmission members minutes of the August 5, 1983, Volunteer Coalition meeting. b. Community Program Award of $1,000 Mr. Hunt stated Barb Terpstra brought in the $1,000 to the City, and Sid Ir�nan had written her a letter confirming that the money will be used only for the expenses of the Senior Citizens bus trips as it relates to transporting seniors for shopping as opposed to congregate dining. Mr. Hunt stated that since 7ast March, he has been trying to get Congressman Sikorski to attend a ceremony presenting the check and a placque to the IYDP Committee. Originally, they had written to Senator Durenberger to attend, ht he had declined. Right now, they have tentatively set the ceremony for Sept. 26tfi for a photograph-taking session. Senator Sikorski is planning to be there. c. Article in Ju7y 1983 Minnesota Cities Mr, Hunt stated the Comnission members had received a copy of an article by Nasim Qureshi entitled, "Gettin9 Tfiere and Getting In; fridley Comnittee Addresses Issues of the Handicapped". ADJOURNMENT: bOTION BY 1�2. MINTON� SECONDED BY MR. TREUENFELS� TO AA7PURN TXE MEETSNG. UPON A VOZCE VOTE� ALL VOTZNG AYE� CHAIRPERSON GOODSPEED DECLARED THE SEPT. 1, I983, XUMAN RESOURCES COMMISSION MEETZNG AA70URNE'D AT 9:I0 P.M. R�ectfully su �tted, �� y '3b ,a"'-"�e bY�iTfg�ecretary CITY OF FRIDLEY HOUSING & REDEVELOPMENT AUTHORITY MEETING SEPTEMBER 8, 1983 CALL TO ORDER: Chairperson Cortmers called the September 8, 1983, Housing & Redevelopment Authority meeting to order at 7:40 p.m. ROLL CALL: Me�bers Present: Larry Commers, Elmars Prieditis, Carolyn Svendsen, Duane Prairie Members Absent: Walter Rasmussen Others Present: Jerrold Boardman, City Planner Sid Inman, Finance Director Dave Newman, City Attorney Jim Casserly, 0'Connor & Hannan John Marsh, Langer Construction, Burnsville, Mn. Stu Weitzman, Johnsnn Printing & Packagin9, Mp7s. William 8 Judith Uon Klug, Von Klug & Assoc. Mark Haggerty, Fridley APPROUAL OF JULY 14, 1983, HOUSING & REDEVELOPMENT AUTHORITY MINUTES: MOTION BY MR. PRZEDITZS� SECONDED BY MS. SVENASEN, TO RPPROVE THE JULY I4� 1983� HWSING 6 REDEVELOPMENT AUTXORZTY MINUTES AS WRITTEN. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED TNE MOTION CRRRIED UNANIMDUSLY. APPROUAL OF JULY 27 1983 SPECIAL HOUSING & REDEVELOPMENT AUTHORITV MINUTES: MOTION 8Y MS. SVENDSEN, SECONDED BY A42. PRIEDITIS� TO APPROVE THE JULY 22� I983� SPECZAL XOUSING 6 REDEVEIAPMENT AUTHORZTY MINUTES.AS WRZTTEN. UPON A VOICE VOTE� ALL VOTING AYE� CXAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNRNIMOUSLY. 1. REQUEST FOR CONTRACT CHANGES BY VON KLUG & ASSOCIATES: Mr. Boardman stated he felt this situation primarily revolves around a mis- understanding of the contract between Von Klug and Associates and the HRA, in the sense that when they started tfie contract in August 1982, Von Klug & Associates indicated there were two ways of �oing on a relocation contract. One would cost the �RA $9,000 and the other would cost tfie HRA $14,500. After some discussion on the matter, tfie HRA made the determination to go HOUSING & REDEVELOPMENT AUTHORITY �EETIN6 SEPTEMBER 8 1983 PAGE 2 with the $9,000 contract and carry out the relocation based on that contract. Somewhere down the line, Von K7ug & Assoc. did take on the work that was necessary accordi.ng to what their description was on that part of the contract tfiat would have 6een part of the $14,500 contract. Mr, Boardman stated they got some indication of tfiis in March when they got a hi7ling saying Von Klug & Assoc, fiad completed $6,000 of the contract and were requesting an additional $3,000. The HRA started the contract by paying Von Klug & Assoc. $3,000 up-front with a payment due when certain projects were completed. On March 3, 1983, Von Klug & Assoc, did request an additional $3,000; and at that t5me, they did note there was an agreement that specified dlfferent services; however, they also said they were definitely due another payment of services, but that they were currently reviewing the situation. Mr. Boardman stated he had talked to Mr. Von Klug and Mr. Von Klug indicated they were working things out. Mr, Boardman stated he assumed that to mean that Von Klug & Assoc. were going to be able to work it out and still cane under the $9,000 contract, but this was not the case. What they meant was they would work it out with the HRA for a contract modification. In August 1983, Von Klug & Assoc. came up with a contract modification. The problem wttfi the contract modification is that the work had been completed without any opportunity for the HRA to approve or not approve those changes. Mr. Boardman stated he has talked this over with Mr. Newman. They have looked over the records and the contract, and based on the contract, they feel there was some obligation on the part of Von Klug & Assoc. to contact the HRA prior to the time those expenditures were going to be made. Mr. Boardman stated that at this point in time, the HRA has two alternatives: (1) The HRA can say there are no contract modifications; or (2) They can authorize Mr. Newman and Staff to sit down with Von Klug & Assoc. and try to come up with an equitable solution. Mr. Commers stated they have a copy of a breakdown of services performed by Von Klug & Assoc. from August 1982 through June 1983. Were there any real questions as to whether these services were or were not performed? Mr. Newman stated he did not think there was any dispute that Von Klug & Assoc. performed those services. In looking at the contract as prepared by �on Klug & Assoc, the description of services are described in a general sense and in looking at the services provided, it appears a number of those thin9s could easily have been included under services that were supposed to be pro- vided under the $9,000 contract and not as additions. Mr. Boardman stated Mr. Von Klug did meet with Staff as far as the acquisition of the items in Lennies' Laudromat. Von Klug & Assoc, are claiming that was acquisition work and not part of the relocation. The City did use their ser- vi�es but were not aware that it was an additional cost to the contract. HOUSING & REDEVELOPMENT AUTHORITY MEETING SEPTEMBER 8 1983 PAGE 3 Ms. Svendsen stated tfiat on page 2 of Mr. Von Klug's Aug. 2, 1983, letter, Mr. Yon Klug stated that 6ecause tceo businesses' relocations were to be ¢unded with CDBG funds, "tFie fast-track evaluation method cannot be used ih that•circumstance; 6ence oar contractual reference to a tax increment project, wfierein tfie evalvation metfwd is allowed". She asked Mr, poardman ta �cplai:n th��, Mr. Boardman stated that when they started the project, they were not aware they were going to use CDBG monies. That didn't come up until the HRA approved the plaza. He stated one problem he has is that he has only received one kind of report, and that was the report Von Kiug & Assoc. said they had used for CDBG-type projects, so Mr. Boardman had not noticed any changes. All the reports were the same reports. Mr. Prieditis stated he had studied the letters from Von Klug & Assoc. anA Mr. Boardman's and Mr,Newman's reports. He felt a contract is a fixed-fee contract for a certain amount of money, He believed that the hours were sPent by Uon Klug b Assoc., but this was not the contract agreed upon between the HRA and Von Klug & Assoc. He did not feel the HRA owed Von Klug & Assoc. anything over what was agreed upon in the $9,000 contract. Being professionals, Von Klug & Assoc. should recognize that sometimes projects are easier and some- times projects are more difficult. It is just part of the situation. Ms, dudy Von Klug stated tfiere are several factors they feel enter into this, Ftl-st of a11, they did work on acquisition of property, even though their contract was for relocation. They buy permanent real estate and they buy trade fixtures and relocate ti�e rest of the movable property. Their contract stated that they work with the movable property and the only reference in the services section on tfie acquisition was that they will make sure there is no duplication of payment, Ms. Von Klug stated their contract started on Sept. 17, 1982, and on Sept. 23 they started with Lennies' Laundromat. The first thing they found was that none of the fixtures had been acquired. This was something they had talked a6o�t with City Staff and felt there was an understanding t6at it was much less expensive to the HRA to acquire fixtures than to move them. At that point, tfiey expended at least 58 hours on seeing that the HRA acquired the fixtures, ratfier tf�an relocating tf�em. They would not have had to do that; they could fiave simply taken tfie inventory and worked with it. At the time tfiey tFiougfit Mr, Boardman and City Staff understood what the contract covered and what it did not, Wfien they talked to Mr. Boardman ahout the need to hire apprai3ers and get tfiem on site and get these tf�ings taken care of, they mistakenly thongfii Mr. Boardman understood tF�ere was no acquisition within theiY contract� tfiat it was only specified that tfiey would make sure there was no duplication of payment. Their confusion was that when they talked to Staff about doing tf�e work and were authorized to go ahead and work with the appraisers, they thought Staff understood this was not part of the base contract. HOUSING & REDEVELOPMENT RUTH�RITP MEETING, SEPTEMBER 8 1983 PAGE 4 Ms. Von Klug stated tfiat witR tfie introduction of CDBG funds, while it only affects two bvsinesses, it not only affects the amount of documentation in the claim for tfie payment but also affects tfie amount of services they are reqoired to give on an ongoing 6asis. That leaves them with the choice of �hether tF�y take those two tiusinesses and give them special services they wou7d not give to the rest of the businesses simply because the two businesses were funded one way and tfie otfier businesses were funded another way. Within their company, tfiey believe very strongly that tfie Uniform Relocation Act's main purpose is to achieve uniformity, and that it wou7d not be fair to give Dr. Ryans and the Battery Discount more services than the other businesses. Tfiat iS wfiy Mr. Boardman did not get two different reports--one for tax increment and one for CDBG funds and wfiy tfiey continue to work and give more sernites to tfie tax ihcrement 6usinesses. Again, tfiey thought they had e�cplained the two methods of services, and t6at tfie Staff understood the tecf�nical aspects well enough to see the difference and tf�at Staff would know that when two businesses were funded with CDBG mo�ies, it would trigger extra work. Mr. Comners asked what extra work was involved with the relocations funded with CDBG funds. Ms. Von Klu9 stated site search was one example. When they do an evaluation under tax increment, all they do at the initial time they go in is survey the market for about 2 weeks to determine if it looks like there are some types of vacancies available and make a prognosis as to whether that business will be able to find a site. Under CD6G, they are under an obligation to provide constant site search and make constant referrals to tf�e 6usinesses on an ongoirg basis. Ms. Von Klug stated that in March 1983, they still hoped to be able to do the work under contract, but they found they couldn't, That is why on the March invoice they noted that there was a discrepancy on what they had provided and what was called for in the contract and that they were trying to evaluate it. The first letter to Mr. Boardman was dated in July 1983, and Mr. Boardman �ked for a follow-up letter which was dated August 2, 1983. Ms. Von Klug stated that, if anything, their biggest problem was they did not look out for themselves. Instead, they tried to look out for their client, the HRA. For example, when they started with Lennies and found the HRA had not acquired the fixtures, t6ey sfiould have stopped right there and renegotiated tfie contract. Instead, tF�ey went afiead and did the work under the assumption tFiat Staff knew tF�e limts of the contract and that what they were doing was in excess of tfiat contract. Ti�ey also honestly felt that with all the savings to tfie HRA for acquisition versus relocating, it would not be difficul* to get paid for the extra hours they put in, Mr. Inman stated that if the HRA chooses to have Staff and Von Klug & Assoc. get together to negotiate a solution, he F�ad no problem with that. However, he wanted to point out tf�at in Mr. Newman's 7etter in reference to Para9raph J HOUSING & REDEVELOPMENT AUTHORITY MEETING, SEPTEMBER 8 1983 PAGE 5 of tfie contract, Mr. Newman pointed out that all changes in the contract must be in writing. To Mr. Inman's knowledge, there has been nothing in writing. If Ms. Von Klag's contention was true, tfien it was the situation from the bidding perspective where you hire someone to provide apples and tt�y are providing oranges which is something totally outside the contract. Mr. Comners stated it was certainly obvious that there was a lack of comnuni- cation and understanding between both sides. Mr. Commers asked Mr, Von Klu9 if they were willing to work with Staff to see if something could 6e worked out, �r, Von Klug stated they were. Mr. Prieditis stated that from their previous background and experience, why hadn't Von Klug & Assoc. foreseen that sor.ie additional services might be required? Mr. Von Klug stated that in the Twin Cities area, they do not encounter this type of situation very often, mainly because the bulk of the appraisers who work witfi municipalities are familier with fixed appraisals. The appraiser the HRA hired, Mr. Mauser, was obviously not familiar with coirmercial properties. Ms. Von Klug stated Von Klug & Assoc. has been in business since 1974, and this is the very first time anything like this has happened. They have never had a contract increase. MOTIOP7 BY MR. PRAIRIE TO AUTHORIZE STAFF TO NEGOTIATE F7ITH VOIT KL17G & ASSOC. AND BRING BACK R RECOMMENDATION TO THE OCTOBER HRA MEETING. MOTION DZED FOR LACK OF A SECOND. Ms. Von Klug stated that if they got paid for every single thing they did, they would get $15,000. Thev recognize they did not look out for themselves in that they did not follow the procedure of their contract. Mr. Comners stated tfiere seems to be problems on both sides of the situation in terms of understanding what the contract was, understanding what mork was involved, and whether or not there were changes that were made that were within or without the contract. it seemed to him that there should be some reasonable Yray of trying to arrive at a r�edium ground in resolving it. Mr. Von Klug stated he agreed and that was why he and his wife were at the meeting. MOTZOP7 BY M2, PRIEDITIS� SECO1�'TJED BY MR, pRAIRIE� TO RESUBMIT THE MOTION TO AUTHORIZE 5TRFF TO MEET WITH VON XLL1G & ASSOC. IN AN ATTEMPT TO NEGOTIATE A RERSONABLE SETTLEMENT SUBJECT TO APPROVAL BY THE HRR. HOUSING & REDEUELOPMENT AUTHORITY MEETING, SEPTEMBER 8 1983 PAGE 6 2. UPON A VOICE VOTE� ALL VOTIN� AYE� CHRIRPERSON CO.MMERS DECLARED THE MOTION CARRZED UNANIMOUSLY. GING C�MPANY - REQUEST fOR MOTZON BY MR, PRAZRIE� SECONDED BY MR, PRIEDITIS, TO OPEN THE PUBLIC HEARING ON JOXNSON PRINTING AND PACKAGZNG COMPANY. UPON A VOICE VOTE� ALL VOTING AYE� CXAIRPERSON COMMERS DECLA.RED THE PUBLIC HERRING OPEN AT 8:25 P.M. Mr, Inman stated this is the first time the HRA has held a public hearing in this fashion, and there were two reasons for it: (1) When Johnson Printing and Packaging began to discuss coming to Fridley, Staff began to put into motion some of the processes for the types of financinq the,y would need to review. The rationale was that since there is such a long lead time in the IDB process, they thought it was prudent on their part to get the public hearing on the agenda. To his knowledge, Johnson Printing and Packaging has not yet firmed up their final t;pe of financing and, therefore, the only action for the HRA to take at this meeting is to hear public comment and hear about the project; (2) In some of the discussions and cormnents made by the NRA, the Staff and the HRA felt it was important to be made aware of all types of development in the City of Fridley, whether the HRA has a direct or a sub- sidiary interest. From that standpoint, Staff felt it was important to allow the HRA to hear testimony and discuss the project. In the future, Staff will probably be recomnending similar types of hearings or at least discussions to ensure the HRA is informed of all types of IDB's throughout the City so they are aware of all types of developments, again whether it relates directly to the HRA or not. Mr. Inman stated that at the current time, Johnson Printing and Packaging is negotiating to establish a printing location on the property on Osborne Rd. (the Consolidated Can property). The request on the IDB apptication is for $4.3 million. There are some discusssions on the actual amount of financing when the final huildin9 plans are set up. Johnson Printing and Packaging is estimating that approximately 100 new jobs will be added. The estimated amount of taxes will be based on the final building plans and size. The original proposal was for 100,000 sq, ft., but that has been reduced to 75,000 sq. ft. Mr, Inman stated Jim Casserly from 0'Connor & Hannan was at the meeting serving as bond counse7, and there were two representati-es, one from Johnson Printing and Packaging, and one from Langer Construction. Mr. Casserly stated that the reserve financing mechanism evolves that the HRA, in fact, will be issuing the bonds and since the time when Johnson Printing and Packaging came in, they did not know what system would be avail- able, they decided to hold a public hearing before the HRA and the City Council. That is why there was a double notice and a double system in doing this. That may not have to be the case in the future. HOUSIP�G & REDEVELOPMENT AUTHORITY MEETING SEPTEMBER 8 1983 PAGE 7 Mr. Comners asked if the location where Johnson Printing and Packaging Wa$ planning to build was located in the tax increment district. Mr. Inman stated that at the current time, they are not included in the tax increment district. They are included in the modified project area that the HRA approved and sent on to the City Council. The City Council will be aciing on the modified project area on Monday, Sept, 12. Mr. Inman stated that at this time, there is no action required by the HRA unti7 Johnson Printing and Packa9ing has its financing all arranged. If Johnson Printing and Packaging does need assistance, then there is a whole process the HRA can follow to add this area into the tax increment district. Mr, John Marsh, Langer Construction Co., stated this would be a 75,000 sq, ft. printing plant--a very clean printing plant. There will be 15,000 sq. ft. of office and 60,OQ0 sq, ft. of manufacturing with the ability to expand another 60,000 sq. ft. Johnson Printing and Packaging prints packaging for different products sold commercially. The building will be primarily of masonary construction, 16 ft. high and located on about 6z acres. The building will front on 77th St, Mr. Stu Weitzman, Vice President of Johnson Printing and Packaging, stated that right now they are located at 300 - lst Ave. So. Johnson Printing and Packa9ing has been in existence since about 1912, at which time they had a location in both downtown Minneapolis and downtown St. Paul. Approx. 1920 they merged the two plants and were operating out of a portion of one floor in the building they currently own. It is a love]y, historic, five-story building, but, unfortunately, they have outgrown it. They are looking at moving their manufacturing onto one floor which will allow them to have larger format equipment and a tremendous amount of production savings. Mr. Weitzman stated the project is going forward very well. They hope to have all the financing completed by the following week. They would like to move ahead very quickly and would like to begin breaking ground and start building soon. Mr, Coreners stated they are looking forward to having �ohnson Printing and Packaging in Fridley, and the HRA will do whatever tr�zy reasonably can to accommodate them. Mr. Weitzman stated City Staff has been tremendous, and the cooperation with the City Staff is one of the reasons why Johnson Printing and Packaging is very excited about coming to Fridley. Mr. Comners asked if any special meetings were going to be necessary. Mr. Casserly stated that depending on the structure of the financing and the arrangement with the company to provide some assistance, it may require a very short special meeting for the HRA to authorize whatever arran9ements are needed. Johnson Printing and Packaging can start construction after the preliminary resolution is approved, but the kind of assistance the City might provide is going to require further resolutions. HOUSING & REDEVELOPMENT AUTHORITY MEETIN6� SEPTEMBER 8 7983 PAGE 8 Mr. Commers requested Staff to put togetfier a memo to the HRA defining 1� detail the nature and the extent of the types of assistance that Johnson Printing and Packaging might be reauesting. He stated he would like that memo mailed to the HRA members Pr�or to the next meeting. MOTION BY MR. PRAIRIE. SECONDED BY MR. PRIEDITZS� TO CL0.SE THE PUBLIC HEARING, UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE PUBLIC HEARING CLOSED AT 8:45 P.M. Mr, Comners stated further consideration on this item would be carried over to the October meeting unless a special meeting was necessary. He thanked Mr. Marsh and Mr. Weitzman for coming and wished them good ]uck with their project. 3. CONSIDERATION ve A REDRAFT OF RIGHT NC, Aug. 17, 7983, rector} LOPMENT WITH ST. PHILIPS to St. Phi lips Human Services, Inc. Mr. Boardman stated this was on the July agenda as a possible alternative if St. Phillips was going to the option arrangement. At this time, they have not gone into that option; however, Howard Helgen will be working with Mr. Saliterman over the next couple of weeks. Mr. Boardman stated he gave Howard Helgen a copy of the August llth letter on this subject to see if Mr. Helgen had any problems with it. Mr. Hel9en indicated St. Phillips Human Services, Inc „ had no problems with it. Mr. Boardman stated this letter was a rewrite based on the service based on the appraisal the HRA had done. The HRA's appraisal came in at $2.20/sq, ft, St. Phillips'possible option is $2.36/sq. ft. Mr. Commers stated that in giving assistance and acquiring property directly, they have always required an appraisal and have been required to go basically with their appraisal with respect to the acquisition. Their appraisal in this case is $2.20. If St. Phillips Human Services, Inc., enters into the option Wlth $2.36/sq. ft., the HRA can still give them assistance since the HRA will not 6e acquiring the property; fiowever, their option price is in excess of what the HRA's appraisal would seem to indicate should be paid for the property. Mr. Boardman stated that was correct. Staff is suggesting that the HRA give St. Phillips assistance up to $2.20/sq. ft. St. Phillips has gotten commit- ments for other assistance from the City with CDBG funds of :�^.,��0 which �•routd cover the balance of the acquisition. There is a possibility the HRA could provide otner assistance in ot;ier areas, such as soil correction, but he felt their actual comnitmeni was the $2.20/s4. ft. appraisal. Mr. Cormners asked if there was any action required of the HRA. Mr. Boardman stated the HRA had previously approved a right of development to St, phillips Human Services, Inc., which covered their actual acquisition of that property and, if not, it would be a condemnation action. In this situa- tion, because St. Phillips is talking about entering into an option, if they get that option, the HRA needs a different kind of right of development. That is why this letter was written. HOUSING & REDEVELOPMENT AUTHORITY MEETING SEPTEMBER 8 1983 PAGE 9 Mr. Boardman stated he would like approval from the HRA of this right of development so they have this on record as the right of developnent for St. Phillips since they are planning on entering into an option agreement. It was his understanding that St. Phillips was agreeable to this proposal. Legal staff has reviewed the agreement and feels the HRA is protected. Mr. Commers asked if there was any reasonable expectation that additional monies will be requested by St. Phillips Human Services, Inc. Mr, Boardman stated tfiere is some reasonable expectation that there is going to be some soil correction on this site which would be in the range of $24,000. He wanted to make it clear that the maximum assistance the HRA would grant in any case is $320,000 or the amount of taxes that would be generated on that project, and that he had stated in the letter that the "total HRA assistance including future commitments, shall not exceed $320,000 or that value of tax increments generated based on the development of 4D units with a building value of $1,360,000, paying an estimated $47,649 in taxes". Mr. Cor�mers stated it was his concern that it is clear to St. Phillips Human Services, Inc., the type of assistance they are going to be getting so they do not make any commitments beyond what is reasonably expected of the HRA. Mr. Boardman stated he has explained this in depth to Howard Helgen, and Mr. Helgen understands the situation. Mr, Boardman stated he had recommended to Mr. Helgen that any option they do go into with Mr, Saliterman be run by the HRA attorney to make sure both the HRA and St. Phillips Human Services, Inc., have some amount of protection. Mr. Helgen indicated they would have to put up $2,000 as far as an option payment; however, there are stipulations within that option that, if for whatever reason they do not get their funds or the HRA does not come up with funds, St. Phillips will get that $2,000 back. Mr. Commers stated that as he understood it, Mr, Boardman wi71 rewrite this letter with a current date and submit it to St. Phillips for their signature. Mr. Boardman stated that was correct. MOTZON BY 442. PRIEDITIS� SECONDED BY MR. PRAIRZE� TO APPROVE THE NEW LETTER 6RANTINC ST, PHSLLIPS XUMAN SERVICES� INC., A RIGHT OF DEVELOPMENT AS ,PROPOSED IN TNE LETTER UATED AUGUST II� 1983, UPON A VOICE VOTE� COMMERS� PRIEDZTIS� PRAIRIE VOTING AYE� SVENDSEN ABSTAIN- ING� CHASRpERSON COMMERS DECLARED THE MOTION CARRIED. 4. CONSIDERATION OF NEGOTIATED SETTLEMENT WITH COMMUNITY CREDIT COMPANY: c Mr. Boardman stated that at the HRA's June meeting, they had discussed that Cortmunity Credit was looking for leasehold damages. At that time, the HRA authorized Staff to try to negotiate with Comnunity Credit to get those leasehold damages covered, HOUSING & REDEVELOPMENT AUTHORITY MEETING SEPTEMBER S 1983 PAGE 10 Mr, Boardman stated Mr, Herrick has been rrorking with Brian Hurd of Canmunity Credit, and they have come up with the solution for settlement as out7ined in Mr. Hurd's letter to Mr. Herrick dated August 12. 1983. They agreed to leasehold damages in the amount of $3,750, but the HRA would also cover the appraisal fee of �3D0. The HRA will note that there is a fi�ure of 512.752 for leasehold fixtures and improverients. Those are fixture pur- chases that would have to be made anyway. There is also another cost they had just received from Von Klug 6 Assoc. at tonights meeting for relocation costs. Those relocation costs ar-e in the amount of $1,558.54. Relocation costs would also have to be made regardless of any settlement of the leasehold damages. �OTION BY HS. SVENASEN� SECONDED BY XR. PRIEDITZS� TO ACCEPT THE RECOMMENDATION IYADE BY MR, HERRICK, CITY ATTORNEY� WZTH RESPECT TO A SETTLEMEl7T TO COMM'JNITY CREDIT ZN TXE AMOUNT OP SI8�360.54 (WXICH ZNCLUDES A REIACATION PAYMENT ZN TNE AMOUNT OF S1�558.SO). UPON A VOICE VOTE, ALL VOTING RYE, CXAIRPERSON COMMERS DECLARED TXE HOTION CARRIED UNANIMOUSLY. 5. DISLUSSION ON HARDWARE BUILDING: Mr, Boardman stated there is no specific proposal from the Lions Club at this time. The last time they talked to the Lions Club was a couple of months ago, and what the Lions were looking at was a reduced payment initially in the first year. They looked at a 3-year lease with two 1-year options which would have extended the lease out five years. If they were to go into the building, they said they would have to put about $50-55,000 into the building to bring it up to code. Mr. Boardman stated that if the HRA felt comfortable with this kind of arrange- ment with the Lions Club, Staff will work very hard to negotiate with them to put them into the building, He stated the only thing that might possibly come to the hardware building is the Fridley Medical Center, which is looking at an expansion of an additional 6D,000 sq, ft, by 1986. If this would be the case, there would be the potential problem with the two 1-year options which the Lions Club wanted. Mr. Commers asked if there could 6e exceptions put into those options that the Lions could have those options with the one exception that if a right of development is granted and development does start on that parcel, the HRA could terminate or the Lions would lose their option ability. Mr. Boardman stated this could 6e discussed with the Lions Club to see if they vrere in agreement. He stated they rrould work with the Lions Club to see lf some reasonab]e solution cou7d be worked out that would not tie the hands of the HRA if development did go in on tfiis property. Mr. Comners directed Staff to contact the Lions Club and explore this matter flirther, HOUSING & REDEVELOPMENT AUTHORITY MEETING SEPTEMBER 8 1983 PAGE 11 Mr, Boardman stated that, regarding the hardware building, he has been approached by Kurt Schrupp of the fridley Jaycees about the possibility of again using the hardware building for their Halloween haunted house. He had told Mr. Schrupp he wou7d bring this request before the HRA at the Sept, meeting. Mr. Corrmers stated he had no problem with the Jaycees using it for this purpose. He stated he thought it was a great use for the building, and the funds are used for their service efforts. Mr. Comners stated it was the concensus of the HRA members to approve the use of the hardware building by the Jaycees for their annual haunted house activity. 6. CONSIDERATION OF HFA NEWSLETTER: Mr. Boardman handed out copies of a sample newsletter. He stated it would probably be mailed out to the public around Oct. 15. He stated the :otal cost of the newsletter is approx. $3,000. He felt it was well worth the expenditure. It is something that should be done, not only this year, but be an annual publication by the HRA. Mr, Boardman stated he was looking for the HRA to authorize the expenditure of the funds needed to put the newsletter together, Mr, Commers stated he thought the members should be allowed time to comment and make suggestions before the newsletter is mailed out. Mr, Boardman stated the members will get the proofs and will get time to comment and make changes before the newsletter is printed and mailed out. MOTION BY MR, PRIEDITIS� SECONDED 8Y MR. PRAZRIE� TO GIVE STRFF THE AUTHORZTY TO CD AHEAD WITH THE PREPARATION OF THE FRIDLEY XRA NEWSLETTER. Mr, Caomers and Mr. Prairie both expressed some concern about the timing of the newsletter coming out just before elections. They did not want it to become a politica7 tool. The newsletter should be a factunl brochure and that is all. Mr. Boardman stated the problem they are seeing right nov� is most people do not understand the tax increment district or the function of the HRA. He felt it was very important at this time for the HR,4 to explain its role and function and get the facts out to the public. Mr. Newman stated he did not think it was realistic to pretend this newsletter will not be political, no matter how well it is presented and how factual it is, People are going to interpret it the way they want to interpret it. HOUSING & REDEVELOPMENT AUTHORITY MEETIN6 SEPTEMBER 8 7983 PA6E 12 Mr. Inman stated he has been with the Citq for five years, and the biggest criticism he has received is that people are not told what is going on or dre getting misinformation, The City 5s never criticized for the quarterly newsletter, UPON A VOICE VOTE� ALL VOTING AYE� CHAZRPERSON COMMERS DECL7IRED THE MOTIDAI CARRIED UNRNIMOUSLY. 7, FINANCIAL REPORT: Mr. Inman stated the first report was the HRA's Combining Funds as of 9/7/83. He had aTso included a bi7T for $30,138 for saiaries up untii the end of Sept. There will be forthcoming approx, an additional $4,000 which will not [ie salaries. Tfie reason for this is that certain people that bill the City, bill for both City and HRA-related expenses. They are now trying to explain to people that they should bill the City and HRA separately. Mr, Inman stated there was a memo requesting the HRA to approve the payment of $30,138 that will bring the year-to-date total to $35,581 for total staff expenses. MOTZON BY MR. PRAIRIE� SECONDED BY MS. SVENDSEN� TO RUTHORIZE THE PAYMENT OF $30,138 flOR SERVICES RENDERED BY THE CITY FOR HRA PROJECTS. UPON A VOICE VOTE, ALL VOTING AYE� CARRIED UNANIMOUSLY. 8. CHECK REGISTERS: CNAIRPERSON COMMERS DECI.IIRED TXE MOTION M01'ION BY MR. PRAIRIE� SECONDED BY MR. PRIEDITIS� TO APPROVE THE CXECK REGISTER DATED AUG. 8� 1983� TOTALLZNG $304,804.26. UPON R VOICE VOTE� RLL VOTSNG AYE� CHAIRPERSON COMMERS DECLARED THE MOTION CARRZED UNANIMOUSLY. MOTION BY MR, PRIEDITIS, SECONDED BY MS. SVENDSEN, TO RPPROVE THE CHECX REGISTER DATED SEPT. .2� I983� TOTALLING $5�207.I7. UPON R VOICB VOTE� ALL VOTING AYE� CHRIRPERSON COMMERS DECLARED THE MDTION CRRRIED UNANIMOUSLY. 9. OTHER BUSINESS: a. Additional Services Due InterDesign Mr. Boardman stated that under the conCract with InterDesign was a section on additional services. Those are services tfiat are requested specifically by the HRA for design work. InterDesign did tf�e design work, new design work was added, and because of other modifications, InterDesign was asked to go back and redo some areas. HOU5ING & REDEVELOPMENT AUTNORITY MEETIN6 SEPTEMBER 8 1983 PAGE 13 Mr. Boardman stated he sat down with people from InterDesig� and City Engineering staff who have been working on the project and reviewed the seven items listed under additional services by InterDesign. The only one the City felt was inappropriate was �5 (changes to the fountain slab and wall detai7s that were directed by the City and then had to be readjusted), InterOesign did agree to drop #5. At this time, the City feels the other six additional services are appropriate for InterDesign. MOTION BY MR. PRRIRIE, SECONDED BY MR, PRIEDITIS, TO AUTHORIZE PAYMENT OF 51,090 TO INTERDESIGN FOR ADDITZONRL SERVICES. UPON A YOICE VOTE� RLL VOTING AYE� CXAIRPERSON COMMERS DECI.�ARED TNE MOTION CARRSED UNANSMOUSLY. b. Invoices from Court Appointed Commissioners Mr. Boardman stated they have received three invoices from the three commissioners appointed to the Hearing of Ryan's Auto condemnation, Each invoice was for 8 days at $100 per day, totalling $800. Mr, Comners stated he thought $800 seemed rather expensive. He could understand the fee of $100/day, but he could not imagine eight days of work being necessary. He stated these invoices should be held over unti7 the next meeting and 5taff should check into this further. c. Deralition of Structures at 6339-6389 University Ave. N.E. Mr. Boardman stated the HRA did approve a contract with Renollett Trucking of $12,95� for the demolition of these structures. Previously, the HRA approved the first payment for $8,611.75. The final payment of $4,338.25 is now due to Renollett, and he would recomnend the HRA approve that payment. MOTIDN BY MR. PRIEDITIS� SECONDED BY MS. SVENDSEN� TO APPROVE THE FINRL PAYMENT FO RENOLLETT TRUCKING IN THE RMOUNT OF 54,338.25. UPON A VOICE VOTE� RLL VOTING AYE� CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMODSLY. d. Telephone Quotation Mr. Boardman stated that once the structures at 6339-6389 University were rertroved, they wanted to grade that area, put in black dirt and sod. They did get two telephone estimates on the cost. One estimate was for $1,040 and one from Renollett Trucking for $960. He stated they approved the $960 and now need authorization from the HRA to pay that contract. HOUSING & REDEVELOPMENT AUTHORITY MEETING SEPTEMBER 8 1983 PAGE 14 MOTZON BY MR. PRIEDITIS� SECONDED BY MR. PRAIRIE, TO RPPROVE THE PAYMEN2 TO RENOLLETT SRUCKING FOR $960 FOR TXE GRADING AND SPREADING OF BLACK DtRT ON THE DR. RYANS' BUILDZNG SSTE. UPON A VOZCE VOTE� ALL VOTING AYE, CHAIRPERSON CQMMERS DECLARED THE MOTSON CARRIED UNRNIMOUSLY, ADJOURNMENT: MOTION BY MR. PRAZRIE� SECONDED BY MS. SVENDSEN� TO AATOURN THE MEETING. UPON A VOICE YOTE� RLL YOTSNG AYE� CHRIRPERSON COMMERS DECLAREb TXE SEPTEMBER 8� .Z983, HOUSING 6 REDEVEIAPMENT AUTHORITY MEETING AA70URNED AT IO:IS P.M. Respectfully submitted, , �� ynne Sa a Recording Secretary S w j � � r ` % CITY OF FRIDLEY PLANNING COMMISSION MEETING, SEPTEMBER 28, 1983 CALL TO ORDER: Chairwoman Schnabel called the September 28, 1983, Planning Commission meeting to order at 7:40 p,m. ROLL CALL: Members Present: Ms. Schnabel, Mr. Oquist, Ms. Gabel, Mr. Kondrick, Mr, Saba, Mr. Goodspeed Members Absent: Mr, Svanda Others Present: Jerrold Boardman, City Planner E. Louis Schuette, Ashland Oil APPROVAL OF SEPTEMBER 14, 1983, PLANNING COMMISSION MINUTES: MOTION BY MR. KONDRICK, SECONDED BY MS. GABEL� TO APPROVE THE�5EPT. 14� 2983� PLANNING COMMISSION MINUTE5 AS WRITTEN. UPON A VOICE VOTE� ALL� VOTING AYE� CHAIRWOMAN SCHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. Ms. Schnabel stated that regarding the discussion the Planning Commission had regarding the black slag, she noticed that at the City Council meeting on Sept. 26, the City Council voted to discontinue the use of black slag and wanted a resolution prepared to send to Anoka County to encourage them not to use black slag on city streets, 1. PUBLIC HEARING: SPECIAL USE PERMIT, SP #83-09 E. LOUIS SCHUETTE, ASHLAND IL COMPANY D/BJA/ SUPERAMERICA: Per Section 205.171, 3 G, of t e Fri ey ity o e, to al ow t e construction of a service station on part of Lot 1, Auditor's Subdivision No. 89, the same being 7299 Highway #65 N.E. (Parcel A) MOTION BY MR, OQUIST� SECONDED BY MR. KONDRICK� TO OPEN THE PT78LIC HEARING ON SP �83-09 BY E, LOUI5 5CHUETTE� ASHLAND OIL COMPANY, UPON A VOICE VOTE� ALL VOTING AYE� CHAIRWOMAN SCHNABEL DECLARED THE PUBLIC HERRING OPEN AT 7:46 P.M. � � Mr. Boardman stated he would like to make the discussion relative to both the special use permit and the lot split since they would be talking about the same property. Mr. Boardman stated the property is located on Highway 65 between 73rd Ave. and 72nd Ave. N.E. It is a fairly narrow piece of property, to the extent that if the ]ot is split at all, the City would have to get some kind of an PLANNING COMMISSION MEETIryG; SEPTEMBER 28, 1983 PAGE 2 access to the property, They do not want an access out onto Highway 65; tfierefore, any access had to come from 73rd/72nd. The plan for 73rd is for a median eventually, at least partially back and perhaps 2/3 back on this site, There are no plans at this point in time for a median on 72nd. Seventy-third Ave. is the heavily used intersection. What this does is it essentially requires the property to have one total use on it or, if the lot is split, to have some kind of service or access facility to the develop- ment. The most logical location for that access is going to be at some point where they ca� get access both east and west on 73rd. For this reason and with this particular proposal, they felt a service road was the best alternative. On 72nd there is a service drive that accesses straight across from the new proposed service dhqve, and on the nortfi side, they felt it would be best because of the median and because it would be right across from the driveway location. In order to do this, they would be in a situation to require all the right-of-way to come from the lead property and that property would be the beneficiary of the service road. This situation created the need for two variances: (1) a variance for the lot size. It would not meet the new ordinance; however, the total lot itself wou7d meet all the old existing ordinances. (2) a variance for the setback on the south from 20 feet to 11 feet. There is not an existing right-of-way right now, but the variance will be created with the creation of the road system. Mr. Boardman stated the Engineering Staff has reviewed this proposal exten- sively and feel there are no immediate problems. They feel the road system will be workable, and the development, if the special use permit is approved, would be an appropriate use of this property. Mr. Boardman stated there were some issues brought up at the Appeals Commission meeting, Qie was the bikeway/walkway easement, and Mr, Schuette has shown that in the plan. There is a ditch section out in front, and the Gity would want to make sure that ditch section is maintained or not altered. Ms. Schnabel asked what type of building could go in on Parcel B. Mr. Boardman stated the property is zoned industrial (M-1), and he would prefer to see it remain industrial at this time. They are talking about a 15,000- 20,D00 sq, ft. building, maybe an office/warehouse type of building. Any other type of use would take a zoning change unless the use was allowed in M-1 under a special use permit. Mr. Schuette stated he is from Colum6us, Ind., an employee of Ashland Oi7 which is the parent company of SuperAmerica. He stated one of the issues that came up at the Appeals Comnission meeting about rezoning either of the parcels to commercial was that it would be spot rezoning, because the properties to the north, south, and east are all zoned industrial. He stated they have no objection to spot rezoning and have asked for it many times in many places; however, because the service station/grocery store combination is permitted by special use permit in an M-1 district, there was no reason to rezone the property. He stated they will be most critical about what goes in on Parcel B. At this time, they do not know what will go in on that parcel. PLANNING COMMISSION MEETING, SEPTEMBER 28 1983 PAGE 3 Mr. Schuette stated that even though they were opposed to the frontage road in the beginning, they can now see some benefits to their property. He showed the Co�nission members a prototype of the building they are planning to build. They have two buildings like this--one in Cottage Grove and one in Richfield. The building is almost 4800 sq. ft.,in earthtone co7ors,with a canopy. Under the canopy ihere will be 12 pumps with 24 hoses. The reason for that many pumps is because many people who buy gasoline also go into the store to buy groceries or bakery goods using a gas pump space as a park- ing space. APound the edge of the building is a 3-4 ft, earth berm for energy conservation. The area wi17 also be landscaped. Ms, Schnabel asked about the hours of operation. Mr. Schuette stated he was not sure at this time, but in all probability, it would be open 24 hours. Ms. Gabe7 asked about the signage. Mr. Schuette stated they have a new sign with new decor. There are none like it in the Minneapolis area. The only place they have put up this sign is in Lexington, Ky. The sign is 8 ft, x 10 ft. (80 sq. ft.). They will also have signage on the building. Mr. Schuette stated the parking is adequate. They have 21 parking spaces in addition to the 24 spaces under the canopy. MOTION BY MR.�SABA� SECONDED BY MR. KONDRICK� TO CLOSE THE PUBLIC HEARING ON SP �83-09 BY E, LOUIS SCHUETTE� ASHLAND OIL.CO. UPON A VOICE VOTE� ALL VOTING RYE� CHAIRWOMAN SCHNABEL DECLARED THE PUBLIC HEARING CL0.SED AT S:19 P.M. Mr. Oquist stated he thought this was a feasible deve7opment for this corner property. SuperAmerica has done a nice job with their station areas, He stated there is still room for an M-1 development on Parcel B, and he agreed this property should remain M-1. The Planning Conmission members agreed. MOTION BY MR. OQUIST� SECONDED BY MR. SABA� TO RECOMMEND TO CITY COUNCIL APPROVAL OF SPECIAL USE PERMIT� SP �I83-09� E, LOUIS SCHUETTE, ASHLAND OIL COMPANY D/B/A/ SUPERAMERICA� PER SECTION 205.271� (3) G� OF THE FZ2IDLEY CITY CODE� TO ALLOW THE CONSTRUCTION OF A SERVICE STATION ON PART�OF IAT Z� AUDITOR'S SUBDIVISION NO. 89� THE SAME BEING 7299 HIGHWAY �65 N.E. (PARCEL A). UPON A VOICE VOTE, ALL VOTING AYE, CHAIRWOMAN SCHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. ___ __ __ PLANNING COMMISSIpN MEETING, SEpTEMHER 28, 1983 PAGE 4 2. LOT SPLIT REQUEST, L.S, #83-04, E. LOUIS SCF[UETTE, ASHtAND 0It � SUPERANIERICA: N 1/2 of the NE 1/4 of the SW 1/4 of Section 12, T-30, R-24, County of Anoka, being part of what is now known as Lot 1, Auditor's Subdivision No. 89, subject to easement of record, the same being 7299 Highway #65 N.E. (Parcel B) Mr. Boardman stated that with the lot split, they will want the stipulation that a bikeway/walkway easement be retained along 73rd. He stated there is , presently a Naegele sign on the property that will have to be removed at the end of the lease period. MOTION BY MR. OQUIST, SECONDED BY MR. GOOASPEED� TO RECOMMEND TO CITY COUNCIL APPROVAL OF LOT SPLIT REQUEST� L.5, #83-04, E. LOUIS SCHUETTE� ASHLRND OIL- SUPERAMERICA� TO SPLIT OFF THE NORTH 331 FEET OF WEST 250 FEET OF THE-WEST 500 FEET OF THE N I/2 OF THE NE I/4 OF THE SW 2/4 OF SE'CTIDN I2� T-30� R-24� COUNTY OF RNOKA� BEING PART OF WHAT IS NOW KNOW19 AS LOT 1� AUDTTOR's SUB- DIVISION N0. 89�SUBJECT TO EASEMENT OF RECORD� THE SAME BEING 7299 HIGHWAY #65 N,E. (PRRCEL B)� WITH THE FOLLOWING STIPULATIONS: d. A BIKEWRY/R�ALKWAY EASEMENT BE RETRINED AIANG 73RD AVE, 2. REMOVAL OF NAEGELE SIGN UPON LEASE TERMINRTION UPON A VOICE VOTE, ALL VOTING AYE, CHRIRWOMAN SCHNABEL DECLARED TXE MOTION CARRIED UNANIMOUSLY, 3. REVIEW OF AN ORDINANCE ADOPTING A NEW CHAPTER 14. ENTITLED" Mr. Oquist stated he felt Ms. Schnabel's suggestion that the Community Development discuss this ordinance with the Chamber of Commerce was an excellent idea. Mr. Boardman stated he would get a copy of the ordinance to the Chamber of Commerce informing them that the ordinance will be discussed at the Oct. 11th Community Development Commission meeting. The Chamber can either respond by letter to Mark Burch, Asst. Public Works Director, or verbally at the Comnission meeting. Ms. Schnabel stated discussion on this ordinance will be continued until after the Planning Cottmission has received a report from the Community Development Commission. 4. RECEIVE SEPTEMBER 1, 1983, HUMAN RESOURCES COMMISSION MINUTES: MOTION BY MR, GOODSPEED� SECONDED BY M5. GABEL� TO RECEIVE THE 5EPT. .2� I983� HUMAN RESOURCES.COMMISSION MINUTES. UPON A VOICE VOTE� ALL VOTING AYE� CHAIRWOMAN SCHNABEL DECLARED THE MOTION CARRIED UNANIMOU5LY. PLANNING COMMISSTON MEETING SEPTEMBER 28 1983 PAGE 5 5, RECEIVE SEPTEMBER 8, 1983, HOUSING & REDEVELOPMENT AUTHORITY MINUTES: �MOTION BY MR. SABA� SECONDED BY MS, GABEL� TO RECEIVE THE SEPT. 8� I983� XOUSZNG�& REDEVEIAPMENT AUTHORITY MINUTES. UPON A VOICE VOTE� ALL VOTING AYE� CHAIRWOMAN SCHNABEL DECLARED THE MOTION CARRIED UNRNIMOUSLY. 6. RECEIVE SEPTEMBER 20 1983, APPEALS COMMISSION MINUTES: MOTION BY MS. GABEL� SECONDED BY MR. KONDRICK� TO RECEIVE THE SEPT. 20� 1983� APPEALS COMMISSION MINUTES. UPON A VOICE VOTE� ALL VOTING AYE� CHAZRWOMAN SCHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. � ADJOURNMENT: MOTION BY MR. SABA, SECONDED BY MR, GOODSPEED� TO ADJOURN THE MEETING. UPON A VOICE VOTE� ALL VOTZNG AYE, CHAIRWOMAN SCHNABEL D&CLARED THE SEPTEMBER 28, I983� PLANNING COMMZSSION MEETING AWOURNED AT�9:OD.P.M. Respectfully s�bmitted, Q � ' �.�. Lyn e Saba Recording Secretary