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PL 12/07/1983 - 6827CITY OF FRIDLEY PLANNIN6 COMMISSION MEETING, NOVEMBER 9, 1983 CALL TO ORDER: Chairwoman Schnabel called the November 9, 1983, Planning Commission meeting to order at 7:30 p.m. ROLL CALL: Members Present: Ms, Schnabel, Mr. Oquist, Ms. Gabel, Mr. Kondrick, Mr. Saba, Mr. Goodspeed Members Absent: Mr, Svanda Otliers Present: Jerrold Boardman, City Planner Carl Asproth, 470 Rice Creek Terrace Marlene Knight, 513 Rice Creek Terrace Anita & Duane Prairie, 489 Rice Creek Terrace Charles Lane, 482 Rice Creek Terrace Harold Olsrud, 435 Rice Creek Terrace Ed Hamernik, 6740 Monroe St. N.E. James Hagen, 6736 - 7th St. N.E. David &!�arlene Richter, 6746 - 7th St. N,E. Fred & Arella Sarette, 494 Rice Creek Terrace APPROUAL OF OCTOBER 19, 1983, PLANNING COMMISSION MINUTES: MOTION by Mr, Kondrick, seconded by Mr. Saba, to approve the Oct. 19, 1983, PTaning Coimnission minutes as written. Upon a voice vote, all voting aye, Chairwoman Schnabei declared the motion carried unanimously. 1. PU6LIC HEARING: SPECIAL USE PERMIT, SP #83-11 BY CARL A. ASPROTH: Per Section 205.0 1, 3, A, of the Fri ey City Co e, to al ow the construction of a second accessory building, a 26' by 40' detached garage, on Lot 8, 81ock 5, Rice Creek Terrace, Plat 4, the same being 470 Rice Creek Terrace N.E. MOTION by Mr. Oquist, seconded 6y Ms. 6abe1, to open the pufilic heari'rg on SP #83-11 by Carl A. Asproth. Upon a voice vote, all voting aye, Chairwoman Scfina6e7 declared tEie publtic hearing open at 7:32 p.m. �r. Boardman stated the Comnission mem6ers 6ad Memo �83-80 from Bill Deblon regarding the special use permit request. PLANNING COMMISSION MEETING, NOVEMBER 9 1983 PAGE 2 Mr. Boardman stated the plan included in the agenda shows the house, existing garage, and where the potential garage would be located, Apparently, there was an addition on the back of the house which does not show on the plan. Staff was not sure of the size of that addition. Until Staff knows exactly the amount of square footage of building area the petitioner has, Staff is concerned that the petitioner might be getting very close to tfie 25% lot coverage. The lot size is 13,358 sq, ft, so the maximum building area allow- able is about .3,340 sq. ft, Mr. Boardman stated the plan (from the aerial ptwto} shows 2,815 sq. ft. If the addition on the house is about 500 sq. ft Mr. �sproth may be over the 25� lot coverage. Mr. Boardman stated that when Staff looked at the property, they gave the petitioner the setback requirements, lot coverage requirements, the size of the building allowed on the lot, and the restrictions on the use such as home occupation. Staff has some concern with the size of the building, especially when there is an underground tunnel and a basement under the structure. Mr. Boardman stated that judging from the aerial photo, there seems to be enough room by the side of the house to get a driveway back, but this won't be confirmed until a survey is done. If the Planning CorrRnission recommends approval of the special use permit, he would recomnend a survey be obtained before tfiis goes to City Council. The petitioner, Carl Asproth, was in the audience. Mr. Asproth stated that as far as he was concerned, the size of the garage could be smaller. He could make the garage fit into the requirements as far as ]ot coverage. He stated that fiis son, who is a taxidermist, lives with him. Right now his son has a freeze-dry unit in the existing garage and is vrorking in there. His son has looked at renting sane space for his business, but he cannot afford it. The reason for the new garage is for storage. Mr. Boardman asked if Mr. Asproth was planning to convert the existing garage from garage to working space. Mr. Asproth stated his son is working in the garage right now. Mr. Boardman explained that a home occupation is not an allowable use in an accessory building. Right now the existing garage is an accessory building and cannot be used for a home occupation. Home occupation has to be run out of a living area. If Mr. Asproth turned the existing garage into living space, then the home occupation would be allowable as long as the home occupation is accessible through the living structure. Mr. Boardman stated that this was one of Staff's concerns regarding this special use permit request. It would have to be made very clear that a hane occupation cannot operate out of an accessory building. Ms. Gabel asked Mr. Asproth the reason for constructing a tunnel. Mr. Asproth stated there would be a basement under the new garage. The tunnel wou7d connect the house to the basement of the new garage. The tunnel was necessary because his son woutd be moving the display cases that are presently in the basement of the house to the basement of the new garage for storage. PLANNING COhMIS5I0N MEETING NOVEMBER 9 1983 PAGE 3 Ms. Schnabel asked about the construction of the tunnel Mr, Asproth stated it would be constructed of concrete blocks. It would be fire-proof with fire-proof doors on both ends, Mr. Oquist stated it appeared that the basement of the new garage would be �sed for display purposes to show potential customers, and he did not think that was legal, because the basement of tfie garage is stil7 part of the accessory building, Mr. Goodspeed stated he saw two problems: (1) The taxidermy business in the existing garage right nau is illegal; and (2) The use of the new facility might not be lega7 either. Mr, Boardman stated that if Mr. Asproth took the existing garage that is attached to the house, blocked it off so it became part of the house structure, he could use that for a hane occupation as long as there is no access directly to the outside and access is gained from inside the house structure. In that situation, a special use permit would no longer 6e required because the first accessory building would be the new garage that is proposed. However, there is still tha problem that the new garage cannot be used for any part of a home occupation, The only way he can use that new garage space for home occupation is if that structure abuts the house structure itself and becomes a part of the house structure. A portion of the new structure could stiTl be used as garage space, and that garage space would 6e classified as the new accessory building. At this point, they do not know what Mr. Asproth's house looks like wit� the addition. The way the plan is laid out and Mr. Asproth's intent for use of the new structure, he would noi meet the home occupation requirement even if fie did meet tfie 25% lot coverage requirement, Mr, Goodspeed stated it would be conceivable to expand onto the basement of the fiouse witfiout building on top of the basement, seal his existing garage, and then bui7d a norma7 garage. Mr, 8oardman stated that was a possibility if it met all the codes. Mr, Asproth stated he wanted the building to look decent. Where he proposed to build the garage, it would be practicaily fiidden 6ecause of the trees. The garage would be stuccoed the same as the house. If he added an addition to the house, it is goi�g to affect everybody, and it will not look as nice. Ms, Schnabel stated that the Planning Commission really needed a survey to know what the exact measurements were of the existing structure. Ms. Schnabel asked if there was anyone in the audience who would like to comrnent on this request. Mrs. Marlene Knight, 513 Rice Creek Terrace, stated she would like to have an understanding of what the coding is in this particular area, She stated that five years ago, a neighbor wanted to build a detached garage. At that time, PLANNIN6 COMMISSION MEETING NOVEMBER 9 1983 PAGE 4 it was her understanding that there was a provision in the abstracts made by the developer in that particular neighborhood that no one could build a detacfied structure and that those structures had to be attached to the house. She stated when they bought their house six years ago, tfiey were informed of this fact by tfieir attorney. She stated tfiat every house in that area has an attached garage and there are no detached garages. Mr. Boardman stated the City does not have anything on covenants recorded at the City. This would be recorded at the County. When developers put on restrictions like this, they record the private covenants with the County. Mr. Boardman suggested Mr. Asproth check to see if he had any type of covenant on his deed. Mr. Charles Lane, 482 Rice Creek Terrace, stated that Mr. & Mrs. Holerud could not be at the meeting, but they had given him a letter to bring to the Planning Comnission meeting. He read the following letter: "In regards to the request of Mr. Carl Asproth to construct a 40' x 26' Suilding in his 6ack yard at 470 Rice Creek Terrace, Fridley. As next door home owners, I, Carlton Holerud,and my wife, Mary P. Holerud, are opposed to a building of this size being constructed." Mr. Lane stated he would also be similarly opposed to granting a special use permit, primarily because he felt an accessory building in the back yard would detract considerably from the value of his property, if and when he would be in a position to sell it. He stated his family room looks out onto Mr. Asproth's back yarA. Mrs. Fred Sarette, 494 Rice Creek Terrace, stated she had a letter from Mr. Miles Gerard, 506 Rice Creek Terrace, who also could not be at the meeting. She read the follo�iing letter: "In reviewing proposal of a special use permit, SP #83-11, by Carl A, Asproth for construction of a second building (26' x AO') at 470 Rice Creek Terrace N.E., I feel I was misinformed at time of signing neighborhood petition. I request my signature be void from said neighborhood petition, and respectfully request you to accept my NO vote in regard to ahove proposal." Mr. Duane Prairi� 489 Rice Creek Terrace, stated he was sure the reason all the neighbors were at the meeting was because they were concerned with the way their neighborhood looks. From the discussion, it sounded like a lot things were very unclear as to what was actually 9oing to happen. He stated they are concerned because there are no buildings of this type in the neighborhood, and they also want to protect the looks of their community. Ms. Gabel stated it was clear t6at tF�ey cannot legally grant t�is special use permit request based on the stated use for tfie accessory bui7ding. Mr. Asproth presented a petition signed by 13 neighbors who were in favor of SUP #83-11. (One neighbor has asked to be removed.) PLANNING COMMISSION MEETING NOVEMBER 9 1983 PAGE 5 MOTION by Mr. Oquist, seconded by Mr. Saba, to receive into the record the petit n presented by the petitioner, the letter from Mr. & Mrs. Carlton Holerud dated Nov. 9, 1983, and the letter from Mr. Miles Gerard dated Nov. 9, 1983. Upon a voice vote, all voting aye, Chairwoman Schnabel dec7ared the motion carried unanimously. Ms. Schnabel stated it appears the Planning Comnission cannot grant this special use permit request based on the way tfie petitioner has presented his proposal, because it would not fall within the City's zoning guidelines. Mr. Oquist stated he thou9ht the petitioner could add a structure onto the house that would be acceptable to everyone and would be pleasing to look at. Ms. 6abe1 stated she wanted the petitioner to understand that even if the neighbors were in agreement, the Planning Commission could not grant the special use permit request because of tfie intended use for the building. MOTION by Ms. 6abe7, seconded by Mr. Saba, to close tfie pu6lic hearing on ��$3-11 by Carl A. Asproth. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. MOTION by Ms. Gabel, seconded by Mr. 0gu-ist, to denlaT of Soec�� se erm�t�8�-1�� a�rT�(' a s 11 ecommend to Gity Council sprot , per 'ection t e construct}on o a ara e on ot , oc 5 ce Creek Terrace ., rant this request cessor ui in . ith tie neig or ood. Ms. Gabel stated she did not fee7 the petitioner's plan had been very well thought out. An architect should be consu7ted so this can be done in a manner tfiat would be compatible with the neigh6orhood and the existing structure. Mr. Oquist stated they had determined that the second accessory bui]ding could only be 800 sq. ft., rather than the 1,040 sq, ft, being proposed. He agreed that the plan wasn't we71 planned, Even without the intended use, this structure does not fit the plan. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRWOMAN SCHNABEL DECLARED TIIE MOTION CARRIED UNANIMOUSLY. Ms. Schnabel stated this special use permit would go to City Council on November 21. PLAN;7ING COMMISSION MEETING, NOVEMBER 9, 1983 PAGE 6 Mr. Boardman stated he would also suggest to the petitioner that, based on the new information brought out at this meeting, it would be very hard for Staff to take this request to City Council as it is. Staff was not aware of the addition on the back of the house and what the actual square footage of the house is. They would need a survey before this goes to City Council, He stated the petitioner may even want to considPr withdrawing this request and consider a different development tfiat is alloi•red �iithin the City Codes. 2. RECEIVE SEPTEMBER 27, 1983, ENERGY COhA1ISSI0N �dINUTES: MOTION by Mr. Saba, seconded by Mr. Kondrick, to receive tiie Sept. 27, 1983, n�ergy Commission minutes. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. ___ 3. RECEIVE OCTOBER 13 i9$3 HOUSING & REDEVELOPMENT AUTHORITY MINUTES: MOTION by Mr. Saba, seconded by Mr. Goodspeed, to receive the Oct. 13, 7983, oFfus ing & Redevelopment Authority minutes. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimous7y. RECEIVE OCTOBER 17 1983 PARKS & RECREATION COP1MISSION MINUTES: MOTION by Mr. Kondrick, seconded by Mr. Goodspeed, to receive the Oct. 17, 1983, ares-& Recreation Commission minutes. Mr. Kondrick stated that on page i4, the Canmission had made a motion recommending that "the City of Fridley enter into an agreement with the Nort4east Chamber Orchestra with an upper limit of five concerts in the City of fridley for the 1984 year at $150/concert; and with the Fridley City 8and for six concerts in the park with an upper limit of nine total concerts in the City of Fridley at $150/concert". He stated three members voted for the motion, one voted against tf�e motion, and one mem6er abstained. Mr. Kondrick stated that in a previous decision on Sept, 27, 1982, by the Parks & Recreation Commission to underwrite the cost of music and supplies and underwrite 1/4 of the directors' salaries for the Northeast Chamber and City Band with a phase-out of the directors' salaries, the Commission did not feel they had considered the overall plan of the Parks & Recreation Commission which is to provide entertainment and recreational programs for all and perhaps the omission of some funds for that particular type of activity was overlooked. Ms. Gabel stated she agreed the City needed more culture, She had iooked through the Parks & Recreation brochure and also became a little angry about the statement that the Parks,b Recreation Department is totally sports-oriented. That was not a fair statement. She stated the $30 fee/person set by the PLANNING COMMISSION MEETING, NOVEMBER 9, 19$3 PAGE 7 Northeast Chamber was not even $3/month, and she really felt it was a dis- proportionate amount compared to what people are required to pay to parti- cipate in any activity through parks and recreation, A good example was volleyball and fiasketball fees which range from $5d-285 to participate. Ms. Gabel stated s�e has a child wf� plays an instrument and also plays in sports so she knows about the cost of the instrument, music 7essons, and the expense of it. Then, when the child participates in a sport with the FYSA, there are quite a few expenses. There is an fYSA family fee of $5, a$16-18 participation fee, and for one sport, it was $60 for used equipment. That totalled $80 for 3-4 months. In addition, the FYSA litera�ly demands a lot of volunteer time from people who participate. She stated sfie also belonqs to a lot of other organizations, and it is her feelinq that if these organi- zations want to exist badly enough, they will exist. She did not think it was bad that the City help support these two organizations, but she did think they were not d�ing enough to contribute to their own survival. Ms. Gabe7 stated it is the disproportionate amount of funds that really bothered her. Last time, they talked about certain other organizations that had their funding cut out totally by the City. Mr. Kondrick stated that, although it may be true that funds have stopped for other programs, the Parks & Recreation Commission cannot concern themselves with tfiose. That is not the Parks & Recreation Cortmission's function. It is a concern to the Comnission as peop7e living in Fridley, but the Parks & Recreation Comnission's job as a commission is to provide opportunity for recreation in Fridley. That is really what the issue is here. Ms. Gabel stated she did not dispute the fee, but what these two organizations have done is to find a new way for the City to fund them without having to put forth much effort. Mr. Oquist stated fie wondered what paying the Northeast Chamber and City Band would do to their amateur status. He wondered if they were getting enough Fridley people to watch these concerts to make the $150/concert worthwhile. Mr. Go�dspeed stated he agreed with Ms. 6abe1. 7hese people do play for their own enjoyment, and if they don't get money from the City, they will find it somewhere. UPON A YOICE YOTE, ALL YOTItdG AYE, CHAIRWOMAN SCHNABEL DECLARED THE MINUTES RECEIYED. PLANNIN6 COM�4ISSION MEETING, NOVEMBER 9, 1983 PAGE 8 5. RECEIYE OCTOBER 18, 1983, ENVIRONMENTAL QUALITY COMMISSION MINUTES: MOTION by Mr. Oquist, seconded by Mr. Kondrick� to receive the Oct. 18, 1983, nE—vironmental Quality Comnission minutes. Upon a voice vote, all voting aye, Cfiairwoman Schnafie] declared tfie motion carried unanimously. 6, RECEIVE OCTOBER 25 1983 APPEALS COMMISSION MINUTES: MOTION by Ms. Gabel, seconded by Mr. Sa6a, to receive the Oct, 25, 1983, p1�pe�s Commission minutes. Upon a voice vote, all voting aye, Chairwanan Scfina6el declared the motion carried unanimously. 7. RECEIVE OCT�BER 25, 1983, ENERGY COMMISSION MINUTES: MOTION by Mr. 5aba, seconded by Mr. Oquist, to receive the Oct. 25, 1983, nergy Cortrcnission minutes. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. ADJOURNMENT: MOTION by Mr. Oquist, seconded by Mr. Saba, to adjourn the meeting. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the November 9, 1983, Planning Corunission meeting adjourned at 10:75 p.m. Respectfully submitted, Lyc�7 � aba Recording Secretary � CARLTON S. HOLERUD 458 Rice Creek Terr. Fridley, Ninn. 55l+32 Nov. 9� 19�3 To whom it may concern� In regards to the reouest of N,r. Carl Asproth to construct a 40' x 26' buildin� in his back yard at 4?0 Rice Creek Terr. Fridley. As next door home owners, I Carlton Holerud and my wife M1:ary P. Holerud are opposed to a buildin� of this si�e bein� constructed. You ru , Carlton S. Hol d /D November 9, 1983 To: PLAN�ING COM^�ISSION _. Dear Sirs: — _ _ -- - - In reviewing proposal of a special use permit 5P # 83-11. -- --- . by Carl A. Asproth for construction of a second building - �26 ft. X 40 ft.) 2t 470 Rice Creek Terrace N.E. , I feel I was N.isinformed at time of signing neighborhood petition. I request my signature be void from s2id neighborhood petition, and respectfully request you to accept my N� vote in regard to above proposal. RespectYully, �C�� ' ��/ ' A;iles G. Q 2rd `� 506 Rice Creek Terrace Home Owner . _ __ . �,,,. _t �. , �,. � // ��`L / /" � ✓ oR p /- �Qr i�% �` -s � �3 �/ (vv / ��iC'� f7' /��'oo�`� F� sP��;eH aos, o?/, 3, r� oF � � R, �� y y, d�, « �,� <<�- �-sRArc _ n� � '//'✓1- 1 i� �� il% ! < .�� E i1 � �r' ./%• �� _. ' �.�5 �(� r�e� ��t' :� �O %S � - % �� G b N.�, �r�r� 4�'l f�� p �,�.� � it.-,,, !'V� o - �h 1"h �,/� - . .r�a. - 3��,�i�"o� � o� ,�� ,� (� �' � „ l CF ' , � !j �� i� 67y� 7Ttr sr ,4/�' Y�? /— (,� % 7�'� / n vli,� L/�/- G, -� � C� rl -�7i ' � � t � �.f� �f -,��.� �, �f� ,=�z-� �l f S�S/S- !c� �-w. f/ E-- PUBLIC HEARING BEFORE THE PLANNING COMMISSION Notice is hereby given that there will De a Public Hearing of the Plan�ing Comnission of the Gity of Fridley in the Lity Hall at 6431 University Avenue Northeast on Wednesday, December 7, 1983 in the Council Lhamber at 7:30 P.M. for the purpose of: Consideration of a Request for a Special Use Permit, SP �83-12, by Mr. 8 Mrs. Kazimerz Tomczyk, per Section 205.071, 3, A, of the Fridley City Code, to allow the construction of a second accessory building, an i8 ft. by 22 ft. detached 9arage, on Lot 2, Block 1, Girdler Terrace, the same being 6060 Woody Lane N.E. Any and a11 persons desiring to be heard shall be given an opportunity at the a6ove stated time and place. VIRGINIA SCHNABEL CHAIRWOMAN PLANNING COMMISSION Publish: t�overnber 23, 1983 November 30, 1983 12 GITV OF FRIOLEY� 6{O7 UNIVEpSITY pVE. NE. fA1DLEY. MN.65a30 W'12767'1-'�460 ADDRESS �O D C� O PIANNING COMMISSION: CITY COUNCIL: . STIPULATIONS: .�...,. ii � �✓1 _ _ SUBJECT SPECIAL USE PERMIT �..�r�r� W o od y C h-- 13 SP ! �3-/Z i/�7 � APPROVED ,DISAPPROYED DATE N0. APPROYEO DISAPPROYED DATE NO STREET LOCATION OF PROPERTY 6 O� D 4✓ o LEGAL DfSCRIPTiON OF;PROPERTY /00 RECEIPT NO 13 3 Z PRESENT ZONING CLASSIfICATION�_EXISTING USE OF PROPERTY � i.,s /P �6..�j- ACREAGE OF PROPERTY / Z,/ 7 O OESCRIBE BRIEF�Y THE SPECIAL USE APPLIED FOR: —.Z_" d.�� r� o� ��/�a 3 96 �� - Section of the Code: z o� C) 7/ i 3 R Nas the present applicant previously sought to rezone. plat, obtain a lot split q� variance or special use permit on the subject site or part of it? __,yes �o. What was requested and when? ' The undersigned understands that: (a) A list of a11 residents and owners of proper- ty within 20(1 feet wi91 be attached to this application.. .. •. • - � �. - '(b) This application must be signed by ail aaners of the prope�^ty, or an explanation �iven why this is not the case. (c) Responsibility for any Jefect in the proceedings resulting from the failure to . list the narres and addresss of atl residents and property owenrs of propRrty in question, belongs to the undersi9ned. A sketch of proposed property and structure must be drawn and aYtached, showing the following: 1. North direction. 2. Locatio� of the proposed structure on the lot. 3. Dime�sions of property, proposed structure, and fron and side setbacks. 4. Street names. 5. Location and use of adjacent existing buildings (within 350 feet). The undersi�ned hereby declares tAat atl the facts and respresentations stated in this app ji�a ion are true and correct. -��,._„�/�- �j �'� �� 3 ' -7 pAiE SIGNATURf 1 1 � ji+? � � ,j I7 J...J� Q G�/�}0��,, `/� __ TEIEPHONE NO'"'r "'�'7�`" %) g��`�" MAILING LIST SP �83-12 6060 Woody Lane Tomzyck Mr. & Mrs. Kazimerz Tomczyk 6060 Woody Lane N.E. fridley, Mn 55432 Mr. & Mrs. Keith Johnston 1306 Hillcrest Drive N.E. Fridley, MN 55432 Mr. & Mrs. Paul Tumms 1310 Hillcrest Drive N.E. Fridley, Mn 55432 Mr. & Mrs. Robert Al1ie 1313 Hillcrest Drive N.E. Fridley, Mn 55432 Mr. & Mrs. Louis Welle 6059 Central Avenue N.E. Fridley, Mn 55432 Mr. & Mrs. Lester Wilke 6061 Central Avenue N.E. Fridley> Mn 55A32 Mr. & Mrs. Leo Nelson 6065 Central Avenue N.E. Fridley, Mn 55432 Mr. & Mrs. Charles Lentz b053 Central Avenue N.E. Fridley, Mn 55432 Mr. & Mrs. Thomas Flolid 6053 Woody Lane N.E. Fridley, Mn 55432 Mr. & Mrs. David Stallman 6061 Woody Lane N.E. Fridley, Mn 55432 Mr. & Mrs. Harold Swanson 6064 Woody Lane N.E. Fridley, Mn 55432 Mr. & Mrs. James Reiland 6068 Woody Lane N.E. Fridley, Mn 55432 PLANNING COMMISSION 11/22/83 14 �4r. & Mrs. Maricio Garcia 6069 Woody Lane N.E. Fridley, Mn 55432 15 � SP #83-12 6�60 Woody Lane Tomczyk (ondC/a�nmy ��l IW j�/, �,` ( J I V , 6875 N,glrnu� +Gi KE. �1 1/ r�a�su�ry,ny M,�x�v�Gs Zr. .�,-Sks�u� EN G I NEE R I N G, I N C. "'��°'° i-rvil L Ai�wi�: m/ SUnjr! Q 60ub r.y-,r�-� — En9rneers � SurvecJors --- r ' cer�t�Ficate oF starvey !�r H c�,�;��N . t1` � v ,�' . t,�`�� n ` _ _ � �'"�f �� ' ` 's% '�` � "°- e1° �1` _ �� ' ��M, ',, .t��t..PL% � � �r� D' t V �'•� ,. % eqt � � � {' �. � � �, �>> c �� • r 3 .i - �/ � \' � �J� • / �0 ,� \\ � /0�' q!'� . — - � � � , � � � ` : / -_ ,� 1 � ��. ,I �oQ `�, — \\ , ' � / ^, - �3�•L � _ ,,�. - -- _ •; . \ r, � �!! n / �t i . � ' f �r ' � �/I /i / • � ` . ^' � J� o , ,(� . �t ��`'` �( r� / \ x \ `e ; l r � _ � �• N \ \ hT..� h V ��. 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PUBLIC HEARING BEFORE THE PLANNINr, COMMISSION Notice is hereby given that there will be a Public Hearing of the Planning Corrmission of the City of Fridley in the City Hali at 6431 U�iversity Avenue Northeast on Wednesday, December 7, 1983 in the Council Lhamber at 7:30 P.M. for the purpose of: Consideration of a Request for a Special Use Permit, SP �83-13, Evangelical Free Church, by Robert A. MacDonald, Station 19 Architects, per Section 205.071 3, B, of the Fridley City Code, to allow the construction of an addition to an existing church, approximately 90' by 10�', in R-1 zoning (single family dwellings), on Parcel 300 in the Flest half of the East half of the Northeast Quarter of Section 11, City of Fridley, County of Anoka, Minnesota, tne same being 755 73rd Avenue W.E. Any and e>> persons desiring to be heard shall be given an opportunity at the above stated time and place, VIRGINIA SCHNABEL CHAIRW�JMAN PLANNING COMh1ISSI0N Publish: November 23, 1983 November 3�, 1983 17 . D` ��/�he �� 9 �3 . 7s C{TY OF FRIDLEY� � SUBJECT � � saa. uNiv�as�rr wve. �t�. SPECIAL USE PERMIT iN1OLEY. MN. 6�0�216ti157�-3�� r d �1,,.. A 7r sP � 53-�3 naTf ��3 �B 3 PLANNING COtM1I55I0N: APPROYED DiSAPPROYED DATE "� %�`i'3 N0. CITY COUNCII: . APPROVED STIPULATIONS: NAME G�o�e ��a�� t tq � STREET LOCA7ION OF PROPERTY_� LE6AL DESCRIPTION OF;PROPERTY Tl,� PRESENT 20NING CLASSIF�CATION ' ACREAGE OF PROPERTY i3 4X1 DE _ .�-�� ,� w ��... DISADPROVED DA7E 2�r i��3 NO G o RECEIPT NO /i 3G </ -3a-�y ISTIN6 USE OF PROPERTY C�i�rrc�i BE BRJEFLY THE SPECIAL USE APPLIED FOJt: � ,�.: if'� � . �„�,-y � yo . �! i a � Section of the Code: ,�C �j . D 7 l i 3;(3 Has the Qresent apqlicant previously sought to rezone, plat, obtain a lot split or variance or special use permit on the subject site or part of it? !_yes � no. What was requested and when? The undersigned understands that: (a) A list of all residents and owners of proaer- ty within 10D feet wiii be attached to this application. � ' � � �• � '(b) This application must be signed Dy all owners of the property. or an explanation given why this is not the case. (t) Responsibility for any Jeiect in the proceedings resulting from the failure to - list the names and addresss of all residents and property owenrs of prop�rty in question, belongs to the undersigned. A sketch oi proposed property and strutture must be drawn and aYtached, showing the following: 1. North direction. 2. Location of the proposed structure on the 1ot. 3. Dimensions of property. proposed structure, and fron and side setbacks. 4. Street names. 5. Location and use of adjacent existing buildings (within 350 feet). The undersi�ned hereby declares that a11 the facts and respresentations stated in this application are true and correct. X DATE NOV�1Il1�FJ� �I�S'SSIGNATURE� N+ p�� • . X M11.M�iM�cA�ta's , M TELEPHONE NO�U MAILING LIST SP #83-13 Grace Evangelical Free Church 755 73rd Avenue N.E. Grace Evangelical 755 73rd Avenue N Fridley, Mn 55432 Planning Comnission 11/22/ 83 �9 Free Church Bradley Batdwin E• 7340 Jackson Street N.E. Fridley, Mn 55432 Station 19 Architects, Inc. 2001 University Avenue S.E. Minneapolis, Mn 55414 , Attn: Robert A. MacDonald Carter Day 500 73rd Avenue N.E. fridley, Mn 55432 Burlington Northern Railroad 176 East 5th Street St. Pau1, MN 55101 Mr. & Mrs. Donald Spano 7300 Jackson Street N.E. Fridley, Mn 55432 Mr. & Mrs. Charles Smith 7301 Jackson Street N.E. F'ridley, MN 55432 Mr. & Mrs. Keith Bellefeuille 7310 Jackson Street N.E. Fridley, Mn 55432 Mr. & Mrs. James Cooper 7311 Jackson Street N.E. Fridley, Mn 55432 Mr. & Mrs. James Sweeney 7320 Jackson Street N.E. Fridley, Mn 55432 Mary Rose Heg]and 7321 Jackson Street N.E. Fridley, Mn 55432 Mr. & Mrs. Elis Kari 7330 Jackson Street N.E. Fridley, Mn 55432 Mr, & Mrs. Richard Pearson 7331 Jackson Street N.E. Fridley, Mn 55432 Mr. & Mrs. Hollis McKenzie 734i Jackson Street N.E. Fridley, Mn 55432 Mr.• & Mrs. Todd Zimba 7350 Jackson Street N.E. Fridiey, Mn 5543Z Mr. P. Ledray and P. Lien 7351 Jackson Street N.E. Fridley, Mn 55432 Mr. & Mrs. James Broman 7360 Jackson Street N.E. fridley, Mn 55432 Mr. & Mrs. 6erald Londroche 7361 Jackson Street N.E. Fridley, Mn 55432 Mr. & Mrs. Daryl P�eitzel 7370 �ackson Street N.E. Fridley, Mn 55432 Mr. & Mrs. Richard Maras 7371 Jackson Street N.E. Fridley, Mn 55432 Mr. & Mrs. Gerald Olson 7380 Jackson Street N.E. Fridley, Mn 55432 Mr. & Mrs. Clifford Vickerman 7375 Mertary Lane N.E. Fridley, Mn 55432 Mr. & Mrs. Donald 6uimont 7377 Memory Lane N.E. Fridley, Mn 55432 Arnelda Beard 7379 Menory Lane N.E. Fridley, Mn 55432 � Mailing List Page 2 SP #83-13 Grace Evangelical free Church Mr. & Mrs. Thomas Bloss 7381 Memory Lane N.E. Fridley, Mn 55432 Mr. & Mrs. Wayne Provart 7383 Memory Lane N.E. Fridley, Mn 55432 Mr. & Mrs. Roger Carlson 7385 Memory Lane N.E. Fridley, Mn 55432 Mr. 8 Mrs. Hans Florell 7387 Memory Lane N.E. Fridley, Mn 55432 Mr. & Mrs. Christian Skjervold 7389 Memory Lane N.E. Fridley, Mn 55432 Mr. & Mrs. Donald MacKenthun 7393 Memory Lane N.E. Fridley, Mn 55432 City of fridley Park Department 6431 University Avenue N.E. Fridley Mn 55432 , • sp k83-13 Grace Evan9elical Free Church ation 19 Architects, Inc. O1 Un�versily qvenue Sou�hea5t nnea0oiis, Minnesota 55474 '2)623�7800 Jerrold Boardman, City Pianner City of Fridley - City Hall 6431 University Avenue Northeast Fridley, MN55434 yarding $ Meeting ,= Telephone C rsons Robert MacDonald, Station 19 Architects, Inc. Serrold 8oardman , City Planner Bill Deblon , Associate Planner Darrel Clark, Building Inspector �ca Fridley City Hall zi ��I�� Memorandum Dats November 3, 1983 Project 83-4514 . Grace Evangelical Free Church: Wo�ship Addi[ion gy Robert MacDonald Copies: Roland Peterson, Chairman, 9uilding Committee ms 4�: Suilding Expansion Review in Regard to Special Use Permit. tbacks: -Building expansion fits within the ordinance requirements for CR-1 Zone. No variances will be applied for. Front Setback 35'-0" Side Setback 15'-0" - 30'-0" with drive Rear Setback 25'-0" Parking Setback S'-0" -At this time the church is showing a 10'-0" setback along the East parking edge. Landscape work and screen fence will be provided. -At the Northwest corner, the parking lot will be expanded to within 5'-0" of the property line as per ordinance. rking; -Parking in new areas shall correspond wi[h the stall size of 10'-0" x 20'-0". Parking shail be in accordance with the criteria for the CR-1 I zone. Where parking adjoins a curb [he length can be 18'-0". -Quantity of parking shall be based on the criteria of 1 stall for each 100 square foot of assembly space (as described in ordinance under C1 Zone) and 1 stall for each 250 square foot of general space. Sanctuary Assembly Area 6,575 S.F, General Building Area 22,121 S.F. Total 28,696 S.F. 4ssembly 6,575 r 100 S.F./car = 66 Cars General 22,121 � 250 S.F,fcar = 89 Cars Total Parking Required � = 155 Cars SP #83-13 Grace Evangelical Free Church wember'3, 1983 �ace �vangelical Free Church emorandum �ge 2 ainage �ilding -Existing parking shall remain as dimensioned. 22 -Discussion focused on drainage requirements based upon maximum of 6"/24 hours 100 yr. rainfall. -Ci[y wiil need an engineered drainage plan as we proceed with project. -City has provided architect with diagram of Baffle-Weir at drainage areas. -?ossible use of catch basins or ponding on site to slow rate of run off. -Proposed new addition approximately 11,000 square feet total. Sanctuary and narthex saace is main function. -Some discussion as to construction type, either type I I I 1 hr, or type V 1 hr. This will be finalized as plans progress. -Darrel Clark indicated [ha[ the City of Fridley would most likely adopt as part of ordinance tha[ assembly buildings wo�id require sprinklering. This will be finalized as plans progress. -Architect indicated that church plans to have a future gym/activity center. This will be brought forth at the city hearings as to parking requirements. � �..Ja.��iL.�'r, �— �� r.,�y ��..,. � -�' f4.�, `�•• ftP� C��°� �b5 l� �� e�. oa,k� "'"^� —� �1�n,✓ 1i.�___'�-v�r�� v.-{.� '4,t U �. ��tRp �r,�-� tR? ��; 1RP� �r 3nrv� 3FP ,�G �� 23 y �, � P 8-��c E an�el�cap F eelCh rc �� ;� I � con,�-�(cc�ran � I/ I r�. � . no�'�; e = exi: ,� � �' neH/ dd�it;o�, � � �ernove 5� �� p�a�� rr�c� �v �'re� ch�c�c,h 755 . 73 � � t'e. �2e. -F rcll P1-!, n1�t.• 0 � ��'�', 'r�'� '��1 �' � 3RPy'1�� y�4 � ' { � � � � .5/tM� � . . ' n� ��r� r� ��, � a,��- � �� 1„_¢0, �� ; i--'; �; . �� ,�Y i;.,�c_ ..� : �- �� s r s SP #83-13 Grace Evangelical Free Church Iq� Totac. ca+u� -�� 24 U ! i I . ; .. . . . . �.. • .4 - - � � . . � � � � � • � � � � � 4 4�wc�r��Y ; ; •� �: �Ma # a�f�� ow I�StAlF ; ' ` - . -�: sY.NCtf+E�t � - _ —s {�f�tt�c. tc utY oN c.c►ww��' �iNti. - " ! ' ' . �'-� ► • fpOEy 'S�i�:T SA��• � 14rD t�Aw�i . ,... 0 I �a`f:�'...... 0 ..�'. •bu�1�w�..• =- i�5 ci►va. . , � � - , � s . M .� . . :• i •. * y� �""� . . � M •• �� .� � b ; � I � 1 _ b 5�� -�E 25r .� . • , .. _. SP # 83-13 Grace Evangelical Free Church .f`�. . ,..�, ,..� -�s , R, — � - —� . _ _ _. _.. i ��i��«i��iii�i�in_ M � �� i'--- -- i `--- �--T---- -- ISGtiGr-t>T'li DFfil� _�� M � =TovJ. �,�¢e�tr rvu.h' 7LI c/�+� � 25 I --- - ------- � f . � ` _ �'�I�1`I�N � C�� E�P.P1�tI.IG�i. '?� G{�L�Gii ! � !!iat7� rt� 9 ar:r3 - �—_� � - .. � w,wr+..�wwi..w. - M01 uo:rwub R.vnw bnutMY1 Yinn��.pdi�. MlrvNw'R SMN M�Lati��oo ' .wD � arr SP #83-13 6race Evangelical Free Church 1 i � � � ; � � � i i 7 26 �� sr�T�o►�_ _. 61TE P�N . �- -- GRp�� Y¢S.{�?E'JCA�- fRsE. trUPE{�i ew'eiav �� _ . �rsut,rt� __ is.,as_ ._ _ L�=-- _ -- v p . ¢ u.i ��vrµ�+.w �e�r �....sea �.�..�. wv na�a,a � SP #83-13 Grace Evangelical Free Church sc�en.�*e �ts„�,.i �p G�G� Eyp�lGtiutbl. Frfi cil�a�c}( �� PN' C f� - - RInLY� nN �{•ta•/4 x, �i�"• i'•/' � �� . wfTnF� 27 S1'l�l'iON �� . _ � YN1�I�MMYeLLt 1a0� uw�n �M4 b.n\� Ywyppr Ywy�q� W1� �1� ml� � SP #83-13 Grace Evangelical Free Church 28 ' "" . �._ ' _'___._._.__...j. .. -- ' �O '�i • . �ri� 1��: ; ,.,� ' ; ; . _ , , _ _. ; i � uI i - � � ��li�'' � � _ � - . -. ;� _ ,,�I: � ,�i�? ._ - ; {il � t _ �t i i Jil�� , �.,i� �° i - �;� � ' � � ! �� I �.. - 1. . � _ . . � "i x�.��p . � _ . .. . �. 1 = . 1 : . . . � ,��,. _ _ - i ' _ _ _ • �� . ..� _ � . . . � i: � ' ! �' � : � . . i - �;�I'� >>r �, = � �:�' �.� � - _ � - � �� - i - _. . �'.'� � � L--� , . � � ol ii � _ � � i _ � ! d �- - . .- i.. 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"735� � r'3.� LoCAT1oN � . . :'' '� ,w,rr �'nra�� ji � ..; '-� i .bi.��.f.►�./f.�.l�r � /� 734�� 73�5 wc.✓�•�w tt...t.f I A.i..w.� 732� —ru- - —J'r . � o,vt.ilt �u..F t7 20 /l �3jo 7]�� I �4l00� _ wrt _ jJ� �� 73eS L•fy .f I.://.r i . - r.�...r, �! ` 7s5 ,�oo �3o, p� 3�z .s� : rf� /1 3 � 730 � 7tS r �'�� ?_'L r • ��. �. ._ .__ . � s � CITY OF FRIDLEY HUMAN RESOURCES COMMISSION MEETING NOVEMBER 3, 1983 CALL TO ORDER: Chairperson Goodspeed called the November 3, 1983, Human Resources Comnission meeting to order at 7:29 p,m. ROLL CALL: Members Present: Brian Goodspeed, Peter Treuenfels, Mary van Dan Members Absent: Bob Minton, Barbara Kocher Others Present: Bill Hunt, Administrative Assistant APPROVAL OF OCTOBER 6, 1983, HUMAN RESOURCES COMMISSION PIINUTES: MOTION by �1r. Treuenfels, seconded by Ms. van Dan, to approve the Oct. 6, 1983, unA—�an Resources Commission minutes as written. Upon a voice vote, all voting aye, Chairperson Goodspeed declared the motion carried unanimously. 1. OLD BUSINESS: a. Consideration of role of Human Resources Commission in preparing general population to react to a disaster Mr. Treuenfels stated the Comnissian members had not made any decision on what role the Cort�nission could take in preparing the general popula- tion to react to a disaster. Ms, van Dan stated that through personal experiences, she has developed some grave concerns over the years, At one time, she experienced a gasotine spill in front of the health care facility she was working at and the building had to be evacuated. Ms, van Dan stated that regarding the City's Disaster Preparedness Plan, she had the feeling that the program and the plan were beautiful on paper at City Hall, but no one in the whole world knows about it. She stated that if people don't subscribe to cable TV, they don't have the opportunity to get this type of infor�ation. She thought more of this kind of infor- mation should be provided to the general public, maybe even through the Fridley Sun. HUMAN RESOURCES COMMISSION MEE7ING NOVEMBER 3 1983 PAGE 2 F Mr. Treuenfels stated he thought Mr. Turnbull's presentation at the last meeting was very informative. He stated that, in general, one learns by doing. As far as a place of empioyment, employees iearn through drills (fire and tornado}. They learn what to do and who is in charge. That is fine for one building, but he did not see any way of having a disaster drill for the citizens of Fridley. It would be nice if people knew what they were supposed to do at the time of an emergency, Ms. van Dan stated she was more concerned with chemical spills on the roadways or railroad accidents with chemicals. Is there any way of getting information out to the public on what to do in the event of a disaster like this? Mr. Hunt stated there are some problems with the retention of that type - of information. Unless the information is made fairly simple and it is repeated often, a lot of people are not going to understand or remember it. Mr. Hunt stated the City has worked with Burlington Northern and other industries to have their own disaster preparedness plans. The police and fire departmentr have had specific training and have in-place plans. In case of a spill or disaster of that nature, they would have to go in wearing uniforms and there is very little the general public could do but obey orders, Ms, van Dan stated maybe they could have a basic information packet indicating that if someone in uniform asks a citizen to evacuate because of a disaster, it is in that person's best interest to evacuate. As a citizen� he/she has that responsibility to obey the one in authority. Mr, Goodspeed stated he felt they were really talking about three disasters: chemical, military, and tornado, Mr. Treuenfels stated he felt there were two other emergency situations. One was when there was such severe winter weather, it was dangerous to be out in it,and the other was when power lines were down after a storm. Then, it is just a matter of getting the word out to the public that there is an emergency. Mr. Hunt stated that in case of an emergency, people should listen to WCCO radio. He felt the disasters could be cateogrized as follows: 1. major fire 2. winter storm (snow/ice) 3. chemica] spill 4, tornado or high winds Mr. Hunt stated the Commission members might want to meet with Mr. Turnbull again, and possibly come up with something 7ike a newsletter article. He stated that soon, in addition to the fire, police, and Public Works people, other authoritative city personnel will have special orange jackets they will wear. The Commission might also want to put together a pamphlet giving rules and regulations to alert the citizens about who to look for in an emergency and hav to follow directions. HUFtAN RESOURCES COMMISSION MEETING NOVEMBER 3 1983 PAGE 3 Mr. Treuenfels stated he was thinking of some type of notification of sudden disasters through some type of neighborhood network. He stated there is already an existing network in place through the Crime Prevention Program. Maybe they could tie into that network. Maybe the Neighborhood Block Captains could be notified of a sudden disaster and those persons would be responsible to contact the neighbors. Ms, van Dan stated that years ago, she remembered always hearing the fire alarm wfienever tfiere was a fire in the city, She stated she never hears the fire alarm anymore. Mr. Hunt stated the Fire Dept, does not sound a general alarm for the general public. Volunteer firemen are notified through a beeper system. Ms. van Dan stated she felt there should be some way a fire alarm could be sounded so the public are aware when there is a fire or emergency. Mr. 600dspeed stated they would almost have to publish a book in order to notify people of all the emergencies and rules/regulations for each one. Ms. van Dan stated they would have to confine themselves to the most important disasters at this time. Mr. Hunt stated he thought sane of the following things would be the most important information for the general public: (1) recognizing the Civil Defense badge; (2) identification of people in authority; (3) some kind of alert signal so the people of Fridley were aware when something was going on; (4) notifying people to turn to WCCO with battery radios. Mr. Hunt stated that right now, there is no general means of canmunication in the City of Fridley. Mr. Treuenfels stated that at the last meeting, Mr. Turnbull mentioned that most new buildings are designed and built without any thought for a shelter area. Should the Comnission look at the City Zoning Code and maybe make the suggestion that some thought be given to emergency shelter areas in all new building construction? Mr. Treuenfels stated he had discussed this with Mr. Boardman, City Planner. Mr. Boardman stated he did not think they could request that of buildings that are not city-owned or public buildings. Mr. Boardman felt it would drive the costs up too high. However, he did think there was a possibility of doing this for city-owned buildings. Mr. Treuenfels stated he wanted to bring this up as something the Commission might want to think about. He also suggested that Mr. Goodspeed raise this question at the Planning Commission meeting, Mr. Treuenfels stated that his company recently moved to a new building. The company published a one-page sheet of suggestions and one paragraph told the employees about what to do in case of an emergency and where to go where it was the safest. HU11AN RESOURCES COMMISSION MEETING L NOVEMBER 3, 1983 PAGE 4 , . Ms. van Dan stated all schoo7s and health care facilities are mandated by law to have specific plans for emergencies. Mr. Hunt stated he would talk to Mr. Turnbull about some of these suggestions and report back to the Canmissioners at the next meeting. b. Consideration of the promotion of volunteerism among Fridley Citizens Mr. Goodspeed st8ted that since Mr. Minton could not be at the meeting, Mr. Minton had requested this item be continued, MOTION by Mr. Treuenfels, seconded by Ms. van Dan, to continue this item until the next meeting. , Upon a voice vote, all voting aye, Chairperson Goodspeed declared the motion carried unanimously. c. Consideration of plans for distributing CDBG funds to Human Service organizations Mr. Hunt stated the final determination on the distribution of CDBG funds was going to be made by the City Council on Nov. 21. The figure for human service funding is still somewhere betwee�i $10-17,000. Mr. Hunt stated he had talked to Mr.Boardman and Mr. Boardman would like to see the following timetable for human service funding: December - Cortmission decides on process for soliciting, handling, and evaluating proposals. January - notify organizations that funds are available February - applications are due March - recommendations for funding to City Council April - distribution of funds Mr. Treuenfels stated that with that tight a schedule, the organizations will not have much time to prepare their proposals. In the past, most organizations have inc7uded fairly detailed financial statements, and he felt the Comnission would like to continue to have those kind of detailed statements. It would be better to give the organizations two months to prepare, if possible. Mr. Hunt stated that by the Uecmember meeting, the Comnission will need to have a sample letter to be sent out soliciting funding. He stated he had included in the agenda packet a sample letter from Columbia Heights' 1984 CDBG grant progrmn. He stated some type of Request for Proposal (RfP) will need to be sent out with each letter, and the Carmission will need an evaluation procedure. HUMAN RESOURCES COMMISSIDN MEETING NOVEMBER 3 1983 PAGE 5 Mr.Treuenfels stated the Comnission had a procedure they used in the past. There was a letter, an RFP, and an evaluation procedure. He stated they should look at these, along with the Columbia Heights letter. Mr. Hunt stated that also included in the agenda packet was the informa- tion on Basic Eligible Activities. Under "Public Services", it stated: "Provision of public services (including labor, supplies. and materials) which are directed toward improving the community's public services and facilities, including but not limited to those concerned with employment, crime prevention, child care, health, drug abuse, education, energy conservation, wetfare, or recreational needs. In order to be eligible for CDBG assistance, public services must meet each of the following criteria: (1) A public service must be either: (i) a new service, or (ii) a quantifiable increase in the level of a service above that which has been provided by or in behalf of the unit of general local government (through funds raised by such unit, or received by such unit from the state in which it is located) in the twelve calendar months prior to the submission of the statement..." Mr. Treuenfe7s stated the criteria should be included in the letter so the organizations know the eligibility requirements. Ms. van Dan asked if it would be valuable to state in the letter the amount of CDBG funding availab7e and that it has to be shared. Mr.Treuenfels stated he did not think they should state the total amount-- just a general statement that funds are limited and there are many applicants. � Mr. Hunt stated that one of the big problems with this is that some of the organizations that provide services county-wide have to go city to city for funding. What is proposed for next year is to take the total county grant and divide it in half. One half would be distributed by the county and the other half would be distributed by the cities. Ms. van Dan asked Mr. Treuenfels if he would be willing to draft a letter to be sent to the organizations. Mr. Treuenfels stated he would be willing to draft such a letter with input from staff. MOTION by Ms, van Dan, seconded by Mr. Treuenfels, that each of the Commissioners review and come prepared to the Decem6er meeting to finalize a draft letter which wi71 be prepared by Mr. Treuenfels. Upon a voice vote, all voting aye, Chairperson Goodspeed declared the rtrotion carried unanimously. NUMAN RESOURCES COMMISSION MEETIN6 NOVEMBER 3 1983 PA6E 6 d. Status report on retrofit study Mr. Hunt stated the retrofit study was in the process of being copied, and he did not yet have a final finished copy. He would get it to the comnissioners as soon as it was finished. 2. NEW BUSINESS: a. Consideration of Oct. 21, 1983, letter from Richard H, fulton, President of the United States Conference of Mayors relating to the National Organization on Disability Mr. Hunt stated the U,S, Congress has now passed a resolution on the Decade of Disabled Persons (1983-1992}, In his letter, Mr. Fulton stated that many governors, mayors, and other chief elected officials throughout the country have issued proclamations and are supporting local initiatives furthering the important goals of this worldwide effort. He asked each city to take the following four specific steps: .. 1. Issue a proclamation 2. Appoint or reappoint your liaison to the National Organization on Disability for 1983-1984 3. Enter NOD's Second annual national comnunity awards contest 4. Ensure that your leadership and commitment receive full recognition in the media IY[��1 aprociamatton tl2Cldt'llty� I'ltf3-1'Jy"L d5 ons'� e�T �C t-v� Fri e-dT v: — Upon a voice vote, all voting aye, Chairperson Goodspeed declared the motion carried unanimously. Ms, van Dan stated that as far as liaison, both Lynn Boergerhoff and Barbara Terpstra have expressed an interest in acting as liaisons to the National Organization on Disability. Ms. van Dan, seconded b Mr. Treuenfels, to recommend that ouncil appoint iaison s to t e ationa rga m zation on ve Upon a voice vote, all voting aye, Chairperson Goodspeed declared the motion carried unanimously. b. Other new business: (1) Letter from The League of Minnesota Human Rights Commissions on Celebration of Human Rights Day, Dec. 10, 1983 0 HUMAN RESOURCES GOMMISSION MEETIN6 NOVEMBER 3 7983 PAGE 7 Mr. Treuenfels stated tfiere were a lot of good ideas suggested in the letter, but it was too short a �otice to prepare anything for this day. He stated they could inform the media that Dec. lOth was Human Rights Day. Mr. Goodspeed stated maybe he should telephone the League suggest- ing that since most comnissions meet only once a month, they need a longer lead time in which to prepare for these types of thin9s. Ms, van Dan stated that maybe the celebration of a human rights day in Fpidley could be something to put in their 1984 work plan, (2) LMHRC Dues Mr. Hunt stated the Comnission had received their dues statement 4or League membership during 1983-84. Tfie amount due was $92.50. Mr. Treuenfels stated he felt the League of Minnesota Human Rights Conmissions was a worthwhile organization, He had the feeling that if you organize with other organizations that have the same feelings, you have a more powerful voice. MOTION by Ms. yan Dan, seconded by Mr, Treuen Commission's membershio with the Leaaue of Mi Upon a voice vote, all voting aye, Chairperson Goodspeed declared the rtation carried unanimously. (3) City Code •-6.07 Municipal Control of Liquor and 6.02 Beer Licensing Mr. Treuenfels stated that in reviewing these two excellent ordinances, he noticed that both ordinances start with a list of definitions. Later in the code, he noticed there was one item that was not defined. The item he referred to was "moral or imnoral character" which was sometimes referred to in the ordinances. He thought it was possible the City could get into legal difficulty with this undefined item. He thought it would be in the City's best interest to submit this question to the City's legal counsel. If there is a general definition in the state statutes, then the ordinance should refer to the state statutes. Mr. Hunt siated he would have the City's legal intern look at this. HUNAN RESOURCES COMMISSION MEETING, NOVEMBER 3, 1983 PAGE 8 ADJOURNMENT: M9TION by Ms. van Dan, seconded by Mr. Treuenfels, to adjourn the meeting. Upon a voice vote, all voting aye, Chairperson 600dspeed declared the Nov. 3, 1983, Human Resources Comnission meeting adjourned at 9:00 p.m. Respectfully subm'tted, y� nne a a Recording Secretary CITY OF FRIDLEY HOUSIN6 & REDEVELOPMENT AUTHORITY MEETING NOVEMBER 10, 1983 CALL TO ORDER: Chairperson Comners called the November 10, 1983, Housing & Redevelopment Authority meetint to order at 7:37 p.m. ROLL CALL: Menbers Present Menbers Absent Larry Comners, Elmars Prieditis, Carolyn Svendsen, Duane Prairie Walter Rasmussen Others Present: Jerrold Boar�nan, City Planner Dave Newman, City Attorney Sid Inman, finance Director Jim Casserly, 0'Connor"& Hannan Maynard Nielson, Fridley Lions John Gargaro, Fridley Lions Bob Cook, Fridley Lions Mark Naggerty APPROVAL OF OCTOBER 13, 1983, HOUSING & REDEVELOPMENT AUTHORITY MINUTES: MOTION by Mr. Prieditis, seconded by Ms. Svendsen, to approve the October 13, 1983, oT�using & Redevelopment Authority minutes as written. Upon a voice vote, all voting aye, Chairperson CortQners declared the motion carried unanimously. l. COMMISSIONER'S FINDINGS Mr. Boardman stated that previously he had given the HRA the comnissioner's findings on both the Hardel and Ryan properties. He stated he has talked to Mark Ha9gerty, attorney for Mr. Ryan, and Stan Rischard, attorney for Mr. Hardel. Both have indicated they are going to be seeking an appea7 on the corrnnissioner's findings. On the Hardel property, the City's appraisal was $82,000 including fixtures, and the comnissioner's award was $91,300. Hardel's appraisal was $97,055. Mr. Boardman stated that on the Ryan property, the City's fixture and appraisal was $137,117 ($24,117 - fixtures; $113,000 - 7and and building). The commissioner's award was $177,300. Ryan's appraisal was $234,000. Mr. Haggerty has indicated his client is looking at appealing this process. Mr. Haggerty stated he was ]ooking for two things from the HRA: (1) He thought Von Klug & Associates should be presenting a proposal soon on relocation. Rather than have his client wait another 30 days for relocation, he would like to have the HRA give City Staff the authority to pay whatever Von Klug thinks is reasonable on relocation. (2) The commissioner's award HOUSIP�G & REDEVELOPMENT AUTHORITY MEETING NOVEMBER 10 1983 PAGE 2 was definitely less than 50% of what they thought it would be--less than 50% of the difference between the City and Ryan's appraisal. He has talked to his client about some form of compromise. Mr. Ryan obviously feels it is worth $234,000. If there is any leeway whatsoever, maybe something could be worked out. If the HRA could give him some indication if there was any kind of flexibility on the cor�missioner's award, fie would take this information back to F�is client. Mr, Newman stated that from a]egal standpoint, there was the question of whether the HRA has the authority to delegate any amount of money without first reviewing the proposal, or if the fiRA would even want to surrender that right of at least reviewing the proposal. Mr. Haggerty stated there was a 120-day wait on relocation because they agreed to give the HRA protection on the mechanics of this. They have already - run through that 120 days. Since there is no history of changing what Von Klug is suggesting on relocation, it seemed it would be appropriate to delegate authority to Staff so they would not have to bother the HRA again. They know the maximum is $10,000 so it will be $10,000 or less. Mr. Prairie suggested it might be feasible for the HRA to authorize Staff to pay out 75% of the relocation payment, then the HRA could review the proposal and agree to the balance of 25%, Mr. Comners asked why Von Klug has not been able to present the relocation proposal earlier than this. Mr, Haggerty stated one problem was they didn't realize until about 30 days ago that Von Klug needed to see Mr. Ryan's financial statements. There has been some problem because the financial statements are not totally in order and they are reviewing them. Mr. Comners stated the HRA may want to look at those financia7 statements in making the determination. Mr, Prieditis agreed. He stated there are examples of what can happen, just like questioning the City's appraisal and the canmissioner's award. He would like to hear the facts before they delegate out any authority. Mr. Comners stated it appeared there was some reluctance on the part of the HRA to delegate authority to Staff to accept the Von Klug report and make the relocation payment, Mr. Haggerty stated as suggested by Mr, would appreciate it. he would have no problem with the disbursement of payment Prairie. If the HRA could send Mr. Ryan something, he Mr. Commers stated Mr. Ryan does have his money on the quick-take. Mr. Prieditis asked what the consequences would be after a partial payment if the HRA disagreed with what was being requested on the re7ocation payment and the actual revenues. i 0 HOIISING & REDEVELOPMENT AUTHORITY MEETING NOVEMBfR 10 1983 PAGE 3 Mr. Haggerty stated that in the quick-take, they had an agreement with Mr. Ryan whereby if tfie commissioner's award was less than what had been paid, he had agreed to pay the difference. He did not think they would have any problem with that, that if the HRA felt the award was not appropriate on relocation, Mr. Ryan would pay it back. Mr. Cor.mers stated that since no motions have been made by the HRA on the subject of relocation, the Chairperson would indicate that no change was in order. Mr. Commers asked what Staff's recomnendation was regarding the cor�missioner's award. Mr. Boardman stated it was the City Attorney's legal opinion that the HRA was in a pretty good position and any appeal would not create a lot of difference in the process. At this point, it was up to the HRA as to whether they wanted to be flexible in the amount of estimated costs for the appeal. The estimated costs to the HRA in defending any of the appeals would he between $3,000-3,500, Mr. Newman stated that was the cost of legal fees. In addition, there would be the cost of the appraiser's and commissioner's testimony. He would estimate an additional $500-750. Mr. Prairie stated that with this whole situation with Mr. Ryan, the HRA has been subject to some criticism. Based on that, he thought it was difficult to make any compromises because I�e felt the HRA had already been more than generous. Ms. Svendsen stated she was in opposition to any additional settlement. She felt the HRA has been very considerate of Mr. Ryan and has been fair to him in helping him relocate. MO??ON by Mr. Prieditis, seconded by Ms. Svendsen, to affirm the award of the cormissioner in terms of the HRA's offer to Mr. Tom Ryan. Upon a voice vote, all voting aye, Chairperson Cortmers declared the motion carried unanimously. 2. LION'S CLUB PROPOSAL FOR HARDWARE LEASE: Mr. Boardman stated he and Mr. Irman met with John Gargaro last week before the Lion's Club Board meeting. Mr. Gargaro had gone to the regular Lion's Club meeting and had indicated they were still interested in the hardware building. Mr. 6argaro was 9oing to discuss this with the Board and come ba�k to the HRA N�ith a pro�osal on the lease of the hardware building. There was also discussion of the lions constructinn d new building, not necessarily in the Center C1ty area, but in one of the tax increment districts--North Area or Noore Lake Area, He did not know whether that cost would be beneficial to the Lions as conpared to a lease arrangemerit on the hardware 6uilding and ungradinc� t`�e facility that they may only have for a short period of time. HOUSING 8 REDEVELOPMENT AUTHORITY MEETING NOVEMBER 10 1983 PAGE 4 Mr. Gargaro stated that in talking to the Board and some of the general membership, they felt they do have some interest in acquiring something for their club to have as a meeting room and rental generating some income to the Lions. The only thing they ascertained was they felt they would need some help in the renovation of the building based on the face that it is not up to code as it exists for the purpose needed by the Lions, and the cost would be so extreme for their Club to do it, it might be almost impossible. Based on the terms of the lease they could negotiate, the Club did not feel they would care to put as much money into the buildi�g without having a lengthier comnitment than three years• Mr. Commers asked what would be required to upgrade the building. Mr. Gargaro stated the primary expense was the sprinkler system� which is required by code because of the meeting capabilities of the building. A rough estimate of a sprinkler system is E12-15,000--about 40-50% of their total expense. Also needed was a new floor, some ceiling work, partitions, two extra escape doors, and restroom facilities. Mr. Cortmers asked if anything had been discussed about rental rates. Mr, Boardman stated they have talked about tfie possibility of $3/sq. ft. There is about 12,000 sq. ft, so it would be about $36,000/yr or $3,000/mo. That is still open for negotiation. Rather than the possibility of the HRA sharing in the cost of upgrading the facility, he would rather see a reduced rental rate and allow the Lions to do the work and bear the cost of upgrading the 6uilding, Another thing that has been discussed is a graduated increase starting from very little the first year, more the second year, to a higher value by the third year, allowing the Lions to get in with le 5 lease cost to them, Mr. Gargaro had indicated that the $3.00 would be �iscussed -andthey would come back with a counter offer. Mr. Comners stated he thought it was difficult at this point for the HRA to make any dicisions without a firm proposal from the Lions Llub. He thought represent- atives from the Lions Club should get together with Mr. Boardman and talk about some specifics. Ne stated the problem on the timing is that there is a plan, and the HRA does intend to redevelop that area. It would seem more realistic that the hardware building is going to have to be included in the overll project. So, from the HRA's point of view, if they had a 5-10 yr. lease with the Lions Club, it could hold the total redevelopment of that area. The HRA did recognize the great cormunity etfort put torth by the Lions Club and the HRA aould like to try and work something out with the Lions. The building is sitting vacant, which doesn't do anybody any good. If there is any way it can be used, it should be in use. He would think something equitable could be worked out to make it feasible to the Lions. Mr. Boardman stated they need as far as break even or make he needed a proposal from the Lions Club telling what rent and what iY is going to cost and what they need to profit. HOUSING & REDEVELOPMENT AUTHORITY MEETIN6 NOUEMBER 10 1983 PAGE 5 Mr. Gargaro stated he has been unsuccessful in getting this kind of informa- tion from the membership. He stated the input he has gotten from most of the mer.� ers is they feel three years is not long enough. Mr. Prieditis stated the Lions Club in the hardware building coold even become a part of the total redevelopment, but that is somethin9 they do not know at this time. Mr. Inman stated that in order for them to really negotiate with the Lions Club, they are going to need to know what it is going to cost the Lions. If they could have sane parameters on what the Lions are looking for, it would be very helpful. Mr. Gargaro stated he did not think $3/sq, ft. would fly. Obviously, they would also look for sane relief from their contribution to the City (they are presently giving 8%) because of the capital expense they would have to expend. Mr. Inman stated ore of the proposals discussed was a minimum square foot rent with some sort of factor on the Lion's incane. If they knerr they had a certain income, they might not be so nervous. He asked the HRA if they had any concern about a 3-year minimum rental; and if the HRA had to remove the Lions before that time, there would be some type of buy-out on the investment they have made. Mr, Cormers stated it was his personal opinion that soriething like that could be feasible. The HRA wou]d like to work something out with the Lions. He thought Staff should be able to put together a couple of different proposals for the Lions to consider. Mr, Haggerty stated what he vrould do is get the exact rental rate that the Lions would have to be paying in the new facility at Skywood, Then the Lions can use that figure as a benchmark in working Hith the HRA. Mr. Boardman stated that would be helfpul, They need sor.ie point at which they can negotiate with the Lions in order to try to work out some canpromise. Mr. Prairie stated Staff should try to have that information by the next meeting, Further discussion on this item was continued until the next meeting. HOUSTNG & REDEVELOPMENT AUTHORITY MEETING, NOVEMBER 10 1983 PAGE 6 3. TAX INCREMENT PLAN Mr. Boardman stated that as noted in his memo #83-8E, he had anticipated sane modifications in the figures in the plan. The amended copy had been re�eived in the mail that day. He stated Jim Casserly was at tfie meeting for any discussion on the tax increment financing district. Ne stated the tax increment district does include both the property where 9ohnson Printing will be ]ocated and the Skywood Mall. Mr. Boardman stated one of tfie things looked at by Staff with 0'Conner and Flannon is giving the HRA the maximum amount of flexibility within the documents so they can taKe the necessary actions needed without necessarily having to go 6ack over and over again and amending the plan with the public hearing process. For this reason, they set it up with dollar amounts in tfie plan for tfie maximum capture of incremenis on those proposals. Mr. Boardman stated that also included in the agenda packet was an "Action Alert" regarding °Industrial Development 6�nd Authority Attacked in Congress". They are looking at major changes in IDB legislat?;,n i^ the next few years. That points out how important a reserve system is to the City of Fridley staying competitive with developnent. Mr, Comners asked Mr. Casserly to go through the Tax Increment Financing Plan and indicate the changes that were made. He stated that from now on, it would be very helpful to have any changes to documents marked in some way so they can be easily picked out. Mr. Casserly stated this plan allows for maximum alternatives. The specific amounts right now they have agreed to is g30,000. 7he second amount that has been contemplated in some time frame would be how to deal vrith traffic or the potential landscaping problem with the neighbors. The third problem is how does any municipality or public entity fund a reserve to facilitate future growth and development? The third part of this is something that is still 2-3 years off, and all this does is provide a vehicle to help develop that reserve funding system. There are natural limitations built into the statute that says if you do not use the reserve fund system, you cannot keep on collecting increments for a pool, and those increments will be shut off. These are referenced by statute. Mr. Casserly stated this plan is really a planning tool. The kind of district they are proposing at this time is not a redevelopment district. It only qualifies as an economic development district with a maximum length of 10 yrs. with 8 yrs. of increments. This is not a 25-year district, and he would encourage the City to do the districts on a parcel-by-parcel basis and keep them as short as possible. Mr. Inman stated that regarding the legislation on IDB authority, it was Staff's recommendation to leave it as is. HOUSIN6 & RE�EVELOPMENT AUTHORITY MEETING NOVEMBER 10 1983 PAGE 7 Mr. Boardman stated he is looking for approval of Resolution No. HRA-17-1983, "A Resolution Establishing Tax Increment District No. 4 within Redevelopment Project No. 1 and Approving and Adopting a Proposed Tax Increment Financing Plan Thereof", He stated that in that resolution, they are requesting that the plart be sent to the County, school districts, and to the City Council requesting the City Council to hold a public hearing. MOTIOtJ by Mr. Prieditis, seconded by Ms. Svendsen, to adopt Resolution No. HRA-17-1983. Upon a voice vote, all voting aye, Chairperson Comners declared the motion carried unanimously. Mr. Casserly stated that a municipality such as Fridley really is adversely impacted by the legislation pending before Congress. Fridley rrould be limited under the formula to $4= million of tax increment financing. By the end of this year, the City of Fridley will have closed some $14%, million, assuming they have no more reGuests proposed before the end of the year, Actual bond issues authorized and closed will exceed at least three times the amount that is in the congressional legislation, For cities that are aggressively pursuing development, these are the ones that will be the most severely impacted, Mr, Cormers stated maybe sane Staff inember should be directed to write a letter to their state representatives and state senators and perhaps attend some of the meetings, Mr. Boardman stated that right now he is on the NAHRO Legislative Lommittee working with Minneapolis, St. Paul, Duluth, and a lot of other people trying to push legislation, and they are worki�g through Senator Durenberger's office. They are very concerned about the IDB legislation and are working closely with the representatives to get it either stopped, changed> or modified. 4. FINANCIAL REPORT: Mr. Commers stated that as he understood it, there have been CDBG monies granted to Anoka County, and those funds are controlled by the City Council. He asked if there were any plans or requests for the use of any CDBG monies regarding any development. Mr. Boardman stated the 1984 allocations will be coming before the City Counci7 next month and they are looking at a about 5160,000 worth of allocation. There has been no discussion on the allocation at this time. The Lity Council is the final body who will be making the determination as to how they want to spend those monies. It is clearly in the realm of the HRA to utilize those funds in the sense that those funds would be used for economic develop- ment for the elimination of slum and blight. Any of the redevelopment districts that are set up and the tax increment districts that are set up, other than economic deveopment districts, can be classified as slum and blighted areas. HOUSING & REDEUELOPMENT AUTHORITY MEETING NOVEMBER 10 1983 PA6E 8 Mr. Loemers asked if the HRA should be looking at making a request for CDBf, funds. Are there any rehab projects? Mr. Boardman stated the only rehab project they really have is the Holly Center. They have been doing single family rehabs through the past year. The year before they allocated about $150,000 into rehab. Al1 single family rehab is contracted out to the Anoka County CAP Agency. The City Council have in the past allocated monies for weatherization for the elderly, handicapped retrofit for single family homes, and direct rehab. Also, Anoka County uses some of the block grant funds for county-wide rehab. The City gets some of that rehab dollar also. As far as the HRA operating any single family rehab, he wouid recommend against it. Mr, Boardman stated that last year, the City Council allocated some funds for human service activities. They also allocated funds and will be reallocating those funds in December to a LAWCOPJ match for the re�oval of some hanes in the North District. The City Council has looked at allocating some funds for the removal of handicapped barriers in public facilities and actual construc- tion wi17 be started in the spring in the park facilities and #n City Hall. They also looked at the possibility of $7,000 being allocated for a drainage study in the North Tax Increment District. If the City Council does not reallocate the funds to the LAWCON match, the study will he done next spring, Mr. CoMmers asked if it would be possible for the HRA to receive and review the proposals being made for the use of 1984 CDBG funds. Mr. Boardman stated he would get this information for the HRA, Mr. Inman stated the financial report included all the activities year-to-date and was very detailed. He stated the report had just been completed an� he had not had time to review it. He stated if the HRA members would lika to see cash flow analysis, he would get that for them also. Mr. Corimers stated the cash flow analysis would be helpful in tying it in with the financial statements. Mr. In�an stated he would mail that to the members before the next meeting. Mr. Commers stated he would like to review the financial statement and discuss it at the next meeting. 5. CHECK REGISTER: MOTI6N by Mr. Prairie, seconded by Mr. Prieditis, to approve the check register as presented. Upon a voice vote, all voting aye, Chairperson Commers declared the motion carried unanimously. HOUSING & REDEVELOPMEM AUTHORITY MEETING NOVEMBER 10 1983 PAGE 9 6. OTHER BUSINESS: d. HRA Report Mr. Qoardman stated the HRA's first report was printed and mailed out in October. Mr. Canmers stated he thought the report was very well done. Mr. Commers stated he thought it was the understanding of the HRA that it would be good to have an annual report. He thou9ht it was important because of the size of the projects and the things they are doing, the HRl1 really has an obligation to keep the citizens informed. Mr. Boardrtian stated the HRA ma�� trant to consider a different time than October to issue the next report. Mr.Commers stated he would like to have the report come out after their October meeting when they make the decision of what they are going to be doing. The HRA concurred they would like to publish an annual report. b. Proposed Letter to Tenants of Shopping Center Mr. Boardman stated the City has been contacted by Paul Klaverkamp, the attorney for Dr. Suh, who owns the property where the old National Tea Building was. Mr. Klaverkamp is asking the City to assist Dr. Suh in whatever manner is possible to help Dr. Suh with his leasing problems• Dr. SUh has`a major ballonn payment in February. One request was for the HRA to send a letter to the tenants in the building so that Dr. Suh would have this letter to show prospective tenants to help hir�i Tease the buiTding. Mr. Boardman stated they asked Mr. Klaverkamp to draft a letter of what he would like the City to do. Mr. Newman then redrafted a letter similar to Mr. Klaverkamp's. He stated Staff would like some direction from the HRA in this_situation. It is quite clear in talking to Mr. Herrick and Mr. Newman that Dr. Suh would probabiy have no legal action aqainst the HRA. Because he is in the redevelopment district, it does not necessarily force the HRA to consider any action. However, Mr, Boardman stated he knew the HRA has indicated in the past that if it was at all possible to help, they should look at whatever means they have avai7able to help. Mr. Commers stated he thought writing the letter was fine. HOUSIt�G & REDEVELOPMEN7 AUTHORITY MEETING, NOVEMBER 10 1983 PAGE 10 Mr. Boardman stated Dr. Suh has a balloon payment in February. A11 the leases in the center are caning up for renewal, and not one of the tenants has shown any interest in renewing. That is going to cause Dr. Suh a major problem when he tries to look for financing on the balloon payment. One other consideration Mr. Klaverkarop is requesting is that the City consider sane kind of assistance to Dr. Suh in getting refinancin�. He stated Staff has indicated to Mr. Klaverkamp that the City would probably not have any problem with writing the letter, and they will work with him, if at all possible, to he7p in the financing arrangements up to the point where they don't necessarily want to commit the HRA to any action for acquisition. Mr. Boardman stated the HRA is in a very strong position if they want to work with some kind of equity, not necessarily putting its cash money into it, but backing any kind of bank loan, or whatever, on a contract basis. Mr. Inman stated that Mr. Klaverkamp is claiming that the result of the lack of rents is due to the HRA. He did not feel that was due to the HRA, the situation existed, and that is why the HRA is in that area. He con- curred that the HRA was on very firm legal ground, He would recommend the HRA not pay anything, but merely underwrite the loan with a bank. Mr. Commers requested Staff to contact Mr, Y,laverkamp telling him that the HRA has looked at other alternatives and is recommending no action for assistance at this time. Chairperson Commers stated it was the concensus of the HRA to authorize legal counsel to send the letter, as drafted, to the tenants of the shopping center. c. Von Klug & Associates Mr. 6oardman stated the HRA had received a copy of a letter fr�� Von Klug & Associates. All this is information to the HRA. At the last meeting, the HRA approved a$12,500 settlement to Von Klug & Associate5. Von Klug is reuqesting a payment of $3,000 against that balance. So far, the HRA has paid Uon Klug & Associates $6,000. The only project left is the Ryan property and it should be done within a couple of weeks. He would like the HRA to authorize a payment to Von Klug & Associates in the amount of $3,000. MOTION by Mr, Prairie, seconded by Ms. Svendsen, to authorize a payment to Von Klug & Associates in the amount of $3,000 under the $12,500 settlement previously approved. Upon a voice vote, al] voting aye, Chairperson Commers dec7ared the motion carried unanimously. HOUSIN6 & REDEVELOPMENT AUTHORITY MEETING NOVEMBER 10, 1983 PAGE 11 ADJOURNMENT: Chairperson Commers declared the November 10, 1983, Housing & Redevelopment Authority meeting adjourned at 1�:15 p.m, Respectfully submitted, �L � Y� Recordi�g Secretary CITY OF FRIDLEY ENVIRONMENTAL QUALITY COMMISSION MEETIN6 NOVEMBER 22, 1983 CALL TO ORDER: Chairperson Svanda called the Noverober 22, 1983, Environmental Quality Comnission meeting to order at 7:45 p.m. ROLL CALL: Members Present: Richard Svanda, Tan Gronlund, Wayne Wellan, Bruce Peterson Members Absent: Maynard Nielson Others Present: Bill Deblon, Associate Planner APPROVAL Of OCTOBER 18, 1983, ENVIRONMENTAL QUALITY COMMISSION MINUTES: MOTION by Mr. Wellan, seconded by Mr. Gronlund, to approve the Oct. 18, 1983, Environmental Quality Canmission minutes as written. Upon a voice vote, all voting aye, Chairperson Svanda declared the motion carried unanimously. 1. CONTINUED: CHAPTER 1D9 ENTITLED "AIR QUALITY" Mr. Deblon stated he had not been able to obtain a copy of the State Statues for this meeting. The Comnission had requested he obtain copies of M.S. 116.07 and M.S. 471.62 for their review. Mr.Svanda stated that apparently this ordinance did not change as far as the air quality part of it was concerned. He would like to know if the air quality provisions of this ordinance had done much for the City? Has the City ever enforced or sited people for violation of this ordinance? Mr.Deblon stated the ordinance had never been enforced, to his knowledge. Mr. Svanda stated it seemed to him that this ordinance, either as it was originally, or as revised in the abbreviated version, does not appear to do much, It seemed to him that general nuisance provisions within the City Code would do as much as this ordinance, and the City could do things with the state statutes with or without an ordinance. His question was: Does the City need an "Air Quality" ordinance? ENVIROWMENTAL QUALITY COMMISSION MEETING, NOVEMBER 22, 1983 PAGE 2 Mr. Wellan stated the City probab7y did not need an air quality ordinance because air quality is covered by the state and federal guidelines. The City can always reference the state or federal guide7ines. If the City wanted to have a higher level of enforcement than the state or federal laws, then the City should draft up its own guidelines. Mr. Svanda stated that if the City of Fridley was serious about an air quality ordinance, they need to relate to some definition of sane air quality problem and relate it to some solution of that problem. It is not that the City shouldn't have some kind of air quality control, but if tfiey are going to have something, it seemed to him like there sfiould be something there, But, he stated, maybe having the reference to the state statutes and rules did provide enough leverage and a7so placed the facility under a local control, be it the same as the state control. Mr. Peterson stated he did not feel just a simple reference to the state statutes was enough control. He thought the Commission should look at what they can do to put some "teeth" into this ordinance. Mr. Deblon stated he did not think the City would get involved with enforcinq air quality. When there is water, air, and sanetimes noise pollution, the City usually calls in the MPCA. He really thought all the City had in mind with this ordinance was to separate the "solid waste" from "air quality" an� make them into two individual ordinances, along with cleaning up some of the language. Mr. Peterson stated if the Commission felt that enforcement through the state and federal standards was adequate, that was alright, but he wanted to make sure it was adequate. He stated it did not mean much to have an ordinance on the books if it didn't have any substenance and was not enforceable. Mr. Svanda stated he would not have a problem with passing this on to City Council with some recommendation that the City Council really consider what they are really looking at in the way of air quality control. If the City Council has the intent of enforcing sane air quality provisions, then the City Council should look at an amendment to this ordinance that would relate to that. Mr, Svanda stated he would also like some feedback from the City Council on their philosophy on ordinances regarding reference versus detail. What is the intent behind having a simple reference for an ordinance which apparently has not been enforced for at least the last four years: MOTION by Mr. Peterson, seconded by Mr. Gronlund, to continue discussion on Z�apter 109, "Air Quality", until the next meeting in order to review Chapter 113, M.S. ]16.07, and M.S. 471.62. Upon a voice vote, all voting aye, Chairperson Svanda declared the motion carried unanimously. ENVIRONMENTAL QUALITY COMMISSION MEETING, NOYEMBER 22, 1983 PAGE 3 2, CONTINUED: COMPOSTING DISCUSSION Mr. Svanda stated that at the 7ast meeting, Mr, Peterson had asked if there were any state or federal monies available for composting projects. He stated there are no federal or solid waste monies for anything. T�e only state monies available are those from the Waste Management Board for high technology type of products, which would probably not include a canposting project. Mr. We17an stated he would like to see the Co�nission formulate a program-- a plan of action--which wou7d include a survey as one of the steps of action. Mr. Gronlund stated he would like to see the Comnission continue to pursue a composting project. He saw it as something tfw t was going to come in the very near future, and they should set up a plan of what they want to do. Mr. Svanda suggested the Cortmission members have a special informal meeting for the purpose of developing a plan. Mr. Wellan and Mr. Gronlund were in favor of that. Mr. Peterson stated he would also agree to that. He stated nothing is going to happen until the Comnission takes some initiative on this. The Comnission mem6ers set TFwrsday, Dec. 1, at 7:00 p.m, to meet informally at City Hall to develop a plan of action for a composting project. Mr. Svanda requested 5taff to also set up a meeting for him and any of the other Canmission members who could to meet with John Flora, Public Works Director, to have a preliminary discussion regarding a composting project in the City of Fridley. 3. REVIEW OF HAZARDOUS WASTE ORDINANCE: Mr. Svanda handed out copies of the "State Register" of the State of Minnesota, Volume 8, Number 17. He stated pages 732-958 were the current Hazardous Waste rules for the State of Minnesota an� were a basic reflection of the federal rules. Mr. Svanda stated that first they looked at a general air quality rules, non- specific, totally referenced in nature, and now they are looking at a much more specific hazardous waste rule. He was sure one of the driving force for having it was the fact that Fridley is in a preferred area #or a hazardous waste facility. Mr. Svanda stated that in the PCA rules, hazardous waste is not defined; it is simply referenced to state statutes. So, one question he had was: Is the definition of hazardous waste as defined in this ordinance the same as M.S. 116.06, Subd. 13? His intent for bringing this out and for bringing a copy of the State Register was that maybe the Comnission should remand this ordinance back to City Staff and have Staff take the state rules and compare them against whatever Staff wants in the City ordinance and then make whatever E_NVIRONMENTAL QUALITY COMMISSION MEETING, NOVEMBER 22, 1983 PA6E 4 changes they feel are necessary. If the City wants to be consistent or inconsistent with the state rules, that is fine; but they 'sfiould knowingly be consistent or inconsistent. Mr. Deblon agreed that was the right way to do it. Mr. Peterson stated this was similar to what they had talked a6out regarding air quality. There are certain things in the state rules that could be adopted by reference, but then there might be other areas where the City might want to be more restrictive. The Commissioners agreed to remand the Hazardous Waste Ordinance to Staff with a two-phased approach: (1) Staff look at the ordinance and the state rules from a consistent/inconsistent point of view; and (2) Staff identify those areas that have been changed when the ordinance is returned to the Corrmission for review. Mr. �eblon stated he would welcome any comnents froro the Camnissioners on this ordinance. Mr. Svanda stated discussion on tfiis ordinance would be continued at the next meeting. 4. OTHER BUSINESS: a. December Meeting The Commission members changed the December meeting date from Tues., Dec. 20, to Wed., Dec. 14, at 7:30 p.m. ADJOURNMENT: MOTION by Mr. Peterson, seconded by Mr. Wellan, to adjourn the meeting. Upon a voice vote, all voting aye, Chairperson Svanda declared the Nov. 22, 1983, Environmental Quality Commission meeting adjourned at 10:00 p.m. Respectfully su mitted, :x L e Saba Recording Secretary � CITY OF FRIDLEY PARKS & RECREATION COhE1ISSI0N MEETING NOVEMBER 21, 1983 CALL TO ORDER: Vice-Chairperson Schreiner called the November 21, 1983, Parks & Recreation Comnission meeting to order at 7:50 p.m. ROLL CALL: Menbers Present: Mary Schreiner, Jan Seeger, Dick Young Members Absent: Dave Kondrick. Dan Allen Others Present: Charles Boudreau, Parks & Recreation Director Jack Kirk, Recreation Supervisor APPROVAL OF OCTOBER ]7, 1483, PARKS & RECREATI01� COMMISSION MINUTES: MOTION by Mr, Young, seconded by Ms. Seeger, to approve the Oct. 17, 1983, Parks & eT� creation Commission minutes as written. Upon a voice vote, all voting aye, Vice-Chairperson Schreiner declared the motion carried unanimously. APPROVAL OF AGENDA: Vice-Chairperson Schreiner declared the agenda approved as written, 1. OIRECTOR'S REPORT: a. Rice Creek School Facility Dr. Boudreau stated he had no new information on this item, Ms. Schreiner stated she did talk to one of the School Board members. The property has not been put on the market at this point, because the School Board feels there are so many developers interested in the property that they are going to try handling it themselves. But, it is still a matter of going back and forth between the City and the Schoo] Board, The City wants more property than the Schoo7 Boa��d is willing to give tfiem. Generally, they are talking 10% of the 9.1 acres that would be allocated for park or some sum of money. The City wants about 3 acres. Ms. Schreiner stated sr�e felt it was going to be a long time before this issue is reso]ved. PARKS & RECREATION COMMISSION MEETIN6, NOVEMBER 21 1983 AAGE 2 Dr. Boudreau stated that in the meantime, the City's equipment is still there, and the School Board is allowing the City to use the gymnasium for programming. Dr. Boudreau stated he felt the City has taken the position that if they want a neighborhood park in this area, which there is an established need for, the City needs a minimum of 3-5 acres. He agreed with Ms. Schreiner that it is going to take some time to resolve this. Dr. Boudreau stated that if anything further develops, he will inform the Commission. b. Scheduled Decem6er Meeting Dr. Boudreau stated it was up to the Carmission memhers as to whether they wanted to meet on Dec. 19, which was the week of Christmas. MOTION by Mr. Young, seconded by Ms. Seeger, to cancel the Dec. 19, 1983, Parks & Recreation Commission meeting. Upon a voice vote, all voting aye, Vice-Chairperson Schreiner declared the motion carried unanimously. 2, NEW BUSINESS: None 3. OLD BUSINESS: a. Hockey Association of Fridley Dr. Boudreau stated he had telephoned Mr. Pawlyshyn the previous Friday reminding him of this meeting, and Mr, Pawlyshyn fiad said he would be here. Dr. Boudreau stated he had asked Mr. Pawlyshyn to write down on paper what the HAF was requesting of the Parks & Recreation Cor�nission so the Commission members would have it in writing. Mr. Pawlyshyn had agreed to do this. Dr. Boudreau stated that Mr. Pawlyshyn did inform him over the telephone that the HAF would be requesting 72 additional hours of ice time (at $65-75/hr). This would bring the total ice time provided by the City to 30 hours. Dr. Boudreau stated he did know that this year the house league hockey has a grand total of 4-5 teams only in all the age groups. Dr, Boudreau stated that at the last meeting, Mr. Kirk had suggested that Staff 7ook at and compare what the City allocates for other youth sports and the total dollar expenditures, and the expenditure per PARKS & RECREATION COMMISSION MEETING, NOVEMBER 21� 1983 PAGE 3 participant, and what other area comnunities provide for their youth hockey program. He referred to the memo from Jack Kirk dated Nov. 19, 1983, regarding "Youth Sports Information and Hockey Survey". Dr. Boudreau stated Mr. Kirk surveyed ten cities.-Blaine, Columbia Heights, Maple Grove, Moundsview, Plymouth, Rosevi)le, Shnreview, Spring Lake Park, St. Louis Park, and Brooklyn Park. All the cities have fiockey associations, house league fiockey, traveling hockey, but only two (Roseville and Fridley) �ave broomball for girls. There were only three cities (including Fridley) out of 11 t�at help support their 4ockey associations financially. Dr, Boudreau stated they were told at the last Comnission meeting that the City of Columbia Heights gave $10,000 to its hockey association. In looking at the chart of the survey, the Commission members would see that net dollars to the hockey association were $2,600, The way the system is set up in Columbia keights is that the budget is a 50/50 split between the school district and the city. So, the Columbia Heights' hockey associ- ation is actually getting about $1,300 froom the City of Columbia Hei9hts, in which case the City of Fridley gave more to its hocky associated last year than Columbia Heights. Dr. Boudreau stated the other city, St. Louis Park, gave $800 to its hockey association. Mr, Kirk stated most of the cities do not give anything to their hockey associations and they do not receive anything back. Dr, Boudreau stated very few cities had the figure 6roken down into how much tfiey spend each year on ice maintenance. Ms. Schreiner stated she has talked to a few people about this issue, and her problem was having the taxpayers subsidize those children that are playing hockey. If her chi7d wanted to play hockey, she would expect to pay for it. She liked Mr. Young's idea expressed at the last meeting of having the participants pay $10 more in the registration fee, but if they participate in the fundraisers and raise a little extra money, that $10 would be given back. Ms. Seeger stated that when her boys were in the hockey program in Coon Rapids, they did have fundraisers, and they got sponsors, but it was really the responsibility of the coaches and parents to help the children who wanted to p7ay hockey. Dr. Boudreau stated he and Mr. Kirk were amazed at the lack of support to the hockey association in most of the cities, He stated he would like to have the Comnission members review the facts and figures prepared by Mr, Kirk, because the Commission is going to have to make a decision at their January meeting on what they want to do with hockey in the City of Fridley. PARKS & RECREATION COMMISSION MEETING, NOVEMBER 21 1983 PAGE 4 c. Mr. Kirk handed out copies of a Oct. 17, 1983, memo he had written to Dr. Boudreau re: "Hockey Association of Fridley 1982-83 Financial Support". Dr. 6oudreau stated t6e HA�' lS re4uesting 12 hrs, af ice tlme in addition to the 18 hrs. the City is already providing. The cost of indoor ice seven years ago was about $35-40/hr. Now it is almost up to $70/hr. Everything has gone up including officials' fees. 50, every- thing has almost doubled from what it was some years ago. Lookin4 at the accelerating costs and the number of participants in these programs declining, it is going to cost the City more and more money each year. He stated Mr. Ki�ichad come up with the suggestion that tfie City only pay "x" amount of dollars per participant per year and tfie HAF can use the money for whatever it wants to. He stated it might be a good way to go. Mr. Young stated that if they went that route, the HAF would not be returning the $2/participant back to the City, so both the City and the HAF wou7d benefit. Mr. Kirk stated this way they would have sane control over the costs that could get out of hand. Mr. Young stated that maybe they should consider a two-year contract with the HAF so the HAF would have a feel for where they were financially. Policy Discussion - Ice Locations Mr, Young stated he had prepared a draft outline regarding a policy on ice locations in the City �f Fridley. Dr, Boudreau stated this would be typed and sent out to the Commission members for discussion at the January meeting. Policy Discussion - Use of Cortmunity Park Mr. Kirk stated he and Dr. Boudreau have discussed what fee to charge to organizations that want to run a tournament at the new Community Park. At this point, they really are not sure as ihis is all new, and they haven't been through a year of operation in that park. He stated they felt if they charged non-profit organizations $600, that wnuld cover their expenses for operating tournaments next year. �� For tfiat $600, an organizaiion wouin get the use of six fields at the community park, the bases, the limer, lime and hand rags, use of the lights (setting an outer limit on the lights, probably 11:00 p.m.), the use of the press box, concession area, garbage clean-up, restroom facilities, and the City would provide some type of facility supervisor for the general tournament. They wi71 have to decide if they want the supervisor there at all times or to just check in periodical7y. PARKS & RECREATION COMMISSION MEETIN6, NOVEMBER 21 1983 PAGE 5 Mr. Kirk stated that if an organization wanted to use any of the City's power equipment to drag the fields, the organization would either have to get a city employe2 to donate the time or the organization would have to hire the city employee at the regular rate. If an organization wanted to use its own power equipment, they would have to have it approved by the City. If an organization wanted to use any additional fields (at Locke or Commons), some type of fee would have to be set up per field or per hour for those additional fietds. Mr. Kirk stated sane of tfie other considerations were: 1. That the Parks & Recreation Comnission reviev� this after one year since they do not know all the costs at this time. 2. There be two tournaments per month during May, June, July, Aug., totalling 8 tournaments. This leaves the fields open for Fridley residents at least half the weekends during the sumner. It also leaves alternate weekends for tournaments that are rained out. 3. They would have to look at some policy for returning organiza- tions. Non-profit organizations would have to get their requests in by Feb. 1, and the Cormnission would consider those requests at their Feb. meeting. He thought sane type of priority would f�ave to 6e set for the returning organizations. 4. They would recormnend a$1,000 fee for the use of the Community Park for tournaments held by other groups or Fridley groups that are profit-making groups. These groups would have to have their requests in by March 1. Mr. Young stated that of the four non-profit groups that have run tourna- ments in Fridley in the past (Jaycees, Fridley Fire Dept., Fridley Covenant Church, and the Tiger Hockey Booster Club), twa of these groups return money to the canmunity in some way and two do not return any money to the corrmunity. He stated that in some ways, he had a tittle problem considering the two latter groups as non-profit. Mr. Kirk stated that was one of the reasons why he had suggested at the last meeting that an additional $150 be put on top of the rental fee to be automatically put into a youth program or parks and recreation fund. In that way, every group would be treated equally. Dr. Boudreau stated the parks & Recreation Department is going to run a tournament themselves during the 49'er Days weekend. This way they will find out first-hand what the costs are and what kind of money can be made. Dr. Boudreau stated any action on this policy should be made with a full cor!anission. He suggested the Commission have two meetings in January-- one for a work meeting on the three previous items discussed at this meeting and one meeting to take action on these three items. PARKS & RECREATION COMMISSION MEETIN6, NOVEMBER 21 1983 PAGE 6 The Commissioners agreed and set January 9 and January 23 as the two meeting dates in January ]984. ADJOURNMENT: MOT,ION by Ms. Seeger, seconded by Mr. Young, to adjourn voice vote, all voting aye, Vice-Chairperson Schreiner Parks & Recreation Commission meeting adjourned at 9:1 Respectfully submitted, � � yn Saba Recording Secretary the meeting. Upon a declared the Nov. 21, 1983, 0 p.m. � ,� ., CITY OF FRIDLEY APPEALS COMMISSION MEETING, NOVEMBER 29, 1983 CALL TO ORDER: Chairperson Gabel called the November 29, 7983, Appeals Commission meeting to order at 7:30 p.m. ROLL CALL: Members Present: Pat Gabel, Alex Barna, Jean Gerou, Larry Betzold Members Absent: Jim Plemel Others Present: Darrell Clark. City of Fridley Gary Braam� 1441 Rice Lreek Rd. APPROVAL OF OCTOBER 25, 1983 APPEALS COh4115SI0N MINUTES• MOTION by Mr. Barna, seconded by Ms. Gerou, to approve the October 25, 1983, AppeaTs Comnission minutes as written. Mr. Betzold wanted it noted in the minutes that the reason he had missed the last two Comnission meetings was because of military duty. Upon a voice vote, all voting aye, Lhairperson 6abe1 declared the motion carried unanimously. 1, TO CHAPTER 205 OF THE fRIDLEY CITY CODE, TO r. Gary Braam, 7610 University . n.t., rr7aley, MN. bb43Z). MOTION by Mr. Betzold, seconded by Ms. Gerou, to open the public hearing. Upon a voice vote, all voting aye, Chairperson Gabel declared the public hearing open at 7:32 p.m. Chairperson Gabel read the following Staff Report: ADMINISTRATIVE STAfF REPORT 7610 University Avenue N.E. A. PUBLIC PURPOSE SERVED BY REQUIREMENT: Section 205.153, 3, B2, requires a minimum side yard of 80 feet where a side yard abuts a stree:t of a corner lot. „_..:_. -_-�..�.� k7 APPEALS COt�ISSION MEETING, NOVEMBER 29 1983 PAGE 2 Public purpose served by this requirement is to maintain adequate side yard setbacks and aesthetic open areas around commercial structures. Section 205.153, 3C, requires a rear yard of not less than 40 feet, Public purpose served by this requirement is to provide adequate open space around commercial structures for aesthetic and fire-fighting purposes. Section 205.155, 4, E7, requires all parking and hard surface areas to be no closer than 20 feet fran any street right-of-way. Section 205.155, 4, E4, requires all parking and hard surface areas to be no closer than 5 feet from the main building. Public purpose served by these requirements is to reduce visual pollution in areas adjacent to lot lines and to separate parking with landscaped areas. Section 205.03, #54, that requires a parking stall to be 10' x 20' and a parking stall abutting a curb or sidewalk may be 10' x 18'. Public purpose served tiy these requirements is to provide adequate room between large vehicles. B. STATED HARDSHIP: "Lot is surrounded by street right-of-way and many of the variances are already existing." C. AD�1INISTRATIVE STAFF REVIEW: The applicant proposes to enclose an existing porch in order to provide additional parking. The number of existing parkinq stalls are adequate to meet the Zoning Code requirement. However, the existing stalls and parking setbacks are substandard and require variances. Also, the addition would further encroach into the required 80 foot side yard setback. The rear yard variance is existing. Staff recommends approval of the variances with the stipulations that they provide a bikeway/walkway easement and work with staff on additional landscaping and concrete curbing. Mr. Clark stated he would explain the variances and where the variances were 7ocated: 1. Reduce the required side yard setback on a corner lot from 80 ft, to 19 ft. (from University right-of-way} } a APPEALS COMMISSION MEETING NOVEMBER 29 1983 PAGE 3 Mr. Clark stated Shell Oil built the building in 1969. They did receive a special use permit through the Board of Appeals and City Council at that time. The minutes are noi rea7 clear, but he was assuming it was at this location, 6ut there are no specifics in the minutes. The rest of the variances are basical7y existing at the present time. 2, Reduce the required rear yard setback from 40 ft, to 7.99 ft. (setback off the service drive to the rear of the buildin9) 3. Reduce the required setback from a building for parking from 5 ft, to 0 ft. (that is the parking aiong the front. Now the parking and driveway are along the porch. When the porch is ___ enclosed, it becomes building; therefore requiring a variance ' from 5 ft, to 0 ft.) 4. Reduce the required parking lot setback next to right-of-way from 20 ft. to 0 ft. (along University Ave.) 5. Reduce the parking stall width from 10 ft. to 9 ft. Mr. Clark stated the Staff Report the Chairperson had read into the minutes was changed. The last paragraph should read: "If the Board of Appeals recommends approval of any or all of these variances, Staff recommends the petitioner dedicate a 15 ft. bikeway/walkway easement along Osborne Rd., provide additional landscaping along University Ave. and Osborne Rd., and install concrete curbing along the perimeter of all parking and driveways." Mr. Clark stated the Planning Canmission, City Council, and 5taff recently reviewed the Zoning Code and they left the parking stall widths at 10 ft. Staff felt they couldn't recommend a reduction fran 10 ft, to 9 ft. In this case, the worst that could happen if they go vrith the 10 ft. wide parking stalls is the petitioner would lose 10� of his parking. He has adequate parking stalls even if he lost the 70%. The petitioner has a written agree- ment with Bob's Produce for overflow parking, but there is enough parking stalls now without the overflow. Ms. Gabel asked Mr, Braam to explain what he is proposing. Mr. Braam stated the porch is already existing. There is a concrete slab underneath it and a standard roof on top. What he is proposing is to enclose the porch from the roof to the concrete slab. The gara9e doors are still there from the o7d structure. They will take the framing out from these garage doors and open it up. There are no additions to the building itself, just enclosing what is already there. Mr. Braam stated heworked with Mr. Deb7on on these variances. A lot of the parking stalls are close to 10 ft., but Mr. Deblon had recorimended the petitioner app7y for 9 ft. to make sure there wasn't any problem. Mr. Braam stated he did not think this would be much of a problem. � APPEALS COMMISSION MEETING, NOVEMBER 29, 1983 PAGE 4 Ms. Gabel asked what the hours of operation were. Mr. Braam stated they are open froro 6 a.m. to 9 p.m. He stated they really need this extra space over the lynch hour and on Sat, and Sun. for breakfast. Mr. Clark asked what the seating capacity would be after construction. Mr. Braam stated there were not sure because it is already existing construc- tion, and they have to build around everything. He had talked to Tom Brickner, who wi17 he doing the construction, and Mr. Brickner felt it would probab7y ddd a6out 40 more seats. They have 62 seats now; F�owever, they will probably lose some of tf�eir seating in tf�e main dining room 6ecause they will be - changing things around. They are estimating about 80+ seats when construc- tion is completed. Mr, Braam stated the 6Li7ding i.s unique, 6ut it is a7so hard to work with. They feel if they enclose the porch area, they will be able to have a little more flexibility to do things like acco�odate parties or groups. Ms. 6a6e7 asked when Mr. Braam anticipated construction to start, Mr. Braam stated that if these variances are approved by the Appea7s Corrmission and the City Council, they plan to start construction sometime in January, MOTION by Ms. 6erou, seconded by Mr. Barna, to close the public hearing. Upon a voice vote, all voting aye, Chairperson Gabel declared the puhlic hearing closed at 7:49 p.m. MOTION by Ms. Gerou, seconded by Mr. 8etzo7d, to recommend to City Council approval of requests for variances pursuant to Chapter 205 of the Fridley City Code: To reduce the required side yard setback on a corner loi from 80 feet to 14 feet; to reduce the required rear yard setback from 40 feet to 7.99 feet; to reduce the required parking lot setback next to right-of-way from 20 feet to 0 feet; to reduce the required setback from a building for parking from 5 feet to 0 feet; but to deny the variance to reduce the required size for parking stalls from either 10 ft. by 20 ft. or 10 ft. by 18 ft, to 9 ft. by 18 ft., all located on Lot 1, Block 2, East Ranch Estates First Addition, the same being 7610 University Avenue N.E., with the following stipulations: 1. The petitioner dedicate a 15 ft, wide bikeway/walkway easement along Os6orne Rd. 2, The petitioner proviae additional landscaping along University Ave., and Os6orne Rd. 3. The petitioner install concrete curbing along the perimeter of all parking and driveways. Mr. Clark stated Mr. Deblon has already discussed landscaping plans with the petitioner and has tried to make some improvements already, Staff did not anticipate any problems with the petitioner. APPEALS COMMISSION MEETING, NOVEMQER 29 1983 PAGE 5 Mr. Barna siated that if the old wagons are going to remain where they are, he would recommend they be maintained. They look terrib7e in their present dilapidated condition. Mr. Clark agreed. Ms. Gabe7 stated she a9reed with keeping the 10 ft, wide parking stalls. She saw this whole corner as having a parking problem anyway, and she did not see any solution by making the parking sta7ls any smaller. She was impressed with the way Mr, Braam has roade this business a thriving business; and if approving these variances will help his business, then it is a good idea. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPER50N GABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. 2, RECEIVE LETTER DATED NOVEMBER 9, 7983, FROM MRS. G. K. GRIEQENOW 169 RIVER EDGE WAY N.E., FRIDLEY, N.: MOTION by P1r. Barna, seconded by Ms. Gerou, to receive the letter from rF�s, Griebenow. Mr, Clark stated this letter was in regard to the variance granted to Dolores Christenson to reduce the required side yard setback from 5 ft. to 2 ft. to allow a 7 ft. addition to an existing garage making a 21 ft. 6y 22 ft, arage at 173 River Edge Way (October 17, 7983, Appeals Co�mission minutes�. Ms. Griebenow was stating her frustration over debris and other problems concerning the construction of this addition. Mr. Clark stated the day he received the ]etter, he went to the Griebenow home. Ne stated there had been construction debris alongside the garage, but it had been removed. Staff wrote a letter to the petitioner (Dolores Christenson) informing her that her obligation to put in a hedge still existed. The hedge was put in two weeks ago. Mr. Clark stated there is one other item that needs to be done and that is that the petitioner is supposed to put up some kind of obstruction between the back of her garage and the fence to keep pedestrian traffic from walking around the garage. He stated he will try to work this out between the two neighbors and, hopefully, this can wait to be done in the spring. UPON A VOICE VOTE, ALL VOTING AYE, CNAIRPERSOPJ GABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. ADJOURNMENT: MOTION by Mr. Barna, seconded by Ms. Gerou, to adjour� the meeting. Upon a voice vote, all voting aye, Chairperson Gabel declared the Nov. 29, 1983, Appeals Cormission meeting adjourned at 8:00 p.m. Respectfully submitted, � :ti � ynn Saba, Recor ing Secretary GUIDELIflES FOR APPLICATZONS FOR FONDING FQR SQCIAL SERYICES. I. These guidelines for applications for funding of social services, are established the folloving reasons: A. To represent an effective method for receiving and considering requests. B. To maintain ob�ectivity and equity in granting funding requests. C. To provide a means of responding to community needs and interests that may change from year to year. D. To ensure that the criteria and requirements Smposed by H.U.D. are followed strictly to the letter, in accordance xith the law. E. To maximize the benefits to the people of Fridley from the limited resources available for public aervlce Punding. II. The Frldley Human Resources Commission xill implement the following procedure for the procedure for the priorization of requests: A. A letter announcing the availability of funding, including H.U.D. Community Development block grant funding, and the deadline date for applications, xill be sent to all those groups and agencies Which have previously successfully applied for f'nnding. This information uill also De available to other groups upon request. B. Copies of these guidelines vill De made available on a similar Dasis. C. All applications must be submitted by February 24, 1984 in order to De considered. D. The Human Aesources Commission may request an oral presentation from any applicant prior to establishing the priority rarilcing. E. Requests received by the deadline date xill be prioritized by th Human Resources Commission. F. Priorization xill include, but not necessarily be limited to, consideration of the following points: (A) H.O.D. criteria and requirements. The Program is either 7. New; or 2. Provides a quantifiable increase in the level of service above that xhich has been provided in Lhe txelve calendar months prior to the submission of the statement. (B} Community Need. 1. The number of Fridley residents served is high in relation to the amount requested. 2. Yhe program is meeting an important community aeed. 3. The program does not overlap xith services provided elsewhere in Lhe community. (C) Program Quality. 1, Yhe applicant demonstrates Lhe availability of an effective staff. 2. The applicant has a realistic viev of resources and limitations. (D) Organization need. 1. The program is not viable xithout further financial support. 2. There are few, if any, alternate sources of funding available. (E) Budget. 1. The budget is reasonaDly accurate given the objectives of the proposal during the grant period. 2. The total amount requested is reasonable in viex of: A. The overall program budget, B. The proportion of Fridley residents served to the total number of clients served. 3. The administrative costs and program service costs are in reasonable balance. G. The Human Resources Commission xill make funding level recommendations based upon the priorization of all requests. H. Implementation of these recommendations is continengent upon the revieu and approval of the Fridley Planning Commissioa. I. Final decision on any expenditure of Community Development block grant funds and/or any other funds rests solely uith the Frildey City Council. J. H.U.D. Community development block grant funds can be arrarded only if the H.D.D. criteria and requirements are satisfied. It is the responsibility oP the organization applyiag for auch funding to submit satisfactory evidence that the H.U.D. criteria are being met (see part II.F.(A.), above.) ZII.Proposals suDmitted by groups of agencies must include the following lnformation: A. Name of the organl2ation, its address and telephone. 8. Name of an authorized contact person, address and telephone. C. Date on which the organization vas founded or organized. D. Legal basis of tthe organization (I.E. individual, partnership, corporation, private or public, profit or non-profit, etc.) E. A state,emt pf tje goal and principal ob�ectives of the organization. F. A brief summary oP past activities. G. A statement of the objectives for the coming fiscal year. H. A descrlption of the preposed aervice for Which funding is sought. I. Explanation of the commUnity need for this service. J. Estimates of the total number of the clients expected to be served, and of Lhe Frildey residents expected to be served. R. Disc�ssion of similar service. provided by other organizations. L. Explanation of the areas of expertise of the agent or group, including a description of the range of staff capability. M. A Dudget for the fiscal year vhleh Sncludes Hay 1984 and a financisl statement for the previous fiscal year identifying all revenue sources and major expenditures. For all sources of funding, specify the source, the amount, and whether tbe funding is anticipated, or has been applied for, or has been received already. If revenues are obtained trom the clients, specify the charges for service. N. Specification of the amount requested. 0. Explanation of the aeed for funding through the City of Fridley. P. Description of how these funds xould De spent. Q. Since H,D.D. Commuaity Development block grant Punding is applied for, demonstrate that the H.O.D. criteria and requirements are being met. 1.If the proposed aervice is nex, so demonstrate. 2.If the proposed �ervice is not aev, demonstrate the quantifiable increase 1n the level of serv3ce. Be specific. Supply all numerical information needed for verificatioa. IV. Each group of agency receiving fuads agrees to submit a report detailing the ezpenditure of the grant and an evaluation of the success of the program in achieviag tde stated ob�ectives. � � ��.� �� GrJ , �.e,� -� � �� 3 �� ' ��---�� , ��...� w/ c��.c�c7 <�t �� i�.�. : � � _ • :�� ._J�� I � Coo2�nno I �� " -� �� 1��^'��Q/3,�jJ ' .-��c C/ �--z-�J�-`�� i��.'r�t�d �--s-�-� �ai'svu�� fo�c�� 1_u�, �-� '4 � e �6+� �S w /' �� !� � ��/ �a21iQr.� J�� __� o2,oni �,�/iT/, 2�r��, �r� ��c�',, ��•v_ 55"�/r� �3� 6 ZJ��,�. �� , �� 4�3,� �7899 U��v J`iJ,�in� ��. ./lV� !�"ar K � / tY� � �U�� . /K�.. s� 2��: �� / J %i��.._,.. � t-rY3 2 �Z{�� _ / (� 7�3� �� `�'�-�� 1�� , Go G � ��- -�� v ��;f�'- ��c � 3� � J6► � I<�,� s,- /� , �� Q � ��so� � �� 7� � � ��v,� �l; � � � � � � � a CITY OF FRIDLEY PLANNING COMMISSION MEETING, DECEMBER 7, 1983 CALL TO ORDER: Charrwoman Schnabel called the December 7, 1983, Planning Comnission meeting to order at 7:32 p.m. ROLL CALL: Members Present: Ms. Schnabel, Mr. Oquist, Ms. Gabel, Mr. Svanda, Mr. Kondrick, Mr, Saba, Mr. Goodspeed Me�bers Absent: None Others Present: Jerrold Boardman, City Planner Kazimerz Tomczyk, 6060 Woody Lane N.E. Harold Swanson, 6064 Woody Lane N.E. Roland Peterson, 235 Craig6rook Way N.E. Robert MacDonald, Station 19 Architects, Inc. Donald Spano, 7300 Jackson St. N,E. Beverly Spano, 7300 Jackson St. N.E. Florence Kari, 7330 Jackson St. N.E. Steven Kari, 7330 Jackson St. N.E. Keith Bellefeuille, 7310 Jackson St. N.E. Jim Sweeney, 7320 �ackson St. N.E. Barbara Sweeney, 7320 Jackson St. N.E. Scott Coozennoy, 7899 University Ave., Spring Lake Park APPROVAL OF NOVEMBER 9 1983 PLANNING COMMISSION MINUTES: MOTIOtd by Mr. Kondrick, seconded by Mr. Oquist, to approve the November 9, 1983, PTanning Commission minutes as written. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. 7. PUBLIC HEARING: REQUEST FOR A SPECIAL USE PERMIT SP #83-12 BY MR. & MRS. KAZIMERZ TOMCZYK: Per Section 205.071, 3, A, of the Fridley ity Co e, to allow the construction of a second accessory bui7ding, an 18 ft. by 22 ft. detached gara9e, on Lot 2, Block 1, Girdler Terrace, the same being 6060 Woody Lane N.E. MOTION by Mr. Kondrick, seconded by Ms. Gabel, to open the pubiic hearing on SP #83-12 by Mr. and Mrs. Kazimerz Tomczyk. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the public haring open at 7:34 p.m. PLANNING COMMISSION MEETIN6, DECEMBER 7 1983 PAGE 3 Mr. Boardman stated this property was located on 73rd Ave. near Madsen Park and was complete7y surrounded by residential. The proposal was for the expansion of the church area. They are planning on building an addition to t6e sanctuary assem6ly area off the back to the north. With the proposed addition, they will meet all requirements for parking. One other require- ment was a workable drainage plan for tfie site. The Engineering Staff will be reviewing the drainage plan when it is received to make sure it is satisfactory. Mr. Boardman stated the City did work with the Church with a previous expan- sion, and the Church did expand their parking area into the big lot area to the north, so all the parking is in. Witii this expansion, the Church would be expanding into an area where they presently fiave parking, so they will be increasing the parking area on t�e side to the east. This expansion does meet all set6ack requirements and otfier code requirements such as lot coverage and huilding setbacks. The City will require the Church to fence the parking along tFie east side for the protection of the neighbors. The Church has agreed to the fencing. Mr. Boardman stated Dr. Roland Peterson, a member of the Church, and Mr. Robert MacDonald, Station 19 Architects, were in the audience. Mr. Kondrick asked what kind of fencing would be required. Mr. Boardman stated they had talked about a solid wood screen fencing-- something to provide solid screening to the neighbors. Mr. Oquist stated that in the drawing, there was a gymnasium/activity center tentatively proposed for future expansion. Had parking requirements been considered for that also? Mr. MacDonald, Station 19 Architects, stated the Church's desire would have been to add the gymnasium at this time; however, it did not work out that way financially. He stated the Church is actua7ly required to provide only 155 parking stalls per city ordinance for both the existing church building and the new worship expansion. The site accommodates 178 parking stalls. That difference in parking stalls is what they are planning to provide for the gymnasium expansion. Ms. Schnabel asked about the membership of the church. Dr. Peterson stated their membership is 225 persons. However, their morning worship attendance was approximately 420 persons between the two services. With the expansion, they are planning to go to one service. Mr. Boardman stated that if the Church wants to add on a gymnasium in the future, it may need a variance. He did not know at this time how the parking would be figured in, Right now, the Church does meet city code with the proposed expansion. PLANNING COMMISSION MEETING, DECEMBER 7. 1983 PAGE 5 Mr, Spano, 7300 Jackson St. N.E., stated he lived on the corner. It was his fence on the corner, As far as parking on the street, the neighbors do have overflow parking on the street at different times--Christmas, Palm Sunday,Easter, some Wednesday activity nights. He stated he had no complaint with the Church's functions or t�e parking as it is now. He stated his house is a two-story house. There is no blockage of trees between the church's parking lot and his house and no blockage of sun from 3:00 p.m. on. He felt the additional parking spaces on the east and the additional blacktop will radiate additional heat toward his house in the summertime. Mr. Saba stated the blacktop really does not radiate heat as much as it absorbs heat. He would be surprised if there was any problem with the black- top causing any more heat to the neighbors. He would be more concerned if it was a concrete parking lot. Mr, Spano stated he was also concerned about the additional traffic on twn sides. Mr. Keith Bellefeuille, 7310 Jackson St. N.E., stated he also had a concern with regard to heat. He did not wani to get into semantics about whether 5lacktop radiated or absorbed heat. He stated black asphalt not only absorbs the heat, but also retains ii. He felt that evenings when he was home from work were 9oing to be a lot fiotter with more asphalt in his back yard than with grass. Mr. Bellefeuille stated it was noted that the parking lot was approx. 70% full with the Church's two services. That would be approx. 200 people per service. By going to one service after the expansion and having 400 people at one service, that means the lot would 6e 140°! full. That is with the number of people now, not with more people in the future. The existing lot has 37 less parking spaces than the one proposed, so by adding 37 spaces to the approx. 151 they now have, he did not think they were going to take care of those numbers of people. Mr, Bellefeuille stated Ms. Schnabel had asked if the neighbors would prefer parking on the street in front of their houses versus a larger parking lot. His answer would be "yes". He could put up with people parking in front of his house for Sunday church services and lJednesday evenings. He would prefer that to an asphalt parking lot in his back yard 365 days a year. Mr. Bellefeuille stated that Mr. MacDonald had said the main entry would be on the west side. He stated any door can be called a main entry. He stated 90% of the parking spaces are closer to the other entries than the main entry. Which entry are those people going to use? They are probably going to use the closest one. Ms. Gabel stated she felt they were talking about aesthetics. She thought the'Church was going to do whatever it could to make it more aesthetically pleasing to cut d��n on the impact to the neighbors. PLANNING COMMISSION MEETING DECEMBER 7 1983 PAGE 7 Dr, Peterson stated the Church did try to contact all the neighbors in the area to tell them what the Church was proposing to do. He believed the people at the meeting were the people who owned the first four lots. He had not heard any o6jections from the people who owned the two lots by the far parking lot. Ms. Schnabel asked when they would anticipate starting construction. Mr, MacDonald stated that if all goes well, they would like to start con- struction in the spring and be in operation by Christmas 1984. MOTLON by Mr. Saba, seconded by Mr. Goodspeed, to close the public hearing on �83-73, Evangelical Free Church, by Robert A. MacDonald, Station 19 Architects. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the public hearing closed at 9:12 p.m. MOTION by Mr. Oquist, seconded by Mr. Goodspeed, to recommend to City Council approval of Specia7 Use Permit Request, SP #83-13, Evangelical Free Church, 6y Robert A. MacDonald, Station 19 Architects: Per Section 205.071, 3, B, op the Pridley City Code, to allow tfie construction of an addition to an existing church, approximately 90 ft. by 100 ft., in R-1 Zoning (one-family dwellings), on Parcel 300 in the West half of the East ha7f of the Northeast Quarter of Section 11, the same being 755 - 73rd Avenue N.E., with the stipulation that the drainage plans be finalized by City Staff. The Planning Commission also recommends that the 24 stalls on the east side of the property 6e eliminated and that the 8 stalls be added back in on the future gymnasium site, leaving the proposed driveway in, UPon a voice vote, all voting aye, Chairwoman Schnahel declared the motion carried unanimously. Ms. Schnabel stated this special use permit request would go to City Council on December 19th. Mr. Boardman stated that if the 24 stalls are eliminated, would it be the Planning Commission's recommendation to put in a concrete curb that is required along the driveway or should a temporary blacktop curb be put in so if additional stalls are needed, concrete curbs would not have to be torn out? The Corrcnissioners agreed that in order to leave this area open for future expansion of parking stalls, they would recommend the curbing be constructed of asphalt. 3. RECEIVE NOVEMBER 3 1983 HUMAN RESOURCES COMMISSION MINUTES: MOTION by Mr. Goodspeed, seconded by Mr. Kondrick, to receive the Nov. 3, 1983, umT an �tesources Commission minutes, PLANNIt�G COMMISSION MEETING; DECEMBER 7, 1983 PAGE 9 7. RECEIVE NOVEMBER 29; 1983, APPEALS COMMISSION MINUTES: MOTION by Ms. Ga6e1, seconded by Mr. Kondrick, to receive the Nov. 29, 1983, pA peaTs Corrm�ission minutes. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. 8. OTHER BUSINESS: Mr. Boardman stated the December 21, 1983, Planning Commission meeting had been cancelled. ADJOURNMENT: MOTIOP� by Mr. Kondrick, seconded by Mr. Saba, to adjourn the meeting, Upon a voice vote, all voting aye, Chairwoman Schnabel declared the Dec. 7, 1983, Planning Commission meeting adjourned at 10:00 p.m. Respectfully sub itted, LyneSaa Recording Secretary ` PLANNING COMMISSION MEETIN6, DECEMBER 7 1983 PAGE 8 Mr. Goodspeed stated the Planning Commission members had received a copy of the "Guidelines fm Applications for Funding for Social Services" that was approved by the Human Resources Commission at their Dec. 1 meeting. Mr. Boardman stated he would like the Planning Commission to review these guidelines as he would like tt�e Ciiy Council to review them at their Dec. 19th meeting. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the minutes received. The Commission reviewed the guidelines making the fo7lowing two changes: Item II - eliminate the words, "for the procedure" Item II-A - eliminate the word, "successfully",in the fourth line MOTION by Ms. Gabel, seconded by Mr. Kondrick, to recommend to City Council �approval of the "Guidelines for Applications for Funding for Social Services" as amended. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. 4. RECEIVE NOVEMBER 10, 1983, HOUSING & REDEVELOPMENT AUTHORITY MINUTES: MOTION by Mr. Saba, seconded by Mr. Goodspeed, to r.eceive the Nov. 10, 1983, oH—using & Redevelopment Authority minutes. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. 5. RECEIVE NOVEMBER 22, 1983 ENVIRONMENTAL QUALITY COMMISSION MINUTES: MOTION by Mr. Svanda, seconded by Mr, Kondrick, to receive the Nov, 22, 1983, n�vironmental Quality Commission minutes. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. 6. RECEIVE NOVEMBER 21, 1983, PARKS & RECREATION COMMISSION MINUTES: MOTION by Mr. Kondrick, seconded by Mr, Saba, to receive the Nov. 21, 1983, Parks & Recreation Canmission miriutes. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. PLANNING COMMISSION MEETIN6, DECEMBER 7 1983 PAGE 6 Mrs. Barbara Sweeney stated she could understand the Church's need to add on, but why go to one service and add more congestion? Why not just stay with two services and eliminate the parking spaces on the east side by the neighbors? Most churches have at least two services, Mr, Oquist stated he had a suggestion for a compromise for the asphalt parking problem, On the plan there are 24 parking stalls on the east side of the driveway and 8 stalls on the west side of the driveway (east side of church}, He would suggest eliminating the 24 parking stalls and moving the 8 parking stalls back to where the gymnasium is proposed. This would give the church 162 parking stalls as opposed to the 178. That would also gain 18 additional feet of green area to the east between the driveway and the neighbors. Ms. Schnabel stated she also had that same thought. 5ince 155 parking stalls are required by the City, and the Church has proposed 178, that is 23 stalls more than is required, By having 162 stalls, it would still give them 7 stalls over what is required. Mr. MacDonald stated it was a compromise, but he felt that for the future, it would make it very difficult for the Church to come 6ack and use the land that is within their boundaries and within the ordinance to use. By eliminating those 24 stalls, it would make it more difficult in the future if the Church does need additional parking for the addition of a gymnasium or a classroom. He did not think the Church wanted to concede that they would never park there. Mr, Boardman stated he would not want this type of compromise to preclude the City from going back at some point and requiring the Church to put in that additional parking. Mr. Oquist stated that property was still the Church's and can be used at a future date for parking stalls. Mr. Boardman stated that if the neighbors preferred to have open area or green space, he would recommend plantings within the 10 ft. area leaving the green space. Mr. MacDonald stated he would mot like to see the driveway on the east eliminated. From a traffic flow standpoint, it would create a bottleneck with all the traffic having to enter and exit at the same place. That is part of the problem they are having right now. Mr. MacDonald stated he and Dr. Peterson could not make a decision on the Planning Commission's compranise at this time. They are responsible to a Building Committee and a Trustee Board, who have to make the decision as to how they want to use their land. PLANNING COMMISSION MEETING; DECEMBER 7 1983 PAGE 4 Ms. Schnabel stated that, in any case, the City has to assure the neighbor- hood that whatever parking that would be generated by the worship area or a gymnasium could be contained within the church property without flowing on to city streets. So, from that standpoint, she felt it was legitimate to look at the number of parking stalls at this time. Mr, MacDonald referred to his memordandum dated Nov. 3, 1983, to Jerrold Boardman regardin9 a meeting he had with City Staff on this building expansion. He stated site data was as follows: building area - 14.72�; parking area - 53Y; remaining open space - 32.5�. Mr. MacDonald stated that in terms of the east side of the property, they would agree to either fencing or landscaping, whatever the City required, He stated they are indicating a 10 ft. setback, and the ordinance requires only 5 ft. The first neighbor adjacent to 73rd has a 6 ft. high cedar fence on the property line. If desired, the Church would continue with that type of fencing to give it the same look. Beyond that parking area, they are indicating landscaping; however, if the neighbors desired a fence, they would correspond with tfiat desire. Mr. MacDonald stated the main thrust of the expansion is to have the interest from the west towards the city park in the attempt to be a good neighbor. The existing historic entry door will be primarily used during the business week. They are also looking at chaining off some of the back parking during the week to limit the parking in the back area. Ms, Schnabel asked if there were people in the audience who would like to make comments concerning this proposal. Mr. Jim Sweeney, 7320 Jackson St. N.E., stated he lived directly to the east of the Church. He stated the church will 6e increasing iis sanctuary seating space from 327 to 600, but the par�ing will remain essentially the same. The parking lot is not quite full now, but it is getting there. Mr. MacDonald stated the present church building is 8,000 sq. ft., and the footprint is being increased to about 11,000 sq. ft., of which about 6,400 sq. ft. will be the sanctuary itself. The rest is circulation area, hallways, mechanical rooms, etc. Mr. Sweeney stated the church will be almost doubling the size of its sanctuary seating, but the parking stalls are remaining almost the same. The parking requirements have been met, but he wondered if the parking requirement was being squeezed just a little bit, and were 178 parking stalls really adequate? Dr. Peterson stated there was a parking lot at Madsen Park. The Church has never approached the City to see if they could use that lot on the weekend if extra parking was ever needed, but it was a possibility. Mr. Sweeney stated the two things that concern the neighbors on the east are the driveway on the east side and the parking on the east side. They want as much green space as possible. They would like to see the driveway and the parking stalls on the east side eliminated. r PLANNING COMMISSION MEETING, �ECEMBER 7 1983 PAGE 2 Mr. Boardman stated this property was located on Lot 2, Block 1, Girdler Terrace. The proposal was for an 18 ft. by 22 ft. detached garage in the back yard of the property. This proposal does meet all code requirements. He stated Staff did not have any problems with this proposal. The petitioner, Mr. Kazimerz Tomczyk, was in the audience. Mr. Tomczyk stated his existing garage was too samll, and he needed a larger garage for the storage of such things as a snowmobile, snowblower, lawnmower, etc. He stated the new garage would tie into the existing driveway. Mr. Harold Swanson, 6064 Woody Lane N.E., stated he lived just to the north of Mr. Tomczyk and he did not have any problem with Mr. Tomczyk's proposal. Ms. Schnabel stated it seemed there could be a little sense of crowding in the back yard only because of the way the patio area was constructed by the house with a full roof over it. It looked like it was part of the house.. Although she realized it was not part of the house, with the garage as another structure in the back yard, she was concerned about how it would look visually. However, Mr. Swanson who lived next to Mr. Tomczyk was not in opposition to this proposal, and he would be the one most directly affected by it. MOTION by Mr. Oquist, seconded by Mr. Saba, to close the public hearing on S�—�83-12 by Mr. Kazimerz Tomczyk. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the public hearing closed at 7:42 p.m, MOTION by Mr. Oquist, seconded by Mr. Goodspeed, to recommend to City Council approval of Special Use Permit, SP #83-12, by Mr. & Mrs. Kazimerz Tomczyk: Per Section 205.071, 3, A, of the Fridley City Code, to allow the construction of a second accessory building, an 18 ft. by 22 ft. detached garage on Lot 2, Block 1, Girdler Terrace, the same being 6060 Woody Lane N.E. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. Ms. Schnabe] stated this special use permit request would go to the City Council on Monday, December 19th. 2. PUBLIC HEARING: REQUEST FOR A SPECIAL USE PERMIT, SP #83-13, EVANGELICAL in�� ,iiun�,n� u� RVOGRI n. I"IHt,UUIVHLU� JIHIIUIV I`! HKl,tilltClJ: feY' JECt1011 205.0 1, 3, B, of the Fri ey City Co e, to a low the construction of an addition to an existing church, approximately 90 ft. by 100 ft.,in R-1 Zoning (one family dwellings) on Parcel 300 in the West half of the East half of the Northeast Quarter of Section 11, the same being 755 - 73rd Avenue N.E. MOTION by Mr. Kondrick, seconded by Mr. Saba, to open the public hearing on SP #,83-13, Evangelical Free Church, by Robert A. MacDonald. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the public hearing open at 7:45 p.m, � ,'_,. , , e t �� CITY OF FRIDLEY `,,,,� PLANNING COMh1ISSI0N MEETING, NOVEMBER 9, 1983 CALL TO ORDER: Chairwoman Schnabel called the November 9. 1983, Planning Commission meeting to order at 7:30 p.m. ROLL CALL: Members Present: Ms. Schnabel. Mr. Oquist, Ms. Gabel, Mr. Kondrick, Mr. Saba, Mr. Goodspeed Members Absent: Mr. Svanda Otliers Present: Jerrold Boardman, City Planner Carl Asproth, 470 Rice Creek Terrace Marlene Knight, 513 Rice Creek Terrace Anita & Duane Prairie, 489 Rice Creek Terrace Charles Lane, 482 Rice Creek Terrace � Harold Olsrud, 435 Rice Creek Terrace Ed Hamernik, 6740 hbnroe St. N.E. James Hagen, 6736 - 7th St. N.E. � David & t•iarlene Richter, 6746 - 7th St. N.E. Fred & Arella 5arette, 494 Rice Creek 7errace APPROUAL DF OCTOBER 19, 1983, PLANNING COMMISSION MINUTES: MOTION by Mr, Kondrick, seconded by Mr. Saba, to approve the Oct. 19. 1983. P'la n ng Comnission minutes as written. Upon a voice vote, all voting aye� Chairwoman Schnabel declared the motion carried unanimously. 1. PUDLIC HEARING: SPECIAL U5E PERMIT, SP N83-11 BY CARL A. ASPROTH: Per Section 205.0 1, 3, A, o the Fri ey City Co e, to al ow the construction of a second accessory building, a 26' by 40' detached 9arage, on Lot 8. 67ock 5, Rice Creek Terrace, Plat 4, the same being 470 Rice Creek Terrace N.E. MOTION by Mr. Oquist, seconded 6y Ms. Gabel� to open tfie pu6lfc f�earing on SP #83-11 by Carl A. Asproth. Upon a voice vote, all voting aye. Chairwoman Schna6el declared the �ublic hearing open at 7:32 p.m. Mr. Hoardman stated the Comnission mem6ers fiad Memo �83-80 from Bill Deblon regarding the special use permit request. t � .� PLANNIN6 COMMISSION MEETING NOVEMBER 9 1983 PAGE 2 Mr. Boardman stated the plan included in the agenda shows the house, existing garage, and where the potential garage would be located. Apparently, there was an addition on the back of the house which does not show on the plan. 5taff was not sure of the size of that addition. Until Staff knows exactly the amount of square footage of building area the petitioner has. Staff is concerned that the petitioner might be getting very close to t�e 25% lot coverage. The lot size is 13,358 sq. ft. so the maximum building area allow- able is about .3,340 sq. ft. Mr, Boardman stated the plan (from the aerial phntoj shows 2,815 sq. ft. If the addition on the house is about 500 sq. ft Mr. Ssproth may be over the 25% lot coverage. Mr. Boardman stated that when Staff looked at the property, they gave the petitioner the setback requirements, lot coverage requirements, the size of the building allowed on the lot, and the restrictions on the use such as home occupation. Staff has some concern with the size of the building, especially when there is an underground tunnel and a basement under the structure. Mr. Boardman stated that judging from the aerial photo, there seems to be enough room by the side of the house to get a driveway back, but this won't be confirmed until a survey is done. If the Planning Comnission recommends approval of the special use permit, he would recomnend a survey be obtained before this goes to City Council. The petitioner. Carl Asproth. was in the audience. Mr. Asproth stated that as far as he was concerned, the size of the garage could be smaller. He could make the garage fit into the requirements as far as lot coverage. He stated that his son, who is a taxidermist, lives with him. Right now his son has a freeze-dry unit in the existing garage and is working in there. His son has looked at re�ting sane space for his business, but he cannot afford it. The reason for the new garage is for storage. Mr. Boardman asked if Mr, Asproth was planning to convert the existing garage from garage to working space. Mr. Asproth stated his son is vrorking in the garage right now. Mr. Boardman explained that a home occupation is not an allowable use in an accessory building. Right now the existing garage is an accessory building and cannot be used for a home occupation. Nome occupation has to be run out of a living area. If Mr. Asproth turned the existing garaqe into living space. then the hane occupation would be allowable as long as the home occupation is accessible through the living structure. Mr, Boardman stated that this was one of Staff's concerns re9arding this special use permit request. It would have to be made very clear that a home occupation cannot operate out of an accessory building. Ms. Gabel asked Mr. Asproth the reason for constructing a tunnel. � Mr, Asproth stated there would be a basement under the new garage. The tunnel wou]d conRect the house to the basement of the new garage. The tunnel was necessary because his son would be moving the display cases that are presently in the basement of the house to the basement of the new garage for storage. Y , ( PLANNING CONl1IS5ION MEETING, NOVEMBER 9, 1983 PAGE 3 Ms. Schnabel asked about the construction of the tunnel Mr. Asproth stated it would be constructed of concrete blocks. It would be fire-proof with fire-proof doors on both ends. Mr. Oquist stated it appeared that the basement of the new garage would be used for display purposes to show potential custaners, and he did not think that was legal, because the basement of the garage is still part of the accessory building. Mr. Goodspeed stated he saw two problems: (1) The taxidermy business in the existing garage right naa is illegal; and (2) The use of the new facility might not be ]egal either. Mr. Boardman stated that if Mr. Asproth took the existing garage that is attached to the house, blocked it off so it became part of the house structure, he could use that for a home occupation as long as there is no access directly to the outside and access is gained from inside the house structure. In that situation, a special use permit would no longer be required because the first accessory building would be the new garage that is proposed. However, there is still the problem that the new garage cannot be used for any part of a 6ome occupation, The only way he can use that new garage space for home ( occupation is if that structure abuts the house structure itself and becomes a part of the house structure. A portion of the new structure could still be used as garage space, and that garage space would 6e classified as the new accessory building. At this point, they do not know what Mr. Asproth's house looks like with the addition. The way the plan is laid out and Mr. Asproth's intent for use of the new structure, he would not meet the home occupation requirement even if he did meet the 25% lot coverage requirement. Mr. Goodspeed stated it would be conceivable to expand onto the basement of the house without building on top of the basement, seal his existing garage, and then build a normal garage. Mr. Boardman stated that was a possibility if it met al] the codes. Mr. Asproth stated he wanted the building to look decent. Where he proposed to build the garage, it vrould be practically hidden 6ecause of the trees. The garage would be stuccoed the same as the house. If he added an addition to the house, it is going to affect everybody. and it will not look as nice. Ms. Schnabel stated that the Planning Canmission really needed a survey to know what the exact measurements were of the existing structure. Ms. Schnabel asked if there was anyone in the audience who would like to comnent on this request. Mrs, Marlene Knight, 513 Rice Creek Terrace, stated she would like to have an ( understanding of what the coding is in this particular area. She stated that five years ago. a neighbor wanted to build a detached garage. At that time. , PLANNING COMMISSIDN MEETIN6 NOVEMBER 9 1983 PAGE 4 it was her understanding that there was a provision in the abstracts made by the developer in that particular neighborhood that no one could build a detacfied structure and that those structures had to be attached to the house. She stated when they bought their house six years ago, they were informed of this fact by their attorney. She stated tf�at every house in that area has an attached garage and there are no detached garages. Mr, Boardman stated the City does not have anything on covenants recorded at the City. This would be recorded at the County. When developers put on restrictions like this, they record the private covenants with the County. Mr. Boardman suggested Mr. Asproth check to see if he had any type of covenant on his deed. Mr. Charles Lane, 482 Rice Creek Terrace, stated that Mr. & Mrs. Holerud could not be at the meeting, but they had given him a letter to bring to the Planning Comnission meeting. He read the following letter: "In regards to the request of Mr. Carl Asproth to construct a 40' x ., 26' 6uilding in 6is back yard at 470 Rice Creek Terrace, Fridley. As next door home owners, I, Carlton Holerud,and my wi4e, Mary P. Holerud, are opposed to a building of this size being constructed." Mr. Lane stated he would also be similarly opposed to granting a special use permit, primarily because he felt an accessory building in the back yard would detract considerably from the value of his property, if and when he would be in a position to sell it. He stated his family room looks out onto Mr. Asproth's back yard. Mrs. Fred Sarette, 494 Rice Creek Terrace, stated she had a letter from Mr. Miles Gerard, 506 Rice Creek Terrace, who also could not be at the meeting. She read the follooring letter: "In reviewing proposal of a special use permit, SP M83-11. by Carl A, Asproth for construction of a second building (26' x 40') at 470 Rice Creek Terrace N.E.. I feel I was misinformed at time of signing neighborhood petition. I request my signature be void fran said neighborhood petition, and respectfully request you to accept my NO vote in regard to ahove proposal." Mr, Duane Prairi� 489 Rice Creek Terrace, stated he was sure the reason all the neighbors were at the meeting was because they were concerned with the way their neigh6orhood looks. From the discussion, it sounded like a lot things were very unclear as to what was actually going to happen. He stated they are concerned because there are no buildings of this type in the neighborhood, and they also want to protect the looks of their cortmunity. Ms. Gabel stated it was clear that tFiey cannot legally grant tbis special use permit request based on the stated use for tF�e accessory bnilding, � Mr. Asproth presented a petition signed by 13 neigfibors who were in favor of SUP #83-11. (One neighbor has asked to be removed.) � PLANNING COMHISSION MEETiNG, NOVEMBER 9. 1983 PA6E 5 MOTION by Hr. Oquist, seconded by Mr. Saba, to receive into the record the pet t n presented by the petitioner, the letter from Mr. S Mrs. Carlton Holerud dated Nov. 9. 1983, and the letter from Mr. Miles Gerard dated Nov. 9. 1983. Upon a voice vote, all voting aye. Ghairwoman Schnabe] dec]ared the motion carried unanimously. Ms. Schnabel stated it appears the Planning Comnission cannot grant this special use permit request based on the way the petitioner has presented his proposal, because it would not fall within the City's zoning guidelines. Mr. Oquist stated he th�ught the petitioner could add a structure onto the house that would be acceptabte to everyone and would be pleasing to look at. Ms. 6abe1 stated she wanted the petitioner to understand that even if the neighbors were in agreement. the Planning Commission could not grant the specia] use permit request because of the intended use for the building. MOTION by Ms, Gabel, seconded by Mr. Saba, to close the public hearing on �p�3 I1 by Carl A. Asproth. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. MOTION b Ms. Gabel seconded en a o S�ec�� se ermit. L i nis Mr• Oq 11, b ��e by 40' ame be cannot ist, to recorimend to Ci ar sprot , per to a ow t e construct etac e aaraae. on ot llv arant this e ne ty Council ection io'no�a , oc �� est Ms. Gabel stated she did not feel the petitioner's plan had been very well thought out. An architect shou7d be consulted so this can be done in a manner that would be compatible with the neighborhood and the existing structure. Mr, Oquist stated they had determined that the second accessory building could only be 800 sq. ft., rather than the 1,040 sq. ft. being proposed. He agreed that the plan wasn't well planned, Even without the intended use, this structure does not fit the p1an. UPON A VOICE YOTE, ALL VOTIN6 AYE, CHAIRWOMAN SLHNABEL DECLARED TtIE MOTION CARRIED UNA��IMOUSLY. Ms. Schnabel stated this special use permit would go to City Council on November 21, PLAN'7ING COMMISSTON MEETING, NOYEM3ER 9 1983 PAGE 6 Mr. Boardman stated he would also su99est to the petitioner that, based on the new information brought out at this meeting, it would be very hard for Staff to take this request to City Council as it is. Staff was not aware of the addition on the back of the house and whai the actual square footage of the house is. They would need a survey before this goes to City Council. He stated the petitioner may even want to considPr withdrawing this request and consider a different development that is alloioed �rithin the City Codes. 2. RECEIVE SEPTEMBER 27, 1983, ENERGY CO�MiISSION �dINUTES: M07ION by Mr. Saba, seconded by Mr. Kondrick. to receive tlie Sept. 27, 1983. n� ergy Commission minutes. Upon a voice vote, alt voting aye, Chairwoman Schnabel declared the motion carried unanimously. 3. RECEIVE OCTOBER 13 1983 HOUSING b REDEVELOPMENT AUTHORITY MINUTES: MOTION by Mr. Saba, seconded by Mr. Goodspeed. to receive the Oct. 13. 7983, oA us ng 6 Redevelopment Authority minutes. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimously. A. RECEIVE OCTOBER 17 1983 PARKS 8 RECREATION COHMISSION MINUTES: MOTION by Mr. Kondrick, seconded by Mr. Goodspeed, to receive the Oct. 17, 1983. ar s& Recreation Comnission minutes. Mr. Kondrick stated that on page 14, the Commission had made a motion recommending that "the City of Fridley enter into an agreement with the Northeast Chamber Orchestra with an upper limit of five concerts in the City of Fridley for the i984 year at $150/concert; and with the Fridley City Band for six concerts in the park with an upper limit of nine total concerts in the City of Fridley at $150Jconcert". He stated three members voted for the motion. one voted against the motion, and one member abstained. Mr, Kondrick stated that in a previous decision on Sept. 27, 1982, by the Parks & Recreation Commission to underwrite the tost of music and supplies and underwrite 1/4 of the directors' salaries for the Northeast Chamber and City Band with a phase-out of the directors' salaries, the Cortnnission did not feel they had considered the overall pian of the Parks 8 Recreation Comnission which is to provide entertainme�i and recreational programs for all and perhaps the anission of some funds for that particular type of activity was overlooked. Ms. Gabe7 stated she agreed the City needed more culture. She had looked through the Parks & Recreation brochure a�d also became a little angry about the statement that the Parks & Recreation Department is totally sports-oriented. That was not a fair statement, She stated the S30 fee/person set by the PLANNING COMMISSION MEETINGt NOVEMBER 9, 1983 PA6E 7 Northeast Chamber was not even E3/month, and she really felt it was a dis- proportionate amount canpared to Nhat people are required to pay to parti- cipate in any activity through parks and recreation. A good example was volleyball and 6asket6al7 fees ►vhich range from E50-285 to participate, Ms. Gabel stated she has a child who plays an instrument and also plays in sports so she knows about the cost of the instrument, music lessons, and the expense of it. Then, when the child participates in a sport with the FYSA� there are quite a few expenses. There is an FYSA family fee of $5. a$16-18 participation fee, and for one sport, it was S60 for used equipment. That totalled $80 for 3-4 months. In addition, the FYSA titerally demands a lot of volunteer time from people who participate. She stated sfie also belonqs to a lot of other organizations, and it is her feeling that if these organi- zations want to exist badly enough, they will exist. She did not think it was bad that the City help support these two organizations, but she did think they were not doing enough to contribute to their own survival. Ms. Gabe7 stated it is the disproportionate amount of funds that really bothered her, Last time, they talked about certain other organizations that had their funding cut out totally 6y the City. Mr. Kondrick stated that, although it may be true that funds fiave stopped for other programs, the Parks & Recreation Commission cannot concern themselves with tliose. That is not the Parks & Recreation Comnission's function. It is a concern to the Comnission as people living in Fridley, but the Parks & Recreation Cortmission's job as a commission is to provide opportunity for recreation in Fridley. That is really what the issue is here. Ms. Gabe7 have done forth much stated she did not dispute the fee, but what these two organizations is to find a new way for the City to fund them without having to put effort. Mr. Oquist stated he wondered what paying the Northeast Lhamber and City Band would do to their amateur status. He wondered if they were getting enough Fridley people to watth these concerts to make the E150/concert worthwhile. Mr. Goodspeed stated he agreed with Ms. Gabel. These people do play for their own enjoyment, and if ihey don't get money from the City, they will find it somewhere. UPON A YOICE VOTE, ALL YOTING AYE� CHAIRWOMAN SCHNABEL DECLARED THE MINUTES RECEIYm. , PLANP�ING COMt�IISSION MEETING NOVEMBER 9 1983 PAGE 8 5. RECEIVE OCTOBER 18 1983, ENVIRONMENTAL QUALITY COMMISSION MINUTES: MOTI�N by Mr. Oquist, seconded by Mr, Knndrick. to receive the Oct. 18, 1983, nE—vtronmental Quality Comnission minutes. Upon a voice vote� all voting aye� Chairworoan Schna6el declared tfie motion carried unanimously. 6. RECEIVE OCTOBER 25, 1983, APPEALS COMMISSION MINUTES: MOTION by Ms. Gabel, seconded by Mr, Sa6a, to receive the Oct. 25. 1983, p7�peia s Commission minutes. Upon a voice vote, all voting aye. Chairwoman Schnabel declared the motion carried unanimously. 7. RECEIVE OCTOBER 25, 1983iENERGY COMMISSION MINUTES: MOTION by Mr, Saba, seconded by Mr. Oquist. to receive the Oct. 25, 1983, n� Commission minutes. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the motion carried unanimous]y. ADJOURNMENT: MOTION by Mr. Oquist, seconded by Mr. Saba, to adjourn the meeting. Upon a voice vote, all voting aye, Chairwoman Schnabel declared the November 9, 1983, Planning Coimtission meeting adjourned at 10:15 p.m. Respectfully su mitted. Q. Lyn e Saba Recording Secretary 1