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PL 11/05/1986 - 6884PLANPJIPJG COMMISSION MEETIP��G l�lEDNESDAY, NOVEMBER 5, 1986 7�:30 P�,M, �� planning Commission City of Fridley A G E N D A Pi.F12alIt� aDFAfZSSZON MEE4�7G WIDNFSIY�Y� NWE2�F�t 5, 1986 7:30 P.M. Location: Council Qiamber (upper level) CAT•T, q0 ORDER: ROLL C7�LL: APP'I�VE PIANNING C�II�SISSION MINUTFS: OCNBER 22. 1986 :: � WNSIDERATION OF A VA(�1TION R�UFST �O VACATE A PORTION OF 4HE QTY�.WI�D HIGFi^]AY 65 7.URI�ACX PROPERTi' ... ... .. 1- 1B REUIEW OF 7.fIE Q�N(�PP PLAN FOR �3E UNIVERSITY AVII�JE dDRRIDOR . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 - 2L RECEIVE �IE MIAAJ�'S OF �iE HUl�A.N RFSQIR(ES WMMISSION OF OCIUBER 2, 1986 . . . . . . . . . . . . . . . . . . . . . . SALFDN � �. �• : ��ia., CITY OF FRI➢LEY PLAT'RING COMIdISSION P�ETING, OCTOBER 22, 1986 G1LL TO ORDER: Chairperson Billings called the Oc[ober 22, 1986, Planning Commission mce[ing to order at 7:35 p.m. ROLL G'�LL • Members Present: Steve Billings, David Kondrick, Dale Thompson (for Rich Svanda), Dean Saba, Donald Betzold and Sue Sherek Afembers Absent: Rich Svanda and AL Gabel Othcrs Present: Jim Robinson, Planning Coordina[or Jock Rober[son, Communi[y Development Director See attached list APPROVAL OF OCTOBER 8. 1986, PLA�T<IIdG COAL"fISSION MINUTES: MOTION BY MFt. K01�RICK, SECO�`DED BY t9t. SA&1, TO APPROVE THE OCTOBER 8, 1986 PLANrING COMh1ISSI0N DfINUTES AS WRITTEN. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BILLINGS DECLARED THE MOTION CARRIED �NANIAfOUSLY. 1. Rezone from M-2, Heavy Indus[rial, to R-3, General PLiltiple Dwelling, to construct 358 apartmen[ units, on [he South 450 fee[, excep[ [he East 600 fee[ thereof, of a21 that part of the Northwest 1/4 of [he Northwes[ 1/4 of Section 2, Township 30, Range 24, Anoka County, Minnesota, Lying Westerly of Sta[e Trunk Highway No. 47, and [he North 600 feet of the South 1050 feet, except [he East 600 feet thereof, of all that par[ of the Northwest 1/4 of the North�:�est 1/4 of Section 2, Township 30, Range 24, Anoka Coun[y, Minnesota, lying Wes[erly of State Trunk Highway No. 47, and all of the Nozthaes[ 1/4 of the Northwest 1/4 of Section 2, Township 30, Range 24, Anoka County, Minnesota, Lying Westerly of State Trunk Highwag No. 47, except the South LO50 feet thereof and except the East 600 feet ihereof as measured a[ right angles to the West right-of-way line of State 1'runk Highway No. 47 and except that part lying North of the South line of the North 32.12 acres of said Northwest 1/4 of Section 2, generally located South of SSth Avenue, iiest of Uaiversity Avenue, and North of 83rd Avenue. M(YfION BY Ht. KONDRIIX, SECONDED BY MS. SHEREK, TO STAIVE THE READING OF THE PU&LIC HEARING NOTICE AND OPEN THE I'iJBLIC HEARING. UPON A VOICE VOTE, ALL VOTING AYE, CNAIRPERSON BILLINGS DECLARED THE PUBLIC HEARING OPEN AT 7:36 p.m. j . Pi1+NNING COTL�ffSSIOV PfEETING OCTOBER 22 1986 PAGE 2 i Ttr. Robinson stated this is a request to rezone property north of 83rd Avenue and west of University Avenue from M-2, heavy industrial to R-3, general multiple to cons[ruct a 358 unit apartment complex. He stated the site for this projec[ is 21 acres, including hhe street easemen[ on 83rd. Mr. Robinson stated [he proposed nine three-story buildings would be of high quality construction with many amenities. t�h. Robinson sta[ed [he zoning of surrounding properties is commercial to the eas[, heavy industrial on the nar[h, general commercial and heavy industrial [o the south and the Springbrook Nature Cen[er is on the west. He sta[ed there previously was a rezoning request for this proper[y for construction of a similar apartment complex, but the project did not proceed due [o economic reasons. Dtr. Robinson staCed [he average daily [raffic on University between 81st and 83rd is about 35,800 vehicles wi[h a projected increase in 1988 to about 42,000. He stated on the west side of University on 83rd Avenue, it is projected daily traffic would increase from 411 [o 1,400 by 1988. He stated there has been some modifica[ion of [he intersection at 83rd which includes a trumpet median. He stated [here is [he possibility of a signal at this intersection ac some fu[�re da[e, if the traffic warrants it. I�ff . Robinson stated an Environmental Assessment Worksheet is reqiiired because the size of Che project is over 225 8aits and a significant increasein the sani[ary secaer flowage. He stated it is proposed to have sanitary sewer and water lines connec[ed to Cxisting utility lines in 832d, and s[orm drainage would be handled by ponding both on site and in the t:ature Center. Atr. Robinson stated the project would require an amendmen[ to [he City's Comprehensive Plan as this area is designa[ed as S-2 or a redevelopment district. He stated this district was established for use by the Housing & Redevelopment Au[hori[y. Mr. Robinson stated the area was considered as future housing potential because i[ is adjacen[ to the Springbrook Nature Center and in good proximity to transportation and commercial businesses. He stated an amendment to the Comprehensive Plan would, therefore, be accep[able and not con- trary [o any stated policies. Nh. Robinson stated the b�ilding area for the main and accessory buildings meets a11 the Code requirements and parking requirements are for 712 stalls and 753 are provided. He stated there are 237 garages which is approxima[ely 66% in relation to the total number of units. Ae stated the plan includes nine foot s[alls and would require a variance Which would be processed thro��}: the Appeals Commission. Mr. Robinson scated some of the amenities include two swimming pools, tennis courts, volleyball and baskethall courts, recreational building and jogging trails aronnd the perimeter of the camplex. He stated the uni[s are spacious and there is ample landscaping. � m • PI�INNING COMMISSION MEETING OCTOSER 22 1986 P�� 3 v Mr. Robinson sta[ed the developer met with the members of the Springbrook Nature Foundation and this project was generally well received. He stated the primary issues they addressed were berming, pLantings, fencing, ponding, board walk, access trails and pYOgram ou[reach. hh�. Robinson sta[ed the berming consists of extensive berming along the Na[ure Center property ranging in height from 10 to 20 fee[in height, He s[ated this provides good screening with no detrimental effect to the Nature Center. He s[a[ed water quali[y was also an issue and [here are two ponding areas on the site and, in addition, approximately six acre feet of ponding on the Nature Center site to store both regional and some of this development's storm water. He stated there are two planned areas of access into the Natuze Cen[er for pedestrians only. 2�k. Robinson stated staff and the developer wurked out an agreement on the refinements for this development and they are presented in the form of stipulations. I�h. Robinson sta[ed the stipulations relating [o [he architectural elemen[s are as follows: (1) provide deck element details - all deck fascia to be pre-finished me[al trim; deck pos[ supports [o be pre-finished me[al; (Z) archi[ectural facade behind deck to be brick up to horizontal me[al band; (3) color scheme - samples of all architectural facade rtaterial to be submitted for City approval; (4) provide brick soldier course for window sills on first two floors for window openings; [hird floor window sills to be de[ermined, wi[h staff approval; (5) all trash enciosures to be brick encLosures; one per building to be provided; (6) elevations which include detailed facade material descriptions to be submitted by November 7, 1986; (7) developer will ensure adequate on-site park- ing through management or provision of additional parking area; (8) provide a site improvemen[ performance bond; amount to be three percent of construction value; (9) developer to implement amenity package as defined in Cliff's/Fridley contrast - remove ambiguity prior to Council meeting; an� (10) soundproofing needed adjacent [o laundry rooms and stairs. t�h. Robinson stated the requirements for general landscaping are as follows: (1) provide berming to screen parking along 83rd -.venue; (2) provide [hree additional street trees and shrubbery along 83rd Avenue; (3) provide additional screening along the easterly 28 feet; through the addition of six overstory shade trees; (4) provide a coordinated berming and landscape plan foi Ehe entire site; (5) all shrub beds to be edged and mulched vi[h a weed barrier provided; (6) rock mulch [o be installed as indicated on landscape ptan dated LO/14/86; (7) a11 turf areas to be sodded excep[ area uest of Nature Center secuzity fence, and 10 feet beyond trail to north to be seeded; (8) provide an improved internal hardsurface p$thway system which connects the dev82opment from east to west and north to south; to be c�nstructed vithin ane year of 70% occupancy; (9) all development landscaping Lo have underground Lawn sprinkling; and (10) building end entsy plaating beds to be bermed. PCANNIrG COPL*IISSION MEETING OCTOBER 22 1986 P:1GG 4 Ptr. Robinson stated s[aff and the developer share a concern about the ponds to ensure they don't become an eyesore and want them [o be an asse[ [o the development. He stated the stipulations for [he ponding are as follows: (1) add additional decorative 1}ghting around ponds; minimum of three lights for each pond; and (2) final design for pond/drainage elemen[s will provide for retention or de- [ention areas which will func[ion efficiently and contribute to a visually pleasing and Low maintenance drainage system. Dt. Robinson stated the stipula[ions which affect the Nature Center property are as follows: (1) provide improvements [o Nature Center berm landscaping as agreed on October 22, 1986; (2) show fence on plan; trail to be on the development side of the fence. Fence generally to be located west of trail and on the development side of the berm, except location on large berm to be on Nature Center side of berm; (3) fence to be six foot green vinyl clad wi[h no top rai1; (4) fence gates to be turn s[yle design; selection to be approved by Nature Center Direc[or; (5) continue berming and seeding on Na[ure Center to 85th Avenue and around corner if excess fi11 is available; (6) continue sec�rity fence to 50 feet beyond north of development and 50 feet to [he west on the southern end of si[e; (7j pond depth (in Nature Center) to be five fee[ at normal water level, location and size to be approved by Nature Center Director; (8) developer to install appropriate walkway connec[ions on north and south [o existing Na[ure Center trail; (9} seed mix on Na[ure Center to include woodland and prairie flower mixures; seed to be mulched; (10) cons[ruction zone to be shown on grading plan and approved trees [o be removed to be marked and approved by Nature Center Director; (11) trees [o be saved to be pro[ec[ed by snow fence; placement assis[ed by Na[ure Center Director; and (12) provide a coordina[ed berming and landscape plan. Mr. Saba asked the depth of the holding ponds. Ptr. Robinson stated the decision on the final design hasn't been reached, but they will probably be about five to six feet in depth. t�tr. Billings asked about the turn style ga[es and if this would pre- clude bicycles and handicapped access. Yh. Robinson stated bicycles are not allowed in the Nature Center and [he handicapped traii is not in this area. Mr. Be[zold a�ked if the ponding areas would be screened. Mr. Robinson sta[ed they �ould be a natural amenity and an actual focal point of the devel�p�nt. He stated Ehe �onclusion reached was if the ponds �annot ae designed tu be attractive, they would simply be a re[ention area. He stated if they are a detention area, however, other things would have to be done:_to provide a long range visual amenity. 2�. Saba asked if [he ponding has any adverse affects on the regional plan being worked on by staff. ML'. Robinson stated the City Engineer is working with the developer and didn't believe there are any advcrse affecCS. , � s � P[1+NNING C0�`4�QSSION MEETING OCTOBER 22 1986 P�GE 5 Ms. Linda Fisher, Iarkin, Hoffman, Daly 6 Lundgren, Lbd., stated she was representing the developers, Universi[y Avenue Associates. She stated the principals for this development aere Ken Belgarde, Charles Belgarde and Harry Yaffe. - Ms. Fisher stated the project architect is James Cooperman and Associates; landscape archi[ec[ is David Kirsht Associates; fi11 engineez and land surveyor is Harry S. Johnson; and drainage engineer is CCST, Inc. She stated Tom Dillon of the Property Management Division of N{arfield, Belgarde and Yaffe was present, as we11 as representatives of [he other companies involved wi[h this project. She stated Barton-Aschman and Subterranean also assisted them in their plans. Ms. Fisher s[ated staff made an excellent presentation and was very [horough and informa[ion they were going to presenC was included in s[aff's review. She sta[ed she felt it is clear what [hey are reques[ing in terms of the Comprehensive P1an and rezoning to R-3 and considera[ion of [he preliminary pla[. She sta[ed the Com- pretiensive Plan indicates this site would be suitable for multiple family i:ousing and such uses are needed to meet the Cicy's needs by 1990. N�s. Fisher sta[ed the plans presented this evening repiesent a cul- mina[ion of lot of hard work by a number of people. She stated she works in many cortmiunities represen[ing developers and the City's staff works as long or harder [han any city she has worked with. She stated they have been able to meet with staff after hours and reall}' appreciated [heir efforts. She stated [hey had mee[ings where there was disagreement, bu[ now fel[ [hey had reached a final agree- men[. She also expressed appreciation to [he Nacure Cen[er Director and [he Springbrook Nature Center Foundation. Ms. Fisher stated they have requested the City assist with this project in [he form of taxable tax increment bonds and taxable housing revenue bonds. She stated the request was reviewed by [he IiRA and general concep[ for assistance has been approved. She stated [hey are working wi[h staff to negotiate a redevelopment con[ract. Ms. Fisher stated University Avenue Associates have over 20 years experience in multi-family rental housing. She stated they have developed over 3,000 units including over 400 units in the C1iff's project in Minnetonka, which staff toured, and the Four Seasons project in Piymouth, as well as projects in Wisconsin and South Dakota. She stated they were also the developers of the East River Road Business Center in Fridley. Ms. Fisher stated the developers build for long-Cerm wnership and hold on to their projects for 25 Co 25 years. She stated the project consists of nine three-story buiidings and the Coimnission has render- ings and drawings before them which indicate the quality and character of this project. PII+NNING COPL`IISSION MEETING OCTOBER 22 1986 PaGE 6 � Ms, Fisher stated the continuing maintenance of the complex is insured by an on-site residen[ manager. She stated the units are designed for families, as well as younger persons, with approxi- mately 17%, one bedroom units; 67%, two bedroom units, and r57>, three bedroom units. She stated they tried to crea[e a feeling of individual entry to the apartmen[ by providing an indented entry and are experimenting with special decorative features. She stated there would be skylights in the third floor corridors. Ms. Fisher stated the individual uni[s will have walk-in closets, European style cabinets, dining room £ans and ttie three bedroom units will have 1-3/4 baths and the two bedroom units, 1-1/2 baths. Ms. Fisher stated a recreation building would be located on the south part of the site with saunas, whirlpools, exercise facilities, a party and community room. She stated some of [he exterior ameni- ties include walking and jogging paths, various courtyards and a playground. Ms. Fisher stated one of the key issues was providing a suitable buffer between [his site and the Springbrook Nature Cen[er. She stated several meetings vere held with staff and the area was surveyed so they had an idea exac[ly where they wanted screening. She stated their surveyor then went back [o the si[e and identified areas wi[hin the Nature Center in which a berm might enroach. She s[ated a buffer plan was developed and the landscape arci�itect is presen[ [o answer any questions. Ms. Fisher stated in suimner, the berms will screen the garages; however, during the win[er months, a portion of [he buildings may be seen from the trail in the Nature Center because there would be less vegeta[ion. Ms. Fisher stated ingress and egress [o the Nature Center would be controlled by a fence. She stated lighting for this project would 6e directed downward so it wouldn't affect the Nature Cen[er or other adjacent property. Ms. Fisher sta[ed there was discussion with regard [o the storm water rt�nagement plan and the basic objective is to meet Watershed District requiremen[s. She stated this states that their post- development rate of rUnoff cannot exceed the pre-development rate of runoff. She stated they assumed a L00 year storm as the basis for that evaluation and designed a s[orm water concept plan that provides for ponding on the si[e, as well as on the Nature Center site, She stated this concept has been approved by the Nature Center and further work has to be done on the exact location and size. Ms. Fisher stated this plan will meet the storm water re- quirements for this project and vill improve the storm water quality in the 8rea, She stated, basically, at this time, water from their site, as well as property to the east and the culvert along Uni- versity Avenue, is not [reated and runs into the park site. She sta[ed after their development, most of the aform vater would run through their on-site detention pond and baffles or weirs would be provided before the water ran into the park ponding area, She 4 PIANIvING COMrIIS5I0N MEETING OCTOBER 22 1986 P�GE 7 stated erosion control measures would be implemen[ed during and after construction, Ms. Fisher sta[ed there are a number of details to be resol9Pd in regard to the ponds. She stated their original objective was to have amenity ponds to be used for bo[h ska[ing and retention ponds. She stated she unders[ands this is very difficult [o accomplish, but they believe it can be done. She stated at a minimum, the ponds wi11 be inundation areas [o meet [heir ponding requirements. She stated if they can provide permanent ameni[y ponds, they would do so, rk. Fisher sta[ed she was asked by Fk. Robinson to provide the Corunission with a summary of the EAW process. She stated an F.AW is required because of the number of units and waste water generated by [he project. She stated the Pollu[ion Control Agency does a pre-revicw of the sanitary sewer and [hey have addressed this portion of [he EAW, She stated the schedule for the EAW is that i[ will be published in the November 3 EQB Monitor and then there will be a 30 day public comment period, She s[ated the City will have those comments back on or about December 3 and have the benefit of [his process prior to consideration of [he rezoning. Ms. Fisher stated in terms of th� EAW, the document indicates thaC both :he municipal and regional storm wa[er and sanitary sewer sys[ems have adequa[e capacity to accommodate this development. She stated a[raffic analysis was done [o show [ha[ traffic would comply wi[h State air quality standards. She stated a noise analysis basically looked at traffic generated noise and the &1W shows a11 receptors will mce[ State standards. Ms. Fisi�er stated there are no DNR protected wetlands on the si[e �o a permit from this agency is no[ required. She s[ated there are about two acres on the site of other types of wetlands which, in some cases, the U. S. Army Corp. of Engineers does regula[e. She s[ated they were contacted and believed they fall under a nationwide permit and are in the process of confirming this information. Ms. Fisher stated I�h. Robinson reviewed the projected average daily traffic. She stated the level of service at all affected inter- sections is acceQtable. i�. Kondrick askeci the time period before [he project wo��ld be com- p:eted. I�tr. Ken Belgarde s[ated it would be about six months f�om the time construc[ion began until the first building is completed. lie stated the construction of [tie other eigh[ buildiags vould be six to eight xeeks apart. He stated if marke[ing goes well, this tine table would be accelerated. Mr. Kondrick asked wha[ rents were projected for these units. N¢. Belgarde stated the one bedroom units range from $520-$550/month; two bedroom uni[s from $600-$635/month; and three bedroom units $675�month. PLArNING COPL'tISSION MEETING OCTOSER 22 1986 P�� 8 � Ph-. Billings stated he understands some soil correction would be necessary. ttr. Belgarde stated there is rt�ajor soil correction which wovld probably take a total of Chree months to accomplish. He stated they would correct what was needed in order to get [he first buiLding s[arted and then continue to make the other necessary corrections. Pfr, Betzold stated there wouLd be no way to proaeed north from this project. Mr. Robinson stated if 83rd Avenue is used, vehicles would have to go south on L4�ibersity. ??e stated another aiternative wou3.d be to use DSain 9treet to Sls[ Avenue and then proceed either north or south at the light. bh. Betzold asked if this would be a problem. Ms. Fisher stated Barton-Aschman concluded that the in[ersections affected by this type of movemen[ have adequate capaci[y to accom- moda[e the vel�icles: She stated the in[ersection of 83rd and University is at service level A which is the best level of service and would continue after full development of this project. She s[ated the in[ersection of 81s[ and University is at service level C and, after development by Vantage Company's project, this level of service would decrease sligh[ly to D-F, but is well within the State and County de[erminations as to what is acceptable. She stated the project can function with curren[ access withou[ any adverse effect on the development or roadway system. Mr, Betzold s[ated the ques[ion of the variance for the parking stalls seems to be one of the las[ items [o be addressed and would come before the Appeals Commission. Ptr. Robinson stated the developer is working on a contingency plan in the evenc the variance was not approved. PLs. Fisher stated they are working on an alternate or contingency plan. She felt the variance was very critical to the site plan and the hardship could be documented because of the unique features on the si[e. Mr. Be[zold asked if all the stipulations outlined by Mr. Robinson were acceptable to the deveLoper. Ms. Fisher stated they have reviewed these stipulations aud are in agreement. Ms. Sherek asked if the ponding vasn't suitable for amenity ponding, if it Would change the configuration of the complex. PLe1A'RIhG CO1R�tISSION MEETING OCTOBER 22 1986 Pe1GE 9 Mr, Belgarde stated if they cannot make the ponds a posi[ive ameni[y, they probably will not exist, but it wouldn't change the layout of the buildings. bfr. Robinson questioned the desig❑ and m3[erials if the ponds are detention versus retention. Dt. McMahon, CCST, Inc., stated there is a fairly serious silt pro6lem and there would have to be a maintenance program to see that [he ponding areas stay clean. He stated if [hey are used for inundation rather than amenities, different materials would have to be considered, however, he could not answer [he question at [his time. 1�, Phil Nyvall, represen[ing the FPiC1�, asked [he plans for access and service roads and where proposed water and sanitary sewer lines would be installed which could possibly affec[ the YP1CA property. Afr , Robinson stated the only access will be on 83rd Avenue. He stated they are not proceeding with a road to the north at this timc, however, a 60 foot easement is being provided across [he north end of the project for possible future access. He stated the Y property would not be affected, at this time, in terms of roadway access. He stated a11 u[ilities are serviced from 83rd Aven�e. its. Fisher stated 60 feet has been dedica[ed along the nor[h property Line for Qossible fu[ure street right-of-way, bu[ iC is not par[ of this proposal to have a stree[ there at this time. Ms. Seeger, represen[ing the Springbrook Nature Foundation, sta[ed [he developer has worked with them regarding this project. She stated their concern was the ponding because the natural amenities of the Nature Center can't take a severe influx of water. She sta[ed they are generally in favor of this project. No other persons in the audience spoke for or against [his rezoning request. MOTION BY MS. SHEREK, SECONDED BY MR, BETZOLD, TO CLOSE THE PUBLIC H&1RING. UPON A VOICE VOTE, ALL VOTING AYE, CNAIItPERSON BILLLINGS DECIARED Tk1E KEARING CIASED AT 8:35 p.m. MOTION BY PS, SHEREt�, SECONDEII 8Y I42. KODIDRICK, TO RECOMMEND APID SUPPORT A COMPREHENSNE PL'�N A1+EI3D1�ffi�2T TO THE 2490 I1+ND USE YIAN FStOM A S-2, RL•.DEVEIAPMEA'L DISTRICT, TQ R-3, GENF3tAI. ?YJLTIPL£ DWELLING ON THE BASIS THAT THE HOUSING SECTION OF 1HE C�MPREHENSIVE PIAN DOES INDICATE THIS liAS A POTENTIAL FOR MEDIi7t4 DEKSITY HOUSING. UP023 A VOICE VOT£, ALL VOTIN6 AYE, CtiAiRPERSON BZLLINGS DECIARED THE MOTION CARRIED UNANIMOUSLY. PI.APINING COAL�tISSION MEETING OCTOBER 22 1986 PAGE 10 Mr. Saba stated a plan had been previously submitted for multiple units in this area and felt this was a far better one. I�h. Billings stated he felt the multiple units would be a b€tter buffer for the Nature Center than a heavy industrial use. He felt the plan was well thought ou[ and a high quali[y complex. He stated he appreciated the developer pu[ting in the time, energy and finances in[o such a project for the City. Ms. Sherek stated she felt the housing is needed in the City. I�h. Kondrick stated any concerns he had regarding the project have been well addressed. He felt pro[ection has been provided for the Nature Center. MOTION BY Pfit, KONDRICK, SECONDED BY MR, SABA, TO RECOPfMEr� TO CITY COUIKCIL APPRO\'AL OF REZONING REQUEST, ZQA ,'.�86-05, BY UNIVERSITY AVENUE ASSOCLITES WITH THE FOLLdWING STIPUTATIONS: ARCHITECTURAL REFINEMEr"fS 1. Provide deck element details - all deck fascia to be pre-finished metal crim; deck pos[ supports to be pre-finished metal. 2. Architectural facade behind deck to be brick up to horizontal metal band. 3. Color scheme - samples of all architec[ural facade ma[erial to be sub,ait:ed for City approval. 4. Provide brick soldier course for window sills on first two floors for window openings. Third floor window sills to be de[ermined, wi[h staff approval. S. All trash encLosures to be brick enclosures; one per building to be provided. 6. Elevations which include detailed facade material descriptions to be submitted by November 7, 1986. 7. Developer wi11 ensure adequate on-site parking through management or provision of additionai parking area, 8. Provide a site improvement performance bond; amount to be [hree percent of construction value (see bond form). 9. Developer to implement amenity package as defined in Cliff's/ Fridley contrast. Remove ambiguity prior to Council meeting. L0. Soundproofing needed adjacent to laundry rooms and stairs. 0 PUNnI�G COPCffSSION MEETING OCTOBER 22 1986 P�1G6 11 GEh'ERAL LAA'DSCAPING REQUIREMENTS 1. Provide berming [o screen parking along 83rd Avenue N.E. 2, Provide [hree addi[ional street trees and shrubbery along 83rd Avenue N.E. 3. Provide additional screening along the easterly 28 feet; tl�rougl� the addition of six overstory shade trees. 4. Provide a coordinated berming and landscape plan for the entire site. 5. All shrub beds to be edged and mulched wi[h a weed barrier provided. 6. Rock mulch [o be ins[a lled as indicated on landscape plan dated LO/14/86. 7. All turf areas to be sodded except area west of Nature Center securi[y fence, and 10 feet beyond [rail [o north to be seeded. 8. Provide an improved internal hardsurfa�e pathway sys[em which coonects the development from east [o west and nor[h to sou[h; [o be construc[ed within one year of 70`J, occupancy. 9. A11 developmen[ landscaping to have underground lawn sprinkling. 10. Building end encry planting beds [o be bermed. POrD REFINEMENLS 1. Add additional decora[ive ligh[ing around ponds; minimum of three lights for each pond. 2. Final design for pond/drainage elemen[s will provide for retention or detention areas which will func[ion efficien[ly and contribute to a visually pleasing and Low maintenance drainage system. NATURE CENTER INTBRFACE; REFINEMENTS 1. Provide irnprovements to Nature Center berm landscaping as agreed on October 22, I98b. 2. Show fence on plan; trail to be on the development side of the fence. Fence generally to be located west of trail and on the development side of [he berm, except location on Large berm to be on Nature Center side of berm. 3. Fence to be sia foot green vinyl clad with no top rail. 4. Fe�ce gates to be turn style design. Selection to be approved by Nature Cen[er. PLAI�IvING COhAfISSION MEETING OCTOBER 22 1986 P�10E 12 2. 5. Continue berming and seeding on Nature Center to 85th Avenue N.E. and around corner if excess fill is available. 6. Continue security fence to 50 feet beyond nor[h of deveYopmen[ and 50 feet to the west on the southern end of site, 7, Pond depth (in Nature Center) to be five feet at normal water level. Location and size to be approved by Nature Center Direc[or. 8. Developer to install appropriate walkway connections on north and south to existing Na[ure Center [rail. 9. Seed mix on Nature Centez to include woodland and prai.rie flower mixtures. Seed to be mulched. 10. Constr�ction zone [o be shown on grading plan and approved. Trees to be removed to be marked and approved by Na[ure Center Director. ll. Trees [o be saved to be protec[ed by snow fence; placement assisted by Nature Cen[er Director. 12. Provide a coordinated berming and landscape plan. UPOI� A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BILLINGS DECIARED THE AfOTIOn CARRIED UNANIMOUSLY. A NORTH PARK ESTATES, BY UNIVERSITY AVENUE a55UC1.�'1'�;s: Being a replat of the South 450 feet, except the Eas[ 600 feet thereof, of all that part of the Northwest 1/4 of the Northwest 1/4 of Section 2, Township 30, Range 24, Anoka County, Minnesota, lying Westerly of State Trunk Highway No. 47, and the Eas[ 600 of the South 400 feet of all that part of the Northuest 1/4 of the Northwes[ 1/4 of Section 2, Township 30, Range 24, Anoka County, Minnesota, lying Weste:ly of State Trunk Highway No. 47. Subject to an easement for utility and street pur- poses over the South 33 feet thereof, and the North 600 fee[ of [he South LO50 feet, except Che fast 600 feet thereof, of all [hat parc of the Northwest 1/4 of the Northwest 1/4 of Section 2, Township 30, Range 24, Anoka Coun[y, Minnesota, lying Westerly of State Trunk Highway No. 47, and all of the Northwes[ 1/4 of the Northwest 1/4 of Section 2, Township 30, Range 24, Anoka County, Minnesota, Lying Westerly of State Trunk Highway No. 47, except the South 1050 fee[ thereof and except the East 6�0 feet thereof as measured at right angles to the West right-of-way line of State TYunk Highway No. 47 and excep[ that part lying North of the South Line of the North 32.12 acres of said NorthWest 1/4 of Section 2, generally located South of 85[h Avenue, West of University Avenue, and North of 83rd Avenue. MOTION BY tk�. KONDRICK, SECOrIDID BY MS. SHEREK, TO WAIVE THE READING OF THE PUBLIC itF1+RING NQTICE AND OPEN THE PUBLIC HEARING, UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BILLINGS DECLARED THE HEARING OPEN AT 7:42 p.m. PLANrING COhL'�IISSION MEETING OCfOBER 22 1986 PAGE 13 Tfr. Robinson stated the loca[ion of this plat is equal to what is covered in the rezoning request, 20A 4t86-O5, plus [he additional portion " that is adjacent and goes to University Avenue. He stated this extra por[ion is zoned C-2 and will'remain C-2, as it is under separate ownership. He s[ated the plat includes one 61ock and two lots; Lot 1 being the development parcel and Lot 2 being the rem3ining parcel. He stated the reason Lot 2 is included in the pla[ is because it is one [ax parcel. htr. Robinson s[a[ed staff is recommending [he following s[ipul- ations, if the Qlat is approved. 1. Developer subject to fair share of assessments on a possible future road along the nor[h end of developmen[ site. 2. Property owner agrees tha[ proposed Lot 2, Block 1, Nor[h Park Estates is subject to s[reet easements to allow for street connec[iocs between 83rd Avenue and SSth Avenue. 3. Lot 1 and Lot 2 are subject to park fees as follows: Lot 1- 358 units at $500 per unit =$179,000 - all payable wi[h first building permit. Lot 2- 270,072 x.023 =$6�212 -[o be paid with building permit or replatting a[ the prevailing ra[e 4. Designate existing 33 foot easemen[ on south as dedica[ed right-of- way on plat, subject to concurrence of property owner. Mr. Robinson stated staff has not talked to the property owner regard- ing the easement on the south and, [herefore, i[ is subject to his concurrence. A1s. £isher stated they concur with the stipula[ions, with [he excepcion of No. 4 as they are not the property owner. She stated she under- stands Mr. Wormsbecker is presen[ representing this property owner, Mr, Barbush. Mr. Wormsbecker, representing Ptr. Barbush, stated he would have to talk to [he owner to see if this stipulation would be a problem, but fe1[ the matter of the easement could be resolved. He stated the owner is aware that a[ some time a road has to be constructed. No other persons in the audience spoke regarding this preliminary plat. M(7fI0N BY MR. KONDRICK, SECONDED BY 2Ht. BETZOLD, TO CLOSE T41E PUBLIC HEARING. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BILLINGS DECIARED THE PUBLSC HEARING CLOSED AT 8:52 p.m. PIAI�Iv'ING CO2L*IISSION MEETING OCTOBER 22 1986 PaGE t4 D70TION BY M[t. KONDRICR, SECONDED BY t92. BETZOLD, TO RECOMMEND TO CITY COUNCIL APPROVAL OF PRELIMINARY PI1�T, P,S. �k86-O5, NORTH PARK ESTe�TES, BY UNNERSITY AVENUE ASSOCIATES, WITF1 THE FOLLOWING ST IPUTATI ONS : � 1. Beveloper subject to fair share of assessments on a possible f�ture road along the north end of development site. 2. Property owner agrees that proposed Lot 2, Block 1, Nor[h Park Es[ates is subject to stree[ easements to allow for a street connection be[ween 83rd Avenue and 85th Avenue. 3. Lot 1 and Lot 2 are subjec[ to park fees as follows: Lot 1- 358 units at $500 per unit =$179,000 all payable �oitt� first building permit. Lot 2- 270,072 x.023 °$6,212 - to be paid with building permit or repla[ting at [he prevailing ra[e 4. Designate existing 33 feet easement on south as dedicated right- of-way on plat. (Subjec[ [o concurrence of property owner). UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPFJtSON BILLINGS DECII+RED THE M7TION GRRIED UN+NIMOUSLY, Chairperson Billings s[ated the rezoning and the preliminary plat would go to the City Council for pubLic hearing on November ll, 1986. 3. CONSIDERATION OF LOT SPLIT L S, ik86-08 BY DIVISION 1 REAL ESTATE INC.: Split will create three single family lots. One lo[ being that part of Lots 80, 81, 82 and 83, Block A, Riverview Heights, lying westerly of the easterly 90 feet of said lots together wi[h a11 that part of the vaca[ed un-named stree[ and right-of-way of Minneapolis, Anoka and Cuyuna Range RR Co., lying snutherly of the westerly extension of the nor[herly line of said Lot 83, and lying northerly of the westerly extension of [he southerLy line of said Lot 80. Al1 lying easterly of East River Road as it is now laid out and constructed. The second lot being the westerly 70 feet of the easterly 90 feet of Lots 80, 81, 82 and 83, Block A, Riverview Heights. The third lot being Lot 78 and 79 and the easterly 20 feet of Lots 80, 81, 82 and 83, Block A, Riverview Heights, 441 Hugo Street N.E. Ptr. Robinson stated this lot split is for property located on the north- east corner of Hugo and East River Road. He sta[ed the property has two zoning classifications as there are two single family lots and the �jority of the site to [he west is zoned R-3. He sta[ed the propezty to the north is zoned R-2 and the neighborhood is mostly aingle family homes. PU1NnING COAPfIS5I0N MEETING OCTOBER 22 1986 PAGE 15 � Ffr. Robinson stated in [he pas[, [ownhouses were proposed for [his proper[y, however, development never proceeded because of economic reasons. Mr. Robinson stated the requested lot split would split the�existing lo[s into three buildable lots, A, $ and C. He stated Lot A would meet the Code requiremen[s as far as square footage and frontage. He stated Lo[s B and C ww ld only be about 7,165 square feet with 70 foot frontages. He stated the Code requires 9,000 square feet wi[h 75 foot frontages. Ptr. Robinson state� it would seem that the issue is whether tSarec � single family homes would be more consiste�it with the neighborhood. Some 50 foo� lots in the area have Aeen utilized for homes. t�k. Robinson stated if this lot spli[ is approved, staff is re- commending tiie following stipulations: (1) provide a 17.5 foot stree[ and bikeway/walkway easemen[ along East River Road; (2) provide a 12 foot street easement along Hugo Street; (3) lot area variances are needed wi[h spli[ from 9,000 square feet to plus or minus 7,165 square fee[ on Pazcels B and C; (4) lot wid[h variances are needed wi[h spli[ from 75 fee[ [0 70 feet on Parcels B and C; (5) park fees of $750 required for each of the three lots payable with building permi[s; (6) record spli[ at Anoka County within six months; and (7) owner agrees to rezone the property [o single family. Mr, Kondrick stated he was concerned about Lot A, if East River Road were widened. Atr. Robinson s[ated the City has allowed easements to be used for setbacks in the past• P.e stated a home could be se[ back 40 fee[ from :as[ River Road and still have 50 feet�of buildable arca. Ms. Sherek felt it would be better [o have two legal lots which mee[ Code req�iremen[s, rather than three lo[s. t�tr. Chouinard, the owner of the property, stated [he three lots are requested in order to make it financially feasible. I�h�. Bi11 Lee, proposed developer of these lots, stated a home with a tuck-under garage would be constructed on Lot A so there would be adequa[e space. He questioned if it wouldn't be desirable to have single family homes on these lots. Mr. Kondzick stated it would be desirable, but Che question is also whether there should be two rather than three lots. Mr. Beizold sta[ed he has seen proposals for this property several times and even though if is zoned R-3, single family homes vould be a better use. He stated his concern involves the possible widening of East River Road and Hugo Street has a Eoi of problems< PIAN[vING COMI�ffSSION MEETING OCPOBER 22 1986 P:1GE 16 4. Ph. Chouinard sta[ed at the time he purchased the property, it was tax forfeit and [here was a ten unit complex approved for the site. He stated the otherproposal was for a six unit townhouse development which would not work financially. He stated a home could be construc[ed on tbe 50 foo[ Iot and four units constructed on Lots A and B. He felt the single family homes were bet[er for the neighborhood. Mr. Billings sta[ed because of the action taken by the City Council ai their last meeting in regard to a lo[ spli[ which resulted in subs[andard lo[s, he would have a dif"icult time supporting this reques[. He asked ttr. Robinson if [he majority of the lots on Hugo Street were in excess of 9,000 square feet. Ph�. Robinson stated he fel[ the majority of [he lots were in excess of 9,000 square fee[. Mr. Billings felt it may be helpful for staff [o provide an analysis of the properties along Hugo Street when [his item goes to [he Ci[y Council. TfOTION BY M2, BETZOLD, SECONDED BY M5, SHEREK, TO FORWARD THIS LOT SPLIT REQUEST, L.S, 0�86-08, BY DIVISION 1 REAL ESTATE, INC. TO THE CITY COUNCII, WITNOUT A RECOMh1ENDATION, Mr. Kondrick stated he has no problem with the 70 foot frontage, but felt there could be a problem with Lo[ A in the future if East River Road is widened. Aft. Robinson asked the ownei and developer if they would consider a lot split for [wo Lots. Both indicated they would not. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BILLINGS DECIARED THE MOTION CARRIED UNANIMOUSLY. Chairperson BilLings stated this i[em would go to the City Council on November 3, 1986. Pk. Robinson sta[ed the Commission has discussed this matter several times and this ordinance would phase out the Community Development Con¢nission. He stated this Commission has not been a�tive over the last several years. Mr. Robertson s[ated members of the Co�nunity Development Co�nission were advise�d of this change and encouraged to indicate their pre- ference for service on another City commission. { PI1+N:dING COP4�fISSION MEETING OCTOBER 22 1986 PAGE 1� PtOTIO^I BY MEt. KONDRICK, SECONDED BY MS, SHEREK, TO CONCUR WITH THE RECOMMENDED CHANGES TO CHE+PTER 6 OF THE FRIDLEY CITY CODE BY AF.ENDING SECTIONS 6.01 AND 6.03, BY DELETING SECTION 6.08 AND RENUPISERING THE NEXT CONSECUTIVE NUMBER. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BILLINGS DECLARED TFiE M7fI0r CJ+RRIED UDWNIMOUSLY, 5. DISCUSSION ON DUMPSTER ENCLOSURES IN FRIDLEY: hh�. Robinson stated the City has a problem with existing policy on dumpster enclosures in that i[ is not specified what type or material is to be used. He stated staff is submi[ting [he following proposal to be considered: (a) enclosures shall be designed out of ma[erial that is architec[urally compatible wi[h [he principal structure such as brick, architectural block, poured concrete and possibly wood; (b) ga[es may not be necessary if [he opening vould no[ be visible from the public oz residential view. If a gate is needed [hen it should be opaque and constructed out of s[urdy treated wood or a s1a[ted chain link fence; (c) receptacles which do no[ require screen- ing shall be maintained in a clean and orderly fashion and (d) a11 res[aurants shall have a masonry enclosure with an opaque ga[e. Ph-. Kondrick sta[ed if there is a change in the Code, if [hose establishmen[s [ha[ exist now mus[ comply. Mr. Robinson s[a[ed they would be grandfa[hered, uoless there were some changes on the property. !h. Robinson sta[ed he believed the proposals recommended by s[aff are consistent with other neighboring communities. ?�h. Billings s[a[ed he was concerned about masonry enclosures for res[aurants and wondered if this would pertain to a delica[essen or small eating place in a ma11. Ph-. Robinson s[a[ed a masonry enclosure provides an enclosure to encourage sani[ary practices. Ms. Sherek stated wooden enclosures are subject to being destroyed by the garbage [rucks. She fel[ any establishmen[ that has a dumps[er should have i[ enclosed and didn'[ know why only restaurants were included for a masonry enclosure. t�h. Robinson stated staff would review this item to answer some of the questions raised. He sta[ed this is one aspect of the Code that has been difficul[ to police and enforce. He felt you cannat make a dumpster locrk nice and some screening is needed. t�4. Billings stated there are some provisions in [he State Realtfi Code relating [o dumpsters, bu[ questioned the need for a masonry enclosure around all restaurant dumpsters. PIAh�IhG CODCQSSION MEETING OCTOBER 22 1986 P:10E 18 � 6. DISCUSSION OF CARS FOR SALE ON I1+WNS: t�k. Robertson s[ated [he City Council has received many complaints with regard to cars being parked on major thoroughfares, empty lots or parking lots of vacant buildings for purposes of sale. He stated the Council is considering an ordinance designed to reduce these situations and elimina[e vehicles parked on someone else's property for this purpose. Mr. Saba felt this situation should be eliminated and many people in [he community are fed-up. Ptr. Robertson sta[ed staff now is looking at some long-range needs and possibl}� pursuing [he option of enforcing the ordinance by using Community Service Officers. PLs. Sherek stated [hese minutes have no[ been approved by the Human Resources Commission and should not be on this agenda. AfOTION BY MS. SHEREK, SECONDED BY t�t. KONDRICK, TO TABLE THIS ITEM. UPON A VOICE VOTE, ALL VOTING AYE, CkV+IRPERSON BILLINGS DECLARED THE rfOTION GRRIED UNANIMOUSLY, SS D10TIOn BY MR. KONDAICI:, SECONDED BY MR. BETZOLD, TO RECE NE THE MINUTES OF THE PARKS & RECREATION COMi�IISSION OF OCTOBER 6, 1986. UPODL A VOICE VOTE, ALL VOTING AYE, Cf�1IRPERSON BILLINCS DECIARED THE pfOTION C�RRIED UN.4NIMOUSLY. 7. OTHER BUSINESS: 2fr . Robinson submitted copies of inemos dated October 10, 1986 and October 15, 1986 regarding the special use permits for Church on the Dbve and Ronald Christensen, He stated in regard to the stipulations for the special use permit for Church on the Move, stipulation No. 5 was changed to indicate the lease agreement should be at least one year. ADJOURNMENf : MCITION BY 1�E2. BETZOLD, SECOt�IDED RY MR. KONDRICK, TO ADJOURN THE MEETING. UPON A VOICE VOTE, ALL VOTING AyE, CHAIRPERSON flILLINGS DECLARED THE OCTOBER 22, 14&6� PLANNING COMt�QSSION MEETING ADJOURNED AT 10:00 p.m. Respectfully submitted, �-�<-^-{� �>ti' " " � l CaroLe Haddad, Recording Secretary S � ��. ��. �i�-� � �/.��/�� 'lf�� -� ; 5 T z, ,� � 9f�b1�.� f . � -/J�� `�� 5o�%e,�/.,��-.� ..�«4�( C,..�.., �k �-� �4cn�rt� 5,�,,� /�ur Sfr�� .n T��',� , ST. t��,,s i� �' d�'-'� Nf��.(,�-�-�'—��C��C'K+�"xT A•:�� 5yo (.1/.�.uv �7F°ruF � fLt�.:�a ssa:�- ,;�'/CC,C' c'SE'��GC,!% (�1f./'% `/'J �/C/�,L`L,` �� /CD �j'/%� �l�v �'�: -/:5�;�/�i.'.<<':,��,t .:�✓,: ` / s�:t, 7 �c�ij f!/�C /�stifi�0..� lL CST `T�c .\ Z f �'c nr �+� no �o�C,�f✓k� n,�Y.ccc S N'�.L > �n � �/ C= ((,( n: ✓. �i U� �,[!�C � 7�"�� '' "`l Z.<� 6t, t%� - til /'G ..� ,t � �� Q' nn /.} -S='YZG � � j{,,�'�-�c,,�..�, �-� �°� 3 20�� N L�� Z t� �i'� SSUa = ��r/�� -�l�s�� i/��v S��i��,,� �c� Bi� ��/��r- S� f��m�„3,�., s"sd.� � l �,,-,', j �'�'�� ;, �� ra��,! _ � r//_ ! ' � �C< : v�C'�- r �`�� ` / f-� 9 �� ,N ��ic;t�iiU�i!"� C/- � /��1�'�� , ;,; � ,Lc �� (1 � 1 %�SI/ Ct,h� a� l�`/ %� t-�-�' -� - ��'`' � � � � � �` � , 5:�� - > > -� ��.f ,� -.� f.�� f �l�✓� ✓'=-''�Zre.vfc� 3f 7r,�lEY, A°� -� , , n l' Q,✓.y�_ /�'c=n.�,nT�-u. !'�;` i /?... �n.a�r�- IY� c<. K i 3 5 6�2 � ��iG"�t c. /� v�- A�� c c n G' �/1 '� � l� .� l., n � : n 5 (/ . ;�! > .� / . /l� f .� : / ' ��„�; �, ��y��c� �3�y S�c�_�n: > ��. y��;��%, . �rr�� '�"'" DIRECTORATE 4 � O /� � PUOLIC WORK• � CITY OF �y{ IE M O fm1A ND UM FRtDLEY _ _ 'IO: Nasim Qureshi, City Manager PW86-313 FItOM: John G. Flora, Public Works Director I�ATE: October 30, 1986 SUBJECP: Highway 65 Turnback With the Wooc�ridge Develogrent af the 100 ZWin and Johnson Pro�rty, tt�y will be constructing Iake Pointe Drive which will connect to our existing West Moore Lake Drive arxi Highway 65. This road rightrof-tiray has reduced the area originally identified far �e Woodbridge Building A. Hecause of this encroachment, Woodt�idge has requested the City provide the Highway 65 turnback property to tY�m in order to prwide additional space for construction and landscaping. A review of the prelimi.naxy plans for the Highway 65 i�rovenents indicates a portion of the original turnback will be required but a�nsiderable atmiuit may be vacated to the HRA and ultimately Woodbridge for develog�nt of this area. If the Colmcil is so inclined, I would recattmnd a public hearing be set £or Dec�er 8, 1986 to vacate this property. JGE/ts Attactment PUBLIC HEARING BEFORE THE CITY COUNCIL Notice is hereby 9iven that there will be a Public Hearing of the City Council of the City of Fridley in the City Hall at 6431 University Avenue Northeast on Monday, Dec@m6er 8, ]486 > in the Council Chamber at 7:30 p.m. for the purpose of: Consideration of a Vacation Request, by the City of Fridley to vacate a portion of the City-owned Highway 65 turnback property. Any and all persons desiring to be heard shall be given an opportunity at the above stated time and place. WILLIAM J. NEE MAYOR Publish: November 7_4, 1,986 December 1, 19E6 1� � �� I ��{f-�� 1�,, ; �� ,�: 3v 1 �. 4Ti � � N S�� I Y' i� � �� ' � / �� / \ .� B"U_�_ _ .�° - �\, : � e'%� ,u / ��' :/ . �L ¢''I I f � � � � \ � � ' � �� RIP . � � , \ . � � � 1 I �SII�� . , ,�0 * , ` � �� \ `l`\ /i ( ,� ;. �f� : ' � a � n,,„ �.. � '� . --`�`_ . �� I //�_i � r'•� \ �� :. a• \ 1� " , �.r.. d;�.: � , �\�, / . z�^, 1 W , 11 _l:j� � +. :n m "jy • :' � ,,: � ' � ` N 1 , o « »� . .;,, ,:. �� e\ m �, � � � \ \\ �, I '\J��jM1� � (BUILDING � ,, ,� ` _ •� � ��A�� AREA ) ` _ , �1 .9 � 7 I � —_ \ ` ry ' 8,�� i.. ..�q f - � , . i , ..W ,n ' •J. � � ; ; i � .�" �� j� � � \ �r rr � - � . � 1 ' 4 � � `--- $` � . ♦ � �� s� I \ n� � , � e '�. � ''` 'r^ , I l V�J��., 1 �;°'" ��_.� — - -- , � _ . ' ^ ,� c M . � _ -` _ ��i/ �--� .l _. ..�. 3a _ , � 4 r, � �� , �, � _' _ r : ; °°.ewi --� . � j:,' � -'. • ..eceo��. � �� f` � ` j � �� _1�1`� � s 9j' i��e b V � � .� � . / . � y . / �� ., . ,. . � ( / a � t` / z :'/' � � > � /° � . ' � �` � a .� _ �/r (�;' r , . �� F I, . � � s � 'j f d y �. _ e+' • � �3 ei, �, h ��.... e � . S � �` .S�SY.:N �f /� � l � . � �' � � 1.. � , t �. �, ; , d. � . � ,• . � ' { ezisrna sr s e � ; � � ror,asa.3 ... ,-..,,,�. 'r;a,..' . , 1,�. . ,i ._. ..,.a.e.: �F. �:�:,-. s rrvrm.oe.e: . \`� �, -�. . � � �. �� : , .1 t' a,x R� � �f .. a�° s< 5 f � 's \'^ � ' ''6 '..P� .isn,� .. � - �� ,� K. �� /, i. ; � t. 5 �j�` ! . a „� g0 ..�� : - , _ � , , � '� � w y M 1B 2 CITY OF FRIDLEI' TECHFICAL AD\'ISORY COM.NITTEE MEETIRG SEPTEMBER 23, 1986 CALL TO ORDER: Chairperson Schnabel called the September 23, 1986, Technical Advisory Committec meeting to order at 8:10 a.m. ATTEKDhSCE: 1'irginia Schnabel, Chairperson Dich Harris, liniversit�� A�•enue Business Group Jo}' Otten, Holl}• Center Larr}' Kuechle. S}'l��an Hills lluane Broun, MnDOI Bill Sironen, Anoka County Highwa} Department Jo'�n Gar6aro, Unicersit� Avenue Business Joc4: Robertson, Communit} De��elopment Department Jir, Robinson, PlanninE Division "1��ra Gibso;i. Flannin� Di��ision Barrti� Farner, barton-Aschman Associates Bets�� Rauenhorst, Barton Aschman Associates N,r. 6�arner re��ieued the w'ork that had been done by the corunittee at tl�cir pre��ious meetings and re��ieued the goals as established by thc group. M:. Farner prepared a draft of a master plan for the comtnittee to recie�: at this mcetin�. The master plan is comprised of a number of different componei�t�� including landscaping, surface treatments, median treatments, fencin�, int��r- section treatments on specific intersections, and lighting. Mr. warner first discussed lighting. He stated that he had contacted !�S]'. f5F Mill noi inscall ]ighcs but �:ill maintainlibhts after installed if of � standard design. The Cit�� r:ould bear the cost of installation. TSY ti�ill m:�intain stanCard light products after installation, bui light of a custort, desigu w'ould receive minimal maintenance such as changing bulbs and checkin� w�irin�. Damage would be a Citp cost. South of 69th uhere the median is narrow, a single pole ti'ith double lights could be useC. Torth of 69th, tHo separate light poles cou1C be useC. Mr. k'arner recommendeG that curt and gu:ter be installeC if ineCian lights uere installed. An alternaiive uoulc Gc lights on the fronta6e roads. Hr. Karner re��iewed the fencing which has been an issue particularly in tt�e right of cc;. Generally the plan is to remove the fence in commercial areas. However, where the right of �ay is next to residential areas, the fence couls be left for nc� Cc: wo�1G be replaced over the years with a black vin}1 fence. Hr. {iarner noted thai the treatments were concentrated at the intersections o` Slih and 65th, �hich are considezed the cit}�'s gate�:ays, and at Mississippi ar.' Osborne which are major intersections. Other intersections would get smaller treatments. 2A ?ECHSICAL AD1'ISOR1' CO!�fITTEE MEETIRG, SEPSEMBER 23, 1986 PAGE 2 For surface treatments, Mr. Narner indicated that the grass needs improvement through reseeCing or sodding, and providing better maintenance. He felc this could make a significant impression for the amount of the investment. Man� of the improvements call for landscaping. Hs. Rauenhorst revieWed the landscaping. At BSth and 57th, a brirk gatewa}� is recommended with a double row� of canopy trees lining the street. It is recommended that the City� purchase the land at BSth and use mass coniferous trees for a grand entrance. Then use a canopy tree along the road and ornamental trees at the entrances to the frontage roads. Osborne anC Mississippi uould ha��e brickwork at the corners and a canop}' of trees. At Mississippi there is also a bicycle path rerouted and signs asking bikers to walk across the street. Areas at intersections uould be paved so the} can bc cleared of snow in the winier for pedesirian safety. A double ro� of canopc trees is recommended at Mississippi. In order to screen residen2ial areas, a planting of coniferous trees is reco��ended. This map require an easemen: and an a�reemen2 tiith residents to do so. In commercial areas, the trees arc spaced at 40 feet to allou visual access to businesses. ;he intersection at �7th tiould ha�•e the same treatment as SSth with bricktiork and trees. South to 53rd ��ould be trees and shrubs ti•itn a well maintained grass area. ws. Rauenhorst distributed copies of the plant matrir for a phased reforestatiori pla:�. The canop}� trees are limited because trees must be able to tolerat�� tlic clirate, salt and pollution. The shrubs w�ere considered for floti�er and le�' colo:. Mr. Farner noted that L'ni��ersity is a lonE corridor and that the committec ha:: been gi��en a great deal of information. He emphasized the intersections w�hcrc the�: recommended using brich columns �:ith fen�ing, curved linear w�alls accente:: by li�hting. The plan tries to procide seasonal landscape variation and i��clu�cs pla;�ts that are hard�� and require liitle maintenance. ?1:. 6'arner added that MnDOT is concerned about safet�� in the median. Hc recommended going with a clean approach. Perhaps a laMn treatment in the media:, w�ould be better than landscaping. He also recommended retainin� as muc!� ��isibilit� to businesses as possible. This also helps access to fronta�;c -.o��'r,. Mr. M'arner also recomr�ended mo��ing the frontage road at 57th foruard onc-!.;:;: block. The interlocking pa��ing siones are used at intersections. Each ir.te:- sectior� has Ueir distinct intent to reinforce community. He felt that ti,�_ �•isibilit}� durin� the da}� wonld be as gooC as the visibilit}� at r.i�t,t. Mr. M'arner distributed the preliminary construction cost estimates and revie�ed the costs of 2he va:ious options. He noted that the estimates for the wo:F: from 69th to 85th did not include curG, gutter or drainage uork. The estir..�tes are on ihe upper side of ihe ranges. He felt the total cost of imp:o�'er��,r.ts as illustrated would be about 5:.8 miiiion. This did not include lighting. Ms. Schnabel requested questions and comments from the members. Mr. Sironen indicated that there seems to have been a lot of conrern eiver. for clea: zone. He felt ho+:erer that at Mississippi and Osborne ttiere was less coasideration. and he eapressed concerr. about t5�=: pla:emeni of trees close 20 those high�:a}�s. rir. 4�arne: stated that in most counties a six to seven-foot setbac.: froc. tt:c curb is adequate. It pro��ides space for snoc: storage and adeGuate ��isibilitp. /; TECHSICAL ADIISORT CO?1^tITTEE MEETIKG. SEPTE*1BER 23, 1986 PAGE 3 `1s. Schnabel indicated that the trees appeared to be on the cur� line in thc sketches. Mr. Farner stated that the trees are essentially in the middle of the boulecard or about siz feet in from the curb. ' Mr. Robertson noted that these streets and highc:aps are no longer in a rural setting but rather in an urban setting. Mr. l:arner stated that for nant- abutting cross streets there are no side�:all:s• He hoped the Cit}� wouid de��elop a sidewalk system as the areas are de��clo{�e�:. Pis. Schnabel felt the plan addressed the concerns of the committee. She thou�;lit that the HRA has a future plan for addressing the drainage problem in ti�c nertl•, portion of Universit�� so the Mater runoff can be piped elsei:here. The conuniitec had discussed business peonle participating in the planning and hoped that ihc business people �:ould put their a2tention to landscaping. Hopefull}�. Lusinesses will do some plannin� on their oi:n. The concern at Holl�� regardinE resider�ts gettin�, on and off the buses �ill be corrected throu�h the brick�,�ork and ,a�-in��,. *1s. Sch�abel hoped that the Cit�' ti'ould Hork on clearin;, sno�: to the bus sto;�s. Shc noted that essentiall�' the fence tiould be removed fro^ the east sidc o.` thc streci �:here there are mainl}' businesses. >ir. Harris estimated the�total cost to be approsimatcl�: 53.0 to 53.5 millio��. if it Here to include media❑ lightinE and �:ater drainage for t!;c ditc:,. `1r. t:arner was notprepared to preseni ar� esiimate for curL, �utter ac:, dr:;iii�,�,r sincc this :s not patt of thc proposal. ';r. Ro:,inson felt the draft seemed lilce a simple and effecti�e �:.:} to c:�eat�� better image for the Cit}- an� commended Barton-Aschman for 2 fiue joL. )is. Schnab�l felt the image for Fridle}� as percei�-ed b�� the metro area is ]�.:.., thar, first class. She felt a good design r'ould greati}� help the comniur�it: ima�;�,. She �:as pleasad �;ith the recommendation and felt the concerns uere addreys�.:�.:. She added it:at she had reser��ations about some aspecis of thc plan. >!r. Farner stated thzt the master pla; Hill continue as time goes on. Yec,;�P�� tal:c time to make constructi��e criticisms. A plan is difficult to ��isualir�� untii actuall}� seen. MnDO'I is probatl}� the ti�gest factor affectin�, t::��.: ;-lai.. "1:�. lCarner asked "tr. Broun uhat the plan does in terms of safet��. `1r. Broi:n felt t',e plan �as �:ell done. He felt it could be cer}� pleasin;�, tc, those comin� through the area. The safe?}� setbacks arc ri�ht. He e>:�-'�:..._. � concern about the site set5ack at the intersections. `tedian and medi�:. ��rric_�s are another obstacle to be hit. The}� are costl}� and difficult to justi..;. Put2ing in curb and gutter is also costly. The hard part for MnDO: is t'�a: the}� cannot commit funds for the �:or::. He felt this �:as a good master pl�:. for the Ciri�. The State hzs funds for t;i.ssissz�pi Street for next }'e�i c: ii,c year after for safet}-. l�hen a master plan lik� t?,is is done, the Statc ca:. e;or:: i:iih the Cii}' to incorporaie i�eas and the State can then provide socr- of the fundin�. 2C TECHSICAL AD�'ISORY CO�MITTEE MEETIKG, SEPTEMBER 23, 1986 PAGE 4 Ms. Schnabel stated that residents need to knou that some of the maintenance is done by� individuals. Mr. Harris fe12 that the maintenance costs for the project could be near 5100,000 annually when including additional staff and equipment. Mr. Garner thought this might be on the high side; but if plant replacement were included in maintenance, then he thought this figure might be on the lo� side. �'isual quality costs money, but Hr. Farner felt it is gotten back. Mr. Harris asked, if should the City take over total maintenance of the area, could the Cit�� recover a portion of the maintenance costs from the State. Mr. Broun felt it vas possible but could not give any amounts. Mr. Robertson indicated that I-694 is scheduled for construction late neat year to w�iden the hightia}� from a four-lane to a sia-lane. He asked if University would also be changed. Mr. Brow�n stated that there may be some treatment on the ramps for metering Gut nothing major would be done. He also stated that the department has bceri able to replace trees that have been removed for construction. Ms. SchnaDel requested that the Russian olives be replaced uith somethin��, else. Mr. Robinson asked Mr. 6'arner if he felt the median lightinE and fronta�;�� road lighting Were tuo separate items and uhich he preferred. Mr. M�arner felt it uas coniingent on uhat the Cit}' �anted for thc dullar an� tihat meets MnDOT specifications. He thought the abutting properties uoul� benefit more from frontage road lighting than from median lighting. Houc��cc, from an image standpoint, the median lighting uould be more effective. Nr. Robinson felt median lighting would emphasize the corridor. !:hile fronta�c road liohting uould emphasize communit��. P1r. Robertson stated that the City Council uas enthusiastic about the light dramatizing the corridor. In terms of visual effect, �:ould it still be a dramatic effect even on the frontage roads. Mr. 1�'arner felt the biggest thing �ould be appeal to roadside businesses in additio� to helning �:ith security and dramatizing businesses. Lighting in residential areas woul� require a special treatment. Ms. Schnabel felt that lighting ir, the median uould add to Ihe tunnel effect. She felt lights along the frontage roads xould help "�:iden" the appearance of Universit}� Avenue. Mr. Robertson liked the frontage road lighting. He asked hou to handle the intersections �:here the frontage road switches back to the holding lane capacit}. TECH�ICAL A��'ISORY' CO"LMITTEE HEETIFG, SEPTEMBER 23, 1966 PAGE 5 2� Mr. G'arner stated that they need to reinforce that the frontage road e�ists and minimize the number of accesses but also emphasize the access. For safety of lights in the median, Mr. Narner assumed an urban design with curb and gutter. Mr. Warner asked for NnDO?'s response. Mr. Brown stated that MnDOT is using break away poles through the area. Morc problems have arisen where the poles have fallen into the roadway on impact uhich is a hazard fot on-coming traffic. hr. Robinson asked if they �ere alloued uithout a jersy barrier, which is a built up or reinforced barrier. Mr. Brown stated that all areas he kneu of tiith similar traffic levcls and speed limits have used the jerse}• Earrier. He felt that for aesthetics tt�c City would probably uant to accent the frontage roads. He noted that thc night time accident records shou it is no2 justified to put in median lightin�, for safet��. Mr. Robinson mentioned a study show�ing that median lighting helps reducc accidents when the traffic lz��el reaches a certain nunber. Mr. Brow'n ti�as not auare of the study. !7s. Ot2en liked the looFs of the proposed plan. She felt the bus shelter and Gikc traffic improvements a plus. HoG�e��er, Ms. Ot2en did no: understand tio�: the project uould be financed and ho�.� the uork would bc done. M:. Kuechle also liked the plan. It pro��ides access to bus shelter. Somc areas are veri� narro�: so there isn't much uork that can Ge done� Gut he felt the trees looked good. He felt maintenance �:as important and that the cooperation of the residents w'as needed. He also suggesteC startinE the plantin�s Mitl� smalier trees. Mr. Farner in�'ited members to take a closer look at the dra�:inE of the plar�. Ns. Schnabel hoped that Mr. F'arner would make the same presentation for the HF,A at their meeting on Thursda��, October 9, at 7:30 p.m. She stated that the Cit}� Council will also attend and invited comTittee members to attend also. Ms. Schnabel stated that primar}• funds at this point appear to be comin� froa� HFA. The}' will take this on as a redevelopmeni project. 'Ihe anount the�� arc going to spend is not known at this time. Ms. Schnabel did not knoti if they uould make a corturitment for a ten-year period. There are funds available for impro�•er.en�s includin� water runoff. In terms of maintenance, the City uould need to address tA�se costs and uork tha2 into their budget. Hs. Schnabel thanked the members oi tiie Te_F:ica1 A�visory Comrr,i2tee for tt�cir time anC efforts in helping to develop t'is mzster p.an. Meetin� ac;ourned at 5:40 a.m.. 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L O v > M M 4i C L w fJ q a 6JN U q O � N Y L C N � L ✓ N � A V c � � � � � � i 0 0 a � d � � q L N L O r P C .� N � d d N L � .y z 0 6 � E � O T � O v u � 0 a m � � � � c m � � � o � LL �. � .� > y N h N W w E � E E i i S Z S O O u m w c a > N u L � g N O V E � � 2 �- LL z z z z z z Z z z i i z z i z i M M � N O N 1(� O 61 N O �t � � N N � � � N �y 'p N u � h �I �u m m u � . m � & �j Y S U 6 Z � C C u�Il O m Q m � il O C E O J J J J U' i� (E W 6 2L _ ,r { I- CITY OF FRIDLEY HUMAN RESOURCES COhAfISSION MEETING OCTOBER 2, 1986 CALL TO ORDER: Chairperson Sherek called the October, 1986, Human Resources Commission meeting to order. ROLL CALL: Members Present: Sue Sherek, Claudia Dodge, Dick Storla, Paul Westby Members Absent: None Others Present: Lieutenant Dave Sallman, Fridley Police Department Ric Wiersma, Planning Assistant. 1. Guest Speaker - Lieutenant Dave Sallman Ms. Sherek moved to agenda item 1 to discuss the issues of domestic violence with Lt. Sallman from the Police Department. Lt. Sallman reviewed records for the last twelve months to provide information on the situation in the City of Fridley. In the last twelve months, the number of actual domestic assaults, including adults and juveniles, was 86 (14 of these uere with juveniles). These were reported cases. Lt. Sallman indicated reporting had improved greatly since August 1985. In the past the police were not required to give reports to the social services department and vice versa. The police typically give reports to social services because they normally are better equipped to deal with the problem. The law now requires social services to report their cases to the police. Lt. Sallman stated that abuse includes physical contact whether it be hitting or sexual contact. Neglect includeslack of care whether it be lack of food, inadequate clothing, etc. 42 cases of neglect were reported. In the area of sexual abuse, 29 criminal sexual assaults were reported, 7 were adUlts and 22 juveniles. 6f these, 10 were intrafamilial. Criminal sexual assaults are ranked by what occurs and takes into consideration the relationships between the assaulter and the victim. Assaults are treated in the same way, taking into consideration the level of severity, use of weapons, etc. Ms. Dodge asked if LL. Sallman felt 7 adults reporting sexual assaults was a very low number and i£ he felt thet many people were not reporting sexual assaults. Lt. Salltuan sLated that he had been told the vast majority of sexual assaults are not reported and he felt this was true. Many people do not report a sexual assault because they are embarassed or they are assaulted by someone they know. The figures given are cases actually reported. Lt. Sallman felt a person could assume the actual number was considerably higher. He felt this was true of any type of criminal activity. HUMAN RESOURCES COMMISSION MEETING, OCTOBER 2, 1986 PAGE 2 _ Mr. Storla asked if all recorded reports uere verified. ` Lt. Saliman did not know the results or hou they were investigated. The police must show probable cause that an assault occurred and to prosecute the police must show beyond a reasonable doubt that the assault occurred. Even when 2here is sufficient evidence to prosecute, victims do not always continue the process. In the case of children, the child needs to be there. Sometimes the child is too young to tell what has happened to them or they are not consistent in their stories. It takes a lot of time to do these types of investigations. The County has people trained to deal with children and there are civilian employees who deal with school children, but generally these cases are dealt with by the County. Ms. Sherek asked who reports juveniles and how does that information come out. Lt. Sallman stated this happens in a number of different ways. In cases of divorce, a child stays with the non-custodial parent and the child says mom's boyfriend did something to me, sometimes they tell a friend and sometime they tell a parent. A lot of times when we have programs in the schools, kids will come up to the program facilitator after the program and tell of an incident. There are Limes when ➢arents come home and have found children involved and find the children have learned this from other kids. If the police cannot identify adults involved, the case is turned over to social services. Mr. Storley asked if social services keeps records and reports to the police the results of their investigations. Lt. Sallman stated that social services are required by law to keep certain records and report back to the police. In criminal cases, the County's Major Crime Investigation Unit get involved. They handle most of the major crimes, and the local police gets feedback from them. The difference between social services involvement and law enforcement involvement is that law enforcement staff are generally involved for a short time. The police are concerned with making a case and will work to remedy a situation such as removing children from the home. Then social services takes over until the judge makes a decision in the case. The exception is prevention programs. Lt. Sallman siated that 570 domestics were reported. Domestics are arguments with na assault. The domestic abuse law now includes abuse by a family member. Yf the police come in and see signs of abuse or threats, the assaulting person is taken out and put in jail. The person must appear before a judge. The big benefit of the law is that the assaulting person is taken out of the home. This has made a difference in a number of cases. Mr. Storley asked Nhat percentage of these 570 cases did the police find evidence of assault. Lt. Sallman stated that when evidence of �ssault is foiucd, the reports are then classified as assaults so none of the 570 cases included evidence of assaulL Mr. Storley asked if domestic abuse is often times reported by another party. 1 J HUMA� RESOURCES COIRIISSION ME£TING, OCTOBER 2, 1986 PAGE 3 Lt. Sallman stated that cases are oftentimes reported by a third party or by the spouse. Again, these are only reported cases. When the police are called to a domestic, they provide telephone numbers for counseling assistance, safe shelters, etc. The police encourage people to report cases of abuse. . Ms. Sherek asked about laws regarding abuse to the elderly. Lt. Sallman stated that the laws regarding the elderly were very similar to laws regarding juveniles with regard to departments to notify, etc. Mr. Storley stated that nationally it is reported that about 1 in 25 elderly persons is abused. Ms. Sherek stated that the vulnerable adult act was designed so the vulnerable adult did not have to file a complaint. A third party could actUally report it. Ms. Sherek asked aboUt ttaining programs. Lt. Sallman stated that programs have been given in handling child porno- graphy, family violence, child sexual assaults, gang and date rapes, and more. The best trained are civilian employees who have had more training and know how to investigate child abuse cases. They deal primarily with children, and they work more as a social worker. If there is an indication of a criminal act, the County is called in to investigate. Mr. Storley stated that these people seem to be geared more toward children than toward adults. Lt. Sallman stated that this was true of the civilian employees. Officers are trained in domestic abuse. Officers generally have two years of college where they receive training in handling domestic abuse and how to deal with family violence issues. A lot also has to do with experience and awareness. Lt. Sallman reported there had been 8 suicides in the last three years. To his knowledge, there had not been any juvenile suicides. There had been 28 attempted suicides. These are not reported to the ptess. In terms of numbers, suicide is not a big issue although it is traumatic in terms of what it does to families and friends. Ms. Dodge indicated that there is reported a great deal of depression among juveniles even in the elementary schools. Ms. Sherek felt the press can romanticize suicide. Juveniles need to be tzained that this is not the way to deal with pTOblems. Lt. Sallman stated that in many cases people who commit suicide are not actually ki2ling themselves. They are trying to hurt someone else. Very often co�ents are heard such as "I'm sorry I couldn't make you happy." From the police officers' standpoint, if it looks as if a suicide is likely to happen, the person will be locked up and then someone called in to make a judgment. HUMAN RESOURCES COMMISSION MEETING, OCTOBER 2, 1986 PAGE 4 Ms. Sherek stated that the highest risk group is the 20-24 year-olds followed by the elderly. Ms. Sherek thanked Lt. Sallman for coming to the meeting and for all his efforts in putting together this information. ' APPROVAL OF SEPTEMBER 4, 1986, HUMAN RESOURCES COMMISSION MINUTES: MOTION by Mr. Storley, seconded by Ms. Dodge, to approve the September 4, 198b, Human Resources Commission minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SHEREK DECLARED THE MOTION CARRIED UNANIMOUSLY. 2. OLD BUSINESS A. Consideration of 1986-87 Workplan Ms. Sherek noted the workplan is lacking timetables and prioritization for some of the items. Mr. Wiersma stated that staff had been working on the timetable but this had noi been completed. He stated thaL he would have staff continue working on this and get the information out to members. Ms. Sherek asked the committee to decide what they would like to cover at the November meeting. What did they feel the next priority should be. Mr. Storley suggested discussing adult illiteracy and getting a speaker to come to the meeting. Mr. Storley had spoken with Mr. Tom Maurer of the Community education office who stated that, because of some of the television advertising, the adult illiteracy problem has 6een brought before the public and they now have more volunteers. Fridley is in a consortium for the northwest area. Nationally, it is estimated that 2 out of 10 adults are illiterate. In Minnesota it is felt that this is somewhat lower. Thete is a group working on a bill to get money for outreach in this legislative session. Another idea was for the school district to levy for funds for adult illiteracy. Mr. Maurer would be willing to be a guest speaker and has given the name of another person who may be willing to come to speak on this subject. He mentioned that one of the biggest problems is outreach. He feels there are many people who don't come forward because they are embarassed about being illiterate. Ms. Dodge felt that most people who are illiterate feel isolated. It is difficult to do outreach for these people. Some persons are found to be illiterate when they are sent to job education. Volunteers who teach reading cover only part of the problem. Volunteers are also needed to help with transportaiion, child care, etc. , 1 HUMAr RESOURCES COMMISSION MEETINC, OCTOBER 2, 1986 PAGE 5 Ms. Sherek requested Mr. Wiersma to get the dates added to the workplan and include this item on the agenda for the next meeting. g. Policies and Procedures for No-Fault Grievance Committee Ms. Sherek asked i£ information had been received £rom the State Department of Human Rights regarding training sessions. Mr. Westby indicated he had called for information but he had not yet received anything. Ms. Sherek asked the commission to review the no-fault grievance procedure and asked the commission to recommend what they would like to use for reporting. Ms. Dodge asked what the committee was using now. Ms. Sherek stated that the committee receives a list of grievances from the Department of Human Rights. Guidelines were attached to the agenda. The information the committee is allowed to keep is what the complaint is and what the solution is. A cover letter needs to be developed which will go to the party filing the complaint and the party who is being complained about. Mt. Westby asked i£ the person filing the grievance needed to be a resident of the city of Fridley. Ms. Sherek stated that the grievant does not have to reside in the city; however, the employer or landlord or person being complained about would be in the City. Ms. Dodge asked where complaints are separated into no-fault types of complaints and those handled by the county mediation project. Ms. Sherek indicated that these aie two separate types of complaints and are handled by different. The no-fault grievances ace handled by the Department of Human Rights. In some instances, the Department of Human Rights instructs persons to contact the City directly. Mg-, Wietsma stated his understanding was that the no-fault grievance dealt with discrimination where the mediation project dealt with disputes. Ms. Sherek stated that an intake form is provided to obtain inforrt;ation about the discrimination involved. Ms. Sherek will make copies for the members of the No-Fault Grievance Committee and ask them for their comments and have them return their comments in time for discussion at the next meeting. Ms. Dodge expressed interest in receiving Lraining. Ms. Sherek reco�ended she call the Department of Human Rights and let them know of her interest. (' HUMAN RESOURCES C�MMISSION MEETING, OCTOBER 2, 1986 PAGE 6 I 4 3. NEk' BUSINESS A. Update on Council Hearing on Anoka CoUnty Mediation Project Mr. Wiersma passed out minutes from the meeting and indicated that the City Council had approved the funding of $I,500 for the project which is the amount requested. The funding will start in January. Ms. Sherek asked if the funding was a one-time funding. Mr. Wiersma did not think this was a one-time request. B. Mr. Wiersma announced that their second child was due November�5th and he was not sure that he would be able to attend the next meeting. Bill Hunt or Samantha Orduno will attend the meeting if Pfr. Wiersma cannot be there. ADJOURNMENT: MOTIOh by Ms. Dodge, seconded by Mr. Westby, to adjourn the meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SHEREK DECLARED THE OCTOBER 2, 1986, HUMAr RESOURCES COMMISSION MEETING AD.TOURNED AT 9:07 P.M. Respectfully submitted, ) .! �l.(i�2�%fi� ` Lavonn Cooper Recording Secretary