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PL 01/28/1987 - 6907PLANN�PlG COMMISSION �EETING �ED�dESDAY, JA�JUARY 28, 1987 7;30 P,M, Jock Robertson Cwimi. Developnent Director fLANNII� Q7MMISSION FEETING City of Fridley A G E N D A WEIX9FSIYiY, JANUARY 28, 1987 IX Location: Council Chanber (upper level) CALL � ORDER: RAId, CI�LL: APP�VE PLANNING ODtMfISS10N MINUTFS: JAr1IlARY 7. 1987 Consideration of a Prelimirary Plat, P.S. #87-01, Longview lst Addition, h� Burlington Nozthern, being a replat of that Fart of Lots 9, 10 and 13, Auditor's Subdivision No. 78 and that part of the Noxtheast Quarter of Section 22, Zbwnship 3D, I�nge 24, Anoka Cotmty, Minnesota, described as follows: Beginning at the intersection of a line �rallet with and distant 196.00 feet westerly, measured at � ric�t anqle, frcm the center line of the main track of Burlington Northern and a line parallel with and distant 878.00 feet South of the r►arth line of the SE 1/4 of said NE 1/4; thence westerly, along the said 878 foot parallel line, 554,26 feet; thence roxtherly at an angle 59 degrees 37' to last described wurse (measured fran East to North) 325.87 feet; thence northwesterly, deflecting to the left 60 degrees 30' to the easterly right of way line of East River Road; thenoe mrtherly, along said ri�t of way line, to the north lire of said NE 1/4; thence easterly, along said north line, to its intersection with said 196 foot g�rallel lire; thence southerly, along said �rallel line, to the point of beginning. Except the North 155.00 feet thereof. Generally located north of Longview Fibre, east of East River Road and west of the Burlington Northern railraad tracks. PUBLIC HEARING: WIySIDERATION OF A SPECIAL USE PERMIT SP #86-17, BY CHURCH ON THE M7VE: , _ , i�r Section 205.07.1, C, 2 of the Fridley City Code, for church putposes including the use of the existing gymnasiun for church services and the construction of a 120 car �rking lot, all located in Section 24, T-30, R-24, Anoka County, Minnesota, and Lot 4, Meloland Gardens, located in Section 24, T-30, R-24, Anoka Coimty, Minnesota, and Lot 5, except. for the Westerly 110 feet of the Southerly 200 feet, Hleloland Gardens, located in Section 24, �30, I�24, Anoka Coimty, rlinnesota, and Lot 1, except for the Southerly 210 teet, Melaland Gardens, located in Section 24, �30, R-24, Araka Coi.mty, Minnesota, and Lot 17, Auditor's Subdivision Ldo. 92, Anoka County, Miru�esota, and Lot 33, Block 3, Nbore Lake Hills, Anoka County, Minnesota, and Lot 1, and Auditor's Subdivision No. 92. Lot 17, may be encumbered by a recreational lease running in favor of the City of Fridley, the same being 14D1 Gardena Avenue N.E. 7:30 P. M. •'.1.: ei�.� 1-1F . . 2 - 2,7 PLIINNING OJMMISSZON 1+�FSiII4 WEUNFSIlAY, JAN[]ARY 28, 1987 YAGE 2 �P,BLID 1/7/78: CONSIDERATION OF VARIANCE REQUESTS. VAR #86-35. BY SPRAYER SUPPLY1 INC. . . . . . . . . . . . 3 — 3C Pursuant to Chapter 205.14.3, A of the Fridley City Code, to reduce the minimum lot area from 20,000 sq. ft. to approximately 15,000 sq. ft.; and, pursuant to Chapter 205.14,3, c, 1 of the Fridley City Code, to reduce the front yard setkx�ck fran 35 feet to approximately 11 feet to allow the occu�tion of an existing site, on Lots 1, 2 and 3, Block 9, Hanilton's Addition to Mec�anicsville, the same being 5480 - 7th Street N. E. OJNSIDERAT7DN OF AN ORDINANCE RECODIFYING CFIAP'PER 205 OF THE fRIILEY CITY OJDE AS IT RFI,ATFS 'IO HEAL`IH CARE C[,INIC PARKING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 = $A O�NSIDERATION OF ALZERING Zf1E PLANNING COMMISSION AGENAA SQjELOLE `!O INCLUDE BI�DN7HLY LOPX'i—R�NC�'E FLANNII�IGG NIEETIIVGS. ... 5— 5V RECEiVING ZHE MINUgS OF g1E FARKS & REQtFATION COMMISSION PdEETING OF JAN[JARY 5, 1987 . . . . . . . . . . . . . . . . . . . GREETd P.E�IVING 7HE MINU�'.S OF ZIIE APFEALS QJMMISSION MEETING OF JANUARY 13. 1987 . . . . . . . . . . . . . . . . . . . . . . . . YEiSJJW 0`iHIIt BOSINFSS : . . . . . . . . . . . . . . . . . . . . . . . . . 6 ArJQ7RIMENT CITY OF FRIDLEY PLAWt�ING COt41ISSI0W PIFETINf, JAtdUARY 7, 19II7 CALL T� OR�ER: Chairperson Billings called the January 7, 1987, Planning Commission meetincl to order at 7:30 p.m. ROLL CALL: Menbers Present: Steve Billings, Dave Kondrick, Dean Saba, Sue Sherek, bonald Betzold, Richard Svanda Menbers Absent: None Otliers Present: Jim Robinson, Planninq Coordinator Jock Ro6ertson, f,orimunity Development Director APPROVAL OF DECEt16ER 10, 19II6, PLArlNItJG CON�tISSIOt! r1INUTFS: MOTION BY PfR. KONDRICK� SECOt7DF,D BY MP.. SVANDA� TO APPROVR TNE DEC. .20, 2986� PL1fNNZNG COPL`1ISSSON PSSNUTES AS WRITTEN. UPON R VOICE VOTE, ALL VOTING AYE, C(fAIRPSRSON BILLINGS DF.CLARED Tf(E MOT2017 CIiRRZEn UN11NIttOCTSLY. 1. COflSID[RATIOt! OF 1987 COf'4fU�lLTY DFVELOPMENT BLOCK 6RA�!T ALLOf.ATIQ�IS: Mr. Rohinson stated Fridley's 19II7 CpRG allocation was $1D9,848--a little less ±han last year. In addition, there v�as still 571,500 fror� 1935 which tvas allocated for burying the tJSP poo�er lines on !lississippi St. west of IlnivPrsity Ave. That money aras supposed to he spPnt hy Dec. 31, 1986, but I�as been delayed hecause of the County's need to hold off construction on the in*ersection until 1988. At this tine, it appears the C,ity will be rolling this fund into the 1937 funding cycle which r�ill raise the total availahle monies for 1987 to$131,348. F1r. Rohinson stated that Staff was proposing the followina projects for the 1937 f,D6� fun�is plus tfie 19�35 surplus totalling $181,348: 1. $20,000 - Springbrook tJature Center Restoration. This would he used to continue to clean up tite tornado damaqe and for the renlace^�ent of the handicapped traii. This would be added to the 1985 allocation of �y18,5h4 for a total of $38,544. 2. $10,000 - Locke tlouse Restoration. Historic renovation by fdorth Suhurban Center for the Arts; added to 1986 allocation of $$,�q�. ~ �tr. Robinson stated at the time Staff nroposed the CDRG funding, they were not sure hovi nuch was reaTly needed. In the lease a9reenent r�ith the Coimty, Plorth Suburban f,enter for the Arts _ _ _ _ _. _ _ PLANNING COMt1ISSI0N HEETING, JANUAP.Y 7, 1987 PAfF 2 must come up o-!ith $50,000 wortfi of funding. They have approximately �35,000 which included the $8,000 CD6G funds from last year. They still need $15,000, so the Commission mig�it want to consider increasing the amount recoranended by 5taff from �a10,000 to 515,000. 3. �74,483 - t1ississippi St, powerline buryin9. For 1988 construction; previously funded with 1985 f,DRf, funds. 4. $ 5,000 - Seniors Program Staff person. This funding came through the kluman Resources Corunission last year as a human service project. This position is now a contracted city employee. 5. 530,000 - Commercial rehab loans; redevelopment. Upgrading existing businesses, primarily in redevelopr�ent districts or on an individual basis if it is proven to be in a hlighted area. 11r, Robinson stated they are in the process of trying to get the HRA's approval to expand the-tax increnent district to nost of the businesses south of 61st Ave, on University Ave. do�m to 53rd Ave, It would include Plinnesota Petroleum, Stotor Valet, Rapid Oil f,hange, Shorties Towing (old site on Univ.) 6. $32,954 - fluman Services - 30% of $109,848 7. $ 8,911 - Anol�a County Business Assistance Metworl:. County-rride small business resource center. Mr, Robinson stated tfiat in the agenda, the Corimission r�mbers had received a copy of a letter explainino this request. The program would provide a central clearing house to provide assist- ance or referral to businesses in the f,ounty. The prograr�is being proposed by Roger Jenson, Qirector of the Anoka County Econor�ic Developnent Partnership. The idea is to hire a business expert who would be very familiar with state, federal, and local programs already in existence for small businesses oihich Jensen says are noorly marketed now. Mr. P,o6inson stated the program was budgeted at 575,00f1 over a two year period. The City of Fridley's share over that t�ro- year period was -08,911 each year. There would be sorie type of "user fees" for businesses using the prograM, so they hope this progran will be self-supporting in a few years. Pir, Robinson stated another cor�ponent of tfie Anoka County Business.Flssistance Progran eaas the Coon Rapids Developr�ent Cornoration which was a 501C3 orqanization set up to process S.B.A. loans. The red tape for 5•B•A: loans was sign�ficant this agency can help businesses 9et throu9h that hurdle and help PLAhINIflG C0�41ISSION �tEETItd(;, JAPIUARY 7, 1987 PAGF 3 Lhem become eligible for these loans. The Business Assistance Program would 6e providing a service that theCity of Fridle�� cannot provide, and it seemed the City would potentially be getting a lot for its money. Mr. Robertson stated fie felt the R8,911 over a tti•io-yaar period was a very good investment. Ptr. Kondrick stated he was in favor of tf�e CDGG fundinn allocations as presenterl by Staff. �1r, Dillings su9gested that the �74,483 be reduced back to �71,500, and the renainder allocated to the Locke Ilouse restoration. "1r. Retzold stated F�e vrould agree with that--the remaininq �2,983 could he reallocated either to the Locke House restoration or to sorie other area they agreed upon. "1r. Billings stated fie was in favor of the rehab loan monies. Ne stated he had a husiness in St. Paul and had utilized reha6 monaes. It was a very good pro�ran. It encouraged sr�all 6usinesspeople to do extra thinns around their esta6lis(unent they would not necessarily do, and it also provided a pool of monies for situations put on businesspeople; for exanple, stipulations required for specia7 use permits. MO'_"ION BY MR, BETZOLD, SECONDF,D BY MR. SABA� TO ADOPT '!'H£. I987 CDBG FU.ND7ITF ALIACA:IONS AS PRF,SF.N'"GD BY STAFF� WITH THE EXCEPTIOfI TIIRT TY.F 1fISS2SSIPPI ST. POGIERLINE BURYZNG BE REDUCED FROhf $74�483 TO $71�500� AND THRT THF BAL]INCF, OF S2,9B3 BE REALIACATED TO CO.�fAfRRCIAL REHAB LOANS; REbF.VF.7.OPMfiNT, BRIP*GIP'G THAT TOTAL FROPf $30�000 '!1� $32�983. UPON A VOICE VOTE� RLL VOTING AYE� CHAIRPERSON 9ILLINCS DF,CLAP,ED THF, MOTION CRRRIED UNANZfdOUSLY, �1r. Robinson staCe�l Stdff was proposing the fol7ovtinq projects for the projected 1983 CDBG funds totalling ;109,848: 1. $G1,000 - Riverview Heights acquisition. Purchase and relocation expenses for parcels 4, 5, and 6, 2. $23,460 - Comnercial rehah loans; redevelopment, Upgrade existing businesses. 3. $16,477 - Human Services. 15% of �109,848. 4, � 8,911 - Anoka f,onnty Assistance Network. County-wide small business resource center. MOTION BY bfR, BETZOLD� SECONDED BY bIR. KOl7DRIC,K� TO ADOPm THE PROJECTED 1988 CDBG FUNDING ALLOCATZONS AS PRESENTED BY STRFF. UPON A VOICE VOTE� ALL VOTING AYE� CNAIRPERSQN BILLIrIGS DECLARED THE MOTZON CARRIED UNANIMOUSLY. PLANNIflG C0�1i1ISSI0N M[ETIfJG, JA�JUARY 7, 1987 PAGE 4 P1r. Robinson stated Staff was proposing the follo�•!in9 projects for the projected 1989 CDBG funds totalling 5109,848: 1. $67,000 - Rivervie�,rlieights acquisition. Purchase and relocation expenses for parcel 8. 2. $16,371 - Riverview Heights park development. Construction of park amenities; parking, trails, piciaic area, boat launch. 3, $10,000 - Commercial rehab loans; redevelopment. Upgrading existing businesses. 4, $16,477 - Human Services. 15� of 3109,848 1d0:^SO.N BY PfR. BET20LD� SECONDED BY MP.. KONDRICK� TO ADbP:P '"HE PROPOSF,D 29R9 CDBG FUNDItJG ALLOCRTIONS AS PRESEI7TED BY S'_^AFF. UPON A VOICE VOTE, ALL VOTING RYE� CHAIRPERSON BSLLINGS DECLl1RT:D THF. MO^_'ZON CARRSED UNAIJIMOUSLY. 2. CONSIDEf:ATIOf� QF API QRDI�IAWCE REGQDIFYING CIIAPTEP, 205 OF THE FRIDLEY CITY DE AS IT RELATES TO PIEDICA AI�D DEN AL CLII�IC PARf;INr; Mr. Ro6inson stated Staff was recomnending that tFie follor�ing �vording be added to the ordinance in C-1, C-2, C-3, and CR-1 zonings relating to parking require- ments for medical and dental clinic parkin�: "At least one (l) off-street parking space shall be provided for each 150 sq. ft. of building floor area for all medical and dental clinics." P1r. Qillings asked a6out chiropractic clinics? Should it be included along with the medical and dental clinics? lJas tf�eir a definition for a medical or dental clinic? Mr. Robinson stated Staff had discussed this. Rather than mal;e a list of all the clinics that should be included with medical anA dental clinics, they purposely had not inc]uded a definition so they would not exclude anythin�. '1r. Robinson stated right now tf�e code says that if a developer feels the City's parking code is too restrictive, the develoner does not have to put all the par{:ing stalls in, but the developer does have to leave enough qreen space so that the option is always there to add more parking if it is needed. tir. Qetzold suggested they use the term "health care clinics". This ��ould encompass all medical, dental, chiropractic, chemical dependency, patients' services clinics, counseling services clinics, etc. Mr. Robertson stated he thought P1r.Betzold's suggestion was a good one. It was the concensus of the Planning Cor,mission r�embers to approve the recommended changes made by Staff, but that City Staff and tF�e City Attorney review the ordinance with the suggestion tfiat 'healtfi care clinics" or some otfier generic term be inserted in place of"medical and dental clinics". PLAfdNING COP•41ISSION �1EETING JAPJUARY 7 1987 PAGE 5 3. COdSIDERATION fIF AN ORDItlAtJCE RECODIFYING CHAPTFR 205 OF THE FRIDLEY CITY t1r. Robinson stated Staff was reconmendinq that the follov�ing wording be adcied to the ordinance in R-1, R-2, and R-3 zoning relating to parking requirements for cf�urches and private schools: (a) Building and site requirenents and performance standards shall be equal to or greater than those out7ined in the CR-1 section of tfie code (205.16.3, 205.16.4, 205,16.6, and 205.16.7), (b) A parking requirement of at least one (1) off street parking space shall be provided for.every three (3) fixed seats or for every five (5) feet of pew length in the main assemhly hall. Additional parking may he required for additional church activities,such as day care, classroom and recreational activities. MOTION BY MS. SHEREK� SECONDED BY I1R. BETZOLD� TO RF•COI�fMEND TO CITY COUNCIL 7iPPROVAL OF TH£ ORDZNANCE CNANGES RELRTING TO CHURCHES AS PROPOSEP BY STAFF. UPON A VDICE VOTE, ALL VOTZNG AYE, CHRIRPERSON BILLZNGS bECLARF.D TNE MOTION CARRIED UNANIMOUSLY. 4, UPDATE ON THE UPIIVERSITY AVENUE C(1RRIDOR PP,OJECT: tir. Robinson stated that at the Dec. 11, 1986, HRA meetin�, the NRA agreed to go along with funding for the University Avenue Corridor project in the amount of 51.4 million. This included three components: 1, The complete reforestation as outlined hy the consultants. 2. A lighting scheme which included the University Ave. intersection li9hting and coordinated comnercial fronta9e road lightin9 - approx. $400,OQ0. 3. Intersection improvements for the 11 intersections from 53th Ave. to 85th Ave. - approx. $500,000. Mr. Robinson explained the linhting and intersection improvments cor�ponents in more detail. 11r. Robinson stated this was a start and more could always be done at a later time. Some of the thinqs not included in the $1.4 million was the �•�rought iron fencing, monumentation, black vinyl fencing, etc. Mr. Robinson stated this proposal would be goinc� to the City Council at their next conference meeting, lJith the City Council's approval, the next steps would be to prepare detail 6ase maps, do a little more desian development on tlie intersections, and t(�en do the actual working drawings to implement phase I in the Spring. PLAIJNING COMPIISSIOt� PIEETI�JG, JANUARY 7 1987 PAGE 6 Mr. Kondrick expressed his displeasure with tfie appearance of the chain linY, fencing alonc� ttniversity Avenue. He stated the fencinn looks terrible. Other cor�munities do not have fencing like this, and he thought the fencincl should be removed. Mr. Robinson stated it vras the consultant; and the TAC's recommendation to take the fencinn out from 1lississippi to 57th Ave. on the east side, but to 1Pave it up along the residential areas. It fias 6een pointed out that the City would be incurring lia6ility for any kind of accident tf�at r�inht occur if the fencing was re�noved. P1r.Saba stated he would be in favor of berminc� or shrubbery in place of the fencing. Pir. Robertson sated that in some places there vrould not be enoue�h roor� for berminq and shrubbery. !1r. Robinson stated part of the Staff's recommendation vras to take the fencing down in phases on the east side between 57th Avenue and Mississippi Street. MOTION BY MR. KONDRICK� SECOl7DED BY MR. BETZOLD� TO RECOMMEND TO THE CITY COUNCIL THAT THE FENCING BE REPfOVF.D ON BOTH SIDES OF UNIVF.RSITY AVF,NUF. OS'ER A TNREE YEAR PHASING PROGRRM AS RECOMflF.NDED BY STAFF AND Tf1AT BERMIP�G AND L1INDSCAPING BE PUT IN WXEREVER POSSIBLE. UPON R VOICE VOTE� ALL VOTSNG AYE� CHAIRPERSON BILLIP7GS DF.CLARF,D THE MOTiON CAP.RIED UNANIMDUSLY. .MOTION BY MR. KONDRICK� SECOlJDED BY MP,. SABA� TD RPPROPF, OF THE RME7JDMENTS MADE BY STAFF AND THE HRA IN TERMS OF FUNDING FOR TXF. UNNE??SITY AVENUE CORRIDOR PROJECT, UPON R VOICE VOTE, ALL VOTING AYE, CHAIRPF.R.SOPI AILI,IPIGS DECLARFD TA*J MOSION CARRIED UNANZMOUSLY. Mr. Robertson stated that Staff has been consoderinn codifying a lot of the desi n standards (such as brick, street lighting, appropriate landscapinq, etc.� anci putting together a book of desian stanciards they vtould update and add to periodically that could be given to developPrs who come in askin� for information on landscaping or to the County or to t1nDOT. He stated whan the draft of these design standards a�as completed, he would bring it to the Pl�nning Commission fnr tfieir review. Mr. Saba suggested that instead of calling these "design standards" that 5taff come up with a little more catchy nane or title. 5, REf,EIVE DECEhiBER 2, 1986, ErJFRGY COMMISSIfIN MINUTES: - MOTION BY MR. SABA, SECONDED BY MR, SVANDA� TO RECEII�E' THF. DEC. 2� 1986, ENERGY COMMISSION MINUTES. - PLANNI«G CON�tISSION PIEETIl1G, JANUARY 7; 1987 PAGF 7 UPON A VOZCE VOTE, ALL VOTING AYF„ CHAIRPF.RSON BILLINGS DECLARED THE MOTION CAIZRIED UNANIMOUSLY. 6. RECEIVE DECEMBER 4, 1986, HU1fAN RESOURCES COMHISSION HINUTES: MOTION BY MS. SHEREK� SECOlIDED BY NR, BETZOLD� TO RECF,II'F, DEC, 4� 19B6� HUPIAN RESOURCES COMffISSION MINUTES. . UPON A YOSCE VOTE� ALL VOTING ANE� CHAIRPERSON BZLLZNGS DF,CZ.RRED TIIE MOTION CARRIED UNRNIMOUSLY. 7. RECEIVE DECEMBER 17, 1986, HOUSIN6 & REDEVFLOPHEPlT AU7H(?RITY MItJUTES: MOTZON BY MR. KONDRICK� S£CONDF•D BY MR. SVANDA� TO RECEZVE TXF. DEC. 21� 2986� HOUSING & REDEVEIAPMENT AUTXORITY MINUTES, J - UPON A VOICE VOTE, ALL YOTING AYE, CHAIRPERSON BZ7,iINGS DECLARF.D THE MOTION CARRZED UNANZMOUSLY. 8. RECEIV[ DECEMBER 16, 1986� ENVIROtIM[�tTAL QUALITY COP1ttISSIOP! MIP�UTFS: D10TION BY MR. SVANDA� SECONDEb BY MR. KONDRICK, TO RECEIYE THE DEC. 16� 1986� ENi�IRONMENTRL QUALITY COMMISSION MINUTES. UPON A VOICE VOTE, ALL VOTSNG AYE� CHAZRPERSON BSLL2NGS DECLIIRED THE MOTZON CARRZED UNANIMOUSLY. � 9. RECEIVE DECE�IBER 29, 1986, SPECIAL ENERGY COP4IISSION HINUTES: MOTZON BY 14R. SABA, SfiCONDED $Y MS. SHEREK� TO RECEIVE THE DEC. 29� 1986� SPECZAL ENERGY COMMISSZON MINUTES. UPON A VOICE VOTE, ALL VOTING RYE, CHAIRPERSON BILLIn�GS DF.CLARED THE MOTION CRRRZED UNAI�I2MOUSLY. 10. RECEIVE DECEFiBER 1� 1986, APPEALS COPiP1ISSI0t1 MINUTES: MOTION BY A1R. BETZOLD��CONDID BY'MS. SHEREK� TO RECESVE THF, DEC. 26� 1986� APPEAIS COMMZSSION MINUTES. Mr. Betzold stated that at tfieir Dec. 16th meeting, they fiad a request for variances for the piece of property just south of I-694 on 7th St. Right now there is a large billboard, a brick building, and a garage on the lot. The brick buiiding has not been used for some time, and as pointeA out at the Appeals Cor.unission meeting, the lot was owned by Naegele and the lot vras more valuable to Naegele because of the billboard. Mr. Betzold stated that historically, when I-694 was Old Highway 100, that bui7ding was apparently an old general store which was an ideal location for it. That was why tF�is lot and the lot to the west were zoned C-1. In order to PLAIJNING COMMISSION ttEETING, JAI�UARY 7 1987 PAGE 8 grant the variances, this would mean a certain amount of improvements beina made to the iot and would proba6ly mean the 3ot would stay zoned C-1. Whatever is done on this lot will pro6ably affect what happens on the vacant lot to the west. The suggestion was presented that maybe this lot could be zoned R-3, multiple dwelling. The property migf�t also be affected by the �dicE Pointe Development across the road on tfiP otfier side of I-694. Mr. Betzold stated tfie petitioner ��ould llke to get into this buildin9 as soon as possible and would have preferred to have the variances go directly to the City Council, The Appeals Comrnission was uncomfortable with that and felt it should go through the Planning Commission for its input. Pir, Robinson stated Mr, Clark had pointed out tha* the lot to the west, althouqh it had street access with the City right-of-way, there wer e no utilities to the site at this time. Hr. Nedegaard, who owned the lot to the west, has tried in the past to work out a deal with Naegele, 6ut as pointed out by D1r. Betzold, the sign aras worth more to Naegele than the lot. Hr, Robinson stated that in order to put in an apartment buildin�, the bill- board would have to be removed. The cost of removing the billboard aias ap�roximately $50,000. The cost of the property was $40,000-50,000 which would kill any kind of a deal between the two property owners for an apartment complex. Mr. Robinson stated in a conversation with Staff the day before, they felt the overflovr effect of tfie Lake Pointe Corpurate Center could very well have some very strong implications on this lot and for the four run-down apartment bu;ldings just south of this lot on 7th St. Also included in this block were a cemetery and a marginal parking lot. Staff felt the City might want to keep their options open at tfiis time and allow tfie petitioner to fix up the building,make some improvements to the lot, and make some use of the lot ri�ht now. He personally did not feel the site was a very gooA one for r�ore residential. Mr. Robertson stated maybe the Planning Cottmiission should start thinkin� about this whole area around the Lake Pointe development area as kind of a transition area and start looking at some long range, rather than piecemeal, policies as to what they would like to see done. Mr. Saba asked if this area had ever 6ee� considered by the NRA to be included in a redevelopment district. �1r. Robinson stated that their meeting on Thursday, Jan. 8, the HRA would be looking at a proposal to include more property along the University Avenue Corridor into a redevelopment district. ��taybe this area should be included in that proposal. Mr. Saba stated he thought this whole block on 7th St. 6etvleen 54th Ave. and I-694 should be included in a redevelopment district. PLANNIN(� C0�91IS5ION P1EE7ING, �ANUARY 7, 1987 PAf[ 9 Mr. Betzold stated one thing he felt they had to consider was that if these variances were granted, was this consistent with the lonq range alannincl of the City? Tfie Appeals Comritssion was concerned that if they allo�ied these variances to 6e granted and development to continue if it meant that the adjacent lot would never be used. But, if it was the long range planning of the City that both of these lots migfit have some future use as commercial lots, then they should grant tFte variances and allovi tfie 6usiness to operate. Mr. Billinqs stated he wondered if they rea?ly oianted to have a business on a small lot that close to the street. !4s. Sherek stated the rest of this block �tas b7ighted anyway, and lettin� sor�eone improve the lot and run a 6usiness was not qoing to make the b7ight any worse. Mr. Billings stated he really did not want the structure to remain on the lot, He stated even if there are some facade improvements, the building was still in pretty bad shape. If they grant tf�e variances, that huilding could stay on the lot forever, assuming it doesn't get acquired through condemnation at some point in time. If the City would like to see that buildinn condemned and rerooved in 5-6 years, wfiy grant tfie variances and a7losr a property owner to collect rent on a building tfiat was an eyesore? Ms. Sherek stated the City of Ptinneapolis can require a property o4rner to tear down a building that has been sitting boarded and vacant for two years. That wasn't even limited to properties that were tax forfeit properties. Mr. Robinson stated that in order to condemn a building, they have to prove it is a health or safety hazard. Mr. Betzold stated what he was hearing from Staff was that they couid foresee some increment districts being created on this property. If that was the situation, it did not make much sense for them to allow the �etitioner to make some improvernents to the property, simply to turn around and pay more for the property to 6uy it back in order to fu�ve the property redeveloped. Mr. Billings stated he felt the Commissioners were in agreeR�ent that approvinq the variances and allo�iing the property to be improved at this time was not ih the long range plan for this area. Mr. Betzold staied improving the property did cut out too many options. The City would end up paying for the improvements to the property and the relocation expenses. UpON A VOICE VOTE, ALL POTING AYE, CHAIRPF.RSOP7 BILLINGS DECLARED THE � MINUTES RECEIVED. ;3 r� HJBLIC HEARING BEEL)RE giE A�ANN]NG �NAlISSION Notice is hereby given that there will be a Public Hearing of the Planning Coimnission of the City of Fridley in the City Hall at 6431 University Avenue Northeast on Wednesday, January 28, 1987 in the Co�mcil Chaonber at 7:30 p.m. for ti�e purpose of: Consideration of a Preliminacy Flat, P. S. #87-01, Longview lst Addition, t� Buclington Notthern, being a replat of that p3rt of Lots 9, 10 and 13, Auditor's Subdivision No. 78 and that part of the Northeast Qu�rter of Section 22, Zbwnship 30, Range 24, Anoka County, Minnesota, described as follcrws: Beginning at the intersection of a line pacallel with and distant 196.00 feet westerly, measuzed at a zic�t angle, fzcm the center line of the main track of Burlington Northern and a line parallel with and distant 878.00 feet South of the mrth line of the SE 1/4 of said NE 1/4; thence westerly, along the said 878 foot parallel line, 554.26 feet; thence rartherly at an angle 59 degrees 37' to last described course (measured f rom East to Nozth) 325.87; thence northwesterly, deflecting to the left 60 degrees 30' to the easterly ric�t of way line of East River Road; thence northerly, along said right of way line, to ti�e north Iine of said NE 1/4; thence easterly, along said north li.ne. to its intersection with said 196 foot g3rallel line; thence southerly, along said parallel line, to the point of be9inning. Except the North 155.00 feet thereof. Generally located nozth of Longview Fibze, east of East River Road and west of the Burlington Northern railroad tracks. A� and all petsons desiring to be heard shall be given an opportimity at the above stated time and giace. Puhlish: January 12, 1987 January 19, 1987 S7E57E BILLINGS CHAIRlg1N H,ANNING 17�64fISSION 1P, DIAILING LIS'C School District No. 14 6000 West Moore Lane Drive Fridley, hPt 55432 Pankaj Jain �, Associates 6880 N.E. Brookview Drive Fridley, hAl 55432 Fit Bar Enterprises 5217 tv'ayzata Boulevard No Mpls., hIIJ 55416 East Properties 608 - 2nd Ave. So. Mpls., MN 55426 John H. Ward 27 Groveland Terrace Dtp1s. , hPi 55403 Rose T. Hayes 6000 East River Road Fridiey, NA1 55432 Edward 2. SmoIuch 100 Charles Street Fridley, I�W 55432 John Hamming 805 Windemere Drive Plymouth, MN 55441 Nathan Schwartz 5916 Dledicine Lake Road Mpls., t�4d 55422 Filister No. Enterprises 5750 East River Road Fridley, hIId 55432 Laurence J. ?erlick 6045 East River Road Fridley, NIN 55432 C!� •1.,1,� S'��f1�`��: ��U°•'r,�� . .�as'�a.a►. �� ri• �:�•..cte.•,e�s�..��...•..�.e O. J. Nortnart Burlington Northern 176 E Sth Street P.O. Box 64960 St. Paul, r7N 55164 Planning Januaty 2, 19871B City Coimcil Gera2d H. Johnson 5900 Main St. N.E. Fridley, MN 55432 Loren J. Simer 5960 Tfain N.E. Fridley, hIId 55432 _ ,.rl •�i �L.°,_`- � h -DO<�� N21 � { n q' ' 'f' ro�boy I � . [ou�nm� . � . � �� i � i 2� � � �] I . . � s�ao ✓�rc--_ - .t.. . J ' L / �'"' � ' i � RT LCUIS STEVENSON , i .EMENTARY SCHOOL � � � i .•�a i ,:,.t - i � -* `-------- i � �r / i i i.i s-- � , ROBYN S ! RiVER : ; ':" �., . z ;n> %i) ' i iyp.STREET �� rIi �'. I � y . �I �� --M.CNOR � ;,> � � r ., � :�� , �� `� � � � �-� ` �. 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E � � , _.,.�_� F } , '•r , . / ` k ) � F�� j �F� �^ L.---'-� ....� � � ( ��#J - , -, / ,. ( � : �, t ' ' t ; Q. _ , , . ...... .._ . , � •I,. �,.. =,�' _ �- -_ - �� _ �, � � -� g e! � —�' '. i , �� iP . I '� ��, � \ , ,, � � �/� :. ;- � #� � � _ � ,� . ,. : . �� . - \�\\` ` . - �� ' . �`y . � � / ` _ � � � �_ - - _ _ _ — . . .. . :'_ ...... . . _ ..F*w,M ..... � CITY OF FRIDLEY � 6431 UNIVERSITY AVE. N.E. � FRIDLEY� MN 55452 (812)571-3450 L SPECIAL USE PERMIT SP +� �- � � s�cr�. Uss �T �E � ZfX) x�IPr #�� a 1 sc��m a.�xrr�uc mra�ussr� r�er�c nn�: I �&� . . SQiIIxJLID CPPY OJUNCIL MEETING L1�.TE: _� PROPERTY INFORMATION PROPERTSC ADIltFSS 1401 Gardena ' ,. I,S;AL DESQ2IFfION: LCT BLO(Z{ RRALT/ADDITUJN � ° �-, .. ; PRFSIIJT Z�IING : : ..: ; AQt£1�E . . �, . , _ � ) SPE USE PERT°.IT BEINC; APH,IID FOR: Pdl"k1nQ LOt E G�1NNG� G•r.t�7Vtri'�S �t�'! '�-�/I�'f'inq ' � ' ! %yMY►4SrktrL•' SD(TION OE' 7HE CAI�• * * * t • * * * * * * * x * * * * * t t * s t � ,t • • * * • : * * * * t * s * * * * ' OWNER lNFORMATION Npp� Church on the Move Internationai ��1E # - .��ra. �Y�N�VNI:»i 1 12-05-86 t * ,c * * � ,t * * t * * * * * * * • * tt * t : • * * ,t * t * * * * * tr * ,t * * x * t PETITIONER INFORMATION . �,� Chuirch or+ t6e_Move�� Internationa�. • . � : _ _ . pH� ; 588-0548 �� 4213 Webber Parkway Min apolis MN 55412 srcru�v� nn.� l��.r/ A� �. _ * : � t' ,c • �e • * t * * : : . +� : � t : * t : : * * * ,► a� * : * * * : � x * « * : « * �? x.�rm�c aor�sswx: r�r�w�n nr�im nti.� , �� ca� �raca.:�� sxzwfn � � �rm � � �� ne.� � � � STIA)LATIDNS• PUBLIC HEARING BEFURE gIE PLANNII�G O�NAIISSION Notice is hereby given that there will be a Public Hearing of the Planning Commission of the City of Fridley in the City Hall at 6431 Univecsity Avenue Northeast on Wednesday, January 26, 1987 in the Co�cil CY�anber at 7:3U p.m. for the purpose of: Consideration of a Special Use Permit, SP #86-17, by Church on the Move, per Section 205.07.1, C, 2 of the Fridley City Code, for church purposes including the use of the existing gymnasium for secvices and the construction of a 120 car g3rking lot, all located in Section 24, �30, R-24, Anoka Cotmty, Minnesota, and Lot 4, Meloland Gardens. located in Section 24, T-30, R-24, Anoka County, Minnesota, and Lot 5, except for the Westerly 110 feet of the Southerly 20U feet, Meloland Gardens, located in Section 24, 7L30, 1�24, Anoka Cow�ty, Minnesota, and Lot 1, except for the Southerly 21U feet, Meloland Gardens, located in Section 24, 7�3U, R-24, Anoka County, Minnesota, and Lot 17, Auditor's Subdivision No. 92, Ar�oka Coimty, Minnesota, and Lot 33, Block 3, Moore Lake Hills, Anoka County, Minnesota, and Lot 1, and Auditor's Subdivision No. 92, Lot 17, may be enc�anbered b� a recreational lease running in favor of the City of F`ridley, the same being 1401 Gardena Avenue N. E Any and all pexsons desiring to tae heard shall be given an opporttmity at the above stated time and glaoe. S�/E BILLINGS Q�IAIRt�N H.ANNII� WMMLSSION Puhlish: January 12, 1987 Januaty 19, 1987 � Church on the Move SP # 86-17 Harold Swanson 6064 Woody Lane N.E. fridley, MN 55432 Kazimierz Tomczyk 6060 Woody Lane N.E. Fridley, MN 55432 James Reiland 6068 Woody Lane N.E. Fridley, MN 55432 A Leslie Wilke 5061 Central Avenue N.E. Fridley, MN 55432 David Sallman 6061 Woody Lane N.E. Fridley, MN 55432 Thomas Flolid 6053 Woody Lane N.E. Fridley, MN 55432 Stanton Berg 6025 Gardena Lane N.E. Fridley, MN 55432 Henry Olson 6D15 Gardena Lane N.E. Fridley, MN 55432 Roger Schultz 5991 Gardena Lane N.E. Fridley, MN 55432 George Bacon 1336 Hillcrest Drive N.E. Fridley, MN 55432 Nalter Johnson 1334 Hillcrest Drive N.E. Fridley, MN 55432 Michael Gannucci 1332 Hillcrest Drive N.E. Fridley, MN 55432 Richard Modig 1330 Hillcrest Drive N.E. Fridley, MN 55432 MAILING LIST Planning JanuaYy B, 1997 �S Council Joseph Hinytzke 1328 Hillcrest Orive N.E. Fridley, MN 55432 Richard Lindquist 1326 Hillcrest Drive N.E. Fridley, MN 55432 Howard Bergman 1324 Hillcrest Drive N,E. Fridley. MN 55432 Robert Knudson 1322 Hillcrest Drive N.E. Fridley, MN 55432 David Lucas 1320 Nilltrest Drive N.E. Fridley, MN 55432 Arvid Hansen 1318 Hillcrest Drive N,E. Fridley, MN 55432 William Donohue 1316 Hillcrest Drive N.E. Fridley, MN 55432 Michael Roith 1314 Hillcrest Drive N.E. Fridley, MN 55432 Edward Kaspszak 1317 Hillcrest Orive N.E. fridley, MN 55432 Bron-Erick Incorporated 3231 Central Avenue N.E. Fridley, MN 55432 Thomas Duffy 6005 Gardena Circle N.E. Fridley, M�� 55432 Ralph Skovran 6003 Gardena Circle N.E. Fridley, MN 55432 Donald Lewis 6001 Gardena Lane N.E. Fridley, MN 55432 Lonita Kilber 5951 Gardena Lane N.E. Fridley, MN 55432 faith Academy 1401 Gardena Avenue N.E. Fridley, MN 55432 Douglas Johnson 1495 Gardena Avenue PI.E. Fridley, MN 55432 School District 14 Richard French 6000 West Moore Lake Drive N.E.1469 Gardena Avenue N.E. Fridley, MN 55432 Fridley, MN 55432 Paul Tumms 1310 Hillcrest Drive N.E. Fridley, MN 55432 Paul Agnew 6069 Woody Lane N.E. Fridley, MN 55432 Robert Allie 1313 Hillcrest Drive N.E. Fridley, MN 55432 Thomas Manning 1315 Hillcrest Drive N.E. Fridtey, MN 55432 Dorothy Baxter 1465 Gardena Avenue N.E. Fridley, MN 55432 Charles Croon 1437 Gardena Avenue N.E. Fridley, MN 55432 Wayne Monson 1423 Gardena Avenue N.E. Fridley, MN 55432 Dean Johnson 1413 Gardena Avenue N.E. Fridley, MN 55432 � MAILING LIST Q7urch on the !'.ove SP #86-17 Leo Foco 1345 Gardena Avenue N.E. Fridley, t1N 55432 Richard Palmer 1329 Gardena Avenue N.E. Fridley, MN 55432 Spencer Minear 1291 Gardena Avenue N.E. Fridley, MN 55432 Herbert Murphy 1337 6ardena Avenue N.E. fridley, MN 55432 Eino Efraimson 5990 Oakwood Manor N.E. Fridley, MN 55432 Charles Dorcas 5960 Oakwood Manor N.E. Fridley, MN 55432 Donovan McGuire 5928 Oakwood Manor N.E. fridley, MN 55432 James Gamble 5926 Oakwood Manor N.E. fridley, MN 55432 Gerald Burrow 5924 Oakwood Manor N.E. Fridley, MN 55432 Stephen Shorma 5916 Oakwood Manor N.E. Fridley, MN 55432 Steven Benson 5910 Oakwood Manor N.E. Fridiey, MN 55432 Stephen Dahlman 1499 Gardena Avenue N.E. Fridley, MN 55432 Doicese of St. Paul 1350 Gardena Avenue N.E. fridley, MN 55432 Robert Baldauff 6045 Gardena Lane N.E. Fridley. MN 55432 Jeffrey Hagen 5980 Gardena Lane N.E. Fridley, MN 55432 Lawrence Larson 6035 Gardena Lane N.E. Fridley, MN 55432 Ki Han 1251 Gardena Avenue N.E. Fridley, MN 55432 Richard Alexander 1281 Gardena Ave�ue N,E. Fridley, MN 55432 Bailey Tiller 1535 Gardena Avenue N.E. Fridley, MN 55432 Kenneth Baker 5925 Oakwood Manor N.E. Fridley, MN 55432 Chester Burmis 5963 Oakwood Manor N.E. Fridley, MN 55432 Janell Benson 5951 Oakwood Manor N,E. Fridley, MN 55432 Churc3� on the Nfove 4213 Webber Parkway Minneapolis, �Il9 55412 ?C (�urch on the Move SP �86-17 ADDTTIONAL RESIDEDffS ON P�TTTION Q1ris Tannan 1581 - 60th Avenue N.E. Fridley, MtJ 55432 Lola �nd'A1 Henjtan 1590 - 60th Avenue N.E. Fridley, [�IIV 55432 Lee Norlan 644 - 63rd Avenue N.E. Fridley, NIN 55432 Lyle and Pat ELiberg 5801 Arthur Street N.E. Fridley, NIN 55432 K. B. Harrington 5808 Arthur Street N.E. Fridley, MN 55432 Candi Duffee 5821 Arthur Street N.E. Fridley, MN 55432 Daniel and Pat Echols 5855 Arthur Street N.E. Fridley, rIl9 55432 Gary and Bev Larson 5871 Arthur Street N.E. £ridley, MN 55432 Nic1q� Iarson 5885 Arthur Street N.E. fYidley, I�AI 55432 Betty Longerbone 1494 Gardena Avenue N.E. Fridley, DII�7 55432 Raymond and Fran Renner 1564 Gardena Avenue N.E. Fridley, I�'IId 55432 Richard ard Murual Granger 1660 Gardena Avenue N.E. FYidley, MN 55432 Charles and Patti LaBeaiix 1624 Gardena Avenue N.E. Fridley, NIN 55432 Helen I.aPrad 5895 Tennison Drive N.E. Fridley, MN 55432 Jim McGazli.n 1050 Gardera Avenue N.E. Fridley, MN 55432 Daniel and Delores Harrington ��dtY �zelton 1620 Ga�ena Avenue N.E. 1060 Gardena Avenue N.E. Fridley, tM1 55432 Fridley, MN 55432 Hazel O'Brian 1U80 Gardena Avenue N.E. EYidley, MN 55432 iCaren Stiles 1207 Gardena Avenue #2 FYidley, NII�I 55432 Ed and Irene Miller 1207 Gardena Avenue �1 - Fridley, MN 55432 C�utis and Myrna Carlson 1100 Gardena Avenue N.E. Fridley, MN 55432 Joe and Judith Anderso�n 1085 Gardena Avenue N.E. Fridley, MN 55432 Rpbert and Linda Peterson 1247 Gardena Avpnue N.E. Fridley, MN 55432 Robert and Barbara Sroka 1243 Gardena Avenue N.E. Fridley, MN 55432 John Colt;.� 1227 Gardena Avenue N.E. fYidley, NII� 55432 M. Peterson 1049 Gar3ena Avenue N.E. Fridley, MN 55432 t4eridith Hille 5712 Matterhorn Drive N.E. Fridley, MN 55932 Michael and Carol Ryan 5736 Matterhorn Drive N.E. Fridley, NIN 55432 Kathy Knutson 5880 Matterhorn Drive N.E. Fridley, Ds7 55432 Ted and Audrey Thec§�iazu� 1540 Rice CreekRoad Fridley, MN 55432 Therese Munasinghe 6175 Heather Place N.E. FYidley, MN 55432 John Elwell 6175 Heather Place N.E. Fridley, MN 55932 W. M. PestellA 6011 - 3rd Street N.E. Fridley, NII7 55432 z� ., _ Chur�h on the Mave SP #86-17 ADDITIONAL RFSIDFSIi'S ON PEI'ZTION (Continued) Taiciara Berget 2710 N Dale #111 Roseville, MN 55113 Mark Iatson 5871 Arthur Street N.E. Fridley, t+�l 55432. Gerald Gerber 6275 East River Road N.E. Fridley, NID1 55432 Kihyun Fian 1251 Gardena Avenue N.E. Fridley, NQ7 55432 ^Florence and xffy b� ena Circle N.E. � rid �'S543� Henry and Donna Olson 6015 Gardena Circle N.E. Fridley, I�A7 55432 Olga Lytwyn 6010 Gardena Iane N.E. Fridley, MN 55432 Melissa larson 6035 Gardena Lane N.E. Fridley, hII�] 55432 O.R. Erickson 6036 4JOOCly Iane N.E. Fridley, MN 55432 D.K arrl Denise Jahnston 1306 Hillcrest Drive N.E. Fridley, NIN 55432 Rose Totirn 6172 Heather Circle N.E. Fridley, MN 55432 Ron Gazc7a 6177 Heather Circle N.E. Fridley, NII�T 55432 Don Lewis 6001 Gardena Circle N.E. Fridley, NiN 55432 Dennis and Toni Crafs 6003 Gardena Circle N.E. FYidley, tYII�t 55432 John tdulphy 1337 Gardena Avenue i3.E. FYidley, MN 55432 2E _. . _ _ �- - _--�, � .�;r �� , ,,, � ' _ � ti:_' t , ,`4 � M O _- � r,. ! 2 �._ , ,,Y, . „, � w . �i86`� 6ri . lt; : �,� ,r �. �s r ., 3 � ,a chur on riove . i. ��e, '� „ � Hl�� , • ,. �� ; . f : '� • , a. . ie •r �t� �*:, ,. :; V CREST �pRIVE . ; ; � : � �{�� \P � °,rs�;r ''� '(+' c{� `� ,, '°�� `�v� ��` 1(*� --.� - . : ,� ` 1�,� ,, M9 w. L:/f` �E � ° „',-�.-- t .s �- � . 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' _ _ 3� _� : 3� � -. .� . � �L— I � �__ ---_' o� 3; Nz l IIJ ,�i a s . ��i i i�i i�� ..' �ll��i I i i �y . � � � } � � i�, i i i i i i i i�l. i i i i ni i i ia�`�� li" Ill�iiiiili ii''Ajii'i „,�,�,��ii�,�,.r��„ ,� —�_"` _.,.�_ I. $ — � '� �I � � �,, I i+ '�i _ __ _-� I'I' - � Iii,�l ;; ' il i ,i � II�',�i �� ' I i� �I I W� �� _ ��,;i � �aI I W iI I , ¢ I I I � I ' y u III III' � I --� II ,� !i ,,', � ''' � !i I ' ';i ��i � �gll I� �� I� _ i_ _� r � �� I g --z '� � � � ' . .x � = �II II' I £_� Y � , � � = u� ,�� _� � I � .�.�„w�.o ,� 3, '' II �=�;;�.,�r :.�- �, � , � i ❑ il I �I � � � s 2G � ly �r I 1 I � .�: � _F'_. _ . ._ . - � _, - _ _--_- _: �: o-, ___._ � p <2 � i � W o� °� x b w - � r i a i� i z �u � j1I W o 0 I- J �� i� Q O 4 j � II!I D � 2 LL ? y S r �u� .. � y _ �p J j ._ . . � � � g u _ _ _ � � � _� � � � -- _.,.J� -- __ _�,I '�- � � � � ;�, --\� �, ,I III , II \�� i ; , �� ' __� � � � �'I'i I � I'I : : ; ,,I �I I I � li II , ,, � u �� i i ; �I z 'ii < !� z ` II,I � � �� . 2H �� ' �� ,fi,. 00 O� a� :� ` ��. � , � � .� D -❑ ❑. � � , ,�� _-� � � � �� L, � D ❑ ❑ � �� _, L�� -� � � ; ,� ; �i �� .� � ;, �� [� [ ❑[ ❑i L-� f ❑ �. �l C1 f _� � [- � i �=, ; [ C � � �-�� --. � _; �-� ;-, _� ,�-- i__. L� U �} � �� - �_ L�� ,- ; �. i_: r--, �_: ,,,,� R,.� ___��..._- 2I z � � � .� � „ � � Z � � � z � � 4 a �- , •.�"� OIRECTO FiATE � OR PUBLIC WORKB CITYOF IVIEMORANDUM FRIDLEY 7D: John G. Flora, Puhlic Works Director FW86-316 F'ROM: FSark L. Burch, Asst. Public Works Director IYa7E: October 29. 1986 SiJB,7ECT: Faith Academy Drainage and Tcaffic Consideration Concerns have been expressed regarding potential drainage and traffic prot�lens if the Faith Academy Q�urch exp3nds its facilities and programs. 7he property has an existing ponding area on the north sicie of the site which is approximately .86 acres. �is acea can be utilized foc detention and treatment of some storm water fcom the site but additional detention and treatment facilities may be necessaty if r�ew buildings and parking lots ace developed. An additional storm water outlet should be provided to the north to Hillccest Ave. to allow the ponding aiea to overflow without affecting existing hanes. 4his wi11 require a 15-foot drainage easement along the propezty wnnecting to Hillczest Ave. 4Yaffic volunes along Gatdena Ave, weze also a ooncern � the City Council whe� oonsiderin9 the Q�urch developnent. Gardena Ave. is a part of our State Aid system and according to our 1985 traffic counts carries approximately 2,850 vehicles per dsy. Sim3lar streets in Fridle� which are also State Aid routes are listed belaw with their 1985 traffic volunes: Mississippi S� 3.850 Rice CYeek Rci. 3.900 North Innsbruk Dr. 3,400 Matterhorn Dr. 2.300 �ese traffic ooLmts show that Garuen Ave. is not as heavily travelled as other east/west State Aid residential routes in this area. Fblioe recx�rds of the accidents in this area show there have been only two accidents in the area by the Church since 1981. (One property damage accident and one personal injury accident). �ere has been inter�st shawn b� developers in the area to the east of the E`ait3� Acad�y propesty. �is developaent would be a separate residential area and should be able to provide for its own storm water drainage facil ities. M.B/ts Sb1,5 =. 56'I2 : z� s`i�-2o' - x`-- � ' i , y �� 561�-14. 5�� ir � � 3 5bi3 — 9 � �� l �„ -�3 � 5609 sbo -og F: 5b,te+ " 5(p l2 �• � .. .. . Sb i ii N � � oe; N -�� . w H 'ti �, , . -___ _— . - 5bc�1 . c; ot 5b�f ii, y �� ' �• '� s� ♦ �� ia�.� •e '� � ! / j / '.i6 THk AVE.H � � ," ' ,, . . .., t � .,. � ,.:. . � .. ; so `3sj_� � ryr�p a5.• ,5 5590" .5�84 I , bk� : y ' 9 : i i ', 13 =� a , `•�` � � _a 53� � 1�1`{p 554b.. 55So z�� - .� 5 s zo ; � ( �� ,.`` � O � If . . c i � �cI .y � ' ' i LF-.__ . _ � i . 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Q 0 �--5�. � � 136.45� Io.ve � c�.,� �Z. � .� � i � � Y i� '_ 3A - - -- z°� - `� �1` 1� � �� -� 1 � a;� � '� � � � �} �s � N �x:sk. � ( 14'^ _ �� i i � � S�ruc�u.vc, �1 � j`" z � o� �� ,, � � � �� .L___, �� u �i � _ ��------ -� -NOa1N ��ppY ��' � i ', pOR January 2, 1987 ,� �� C 'D0 N N,¢t'�S n r--T=�� MANOR 3� .� --��__� � .J � : ' 4 r � � � . c` '�'�k� v J„ �.�„�� 6 'A�' 1 ._ �.' •. ,I --- "' . _ . —,� :: ,��.—� _ ��tF TRUNR♦ __.. �.L-..� �.�, '' _ (�..+ �. __.. w�tiww4 i -� h -- �/ .:_ � Slrrit[ijT - __ -._._. _ _ M _ � ._IN1Ea5iciF r�w� I . .__ _ I � �. i. T . -: '-„- no-- � � _ I. � / � � _ . ".�� _ _ ,�a �. .. - '-'� � �(_ � ^ t . i . ; L..- % �� : � � !i � `� - �i`� ^ � � � NURO/X >- r 4 S- �'.- �'f � r � L c �� I �: `;',� � �' � _ , �� . _.. . � . -.L � l.I" � � . . . . �� ~ � ' i�Q^ i� F ~ . � s•.� � �� F( � .'•. . µMS io, •. W- i�El� �� —I �il �E.\B��yFl. � • '� ,', i.: � i � � ,i� , � [!---��P . � ,.�,.�Io �+ , � :i_. .�::`� r. �..�_. � �{�• �- � � l� t(;' _ � ..... •v[. .c l.-_ � '` C N� l��S .;' Y� ' Mf_�! �. ,,�5d � i � : _ � � •1 - r . ; - _ � ` $� --. . { � I �>: �`'� � � �' � � 50�i , � , �N;. _''4S \'\' �W �'> L � � IE �• � -� - S)V? � i�.fv�. � C ! •� . ,{�-� i � � �' � . TE�� . . \ o • � i � . . �-.1- � . �. . . - ' � =� �`,t�. . S � • � t � . -- � � -'— . _ _ ' . "s-� •�-J'L � _�� ' ,__. J C—�L� � O.�Kii ,N/,�LL � �= ysr � «.t -_ "� � s • /—� r � � �� I � �I__ !—,�� —� �• r-1 J ' Rroposed Project Area No. 1 Expartsion -----�.. _ , - — -- _ T.I.F._ No._9 . � � ._ r�� . +�!► .S�'.-. .�� .y fvr� s..'.. �� _ _;�,�c,.. . '� .� � -_ '� -�.�.. �r ,�y��:;'.-.. ��` ` _, � -.�c.�.... -.r-�.��- .�.,,,,..,,,,� �..,..e.,•�-- .. � �� ; �� .�'� '. r^ . �. + x .+....,r,•s�a -: e•�. . `it' �°,�; � e .� .. '�..: . ' �ai: e � '�� r�.t; �� 1� . :=m� .. . �r. _ . . . ' .i ,r>. .-L �s",�q.-y'_. . ��.it. 9v�. .. r_k �.' ��' ,� r�� x �'�.;:�,�,' 4 .J.. .�3 �� s+� 5�o�s _ � ,��'.��,�� .c�a�� a..� ..^..� ,w,�,_•.'��.`� .dcfr"" . � e °1�.. � �,a�._�� . , . F �� i y `. '`� �/` 5� > ��i�l; . i,.. ' > � R , `� qt� g I� _ ��.': ',r""< �. ' _ � _ >': # t;.. _ _ .. ORDINANCE N0. AN ORDINANCE RECODIFYING THE FRIDLEY CITY CODE CHAPTER ZOS� ENTITLED "ZONING' BY A2IENDING SECTIONS 205.13� 205.14, 205.15 AND 205.16 AND BY RENUMBERING THE NEXT CONSECUTIVE NUMBER OR LETTERS The City Council of the City of Fridley does hereby ordain as follows: 205,13. C-1 IACAL BUSINESS DISTRICT REGULATIONS 1. USES PERMITTED. A. Principal Uses. The following are principal uses in C-1 Districts: //(5) Professional offices including services of inedical,and dental clinics, lawyers, real estate, optometrists, etc.// (5) Professional office facilities includin� real estate, lawyer, architectural, enRineering, financial, insurance and other similar • office uses. (6) Health care services includinR medical, dental chiropractic and counselin� clinics. 5. PARKING REQUIREMF.NTS C. Parking Ratio. (1) For a11 principal uses at least one (1) off-street parking space sha11 be provided for each 150 square feet of building floor area in the C-1 District except: 205.14. C-2 GENERAL BUSINESS DISTRICT REGUTATIONS 5. PARKING REQUIREMF..NTS C. Parking Ratio. (1) For a11 principal uses, at least one (1) off-street parking space shall be provided for each 150 square feet of building floor area in the C-2 District except: 205.15. C-3 GENERAL SNOPPING CENTER DISTRICT REGUTATIONS 5. PARKING REQUIREHfiNTS C. Parking Ratio. (1) For a11 principal uses, at least one (1) off-street parking space sha11 be provided for each 150 square feet of building floor area in the C-3 District except: L�I Page 2 -- Ordinance No. 205.16. CR-1 GENERAL OFFICE DISTRICT REGUTATIONS 1. USES PERMITTED. A. Principal Uses_ The following are principal uses in CR-1 Districts: //Office facilities including real estate, lawyer, medical, dental, optical, architectural, engineering, financial, insurance and other similar office uses.// (1) Professional office facilities includinQ real estate, lawyer, architectural, engineering, financial insurance and other similar of£ice uses. (2) Health care services includinR medical dental chiropractic and counseling clinics. 5. PARKING REQUIREMENTS C. Parking Ratio. (1) For all principal uses, at least one (1) off-street parking space shall be provided for each 250 square feet of building floor area in the CR-1 District except: (a) At least one off-steet parking space sha11 be provided for each 150 square feet of building floor area for a11 health care services. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 1987 ----- WILLIAM S. NEE - MAYOR ATTEST: SHIRLEY A. HAAPALA - CITY CLERK 4A 1.9 CHANGING DIRECTIONS LEARNIN6 MOOULE FOR PLANNIN6 COMMISSIONS Intergovernmental Affairs Division State Planning Agency 5A ' TABLE OF CONTENTS Page INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . 1 GUIDELINES. . . . . . . . . . . . . . . . . . . . . . . . . . . 1 DELEGATION. . . . . . . . . . . . . . . . . . . . . . . . . . . 3 ORGANIZATION. . . . . . . . . . . . . . . . . . . . . . . . . . 4 Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Commission Structure . . . . . . . . . . . . . . . . • . • . • 5 Co�mnittees . . . . . . . . . . . . . . . . . . . . . AGENDAS. . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Action Items . . . . . . . . . . . . . . . . . . . . . . : : : 6 Discussion Items . . . . . . . . . . . . . . . . . . . . • 7 Information Items . . . . . . . . . . . . . . . . . . . . . RULES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 CONDUCTAT MEETINGS . . . . . . . . . . . . . . . . . . . . . . 9 ORIENTATION FOR NEW MEMBERS . . . . . . . . . • • • • • • • . - 10 DEVELOPING THE WORK PLAN • • • • • • • • • • • • ' ' ' ' ' ' ' ' L� Step 1: Problem IdentiFication . . . . . . . . . . . . . . . 12 Step 2: Goal Setting . . . . . . . . . . . . . . . . . . . . 15 Step 3: Idencify Solucions . . . . . . . . . . . . . . . . . 15 Scep 4: Assess Feasibility of Solutions . . . . . . . . . . . 16 Step 5: Work Tasks . . . . . . . . . . . . . . . . . . . . . 16 SAMPLEWORK PLAN . . . . . . . . . . . . . . . . . . . . . . . . 19 SUP44ARY. . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 i INTRODUCTION : Frequently, planning commissions find that virtually a11 of their time is spent on operacional matters or such current activities as zoning amendments, special use permits, and subdivision plat review. There is a vague feeling that the commission is ineffective and bogged down by this day to day detail. Lie�1e or no time remains for Future ocien[ed ac[ivities and Che most impor[an[ task of comprehensive planning. The first step toward changing direc*_ions is the recognition of this problem and a determination to deal wi[h i:. While sta[e law and local ordinances require che planning commission to study and make recommendacions on these operational mat[ers, there are a number of opportuni�ies _o make more eime available for "planning" and avoid the "zoning �rap." The suggestions described by this manual are not a11 inclusive. However, they do provide some guides or useful techniques which should help planning commissions solve this problem. GUIDELINES The development and use of guidelines or writeen policies can be of conside=able help to mos_ planning commissions. Formal guideLines consist of predetermined courses of accion for the cortm�ission to follow in carrying out its responsihilities. For example, one such guideline might be: The comprehensive plan wi11 be reviewed every three years at the January meetings of the planning commission and a summary of che findings will be presented to ehe City Council. Guidelines also may be used to establish the discretionary limits of the chairman, subcommittees of the planning commission, or any 1 5C professional staff. For example, a subcommi�tee could be es�ablished co oversee [he preparation of the capital improvements program and make recommendations to the full planning commission at i[s completion. In another guideline the ci[y building inspeccor could be given authority to review and make recommendacions on all variances and presen: his findings to che planning commission rather chan have the planning cortenission review each variance separately. The development of guidelines should involve all members of the Planning commission and city or county staff such as Che planning direc�or, zoning adminiscrator, a building inspector, and o[her staff pioviding assistance Go che commission. It is important that everyone thoroughly underscand the guideLines and under what conditions they are to be used. In addicion, i[ may be desirable co include the city council or county board in preparing guidelines. Whi1e the duties of the planning commission are normally spelled ou[ in che ordinance creating the cortunission, opezating policies and relations wich the governing body are usually sketchy at best. Guidelines for formal planning commission/governing body relationships can avoid misunderstandings and improve the efficiency of the planning process. Such a guideLine in this area could be for the pianning commission and city council to convene joint meetings on a quarterly basis [o discuss planning activicies and issues. IC is up [o each pLanning commission to de[eimine the guidelines which will fit its own special needs. For example, the establishment of policies governing project review procedures of a subdivision plac may be of mos[ importance to one commission, while guidelines fot the issuance of a conditional use permit may be of greater concern to another comnission. Regardless of what the guidelines are designed to facilitate, they must be used as a ready refesence in making decisions about issues 2 5D �ha: azise. Whi1e the developemen[ of guidelines may require a subseantial amount of time and effort, once developed and used chey can save the com- mission a great deal of time--time presently spent on routine matters. DELEGATION Delegation of some of [he commission's au[hority compLements the escab- Iishment of guidelines or policies; since the abiliey to follow policy fre- quently depends on some form of delegation. Whi1e �he planning commission eseablishes policy, i� normally must rely on the planning staff to carry out che policy [hrough executive actions authorized by the commission. Since ehey are established by state 1aw and local ordinance, many of the planning commission's responsibilicies cannot be delegated. However, the commission may delegate authority to help meet its responsibilities. For example, planning commissions are usually required to review and make recommenda- tions to the governing body on proposed subdivision placs. If [hese plats are firsC screened by the planning staff and then approved or denied by the planning commission on ehe basis of scaff recortmendation, then effective delegation has occured. The commission has delegaced authori[y and yet s[ill retained review and final accion responsibili[y. Delegation is an effective method of using the experience and profes- sional training of staff. It enables staff to deal with the day-to-day operations of community planning and provides che necessary authority to do ehe job well. Where there is no planning staff, the cotmnission chairman may be delegated the authority �o carry out some or all of these functions. Similarly, certain ex-officio members with special expertise--such as a ci[y attorney or engineer--may be deLegated special authority for specific work areas. 3 ORGANIZATION 5E Better allocation of time can frequently be accomplished through changes in planning commission meetings, thxough the use of commitcees, ox through changes in the structure of the commission itself. Meecings The use of a t�o meeting format can provide the [ime necessary co handle specific operational or day—eo—day accivicies and s�i11 a11ow time for long—iange or fucure orien�ed planning. Business meecings would include [he review of subdivision pLa[s, condicional use permits, rezonings, and proposals or projects by other public or private bodies. Planning meetings could then be held separately to deal with comprehensive community planning, capital improvemen[ programming, and similar long— range activi�ies. Depending on the lengch of agendas, boch of these meetings could be held during [he same day or evening. It is imporcan[ to temember, however, �hac chey are ciearly separable parts of any con— tinuing meeting. Commission Structure 0 Some planning commissions have been divided by ordinance into two boards. One board is responsible for such operational ac[ivi:ies as re— viewing requests for condicional uses, variances, and most subdivision plats, while the second board is responsibLe for long—range communicy planning. Membership is different on each board. However, [he planning commission chairman does sit on each board and there are frequently joint meetings when imporcanc decisions must be made. 4 Commi'cees The use of commi[tees can be an effec:ive me[hod for speeding up commission functions. Specific casks, which would otherwise have co be carcied out by the entiLe commission, can be assigned to such com- mittees. Frequently, such [asks are time consuming and can often in- volve considerable routine detail. Committees can be composed entirely of planning commission members, usually appoinced by the chairman, or they can consisc of noncommission members. Such tasks as developing guidelines or policy for subdivision plat review or considering special use permits should probably be left to a cortrtnittee of the planning commission, while developing grea[er ci[izen understanding of the comprehensive plan may best be left to a commi[tee of mostly noncommission membexs. Such committees should be given a specific task and a deadline. The composition of these commit- tees should consist of people representing a cross section of the com- munity, or residents with special interesc or skills in the area to be scudied. Noxmally, a member of the planning commission would be appoineed as an ex-officio member of che committee and act as liaison be[ween the comnittee and ehe planning commission. AGENDAS The planning commission meeting agenda can be developed to assis[ in the orderly flow of business and s[i11 provide for careful scudy of imporCanC items. An important first step in prepazing an agenda is a pre-meeting session between the chairman, pLanning scaff, and the secretary of the planning commission. This work session is really to p1¢n the agenda, making sure that a11 requized items are included as well as items for 5 5F 5G discussion only. The chairman can make cereain ehat che proposed agenda is consistent �ich che past business or planning mee:ing and the general perception of the other co�nission members. The chairman can request addiCional informaeion, necessary for commission members to intelligently consider new items or activities, before the next meeting. Planning stafF can be assured [ha[ enough commission atten— tion is given to appropriate administrative matters; the review of policy or guidelines [hat may need discussion; and important decisions or xecommendations that must be made regarding zoning, subdivision plats, and other land use controls. A pre—meeting session allows ample time for the planning s[aff to determine what informacion is needed and co supply [he commission members with [his information in advance of the next planning commission meecing. Agenda items can normally be grouped into three types: 1. Ac[ion Items. These items consist of everything upon which the commission is expec[ed to reach a decision at the meeting. Such icems mighc consist of the annual election of officers, approval or disapproval of a sub— division plat reviewed ac the previous meeting, the setting of a public hearing date, or the approval of a simple special use permit. 2, Discussion I:ems. These are items to be discussed ac the mee[ing. However, no accion is anticipated until a later meeting. Such items could consist of ehe in— i[ial teview of a preliminary subdivision plac, the study of a proposed zoning amendment, input on filling staff vacancies, review of compatibility of proposed land use plan with exiscing comprehensive plan, etc. � � 3. Information I[ems. 'fhese are i[ems presenced to che commission which require no ac[ion or discussion, other [han clarification for a commission member's benefic. Such icems could include a presenta[ion of currenc seaff work ac[ivi[ies, memos of an upcoming conference for planning commission members, committee members, committee reports, e[c. I[ should be noced tha[ the agenda moves from [he immediate concerns, in order to make cer[ain these items are resolved at the meeting, to those items which could perhaps be delayed unCi1 the Following meeting. It is important, however, to se� reasonable time limi[s for each of the three categories to ensure that a11 11 agenda items are covered when possible. The consent ¢genda is a technique used to speed up the handling of toutine items uhich reqnire cmmnission approval (minutes, approvel of staff travel, any monthly commission expenses, e[c.). Such routine i[ems are grouped or marked so that they can be approved in one motion or several cacegorical motions. The time--consuming effort of handling commonly approved items individually is thus eliminated. A consent agenda can become a part of any agenda through the following steps: 1. The chairman of the Qlanning commission and the Qlanning staff review the agenda before it is duplicated for the meeting. Each item, requiring commission approval at the meeting, would be marked with a"C." 2. The planning staff would send any necessary information or explana�ory material of the marked items to each commission member. 3. At the meecing, the chairman would ask the commission to quickly review the marked items, and then ask for any 7 5H 5I ' further discussion. If discussion is called for on any items, they are removed fiom the consent lisc by crossing out the "C." Eliminated i[ems Would then be discussed within the meeting after che consent items have been approved and passed. 4. Discussion items are removed from consenc lisc. One motion is [hen made co approve the remaining items. Obviously, in order for the consent agenda [o work, each commission member must understand each item thoroughly. He or she must carefully read pertinent information received from [he chairman or planning director and clear up any quescions p�ior to the meeting. As with any required background information, the planning staff or chairman should make sure that each commission member receives chis information at leasc three or four days before the meeting. RULES Every planning commission should have a set of written rules or by—laws for the elec�ion oF its officers and the proper conduction of meetings and public hearings. The Office of Local Government, Deparcment of Enexgy, Planning and Development, can provide suggested oz model by—laws [o any commission upon requesc. By—laws are meant to help [he orderly flow of commission business and act as a policy guideline for [he commission's opeza�ion. Frequently, mee[ings can become bogged down and disrupted wi[hout [he use of written by—laws and in spite of the best incen[ions of cortcnission members. How— ever, such rules are no[ "written in stone for all time." They shouLd be reviewed at least annually and revised as needed. 3 �ONDL'CT AT MEETINGS Sound agendas and by-laws, helpful as they are, wili not ensure an orderly, smoo[h flowing mee*_ing. A recognition of :he various role responsibilities and proper conduct are crucial to a successful meeting. The chairman, commission members and the planning staff have specific, mueually supportive roles. Understanding these roles can lead to a significant saving of time. The chairman's responsibilities are: 1. To keep the discussion focused on one agenda item at a time. Motions on "Action" items must be made and seconded before discussion is allowed. 2. To cut off discussion when it becomes redundan[. Repeated lengthy position statements are not necessary. 3. To make sure that everyone has a chance to voice an opinion, but control those who try to dominate [he discussion. 4. To keep [he meeting, particularily those involving a public hearing, as relaxed and informal as possible. However, "Robert's Ru1es of Order" should be followed. 5. To encourage Eu11 discussion, using your position as chairman to acc as negotiacoc and axbi[ratoz. Be neuczal as chatirman. When you voice your opinion, make it clear ehat you are speaking as another member of the commission and not as chairman. 6. To lis[en careFully. 7. To keep your temper regardless oi how "hot" the arguments and debaees get. t ► 5J The :ommission members responsibiii;ies are: 1. To be on time. ?. To be prepared. Read a11 pertinen[ background information and repores. 3. To address yourself to the agenda item or topic being con- sidered at the time. 4. To speak as clearly and concisely as possible. 5. To listen carefully. Planning staff responsibilities are: 1. To anticipate questions and a[[empt to have them answered before the meeting (background information, repores, etc.). ?. To be prepared :o give ;echnical advice as a professional, but also be ready to accept direction on policy and its implementation. 3. To be prepared to advise the commission on possible con- sequences of a recommended action or a1[ernative acCions. ORIENTATION FOR NEW MEMBERS New appointments to planning commissions occur at relatively frequent intervals. And, although scaggered membership [erms help to retain the commission's effectiveness, it is important for the new member to learn his reeponsibilities and develop his understanding of the planning pro- cess as quickly as possible. Orientation activities range from such basics as getting to know the other commission members to developing some of the more technical skills needed in effective planning. The following suggestions represene a minimum of information needed by the new member: fH7 5K 5L 1. A copy of a11 written policies or guidelines. 2. Copies of appropria[e legisla[ion iMinneso[a enabling legislation), and the ordinance establishing the planning commission. � 3. A copy of che pLannir.g commission's by-1aws. 4. Copies of agendas and minutes for the past six months. 5. A copy of [he comprehensive plan and suppocting docu- mencs (population and economic s[udies, land use surveys, capical improvemencs program, etc.). 6. Copies of the zoning ordinance, subdivision regulations, and other appropria�e codes or regulations. Frequently, much of the above material will be bound in[o a loose leaf nocebook. In this way, the material may be passed on from che retiring member to his nea replacemene. The planning staff or chairman should make sure that all information is included and in proper order before giving the notebook co the new member. In addition co the suggesced minimum, chere are many other orienta[ion activicies that can help che new coimnission member as we11 as keep the other comnissioners current with new ideas. Periodic briefings or orientation sessions by planning staff and/or chairman is one cechnique thac has been very worthwhile. Planning commission members should be encouraged to atcend conferences and workshops, when possible, and [o join such organizations as :he Minnesota Planning Associa[ion. Some communi[ies pay for corunission memberships in these organizacions and expenses while attending conferences or workshops. L1 - f DEVELOPiNG TNE WORK PLAN 5�1 Possibly [he best way to "change direction" on the time che commission spends on fucure orien�ed planning matters as opposed to day-to-day items, is co identify planning issues of concecn and to develop a work plan out- lining solutions to those problems. The puipose of this section of the manual is Co provide a ptocess Co develop a work plan. Suggested partici- pants in the work plan development efEort include all planning coa¢nission members, planning staff, and at Ieasc one member of the cicy council or county board. Others, such as che ci[y engineer or coun�y administracor could be called upon as required. Step 1. Problem Identification a) BrainstorminA• Whac planning problems are facing your cortvnunity? Identify planning problems and icsues in a brains[orming session. The rules of brainscorming are very simple. Lisc all the ideas and thoughcs memtioned on large sheecs of paper so everyone can see whac was said and [o provide a record of ideas. No discussion or judging of ideas is allowed. The purpose of the brainstorming session is co identify all problems, small and big� and to get everyone's thoughts out before the group. Later steps involve evaluating ideas and setting priorities, so even if an idea seems unrealistic don't hinder che process with cocmnencs or discussion now. 12 A sample list of possible problems is: ' too much eime is spent on routine zoning maeters such as variances and conditional use permits ' no[ enough staff support ' there is a"problem" developer in [own who doesn`t follow regulations ' ouc-of-da[e comprehensive plan ' planning commission not involved enough in over a11 city planning efforts ' problems with septic tanks in one part of �own ' sprawl development • don't know how to deal with earch sheltered horoes ' not enough time for long range problems • city council doesn't liscen to planning commission • not enough parking downtown b) Problem Statemencs. Some of the problems stated may be dupli- cative or very similar. For example, too much time spent on routine zoning is similar to not enough time is spenc on long range planning. One probiem statement may be able to summarize both ideas. Some of the problems identified may be the resul[ of the same event or have the same cause. For example, che cause of the problem with the city council not listening to the planning commission and the commission noe being involved enough in over all city planning efforts may be poor communi- cacion between these two groups. The problem statement for both con- cerns raised could be poor communication between the council and the commission. 13 5hl The problem statemenc should be as specific as possible. For example, the general problem of sprawl development may be a concern about strip commercial development along a highway in Che northeast corner of town. Group similar or rela[ed problems and if possible develop one problem stacement that encompasses a11 of the concerns. Make sure that everyone understands the stacement. c) Priority Ranking. If there is plen[y of time to co�cinue the process or a small number of problems have been identified this step may not be necessary. If there is a need to set priorities, though, the following process is recommended. Each participant has 100 votes that they can distribute as they choose among the problems identified. For example; if chere are 20 problems one person may give one problem 20 points, four problems 10 poin[s, 10 problems 4 poincs, and 5 problems no points a[ all. Another way to set priorities which would be helpful if [here aze a very large number of problems identi— fied would be to have each par[icipant pick the 10 problems they feei are most important and chen vote with 100 points only among these 10 problems. The problems with the gteatesc number of poincs are selected as priority concerns. The problems with the lowest numbez of points may be eliminated from consideration or just considered last depending on the group's time conscraincs. How many items are selecced as being top priority i[ems vill depend on how much time is available to develop a work plan. 14 50 If there are many problems that receive a high priority ranking, it may be necessary to schedule several meetings to complete work plans for all the priority problems. Scep ?. Goal Seccing Establishing achieva6le goals is an impoicant nexc step in che preparation of che work plan. Actually the hasis for [his work was completed in the first step where problems were lis[ed. The problems listed in step one now need to be reviewed and restated in [he form of a goal. fior example, the ptoblem of the city council not 1is[ening to the planning commission might be zesta[ed as a goal in [he foltowing manner: Improve communica[ion between the planning commission and the city council. Step 3. Identify Solutions a) BrainstorminR. Usir.g the brainstorming ruLes identified above, generate solu[ions to help satisfy goals identified in step 2. The sky is the limit in this step. For example solutions aimed at improving communica[ion be[ween the city council and planning commis- sion could range from having one member of [he council sit on the cortenission, [o having regular joint meetings of the council and com- mission, [o hiring a consultant to facilitate a meeting between the council and commission to develop a joint work plan for planning problems. Some of the operational techniques described earlier in this chapter may be helpful solutions. For example, consensus agendas, 15 7� 59 delegation of duties, and advance distLibution of ma�erials may.save time at mee[ings and enable the commission to spend more time on futuxe oriented, long range planning. Step 4. Assess Feasibility of Solutions Reali[y enters in at this scep. Are some of the solutions outside the planning commission's authorities? Would one solution cost [oo much money? Would another solucion be unaccepcable to the community and a political liability for [he co�ission and city council or county board? These examples, limits to authoricy, and financial and political concerns are all implicit criceria tha[ are used to assess the feasibility of solu[ions. Many times che criteria are jusc understood or implied. It may be helpful though to define and list the criteria thac wi11 be used in this step. The end result of this assessment step should be a lisc of solutions that are considered feasible. S[ep 5. Work Tasks a) Impiementation S:eps. How will the solutions be carried out? In this step you will be developing specific work tasks aimed at reaching a solution. Therefore, cake each solution separately and list a11 the steps ar specific work tasks you believe are necessary co bring about [he solution. Determine realistic time frames for each step and achieving each goal. Finally determine che budge[ requiremencs, if any, for each scep. One exampLe of this process is as follows. If [he solution is to have one council member sit on che planning commission to improve co�unicacion, the following work tasks could be developed: 1) chair 16 -.� of planning commission meet with the city council within two weeks and give a brief presencation on the need for betcer council and planning commission communications and to submit a proposal for city council member to become an ex-officio member of the commission; 2) chair of planning commission mee[ with the ci�y manager to enlist his or her support for the proposal; 3) planning staff prepare orientation materials for the new ex-officio member within six weeks; 4) hold special intro- ductory meeting for new ex-officio member within eigh[ weeks. b) Progress Upda[e. Sec up a procedure to evaluate progress on che work plan. This could be a brief update at every planning commis- sion mee[ing or at one meeting a month. Ano[her possibility is [o set aside an entire commission meeting for monitoring every 2 or 3 months. Annual, year-end evaluation of progress could be accomplished in one or more meetings devoted co this topic. This progress review could identify problems and concerns and could be the first step in developing another one-year work plan. The year-end review could also be a good chance to see the successes that have occurred in the previous year. Afeer several years the planning process Wou1d be integrated into planning comoission procedures and no[ require as much time as mighc be required in the first year. 17 � 0 �.7'� � The mork p1¢n included in this manual represents [he outcome of a hypotecical workshop held by a typical planning commission. It is, however, based upon an actual commission's workshop experience. In our example the planning commission and its planning staff developed the plan through a process similar [o that just described. As a group, che planning commission was dissa[isfied with its current role. There was considerable frustracion in not having enough time to "discuss real planning issues." And there was a general feeling that other agencies in city government had usurped [he legitimate planning powers of the commission. In our work plan example on the following page, strategies were seLected on the basis of of wha[ seemed most impor�ant, �he amounc of time available and what would have [he most impact upon attaining its new role. 18 z 0 � v� _ � G H �O £ E d O c� x w U O Z 3 Z s+ Z � ¢ d 3 i� P+ v ❑] C � O � ¢ � � •�aa .�oN '1�0 •idag •Sny EijR(` aunr ,C E [.j j S 3 d5j y�zeW .qa3 �ue� � � � , 0 JI L S c E � E r. o O U N m t� G �p .+ p, G y G N � a a m �o G 3 �7 m .,, u+ N W W N W (Q L tE u t0 � cn E � C 0 ,, N N C O E E N O '+� u w o0 E �v c o � . u N C � U ro C � ^-' cn a c C A mn w � 0 y N � 0 U m �. C c ro a 9 A w � N � � � o N Uf n n E E a o U V � � ❑ c C C `m m a a V 'O C C � � w w W �u �O t L �J h N C O N N E E 0 u � C .N c F � P� � N f _ E 0 U .�G c � R c 9 G � W � � N � � n E E 0 J m G � a � C t W � u � k w ¢ E c o -� v+ �O V1 y C 'O N O L Me tO 2 y � � m n O N N u � N U ❑ � c 3 m o m N GO ..+ • C C 1+ t+ 3 •.+ O �a O 'v r+ > -+ w Q W W O W O OD C C 00 C C •.+ O C o O 3 �� .+ ..+ •�+ O N C L • u L •�+ O N N �O N U N u N N d F W m u'O V s�. w � s C E O E w o �o ¢ rl N (°1 m i G pp N H I � N ..F+ G. T 1+ O •.+ W L �o .. a •.. > •.. w ..: a• O E �.• E u w m�.+ ao w u u o m s� -� a u G1 w L �C V Iw t0 N C .. m c � � A +' � a o' � y „�. �3 U .Li y w • 6 u �.+ H C N 'O H O N 0 O T� 3 G C� U C T p u •.+ 00 T � r. �O N a, w E F �0 •.+ �C l+ C � 0. w ., a, E�� E c� w A•� • a o c u N L O L a� .r+ N N �E G•.+ u N .� L C � C C �L > ++ ^� H t0 N C1 .� +, L 01 •.� �tl O M�.+ W 6 O @ o w E•.� .:+ ..+ ... E.+ ..� o in N w E L O V 3 3 M �7 C W 3 C M u ..� I+ C O w ..+ N 'O F� d 7 00 O� OU 0� W> a s Ol L s. A c w o c c a+ y> d O a 3 E c Q •N U +'1 'N ", E++ H � M Gl Gl W .y y y y u U N O N N G '� % E a f. w w'O u N n � K�+ > E > o E w E E a W S E•• a�i t w c c�i a c. u a �i �c n co o� o 19 ~ 5T z 0 .. � _ cn c N td S ^" E �' .-. U Y y w � V � Z 3 .,�. 1�1 V z" �+ % a v o .a �. .�. w m c ..a o a� : E ¢ � � r � F � 5 N W C G C C O O O O W,�,i ,,,,i ..a .+ .] N N N N fG N N N N rw ..� ..� re .+ v� E � E E O o 0 0 0 a u u u u K F C G+�+ C .+ ... ... L C C C ++ G C C C E C �a m �0 E � .-� .., .� o .� p. y 0. u W •�ad •�oN '»0 �dag •8ny Sjnr aunr ,CeW jcxdy q�sey� •Qa3 •u8� � N 6 H i � � � � w v c N U �+ �6 +� 4+ .+ el O. -+ N O .� a a m c W H M 3 C y �p N C O � u C 7 0 .+ •+ � tp U -+ C G �1 y n u tE 3 a C Y �G ••• N .r O 7 O •.+ �. 'O a� a V u .+ a �a 4 N „ a o u mv -� A 4. .+ v v c v x O L M M 10 W L 'O L i"� C G .�+ Y u+ � Vl N C p ; t0 p W N�J C�7 +� O O .+ C A w C� O 3 m E E T .. 7 -rl C M GI O Q� M /a U 1.J O J M Q� y .-+ OI N W'� R > O O W'O .+ 01 u M W Y M M Iw ❑ E m A a a a w o .� e� n1 d .-i ..� r ..� 20 5U 5V Using che macerial contained in this manual and :he learning module, planning coimnissions should be able to develop a work plan through mee�ings scheduled at the convenience of the membership. Several evening sessions or possibly one or two-day-long meetings in the community should provide ample cime for the development of stracegies and a work plan. SUhR1ARY Many suggestions and concepts have been included in this manual. It is unlikely that all will have application to every planning commission. The decision as to which ones fit a given situacion must be made by each commission and tailored to fic individual needs, ordinances, and opera- tional procedures. As mentioned at the oucset, the suggestions are not all inclusive. Perhaps there are many ocher ideas or techniques which could provide assistance to planning commissions seeking to become more effective and trying to develop a new "ro1e." This manual is "open ended" and additional suggestions are most welcome. As the manual and learning module are used, new ideas and sugges[ions from participants will be added. In addi[ion [o describing or reaffirming the vaiious roles of the planning commission, this learning module should achieve che following: 1. Agreement of [he commission members on [he commission's current role. Z, Agreemene of che commission members on what the co�mnission's role should be in �he future. 3. Agreement of _he commission members on planning problems and solutions. 4. Agreement of the co�mnission members on a One Year Work Plan, cask assignmencs, a*d procedures foz evaluating progiess toward the new role. *A work plan for only one or a fev problems would be developed during the learning module completing the work plan would be accomplished at sub- sequent meetings held by che planning commission. 21 CITY OF FRIDLEY PARKS & RECREATION C�4IISSI(1N 11EETItIG �ARUARY 5, 1987 CALL TO ORDER: Chairperson Kondrick called the January 5, 1987, Parks I4 Recreation Corriission neeting to order at 7:40 p.m. R01_L CALL: hterabers Present: Dave Kondrick, Itary Schreiner, Dick Young, Dan Allen, Jofin Gargaro '1enbers A6sent: None Others Present: Jack Kirk, Director of Recreation and Natural Resources APPROVAL OF tdOVEHBER 3, 1986, PARKS R RECREATIOtI COHMISSI0�1 MINUTES: MO"_'ION BY MS. SCHREINER� SEC. BY MR. YOUNG, TO APPROVE THF. NOV, 3� 1986� PnRKS & RECRF:AmION COMMSSSION MINUTES AS 47RITTEN. UPON A VOICE V02E� ALL VOTZNG AYE� CNAZRPEILSON XOf1DRICK DF.CLARED THE MOPIOP7 CRRRIF,D UNANIMOUSLY. ApPR01/AL OF AGENDA: The folloviinn items vrere added to the agenda: New Director of dtecreation and �Jjtural Resources - B under New Business Winter Recreational Qrochure - C under Neiv Business Ice RinY.s - Item B under Old Business 1987 Tentative Pleeting Dates - Iten C under Old Business MO:'ION BY DtR. YOUNG, SECONDED BY MR. ALLElI, TO APPRDVE THE AGENDA RS WfTNDED. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSQV KONDRICK DECLARF,D THE MO?'ION CARRIED UNANIMOUSLY. 1. DIRECTOR'S REPORT: a. Senior Citizen Program Coordinator Mr. Kirk stated tfiat at the M1fovPnber meetin9, fie had explained that Staff would be reviewing the applications for the Senior Citizen Program Coordinator position. Since that tir�e, the joh v�as offerred and accepted by Connie Thompson. As of P1c�nday, Jan. 5, sf�e would be located at the Cormunity Education Center. She is a city er�ployee under contract with the city and will be working strictly with senior citizen prograr�incl. PARKS u REf,REATIO�J COt41ISSI0N MEETING, JA��l1ARY 5 1Q87 PI',GF ' b. Progran Supervisor t4r. I:irk stated tfiat since Connie Thompson has accepted the Senior Citizen Program Coordinator position, the Departrient was now in need of a ne�a program supervisor. Tf�e deadline for applications was Jan. 5. Fle stated fie hoped to fiave a decision made by the end of January. c. Meadowlands Park Mr. Kirk stated a nei�hborhood meeting was held on Nnv. 10, 1986. The meeting was well attended by approx. 35 people. John Flora, Jock Robertson, and he from City Staff were in attenance, along with Councilperson foodspeed� Councilperson ftarnette, and men6ers of the Planninc� Coranission - Steve Gillinns, Chairperson, and Donald I�etzold, "1r. Y.irk stated the neighbors expressed a lot of cancerns, and four options were brought up and voted on by the nei�hhors. The one option that kept being brought up t6roughout tf�e meeting was a cost of $135,000 that would take care of the water problem only. If the f,ity would fund tha*., the neighbors present viere in favor of that option 100M. 11r. Kirk stated the option of a Z/3 r,�ty, 1/3 neighhorhoo�l to �av for the oar4; and water problems was only favored by tvto neighbors. tlo onP a�anted to enlarge iust the storm water drainage systen. Establishing a private association to formally fund the project aias favored by only two neicihbors. t�1r. I:irk stated the option voted on by the neighborhood for the Cit.y to fund the $135,000 went to tiie City Council, and the City Council looked at it. In the meantime, Staff contacted TKDA, and TKDA has no recollection or any record of a proposal for $135,000 to just take care of the watPr problem. �1r. Kirk stated that when the City f,ouncil received tha± inforr�ation, they cane back to the neighbnrhood again witl� the 2/3 City, 1/3 neighborhood funding proposal. Basically, the neighborhood again saicl they were not in favor of that proposal. Hr, I:ondrick stated he did not see anything vrrong with the 2/3 City, 1/3 neighborhood funding split, but he did feel that not iust the people surrounding the park should be penalized financially. He felt it should go farther from the park than that, naybe two blocks radius, as those people also would benefit from the park improvenent. P1s. Schreiner stated she did not understand why the neiqhborhood had to participate in the funding. In the case of other parY.s, Hrhen tfiere is an improvement, it is funded city-wide. In the case of P400re Lake, state funding was also used, _ Mr. I:ondrick stated that at this point, he felt the Cor�r�ission has done all they can, and he did not think tfiere were any other steps the Coranission could take. PAfiKS & RECREATI01� COP4IISSIOFJ HEETIN6 JAWUARY 5 1937 PAGE 3 2. d. e. Mr. Kirk stated that since the neigfiborhood has stated they are not willin� to accept the funding split, the City Council is not proceedinq, and at this point, it is a dead issue. Springbrook Nature Center I1r. Kirk stated that sone time ago, the Commission was made aware of a ponding project at the Nature Center. They are nota proceeclinq with that project witf� the Pu61ic IJorks Departnent. Siah St. f.lair, f,ity Naturalist, fias approved of tfie plan and is �aorkinn very closely with tfie Public IJorks Dept. The Board of Directors of the Springbrook Nature Center Foundation has reviewed the plan and approved it in concept. One of the provisions in a motion made 6y the Sprin9brook Nature Center Foundation was tfiat tfie City tdaturalist continue to he involved and in agreement with continued refinements of the plan. F1r. Y.irk handed out a copy of a memo from 11r. St. Clair to Mr. Qureshi dated Dec. 31, 1986, regarding the Sprin�6rook !aature Center pond project. Hr. Young stated he fiad recently read in tfie City Council minutes and Planning Cormission minutes about the apartment conplex going in next to Springbrook tJature Center. Ne tf�ought there was sase kind of policy that for any developnent goinn in that would imoact any parl:land in the City, the Comnission should be made aware of it. He stated the Cormission often does not find out anytfiing unless tf�ey read tfie City Council minutes, the Planning Cortmiission minutes, or the newspaper. That apartmenY, pro- posal was never brought to the Conanission, even as an informational item. Mr, Kondrick agreed. !1e stated there was nothin� the Corttnission cnuld have done regarding this development, but it would be good for the Cormission to be made aware of these kinds of developr�ents. Appreciation Dinner P1r. Kirk reminded the Cormissioners of held on Sunday, Jan, 11, for all city the Commission members to attend. NEIJ BUSIIJESS: a. fYSA - City Financial Contribution Mr. Kirk stated telephone calls a councilperson. the Appreciation Dinner being cormissioners. He encouraged this iten fiad 6een put on tfie agenda 6ecause of two fie had received--one from a city resident and one fron °1r. Y.irk stated the City has a working financial contribution relationship with the FYSA. This arrangement was develoned about two years ago. After lookin� at every sport the City dealt with throu�h the FYSA, they found that with every sport, they had a different financial arrangement. They either purchased equipment, paid for referrees, or purchased ice time. c PARKS & RECREATION C011MISSION HE[TIN;, JANUARY 5, 1937 pA�F 4 In an attempt to standardize how they were working with the different sports, they came up with a$3 per participant city contribution, and they did away wi�h the FYSA payin� a-02 per participant user fee to the city, which was often referred to as a"head tax". Mr. Y.irk stated he had done a study over the past several years to see what the City had actually paid, and he found out it averaqed out that the City was paying a6out $5 per participant, and the FYSA gave hack to the City �2 per participant. So, at that point, thPy decided to qo with the �3 per participant, Tfiat way they were not trading money back and fortfi and were getting away from the 6ad connotation of a head tax. Mr. Kirk stated when the City was suoportinq the various FYSA nronrams, they strictly supported the house league prograns; hoU�ever, over the last couple of years, tfie numbers have declined so greatly that in a lot of cases, there are no longer house leagues. In order to survive, they have had to com6ine to have a league with Columbia Hei�hts or Sprino Lake Park, so tl�is financial support has been extended.also to the traveling teams. P1r. KirN stated the cor.iplaint he had received fron a resident was that the City is co-sponsoring or financially assisting the FYSA, yet some children are not even 6eing give a cfiance to participate in a game. This resident did not thin{: tfiat was fair or right. She was primarily referrin9 to girls' basket6a11. He stated he Fiad also received a call from a councilperson supporting the validity of this person's complaint. Mr, Kirk stated he had spent some time looking into this, and thought he should 6ring this concern before the Commission. He stated he has discussed this with the President of the FYSA, Jin Sydow, aiho sunports and hopes the Corrtnission taill,too, the principle that if the City is qoing to contribute financially to the FYSA, there should be some participation guidelines for every sport financially supported by the City. Fir. Kirk stated he will be working with Mr. Sydow. They have to look at the dollars and come up with a nevi proposal to be brought back to the Conmission at their next meeting. Mr. Gargaro stated he thought the FYSA had to be very careful in their choice of coaches. He realized that sometimes it. was very difficult to get coaches, but it should be part of the rules or manual that all particinants be played as equally as possible and that particioants play for the thrill of playing and not for the thrill of winning. P1r. Gargaro asked who would police it if there were some participation guidelines. Mr. Kirk stated it would partly depend on tf�e leadership of the organi- zation, However, if word got out that there was a policy on participation, [�e thought tf�e parents themselves would fielp police it. PARKS � RECREATION CEN4MISSIO�� FIEETING, JANUARY 5 1987 PAGE 5 6. New Director of Recreation and Natural Resources Mr. Kondrick stated that on behalf of the Comnission, he would like to congratulate �ir. Kirk for accepting the job as the rPw Recreation and PJatural Resources Director re7lacing llr. Boudreau. He stated he felt the Commission was very lucky to have Nr. Kirk as the new director. MOTZON BY MR. GARGARO� SECONDED BY MR. YOUNG, TO HEARTZLY COMMEND TNF. CITY ON THEIR DECZSION 2b SELECT JACK XIRX AS THF, NEW ]j��CTOR OF RECREATZON AND NATURAL RESOURCES. UPON A VOICE VOTE� ALL ➢OTSN6_AYE� CHAIRPERSON KONDRICK DECI.ARED TKE MOTION CARRIED UNANIMOUSLY, c. Winter Recreation Brochure Ns. Schreiner stated that in readinq over the brochure, she noticed that nowhere in the brochure did it tell where the Senior Drop-in Center was located or the locations of other facilities where activities were being held. t4r. Kirk tlianked Fts. Schreiner for bringing this to his attention. He stated that normally there is a section in the brochure, similar to the skatinct locations, that listed the activity locations. Possihly it was left out because of a space problem, but the locations should have been put in. Mr. Kirk stated that if the Ca:mission members ever wanted to "drop in" and visit any of the programs being offered, he thought both the Staff of the Recreation Division and the !Jaturalist Division would be very pleased. 3. QLD BUSIFlESS: a. Creekridge Park - Proposed Mame Change I�r. Kirk stated tFiat at tfie last meeting, tFie Comnission memFers Fiad received a letter fror� Richard Podvin on behalf of the Gottwald and Johnson families requesting that the Commission change the name of Creel.ridge Park to Gena-Rae Park. Tfie Commission memhers had instructed Staff to write a letter informing both the residents of the Creekridge development and the residents who 6order the park about this proposal, with a"tear-off" sheet that people could fill out and return to the City stating their preference in name or no preference. t1r. Kirk stated he had received 42 responses out of 60 letters mailed out. The responses were as follotvs: 19 in favor of Creekridge Park 14 in favor of Gena-P,ae Park 8 no preference 1 Sand Qurr Park PARKS �+ RECREATIOt7 COP4IISSIOtJ �1E[TIp6, �At�IIARY 5 1987 PAGF 6 Mr. Y.irk stated he had written dor,m sor�e of tfie cor�nents that car�e in from the residents. People were concerned about tax dollars beinq spent on a new sign for the park. They felt if any money was spent, it would be put to better use 6y purchasing play equipment for the park. MOTION BY MR. GARGRRO� SECOP7DF,D BY P1R. RLLflN� THAT IN PIEFI OF THF RESPONSE FROM THE CRF.EKRIDGF. PARK NEIGXBORHOOD� THF. PIIRKS 6 RFCRF,ATIOP7 COMMISSION XAS DECIDED NOT TO C,BAN6F, THE NAME OF CREEKRIDGF. PARK TD GEP7A-RAE PARK. UPON R VOICE VOTE� ALL VOTING AYE� CXRIRPERSON K017DRICK DF,CLARF•D THE MOTION CARRZED UNRNIMOL7SLY. � � b. Ice Rinks Mr. Young stated that earlier this fall, the Cor�issi�n mer.ibers had voted to ta�:e out the rink at Craig Park. Had the City or other Commissioners received any feedback? t4r. Kirk stated Ralph Yolkman had received one call. After Mr. Volkman explained the reason for ta(ing out tfie rink, and that tf�ere was a rink just four blocks north at f,lencoe Parl:, this person had no probla� with that. F1r. Y.ondrick stated he had received a phone call about the loss of the rinl: at Craig Park, and that person also aqreed there was no need for it. Pis. Schreiner stated she had been contacted hy someone who Hran*.ed to knovr why the rink had been removed. Sf�e had explained that it was because of the lack of participation. This person was using another rink an�i felt there was no great inconvenience. She felt more people were concerned about the possibility that they might lose Craig Park, 6er_ause of v�hat is going on down by the river. Several people have said th�t if it comes to the point wf�ere they might lose Craig Park, they want to be informed. c. 19II7 Tentative t1eeting Dates Pir, Kirk stated these dates were the first 'londay of the month except for the_September meeting. Ms. Schreiner suggested tFie Comnissioners consider changinn th? neetinn time from 7:30 to 7:00 p.m. MOTION BY Mu. SCHRF.ZNER� SECONDED BY MR. GARGAP.O, TO APPROVE PHE I987 2E':�T^��TZVE PfF.F.?I[!C DATES AS SUBMI_°'TED 47ITX THS CXANGF. If1 MF.F.TI17G _TII'Lr FROM 7:30 P,M. 1b 7:00 P.M. UPOlT A VOICE VOTE� ALL POTING AYE� CHAIRPERSOP7 KONDRICK DF•CLARFD TNE MOL"ZON CARRIED UNANIMOUSLY. PARKS P� RECREATION C(k1P1ISSI��V PiFFTItlG JAPlUARY 5 1987 PAGf 7 ADJOURP�MENT: MOPZON BY MR. YOUNG, SECONDED BY MR. ALLF,N� TO AIWOURN TNF: MEF,TING. UPON A VOICE VOTF.� ALL VOTING AYE� CXAIP.PF,RSON KONDRICK DFCLARED TIfE JAN. 5� 1987� PARKS 6 RECREATION COMMISSION PIEETIIlG ADJOURNED AT 8:55 P.M. Respectfully submitted, �^-t.L Ly n Saba RecorAing Secretary CITY OF FRIDLEY APPEALS C0�1�tISSI0f1 t1EETING, JANUIIRY 13, 19II7 CALL TO ORDER: Chairperson Betzold called tfie January 13, 19II7, Appeals Commission meeting to order at 7:30 p.m. ROLL CALL: tder,ibers Present: Donald Betzold, Alex Barna, Jerry Sherek, Diane Savage, I:en Vos Menbers Absent: None Otfiers Present: Darrel Clark, City of fridley R. V. Plovak, Longview Fibre 6Jalter Rockenstein, Faegre Y� 6enson k'ELCOt1E i�El! COP1ftIS5I0N t1[t1GER: Y.ENNETH VOS tir. Betzold ��elconed Dr. Ken Vos to the Commission. He stated Dr. Vos was a Professor of Hathenatics Education at the.College of St. Catherine. Dr. Vos v�as a former riember of the Cormunity Development Cormission and when it was disbanded, he chose to becorie a riember of the Appeals Coemission. APPROVAL OF UECE�tEER 16, 1986, APPEALS C0�1tiISSI0t1 MINUTES: M0:'I03J BY liS, SAVAGE� SECONDED BY MR. BARNR� TO RPPROS�E THE DECEMBER 16� 1986� APPERLS CO1•fMISSZON MINUTES. Mr. Barna stated that on page 3, paragraph 5, the third sentence should be r.hanged to read as follrnis: "He had also b�iilt an addition onto a house similar to this house." UPON A VOICE VOTE� ALL VOTING AYE� CNAlRPERSON BE:'ZOLD DECLARED TNE MZNDTES APPROVED AS AMENDED. �. MOTZON BY MR. BARNR� SECONDED BY MR. SHEREK� TO OPEC7 THE PUBLIC NERP.ING. UPON A VOICE VOTE, ALL VO2ING AYE� CHAZRPERSON BE220LD DECLARED TXE PUBLIC HEARING OPEN AT 7:32 P.M. APPEHLS COf1HISSIOP� t1[ETIP�G, JAPlUARY 13, 1987 PAGE 2 Chairperson Betzold read the Adninistrative Staff Report: ADfiIf�ISTRATIVE STAFF REPORT 5851 EAST RIVER ROAD N.E. LONGVIEW fI6RE CO�iPANY UAR #II6-36 A. PU[�LIC PURPOSE S[RVED 6Y REQUIREIIENT: Section 2Q5.1II.3, D, 4a, requires a setback from tfie street right-of-way line, abutting a residential district, of 100 feet. Public purpose served by this requirement is to avoid congestion in the public street and traffic hazards and other dangers and to protect and conserve the character of any adjoining neighborhoods and future neigliborhoods in the same vicinity. Section 205.18.3, D, 3, requires a front yard depth of not less than 25 feet. Public purpose served by this requirement is to provide adequate open areas around industrial structures for aesthetic and fire-fighting purposes. B. STATED fIARDSHIP: "We plan on putting more nachinery and warehouse space in, and the wall configuration has to be straight." C. ADIIIPlISTP,ATIVE STAFF REVIEl1: The petitioner is requesting to add more warehouse space onto the north end of their present facility. They would prefer it to be 200 feet deep and continue on at the sane rear setback line as the present facility (20 feet). The 6urlington t�orthern Railroad property adjoins the rear lot line. The right-of-way of East River Road tapers into the property on the west side (front yard). In order to maintain a 200 foot deep structure, the building would be approximately 60 feet from the right-of-way at tlie northwest corner. If the Appeals Comnission recommends approval of this request, the Staff recor,mends that the Commission stipulate that the petitioner work with Staff on easements to be dedicated and outside improvenents. The petitioner is also going through a platting process. The preliminary plat hearing before the Planning Comission is scheduled for Jan. 2II, 1987. APPEALS COHh1ISSI0P� PIEETItl6, JANUARY 13 1987 PAGE 3 Mr. Clark show.ed the Comnissioners a sr�all scale drawing showing the zoninn and the approxinately location of the property. He stated the petitioner was contemplating purchasing nore property and then .ioining with Burlington Northern to plat additional space to the north. The petitioner is also going through the platting process. They have been adding more and more land to the plat, mal:in� the descriptions much easier to follow. The preliminary plat hearing will be on Jan. 28th at the Planning Canmission. Pir. Clark stated the petitioner was proposing two phases for the proposed adciition. He stated ��r. I�ovak, Plant �1anager for Longview Fibre, and Mr. Rockenstein, an attorney representang the petitioner, were in the audience. They would be able to further elaborate on why they needed the 200 ft. deep building and the hardships. t1r. Clark stated Staff was working with the"petitioner on the landscaping an�i tfie easements, and that was the reason for the stipulation that the petitioner continue to work with Staff on the easements to be dedicated and outside improveraents. lie stated rare exact information would be available for the City Coim cil. 14r. Betzold stated that as far as the rear yard setback, vras it prPSently at 20 ft.? 14r. Clark stated that was correct. They would 6e continuing the same building line. As far as access for fire and emergency vehicles, they are also vrorking on that a�ith the p�titioner. There was about 200-300 ft. or rrare of open space that oias occupied by the railroad, and that would probably remain the sane forever. Across the tracks, there r�as soMe industrial plant space. t4r. Barna stated that from the back of the building, the 20 ft. was to the property line and not the railroad tracks. Hovr far were the railroad tracks? Mr. Clark stated a railroad spur cane right into the existing building. They will �e loading and unloading within the building itself, liopefully, there will be enough roor� for at least a 15 ft. gravel road or something for fire- fighting purposes. itr. Rockenstein stated he alould first like to tell the Conmission a little bit about 4rhat Longview fibre did, then the tvro phases of the development, and then why they have a hardship and need to build the addition in the configuration shown to the Comnission. Mr. Rockenstein stated Longvie�a Fibre aias a manufacturer of cardboard boxes for other manufacturers' products. They employ 137 people, running three shifts a day, 6-7 days a week. He stated their current output per month was 57,000,000 sq. ft, of cardboard. Mr. Rockenstein stated because they are almost at capacity, they are consider- ing this expansion. The expansion would probably cortie in tNro phases. The first phase of 240 ft, by 200 ft. would allow them to move the roll stock which comes in on freight cars and add further machinery in the plant ��here APPEALS COIUIISSION P1[ETIflG, JANUARY 13, 1987 PAGE 4 they currently have roll stock, The second expansion -of 200 ft, by 200 ft. would make the building long enough for them to put in a new high speed corregating machine which aiill run 350 ft. down the side of the building and give ther� sufficient room for all the roll stock to be there with tlie equipnent �rhich does the various operations on the cardboard located in the rest of the facility. That would enable ther� then to meet what they think Yrill be the future demand, Why then, diA they need the two phases? �1r. Rockenstein stated when they order one of tiiese $5-8 million high speed corregating machines, it takes two years to have it delivered. At this point, they are not certain they want to build the entire building and have a portion of it sitting enpty for two years. They might build phase 1, move the roll stock, and then builri phase 2 as the machine becomes available. What exactly was the hardship that caused them to need this much space in this configureation? tir. Rockenstein stated shovring the layout of the actual building was the easiest way to help explain the hardship. Ife stated they need to maintain the rear building line because they cannot put a 5 ft. jog in the railroad tracks inside the building. It has to come in at the one end and lead down the current building and partway into the existing building. They will shorten the line up someo-ihat. Secondly, the length of the building was dictated by the corregating machine itself which was 350 ft. long, the need for starch nachiner;� at the one end, and the need for sone space at the other end of the machine in order to unload the product. So, the key factors for the length of the building were the length of the corregating machine and tl�e starch machine. P1r. Rockenstein stated that in order to move the product through, they load the rolls at the one end, the rolls drive down the machine, come off at two sets of large rollers, turn onto a smart cart line (one of the improvements that will be made in the plant), and the smart cart will deliver the product to the conveyors leading to the machinery. The product has to be off and clear of the electrical control room (an existing electrical control rooM), and that was one of the reasons for the width of the building. The other major reason for the vridth of the building was the fact that they have to store enough product to feed the high speed corregating nachine and the roll stocl: is, in fact, stocked in that area. The building was about as high as it can be in terms of the roll storage. Because these are 98 inch rolls weighing 2'-; tons apiece, they can only stack them approximately three high, so the building will have 27 ft. of clear storage inside and triple stack will be 24'2 ft. high. t4r. Rockenstein stated the inside use of the railroad tracks a�as dictated by the fact that their machinery cannot safely unload 2; ton rolls on a platform that is covered with water, They use front-end loaders. 5novi and water mean the ability to maneuver these and stopping and starting can be very difficult, plus tlie impact of winters,other than this current viinter, on unloading the roll stock. 0 APPEALS COtif1ISSI0fJ F1EETItlG, JANUARY 13, 1987 PAGE 5 D1r. Rockenstein stated these were all the reasons for the stated hardship and why they need to put the building into the configuration presented. Mr. Rockenstein stated that in ansvier to P1r. 6arna's question ahout hrni far away was tlie nearest railroad tracks, the nearest rail line was approx. 15 ft. away. There was more than sufficient room for fire and emergency vehicles down the back, and there was no plan to build any obstruction in this area which would prevent the access for fire and emergency vehicles. MOTZON BY MR. BRRNA, SECONDED BY DR. VOS� TO CZASE THE PUBLIC HEAF:ING. UPON A VOZCE VOTE� ALL VOTZNG AYE� CHAIRPERSON BETZOLD DECLARED TXE PUBLIC HRRING CIASED AS 7:55 P.M. Mr. Barna stated he had driven by this building every day for about 20 years. His only concern would have been the impact of the far northern corner of the building and the attention by people driving along East River Road. He was quite satisfied that the distance back from East River Road would cause no visibility problems. He stated Longvievi Fibre has been a good business and an asset to the City of Fridley. He would be in favor of grantin� the variances. Pts. Savage stated she had no problem with the variances as requested. This was already an attractive industrial site. She thought the additTOn was worthwhile, and it looked like it would continue to be an attractive property. Mr. Barna stated he felt the hardships had been well explained by the attorney. h1r, Sherek stated he believed there was sufficient hardship in the shape of the property to justify these variances, and he would vote in favor of granting the variances. Dr. Vos stated the only concern he had was the R-1 and R-3 housing across the street, but there seemed to be adequate room. He did not see any reason not to grant the variances as proposed. 1�1r. Betzold stated he thought the plan was excellent, and the existing building ��as already 20 ft. away from the rear property line. With the railroad being back there, it would not make any sense to make a 5 ft, jog in the building. He also agreed aaith the hardship as explained by Mr. Rockenstein and stated he would be in favor of granting the variances. APPEALS C011MISSIOtJ t�IEETI�JG, JAIlUARY 13 19II7 PAGF 6 MOTION BY MR. BARNA� SECONDED BY MS. SRVAGE� TO RECOMMEND TO CITY CDUNCIL APPROVAL OF VARIANCE REQUESTS� VRR N86-36� BY IANGVIEW FIBRE COMPANY� PUFLSUANT TO CXAPTER 205.18.3, D, 4a, OF THE FRIDLEY CZTY CODE TO REDUCF, THE SETBACK FROM THE STREET RIGHT-OF-WRY LINE FROA] 100 FEET TO 62 FEET; AND� PURSUANT TO CHAPTER 205.28.3� D� 3� OF THE FRIDLEY CITY CODE TO REDUCE THE REAR YRRD SETBACK FROM 25 FEET TO 20 FEET TO ALLOW THE CON- STRUCTIQN OF ADDZTIONAL WAREHOUSE SPACE ON ALL THAT PART OF TXE NORTXEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 22� T-30�R-24� AND LOTS 9 AND I0� AUDITOR'S SiJBDIVZSION NO. 78� THE SRME BEING 5852 EAST RIVER ROAD� FRIDLEY� MN. 55432� WITN THE STIPULATION Tf1AT THP. PETITIONER WORK WITH STAFF ON EASEMENTS � BE DEDICATED RND OUTSIDE IMPROVEMENTS. UPON R VOICE VOTE, ALL VOTING AYE, CNAIRP�'2SON BETZOLD DECLARED THE MOTZON CARRZED UNANIMOUSLY, Mr. Betzold stated these minutes would go to the Planning Commission on Jan. 28, at which time the Planning Comnission Yrould also hold a hearing on the preliminary plat. The variances and the plat would then go to the City Ceuncil on Feb. 23. 2. OTHER BUSINESS: Mr. Betzold stated he sent a letter to Jim Robinson, Planning Coordinator, last November suggesting some consideration of changes or policy review on some of the questions the Appeals Coemission has been struggling with, particularly the variance requests for two car garages--the situation being tlie older single family home centered in the middle of the lot rrith a one- car garage. A homeowner requests a variance to expand that one-car garage to a tY�o-car garage, going closer to the lot line in the process. The Conmission has ben struggling for some time to find the hardship for this situation. Mr. Betzold stated he was suggesting that maybe the code needed to be changed. He has talked to t4r. Clark and has met informally with the City Council. They all seera to be in favor of the following proposal he would suggest where if a homeo�rner wants to �onl,� expand a one-car garage to a two car gara9e, 22 ft. wide, that person o-rould not have to request a variance to 3 ft. from the property line as long as the neighboring structure was at least 5 ft. away on the otfier side. The exception would be if there was a single car garage on the other side which could possibly also be expanded. In that situation, they might want to let the homeowner go to 4 ft. from the property line. Of course, there would be no openings and the wall would have io be a fire-rated wall. He asked the Commissioners what tliey thought of tfiis proposed code change. Mr. Clark stated this was not in conflict with the present building code. As the Comr.iissioners knevr, the present zoning code required a two-car garage on all new construction, so this would enable people to bring their property up to code. Ile stated Mr. Betzold had also pointed out that there vrere sor�e people who know the code says 5 ft. from the property line and so they don't even come in to request a variance for one reason or another. Maybe there would be more two car garages in the City 4f the code was changed. � � APPEALS COt4�ISSIOW ttEETIWG JAf�UARY 13, 1987 PAGF. 7 Mr. Barna stated he would like to see that kind of change in the code. Ms. Savage and F1r. Sherek stated they would also be in favor of the code change. Dr. Vos stated that one of the first items of business he had on the Community Development Commission ten years ago was redoing the whole Com- prehensive Plan, and o�e of the biggest arguments at that tirie was whether or not to even require garages. He stated he would be in favor of the change as proposed by hir. Betzold, Mr. Betzold stated the other two issues he had raised in the letter was the issue of parking stalls, which seemed to be a dead issue at this point, and the variances for property in the Plississippi Corridor. For right now, he would like to concentrate on the code change for single car garages to two car garages. MOTIQN BY MR. BARNA� SECONDED BY MR. SHEREX� TO DIRECT STAFF TO PUT SOGESHER AN ORDINANCB CHANGE REGARDZNG SINGLE CAR GARAGE�EXPANSIONS. THE ORDZNANCE CHANGE TO BE REVIEWED BY THE PLANNING COdIMISSION AIVD CITY COUNCZL. Mr. Barna stated he would like the Appeals Commission to see the final draft before it goes to the City Council. UPON A VOICE VOTE� ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED SHF, MOTSON CARRZED UNANIMOUSLY. ADJOURNMEN7: MOTZON BY MR, BARNA� SECONDED BY DR. VOS� TD AA70URN THE MEET217G. UPON A VOICE VO'nE'� RLL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE JANUARY 13� 2987, APPEALS COIdMISSION MEETZNG AA70URNED AT 8:07 P.M, Respectfully submitted, Ly Saba Recording Secretary RF.S(%iPPLON N0. - 1987 RFSCLU'FION OF APH,IQ,TIDN FuR ADg10RIZATION ZO E�CU� AN APH.ICATION IUR FUBLIC INEURt�TZON AND F�[TCATION GRANT PROGRAM Et�R ME�tOFi�LITAN Q7[JNGIL WHIItEIS, �e City of Fridley will act as the sponsor and grantee for the landfill aYx�tement Public Information and Education Grant project to be conducted b� the City of Fridley Cmnmimity Develognent Department during the period fran Marc3� 1, 1987 to February 29, 1988. WHF�EAS, the City of Fridley hereby authorizes John L. Robertson. Community Developnent Directoz, to submit a grant proposal and reguest finding for this project to the Metropolitan Council and to execute such agreements and preFare docunents as necessary to acoept f�ds and im�zlement the project on behalf of the project sponsor. N(�J, �F12EEbRE, BE IT RF5Q,VIDr ��e City Council of the City of Ftidley that the following are true: 1. The City is an eligible applicant for the Public Information and Education Grant progr�n. 2. 'Ihe project will fur�er the goals of the l�tetropolitan Council's Solid Waste t�Sanaganent Developnent Guide/Policy Plan. 3. '!he project is in �nfocmance with the apptoved Solid Waste �lanagement Master Plan for the county in which the project will occur if the proposal is being made by a city, county or solid waste management districrt. 4. RY�e City agcees to comply with all applicable laws relating to randiscrimination and affiunative action. 5. The City will provide all local and state permits, licenses and authorizations necessacy for ti�e project. 6. �e City is current in all tax obligations to local, state or federal goverrments. 7. Acknaaledganent will be made to the Comcil for its grant assistance on all pranotional materials, reports and publications relating to the project during the gcant period. 8. �e City will provide all docwnentation and reports required by the Metropolitan Coimcil during the grant period. 9. 4he proposal is o�nplete and all infocmation prwided in t2�e proposal is true and accurate. PASSED AND ADOYPED BY '13iE CITY COUNCIL OF 'iHE FRIDLEY OF FRIDLEY THIS IK1Y OF . 1987. WII,LIAM J. NEE - I+F�YDR AT1�ST: SHIRI.EY HAAB�LA - CIT' T,ERIC l�