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PL 10/19/1988 - 7123PLANNING COMMISSION MEETING WEDNESDAY, OCTOBER 19, 1988 7:30 P.M. Public City of Fridley A G E N D A PI,ANNING COMMISSION MEETING WEDNESDAY, OCTOBER 19, 1988 7:30 P.M. LOCATION: COMMUNITY EDUCATION CENTER, 6085 - 7TH STREET N.E. CALL TO ORDER• ROLL CALL: APPROVE PLANNING CONIIrIISSION MINUTES: September 28, 1988 CONSIDERATION OF A REZONING ZOA #88-03 BY PAUL SCHAEFER• To rezone from C-3, General Shopping, to R-3, General Multiple Dwelling, on Lot 2, Block 1, Pearson's Second Addition and Outlot A, Pearson's Second Addition, generally located north of 77th Avenue and east of East River Road N.E. RECEIVE THE MINUTES OF THE HUMAN RESOURCES COMMISSION MEETING OF SEPTEMBER 1 1988 RECEIVE THE MINUTES OF THE HOUSING & REDEVELOPMENT AUTHORITY MEETING OF SEPTEMBER 8 1988 RECEIVE THE MINiJTES OF THE PARKS & RECREATION CONIlKISSION MEETING OF SEPTEMBER 12 1988 RECEIVE THE MINUTES OF THE JOINT ENVIRONMENTAL OUALITY COMMISSION/ENERGY COMMISSION MEETING OF SEPTEMBER 20 1988 RECEIVE THE MINUTES OF THE APPEALS COMMISSION MEETING OF OCTOBER 11. 1988 OTHER BUSINESS: ADJOURNMENT K - 2� CITY OF FRIDLEY PLANNING COMMISSION MEETING SEPTEMBER 28, 1988 CALL TO ORDER: Chairperson Betzold called the September 28, 1988, Planning Commission meeting to order at 7:33 p.m. ROLL CALL: Members Present: Alex Barna, Donald Betzold, Paul Dahlberg, David Kondrick, Sue Sherek Members Absent: Dean Saba Others Present: Jock Robertson, Community Development Director Kathlyn Castle, Planning Assistant Pat Ringold, Northtown Nissan Richard A. Gilbert, Gilbert Construction Co. Jim Benson, Benson, Markenson & Bradbury, Inc. APPROVAL OF SEPTEMBER 14, 1988, PLANNING COMMISSION MINUTES: MOTION by Mr. Kondrick, seconded by Ms. Sherek, to approve the September 14, 1988, Planning commission minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED UNANIMOUSLY. 1. CONSIDERATION OF A SPECIAL USE PERMIT, SP ��88-13, BY JOHN KEPHART: ••••. Z- 1H Per Section 205.15.1.C.2 of the Fridley City Code, to allow automobile agencies selling or displaying new and/or used motor vehicles, on part of Lot 2, Bock 3, East Ranch Estates Second Addition, an addition to Northtown Nissan's existing inventory, the same being 7810 University Avenue N.E. Ms. Castle indicated that Northtown Nissan is applying for a special use permit to allow automobile agencies selling or displaying new and/or used vehicles at a location near University Avenue. This would be an expansion of their existing storage of vehicles outside. On the Location Map, Ms. Castle'described the location of Northtown Nissan as being south of 79th, west of University, north of Osborne, and east of Ranchers Road. Northtown Nissan would like to expand to an additional parcel. The property is located in a C-3 district, general shopping district, which does allow autobomile agencies selling new and/or used motor vehicles by a special- use permit and also allows outside storage PLANNING COMMISSION MEETING, SEPTEMBER 28, 1988 4 PAGE 2 as a special use. C-3 districts are located to the north, T. R. McCoy's and a shopping center, and to the south, vacant property. To the west is an M-2 district which is heavy industrial. There is an industrial building there now. To the east there is a C-3 district, the Pannekoeken Huis Restaurant. Across the street, in the City of Sprin� Lake Park, there is office, commercial, industrial, and R-5 multiple dwelling districts. Ms. Castle reviewed the Site Plan showing the proposed expansion for the storage of approximately 107 automobiles on the site which consists of one acre. The plan shows the stripe at 9 feet by 18 feet which is used for storing automobiles because they are not moved in and out daily. Ms. Castle indicated that earlier today the petitioner had expressed a desire to use some of this expansion space for employee overflow parking. There- fore, we would need to re-evaluate the plan and put in some 10 feet X 18 feet or 10 feet X 20 feet spaces. Landscaping is shown, has been reviewed, and meets City Code. It provides screening as required. Along the west edge of the site, several trees have been added along the drainage ditch and also along the north end of the site. Again referring to the Location Map, Ms. Castle indicated there is marked a 30-foot street and utility easement which is the result of a lot split in 1987. The purpose of the lot split was to gain access to the rear of the parcels., located along the University Avenue service drive. The City has obtained an access/egress easement from the property owner along the area so that in the event the street easement is vacated, this property would not be landlocked. Staff is recommending approval of the special use permit, SP ��88-13, which would allow automobile agencies selling new and/or used cars on Lot 2, Block 3, East Ranch Estates Second Addition, with the following stipulations: 1. Install landscaping as per City approved plan by September 23, 1989. 2. Install automatic irrigation by September 23, 1989. 3. Remove tires from northwest corner of lot. 4. All new and used cars must be stored on site (not on any adjacent properties). ' 5. The fee owner formally requests the City vacate the 30-foot street easement on the site. The 30-foot utility easement would be retained. 6. Vehicles can not be displayed on the boulevard area between the Northtown Nissan parking lot and University Avenue service drive. Ms. Castle indicated that stipulation ��4 was included because in the past it has been found that Northtown Nissan has stored vehicles in the T. R. McCoy's parking lot. Mr. Barna asked for clarification on stipulation ��4, what areas are included when referring to "on site", and stipulation �i�6, what areas are included when referring to the "boulevard area." Mr. Castle indicated that on site refers to the current Northtown Nissan lot plus the proposed expansion area. The boulevard area refers to the sodded area located between the actual Northtown Nissan parking 2ot and the service road. � � . PLANNING CONIl4JISSION MEETING, SEPTEMBER 28, 1988 PAGE 3 Mr. Dahlberg asked if the 30-foot easement as illustrated on the Site Plan was entirely on the parcel or if it was split. Ms. Castle indicated the easement is entirely on the parcel. Some of the easement is an the parcel on which Northtown Nissan is currently located. Mr. Dahlberg asked if all of the appropriate setbacks were met bp the proposed lapout of the parking area. Ms. Castle indicated that setbacks were,met. A five-foot hard surface setback from the side is required, which has been satisfied. Mr. Dahlberg asked how the drainage spstem had been planned for the expansion site. , Mr. Kondrick stated the drainage appeared to go toward the west edge of the property. Ms. Castle indicated that the Public Works Department had approved the drainage plan. Mr. Dahlberg indicated that the proposed expansion area appeared to be much lower than the existing site, perhaps 3 to 4 feet up to 5 feet in some areas. He asked if this area would have fill brought in to bring it up to the level of the existing parking lot. Mr. Robertson indicated that the expansion area would be raised only at the entrance. Mr. Kondrick asked if there was any chance that the entire lot would be under water if there were a lot of rain. Mr. Ringold, Northtown Nissan, presented to the commission a plan for the proposed site which included a ponding area. Mr. Dahlberg asked if the proposed outlet and control structure would be tied into �he storm sewer lines. Mr. Ringold stated this was correct, as the water depth reaches a certain level. Mr. Ringold noted that the original request was for new and used cars only, but now they wish to use part of the expansion area for emplopee parking also. On the plan he provided, the drawing has been changed to the required 10-foot on center parking spaces to comply with City Code on three sides of the peri.meter, the north, west, and south. Mr. Betzold asked the petitioner to reply to the stipulations as recommended � by staff. Mr. Ringold indicated that stipulation ;161, installing landscaping with one year was not a problem. Stipulation ��3, to remove tires, was also not a problem. In reply to stipulation ��'4, Mr. Ringold indicated that some sales � staff had parked demonstration vehicles in the T. R. McCoy's parking lot, n G PLANNING COMMISSION MEETING, SEPTEMBER 28, 1988 PAGE 4 q who are also restaurant patrons, and these persons have been asked not to park in that lot in the future. Stipulation �5 is not a problem. Stipulation ��6 should not be a problem. An agressive display person had displayed a vehicle on the boulevard, but has been instructed not to do so in the future. Mr. Ringold had concerns with stipulation ��2 regarding the irrigation system. Northtown Nissan currently has an existing sprinkling system. With trees being added on the east, west and north sides, the irrigation can be handled by extending the current system. However, on the south, there exists a mulchy, weedy area with no landscaping, and Mr. Ringold questionned the necessity of having irrigation in that area. The proposal is to attach to the current irrigation system to handle the east, west and north sides. There will be some trees on the south. Mr. Benson indicated that the current system is capable of irrigating the east, west, and north sides of the property. The need for irrigation near a ponding area is questionnable. To irrigate that portion of the property would require adding extra irrigation lines and would require cutting up the parking lot in order to do so. Until this area is fully developed, the petitioner is asking not to have to do heavy landscaping at this time. It would be better to keep the system operating at the landscaped sides rather than the back side. Ms. Castle indicated this would be acceptable to staff. Mr. Dahlberg expressed concern about maintaining the landscape treatment. There are several trees proposed for this area and recommended that there be some means to water those trees when needed. Mr. Ringold stated that the sprinkling system had gone down for several weeks. During that time, watering was done by their commercial sprayer that is used to wash cars. This could again be put into use for watering the trees as needed. MOTION by Mr. Kondrick, seconded by Ms. Sherek, to recommend to City Council approval of a Special Use Permit, SP ��88-13, by John Kephart, .... 1- 1H Per Section 205.15.1.C.2 of the Fridley City Code, to allow automobile agencies selling or displaying new and/or used motor vehicles, on part of Lot Z, Block 3, East Ranch Estates Second Addition, an addition to Northtown Nissan's existing inventory, the same being 7810 University Avenue N.E., with the following stipulations: 1) Install landscaping as per City approved plan by September 23, 1989; 2) Install automatic irrigation by September 23, 1989 (with the exception of the south side); 3) Remove tires from northwest corner of lot; 4) All new and used cars must be stored on site (not on any adjacent properties); 5) The fee owner formally requests the City vacate the 30-foot street easement on the site. The 30-foot utility easement would be retained; and 6) Vehicles can not be displayed on the boulevard area between the Northtown Nissan parking lot and the University Avenue service drive. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED UNANIMOUSLY. � .� � � ,PLANNING COMMISSION MEETING, SEPTEMBER 28, 1988 PAGE 5 Mr. Betzold indicated that this item would be before the City Council on Monday, October 3rd. 2. RECEIVE THE MINUTES OF THE APPEALS CO1�Il�IISSION MEETING OF SEPTEMBER 20, 1988 MOTION by Mr. Barna, seconded by Mr. Kondrick, to receive the minutes of the September 20, 1988, Appeals Commission meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED UNANIMOUSLY. 3. OTHER BUSINESS Mr. Dahlberg requested staff to include in the agenda packets the most current information available. If materials have changes or revisions, then please be sure to inform the commission members of changes so they are aware. Mr. Robertson indicated that staff attempts to provide the most current information available. In the particular case reviewed this evening, the request for revision was made in the morning of the dap of the meeting and could not be included. Ms. Sherek indicated that petitioners sometimes seem surprised that the commission wants to know details. Petitioners should be informed to expect questions. ADJOURNMENT MOTION by Mr. Kondrick, seconded by Mr. Barna to adjourn the meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE SEPTEMBER 28, 1988, PLANNING CO1�Il�'IISSION MEETING ADJOURNED AT 8:05 P.M. Respectfully submitted, � Lavonn Cooper Recording Secretary n z 1 � �� STAFF REPORT .� APPEALS DATE � N/A ��QF PLANUVNG COMMISSION DATE: october 19, 1988 FRIDLE.Y CITY COUNqL DATE . REQUEST PERMIT NUMBER APPLICANT PROPOSED REQUEST LOCATION SITE DATA SIZE DENSITY PRESENT ZONING ADJACENT LAND USES PARK DEDICATION ANALYSIS FlNANCIAL IMPLICATIONS CONFORMANCE TO ADOPTED LAND USE COMPATIBILITY WITH ADJACENT USES 8� SER1 ENVIRONMENTAL CON�DERATIONS ZOA 4� 88-03 Paul Schaefer To rezone Lot 2, Block 1 and Outlot A, Pearons's Second Addition, from C-3 to R-3. 77th Avenue and East River Road. 97,028 square feet. 2,500 square feet/unit. C-3 North, R-3; South, C-3; East, M-1; West, R-3 No. Yes. Aesthetics� STAFF RECOMMENDAl10N Approval. APPEALS RECOMMENDATiON PLANNING COMMISSION RECOMMENDATION lA ' PLANNING DNISION � . MEMOR,ANDUIVI UlYOF FRIDLEY TO: Planning Commission Members Barbara Dacy, Planning Coordinator FROM: Rathlyn Castle, Planning Assistant DATE: October 14, 1988 REGARDING: Rezoning, ZOA �88-03 The petitioner, Paul Schaefer, is requesting the City to rezone Lot 2, Block 1 and Outlot A, Pearons's Second Addition from C-3, General Shopping to R-3, General Multiple Dwelling. The reason for this request is to construct a three story, 38 unit apartment building on this site. If rezoned to R-3, the proposed apartment building would be considered a permitted use, and would be required to meet all City development requirements. The requested zoning action does not include plan review, however, drawings have been submitted for your information. Planning Considerations A rezoning is an amendment to the zoning ordinance which reclassifies a parcel of land. Development must then conform with all the regulations of the zoninq district to which it is reclassified. A proposed rezoning must be analyzed in terms of the Comprehensive Plan policies, compatible land uses and zoning district requirements. Comprehensive Plan Althouqh the 1990 Land Use Plan shows this property as being used for commercial development, rezoning to a General Multiple Dwelling district achieves some of the land use objectives identified in the Plan. These are: A. Provide an attractive visual and physical environment for quality living in the community. 8. Encouraqe appropriate land use combinations. C. Construction of additional housing units to meet the changing needs of the residents. IB Staff Report ZOA #88-03, Schaefer Page 2 Living Environment Residential, commercial, industrial space should be arranged in a way to create unity amonq the different uses. The City can achieve this objective by implementing a variety of policies. These include encouraging appropriate transitions between major land use areas, examining present non-residential land and make it available for housing, if feasible, and ermiaance the visual qualities of the neighborhood. Rezoning this site �ould be enforcing City policy and, therefore, achieving the land use objectives. If rezoned, the loss of this commercial land will not affect the availability of Fridley's commercial properties. A commercial district to the north is currently serving the residential neighborhoods as a service center. Appropriate Land Use Combinations This C-3 parcel is adjacent to an R-3 district to the north and west, a C-3 parcel to the south and an M-1 district to the east. It should be noted that although an R-3 district exists to the west, the major use of this district is single family housing. Retaining the C-3 zoning district on this property would allow uses, both permitted and by special use, which would be incompatible with the adjacent residential dis�ricts. For example, such special uses, as bars/taverns, bus/taxi terminals and massage parlors could have a negative impact on the surrounding neighborhood, due to the social implications associated with them. Staff does realize that some permitted uses in the C-3 district could provide neighborhood services, such as convenience stores, however, in general, the uses are too intense for the residential neighborhood. Rezoning the land to R-3 would accomplish two planning principals. First, it would enhance the surrounding residential neighborhoods by allowing compatible uses. Uses such as townhouses, daycare clinics, private schools and recreational facilities would create a more desirable neiqhborhood and be beneficial for the community. Second, the R-3 rezoning would also create a better buffer from the Light Industrial district to the west and the single family homes to the east. This rezoning would create a spot C-3 district to the south of the site, however, the City should consider the future use of that parcel. Currently, the City is considering revoking the property's special use permit which allows the sales and service of recreational vehicles for Apache Camping Center. This is due to violations of the permit's conditions. 1C , � Staff Report ZOA #88-03, Schaefer Page 3 Construction of Housing Units Rezoning this property to an R-3 district will also achieve comprehensive plan objective in terms of housing. The City should stimulate the construction of additional housinq units to meet the needs of the residents. Alternative housing types need to be provided due to the rising cost of single family homes throughout the Nation. Constructing ffiul�i-unit housing will increase the circulation of the housing stock and free larger household units for family use. By rezoning this property to an R-3 district, the City is achieving this objective by encouraging the construction of multi-unit housing. Zonina District Regulations This parcel complies to all of the lot and structure requirements for this district. Below is a table which summarizes the data: R-3 Actual Lot Area 2,500 sq. ft/unit 97,028 sq. ft/38 units maximum Lot Width 85 feet Setbacks: Front Yard 35 feet Side Yard 15 feet Rear Yard 25� Recommendation 292.8 feet Lot buildable w/ required setbacks � 0 Staff recommends approval of rezoning, ZOA #88-03, by Paul Schaefer, to rezone from C-3, General Shopping, to R-3, General Multiple Dwelling, on Lot 2, Block 1, and Outlot A, Pearsons's Second Addition, generally located north of 77th Avenue and east of East River Road with one stipulation: 1. The fee owner combine Lot 2 and Outlot A into one tax parcel by January 21, 1989. RC/dn C-88-281 A T T A C fl M E N T S Item 1: ZOA ��88-03, Paul Schaefer Page : 1D . lE. IF. 1G. 1H. lI. IJ. IK. 1L. 1M. 1N. 10. 1P. 1Q. Rezoning Application Public Hearing Notice Mailing List Location Map Zoning Map Site Plan Landscape Plan 1990 Land Use Map Commercial Service Areas Comprehensive Plan � Land Use Housing � CITY OF FRIDLEY 6491 UNIVERSITY AYE. N.E. �` . �'RIDLEY. MN b64S2 - �a� z�b7 �-s4so REZONING REQUEST ZOA f8a'O3 � VACATION REQUEST SAV # �D PLATTING REQUEST P.S. # :. � � -�, -,�. �• � • ^- ��: �+� x� - i � �• i � . �� i� i � • � � � k `�i }� }� •� 1 MI I�{ 1' �. PROPERTY INFORMATION �0�� S 77xx East River Road, Fridley, Minnesota LF�AL D�.SfRIPP�i: 2 1& Outlot A pearson's 2nd Addition LOT BLOCR 7RACT/ADDITm2J PRESFNT ZCi�TIl� C-2-S R$�OESTID ZC1�TIl� R3 REASC�1 FnR R�UEST: A site plan shawing the proposed future use is required for all r oni_ .. Rezone to R3. �he ��rity of the land surrounding the site to the East is zoned R3, and R1. This site would act as a buffer to the existing commercial building�. ***�***************************************** **************************�********** FEE OWNER INFORMATION • �onald R. Watki s, ennis A. Wat�cins, Watkins Bros. 252-6454 NAN� (pl ease pr irit ) PHONE # P.O. Bqx 8�7, Sauk Rapids, Minnesota 56379 - SIGI�1'nJRE PETITIONER INFORMATION NAI� Paul Schaefer � � 212 N�th Sth �Ifv�fiue, �S'�t.1Cloud, MN �IDPiTE 4- I L -� �,�**#*�***,�****��*****�*** # 252-7345 56303 nATE 9 - �i - � � i � .• � � �. .•t• �� :�, ��,� � - « .�� «� :• • �. �,�; ��,> >�. STIHJI�ATIDNS: PUBLIC HEARING BEFORE THE PLANNING COMMISSION Notice is hereby given that there will be a Public Hearing of the Planning Commission of the City of Fridley at the CONIlK[JNITY EDUCATION CEPITER, 6085 - 7TH STREET N.E. on Wednesday, October 19, 1988 at 7:30 p.m. for the purpose of: Consideration of a Rezoning, ZOA #88-03, by Paul Schaefer, to rezone from C-3, General Shopping, to R-3, General Multiple Dwellings, on Lot 2, Block 1, Pearson's Second Addition and Outlot A, Pearson's Second Addition, generally located north of 77th Avenue and east of East River Road. Any and all persons desiring to be heard shall be given an opportunity at the at the above stated time and place. DONALD BETZOLD CHAIRMAN PLANNING COMMISSION Publish: October 5, 1988 October 12, 1988 lE . , ZOA ��88-03 Paul Schaefer Planning 9/30/88 MAILING LIST Council Paul Schaefer William Dombrowsky Edward Jonak 212 North 8th Avenue 160 Craigbrook Way N.E. 133 Craig Way N.E. St. Cloud, MN 56303 Fridley, MN 55432 Fridley, MN 55432 Dennis Watkins P.O. Box 87 Sauk Rapids, MN 56379 John Van Krevelen 7661 East River Road N.E. Fridley, MN 55432 Resident/Manager 106 - 77th Way N.E. Fridley, MN 55432 Floyd Ruggles 2453 E Chowen Place North St. Paul, MN J and S Enterprises 6490 Riverview Terrace N.E. Fridley, MN 55432 Resident/Manager 7673 East River Road N.E. Fridley, MN 55432 Meadow Run Apartments 7805 East River Road N.E. Fridley, MN 55432 Five Sands Development Co. 7100 Wayzata Boulevard Minneapolis, MN 55426 Resident 174 Pearson Way N.E. Fridley, MN 55432 Resident l76 Pearson Way N.E. Fridley, MN 55432 Dennis Prokop :i;65 Craigbrook Way N.E. Fridley, MN 55432 Eldon Metaxas 175 Craigbrook Way N.E. Fridley, MN 55432 Donald Giorgio 185 Craigbrook Way N.E. Fridley, MN 55432 Brian Mundt Charles Martin 170 Craigbrook Way N.E. 133 Stonybrook Way N.E. Fridley, MN 55432 Fridley, MN 55432 Resident/Manager Louis Shockley 7710 East River Road N.E. 124.Craig Way N.E. Fridley, MN 55432 Fridley, MN 55432 Jack Thompson Lloyd Meyers 8249 l+dississippi Blvd. 132 Stonybrook Way N.E. Coon Rapids, MN 55433 Fridley, MN 55432 Barry Blower Co. 99 - 77th Way N.E. Fridley, MN 55432 Snyder General Corp. 200 Ross Avenue Dallas, TX 75201 Gordon Christensen 184 Pearson Way N.E. Fridley, MN 55432 Victor Daml/Resident 176 Pearson Way N.E. Fridley, MN 55432 Victor Daml 9412 Flintwood Coon Rapids, NIN 55433 Kirlyo Czichray 147 Craig Way N.E. Fridley, MN 55432 Wesley Jensen 160 Stonybrook Way N.E. Fridley, MN 55432 Wayne Webb 146 Stonybrook Way N.E. Fridley, MN 55432 Gerald Schmit 7649 East River Road N.E. Fridley, MN 55432 Richard Iverson 119 Craig Way N.E. Fridley, MN 55432 Glen Bellefeuille 7680 East River Road N.E. Fridley, MN 55432 Leonard Brandt 190 Craigbrook Way N.E. Fridley, MN 55432 Joseph Richter 165 Stonybrook Way N.E. Fridley, MN 55432 John Dunphy 155 Stonybrook Way N.E. 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I 1• ' + � S � ♦ . _ � � , 1�'�. ,• � ' • �� , � 239 1+ • ,� e � • ♦ � � `.�: 7 ' . •,�0 1 . � • Q � �N� � ��.r 1 • � ♦ M � ' � �\4 � : ' 1 t0 • �j � • ► . • �� 4{/ ♦ \ � • � � C ZONING MAP lH ZOA 4�88-03 � Paul Schaefer �I , I � m ;1 � _, � i �� (1��_ �� _ , �� ,�_ . �- . _.�- _, --�, ., �` _� , ,. = ,� ,� � � __ . ; � , ; � : `� � I r � � I t�. r�.�s. �..a � ,.� . ,m,, d � `� � � - �..._ � - �--�-_ � � i \ � V _ , � o _: .�-_- �..�.�. � � � . s d i .�rf � � i� 1 .� �• ' `-�J __� ��- �_:< - �r. �•.R ri� ao..o ,� ,. . _ . . _ . _ .. __ _ _- _ _�.s..._.. v�..� � � S ITE PLA N � � � _ � �a• a,. b e � � �b_ � . ms.oe � � �'°" �' �1--� � � � % , - �J � ,�___ _ _ . � � � -- uux+wrt��o --- - ---�• �.R.w.r.a T�s YV.Y�C.a �___� ��'__� ��'� TK C1,iY� �/ 1 = a" " ' n' '"_' _ _" L{.O_j' TO �� LOOF �j � �� °e'`��` — � � �.,....� r - : �,�::: �. ,�. � I �� - � � �� .'. � 1 �� $ _ 7 i ; � � �m y - � T�R - A �� ` � � � �� _ � O O � � . ww+ ZOA �i88-03 Paul Schae �� i. - � af.� rrw � • , w �� t _ � �-- j �� -� _» rt a� �' 4Iw tAa.O-- �s� � _ � . ��R..T-+� �..v _ b.�/ ��.t-rwoac�rt A�►►+ � �'�av�.�r A►r. R �cha+ - .�:� YaW 0. [eLM�r �1� �R/ M �� r �. �.w e�r • A� p � � !A �00 msrr roew �a• � ��ean w� mn�w� s w� �m�r r� r mrw �t.s w wosr re w� � wr� � a �vau� rn�s w�+�a � ws�s � �saa�n� r� w � w� ��ww�e �ra�.�w�w.�e ��w��r�w�ss •e�r��a.w�rsr �u�sw��a w �e �a � �s rat�ve� • . _-,.,, . .. . .�. _ . ..> , . _ ,,-� _. - _ LANDSCAPE PLAN 1J .� •- .�'! �� P � � ,.: �.,y.-��=,�o �t � ��,G , � }� �. ` i%� �< oc �. t��f ��' �' tlp �L �°�� '1� !� ,,� :.� f�,� : �-v� , ,r� . �j��' ��'L(!. ��/��'�� '��I� , r� �� x� : y,�;r �■ ■ � f-�r �i s ri7 �F,` fl �� r.l� . �fqJ�'/'y ��(,� / 15� ...�:. �J,Tf .��d_�' �. � �":�i�' `.y�,�'j4 "' � . �na.�`�z_:•I�: i �� ; ::;;: �� ; � ::::•�•::: ,ti�- „ _ . ,t. �:a��,, l:�?�"�-: � _ 'i: _:.. ,..,;' �. .� �;:. j..' i �'' .. � FIG. O-1 N�,;, �„ o_� �E��on�o�� .� _..� i � C' :.' F�..,�� _ ._. _L�.� � �;1, �� - �:� � :�i '1> i �� --:�ll :'.�1.�� :! - . . � ,.. ��C�r��l_i�11�E i� �'� �l� I'�% a � ��tj:�Ci:y!�_�ni-i�= ■iir � �!�� - � �4:'0� � �,_ \ � �� '� F1GIi� A�C 'FIG.1-2 �„ � CITY OP PAIDLEY PLAINNINO 1M f� �` �i� .�� 11" �:I: :Ilt'��:� 11'. �� 1: ' 1:•• �,1: ; ' ' 1;�� : :11 I;ir' 1;11: �:I: :��'�_1 :�:�I: •' i:l: •� II 1 � � �� m �% �� rVA 1Noa/i++ � � � � � Fridley's lardscape is a c]irect physical expression cnf its living environment. Resi.c7ential, ooaaiercial, industrial and open sgace have often been arranged in a way that has created occasional saer�es a� disparity with ele�ents of inooarpatible objects. This general lack of unity is not uncommon 3n many communities. Attea�pts are r�essary to give ooheranoe to the can�u�ity, prwide nnif ication among disparate elements, and enhance the visual quality o� the enviraa�nent. i �� w � :-. -� l. �e City should protect a� enh�nc� tbe visual qualitiea of its res3d�tti+al neic�rbooas. A. �e City s�aald pr�ote preBervation and rebabil9.tation. �here poesible, i.nstead of clearanoe and red�v�lop�ent in order to retain the c�aracter a� neic�b�hooas. s. � c�tY sbouia pro.ote a�o�at e�ort ��c i�cv�ents �a neic�borbooa rehabil�ttat�tan to retafn � local ia�tty ana image of neic,�bo�rhooae. , C. �e City s6ould encourage nev housing construction to be ' ca�t341e vith neic�barhoods in wh%i� they are locatea. D. �e City should deqelop a sh�,�de tree pl�t.ing pcagam to add year rasd viaal itttrerest aid aAla� to res�id�►tia�l neigbborboocls. 8. �e City sbwld enooiaage dty wide pcivate lanascaping and site iIDp�rcv�ents thrau� pu6lic educatim. F. �te C�ity sbould prc4ide strict enforc�ent of litter, nuieance abateaaYt, a�d yard ��*+*� ordinanoes supplmented through pu4l.ic eci�catian. a. �e atty s�a�la pra■o�r�e o�ercial aevelo�t ana reaevelopment tiiaat bas a�tmimm vi,s�al a� pbys,ical ino�t an adja�nt r�id�tial areas, �ile iIDproving i�e visual quality o� c�c�„Prc3a1 areas. A. �e (�ity sho�ld pra■ote vie�l iuQcv�ts such as lanc7ecapin9. street furnitnre, etc., to add character and identity to o��da]. areas. ,- 1-3 1H H. �e aity should enfarce all aspects of tbe soning Coae ana Sic� Ordioanoe to assare qoality control in the design of nev aa�c3al d�ela�. c. �he c«ity eLoala aoaQera�e .dt� busi�sPS fn � effort to pca■ate coos�i�c.q aoa ac■p�t3ba.]3ty in 6mi].ciing faa�e ' a� od� �e��a11Y de�.� Pe�sttia� scale public aaipcvv�ents in a�oercial areas. r 3. �e aity sboald e�oa�aag�e �o �oe the visual 3aage of fa�tafal areas a�ci re�oe tbe i�cts an artjaoent ressdential areas. �. 7he City sboald continue to require bnffer zones betrreen i�tr3a1 a�7 residentiai arees. B. 7!6e City shoald enoourage nev 8evelo�ent and desic� that is ac■�atihle with �dsting site aonditiaa�s a� follows ordinanoes aona�ao9 v3s�a1 q�81itY a� ladseapun9 requiir�ts. 4. �e City �ld pr�al,e the pro�tectim a� enbanc�ent of all soenic as�etB to t�e C�tY ��9 P��. �D ��► 1�al�es. river, c,reeks aid o�er nat�al areas. , A. �e (Stty sbould ens�ae devel�t doe8 not bave a sicynif ic�nt negative impac,�t an k�ep saenic viers �ile enoaaaqinq desigi ri�.icb pr�, e�ano�s or c=eates soenic viers. B. ffie (�ty s�oula i�prave ti�e sa�ic gality a� shorel.an�s, tbrough reaoval o� blighted structures and/or screening of ma�ade feat�es. C. ffie aty sbould disaaaage atility c�ross,in� aorl laate nec�essary crose3n�s vbere tbey bave ti�e least visual impact on natural areas. D. 3be (�ty sbwld, i�ere f�ei.61e, allav aaa ides�tiiy puhl.ic ttails, �oas% �ota�ways a�l �ae�i.c overlodss alag �tiaal areas. $. �e City �ould alla� selective vegetative pzmiiag to increase vis�l aan�t vith �taral areas. �: i:�� • �-� -�i i,, � r,: 1�� ;•.i �: t�l• is; ��;� H:�:i�r• rs. �i� �: ✓� �:� i� �.i�;V�. '/. 1 l,�/J. 11 1 _I� �11_ J:� 'IY1:11. :I" �� 11.`lu:. - - - -- - � manges in the City's de�ographic anc3 e�r�amic character require that it constantly�evaluate the best use of the land etill available for devel�t or redevela�ment. The City recognizes that its econaoic and eoplvyment vitality is, for the most part, depPndent an the stability of the business oomauuty. 1-4 ' •a�r8 �o�: �� o ;�{ 11' � t'!: '-�.' l�r�" ' 1 1�.`1" •1 1:'�� f�; Econaanic prosperity is eutrenely important to any community. flowever, the in�pacts of 3evelapment on peaQle a�a i�►a resources must be considered. It is possible to have a quality living ernirornn�t and eoorianic prosperity. Appropriate combinations of land use can provide this type of envirortment. Hawever, it is egtr�aely difficult to provide this envirorunent in �veloped areas as oo�npared to �develcped areas. In developed �reas such as Fridley, efforts should be directed to�wards reducing the impact of inoampatible land uses. ��y��w � :r. = �.. '� �� Oqla elf�ll[d� 8�Z0�� $�aO8��.0I18 ��Il IDdjOI la[la IiB� 8L�5. 2. �e city sboula strive for ]ana ose oai.binations that create quality liviog envir� aid re�ec.t the nattaal envira�+nt. A. �e City should see tbat bliqhted areae, problem areas or ot�salete land ase� are refoved or p�asea out aver a period of Y'ears• B. l�Iized land uses should only be permitted where suc� uses are aa■Fat3.41e vith ea,d� other and the envira�ent. 3. �he G�ity should strive for a�+ell baL�noea land use 8ystem. A. �e City s�ould take a�vholeietic' apQroac� to ca�rehensive glaruiing a� � e�ining present la� ase. B. �e City sbould o�e a neic�b�ri�ood appra� far c]etailecl Plannin9 an] atralysis. � 4. Rbe City should continue to e�;*�p its p�esent lands not zoned residential t�o �tp*+n3 � tl� fpa�; h3 � ty aE making saoe a� those lands BPd�lA�11p f�i �• 5. `�e (�ty sl�ould eZ-�i3 *+� the feasibility of increasing densities in �a�e tu�c�elaped reaidentia]. arees. 1-7 2. � City sbould pra�ote increased efforte for energy ameervati,on in the �a�•+tp•+�� a� its e:ist�*� boueing 8trodc. A. �he City sbo�nld pra■ote eduoatim effatts m ap-to-date �etboas fnc eoerc�r re7abea b�e . 8. 75e City sbauld strengt6� its � bo ptoP3,�e and/c� pra�ote inceatfves for eaergy related hoas3ng 3�¢ e 3. me atty shazid c�onti*� acti.ve a� sysb�tic �aeaezt af t�e tlitys 'Boos,iig llaiat�nae Gb�', � re�oe the rate o� bous3ng deberiaratian. 4. �e Bousing !lai�noe Oo�e shwld be e�inea to deter�i.ne if �Iato�y inspectim af oa�fa�ily m�its at the time of sale is apprapriate. ,. �: i�w� ' �'� �, :,- �� :��iw�+i�;i �� w�:� �� ;. �:•� �.r�l(� ; � - . � �1 ill� ; : � �.`1�: �I;�u.. 1• �;r:r,+ �� : e-!�: ; :i;r�, •�� i;l; ;r.`111 r,`�n It is projecte� that Friclley will need a substantial number of additional housing �uiits by 1990. �o�wever, with residentially zaa�ec] land nearly 97$ develaped, it will be am�ssible to meet the imusing danand with traditional singl�-fa�nily units. The demand for hame ownership is likely to remain constant or increase as members of the 'post-war baby boam• continue to reach adulthood. In addition, increasing enerc,n► costs in a time of declining resauoes may requi.re a shift fram the traditional single-family tmit. Alternative housing types wi1]. be �essa�r if there is to be more intensive use of available lan� ancl aa� option for hame an�ership. �e oonstiuction of r�w multiple unit housing will improve the housing situation by stinwlat,ing the circulation of the housing stxk. Construction of new, multiple unit housing will free larger housing uni%s for family use by provic]ing one and two person households. lyoreover, c7evelopn�ents such as tawnhouses and oon3anini�aas will give peaple a c�ance to be hamewr�ers. 1. �e CYtp should sti�].ate the oonstruction of aultf-imit houeing fac bo� aa�er ooa�ierl a� rartal. A. Co�nstrnction of mlti-unit boasing sboald be at denaities �ic� are c�a■�atib�le v3th tbeir s�ratn�ingis. B. 8ew mlti-�it projec#e s�ai,la bave adequate acoess to a■eofties � as open �oe. c¢een areas aud shopP�9 areas. 3-4 1P 1Q C. �e desicpi a� 'ulti-anit p�ojects should ensure the sec�rity of its reeidents. (�eca�endations of the �� sr�a�as �• e�a � ��ea ta�a �;r� ��.� D. �e cacy e��la aee ].a�a rr�te ao�rne, r.az incre■ent dietrictB ar� otber local proc�a�s, whese it ie in the ��est, tro pra�o�tre new constructiau af a�ltiple 2. 75e ctty �oala enoou�age �e aevel.qaen t o� nev to�au�ee aaa oo�daa�.ni�s to supple�ent the supply of detache�i eingle-f�aily tmite. �. �e CYty �id revi,ar its pceeeit Lmd a�e to determire if �re ]and sbauld be aade available fo� re$ideutia�, �9• B. �e City sbo�uld allar petitiacre for resid�tial rezanirg of i�netiral and ca�ercial proper�ies that are a�di�'ace�nt to park land aqd otber resideat�al . C. The Citp ehoold plan for the develop�eqt ot 1II�Ii�Z� I�i �n1-i a7 ]�. D. The City sbould periodically re�view its residentatal zaning ordinanaes in order to ca�sides nar a�pe� to ��9 P�abl�s. 3. �e Citp should pc�� innoPative typ� o� bousing. A. ?he City sboald encourage the conetraction �nd conversion of ezietinq housing to serve people witp �ftg f the phy�si�caLty �ca�ppel.� tbe eldetly B. 35e atty s�ould enoo�aage forme a� enetc,�T P�O�tian ana conservation i.n all new construction and convereion activitie8. �: �� `� I�I'i's' 1:�1!� :�1�.�11: ��;�V11�14hr�� , 1 : � 1� �i" : • 1�.`11: "• ' ' 11 :�' ' :r.`111 : `�►. 'J�t� '�1 �� •:' : • 1 `1�: • 1 �: �• •� ;��• y �• � r,� � • •: Discrimination in regard to housing is agai.rist the law. The City should oontinue to enforoe the laws of equal housirig opportunity. 3-5 a �� . CITY OF FRIDLEY HUMAN RESOURCES COMMISSION MEETING SEPTEMEER �, 1988 CALL TO ORDER: Chairperson Sherek called the September 1, 1988, Human Resources Commission meeting to order at 7:38 p.m. ROLL CALL: Members Present: Sue Sherek, Sue Jackson, Francis van Dan Members Absent: Claudia Dodge, Paul Westby Others Present: Bill Hunt, Assistant to the City Manager Tom Myhra, Director of Community Education, Fridley Independent School District #14 Peter Treuenfels APPROVAL OF AUGUST 4, 1988, HUMAN RESOURCES COMMISSION MINUTES: MOTION by Ms. Jackson, seconded by Mr. van Dan, to approve the August 4, 1988, Human Resources Commission minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SHEREK DECLARED THE MOTION CARRIED UNANIMOUSLY. AP°ROVAL OF AGENDA: MOTION by Ms. Jackson, seconded by Mr. van Dan, to approve the agenda. Mr. Hunt recommended agenda item 2.A. be discussed first. Mr. Myhra was attending the meeting to discuss this item. Ms. Sherek requested agenda item 1.B. be tabled until the next meeting. Mr. Hunt stated he taould provide an update on this item. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SHEREK DECLARED THE MOTION CARRIED UNANIMOUSLY. I. OLD BUSINESS A. Report on Council Action on Human Resources Commission Recommendations Regarding 1988 CDBG Funds for Human Services Mr. Hunt indicated that the City Council had accepted the Commission's recommendations. Letters have gone out to the two groups that were turned down for funding. All the contracts are signed and the City is now`waiting for the cover letters to be sent back. The City will reimburse r HUMAN RESOURCES COMMISSION MEETING, SEPTEMBER 1, 1988 PAGE 2: • � for funds rather than providing funds up front. Requests for reimbursement should be processed within 10 working days. ACCAP - should not be affected by this change. The City Council expressed their thanks to the Commission for the work they had done. B. Consideration of Issues Relating to Persons with Disabilities Mr. Hunt reported that he had met with a steering comnittee, made up of Mr. Jesse Ellingworth, Mr. Roger Billing, Mr. Jim Williams, and Mr. Tim Moriarity, Who are now looking at what they should do. There is a woman in Bloomington who is willing to came out to Fridley for a fee, and someone else in the community who has done access guides. The com�ittee is thinking of asking them to come to a meeting to assist in developing an access guide dealing with public and semi- public facilities. Ms. Sherek suggested calling the business and asking if a handicapped person could get in. Mr. Hunt indicated service stations would be included in the guide. A sug�estion was made to send out a questionnaire to see which businesses are handicapped accessible. This is still in the planning stage and categories have not been decided upon. Mr. Hunt asked if commission members would be available to help. Ms. Sherek and Ms. Jackson expressed interest in helping. Mr. Hunt asked they contact Mr. Ellingworth or �'• Billings. Mr. Hunt indicated the committee was trying to do on-site inspections. They welcome ideas and suggestions. They want to set the information set up so that it is correct and completed before the publication date. They plan to invite people to a meeting and get more information. For businesses, it has been suggested to list those that are handicap accessible, rather than do an actual assessment of a�l.the businesses in Fridley. Ms. Sherek stated she would help design a questionnaire. She indicated that a questionnaire on a pre-addressed postcard gets better results. C. Workplan Mr. Hunt indicated the workplan had been approved by the City Council at their August 8th meeting. 2. NEW BUSINESS A. Consideration of Issues Relating to Adult Literacy in Fridley Mr. Tom Myhra, Director of Community Education, Fridleq Independent School District #14, attended the meeting to discuss issues relating to adult literacy. The information he provided pertains to District �14 only. Com�unity education does not recruit from other districts; however, persons from other districts can and do attend classes. , . ; � < „HUMAN RESOURCES COMMISSION MEETING, SEPTEMBER 1, 1988 PAGE 3 District ��14 has approximately 17,000 people. About 600 families have pre-school children. There are about 2,500 students in brades K-�2, which translates into about 6,700 households in the district. One household in 17 has school age children. It is estimated that one in four adults may be functionally illiterate, which is a high rate for a suburban area. These numbers are from current residents who were contacted through students in school. It does not include "empty nesters", senior citizens, or apartment d�aellers. This is a sampling of about 2,000. A study was done in 1979 and 1987 for the North Central accrediting agency. The recent study shows that the poverty level remains the same as in 1979 or 12%. The followin¢ shows the changes in O�cupations and Educational Levels: 1979 Male Female 2% 3.5% 14% 6.5% 38.5% 38% 40.5% 46% 5% 5.5% 7% 17% 1979 16.5% 25% 40% 9.5% 4l 7% 2% Occupation Professional Manager/Proprieter Clerical Skilled Semi-Sl:illed Other Education Elementary Only Partial High School High School Some Education Past High School College Bachelor's Degree Advanced Degree 1987 Male Female 29% ?8% 27% 9% 2% 28% 30% 18% 6% ].3% ?987 Male Female 3% 3% 5% 5% 22% 31% 15% I5% 16% i7% 24% 21% 15% 8% Ms. Sherek indicated that in her neighborhood the households have changed from primarily skillecl �aor:�ers to households that are professional. Ms. Jackson indicated there are several developments in the City with expensive homes. Is there additional low income housing? Mr. Myhra felt there taould be more low income housing, but the figure of those at or below the poverty level has not changed. Perhaps there are fewer single parent families. Ms. Jackson thought that may be true in the City if there is less housing available. Ms. Sherek felt the situation now involves fewer women who are totally reliant on AFDC. More women have some lcind of occupation. t HUMAN RESOURCES COMMISSYON NEETING, SEPTEMBER 1, 1988 PAGE 4 Mr. Iiyhra indicated the State of Minnesota allows additional monies to be levied under community education if the funds are used for adult basic continuing education. The staff debated whether to do outreach through Metro North or locally. Fridley decided they could do better through Metro North, and made the decision tha� the outreach would work better if staffed with someone who knows the co�unity and can work closely Where the people are located. We hired Fran Pipes for that reason. Coffiunity education Was in Metro North for one full qear last year. When given a listing for District �14, they had served 84 people which is about double of other districts. Contacts are made through self referrals, family referrals, referrals by others, telephone leads, distribution of pamphlets, and announcements in church bulletins. By the end of this year, the figure will be 90. The program had three non-readers last year. Generally, the program gets people whose math and language skills are not good enough for the job. Most are students who dropped out of high school and are now motivated to come back. Most are generally about 20 years of age when they come back. People returning to improve their skills have problems to overcome. One is difficulty coping. The school or family does not have what they need. Another is child care. The family structure is not available as it once was. Transportation can also be a problem. There is also a limit to the amount of effort that students are willing to expend. Mr. van Dan asked to what level of skill are the students taught. Mr. Myhra stated the students must show mastery of the subject. Ms. Sherek indicated that a computer software is being developed to test mastery skills and assess the level of mastery. In her experience, the response to computer has been positive and associated with prestige. Criticism from a computer seems easier to take because it is not personal. Mr. Myhra agreed computers are good for some students. Fear of computers seems to be strong in adults. Mr. Myhra indicated that he had talked with the Key Club to see if they could assist with child care, but they declined due to insurance liability. He also talked with the Early Childhood people who felt there would be no interest. Mr. Hunt referred to the figure of one in four adults who may be functionally illiterate, and asked if this indicated basic education rather than illiteracy. Mr. Myhra indicated this would be someone who could not make out an application. Some have minimal skills, some would be in special education. Students do some work in filling out application forms. I�r. Hunt felt a figure of one in ten would perhaps be more accurate. a ..`.. • � . �HUMAN RESOURCES COMMISSION MEETING, SEPTEMBER t, 1988 PAGE 5 ,� Ms. Sherek asked if Mr. Myhra received referrals from employers. Mr. Myhra stated that he did get employer referrals. Ms. Sherek asked if there was anything the commission could do to help more people. Mr. Myhra was not sure if there was anything that could be done at this time. He felt it important to establish in the City a climate for improvement, to create a trend to which people would respond. Ms. Sherek indicated she had seen at the State Fair a brochure providing information for a person to obtain assistance. When sending out the student packets, a card could be attached that states if you need help filling out these forms, please call a specified phone number. This would be safe. A message of this type could be stamped on the outside of the envelope. Mr. Hunt asked Mr. Myhra to send a copy of their newsletter to the commission, in care of City Hall. B. Consideration of Affirmative Action Plan for the Contract Compliance Program of the Minnesota Department of Human Rights Mr. Hunt indicated that the State requires contractors with the State to file an affirmative action plan and get the plan approved by the Department of Human Rights. The State has requested semi—annual reporting. This summer the requirement was interpreted so that cities are also considered contractors for the State and also need to have a plan approved. Funding was also to be affected contingent upon plan approval, and then the State indicated discretionary funds may be affected. Mr. Hunt has been to several seminars and hopes to have something ready by December. Ms. Sherek asked if the affirmative action plan had been updated. Mr. Hunt indicated that the City had done some updating since 1976 and the matter was discussed with the Charter Commission. They will be working on the plan in the next few months. Changes do not have to go th rough Human Resources, but the Commission will be kept informed on the progress. The City has had no determi.nation of discrimination. Some changes are semantic s uch as changing the term "affirmative action" to "equal opportunity". The Gity must show an effort is being made. The problem is complicated by a system of quotas with weighted percentages, etc. Mr. Maki, Department of Human Resources, is letting the cities work out a plan and will accept it if it looks reasonable. Mr. van Dan stated that E0E is a passive response and affirmative action is a future recruitment program which sets a number and strives for it. This works until there is a lawsuit. The interpretation of what is done can change depending on the result of the legal action. Also, the State is made up of both metro and rural areas comprised of different ethnic groups. Quotas put pressure on those communities with concentrated numbers from one ethnic group. HUMAN RESOURCES COIrII�ISSION MEETING, SEPTEMBER 1, 1988 PAGE 6� � � Mr. Hunt stated it will be interesting to see the figure for the • City. The City has had some success in placing women in positions in Planning, F��ce, etc.; but has had problems with placement in the Police and Fire Departments, and Public Works. The City has no women department heads. The City can show advances macle in hiring women, but no minorities have been attracted. Ms. Sherek indicated that part of the placement of xomen in higher positions is due to time factors. It is now more co�on to see women in management positions. Ms. Sherek was not surprised that no minorities were attracted to positions since the percentage of minorities in the City is very small. Mr. Hunt again indicated that the report should be ready the first part of December. Certification is good for two years with semi- annual reports. C. Consideration of 1988-89 i�orkplan and Matters Scheduled for Attention in the Remainder of the Year Ms. Sherek requested that the next agenda include discussion of the handicapped issues raised last month, and discussion regarding the No Fault which requires additional reports. Mr. Hunt was asked to check further with Ms. Orduno. Mr. van Dan indicated he had given a telephone report to Ms. Orduno. One case has been closed; and one case, which was hopeless, was given a recommendation to file directly with the State. Ms. Sherek stated she had received a call from another employee from the same firm making the same charge against another person. Mr. Hunt requested the next agenda include continued discussion on illiteracy, and asked members if they had copies of the book, Illiterate America, by Jonathan Kozol. Ms. Sherek stated she is looking at the book and hopes to come up with some other ideas. She woul,d also like to know what is being done in School Districts #?3 and 4E16 in the area of community education. She will contact Mr. Tom McCullen at District 4616, provide him with the information the commission has, and see if he has additional information. Ms. Sherek requested that at the October meeting the MIS Committee come back to see what is being done as far as computers and software. Mr. Hunt indicated the hardware had been purchased and they are now looking at software. City off ices will be moving next week and should be re-located by September 12th. Word processing Will be done on the PC's. There will be other software for the IBM compatible equipment. There is less talk now about unified data bases. Now the concept is toward networking. The Citp is now Working on geographical information systems where you can make maps on the computer, have the data about a parcel of property in the design for a report, and are looking at various easements as Well. r ! ' � •HUMAN RESOURCES COMMISSION MEETING, SEPTEMBER l, 1988 PAGE 7 ` Pis. Sherek stated the computers were not intended to be report generators. The computers are not linked to the outside and security should not be an issue. Mr. Hunt indicated security is less of a concern, but there are still some security concerns. He recommended Mr. Rick Pribyl come to the next meeting to discuss security further. Ms. Sherek indicated her place of employment has guidelines on what is to be stored on PC's and how to be purged. She would be willing to share these recommendations to help avoid problems. ADJOURNMENT MOTIOI� by Ms. Jackson, seconded by Mr. van Dan, to adjourn the meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SHEREK DECLARED THE SEPTEMBER l, :_988, HUMAN RESOURCES COMMISSION MEETING ADJOURNED AT 9:7_0 P.M. Respectfully submitted, ; �,: , ' . , , . i— � /�;� -�-- Ji �� Lavonn Cooper Recording Secretary CITY OF '�'1'.IDL.T�' • � • �� • • i� • • • � �� e : • : : CALL 'Il� O1�DER: Vice-Chairperson Schnabel calleci the September 8, 1988, Housing & Redevelopment Authority meeting to order at 7:38 p.m. ROLL CALL: Me�nUers Present; Virginia Schnabel, Duane Prairie, John Meyer (arr. 8:10 p.m.), I,arry Cosm� rs ( arr . 9:15 p. m.) Men�ers Absent: Walter Rasmussen Others Present: Jock Robertson, Ccarmunity Development Director Dave Newman, HRA Attorney Samantha Orduno, Management Assistant Rick Pribyl, Finance Director Julie Burt, Asst. Finance Officer Mark Eurch, Asst. Public [�lorks Director Tim Turnbull, Police Degartrnent Marlo Johanson, Electronic Interiors Joe CorRners , The C�rs Ccx�any Ernie Paulson, Metal-Tek Carol Slavick, Arkell Development Mark Clemens, Arkell Dev�elognent John Arkell, Arkell DevelaFxrent Vice-Chai�erson Schnabel stated that due to a lack of a quorum until later in the meeting, approval of the minutes would be continued, and informational items would be heard first. 1. UPDATE ON PLAZA RAP'1P SDCURITY SYSTF4: Nir. Robertson stated that at the last HRA meeting, the HRA directed staff to work with the architect in preparing a feasibility study of the various levels of security possible in the parking rat�. Tir.i Turnbull of the Police Department was directed to review this with the architect. After his review, it was r2r. Turnbull's reco�r�endation that they work directly with Electronic Interiors who designed the security system for the low�er level. Mr. P,obertson stated Mr. Newman had c�tacted the Chairperson of the HRA, Larry Co��ers, who authorized the �reparation of a study to be done by Electronic Interiors, so the report could be prepared in time for the HRA melnbers to review it before the September meeting. D7r. Rod�rtson introduced D1r. Marlo Johanson fram Electronic Interiors, and directed the HRA' s attention to P s. Jahanson' s report to r�r . Turnbul l dated September 2, which was hand deliv�red to the HRA members on Tuesday, Sept. 6. Mr. Turnbull stated he thought this report was a fairly com�rehensive report and provides what he would consider to be a model or very sophisticated approach to security relative to the plaza rarrp facility. He would like Mr. Johanson to give scare information about the report and respond to any questions the HRA me.mbers might have. • � ' 'J� 'JI � • 1'JI ' • ' 1'JI � 91' ? i CII• 2 • S i • ' d Mr. Johanson stated they are consultants for video, audio, and media systems and securities was one of the general areas which falls within their expertise. They received a request for informatian related to sui-veillance and protection of personnel within the ra�. They felt it necessazy to broaden the topic some- what to include the braader scope of personal safety that would effectively i�rove various aspects of personal safety including prevention of mishaps due to falls or vehicular accidents as well as the very isnportant aspect of personal violence. Mr. Johanson stated the architects and engineers have already included a n��er of the measures already included in the report. He had included them in the report so the HRA would be appreciative of the extent of the measures that are possible and also to make the HRA aware of these features when they see them in the documents. Mr. Johanson stated the primary abjective for impraving personal safety is to provide a deterrent, and if sonething does happen, to provide a means of quick response. Good lighting, limited access, as well as providing defined pedestrian and vehicular paths contri.bute most to these personal safety aspects, but an effective surveillance system will pravide a swift response. D1r. Johanson stated they have rec�rided varidus measures that could be used to i�rove the personal safety, but the extent of the i�lementation was the City's decision. Mr. Turnbull stated he would like to take this opportunity to outline specifically what the report dces say as far as the security measures are concerned. He stated the report primarily deals with a two level security system and deals with this in three areas: 1. Visibility. Visible corridors--being able to increase the lighting capability of both the upper level and the lower level. The report goes into sare detail of the level of lighting that is desired and the particular type of lighting that is desired. One area is being able to increase the ability to see anything that is going on. The concern was particularly in the laaer lev�el, With increased illtunina- tion in the lc7wer level, there is a better sense of security. Lighting is important not only so a person can see what is going on, but also so the surveillance cameras positioned in the la�r level and the upper level have a better visual capability. 2, Three cameras are suggested for the upper level. 'Itao camers are suggested for the lower lev�el with various levels of sophistication. These will be hooked to a rronitoring system that will be located in the reception area in the Police Depart�nt. 3, Being able to listen to what is going on in the upper level or the laaer level and have the two-way comrnuiication system. Part of the approach this plan recom��ends is a very clear indication that the area is under surveillance and is being monitored, � • CM� .91 • ' 191 • • • 1'JI 'JI' �1 IC 'Ji' i • � i � • Ms. Schnabel asked Mr. Johanson if he felt what has already been planned for the lighting �ras adec�uate . Mr. Johanson stated that in order to limit the soope of their report and to make it budgetary feasible, they did not do an analysis of the drawings except to look at them briefly. It did appear that the engineers have made srnle effort to achieve a high degree of uniformity in the lower level, He stated they under- stand the interior surfaces were going to be painted which was a very effective means of making lighting more efficient. Ms. Schnabel asked why three cameras were rec�nded in the upper level and two in the lower level. Mr. Johanson stated there was three main areas of the upper level. One was near the building so the majority of the lot can be viewed by a single camera at that location. Virtually opposite that to 5th Street entrance, that camera would look dawn the stairs which is required for egrees from the lower level, as well as watching traffic coming in. He believed there was a small lot to the soutl-i which was also easily accessed from the larger lot. A third camera would actually view those vehicles approaching the Police Departrnent or entering the lawer level. That camera would be fixed. Mr. Prairie stated that regarding the location of this rar�, wouldn't the location of the Police Depart�nent provide scxne deterrent to any problems? Mr. Johanson stated, yes, it would. They mention that as a prceninent element in the signage and the visual aspects of this space. Ms. Schnabel stated that at the last meeting, there was some discussion about whether or not the Police Departrnent wr�uld actually be monitoring these carr�eras. Mr. Turnbull stated he had spaken with Jim Hill, Public Safety Director, that afternoon and they exanuned that issue. He stated that one of the concerns w�enever there is a surveillance type of security system is t1�e fact that these cameras are in particular positions and they are seeing different things and projecting it to a monitor. Son�ebody has to be there to watch the monitor. Very clearly, it is going to be difficult for the people who are currently assigned to the front office area to be monitoring these monitors and also dealing with the public, and doing their other duties, Therefore, it was inrportant for the HRA members to understand that there would be a need for an additional person to monitor the cameras that were prwiding surveillance to the upper and/or lc�wer levels of the parking ramp in order to provide an assurance that, r�ot only was the camera seei.ng what was going on, but sar�eone was watching the monitor and w+auld take the appropriate action to provide a response. The cameras themselves do r�ot provide the security; the fact that sareone is watching the caireras and will provide a response to an action will provide that security. The reality was there will not always be a person in the front office of the Police Departrnent to watch the monitor, and there will not always be a police officer in the building to respond if there is a need. Mr. Turnbull stated the main time of ooncern relative to personal safety would be in the evening hours between 5:00 p.m. until whatever time most evening meetings get over. That is the time when the City would need the assurance that the surveillance was being m�nitored. HOUSING & RIDEVIIpPMENr AU'I�iORITY MEF,"rING, SE�TII�'iBER 8, 1988 PAGE 4 Mr. Turnbull stated he did not believe the Police Degaz-trrient's front office staff had the capability to guarantee there will be two people in the evening during those hours. It was Mr. Hill's concern that not only is there a surveillance syst�n, but that there is actually sameone there to monitor the system so if there is a need for soar�e action, there is someone there to recognize that need and take the appropriate actian, Mr. 12Qbertson stated he felt there was three areas of cost here: 1. The potential for upgrading the architectural design and materials that are already in the plans and specifications. D'ir. Johanson refers to that in the first paragraph on page 10 of the report. Staff is turning that report over to the architect to give the City an evaluation on what the cost inpact is. 2. Electronics. Mr.Johanson has sunmarized the video, audio, and interactive systems for a total of about $35,000. 3. Potential staffing costs for part of a day and part of a week. Mr. Turnbull stated the estimate Mr. Hill had given him, based on a 40 hr. week was about $12�500 on an annual basis with tAday's dollars. It would be scmeone like a Community Service Officer. Ms. Schnabel stated that if the HRA decides that they caruiot afford this kind of surveillance system and salary to mpnitor the surveillance syst�n, what were some of their other options? (Mr. Meyer arrived at 8:10 p.m.) Mr, Turnbull stated there were a nt�iber of different approaches the Conmission could take. The first thing that was rather obvious was if they have to hire someone on a 40 hr. a week basis to monitor the systeqn, they could have this person out walking the upper and lower ramp and not have any surveillance equipment at all. Mr, Turnbull stated another option was rather than have a surveillance systan that was an upper and lawer level system, they could still have what is e�sting-- no surveillance system on the upper level. He was speaking primarily of the cameras and the coimiunication aspect. He would strongly reo�im7end that the HRA look at the lighting issues and the architectural issues, not providing any spaces for a person to hide, providing a high level of lighting on both the upper and lawaer levels. Mr. Turnbull stated they could eliminate same of the sophistication in the equip- ment. However, each time they eli.minate some costs, they also eliminate potentially so�ne of the security. They could eliminate the entire system and not have anyone monitor it. That was also an option. Mr. Burch suggested that people be educated to stop by the Police Depart7nent to ask son�one to watch or walk them to tlzeir cars. Mr, Turnbull stated that was a good suggestion, but that only helped people going in one direction--the people leaving the buildi.ng, not the peaple conu-ng in. I .� � ' 'J�/ 'rl • � 1'JI ` • • 1'JI 1 �11� 'J li �I• � • � i � � Ly Ms. Schnabel stated she was not totally �nvinced that a security person walking the ramp would be that effective. Mr. Turnbull stated that having a Co�munity Service Officer or saneone like that might be a deterrent just by the presence of that individual. If a C�nity Service Officer were to oome upon an event that was already in progress, it should not be anticipated that this was a trained law enforc�nent officer who could perform as a law enfoz-c�nent officer. Mr. Prairie stated this really is an area that has not had incidents of crime, partly because of the presence of the Police De�rtment, He stated there will be painting of the laaer level, more than adequate lighting, and there will be same cameras that will be watched sane of the time, It would certainly be better than what they naw have. Mr. Turnbull stated it was his awn personal opinion that the City takes on a liability if they provide what appears to be a suzveillance system and provide what appears to be an area that is under surveillance, but, in fact tYbere is nothing behind the camera, They have given people the impression that they have a certain level of security, when in fact there really is no security. On the other hand, if it is vezy clear there are no cameras, no audio system, no sign that says the rarr� is under surveillance, etc., but the ramp was well lit, then people do not have a reasonable expectation that they are under surveillance. or have a higher level of security than they actually have. Mr. Robertson stated there was another architectural i�rovement mentioned before that the City is asking for a cost estimate on. He stated the north half of the lc7wer level is open for ventilation, and there was just going to be single railing. The architect is doing two design alternatives. One would be multiple railings to match the railing design on the upper level, but close enough so sar�eone oouldn't crawl throuc�. The other design alternative was a chain link fence. Ms. Schnabel stated there was ariother question that needed to be answered and that was if they do go with a camera systgn and it is determined that an additional staff person must be hired, was that person's salazy going to be charged to the HRA or would that person be working for the Police Department also where the Police Departsnent would be sharing that salary oost� Mr. 'I�.irnbull stated he did not have an answer to that question at this time. Mr. Robertson stated he felt the poLicy they have caimiitted to so far was to ma�mize the passive safety syst�n--the painting, the adequate lighting, and the screening or barring of the ventilation opening. If the HRA wanted to go beyond this, then he would recomrend that their priority be for the lawer level of the ra�, si�ly because the upper level has not had any level of security for over 40 years, and it could continue that way. Mr. Turnbull stated if the HRA decides they war.t to go with some level of technical or electronic surveillance, the architect will need to knaw so they will knaw where the cables have to be laid. I • "JI� CII •' ICII ` •' 1'JI 1 91� 'J� i'JI' � • � � " • Mr. Robertson stated that w�uld require a change order, but the cost caould not be very great. Mr. Meyer stated for right naw, he liked the higher level of lighting and the other architectural features that are being utilized for security reasons. Ms. Schnahel stated she would like scgne opinion regarding an additional staff person to monitor a camera surveillance system. Would the Police Departrr�ent be in a position to hire someone full time, part time, or not at all? V�-iat are the feelings of the Police Departsnent on this? Mr. Turnbull stated he would respond to Ms. Schnabel's questions at the next HRA meeting. Ms, Schnabel requested that the "Plaza Ramp Sec�zrity System" item be put on the October agenda. Mr. 'Ilzrnbull stated the contractural abligation the City has with Electronic Interior has been ccx�leted_with the inforntiation provided in the plan� If the HRA wants any additional infor�ation, then scxne axrangement must be made to retain their services. MOTION by Mr. Meyer, seconded by Mr. Prairie, to authorize St�ff to retain the services of Electronic Interior for any additional consulting deaned necessary by Staff and to authorize any change orders deemed necessary by Staff to provide for the installation of necessary conduit for the audin, video, and interactive comrnulication system in the parking ramQ. Also� to autlzorize staff to work with the engineers in the upgrading of lighting and other architural features to conform with the report submitted by Electronic Interior. UPON A VOICE VOTE, ALL VdI'ING AYE, I7ICE-CHAIRPERSGN SCI-iNABEL D�I�2FD '1'HE I"lOTION CAItRIID UNANIMOUSLY . 2, APPROVAL OF AUGUST 11, 19 88 , HOUSZNG & RIDESIEL�OPMII`IT AUTHORITY MINUTES : NK?TION by Mr. Meyer, seoonded by Mr. Praixie, to approve the August 11, 1988, Housing & Redevelopment Ruthority minutes as written, UPON A VOICE VO`1'E, AI�L VOTING AYE, VICE-CI�,IRPERSON SCHNA�EL D�I,AFtID THE MOTION CARRIID LTNANIMOU SLY . 3. CONSIDERATION OF A RE.SOI�JTION RII�F,TING TO RIDE�7EIAPMF�'r PR�TflCT N0. 1 AND ANIEL�IDING TI-� MODIFICATION RIDEiTEL�OPMENT PLAN FtEL1�TING THERETO AI�ID AMEAIDING THE TAX INCRII�II�]'r FINANCING PLANS RF��F,TING TO TAX INCR�I' FIN�INCING PI,1�NS RIIATING TO TAX INCRII�]T FINANCING DISTRICTS N0. 2 TI�20UGH NO, 8 WITHIN TF� PRQTECT ARE'.A: 4. CONSIDERP,TION OF A RE.SOIZJTION REQLTESTIING A PUSLIC F�ARING RELATING 'I'� RIDEVE�P- MEL�Tr PR0.7�T N0. 1 AI�ID TI-� At�IDI��Ti' OF THE MODIFIID RIDESTEL�OPM�N'I' PLAN RII�TING TF�I'p ADID TI� TAX INCRII�NT F1NAI�TCING DISTRICI'S NC). 2 THROUGH N0, 8 WITHIN THE PR0.T�.'T : 0 HOUSING & RIDEVIIAPMII�]T At)THORITY MEErING, SEP`I'II�IBII� 8, 1988 PAGE 7 Mr. Rnbertson stated both itans #3 and #4 could be deleted. He stated Ms. Orduno was at the meeting to answer any questions the HRA members might have. These ite�n.s were added to the agenda in case when Mr. O'Meara returned from vacation, he felt further action was required as a follc�wup to the I�A's action in August including the parking ramp in the tax increment plan. Ms. Orduno stated that in the past whenever they have had a specific pmject within the tax incren�ent district that was within the redevelogrent project area, they have amended the redevelogr�ent plan and each of the tax increment financing plans to allaw for increased project costs. Hawever, at this time, when the HRA passed the resolution at the August meeting which essentially found that the construction of the parking ramp was consistent with the redevelopment plan Mr. 0'Meara, after returning from vacation, felt that resolution was sufficier?t, and that the parking ramp and the project costs that would be associated with the parking ramp were already built into the redevelognent plan. Therefore, there was not a need to amend the redeveloFment plan or the tax increment plans. 5. REVIEW PF2lJGRESS OF Ti� WINFIIID,DE�IEL,OPER FOR 57TH PLACE: Mr. Robertson stated this was an informational item that was added to the agenda. Mr. Robertson stated Mr. Bill Fogerty of Winfield Develo�nt si�Yxnitted a report that day, copies of which were provided to the HRA manbers at the meeting. He stated the report was fairly self-explanatory. He stated Staff intended to stay in close contact with Winfield to ensure that they stay on their timetable. Winfield must have a substantial outline of a redevelo�nent agre�2ent by the Octaber meeting, so that if it is favorably received by the HRA, staff can be �irected to prepare final develognent agreanent for action in Nov�nY�er which will be 90 days. Ms.Schnabel stated that sounded reasonable. Mr. Joe Commers stated they continued to be very interested in the project, because of the options they ho�c1, They wc�uld like to oontinue to monitor the project until sarrething happens. 6. CONSIDERATION OF PREPARING A DEV�rOPMF,n7T AGFtE�III�P FOR "THE CO`ITAGES" PROPOSAL CONI'INGENT ON FAVORABI�E PI.ANNING CCY�'MISSION REVIEW ON SEpTII�IBER 14, 988: Mr. FtoUertson stated the City Council reviewed the proposal at their last meeting on August 22. Council directed the deveioper to meet two cri.teria before pro- ceeding with the regulatory matters of the permit, One criteria was to hold neighborhood meetings in the vicinity of the two site locations and to report back to the HRA at this meeting. Secondly, the Council reqt�sted "The Cottages" project be substantially the sa�ne level of intensity as the Stillwater project. The Stillwater project was about 11 1/2 units per acre. It looked like the Hillwind density was about 9 units per acre, and about 12,3 units per acre on the Rice Creek site. The Council felt that criteria was substantially satisfied with what was done in Stillwater. • � - �� • � i� • • - ��+ � �• a i: �- : • : : . . ;, Mr. Ro�ertson stated that at the first neighborhood m�eting on the Rice Creek Road site, there were three issues. A substantial amount of peaple felt the density is too high. There was a question of hcxa the maintenance of the project can be ensured so there will be no detrimental effect on the surrounding properties, and there was son� question as to whether a project of this kind will essentially devalue the single family residences around the north and east of the project. Mr. Rabertson stated that at the neighborhood meeting on the Hillwind site, the questions centered around the traffic flaas in and out of the project. Traffic will go down Polk and Lynde Streets until the intersectian at Old Central/Highway 65 is i�roved. Another question was whether drainage can be adequately covered and if state or federal permits are needed because of ttze pro�mity of that drainageway and water quality project thereF A third question was haa could the City ensure the project will stay a project strictly for the elderly-- through covenants of some sort--so if there is a sale of property, it will remain an elderly project? Can some kind of maintenance bond be secured to again give the City some assurance that the project will be maintained at a high visual quality for some feasible length of time? Mr. Robertson stated there apparently was also same discussion on an alternate site, and he would let r'Ir. Arkell discuss that. Mr. John Arkell, Arkell Develognent, stated city staff and Councilmembers have been out to the Stillwater project and have reviewed that site. He stated they have been asked to do certain things. One was to tie up the land with a purchase agreement, and they have done that, They have conducted the city neigh- borhood meetings requested by the City. They were asked to cane up with a guarantor on the bonds, and he had letters on that fram Frn,i tec, which is a large New York Stock Exchange co�any that will be their partner in this project. He stated they have been working on this project for approximately six months and intensely for the last couple of months. Mr. Arkell stated it is his understanding that the next step is to receive conceptual approval by the HRA to go on to the next stage. Mr. Arkell stated the main concern at the neighborhood meeting on the Hillwind site was traffic. On the Rice Creek site, he believed the people in this area would like to keep a 2 1/2 acre wooded lot behind their ho�nes. He tried to explain to the neighbors that it is doubtful residential homes will ever go in this area, and that "The Cottages" are the next best thing because they are single story detached housing. Mr. Arkell stated drainage is a major issue on both areas, and they will defer to the city engineers and plans to ensure proper drainage. Mr. Arkell stated that on the Hillwind site, he thought the second meeting woent very well. The people seemed to agree that a senior project would generate the least amr�unt of traffic. � ' 'J�� 'JI • � IDI � • ' 171 � �I' .9 C .91• S • S S � � • Mr. Arkell stated they spent six m�nths in Fridley trying to find a piece of property. These two sites are the last two options they have left. They have looked at a oo�iercial site, but they would like to stay away fran that type of zoning. He stated it has been a difficult task for staff and for thanselves. N� . Sdznak�el asked what guarantee they had that this project would rem-�in a senior citizen develapm�nt. Mr. Arkell stated their financing will require that it be a development for seniors, 55 years of age and aver. Their housing revenue bonds r�uire that they deal with a�rtain aqe, and there are restrictive covenants that can be placed � the property. He stated he didn't have any problem with that. D�'. Arkell stated this will be their first venture with an FHA forn�at. FHA requires a maintenance reserve. In orc�er to address the cc�cerns about mai.ntenanc�e, maybe there is a way, if they have a right to that reserve, they could give the City �e ric�t to go in and do th e maintenance, using the funds in the reserve accx�unt . Mr. R�bertsrn stated that in talking with Nancy Jorgenson and Dennis Schneider, they would like to have a c�neral policy discussion at the Nlcxzday City Council meeting on Sept. 12, on the follawing policy issues: l. What is the City's policy on elderly housing? 2. What is the HRA's general policy on tax increment projects? 3. To look at the tyges of elderly housing and their locations. I�',Y. Fd�berts� stated that based on a favorable outcarn after that discussion, staff will pro�ed witlz the financial review. (1Kr. Cann�rs arrived at 9:15 p. m. ) Vic�Chaizperson S dznabel declared a reoess at 9:25 p.m. Q-iaizpersan Comrers reconvened the ireeting at 9: 40 p. m. ••� I� � il �� 1'�I •• � I� • • ��• Mr. Cat�rs stated he had received a letter frcan Jerry Paschlce's lawyer dated Aug. 30, 1988, setti.ng forth Mr. Paschke's position with regard to the hold back. As the HRA members knew, they have been over this before, so he had asked Mr. Mark Burch to attend the HRA meeting to again review this situation and make a decision. He had hoped P4r. Paschke would hav�e been in attendance at this meeting . Mr. Burch stated this was referring to the development of the Paco Industrial Park, north of 79th Avenue, and west of University Ave, When Mr. Paschke first built those buildings, he had an original drainage plan that was approved by the City. During the �urse of the project, Mr. Paschke continued to change the • - �� • � i� • • • �� • a i: �• : • : : • • � drainage plan, and he never really put any kind of a drainage in until the end of the project when he was left with s� undevelopable lots� where he created a ponding area. He stated the City has worked for several years to get some impraveqrients into that ponding area, and P�Lr. Paschke has never ccxzpleted those i�rovements according to the plans he gave the City. A year ago, tYie City spent $4,000 on i.�rovements to the ponding area. The City did inform Mr. Paschke of this before they did the work. Since the City put those i�rovements in, Mr. Paschke has done no maintenance of the area. No maaing was done over the stmir�er. 'Itaice the City has had t� maw that area. Mr. Paschke has simply made no effort to maintain the area, and the problem was: haa do they get people to maintain something once a project is ��pleted? They are now receiving correspondence from Mr. Paschke stating that Mr. Paschke wants his perforn�ance bond money back. Some of that mc�ney has already been spent for i�rovements. Mr. Car��ers stated $4,200 has been spent out of $10,000, leaving a balance of $5,800. He stated he felt Mr. Newman should contact Mr. Paschke's attorney and give him the co�lete histoiy of this problem, telling Mr. Paschke's attorney that the City has received no coc��eration whatsoever from Mr. Paschke and that they will still hold back the $5,800. The HRA members were in agreement with this suggestion. 8. CONSIDE�2ATION OF APPROVAL OF REIMBIJRSII�N'r TO THE CITY FbR MOORE L71KE 4UALI`I'�' IlKPROVII�III�'I' PROJECI' : Mr. Robertson stated the work has been substantially dane. In November the HRA set aside a budget of approximately one-half million dollars. The HRA is being encouraged to reimburse the City for the actual costs of the project & final cost at the close of the project. It is within budget. Mr. Pribyl stated the HRA me.mbers had received at the meeting a Sununaiy of the Moore Lake 4later Quality Project. 4�Ilzat this s�y did was recap the budget they had, the expenditures to date, and the projected exnenditures to �lete the project. MOTION by Mr. Meyer, seconded by Ms. Schnabel, to approve the reimbursement to the City for the Moore Lake Quality Improvement Project in the amr�unt of $382,980.55, which is full payment of all anticipated costs. UPON A VOICE VC7I'E , ALL VOTING AYE , CHAIRPII�SON CC�4F�2S D�i2ID THE MOTION CARRIID UNANIr10USLY . 9, Il�'ORMATION ON CHANGE ORDER N0. 2 ON RICE CREEK �AD IP'iPROVII�1El�1r S'1' 1988-1 Mr. RpY�ertson stated this was an infornnation item. The Council approved the Change Order for $22,857.30 which included storm sewer piping for the r'lidwest Van facilty upgrades per the c�mer's petition and street repair and replacement for the additiona.l roadway muck excavation. This Change Order increased the HRA's cost of the Rice Creek Road project by $11,145.30. J HOUSING & RIDEVEL�OPNIENT AUTI-iORrI'Y NIEErING, SEP'I'II�IBgt 8, 1988 PAGE 11 10. INFORMATION ON CHANGE ORDER N0. 3 FOR STRE��' Il��?i� PR0.TDC.�' ST 1988-1 AI�ID 2 : Mr. Rd�ertson stated the budget the HRA adopted for the Rice Creek Road Project was $1.2 million. The actual original contract airount was $851,807. The history of the change orders w�ere on agenda page 13-A, They had an original change order of $13,901. In order to expedite the project while work was being done in the field, the Council authorized the $22,857.30 (Change Order #2). Change Order No. 3 was for unanticipated soil correction costs. Mr. Burch stated this change order was necessary to incorporate changes in the signal system at Rice Creek Road and T.H. 65 which have been ordered by the Minnesota Department of Transportation and additional soil correc tive work necessary in the Rice Creek Rc�ad . Mr. Burch stated that in looking at the change orders, not all of the costs w�ent to the HRA. The storm sewer costs were going to be a direct assess- ment to the property, and the HRA should not be involved in that at all. The HRA was included in this change on3er, and that was where there was same aonfusion. Mr. Robertson read fran the April 14, 1988, HRA minutes, where Mr. Newn�n is talking about. the assessment agreernent at Moore Lake Ca�ions: "They anticipate the total i�rovements to be $1.2 million, of which $665,000 in assessments will be paid by the adjoining property awners. As part of the public improvements, the HRA will agree to do certain lar�dscaping along that public right-of-way and that the landscaping will not be less than $95,000. Also, the adjoining property owners will agree to maintain right-of-way..." That was the basic structure of the total i�rovements. Mr. Prairie stated it would be clearer if that was somehow broken out for them. Mr. Pribyl stated they can came back with a breakdown and what the actual HRA costs and assessments are. NIOTION by Mr, prairie, seoonded by Mr. Meyer, to approve Change Order #3 for Street Iir�rovement Project ST 1988-1 and 2 in the amount of $52,095.50 UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON CQN�IERS DECL�IRID THE MOTION CARRIED UNANIMOUSLY. Mr. Canrers stated he wr�uld also like a report on the Moore Lake CanBrons Project for the next meeting. 11. QONSIDERATION OF A RE90IdJ'I'ION TO AC�.XJIRE OPTION RIGHTS TO PART OF PLAZA RAMP SITE Tfff2CXJGH LEA.SE AGREII�'l�TTr: Mr. Robertson stated that as part of the overall package of the plaza ra�, they had�to renegotiate that portion of the purchase option where at the end of 30 years, the office building partnership could purchase a portion of the parking lot for $100,000, a portion of that lot was in the footprint of the parking ramp. The HRA authorized staff to proceed as outlined on agenda pages 1- 1B and 2- 2P, letters fran Dave Newman on a lease that would be extended the 30 years to 99 years. During the entire term of the Lease, payments would continue to run at the amount of $800 per month. �� - �� • • i� � • - �� - a : �• : • : : � � — Mr. Robertson stated the office building partnership would waive their option to purchase a portion of the parking lot at the end of 30 years and at the end of 99 years they will have the option to purchase a portion of the parking lot for the then fair market value. A major change, however, was the fact that the portion of the parking lot which they now have the right to purchase does not include the parking ramp. Fizrther, the City would lease fram the office building partnership approximately 8,000 square feet of office space at a substantially reduced rate in order to make the construction proceed faster. In return the office building partnership would waive any claims in cond�nnation or otherwise against the HRA and the City arising out of the ten�orary taking of the parking lot for construction puzposes. The HRA ar�d City would then share the cost of $80,000 of the lease payments--the City paying $40,000 and the HRA paying $40,000. The reason the HRA would be paying one-half of the rent was due to the fact that a s a result of the office space lease, the office building partnership is willing to amend the parking lot lease and is willing to waive any claims for disniption to the parking lot. r1r. Coirmers expressed concern about the HRA paying one-half of the lease payment. He was not sure it sounded very good. Mr. Newman stated this was discussed informally with the Cit.y Council and the HP�A- They discussed haa to allocate the $80,000, and it seaned to be a reasonable solution to split the cost between the City and HRA. Ms, Schnabel stated with the few staff people who provide services to the HRA, it seemed the HRA was paying a far greater portion than the City. Mr . Conaners stated the HRA was never told that the ramp would encroach on the of f ice bui lding' s land . Mr. Newman stated he disagreed. There was a joint meeting held between the HRA and City Council when the parking ratt� was outlined by Mr. Qureshi, and he specifically stated that the office building partnership had a right to buy that portion of land that encroached on the parking ramp, and that they were going to have to take a look at how they were going to resolve that problem. Mr. Prairie stated it would be vexy difficult to explain to a citizen asking the question of why the HRA was paying for half the rent of the office building. N�. C�rers stated there seemed to be four members of the HRA who did not have any reoollection about the HRA and City sharing the oost of the lease payment, although they distinctly ranembered the $80,000. Maybe it was not discussed that the HRA was going to have to pay one-half of it. Mr. NEwn�an stated he �ould understand the HRA's frustration. It was possib le that perhaps the staff had been remiss and had not been more clear on this; haaever, he knew that as they have gone througiz this prooess, staff has made a deliberate effort to inform the HRA and to keep them �dated so nothing would oan�e as a surprise . y 1 �uszrTC ��m�,oPr�rrr,�u�xoxr� r�rn�c, s�� s, 1988 PAGE 13 Mr. Co�arers stated ev�erything the HRA has been doing the last few ironths has been directed at the HRA and the City doing as much as they can to help the office building partnership out of their financial problems. And, this appeare� to be another way of doing that. He stated he did not think the HRA had to give them any more money to make that project go. This was plain largesse fran the HRA. He stated that the HRA might as well go ahead and approve this, but he did not feel it was being done ric�t. Mr. Newman stated the question was: 4�fiat type of role does the HRA want the to play in this type of situation? They were concerned in the beginning that they should take a role with the primary focus on txying to do everything possible for the HRA. On the other hand, they are now looking at a project in a district that has some problEms; and if they work properly toget,her, there could be some appreciable benefits to the City and the HRA. Mr. Ca�r�ers and P�ir. Prairie agreed with P1r. Newman and that they should follow that kind of philosophy. MOTION by Mr. Prairie, seconded by Mr, rieyer, to approve Resolution No. HRA -3 1988, a"Resolution Approving an Amendment to the Leasehold Agree�ient Between the Fridley Housing and Redevelognent Authority and the Fridley Plaza Office Building Partnership" with the following amendrnents: Paragraphs 1, 2, and 3 should be preceded by "Wf�F',EAS" clauses and paragraphs 3 and 4 should be preceded by "T�'ORE" clauses. Paragraph 4 be amended as follows: "The HRA has agreed to pay one-half of the lease payments not to exceed $40,000 in consideration of t�ie — Partnership's willingness to amend the Parking Lot Lease and willingness to waive any claims against the HRA for disruption to the parking lot." UPON A VOICE VOTE, AIZ VOTING AYE, CHAIRPII2SON CQNP�2.S DDCLAP,ID TF� MOTION CARRIID LTNI�NIPIOUSLY. 12 . CONSIDERATION OF SCJBORDINATING HRA' S S�OI�ID MORTGP,GE ON FRIDLEY PLAZA OFFICE BUILDING: MOTION by Ms. Schn�el, seoonded by Mr. Prairie, to approve the subordination of the HRA's second mr�rtgage on the Fridley Plaza Office Building. UPON A VOICE VCII'E, ALL VOTING AYE, CHAIFpERSON CCY'�'g:RS DDCLA�'�ID Ti� MO'I'ION CARR� LTNANIMOiJSLY . 13. CONSIDERATION OF PROVIDING DEF'ENSE AI�ID 7NDII�MIIFICI�TION TO RICE PLAZA SHOPPING CIIV'I�R: Mr. Newir�an stated Clark Engineering recently served a Notice of a Mechanic's Lien on the property which was the subject of the proposed development with Lou Lundgren. This property includes both the property vwned by Bob Levy as well as the property aaned by the HRA. 0 HOUSING & RIDE,VELpPMII�!' AUTHORITY MEETING, SF.PTFMB�. 8, 1988 PAGE ] 4 Mr. Newman stated that on page 6-B was a letter he sent to the attorneys representing Clark Engi:neering demanding that this lien be i�iediately rezroved. Mr, Netaman stated he was seeking a direction fram the HRA in response to Mr. Levy's d�mand for defense and ind�nnification� A praposed agreement received by Mr. Levy on Nov. 20, 1985, stated that: "Rice Plaza hereby consents to preparation of a site survey for Plat 7. The City and HRA shall �� bear all costs and be responsi.ble for all damages associated with that survey. EVen though this agreement was never formally executed by the HRA, it was certainly the intent of the parties to indemnify Mr. Levy for any d�-unages that might result fran the actions engaged in by Mr. Lundgren. Mr. Conarers agreed. He stated legal counsel should look into this and see if it is a valid and legit�mate claim. They should also tender payment frcm Mr. Lundgren. MOTION by I�ir. Meyer, seconded by Mr. Prairie, to direct staff to notify Mr. Levy that the HRA will indemnify and render him harcr�less, and that the matter will be handled by the HRA' s legal staf f. UPON A VOICE VOTE, ALL VOrI'ING AYE, CHAIRP�R-� C� DE�LP,RID THE r10TION CARRIID iJNANIMOUSLY . 14 , II�IF'ORMATION ON UNIVERSITY AVENCTE IMPF:OJII�I'S . i•Zr. Robertson stated that on agenda page 8 and 8-A was a letter from Barton- Aschman Associates outlining the i�rovements previously approved by the HRA. They w�ere detailed in this letter, essentially in design spec outline fozm, and the budget must now be reviewed by MnDOT. Since this is a State Aid Highway, everything has to be reviewed by MnDCYI'. Mr. Newman stated after MnDd� has reviewed and approved the plans, staff will prepare maintenance cost estimates for HRA review and then at that time, the HRA can decide on how they wish to handle this and discuss it with the City Council before any contracts are awarded. Mr. Cortut�ers stated this brought them back to the concerns the HRA has raised about who is going to pay for the maintenance, He stated the sooner they can get these concerns about maintenance addressed, the better. 15. DI9C[JSSION OF 1987 FINANCIAL STATII�r: Discussion on this item was continued until the next meeting. 16. REQiJESi FOR QLIALIFICATIONS FOR DEVEIAPMEI�TI' P,T MISSISSIPPI SI'REET/UNNE�ZSI`i'�' AVENUE: Mr. Robertson stated that at the last meeting, the HRA had directed staff to send out FcFQ's to about a dozen developers. 3n the HRA agenda packet was a copy of the letter dated September 9, 1988, He stated that at this tirre they have received one response* � . �- , Hc�USING & RIDE.VII�OPN�TI' AUTHORI'I'i' P�EI'ING, SEPTIIKBER 8, 1988 PAGE 15 The HRA agreed that at the next meeting, they would give each developer who has responded to the i2FQ an opportunity to speak, limiting each presentation to approximately five minutes. 17. CI.AIl�iS (1796 - 1806) : MOTION by r7s. Schnabel, seoonded by Mr, Prairie, to approve the check register as preser�ted . UPON A VOICE VO`I'E, ALL VO'I'ING AYE, CHAIRPEP.SON CQNII`�IIZS DDCI,ARID THE MOTION CARRIID iTNF1NIMOUSLY. 18, OTHER HUSINESS: a. Resignation of Sarnantha Orduno, Management Assistant Mr. Cancr�ers stated he was sorry to hear that Samantha Orduno is leaving the City of Fridley. He stated rtis. Orduno has worked vesy closely with the HRA for many years, and they certainly appreciated the time and effort she has put in on many projects. He stated the HRA would like to make sure that sane kind of recognitibn is given to her on behalf of the HRA. i��Li il:ir u� 1��W MO'lIOrd by i�1r. Prairie, seconded by P1s, Schnabel, to adjourn the meeting. Upon a voi ec vote, all voting aye, Chaizperson Ccc��rs declared the September 8, 1988, Housing & Redevelo�ent Authority meeting adjourned at 11:45 p,m, Respectfully submitted, � '�C..C- � L e Sa�a Recording Secretary .�. � � * QTY CF' FRIDLEY P�E�S AND �ATICTI O�SSICN NEETII�IG, SEPTF�NBER 12, 1988 CAT�, TO ORUIIZ: Chairpersan Kondridc called the Septesrber 12, L� , Parks & Recreation Commission meeting to order at 7:10 p.m. 1�LL C�LS,: l�ers Present: Dave Kcaldrick, Maxy SGhreiner, Dick Young. Dan Allen, John Gargaro (arr. 7:29 p.m.) N�ers Absent: None Others Present: Jack Kirk, Director of Recreaticai & Natural Resouroes Ralph uolkman, Superintendent of Public Works Oannie Zha�s�, Fridley Senior Center Ooordinator APP%NAL OF AUG[ST 1, 1988; PARKS & RECREATION �'Il�+aSSION N�L� : M�TICN by Mr. Al]�en, se�orided by Mr. Yaang, to approve the August l, 1988, Parks & Recreation Catm�ssial minutes as written. L�CN A VOICE VOI'E, ALL WI'ING AYE, C�iAIRPERSON KCNDRIQC 1�C3�ED �iE MJTIGN CARRIID �7NANINDL�LY. APPROVAL QF A(�N17. A: MnrCN by I'9r. Allen, sevcnded by Nis. Schreiner, to approve the ac�enda with the`�llowing additi�: Seni.or Citizen Program- Item D under "Staff Report" Winter Sparts F�es - Item E tmc7ex "New Business" 49'er Days Events Locatiori - Itc-�n F under "New Business" L�T A VOICE W'IE, ALL VOTING AYE, C�iAIRPERSG�T KaIVDRIQC I�CLARED ZHE AC�NDA APPI�7UED AS A1�1DID. 1. STAFF REPORT: a. Fridley Hockey Boosters Letter Mr. Kirk stated the City reoeiv�ed a letter fran the Fridley Tiger Hodcey Booster Club thanking the City for allowing them to put on a tournament again this year. �ey poirited out that even tYx�uc� this was a very hat st�ar�r, the fields were in excellent sha�e. Mr. Kirk stated he felt that � was a tribute to Mr. VollQttiari and his staff. Nh'• Kcndric�c stated he has reaeived several phorle calls this s�rier stating haw pleased they wexe with the oondition of the Fridley parks, particularly the �mnu�ty Park this st�urer. He sta.ted he felt Mr. Vollarkvz and his staff r �. PARKS & RECREP,TIE7N UaNIl�SSIOi�T N�1NG; SEP'I�NBER 12, 1988 PAGE 2 had d�ne an ex�oellent job this sumrer, �nsidering the hot weather. He stat�ed the Ownnission members oertainly appreciated all the w�rk Mr. Vo]]anan and his peaple are cbir�g in the parks. b. Recreatioaz Offioe/City Offioe Nbve Mr. Kizk stated he wanted to infonn the Cammission �ers that a niunber of city offioes hav� maved across the Plaza area to the F�i.dley Plaza Offioe Bui.lding, 6401 University Aven�. Those clepartmerits are Public Works, IIzgineering, Parks & Recreation, Planning, Assessi.ng, and the City Manager's/Fers�nel offioes. Zhe �ly depart�nents to remai.n at City Hall were the Polioe DepartmP,nt and Central Servioes (Finance). He stated the Recreation Offive was located in Suite 305 oaz the third f]AOr af the offive building. �. Fall Progr�n tl�date Mr. Kirk stated the fall broch�e was out. Registration started out rather slow but has incxeased ov�r the last few weeks, especially for the evenir�g youth cl�asses. He stated registration for the after-school classes was dawri, probab ly beca� e of the lark of transportatiori . Las t year they of fered an extencled pickt� time, but that still did not draw the nut�bers. So, they are starting m�re early ev�ning activities, and those are filling u� better than the after sdzool activities. (Mr. Gargaro arrived at 7:29 p.m ) d. Senior Citi zen PrograQa Ms. �o�psrn stated that in the back of the Fall Program broch�e, usually the last 6-8 pages are senior activities. Sinve her move to the �ity Educatic� Qenter and beoaming full-time, the progr�n offerings have increased substantially. In 1986�, there w�re approximately 25 progra¢ns offered to seniars; in 1987, 131 were offered. She felt alot of that increase was clue to the fact there is a full-ti� �Coprdinator working and devoting all �r energies into helping the seniars o�me � with activity i�leas and maintairiing the site. Zhe s�iors provide a lot of input and when they request an activity, that�activity is offered. Zheir philosaphy is to offer as many progra� as the seniors want offered. If there are not enough people to r� the program, they put those people interested on a special interest list and then offer the class again later when there is mare i.nterest. She stated they can offer cl�sses at any time of the year, irLStead of being restricted to just the four times that the program brochure oanes out. Ms. Zha�son hanc�ed aut a a�py of the Senior Newsletter which is done iri- house at the Oamaanity Edwcation Center. The Lions Club dariated a$2,500 ooirputer syst�n to the Senor C�enter. Sa►roe of fihe seniors are trai.ryed on the oo�uter, and they do a lot of the layout, input, and writing of the articles. Nls. �o�pson stated that the na�sletter circulatioaz in 1986 when she was still at City Hall was 690. To date, that circulatioaz is � to 1,300. Of that nunber, 900 people are Fridley residents . 7.he others are people taho hat�e requested to be � the maili.ng list. _ .. PARKS & RF]CCRE�ITION CQNM�SSION MEE��TG, SEpI�IIt 12, 1988 P�1GE 3 Ms. Tho�son stat� the Fridley Senior Center offers a lot of pxnqram� that are ryot offered at other plac�es: One of the most popular programs is the w�ood- carving class. They have a senior citizen who teaches woodcarving and the class has abaut 40 students naw, primarily.men, It is very unusual t.o see a Senior Center that has as much male participation as they do at Fridley. Also, the pool league brinqs a lot of inen into the programs. If there is a program, like woodcarving, that is mainly men, then they usually schedule s� classes that are of particular interest to the wcenen at the sa�ne time, so that both husband and wife can c�e and participate in activities, stay for lunch, then go home. N1s. Thcnpscan stated participation at the Center in December 1986 was est3mated at 657 monthly participants, and tY�e highest ntunber of monthly participants last year came in November at 2,2Q0. She stated that is duplicated rnunbers, but still that is saying that the program is really being used much m4re than it was in the beginni,nq when there was only a part-ticr�e senior 000rdinator. In unduplicated nw�ers, there are �t 750 people who have participated in at least oa�e activity since January. Of that, approximately 75$ are very regular �r+-;cipants of the Center. The other 25$ have probably participated in the defensive driving program where they� can get as mariy as 50 pe�le at one time . The 2, 200 monthly participants fig«re goes dc�wn som�hat in the sun�ner; haaever, this was a very busy s�ten�r, .,even wi,th the extre�nely hot weather. 5he stated they are holding steady at 2�200, and sY�e thought it might go up to 2,500 this fall. She stated tliat because of the high participa.tion numbers, they have totally saturated their available space, Ms. Thar�son stated the other staff peaple include Bessie Kenney, t.he bus driver who works about 30-35 hours a week. 5he does the shvpping program, qives rides to activities, and giwes rides to Congregate Dini.ng. The Chore Service Coordinator is Colleen Coyle, who w�rked far the Recreation Department for many years. Colleen started the first part of September. She stated the Chare Progra�n services Fridley, Coltunbia Heights, and Hillt�p. It has grawn substantially in the past year. She stated she will give the CaYmission mem�ers some nwrbers on the program at the next Comnission meeting. Prior to September, the pmgra�n servic�d approxi- mately 50 seniors per quarter. Mr. Young asked about the Conc�regate Dining program. Ms. Th�son stated the Volunteers of America is the fiscal agent and the super- vising agent for the Congregate Dini,� progra�n. She.stated the pr,oqra�n has not been very swccessful. The gymnasiiari is a sterile atirosphere, the aaoustics are terri.ble, it is hot in the s�r and cold in the winter, and th�e food is insti- tutional food so the majority of it is not very good. She stated they are think- ing of m4ving the dining area to a classrocm to see if it will w�rk out better. She thought the food was prabably the biggest deterrent in the success of the ProcJram- Mr. Yotuig asked about offering evening program in the eveninqs for seniors. Ms . Thanpsoal stated there is limited space in the evenings for m� this building. They are naw looacing at scme weeker�d activities. they t.oalc a surv+ey of people �o might be i.nterested in coming in Sundays are usually lonely days for many seniors, but they did no good response for ariy Sunday activities. re classes in S1�e stated Surldays . t get a very � 4 B PARKS & RDCF�ATICI�I �SSIO�T N�ErING, S�R 12, 1988 PAGE 4 Ms. Tha�son stat.ed they do sar�e special events on Sunday afterryoons, however. Mr. Kirk stat�ed another reason why evening programs are not successful for seniors is because a lot of seniors clo not want to drive in the evening hours, especially in the winter. Mr. Kirk stated that a cyouple of years ago when the City was asked to take over • the.senior program, it was not a very popular decision with evexyone. He stated Ms. Thanpson faoed a difficult task amid a lot of divided feelings and a lot of emotional feelings. He stated it is a real credit to Ms. Tha�son to see hdw successful the program has bevcmne.with her as full-time senior coordinator. He stated the biggest thing seezns to Y�e the attitude change in the seniors. This is a very happy Senior Cent�e�. Mr. Kirk stat�ed the seniors are naw loaki.ng for another site to locate the Serii.or Center. They have really out�grown their existing space. The proqratr�s are expand- ing, but there is not enQUqh roan for this expansian. He stated that in the future, the CaYm,ission might be seeing soqne requests for sare m�re ar another facility for the seniors. Ms. Tha�son stated a lot oi the classes are run totally by the seniors, or there are seniors v�o act as coordinators. That was really the magic in turning the senior program around. She stated it was not the fact that she came aver and was able to mend feryces. She gave the program back to the seniors, because it had not been their program for a lang time, Once the seniors bought intA the awnership and they knew it was their program and that she was just there to facilitate it, tRat was what made the difference with the seniors. Ms. Tt�son stated that in. January, tl�e Senior Center will be receiving a n�ew 1989 bus with a hydraulic lift, thanks to a Federal grant. She stated the Senior C.enter is v�ery fortunate to have a Lions Club that is so supportive of tY�e senior program. The Lions Club will pick up the 20� match, so they are contributin9 fran $8,000-10,000.taward the bus, and the grant will pick up about $32,000. Ms. Tha�son gave the Camnission members a tour of the Senior Center. The Cannission me�nbers thanked Ms . Tha�npsori for her report and tour of the Senior Center. 2. 1�W �tJSIlVF,SS: a. Park Hours Mr. Kirk stated about three weeks ago, a member of the Polioe Department asked him what the official park hours are, both opening and closing times. Although the Parks Departirent has told people that 10 :00 p. r.t. is the park closing tilte, after looking in the City Oode, they found that it states: "No person shall be in or remai.n in or leave or park any vehicle in any pa�c or drive exoept during those hours designated by the Co�dssiory unless othenaise lawfully autliorized. " Mr. Kirk stated he had reviewed past Ccamri.ssicn minutes, talked the the fornier Park Director, and no one seems to knaw of any hours that were officially set by the Carunissiari. As it turned out, the police did have , PARK.S & F�CREAT��1 ��SSIE�1 N�ErING; SF'�'n'�FR I2, 1988 PA� 5 someone in the park whan they taggea for being in the park "aft�er hours" . That person hap�ened to be a juv�eni],e, and there is a curfew that addresses the time as 9:30 p.m Hawevoer, because of this incicient, the Polive D�part ment has asked the Parks Depart�ent to address this prod�lem Since the (':ode does say that the hours were clesignated by the Conmission, he thought the CJatmission s�ilo�ld discuss this and desiqnate sane park hours. Mr. Yoimg stated that if the Crnunission c�oes designate hours, does ttiat mean signs will have to be put in each park c�esignating the q�iing and closing hours? Mr. Kirk stated the polioe department vuould prabably like that, but he personally did not like a lot of signs cluttering � the parks. Mr. Young aslc�ecl fiaw tliey can set 10 :00 p. m as a closing time when the tennis o�urt ligfits are kept on until 10:30 p.,m. Mr. Kirk stated that is �e of the problems. ArLd, sanetimes theY ha� sarie special activi.ttes tfiat ]�ast later than 10:00 p.m. Haaev�er, the Code does state: "...tmless otlieiwise lawfully authorized". So, they oould make sane exaeptiar�s� for sane activities. Mr. Kirk stated that in talking tA several aon�ia.mitit�es, one of the things �ey fo�d out is that �less a axmrnanity has an organized or set activity, the�e really is�not much to do in the parks after 10:00 p.m. for most p�le. 'Ihe apportunities for getting into trouble oaice after 10:00 p.m., and most of the voar�ra,mities have gone to a 10:00 p.m. closing time. Anoka Qounty does hav�e a v�uple of park properti:es in Fridley, and the hours for those garks are 7:30 a.r.►. to 9:30 p.m. Mr. Allen sugc�ested they ].imi.t the park ho�s fran sunrise to simset. This would keep people out of the park after dark in the fall and winter mcnths. He stated he also agreed with Mr. Kirk that they did nat need aYYy m�re si�s in the parks. M7i*ICN by Mr. Gargaro, seoorided by NiS. Sdzreir�er, to set ho�s far the Fr—idley parks fram 5:00 a.m. to 10:00 p.m., unless othexwise ia�fully authorized. iaP(�T A WICE VOiI�, ALL VO►I'ING AYE, CHI�IRPERSOi�T KCNDRICK I�C�ARED THE M7PICN C�t�D i�1ANIl�LISI,Y . b. Naticnal/Divisional Softball Zburnament Mr. Kirk st�ted that at the l�st meeting, Mr. Gargaro has asked staff t� locatc into the possi:bility of F'ridley hosting national youth softball tou�n�ments, ii� stated 1� had included three items of infornnation. One was a letter from Ricic DeGardner who checked into S�e costs for holding national tournaments. They were surprised at the costs. He stat�ed the � �_ PARKS & R�,TION CC[�T4ISSTC)N NSEEPIl�TG, SEP`.PF.1`�IDER 12, 1988 PAGE 6 costs for the boys, 18 and under, tc�urnaments varied froan $7,000 to $22,500, just to get the tournament. The oost for the juni.or high girls national tourna¢nent, which would be of the mpst interest to Fridley, was $17,231. He stated they found that a lot of places that bid on national tournaments are privately run ooar�lexes, business operations, that probably have hotels that help kick in some of the bid. He stated it is a major operatian and a very expensiv�e one. He stated the City could certainly put in a bid, but they w�ould have to weigh out a tremendous expense. Mr. Gargaro stated that after loaking at the costs arLd th�e work involved, he wnuld withdraw his sugc,�estion that the City of Fridley consider hosting any national tournaments. c. Fridley Jayc�es T'ournament Request Mr. Kirk stated the Fridley Jayc�es submitted a totu�nament application to hold the 1989-90 national tournam�ent in Fridley. Staff has one major concern with the Jaycees running the tournan�xit, and that is maintenance. The Jaycees run a good t,ournament with the exception of tt�e maintenar�ce. They do nr�t get the n�nber of peaple out that are r�eeded to do the work, and mai.ntsnaru-'e is a big oa�mitxnent. He stated staff would like to vaork out sane kind of agreement with the Jaycees where the city would do the maintenance, and the Jaycee.s would pay for the maintenance in addition to the rental fee. He stated 1� has expressed this c�oncern to the Jaycees . Mr. Gargaro asked if it woazld be worthwhile to have scmeone froin the Jaycees address the Cocm�issio�, so the Caimission can express its ooncerns. Mr. Kirk stated staff was willing to w�ork with the Jaycees on the maintenance concern, but he agreed it was a good idea to have s�rreone fran the Jaycees speak to the Camussion. Mr. Kirk stated the Coim�issioa� could preliminarily approve the tournament request at this meeting, and then staff will put some costs together to giv�e to the Jaycees . Mr. Young stated it shou].d be made clear to the Jaycees why the city staff wants to do the maintenance, because poor mai.ntenance of the Camnunity Park facility is a definite reflection on the City and the Parks & Recreation Department. NK7rI0N by Ms . Schreiner, sewnded by Mr , Young, to approv�e the request f ran Jaycees for the 1989-90 Jaycees tourn�-unent, with the stiPulation that the City wi.11 do the maintenance and the Jaycees will pay the maintenance costs. Staff will put together sane approximate �-ntenan�e costs to present to the Jaycees. UPON A VOICE VO�i'E, �1IS� VdTIIJG AYE, CiiP,IRPERSON K(JI�IDRICK DEICLARF� Tf� MOTION CF,RRIID U1�,NIM(XJSLY, � PARKS & R�CREATION CCNMISSiOAT MEEPII�G� S� 12, 1988 p� '7 d. Briardale Area F�ke� Rink Mr. Al1en stat�i t� peaple in the Briardale neighborhood area askir�q the City to v�nsider a hockey rink for the Briardale area.. The closest rink is at Hayes School. There are n� hockey rinks east of Highway 65. He stated there are a lot of children in this area who play hockey, ar�d several of the leaders of the: hocJcey youth pmgram also live in this area. Mr. Al1en stated Bri�dale Park is really not larg� erx�uc� for a hockey rink. If one is put in, they would lose the c�eneral skatinq area, He stated Mr. Kirk has been w�orking with tlie neighbors, and staff has � up with a suggestian. Mr. Ki.rk stated Mr. Vollsman and he had so��eone fro�n the Ehgineering Department shoot some elevatians and even the flat area where the genPSal rink is slopes rapidly t:o the south as nn�ch as 3-4 feet. Tt w�uld require a lot of reg��ding, and there is an irrigatian sy5tesn in this park� Staff feels a hor.key rink at Briardale is not practical, Mr. Kirk stated a hockey rink at Moore Lake is a possibility. To the north of the tenn.is rink is a rather flat area that mi.ght be v�exy good for a hockey rink. There a�e lights for the tennis oourt, but they will have to explore ways of lighting a hocke�, ruilc, He stated Moore Lake is east of Highway 65. The on1Y disadvantage is the park is across Central Avenue but it is a short driv�e from the Berijanu°n�griardale area, and plenty of parlcing is available. Mr. Allen stated he thought it was the City's general policy that when�ver a new rink is added, one is dropped; because the City d4es not want to increase the rnanber of rinks . Mr. Vollan�an stat�ed that is c�orrect. He stated tt�y might take the rink out at Hayes. It is a very difficult rink to maintain. The wazming house could be iroveci to Moore Lake for a shelter. Mr. Kirk stated this is sarething for the Carcnission menbexs to think about before the n�ext meet,i:nq� At the next meetinq� the Camm.issian will have to apprave all the rink locations for 1988-89. Mr. KQndrick stated th� Co�rmission needs to loak at the demograghics of the �tY to help them with their decision at the next meeting. e. Winter S�orts FeeS � by Mr. Al1en, seopnded by Mr. Gar�aro, tA a�pxpve the new winter sports fees for 1988-89 as follaws; Couples' Volleyball -- $65 ($55 in 1987-88) Men's Volleyball � $19Q (�ame) Men's Fun Basketball League - $260 (same) Men's Rec D Basketball -$285 ($28 0 in 1987-88) UPON A VOICE V(yi'E, AIS, VOTIlQG T�YE, CHATiZPER..SON KOI�IDRICK DDC�,itED Ti� MQTION CARRIID UI�INIlKOUSLY. �.. ' rt'� r P�S &• ?:Oi�T �NMISSI0�1 MEETING, SEP'PII�IIt 12, 1988 PP,�E 8 f. Fridley 49'er Days E�ents Location Mr. Kirk stated So�tt Lund, President of the Jayc:�ees, has asked for some input froan the city depart�nent heads and from the Parks & Recreation Coqm�ission on a location for the 1989 49'er Days events. They are presently looking at tw�o locations for the bulk of� the 49'er Days activities. Mr. Kirk stated there are some �o are strongly in favor of having the events at the Coltimibia Arena again, but there are also sc� who feel the City Hall Plaza area w�ould be an apprapriate location. He asked the Canmissian members if they had ariy strong feelings for one location or t�e other. Mr. Gargara statsd the Columbia Arena certainly had a lot of roan, but he also thought having the activities in the Plaza area �uld be a ni.ce way of shawing off the newly rerodeled City Hall. Mr. Kirk stated it is Fridley's 40th anniversaYy next year. With a r�mdeled City Hall and ramp, it would be a good way to showcase some ite�s. Mr. Yourig stated the only time he� attended any of the 49'er Days activities was wh,en it was in the plaza area several years ago. He stated it is a nice central locati� . � Mr. Kondrick arr3 Mr. Allen stated they really had no apinions fav�ring ,one location over the other. Mr. Kirk stated he wauld keep the Ccermission members inforn�ed of the 49'er Days Camnittee's decision. 3 . O� BUSINFSS : a. Plaza Park Mr. I�ondrick stated interest has been expressed tA rename P1aza Park in memory of little Mary Olson, the daughter of Steve and Paula Olson. As the Co�nissioci members knew, Steve and Paula Olson had danated money to Plaza Park for playground equig�nt in m�rory of their daughter. Mr. Kondrick stated he reali:zed j.t has been the Cam�ission's policv in the past to not rename parks after people, but he thought they oould send out letters to the peanle in the neighUorhood telling them there is interest in a name change for Plaza Park and asking them for same suggestions. Mr. Kirk stated Plaza Park is located just south of the Cc�munity Park, bordering the railroad tracks. Mr. c�argaro statea rie tnouc�t tr,ey ooula folla� the sam� proceaure tney follaHred when they received a request for a name change for Creek Ridge Park. Ms. Schreirrer stated she was ooncerned that they could set a precedent for future requests. ;� . . � � f PARKS & RDCRET�TION CCNMISSION N�,TTNG, SEP'I�IgER 12, 1988 PAGE 9 Mr. Young stated he would be in favor of a r�ame chanqe, Tt would be a lasting reminder to the people in the �ity og what happer�ed to this little girl. 1"Ir. Kondrick agreed, but he also agreed with Ms. Schreiner t1�t .�S ��d set a precedent. r'ir'. Kirk suggested the Comnission wait until they receive a formal reqwest before sending letters to the neighborhood. He st$t�ed he will infonn Steve Olson that the C�mission has discussed this� that t.h�ere are s� c�oncerns, but that he could submit a formal request to the ��nission for the Catmi.ssion's oonsid,eration, ADJOUR11�Tr : NK7rION by Mr. Allen, seconded by Mr. Gargaro, to adaourn the meeting. Upon a wice vote, all votinJ aYer �xperson Kondrick declared the Septe�nber 12, 1988, Parks & R�ecreation Cce�nission meeting adjourned at 9;35 p,m. - .- . -. / ' _�IL/ ��: . ✓/ T_ �_ :' -•• . . - - � � CITY OF FRIDLEY JOINT ENVIRONMENTAL QUALITY COMMISSION/ ENERGY COMMISSION MEETING SEPTEMBER 20, 198r CALL TO ORDER: Chairperson Saba, Energy Commission, called the September 20, 1988, Joint Environmental Quality Commission (EQC)/Energy Commission meeting to order at 7:37 p.�, ROLL CALL: Members Present: Paul Dahlberg, Dean Saba, Bruce Bondow, Bradley Sielaff, Richard Svanda, Wayne Wellan Members Absent: Bruce Hanley, Steve Stark, Gerald Welf Others Present: Susan Moore, Department of Public Services, State of Minnesota Don Betzold, Black Forest Condominiums Lisa Campbell, Planning Assistant APPROVAL OF JULY 19, 1988, JOINT EQC/ENERGY COMMISSION MINUTES: MOTION by Mr. Svanda, seconded by Mr. Sielaff, to approve the July ].9, 1988, Joint EQC/Energy Commission minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SABA DECLARED THE MOTION CARRIED UNANIMOUSLY. 1. NEW BUSINESS A. Susan Moore, De artment of Public Services, to Discuss Focus Grou s Ms. Moore attended the meeting to discuss focus groups. Ms. Moore has been involved in preparing for focus groups, which has been most of her experience. If the Commission is interested in additional information, they could contact Mr. Richard Krueger or Ms. Marsha Mueller at the University of Minnesota Extension Service. A focus group is a marketing tool. It is an inexpensive and informal way to get information that is both subjective and qualitative. Ms. Moore distributed copies of Focus Group Research Guidelines developed by Florence Lewellen. A group of people are gathered for a meeting; and the facilitator starts by asking broad questions and then narrows the topic into key questions. This requires a participating audience. The purpose of the meeting would tend to indicate who would be asked to participate. Decide on what information is to be gotten and target that audience. Ms: Moore indicated that she has a list of questions . �' JOINT EQC/ENERGY COMMISSION MEETING, SEPTEMBER 20, 1988 PAGE 2� that was put together for a focus group which she will forward to Ms. Campbell. Some advertisements were also put together. One problem with these groups is that one cannot make generalizations. This is a select group. If the same information is obtained after holding three focus groups, there is no need for more meetings. As an incentive to have people attend, participants are sometimes paid or given a gift. Ms. Campbell asked how the City could use focus groups to learn more about energy. Ms. Moore stated that first one must decide what information is wanted and the criteria to be used to screen people. People could be called and asked various questions, and then asked if they would be willing to come to City Hall and discuss, for example, their energy consumption. Many people will come if they are made to feel special. Before spending grant monies, perhaps staff could call people, invite them to City Hall, and ask them what the best way would be to promote; and tell them your concerns. Mr. Saba indicated that a recent program had little participation. A direct mailing to landlords/owners of multi-tenant buildings (300+) resulted in 30 responses. Of these, 16 attended a meeting and 4 actually signed up for an audit. Ms. Moore asked if tenants had been contacted. Ferhaps the four who si�ned up for an audit could be contacted and asked why they parti- cipated in the program. The twelve who attended the meeting and did not sign up for audits could be contacted to see if there was a reason or those to did not respond or attend could be called to see why they did not carry through. The information they give could be used to improve the service. Businesses do this to find out how to make improvements. Mr. Sielaff asked what happened at the focus group Ms. Moore had done. Ms. Moore stated the purpose was to get information to put together ads that communities could use. Little Falls was chosen because they had a successful program with energy check ups. Ms. Moore felt the group was biased, but as a result they did come up with different versions of ads. Ms. Moore stated they called the program energy check ups rather than audits because audits has negative connotations. Efficient is a more neutral term. Ms. Dahlberg asked if Ms. Moore would or would not recommend that the moderator be someone from the commission. Ms. Moore felt that is the moderator was a neutral person the participants would be more honest. If there is no one that is neutral, then the moderator must be totally up front. She also recommended having a tape recorder in the room and explain that it is for you because you cannot listen and take notes at the same time. Mr. Sielaff asked if the commission could coordinate something with Ms. Moore. - �OINT EQC/ENERGY COMMISSION MEETING, SEPTEMBER 20, 1988 PAGE 3 Ms. Moore stated she would help as much as possible with preparation, but would not act as moderator because of the bias with iier being with the State of Minnesota. Mr. Sielaff asked if the focus group concept would be a basis for applying for a grant. Ms. Moore stated it would be an eligible expense, although it would not be a big expense. Promoting programs includes advertising, sales campaigns, publicity, and personal selling. The Little Falls program was successful largely due to personal selling. That is where you have the most success. Mr. Saba indicated the promotion can cost a significant amount of money and funding can be a problem. Ms. Moore indicated they could use direct mailings, a letter from City Hall, one-on-one selling. Also, don't expect people to be rational. There is a lot of emotion involved. Much of the advertising done appeals to the emotions. Envision your program as a product and keep looking at how the product marketing can be approved. The price tag is some time and requires being flexible. Mr. Saba asked if someone makes a report at the end of the focus group's meeting. Ms. Moore stated the moderator basically summarizes questions and plays up the key elements. Mr. Wellan asked Ms. Moore's opinion about using the telephone approach initially to set up a questionnaire. Ms. Moore was not sure but did not think it would be good. Mr. Wellan felt a person could get a lot of information by phone, but an individual would have to be very careful. Different responses are given by different segments. He felt that people would not �et involved unless asked directly. Ms. Moore indicated that while some information is given over the phone you may not get the information hoped for and you may be limited by your own assumptions. Ms. Moore recommended random sampling which may involve more preparation up front. B. Don Betzold, Black Forest Condominiums, to Discuss Multi-Unit Pickup Mr. Betzold indicated he has lived at the Black Forest Condominiums since 1983. The units are owned and approximately half are owner occupied. There are long term residents. Residents are interested in keeping their costs down. The Board of Directors is interested in starting a recycling program. He asked the commission for guidance. Perhaps this could be a pilot program for other multi-tenant units. JOINT EQC/ENERGY COMMISSION MEETING, SEPTEMBER 20, 1988 PAGE � ' Mr. Betzold was sure a recycling program could be successful. He felt it would not be difficult to get residents to start sorting and get the recycleables to a pick-up point. The system now used is chutes. Garbage is taken to a chute on their floor. The refuse is then compacted and hauled away. Recycling containers could be placed on each floor so people have to pass them when they go to the chute. These materials would then need to be collected from each area and brought to an area for collection. According to a memo received from Ms. Campbell, Super Cycle will not go into the housing project for pick up. Ms. Campbell stated that as part of the contract with Super Cycle they will not pick in multi-unit developments, such as Blacic Forest. The contract will be up in June of 1989 at which time this could be included. Mr. Betzold stated they could collect materials and get to a pick up point. He felt it entirely possible to get a program going, and thought it could be successful. Perhaps the commission could identify bins to use or information that could be put in the newsletter. Mr. Svanda asked why Super Cycle would not pick up. Ms. Campbell stated that Super Cycle would charge more to pick up. This is not in the contract. She is trying to get service for Black Forest in such a way that it will not cost more money. One possibility is to bring materials to the curb. Mr. Betzold felt this could be a problem because there is no real curb to put the materials on. It is more of a hill. Ms. Campbell felt this was an opportunity to increase the contract for additional service. She could come to the site with the driver and see what options are available or wait until June 1989 to include as part of the contract when it is renegotiated. The issue is that this is a multi-unit pick up rather than single family. Mr. Saba felt Super Cycle would benefit from the increased volume. It pays not to put the recycleable materials in the landfill. Mr. Betzold stated the residents have to pay for garbage hauling. It is entirely possible that it may not cost the City anything. They can work toward a goal of recycling and explore the options. He stated he would like to pursue the option of the City providing a one-time funding for containers. Ms. Campbell recommended residents contact their City officials and make them aware of tahat they want. Mr. Dahlberg requested Super Cycle be asked what the additional costs would be. Perhaps Black Forest would be willing to cover the recycling cost if the refuse hauling costs were reduced. Ms. Campbell stated that with tonnages going up, reimbursement from the County will also go up. The County has increased its budget 44% over the 1988 budget which will mean that the City's subsidy will go from $19,000 to $31,000. As of June of 1989, the projected costs for Super Cycle would go to $34,000. - �JOINT EQC/ENERGY COMMISSION MEETING, SEPTEMBER 20, 1988 PAGE 5 Mr. Svanda indicated that the program has a$7,000 deficit this year and projected $3,000 deficit next year, which is an improvement. He suggested using some of that money to bring Black Forest into the program. Ms. Campbell was not sure this would be supported. The City will be receiving more money from the County which can be used for meeting our goals and additional one-time expenditures. Mr. Betzold provided Ms. Campbell with the names of management staff at Black Forest so she could contact and discuss options. Mr. Dahlberg indicated that the S.O.R.T. site takes recycleables and pays for certain items. If the Board of Directors wishes to start a program immediately, recyclables could be collected and then taken to the S.O.R.T. site. This would provide some immediate revenue and may be a way to determine the decrease in refuse to provide a basis for renegotiating the contract with your current hauler. Mr. Saba thought a recycling hauler would want to pick up at a multi- unit area because there would be a lot of materials with only one stop. Mr. Betzold recommended sending a letter to Maria Hanson indicating the technical assistance available, various options, etc. The Board of Directors may ask someone to attend a meetin� to coordinate. Mr. Dahlberg asked if the S.O.R.T. site would be willing to pick up if there was sufficient volume. Ms. Campbell stated she would check. C. Household Hazardous Waste Mr. Svanda indicated that Columbia Heights is having a collection which they are doing themselves this Saturday. Ms. Campbell stated the money comes from the County. There is a separate budget item in Anoka County for sponsoring houshold hazardous waste collection. This topic will be discussed further at the October meeting. D. Yard Waste/Comnost Collection Ms. Campbell requested a recommendation to the City Council to require as a condition for licensing for refuse haulers in the City seasonal collection of yard waste. The yard waste would be brought to the Bunker Hills site according to County ordinance. There is a tipping fee. Mr. Saba recommended the use of biodegradable plastic bags. Ms. Campbell indicated that yard waste must be de-bagged at the site. JOINT EQC/ENERGY COMMISSION MEETING, SEPTEMBER 20, 1988 PAGE 6 r MOTION by Mr. Svanda, seconded by Mr. Wellan, to recommend to the Planning Commission and City Council that refuse haulers be required to pick up yard waste on a seasonal basis as part of their licensing requirement. Mr. Dahlberg asked if there were any potential problems from staff's s tandpoint. Mr. Saba asked if the Commission shonld be discussing drafting a copy of the ordinance for the City. Ms. Campbell indicated legal counsel could be asked to review a draft copy of the ordinance. Mr. Dahlberg felt legal counsel should see a draft before being processed through the channels. MOTION WITHDRAWN BY MR. SVANDA. E. Organized Collection/City of Champlin This item was tabled until the October meeting. F. Anoka County Mandatory Source Separation Ordinance Ms. Campbell indicated the County of Anoka had passed on August 16, 1988, a mandatory source separation ordinance. Initially, the County did not meet their recy cling. They then refigured including commercial and industrial materials and did meet their goal. The ordinance was passed anyway. Ms. Campbell felt tfie ordinance was weak. In the event a City in the County does not meet their goal, the County may come in and assess their program. Each step in the process would require a separate action by the County Board. Once the County has met their goals for three years, the ordinance is sunsetted. There are concerns on the city level of who will pay for costs associated with ongoing recycling. Anoka County Commissioner Paul McCarron came to the August 29th City Council meeting. Ms. Campbell stated that the program as is will conttinue to work well for two years. In 1991, the goal increases to 1300 tons and in 1992, to 1600 tons. With the program as is, these goals will not be �t. At the time, Ms. Campbell did not haue specific recommendations, but felt it was necessary to provide background information. She will come back with suggestions for the program. Mr. Svanda expressed concern that the assumption that the program is "self-supporting" continues to exist. Mr. Saba suggested the City act as a resource to let people know that recycling bins are available and could be purchased. Ms. Campbell sited the problem that the person who buys the bins is not the person who does not recycle. 0 � J�INT EQC/ENERGY CONINIISSION MEETING, SEPTEMBER 20, 1988 PAGE 7 Mr. Saba felt this would provide pressure from those that do recycle. Ms. Campbell indicated the Anoka County staff proposed budget would increase from $19,000 in 1988-89 to $31,000 in 1989-90 and allows for a one-time expenditure of perhaps $20,000-28,000. We could propose a subsidy of $2.00 per crate. The City Council preferred the Rarig bins which cost $5.50 each, $11.00 for a set of two, at today's prices. Mr. Dahlberg asked if these could be purchase with Hennepin County to get a quantity discount. Ms. Campbell stated the City is not prepared to purchase bins at this time. With fUnds availatile from the County, a one-time expenditure could be bins. Using $2.00 to reduce the cost of bins to each resident the cost wo uld be $77,000 total. In informal discussions with Anoka County staff, they indicate this is an eligible expenditure. Additional funds could be raised through civic organizations which could be used to further lower the cost of bins and charQe residents t�y Special Assess ment for the remainder. Mr. Dahlberg asked if the City would be willing to provide the initial funds needed to purchase the bins. Ms. Campbell did not know. It is her understanding that the City felt the bins should not be given away, but felt that the cost to the resident could be reduced. Mr. Saba asked if there would be a logo on the bins. Ms. Campbell indicated that part of the agreement with the Lions Club is that their logo go on the bins that they help obtain. She felt other groups would do the same. Mr. Saba suggested using the money received from the Lions to purchase some crates, and then use those crates as an award program for people who recycle. The City could chose an address each week, and if that family recycles, they would get a crate, like a lottery. Mr. Wellan stated that something must be done. State, County or City. done on the East Coast. is just done. recycling will become a law in 1990 and felt The residents pay whether it comes from the He felt it should be mandated. This is being The initial change is difficult, but then it Mr. Svanda suggested that a commission member attend City Council meetings when this topic is before them to provide information. Mr. Saba suggested a focus group on recycling. It is important to get out to the population and increase participation. The people involved in the groups would know what they have to do to get support. Mr. Saba also noted the importance of offi,ces and businesses getting involved in recycling. Mr. Sielaff felt they should work toward voluntary compliance, and if that did not work, then look at mandating. � JOINT EQC/ENERGY COMMISSION MEETING, SEPTEMBER 20, 1988 PAGE 8� Mr. Svanda stated education is also needed. Ms. Campbell indicated that tonnages are better taith 46 tons collected last month. Mr. Sielaff indicated this also provided incentives as well as dis-incentives. Ms. Campbell liked the idea of a lottery with crates as the prize. Crates could also be available for sale if others wish to purchase. Ms. Campbell stated that a Council Conference meeting would be held on October 26 which she will attend to report on incentive-based programs, which will be reviewed at the next commission meeting. Mr. Saba indicated that a mandate at the State level costs more money. Ms. Campbell, noting mandates and funding, indicated that in a magazine, Governing, was an article on unfunded mandates from the Federal govern- ment which the cities are fighting. Mandates such as these are increasing because of the budget deficit problem at the Federal level. Mr. Dahlberg requested Ms. Campbell to see what the costs would be for bins with logos and the quantity that could be purchased with funds from the Lions. Mr. Saba requested additional details on how a lottery could be run. Ms. Campbell thought the lotteries were done with PIN numbers. Super Cycle would be told the address(es) that would receive bins if they recycle. Mr. Saba also recommended having a kick-off with a special program and/or publicity. 2. OLD BUSINESS A. Karen Shanberg, Springbrook Nature Center, to Discuss Progress on Education Component Ms. Campbell indicated that the first education unit on recycling through the Springbrook Nature Center could be occurring in October. B. Recycling Update: Tonnage, Policy, Budget, Etc. This item was tabled until the October meeting. C. Multi-Unit Energy Audits Update This item was tabled until the October meeting. ... . , . . . .ZpINT EQC/ENERGY COI�IISSION MEETING, SEPTEMBER 20, 1988 PAGE 9 D. Radon Update ' Mr. Saba expressed disappointment in the small article included in the newsletter. The City had an opportunity to do something for its residents. Mr. Saba asked if additional pages could have been included. Ms. Campbell stated she did not think of that. She has had a large response to the article. �, Camvbell will continue to lobby the newsletter editor for inclusion of the entire Radon article in the winter newsletter. Mr. Sielaff stated there are companies that are ripping off consumers for radon testing equipment. Mr. Dahlberg added that some testing is being done by realty companies and basement waterproofing companies. Mr. Saba would like to find out what some of the radon levels were in the City. Ms. Campbell indicated that a study conducted by the Federal government showed high radon levels in the Midsaest. Mr. Saba indicated he would like to find out if there is a pattern in the City. He felt it important to get that information so residents could be informed and do something about it. Ms. Campbell stated she talks with three to five people each day about radon. The article provided the information that this can be corrected and there is information on how to do so. Generally, callers request copies of the booklet, Minnesota Homeowners Guide to Radon, and where to get a detector and they ask what she knows about radon. Mr. Darrell Clark, City Inspector, indicated radon levels can be corrected by opening a window. He has also another lead from the University of Minnesota, who may be asked to attend a meeting. Mr. Dahlberg suggested revising the article to deal with solutions and remedies rather than just the dangers. Perhaps Mr. Clark could be quoted in the article. Mr. Saba added that there are permanent solutions. Radon's effects are known after a long time of exposure, not immediately. 3. OTHER BUSINESS A. Informational: Solid Waste Activities Ms. Campbell indicated this information would bring Commission members up-to-date on policy changes and some of the things that are going on in the area of solid waste. Mr. Saba referred to a recent program, The Poisoning of America. He recommended getting a copy of the program to show to perhaps the City Council or on cable television. This program shows how the different kinds of pollution add to the problem. . , , ..� JOINT EQC/ENERGY COMMISSION MEETING, SEPTEMBER 20, 1988 PAGE ,�0 - ADJOURNMENT MOTION by Mr. Dahlberg, seconded by Mr. Bondow, to adjourn the meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SABA DECLARED THE SEPTEMBER 20, I988, JOINT EQC/ENERGY COMMISSION MEETING ADJOURNED AT 10:00 P.M. Respectfully submitted, G��t/IC� . vonn Cooper Recording Secretary . � w � CI?^' Q?' T'f'.�L�.F'i' APPEALS CCi"Q+1ISSiON P�SEETIL�, �1.'OBER 11, 1988 C�LL TO O�}II2: Chairperson Barna called the Octaber 11, 1988, Appeals Cc�nmission meeting to order at 7:30 p.m. ROLL CAI,I.�: Meznbers Present: Alex Barnar Diane Savage� Ken Vos, Jerry Sherek Menbers Absent: La.rry Kuechle Others Present: Darrel Clark� Chief Building Official Barbara Dacy, Planning Coordinator Nir. & Mrs. Elden Eggerud, 5870 - 5th St. N.E. APPROVAL OF SEPTII�',ER 20, 1988, ��;s cc�ssloN rsnv�s: NK7rION by Dr. Vos, seoonded by Mr. Sherek, to approv�e the September 20,, 1988, Appeais Catanission minutes as written. UPON A VOICE VO2'E, ALL V(7rIlQG AYE, CH1�IP�ERSON BF�RNA D�CI,A,RID TE� p•4OTION CARRIID UNANIl�ZOUSLY . CONSIDERATIOPd OF A�i'��RIANCE RDQ[7EgT, V� # 88--25 BY ELDEDT �.: Pursuant to Section 205.07.03.D, 2)� c., _1_, of the Fridley City Code tA reduoe the building side yard setbacic; and pursvant to Section 205,04.06.A, (3) , of the Fridley City Code to reduce tlie side yard seti�ack frc�n 14.5 feet to 10 feet to allaw the construction of a decTc on Lot 1, Block 5, Bennett-Pa]mer Addi_tion, the same being 5870 - 5t�i Street N.E. MOTION by Mr. 5herek, seconded by Ms,. S�vage, to apen the public heariuig. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON B�RN� D�1RID THE PUBL=CC HEARIIJG OPIIQ AT 7:32 P.M. Chairpersari Barna read the Ac�ninistrative �taff Fteport: ADMI1�iISTiii�TIZ7E STAFF REPOR'r 5870 - 5TH STRE'E,T N.E. VAR #88-25 A. PUSLIC PURPOSE SERVID BY R�QUIFtII�VT: Section 205.07.03.D, (2) ,(c) ,(1) , requires a side yard setback betweeen the building and the side property line. Section 205.04.06.A,(3), requires that decks not extend m�re than 3 feet into any required side yard. __ � . , APPF.ALS C'C1NA`�IISSION NIEErING, OCI'OBII2 11, 1988 PAGE 2 Public purpose served by this requirement is to maintain a higher degree of traffic visibility and to reduce the "line of sight" encroachment into the neighbor's front yard. E: 'yve ya�7:r��;1i� "Our h�ne has a walk-out basea�nt. A deck off the kitchen, which is like second floor, would be too higfi and too expensive. We r�eed steps to the side door, and we would li:ke to put tlie deck on that side, too, " C . P,DMINISTRATIVE STAFF REVIEW: The petitioner, Mr. Eggerud, is requesting a 4.5 ft, side yard variance to construct a 19 ft. by 10 ft, unenclosed deck on the north side of the house. The petitioner is claiming his haxdshi:p is justified due to the topography of the land and the house's floor plan. The 7-and slopes froan the frant of the lot to the rear. If the deck was attached to the back of the house, the deck �aould be too h.igh of f the f inished ground grade and too ecpens ive to bui ld , The north side of the house contains-the living areas; therefore, the deck would be functional at this locati:on. Beciroocns are located on the house's south side. Section 205.Q7.Q3.D, (2) ,(c) ,(�) , requires a 17,5 ft. side yard building set- back for corner lots. Decks cannot extend more than 3 ft, into the required side ya�l (Section 205,04.06.A, (3} ; therefore, a 14,5 ft. setback is actually required. Mr. Egc�erud's deck will encroach 4,5 ft, into this setback, reduc- ing it to 10 ft. Although the public purpose sexved by these regulations are not violated, the hardship is not practical. A hardship is created when the strict application of the zoning code deprives tiie awner rightful use of the land. Etien with the applicatiari of this on3inance, a deck can be constructed without encroach- ing upon the buildi:ng setbacks. The fiardsfiip is not justified. Consideration should be given to this.. If apprav�ed, staff rec�nends r� stipulations be attached. Mr. Clark stated that the edge.of the deck w�ould be 1Q �t. �rom the property line, There is approximately a 10 ft� boulevax�d, so the deck wauld be about 20 ft. froan the curb. Iie stated if the C�issi�ers visited the site, they probably noticed that the walkout is to the rear, so the driveway running in along tt�e west side of the lot is at grade more or less with 59th Avenue, and tYbe yard slopes up to the hoRase, as well as tfie front yard. Mr. Clark stat�l if the Appeals Ca�unission approves this request, he would r-eca�rend they stipulate that the deck cannot be enclosed into a three-season or screened porch. While an open deck is not so objectionable fram the line of sight and doesn't look so close to the street, a screened porch or a three-season porch would loak much closer to the street. Mr. Barna stated the State F�ergy Code allaws people to install airlocks (outside entryway su,ch as a fayer) . An airlock structure oould be bui lt on this deck . If the Carmission specified that the deck is not to be fully enclosed, could an airlock be considered as a future additian, since the deck will be on the north side of the building? • . _• . � APPEALS CC�MMISSION ME.F.TING, OCPOBEEt �I, 1988 PAGE 3 Mr. Clark stated he thought airlocks are allaw�ed to encroach into a rec�uired yard, usual.ly the front yard, 6 ft. T� that same 6 ft. is allawed into the ;required si�e yard, it wr�uld only be 1 ft, or a li:ttle less than the 17 1/2 ft. that the Zoning Code requires. He stated he would hav�e to check the City Code to verify this. Mr. Clark stated the Zoning Code would allaw Mr. Eggerud to build a 5:1/2 ft. deck without a variance. Mr. Eggerud feels a 5 1/2 ft. deck is not ad�aquate. A 5 1/2 deck would really be more like a boardwalk or sic3�walk than a deck. Ms. Savage asked why the petitioner wished to build a deck. N'fs. Eggerud stated they want to be able to sit outside and enjoy the �utdoors, but a 5 1/2 ft. deck was not very wide and would not give them much ro��n to mov� around. Dr. Vos stated the deck w�ould be built 5-6 ft. back firom the front northea.st corner of the house, so the deck would not stick aut on the corner to o�struct the line of sight. Mr. Barna asked that when someone pulls up in the driveway, haw does that person get to the side door? Mr. Eggerud stated people walk up the hill to the side door, People have walked up the hill and slid dawn. He stated it is a dangerous situation, and. someone is going to get hurt. That is anofiher reason for having the steps go dawn from the deck to the driveway. Dr. Vos stated if the house had been built at the nornnal side yard setback on the south side, there would have been m�re than en�ough roo�n to put this size decic. NKyrI�N by Ms. Savage,. seconded by Dr. Vos, to close the public hearing�. UPON A VOICE VO�I'E, AIZ VpTING AyE, CHAIRPERSON BA12NF, D�CI�ARID TF� PUBI�IC HEARING CLOSID AT 7:�0 P.M, Dr. Vos stated he did not think the hardship as stated by the petitior�er was adequate. In looking at the south lot line and some of the ot,her fact:ors, he could see there were some other hardships that were not c�oc�m�ented. ]:f the house had been built another 5 ft. to the south, this variarace would not be needed. Also, if this was not a�rner lot, there would not be the need for a variance. The Co�mission seems to get a lot of variance requests for corner lotc because of the wider setback. He stated he did not have a� catq�ellirbg reasori to deny the request or to apprave the requ�est; hcywever, if there was a m�tion to approve the variance, he would vote in favor of it. Ms. Savage stated the deck itself, unlike an enclosed structure, woulci n�ot be intzvding into the side ya�i line of sight, She thought the deck wou]Ld prabably be an enhanceznent to the looks of the hrna.se . As stated in tl�e A�dmini:,trative Staff Review, there was really no violation of the public puYpose of 1� oode by the placenent of this decJc. It seaned like a rather minimal request. 5he did not think that by appx�oving this variance, they w�ould be violating the sp:irit of the Code, and she would wte in favor of tfie variance. � . ` APPEALS CC�9ISSION MEErING, OG'TORER lI, 1988 PAGE 4 Mr. Sherek stated he agreed with Dr. Vos� that he was neither for or against this variar�ce as requested. He did not have any great problem with granting the variance for the deck, even though tfie hardship was minimal, A deck is rnot a required item; and not having a deck was not c�oing to cause any great hazdship on the petitioner. He did not think the deck would cause �uch prableqn with the line of sight; hawever, he was a little ooncerned about setting a precedent. Mr. Barna stated he would vote i:n favor of the variance because of the follaaing hardships: (1) The safety factor of no outside access to the side entrance of the house fro�n the driveway. The deck w.ith the steps would provide access/egress to the rear yard. Even thaugh a 5�/2 ft. deck would sezve the sa�ne purpose equ.ally well, it �uld not give the peti:tioner the added recreational enjoyment. For a 4.5 ft. side ya�3 encroachment, they hav�e already set precedents in the past for similar situations; (2) The place�nent of the house. If the house had been placed on the lot �arther to the southr there would be no need far a variance; (3) No real encroacliirnnt into tfie side ya�.l line of sight. Ms. Savage stated she would be opposed to any ki.nd of enclosure on the deck. She thought it would reduce the li'ne oi sight, Mr. Clark stated, again, he w�ould have to check the �ity Code as he was not sure if the Code specifically mentions side yards for an airlock. If it doesn't mention side yards, then the requiren�ent to living space would be 17 1/2 ft., which means the peititioner eould go out anly 2 1/2 ft. with an airlock. Depend- ing upon haw the Code reads, it is possible the petitioner might be allawed to put in an airloc]c up to 6 ft. wide without a variance, Ms. Savage stated that if the Code requires an airlock, she abviously would not have a problem wi,th it. . MOR'ION by Ms. Savage, seconded by Mr. Sherek, tA apprave varian�ce r�quest, VAR #88-25, by Elden Eggerud, pursuant to Section 205.07.03.D, (2) ,(c) ,(1) , of the Fridley City Code to redu�ce the building side yard setback; and pursuant to Section 205.04.06.A,(3), of the Fridley City Code to reduce the side yard setback fran 14.5 feet to 10 feet to allaw the constructian of a deck on Lot 1, Blocic 5, B�nnett-Palmer Addition, the sa�me being 5870 - 5th Street N,E., with the stipu- lation that rio enclosure can be put on the deck that does not meet the required side yard setbacks. UPON A VOTCE WTE, ALL V(7rILJG AYE� �ERSON BARNA DDCLARID TF� 1�K7rION CARRIID iJI�1NIl�iJiJSLY. •� • • i� MOTION by Dr. Vos, seconded by Mr. Sherek, to adjourn the meeting• Upan a wioe vote, all v�ting aye, Chairperson Barna declared the October 11, 1988, Appeals C�mission meeting adjo�rned at 8:06 p.m. - . - . :. i,►_✓� �`�.�i r� .. _.. . . - -