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PL 02/08/1989 - 7092. � �= � P(�,� r'1�, ��'17Q�� / � City of Fridley A G E N D A PLANNING COMMISSION MEETING WEDNESDAY, FEBRUARY 8, 1989 7:30 P.M. LOCATION: COMMUNITY EDUCATION CENTER, 6085 - 7TH STREET N.E. CALL TO ORDER• ROLL CALL: APPROVE PLANNING CONIlKISSION MINUTES: January 25, 1989 February 1, 1989 (At Meeting) DISCUSSION OF LIGHT RAIL TRANSIT: * Please bring the material received at the February 1, 1989 meeting. RECEIVE THE MINUTES OF THE HOUSING AND REDEVELOPMENT AUTHORITY MEETING OF JANUARY 12. 1989 RECEIVE THE MINUTES OF THE JOINT ENVIRONMENTAL OUALITY COMMISSION/ENERGY COMMISSION MEETING OF JANUARY 17, 1989 OTHER BUSINESS• ADJOURNMENT ie � .�> CITY OF FRIDLEY pLANNIN(3 COMMI68ION MEETING, JANUARY 25, 1989 ----------------------------------------------------------------- CALL TO ORDER: Chairperson Betzold called the January 25, 1989, Planning Commission meeting to order at 7:35 p.m. �tOLL CALL • Members Present: Donald Betzold, Dave Kondrick, Sue Sherek, Alex Barna, Paul Dahlberg Members Absent: Dean Saba Others Present: Barbara Dacy, Planning Coordinator Kathlyn Castle, Planning Assistant David Hanson, API Supply Co. Mr. & Mrs. William Shields, 1300 Skywood Ct. N.E. APPROVAL OF JANUARY 11 1989 PLANNING COMMISSION MINUTES: MOTION by Mr. Kondrick, seconded by Ms. Sherek, to approve the January 11, 1989, Planning Commission minutes. Mr. Betzold stated that on page 9, first paragraph, line 4, the words, "U.S. Supreme Court" should be changed to "Minnesota Supreme Court". IIPON A VOICE VOTE, ALL VOTIN(3 AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY AND T8B MINIITEB APPItOVED AS AMENDED. 1. PUBLIC HEARING• CONSIDERATION OF A PRELIMINARY PLAT. P.S. #88-03, GLACIER PARK COMPANY ADDITION, BY API SUPPLY COMPANY: Being a replat of that portion of Lot 3, Auditor's Subdivision No. 79, generally located at 5110 Main Street N.E. MOTION by Mr. Kondrick, seconded by Mr. Barna, to open the public hearing�. IIPON A VOICE VOTE � ALL VOTING AYE � CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIBD IINANIM008LY AND THE PIIBLIC HEARING OPEN AT 7:36 P.M. Ms. Castle stated this property is located west of Main Street and east of the Burlington Northern Railroad tracks. -1- 7 f a �'; PLANNING COIYII+lI86ION MEETING. JANTIARY 25. 1989 Ms. Castle stated the replat being requested is necessary for the petitioner, API Supply Co., to mortgage their building. This property was recently sold to Glacier Park Co. from Burlington ldorthern, and the API Supply building is located on the northern part of this plat. API will lease their lot from Glacier Park. Ms..Castle stated the property is zoned heavy industrial as is the property to the north, south, and west. To the east lies a single family residential district. Ms. Castle stated the preliminary plat divides the property into two lots--Lot 1 and Lot 2. Lot 1 contains 11 acres and is the lot which contains the API building. Lot 2 contains 7.5 acres and is currently vacant. Ms. Castle stated staff is requesting the property owner, Glacier Park Company, to dedicate a bikeway/walkway easement over the eastern part of the plat. This portion of Main Street is part of the City's bikeway/walkway corridor. Ms. Castle stated staff recommends approval of the preliminary plat with the following two stipulations: 1. A park fee for Lot 2 be paid at the time a building permit is issued. 2. A bikeway/walkway easement be dedicated to the City and . recorded by August 15, 1989. Mr. Kondrick asked if staff had received any calls or letters from neighbors in the area regarding this request. Ms. Dacy stated she has spoken to three persons. Their main concern was whe�her or not API is expanding its operation. When she explained the purpose of API's request, there seemed to be no objection. Mr. Barna asked what the lot coverage is for Lot 1. Mr. Dahlberg stated the staff report indicates a 16� lot coverage on Lot 1, but he believed it is closer to 40�a. Ms. Castle stated the 16� mentioned in the staff report is an error. When she went through the regulations in reviewing this application, the lot coverage was not over 40�. Ms. Dacy stated the building dimensions are 240 ft. x 260 ft. for a total of 153,600 sq. ft. without the office addition. That makes -2- � > ��� pLANNING COMMIBSION MEETIN(�, JANUA1tY 25. 1989 a 34.1$ lot coverage without the office addition. Mr. Dahlberg stated the way the plat is proposed, if, in the future, API decided to expand their building, it could potentially put them over the 40� maximum lot coverage. He was suggesting that API might want to increase the size of Lot 1. Then, if they should decide to expand in the future, they would not have to worry about coming to the City for any special consideration. Mr. David Hanson, Controller for API Supply, stated that right now there are no plans for expansion; however, he did not know what could happen in the future. Glacier Park might be willing to sell the property to API at some point in time, and that is a consideration for the future. For now, in order not to delay things, he would like to proceed with the plat as requested. Mr. Betzold stated the Planning Commission will be making a recommendation to the City Council. If, before the Council meeting, the petitioner decides they want the opportunity to expand, they should let staff know so things can be adjusted before the City Council meeting. Mr. Hanson stated the main concern right now is they want some long term financing on the building, and the title company will not issue insurance until the property is subdivided. Mr. Hanson stated the stipulation regarding the park fee affects Glacier Park as the fee owner of th'e property. They were agreeable to the stipulation regarding the bikeway/walkway easement; however, they do have a fence along there and would be concerned about having to remove the fence. The surveyor estimated about 9 ft. is available, and the City is requesting 10 ft. Would they have to remove the fence? Mr. Betzold stated the easement will always be there; and if at some point in time, the area where the fence is located is needed for the bikeway/walkway, then, yes, the fence would have to be removed. Ms. Dacy stated it depended on the final plans for the bikeway/walkway construction which have not been prepared. She stated City staff would work with API to trg� to resolve this issue. OTION by Ms. Sherek, seconded by Mr. Kondrick, to close the public hearing. IIPON A VOICE VOTE, ALL VOTING AYE � CBAIRPERSON BBTZOLD DECLARED THE MOTION CARRIED IINANIMOIIBLY AND 9.'HE PIIBLIC HEARING CLOBBD AT 7t55 -3- � r _"� pLANNIN(� COMMIBBION MEETINa. JANZIARY 25, 1989 access to Mr. Shields' house on the northern lot. Because of that, staff is requesting a driveway easement be retained over the portion of the lot to maintain access to the house. This driveway is currently gravel, and City Code requires all driveways to be hard surfaced. Mr.�Betzold stated he has found from experience with variances on the Appeals Commission that the hard surface driveway is stipulated, but the variance is filed and approved and the petitioner never does get around to resurfacing the driveway. Is there any way to make sure the driveway is hard surfaced? Ms. Castle stated staff has attached a deadline date to the stipulation of August 15, 1989. If Mr. Shields does not install the hard surface driveway by that date, the Code Enforcement Officer will work with him to get it done. If there continues to be a problem, the City can issue a violation citation. Ms . Dacy stated another option would be to have the petitioner post a performance bond or letter of credit; however, she would not like to do that for such a small improvement. Ms. Castle stated staff is recommending approval of the lot split with the following four stipulations: 1. A driveway easement over that portion of the south lot shall be executed prior to the sale of the property. 2. The existing gravel driveway on tha north shall be hard surfaced by August 15, 1989. 3. A park fee of $750.00 (or current rate) shall be paid at the time of the building permit. 4. A future house on the southerly lot shall be connected to City utilities. Mr: Shields stated he has every intention of hard surfacing his driveway. The reason he had not hard surfaced it before was because he was not sure about the exact lot line and it was all his property anyway. As far as the driveway easement (stipulation #1), it is his intention to straighten the driveway out and have it only on the northern lot. He also believed he would need to have an easement on his property to connect sewer to the new lot. Before selling or building on the new lot, everything would be done. At this time, however, he had no intentions of selling the lot. Ms. Dacy stated the City Engineering Department could work with Mr. -5- S � f�r PLANNINa CO1�tI88ION MESTINa, JANUARY 25, 1989 Shields on the locations of the utilities. OTION by Mr. Barna, seconded by Ms. Sherek, to recommend to City Council approval of lot split, L.S. #88-07, by William Shields, to create a separate parcel from Auditor's Subdivision No. 94 to be described as the south 140.00 feet of the west 150.00 feet of Lot 7, subdivision of Lot 10, except the west 75.00 feet thereof, generally located at 1300 Skywood Court N.E., with the following stipulations: 1. The existing gravel driveway shall be relocated on the northern lot and hard surfaced by August 15, 1989. 2. A park fee of $750.00 (or current rate) shall be paid at the time �f the building permit. 3. A future house on the southerly lot shall be connected to City utilities. IIPON A VOICE VOTE, ALL VOTING l�YE, CHAIRPER80N BBTZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY. 3. RECEIVE JANUARY 6. 1989. PARKS & RECREATION COMMISSION MINUTES: MOTION by Mr. Kondrick, seconded by Mr. Dahlberg, to receive the Jan. 6, 1989, Parks & Recreation Commission minutes. IIPON A VOICS �OTE, 1�L �OTING AYE, CHAIRPERBON BETZOLD DECLARED THE MOTION CARRIED ONANIMOIISLY. 4. RECEIVE JANUARY 5, 1989. HUMAN RESOURCES COMMISSION MINUTES: MOTION by Ms. Sherek, seconded by Mr. Dahlberg,to receive the Jan. 5, 1989, Human Resources Commission minutes. Mr. Betzold stated he was upset and disgusted when he read the comments made by Mr. van Dan under "Other Old Business" on pages 7-9 of the minutes. Iie stated Sue Sherek has been an invaluable member of the Planning Commission. She has been elected as the Chairperson of the Human Resources Commission for the past three years by her peers. If she does not conduct the meetings to �ir. van Dan's satisfaction, then Mr. van Dan should be the one to resign. IIPON A VOICE VOTE � ALL VOTING AYE � CHAIRPERBON BETZOLD DECLARED THE MOTION CARRIED IINANIMODBLY. ADJOURNMENT: OTION by Mr. Saba, seconded by I�ir. Dahlberg, to adjourn the -6- x r _,b pLANNING COMI+IIBBION MEETINGr. JANUARY 25, 1989 meeting. Upon a voice declared the January adjourned at 8:55 p.m. Re ectfully submitted, Ly e Saba Recording Secretary vote, all voting aye, Chairperson Betzold 25, 1989, Planning Commission meeting -7- F � _ � unroF F��� DATE: TO: FROM: SUBJECT: _ PLANNING DI�iSION MEMORANDUM� February 3, 1989,, � Planning Commission Members Barbara Dacy, Planning Coordinator Light Rail Transit At the Planning Commission's special meeting on February 1, 1989, the Planning Commission began to discuss some of the issues regarding the proposed LRT route and station locations. The Planning Commission wanted to discuss these issues further and poteritially formalize discussion into a recommendation for the City�s representatives on Anoka County LRT Committees. The following is a summarize of characteristics of the commuter and urban route: URBAN l. The proposed urban stations at 81st Avenue, Osborne Road, Mississippi Street, 57th Avenue and 53rd Avenue are all at major intersections where significant commercial or industrial time development exists, thereby providing access to shopping centers or work locations. COMMUTER 1. Constructing only commuter stations at key points along the route, such as Columbia Arena,Mississippi Street and 57th Avenue would decrease travel to points south. 2. The number and variety of urban 2. stations would provide a maximum amount o� access for Fridley residents wanting to travel to Northtown or other locations in Fridley or to downtown ; l�inneapolis. These stations would also provide urban service to those wantinq to make local trips. � - `. Light Rail Transit February 3, 1989 Page 2 3. Studies in other cities in the nation having an LRT system show that the LRT system tends to increase the retail sales per square foot for existing commercial developments. This would provide a positive economic impact to Center City project and 57th Place project. 4. Because of the crossover option along I-694 to Central Avenue, a station at Lakepointe Center could also serve that develop- ment as well as the neighborhood around it. 5. More urban stations, however, would increase travel time to downtown Minneapolis which may discourage those employees needing to get downtown quickly. 3. The commuter station at Columbia Arena has a disadvantage that it does not have good east/west access to points east in. Fridley (traffic would have to use University Avenue to access the site). There was discussion at the last meeting regarding the amount of riders using the LRT from points south to Fridley or Northtown. The consultant�advises that approximately 200 of the riders will use the system for these types of trips. The Northtown Mall can attract riders from Fridley or Columbia Heights. The consultant also r�otes that once shopping or personal trips are tried by the ridership, their popularity can increase. Also, the Commission discussed proposing only three stations. The remaining urban stations possible are at 81st Avenue and Osborne Road. The old Cub Foods site at Osborne Road is being investigated for reuse for a movie theater and shopping center. A station at Osborne Road could serve the employees of the industrial buildings nearby as well as the residential neighborhood to the east. At 81st Avenue, several commercial and industrial buildings exist and several vacant development parcels are available. Staff has been contacted by First Western Development to rezone the parcel in the southwest corner of 85th Avenue for a shopping center. The YMCA facility would consequently shift to the south toward the Hyundai property. Residents at Springbrook Apartments could use this station, as well as the multi-family residents on the east side of University Avenue in Spring Lake Park. � .��- . .�, Light Rail Transit February 3, 1989 Page 3 A station site should also be evaluated at the Lakepointe site, ii a I-694 crossover is feasible. Although not proposed at this time, the consultant has advised that such a feasibility analysis can occur now (the HRA will also discuss this issue). The consultant has advised that it is more cost effective to design for the stations now during the overall system design process in order that property can be acquired and the specific design issues for stations can be addressed. Additional stations in the future may not be possible due to cost or land availability issues. RECONIIKENDATION Staff recommends the Planning Commission recommend the urban service philosophy with stations at 81st Avenue, Osborne Road, Columbia Arena, Mississippi Street and 57th Avenue. Further, a station should be evaluated at the Lakepointe site. Along Highway 65, a station at 53rd Avenue is also recommended. Should the I- 694 crossover not be feasible, the Planning Commission should evaluate station locations along Highway 65 to 73rd Avenue. BD/dn M-89-61 CITY OF FRIDLSY HOIIBINa i� REDEVBLOPMENT AIITHORITY MEETING, JANIIARY 12, 1989 •----------•-------------------------------------•------_______-- CALL TO ORDER: Chairperson Commers called the January 12, 1989, Housing & Redevelopment Authority meeting to order at 7:24 p.m. ROLL CALL• . Members Present: Larry Commers, Virginia Schnabel, Duane Prairie, John Meyer, Members Absent: Walter Rasmussen Others Present: Jock Robertson, Executive Di•rector to HRA Dave Newman, HRA Attorney William Burns, City Manager & Director of HRA APPROVAL OF DECEMBER 8. 1988, HOUSING & REDEVELOPMENT AUTHORITY MINUTES• MOTION by Ms. Schnabel, seconded by Mr. Prairie, to approve the December 8, 1989, Housing & Redevelopment Authority minutes as written. IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED IINANIMOIISLY. APPROVAL OF AGENDA: The following item was added to the agenda: Consideration of Modification of Mortgage and Subordination Agreement for the Fridley Plaza Office Building. MOTION by Ms. Schnabel, seconded by Mr. Prairie, to approve the agenda with the above addition. 1, INFORMATION ON TANURB PROPOSAL FOR SOUTHWEST CORNER OF UNIVERSITY AVENUE AND MISSISSIPPPI STREET: Mr. Robertson stated staff had two meetings with representatives from the Tanurb Development Corporation in December. The Tanurb company is a subsidiary of a Canadian-based company called Dylex -1- HODSIN�3 � R�DEVELOPMENT AIITHORITY MELTIN(3, JAIdQARY 12, 1989 Limited. Tanurb's initial proposal was for a 90,000-100,000 sq. ft. retail strip center, with major anchor tenants specializing in apparel. In the first meeting, they determined there was a shortfall in the area of about $2 million. Staff has had some subsequent discussions with a financial consultant brought in by Tanurb's local attorney, Tom Borman. They are now closer to a feasible project than they were before. The way it would work would be that there would be a second phase which would add more value to the property. He stated staff received a telephone call that morning from Tanurb's attorney saying Tanurb is very interested in the two staqe proposal proposed by the local consultant. They want to meet with staff on Monday afternoon at 4:00 p.m., and staff has agreed to that meeting. Tanurb will have to put together a proforma which Jim Casserly will review. Then, if they get a feasibility study, staff will bring that back to the HRA. Mr. Robertson stated as part of the information handed out at the meeting, he had included a memo to the HRA from himself dated January 12, 1989, in which he had outlined the financial structure (taken from Jim Casserly's notes) and what staff sees as four policy issues that would be involved in it. Mr. Burns stated the City has been led to believe that Tanurb is a very reputable developer and that this project is much more realistic than others that have been proposed for this site in the past. Therefore, there is some incentive on the part of the City to try to make this work. Staff also needs to know that the HRA is behind the concept. Mr. Prairie stated ,development go, but only half full.. he thought the HRA would like to have this they also do not want a retail center that is Mr. Commers stated this developer looks like it has the strength, and it looks like it is the best and strongest developer they have had for this site. He would think the HRA would be very anxious to work with the developer if they can. However, everyone should keep in mind that he was a little concerned that they would be working without securites which provides a risk the HRA has never borne before. 2. xNFORMATION ON TAX INCREMENT FINANCING RETURNED TO SCHOOLS: Mr. Robertson stated the City Manaqer and the Mayor have asked that this item be tabled until a joint HRA/City Council meeting on Monday, January 30, 1989. The City Council would like to consider -2- 0 �008ING & REDEVELOPMENT AOTHORITY 1KEETINQ�, JANUARY 12, 1989 getting some additional information and perhaps a second legal opinion. Mr. Commers stated that as he had expressed in a letter to staff, he thought the HRA should try to do everything they can to get some assistance back to the school districts. However, he was not sure whether there was any jeopardy from a financial point of view on the bond issues. If the HRA does do anything, they should review it on an annual basis. He had some hesitancy to make a commitment of $104,000 back per year for several years. Mr. Burns stated part of the reason why this was being continued until January 30th was because of the concern Mr. Commers had raised about the financial issue. Mr. Burns stated he felt it was appropriate to delay a decision until they have a chance to do a financial review. He proposed to have a very thorough financial review of the HRA's financial situation at that meeting. He also proposed to present an overview of the four major projects the HRA is currently working on in 1989 so the City Council and HRA can see the financial impact of these projects. The other issues are legal issues, and it was his recommendation to seek a second legal opinion. Hopefully, that opinion will be available for the January 30th meeting also. The HRA members were in agreement to continue this item until the joint HRA/City Council meeting on January 30, 1989. 3. CONSIDERATION OF AUTHORIZING SPECIFICATIONS AND BIDS FOR LAKE POINTE MAINTENANCE: MOTION by Ms. Schnabel, seconded by Mr. Meyer, to authorize staff to put out the specifications and bids for a maintenance contract for Lake Pointe for the 1989 season. IIPON A VOICE VOTE � ALL VOTING AYB, CBAZRPERSON COI�lERB DECLARED T8E MOTION CARRIED IINANIMOIISLY. 4. CONSIDERATION OF A RESOLUTION DESIGNATING OFF'ICIAL DEPOSITORIES FOR THE FRIDLEY HOUSING & REDEVELOPMENT AUTHORITY: OTION by Mr. Prairie, seconded by Ms. Schnabel, to approve Resolution No. HRA 1- 1989, a"Resolution Designating Official Depositories for the Fridley Housing & Redevelopment Authority". Mr. Commers stated he just wanted to again say for the record that the City and HRA still do not get a lot of cooperation from Fridley State Bank. He was still particularly irritated by the �� HOUSING � REDEVELOPMENT AIITHORITY MEETINQ, JANQARY 12. 1989 fact that the Bank did not cooperate with the City in the exchange of property a few years ago. Mr. Robertson stated this year the Bank did not cooperate with the City in overflow parking during the construction of the parking ramp. O�N A VOICE VOTE, ALL VOTING AYE, CBAIRPER80N COMMERB DECLARED T8E MOTION CARRIED ONANIMOIISLY. 5. CONSIDERATION OF A DRAFT INVESTMENT POLICY FOR THE FRIDLEY HRA: This item was continued until the next Iiousing & Redevelopment Authority meeting. 6, INFORMATION ON BRICKNER PROPOSAL FOR CENTRAL AVENUE & 64TH AVENUE N•E• Mr. Burns stated the City Council has some concern about the feelings of the neighborhood and has suggested that the developer conduct a neighborhood meeting. This item was continued until the next Housing & Redevelopment Authority meeting. 7. CONSIDERATION OF MODIFICATION OF MORTGAGE AND SUBORDINATION AGREEMENT FOR THE FRIDLEY PLAZA OFFICE BUILDING: Mr. Newman stated Mr. Malmon called him in late December asking about executing the Subordination Agreement. He told Mr. Malmon that the HRA had authorized that in August 1988. In that telephone conversation, Mr. Malmon asked him to have staff prepare a calculation of the amount owing under the Second Mortgage. It was Mr. Newman's recollection that it was two principle payments plus the interest. Mr. Newman stated he was surprised to receive a letter from Mr. Malmon dated January 4, 1989, in which Mr. Malmon indicated a request to roll the amount due back into the Second Mortgage. Since this was a new request, Mr. Newman had told Mr. Malmon that it would have to be acted on by the HRA. Mr. Commers stated one thing that concerned him was a statement made by Mr. Malmon in his January 4th letter: "We take the position that this is not an obligation of the Partnership but merely a non-recourse mortgage against the property, since there is no promissory note involved in the transaction. Therefore, if -4- �OIISIN(3 � RBDEVELOPMENT AQTSORITY MBETIN(3, JANIIARY 12, 1989 in fact we do not close this transaction, Fridley will have to foreclose on its second mortgage in order to collect." Mr. Commers stated if the HRA does approve this, legal counsel should write a letter to Mr. Malmon stating the HRA does not necessarily agree with the legal issues. Mr. Meyer stated he would be in favor of going along with the proposal. Mr. Commers suggested the HRA approve the transaction with the assumption that the Partnership close on the property in January 1989. Otherwise, they could renegotiate and leave this open ended until they find a buyer. Mr. Newman agreed with the suggestion, but suggested 90 days in case the Partnership runs into some problems. The HRA members compromised on 60 days. MOTION by Ms. Schnabel, seconded by Mr. Meyer, to approve the request by the Fridley Plaza Office Partnership to roll over the balance amount of $12,617.69 into the Second Subordination Mortgage on the Fridley Office Building for 60 days. IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERB DECLARED THE MOTION CARRIED IINANIMOIIBLY. 8. CLAIMS: Mr. Commers questioned the amount of rent billed to the HRA for the office building in the amount of $3,209.56 for the month of January. Mr. Robertson stated he would get information on that for the next meeting. OTION by Mr. Prairie, seconded by Mr. Meyer, to approve the check register and claims as presented. IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPER80N COMMERB DECLARED THE MOTION CARRIED DNANIMOIISLY. ,ADJOURNMENT• OTION by Mr. Prairie, seconded by Ms. Schnabel, to adjourn the meeting. Upon a voice vote, all voting aye, Chairperson Commers -5- �OQBINa � REDBVELOPMENT AIITHORZTY ME$TINa, JANQARY 12. 1989 declared the January 12, 1989, Housing & Redevelopment Authority meeting adjourned at 8:45 p.m. Respectfully subm' ted, �-�..e ,�-��— Lynne aba Recor ing Secretary -6- � a , i I; � CITY OF FRIDLEY JOINT ENVIRONMENTAL QUALITY COMMISSION/ ENERGY COMMISSION MEETING JANUARY 17, 1989 CALL TO ORDER: Chairperson Dahlberg, Environmental Quality Commission (EQC), called the January 17, 1989, Joint EQC/Energy Commission meeting to order at 7:40 p.m. ROLL CALL: Members Present: Bruce Bondow, Paul Dahlberg, Steve Stark, Richard Svanda Members Absent: Dean Saba, Bradley Sielaff, Wayne Wellan Others Present: Lisa Campbell, Planning Assistant APPROVAL OF NOVEMBER 22, 1988, JOINT EQC/ENERGY COMMTSSION MINUTES: MOTION by Mr. Svanda, seconded by Mr. Stark, to approve the November 22, 1988, Joint EQC/Energy Commission minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON DAHLBERG DECLARED THE MOTION CARRIED UNANIMOUSLY. 1. NEW BUSINESS a. Proposed Yard Waste Amendment Ms. Campbell indicated that the proposed yard waste amendment comes as the,result of the State amendment, made in 1988, to the Waste Management Act of 198Q prohibiting qard waste from state landfills by 1990. Other cities in the metro area have passed licensing requirements stating that haulers must pick up yard waste on a seasonal basis. Ms. Campbell met with the haulers in December and discussed the best method for implementing this program. They recommended they be able to define when they pick up so that the haulers can justify the service based on volume. We are recommending that they pick up for 8 weeks in the spring and 8 weeks in the fall. The'haulers ha.ve requested this be reduced to 6 weeks. Woodlake Sanitary Service goes through an area and picks up garbage first and then makes a second run to pick up the yard waste. They felt that due to the increased volume the service was cost justified. They also indicated that the costs are offset by lower tipping fees. Ms. Campbell stated another concern is what the cost would be to the residents to require this service. A survey was distributed to the haulers and 5 responded. Of the 5, 2 haulers would provide the service at no additional cost; Z would charge 25� per bag; and 1 would pick up a total of 6 bags at no cost and then charge 50a for each additional bag. These results show a reasonable cost. JOINT EQC/ENERGY CO�A2ISSION MEETING, JANUARY 17, 1989 PAGE 2 Mr. Dahlberg asked if there was a waq to control the costs. � �� Campbell indica�ed there was not and would not suggest that be included. Based on discussions witfi the haulers, Ms. Campbell felt there would be little opposition to the ordinance from them during a public hearing. The ch�ges to application will include a detailed description of: 1) tfie manner in which tfie applicant intends to separately collect and haul away yard waste; 2) the manner in which the applicant intends to accoUnt for the amount of such yard waste; and, 3) the method by which tbe applicant will inform its customers of the yard waste abated. Ms. Campbell felt tfiis to fie an important amendmeat and recommended approval. It wonld be a responsive act to State legislation and would come at little or no cost to tFie residents. The compost site and its operation could be discnssed in conjimctiam with the recommendation for approval. Mr. Dahlberg asked if the haulers would take yard waste to the Fridley compost site. Ms. Campbell indicated tliat haulers are required to take yard waste to the Cotmty sites. TFiis �formation will be added for clarification. The Anoka Cotmty sites are now- closed. Zhe closing date this year was scheduled to �e November 4, but was extended to November 20. Mr. Svanda asked wIiat other cities are doing. Ms . Campbell indicated tfiat in Anoka County, Blaine is looking at a contract with BFI, Columbia Heigfits is looking at making it a part of their contract and will require an amendment to do so. Spring Lake Park is looking at making it a part of a contract. A lot of cities in Hennepin County fiave yard waste amendments on the books. The City of Fridley is now ahead of many Anoka County communities that have an open system. Mr. Svanda asked what the City CoLmcil has expressed about the amend�nt. Ms. Campbell stated that, in her opiinion, the City Council understands the need for the amendment, but have cancerns about the cost to residents. She thought .the Council generally supports the concept. Ms. Campbell indicated that a public hearing could be established for February 13, 1989, at the City Conncil meet ing on January 23, and asked that a�ember of the Commission attend as a representative. Mr. Dahlberg felt it important to offer residents the option to haul yard waste to the Fridley site if their hauler charges for hauling. There are also people who will not take it to the Fridleq site or do anything. Mr. Svanda indicated the ordinance does not address that part and felt it could not. . ��_ .TQINT E C/ENERGY CO1��ISSION MEETING, JANUARY 17, 1989 PAGE 3 Ms. Campbell felt the issue could be addressed, but it would be difficult to enforce. Mr. Svanda indicated the ordinance could make it illegal to put yard waste in with other solid waste. Ms. Campbell indicated the ordinance does t�iat in the definition of yard waste and it removes any words and other definitions included in the definition of yard waste. Under 113.06. Refuse Disposal, it is stated that"...leaves and grass clipptngs ma.y be stored on a person's property for the purpose of recycling organic materials as a soil conditioner." This allows for backyard composting which, however, is not a change. Under 113.04. Yard Waste Containers, it states that "Grass clippings and leaves, but not brush, wood waste and tree trimmings may be placed in bags or bvndles...." Mr. Svanda stated this was covered in the Waste Management Act starting in 1990 that no �mprocessed solid waste can go to a landfill. Mr. Bondow asked if that should be incorporated into the ordinance. Mr. Dahlberg agreed, even if it is incorporated by reference. Mr. Stark indicated that this again raises the question of enforcement, Ms. Campbell indicated tha.t the enforcement would be up to the County. The County now checks tfie loads. Regarding 113.10. Refuse Haulers' Regulations, Ms. Campbell stated the changes for License Requirements are as stated in the cover memo. Under I�icense Procedures, 2, the period of 8 w�ks can be changed or a recommendation given to the City Council. Mr. Svanda indicated that tfie ordinance states haulers must pick up yard waste for a period up to 8 weeks, rather than stating haulers must pick up for 8 weeks. Mr. Dahlberg asked if the fiaulers could then choose the dates for picking up yard waste. Mr. Stark asked why this was included in the ordinance. Doing so prohibits the hauler from picking up qard waste throughout the su�er if they choose to do so. He suggested the phrase "...for a period not to exceed eight weeks..." read "...for a period not less than eight weeks ". Ms. Campbell stated the amotmt of time was included to follow a precedent. She agreed with the change in wording. . � C n JOINT EQC/ENERGY COMMISSION MEETING, JANUARY 17, 1989 PAGE 4 �'' t Mr. Bondow asked if the 8 week requirement meant 8 weeks in the spring and 8 weeks in the fall or a total of 8 weeks for the year. Ms. Campbell indicated that meant 8 weeks in the spring and 8 weeks in the fall. This could be changes to include specific dates. Mr. S'tark recommended stating the requirement was for 8 weeks from April 1 to June 30 and 8 weeks from September 1 to November 15. Ms. Campbell will add a phrase specifically outlining the period of time that would be required. Anoka Countp closed their site on November 20, so it will be necessary to keep their closing date in mind. Mr. Dahlberg indicated the County's closing date must be planned according to needs. If we are to use a date, the County should be contacted to see what their closing date is. Another option is to leave it at November 15 and change later if necessary. Mr. Bondow recommended contacting the County and checking the closing date in advance. Mr. Dahlberg noted, in the same paragraph under 3), the wording ". .. applicant will inform its customers of the yard waste." be changed to read ". .. applicant will inform its customers of the yard waste collection program.' Mr. Dahlberg asked the reason for reports to be due within 15 days of the expiration dates. Mr. Stark asked if this was a reasonable amount of time. Ms. Campbell indicated she has a deadline of January 31 and another of July 31 for reports to be prepared and submitted to the County. The 15-day requirement allows time for this preparation. This can be flexible; however, the haulers had no objections. Mr. Dahlberg asked if the reports affected the haulers. Ms. Campbell stated it does not; however, it gives the City the numbers for their reports. Mr. Stark asked if the haulers had a problem with getting the number of households. Ms. Campbell indicated the haulers did not have an opportunity to respond to that point. Mr. Stark asked if the record is kept by weight or volume. Ms. Campbell indicated it bq weight. There is a scale at the County site. Mr. Stark indicated landfills fill by volume, not by weight. . � JOINT EQC/ENERGY COMMISSION MEETING, JANUARY 17, 1989 PAGE S ,,r` Mr. Bondow asked how volume could be measured. It may be possible if a truck is full, but wondered how volume could be done for a partial load other than esti.mating. Ms. Campbell stated there is a measure for weight. Mr. Dahlberg aslced if there was anything stating that residents have the option of hauling their yard waste to the Fridley compost site. Ms. Campbell indicated this is not included in the ordinance and did not advise inclusion because the policy for the compost site has not been determined. This is part of the next agenda item. Mr. Dahlberg suggested this be discussed before making a recommendation on the ordinance. b. Compost Site: Initial Review of Short and Long Term Policy Ms. Campbell referred to her memo of January 12, 1989, regarding the com ost site. As �`- p part of the staff recommendation, the City Council is encouraged, in addition to passing the yard waste amend- ment, to have the compost site open at least one additional year but no more than two years. In conjunction with the yard waste � ordinance, Ms. Campbell felt we should not limit the residents options of legally disposing of yard waste at the same time we are requiring haulers to pick it up. There are limits to the site that prohibit long term operation. Ms. Nancy Schumacher, Soil Scientist, did a review of the site and developed the report, included in the agenda. Basically, what she found is that current demand for the drop off site is high. In the 1988 season, approximately 2100 cubic yards or roughly 10% of the city's yard waste was deposited at the site. The site was closed on October 3Z, 1988, and residents were unhappy about it. There is demand for a drop off site and there appears to be demand for the finished product. The quality of the compost is good. The size is inadequate for all yard waste generated in the City of Fridley. The amount of yard waste at the site exceeds commonly accepted volumes. Mr. Dahlberg asked if Ms. Schumacher was recommending a larger site or less volume at the current site. Ms. Campbell indicated she is recommending a larger site or an additional site. Ms. Schumacher does speak to the possibility of haulers using the site stating that it would be extremely inadequate. Some positive factors include accessibility, high use, accessible location, small service area, a�d a demand for the drop-off site �d finished pnoduct: Optio�s presented were for a larger site or to close the site and direct residents to the �oka County site. 1�. Campbell added the option of keeping the current site open for un to two additianal growing seasons. The Public Works Director would prefer the site be closed. � � 4 JOINT EQC/ENERGY COMMISSION MEETING, JANUARY 17, 1989 _ PAGE 6 y � Mr. Stark felt the compost site should remain open for at least one year, perhaps two, to see What effect the ordinance has on the amount of yard waste brought to the site. Be felt the atnount Would decrease. Mr. Svanda indicated that, on the other hand, closing the site would put piessure on residents to use the haulers. Mr. Dahlberg asked what the costs were to maintain the site. Ms. Campbell indicated she has requested that information but•did not have a reply at this ti.me. Mr. Dahlberg felt that information would be useful. Ms. Campbell indicated that the City Council has asked for a policy on the compost site. The memo states what is being recommended. The Public Works Director will also be asked for a recommendation. The yard waste amendment will come up before the discussion on the compost site. Ms. Campbell requested a recoimnendation on the yard waste amendment and to look at the compost site as it relates to this amendment. Mr. Dahlberg anticipates that the volume of yard waste brought to the compost site will decrease as haulers pick up yard waste. He would like to monitor use of the drop off site for two years to see. Commission members agreed that volume at the drop off site should decrease and would like to monitoz the site. Mr. Stark added that people who take compost should not change. Ms. Campbell indicated she would delete the last sentence of the memo and use wording to suggest that the site would be closed in the long term. Ms. Campbell indicated that residents would be informed that the drop off site is available through public information. I�OTION by Mr. Svanda, seconded by Mr. Stark, to recommend the City Council move forward with the amendment to City Code 113 for a public hearing; further recommend that the City Council adopt these amendments into the City Code 113; and also recommend that the City's existing compost site remain open an additional two years, during which time its use will be monitored, and at the end of that time, a recommendation will be made regarding continued use of the site. Mr. Stark indicated that after the first year the haulers will know what to charge, so that during the second year the option of the drop off site will be available. � R JOINT EQC/ENERGY C�'IMLSSION MEETING, JAN VARY 17, 1989 PAGE 7 , s Mr. Dahlberg felt it important to have information available for public education relating to th e ordinance as part of the recommendation. The City may not get much response from the general public during the public hearing, but once the ordinance is approved, there ma.y be more feedback from the commimity. • Mr: Svanda indicated that the haulers are required to notify residents of the change. UPON A VOICE VOTE, ALL VOTING AYE, QiAIRPERSQN DAHLBERG DE CLARED THE MOTION CARRIED I]�TAl�iII�USLY. Mr. Stark asked if the County will charge a tipping fee. Ms. Ca.mpbell indicated there is already a tipping fee of $2.35 per cubic yard cfiarged to the hauler. � Mr. Stark asked what happens when the volu�s increase. Mr- Svanda felt the rates would go up, but if we don't do something to control the rates, the increases will be much greater. 2. OLD BUSINESS a. Recycling Upda,te Ms. Campbell referred to her memo of January 12. There was no curbside pick-up.�on January 6th. Pick-ups were completed on Saturd�y. Ms. Campbell received 25 calls from residents in two hours. Super Cycle reported mechanical problems. This is a tmique event. Ms. Campbell was not called and informed of the problems and received conflicting information. Ms. Campbell will meet with Tom Glander on January 18 �d will have Super Cycle send a letter to all residents of Fridley explaining what happened. The letter will be sent at the expense of Super Cycle. Carolyn Smith, Solid Waste Specialist for Anoka County, recommended this be done. Super Cycle is in a transition period, and there is a general decline in service right now. The City will look at bidding and see what the competition is. The contract with Sup er G�►cle is up June 1989. If we go out for bids, Super G�cle may not increase costs and may increase service. Mr. Stark asked if there could be something included in the contract co�cerning misses. Ms. Campbell thought it a possibility. The City Manager has requested estimated costs for 1989 az�.d 1990. Based on the increases in costs in past months, projected costs are expected to be $42,000 in 1990. There are other co�siderations. Ms. Campbell did not want to change the program and did not want co-mingling. The program has a moderate participation level. If there are performance problems or the program is changed, participation goes down: Ms. Campbell wou�ld rather see the program move to different types of recycling such as cammercial, industrial, amd mult i-tenant . � v � JOINT EQC/ENERGY COMMISSION MEETING, JANUARY 17, 1989 PAGE 8 ;�� � Mr. Dahlberg asked if Ms. Campbell had further information regarding recycling at the Black Forest Condominiums. Ms. Campbell stated that she had spoken to Mr. Betzold and no further action has been taken. 3. OTHER BUSYNESS a. Mr. Dahlberg asked what items are planned for the next agenda. Ms. Campbell indicated that the workplans and the video of the education component are planned for the next meeting. Mr. Svanda asked if the City Manager had been invited to attend a meeting. Ms. Campbell stated she has extended an invitation to Mr. Burns and he has verbally stated he would attend a meeting. Ms. Campbell indicated that in the past there have been a number of items on the agenda that are informational. She has attempted to refine the agenda. With that in mind, and because she is the recycling coordinator, she has taken off the articles. If the members wish to keep the articles, she will do so. rir. Dahlberg felt the compost articles would be important. Mr. Bondow suggested starting an education component for Cable TV. Ms. Campbell indicated she has some video, but is not sure the co�issions wished to spe�id their time watching a video. Mr. Svanda a].so requested articles on plastics r�cycl3ng. Mr. Bondow requested articles on radon. Mr. Stark indicated that articles he has forwarded are for Ms. Campbell's information. Ms. Campbell indicated there were a number of articles in the last agenda and she has deleted them as a matter of waste reduction. Ms. Campbell indicated that the next meeting would be a working meeting. Mr. Svanda asked to include on the agenda discussion on combining the two commissions. Mr. Bondow felt this would be a good discussion as part of the work plans. Ms. Campbell stated that, since some members have resigned, this may be the time to further discuss this item. She will check into the membership requirements. A f JOINT EQC/ENERGY COMMISSION MEETING, JANUARY 17, 1989 PAGE 9 ��. Mr. Stark asked if we solicit for new members. Mr. Dahlberg indicated that a City Councilperson is to bring a recommendation to the City Council. Ms. Campbell thought an amendment could be made to allow a larger commission than the others. b. Ms. Campbell has learned that under the 1987-88 Joint Powers Agreement there is potentially $6,000 that could be spent on recycling bins, in � addition to the money from the Lions. That would make it potentially $10,000 for bins. There could be pilot project and some could be made available for sale. Recycling bins are an allowable expense under the Joint Powers Agreement. Mr. Dahlberg thought they should move ahead and do what is needed to get si.arted. Mr. 5tark stated he had read an article about a study done by the City of Minneapolis. They provided bins and studied the before and after rates. The rates went up quite a bit. Mr. Dahlberg stated we have the money from the Lions, we know the bins recommended for purchase, and know their cost. He asked Ms. Campbell to move ahead to find out what the logo would be, printing costs required, time, etc. C. Mr. Dahlberg reported that an issue discussed at the Planning Commission was light rail transit. The Anoka County Transit Board is moving quickly to get a policy established in Anoka County and are selecting rail corridors. Fridley is represented by John Flora, the Director of Public Works, Councilperson Steve Billings, and an engineer. The Planning Commission has made their position known that there should be more input in the process by the Planning staff and the Planning Commission. There are significant land use issues that will affect us for many pears, and it is is only being evaluated from the engineering standpoint. There are concerns about right of ways and the City Council has concerns about the affect on taxes. This also means parking areas and an impact on crossing public streets. There was much discussion at the last meeting. Mr. Svanda asked why the rush. Mr. Dahlberg indicated they are trying to tie in requests for Federal funding with what Hennepin County has been doing. Ms. Campbell indicated that Anoka County needs a transportation link. Mr. Dahlberg stated the Planning Commission is having an informal work session with representatives from the County and BRW on February l, at 7:30 p.m. at the�Community Service Center. He encouraged interested persons to attend. Mr. Dahlberg will be attending a meeting with Councilperson Billings tomorrow at Spring Lake Park. Follow-ups will be provided. � - � ,' JOINT EQC/ENERGY COMMISSION MEETING, JANUARY 17, 1989 PAGE 10 I� � d. Mr. Stark asked for information regarding the Moore Lake Project. He would like to know if the project was a success and if the goals were accomplished. Ms. Campbell indicated this project is under the Public Works Department. Mr. Dahlberg indicated that the City Council has passed a resolution to have a water quality study done, but did not think this included lalces and streams, but rather wells and the drinking water system. Councilpersoa� Jorgenson had suggested that water qu�lity be a part of this co�ission. ADJOURNMENT MOTION by Mr. Bondow, seconded by Mr. Svanda, to adjourn the meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON DAHLBERG DE�LARED THE JANUARY 17, �989, JOINT EQC/ENERGY CONINIISSION MEETING ADJOURNED AT 9:15 p.m. Respectfully submitted, ��i ��,� . , Lavonn Cooper l�� Recording Secretary