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PL 05/03/1989 - 7095pI,APNING COMlIISSION MEETING WSDNESDAY, MAY 3, 1989 7:30 P.1�I. Jock Robertson Community Development Director City of Fridley A G E N D A pLANNING COMMISSION MEETING WEDNESDAY, MAY 3, 1989 7:30 P.M. L9CATION: COMMUNITY EDUCATION CENTER, 6085 - 7TH STREET N.E. CALL TO ORDER: ROLL CALL: APPROVE PLANNING COr'Il�IISSION MINUTES: April 19, 1989 PUBLIC HEARING CONSIDERATION OF A SPECIAL USE PERMIT, S�' �89-06' _1-1K BY ISLAMIC CENTER OF MINNESOTA : . . . . . . . . . . . . . . . . . . . . . Per Section 205.07.01.C(4) of the Fridley City Code, to operate a daycare center for 35 children in Roo 5 1�02 � 17 �andn 3310 Meloland Islamic Center, on Lots l, 2, 3, 4, , Gardens, the same being 1401 Gardena Avenue N.E. CONSIDERATION OF A PRELIMINARY PLAT, P S #87-05, TARGET NORTHERN DISTRIBUTION CENTER ADDITION BY TARGET STORES INC.. .. ...... 2-� To create two lots by replatting Outlot 1, Block 1, Fridley Industrial Park Plat 1, Anoka County, Minnesota, together with the North Half of the Southeast Quarter of Section 11, Township 30, Range 24, Anoka County, Minnesota; excepting the west 675 feet thereof; including that portion of Able Street vacated or to be vacated included in said North Half of the Southeast Quarter, generally located at 1090 - 73rd Avenue N.E. PUBLIC HEARING CONSIDERATION OF A REZONING. ZOA #89-01-. BY JEROME. 3-3S FARRELL : . . . . . . . . . . . . . . . . . . . . . . . . . . . . To rezorae the properties described as Lots 1, 2, 28 and 29, Block 2, Commerce Park, from C-1, I�ocal Business, to C-2, General Business, the same being 250 Osborne Road N.E. CONSIDERATION OF A VACTION SAV #89-02, BY JEROME FARRELL:. •-•• 4�B To vacate the 30 foot drainage and utility easement located on Lots 1, 2, 28 and 29, Block 2, Commerce Park, the same being 250 Osborne Road N.E. CONSIDERATION OF RECOMMENDATION FOR PLANNING COMMISSION MEMBERSHIP. 5 Planning Commission Agenda May 3, 1989 Page 2 CEIVE THE MINUTES OF THE APRIL 3 1989 PARKS AND RECREATION COMMISSION MEETING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . GREEN RECEIVE THE MINUTES OF THE APRIL 6 1989 HUMAN RESOURCES COMMISSION MEETING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SAI.KOP RECEIVE THE MINLTTES OF THE APRIL 13 1989 HOUSING & REDEVELOPMENT AUTHORITY MEETING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iiHITE RECEIVE THE MINUTES OF THE APRIL 18 1989 JOINT ENVIRONMENTAL QUALITY/ENERGY COMMISSION MEETING . . . . . . . . . . . . . . . . . . . . BLUE. RECEIVE THE MINUTES OF THE APRIL 25 1989 APPEALS COMMISSION MEETING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . YELI.Oid At Mtg. OTHER BUSINESS• ADJOURNMENT• CITY OF FRIDLEY pLANNING CO1rIIYiIBBION MEETING� APRIL 19� 1989 ------------------------------------------------ CALL TO ORDER• Chairperson Betzold called the April 19, 1989, Planning Commission meeting to order at 7:38 p.m. ROLL CALL• Members Present: Members Absent: Donald Betzold, Dave Kondrick, Dean Saba, Sue Sherek, Alex Barna, Paul Dahlberg None Others Present: Barbara Dacy, Planning Coordinator Roy Kirkham, 501 - 67th Avenue N.E. Curt Bostrum, 5652 Regis Trail N.E. Donn Hagman, 6616 Fridley Street N.E. Eldon Morrison, 2189 - 4th St., White Rev. Neil Bonkoski, Fridley Covenant Bear Lake Church APPROVAL OF APRIL 5 1989 PLANNING COMMISSION MINUTES: MOTION by Mr. Kondrick, seconded by Mr. Saba, to approve the April 5, 1989, Planning Commission minutes as written. IIPON A VOICE VOTE, ALL VOTING AYE, CBAIRPERSON BETZOLD DECLARED THE MOTION CARRIED ONANIMOOSLY. 1. PUBLIC HEARING• CONSIDERATION OF A SPECIAL USE PERMIT. SP #89-05 BY FRIDLEY COVENANT CHURCH: Per Section 205.07.O1.C.2 of the Fridley City Code to allow the expansion of a church on Lots 1 through 4, Block 1, Sylvan Hills Plat 4, the same being 6390 University Avenue N.E. MOTION by Mr. Kondrick, seconded by Ms. Sherek, to waive the reading of the public hearing notice and to open the public hearing. QPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED AND T8E PIIBLIC BEARING OPEN AT 7t40 P.M. Ms. Dacy stated Fridley Covenant Church is located on the southwest corner of Satellite Lane and the intersection of T.H. 47. It also abuts Mercury Drive on the south side. The property is zoned R-1, single family residential district. Church uses are allowed in R- PLANNING COMMI86ION ME$TINa, APRIL 19. 1989 - pAGE 2 1 districts with a special use permit. The proposal to construct a 37 ft. by 26 ft. addition into the northeast corner of the church. The addition will contain two levels. The upper level will be a narthex or foyer area into the existing sanctuary and a small corner will be used for a library. The lower level is for a classroom and reconstructed bathroom facilities. The lower level bathroom area was originally a classroom, and that is being relocated to the northeast corner. Ms. Dacy stated that because the narthex area will not have any fixed seating nor is any additional seating or assembly area proposed, staff is recommending that no additional parking be required. However, staff is recommending that the petitioner install additional landscaping to meet the intent of the Zoning Code (stipulation #1). Ms. Dacy stated staff is recommending approval of SP #89-05 subject to the following two stipulations: 1. The petitioner shall install the following landscaping materials: a. 5-8 foot balled and burlapped Black Hills spruce evergreen trees, 20 feet o. c. , 5 feet from the curb of the north parking area; b. 3- 2 1/2 caliper inch balled and burlapped Burr oak tress, 40 feet o.c., 10 feet from the curb, plus 26 Bird's Nest spruce planted 5 feet o.c. with edging and rock mulch, and an appropriate weed barrier. 2. The petitioner shall combine the existing tax parcels for the property into one tax parcel. Mr. Betzold asked if the City had any long range plans for the elimination of the entrance drive onto University Avenue in front of Burger King and the church. Ms. Dacy stated she was not aware of any plans. Mr. Eldon Morrison stated he is the architect working with Fridley Covenant Church on this proposal. He stated they feel the addition will be very compatible with the existing building and will look like an extension of the same building. They feel the addition will fit the site very nicely and will enhance the function of the church in that they will now have a larger gathering place before and after church. Mr. Morrison stated that after further discussion with his clients, they have more concern about the landscaping than they did earlier. Being a church and being located on University Avenue, they do want PLANNING CO1�MI88ION MEETING APRIL 19 1989 - PAGE 3 the church to remain visible. The concern is if they do the landscaping to the extent it is recommended by staff, the church will be hidden from exposure to passersby. On the north also they would like to maximize exposure of the building to the public. There are 36-37 oak trees on the property, and they will be losing only 2-3 trees with the construction, so they certainly have a lot of green space and they would like to minimize the additional landscapingo They are suggesting having low bushes by the parking lot on the west side, by the service drive on the University Avenue side, and on Satellite Lane. It has been their experience that larger evergreen trees tend to block the view of a building. Mr. Donn Hagman stated he is a member of the church and the building committee. He stated they are on a relatively tight budget. Their intent in proposing smaller shrubbery is they could do some of the work themselves and save the project some money versus having to contract a service to put in larger trees. Mr. Morrison stated the church parking lot on the side of the University Avenue Service Road is used only on Sunday and perhaps one night during the week. Mr. Curtis Bostrum stated he is also a member of the church and the building committee. As Mr. Morrison had pointed out, the only time there are cars on the north side and east side is on Sunday morning between 8:30 a.m. and 12:00 noon. The main entrance to the church is in the rear of the church where the majority of the parking is. The parking area is approximately 6 feet above the street level, both on Satellite Lane as well as on the University Avenue Service Road. So, either standing or sitting in a car, a person cannot even see the parking area. A person can see the fronts of cars and the church. If they are required to plant 8 foot trees, proportionately they will not look good, because they are so large to start with. Then, in 5-10 years, those trees are going to be 20-25 feet tall. Across the street at Burger King, there are spruce trees there which are very huge. Those spruce trees are planted farther apart than what is being suggested by staff. Mr. Bostrum stated they are certainly willing to put in some screening but do not agree with the type of screening stipulated. They would like a lower shrub that does not grow so high and is easier to maintain themselves. Rev. Neil Bonkoski, member and pastor of the church, stated that along University Avenue from the corner of Mercury Drive up through about two-thirds of parking area, there is a screening of bushes and trees that is already in place right now. Mr. Bostrum asked who is responsible for maintaining the screening along University Avenue. PLANNING COMMISSION MEET_ING, APRIL 19. 1989 - PAGE 4 Mr. Dahlberg stated that is the Highway Department's responsibility. Mr. Bostrum stated he did not believe that screening is ever maintain.ed. The church people clean out the debris every spring, but he never sees anyone do any trimming or maintenance, and it certainly takes away from the appearance of their property and the City in general. , Ms. Dacy stated stipulation 1-b was in reaction to Mr. Morrison's comment that the church wanted to reduce the intensity of the year- around screening that has been proposed. Staff thought the area along University Avenue would be the area of main concern so staff had recommended 3 small single trees and an evergreen shrub that could be trimmed at 3 feet. Upon the Commission's direction, staff could work with the petitioner on an alternative landscaping plan. Stipulation 1-a was based on the type of plantings across the street at Burger King and thought it would be appropriate for the site. Mr. Betzold stated that unless they can come up with an agreeable alternative landscaping plan at this meeting, Planning Commission will have to make an incomplete recommendation to City Council. They want to have a plan that meets the intent of the ordinance and is attractive to the City, yet is comfortable for the petitioner, and they certainly do not want landscaping that is going to hide the church. Ms . Sherek agreed with the petitioner about the spruce trees . They do grow too large. She stated the Bird's Nest spruce is not a tree. It is a shrub that can be maintained at a height of 2 1/2 - 6 feet. Mr. Bostrum stated that would be acceptable for the north side. Ms. Dacy stated staff would be comfortable with having stipulation 1-b apply to the whole site. Mr. Kondrick stated he would agree to 1-b applying to the whole site. MOTION by Mr. Saba, seconded by Mr. Barna, to close the public hearing. OPON A VOICE VOTE � ALL VOTING AYE � CSAIRPERSON BETZOLD DECLARED THE PIIHLIC HEARING CL08ED AT 7:50 P.M. MOTION by Mr. Barna, seconded by Mr. Kondrick, to recommend to City Council approval of special use permit, SP #89-05, by the Fridley Covenant Church, per Section 205.07.O1.C.2 of the Fridley City Code to allow the expansion of a church on Lots 1 through 4, Block 1, pLANNING COMMISSION MEETING APRIL 19 1989 - PAGE 5 Sylvan Hills Plat 4, the same being 6390 University Avenue N.E., with the following stipulations: 1. The petitioner shall install the following landscaping materials: 3- 2 1/2 caliper inch balled and burlapped Burr Oak trees, 40 feet on center, 10 feet from the curb, on the University Avenue side, Bird's Nest spruce planted 5 feet on center with edging and rock mulch and an appropriate weed barrier along the eastern and northern parking areas. 2. The petitioner shall combine the existing tax parcels for the property into one tax parcel. IIPON A VOICE VOTE � ALL VOTING AYE � CHAIRPER80N BETZOLD DECLARED THE MOTION CARRIED DNANIMODSLY. Mr. Betzold stated this item will go to City Council on May 1. 2. RECEIVE MARCH 28 1989, JOINT ENVIRONMENTAL OUALITY COMMISSION/ ENERGY COMMISSION MEETING MINUTES: MOTION by Mr. Dahlberg, seconded by Mr. Saba, to receive the March 28, 1989, joint EQC/Energy Commission meeting minutes. IIPON A VOICE VOTE, ALL VOTING AYE, CSAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY. Mr. Saba stated that at their meeting the previous night, the Commissions voted to recommend that the EQC and Energy Commissions be combined into one commission. It will be a seven member commission, not to fall below seven members. He stated this recommendation will be coming to the Planning Commission and then to the City Council. Mr. Betzold stated that when this recommendation for the combining of the two commissions comes before the Planning Commission, the members should also be prepared to make recommendations regarding the structure of the Planning Commission membership. ADJOURNMENT• MOTION by Mr. Kondrick, seconded by Mr. Barna, to adjourn the meeting. IIpon a voice vote, all votinq ape, Chairperson Betzold declared the April 19, 1989, Planninq Commission meetinq adjourned at 8:00 p.m. PLANNING COMMISSION MEETING APRIL 19 1989 - PAGE 6 Respectfully submitted, � �� Ly Saba Recording Secretary 1 _ o STAFF REPORT APPEALS DATE : N/A C�� QF PLANPpNG COMMISSION DATE : May 3, I 9 89 FRIDLEY CITY COUNC�L DATE AUTHOR MM�dn REQUEST PERMIT NUMBER APPLICANT PROPOSED REQUEST LOCATION SITE DATA SIZE DENSITY PRESENT ZONWG ADJACENT LAND USES 8� ZONING UTgJTIES PARK DEDICATION ANALYSIS FINANCIAL IMPLICATIONS CONFORMANCE TO COMPREHENSNE PLAN COMPATIBILITY WITH ADJACENT USES 8� ZONqVG ENVIRONMENTAL CONSIDERATIONS STAFF RECOMMENDATION APPEALS RECOMMENDATION PLANNING COMMISSIQN RECOMMENDATION SP ��89-06 No�°th American Islamic Trust To allow a daycare operation Rooms ]02, 104 and 106, at 1401 Gardena Avenue N.E. N/A R-1, Single Family Dwelling West, R-1; North, R-1; East, R-1; South, R-1. Totino- Grace High School to the South. Already on site N/A N/A Yes Yes N/A Approval with stipulations. lA Staff Report Islamic Center, SP #89-06 Page 2 REQUEST The petitioner, North American Islamic Trust, is proposing to operate a daycare serving 35 children in the Islamic Center of Minnesota, Yocated on Lots 1, 2, 3, 4, 5, 6, 17 and 33, Meloland Gardens, the same being 1401 Gardena Avenue N.E. The property is zoned R-1, Single Family Dwelling. The R-1 district requires a special use permit for daycare centers. SITE The site is located on Gardena Avenue near the intersection of Matterhorn Drive. To the south is Totino-Grace High School. Single family homes abut the property on the north, east and west. The site is open, and contains a softball field and children's playground. ANALYSIS The proposed daycare would be located in rooms 102, 104 and 106 of the Islamic Center. Hours of operation would be Monday through Friday, 7:00 a.m. to 6:00 p.m. The daycare would serve no more than 35 children. Because the hours of operation are during the week, there would not be a traffic conflict with the activities that occur on Saturday and Sunday at the center. However, staff is concerned that there would be a conflict with traffic from Totino-Grace during peak child drop-off times. All children should be dropped off on-site (see stipulation #1)• To alleviate potential traffic tie-ups, staff recommends that the Islamic Center modify the parking lot to facilitate vehicular movement (see modified site plan). The operation of a daycare would require that the building meet the state daycare regulations, the building code for F-3 occupancy and the uniform fire code. The building code requires that there be an outside exit from one of the rooms, and the other two rooms have access to that room. Fire alarms need to be installed in each of the daycare rooms as well as in the corridor outside the daycare rooms. The state daycare regulations require outdoor play area adjacent to the daycare (State regulation 9545.0540, subp. 14). The special use permit approval for the church activities required site improvements to be completed by August 1, 1989. Stipulations #1, #2, #5 and #7 from SP #g8-17 required parking lot improvements, a dumpster screen, combination of all the individual lots into one tax parcel, and maintenance of the weeds. These are recommended to be added as stipulations to this request. IB Staff Report Islamic Center, SP #89-06 Page 3 RECOMMENDATION Staff recommends the Planning Commission recommend approval of the special use permit request, SP #87-06, North American Islamic Trust, to allow a daycare of 35 children, Monday through Friday, 7:00 a.m. to 6:00 p.m. with the following stipulations: l. All drop off and pick up of children shall occur on the premises. 2. The daycare hours of operation shall be Monday through Friday, 7:00 a.m. to 6:00 p.m. 3. The building shall meet the requirements of the state daycare regulations, the building code and the uniform fire code, including the following: a. an enclosed outdoor play area adjacent to the facility. b. outside exits from the daycare rooms. c. fire alarms in each daycare room in the hallway outside the daycare rooms. 4. The Islamic Center shall modify the parking lot as illustrated on the modified site plan. 5. The petitioners shall complete stipulations #1, #2, #5 and #7 from SP #88-17. 1D PUBLIC HEARING BEFORE THE PLANNING COMMISSION Notice is hereby given that there will be a Public Hearing of the Fridley Planning Commission at the CONIIKUNITY EDUCATION CENTER, 6085 - 7TH STREET N.E. on Wednesday, May 3, 1989 at 7:30 p.m. for the purpose of: Consideration of a Special Use Permit, SP #89- 06, by Islamic Center of Minnesota, per Section 205.07.01.C(4) of the Fridley City Code, to operate a daycare center for 35 children in Rooms 102, 104 and 106 of the Islamic Center, on Lots 1, 2, 3, 4, 5, 6, 17 and 33, Me�oland Gardens, the same being 1401 Gardena Avenue N.E. Any and all persons desiring to be heard shall be given an opportunity at the above stated time and place. DONALD BETZOLD CHAIRMAN PLANNING COMMISSION Publish: April 19, 1989 April 26, 1989 Any questions related to this item may be referred to the Fridley Community Development Department, 571-3450. SP �89-06 Islamic Center of Minnesota Islamic Center of Minnesota 1401 Gardena Avenue N.E. Fridley, i�T 35432 MAILING LIST Lonita Kilber 5951 Gardena Lane N.E. Fridley, 1"Il�T 55432 lE Planning 4/ 14/89 Council Richard Modig 1330 Hillcrest Drive N.E. Fridley, MN 55432 North American Islamic Trust, Inc. Douglas Johnson Joseph Hinytzke 10900 West Washington Street 1495 Gardena Avenue N.E. 1328 Hillcrest Drive N.E. Indianapolis, IN 46231 Fridley, MN 55432 Fridley, MN 55432 David Sallman 6061 Woody Lane N.E. Fridley, MN 55432 Thomas Flolid 6053 Woody Lane N.E. Fridley, MN 55432 Robert Baldauff 6045 Gardena Lane N.E. Fridley, MN 55432 Gunnar Wikstrom 6035 Gardena Lane N.E. Fridley, MN 55432 Stanton Berg b025 Gardena Lane N.E. Fridley, MN 55432 Henry Olson 6015 Gardena Lane N.E. Fridley, MN 55432 Roger Schutz 5991 Gardena Lane N.E. Fridley, MN 55432 Diocese of St. Paul 1350 Gardena Avenue N.E. Fridley, MN 55432 Continental Development Corp. 12093 Ilex Street Coon Rapids, MN 55433 Thomas Duffy 6005 Gardena Circle N.E. Fridley, MN 55432 Dennis Croft 6003 Gardena Circle N.E. Fridley, MN 55432 Donald Lewis 6001 Gardena Lane N.E. Fridley, MN 55432 Richard French 1469 Gardena Avenue N.E. Fridley, MN 55432 Dorothy Baxter 1465 Gardena Avenue N.E. Fridley, MN 55432 Charles Croon 1437 Gardena Avenue N.E. Fridley, MN 55432 Becky Kindom 1423 Gardena Avenue N.E. Fridley, MN 55432 Dean Johnson 1413 Gardena Avenue N.E. Fridley, MN 55432 Leo Foco 1345 Gardena Aveue N.E. Fridley, MN 55432 Richard Palmer 1329 Gardena Avenue N.E. Fridley, MN 55432 Spencer Minear 1291 Gardena Avenue N.E. Fridley, MN 55432 Herbert Murphy 1337 Gardena Avenue N.E. Fridley, MN 55432 Richard Lindquist 1326 Hillcrest Drive N.E. Fridley, MN 55432 Howard Bergman 1324 Hillcrest Drive N.E. Fridley, MN 55432 Robert Knudson 1322 Hillcrest Drive N.E. Fridley, MN 55432 David Lucas 1320 Hillcrest Drive N.E. Fridley, MN 55432 Arvid Hansen 1318 Hillcrest Drive N.E. Fridley, MN 55432 William Donohue 1316 Hillcrest Drive N.E. Fridley, MN 55432 Scott Nelson 1314 Hillcrest Drive N.E. Fridley, MN 55432 Charles Pearson 1310 Hillcrest Drive N.E. Fridley, MN 55432 Lewis Johnson 6030 Gardena Lane N.E. Fridley, MN 55432 George Bacon Gregory Lytwyn 1336 Hillcrest Drive N.E. 6010 Gardena Lane N.E. Fridley, MN 55432 Fridley, MN 55432 Walter Johnson Jeffrey Hagen 1334'�liillcrest Drive N.E. 5980 Gardena Lane N.E. Fridley, MN 55432 Fridley, MN 55432 Michael Gannucci Timothy Neeb 1332 Hillcrest Drive N.E. 6041 Woody Lane N.E. Fridley, MN 55432 Fridley, MN 55432 Sg �89-06 Islamic Center of Minnesota Reith Johnston 1306 Hillcrest Drive N.E. Fridley, MN 55432 Robert Allie 1313 Hillcrest Drive N.E. Fridley, MN 55432 Thomas Manning 1315 Hillcrest Drive N.E. Fridley, MN 55432 Edward Kaspszak 1317 Hillcrest Drive N.E. Fridley, MN 55432 Gary King 1319 Hillcrest Drive N.E. Fridley, MN 55432 Harold Hanson 132] Hillcrest Drive N.E. Fridley, NIN 55432 Roc Nelson 1323 Hillcrest Drive N.E. Fridley, MN 55432 Donald Nyvold 1325 Hillcrest Drive N.E. Fridley, MN 55432 Delores Ponessa 1327 Hillcrest Drive N.E. Fridley, MN 55432 Edwin Serum 1331 Hillcrest Drive N.E. Fridley, MN 55432 Yoava Klucsar 1337 Aillcrest Drive N.E. Fridley, MN 55432 Paul Colstrom 1338 Hillcrest Drive N.E. FFidley, MN 55432 Francis Hunt 1505 - 60th Avenue N.E. Fridley, MN 55432 Wayne Herrig 1511 - 60th Avenue N.E. Fridley, MN 55432 James Allen 1541 - 60th Avenue N.E. Fridley, MN 55432 Ronald Long 1521 - 60th Avenue N.E. Fridley, MN 55432 Eino Efraimson 5990 Oakwood Manor N.E. Fridley, MN 55432 Charles Dorcas 5960 Oakwood Manor N.E. Fridley, MN 55432 Roger Carpenter 5928 Oakwood Manor N.E. Fridley, MN 55432 Mary Steven 5926 Oakwood Manor N.E. Fridley, MN 55432 Gerald Burrow 5924 Oakwood Manor N.E. Fridley, MN 55432 Stephen Shorma 5916 Oakwood Manor N.E. Fridley, MN 55432 Steven Benson 5910 Oakwood Manor N.E. Fridley, MN 55432 Stephen Dahlman 1499 Gardena Avenue N.E. Fridley, MN 55432 Bailey Tiller 1535 Gardena Avenue N.E. Fridley, MN 55432 Kenneth Baker 5925 Oakwood Manor N.E. Fridley, MN 55432 Wesley Long 1560 - 60th Avenue N.E. Fridley, MN 55432 Gilbert Sakariason 5965 Oakwood Manor N.E. Fridley, MN 55432 1F Chester Burmis 5963 Oakwood Manor N.E. Fridley, MN 55432 Janell Benson 5951 Oakwood Manor N.E. Fridley, MN 55432 Marjorie Rolland 1561 Gardnea Avenue N.E. Fridley, MN 55432 Jerome Tiller P.O. Box 222 Dassel, MN 55325 William Simms 1494 Gardena Avenue N.E. Fridley, MN 55432 Prokash Purohit 5885 Arthur Street N.E. Fridley, MN 55432 James Raphael 587I Arthur Street N.E. Fridley, MN 55432 Charles Erickson 1508 Gardena Street N.E. Fridley, MN 55432 John Tiller 1538 Gardena Avenue N.E. Fridley, MN 55432 Mahlon Moe 5955 Benjamin Street N.E. Fridley, MN 55432 Daniel Nelson 6080 Central Avenue N.E. 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', ... . .. . � _._......� _ _....- -- .. _.. _. . .. .. .. _..... ... . _. . . - 1R � � " t 2 o STAFF REPORT � � APPEALS DATE ��F PLANN�NG COMANSSION DATE : May 3, 1989 F�RI DL�Y CITY COUNCIL DATE � AuT� BD / dn REQUEST PERMIT NUMBER APPLICANT PROPOSED REQUEST LOCATION SITE DATA SIZE DENSITY PRESENT ZONING ADJACENT LAND USES 8� ZONWG �$ PARK DEDICATION ANALYSIS FINANCIAL IMPLICATIONS CONFORMANCE TO COMPREHENSNE PLAN COMPATIBILITY WITH ADJACENT USES 8 ZONWG ENVIRONMENTAL CONSIDERATIONS STAFF RECOMMENDATION APPEALS RECOMMENDATION PLANNWG COMMISSION RECOMMENDATION P.S. 4�87-05 Target Stores, Inc. To subdivide the parcel into two lots. 1090 - 73rd Avenue N.E. 76 acres N/A M-2, Heavy Industrial North, R-1, Single Family; East, C-2 and M-1, Light Industrial; South, P, Locke Park; West, M-2, Heavy Industrial. Municipal services are available to the site. Will be required at time of building permit issuance. N/A Yes Yes Petitioner is in the process of securing an Army Corps of Engineers' permit. Approval with stipulations. F71 Staff Report P.S. #87-05, Target Page 2 REQUEST The petitioner proposes to plat its 76 acre property into two parcels. The eastern lot will contain the existing Target facility. �'he westerly lot will contain the proposed warehouse expansion. BACKGROUND The City Council approved the vacation of Able Street in 1984, subject to execution of a relocation agreement. The relocation agreement required Target to relocate Able Street to another point in the property. At that time, the entrance to Locke Park had not been improved by Anoka County. Since Anoka County has constructed an improved access to Locke Park fzom 71st Avenue, vehicular access from the north is no longer necessary. Iiowever, a bikeway/walkway is still needed to connect Locke Park to the proposed bikeway/walkway on 73rd Avenue. In 1987, Target had anticipated constructing the expansion between 1988 and 1990. In 1987, they prepared the required Environmental Assessment Worksheet (EAW). The City Council reviewed the EAW and on August 3, 1987 declared that the EAW was adequate and an Environmental Impact Statement (EIS) was not necessary. ANALYSIS The parcel currently occupied by the existing Target facility totals approximately 22 acres. The vacant parcel to the west totals approximately 54 acres. The proposed plat shifts the current lot line between the two parcels 33 feet to the east leaving approximately 15 feet between the existing building and the lot line. The proposed site plan, however, locates the proposed building less than ten feet from the existing building. Section 205.18.03.D.(2) of the M-2 district requires a 20 foot side yard between the lot line and the building. However, the ordinance also states that no side yard is required if a common wall is provided between the two buildings which meet the requirements of the building code. If the buildings are separated, the building code requires 120 feet of separation. This issue should be resolved prior to final plat consideration by the City Council. The site plan and plat should be amended accordingly. Bikeway/Walkway A 15 foot bikeway/walkway easement currently exists on the existing Target parcel. The proposed preliminary plat indicates a 15 foot bikeway/walkway easement along the north lot line of the property 2B Staff Report P.S. #87-05, Target Page 3 abutting 73rd Avenue. A 15 foot bikeway/walkway easement should also be conveyed along the west lot line of the proposed expanded property and meander through the two proposed detention ponds to connect to the bikepath on 73rd Avenue. Conveyance of this easement will conform to the vacation agreement passed by the City Council. Wetlands The 1987 site plan proposed construction of the parking lot and building through the Type 3 wetland, which is located approximately in the center of the total parcel. One of the issues addressed in the EAW was that the petitioner conform to all applicable DNR and Army Corps of Engineers regulations regarding wetland filling. The DNR indicated that because the wetland size was smaller than 2.5 acres that it was not regulated by their agency. However, the Army Corps of Engineers does have permit authority on the wetland. The petitioner has subsequently revised the plan pursuant to the Army Corps direction to shift the parking lot to the west and to recreate a wetland area lost by the construction of the building. The petitioner must receive an Army Corps permit prior to grading on the property. The Rice Creek Watershed District must also review the storm water plan. The petitioner should also receive approval from the Watershed District prior to any grading on the site. Grading and Drainage The petitioner is utilizing the two low areas in the northwest corner of the site for two proposed detention ponds which will accept runoff from the expanded impervious area. The proposed building is 82,075 square feet larger than the 1987 proposal. The Engineering Department reviewed the storm water calculations and drainage plan to determine if there was a significant increase in the amount of lot coverage and runoff which would trigger another review of the EAW. The current proposal would increase the lot coverage from the 1987 proposal from 32�5 to 33.7�. The Engineering Department concluded that the increase is minor and that the storm water calculations and plans are acceptable subject to approval by the Army Corps of Engineers and the Watershed District. Traffic When all building expansions are completed, there will be 480 warehouse employees and 80 executive employees, for a total of 530 employees. This is less than the 700 employees anticipated in the 1987 proposal. zc Staff Report P.S. #87-05, Target Page 4 The site plan proposes construction of 361 spaces for trucks/trailer parking and 496 spaces for automobile parking. Approximately 116 spaces will be created along the east and north sides of the existing building for truck/trailer parking. By ordinance, 560 spaces are required. The applicant has provided a total of 973 spaces, well exceeding the ordinance requirement. Access for employee vehicles and visitors will be maintained at the Able street entrance. Truck ingress and egress will be limited to the access from the service road along Central Avenue. The access proposed on 73rd Avenue west of Able Street is proposed only as an emergency entrance should a strike occur such that the entrance on the service road is picketed and/or blocked. The entrance on 73rd Avenue would have a gate blocking the entrance into the parking area. Widening of 73rd Avenue to four lanes is programmed by the City for construction in 1991. The improvement consists of expanding the pavement on the south side of 73rd Avenue ten feet and adding curb and gutter. The improvement can occur within the existing 73rd Avenue right-of-way. However, construction of the bikeway/walkway will have to occur within the property lines, thus the necessity for the bikeway/walkway easement. Both employee and truck traffic will increase as a result of the proposed expansion. The employee traffic will increase to 530 employees entering and leaving the site. Truck traffic is expected to increase from 160-180 trucks per day to approximately 220 trucks per day. Current ADT on 73rd Avenue is approximately 8,500. The increase in traffic from the employee access should not adversely affect the traveling capacity of 73rd Avenue. The capacity of 73rd Avenue as a two lane roadway is 15,000 ADT. TH 47 and TH 65 will also experience an increase in truck traffic due to the expansion. The petitioner indicates that the majority of truck traffic will access the site from TH 65. Neighborhood Meeting The petitioner conducted a neighborhood meeting on April 25, 1989. One of the concerns of the neighborhood was whether the improvement on 73rd Avenue would affect the frontage road abutting the Melody Manor area. The proposed improvement project will not alter the current configuration of the frontage road and is limited to pavement expansion on the south side of the street. The neighborhood was also concerned regarding the secondary access on 73rd Avenue, west of Able Street. They requested the petitioner realign the driveway into the parking area so that the "straight on, direct" view is not achieved into the parking area. � Staff Report P.S. #87-05, Target Page 5 The petitioner indicated that landscaping will be installed at the curve of the driveway to block the view into the site. Landscaping The petitioner is currently preparing a landscape plan in response to the neighborhood comments regarding maintaining an appropriate buffer between the facility and 73rd Avenue and replacing some of the vegetation that would be lost during grading of the site. A 200 foot setback will be maintained between the parking area and the front property line. While some of the vegetation will have to be removed in the area around the wetland, approximately 100 feet of existing vegetation will remain. The petitioner also proposes to replace trees lost by grading by planting 6'-8' evergreens and 4"-8" deciduous trees. Proposed Expansion Three building expansions are proposed. The new building on Lot 2 is proposed to be 569, 250 square feet. It is proposed to be expanded 86,625 square feet. The proposed building will be approximately 35 feet high and will be constructed of precast concrete materials. Finally, a 91,700 square foot expansion is proposed at the northeast corner of the existing building. Exterior Storage Pallet storage is indicated on the site plan as well as a number of spaces for truck/trailer storage. The M-2 district requires a special use permit for any exterior storage. Should the proposed areas be utilized for ongoing storage of pallets and trucks/trailers, a special use permit process is required. SUMMARY The proposed preliminary plat meets the requirements of the subdivision and zoning ordinance, subject to resolution of the location of the proposed building in relation to the shifting of the lot line between the two properties. The use contemplated is permitted by the M-2 district. The site plan and grading and drainage plan also meet the requirements of the ordinance. RECOMMENDATION Planning staff recommends the Planning Commission recommend approval of preliminary plat, P.S. #87-05 to create two parcels.for the existing Target building and the proposed warehouse building, subject to the following stipulations: 2E Staff Report P.S. #87-05, Target Page 6 1. The lot line shall be located between the two parcels, such that either the required setback is maintained between the lot line and building, or the proposed expansion is connected to the existing building by a common wall. The petitioner shall revise the site plan and preliminary plat prior to final plat consideration by the City Council. 2. The petitioner shall receive approval from the Army Corps of Engineers and the Rice Creek Watershed District prior to grading the site. 3. The petitioner shall submit a landscape plan prior to building permit issuance. 4. The petitioner shall convey a 15 foot bikeway/walkway easement along 73rd Avenue and along the alignment to connect to the 73rd Avenue easement. A bikeway/walkway construction plan shall also be submitted for review by the City. 5. Truck/trailer access shall be limited to the entrance on the Central Avenue service road, except in strike or emergency situations, where the entrance west of Able Street may be used temporarily. 6. A special use permit application must be filed for exterior storage on the property. ' � �:�"� i vr �ri�'v�:.:....,_. ........_.�.,.�.� 44 � 1 UNiVERSITY AV�. N.e. � rAIOLEY� MN �64�Z idf �}�71-s4ao KCLV1�lING REQV�ST Z�i; `'� � vaCaTroN REQUEST sarr � PLA'fTING REQU�ST P.S. ,i� l, �� :s :n. w 1� - -�� 1- �: �'� }� • I 1 �♦ + 1 �; I:il t � • � '�' ✓�1 �� 1 1 f �'• � PR4PERTY iNFaRMAY1tiN p��Ty � 1090 73ra Ane. N.E.� Fridley, MN 55432 .._.�.....� _ _....`. - - ,,,. - E�f� ..-`��.� �;, LQT., 1 gi,pCK�� „„ �CT/ADDZT�p�1 Fridle�Indu_strial P�rk Plat 1,^�� p�� y�� Indusirial �� RFASGl�1 FnR RB�t1�Srs A site py,an ahawi,ng the �opasea tuttue use is required �ot ali rezorsinq. .� _._..�_ .—.�..._.� �.�. �� ...�.�_ Right of Way dedirdtion for 73rd Ave. .� �.�. �,_ . ..�.�. �... nr�.�...�r r.r�.�.� r��w��ifri �sr�r�rw �*�*�***'�**��*****�**�****�***#**7iK*7�*'��**7f ii 7�****�*w �*** **�*�*l�if if if ii*i�'i��f ^�***�***** �EE OwNER lNFQ�MATIQN � �,� pr�,� Target p�� 370�5925 p,p�� 33 S. 6th St. Mpts. MN �5440 � �• �� ; • ..— � ��_.;. V .. ,��'��,��r�r��t�t��'�*°,�,�,��,�,$�****�***� PETITIQNER II�FORMATIQN � �, �� } Progress4ve Cansulting Engrs.��E # 560-9�33 �. �, � � � 604Q Earle Srown Dr., Sui�e 140, Mpls., MN 5SA38 ' _ , �. �...,�. �.� s�� ,N ,,.Q� �r.�lei' � 3 • � ��rr rr.iti�� r�� i ■ .■.w�� '*�***f ****�'**�**��*****�*'�**�'�*�*�*�'�� **'�*�*�*�'�*'�*'�****�** ***f ��** **** P'l.Al�n�t�13 CD�S5�1 a ApPROVID _,_,,,_ D�tIED �,,, i�E M �� Y1 • ,- � }• f'� 1�• � • .Sl'il�[Ti'+AiT�NS t . - - ...�,....�..�.�.�.r..��.� 2F --------------------------------------------------------------------------------------------------------- 2G PUBLIC HEARING BEFORE THE PLANNING CONIlKISSION Notice is hereby given that there will be a Public Hearing of the Fridlep Planning Commission at the CONIl�![JNITY EDUCATION CENTER, 6085 - 7TH STREET N.E. on Wednesday, May 3, 1989 at 7:30 p.m. for the purpose of: Consideration of a Preliminary Plat, P.S. #87-05, Target Northern Distribution Center Addition, by Target Stores Inc., to create two lots by replatting Outlot 1, Block 1, Fridley Industrial Park Plat 1, Anoka County, Minnesota, subject to easements, except therefrom the following: All that part of Outlot 1, Block 1, Fridley Industrial Park Plat 1, that lies within a 50 foot strip of land, the centerline of which is described as follows: Commencing at a point in the North line of said Outlot l, located 20 feet west of the Northwest corner of Lot 1, Block 1, of said Fridley Industrial Park Plat 1, as measured along the North line of said Outlot 1; thence south a distance of 15 feet parallel with the East line of said Block 1; thence Southeasterly on a tangential curve to the left with a radius of 230.56 and a delta angle of 58 degrees 49 minutes 51 seconds a distance of 236.74 feet; thence on a line tangent to the last described curve a distance of 8.11 feet; thence on a tangential curve to the right with a radius of 230.56 feet and delta angle of 58 degrees 49 minutes 51 seconds a distance of 236.74 feet; thence east parallel with the North line of said Block 1, to a point located 20 feet west of, as measured at right angles, to the west right- of-way line of State Trunk Highway 65; thence south parallel with �the said west right-of-way line, to the south line of said Block 1, Fridley Industrial Park Plat 1 and there terminating. Together with all that part of Outlot 1, Block 1, Fridley Industrial Park Plat 1 that lies west of the above described 50 foot easement and northeasterly of the following described curve concave to the southwest: Beginning at a point in the north line of said Outlot 1 distant 85 feet westerly of the northwesterly corner of Lot 1, Block 1, said Fridley Industrial Park Plat 1 as measured along said north line of Outlot 1; thence Southeasterly along a tangential curve to the right with a radius of 50 feet, to the westerly line of the above described 50 foot strip of land and there terminating. And also except therefrom 11 that part of Outlot 1, Block 1, Fridley Industrial Park Plat 1 that lies north and east of the following described line: Commencing at a point in the north line of said Block 1 located 5 feet east of the Northwest corner of Lot 1, Block 1, of said Fridley Industrial Park Plat 1, as measured along the North line of said Block ZH Public Hearing Notice P.S. #87-05, Target Page 2 1; thence south, parallel with the east line of said Block 1, a distance of 15 feet; thence Southeasterly on a-tangential curve to the left with a radius of 205.56 feet and a delta angle of 58 degrees 49 minutes 51 seconds a distance of 211.09 feet; thence on a line tangent to the last described curve a distance of 8.11 feet; thence on a tangential curve to the right with a radius of 255.56 feet and a delta angle of 58 degrees 49 minutes 51 seconds to its intersection with the west right-of-way line of State Trunk Highway 65 and there terminating. And all that part of Lot l, Block l, Fridley Industrial Park Plat 1 that lies south and west of the following described line: Commencing at a point in the north line of said Block 1, located 45 feet west of the northwest corner of Lot l, Block l, of said Fridley Industrial Park Plat 1 as measured along the north line of said Block l; thence south, parallel with the east line of said Block l, a distance of 15 feet; thence southeasterly on a tangential curve to the left with a radius of 255.56 and a delta angle of 58 degrees 49 minutes 51 seconds a distance of 317.83 feet and there tenainating. Together with the North Half of the Southeast Quarter of Section 11, Township 30, Range 24, Anoka County, Minnesota; excepting the west 675 feet thereof; including that portion of Able Street vacated or to be vacated included in said North Half of the Southeast Quarter, generally located at 1090 - 73rd Avenue N.E. Any and all persons desiring to be heard shall be given an opportunity at the above stated time and place. • DONALD BETZOLD CHAIRMAN PLANNING COMMISSION Publish: April 19, 1989 April 26, 1989 Any questions related to this item may be referred to the Fridley Community Development Department, 571-3450. P.S. �687-OS Target Inc. Target Stores Inc. 777 Nicollet Mall Minneapolis, MN 55402 Target Stores Inc. 7120 Highway 65 N.E. Fridley, MN 55432 Target Inc. 33 South 6th Street Minneapolis, MN 55440 Progressive Consulting Engineers 6040 Earle Brown Drive Suite 140 Minneapolis, MN 55430 Mortimer Sturdevant 7301 Able Street N.E. Fridley, MN 55432 Wayne Thompson 7339 Able Street N.E. Fridley, MN 55432 Wayne Thompson 7341 Able Street N.E. Fridley, MN 55432 Mattson Properties 10267 University Avenue N.E. Blaine, MN 55434 Mattson Properties 7327 Able Street N.E. Fridley, MN 55432 David Halek ]0901 Eagle Street N.W. Coon Rapids, MN 55433 Resident 7313 Able Street N.E. Fridley, MN 55432 William Urban 7315 Able Street N.E. Fridley, MN 55432 Mattson Properties 7325 Able Street N.E. Fridley, MN 55432 MAILING LIST Planning Council Lynch Machine Shop 7345 Baker Street N.E. Fridley, MN 55432 Richard Lynch 7268 Sunnyslope Drive Maple Grove, MN 55369 Donlyn Manufacturing Co. 7331 Baker Street N.E. Fridley, MN 55432 Foursome Company 7331 Baker Street N.E. Fridley, MN 55432 Kurt Manufacturing 7191 Highway 65 N.E. Fridley, MN 55432 Kurt Manufacturing 5280 Main Street N.E. Fridley, MN 55432 Tillie Berglund 7112 Central Avenue N.E. Fridley, MN 55432 Donald Harstad 7151 Highway 65 N.E. Fridley, MN 55432 Wade Norton 835 Columbus Road Minneapolis, MN 55418 Kenneth Kowalke 1152 Norton Avenue N.E. Fridley, MN 55432 Charlotte Gray 1170 Norton Avenue N.E. Fridley, MN 55432 Rory Anderson 7091 Highway 65 N.E. Fridley, MN 55432 Rory Anderson 809 Ridge Street St. Paul, MN 55116 4/ 14/89 Finaserve Inc. 7298 Highway 65 N.E. Fridley, MN 55432 Finaserve Inc. 8350 N Central Expressway Dallas, TX 75202 Foursome Company 7315 Baker Street N.E. Fridley, MN 55432 Foursome Company 7301 Baker Street N.E. Fridley, MN 55432 William Kuether 6982 Highway 65 N.E. Fridley, MN 55432 William Kuether 5628 Taylor Street N.E. Fridley, MN 55432 Pennzoil Company 7000 Highway 65 N.E. Fridley, MN 55432 Pennsylvania Oil Co. P.O. Box 2967 Houston, TX 77001 Ashland Oil Co. P.O. Box 1400 Lexington, KY 40512 Ashland Oil Company 7299 Highway 65 N.E. Fridley, MN 55432 Ralph Klingl 7364 Able Street N.E. Fridley, MN 55432 Marion Matson 7344 Able Street N.E. Fridley, MN 55432 James Grega 7330 Able Street N.E. Fridley, MN 55432 2I P . S . �187-OS Target Inc. Page 2 Roger Samuell 7316 Able Street N.E. Fridley, MN 55432 Stephan Hodges 895 - 73rd Avenue N.E. Fridley, MN 55432 Richard Lassen 7301 Van Buren Street N.E. Fridley, MN 55432 Wayne Porchniak 7305 Van Buren Street N.E. Fridley, MN 55432 Rex Allen Osterbauer 7331 Van Buren Street N.E. Fridley, MN 55432 Target Warehouse ]080 - 73rd Avenue N.E. Fridley, MN 55432 Harstad Office Bldg. 7101 Highway 65 N.E. Fridley, MN 55432 Jack Hokenstrom 7320 Memory Lane N.E. Fridley, MN 55432 Irving Twito 7310 Memory Lane N.E. Fridley, MN 55432 Arlyn Jordan 7300 Memory Lane N.E. Fridley, MN 55432 Ronald Killian 7301 Concerto Curve N.E. Fridley, MN 55432 Jonathan Lindquist Arthur Jytyla 7345 Van Buren Street N.E. 7311 Concerto Curve N.E. Fridley, MN 55432 Fridley, MN 55432 Marilyn Becklin Kermit Dahlke 7361 Van Buren Street N.E. 7321 Concerto Curve N.E. Fridley, MN 55432 Fridley, MN 55432 Willis Erickson 7341 Memory Lane N.E. Fridley, MN 55432 David Kiefner 7331 Memory Lane N.E. Fridley, MN 55432 Constance Ahrens 7321 Memory Lane N.E. Fridley, MN 55432 Bennhard Hedlund 7311 Memory Lane N.E. Fridley, MN 55432 Arlen Hallberg 7301 Memory Lane N.E. Fridley, MN 55432 Janet Belstler 7330 Memory Lane N.E. Fridley, MN 55432 Robert Nielsen 7331 Concerto Curve N.E. Fridley, MN 55432 Evangelical Free Church 755 - 73rd Avenue N.E. Fridley, MN 55432 David White 7312 Van Buren Street N.E. Fridley, MN 55432 Lester Lee 7300 Van Buren Street N.E. Fridley, MN 55432 Laurence Hoekstra 841 - 73rd Avenue N.E. Fridley, MN 55432 Bradley Baldwin 7340 Jackson Street N.E. Fridley, MN 55432 2.T Fridley Business Center Part. 1201 Marquette Ave. ��110 Minneapolis, MN James Sweeney 7320 Jackson Street N.E. Fridley, MN 55432 Keith Bellefeuille 7310 Jackson Street N.E. Fridley, MN 55432 James Marquette 7300 Jackson Street N.E. Fridley, MN 55432 D. Vegel 7341 Jackson Street N.E. Fridley, MN 55432 Richard Pearson 7331 Jackson Street N.E. Fridley, MN 55432 Maryrose Hegland 7321 Jackson Street N.E. Fridley, MN 55432 Resident/Gary Cooper 7311 Jackson street N.E. Fridley, MN 55432 Charles Smith 7301 Jackson Street N.E. Fridley, MN 55432 George Johnson 7358 Van Buren Street N.E Fridley, MN 55432 Clyde Hurt 7344 Van Buren Street N.E Fridley, MN 55432 Charles McKusick 7330 Van Buren Street N.E Fridley, MN 55432 Fridley Business Center Part 500 - 73rd Avenue N.e. Fridley, MN 55432 Stanley Meinen 7349 and 7351 Able Street NE Fridley, MN 55432 Target Warehouse Elis Kari Stanley Meinen 7130 Highway 65 N.E. 7330 Jackson Street N.E. 3223 W. Owasso Boulevard Fridley, MN 55432 Fridley, MN 55432 Shoreview, MN 55112 � � . «. . . ... . .� . � .. . , . . ( .�... ... � S9 'ON 1lVMH�JIH - - - - �� Nflal - I - 31V1S I � !//► -t0 lr7d NO/LrLN7/PnNO/I �� NO/lI�INOdSM/'dl !O 1M3A'ldld30 ILOS3NN//I � :t., ` , • � • !1 1 t��ro �� '� .... •• , � ! < � i �� : • , c• W,, , �� .�e I 1• . , Z ; .+'�r:� � � + t i e � �r ..r � � � ,i \� n i' � ` j �` ` � ' —_s _ �� '' O W �� ` . � � . . ' / , � � �l' I � �� i� t 0�d ` o , � �, i �% I � � � � � 7b'/�,,1s a � ` . � ��Yi w ; � � � ; o. � � ` o ; ;k t "��% •� � •: �" / ;. ! 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' �:�� is g��a��fo:=�� : .: i�i,i �� , � � ,i �� - : Pro osed Gradin P-lan � ._ , . , ,�� . , . ;; � . .� , ' ��1�." .it ,: . .t • . r.. _ - 3 � a► STAFF REPORT � APPEALS DATE � �� QF PLANMNG COMMlSSION DATE : ptay 3, I 9 89 FRI DLEY CITY COUNGL DATE A�� BD / dn REQUEST PERMIT NUMBER APPLICANT PROPOSED REQUEST LOCATION SITE DATA SIZE DENSITY PRESENT ZONING ADJACENT LAND USES 8� ZONWG �$ PARK DEDICATION ANALYSIS FINANCIAL IMPUCATIONS CONFORMANCE TO COMPREHENSNE PLAN COMPATIBILITY WITH ADJACENT USES 8� ZONWG ENVIRONMENTAL CONSIDERATIONS STAFF RECOMMENDATION APPEALS RECOMMENDATION PLANNING COMMISSION RECOMMENDATtON ZOA ��89-01 Jerome Farrell Rezone Lots 1, 2, 28 and 29, Block 2, Commerce Park Add. from C-I, Local Business, to C-2, General Business. 250 Osborne Road N.E. 4.82 acres N/A C-I, Local Business North; C-3 and C-2 commercial uses; South, M-1 and C-1 industrial and commercial uses; East, C-2 automotive stati West, M-2 industrial uses. Municipal services are available at the site Required for construction of secondary free standing bldg. None Yes Yes N/A Approval with stipulations 3A �..- Staff Report ZOA #89-01, Jerome Farrell Page 2 REQUEST The petitioner is requesting rezoning of the site to C-2, General Business, so that the proposed theater becomes a permitted use. The current C-1 zoning permits a theater as a special use permit with a maxiffium seating capacity of 300 persons. The petitioner proposes to construct a 1,500 seat, eight screen movie theater with approximately 18,744 of retail. A second free standing retail building is proposed at the southeast corner of the site. The existing building on the site will be demolished. EXISTING CONDITIONS The site is currently platted as four lots of the Commerce Park Addition. Existing on-site is the 270,000 former CUB Foods building wh�ch was constructed in 1968. A portion of the existing parking area encroaches into the 20 foot parking setback from Osborne Road. The City worked with CUB Foods from 1981 to 1985 to upgrade the site to meet City standards. This included screening the loading dock area, providing handicap parking spaces and installing curbing. The landscape improvements requested by the City were not installed. APPEAI�S COMMISSION ACTION At the April 25, 1989 meeting, the Appeals Commission considered five variances for the site: 1. Number of required spaces from 384 to 335. 2. Size of parking spaces from 10 feet x 20 feet to 9 feet x 18 feet. 3. A three foot parking lot encroachment along the Osborne Road parking lot setback. 4. Reduce the theater setback from 35 feet to 15 feet along Commerce Lane. 5. Reduce the front setback of a free standing building from 35 feet to 20 feet. The Appeals Commission recommended approval of the first four variances and denial of the fifth one. The Commission stated that the 9 feet x 18 feet stalls are adequate, and the maximum amount of parking spaces should be provided on the site. The Commission action also required the petitioner to acquire cross parking 3B Staff Report ZOA #89-01, Jerome Farrell Page 3 easements on adjacent properties to total 384 spaces. The Commission also stipulated approval upon several adjustments to the site plan. These included shifting the driveway onto Commerce Lane to the south, adding landscape islands at the end of the parking aisles in front of the theater and making changes to some of the species in the landscape plan. The petitioner was also required to submit an on-site traffic sign and pavement marking plan, a storm water management plan, a dumpster plan and lighting plan prior to building permit issuance. Finally, the Commission stipulated approval of the variances on the rezoning application and that the petitioner file a plat application to create a separate parcel for the second free standing building by July 1, 1989. The zoning ordinance requires one principal building per lot. REZONING REQUEST In evaluating the rezoning request, the City should evaluate the intent of the proposed district and the compatibility of the proposed uses with existing and adjacent land uses and zoning. The intent of the C-2 district is to provide general business uses. The site is bounded by M-2, Heavy Industrial, on the west across Commerce Lane and Main Street. This area is now vacant. Across Osborne Road to the north is C-2 zoning where the Marquette Bank is located. Bob's Produce is zoned C-3. To the east, the Jet Gas Station parcel is zoned C-2. To the south, the zoning is M-1, Light Industrial, and C-1, Local Business (Perkins). Given this zoning and land use pattern, the intent of the C-2 district is consistent and compatible with other districts and uses in the area. The site has been zoned C-1 since approximately 1967. The area around the site at that time was zoned M-2, Heavy Industrial. Given the parcel's location on Osborne Road, which is designated in the City's comprehensive plan as a minor arterial, and because of its proximity to University Avenue, another minor arterial, the General Business District is more appropriate than the C-1, Local Business district. TRAFFIC The site plan proposes to close the entrance onto Osborne Road and create three driveway entrances on the service road. The driveway south of the free standing building is to be a one-way drive through exit as well as the driveway onto Commerce Lane. The retail area north of the theater is proposed to be a fast food retail area with a drive-through window. The free standing building may also be a fast food restaurant. The Appeals � Staff Report ZOA #89-01, Jerome Farrell Page 4 Commission was concerned if the driveway onto Commerce Lane would conflict with the proposed improvements contemplated for Commerce Lane. The Engineering Department confirmed that the driveway location would not interfere with the improvements. A separate right turn lane onto Osborne Road is not proposed. The Commission was also concerned about the stacking distance onto the service road as traffic approaches Osborne Road. While stacking may occur at peak hours, the two full movement driveways will help to disperse the traffic. The Engineering Department recommended that the petitioner consider marking the driveways with one lane ira, and two lanes out for right turn movements. The Commission also recommended widening of the one way exit for pass through traffic. PARKING STAT�T S As to the parking stalls issue, this matter has been presented to the City several times in the last five years. The City has granted variances to stall width from 10 feet 9 to feet for employee parking. A variance to the stall length was granted for the City Center parking ramp from 20 feet to 18 feet. The City currently pernaits an 18 foot length when the stall abuts a landscaped island or sidewalk along for a two foot overhang. The City has not amended the ordinance in the past to reduce the stall width because of the concern that maneuverability for larger vehicles will be lost and that 9 feet may be too narrow for drivers to get in and out of larger vehicles. Staff contacted other communities regarding their regulations. The majority of other communities have adopted a 9 foot x 18 foot parking stall dimension. The Urban Land Institute and the Institute of Traffic Engineers have also conducted a number of studies which have verified that a 9 foot x 18 foot stall is fully functional and provides adequate maneuverability. Applying the 10 foot x 2o foot stall requirement on this property would mean a 10� reduction in parking stalls. The petitioner has submitted two site plans. One proposes 313 stalls, 157 of which are 10 feet x 18 feet. The other site plan proposes 335 stalls, all at 9 feet x 18 feet. Staff recommends that the City amend the ordinance to permit a 9 foot x 18 foot stall. If the ordinance amendment is not pursued by the City, staff will recommend to the City Council that a variance be granted to permit the 9 foot x 18 foot stalls on this property. If the number of on-site parking spaces is reduced below 335 spaces, an additional demand on the need to create parking off- site to meet ordinance requirements is created, which may mean that the site will be substantially under-parked during peak hours. 3D Staff Report ZOA #89-01, Jerome Farrell Page 5 The zoning ordinance requires one parking space for every 100 square feet of theater (259 spaces), and one space for every 150 square feet of retail space (125 spaces). The total required spaces for the proposed uses is 384. The petitioner contends that because the theater will operate primarily in the late afternoon to evening hours, opposite the daytime activities of the retail uses, the parking spaces will be shared. The petitioner indicates that most of the uses are service oriented with short term parkers (video stores, dry cleaners, insurance agency, etc.). Further, some uses such as TCBY will take advantage o� the evening theater attendance. The Urban Land Institute conducted a year long parking demand study for theaters located in shopping centers. The peak periods for both retail uses and theater will be Friday evenings and Saturday afternoons during the holiday season, early fall (release of new movies), and early summer (school vacation). The petitioner indicates that the office and service oriented uses will not conflict with the peak demand of the theater uses. Despite the argument for shared spaces, the available on-site parking will not provide for peak hour use if 313 or 335 spaces are provided; therefore, cross parking easements are essential in order that the ordinance requirements are met. GRADING AND DRAINAGE The petitioner is proposing to regrade the site and to resurface the parking lot. Concrete curb will be installed as required by ordinance. A final storm water management plan is required to be submitted prior to issuance of the building permit. EXTERIOR APPEARANCE The proposed center is to be constructed of painted score concrete block with a painted rock face concrete block accent stripe. The movie theater will have a metal marquee with neon accent tubes and bulb strips. The retail strip center will have bright red translucent canvas canopies and will have a tenant sign banner above the canopies. A comprehensive sign plan will be submitted. RECOMMENDATION Staff recommends that the Planning Commission recommend approval of rezoning, ZOA #89-01, to rezone Lots 1, 2, 28, and 29, Block 2, Commerce Park Addition, from C-1, Local Business, to C-Z, General Shopping, subject to the following: 3E Staff Report ZOA #89-01, Jerome Farrell Page 6 1. Approval of the variance request for the number of parking spaces to be 335 spaces on-site, with cross parking easments tb provide 384 spaces. 2. Compliance with the site plan stipulations as recommended by the Appeals Commission as follows: a. The driveway onto Commerce Lane is shifted to the south 15 feet. , b. The landscape plan shall be amended to provide a 36 inch planting strip along Osborne Road and the University Avenue Service Drive, and to provide columnar arborvitae instead of columnar buckthorn. c. Underground sprinkling shall be installed in the front and side yard setback areas. d. A storm water management plan must be submitted prior to issuance of building permit and must be approved by the Public Works Director. e. A dumpster detail shall be submitted prior to issuance of the building permit. f. The petitioner shall submit a lighting plan prior to building permit issuance to be reviewed and approved by the Public Works Director. g. The rezoning application must be approved by the City Council. h. The petitioner shall file a plat application to create a separate parcel for the second free-standing building by July 1, 1989. i. The petitioner shall submit an on-site traffic sign and pavement marking plan prior to building permit issuance. The one way exits shall be clearly marked on the site. k. The site plan shall be revised to include landscape islands on the east end of the three interior parking aisles. Staff also recommends the Planning Commission consider recommending that the City Council amend the size of a parking stall to 9 feet x 18 feet. �� CITV OF FRIDLEY 6491 UNIVERSITY AVE. N.E. FRIDLEY. MN 6�432 (612)571-3450 REZONING REQUEST ZOA ��`�'U1 3F VACATION REQUEST SAV � PLATTING REQUEST P.S. � ��.3a� �c�_,��r �� ,� �n�cc mr�a.sswN r�rnac nA� �� 3 � � s�r�� crr�r ao�r� r�rn�c n� � f ( 4�� PROPERTY �NFORMATION �to�� An�s o2 S� �S � r� �saziPrw�: /� � 1 t zs�cx Z �,cr/Annrrmrt �"^w�evc� �Q�K., -a-►-�- e , � �n�rr z�vn�c � �vFS�n za�tnv� REASON E�DR R�U�ST: A site plan �a�►ing the proposed future use is required for all rezoning. 1Vlou�z %i�Er�s ih C— � � c.uve � JS:� � ��s . � -� eY�iv� Ql�ou�S -t�r t�Y�DY� �QViP� t�Se-S . ******************************�*****�******************�*************************** FEE OWNER INFORMATION NAME (please print) �� # ADIRFSS SIGI�ZURE I]ATE Note to Cont��***�*�*��,r��i�,��*��*,�,�;��,�*,�ru��*��'�*,��,��***°t***°r,�*****S,��********* ************ PETITI�NER It�fFORMATION rt� cplease pri.rn� ero +Y�e, rr �or,E � Co� 'FY�I - c Z�l i�) S� �- 9Yo �i �5s �RDi �ers�1 I� �, Crys , �1+� S.r�•2�- sic�v� � 3 3 � ********** ***�********* *********�*****��************************************* PLANNING O�N�ff..SSION : APPROVID DF�1�D DATE QTY �J�II, : APPROVID �i� L1ATE STIAJLATI�NNS: � PUBLIC HEARING BEFORE THE PLANNING COMMISSION Notice is hereby given that there will be a Public Hearing of the Fridley Planning Commission at the CONIl�iUNITY EDUCATION CENTER, 6085 - 7TH STREET N.E. on Wednesday, May 3, 1989 at 7:30 p.m. for the purpose of: Consideration of a Rezoning, ZOA #89-01, by Jerome Farrell, to rezone the properties described as Lots 1, 2, 28 and 29, Block 2, Commerce Park, from C-1, Local Business, to C- 2, General Business, the same beinc� 250 Osborne Road N.E. Any and all persons desiring to be heard shall be given an opportunity at the above stated time and place. DONALD BETZOLD CHAIRMAN pLANNING COMMISSION Publish: April 19, 1989 April 26, 1989 Any questions related to this item may be referred to the Fridley Community Development Department, 571-3450. � ZOA 4�89-01 Jerome Farrell Consolidated Container 735 - 3rd Street N.E. Minneapolis, MN 55401 MAILING LIST Marquette State Bank 225 Osborne Road N.E. Fridley, MN 55432 Planning 4/14/89 Council 4/27/89 Jet Convenience Store Marquette State Bank 7600 University Avenue N.E. 5250 Central Avenue N.E. Fridley, MN 55432 Columbia Heights, MN 55421 Continent Oil Company Box 1267 Ponca City, OK 74601 Charles Smith 10512 Spring Hill Drive Carmel, IN 46032 Victoria Enterprises 7541 Commerce Lane N.E. Fridley, MN 55432 Victoria Enterprises 7710 Computer Avenue Edina, MN 55435 Perkins Restaurant Bradley Moving/Storage 7520 University Avenue N.E. 7580 Commerce Lane N.E. Fridley, MN 55432 Fridley, MN 55432 George Halvorson Box 18127 Memphis, TN 38118 Hinrichs Properties 220 - 77th Avenue N.E. Minneapolis, MN 55442 RECC Fridley Partnersip 7685 Main Street N.E. Fridley, MN 55432 RECC Fridley Partnership 530 Parkland Place Minneapolis, MN 55416 Bob's Produce 7620 University Avenue N.E. Fridley, MN 55432 Malmbe'rg's Nursery 7616 University Avenue N.E. Fridley, MN 55432 Flower City 7618 University Avenue N.E. Fridley, MN 55432 University Station 7610 University Avenue N.E. Fridley, MN 55432 Real Vest Company 4901 F Street Omaha, NB 68117 William Zbikowski 7500 Commerce Lane N.E. Fridley, MN 55432 Jerome Farrell 2908 Jersey Avenue N Crystal, MN 55427 Planning Commission Chair City Council Members 3H RI I R �,SLG p� / w� � V \` , � '��, �- 1' /N Cd ��.,, � � L-� r-� � , 23 N �/2 SEC. ��Tr oF 2� 24 w�� ' A� T e, 4� ri :u . 7 : � � 2� � J � L4CATION MAP 3I - "�f y aVOH 3JInt13S — / � '-- -- --- d - . � / __ ---� � �� ' / -_ .. -.. ¢°; � / i / , `d ,,. / i uWi vWi i . � , - - _ . 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Stall Size Aisle 90� Angle 9 x 20 24 ft. 9 x 18 -- 9 x 18 24 ft. 9 x 19 25 ft. 8.5 x 18 24 ft. 9 x 20 -- 8.5 x 20 9 x 18 9 x 18.5 k 9 x 20 9 x 18 9 x 20 10 x 18 (retail) 9 x 18 (other uses) 8.5 x 18 8.5 x 18 9 x 18 m 26 ft. 24 ft. 25 ft. 26 ft. 25 ft. Compact Stall Size 8.5 x 18 8 x 16 8 x 16 7.5 x 16 8 X 16 9 x 18 7.5 x 15 7.5 x 16 3S � 4 _ STAFF REPORT APPEALS DATE � Cj��F PLANI�NG CONMNSSION DATE : May 3, 1989 FR! DLEY CITY COUNCIL DATE Aur� BD / dn REQUEST PERMIT NUMBER APPLICANT PROPOSED REQUEST LOCATION SITE DATA SIZE DENSITY PRESENT ZONING ADJACENT LAND USES 8� ZONING UT�JTIE$ PARK DEDICATION ANALYSIS FlNANCIAL IMPLICATIONS CONFORMANCE TO COMPREHENSNE PLAN COMPATIBILITY WITH ADJACENT USES � ZONWG ENVIRONMENTAL CONSIDERATIONS STAFF RECOMMENDATION APPEALS RECOMMENDATION PLANNING COMMISSION RECOMMENDATION SAV ��89-02 Jerome Farrell To vacate the drainage and utility easement located along the common lot line of Lots 1, 2, 28 and 29, Block 2 Commerce Park 250 Osborne Road N.E. 4.82 acres N/A C-1, Local Business North; C-3 and C-2 commercial uses; South, M-1 and C-1 industrial and commercial uses; East, C-2 automotive stati West, M-2 industrial uses. Municipal services are available to the site. Required for construction of secondary free standing bldg. None Yes Yes N/A Approval with stipulations 4A Staff Report SAV #89-02, Jerome Farrell Page 2 REQUEST ` The applicant is requesting approval of a vacation, to vacate a 30 foot drainage and utility easement along the common lot line of Lots 1, 2, 28 and 29, Block 2, Commerce Park Addition. When the property was originally platted in 1965, it was anticipated that some type of utility or drainage improvement would be necessary in this area. ANALYSIS There are no existing utilities within this easement. The petitioner is proposing to regrade the site and to install private utilities on-site to connect to the storm sewer system in Commerce Lane. Because there is no public purpose served by retaining this drainage and utility easement, vacation is warranted. RECOMMENDATION Planning staff recommends the Planning Commission recommend approval of vacation request, SAV #98-02, to vacate a 30 foot drainage and utility easement along the common lot lines of Lots 1, 2, 28 and 29, Block 2, Commerce Park Addition, subject to approval of the rezoning and variance requests. /NC. ^�. i, � � i� � `� � `� ' �� / . �� j .y �g 5 . � 4B i � C I T`� °�- F!�? ! I��E 1' CC��!TY o�� ,� ! L �� . , ,i ` ' ' I � i �" � � i�' / R - 1 '�� - , / , , ' 3 4 ,, . ;,- . . ; . `� , � �� N R" , �, 60-. �' � � . ,� � �-- � e �°' / ,� 0 � `� S ~J r' �� W � �7�Pr�%/'P ' 92.�3 IS'95� �^�'� C _' , 2"�. AD R•26 �? .. a � I 7�%�q6 3 �O^ �p;°13�Z� 5D 'ti A' �°46� ��? � A/ � .f �,� �� . ►� ti s� v t Q � / � � y7q� A ��6.;s _� � , o `.� �`i � �j U�N 0�'Q / � � ov .� � � �q. r 3 n Q � �c. _� � � 4 �9 Q ��ment to be Vacated s�' �=� N N� �, -Oi3•/.' �;N� �, �NO'c'�y �l' � / 0 � -z . . . �' 3% "'f7 � E. Da, . 9�� ; v '�`Y+- 4�. 0 a i.• ar,. ,s A A�Z.$`910� z,� ,�-s,,.� i C II / � ' cP �' e �t . Ipti m; N �°,� °� �a, . �i. - C � / a n. _ �N ��+ 2� 247. 67 �Op?,v� r, �r: I N� N � 8237� � � r I a ` 2 •y° � � 50_ ` � � � �62.44 0 �' ` � e � � N. B9 :70'92'"E, � J�".�. Jr0 a�„ b � iL` 99 28 %6 "q! fR . '� ._— \'� � O N I C' i� `e N `� 3 :v' o $ � Z? �e 2s3 6r .r . N a � �� l � � � 667. CB ,�„� � 3/2• 6B I. � ¢ �� , N EAST "' 2S'OOS � � 0 - �. � -1_ � — � 1q N.•B9°4923:E; �°1 M �� 9 y I ti � �l > �� <� � • � ,� " p -a, f � O �p ��o � � �► ,'� I I '' ° � a ,-",� • a o a a 2� 0 'v 2 5�9. S 7 a°� � N �`..� �`��' �aa � *� P Rl � '�. � v ( 6 o O • � 2 2B7.'90 I •.O � , � �!`� L� ` � , 255:23 �„ � �b .' �° N••B8°99 b7 6 le� `� � ---- - e�D� �00, �,� � � u ci , L - � d _ _ ,�1.y� '� �� '-t so c I � `� o � 1 � `� �I` �— - - � - � � 2Jr' D 2 56.03 : � � ��`. ,` 1 Q � � {3 F� � � — — - � -- � a . � � \ I H� � � V /003.4 8 __ o 0 '�i 0 EAST . 280./E�sr 266.9B �r � > P �1;� .� . � o O �. h � ° --- � 9 � � •a �:' � - 3� 2¢ COMMERCE PARK PLAT `, � ti . ��' � �►�. I Lel .v a v, � 0 cinroF FRlDLEY DATE: TO: FROM: SUBJECT: PLANNING DIVISION MEMOR,ANDUM April 28, 1989 Planning Commission Members Barbara Dacy, Planning Coordinator Planning Commission Membership The Environnaental Quality Commission/Energy Commission voted to recommend that they combine into one Commission at the April 18, 1989 meeting. The Planning Commission wanted to discuss the impacts of the Commission combination on the Planning Commission membership. Previously discussed was having a seven member Commission with one member being a"at-large member". In this manner, Commissioner Saba and Commissioner Dahlberg could retain their positions on the Planning Commission until their tenas expire. The Planning Commission may want to make a recommendation to City Cauncil to amend the ordinance to increase the Planning Commission membership to seven members, one being an at-large member. BD/dn M-89-208 n . —� �4 PARRB i RECREATION COIrII�SIBBION MEETING APRIL 3� 1989 ----------------------------------------------------------------- CALL TO ORDER: Chairperson Kondrick called the April 3, 1989, Parks & Recreation Commission meeting to order at 6:35 p.m. ROLL CALL: Members Present: Dave Kondrick, Dick Young, John Gargaro, Tim Solberg, Mary Schreiner (arr. 7:45 p.m.) Members Absent: None Others Present: Jack Kirk, Director of Recreation and Natural Resources Ralph Volkman, Public Works Superintendent Michele McPherson, Landscape Intern Marcia Etlicher, 6870 - 7th Street N.E. Kurt Schrupp, 6171 Kerry Lane N.E. WELCOME NEW COMMISSION MEMBER. TIM SOLBERG• Mr. Kondrick welcomed Mr. Solberg and introduced him to the other Commission members. � APPROVAL OF MARCH 6, 1989, PARKS & RECREATION COMMISSION MINUTES• MOTION by Mr. Gargaro, seconded by Mr. Young, ta approve the March 6, 1989, Parks & Recreation Commission minutes. IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON RONDRICR DECLARED THE MOTION CARRIED IINANIMOIISLY. APPROVAL OF AGENDA: MOTION by Mr. Gargaro, seconded by Mr. Young, to approve the agenda with the changes that the Policy Manual review, Edgewater Gardens Park and Redeemer Church item, and the Riverview Heights Park Update be the first three items on the agenda, and that the following items be added under the Staff Report: Twin Cities Challenge - item d; Showmobile - item e. IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON RONDRICK DECLARED THE MOTION CARRIED IINANIMOIIBLY AND T8E AGENDA APPROVED AS AMENDED. 1. POLICY MANUAL - PARK MAINTENANCE: � PARKS AND RY�CREATION COMMI88ION MEETING. APRIL 3, 1989 PA�3E 2 Mr. Kirk stated that each section of the manual is reviewed with the Commissioners. He would like the Commissioners to make any changes or adjustments they felt were necessary. Mr. Young stated that the City has been working under the present format for about three years where the park maintenance is handled by the Public Works Department. To what extent did Mr. Kirk get involved in park �aintenance. Mr. Kirk stated the park maintenance he gets involved in deals directly with their programming. For example, when there are certain athletic facility needs, those would come from the Recreation office. The ongoing/day-to-day maintenance is handled effectively by the Public Works Department, and he really does not get involved with that. Mr. Young stated his only concern is if Mr. Kirk would ever have a problem with the way the park maintenance is being handled, what can be done? Mr. Kirk stated if there is ever a problem, he discusses that with Mr. Volkman, the Public Works Superintendent. There have been times when he has met with Mr. Volkman and Mr. Flora, Public Works Director. If, for some reason, the three of them did not agree, then the next step would be to work it out at the staff level with the City Marnager. They have not had to do this. Mr. Young asked if some consideration should be given to putting something like this into the policy manual. Mr. Volkman stated they were really talking about a grievance procedure, and he did not think that should be in a policy manual. When it is at the staff level, staff has guidelines they must follow. Ms. Schreiner stated she had a problem with fertilizing plant materials in parks where there is a lake, particularly Moore Lake Park. They already have a lot of problems with algae in Moore Lake, and the run-off into the lake causes algae growth. Mr. Young agreed. He stated run-off from the properties into the storm sewer system which ran into Moore Lake was the biggest problem with promoting the algae in Moore Lake in the first place. Also, any cinemicals that are applied to the grassy areas around Moore Lake m.�ght not run off, but they will go into the water table right next to the lake. He would also be concerned that during the application of the chemicals, the chemicals would be deposited directly into the lake which would add to the algae problem. Mr. Vollanan stated fertilizing is done minimally, usually once in the spring at Moore Lake, because there is no irrigation system. � PARRB AND RECREATION COMMIBSION MEETING. APRIL 3. 1989 PAGE 3 Mr. Vollaaan stated that also around Moore Lake and Locke Lake, the City sweeps those streets first so all the contaminants don't go into the lake. Mr. Solberg asked what is done in the areas where the grass is not fertilized and the area becomes worn and there are weeds. Mr. Volkman stated they spray the weeds. Ms. Schreiner stated she realized the option, of course, is to have a sandy, not well maintained lawn. Mr. Solberg stated he did not know where the balance is between having a nice lake and having a nice lawn. During the summer, he thought Moore Lake is used by people more for a play area and an area to lay in the sun. He agreed with Ms. Schreiner's concern about the fertilizer; at the same time, he thought the nice grass helped frame the lake. It is too bad there is not some alternative to green grass. Mr. Gargaro stated that under 7231 Turf Care and 7232 Fertilizer, it stated things were done only when necessary or needed. That would seem to alleviate some of the concerns the Commission members had. Mr. Kondrick stated he felt Mr. Volkman had a good handle on the situation, and he did not see this as a big concern. Mr. Volkman stated the biggest concern seems to be Moore Lake. He stated he will have to check on this, but he believed they might not be fertilizing at Moore Lake any more. The following change was made to 7401 under HIIILDING3 AND SBELTER3: "The City of Fridley shall build and maintain park buildings and shelters as deemed necessary bv the Parks and Recreation Commission/Staff and as the budget will allow to meet the recreational needs of the Fridley residents.�� Mr. Young stated that since the Commission had agreed that the design of all structures in the parks in the future should be of the same design, shouldn't that be included in the policy for "Buildings and Shelters"? The Commissioners agreed after 7400 BIIILDINGB AND SHELTERB, they should add �'Terrace Oaks Hexagon-shaped Structure". The following change was made to 7414 under BIIILDINGS AND BHELTERB: PARRB AND RECREATION COMMIBSION MSETINQ. APRIL 3, 1989 - PAGE 4 "Interior surfaces of the park buildings shall be cleaned or painted annual or as needed." The following change was made to 7870 under Ice Skatinq Areas: "The City shall not prepare and maintain any skating areas on manmade or natural bodies of water." OTION by Mr. Gargaro, seconded by Ms. Schreiner, to approve the Park Maintenance section of the Policy Manual as amended. IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON RONDRICR DECLARED THE MOTION CARRIED IINANIMOIISLY. Mr. Kirk stated he would try to have the revised Policy Manual for the Commission to review at their June meeting. 2. EDGEWATER GARDENS PARK AND REDEEMER LUTHERAN CHURCH: Mr. Kirk stated that at the February meeting, there was considerable discussion regarding the proposal from Redeemer Lutheran Church to look into the possibility of gaining land for parking purposes from Edgewater Gardens Park. Several questions were raised at that meeting, and since it was the first time members of Redeemer had seen the survey, the Commission members wanted church members to have a chance to review the results of the survey and address some of the questions raised by the Commission. Mr. Kirk stated a few of the questions raised by the Commission members were service times, the lot owned by Redeemer across Mississippi Street, and whether Redeemer planned an expansion of the building in the future. Ms. Etlicher stated she wanted to give the Commission some background information regarding the Edgewater Gardens parkland before the land belonged to the City and it belonged to Anoka County. About 9-10 years ago, she made several inquiries to Anoka County commissioners and officials about the possibility of the Church purchasing the land from Anoka County. At that time, she was told that the County could not sell the land to a private party or a church; it could only be sold to a city. So, the land was sold to the City of Fridley. There are about four lots to the north that were included in the parkland that was purchased by the City from the County, and the City allowed these four lots to be sold for private homes. Ms. Etlicher stated if that land could be sold and used for something other than parkland, why is the existing parkland any different? s PARRS AND RECREATION COMMIBSION MEETINa. APRIL 3. 1989 - PAGE 5 Ms . Etl icher stated a comment that was made was that Redeemer' s parking problem came about as a result of the church's addition in 1985. That is incorrect. They negotiated with the City in 1980 and signed �n easement agreement with the City on Feb. 2, 1981, for additional parking along the east side of the parkland property. Again, the church was asking the County 10 years ago for additional land for parking so this is not a new problem. When the City gave Redeemer the easement, the City didn't want to give the church additional property, because the City was still not sure if they were going to develop Edgewater Gardens into a park. Ms. Etlicher stated her second question to the Commission is: Can the parkland be developed as parkland, or is it going to stay as empty land as it is now and has been for the last ten years, other than when Redeemer helped put in part of the playground equipment? Redeemer installed the tot lot equipment. Ms. Etlicher stated out of the 57 surveys returned, 45 people thought the park was adequate, 8 people thought it was too small, and 4 people thought it was too large. Out of the top 8 of the "very important" categories they could choose, 4 already exist-- basketball, tennis courts, playground equipment for tots, and the skating rink. The other top 4 were landscaping, picnic tables, park benches, and night lighting. Redeemer feels it is possible for them to provide that park area in exchange for purchase of part of that parkland. Ms. Etlicher stated 25 people felt felt parking was not a problem, suggested that the 31 people (17 + the parking problem for the three three hours on Wednesday evening. do not have a parking problem. there was a parking problem, 17 and 14 had no comment. She 14) probably do not experience hours on Sunday morning or the This still does not mean they Ms. Etlicher stated it was also mentioned in the survey that they could have more church services on Sunday mornings. Other than St. Williams, they already have more services than any other church in Fridley. They now have three services. Their peak parking times are at the 9:00 a.m. and 10:30 a.m. services. They could schedule a service later, probably at 12:00 noon, but they cannot require people to come to a service or Bible study at a certain time. They can encourage it, but not require it. Ms. Etlicher stated a question asked on the survey was: Can Redeemer pave more of their existing land? She stated the City requires so much green area compared to parking and buildings, and they are probably at a minimum right now. The question also came up about Grace Evangelical Free Church on 73rd Avenue which adj oins parkland. That is developed parkland. Grace�s membership is about one-fourth the size of Redeemer at 650 members, and their sanctuary seats 600. Grace currently has only one service. St. Phillips has PARRS AND RECREATION CO�I88ION MEETING, APRIL 3. 1989 - PAGE 6 _- the advantage of having an agreement with Miller Funeral Home for parking on the Miller Funeral Home property. St. Williams' members occasionally park at Moon Plaza, and United Methodist Church's members can park across the street at Hayes Elementary School. Redeemer just does not have those same accommodations or possibilities. Ms. Etlicher stated if no other choice is available to them, they will use the property they own across Mississippi Street for parking, which she had mentioned at an earlier meeting. That property will probably accommodate, at most, 30 cars. They do not feel it is an ideal situation because of the safety aspect of having to cross a busy street. Also, that area is surrounded on three sides by residential homes. They do not even know if they will get approval from the neighborhood for a parking lot there, and at this point, they have not even explored that possibility. Their main concern is they do not feel they would be very good neighbors by putting a parking lot next to residential homes. Ms. Etlicher stated they can appreciate the Commission�s concern about not wanting to give up parkland,obut, again, is it usable as parkland? They would like to propose a lease for part of the property, and Redeemer would supply trees and shrubbery in the remaining area not used by the skating rink and trees and plantings on the north side of the park area in the open area. The lease could be treated as if the land was put bacR on the tax roles. The City would have income on an annual basis. Ms. Etlicher stated Redeemer has been a good neighbor in Fridley and they hope to continue to be a good neighbor. They provide space for bloodmobiles. A couple of years ago they opened up a voting facility within the City of Fridley as some of the other churches have done. They feel having churches in the community benefits the community as well as parkland does. They also service people, and �hey hope the land can be used for serving people, both as parkland and as parking for their church. Ms. Schreiner asked if there were any legal questions with leasing parkland. Mr. Kirk stated he did not think there was any problem with leasing parkland. Ms. Schreiner asked the membership of Redeemer. Ms. Etlicher stated Redeemer has 2,400 members. Mr. Young stated he had visited Redeemer Church three times in the last two weeks to observe the parking situation. He visited the site on March 26 (Easter Sunday) at 9:10 a.m. and 10:50 a.m. and on April 2 at 10:40 a.m. He stated Redeemer has 249 designated PARRB AND RECREATION COMI�SISSION MEETING APRIL 3 1989 - PAGE 7 parking spaces in the parking lot, in addition, 5 spaces are reserved for handicapped parking and 3 spaces are reserved for church staff parking at the rear of the church. He observed the following parking situations: March 26. 1989 Time• 9•20 a.m 1. Empty designated parking spaces 2. Cars parked on 65 1/2 Way 3. Cars on Hickory Street 4. Cars in lot across from church March 26, 1989 Time: 10•50 a m. 1. Empty designated parking spaces 2. Cars parked on 65 1/2 Way 3. Cars on Aickory Street 4. Cars in lot across from church A�ril 2. 1989 Time• 10:40 a m 1. Empty designated parking spaces 2. Cars parked on 65 1/2 Way 3. Cars on Hickory Street 4. Cars in lot across from church in church lot - � in church lot - 0 in church lot _ � 0 15 17 11 il 10 17 9 20 1 0 Mr. Young stated each time he visited Redeemer, there were a few cars parked in the lot in non-designated spaces. Mr. Schrupp stated that on Easter Sunday, people who were involved in more than one service made a real effort to be either dropped off or park elsewhere so there was absolutely a minimal amount of cars. They wanted to be sure there was adequate parking for those people who do not attend church regularly but do attend on Easter Sunday. Ms. Etlicher stated that churches always have less people the Sunday after Easter. They had 200 less people in worship on April 2. They had 1,700 worshipers on Easter Sunday. Mr. Schrupp stated when they have snow in the wintertime, that really shrinks the lot dramatically, and that is part of the problem, too. Mr. Young suggested that the existing lot and the proposed new lot be separated by a buffer so the only way into the overflow lot would be to come off Ashton and 65 1/2 Way. That would help somewhat the flow of traffic coming off Mississippi and turning into Redeemer�s parking lot. � PARKS 1�lND RIECREATION COIrIIrII88ION MEETING APRIL 3 1989 - PAGE 8 Mr. Rondrick stated that after looking at the map, he would like the area surveyed to see what is feasible and what the costs would be. He stated it is obvious that the skating rink cannot be eliminated. Mr. Rondrick stated he felt any kind of sale of parkland is inappropriate, but a lease might be possible. Mr. Young stated he would like the Engineering Department to shoot some grades before the next meeting, and also give the Commission some cost estimates on the relocation of the skating rink to another location on the property. Mr. Kondrick stated the area that would have the least impact on the park for parking is the area that runs alongside Mississippi, even though there is a very steep slope there. They need to do something that assures them that the skating rink will remain in place and that there will be the least impact on the park. Mr. Volkman stated if the parking is put on the south end, it will create a grading problem as far as drainage, because all the water drains to the south. Mr. Gargaro stated he would like to ask the Engineering Department to look at the parking lot in two possible locations: in an east/west co�figuraton on the south end of the property, or in a north/south configuration. MOTION by Mr. Gargaro, seconded by Ms. Schreiner, to request staff to come up with two possible parking lot locations on the Edgewater Gardens parkYand and to look into what arrangements could be made for leasing parkland to Redeemer Lutheran Church for parking purposes. This information to be brought back to the Commission by the May meeting, if possible. IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON RONDRICR DECLARED THE MOTION CARRIED IINANIMOIIBLY. 3. STAFF REPORT• a. Riverview Heiqhts Park Qpdate Ms. McPherson stated the Commission me�nbers had each received a copy of the preliminary Thesis Proposal book which she submitted in fulfillment of her Landscape Architecture class. It is composed of all the requirements for that class as part of the syllabus, and it gives the Commission members an idea of the some of the procedures and thoughts she had going into this project. The results of the Riverview Heights survey were included within the appendix in the back of the book. PARKS AND RECREATION COMMISSION MEETING APRIL 3 1989 - pAGE 9 Ms. McPherson stated she had presented the preliminary site analysis to her professor and one of the faculty and an outside critic. On April 17, they have an interim jury for alternative concepts which means they will come up with several plans to be presented for critical comments by both faculty and outside critics. On May 7, she has an interim jury which means between April 17 and May 1, she has to pick one of several alternatives to fully develop into the design for the park. Ms. McFherson stated that since she has chosen to work with the Parks & Recreation Commission, she did not feel it was fair for her to arbitrarily pick one of the 3-4 alternatives she comes up with. She would like to propose a special meeting so that she can present both the site analysis work and the alternative concepts for discussion, input, and feedback from the Commission. At that time, they can further discuss the results of the survey and any comments or criticisms the Commission members might have on the preliminary thesis book. The Commission members tentatively set April 17 at 7:00 p.m. for this meeting. b. Bprinq Proqram IIpdate Mr. Kirk stated they are busy with softball registration right now. There are 98 adult softball teams registered at this time, one less than in 1988. Mr. Kirk stated the Jaycees have donated $1, 500 to rebuild the puppet wagon, and it will be used for summer programming. Mr. Kirk stated Springbrook Nature Center is in its final phase of tornado restoration. They are ordering one-half of the remaining 1,000 trees for planting. Mr. Kirk stated the annual Easter egg hunt at Springbrook drew over 1,000 participants. The Jaycees co-sponsored the event. Mr. Kirk stated Chore Services, housed out of the Senior Center which helps seniors with yard work and other household chores, serviced 96 people in the first quarter. That was up 20 from 1988. Mr. Kirk stated the Parks and Recreation Department is working with the Police Department, Connie Kampa in the Crime Preventi�n area, to write a monthly article. This will be seen for the first time in the April newsletter. PARKB AND RECREATION CO1rIlrIIBSION MEETING, APRIL 3. 1989 - PAGE 10 Mr. Rirk stated the City works with the State MRPA and USSSA on Umpire Certification Clinics. One will be held on Wednesday, April 5, at 7:00 p.m. at the Fridley Middle School. Mr. Kirk stated the City is hosting a Twins Baseball Clinic on May 12. Mr. Kirk stated they have had a function called "Picnic in the Park" at Springbrook every year for three years on Memorial Day. Last year, the new trail system was dedicated at this event. It will be held again this year on Monday, May 29. c. senior Housiaq Burvey Mr. Kirk stated the Planning Department put out a senior housing survey that dealt with several issues relating to senior housing, but one question in the survey related to senior services and a potential senior center. Basically, the seniors seemed happy with the services. Thirty-three percent of those who responded said there were sufficient services, but 54� said they had no strong feelings about the services. What this indicates is that there are a fair amount of people who are not using the services and, hopefully, they can start getting these people involved in the senior citizen programs in the future. Mr. Kirk stated the surprising result from the survey came in the senior center area. Fifty-two percent of the respondents felt the current senior center was sufficient. He stated they have been hearing so much from the senior population that the senior center is too small and a new center is needed. Thirty-seven percent of the respondents had no feelings regarding a senior center and said they don't use the center, and 9.9� said there was not sufficient space in the center. Mr. Kirk stated this was a random survey sent to households, aged 55 and older, in the Fridley area with 616 surveys returned, representing a 55� response rate which is excellent. Mr. Kirk stated this response regarding the senior center had really surprised him, because he has heard so much from the Friendly Fridley Folks Club and other seniors that they want and need a new senior center. One of the goals in the Parks and Recreation Department is to do a study to find out what the program needs are going to be and the projected demographics and how are those going to fit into either the current facility or a future facility. He stated they will still proceed on the looking at the seniors' needs in Fridley, and he will keep the Commission up to date. d. Twin Cities Challenge PARRS AND RECREATION COMMISSION MEETING, APRIL 3, 1989 - PAGE 11 Mr. Kirk stated Fridley has been invited to participate in the International Twin Cities Challenge. A new sports center is going to be built in Blaine which is scheduled to open in 1990 for the Olympic Festival. The Amateur Sports Commission who will be running that facility has put together an inaugural event for the sports center which is the International Twin Cities Challenge. Minnesota communities that have a sister city program are to invite their sister cities to come here the first week in August to participate in an olympic style event. It is for youth, ages 18 and under and ages 16 and under. They are looking at track and field, bicycling, soccer, wrestling, volleyball, weight lifting. Mr. Kirk stated this would be a week long competition with an opening ceremony. They would tie in some social events for the young people. If youth came from either of Fridley's sister cities, Fourmies, France, or Papau, New Guinea, there might be a special tour of Fridley in addition to the competition. Also, youth from Fridley would have the opportunity to compete with youth from other countries. Mr. Kirk stated the City is interested from the standpoint of the opportunity it could provide for Fridley youth who are playing in different sports. The sister city organization in Fridley is very interested in a cultural exchange for next year. A letter signed by Mayor Nee will be sent to both the sister cities. If one or both of the sister cities have an interest, then they will pursue it more indepth. He would keep the Commission members informed. e. Showmobile Mr. Kirk stated the showmobile is finished and ready to be delivered to Fridley the week of April 10. Maybe it can be set up for the May meeting for the Commission members and Council members to look at. Mr. Kirk stated the total cost with the extra staging and PA system was $54,000, which was well under the budgeted amount of $70,000. Brooklyn Center paid $60,000 for their showmobile three years ago. Mr. Kirk stated that hopefully for the next meeting, staff will be bringing back a recommendation for the establishment of a rental policy for renting the showmobile out to other communities and organizations. They have already received a couple of requests. 3. OLD BUSINESS• PARRS AND RECREATION COMMISSION MEETING, APRIL 3, 1989 - PAGE 12 a. Moore Lake Beach Concession Operation Mr. Kirk stated at the last meeting, the Commission members had asked for a legal opinion on whether the City could enter into an exclusive agreement with a private vendor to operate a mobile unit for the sale of food and beverages on park property, if it was necessary for the City to enter into a competitive bid process, and if other vendors could sell like merchandise on the street adjacent to the beach. Mr. Kirk stated the Commission members had Mr. Herrick's reply to these questions in a memo dated March 28, 1989. Mr. Kirk stated it is Mr. Herrick's opinion that the City can definitely enter into an exclusive agreement with a private vendor to sell food and beverages on the Moore Lake property. While it may not be legally required that this agreement be made after competitive bids, it was his opinion it would be in the best interest of the City to get competitive bids for the best financial arrangment and to eliminate the question of favoritism. Mr. Herrick also said other vendors could sell on the street, but they could be kept off the park property. Mr. Kirk stated he would like to put together a contract a vendor would have to abide by, go out for competitive bids, and have a contract for one year. He would recommend a flat fee as opposed to a percentage basis. Mr. Kirk stated he would get information from other cities that have done a similar thing. The contract would go from June 10 - August 15 which is basically the beach season. The contractor would be required to be open the same hours as the beach, provided there are "x" number of patrons. The contractor would maintain the vehicle, take care of all the necessary licensing, would take care of the litter, cannot reassign the contract or sub-let it to anyone else, and would assume all liability and provide the City with a liability insurance coverage. Mr. Kirk stated he would suggest this be advertised in the newspaper. He stated the City has a listing of the vendors who had street vendor licenses last year and they would notify those vendors ta give them an opportunity to bid. He stated he should have the contract ready to go by May 1. MOTION by Ms. Schreiner, seconded by Mr. Gargaro, to direct staff to draw up a contract policy, that previous vendors be notified, and that the bid opening be advertised in the newspaper. PARKS AND RECREATION COMMISSION MEETING, APRIL 3, 1989 -_ PAGE 13 IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICR DECLARED THE MOTION CARRIED IINANIMOIISLY. d. Creekridqe Park - Picnic Shelter Mr. Kirk stated they now have to determine the appropriate location for the picnic shelter at Creekridge Park. Staff is suggesting the southwest area adjacent to the play equipment and near the basketball court. Mr. Volkman, Mr. Curt Dahlberg, Park Foreman, and he are in agreement that this is the best location. MOTION by Mr. Gargaro, seconded by Mr. Solberg, to concur with staff's recommendaton relative to the placement of the picnic shelter at Creekridge Park (southwest of playground equipment along western border of the park). DPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON RONDRICR DECLARED THE MOTION CARRIED IINANIMOIISLY. ADJOURNMENT• MOTION by Mr. Gargaro, seconded by Ms. Schreiner, to adjourn the meeting. IIpon a voice vote, all votinq aye, Chairperson Rondrick declared the April 3, 1989, Parks � Recreation Commission meetinq adjourned at 9:40 p.m. Respectfully submitted, �-'' �--� �-t� Lynne' Saba Reco'ding Secretary G i CITY OF FRIDLEY HIIMAN RESOIIRCES COMMISSION MEETING, APRIL 6, 1989 --------------------------------------------..----------_.._-----__ a CALL TO ORDER: Chairperson Sherek called the April 6, 1989, Human Resources Commission meeting to order at 7:40 p.m. ROLL CALL: Members Present: Sue Sherek, LeRoy Oquist, William Campbell Members Absent: Sue Jackson, Paul Westby Others Present: Steven Barg, Planning Assistant Barbara Dacy, Planning Coordinator Pat McCullough, Health Planning & Management Resources (HPMR) Mary Whelan, HPMR Terry Tanberg, 141 - 64 1/2 Way N.E. Chairperson Sherek welcomed Mr. Bill Campbell and Mr. LeRoy Oquist to the Commission and introduced them to the Commission members and staff inembers present. APPROVAL OF JANUARY 5. 1989 HUMAN RESOURCES COMMISSION MINUTES• Chairperson Sherek stated approval of the minutes should be tabled until the next meeting when more Commission members are present. APPROVAL OF AGENDA: MOTION by Mr. Oquist, seconded by Mr. Campbell, to approve the agenda as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SHERER DECLARED THE MOTION CARRIED IINANIMOIISLY. 1. OLD BUSINESS• a. Review/Consideration of Senior Housing Study Draft: Pat McCullough and Mary Whelan, Consultants Ms. Sherek stated that this study was proposed because Fridley had received proposals from developers for specific senior housing. At that point, the City Council decided they needed some kind of plan so they would know HUMAN RESOIIRCES COMMIBSION MEETING APRIL 6 1989 - PAGE 2 what kind of housing is needed for seniors in Fridley, rather than going ahead with piecemeal develapment. Ms. Dacy introduced Ms. McCullough and Ms. Whelan from HMPR, the consultant that did the study. Ms. McCullough stated they completed the draft Executive Summary and then the total technical document. They did a random sample community s�rvey, conducted focus groups, key interviews, and dnd prezjections on different population bases. The complete results of all that analyses is in the technical document which has been made available to the staff. In the Exec�tive Summary, they tried to pull together some of the more salient information �hat the various commissions would be interested in. Ms. McCullough stated they are meeting first with the Human Resources Commission, then the HRA on April 13, and the City Council on April 17. She stated they would be happy to answer any guestions from the Commissioners based on the information pulled together so far. Other- wise, there are several different additional analyses people have requested. They will compile that additional information and after the City Council meeting, they will do a supplemental report for Ms. Dacy. Ms. McCullough stated that research that has been done in other markets and that standards that have been developed based on a lot of market experience indicates that about 15-20� of older people desire an alternative to their single family home--some kind of retirement living setting. Ms, F�cCullough stated when they received the surveys back, 18� of the seniors who responded said, yes, they definitely wanted to move to some kind of senior housing alternative. So, the Fridley s�niors seem to fit into the pattern� that have l�ee:� e�cperienced and accumulated in ot�er maxkets in ter�s of preference. When MFHA and I�UL3 c�o so�e of their analysis of market areas, they caxzsider when a market is in the range of 15-20 with supply that the market is saturated. Ms. McCullough stated that �in looking at that, they projected that if they took those two ranges currently in the marketplace, 15-20� on the mid to high side, and assumed that not all the 103 units that are occupied by seniors in Village Green are occupied by seniors from Fridley, that at any given time, that is not going to be HUMAN RESOIIRCES COMMISSION MEETING. APRIL 6, 1989 PAGE 3 100� for the needs of the seniors in Fridley. In fact, they have seen a lot of movement around, with the development of subsidized housing in the metro area. There is a real scarcity of subsidized housing, so seniors are trying to move out of the inner cities and some of the public housing that is in difficult areas. They took 72 units out of the demand formulas for 1988 and said that today there is a need for 48-88 housing units in 1988 for Fridley. They could see that reflected by the respondents to the survey. Ms. McCullough stated they then looked at 1993 data, and that demand is going to grow to 117-180 units. Fridley is an aging suburb, and they have very large age cohorts who are going to be moving into senior housing. In a meeting with Ms. Dacy, she had asked them to look at the 55-64 year olds who are going to be living in Fridley in 1993 and that is practically double again the senior population. There are going to be over 1900 households in 1993 between the ages of 55-64. The long term planning issues are pretty significant in terms of providing alternatives for approximately 20� of that population. Mr. Oquist stated that even though they are planning for that senior housing, there is no guarantee that the housing will be for Fridley residents. Can they make restrictions that the housing is for Fridley seniors? Ms. Sherek stated if the housing is subsidized, conditions can be attached where they can have open enrollment periods for Fridley residents or where Fridley residents would take precedence on waiting list. Minneapolis did that when the highrises were largely senior occupied. She believed St. Louis Park was also doing that right now with their lower than market rate house. Ms. McCullough stated one of the issues they are dealing with right now is the amount of public funding from the Federal government that is available for senior housing. In the last HUD allocation that came out for proj ects like Village Green, there are about 100 units in the whole State of Minnesota. The allocation for housing that carries the federal subsidies has plummeted during the Reagan administration, and they are not sure what is going to happen with the new administration. Ms. McCullough stated seniors highly prefer to stay in their own neighborhoods if there is an acceptable option available to them. They found that in terms of looking HIIMAN RESOIIRCES COMMISSI4N MEETING, APRIL 6, 1989 - PAGE 4 at the focus groups, the survey research, and the general projections looking at income, low to mod�rate cost options are what is important for seniors in this particular market. The highest demand is in the low to moderate range. However, they need to remember that moderate in this kind of description can run up into $6t30f�onth for the basic housing unit. That is based on the assumpt�o� that seniors can afford and are willing to gay up to 40� of their i.ncome for housing, because their needs have changed. At 40�, it is pretty comfortable for seniors to maintain their l.ifestyles and move into housing. One of the issues they deal with is that a high percentage of seniors are homeowners, and their estimated value of housing is in the $60,000 to mid-$70,000 range. �'echnically, that will bring them more income when they sell the house, but they have seen projects where people have made the mistake of assuming seniors will spend that money on housing. Seniors are not willing to spend much of that on regular monthly living expenses or on housing, because they are "saving for a rainy day", anticipating health problems, or the worry of having to go into a nursing home. Seniors would go into general occupancy apartments if they got in the $800-900/month range for housing. Ms. McCullough stated there is market rate housing surrounding Fridley, and Fridley does not have a non- subsidized housing project which is quite unusual. Mr. Campbell stated he is a senior citizen, and he is a little concerned about a couple of thins. He stated Ms. McCullough had said that seniors are willing to pay up to 40� of their annual income on housing. Forty percent af $2, 000 leaves only $1, 200, and 40� of $500 leaves only $300 for a senior to live on. There is a lot of difference there. It seemed they are favoring the seniors with a higher income when the housing needs are really for the lower income seniors. He did not think the 40� represented the true situation. Ms. McCullough stated they usually say they need available housing in the $300-600/month range. HUD uses a 30� figure. 14'fr. Campbell had raised an interesting issue. She stated it is not unusual for a developer to p�rt tc�gether a proj ect that has a wide range of options . In the technical document, they inventoried market rate housing in the general area around Fridley, and all that housing is in the mid-$500/month going as high as $1,200/month. HIIMAN RESOURCES COMMISSION MEETING. APRIL 6, 1989 PAGE 5 Ms. Sherek stated in looking at what current housing costs are for seniors, generally they do not,include a mortgage and do not include a lot of home improvements as generally most of the improvements are made to the home in pre-retirement years. Did the consultant survey what the current range of monthly housing costs are along with the current value of sen�ors' homes, i.e, monthly expenses, taxes, utilities, insurance, etc.? Ms. McCullough stated they asked the seniars to give an estimate of the approximate monthly living expenses, and 31� of the seniors who responded said their approximate monthly living expenses were in the range of $500-749. Twenty-three percent of the seniors who responded estimated their incomes at $10,000-14,999. These are reported estimates so their accuracy cannot be judged, but something that is very important is that it influences what people perceive they can afford. Ms. Sherek asked if the survey instructed the seniors on what to include in their current housing costs and what they are willing to pay. In other words, were utilities and telephone included in the market rate they are willing to pay? Ms. McCullough stated it was the consultant's assumption that what seniors are willing to pay includes the basic utilities. It does not include telephone. She stated on the income question, the consultant addressed approximate total monthly household expenses including mortgage and rent, property taxes, food, home repairs and upkeep, and utilities, and the seniors were to check categories. Ms. McCullough stated they have analyzed every single question in the survey by frequency and percentages, and they then broke down the age categories, 65-74, 75-84, and 85-older, and crossed that with the number of questions to see if there were significant differences based on age and they also crossed that with income. She stated it might be helpful for the Commission members to have a copy of the survey. Ms. McCullough stated tl�at in addition to asking the seniors what it casts them to live now, they also asked the seniors how much they were willing to pay or were able to pay for rent, and then they had a range of $100 increments. The $301-400 and $401-500 range accounted for 49.6� of the seniors who responded to the survey, and rent would include everything, including utilities, except for the telephone. About 22� of the seniors who HIIMAN RESOIIRCES COMMISSION MEETING APRIL 6 1989 - PAGE 6 responded said they would be willing to pay $500-up. Ten percent of the seniors said they would be wil]�ing to pay $601-800 for rent. Ms. McCullough stated that in the planning process, the City will want to figure out ways to make the higher level of income housing available also, because those sen�ors represent a significant amount of purchasing power in a community. So, there might be ways to combine assistance to projects that offer a whole range of rents. If the City gives developers breaks in development, then the developers are required to maintain a certain number of units that are available to have some income qualifications so that lower income people can be included in a suitable project. Ms . Sherek stated that when they had one developer before the Planning Commission last year, an issue that arose was that even though the development was intended for seniors, the developer was not guaranteeing it would end up as a total senior development. In fact, some of the developer's other developments were mixed use. Ms. McCullough stated housing can be designed exclusively for seniors. It was her understanding that with senior developments, they can develop age discriminatory housing only for seniors, and seniors are generally defined as 5�-65 and older. They have to be very concerned that if something is developed and half the development is filled with seniars, but the other half does not get filled with seniors, that the developer will then let other people move in. It is very unfair to the seniors who have sold their homes and made the decision to move to senior housing. For many seniors, this is the last decision they will make as to where they are going to live. Ms. Sherek stated there is such a limited amount of land left to develop in Fridley and much of that is difficult to develop because of high land costs and poor soil conditions. They do not want to see any piecemeal development until they really know what the seniors' needs are. What she is hearing is that Fridley's seniors are very typical seniors, and they have a typical age mix for a suburb in this location. Ms. McCullough stated they did an interesting profile of first ring suburbs. They looked at Brooklyn Center, n �� Columbia Heights, New Hope, Robbinsdale, Roseville, and Golden Valley. In 1988, only 4.8� of Fridley's population was aged 65 and older where, for example, Robbinsdale's was 19.7�. In this profile, Fridley has HIIMAN RESOIIRCES COMMISBION MEETING, APRIL 6, 1989 PAGE 7 the younger population. That grows in 1993 to 17.4�, and then Fridley starts to get closer to some of�the other communities. Ms. Dacy stated she wanted the Commission members to be aware that the City Council is very interested in the their comments, because the Council is now being faced with choices on what types of services they should provide for people who live in Fridley. The survey shows there is a significant population of seniors. The Council is getting demands from the younger population for more parks, softball fields, parks and recreation needs, etc., and they are also getting demands from the seniors for services. Any recommendations from the Human Resources Commission can give on this issue to help the Council determine what level of commitment should be made for the seniors of Fridley is a big part of this issue. Ms. Sherek stated at the Planning Commission discussion, one of the suggestions brought up by Mr. Saba was that there are a number of housing situations in Fridley now (example: Georgetown Apartments) that might be areas subject to rehabilitation and conversion to senior housing as well as new development. It is cheaper to rehabilitate existing housing. Mr. Oquist stated it is an interesting thought, but first they have to have a developer who is willing to do that conversion, and they have to have a willing seller. Mr. Oquist stated that regarding the senior housing proposed for the St. Williams site, St. Williams wants to provide that property for elderly housing kind of as a project of the church. According to this survey, there is an additional need for senior housing in Fridley and that need is going to continue to grow. Ms. McCullough had made the statement that a development can have mixed cost housing units. How does that work? Ms. McCullough stated the cost differences are made up in the living units themselves, not in the services prov�ded. Ms. Sherek stated it is really great that St. Williams is willing to put a senior housing development on their property. In other areas, they are faced with rezoning, neighborhood objections, costly soil conditions, traffic problems, etc., so the sites are real scarce. It looks from the survey that if the St. Williams project is developed, it can pick up a majority of the current demand for senior housing. Then, they have to start HIIMAN RESOIIRCES COMMISSION MEETING, APRIL 6. 1989 -_ PAGE 8 proj ecting what needs to be done beyond that for the next 10-15 years. + Mr. Barg stated that obviously they would all like to see more senior housing developed, and the survey gives them a good indication of where the needs are. Is the Council looking at a level of commitment for future projects? Ms. Dacy stated level of commitment can be defined in a variety of ways: money, HRA financial assistance, creating zoning districts, progressive about senior housing, adequacy of the senior center, general fund for senior servi��s, etc. The big part of the issue right nc�w for the Council is the housing demand as far as the financial commitment, and there might be other ways to commit to the seniors. One of the goals in the workplan for the Human Resources Commission is to highlight senior needs and make recommendations. Those recommendations probably cannot be made at this meeting, but staff can come back at the next meeting with some alternatives. b. IIpdate on Obsolete Siqnaqe Ms. Sherek stated that this is an item on the Commission's workplan. It was brought up that people have noted several signs in the community that are obsolete. One was a'°deaf child" sign and another was a"dead end" sign which is on a now through street. She stated there is probably a need for a survey of obsolete signage. Mr. Barg stated it is kind of embarrassing to know that those signs are out there, but no one knows where they are located. He stated no record or tracking was ever done on these signs. Mr. Oquist stated that on any new signs, they should be documented and then need to be reviewed on a yearly basis. This can be cione quite easily with PC's. Ms. Sherek statec� this would be an excellent job for a summer intarnist or a high school student with tran�portation. She would think the review could be every two years. The condition of signs that are pushed down by snowplows in the wintertime could be reviewed at the same time. Mr. Barg stated Mr. Flora, Public Works Director, had suggested that maybe the City Council could take the initiative at the time a new sign is approved to give an gQMAN RESOIIRCES COMMISSION MEETING APRIL 6 1989 - PAGE 9 idea of when the sign would no longer be needed and attach a"sunset clause" for removal. f Mr. Oquist stated he thought this might be easy to keep track of. There should just be a periodic review of all the signs every one or two years. Maybe the Police could note some of these signs when they are on patrol. Mr. Barg stated he liked Ms. Sherek's suggestion of this being the responsibility of a summer internist, at least initially. Ms. Sherek stated a summer internist could at least be retained to build the data base. She stated another possibility might be a person employed by the Parks and Recreation Department for summer programming. Summer programming usually ends the middle of August, and maybe one of those people would like another week or two of employment. Ms. Sherek asked Mr. Barg to discuss this with Mr. Flora and bring it back for discussion at the June meeting. c. IIpdate on No-Fault Grievance Committee Mr. Barg stated that before the Commission meeting, he had a short meeting with members of the No-Fault Grievance Committee. His intent for having this meeting was to bring the Committee members together to meet each other, to gain some support from each other, and to help develop a sense of group identity. Mr. Barg stated there are 7-8 people willing to take No- Fault Grievance cases. This should help spread the cases out so no member is overburdened. d. IIpdate on Community Options Status Mr. Barg stated that staff review of this site has found that Community Options is not causing any special problems for the Police Department or the City in general. Ms. Sherek stated that since there have not been any problems, she did not see any reason for continued yearly reviews and updates to the Human Resources Commission. If something comes up in the future, they can reconsider it at that time. 2. NEW BUSINESS• HUMAN RESOIIRCES COMMISSION MEETING APRIL 6 1989 - PAGE 10 a. b. c. Review Procedures for 1989 CDBG Fundinq Process Mr. Barg stated he has sent out information�to the 12 organizations who applied for CDBG funding last year and 5-6 new organizations who asked to be on the list. The availability of CDBG funds was made known through cable TV, the Fridley Focus, and the Minneapolis Star & Tribune. Consideration of Orientation Information for New Human Resources Commission Members Discussion on an orientation manual for new Commission members was tabled until more members can be present. Consideration of May Meetinq Dates Mr. Barg stated the next regularly scheduled Commission meeting is May 4. He stated he will be attending a conference and will not be at the Commission meeting. A special meeting was set for May 18 to hear presentations from organizations requesting CDBG funding. Ms. Sherek asked staff to check with Mr. Westby and Ms. Jackson to make sure they can attend the May 18th special meeting. She stated the meeting should start at 6:30 p.m. ADJOURNMENT• MOTION by Mr. Campbell, meeting. IIpon a voice declared the April 6, adjouraed at 9:15 p.m. Respectfully submitted, � Ly Saba Recording Secretary seconded by Mr. Oquist, to adjourn the vote, all votinq aye, Chairperson Sherek 1989, Human Resources Commission meetinq CITY OF FRIDLEY HOUSING & REDEVELOPMENT AUTHORITY APRIL 13, 1989 CALL TO ORDER• Vice-Chairperson Schnabel called the April 13, 1989, meeting of the Housing and Redevelopment Authority to order at 7:10 p.m. ROLL CALL• Members Present: Virginia Schnabel, John Meyer, Walter Rasmussen Members Absent: Larry Commers, Duane Prairie Others Present: Jock Robertson, Executive Director of HRA Bill Burns, City Manager Barbara Dacy, Planning Coordinator Julie Burt, Assistant Finance Director David Newman, Attorney Frank Kitterman Roland Stinski Cheryl Stinski Pat Fischer Pat McCullough, Health Planning & Management Resources (HPMR) Joe Commers, The Commers Company APPROVAL OF MARCH 9 1989 HOUSING & REDEVELOPMENT AUTHORITY MINUTES• MOTION by Mr. Rasmussen, seconded by Mr. Meyer, to approve the March 9, 1989, Housing & Redevelopment Authority minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON SCHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. 1. CONSIDERATION OF AGREEMENT FOR CITY USE OF FRIDLEY PLAZA RAMP Mr. Robertson referred to the letter from Mr. Newman dated March 22, 1989, which requests the formalization of the understanding that the City has the right to use the parking facility. That is the purpose of the draft agreement. The second paragraph of the proposed agreement addresses the issue of maintenance. They have discussed the fact that the HRA probably will maintain the structure so they have included the provision. This would mean primarily that the HRA would pay for a snowblower HOIISING & REDEVELOPMENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 2 in winter and certain shrubs that will require maintenance around . the edge. Mr. Rasmussen stated maintenance is another issue and he wanted to have this item deleted. The prajection of expenses is unknown at this time. Mr. Newman agreed, but stated someone must maintain the ramp. If, in fact, the HRA is going to assume responsibility, this provision should occur in this agreement. The paragraph can be struck if the HRA is not inclined to do so. Ms. Schnabel asked if it is possible to break out the maintenance into a separate paragraph and spell it out more specifically. Has the HRA agreed to perform all maintenance, i.e., if there is a structural defect, changing light bulbs, vandalism, etc.? It would be good to have this spelled out more clearly on what maintenance items the HRA would have responsibility. Mr. Newman stated his intent is that the HRA would cover all those items. This is to get it on the table for discussion. If the HRA wished to do less than that, he needed to know just what the HRA was going to cover. Mr. Rasmussen indicated that the user is the City. Mr. Robertson stated that, in addition to the City's office employees, the ramp is for the public. The Fridley Plaza Office will use it also and the Fridley Plaza Clinic to some extent. Mr. Meyer suggested getting together with the main users and arriving at some formula for maintenance. Maintenance involves more than a snowblower. The snow sometimes needs to be hauled away, the approach road needs to be plowed, the ramp needs to be hosed down �n the sprinc} and fall to clean, drains need to be checked, etc. Al1 these things should go on for ramp maintenance. It could amount to thousands of dollars per year. Someone had to plow the original lot before. Negotiate with them for service. The ramp was built for the good of others, and they should see if the others could chip in. Mr. Newman recommended deleting paragraph 2, having staff submit estimates on the cost of maintaining the ram� and having it on a discussion item the next time the City Council and HRA meet. Mr. 1►�eyer asked, if no maintenance agreement is forthcoming, could the issue be resolved before the agreement at hand is signed. Mr. Newman indicated the two bodies need to meet together. HOOSING & REDEVELOpMENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 3 Mr. Meyer recommended getting together with the Plaza Office staff, the City Council, etc. and see what could be done. Mr. Newman felt that would be difficult. Under the office building lease, the HRA is required to provide parking. Neither the clinic nor the office building has responsibility for maintenance. This becomes a question between the City and the HRA. This is an issue that needs to be resolved, and he did not feel this would be resolved at the staff level. Mr. Rasmussen requested Mr. Newman present to the City that they provide maintenance. Mr. Newman stated the City must deed the lot over to the HRA, and the City requested a document in writing which provides that the City can use the ramp. Secondly, they need to indicate to the City Council that it is the HRA's feeling that because the HRA has constructed the ramp and the City will be one of the primary users, that the City should maintain the ramp and forward this to the City Council. It is his opinion that this is somthing that the City Council will not readily accept but will need to discuss. Mr. Meyer asked who maintained the area before. The City did this, and perhaps they should continue to plow the snow while the HRA provides other maintenance. Mr. Newman indicated they could work out something with the City Council but would prefer not to lose another month to resolve the title because of the maintenance issue. Mr. Rasmussen requested that Mr. Newman mention that this item would be further discussed. Mr. Newman stated he would and would have staff get cost estimates. He requested the HRA approve the agreement after deleting the second paragraph. Mr. Robertson stated that by doing this the HRA would be taking care of the title but letting the City Council know the HRA wishes to have further information regarding maintenance. MOTION by Mr. Meyer, seconded by Mr. Rasmussen, to approve the agreement as written with the deletion of paragraph 2, and further to instruct the Executive Director of the HRA and the HRA attorney to come up with cost figures and a proposal to present to the City Council to share expenses or assume total expenses for maintenance of the parking ramp. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON SCHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. HOIISING & REDEVELOPMENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 4 2. CONSIDERATION OF DEVELOPMENT AGREEMENT FOR STINSKI HILLWIND OFFICE REDEVELOPMENT PROJECT Mr. Robertson stated that, after the an agreememnt had b�ne reached on March 20th and after the agenda had been printed, developer reached the conclusion that rather than the split of the grant and loan, it would be better if they went with a straight 5% grant for land assembly costs. This occurred today. The handout given to the members at the meeting outlines the agreement and indicates that developers, Mr. & Mrs. Stinski, have authorized their attorneys to agree to the proposal as outlined. Staff's recommendation is the writedown be a grant in the sum of $109,500 and the second mortgage be completely eliminated. Staff's recommendation is that, if acceptable, the HRA direct staff to do the necessary amendment to develop an agreement, proceed with closing and have the chairperson sign it. The grant would not be closed on until there is a certificate of occupancy on the building. Mr. Meyer stated the letter from the attorney talked about eliminating the provision for the developer to provide an environmental audit. Mr. Newman stated the document does, in fact, contain an environmental audit. Mr. Meyer stated the grant must be contingent upon soil correction, etc. Mr. Newman stated this is a combination of land assembly and demolition. In other situations where they have land assembly, then they use a different standard. Mr. Meyer asked, in this particular case, what does this compensate? Mr. Robertson indicated this is for removal of a structure and land assembly costs. Two parcels were combined• a d a write contribution for what the developer would have to pay, down to make essent�all� a market rate cost of the land. Mr. Newman stated that, with the quality that is proposed, it was felt there must be some assistance to be more competitive when they start out. To define the level of quality, they will reference the drawings or renderings to use as a benchmark to determine quality. Today, the developer submitted plans and specifications for approval by the building officials. The HRA will not pay the grant money until construction is completed. At that time the HRA can determine if the quality is consistent with requirements. HOIISING & REDEVELOpIrIENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 5 Mr. Meyer stated the problem is to define quality before they get the process going. Mr. Newman stated the developers have used pictorial exhibits. Mr. Meyer stated that on the Springbrook project, the HRA received an actual listing of features and amenities before the fact. They need information on the quality of the amenities that bespeak the quality of the development, and this should be part of the understanding before we actually approve. His worry is that they will find out it is not up to standard and then deny funds. Mr. Newman stated the plans and specifications can be reviewed. If they provide sufficient detail, they might well reference those plans and specifications in the agreement. Mr. Meyer did not think it still would answer whether it is high quality but it would set a requirement for the materials that go into the building and give the HRA something to compare when completed for approval. Mr. Robertson stated detailed specifications came in late the afternoon of the meeting. Plans were late and therefore could not be submitted to the HRA. Mr. Stinski stated he and his wife wished to assure the HRA that they are going to do what they stated they would and probably more. This will be one of the best buildings the City has seen. They will submit good plans and specifications and will leave the decision up to the HRA. This is a good builder and architect who have done much work in this state and others. Mr. Stinski has no problem with them. He felt the HRA would be very proud of the building, but he also understood the HRA's position. MOTION by Mr. Rasmussen, seconded by Mr. Meyer, to approve HRA support for $109,500 for the office project and direct staff to consummate the agreement according to those provisions as outlined in a letter of April 13, 1989, to Mr. Newman, with the additional direction that they list specifications, materials and renderings to define the quality, and that the Executive Director and Chairperson of the HRA are authorized to execute a final agreement, subject to the final approval of the Executive Director and HRA attorney. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON SCHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. Ms. Schnabel stated she look forward to seeing the completed building and asked if it would be ready for occupancy by September. HOOSING & REDEVEIAPMENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 6 Ms. Stinski stated occupancy will probably be later in the year. The building will andew P1 t ke about 819omonthsuto constructus underground parking 3. CONSIDERATIONNIESDCOMMERCIAL REHABILITAT�IONEPROJECTKITTERMAN P,DV�NCE C�M?� Mre Robertson stated he had included copies of minutes from April 1.4, 1988 and May 12, 1988 when preliminary plans were reviewed from Mr. Kitterman and staff was previously authorized to work on a deveiopment agreement to review for the next meeting. As the HRA knew, Mr. Kitterman received a preliminary commitment for secondary financing through an SBA 504 loan program for $156,000, copies of which were included with the agenda. He commenced work on the groject late last summer and it was substantially completed in February of this year. He has received a certificate of occupancy and has moved into the building. Mr. Robertson stated that proposed are two modifications of HRA standard 15-year mortgage second mortgage. First, because the SBA loan must be a second position, the HRA would be in the third position. Secondly, the SBA requires that all other financing run concurrently with their 20-year loan. Staff recommends the same structure; that is, no payments the first three years, interest only the next two years, and then the remaining principal and interest to last 15 years. Mr. Robertson stated staff has analyzed the proposal and believes this is very low risk modification to accommodate the loan. The building is done. The value of the loan is well within the guidelines and under percentage, they normally put on a loan. Mr. Robertson spoke with Mr. Kitterman in terms of jobs created. In April 1988, he had 15 employees; on January 1, 1989 -23 employee t�� nnumber �of hemploy esPl�which ise anotherP reason eto doubled recommend approval. Ms. Schnabel thought this was very well done and looked very nice. MOTION by Mr. Rasmussen, seconded by Mr. Meyer, to approve the concept as outlined and for staff to consummate and bring back a development agreement. UPON A VOICE VQTE, A�L VOTING AYE, VICE-CHAIRPERSON SCHNABEL DECLARED 'THE MOTiON CARRIED UNANIMOUSLY. 4. CONSIDERATION OF UNIVERSITY AVENUE CORRIDOR MAINTENANCE Mr. Robertson stated they had discussed with the City Council the option for doing the maintenance work which all agreed should HOIISZNG � REDEVELOPMENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 7 be done this year. The Public Works staff had estimated that the maintenance work, including Moore Lake and East River Road, might total $60,000-$80,000 per year. Staff took the opportunity to explore options available since it was questionable whether the HRA could pay for the maintenance of non-HRA property. The HRA could purchase equipment, however. Bids for maintenance came in on Tuesday. The low bid was $36,700 for the entire scope of the work. Since this is such a good bid, staff recommends that the HRA not take any action at this time and recommends that the City Council take this bid without participation from the HRA. Mr. Meyer asked if this bid was for equipment. Mr. Robertson stated that equipment would be provided by the contractor. Ms. Schnabel was pleased with the bid and the fact that it included not just University Avenue, but East Moore Lake Drive and East River Road. She is interested to see how many people the contractor will have working on the project. Mr. Meyer indicated he saw nothing about weed killer. Mr. Burns stated the contract included weed control. Mr. Robertson that there will be spring application on all center medians and boulevards. Mr. Meyer stated he did not see weed control for crab grass, which also need to be treated. He asked if the cost included the cost of a pre-emergent crab grass killer, which must be applied soon to be effective. Mr. Robertson stated he would check into the question. 5. CONSIDERATION OF PARKING RAMP SETTLEMENT Mr. Burns stated that the agreement with Park Construction provides that the City will pay $18,500 toward the reconstruction of the lower level parking garage. This is approximately one-third of the estimated amount for reconstruction. We do feel, however, that this is a pretty good figure in view of the fact that another contractor had quoted $80,000 for the same work. Mr. Rasmussen asked who is responsible for the error. Mr. Burns stated the City accepted one-third of the responsibility. In order to determine responsibility, the City held a meeting with the various persons that were involved. Mr. Burns said that he felt some of the problems lay with the architect and the construction manager. The architectural drawings did not have a great deal of detail and were considered barely acceptable. No HOUSING & REDEVELOPMENT AOTHORITY MEETING, APRIL 13, 1989 - PAGE 8 interior elevations were marked and no architect's inspector was present during the critical phases of the project. ,The other problems were created by the construction manager who became involved in setting elevations for the concrete sub-contractor. Mr. Burns also indicated that he felt the construction company also owned a major share of the responsibility for the problems that existed on the lower level ramp. It was pointed out that the sub- contractor used a wet screeding process that resulted in improper elevations and a very rough finish. Mr. Burns stated that in addition to the settlement of responsibility for the reconstruction of the lower level ramp, several other issues were negotiated with Park Construction during meetings with Mr. Burns. The second issue was that of delay in the concrete work. For a number of reasons, the work that Park Construction was to perform was forced into the winter weather of 1988. Although the City's contract with Park Construction provided for a December 1, 1988 completion of the concrete work, much of the work was not completed until after the end of the year. In recognition that winter concrete pouring costs more money, the City recognized the additional cost for Park Construction. Mr. Rasmussen asked if the City should have been notified of the additional cost before they started. Mr. Burns indicated the City was notified. Some of the problems had to do with the grading contractors. An electrical line was not moved in a timely manner. Grading in another section of the project prevented the completion of ramp-related grading that was needed to accommodate the concrete subcontractor. According to Mr. Burns, Park Construction initially asked for approximately $13,000 in compensation for delays. The City settled for $10,702. Reductions consisted mainly in overhead charges that were added to the costs for blankets, the heating of concrete, rental of heaters, gas for heaters, and time to put up a plastic sheeting enclosure. Mr. Burns stated the third item was $3,800 for Kevin Kahmann. He stated that the grading had not been done to Kevin's satisfaction. As a result, Kevin came in on Saturday and Sunday and, with his own personnel, brought the grades down to where he thought they should be. He is now asking for reimbursment of $3,800. The City, however, is not accepting responsibility. It will do what it can, however, to bring about an agreement. Mr. i��rMS stated th� fourth item has to do with identical incidental expenses that Kevin Kahmann claimed had been authorized by Mr. Jim Eichman. Mr. Kahmann claimed he was authorized to use an accelerant to speed the concrete cure, remove snow, and fill holes in concrete, etc. Altogether, $2,106 worth of items were authorized. While City staff tended to agree that these items were subject to reimbursement, they insisted that the requests be reviewed by the current project coordinator. HOIISING & REDEVELOPMENT AIITHORITY MEETING� APRIL 13, 1989 - PAGE 9 Mr. Burns stated the concrete was to be taken out and replaced in two weeks. As of last Thursday morning, about half had been removed and the remainder was to be done the next day. This time around Park Construction will supervise the pouring of the concrete more closely. Additionally, Boarman and Associates will be there to inspect the work product. They have, incidentally, indicated they will use a wet screeding process for the repour. Hopefully the supervision that will be present for the repour will serve to eliminate any problems similar to those that occurred with the original pour. Regarding the $3,800 issue, staff is trying to schedule a meeting with Gammon Brothers, Park Construction and Kevin Kahmann to determine whether or not a voluntary agreement can be reached. Mr. Burns also indicated there is also one other issue with Gammon Brothers that he hopes to resolve through this meeting. In regard to the $2,106 in items that are claimed by Kevin Kahmann for reimbursement, City staff has asked Park Construction to have Kevin document all reimbursement items and submit them to the City. Mr. Rasmussen asked if this would be one comprehensive settlement. Mr. Burns stated that the $10,702 payment and the $18,500 payment to Park Construction that was mentioned above, would be included in a single change order that would be considered by the City Council at its first meeting in May. The other items would be considered separately. Mr. Rasmussen did not want to see additional expenses and preferred that the settlement be filed. Mr. Meyer stated there is always the potential that there will be a few thousand dollars in question. Mr. Burns stated there is the potential for $2,106 in additional costs. Other than that, it is a"done deal" and the change order will be awarded in "done deal" language. Mr. Meyer asked if reinforced steel is being used in the concrete. Mr. Burns stated that it was. He did mention, however, that Mr. Flora has talked about increasing the thickness of the concrete from four inches to five inches and also about eliminating the reinforcing steel. Mr. Meyer stated that any reinforcing steel needs to be epoxy coated. He requested that Mr. Flora check the specifications to be sure that the steel is epoxy coated. This should be brought to the attention of the architect and the architect should reply back to the City. Mr. Burns stated that, as part of this settlement, he did talk with Virgil Herrick and ask him to evaluate the chances of the City in arbitration. In view of his conversation with Mr. Herrick, he felt the negotiated settlement was probably better than what the City would have achieved through arbitration. HOUSING � REDEVELOPMENT AUTHORITY MEETING, APRIL 13, 1989 - PAGE 10 Mr. Burns stated the City met separately with Boarman to review a list of errors and omissions and to Ybear their explanations. After this meeting, Boarman agreed to share some of the responsibility, but, as yet, have not responded with any commitment to a definite amount of money. Staff did state that the City was willing to go to arbitration with Boarman to claim half of the $18,500 that the City is obligated to pay for reconstruction of the lower level ramp. Mr. Meyer stated it is difficult to go against the architect and engineer. There is the argument that if elevations are lacking, someone could call and check and these are standard in the industry. Some of these arguments are weak, but if the City can get something from Boarman, they should do so. Mr. Burns stated, if possible, the City would also try to get something from Bossardt-Christenson. MOTION by Mr. Meyer, seconded by Mr. Rasmussen, to approve the settlement between the HRA and Park Construction as outlined on pages 5-5A of the agenda. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON SCHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. 6. INFORMATION ON DRAFT CAPITAL IMPROVEMENTS PLAN Mr. Robertson stated this was an informational item. At the last meeting, Mr. Burns indicated the City was starting a capital improvement program which will be more detailed and explicit than in the past. The information pravided for the HRA's review and comment d19879 and aesummary drafthin thetmore detailedtformat that 1986 and , Mr. Burns is instituting. Mr. Robertson stated there are seven different categories and a summary of worksheets for the five years in each of those categories. What Mr. Robertson has endeavered to do is include all the projects and their most realistic schedule as previously adopted and then to add other projects out in 1991, 92, 93, 9, as were identified as part af Gouncil's gaal setting exercise several months aga, 1rifiA memY�ers were asked to review these items in the next few weeks and call him with questions, comments and suggestions. An update will be provided as we proceed. Page 6A is the schedule. There will be public review and conference review before final adoption by the City Council. Mr. Burns indicated that the process is behind schedule. Council review in #4 is now scheduled for April 24, so everything will be moved back about one month. 7. INFORMATION ON DRAFT HRA OBJECTIVES FOR 1990 HOIISING & REDEPELOpMENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 11 Mr. Robertson stated that each department was asked to prepare a statement of objectives for review by the City Council and came up with about 10 objectives which were gleaned from earlier discussions of the HRA. Staff was asked to present what they felt were the top four priorities, which are listed on Page 7. The City Council felt the top priority they want addressed is to resolve the stalled development agreement at Lake Pointe. In the information packet, the HRA received a copy of a letter from Mr. Raymond Haik to Woodbridge which summarizes the discussions to date. Staff is authorized to test the market to confirm Woodbridge's assertion that since 1985 the market has changed and determine realistic alternatives. Mr. Robertson will proceed by talking to some top leasing and development firms in the area. Mr. Meyer asked if there were any legal inferences because the market has changed or is changing. Mr. Robertson did not think so. One thing that did come up during discussions was there are some very lucrative incentives for Woodbridge to proceed under the existing Limited Revenue Note. 8. INFORMATION ON SENIOR HOUSING SURVEY Ms. Dacy invited Ms. Pat McCullough, HPMR, to provide a synopsis of the study and then Ms. Dacy will summarize discussions of the Planning Commission and the Human Resources Commission. They are looking for comments and questions from the HRA which will help in developing recommendations for policy alternatives to finance senior housing projects. Ms. McCullough stated they had done some standard projections looking at the social-demographic characteristics of the seniors in the City of Fridley. A relatively extensive survey was mailed to all households with heads of households 65 and older and asking questions on housing, which was supplemented by focus groups. City of Fridley had 55$ response rate which is excellent. They concluded the study saying there is an immediate demand for 72 units of congregate housing to serve seniors in the City of Fridley. According to the survey response looking both at what they perceived they could afford to pay and at looking at their incomes, it is recommended that 80� of the units be in the low and moderate income range, $300 on the low side to the mid-$600 range on the high side. Ms. McCullough stated the balance of the study was an indication of interest and need for congregate housing for people who are able to pay more and who did not wish to leave the City. In 1993, that demand more than doubled to 155 units of housing, applying the same survey response rate to that general housing. Ms. Dacy asked them to look at a 10-year forecast. When they HOIISING & REDEVELOPMENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 12 looked at the 55 to 64 year old population that would exist in 1993 who wauld be moving into the senior population, the demand will double again because there is a high number in those categories. Those who wauld like options to remain in the City have a strong interest in hoping options could be provided so they would not have to go to stneiAhbos�a.bsid zed housing surveyed was full a d ayone waiting 1 to two year waiting list is not uncommon. Mr. Rasmussen asked about the building in Robbinsdale across from the First National Bank. Ms. McCullough did not think there was a subsidized building in Robbinsdale. Copperfield Hill has done reasonably well. She will chec�C further. Ms. McCullough stated the Twin City area has market rate housing that is available at the high end of subsidized. Earl Brown Commons is doing poorly. These projects do not fill like a typical apartment building. Financial institutions now require projections for a three to four year fill rate for a moderate sized proj ect. This iors e and ethe V lastl decis �on e peoples will amake process for seni regarding housing. Ms. Schnabel asked how may communities have more than one subsidized unit in the city. Ms. McCullough indicated the Met Council has prepared detailed inventories of subsidized housing in the metro area. There is not a lot that would have multiple units unless they were very aggressive in the early periods of development. For example, the HUD 202 program allocated about 100 units for State of Min�osect. and they did not want more than 50 units in any single p j Fridley is not a priority community. Most communities are not considered a priority unless the number of units requested is extremely high. Bloomington is a priority. Unless communities are on the priority list, they do not apply. Ms. Schnabel asked, if there is a need, should or should not the units be subsidized. Ms. McCullough recommended looking at, as you are presented with requests for developing projects, some communities are looking at protecting certain �nits in the building to be available to qualify for the HUU moderate to low income units. It is a very difficult issue because one is looking at a program the Federal governm�n� heavily esronsibilities i nvolvedy�because 1 they t are closely at the r p significant. HOIISING Sc REDEVELOPMENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 13 Mr. Rasmussen thought some of the market rate housing will become more affordable in terms of rates as time goes on. Ms. McCullough stated she had worked with some financial people and did some projections for a luxury high rise. They have filled about 20$ of their units and have been open for a year with marketing for a year or two before opening. Analysts are looking at striking some kind of deal for low income. Dakota County actually passed a mill levy that will be devoted to housing. The HRA is going to participate in development so they don't have to participate in HUD rules. They are looking at options to make housing affordable and available in the community. Mr. Newman referred to page 8D in the agenda and stated the assistance provided by the City for Golden Pond was actually closer to $1 million. Ms. McCullough stated that seniors generally don't want regular apartments for a number of reasons. They have a more itinerant population, greater concerns about security, congregate housing brings in services that link seniors with services that are in the community, and have social space available. These are significant policy issues to think about because there are no immediate expectation that the decline in Federal participation will continue as in the previous administration and no great hope that we will go back to the HUD 202 programs. Fridley is one of the few communities that does not have non-subsidized project that is developed in the community. Mr. Dacy stated that the Planning Commission discussed two points. First, one of the commissioners asked staff to look at the assumption that higher income seniors prefer a different type of housing than lower income seniors. No clear pattern is shown. As a whole, the majority seemed to prefer a one-story town home with outside entrance. Secondly, two projects that have been before the city have been on vacant property. Perhaps should look at existing units to provide amenities over time to encourage rehabilitation into senior housing. She is hoping to take a proactive approach for preferences for locations for senior housing. Ms. Schnabel stated that another feature to consider is facilities that are attached to nursing home facilities. There is a certain point where this becomes a very important feature. There is also a nursing home located by Georgetown. Ms. McCullough stated that Minnesota has a moratorium on the construction of additional nursing home beds enacted in 1984, and at the last legislative session, studies indicate there is no need to lift that moratorium. In 1984, nursing homes were 97� occupied. That gives them time to get rooms ready. The fastest growing segment of Minnesota's population is 85 and older and this group HOOSING & REDEVELOPMENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 14 uses nursing homes at triple the rate of those under 85. The moratorium was impased and money was put into alternative care sytem for other services. To date, no nursing homes have been built in the State of Minnesota. The system is now about 92� occupied and feel this will be less in a few years. We are enabling older persons to have a greater number of choices after they can no longer manage a single family home. Assisted living units are the biggest thing right now. Ms. Dacy requested comments from members during the next 30 day period because in order to develop some recommendations for the City Council and HRA to consider. The goal is to complete by June. Ms. Schnabel asked how many developers are waiting. Ms, Dacy stated they had not heard from EMC regarding the St. Willi�ms project. Mr. Robertson stated he has received inquiries from other developers who have proposed the same type of construction for one story, private entrance housing. 9. INFORMATION ON 1988 ANNUAL REPORT Mr. Robertson stated members have been given new drafts of the 1988 Annu.al Report. The copy was updated today. Printing of the report was deliberately held off at the end of the year because we had the Tanurb and 57th Place projects under discussion and wanted to make sure they went before going to press. However, it is now April and we have to do the 1988 report. The report is siease back. If there are comments or suggestions for changes, p present them in the next week. Ms. Schnabel has read the report and made some changes. The report this year will be about the same as last year, but a little less elaborate because we have less to report. Mr. Meyer asked if it was the intent to feature Target, Village Green, etc. Mr. Robertson stated, yes, th�y would be featured. This is a summary of progress to date and will use the report as a marketing tool. It has been three to four years since we have reminded the readers and developers in this area about our accomplishments. Mr. Meyer felt Springbrook could be included since it is newer than some of the others that are shown. Mr. Robertson said it was featured on the cover last year but thought that it might be one thing they could add. Since the copy was done, Mr. Robertson had a representative from Minnesota $OIISING & REDEVELOPMENT AIITHORITY MEETING, APRIL 13, 1989 - PAGE 15 Corporate Report visit and will come back with a suggested marketing strategy for the next five years. That should be available for the next month's meeting and will be put on the agenda. Because of the number of inembers present, the picture that was taken last month with four members present will be the photo used in the report. 10. CLAIMS 1876-1884 Ms. Burt presented claims 1876-1884. The tax increment payment, Check #1883, has been written and will be going out tomorrow. Mr. Burns indicated that Shakopee is the only city ahead of Fridley providing the tax increment payment to the local school district. MOTION by Mr. Rasmussen, seconded by Mr. Meyer, to accept Check Register Nos. 1876-1884. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON SCHNABEL DECLARED THE MOTION CARRIED UNANIMOUSLY. Ms. Burt stated that the shared cost of senior housing study was included on the billing for personal services for March, 1989. ADJOURNMENT Vice-Chairperson Schnabel adjourned the April 13, 1989, meeting of the Housing and Redevelopment Authority at 8:50 p.m. Respectfully submitted, � � r G( l '� �� .,� �?2,`� �,^, .i�� Lavonn Cooper �i � /,�� Recording Secreta�y CITY OF FRIDLEY JOINT EN�7IRONMENTAL QUALITY COMMISSION/ ENERGY COMMISSION APRIL 18, 1989 CALL TO ORDER• Chairperson Saba, Energy Commission, called the April 18, 1989, Joint EQC/Energy Commission meeting to order at 7:38 p.m. ROLL CALL• Members Present: Members Absent: Others Present: Bruce Bondow, Dean Saba, Steve Stark, Richard Svanda, Wayne Wellan Paul Dahlberg, Bradley Sielaff Lisa Campbell, Planning Assistant APPROVAL OF MARCH 28 1989 JOINT E4CfENERGY COMMISSION MINUTES: MOTION by Mr. Wellan, seconded by Mr. Bondow, to approve the March 28, 1989, Joint EQC/Energy Commission minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SABA DECLARED THE MOTION CARRIED UNANIMOUSLY. 1. NEW BUSINESS• a. Legislative Update Ms. Campbell referred to her memo of April 14, 1989, as included in the agenda. This information, if taken with the information as presented on Super Cycle, could be a problem. The goals are being increased, and there is a problem with the paper market. Mr. Saba asked how the problem with the paper market came about. Ms. Campbell indicated that some people feel it is a failing af the Met Council to work on market development. It will be difficult to raise goals in the current market situation. There are a lot of different ideas for solutions. Hennepin County is thinking of becoming a paper broker, which may make local paper companies change their minds about closing down. 0 JOINT ENVIRONMENTAL OIIALITYIENERGY COMMISSIONS MEETING - PAGE 2 Mr. Saba asked if Hennepin County would collect paper and sell it themselves. Would there be a danger in them doing so? What about the burn situation? Ms. Campbell stated that some paper has already been burned at Elk River which costs $30,000 a ton and some of the burners can handle paper. Mr. Saba felt the priority should be on recycling, not burning. Ms. Campbell stated that every County will have a burner as part of the solid waste abatement plan. Centralized activities like incineration and composting are formal components of the regional solid waste abatement strategy. Mr. Saba asked if this was a problem just in Minnesota. Mr. Wellan stated this is a problem all over, but is worse in the East. Ms. Campbell stated that Super Cycle had a 50� increase in tonnage in one week. There is no way a company could gear up for that. Mr. Wellan asked if the Met Council had a market study on how much the system could handle. Mr. Svanda stated that the Waste Management Board had money for market development activities but he did not know the result of their study. Ms. Campbell indicated that the Met Council is being blamed but didn't know how easy it is to create a market. The Metropolitan Council has been helpful in starting programs. Market development is a new area for government. Mr. Svanda stated it is difficult to match markets with those cities starting up programs. Ms. Campbell hoged the outcome is that they back away from a goal of 50% and reduce it to a 28�-30� goal. Mr. Bondow asked if the projected cost for handling this tonnage had been calculated. We know Super Cycle is charging a set rate per ton, up in the last 18 months from $1, 400 to $2, 475 at 40 tons per month, and if we JOINT ENVIRONMENTAL IIALITY ENERGY COMMISSIONS MEETING - PAGE 3 project that out we should know what the cost would be to the City, Mr. Svanda stated there would be monies available through a sales tax on refuse hauling. Mr. Bondow stated this still must be allocated somewhere. Ms. Campbell stated that the city is responsible for the goals and the City has received money. Since 1985, funding from the County has grown by 143$ to our program. Mr. Saba asked how much of the 6� tax comes back to the City. In our case, how much would be absorbed by the County? Ms. Campbell did not know. Funds would be distributed to the Counties in a lump sum plus a formula based on population. She did not think these funds would be distributed with a greater Minnesota bias. This will be a more equitable distribution of funds. The State is saying they will increase goals and find money to help cities achieve those goals. Mr. Saba wanted to be sure the funds are directed toward the program and not used for other things. Ms. Campbell stated the City works under a joint powers agreement with the County and is reimbursed for expenses associated with our program. Regarding the paper market, Ms. Campbell stated that Super Cycle is talking about burning. One of the public policy ideas is to store it, and the private sector does not like that approach because there will still be a glut when the paper is taken out of storage. She did not think that anyone likes burning but it seems to be the direction for the short term, three weeks. Mr. Bondow asked what happens after the three weeks. Ms. Campbell stated this is just the timeframe that was given by the private players and the length of this short term glut. Mr. Wellan stated that it was also mentioned in the paper that this is short term. Ms. Campbell stated a 50g increase in one week is a lot to handle. The worst possible outcome is that Super Cycle will not pick up paper at the curbside. She talked 0 to Ms. Deborah Loon, who said they would not do tWill Apparently, someone with Super Cycle stated they not pick up paper nPxt week•er and then thereh willsbe people will just kee the pap a surplus the following week. Mr. Svanda stated Super Cycle has a contract to pick up paper and must do so. Ms. Campbell stated that the City could refuse to pay a portion of the contract if Super Cycle refuses to pick up paper, but she did not look forward to handling the calls from residents if this should happen. Super Cycle has not given any indication that this would happen in Fridley. Mr. Saba stated this could be disastrous for the program. Ms. Campbell stated the week before they did not get to the City until after 3to see thereC was sofmuche pPcked problem. She was happy up in the area. Ms. Campbell stated she met with Mr. Tom Glander and Ms. Deborah Loon, who is the new person who will be representing Super Cycle in Anoka, Carver, and several other counties. This should mean a better response from Super Cycle. The problem that occurred on April 7 was unavoidable as far as the paper market. She is concerned about their response to avoidable problems and this seems to have improved. Mr. Svanda asked how many trucks the firm now had. Mr. Bondow stated Super routes now and will have routes by June 1, 1989. Cycle has 9 new trucks on the a total of 25 new trucks on the Ms. Campbell stated this is what was promised in January. Apparently, they have had to rent trucks because they have problems getting trucks as ordered. Mr. Saba asked what happens if this is not passed. Ms. Campbell felt the new abatement goals will not be approved by the Legislature. Mr. Svanda stated that this was scheduled to go before the tax committee. He thought that the Senate had reduced the proposed refuse hauling tax from 6� to 4%. JOINT ENVIRONMENTAL IIALITY ENERGY COMMISSIONS MEETING - PAGE 5 b• Super Cycle Update This item was discussed as part of agenda item #1. 2. OLD BUSINESS• a. Combining the Commissions Ms. Campbell stated she had spoken with Mr. Dahlberg, who stated he has no problem with combining commissions and having 7 members for the long term. Mr. Saba stated the reasons the commission did not continue discussion at the last meeting was because some members were not present, and they wished to get everyone's opinion. He felt that, if anyone did not wish to combine, they should not do so. Mr. Svanda stated the two commissions meeting together has seemed to work and would favor combining. Mr. Bondow stated the subject has come up several times in the past and that there have been no maj or obj ections . There have been some questions on the structure. At the last meeting, we discussed keeping the membership at seven. Ms. Saba stated the major objections about conducting busines which would suggest one area of concern more than another. Mr. Stark stated that he joined the EQC and the issues have been environmental, which is fine. If it should change that the issues are primarily energy in the future, he did not know if he would be as interested. Mr. Saba stated that, if anything happened as it did in the 1970's, it would be necessary to separate again with each as a separate commission or as sub-committees. It depends on the situation. Mr. Svanda stated that with 7 members there would be the option of breaking out into sub-committees. Mr. Saba stated that, after the spill in Alaska, you can see how such an incident affects both energy and environmental issues. The issues will come back and they will be related. He did not want to lose any members. JOINT ENVIRONMENTAL IIALITY ENERGY COMMISSIONS MEETING - PAGE 6 Mr. Stark felt the commission should try to recruit members. He did not know how often there are seven members at each meeting. Ms. Campbell stated that a year from now we could have the same problem of whether or not to combine. Mr. Stark stated that if the commissions do �� oblem nto one seven-member commission, is there any p contit��ing to re�ruit even if there are seven members. Ms. Campbell stated that the commission would have seven members and there would be no need to recruit. With a commission larger than that, it becomes difficult to manage the varying opinions. Mr. Stark stated the problem is the amount of time it takes to recruit. Mr. Svanda felt that a combined commission would be a better drawing card and could find people with more varied interests. Ms. Campbell stated that if we lose a member we could recruit and put them on a waiting list, but she did not see a point in combining and recruiting. Mr. Saba stated the combined commission would also have a more varied agenda. Recycling is now a big issue, as is radon. MOTION by Mr. Svanda, seconded by Mr. Bondow, to combine the Environmental Quality Commission and Energy Commissions, the name of which will be the Environmental Quality & Energy Commission, and to retain membership at seven. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SABA DECLARED THE MOTION CARRIED UNANIMOUSLY. Mr. Saba expressed concern about membership on the Plar�ning Cammission. An election could be held or could have a member-at-large position or have double representation. Ms. Campbell stated there was some discussion about having one chairperson and one at-large position or there could be a new election. Mr. Svanda stated the elections are to be held soon and recommended that this be discussed at that time. JOINT ENVIRONMENTAL QDALITY/ENERGY COMMISSIONS MEETING - PAGE 7 b. Recycling Container Update Mr. Svanda liked the proposal as presented. Ms. Campbell stated that based on the discussions at the last meeting regarding distribution city-wide randomly and a pilot project, the proposal represents a compromise to include both concepts. The pilot project area is highly visible and will provide data to prove increased participation. A random distribution would be done and would reward current recyclers. In discussions with Mr. Dahlberg, he disagrees very much with this approach and feels a pilot project should be done in two different areas. The purpose is to prove there is an increase in pariticipation. To randomly distribute to those who already recycle does not increase participation. Ms. Campbell stated that another approach could be to increase the pilot project area, but it doesn't address the issue. Mr. Saba stated that bins given to those who recycle is not a random distribution. A random distribution would mean providing bins to anyone whether or not they participate. Ms. Campbell stated Mr. Dahlberg felt the containers should go to those who do not recycle. Mr . Bondow stated that by giving bins to those who do not recycle would bias the study, but that would not be random either. He would like to avoid the sense of favoritism and see a straight pilot program. Mr. Svanda stated that by giving to those who have had missed pick up, you can get them back. Mr. Saba recommended using the 108 sets for a pilot study and increasing that number by reducing the sets used for those who have missed pick ups. Ms. Campbell stated they could take 100 sets from those to be randomly distributed and put them in another pilot area, such as where Mr. Maynard Nielsen lives. This would still leave 61 sets to give away. Mr. Svanda liked the idea of having a pilot project in Mr. Nielsen's area. JOINT ENVIRONMENTAL OIIALITY/ENERGY COMMISSIONS MEETING - PAGE 8 Mr. Wellan stated that it still comes back to the question of what will be gained. Mr. Saba stated that, at the last meeting, it was brought up that bins increase recycling, but that data has been collected in other cities. Mr. Stark stated that this data is always more important, though, if it is in your area. The results of the pilot project could be used to gain contributions from other civic organizations. He stated the sample recycling bins helped him get started. Ms. Campbell agreed that the bins are a convincing and felt the proposal would be a good compromise. MOTION by Mr. Svanda, seconded by Mr. Stark, to implement a program as outlined in Ms. Campbell's memo of April 12, 1989, with two pilot projects with approximately 108 set of bins for one area and approximately 100 sets of bins in another, and approximately 61 sets of bins to be given to residents who have had missed pick ups. UPON A VOICE VOTE, WITH MSRS. SABA, STARK, AND SABA VOTING AYE, AND MSRS. BONDOW AND WELLAN VOTING NAY, CHAIRPERSON SABA DECLARED THE MOTION CARRIED. Mr. Wellan stated he wanted to see the bins out on the street. Ms. Campbell stated that distribution would be faster with a pilot program than with a random distribution. The bins have been ordered and will arrive June 15. Mr, Wel.lan asked if anyone was committed to monitor. Ms. Campbell stated that Super Cycle would give the City data. That is the best option; otherwise, she will have to walk door to door to 208 households or do a mailing, the results of which would be even less reliable. Ms. Saba felt this �aas a bad time of year to start a project, with vacations coming up. Mr. Svanda asked how long the pilot project would last. Ms. Campbell stated Super Cycle is counting in the south area and she will ask them to count in the other area also. The program will last until the end of summer or JOINT ENVIRONMENTAL 4IIALITYLENERGY COMMISSIONS MEETING - PAGE 9 approximately three months, but they will get to keep the bins. Ms. Saba recommended a follow-up with a letter to the American Legion and VFW and asking them if they would like to contribute to the project. Ms. Campbell stated that is part of what should be done. Mr. Wellan suggested giving bins to presidents of civic organizations. Ms. Campbell stated that another point about having fewer bins for general distribution is that fewer will disappear. If there are 161 containers, some could be lost. Mr. Saba asked who distributed the bins in Columbia Heights. Ms. Campbell stated their contractor did the distribution. Ms. Campbell has contacted a distributor and they could do 100 bins for $200, and if we have more bins, we would get a better price. We will be doing more bins, but not several thousand. It is difficult to make a profit with a small area, but they were willing to do the work. She did not pursue distribution by Super Cycle. Regarding the Fridley labels, Mr. Saba felt that $2,000 was quite expensive for the labels. Ms. Campbell stated that it is a lot of money and hopes to get the cost down. The reason for the 12,000 labels was to include them in a brochure that will be mailed out but that may not be feasible. This will be a 3" square sticker made of vinyl. Ms. Campbell has requested that several stickers be designed and one of the designs will be chosen. Mr. Bondow stated that this still works out to 16 cents per sticker. Mr. Wellan asked if schedules were available to be given with the bins to those people who are new to recycling. Ms. Campbell stated she could use flyers that are on hand. There are not many copies of the brochure left. Ms. Campbell plans to send a letter. sTOINT ENVIRONMENTl�L OII�LITY/ENSRGY COIrIIdI88ION8 KEETING PAGE 10 Mr. Bondow stated the information should contain the pick up dates and how to separate the recycled materials. Mr. Stark asked if the funds from the Lions would be used for stickers. Ms. Campbell stated she has thought about this and would ask the Lions before doing so. The word "donated by the Fridley Lions" will be stamped on the blue containers. c. Workplan Discussion Ms. Campbell suggested that this item be tabled. Mr. Saba asked if the commission now wished to maintain two separate workplans. Ms. Campbell recommended the workplans be combined into one. Mr. Dahlberg recoaunended the inclusion of radon and something on plastics. Mr. Saba stated that the radon article for the newsletter cauld be deleted. Providing follow-up information on radon can be considered ongoing. The energy curriculum with Springbrook can be deleted, and we can work from there. ADJOURNMENT OTION by Mr. Wellan, seconded by Mr. Svanda, to adjourn the meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SABA DECLARED THE MARCH 28, 1989, JOINT EQC/ENERGY COMMISSION MEETING ADJOURNED AT 8:30 P.M. Re�spectfully submitted, ��,.�`Z-,� �t• �� .E.tii Lavonn Cooper ��:J Recording Secret ry