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PL 06/09/1993 - 30773. � CITY OF BRIDLEY PLANNING COMMI83ION METsTINC,�� JIINE 9� 1993 CALL TO ORDER: Vice-Chairperson Kondrick called the June 9, 1993, Planning Commission meeting to order at 7:33 p.m. ROLL CALL• Members Present: Dave Kondrick, Diane Savage, Brad Sielaff, LeRoy oquist Members Absent: Dave Newman, Dean Saba, Connie Modig Others Present: Barbara Dacy, Community Development Director Michele McPherson, Planning Assistant Timothy Michalak, Sam's Auto Buying Program APPROVAL OF MAY 26. 1993, PLANNING COMMISSION MEETING MINUTES: MOTION by Mr. Oquist, seconded by Ms. Savage, to approve the May 26, 1993, Planning Commission minutes as written. � IIPON A VOICB VOTB, ALL VOTING AYE, VICE-CHAIRPERBON RONDRICR DECLARED THE MOTION CARRIED IINANIMOIIBLY. 1. PUBLIC HEARING: SPECIAL USE PERMIT, SP #93-08, BY SAM'S AUTO BUYING PROGRAM: Per Section 205.15.01.C.(2) of the Fridley City Code, to allow automobile agencies selling or displaying new and/or used motor vehicles located on the South 33 feet of the North 425.23 feet of the South 877.87 feet of all that part of the Southwest Quarter of the Northwest Quarter of Section 2, Township 30, Range 24, Anoka County, minnesota, lying Westerly of State Trunk Highway 47, excepting the Easterly 600 feet thereof, and that Judicial Landmarks have been placed pursuant to Torrens Case #T-1944 at the Northeast corner, the Northwest corner, the Southwest corner, and the Southeast corner of the North 425.23 feet of the South 877.87 feet of all that part of the Southwest Quarter of the Northwest Quarter of Section 2, Township 30, Range 24, Anoka County, Minnesota, lying Westerly of State Trunk Highway 47, an Lot l, Block 1, Vantage Companies Addition, Anoka County, Minnesota. This property is generally located at 8150 University Avenue N.E. MOTION by Ms. Savage, seconded by Mr. Oquist, to waive the reading of the public hearing notice and to open the public hearing. �"'1 /—,\ PLANNIN� COMMI88ION MEETINa. JIINE 9. 1993 PAaE 2 IIPON A VOICE VOTE� ALL VOTINa AYE, VICE-CHAIRPER80N RONDRICR DECI�ARED THE MOTION CARRIED AND THE PIIHLIC HEARINa OPEN AT 7:35 P.M. Ms. McPherson stated the petition is to review and issue a Special Use Permit for automobile sales at Sam's Club. The Special Use Permit has been requested to include the sale of cars, trucks, RV's, boats, campers, or other items generally purchased from an open sales lot. Ms. McPherson stated the subject parcel is located at the inter- section of 81st and University Avenues. The property is zoned C- 3, General Shopping Center District. There is M-2, Heavy Industrial, zoning to the west, north and south. There is also M-1, Light Industrial, zoning to the south. Ms. McPherson stated the petitioner for this request is Sam's Auto Buying Program, which is a separate subsidiary of the Wal- Mart Corporation. They are affiliated with Sam's Wholesale Club, but they are a separate corporate entity. Sam�s Auto Buying Program works with area dealers in order to provide specific automobile prices which are exclusive to the Sam's Club members. In addition to their typical mailings, they also have sales such /� as this which are related to the member automobile dealers that are involved in the Sam's Auto Buying Program. These sales may include cars, trucks, RV's, boats, campers, etc. at various Sam's Club locations. Typically, they occur two times per year at each location for approximately three days for each sale. Ms. McPherson stated that for this particular location, the automobiles are proposed to be located at the southeast corner of the site. The cars are proposed to be displayed in the typical parking areas of the site and the traffic on site will be re- routed to accommodate the typical traffic seen on the day of the sale. The petitioner is also proposing to erect a tent for the sale of food and also will also be having portable toilets. The petitioner is proposing to have 24-hour security and will also provide a traffic control person for on-site traffic control. The petitioner has contacted Anoka County who is responsible for health inspections in conjunction with the sale of food on the site. They are working with the County Health Department to acquire the appropriate permit and inspections. Ms. McPherson stated that staff recommendations that the Planning Commission recommend approval of the request with six stipulations: 1. The auto sales will occur no more than two times per year for no more than three days per occurrence. � �� PLANNIN� COMMI88ION MEETINa. JONE 9. 1993 PAGE 3 2. The use of streamers, pennants, and flags is prohibited. 3. The petitioner shall comply with the temporary sign ordinance for all temporary signs on the property. 4.. The petitioner shall obtain a temporary building permit and shall comply with Article 32 of the Uniform Fire Code. 5. The petitioner shall insure that handicap accessible bathrooms in the building are available. 6. The petitioner shall provide a traffic management person to properly control traffic on site and to prevent problems occurring on 81st Avenue and the frontage road. Mr. Rondrick asked staff to explain stipulation #4. Ms. McPherson stated this stipulation basically requires that the tent be flame retardant, there be fire extinguishers within so many feet of the tent, no flammable materials are on site. Those type of precautionary measures would be covered. Mr. Oquist asked what the temporary building permit was for. � Ms. McPherson stated this allows for the erection of the tent. Mr. Sielaff asked if the site plan is enforceable in that the auto display is limited to the stated boundaries. Ms. McPherson stated the petitioner proposed the plan. The City would require them to display to cars as shown in their plan. If the Special Use Permit is approved, this is where the City would require the cars to be displayed. Mr. Michalak stated they do this sale in 44 states. There are a couple of states where they cannot. One has been held in St. Cloud. The only question he has in the streamers. They separate the lot by running streamers between stanchions to barricade off that area so people know not to drive there. They will not take up too much of the parking lot because the Sam's owner will not allow this. They must maintain areas for parking. The most cars that will be seen in that area is about 270 cars. The dealers bring in a majority of their new cars. Ms. McPherson stated that he walked the lot with the Sam's manager, and showed him exactly what he could do with displaying the cars. He knows how many cars he has there on Saturday and how full the lot gets. The heaviest traffic at Sam's is at Christmas and this sale will not approach the traffic seen at Christmastime. � Mr. Sielaff asked Mr. Michalak if he felt they could handle parking for the regular business customers plus the cars � PLANNINa COI+IIyiI88ION MEETINa. JIINE 9, 1993 PAGE 9 displayed for sale. Mr. Michalak stated yes. They would not be allowed to do this if they could not accommodate the parking for regular members. For the dealers, this is direct advertising for private members. Mr. Kondrick asked how many total parking spaces were on site. Ms. McPherson stated it appears there are 590 parking spaces. Mr. Michalak stated he talked with the fire marshall who stated there was not problem. Regarding Article 32, the concern is that they are going to have grilled food in that area and the grills cannot be pulled under the tent. Ms. McPherson stated, regarding parking, based on the site plan submitted, there are 194 parking spaces striped in the proposed area. Assuming that the cars would be parked more closely than the striping, more cars can be accommodated. Mr. Michalak stated during a tent sale the cars are generally parked more closely than on a regular parking lot. The cars are there for display. That area is entirely roped off so no one can drive into that area. There will not be any traffic there. Mr. Kondrick asked if staff had any problem with cordoning off the area with streamers. Ms. Dacy stated staff does not want them to be used in advertising, but traffic control is appropriate. Mr. Michalak stated part of what they try to do is create a carnival-type atmosphere. They have tent, there will probably be a temporary sign, balloons, etc. Mr. Kondrick asked how many cars are typically sold as a function such as this. Mr. Michalak stated between 70 and 150 cars are sold. Mr. Sielaff asked, taking into account the tent space and the lanes need, this will then be a large enough area. Mr. Michalak stated he believed so. The cars that are sold on Thursday are replaced with dealership stock that night so there is constant replenishment. Not all of the dealers' cars will be there, but most of the cars. Ms. Savage asked if Mr. Michalak, when he mentioned balloons, was talking about big balloons. � � PLANNINa COMMISBION MEETIN6. JIINE 9. 1993 PAGE 5 Mr. Michalak stated the balloon is now displayed at Thomas Toyota in Coon Rapids. This is a"clown" balloon which is approximately two stories tall. They are applying for a temporary sign permit. Ms. McPherson stated this is allowed and regulated under the temporary sign ordinance. Ms. Dacy Commission feels the Commission Otherwise, ordinance. stated that as this is a Special Use Permit, the can regulate the sale of cars. If the Commission excessive use of signs is not appropriate, the can make that recommendation to the City Council. it would be regulated under the temporary sign Ms. Savage stated she does not like the display of the balloon. Mr. Michalak stated the balloon would be on display for three days per event. . Mr. Oquist stated he agreed with Ms. Savage, but he did not have a problem with displaying the balloon for three days. Mr. Sielaff stated he did not have a problem if it was for three days. Mr. Michalak stated, if this doesn't do anything for the sale, they would not use it again. There is a cost involved for the dealer. � Ms. Dacy stated the City has height requirements on signs including the maximum size for a freestanding sign. The City has permitted balloons in the past. She would recommend a stipulation be added for staff to review this particular model of balloon prior to display so they can evaluate it. Mr. Michalak stated this is the dealers idea. This would have to be a separate issue with the dealer. He would hope the City would approve it because it does attract attention. Ms. Dacy stated the Special Use Permit is for the activity on this particular property. Since the balloon is a part of this activity, the City does have a basis for control. She is asking that there be some type of staff review of the size, where it is anchored, how tall it is, etc. Allowing the balloon also sets a precedent for other requests. Mr. Sielaff stated his concern is that someone will come in and start pushing the time to six days or two weeks and he is concerned about setting a precedent. �, PLANNINa COMMIBBION M�ETING. JDNE 9. 1993 PAGE 6 Ms. Savage stated she agreed and thought staff's request to review was reasonable. Mr. Oquist suggested adding to Stipulation #3 a statement that says ". .. including staff review of the two-story balloon. .." Mr. Oquist stated the petitioner�s request includes a number of types of vehicles and asked if this sale would include only cars or other vehicles as well. Mr. Michalak stated, at this particular time, he expects only cars but some dealers also have RV's. The reason he has requested the other vehicles in the permit is in the case that they change what they display in the future. By doing this, they would not have to come back to the Commission to do what we have done before. Mr. Sielaff stated Stipulation #1 states auto sales will occur. He suggested changing the wording to vehicle sales. MOTION by Mr. Oquist, seconded by Ms. Savage, to close the public hearing. � IIPON A VOICE VOTE� ALL VOTIN(3 AYE, VICE-CBAIRPERSON RONDRICK DECLARED THE MOTION CARRIED AND THE PIIBLIC HEARING CLOSED AT 7:58 P.M. PZr. Kondrick asked if staff had received any complaints from neighbors. Ms. McPherson stated she has not received any calls regarding this request. MOTION by Mr. Oquist, seconded by Mr. Sielaff, to recommend approval of Special Use Permit, SP #93-08, by Sam's Auto Buying Program, to allow the selling or displaying of new and/or used motor vehicles with the following stipulations: 1. The vehicle sales will occur no more than two times per year for no more than three days per occurrence. 2. The use of streamers, pennants, and flags is prohibited. 3a The petitioner shall comply with the temporary sign ordinance, including staff review of a two-story balloon sign and its location, for all temporary signs on the property. 4. The petitioner shall obtain a temporary building permit and �� shall comply with Article 32 of the Uniform Fire Code. � PLANNIN� COMMI88ION MSETINa. JIINE 9, 1993 PAa$ 7 5. The petitioner shall insure that handicap accessible bathrooms in the building are available. 6. The petitioner shall provide a traffic management person to properly control traffic on site and to prevent problems occurring on 81st Avenue and the frontage road. IIPON A VOICE VOTE, ALL VOTING AYE, VICE-CSAIRPER80N KONDRICR DECLARED THE MOTION CARRIED IINANIMOIIBLY. Ms. McPherson stated this request will go before the City Council on June 21. 2. RECEIVE THE MINUTES OF THE PARKS & RECREATIOAT COMMISSION MEETING OF MAY 3. 1993 MOTION by Mr. Kondrick, seconded by Ms. Savage, to receive the May 3, 1993, Parks & Recreation Commission meeting minutes. IIPON A VOICL VOTE, ALI� VOTIN(3 AYE, VICE-CHAIRPER80N HONDRICK DECLARED THE MOTION CARRIED IINANIMOIIBLY. 3. RECEIVE THE MINUTES OF THE HUMAN RESOURCES COMMISSION /"'� MEETING OF MAY 6. 1993 MOTION by Mr. Oquist, seconded by Mr. Sielaff, to receive the May 6, 1993, Human Resources Commission meeting minutes. IIPON A VOICE VOTE� AL7� VOTING AYE� VICE-CHAIRPER80N ROIJDRICR DECLARED THE MOTION CARRIED IINANIMOIISLY. 4. RECEIVE THE MINUTES OF THE APPEALS COMMISSION MEETING OF MAY 18, 1993 MOTION by Ms. Savage, seconded by Mr. Sielaff, to receive the May 18, 1993, Appeals Commission meeting minutes. IIPON A VOICE VOTE, ALL VOTIld(3 AYE� VICE-CBAIRPER80N RONDRICR DECLARED THE MOTION CARRIED IINANIMOIIBLY. 5. RECEIVE THE MINUTES OF THE HOUSING & REDEVELOPMENT AUTHORITY MEETING OF MAY 20, 1993 MOTION by Mr. Sielaff, seconded by Mr. Oquist, to receive the May 20, 1993, Housing & Redevelopment A�thority meeting minutes. IIPON A VOICE VOTE, ALL VOTIN(3 AYE, YICE-CHAIRPERSON RONDRICR DECLARED THE MOTION CARRIED QNANIMOIISLY. � n PLANNINa COMMI88ION MBETING. JUNE 9. 1993 PAaE 8 6. COMPREHENSIVE PLAN DISCUSSION Ms. Dacy stated she is suggesting the Commission invite representatives from similar communities that have completed some type of planning process either to their Comprehensive Plan or through a goal setting process for their community. Then, have a panel discussion with the Planning Commission and City Council. The problem is that after contacting the communities Wednesday, July 7, conflicts with a number of Planning Commission meetings. Thursday seems to be more appropriate and would avoid some of other communities meetings. She suggested scheduling a meeting for Thursday, July 15, from 7:00 to 9:00 p.m. So far, Blaine would be able to come and would represent the neighborhood-based model. Anoka is willing to come. They are trying to get a Planning commissioner to come. Some of these commissioners work in Fridley. Richfield and Roseville will get back to Ms. Dacy. Mr. Kondrick asked what they could learn from Blaine and Anoka. Ms. Dacy stated Anoka has similar demographics and experience with the same issues - age of the housing stock, age of population, etc. Mr. Oquist asked if they had done some planning and/or goal ,i—� setting. Ms. Dacy stated yes, they have a type of "plan-as-you-go" model. They have a similar staff situation as Fridley. Blaine is a second ring suburb and may be less similar, but they did a detailed neighborhood approach. They went through the City neighborhood by neighborhood. They have completed the planning process and are now instituting. Richfield is also comparable and they are aggressive in housing issues specifically which is their forte. They went through a Vision 2004 process. Roseville called their process the Task Force 2000 but she did not know where they were. Ms. Dacy asked if the date of Thursday, July 15, was acceptable. The consensus was to move forward to schedule a meeting for July 15 from 7:00 to 9:00 p.m. Mr. Sielaff asked how the meeting should be set up. Ms. Dacy stated she told them she would fax them three questions -1) Each speaker would review the planning process, 2) discuss the model used- pros and cons, and 3) whether or not they used a consultant. The rest will be questions and answers. ADJOURNMENT �` MOTION by Mr. Oquist, seconded by Mr. Sielaff, to adjourn the meeting. PLANNINa COIrIIKI88ION MEETING. JIINE 9. 1993 PAaE 9 UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON DECLARED THE MOTION CARRIED AND THE JUNE 9, 1993, PLANNING COMMISSION MEETING ADJOURNED AT 8:10 P.M. Respectfully submitted, U �� Lavonn Cooper Recording Secretary � ,� ,� i'� n 8 I G N- IN S H E E T PLANNING COI�IISSION MEETING, Wednesday, J�e 9, 1993