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PL 03/03/1999 - 30966�. CITY OF FRIDLEY PLANNING COMMISSION MEETING, MARCH 3,1999 CALL TO ORDER: Chairperson Savage called the March 3, 1999, Planning Commission meeting to order at 7:30 p.m. ROLL CALL: Members Present: Diane Savage, LeRoy Oquist, Dean Saba, Brad Sielaff, Connie Modig, Larry Kuechle Members Absent: Dave Kondrick Others Present: Paul Bolin, Planning Assistant Dave Hoeschen, Holiday Companies See attached list � APPROVAL OF FEBRUARY 3 1999 PLANNING COMMISSION MINUTES: MOTION by Mr. Oquist, seconded by Mr. Saba, to approve the February 3, 1999, Planning Commission minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED UNANIMOUSLY. 1. PUBLIC HEARING• SPECIAL USE PERMIT. SP #99-01. BY HOLIDAY STATIONSTORES. INC.: To allow a motor vehicle fuel, "station store", and a motor vehicle wash establishment on Part of Lot 1, Auditor's Subdivision No. 25, generally located at 5695 Hackmann Avenue MOTION by Mr. Oquist, seconded by Mr. Saba, to waive the reading of the public hearing notice and open the public hearing. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING OPEN AT 7:35 P.M. Mr. Bolin stated the purpose of the special use permit is for Holiday Companies to � construct a motor vehicle fueling station and car wash at 5695 Hackmann Avenue, the location of the current Citgo station. The property is currently zoned C-2 General 2.01 PLANNING COMMISSION MEETING, MARCH 3, 1999 � PAGE 2 Business. Holiday's plan is to raze the current Citgo station and remove the underground tanks. Mr. Bolin stated the properties to the east and north of this property are zoned R-1, Single Family; the property to the south is zoned R-3, General Multiple Dwelling; the property to the west is Highway 65. Across Highway 65 is the proposed Medtronic site as well as R- 1, Single Family zoning, and Moore Lake is to the north. This property has been used a service station of some type since the 1950s. In 1975, the property was rezoned from C- 1 S to C-2. Mr. Bolin stated that in looking at the site plans, the parking meets the code requirements and the drainage plans and calculations meet or exceed the code requirements. The site will have improved access to Highway 65 and Central Avenue once the intersection is reconstructed. Staff has also determined that putting a new station store on this site will not place any unreasonable demands on the public utilities. Mr. Bolin stated that in walking around the wooded area on the southem part of the property, staff noticed what appeared to be some possible wetland vegetative materials. The City contacted its wetland consultant, Peterson Environmental, and Holiday contacted its environmental consultant. Both consultants visited the site, took some soil borings, and examined air photos and wetland inventory maps of the site. Both �-, consultants concluded that the site is most likely not a wetland. Both consultants recommended doing some more soil testing by May 1 to either confirm the existence or absence of wetlands. Staff will be recommending as a stipulation that if non-exempt wetlands are found on the site, the special use permit, if granted, would become null and void. Mr. Bolin stated staff has received three letters of concerr� from neighborhood residents. These concems included excess noise, hours of operation, drainage, environmental impacts of car wash, underground storage tanks, and property values. Staff used these concems as a guideline to develop 20 stipulations for this special use permit. There was also some concem about lighting, so staff visited similar Holiday station stores in Crystal and Brooklyn Center at Highway 252 and 66�' Avenue. Both have adjacent single family homes. Staff took some photos of the night lighting. The Crystal store is fully lit at night with one side of the canopy which is not lit. The Brooklyn Center station store is similar architecturally to the proposed Fridley site. At this Holiday, the only sign that is lit is the front face of the store. This is more in line with what staff would like to see for the Fridley site if the special use permit is granted. Mr. Bolin reviewed the site plan showing the location of the station store, the car wash, parking, finro entrances, and the drainage. Mr. Bolin stated staff is recommending approval of the special use permit with the � following 20 stipulations: 2.02 PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 3 � 1. The soils on the property will be tested (weather permitting) by May 1, to make a final determination on the presence or absence of non-exempt wetlands. Testing will be completed by the City's environmental consultant at the petitioners expense. If it is determined that non-exempt wetlands exist on the property, this special use permit shall become null and void. No site alterations shall occur until a final determination on wetland status. 2. The petitioner shall be responsible for litter control on the premises, and litter control is to occur on a daily basis. Trash receptacles must be provided on site at convenient locations to facilitate litter control. 3. Parking lot must be lined with a concrete curb. 4. Adequate parking to meet code requirements, including one handicap space, be provided on-site. 5. No off-site employee parking allowed along Hackmann Avenue or the service road. 6. Final drainage, landscaping, and irrigation plans shall be submitted with building permit application. 7. Petitioner shall execute a storm pond maintenance agreement, requiring petitioner to maintain the storm pond. ,..., 8. Canopy over gas pumps to have recessed, shielded, downcast lighting so as ' to be less intrusive on neighboring properties and canopy faces shall not be intemally lit. 9. Car wash hours of operation shall be limited to 6A.M. - 11 P.M.. 10.Tanks and ventilation shall be located so as to limit gasoline fumes off premises. Tank and vent location to be approved by staff prior to issuance of a building permit. 11. Petitioner shall install adequate informational signage on-site to assure proper flow of traffic around the building and to assure that cars waiting to be washed do not block access from roadways. 12. Intercom volume shall be set so intercom messages do not carry beyond stationstore property. 13.Informational signage shall be placed on-site reminding Holiday customers that they are in a residential area and requesting they keep radios tumed down so impact does not carry onto neighboring properties. 14. Petitioner shall install all waste trap and filtration devices as required by the Building Code for car wash facilities. 15. The petitioner shall comply with all outdoor sales and storage provisions of Chapter 205 of the City Code. . 16.The petitioner shall comply with all outdoor storage requirements. 2.03 PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 4 ,�, 17.The petitioner shall install underground irrigation for the landscape areas surrounding the station store. 18.A11 signs shall be reviewed by staff to assure compliance with Chapter 214 of the City Code. 19.A11 building elevations shall be reviewed by staff to ensure the design and materials used, shall architecturally integrate with the surrounding neighborhood. 20.The existing fence along the east property line shall be replaced with a residential type fence, to be approved by staff prior to issuance of a building permit. Ms. Modig asked how the size of this proposed station store compares with either the Columbia Heights station store or the Brooklyn Center station store. Mr. Dave Hoeschen, Holiday Companies, stated the Brooklyn Center station is a similar prototype; however, the proposed station store is slightly smaller at 3,747 square feet. The Brooklyn Center station store is 4,000 square feet. The Columbia Heights station store is slightly smaller than this proposed station store. Mr. Sielaff asked where the storm water detention basis was located and does it �'"� discharge into Moore Lake? Mr. Bolin stated the storm water detention basin is located on the westem edge of the property and does discharge into Moore Lake. The storm water after leaving the catch basins will go through an oil and water separator before going into Moore Lake. Mr. Hoeschen stated they will be installing oil and water separators in all the catch basins. The neighbors were concerned about drainage. Beyond putting in large dry ponding areas that will capture the water, hold it briefly and discharge it at a regular rate, they wanted oil and water separators because of the proximity to Moore Lake. They are also going to allow for sedimentation so that not only will they be removing the oil, but will be removing the phosphorus that comes from lawn fertilizers. This will be an improvement for Moore Lake. Mr. Sielaff asked if the car wash would use detergents containing phosphorus. Mr. Hoeschen stated the release from the car wash is recycled and goes into the sanitary sewer. Mr. Sielaff asked about the existing underground storage tanks. Mr. Hoeschen stated all the existing petroleum tanks and equipment will be removed. ^ They have been working with the State of Minnesota on those issues, In addition, they will be installing all state of the art tanks and equipment. 2.04 � PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 5 Mr. Saba stated one of the stipulations recommended by staff states that "the intercom volume shall be set so intercom messages do not carry beyond the station store property" (#12). He asked how that can be controlled. Mr. Bolin stated it is staff s hope that Holiday will walk around the perimeter of the site to test the volume and monitor the level of sound. However, if City staff receives complaints and there is a problem, the sound level will have to be adjusted accordingly. Since this is a stipulation of the special use permit, if it would become a continuing problem, the City Council can review the special use permit. Mr. Saba asked if an intercom system is necessary. Mr. Bolin stated it is necessary for emergency purposes. It is a way for the Holiday personnel to communicate with their customers in case of any dangerous situations. It is stafPs intent that the intercom system is not to be used on a regular basis. Mr. Hoeschen stated that regarding the intercom, they would prefer to be able to talk to customers that a pump is ready for use, etc. At the 57t'' Avenue station store, they agreed not to use it for music, advertising, or directional messages. In this case, it is only for emergencies. The intercom is two-way which is required by the Minnesota Fire � Marshall's Office. Mr. Hoeschen stated that staff has done a very detailed analysis. They would prefer not to see 20 stipulations but do understand each one and all 20 are acceptable; however, he would like to address one or two stipulations. Mr. Hoeschen stated one stipulation addresses the wetlands (#1). Their engineer, as well as the City's, believes that is not likely that there are wetlands here. He has no problem with the stipulation except the portion which states: "If it is determined that non-exempt wetlands exist on the property..." If wetland vegetation is found, they would like to be allowed the opportunity to mediate that wetland as per state regulations. Then, if they could not do that, the "special use permit should become null and void°. Mr. Hoeschen stated when they started the project, they mailed letters to the neighbors asking for input and offering to meet with them. In addition, they met with the property owners immediately to the east , the Gilstads, at 930 Hackmann Avenue whose property is very close to the proposed development. These property owners had a couple of issues. One was that Holiday's driveway would be too close to their existing driveway. The existing site plan talks about moving that driveway as far away from the property as possible. The property owners asked that the store have shorter operating hours than the 24 hours being requested by Holiday. He stated they would like to have a 24 hour operation; but they have assured these neighbors that as long as they are living in this house, Holiday will limit the hours of operation to 5:00 a.m. to midnight. 2.05 PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 6 � Mr. Hoeschen stated he received a telephone call from the apartment manager at 995 Lynde Drive. She had no issues and seemed happy about the station store coming. Mr. Hoeschen stated that copies of letters with concems from other neighbors he has not met were included in the agenda packet, as well as a letter from the Gilstads. He stated his staff went through an exercise to try to see what they could do to accommodate as many of those concerns as possible. They developed a site plan to pivot the building; however, they cannot meet setback requirements with that site plan. Ms. Modig stated if there is going to be a car wash coming around the side on the east, if there is a line-up of cars (5-6), what impact is there from exhaust fumes and noise to the neighbors on that side? How high is the fence going to be between the station store and the neighbors on this side? Mr. Hoeschen stated that a previous offer to the neighbors was to work with them regarding the fence and landscaping. Practically speaking, there is a limit on the height. They envision an 8-10 foot redwood fence; however, if the fence is too tall, it won't be very attractive. One peculiarity about this property is that the neighboring property owner's driveway actually encroaches on the station store parcel. It is not an issue for Holiday, but it does tend to condense the space between the two properties. Regarding the landscaping, they would prefer that the landscaping issue be at stafPs recommendation so it gives flexibility for the neighbors to decide. Mr. Saba stated that in terms of lighting at night, would this proposed site be lit more like the Brooklyn Center store or the Crystal store? Only the front face of the store is lit at the Brooklyn Center store. Mr. Hoeschen stated the lighting would be the same as the Brooklyn Center store. The stipulation placed on the site by staff limits it to that, and Holiday is agreeable to that. Ms. Nancy Jorgenson, 5730 Polk Street, and Fridley Mayor, stated her back yard faces this property, and she has several concems. She stated there is a considerable drop in grade from the properties just to the east of this location. Even a 12-foot fence is not going to visually detract from this station. She has a gazebo and rather large deck in their back yard, and they enjoy being in the back yard. She is concemed about the traffic that would be generated. Currently, Hackmann Avenue has approximately 3,000 cars/day that enter Central Avenue and then onto Highway 65, and approximately 12,000 cars/day come down Central Avenue. These statistics were obtained by Anoka County and the City of Fridley in 1996 prior to the remodeling of the roadway to address the issues of the Lake Pointe development. Ms. Jorgenson stated that with the amount of traffic already generated from the � neighborhood and the Citgo gas station, she would be curious to know how many cars per hour Holiday anticipates coming through the new station. The fueling pump area is going to double compared to the existing gas station. In addition, a convenience store 2.06 PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 7 ,� will generate trips other than just the fueling. The convenience items that are currently purchased at the gas station are basics such as milk, pop, cigarettes, candy, etc. She was sure the expanded convenience store would carry more items that will generate more traffic. Even with the roadway configuration� this side of Highway 65 is going to continue to operate at a Level F through the next 8 years. Level F is a failing level. With Medtronic coming in on the Lake Pointe property, the City is anticipating approximately 4,000 cars per day at full development of the site. Some of those vehicles are going to cross Highway 65 onto Central Avenue to find altemate ways through the neighborhood to leave the site. � � /''� Ms. Jorgenson stated the biggest issue she has is what is a�tually going to happen with this entire area in the next 5-10-15 years with the Medtronic project and looking at potential redevelopment on the east side of Highway 65. Ms. Jorgenson stated there are four residential properties (including hers) directly adjacent to the proposed station store development. When the area was actually rezoned into a redevelopment site in 1985, because they were concemed about the characteristics of the residential neighborhood, she and a neighbor petitioned the City Council to keep the four residential homes and the gas station out of the redevelopment area. She is concemed about how this development fits into the City's long range comprehensive planning. Ms. Jorgenson stated the City Council had a meeting about three months ago about lighting the Moore Lake causeway. The neighborhood directly to the west was very concerr�ed about the lighting due to the reflection of the lights off the lake and how that would impact the neighborhood. At that time, the City Council decided to delay any additional lighting in that area in order to keep the residential character and to maintain the natural habitat of the Sand Dunes area, as well as Moore Lake Park. Ms. Jorgenson stated she has received at least 12 telephone calls from neighbors regarding this particular proposal. They are all very concemed about the traffic pattem. The entire neighborhood to the east from Gardena Avenue to the south has to come down Hackmann Avenue to get on Central to access Highway 65. Right now it is very difficult with the current configuration of the intersection. Even with the roadway improvements, it is going to continue to operate at a Level F. She sees the potential for further traffic difficulties to just get greater. Right now, many neighbors are using Silver Lake Road as access out of the neighborhood because of the diificulty of getting onto Central Avenue from Hackmann Avenue. Ms. Jorgenson stated that when they first purchased their property, there had been a full gas station including a convenience store in this location. Before they purchased their property, they had asked the City what was going to happen to this site because the � station was closed at that time. The City told them the station was to be removed and a smaller store put in to just senrice the neighborhood. That was 22 years ago, and the station has been a wonderful neighbor. 2.0'T PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 8 � Ms. Jorgenson stated Holiday Stationstores are good businesses and are good neighbors, but she believed the traific situation in this area warrants a closer look. The conditions for a special use permit can be denied if it is found that the proposed development is against the general health, safety, and welfare of the community, not only the communiiy of Fridley but surrounding areas affected by this development. Ms. Savage asked if staff had any reaction to the issue brought up by Mayor Jorgenson regarding the long range planning for this area. How does this fit in with the Medtronic project, and does the City really want a gas station here? Mr. Bolin stated the Medtronic project is still in the planning stages. He has not seen any plans regarding the Medtronic project that is related to this residential area. Mr. Sielaff asked what is being proposed for this residential area in the Comprehensive Plan. Mr. Bolin stated the Comprehensive Plan is still being �developed, and he did not have an answer to that question. Mr. Jim Nevison, 5720 Polk Street, stated that he has lived next to Mayor Jorgenson for ,� 2%Z years. He purchased a vacant lot with no tax base, constructed a$150,000 home, ' and now contributes $1,800 in taxes per year. Over the next 30 years, he and his family will be generating about $60,000 in taxes for the Cifi�r of Fridley. They built here because it is a beautiful neighborhood with beautiful trees and a great place to raise a family. The current gas station has been a good neighbor. It has always closed in the evening, and his family has always felt safe and secure. He is opposed to this larger gas station/ convenience store development that will attract a lot of traffic and be open 24 hours a day. Mr. Hoeschen has said that the hours will be limited as long as the Gilstads live here; but if they move, it will revert to a 24 hour station. It would be better for this development to happen across Highway 65 and keep this neighborhood quiet and desirable. He hopes his investment in Fridley is not wasted. ,�-�. Mr. Richard Wolfe, 960 Hackmann Avenue� and Fridley Councilmember, stated he has many of the same concems as Mayor Jorgenson. Hackmann Avenue is the number one way,for the neighbors to get onto Central Avenue, and the traffic is phenomenal during the moming. With a new gas station/convenience store, they also have to consider Totino Grace High School students who might use the convenience store in the morning to pick up pop and snacks. Many times in order to go west on I-694, he takes back streets to Silver Lake Road if the traffic looks bad on Hackmann. He referred to stipulation #13 which reminds and requests customers "...to keep radios tumed down so impact does not carry onto neighboring properties." He did not know how this stipulation could be enforced. F'_l�C��3 PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 9 �.-�� Mr. Richard Wolfe stated he has received at least 10 telephone calls from neighbors who are not happy with increased traffic, noise. Just as an example is that the blowers in a car wash are extremely loud, louder even than an intercom system for communicating with a customer. He believed the traffic in this area is going to be extreme, especially with the Medtronic project which is looking at 3,500 employees. Obviously, this station would be a gold mine for Holiday, but a disaster for this neighborhood. You have to look further than just the 350 foot notification area. He wondered why the Columbia Heights' Holiday store wasn't looked at by staff. The lights there are very bright. Ms. Ann Williams, 5760 Hackmann Avenue, stated that she lives across from the Gilstads. She stated there are numerous times when she has difficulty getting out of driveway because of the heavy traffic on Hackmann. She has many cars that pull into her drnreway to tum around. This gas station is going to do nothing for the neighborhood; and, as far as she is concemed, it is going to trash the neighborhood. Mr. Bob Gilstad, 930 Hackmann Avenue, stated he owns the adjoining property. He has talked with Mr. Hoeschen about his concems. Regarding the excess lighting, he looked at several other Holiday stores. He felt the lights at the Brooklyn Center store were bright. He stated his bedroom overlooks the station now; and even the store closes at 10:00 p.m. on weekdays and 11:00 p.m. on weekends, he still has some light. They do hear a lot of noise al through the night, even when the station is closed. They have stopped several ^ night burglaries. Mr. Gilstad stated one of his concems was if there was a way to have the building tumed so the back of the building faces them. That way the lights from the building would be off to the side, similar to the Columbia Heights store. Regarding the drainage issue, the station lot is lower. If the lot is raised up, he is concemed about having water ponding in his back yard. He stated he has lived here for 18 years. He works at home, and he is concemed about the Ciiy moving the road with the new development. That will cause a problem, because a stop sign would be put right at his driveway which would cause more problems for him getting out of his driveway. He also talked to three realtors about real estate values. With a bigger station store, he can lose about $30,000 on the value of his house. Mr. Jim Wolfe, 1265 Hathaway Lane, stated that when he came down Hathaway Lane by the existing station the day before, because of the traffic from Medtronic, the stop light changed four times and he still could not get onto Central Avenue. He finally tumed right on Central Avenue and went to Gardena and made a U-tum to come back on Central to get to Highway 65. He timed the stop light, and it was 11 seconds for 35 cars to go by and on the other side coming north, it was 5 seconds. So, something has to be done to allow the neighbors access to Central Avenue. Ms. Wendy Wegland, 995 Lynde Drive, stated she is the resident manager at Moore Lake �"` � Apartments. When she first talked to Mr. Hoeschen, she was in favor of the development. However, after hearing the neighborhood's concems and giving it some 2.09 PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 10 � more thought, she has changed her mind and does agree with the neighbors that this development would cause more traffic. She also had concems about safety. She stated there are a lot of children at Moore Lake Apartments, and she would be concemed for their safety. This area just doesn't need the added traffic. MOTION by Mr. Saba, seconded by Mr. Oquist, to close the public hearing. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED AND THE PUBLIC HEARING CLOSED AT 8:35 P.M. Mr. Oquist stated he lives on Hackmann Circle so he knows what the neighbors are talking about. It is not only traffic from Medtronic that causes problems, it also the traffic to and from Totino Grace High School. The statement was made in the staff report that "the assessed values of these homes will not be any different with the Holiday `stationstore' and car wash than they would be with the existing Citgo". He stated he would challenge that statement. He has lived in this neighborhood since 1960, and he has seen the different stations that have been on this comer. This Holiday station is not the same; it is a gas station, grocery store, and car wash. Even with the small station, there are usually 2-3 cars that pull in not for gas, but to buy cigarettes, pop, or something like that. Now, with a convenience store, that would create a lot more traffic just for that part of the business. � Mr. Oquist stated this is in a commercial area, and there is no separation such as right-of- ways, streets, or screening to separate the neighbors from it, so this property is different. He stated that in considering special use permits, the Commission has to look at whether the proposed use will be "detrimental to the health, safety, or general welfare of the community, nor will cause serious trafflc congestion nor hazard, nor will seriously depreciate surrounding property values...° He believed this project will create more traffic (that intersection is already bad at best), and it will affect property values. This is a residential area, and it should be Iooked at in the Comprehensive Plan for the future. It is a nice project, but not in this location. He stated he will vote against the special use permit. Ms. Savage stated she agreed with Mr. Oquist. This is a very nice project, but this is not the place for it. She has concems about the traffic, noise, hours of operation, drainage, lighting, and property values. She believed that in the future planning of this area, there could be a better use for this property than a gas station. Mr. Saba stated he uses that gas station a lot. There are times during the day when he cannot get onto Central Avenue because of the existing traffic. He cannot imagine how bad it will be a new station and the proposed Medtronic traffic. He agreed that Totino High School and the beach area in the summer all contribute to the heavy traffic. He liked the store and the design. He believed that the concems brought up at the meeting have �` been adequately addressed, but he believed the one concem that cannot be addressed in an acceptable way is the traffic. He would vote against the special use permit. 2.10 � PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 11 Ms. Modig stated she lives in the area on Hillcrest Drive, and Central Avenue is her main comdor in and out also. She hoped that some of the intersection changes will help her, but getting in and out of the Citgo station can be a challenge. Any project that has 20 stipulations, in her opinion, is a red flag that says something is wrong and that the project doesn't fit in the area. She agreed Holiday has nice stores and are good neighbors, but it just does not fit for this particular site. Mr. Kuechle disagreed. He stated the site is zoned commercial which means the neighbors can expect some kind of commercial development. He would agree that the proposed gas station and convenience store will be larger and will generate additional traffic. However, he also believed that Holiday would have seriously considered the traffic because if people cannot get in and out of the station, they may stop once but not twice. That would be a very great concem to Holiday, because one of the prime factors for the placement of a service station would be convenience in and convenience out. He believed Holiday has done a very good job of trying to meet all the special needs of the neighborhood in terms of drainage and other issues. The property is zoned commercial, and he would vote in favor of the special use permit. Mr. Sielaff stated Holiday has done a good job of addressing all the issues, and they should be commended for that. However, the evidence is overwhelming on the traffic, ^ and he would vote against the special use permit. MOTION by Mr. Oquist, seconded by Ms. Modig, to deny Special Use Permit, SP #99-01, by Holiday Stationstores, Inc., to allow a motor vehicle fuel, "station store", and a motor vehicle wash establishment on Part of Lot 1, Auditor's Subdivision No. 25, generally located at 5695 Hackmann Avenue, based on the discussion regarding the trafflc problems, property value issues, and the general health, safety, and general welfare of the neighborhood. ,�, UPON A VOICE VOTE, OQUIST, MODIG, SABA, SIELAFF VOTING AYE, KUECHLE VOTING NAY, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED. Mr. Bolin stated this item will go to the City Council on March 22, 1999. 2. RECEIVE JANUARY 4. 1999. PARKS & RECREATION COMMISSION MINUTES: MOTION by Mr. Oquist, seconded by Mr. Saba, to receive the January 4, 1999, Parks & Recreation Commission minutes. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED UNANIMOUSLY. 2.11 PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 12 r. 3. RECEIVE JANUARY 19. 1999. ENVIRONMENTAL QUALITY & ENERGY COMISSION MINUTES: MOTION by Mr. Sielaff, seconded by Mr. Saba, to receive the January 19, 1999, Environmental Quality & Energy Commission minutes. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED UNANIMOUSLY. 4, YEAR 2000 (Y2Kl READINESS UPDATE: Mr. Bolin stated that the Commission members had received a copy of a memo from William Champa dated February 26, 1999, on the "Year 2000 (Y2K) Readiness Update". Mr. Bolin stated that on March 1, 1999, the Ciiy Council approved a$201,000 expenditure to upgrade the C'�ty's needs for solving some of the Y2K problems. The Ciiy has a ciiy wide project team coordinated by the City Manager to work on these issues. In addition, each department has people assigned to identify and work with Y2K problems. Mr. Bolin stated the memo also addresses the potential problems the Ciiy might have with Y2K and how and when the Ciiy plans to remedy those problems. The telephones and � voice mail system are not Y2K compliant; however, those problems will be corrected this year with a new phone and voice mail system. Some of the Finance software is not Y2K and will be upgraded by March 20, 1999. Some of the Police software is not Y2K compliant, and the Ciiy is working with the County to upgrade that software in the second and third quarters of this year. The City believes the Water and Sewer services will be able to continue service without any interruption. � ,--. i Mr. Bolin stated the Ciiy will be purchasing some generators for back ups to keep some of the City's water and pumps working, if necessary. A. generator is proposed to be used at the Community Center for an emergency-type shelter. The City is going to become more proactive in educating the public about Y2K this spring. More information will be published in the spring, summer, and fall newsletters. Mr. Bolin stated that Mr. Champa is currently working on a readiness plan and a draft should be available by May 15, 1999. On April 29, 1999, he meets with Anoka County and surrounding cities to coordinate a county-wide readiness plan. Mr. Champa states that �compared to most cities in the metro area, Fridley is fairly proactive in dealing with potential Year 2000 problems". Mr. Saba asked what the City is doing to prepare for power surges or even a shutdown of some equipment to protect its electronic equipment, pumps that operate off NSP power, etc., when the power may fluctuate significantly. Mr. Bolin stated he was not sure, but he was sure the Ciiy is addressing that. 2.12 PLANNING COMMISSION MEETING, MARCH 3, 1999 PAGE 13 �"� Mr. Oquist stated that Mr. Saba had made a good point, and this should be discussed with staff. Mr. Bolin stated he would relay this information to Jon Haukaas, Assistant Public Works Director. � ,ADJOURNMENT MOTION by Mr. Sielaff, seconded by Mr. Oquist, to adjoum the meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED AND THE MARCH 3,1999, PLANNING COMMISSION MEETING ADJOURNED AT 9:00 P.M. 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