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PL 03/17/1999 - 30967�—, CITY OF FRIDLEY PLANNING COMMISSION MEETING, MARCH 17, 1999 CALL TO ORDER: � Chairperson Savage called the March 17, 1999, Planning Commission meeting to order at 7:32 p.m. ROLL CALL: Members Present: Diane Savage, Dave Kondrick, LeRoy Oquist, Dean Saba, Connie Modig, Larry Kuechle Members Absent: Brad Sielaff Others Present: Scott Hickok, Planning Coordinator Missy Daniels, Planning Assistant Roy A. Anderson, 7575 Golden Valley Road Brother Milton Barker, 1350 Gardena Avenue N.E. Peter Sargent, 2200 Old Highway #8 � APPROVAL OF MARCH 3 1999 PLANNING COMMISSION MINUTES: MOTION by Mr. Kuechle, seconded by Mr. Saba, to approve the March 3, 1999, Planning Commission minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED UNANIMOUSLY. 1. PUBLIC HEARING• SPECIAL USE PERMIT. SP #99-03. BY TOTINO- GRACE HIGH SCHOOL: Per Section 207.07.01.C.(3) of the Fridley Zoning Code, to allow a running track and associated amenities to be re-constru�ted in an R-1 district on Lot 10, Block 1, Totino-Grace Addition, generally located at 1350 Gardena Avenue N.E. MOTION by Mr. Kondrick, seconded by Ms. Modig, to waive the reading of the public hearing notice and to open the public hearing. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED AND THE PUBLIC HEARING OPEN AT 7:34 P.M. Ms. Daniels stated Brother Milton Barker, President of Totino-Grace, is requesting the special use permit for Totino-Grace High School. The request would allow an 4.01 PLANNING COMMISSION MEETING, MARCH� 17, 1999 PAGE 2 �-.� upgrade of the existing track and field facility of a private school located in an R-1 district. The properly is located at 1350 Gardena Avenue. The present track and field facility will be reconstructed to meet current design standards. Ms. Daniels showed an aerial photo of the site. She stated the site has been occupied by Totino-Grace since 1965. The property is zoned R-1, Single Family, as are the surrounding properties. There is one area zoned P, Public Facility, which is a park. Ms. Daniels showed photos of the site and reviewed the site plans and elevations. She stated the concession building will be facing the field. A�storage area will be available under the bleachers. The press box has been redesigned. The proposed reconstruction meets the building code requirements for accessibility. All elements will be handicap accessible in accordance with the 1994 and 1997 Uniform Building Code. The drainage and storm water management plans meet the City code and are an improvement over the current situation. Ms. Daniels stated a neighborhood meeting was held to inform the neighbors and answer any questions. Three residents attended the meeting. The plans and elevations were reviewed. The only questions from the audience were if Totino- Grace needed any support for what they were doing. Staff received finro phone calls asking what was being proposed, but the callers had neither positive nor � negative responses. Ms. Daniels stated private schools are a permitted special use in the R-1 district and the proposed upgrade of the track and field facility complies with the requirements for a special use permit. Therefore, staff recommends approval of the special use permit with the following stipulations: 1. The petitioner shall control dust during excavation by watering the disturbed soil areas as deemed necessary by the City. 2. All elements of this project shall be handicap accessible in accordance with Chapter 11 of the 1994 and 1997 Uniform Building Code. 3. Silt fence must be properly placed and maintained during construction to protect against run-off. Mr. Oquist asked if another stipulation should b� included that the bleachers be enclosed due to the issues going on today. Ms. Daniels stated that though this requirement is not a part of the ordinance, the petitioner has addressed this issue. Mr. Oquist stated.he wanted to be sure that this is addressed so there is not a �'� problem in the future. Will the press box be on the same side of the field? 4.02 �� PLANNING COMMISSION MEETING, MARCH 17, 1999 PAGE 3 Ms. Daniels stated the press box will be in the same location. Mr. Kuechle stated one of the statements is that the drainage plan for the new site is better than the old one. Are there problems with drainage on the current site? Ms. Daniels stated, yes. There are problems with water standing on the field. Most of the problems have been for Totino-Grace, not due to run-off affecting anything else. Their excavations will improve that. Br. Barker commended staff for their fine work and cooperation through the planning process, He assured the City that the stipulations made by staff will be adhered to by Totino-Grace as they begin this project. All of their designs have included the elements of the 1994 and 1997 Uniform Building Code regarding handicap accessibility. The other two requirements are within their plans at this time. Ms. Savage asked Br. Milton to respond to the question regarding the bleachers. Br. Barker stated their plans from the beginning have been to address that issue. All the bleachers that they will be using will have risers with enclosed backs. �..,� Mr. Oquist stated t�his is to improve the field. Will this improvement have better lighting so there is less impact for the neighbors? o ,^ Br. Barker stated, yes. Part of the neighborhood meeting was to actually show the candlelight spill onto Gardena and Matterhom that is much improved because technology has improved significantly since the current lights were installed. Mr. Oquist asked if this plan is only for the track and field. Br. Barker stated, yes. MOTION by Mr. Saba, seconded by Mr. Oquist, to close the public hearing. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED AND THE PUBLIC HEARING CLOSED AT 7:44 P.M. Mr. Saba stated the request for improvements seemed to be a good plan and very straightForward. MOTION by Mr. Saba, seconded by Mr. Kondrick, to recommend to the City Council approval of Special Use Permit request, SP #99-03, to allow a running track and associated amenities to be reconstructed in an R-1 District on Lot 10, 4.03 PLANNING COMMISSION MEETING, MARCH 17, 1999 PAGE 4 �--� Block 1, Totino-Grace Addition, generally located at 1350 Gardena Avenue N.E., with the following stipulations: 1. The petitioner shall control dust during excavation by watering the disturbed soil areas as deemed necessary by the City. 2. All elements of this project shall be handicap accessible in accordance with Chapter 11 of the 1994 and 1997 Uniform Building Code. 3. Silt fence must be properly placed and maintained during construction to protect against run-off. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED UNANIMOUSLY. Mr. Hickok stated the City Council would consider this request on April 12. 2. RECEIVE THE MINUTES OF THE FEBRUARY 4. 1999, HOUSING AND REDEVELOPMENT AUTHORITY MEETING: MOTION by Mr. Kuechle, seconded by Ms. Modig, to approve the minutes of the � February 4, 1999, Housing and Redevelopment Authority meeting. � UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED UNANIMOUSLY. 3. RECEIVE THE MINUTES OF THE FEBRUARY 1, 1999, PARKS AND RECREATION COMMISSION MEETING: MOTION by Mr. Kondrick, seconded by Mr. Saba, to receive the minutes of the February 1, 1999, Parks and Recreation Commission meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED UNANIMOUSLY. 4. RECEIVE THE MINUTES OF THE FEBRUARY 16. 1999. ENVIRONMENTAL QUALITY & ENERGY COMMISSION MEETING: MOTION by Mr. Saba, seconded by Mr. Oquist, to receive the minutes of the February 16, 1999, Environmental Quality & Energy Commission meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED UNANIMOUSLY. 4.04 PLANNING COMMISSION MEETING, MARCH 17, 1999 PAGE 5 �..., OTHER BUSINESS: Mr. Oquist asked if the City is addressing the bleacher issue in the ordinance. Mr. Hickok stated staff did not feel it necessary to include such a stipulation because the industry is addressing that problem. He did not think the older open- style bleacher is available. He believed the building codes will require that. Staff will leave that issue to the building code requirements. Mr. Oquist stated he is expressing the concem because it can take time for the standard to get into the codes and for the State and City to act. Staff may want to include a stipulation regarding the bleachers just to make sure that happens. Mr. Hickok stated staff will support the Uniform Building Code advances that come up. It is the intent of Totino-Grace to go with the top-of-the-line structural elements. It is important for them to have safety and access built into the bleachers, and also they recognize the advantage of having the storage below. Mr. Oquist asked if the City is doing anything to address the bleachers that are now in the parks. Mr. Kondrick stated they are looking at this issue and working on it. �` Mr. Hickok provided an update on recent City Council actions. Mr. Hickok provided an update on the Y2K issue. The City has an in�emal committee looking at both software and hardware. As the City moves toward the new �year, staff wants to know the spectrum of possibilities for soflware and/or hardware failure and to also know what the contingency plans are for each piece of hardware and/or soflware that might fail. The committee is working with staff to come up with a contingency plan and with the IS staff on what they need to do. Mr. Saba stated one of his concems is in the area of public safety. The City has a number of chemical processing facilities. If something happened at one of those facilities, how would the public safety people respond or would they be prepared to respond? Are they working with those facilities to find out their Y2K readiness? Mr. Hickok stated each of the departments has its own program that it is working and it all comes back together through this team network that is set up to analyze the problems. Ms. Griep, Crime Prevention Specialist, is an expert at heading off a catastrophe before it happens. She and the team are working on that. Ms. Savage asked staff to have someone come to a meeting to answer questions. Mr. Saba stated he thought the citizens of the City would like to have an �`� assessment of where the City is at and its readiness. 4.05 PLANNING COMMISSION MEETING, MARCH 17, 1999 PAGE 6 �� Ms. Savage also suggested an article be placed in the Focus. Mr. Saba stated, at his place of employment, they get from their suppliers a legal format of a response of a Y2K readiness from industry and other suppliers on down the line. The City cannot accept that type of response from a manufacturer or any kind of company that would be involved with chemical spills or something happening during a process of chemical mixing, etc. They need facts. He would feel more confident if he knew the public safety officials were gettirtg those facts. Thus far, he is impressed with the program. ADJOURNMENT: MOTION by Mr. Kondrick, seconded by Mr. Kuechle, to adjoum the meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED THE MOTION CARRIED AND THE MARCH 17, 1999, PLANNING COMMISSION MEETING ADJOURNED AT 8:05 P.M. Respectfiully submitted, ��� ^ Lavonn Cooper � Recording Secretary � 4.06