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PR 06/17/1981 - 31270� � CITY OF FRIDLEY PARKS & RECREATION COMMISSION MEETING JUNE 17, 1981 CALL TO ORDER: Chairperson Kondrick called the June 17, 1981, Parks & Recreation Corr�nnission meeting to order at 7:39 p.m. ROLL CALL: Members Present: Dave Kondrick, Barbara Hughes, Dick Young, Dan Allen, Jan Seeger (arr. 7:49 p.m.) Members Absent: None Others Present: Charles Boudreau, Parks & Recreation Director Jack Kirk, Recreation Supervisor APPROVAL OF MAY 13, 1981, PARKS & RECREATION COMMISSION MINUTES: MOTION BY MR. YOUNG� SECONDED BY MR. ALLEN� �0 APPROVE THE MAY 13� 1981� PARKS & RECREATION COMMISSION MINUTES.AS WRITTEN. UPON A VOICE VOTE, ALL VOTING AYE� CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA: The following items were added to the agenda: b. Title 9(under New Business) c. Truck Traffic at Community Park Site (under New Business) c. Springbrook Nature Center Foundation (under Old Business) MOTION BY MR. YOUNG, SECONDED BY MR. ALLEN, TO APPROVE TXE AGENDA AS AMENDED. UPON A VOICE TfOTE,.ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTTON CARRIED UNANIMOiiSLY. 1. DIRECTOR'S REP4RT: � a. I980 E.E.I. Dr. Boudreau stated that at the last meeting, he was requested to present to the Commission what he hoped to present to the City Council on the /!�` PARKS & RECREATION COI�IISSION MEETING, JUNE 17, 1981 PAGE 2 1982 budget. One of the things they yearly present to the City Council is the E.E.I. (Economic Equivalency Index) as part of an evaluation tool for the programs. He stated he has asked Mr. Kirk to come to this meeting to explain briefly some of the purposes, alternative methods, and program- ming that this system and method allows them to do. Mr. Kirk stated the E.E.I. is something they have been working with for four years. Four years ago, Dr. Boudreau had seen an article in a parks & recreation professional magazine. He had asked Mr. Kirk to explore it and see what he could come up with. From that, they came up with their first attempt at the E.E.I. Mr. Kirk stated they found it could give them some very useful information regarding the dollar value of recreation services in the community: It is probably the first attempt they are aware of in putting a dollar value on a recreation service in the corr�nu n i ty . Mr. Kirk stated they have a formula, "PH x NP x MW/AF = EEI", which means "participant hours x number of participants x minimum wage = Economic Equivalency Index. age factor Mr. Kirk stated that with each of the different activities, they take the EEI value, the revenue, the total cost, and come up with a cost benefit � ratio. (Ms. Seeger arrived at 7:49 p.m.) Mr. Kirk stated the figure they have looked at very closely for the last four years is the totals for the department. In 1977, they started with 95 different activities; in 1978, they had 111 different activities; in 1979, they had 115 different activities; and in 1980, they had 122 different activities. The participant hours for each year have generally been decreasing. They went down a l�ttle between 1978 and 1979, but increased again by 1980. The number of participants increased dramatically from 1977 to 1978 and has steadily been increasing. They show the revenue for the record, and the expense for the program as reflected by the budget figures at the end of the year shows that what they are sQending went up from 1977 to 1978, but has been dropping since then. Each year the EEI has been going up. He stated their goal as far as the cost benefit ration was to get it below..25. They did not reach that the second year, but did reach it in 1979, and the cost benefit ratio for 1980 is now .166, Mr. Kirk stated the cost benefit ratio reflects that their expenses have gone down, and the number of participants and the number of activities and hours has gone up. Mr. Kirk stated that in the report, each of the activities is broken down, it shows how many participants took part in each of the activities, gives � a rundown on the number of hours the activity was offered, and the EEI total for each of the activities. /'� PARKS & RECREATION COMMISSION MEETING, JUNE 17, ]981 PAGE 3 Ms. Hughes stated that while this is useful in planning, it can't be the tota] approach in planning a recreation program. Dr. Boudreau stated he thought they put forth this EEI as a means and a method of trying to establish a dol]ar value on those activities they have registration for and that is primarily their classes. It does give them a guide. It opens up some alternatives and gives them some ideas, and it is their first attempt at even trying to put a dollar amount on what recreation is worth, Dr. Boudreau stated this is the first part of their presentation to City Council. The second part of their presentation is the capita] outlay budget, the third part is the established goals set forth by the Parks & Recreation Commission. He stated they will be explaining to the City Council the status of projects, i.e., what is going on at the Nature Center, Comrnunity Park, and Islands of Peace, and what they hope their focus will be for 1982. The main areas will be to continue in the develop- ment of the neighborhood parks with drinking fountains, replacing old equipment with new equipment, and the aesthetic value to the park system with landscaping. �"� b. Sumner Programs Dr. Boudreau stated the summer programming is under way. He stated the handicapped playground program at Stevenson was cancelled because they only had one registrant. He stated Courage Center is going to run a day camp, and they are going to see if some of their parks & recreation leaders can assist the Courage Center and thereby gain better knowledge and exper- tise in this area. Dr. Boudreau stated the "Movies under the Stars" begins on June 1$, along with the Fridley City Band concerts. He stated they are usually very good family activities and are well attended. Dr. Boudreau stated softball is running true to form with some problems. He stated the beach is open, and the fountain has been placed in Moore Lake. Mr. Young stated that most handicapped children attend summer school until the middle of July. That could explain why there was only one registrant for the handicapped playground program. The handicapped children then usually have a time lag from the middle of July until school starts in the fall, and it is sometimes very hard for parents of handicapped children to provide recreation during that part of the summer. He stated Dr. Boudreau may want to keep this in mind for next surrmer and offer a handicapped playground program later in the summer. � Dr. Boudreau stated the puppet wagon wil] be in operation soon. � PARKS & RECREATION COMMISSION MEETING, JUNE 17, 1981 PAGE 4 2. 3. Dr. Boudreau stated the naturalist program is offering limited program- ming which still allows Mr. St. Clair time to complete things inside the new nature center building. Dr. Boudreau urged the Commission members to get around and see some of the summer programs. He stated that safety is stressed daily to all the recreation ]eaders. c. Friendly Fridley Folks Petition - City Council Dr. Boudreau stated this petition came to the City Council on May 20. 7he petition basically states that the Friendly Fridley Folk would like to have a senior drop-in center at Parkview School where they can control use and access for at least 90� of the time. He stated the City Council did receive this petition but urged the Friendly Fridley Folk to approach the School Board as Parkview is owned by the School District. He stated he did not believe they had gone to the School Board yet, and he did not know what reaction they would get from the School Board. He stated this was for the Commission's information. CHAIRPERSON'S REPORT: The chairperson had nothing to report at this time. NEW BUSINESS: a. Discussion - 1982 Capital Outlay Request Dr. Boudreau stated he had been requested by the Comnission to come up with a report on the needs of the Springbrook Nature Center with dollar figures and specific projects. He stated Mr. St. Clair had listed those needs with dollar figures in a list entitled, "Springbrook Nature Center, Capital Improvement 1981". He stated the Commission members also had a copy of a memo from Sid Inman, Director of Central Services, showing the current detailed unaudited statement of revenues and expenditures for the nature center as of May 31, 1981. There is a grand total of $33,413.81 left after the expenses have been paid. � Dr. Boudreau stated that in addition to these expenses, he had asked Mr. St. Clair to give serious thought as to what his needs are rigf�t now to complete the facility and have it functional. Mr. St. C7air prioritized about 48 items he felt were really needed. Some of those items pertain to the completion of the facility, while others pertain to programming needs. Those items total $36,431. He stated Mr. St. Clair is looking at ways to reduce that total and feels fairly confident those items can be purchased out of the remaining $33,413. � Dr. Boudreau stated he has talked to the City Manager about the water and sewer service of $23,786. In the capital outlay budget, he is requesting $29,000 under Special Assessments. He is hoping the water and sewer service charges can be put on the specia7 assessments which will /'`� ^ PARKS & RECREATION CONINIISSION MEETING, JUNE 17, ]981 PAGE 5 give them excess monies to get the prograrrming aides and some of the things that are needed. Capital Outlay Reguest - 1982, Naturalist Division Dr. Boudreau stated the items they have not included in the first list have been included under Capital Outlay with a total amount of $27,535. Ms. Hughes stated she was concerned about why Mr, St. Clair had chosen floor tile for the exhibit area rather than carpeting. She would suggest it might be more appropriate to carpet with an industrial carpet mainly because of the noise leve7 in that area because of the hard surfaced floor. Dr. Boudreau stated he would pass this suggestion on to Mr. St. Clair. He stated Mr. St. Clair will be at the July Parks & Recreation Commission meeting to answer any questions or concerns the Corranission may have. MOTION BY MS. HUGHE5� SECONDED BY MS. SEEGER� TO 5END A COPY OF SID INMAN'S MEMO DATED JUNE 9� 198Z, ON REVENUES AND EXPENDITURES FOR THE NATURE CENTER TO TXE SPRINGBROOK NATURE CENTER FOUNDATION. UPON A VOICE VQTE, ALL VOTING� AYE� CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNAN.IMOUSLY. MOTION BY MS. HUGHES, SECONDED BY MR. YOUNG, TO APPROVE THE CAPITAL OUTLAY REQUEST 1982 FOR THE NATURALIST DIVISION. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KOND.RICK DECLARED THE MOTION CARRIED UNANIMOUSLY. Capital Outlay Request - 1982, Park Division Dr. Boudreau stated that at the last meeting, he had asked the Corrr�nnission members to contact him if they had any capital outlay items to add. He stated he had not received any items so had gone ahead with the capital outlay request, coming up with two figures. He stated they listed the Total Community Park separately at $441,660. The total capital outlay for the Park Department is $827,415, giving them a tota7 of $385,755 without the Community Park. Ms. Hughes asked why he put the Playground/Restroom Buildings in the capital outlay when they should be on the bond referendum? Dr. Boudreau stated he was not sure there would be a bond referendum, ^ and he had no assurance that, if there was a bond referendum, it would be � successful. PARKS & RECREATION COMMISSION MEETING, JUNE 17, 1981 PAGE 6 Ms. Hughes stated that if these buildings were put on a bond referendum, it would allow them to reduce the bond referendum price, because they don't want them in both places. She really felt the bond referendum would sell better if there was something for everyone. She was not con- vinced that they need restroom facilities in these buildings, and she did not believe that the cost of the buildings had to be that high. Dr. Boudreau stated he was not sure he was in favor of these facilities either because of the vandalism experienced in other communities. Ms. Hughes stated she would rather see them delete these Playground/ Restroom Buildings and put that share of the money towards the Community Park where they do want restroom facilities. If they are going to talk about buildings, they should talk about a storage/restroom facility, fields, and lighting at the Corrpnunity Park and delete the public address system. MOTION BY MS. HUGHES� SECONDED BY MR. YOUNG, TO DELETE ACCT. �4510 PLAYGROUND/RESTRDOIN BUILDINGS TOTALLING $202�000. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. ^ Ms. Hughes suggested that they put the Community Park items as Priority #1 with the understanding that if there is a bond referendum, these items would probably be covered in the bond referendum. Dr, Boudreau suggested that an asterix be placed by the Community Park items with a note made that the Community Park is first priority. The Commission members concurred with the suggestion that Community Park be first priority. MOTION BY 1►IIZ. ALLEN� SECONDED BY M5. SEEGER� TO APPROVE CAPITAL OUTLAY REQUEST 1982 FOR TXE PARK DIVISION WITH THE DELETION OF ACCT. #45.Z0 AND THE RECOMMENDATION THAT COMMUNITY PARK BE LISTED AS PRIORITY #1. UPON A VOICE VOTE, ALL VOTING AYE, CXAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. Capital Outlay Request - 198�, Recreation Division Dr. Boudreau stated nothing was requested for the Recreation Division last year. He stated he will be approaching the City Council and asking the City Council if they would consider each division separately and not as a whole, MOTION BY MS. HUGHES, SECONDED BY MR. YOUNG, TO APPROVE CAPITAL OUTLAY � REQUEST 1982 FOR THE RECREATIDN DIVISION IN TXE AMOUNT OF $15,064. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. /''� PARKS & RECREATION COMMISSION MEETING, JUNE 1�, 1981 PAGE 7 b. Title 9 Mr. Young stated he was referring to a telephone call he had received from a parent a week ago questioning the FYSA's Girls Softball program. This family had enrolled both of their daughters in Girls Softball and later found out that there were boys on some of the teams, yet all the information indicates it is girls' softball. Mr. Young stated he had called Jim Klingle, President of the FYSA, who said he is aware of the problem. They do not encourage boys to play, but because of the federal law which requires equal opportunity for boys and girls, they must a]low boys to play. Mr. Young stated it was his understanding that even if you allow equal opportunity, it does not have to be the same sport. For example, Little League Baseball is provided for boys and an equal opportunity is offered for girls through Girls Softball. That is the way the schools operate. Mr. Young stated there have been other parents, including coaches, who have been upset about this, The boys are obviously stronger than the gir�s of the same age, and the teams with the boys have the advantage � o�ter the teams with all girls. Dr. Boudreau stated neither he or Mr. Kirk were aware of this problem. He stated that 3-4 years ago, they had encouraged the FYSA to call the sports, "youth" sports, rather than differentiate between "girls" or "boys" sports. This was the first they were aware of this. He stated they would look into the problem. c. Truck Traffic at New Park Site Mr. Young stated that in a discussion at a Little League game, a person had expressed concern about the du�t caused by the trucks hauling dirt and also about the fact that the truck drivers have no concern for the safety of private cars. These drivers have actually run people off the road. Dr. Boudreau stated that Park Construction had promised to water to keep the dust down and to sweep the intersection. He had observed the sweeper sweeping the intersection quite often. He stated he has received only two phone calls about the driving habits of the truck drivers, and that is what has led the police to start ticketing the drivers. Dr. Boudreau stated the neighbors have been promised that the trucks for grading and seeding will be completed the latter part of September/ first part of October. He stated they are attempting to hold true to ^ what Mr. Flora, Public Works Director, has informed the neighbors. `" Dr. Boudreau stated that for this big a job, Park Construction is doing a very good job at maintaining the dust level and street cleanness level. PARKS & RECREATION COMMISSION MEETING, JUNE 17, 1981 PAGE 8 4. OLD BUSINESS: a. Hillwind Drive - Petition to Purchase Property (continued) Dr. Boudreau stated that at the last meeting, he was requested to bring the zoning configuration for the Hillwind Drive property, the size of the pond, and plans for drainage. He showed them the plan he had received from Mr. Flora. He stated they are looking at a]most the tota] area of that land for ponding and drainage. Dr. Boudreau stated the City Council has passed a moratorium stating there would not be any development in this area for at least one year. He would recommend this item be tabled for approximate7y one year. MOTION BY MR. YOUNG, SECONDED BY 1�Z. ALLEN, TO TABLE DISCUSSION ON THE HILLWIND DRIVE - PETITION TO PURCHASE PROPERTY FOR PARK. UPON A VOICE VOTE, �1LL VOTING AYE, CHAIRPERSON ICONDRICK DECLARED TXE MOTION CARRIED UNANIMOUSLY. b. Rice Creek West Proposed Trail System (continued) Dr, Boudreau stated the Corr�nission had copies of letters and a resolution which was the latest written materials onrthe Rice Creek West proposed trail system. He stated the Concerned Residents for Environmental Quality have been very successful in trying to negotiate with the County to discuss what it is about the Rice Creek West trail system that should be changed. At a meeting on Monday night, it was resolved and passed that a tast force would be formed of five members appointed by the City Council of the City of Fridley, five members appointed by the County Board of the County of Anoka, and a chairperson to be appointed by the County Board of the County of Anoka. These 11 people will sit down with the County on this advisory board and discuss the Rice Creek West proposed trail system in detail. MOTION BY MS. HUGHES, SEG�ONDED BY MR. YOUNG, TO RECEIVE INTO THE RECORD THE FOLLOWIN6 INFOR1r1ATION: LETTER DATED JUNE 4, 1981� FROM NASIM QURESHI TO RALPH McGINLEY, COUNTY ADMINISTRATOR LETTER DATED JUNE 12� 1981� FROM RALPH McGINLEY TO MAYOR NEE DRAFT RESOLUTION ON APPOINTMENT OF CITIZEN'S TASK FORCE LETTER DATED JUNE 15, 1981, FROM ING SIVERTS� CHAIRMAN, CONCERNED RESIDENTS FOR ENVIRONMENTAL QUSLITY, TO MAYOR NEE AND CITY COUNCIL UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. ry r-� � PARKS & RECREATION CONaNISSION MEETING, JUNE 17, 1981 PAGE 9 c. Springbrook Nature Center Foundation Ms. Hughes stated she would like to tell the Comnission that the Springbrook Nature Center Foundation has raised some money, and that money will go to the development of Springbrook Nature Center some- time in the future. ADJOURNMENT; MOTION BY MS. SEEGER, SECONDED BY 1�2. YOUNG, TO ADJOU.RN THE 1NEETING. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE JUNE 17, 1981� PARKS & RECRSATION COMMISSION MEETING ADJOURNED AT 10:45 P.M. Respectfully submitted, �/`�-� y eSaa Recording Secretary � � a