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PR 10/25/1982 - 31283_, r•� CITY OF FRIDLEY PARKS & RECREATION CON�IISSION MEETING OCTOBER 25, 1982 CALL TO ORDER: Chairperson Kondrick called the October 25, 1982, Parks & Recreation Commission meeting to order at 7:35 p.m. ROLL CALL: • Members Present: Dave Kondrick, Mary Schreiner, Dick Young, Dan Allen . Mer�bers Absent: Jan Seeger Others Present: Char�es Boudreau, Parks & Recreation Director Jill Marlow, 6525 Main St. N.E. Kathy Peterson, 200 - 67th Ave. N.E. Terrie Matson, 6560- 2nd St. N.E. APPROVAL OF SEPTEMBER 27, 1982, PARKS & RECREATION COMMISSION MINUTES: r-..-.� �., MOTION BY MS. SCHREINER, SECONDED BY MR. YDUNG, TO APPROVE THE SEPTEMBER 27� 1982� PARKS & RECREATION COMMISSION MINUTES AS WRITTEN. ^ 0 DPON A VOICE VOTE� ALL VOTING AYE� CHAIRPERSON KONDRICK DECLARED THE MOTION CAFZRIED UNANIINOUSLY. APPROVAL OF AGENDA: The following items were added to the agenda: "Craft A'Fair" - Item a under "Director's Report" "Eisenhower Square" - Item b under "Director's Report" "Promise by Dist. 14 to Assist with Warming House at Stevenson School" - Item c under "Director's Report" '1982-83 Basketball and Volleyball Fees" - Item a under "New Business" The Comnission members also agreed to move "Jay Park Skating Rink Petition" to the first item on the agenda. � MOTION BY MS. SCXREINER� SECONDED,BY HR. YOUNG� TO APPROVE THE AGENDA AS AMSNDED. UPON A VOICE VOTE, ALL VOTING AYE� CXAIRPERSON KONDRICK DECLARED TXE MOTION CARRIED UNANIMOUSLY. PARKS & RECREATION CO(�MISSION��EETING OCTOBER 25 1982 PAGE 2 �' 1. JAY PARK SKATING RINK PETITION: Dr. Boudreau stated that at the last meeting, the residents of Jay Park had presented the Corr�nission with a petition to request an ice rink at Jay Park. He stated the Commission members still have to make a recommendation on this request. Dr. Boudreau stated that at the last meeting, the Commission had requested he check about the security light that was out at Jay Park. He stated he did contact NSP, and that light should be fixed. The Commission had also asked him to get more up-to-date information on numbars of children in this particular area. He stated Roger Schmaus, Principal of Stevenson Elementary Schoo], had informed him that there are approx. 50 children in grades K- 6 that are bussed from that area, and those are the children who would most likely use a general ice skating rink. Dr. Boudreau stated the Comnission members had also requested a traffic count on Mississippi St. He stated there is no updated traffic count on Mississippi. It is one of the crossroads in the City, and the traffic is equal to similar streets such as Osborne and 73rd Ave. Dr. Boudreau stated he has looked at the area in Jay Park again. They are � still talking about an area, approx. 75' x 100', depending upon the depth of �"'� snow which would make the area even smaller. They are talking about ingress -� and egrees to the general skating area to be located on the west side of the park. The security light would be the light to provide 7ighting for an ice skating area to eliminate additional expenses. As pointed out in Curt Dahlberg's memo, the expense would be around $3,000 a year to just maintain the rink. Mr..Young stated that maybe it would be less expensive and more practical to sealcoat the basketball court and then flood over the top of the court. It would save them the cost of moving the dirt, and they wouldn't ruin the turf. They could try this on a one-year basis to see what kind of usage the rink got. He stated Columbia Heights has flooded their tennis and basketball courts for years to use for rinks. Ne realized it would only provide an ice area of approx. 60' x 75' Was this a practical solution? Dr. Boudreau stated he has discussed this with Curt Dahlberg because they have talked about experimenting with freezing over blacktop. One problem is they would end up color coding the area about every 2 years. Also, looking at the size of the space, if there is very much snow, the area is dramatically reduced. To freeze over the court is just as expensive as to clear the snow from the whole west side, because the equipment still has to come in and they have to maintain it. It is only about 10 minutes longer for a 7arger space. He also thought it would be an inferior space to try and maintain. Mr. Allen agreed the west side was the only place for a rink, but there would definitely need to be some work as far as elevation. � 0 j,,,� PARKS & RECREATION CO�NIISSION MEETING; OCTOBER 25; 1982 _ PAGE 3 Ms. Matson stated that since Fridley has never tried flooding a court, why not try it, even if it is a smaller area? She felt the children would be happy with a 10' x 10' rink since they have never had any rink before in their park. Dr. Boudreau stated the money is not in the budget for this year. He stated no matter what size the ice is, it still costs the same to maintain, even if they flood the blacktop. He stated if they are going to do anything, he would rather see them go in and rework the whole west area and do it correctly. Since the ball diamond is not used, they could remove the backstop, grade the whole west area, and make an official skating area. In the sur�nertime, they could use it for soccer and open football. He stated that was his recommendation. Ms. Mattson stated that would be terrific. She stated they are not at the meeting to ask the Commission or the City to do something right now; they are just asking that something be done for their park. The Commission members agreed with Dr. Boudreau's recommendation. �lOTION BY MS. SCNREINER, SECONDED SY MR. YOUNG, TO RECOMMEND TO CITY COUNCIL, THROUGX PLANNING COMMISSION, THAT JAY PARK BE ADDED TO THE APPROVED GENERAL ICE SKA4'ING AREAS FOR THE 1983-84 SEASON. .�-�- UPON A VDICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTIOl7 CARRIED UNANIMOUSLY. � Mr. Kondrick thanked Ms. Marlow, Ms. Peterson, and Ms. Mattson for coming to the meeting. He stated he appreciated the concern tMe residents have for their neighborhood and their park, and the Commission members wished more citizens had such a concern. 2. DIRECT4R'S REPORT: a. Craft A'Fair --� Dr. Boudreau stated he wanted to remind the Commissioners that the Parks & Recreation Department�was again co-sponsoring with Community Education the Craft A'Fair to be held at the Corr�nunity Education Center on Oct. 30-31. . He stated this is the fourth'Craft A'Fair, it is very nice, and he would encourage the Commissioners to attend if possible. 0 b. Eisenhower Square Or. Boudreau stated the Commissioners had probably noticed that quite a few trees have been removed from Eisenhower Square. He stated grading will begin around Oct. 27th for the new office complex that will be con- structed there. He stated the monument will be moved to the south end of Moore Lake by the flagpo]e. PARKS & RECREATION CO��ISSION��EETING OCTOBER 25 1982 PAGE 4 _�. c. Promise by Dist. 14 �o Assist with Warming House at Stevenson School Dr. Boudreau stated School Dist. 14 hae�promised that, through their construction trades class, they will construct a block building-type warming house at Stevenson Schoo7. The City will supply the materials and Dist. 14 will be performing the work. 3. NEW BUSIP�ESS: a. 1982-83 Basketball & Vo7leyball Fees Dr. Boudreau stated the Commission members had the new 1982-83 Basketball & Volleyball Fee schedule as outlined by Jack Kirk. He stated he would like approva] of these fees. Mr.Kondrick asked approximately how much of an increase were these fees over last year's. Dr. Boudreau stated i.t was generally a 10-]5% increase, the increase is due mostly to the officiating. MOTIr�N BY MR. YOUNG; S�iCONDED BY MR. ALLEN, TO APPROVE THE Z982-83 BASKETBALL & VOLLEYBALL FEES. �� UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSOPJ KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. 4. OLD BUSIP�ESS: a. Operating Policy Manual Dr. Boudreau stated this was on the agenda to remind the Commissioners that this is an ongoing project. He stated he would invite Jack Kirk to the next meeting on Nov. 15, At that meeting, he would like to try to pull together some of the things everyone has been working on. The Commission members agreed to Dr. Boudreau's suggestion. ADJOURNMENT: , MOTION BY MR. ALLEN� SECONDED BY MR. YOUNG, TO ADJOURN THE MEETING. UPON A VOICE VOTE, ALL VOTING AYE, CFIAIRPERSON KONDRICK DECLARED THE MOTIDN CARRIED UNANIMOUSLY. Respectfully submitted, ynn a a Recording Secretary 0 � City of Fridley AGENDA 0 PARKS & RECREATION COMMISSION MEETING MONDAY, NOVEMBER 15, 1982 7:30 P.M. Location: Classroom (lower level) CALL TO ORDER: ROLL CALL: APPROVAL OF AGENDA APPROVE PARK & RECREATION CONMISSION MINUTES: OCTOBER 25, 1982 1. DIRECTOR'S REPORT: A. Information only - Mc�tion oo:.funding for Northeast Chamber Ensemble and Fridley City Band was tabled at the City Council meeting on November 8th, will be back on Council agenda November 22nd. "'`�''�_ 2. OLD BUSINESS: A. DISCUSSION: DEPARTMENTAL POLICY MANUAL � � 3. OTHER BUSINESS: ADJOURNMENT: � �c` CITY OF FRIDLEY PARKS & RECREATION COMMISSION MEETING NOVEMBER 15, i982 CALL TO ORDER: Vice-Chairperson Schreiner called �ihe November 15, 1982, Parks & Recreation Cormission meeting to order at 7:35 p.m, ROLL CALL: Menbers Present: Mary Schreiner, Jan Seeger, Dick Young Members Absent: Dave Kondrick, Dan Allen Others Present: Charles Boudreau, Parks & Recreation Director Jack Kirk, Recreation Supervisor APPROVAL OF AGEN�A:� 'r� MOTION BY MS. SEEGER, SECONDED BY MR. YOUNG, TO APPROVE TXE AGENDA WITH THE FOLLOWING ADDITIONS: "PROGRESS REPORT ON COMMUNITY PARK" - ITEM "b" UNDER "DIRECTQR'S REPORT" "VFW DONATION" - ITEM ^c" UNDER "DIRECTOR'S REPORT" "EISENHOWER SQUARE MONUMENT" - ITEM "d" UNDER "DIRECTOR`S REPORT" UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON SCHREINER DECLARED THE MOTION CARRIED UNANIMOUSLY. APPROVAL OF OCTOBER 25, 1982, PARKS & RECREATION COMMISSION MINUTES: MOTION BY MR. Yt�NG� SECONDED BY MS. SEEGER� TO APPROVE THE OCTOBER 25, 1982� PARKS & RECREATION COMMISSION MINUTES AS WRITTEN. UPON A VOICE VOTE� ALL VOTING AYE� VICE-CHAIRPERSON SCHREINER DECLARED THE 1HOTION CARRIED UNANIMOUSLY. 1. DIRECTOR's REPORT: • a. Motion on Funding for the Northeast Chamber Ensemble and Fridley City Band Dr. Boudreau stated that at the Septembe�r Flth Parks 8 Recreation Commission meeting, the C�issic�r� �rade a motion to City Council recomr�r�nding that the City continue to underwrite the cost of both ^ organizations for music and supplies, but to only underwrite one- fourth of the directors' salaries--three months into the coming year in order to allow the organizations time to prepare for t�e phase-out of the directors' salaries. � PARKS & RECREATION COMMISSION MEETING, NOVEMBER 15, ]982 PAGE 2 b. c. Dr. Boudreau stated the Planning Commission, at their Oct. 27th meeting, recorranended to City Council that all funding be denied to the Northeast Chamber and the Fridley City�and. Dr. Boudreau stated these recorronendations went to the City Council at their last meeting on Nov. 8. Because of the conflict between the two recommendations, the City Council tabled the item until their Nov. 22 meeting. Dr. Boudreau stated the City Council has requested from him additional information on whether these monies were part of the 1983 budget or monies from the 1982 budget and just exactly what was the impetus for the recommendation that came from the Parks & Recreation Comnission. He stated that information will be going in memo form to the City Manager in time for the City Council meeting on Nov. 22. He stated he would keep the Commission members informed as to what action is taken by the City Council. Progress Report on Community Park Dr. Boudreau stated Donahue & Associates has come up with a workable plan and specs for the lighting at the Community Park. He stated they will be going out for sea7ed bids on the lighting and hope to award the contract for lighting in Jan. 1983 with the lights being installed �` and working by the middle of April or first of May 1983. He stated that,= as the Comnission was probably aware, Medtronic donated a sum of $200,000 for the lighting. VFW Donation Dr. Boudreau stated that out of the $60,000 pledge made by the VFW for the Comnwnity Park, the VFW has made their yearly contribution of $]2,500; and Mr. Resner of the VFW presented the check to the City. MOTION BY MR. YOUNG, SECONDED BY MS. SEEGER� TO GRATEFULLY ACCEPT THE DONATION OF $12�500 FROM TXE VFW. UPON A VOICE VOTE� ALL VOTING AYE� VICE-CHAIRPERSON SCHREINER DECLARED THE MOTION CARRIED UNANIMOUSLY. Dr. Boudreau stated a thank-you letter will be sent to the VFW expressing the City's gratitude. d. Eisenhower Square Monument Dr. Boudreau stated that, as the Commission mebers were aware, because of the recent development in the Center City complex, there was a need to relocate the Eisenhower Square monument, which was donated and built by the iIFW. The City undertook the project with a professional moving �-. �"�� � PARKS & RECREATION COM�ISSION MEETING, NOVEMBER 15, 1982 PAGE 3 company to have it moved to the south end of Moore Lake by the flagpole. In the process of moving it, the mortar gave way on the rocks and it fell and broke in several places. Since that time, Mark Burch, Assistant Public Works Director, has met with people from the VFW and the owner of the moving company, and it has been co-agreed upon that the moving com- pany will pay for the rebuilding of the monument and the purchasing of the granite. The actual rebuilding will be done by the people who built the original monument. The stones that were salvageab7e are in the custody of the moving company who will store them over the winter. The rebuilding will be done as early in the spring as possible. Dr.�Boudreau stated the VFW expressed their satisfaction with the new location of the monument at Moore Lake as it will get more attention, and it is a nice area for any ceremonies they would want to have. 2. OLD BUSINESS: a. Discussion on Departmental Policy Manual Mr. Kirk stated he has met with three Commission members on different sections of the policy manual. He stated it appeared the best approach to working on the manual was to bring one section at a time to the %•-� Comnission members for review and changes. After they are done with all of the small sections, hopefully they will have an entire policy manual to be approved by the Commission and then sent on to Planning Commission and City Council._ Mr. Kirk stated Ms. Schreiner had a section of the administrative portion ready at this meeting for the Commission's review and changes. He stated this section would then be ret�ped and brought back to the Comnission at their next meeting for final approval. The remainder of the meeting time was spent reviewing and making changes to this section of the policy manual. Dr. Boudreau stated he would iike to compliment Ms. Schreiner for a fine job in the writing of this section. It was a good start on the policy manual. Ms. Schreiner stated she would also like to thank Mr. Kirk for his time and help Tn the preparation of this section. 3. OTHER BUSINESS: a. Dec./ Jan. Meeting Dates Ms. Schreiner stated their next regularly scheduled meeting would be on ^ Dec. 20. Did the Comnission members wish to cancel that meeting because of it being so close to Christmas? 4""`� � PARKS & RECREATION COMMISSION MEETING, NOVEMBER 15, 1982 PAGE 4 MOTION BY MR. YOUNG� SECONDED BY MS. SEEGER� TO CANCEL THE DEC. 20 MEETING AND TO SCHEDL�LE TWD MEETINGS IN JANUARY--ONE SPECIAL MEETING ON JAN. 10 41D CONSIDER ONLY TXE POLICY 1NANUAL, AND THEN THE REGULAR MEETING TO BE HELD ON JAN. 24. 1983. UPON A VOICE VOTE� AI,L VOTING AYE, VICE-CXAIRPERSON SCHREINER DECLARED THE MOTION CARRIED UNANIMOUSLY. ADJOURNMENT: MOTION BY MS. SEEGER, SECONDED BY MR.YOUNG, TO AA70URN THE MEETING. UPON A VOICE VOTE� ALL VOTING AYE, VICE-CXAIRPERSON SCXREINER DECLARED THE NOV. 15� 1982� PARKS & RECREATION COMMISSION MEETING ADJOURNED AT 10:45 P.M. Respectfully submitted, �� yn a a Recording Secretary �-"� _ �-