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PR 11/21/1983 - 31292� � � CITY OF FRIOLEY PARKS & RECREATION COMMISSION MEETING NOUEMBER 2], 1983 CALL TO O�DER: Vice-Chairperson Schreiner called the November 21, 1983, Parks & Recreation Comnission meeting to order at 7:50 p.m. ROLL CAI.L: Mer�bers Present: Mary Schreiner, Jan Seeger, Dick Young Members Absent: Others Present: Dave Kondrick, Dan Allen Charles Boudreau, Parks & Recreation Director Jack Kirk, Recreation Supervisor APPROVAL d� OCTO�ER 17, 1983, PARKS & RECREATION COMMISSION MINUTES: MOTION by Mr. Young, seconde� by Ms. Seeger, to approve the Oct. 17, 1983, Parks & eR creation Commission minutes as written. Upon a voice vote, all voting aye, Vice-Chairperson Schreiner declared the motion carried unanimously. APPROVAL OF AGENDA: Vice-Chairperson Schreiner declared the agenda approved as written. 1. DIRECTOR'S REPORT: a. Rice Creek School Facility Dr, Boudreau stated he had no new information on this item. Ms. Schreiner stated she did talk to one of the School Board members. The property has not been put on the market at this point, because the School Board feels there are so many developers interested in the property that they are going to try handling it themselves. But, it is still a matter of going back and forth between the City and the School Board. The City wants more property than the School Boa:•d is willing to give tf�em. Generally, they are talking 10� of the 9.7 acres that would be allocated for park or some sum of money. The C9ty wants about 3 acres. Ms. Schreiner stated she felt it was going to be a long time before this issue is resolved. PARKS & RECREATION COMMISSION MEETING, NOVEMBER 21, 1983 PAGE 2 Dr. Boudreau stated that in the meantime, the City's equipment is still there, and the School Board is allowing the City to use the gymnasium for programming. Dr. Boudreau stated he felt the City has taken the position that if they want a neighborhood park in this area, which there is an established need for, the City needs a minimum of 3-5 acres. He agreed with Ms. Schreiner that it is going to take some time to resolve this. Dr. Boudreau stated that if anything further develops, he will tnform the Commission. 6. Scheduled Decem6er Meeting Dr. Boudreau stated it was up to the Commission memhers as to whether they wanted to meet on Dec. 19, which was the week of Christmas. MOTION by Mr. Young, seconded by Ms. Seeger, to cancel the Dec. 19, 1983, Parks & Recreation Commission meeting. Upon a voice vote, all voting aye, Yice-Chairperson Schreiner declared the motion carried unanimously. 2. NEW BUSINESS: None 3. OLD BUSINESS: a. Nockey Association of Fridley Or. Boudreau stated he had telephoned Mr. Pawlyshyn the previous Friday reminding him of this meeting, and Mr. Pawlyshyn f�ad said he would be here. Dr, Boudreau stated he had asked Mr. Pawlyshyn to write down on paper what the HAF was requesting of the Parks & Recreation Commission so the Commission members would have it in writing. Mr. Pawlyshyn had agreed to do this. Dr. Boudreau stated that Mr. Pawlyshyn did inform him over the te7ephone that the HAF would be requesting 12 additional hours of ice time (at $65-75/hr). This would bring the total ice time provided by the City to 30 hours. Dr. Boudreau stated he did know that this year thP fwuse ]eague hockey fias a grand total of 4-5 teams only in all the age groups. Dr. Boudreau stated that at the last meeting, Mr. Kirk had suggested that Staff �ook at and compare what the City allocates for other youth sports and the total dollar expenditures, and the expenditure per � �� � � � ,\� . r�+�` � ��>,� � PARKS & RECREATION COMMISSION MEETING, NOVEMBER 21, 1983 PAGE 3 participant, and what other area communities provide for their youth h9c3ey program. He referred to the memo from Jack Kirk dated Nov. 19, 8, regarding "Youth Sports Information and Hockey Survey". Dr. Boudreau stated Mr. Kirk surveyed ten cities�-Blaine, Columbia Heights, Maple Grove, Moundsview, Plymouth, Roseville, Shoreview, Spring Lake Park, St. Louis Park, and Brook7yn Park. All tF�e cities have f�ockey associations, house league fiockey, traveling hockey, but only two (RosevillP and Fridley) have broomball for girls. There were only tf�ree cities (�including Fridley) out of 11 that help support their hockey associations financially. Dr. Boudreau stated they were told at the last Commission meeting that the City of Columbia Heights gave $10,000 to its hockey association. In looking at the chart of tf�e survey, the Commission members would see that net dollars to the hockey association were $2,600. The way the system is set up in Columbia Heights is that the budget is a 50/50 sp7it between the schoo] district and the city. So, the Columbia Heights' hocke.y associ- ation is actually getting about $1,300 fwom the City of�Columbia Heights, in which case the City of Fridley gave more to its hocky associated last year than Columbia Heights. Dr. Boudreau stated the other city, St. Louis Park, gave $800 to its hockey association. Mr. Kirk stated most of the cities do not give anything to their hockey associations and they do not receive anything back. Dr. Boudreau stated very few cities had the figure 6roken down into how much they spend each year on ice maintenance. Ms. Schreiner stated she has talked to a few people about this issue, and her problem was having the taxpayers subsidize those children that are playing hockey. If her child wanted to play hockey, she would expect to pay for it. She liked Mr. Young's idea expressed at the last meeting of having the participants pay $10 more in the registration fee, but if they participate in the fundraisers and raise a little extra money, that $10 would be given back. Ms. Seeger stated that when her boys were in the hockey program in Coon Rapids, they did have fundraisers, and they got sponsors, but it was really the responsibility of the coaches and parents to help the children who wanted to p7ay hockey. Dr. Boudreau stated he and Mr. Kirk were amazed at the lack of support to the hockey association in most of the cities. He stated he would like to have the Commission members review the facts and figures prepared by Mr. Kirk, because the Comnission is going to have to make a decision at their January meeting on what they want to do with hockey in the City of Fridley. PARKS & RECREATION COMMISSION MEETING, NOVEMBER 21, 1983 _ PAGE 4 � b. c. Mr. Kirk handed Dr. Boudreau re: Support". out copies of a Oct. 17, 1983, memo he had written to "Hockey Association of Fridley 7982-83 Financial Dr. Houdreau stated tEie I�AF is re4uesting 12 hrs. o� ice time in addition to the 18 f�rs. tFie C1ty 1s already providing. The cost of indoor ice seven years ago was a6out $35-40/hr. Now it is almost up to $70/hr. Everything has gone up including officials' fees. So, every- thing has almost doubled from what it was some years ago. Lookin4 at the accelerating costs and the number of participants in these programs declining, it is going to cost the City more and more money each year. He stated Mr. Kirk had come up with the suggestion that tfie City only pay "x" amount of dollars per participant per year and tf�e HAF can use the money for whatever it wants to. He stated it might be a good way to go. Mr. Young stated that if they went that route, the HAF wou7d not be returning the $2/participant back to the City, so both the City and the HAF would benefit. Mr. Kirk stated this way they would have some control over the costs that could get out of hand. Mr. Young stated that maybe they should consider a two-year contract with � the HAF so the HAF would have a feel for where they were financially. ",`, Policy Discussion - Ice Locations Mr. Young stated he had prepared a draft outline regarding a policy on ice locations in the City of Fridley. Dr. Boudreau stated this would be typed and s�nt out to the Commission members for discussion at the January meeting. Policy Discussion - Use of Community Park Mr. Kirk stated he and Dr. Boudreau have discussed what fee to charge to organizations that want to run a tournament at the new Community Park. At this point, they really are not sure as this is all new, and they haven't been through a year of operation in that park. He stated they felt if they charged non-profit organizations $600, that would cover their expenses for operating tournaments next year. - -� . � For that $600, an organization woula get the use of six fields at the community park, the bases, the limer, lime and hand rags, use of the lights (setting an outer limit on the lights, probably 11:00 p.m.), the use of the press box, concession area, garbage clean-up, restroom facilities, and the City would provide some type of faci7ity supervisor for the general tournament. They will have to decide if they want the supervisor there at all times or to just check in periodically. � ; � ,`/ ��`' PARKS & RECREATION COMMISSiON MEETING, NOVEMBER 21;�1983 PAGE 5 Mr. Kirk stated that if an organization wanted to use any of the City's power equipment to drag the fields, the organization would either have to get a city emp7oye2 to donate the time or the organization would have to hire the city employee at the regular rate. If an organization wanted to use its own power equipment, they would have to have it approved by the City. If an organization wanted to use any additional fields (at Locke or Comnons), some type of fee would have to be set up per field or per hour for t�ose additional fields. Mr. Klrk staied some op tfie other considerations were: 1. That the Parks & Recreation Commi�sion revi.ew t�ii� after _ one year since they do not know all the costs at this time, _- -; -� 2,: There be two tournaments per month during May, June, July, ' Aug., totalling 8 tournaments. This leaves the fields open for Fridley residents at least half the weekends during the sumner. It a7so leaves alternate weekends for tournaments that are rained out. • 3. Tbey would have to look at some policy for returning organiza- tions. Non-profit organizations would have to get their requests in by Feb, 1, and the Commission wou7d consider those requests at tf�eir Feb, meeting. He thought some type of priority would have to 6e set for the returning organizations. �w 4. They would recommend a$1,000 fee for the use of the Comnunity -�' Park for tournaments held by other groups or Fridley groups that are profit-making groups. These groups would have to have their requests in by March 1. Mr. Young stated that of the four non-profit groups that have run tourna- ments in Fridley in the past (Jaycees, Fridley Fire Dept., Fridley Covenant Church, and the Tiger Hockey Booster Club), two of these groups return money to the community in some way and two do not return any money to the community. He stated that in some ways, he had a little problem considering the two latter groups as non-profit. Mr. Kirk stated that was one of the reasons why he had suggested at the last meeting that an additional $150 be put on top of the rental fee to be automatically put lnto a youth program or parks and recreation fund. In that way, every group would be treated equally. Dr. Boudreau stated the parks & Recreation Departroent is going to run a tournament tE�emselves during the 49'er Days weekend. This way they wi71 find out first-hand what the costs are and what kind of money can be made. Dr. Boudreau stated any action on this policy should be made with a full corr�nission. He suggested the Commission have two meetings in January-- one for a work meeting on the three previous items discussed at this meeting and one meeting to take action on these three items. � �'`�f .�.��r� PARKS & RECREATION COMMISSION MEETING, N011EMBER 21, 1983 PAGE 6 -� The Commissioners agreed and set January 9 and January 23 as the two meeting dates in January 1984. ADJOURNMENT: MOTION by Ms. Seeger, seconded by Mr. Young, to adjourn the meeting. Upon a vo� ice vote, all voting aye, Vice-Chairperson Schreiner declared the Nov. 21, 1983, Parks & Recreation Commission meeting adjourned at 9:10 p.m. Respe�tfully submitted, - - ` � yn Saba Recording Secretary . i� � � �� � ` . �� �