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PR 05/01/2000 - 00008185CITY OF FRIDLEY PARKS & RECREATION COMMISSION MEETING — MAY 1, 2000 CALL TO ORDER: Chairperson Kondrick called the May 1, 2000 Parks & Recreation Commission Meeting to order at 9:25 p. m. ROLL CALL: Members Present: Dave Kondrick, Marcy Sibell, Tim Solberg, Dick Young Others Present: Jack Kirk, Director of Recreation & Natural Resources Dave Lindquist, Park Maintenance Supervisor Paul Lawrence, Superintendent of Public Works Steve Billings, City Council Member APPROVAL OF APRIL 10, 2000 PARKS & RECREATION COMMISSION MINUTES MOTION by Ms. Sibell, seconded by Mr. Solberg to approve the minutes of the April 10, 2000 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. APPROVAL OF PARKS & RECREATION COMMISSION AGENDA FOR MAY 1, 2000 MOTION by Mr. Solberg, seconded by Mr. Young, to approve the agenda for the May 1, 2000 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. 1. STAFF REPORT a. Program Update Mr. Kirk stated that the Program Update for the Recreation and Natural Resource Department was included in the agenda packet for review by the Commission members. This is a summary of some of the activities that have been held since the last meeting. On this month's update is information on a Spring Craft show at the Fridley Senior Program, a bluebird house making activity at Springbrook, participation in the Spring Lake Park Family Fun Day event, the Community Gardens program, and the Springbrook Nature Center Spring Fling. The Summer brochure with information on the upcoming activities and services has been mailed out in the past week and registrations have started to come in. Summer generates the largest number of activity registrations of any season for the Department. Parks and Recreation Commission Meetinq - Mav 1, 2000 Paqe 2 b. Park Maintenance Report Mr. Lindquist stated that the maintenance staff has been busy making improvements in the athletic facilities to get them ready for upcoming season. They had worked on the infield areas at many of the ball fields and replaced some backstops at the Commons Park fields. Staff has been out sweeping turf areas in the parks and worked on turf renovation at the Commons fields. Mr. Lindquist stated that they have started preparing the softball and baseball fields for games as the season is now underway. Fields are dragged and chalked on a daily basis for game play. Ms. Sibell asked if the summer maintenance positions had all been filled. Mr. Lindquist stated that they were not filled and they were still looking for workers. c. Fridley `49er Days Mr. Kirk stated that the annual city celebration, "Fridley `49er Days", is scheduled for June 14- 18 this year. There are many of the regular popular attractions such as the carnival, the Friday night street dance featuring the White Sidewalls and the Saturday street dance featuring the Rockin' Hollywoods. Some events that took place last year with Fridley's 50t" Anniversary celebration are now going to be part of `49er Days. The Community Garage Sale and the Craft Show will be part of this year's program at the Columbia Arena site. As usual, the big `49ers Parade will be on Thursday evening starting at 6:30 p.m. Mr. Kirk invited the Commission members to participate in the `49er Days festivities. 2. NEW BUSINESS a. Showmobile Rental Request - City of St. Anthony Mr. Kirk stated that the City of St. Anthony has requested, once again, the use of the Showmobile for their annual Villagefest celebration on August 5t", 2000. They have rented from us before and there were no problems, therefore staff would recommend approval of the request with all appropriate fees being assessed. MOTION by Mr. Solberg, seconded by Ms. Sibell to approve the showmobile rental request by the City of St. Anthony with all appropriate fees being assessed. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. b. Showmobile Rental Request - City of Inver Grove Heights Mr. Kirk stated that the City of Inver Grove Heights has requested the use of the City's Showmobile for their Star City Day's festival on September 9t". Staff would recommend approval with all appropriate fees being assessed. MOTION by Mr. Young, seconded by Mr. Solberg to approve the showmobile rental request by the City of Inver Grove Heights with all appropriate fees being assessed. Parks and Recreation Commission Meetinq - Mav 1, 2000 Paqe 3 UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. c. Parks Tour - Prior to June Commission Meeting Mr. Kirk asked the Commission members if they would like to have a park tour prior to the regularly scheduled meeting on June 5t". The Commission members were in agreement to start the park tour at 6:00 p.m. and have the meeting and picnic dinner around 7:00 p.m. the meeting will be held at the Commons Park activity building after the tour. d. Sand Dunes Park Correspondence Mr. Kirk stated that the Parks and Recreation Commission had received some correspondence regarding the West Moore Lake Sand Dunes Park boardwalk. Additional signatures for the petition to install a new walkway system had been received as well as a letter to the Commission supporting a new walkway. MOTION by Mr. Young, seconded by Ms. Sibell to receive the correspondence regarding the West Moore Lake Sand Dunes Park walkway. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. 3. UNFINISHED BUSINESS a. Parks 5-Year Capital Improvement Program Mr. Kirk stated that at the April 10t" meeting, the Commission made several recommendations for adjustments to the staff proposed 5-year Parks Capital Improvement Program. The Commission members wanted to have an opportunity to discuss some of the projects with the City Council before making the final CIP recommendations. Mr. Kondrick said that he believed the double gymnasium project is something that should be built, but that the construction dollars should not be expected to come out of the limited Parks Capital Improvement fund. Mr. Young stated that even if the Parks Capital Improvement fund were to set aside $200,000 or more each year for the gymnasium project, it would take at least 10 years or more to have enough to build the facility. He also pointed out that this would require the City to avoid or postpone needed replacement of other equipment and facilities in the park system. He was not in favor of doing that. Ms. Sibell stated that she felt we should put something in the Parks CIP for the gymnasium project to show that this is a priority for the Parks and Recreation Commission. Mr. Solberg stated that he wants the Commission to identify this project, even though the Parks CIP does not have enough money to pay for the entire project. Parks and Recreation Commission Meetinq - Mav 1, 2000 Paqe 4 Mr. Kondrick suggested that the Parks CIP move the Madsen Park shelter back into the plan in the year 2003 in place of the dollars for the FCC gymnasium project. Mr. Kirk asked the Commission if they wanted to keep dollars in the plan for years 2004 and 2005 to set aside for a Community Center gymnasium project. The Commission members agreed that they did not want to designate Parks CIP dollars for the gymnasium in place of other needed improvements. They would like to see those dollars be listed under a general heading of park facility improvements and upgrades with more specific information to be decided upon at a future date. The Community Center gymnasium project should be listed under the "other projects" heading of the CIP and identified on the plan that it is a high priority of the Parks and Recreation Commission. MOTION by Mr. Young, seconded by Ms. Sibell to approve the modified Parks 5-Year Capital Improvement Program and forward it to the City Council for consideration. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. ADJOURNMENT MOTION by Mr. Young, seconded by Mr. Solberg to adjourn the meeting at 10:35 p.m. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MAY 1 MEETING ADJOURNED.