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06/04/2001 - 00009296CITY OF FRIDLEY PARKS & RECREATION COMMISSION MEETING — JUNE 4, 2001 CALL TO ORDER: Chairperson Kondrick called the June 4, 2001 Parks & Recreation Commission Meeting to order at 7:24 p. m. ROLL CALL: Members Present: Dave Kondrick, Sue Price, Marcy Sibell, Tim Solberg, Dick Young Others Present: Jack Kirk, Director of Recreation & Natural Resources Dave Lindquist, Park Maintenance Supervisor Paul Lawrence, Superintendent of Public Works APPROVAL OF MAY 7, 2001 PARKS & RECREATION COMMISSION MINUTES MOTION by Ms. Price, seconded by Mr. Solberg to approve the minutes of the May 7, 2001 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. APPROVAL OF PARKS & RECREATION COMMISSION AGENDA FOR June 4, 2001 MOTION by Mr. Young, seconded by Ms. Price, to approve the agenda for the June 4, 2001 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. 1. STAFF REPORT a. Program Update Mr. Kirk called attention to the written program update in the Commission member's packets that contained brief write-ups on some of the activity during the past month including: the welcome to the Zone, the Senior Dining Chef's Dinner, the Senior Volunteer Recognition, the Senior Golf League, Bird Banding, Summer Staffing, and the controlled burn in the parks. b. Park Maintenance Report Mr. Lindquist stated that since May was such a wet month, they are trying to keep up with the mowing in all of the City parks. He further stated that most of the workers have now been hired for the summer park maintenance. Mr. Lindquist stated that some of the major work done in May included: working on three new soccer fields at the Fridley Middle School property; helping with installation of a new scoreboard at the high school baseball field; working with the Little League spring clean up day; repairing the infield on Middle school #10; and repairing the damage to fields caused by the overflow of the Commons water tower. Parks and Recreation Commission Meetinq - June 4, 2001 Paqe 2 c. Fridley `49er Days Mr. Kirk provided a schedule of the upcoming 49er Days events and invited the Commission members to participate in the many activities that week. d. Summer Program Registrations Mr. Kirk provided a status report on the summer program activity registrations. The report shows the number of individuals currently registered, the maximum number of openings and any individuals currently on the waiting list. 2. NEW BUSINESS a. Reconsideration of Softball Tournament Request for Labor Day Weekend — Southern Anoka County Chamber of Commerce and Spikers Restaurant Mr. Kirk stated that he had received a letter from the Minneapolis Metro North Convention and Visitors Bureau encouraging us to reconsider this request for a softball tournament over Labor Day weekend. The request was denied at last month's meeting due to the high cost of a maintenance worker for the holiday time. As Mr. Lindquist explained at the May meeting, the part-time workers are finished for the summer and the only workers available would be full- time staff. The full-time workers would get time and a half for Saturday and Sunday and double time on the Monday holiday. Mr. Connelly, Executive Director of Minneapolis Metro North, writes in his letter that the Convention and Visitors Bureau would assist with the costs. Mr. Lindquist has estimated that it would cost approximately $1,600 for a worker to handle this tournament. This is $1,200 more than the $400 included in the field rental to cover a part-time maintenance worker for a weekend tournament. Mr. Kirk stated that he would be supportive of a tournament if the additional dollars were submitted to cover the high cost of a full-time worker. He also stated that this tournament would be affiliated with the Minnesota Sports Federation (MSF). Fridley's adult softball program is affiliated with the Minnesota Recreation and Park Association (MRPA) program. On two occasions in the past, the MSF has pulled tournaments from Fridley at the last minute because we are not affiliated with their organization. If this tournament is approved, Mr. Kirk would suggest a letter from the MSF be required, stating that they understand this tournament is being held in a non-MSF community and there are no strings attached to this tournament being held in Fridley. This would protect the Chamber and Spikers from having the tournament cancelled at the last minute. MOTION by Mr. Young, seconded by Ms. Price to approve the tournament request by the Southern Anoka County Chamber of Commerce and Spikers for a softball tournament at Fridley Community Park over Labor Day weekend with the following stipulations: 1. The additional cost (estimated at $1200) be paid to cover the services of a full- time maintenance employee. Parks and Recreation Commission Meetinq — June 4, 2001 Paqe 3 2. The Minnesota Sports Federation submits a letter as per Mr. Kirk's recommendation. UPON A VOICE VOTE, COMMISSION MEMBERS PRICE, SOLBERG, YOUNG AND KONDRICK VOTING AYE, COMMISSION MEMBER SIBELL VOTING NAY, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED b. Showmobile Rental Request — St. Anthony VillageFest Mr. Kirk stated that staff would recommend approval of this request. They have rented from us in the past and all has worked out well. MOTION by Mr. Young, seconded by Ms. Sibell to approve the rental request of the Showmobile to St. Anthony for their VillageFest celebration. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. c. Showmobile Rental Request — Grace Evangelical Free Church Mr. Kirk stated that he has received a request from Grace Evangelical Free Church to rent the Showmobile on August 18, 2001 for a Church Festival. They would like to use Madsen Park for some of their events, which is adjacent to the church property. Mr. Kirk stated that they would be expected to pay for any additional costs associated with the use of the park, such as additional garbage costs and additional portable toilet facilities. MOTION by Mr. Solberg, seconded by Ms. Price to approve the Showmobile rental request by Grace Evangelical Free Church with all appropriate fees being charged. Any additional costs associated with use of Madsen Park for that day should also be paid by the church. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED ADJOURNMENT MOTION by Mr. Solberg, seconded by Ms. Price to adjourn the June 5, 2001 meeting at 8:13 p.m. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED AND THE JUNE 5, 2000 MEETING ADJOURNED.