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PR 11/05/2001 - 10440CITY OF FRIDLEY PARKS & RECREATION COMMISSION MEETING — NOVEMBER 5, 2001 CALL TO ORDER: Chairperson Kondrick called the November 5, 2001 Parks & Recreation Commission Meeting to order at 7:02 p. m. ROLL CALL: Members Present Others Present Dave Kondrick, Marcy Sibell, and Dick Young Jack Kirk, Director of Recreation & Natural Resources Paul Lawrence, Superintendent of Public Works APPROVAL OF OCTOBER 8, 2001 PARKS & RECREATION COMMISSION MINUTES MOTION by Mr. Young, seconded by Ms. Sibell, to approve the minutes of the October 8, 2001 Parks and Recreation Commission meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. APPROVAL OF PARKS & RECREATION COMMISSION AGENDA FOR NOVEMBER 5, 2001 MOTION by Ms. Sibell, seconded by Mr. Young, to approve the agenda for the November 5, 2001 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. 1. STAFF REPORT a. Program Update Mr. Kirk stated that the Program Update for the past month identifies some of the programs and activities of the Recreation and Natural Resource Department. There were several activities for youth during the teacher convention school break in mid-October. There were trips to the Mall of America, a petting zoo, an apple orchard and a movie theater. The second senior safety camp was held on September 25t" in Andover with 30 seniors from Fridley participating. Topics included personal safety and transportation safety. Several scout groups visited Springbrook to work on their naturalist badges during the past month. During the week of September 24t", Fridley Middle School students had a field trip to Springbrook to study solar energy. Mr. Kirk further stated that staff is working to complete the winter activities brochure, which should be mailed out to all Fridley residents within the next two weeks. The winter program runs from December through February. Parks and Recreation Commission Meetinq — November 5, 2001 Paqe 2 b. Park Maintenance Report Mr. Lawrence stated that the October Maintenance Report submitted by Mr. Lindquist outlines the major work that has been done in the past month. He said that this time of year, the maintenance staff is putting summer equipment away, getting ready for winter and ice skating rink preparation and maintenance. He further reported that staff is doing the finishing work on the maintenance building at Springbrook Nature Center. The building looks good and should serve the storage and maintenance equipment needs of the nature center. Mr. Lawrence also stated that staff is continuing to work on picking up leaves in the parks as long as the weather cooperates. The more they can pick up this fall will mean less pick up of leaves in the spring. Mr. Lawrence showed the Commission a picture of the new fishing pier that will be installed at Moore Lake next spring. The pier is larger than the existing one and will extend further into the lake and into some deeper water. Ms. Sibell asked if the City would do a dedication of the new fishing pier. Mr. Kondrick stated that the Commission should discuss a dedication or event for this next spring. 2. NEW BUSINESS a. Proposed 2002 Meeting Dates Mr. Kondrick stated that the proposed meeting dates for 2002 were included in the agenda packets for tonight's meeting. The meetings are proposed for the first Monday of each month at 7:00 p. m. Ms. Sibell asked if the meeting times were a problem. The Commission members agreed that they liked the 7:00 p.m. starting time for the meetings. MOTION by Mr. Young, seconded by Ms. Sibell, to approve the proposed 2002 meeting dates and times as submitted by staff. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DELARED THE MOTION CARRIED. b. Court ResurFacing Plan for 2002 Mr. Kirk stated that the Parks Capital Improvement Program has $30,000 identified for court resurfacing in the year 2002. These dollars are used to provide new court surfaces and color coating for the tennis and basketball courts in our park system. Mr. Kirk further stated that during 2001, the City removed two old, poor condition tennis courts at Logan Park and replaced them with one new tennis court and a basketball playing area. Mr. Kirk would recommend that the same approach be looked at for Terrace Park in 2002. Parks and Recreation Commission Meetinq — November 5, 2001 Paqe 3 The new court installation would run about $14,000- $15,000, with the balance of the dollars used to color coat the court surfaces most in need of recoating. Mr. Kondrick suggested a letter be sent out to the residents of the Terrace Park area (similar to the letter sent to Logan Park area in 2001). The letter should explain the City's plan for the court areas and offer an opportunity for suggestions or comments. The letter could go out after the first of the year and the intended project could get underway in the spring. MOTION by Mr. Young, seconded by Ms. Sibell, to have staff send a letter to the Terrace Park neighborhood regarding the court improvements at the park. With neighborhood agreement on the project, the City should proceed with the staff recommendation on court resurfacing next spring. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. 3. UNFINISHED BUSINESS a. Special Olympics Softball Tournament Mr. Kirk stated that he had received the attached letter from Shane Kiesner of Special Olympics Minnesota about the 2002 State Tournament event. At the September 10t" meeting, the Commission had approved the softball tournament for Saturday, July 13, 2002. This letter states the tournament is now a two-day event on July 13 and 14. The letter also requests the City of Fridley provide the field maintenance support for the tournament. The approval of this tournament at the September meeting was with the understanding that the City of Fridley would do the initial preparation of the fields and VFW volunteers would handle the maintenance during the tournament. Mr. Young asked if the VFW was aware of the tournament being changed to a two-day event. Mr. Kirk stated that he did not know, however this letter from Special Olympics Minnesota does reference the Fridley VFW as sponsors and names Tim Arnold as the main contact person. Mr. Kondrick stated that the VFW has donated equipment in the past to the City of Fridley, particularly the Fire Department. Is it possible that the City could provide maintenance personnel for this tournament? Mr. Kirk stated that he could look into that possibility. MOTION by Mr. Young, seconded by Ms. Sibell to approve the 2-day Special Olympics softball tournament and to ask Mr. Kirk to check into the City providing the field maintenance. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. Parks and Recreation Commission Meetinq — November 5, 2001 Paqe 4 b. Showmobile Rentals — Revenue Report Mr. Kirk stated that the attached report on showmobile rentals from 1989 to the present shows total revenue from rentals of $29,350. The maintenance personnel costs for moving the showmobile to the site is extra and is not reflected in this revenue total. The showmobile was purchased in 1989 for a cost of $54,279. This price included the showmobile unit and some accessories such as a sound system and some additional staging. The base price for the showmobile itself was $44,466. Although we are not talking constant dollars, we have realized 66% of the purchase price of the showmobile with rentals to other agencies since 1989. The Commission decided not to make any additional changes to the showmobile rental policy approved at the October 2001 Parks and Recreation Commission meeting. ADJOURNMENT MOTION by Ms. Sibell, seconded by Mr.Young, to adjourn the November 5, 2001 meeting at 7:54 p.m. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED AND THE NOVEMBER 5, 2001 MEETING ADJOURNED.