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10/04/2004 - 00028736CITY OF FRIDLEY PARKS & RECREATION COMMISSION MEETING — OCTOBER 4, 2004 CALL TO ORDER: Chairperson Kondrick called the October 4, 2004 Parks & Recreation Commission Meeting to order at 7:12 p.m. ROLL CALL: Members Present Others Present Dave Kondrick, Marcy Sibell, Dolores Varichak Jack Kirk, Director of Recreation & Natural Resources APPROVAL OF SEPTEMBER 13, 2004 PARKS & RECREATION COMMISSION MINUTES MOTION by Ms. Varichak, seconded by Ms. Sibell, to approve the minutes of the September 13, 2004 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. APPROVAL OF PARKS & RECREATION COMMISSION AGENDA FOR OCTOBER 4, 2004 MOTION by Ms. Sibell, seconded by Ms. Varichak, to approve the agenda for the October 4, 2004 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. 1. STAFF REPORT a. Program Update Mr. Kirk stated that the Recreation and Natural Resource Department Program Update has been included in the meeting packet for Commission members. Some of the programs highlighted in the update are the Community Gardens program, park shelter rentals, the elementary after-school program, the Senior Program fall kick-off, the environmental education curriculum with Fridley Schools, the aquatics program and the 4-person football league. Mr. Kirk further stated that the fall programs are off and running and they all seem to be going well. Mr. Kirk stated that he wanted to tell the Commission members about a public television program that he watched yesterday, October 3rd. The name of the program was "The Last 6%: Treasuring Our Open Spaces". The program looks at the open space challenges facing the Twin City metro area. It gives a picture of where we are today and what our choices are as we look to the future. The program's title reminds us that less than six percent of the native habitat that greeted pioneers to this area still remains in the seven-county metro area today. The program is very positive on the benefits of our park land and other open spaces. Parks and Recreation Commission Meetinq — October 4, 2004 Paqe 2 Mr. Kirk further stated that he taped the show and would be happy to let the Commission members see the tape if they wish. The program will also be rebroadcast on Sunday, October 10 at 9:00 p.m. on TPT Minnesota Channel 17. b. Park Maintenance Report Mr. Kirk stated that a report from Dave Lindquist about the park maintenance activity for the past month is included in the agenda packet. 2. NEW BUSINESS a. Winter Athletic Fees Mr. Kirk stated that the staff recommended fees for the Winter Athletic programs for the 2004 and 2005 season would keep them at the same level as last year. We do not anticipate any increased costs this year for officials, award shirts or equipment. We try to keep our fees competitive with other area communities offering similar programs. The recommended fees are as follows: • Men's D basketball $430 • Men's Fun League basketball $430 • Co-Rec Volleyball $ 95 • Co-Rec Broomball $220 • Men's Broomball $220 • Boot Hockey $240 MOTION by Ms. Varichak, seconded by Ms. Sibell, to approve the staff recommended winter athletic league fees. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. b. Locke Park Shelter Mr. Kirk stated that the Fridley Lions Club has expressed an interest in working with the City on a project or projects that will benefit our park system. Staff provided the Lions Club with a list of about 15 potential projects and the Lions Club discussed them at a recent meeting. They have narrowed their interest to two projects, both involving open-air picnic facilities. One next to the horseshoe courts at Locke Park and the other near the ballfields at the Community Park. Mr. Kirk further stated that a preliminary planning meeting was held last Wednesday to discuss the shelter by the horseshoe courts. In attendance were representatives of the Lions Club, the Fridley Horseshoe Club and the Fridley Youth Soccer organization. Mr. Kirk stated that he was at the meeting, as well as Public Works Director Jon Haukaas. Both the Horseshoe Club and the Soccer Club are in need of some storage space for their equipment. Both groups have shown an interest in helping with this project. At the first planning meeting, we looked at the storage needs of both groups, the style of building that would best meet our needs, and how we would proceed with the project. Parks and Recreation Commission Meetinq — October 4, 2004 Paqe 3 Mr. Kirk stated that each of the groups (Horseshoe Club and Soccer Club) felt they needed about 200 square feet of storage space. Most of the planning group felt that a 20' x 60' roof size building would accomplish the storage needs, as well as providing a picnic area. Mr. Kondrick stated that the type of building really needs to be almost indestructible with metal posts, a metal roof and block for the storage area. The City has experienced problems with vandals in the past and we should take steps to avoid some of the same problems in the future. Mr. Kirk showed the Commission a potential floor plan for the shelter and pointed out where the facility would be located, immediately east of the horseshoe courts at Locke Park. Mr. Kirk stated that he would bring more information to the Parks and Recreation Commission as the plans progressed. He would expect that this would be a late spring or early summer project in 2005. Ms. Sibell stated that because that area is used so heavily during the 49er Days events, we should make sure that the electrical needs of the various events at the park are taken into consideration when constructing the building. Mr. Kondrick asked if the electrical outlets on the outside of the building should have a key access so they can be locked? A key could be issued to the renter of the facility, so the power would be available. Ms. Varichak asked if there would be a rental fee for reserving this shelter. Mr. Kirk stated that he would expect this facility would come under the same rental schedule used for our other picnic facilities. MOTION by Ms. Varichak, seconded by Ms. Sibell, to support the concept of a picnic shelter/equipment storage building at Locke Park as a cooperative project with the Fridley Lions Club. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. c. 2005 Parks and Recreation Commission Meeting Dates Mr. Kondrick stated that the Parks and Recreation Commission has been meeting on the first Monday of each month at 7:00 p.m. He did not have a problem with keeping the same type of schedule for next year, but would like input from the other Commission members. The Commission members in attendance agreed with the date and time of the Commission meetings. Mr. Kirk stated that the Commission normally does not meet in July, unless there are some pressing agenda items. Parks and Recreation Commission Meetinq — October 4, 2004 Paqe 4 Mr. Kirk stated that the following dates would be the Commission meetings for 2005: January 3 February 7 March 7 April 4 May 2 June 6 July 11 (tentative) August 1 September 12 October 3 November 7 December 5 MOTION by Ms. Sibell, seconded by Ms. Varichak to approve the Parks and Recreation Commission Meeting schedule as provided by Mr. Kirk, with the meetings to begin at 7:OOpm. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. ADJOURNMENT MOTION by Ms. Varichak, seconded by Ms. Sibell, to adjourn the October 4, 2004 meeting at 7:40 p.m. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED AND THE OCTOBER 4, 2004 MEETING ADJOURNED.