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PR 06/01/2009 - 29898CITY OF FRIDLEY PARKS & RECREATION COMMISSION MEETING — JUNE 1, 2009 CALL TO ORDER: Chairperson Sibell called the June 1, 2009 Parks & Recreation Commission Meeting to order at 8:01 p.m. ROLL CALL: Members Present Others Present Marcy Sibell, Michele Barrett, Mike Heintz, Dave Kondrick Jack Kirk, Director of Parks and Recreation Dave Lindquist, Parks Supervisor 1. STAFF REPORT a. Program Update Mr. Kirk stated that the Program Update is included in the agenda packet for review. b. Park Maintenance Report Mr. Lindquist stated that the Park Maintenance Report is included in the agenda packet. c. Springbrook Nature Center Report Mr. Kirk stated that the Springbrook Nature Center Report is included in the agenda packet for the Park and Recreation Commission members information. d. Fridley `49er Days Mr. Kirk stated that the Fridley `49er Days celebration is rapidly approaching and a promotional flyer has been included in the agenda packet. 2. NEW BUSINESS a. Request by Fridley School District to use Commons Park for Cyclocross event on November 1, 2009 Mr. Kirk stated that he has received a request from a Fridley Middle School physical education teacher, Bryan Butts, to use a part of Commons Park for a fundraiser event this fall. They would like to run a cyclocross event using both the middle school athletic fields and some of Commons Park. Cyclocross is a form of bike racing that is a combination of a bike road race and cross country biking. The race would start and finish on the middle school cinder track, but would also include riding over some turf areas. The race route would include the bikers traveling along the youth football field and then heading down the hill near the playground equipment in Commons. They would then turn south and proceed to the base of the sliding hill. Parks and Recreation Commission Meetinq - June 1, 2009 Paqe 2 Mr. Kirk continued that the bikers would get off their bikes at the base of the sliding hill and actually carry their bikes to the top, where they would remount the bikes and proceed riding back to the middle school track. Mr. Kirk further stated that there are different levels of competition in this type of event and the middle school physical education staff would like to get local kids involved in a ride on a modified course. The event would be held on Sunday, November 1, 2009. Mr. Kirk stated he is supportive of this new idea for an event, but he did pose a couple of questions to the school district staff. First, how is liability coverage for this event being handled? The City should be protected and named as an additional insured on the insurance policy for this event. Second, is the school district going to cover costs of repairs for any turf damage to the park, in the event that damage does occur? The district staff will look into the answers of those questions and get back to City staff. It sounds like the United States Cycling Federation provides insurance for these types of events. Mr. Kirk asked the Commission members if there were any additional questions they would have or any concerns with the City cooperating on this event. MOTION by Mr. Heintz, seconded by Ms. Barrett, to give preliminary approval to the Fridley School District to use a portion of Commons Park to hold a cyclocross event on November 1, 2009, pending further details on the event that will be submitted to City staff. ADJOURNMENT MOTION by Mr. Kondrick, seconded by Ms. Barrett to adjourn the June 1, 2009 meeting at 8:29 p.m. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON SIBELL DECLARED THE MOTION CARRIED AND THE JUNE 1, 2009 MEETING ADJOURNED.