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PR 10/05/2009 - 29900CITY OF FRIDLEY PARKS & RECREATION COMMISSION MEETING — OCTOBER 5, 2009 CALL TO ORDER: Chairperson Sibell called the October 5, 2009 Parks & Recreation Commission Meeting to order at 7:05 p.m. ROLL CALL: Members Present Others Present Marcy Sibell, Michele Barrett, Dave Kondrick, Tim Solberg Jack Kirk, Director of Parks and Recreation APPROVAL OF Auqust 3, 2009 PARKS & RECREATION COMMISSION MINUTES MOTION by Mr. Solberg, seconded by Ms. Barrett, to approve the minutes of the August 3, 2009 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON SIBELL DECLARED THE MOTION CARRIED. APPROVAL OF PARKS & RECREATION COMMISSION AGENDA FOR OCTOBER 5, 2009 MOTION by Mr. Solberg, seconded by Mr. Kondrick, to approve the agenda for the October 5, 2009 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON SIBELL DECLARED THE MOTION CARRIED. 1. STAFF REPORT a. Program Update Mr. Kirk stated that there is a written Program Update included in the Commission meeting packet. The past couple of months have been busy with the end of the summer programs and the beginning of the fall programs. b. Park Maintenance Report Mr. Kirk stated that Mr. Lindquist could not be at the meeting this evening and his maintenance report has been included in the agenda packet. c. Springbrook Nature Center Report Mr. Kirk stated that the nature center report is included in the agenda packet to keep Commission members up to date on the latest happenings with Springbrook. d. Dedication of Meditation Garden Mr. Kirk invited all of the Commission members to attend the dedication of the Lawraine K. Beery Solstice Meditation Garden at Springbrook Nature Center on Monday, October 12t" at 6:00 p.m. The Meditation Garden is a gift to the City from the William H. Beery family. There will be a short program, followed by some refreshments in the nature center building. Parks and Recreation Commission Meetinq — October 5, 2009 Paqe 2 e. Pumpkin Night in the Park Mr. Kirk stated that the Pumpkin Night in the Park event at Springbrook Nature Center is a week from Saturday on October 17t". He invited the Commission members to attend this very popular community event. f. RiverFront Park Meeting Mr. Kirk stated that a brief recap of a meeting to discuss Riverfront Park issues has been included in the agenda packet. 2. NEW BUSINESS a. 2009 — 2010 Skating Rink Locations Mr. Kirk stated that staff is recommending the same skating locations as last year for the hockey and general skating rinks this winter. These locations have worked out fairly well. There would be one supervised warming house at Commons Park, which has two hockey rinks, the skating oval and the sliding hill in one area. The general rink locations being suggested by staff would be Briardale Park, Commons Park, Creekridge Park, Flanery Park, Hackmann Park, Hayes Elementary, Logan Park, Madsen Park, Ruth Circle Park, Stevenson Elementary, Summit Square Park, and Sylvan Hills Park. The hockey rink locations being suggested are two rinks at Commons Park and one rink each at Flanery Park, Hayes Elementary, Madsen Park, Ruth Circle Park and Stevenson Elementary. MOTION by Mr. Solberg, seconded by Ms. Barrett, to approve the staff recommended 2009 — 2010 skating rink locations. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON SIBELL DECLARED THE MOTION CARRIED. b. SPRING Project Consultant Services RFP — Review Panel Representation Mr. Kirk stated that the City has sent out requests for proposals to architectural firms to provide some more detailed information on the SPRING project at Springbrook Nature Center. The Springbrook Foundation received some grant money from the McKnight Foundation and they will be providing this money to the City to have an architectural firm put the SPRING project into logical phases for future fundraising and then construction. The project needs to be organized into independent, stand alone phases with cost estimates and drawings that can be used by the Foundation in their fundraising campaign. Mr. Kirk further stated that the City is looking for an experienced, capable design team from an architectural firm to complete this work. The proposals from the firms are due back on October 9t". A review panel is being formed and we would like to have a representative from the Parks and Recreation Commission on the panel. The review panel will consist of Public Works Director Jim Kosluchar, Siah St. Clair, a member of the Springbrook Nature Center Foundation and Mr. Kirk. The written proposals will be reviewed the week of October 12t" and the finalists will be interviewed the week of October 1 gt" Mr. Kondrick stated that he would like to volunteer to represent the Parks and Recreation Commission on this review panel for the SPRING project consultant. Ms. Sibell stated that she would be very happy to have Mr. Kondrick be on the review panel. MOTION by Ms. Barrett, seconded by Mr. Solberg, to appoint Dave Kondrick as the Parks and Parks and Recreation Commission Meetinq — October 5, 2009 Paqe 3 Recreation Commission representative on the Review Panel for selecting the SPRING project consultant services. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON SIBELL DECLARED THE MOTION CARRIED. c. 2010 Commission Meeting Schedule Mr. Kirk stated that the Commission members have before them a proposed schedule of meeting dates for 2010. The proposed meetings are on the first Monday of the month at 7:00 p.m. The only exception to that is the September meeting, which would be on the second Monday due to Labor Day. The proposed schedule for 2010 is as follows: • January 4 • February 1 • March 1 • April5 • May 3 • June 7 • August 2 • September 13 • October 4 • November 1 • December 6 MOTION by Mr. Kondrick, seconded by Mr. Solberg, to approve the Parks and Recreation Commission meeting schedule for 2010 as proposed in the meeting agenda packet. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON SIBELL DECLARED THE MOTION CARRIED. 3. UNFINISHED BUSINESS a. Request by Fridley School District to Use Commons Park for a Cyclocross event on November 1, 2009 Mr. Kirk stated, that at the June 1 Parks and Recreation Commission meeting, a Fridley Middle School physical education teacher requested the use of a portion of Commons Park for a cyclocross event in the fall of the year. The Commission was supportive of the event, but wanted to make sure that several details were taken care of. The Commission wanted proper liability insurance in place for the event and wanted to make sure that damage to turf areas by the race would be prepared. At that June meeting, the Commission gave preliminary approval for the event so planning could continue. Mr. Kirk stated that he has a copy of the insurance certificate naming the City of Fridley as the certificate holder. The school district has also agreed to cover costs of turf damage from the Parks and Recreation Commission Meetinq — October 5, 2009 Paqe 4 event. It should be noted that the race would likely not be held in very wet or snowy conditions when turf damage would be most likely to happen. Mr. Kirk stated that since we have the information on the insurance the agreement on turf repair, staff would recommend approval of the request to hold the cyclocross event on a portion of Commons Park on November 1, 2009. MOTION by Ms. Barrett, seconded by Mr. Kondrick, to approve the request by Fridley Middle School to use Commons Park facilities for a Cyclocross event on November 1, 2009. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON SIBELL DECLARED THE MOTION CARRIED. ADJOURNMENT MOTION by Mr. Solberg, seconded by Ms. Barrett, to adjourn the October 5, 2009 meeting at 7:15 p.m. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON SIBELL DECLARED THE MOTION CARRIED AND THE OCTOBER 5, 2009 MEETING ADJOURNED.