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02/26/1968 - 00020438/i ,_I I_ - � � THE MINUTES OF THE SPECIAZ COUNCIL MEETING OF FEBRUARY 26 1968 The Special Council Meeting of February 26, 1968 was called to order by Mayor Kirkham at 8;15 P.M. OPENING CER�MONY: Mayox Kirkham asked everyone to stand and �oin in saying Che Pledge of A1legiance to the F1ag. ROLL CALL MEMBERS PRESENT: Kirkham, Liebl, Harris, Samuelson, Sheridan MEMBERS ABSENT: None ADOPTIQN OF AGEN➢A: Mayor Kirkham pointed out that the wording on Item 3 in the agend� index should be changed from T H. �f65 to read, "T.H 4�`47" MOTION by Councilman. Samuelson to adopt the �genda �s corrected Seconded � by Councilman Harris. Upon a voice vote, there being no nays, Mayor Rirkham declared the motion carried unanimously AWARD BID FOR 3/4 TON TRUCK WITH PLOW, PARKS AND RECREATION D�PARTMCNT: The City 1°Ianager stated that the bids have been seviewed, and the McGee Trucks, Inc. bid of $3,433.90 is the lowest Uid meet�ng specifications. Councilman Harris asked if this bLd was the recommendation of the Admini- stration The City Manager said that the bids had been reviewed by him- se1f, the Director of Parks and Recreation, and the Superintendent of Public Works. Councilman Samuelson said he would concur on that basis Councilman Liebl asked what the Council action had been at the last meeting The City Manager said that the Councll had directed Che Administration to review the present bids and come back with the bid that was the closest to meeting the specifications and a recommendation for Che Council The City Manager reviewed the other bids, and the reasons they had been re�ected, He pointed out that Bi11 Boyer Ford, who had been the low bidder, did not come close to meetiag the specifications MOTION by Councilman Harris to concur with the recom�nendation of the Administration and award the bid for one neu� 3/G ton 4 wheel drive truck with box and snow plow to McGee Trucks, Inc , 3001 Broadway Northeast, Minneapolis, Minnesota, in the amount of $3,433,90 Seconded by Council- man Samuelsoa. � Mr. Verne Hamann, representing Ediso❑ G.M C. Company, thanked the Council for looking into the bids, and awarding it to a bidder that met or exceeded the specifications. He said that the companies bidding try to comply with the Council's wishes, and if the Council did not award the bids to the i' .. SPECIAL COUNCIL MEETING, FEBRUARY 26, 1968 PAGE 2 company with the lowest bid meeting the specifications, the company would ' not want to bid in Pridley agaitt. Mayor Kirkham said that the Council appreciated this, and wanted everyone concerned to know that it is the Council's policy to adhere to the specifications, and when they call for bids of any k1nd, detailed specifications will be written, and only those that meet or exceed the specifications will be considered, Councilman Liebl asked if the McGee truck met every speciiication. The City Manager said that they had gone over every bid in detail, and the only variance was in the type of filter. He said that every bidder meeting or coming close to specifications had bid the same size tire, so there had been equality as far as the tires were concerned. The VOTE upon the motion was a voice vote, there being no nays, Mayor Kirkham declared the motion carried AEVIEW OF TAX FORFEIT LOTS AND RESOLUTION AUTHORIZING CITY CLERK TO WIT}IDRAW THL CERTIPICATION OI' SPECIAL ASSESSMENTS ON THAT TAX FORFEITED PROPERTY SOLD DURING THE YEAR 1968 AND FURTHER AUTHORIZING THE RECERTIFICATION OF SAID ASSESSMENTS : The Council looked at the map marked with the locations of the tax delin- quent lots. The Council decided that the map should be taken into the Parks and Recreation Commission Meeting, in progress, to give them ample time to discuss the lots they may be interested in. MOTION by Councilman I�arris to table further discussion on the tax forfeit ' lots and the resolution authorizing the recertification of assessments until the next regular Council Meeting of March 4, 1968. Seconded by Councilman Samuelson Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. AT 53RD AND T.H. �647 AN➢ COST The City Engineer said that th�s traffic control signal has been discussed before, and Columbia Heights had been reluctant to participate in the cost, but they finally have agreed to share, and will pay 12Z% of the cost for the one quadrsnt of the intersection that is in Columbia Heights. The City Engineer said that this contract had been let Sanuary 19, 1968, and was in the same contract as Dsborne Road MOTION by Councilman Lieb1 to adopt Resolution �k30-1968. Seconded by Councilman Sheridan Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried unanimously. PROPOSED LITTERING ORDINANCE: Councilman Samuelson said that it was his understanding, after discussing it with the Chief of Police, that the Czty's control over littering is very , weak He said that there is untold problems with blowing newspapers and garlaage in the community, and he felt something should be done to improve our ordinance to clean up the community. He said that the County is also dexelict in this field, SPECIAL COUNCTL MEETING, FEBRIIARY 26, 1968 � Mr. Gibbs, sitting in for the City Attorney, said that only one case has been prosecuted that he ca❑ recall under the State Statute, and this Law is very weak. MOTION by Councilman Samuelson that the City Attorney review this sub�ect and prepare a preliminary ordinance or an amendment to a present ordinance regarding litter. Seconded by CounciLman fIarris Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried unanimously DISCUS5ION OF REGULATING CHRISTMAS TREE LOTS: Councilman Sheridan said that this would be the time of year to consi�er licensing Christmas tree 1ots. He suggested that they be required to deposit an additioaal amount of money as a bond, then be given a certain Length o� time to clean up thelr lot, or forfeit the bond and the City will make sure the lot is cleaned up. The Council discussed whether this should be done by ordinance, licensing, or by signed agreement Mr. Gibbs pointed out that if it is an ordinance, any violation would be a misdemeanor. The City Manager said that one advantage of an agreement over an ordiaance would be that if they d1d not keep the agreement to clean up the lot, they would forfeit the bond to pay for the cleanup without going to court. There was a discussion about the amount to be deposited as a bond. Councilman Harris said he felt a reputaUle firm would be willing to deposit $20�. Councilman Lieb1 said it should be � enough to pay for any cleaning up the city would have to take care of. Mr Gibbs said that the City Attorney's office wi11 submit several proposals for the Council's consideration. It was suggested that they look at ordinances New Brighton and Bloomington have. LETTER REGARDING NEW METHOD OF SEWAGE DISPOSAL: (�T _l PAGE 3 The Council authorized the City Manager Co write a letter inquiring into the cost of a new method of sewage disposal for the pro�ected population of Fridley Yo see if it is something that could be used by Fridley. CONSIDERATION OF RENTING MEETING HAIS. IN FIRL� DEPAATMENT: The City Manager said that the Community Room in the Civic Center is being utilized fully, and with the Council's approval, the City could also rent out the meeting hall in the newly remodeled fire station. He said there is a request at present from a non-denominational church group He said that the Fire Department is agreeable with this, and the money for the rent of the ha11 could be put in the General Fund and directed Eor the use of the Fire Department. Councilman Sa+nuelson said thaY the Fire Chiefs have made the improvements in the Department and have done most of the work themselves, and this would be one way of putting some money into remodeling the hall. There was a discussion about the necessity of designartng the money for the ' General Fund, and after this was done, the City Manager could rzcommend that sor.ie of the General Fund money be used for improvements in that building The City Manager asked if the Council would recommend that the same price be established as is used for the Community Room. i, J SPECIAL COUNCIL MEETING, FEbRIIARY 26, 1968 MOTION by Councilman Sheridan to concur with renting out space in the Fire Department Hall, and establish the rental fee at $S.DO. Seconded by Councilman Liebl. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. NAMING PRUDENTIAL AGENT OF RECORD FOR 1968 GROUP INSURANCE BID: Councilman Harris said that if there is no special agent of record listed for the Prudential Insurance Company, and their bid was the low bid on the group insurance policy, it was conceivable that the Company would direct it to any agent in the area, but xf a local agent of record is specified, it would go to the Fridley resident. Councilman Liebl said that this ca uld be following the policy of, all else being equal, the local man would receive the bid. MOTION by Councilman Harris naming Mr A1 Shoemaker the Agent of Record for any plan bid by the Prudential Group Insurance in 1968. The motion was seconded, and upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried unanimously. , DISCUSSION OP STREET IMPROVEMENTS AND SIDEWALK CONS2RUCTION FOR 1968; The City Engineer said he would like to get the Council's feelings on whether the City wants to have sidewalks on the section to be improved on Mississippi Street from T.H. ��'65 to Central Avenue Mayor Kirkham said he felt the sidewalk should continue the same as the sidewalk the City has already installed on Mississippi Street, as childrea wi11 be walking to Rice Creek School. The City Engineer said he would recommend the City acquire right-of-way and provide enough boulevard for snow storage. Councilman Sheridan asked if the cost of the right-of-way would be charg�d to that pro�ect. The City Engineer said that the policy for the sidewalks has been 1/2 the cost to residential and 1/2 the cost out of the general fund, and the same thing would be done on the cost of acquiring the right-of-way The City Engineer said that the Council had discussed Osborne Road between East River Road and University at the last Council Meeting, and if they wanted to change the intersection now, this would have to be taken out of the pro�ect, but if the Council wants to go ahead as it is now, it wi11 not be a great cost to change it later. The Council felt the City should go ahead as proposed. The City Engineer said that when the hearings are held, he will bring the City's share of the cost to the Council. AD JOURNMENT : There Ueing no further business, Mayor Kirkham declared the Special Council Meeting of February 26, 1968 ad�ourned at 9;05 P.M. Respectfully submitted, i �J �� �," ��� � Mary Lu Strom Secretary to the Council �� Il �?1 !�� , ��1�,��, , ;7ack 0. Kirkham % MAYOR PAGE 4 � , 1