RES 1983-31 - 0000567859
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A RESOLUTION AUTHORIZING THE JOINT BIDDING OF MAINTENANCE
AND REPAIR WORK FOR STREETS WITH THE CITIES OF COLUMBIA
HEIGHTS, FRIDLEY, AND NEW BRIGHTON
' WHEREAS, certain maintenance and repair of concrete streets to include panel
replacement and joint sealing and sealcoating of asphalt streets are
required; and
WHEREAS, the combination of these requirements into a single request for
competitive sealed bids is desirable to obtain quantity economies; and
WHEREAS, it is the desire of the cities of Columbia Heights, Fridley and New
Brighton to solicit bids by a single request for bids in accordance with the
following procedures:
1. Any municipality desiring to contract for the purchase of any materials,
supplies or work in cooperation with the other municipalities which are
parties to this agreement shall, by its representative, notify the other
municipalities of such desire, indicating the items and the quantity.
2. If two or more of such municipalities decide to cooperate in the joint
bidding, the Public Works Director of the participating municipalities shall
prepare the necessary plans and specifications, submit the same to the
participating municipalities for their approval, and following such approval
by each participating municipality, the Public Works Directors of the
participating municipalities shall advertise for bids in the name of all
participating municipalities. All solicitations or advertisements for bids,
together with the awarding of said bids, shall be done in accordance with
established practices and applicable laws.
3. Within five days after the receipt of bids, the Public Works Directors of
the participating municipalities shall determine which, in their opinion, is
the best bid submitted, and they shall notify each of the participating
municipalities of their findings.
4. After receipt of the recommendation of the Directors, or after the
expiration of fourteen days, whichever occurs first, any municipality
desiring to execute a contract shall award the contract to the bidder which
it determines to be the lowest responsible bidder, and each participating
municipality shall then enter into a separate contract with the successful
bidder for the materials, supplies or work advertised. Inasmuch as the
purpose of this Agreement is to allow the participants to benefit from
purchasing labor and materials in larger quantities, each municipality agrees
to order and pay for the estimated quantities of goods, materials, supplies
and labor purchased for them under this Joint Agreement as initially
requested by then; consistent with their actual needs.
5. All advertising costs in connection with the proposed purchase of any
materials, supplies or work shall be borne equally by the participating
municipalities.
6. Not withstanding any other language to the contrary, each municipality
reserves the right to reject any or all bids, in whole or in part, in
connection with the proposed contract of any materials, supplies or work.
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FO Page 2 — Resolution No. 31 — 1983
7. It is understood and agreed that each participating municipality will
make its own separate contract with the successful bidder, that each
participating municipality shall only be liable to the successful bidder for
materials, supplies or work contracted for by such municipality without any
liability for purchases contracted for by any other participating
municipality, and each successful bidder shall be required to bill each
participating municipality directly for the materials, supplies or work
ordered by it.
8. In the event of any dispute between a municipality and a successful
bidder arising after a contract has been executed, such dispute shall be
handled by and between the particular municipality affected and the
contractor.
9. By agreement of all the parties hereto any other municipality may become
a participant to this procedure.
10. Each party hereto further agrees to save harmless any of the other
parties hereto suffering loss or damage with respect to the contract supplier
for failure to pay for any items actually ordered or failure to take the
amount initially designated by such party and included in the award on behalf
of such party pursuant to this contract.
BE IT RESOLVED by the City Council of the City of Fridley, as follows:
1. That the Public Works Director is hereby authorized to work with the
Public Works Directors of the cities of Columbia Heights, Fridely and New
Brighton in the development of plans and specifications for joint bidding of
concrete street maintenance and repair and asphalt street sealcoating.
2. That consolidated advertisement of bids for concrete street maintenance
and repair and asphalt street sealcoating is authorized between the cities of
Columbia Heights, Fridley and New Brighton
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 14TH DAY
OF MARCH, 1983.
WILLIAM J. E - MAYOR
ATTEST:
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