RES 1984-49 - 00005389RESOLUTION NO. 49 - 1984
A RESOLUTION AUTHORIZING THE JOINT BIDDING OF MAINTENANCE
AND REPAIR WORK FOR STREETS WITH THE CITIES OF COLUMBIA
HEIGHTS, RUDLEY, AND NEW BRIGHTON
WHEREAS, certain joint sealing and sealcoating of asphalt streets is required;
and
WHEREAS, the combination of these requirements into a single request for
competitive sealed bids is desirable to obtain quantity economies; and
WHEREAS, it is the desire of the cities of Columbia Heights, Fridley and New
Brighton to solicit bids by a single request for bids in accordance with the
following procedures:
1. Any municipality desiring to contract for the purchase of any materials,
supplies or work in cooperation with the other municipalities which are
parties to this agreement shall, by its representative, notify the other
municipalities of such desire, indicating the items and the quantity.
2. If two or more of such municipalities decide to cooperate in the joint
bidding, the Public Works Director of the participating municipalities shall
prepare the necessary plans and specifications, submit the same to the
participating municipalities for their approval, and following such approval
by each participating municipality, the Public Works Directors of the
participating municipalities shall advertise for bids in the name of all
participating municipalities. All solicitations or advertisements for bids,
together with the awarding of said bids, shall be done in accordance with
established practices and applicable laws.
3. Within five days after the receipts of bids, the Public Works Directors of
' the participating municipalities shall determine which, in their opinion, is
the best bid submitted, and they shall notify each of the participating
municipalities of their findings.
4. After receipt of the recommendation of the Directors, or after the
expiration of fourteen days, whichever occurs first, any municipality desiring
to execute a contract shall award the contract to the bidder which it
determines to be the lowest reponsible bidder, and each participating
municipality shall then enter into a separate contract with the successful
bidder for the materials, supplies or work advertised. In as much as the
purpose of this Agreement is to allow the participants to benefit from
purchasing labor and materials in larger quantities, each municipality agrees
to order and pay for the estimated quantities of goods, materials, supplies
and labor purchased for them under this Joint Agreement as initially requested
by then; consistent with their actual needs.
5. All advertising costs in connection with the proposed purchase of any
materials, supplies or work shall be borne equally by the participating
municiplities.
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6. Not withstanding any other language to the contrary, each municipality
reserves the right to reject any or all bids, in whole or in part, in
connection with the proposed contract of any materials, supplies or work.
7. It is understood and agreed that each participating municipality will make
its own separate contract with the successful bidder, that each participating
municipality shall only be liable to the successful bidder for materials,
supplies or work contracted for by such municipality without any liability for
purchases contracted by any other participating municipality, and each
1 successful bidder shall be required to bill each participating municipality
directly for the materials, supplies or work ordered by it.
8. In the event of any dispute between a municipality and a successful bidder
arising after a contract has been executed, such dispute shall be handled by
and between the particular municipality affected and the contractor.
9. By agreement of all the parties hereto any other municipality may became a
participant to this procedure.
10. Each party hereto further agrees to save harmless any of the other parties
hereto suffering loss or damage with respect to the contract supplier for
failure to pay for any items actually ordered or failure to take the amount
initially designated by such party and included in the award on behalf of such
pursuant to this contract.
BE IT RESOLVED by the City Council of the City of Fridley, as follows:
1. That the Public Works Director is hereby authorized to work with the
Public Works Directors of the cities of ColLrbia Heights, and New Brighton in
the development of plans and specifications for joint bidding of street
maintenance and repair and asphalt street sealcoating.
2. That consolidated advertisement of bids for street maintenance and repair
and asphalt street sealcoating is authorized between the cities of Columbia
' Heights, Fridley and New Brighton.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 16TH DAY OF
APRIL, 1984.
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