RES 1987-30 - 00004614IMMUTMN NO. 30 — 1987
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WHEREAS, certain sealcoating of asphalt streets is required; and
WHEREAS, the combination of these requirements into a single request for
competitive sealed bids is desirable to obtain quantity economies; and
WHEREAS, it is the desire of the cities of Columbia Heights and Fridley to
solicit bids by a single request for bids in accordance with the following
procedures:
1. Any municipality desiring to contract for the purchase of any materials,
supplies or work in cooperation with the other municipalities which are
parties to this agreement shall, by its representative, notify the other
municipalities of such desire, indicating the items and the quantity.
2. If two or more of such municipalities decide to cooperate in the joint
bidding, the Public Works Director of the participating municipalities shall
prepare the necessary plans and specifications, submit the same to the
' participating municipalities for their approval, and following such approval
by each participating municipality, the Public Works Directors of the
participating municipalities shall advertise for bids in the name of all
participating municipalities. All solicitation or advertisements for bids,
together with the awarding of said bids, shall be done in accordance with
establishing practices and applicable laws.
3. Within five days after the receipts of bills, the Public Works Director of
the participating municipalities shall determine which, in their opinion, is
the best bid submitted, and they shall notify each of the participating
municipalities of their findings.
4. After receipt of the recommendation of the directors, or after the
expiration of fourteen days, whichever occurs first, any municipality desiring
to execute a contract shall award the contract to the bidder which it
determines to be the lowest responsible bidder, and each participating
municipality shall then enter into a separate contract with the successful
bidder for the materials, supplies or work advertised. In as much as the
purpose of this Agreement is to allow the participants to benefit from
purchasing labor and materials in larger quantities, each municipality agrees
to order and pay for the estimated quantities of goods, materials, supplies
and labor purchased for them under this Joint Agreement as initially requested
by them; consistent with their actual needs.
5. All advertising costs in connection with the proposed purchase of any
materials, supplies or work shall be borne equally by the participating
municipalities.
Page 2 - Resolution No. 30 - 1987
6. Not withstanding
any other language to
the contrary, each
municipality
reserves the right
to reject any or all
bids, in whole or
in part, in
connection with the
proposed contract of any materials, supplies
or work.
7. It is understood and agreed that each participating municipality will make
its own separate contract with the successful bidder, that each participating
municipality shall only be liable to the successful bidder for materials,
supplies or work contracted for by such municipality without any liability for
purchases contracted by any other participating municipality, and each
successful bidder shall be required to bill each participating municipality
directly for the materials, supplies or work ordered by it.
8. In the event of any dispute between a municipality and a successful bidder
arising after a contract has been executed, such dispute shall be handled by
and between the particular municipality affected and the contractor.
9. By agreement of all the parties hereto, any other municipality may become
a particilant to this procedure.
10. Each party hereto further agrees to save harmless any of the other parties
hereto suffering loss or damage with respect to the contract supplier for
failure to pay for any items actually ordered or failure to take the amount
initially designated by such party and included in the award on behalf of such
pursuant to this contract; and
WHEREAS, the Fridley project shall be designated Street Improvement Project
ST. 1987 -10, Sealcoat.
BE IT FURTHER RESOLVED by the City Council of the City of Fridley as follows:
1. That the Public Works Director is hereby authorized to work with the
Public Works Director of the City of Coltniba Heights in the development of
plans and specifications for joint bidding of street maintenance and repair
and asphalt street sealcoating.
2. That consolidated advertisement of bids for street maintenance and repair
and asphalt street sealcoating is authorized between the Cities of Columbia
Heights and Fridley.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 23RD rRY OF
MARCH, 1987
ATTEST:
SHIRLEY A./HAAFALA - ITY CLERK
WILLIAM J. NEE YOR