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02/08/1988 - 5015OFFTQAL QTY �IJNCIL AGIIJDA �JNCLL i�EETIl�U FEB1aJARY 8, 1988 � FRIDLEY CITY COUNCIL MEETING � �� ATTENDANCE SHEET MONDAY � 1988 7:34 P.M. PIEASE S1GN NAME,ADORESS AND ITEM NUMBER INTERESTEO IN NAME ssse�szs = n:asas==saraessszsssas � r� , . J�, . � �...:.� • i � � ,1 ��, '._. � :� � � �� =' �i t� � �� , �� - - ADDRESS � ITEM NUMBER :ssasaasssassara:sssassa=s�ssssasaaaarcccc'c=scaasasna �� Grei,�a�� iI- .�r� �%o�re�i� 3 � � � �, � � L � 1�.. �,�- � ��-� ��o�� /�� .e � � I �'3 �� :, s � �G,�,G�� I2 �J/ Gra�-v��.�•a i 3 �x , ,, „ 4 1` C� � !�t 11 �7f +-,S � �. �. r��,• � . � ,. ,� F r �r � F�RIDLEY CI TY COUNCIL 8B-7:30P.M. Fo2lowing are the "ACT:[ONS TAREN" by the Administration for your information. ---------------------- •------------------------------------Y------ PROCLAMATION; FOREIGN EXCHANGE �STUDENT WEER � FEBRUARY 8, 1968 . Wanvisa Sirihong, Thailand Carol ina Merin��, Chile Thomas Stangl, Austria Presented �PPROVAL OF MINUTES: Council Meeting, January 25, 1988 Approved 0 �DOPTTON OF AGENDA: AdBed: #2A Resolutic>n for the City Manager �10 Considere�tion of Selecting of a Construction Mana gemer�t Fi rm f or Civ ic Cente r Remodel ing #11 ConsiderFition of Traffic Signal at 51st Way and East River Road QPEN FORUM. VISITORS: No response Q�D BOSINESS• Consideration of Seco�nd Reading of an Ordinance Recodifying the Fridley City Code Chapter 206 Entitled "Building Code" to Adopt New State 1- 1 A Building Code and Amendments . . . . . . . . . . . . . . . 0 d' a ce No 901 aao�ea ��MMUNITYnDEVELOPMENT--AGTION TAREN: Published Ordinance in Fridley Focus � • Coui�cil Meeting, February 8, 1988 Page 2 �i.D BUSINESS (CONTINUED) : Consideration of Appointments to Environmental Quality, Energy, Auman Resources and Cable Television Commissions . . . . . . . . . . . . . . . . . . 2 Tabled cTTY MANAGER--ACTION TAREN: Aave put item on next agenda for consic7eration NEW BUSINESS• Consideration of a Resolution Commending the City Manager for Services to the City of Fridley. . . . . . . . . . . . 2A Resolution No. 14-1988 adopted (`TTY Mp,NAGER--ACTION TAREN: Proceeded as authorized Receiving the Minutes of the Planning Commission Meeting of January 27, 1988 . . . . . . . . . . . . . . . 3 A - 3 00 Received A. Consideration of a Special Use Permit, SP #88- O1, to Allow Exterior Storage of Materials and Equipment on that Part of the East 225 Feet of The West 475 Feet of the North Aalf of the North- East Quarter of the Southwest Quarter of Section 12, T-30, R-24, Anoka County, Minnesota, lying North of the South 405.60 Feet of Said North Half of the Northeast Quarter of the Sonthwest Quarter, The Same Being 1130 - 73rd Avenue N. E. , by A. B. Systems, Inc . ................................... 3-3E pianninca Gommission Recommendaton: Approval & 3R-3V With Stipulations. ,�ouncil Action Needed: Consideration of Recommendation. Approved with stipulations �O�MUNITY DEVELOPMEI�T--ACT,�ON TAREN: Informed appl icant of Council approval with stipulations , Cc�uncil Meeting, February 8, 1988 NEW BUSINESS (CONTINUED): �- (PLANNING OOMMISSION MINUTES CONTINUED) B. Consideration of Moore Lake Commons Curb Cut Request .......................................... 3E-3H giannir,�a Commission Recommendato�: Approved & 3W-3Z With Stipulations. Council Action Needed: Consideration of Re commenda ti on. ' Approved with stipulations with a 4 to 1 vote �OMMgNITY DEVELOPMENT--ACTION TAREN: Informed applicant of Council approval with stipulations C. Consideration of Motion at the Meeting of the Human Resources Commission of October 1, 1987 to Recommend Aprpoval of a Pol icy Regarding the Municipal Data Bases ............................. �lannina Commission Recommendaton: Approval Council Action Needed: Consideration of Recommendation. 3N-3P & 3AA-3HA Pa ge 3 Approved c'�MMt�NITY DEVELOPMENT--ACTION TAKEN: Proceeding as authorized D. Receive the Minutes of the Appeals Commission Meeting of January 12, 1988 D-1. Consideration of a Variance Request, VAR �87- 39, To Reduce the Required Side Yard Setback on a Corner Lot from 80 Feet to 35 Feet on Part of Lot 4, and All of Lot 3, Block 1, Herwal Second Addition, the Same Being 6210 Highway 65 N. E. , by Miller Funeral Home .............................. �p"peals Commission Recommendation: Approved with Stipulations. c'��n�ii Action Needed: Consideration of Recommendation. Approved with stipulations SOMMUNITY DEVELOPMENT--ACTION TAREN: Informed appl icant of Council approval with stipulations 3II-300 , Ca�cil Meeting, February 8, 1988 NEW BUSINESS (CONTINUED)• Pa ge 4 r Item from the Minutes of the February 2, 1988 Appeals Commission Meeting . . . . . . . . . . . . . . . . 4 - 4 H A. Consideration of a Variance Request, VAR #87- 40, to Reduce the Required Side Yard Setback From 35 Feet to 20 Feet on a Corner Lot; on that part of the East 225 Feet of the West 4?5 Feet of the North , Half of the Northeast Quarter of the Southwest Quarter of Section 12, T-30, R-24, Anoka County, Minnesota, lying North of the South 405.60 Feet Of Said North Half of the Northeast Quarter of the Southwest Quarter, the Same Being 1130 - 73rd Avenue N. E. , by A. B. S�istems, Inc. ,�,ppeals Commis�ion Recommendation: Approved With Stipulations. ,�ounc'1 Action Needed: Consideration of Recommenclation. Approved with stipulations c'nMMr�NITY DEVELOPI�ENT--ACTION TAREN: Informed applicant of Council approval with stipulations Consideration of a Resolution Authorizing Agreements Between the City of Fridley and Recipients of 1987 Fec3eral Community Develop�nent Block Grant Funds for Auman Services Organizations . . . . . . . . . . . . . . . 5 - 5 R Resol ution No. 15-1988 adopted by a 4 to 1 vote ��TY MANAGER--ACT ON TAREN: Proceeded as authorized Consideration of a Resolution to Advertise for Bids for Eight Electronic Warning Sirens ......... 6- 6 B Resolution No. 16-1988 adopted ,�OLICE DEPT.--ACTION TAREN: Bids Advertised ,- Ceuncil Meeting, February 8, 1988 Page 5 ' � NEW BUSINESS (CONTINUED): Claims . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Approved CENTRAL SERVICE--ACTION TAREN: Paid Claims ; Licenses . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 8 A Appr ov ed CENTRAL SERVICE--ACTION TAREN: Issued Licenses Estimates . . . . . . . . . . . . . . . . . . . . . . . . 9 Appr ov ed CENTRAL SERVICE--ACTION TAREN= Paid Estimates Consideration of a Construction Management Service for Civic Center Remodelinmg . . . . . . . . . . . 10 CO�MUNITY DEVELOPMENT--,�CTION TAREN: Negotiate agreement and bring back at next meeting. Authorize expenditure not to exceed $5,000 for Bossardt & Christenson to provide services in next 2 weeks Consideration of Traffic Signal at 51st Way and East River Road . . . . . . . . . . . . . . . . . . . . 11 PUBL� WORRS--ACTION TAREN: Authorizing design of traffic signal with Short, Elliott & Hendrickson at a cost not to exceed $6,000 ADJOURN• 10:10 p.m. COUNC I L M�EET I NG. FEBRUARY 8. 1988 i, 1 : r � PAGE 2 CONS i DERAT I ON OF SECOND READ i NG OF AN ORD I NANCE RFCODIFYING THE FRIDLEY CITY CODE CHAPTER 206 ENT I TLED "BU I L D I NG CODE " TO ADOPT NEW STATE BU{LDI NG -CODE AND AMENDMENTS . . . . . . . . . . . . . . . 1 - 1 H - � CONSIDERATION OF APPOINTMENTS TO ENVIRONMENTAL QUAL ITY, ENERGY, HUMAN RESOURCES AND CABLE TEL EV I S I ON COMM I S S I ONS . . . . . . . . . . . . • � � � � • 2 a. : 1 RECE I V i NG THE MI NUTES OF THE R.ANN I NG COMM I SS I ON h1EET I NG OF �ANUARY 27 . 1988 . . . . . . . . . . . . . . . 3 A - 3 00 A. CONS I DERAT I ON OF A SPEC I AL USE PERM I T, SP #88- 01. TO ALLOW EXTERIOR STORAGE OF MATERIALS AND EQUIPMENT ON TNAT PART OF THE EAST 225 FEET OF THE WEST 475 FEET OF THE NORTH HALF OF THE NORTH- EAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 12, T-30. R-24, ANOKA COUNTY, MINNESOTA, LYING NORTH OF THE SOUTH 405.60 FEET OF SAID NORTH HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER, THE SAME BEING 1130 - 73RD AVENUE N.E,. BY A. B. SYSTEMS. INC . ................................... 3-3E � ANNINC COMMISSION RECOMMENDATON; APPROVAL 8 3R-3V WITH STI PULATI ONS. CO N IL ACTION NEEDED: CONSIDERATION OF RECOMMENDATION, � COUNC I L MEET I NG. FEBRUARY 8. 1988 NEW BUSINESS (CONTINUED): (PLANNING COMMISSION MINUTES CONTINUED) B, CONSIDERATION OF MOORE LAKE COMMONS CURB CUT REQUEST.� ........................................ PLANNINC COMMISSION RECOMMENDATON: APPROVED WITH STI PULATI ONS. COUNCIL ACTION NEEDED: CONSIDERATION OF RECOMMENDATION. C. CONSIDERATION OF MOTION AT THE N�ETING OF THE HUMAN RESOURCES COMMISSION OF OCT OBER 1. 1987 TO RECOMMEND APRPOVAL OF A POLICY REGARDING THE (��UN i C I PAL DATA BASE S . . . . . . . . . . . . . . . . . . . . . . . . . . . • • PLANhINC COMMISSION RECOMMENDATON: APPROVAL COUNCIL ACTION NEEDED: CONSIDERATION OF RECOMMENDATION. 3E-3H $ 3W-3� 3N-3P � 3AA-3HH PAGE 3 COUNCI L N�ET I NG, FEBRUARY 8. 1988 f►V�:�1��1►1 � ► ► i �-'" (PLANNING COMMISSON MINUTES CONTINUEDI D. �RECEIVE THE MINUTES OF THE APPEALS COMMISSION N�ETING OF �ANUARY 12. 1988 D-1. CONSIDERATION OF A VARIANCE REQUEST, VAR #87- 39, TO REDUCE THE REQUIRED SIDE YARD SETBACK ON A CORNER LOT FROM 80 FEET TO 35 FEET ON PART OF LoT 4, AND ALL OF LOT 3, BLOCK 1. HERWAL SECOND ADDlTION, THE SAME BEING 6210 HIGHWAY 65 N,E.. BY MILLERFUNERAL HOME .............................. �PPEALS COMMISSION RECOMMENDATION: APPROVED WITH STIPULATIONS. �OUNCIL ACTION NEEDED: CONSIOERATION OF RECOMMENDATION, / 3 I I -300 PA GE 4 (TEM FROM THE MINIlTES OF THE FEBRUARY 2. 1988 APPEAL S COMM I SS I ON N�ET I NG . . . . . . . . . . . . . . . . 4 - 4 H A, CONSlDERATION OF A VARIANCE REQUEST, VAR �87- 40, TO REDUCE THE REQUIRED SIDE YARD SETBACK FROM 35 FEET TO 20 FEET ON A CORNER LOT; ON THAT PART OF THE EAST 225 FEET OF THE WEST 475 FEET OF THE NORTH HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 12. T-30. R-24. ANOKA COUNTY, MINNESOTA, LYING NORTH OF THE SOUTH 405.60 FEET OF SAiD NORTH HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER, THE SAME BEING 1130 - 73RD AVENUE N, E. , BY A, B. SYSTEMS, INC. APPEALS COMMISSION RECOMMENDATION; APPROVEO WITH STI PULATI ONS. COUNCIL ACTION NEEDED: CONSIDERATION OF RECOMMENDATION. COUNCIL N�ETING, FEBRUARY 8, 1988 ►�� : ► �1 \ � � PAGE 5 CONS I DERAT I ON OF A RESOLUT I ON AUTHOR I Z I NG AGREEMENTS BETWEEN THE CI TY OF FR I DLEY AND RECI PI ENTS OF 1987 FEDERAL COMMUN I TY DEVELOPMEPJT BLOCK GRANT FUNDS FOR Ht�IAN SERV I CE S ORGAN I ZAT I ONS . . . . . . . . . . . . . . . 5 - 5 R . ' f 0 CONSIDERATION OF A RESOLUTION TO ADVERTISE FOR BIDS FOR EIGHT ELECTRONIC WARNING SIRENS ......... 6- 6 B QAIMS. . . . . . . . . . . . . . . . . . . . . . . . . . 7 LI CENSES . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 8 A EST I MATES . . . . . . . . . . . . . . . . . . . . . . . . 9 6 � William J. Nee MaYor fridley, MN. • . � �. PORSIGP SZCHASGS STUDBA? pSBa Pebruary 8. 1988 WHERSAS, our aommunit�'s greatest aseet is our �outh; and WgEREAS, the American FieZd Service (APS) organises and administera a program �vhich bringa atudents from arourcd the r�orZd to our con►munit�; and i�gEREAS, this interchange of culture and phitoaophb contributea to the education and maturation of our bouth in nran� and varzsd vays; and IdEBRSAS, it is the deairs of the Cit� of Pridte� to aho� ita appreciation ctnd eupport to our dietinguished gueata; AOW, TESREPORE. BE IT RSSOLVED that I, Wittiam J. 1�ee. Mayor of the Cit� of Fridtey hereb� proclaim the �aeek of February 8. 1988 as Ameriaan FisZd Service Week Ib► BOIOR OP WAIIYISA SIFIE09G OF TBAILABD BS IT FURTBER RBSOLVBD that iJanv�sa be made an honorar� citiaen of ths Czty of FridZey during the duration of her ata�. IA i�ITAESS l�EERBOF, I have aet my hand and caused the ssaZ of the City of Fridley to be affzxed thza 8th da� of Februar�, 1988. WILLIAM J. gEB, 1�IAYOR w��am �. Nee MaYor fridley, MN. • . � _ FORSIGS BZCHAAGB S?UDSPT WBBB Pebruar� 8, 1988 WEEREAS, our communit�'s greatest aseet is our �outk; and WBEREAS. the American Fietd Service (AFS) organizee and adm�nisters a program �hich bringe atudenta from around the �orZd to our communit�; and i�B�RSAS. this interchange of cutture and phiZosophy contrtibutes to the education and maturation of our �outh in man� and vari.ed vays; and WEERBAS. it is the dsaire of the Cit� of Fridts� to shor� its appreciation and aupport to our diatin9uished puests; NOW. THEREPORE. BB IT RSSOLVBD that I. William J. Aee. �layor of the Cit� of FridZey hereb� proctaira the �aeek of Februar� 8, 1988 ae Americarc FieZd Service iJeek Il1 HOPOR OF CAROLIAA 1�1S8IP0 OF CgILS BE IT PURTEER RESOLVBD that CaroZina bs made an honorary citiaen of the Cit� of Fridte� during the duration of her stay. IA WI?'AESS WEERSOF. I have aet m�/ hand and caused the aeaZ of tAs Citb of Frtidtey to be affised thia 8th day of Februarb. 1988. WILLIAM J. AEE. MAYOR • PORBI6A BZCSAAGB STUDBA? ASB% Pebruary 8, 1988 William J. Nee MaYor fridley, MN. iJHEREAS. our communit�'s greateat asaet is our youth; and WBEREAS, the American F�teZd Service (AFS) organises and adminietera a program �vhich brings atudenta from around the rvorZd to our community; and TJHERBAS, thza interchange of cutture and philoaoph� contributes to the education and maturation of our �outh in man� and �oarisd �a�8; and WBEREAS. it is the desire of the Cit� of Fridte� to ehoa� ite appreciatiore and aupport to our disti.nguished gueata; AOW. TBEREFORE, BE IT RESOLVBD that I, iJilliam d. Pee, Ma�or of the Cit� of FridZey hereb� proclaim the a�eek of Pebruarb 8. 1988 ae American PieZd Service Wsek IA HDAOR OF TEOI�iAS STAACL OP AUSTRIA BS IT PURTEER RESOLVED that Thomas be made an honorarb citizen of the Citr� of Fridte� during the duration of his sta�. IA WITPESS i�HER80P, I hane aet nry hand and cauesd the asaZ of the City of Fr�tdtey to be affi�ced this 8th da� of Februar�, 1988. WILLIAM d. AEE, MAYOR � �IE 1"QNU'tE'S OF THE ERIII,EY CITY �UNGIL I+EETIl� OF JANUARY 25, 1988 T� 1KIN�'� OF R� N�ETII� OF THE FRIDL�Y CITY COONCIL OF JANOARY 25 , 1988 'IY�e Regular Meeting of the FricIley City Gb�cil was called to order at 7:43 p. m by Mayor Nee. P�EDGE OF ALL�GIAIJC� • � Mayor Nee led the Q�taicil and audienoe in the Pledge of Allegianoe to the FZ ag. �CALLs I�ENBII2S pRESII�]T: Mayor Nee, Q��ncilman Billi.ngs, Q��ncilman Fitz�atrick, O�imcilman Schneider and Cou�cilwanan Jorgenson NENBg2S ABS'�NT: Norye APPR(JVAL OF A'IINtTl'ES: �L�TL, NIEETTI�. JA�m� 4. 1988 M�TION by Councilman Schneider to approve the minutes as presented. Seannded by ��cilman Fitzgatrick. Upon a voice vote, all voting aye, I�yor Nee declared the mation carried �a�animously. ADOPTION OF AGEI�IDA: IrDTIDN by Q��mcilman Schneider to acbpt the agenda as presented. Seconded by Councilman Billings. Up�n a voice vote, all voting aye, Mayor Nee declared the motion carried �u�animously. OPEN F�DRUM. VISI�RS• Mrs. �'lorenoe 7�psak, 6059 Oeritral Avenue, sutn►itted a petition tr� residents opp�sed to im�xavenents on Central Avenue as proposed in a letter dated January 5, 1988 sic�ed by the Public Works Di.rector. I�+DTION by Cb�cilman Sc3�hryeider to reoeive Petition No. 1-1988. Se�nded tr� Coimcilman Fitzpatrick. Upon a voioe vote, all voting aye, Mayor Nee declared the motion carried unanimously. Mrs. Barb Reiland, 6068 Woody Lane, stated about 90$ of the residents annoerned ab�ut this issue were r�ever mtified initially. She stated the first proposal gave only an averview and had nothing to d� with the prop�sed median. 5he stated the only time residents I�ew a median was prop�sed was after they reoeived the letter in Januaiy. Mrs. Reiland stated she woulc3 1 ike to be mtif ied of any meetings that involve the median and dicfi' t know of any resident, except Gb�mcilwanan Jorgenson, who favored the parkway. Q��cilman Billings stated the meeting held by the City in Deoember was to -1- - ; �� _a� «4� •� �1�.�� . � ' ;�1�'z�� L�� try and get residerits along CQrrtral Avenue involved in the planning provess. Ae stated there were only six or seven residents at this meeting and wondered haw residems can sigi a petition in opposition when they don't lmaw the pl ans. Mrs. Reilan8 stated the residents have seen the lett�er of January 5 and are �t opp�sed to the hmlth c1ub, but the parkway. She stated her, driveway is on Oentral Avenue and if the median is installed, it would mean the four drivers in her hane woW.d not be able to g� s�uth on Oerrtral Avenue and have to go two or three miles a day out of their way. She stated to exit her drivaaay in the winter would be hazarcbus. cb�cilman Billings stateci, at this time, there are m f inal plans and the ��mcil desires citizen input into the planning process. Ae felt there should be arnther meeting in the future with a broader mailing. Mrs. Tapsak stated she was told k� the Public Works Di.rector and Councilman Schreider to subnit the petition. She stated she personally talked to everyone who sic�►ed the petition and these people were ryever mtif ied of the meeti ng. Co�mcilman Schneider stated there were several other meetings, not specifically desic,p�ated as cliscussion for dentral Avenue, that were part of the health club project an8 modifiaation of the irctereection. He stated as a result of these meetings, vertain facts came to light regarc3ing other impravenents which may be needed. Ae statecl the mtif ication did pr imar ily address the residerits on aerYtral Avenue because the acoess for those 1 iv fng on Hillcrest Drive and Woody Lane really w�ulc3n't dzange. Mrs. Tapsak stated if the traffic flaw increases, it will affect the access onto aentral Avenue. m�ncilman Schneider stated the whole objective of the plan was to reduce the traffic flaw on Qeritral Avenue. Ae felt the prop�sal should be reviewed by the Traff ic Consultant and the Publ ic Wor ks Di rector. He sta ted if a plan was ap�xaved, the earliest it aould be implemented is three years. Gb�cilman Schneicier stated it wasn't the Ootncil's otrjective to undertake any plans the residents did not want. Ae stated the oonoept was to slaw d�wn and decrease traffic to make the street safer. Mr. Jim McLauc�il.in, 1050 Gardena Avenue, stated the acoess onto Old Central fran Garder� Avenue has always been a problen and he would take exception that only those residents on Old Central would be affected. Ae felt the City has a resp�nsibility to mtify residents in the area of any proposed plans for G�entral Avenue. Q��mcilwoman Jorgenson stated if rathing is cbne on Gentral Avenue, the traffic will still increase. She stated there is traffic from the east using Rioe Creeek Road onto Old Ceritral. She stated it is hoped to divert the Medtronic and Onan traffic west oryto Rioe CYeek Road and then to Hic�way 65 rather than using Old Central. -2- �+c ��1 � •��r •!.��.�l1 �!?��. • ' z�!':�+ z�LI�I�� Mr. Qures,hi, City Manager, felt there should be another meeting with a b�oader rotification to revi� the pros and oons. Ae stated the median is only one of the issues related to imFrwenents on aentral Avenue. Ae stated staff would check when the Traffic Consultant is available, establish a meeting date and notify everyone who is iriterested. Mrs. R�se Meyerhoff, 1350 Hillcrest Drive, stated she came to the meeting regarding the median and naw fincls there is a health club proposed. She hoped facts woulc7 be reviewed for all the plans in this area. NDTION by �imcilman Schneider to direct staff to o�mpile all the neoessary ir�ormation and chta to a�nduct a a�mprehensive meeting for c3iscussion of impravenents on Qentral Avenue and the imFact of surrounding developnents. Ft�rther, this meeting to be scheduled sometime prior to April 15, 1988. Sec�nded by (bimcilwanan Jorgenson. LTp�n a voice vote, aIl voting aye, l�yor Nee declared the motion aarried unanimously. { a= �! ,� � {a= �� _s_� � � C � �'_-� • �i� !.�• � � � • �� L?l =! �� ! h/� ��- ' �! y�' '_�!� NDT�DN by Gb�cilman Billings to waive the reading of the public hearing notioe and open the public hearing. Seo�nded by Councilman Fitzpatrick. Upon a voioe vote, all voting aye, Mayor Nee declared the motion carried unanimously and the publ ic hmring opered at 8:12 p. m. Mr. Pritr�l, Fir�anae Director, stated several months ago, Longview Fibre c�ontacted the City rec�rding refinancing of their industrial developnent revenue bond. He stated Mr. 0'r'Ieara, Bond Coimsel, was Fresent this evening to review developnents that haive occurred. Mr. 0' Meara stated in August, 1984, the City issued $3,200,000 in industrial revenue bon� at the request af Longview Fibre Compariy for aoquisition of equipnent installed at their plarit at 5851 East River Road. He stated the bond was sold to Chenical Bank throuc� its San Francisoo branch. Ae stated it was a single bond and had a feature that Longview Fibre �uld give Chenical Bank ten days notioe and gay off the r�naining principal and interest on that bonc3. Mr. 0' bleara stated the renaining principal is $2,240,000 which is the amno�t aF the refulding issue. Mr. 0' Meara stated the proposal is to close on this new issue and pay (2�enical Bank the amo�.mt due on the b�nd. He stated the new instrunent would be a low floater secured by a letter of credit and a very oost-effective way for soFhisticated borraaers to obtain funds. He stated this would reduoe the interest oost to the a�mpany and, presunably, if there was a default t�r the a�m�any, the creditors would be paid by a letter of credit. Mr. 0'Meara stated the reason for the public hearing is due to changes in the F�ederal law. Ae stated, essentially, what is requested is that the old debt be replaoed with a r�ew debt. Q��mcilman Billings asked if this was a case where some small irrvestors -3- i. � !� _� �4S! �� 1�, �_ ,�!_��f�� •' i�l.'=-�� thouc�t this would be a long-term bond. Mr. 0'Meara stated Chenical Bank was the holder and this early payment was pravided for in the origirnl issue. rDTIDN by O��mcilman FitzFstrick to close the public hearing. Sec�onded ty Councilwaman Jorgenson. Upon a voioe vote, all voting aye, Mayor Nee c3eclared the mation carried timanimously and the public hearing 'closed at 8:17 p.m • � :,_ � �• �� • � � � �� ' L��N � �!��« -.-z�!_ � �t • .4 �� _-�-� ; ' •�i 1��! �� ' 4�! - _ � i � L!;_� ��• •,�,�_�! � Q��mcil�n FitzFatrick stated questions he raised at the last meeting have been answerec7 in the a�rrespondenoe reoeived fran staff. Mr. Fl.ora, Public Works Director, stat�2d the three hanes the �unty proposed to purcha�e will be renwed frcm the sites by July 30, 1988. He stated in regard to the one adc7itional home the City proposed be purchased and reno�ved, the ��mty has indicated they woul d be wil l ing to wor k w ith the City on that issue. Q�imcilwanan Jorgenson stated her questions have been satisified in the menoranchun f�tec7 January 20, 1988 to John Flora f rom Jon 018on, Assistant Q�tmty Ehgiryeer. Mr. Flora stated in this transfer, the City should waive the right to appraisal and compensation and request the County return any excess ric�t of-way, in the event the City woulc3 want to use it for lanctsrapa.ng. N�DTION b� �tmcilman FitzFatrick to authorize the N�yor and City Manager to exewte the easement and ric�t of-way transfers to the County for paroels identified as No. 17 and No. 21 and waive the right to appraisal and oompensation. Se�nded by Q��cilwanan Jorgenson. iip�n a voice vote, all voting aye, l�yor Nee derlared the motion carried unanimously. . .� � � • • : : i_� ��•�� __- ;_i� • s • _ �• ' _i ; • � • • _�� • �� • �. :_�.� • _� ��! �� • = �� _ �� • k� ' � • � r _i �_ • l�r. Aldrid�, Fire C�ief, stated it is requested the Council approve the glans for a satellite fire station anc7 authorize advertis�nent for bic�. Ae stated this satellite station should improve the le�vel of eervice to the east quadrant of the City. Ae stated the estimated cost for this f ire station is about $200,000. Mr. Aldrirh stated there is 350 equare feet of ac]di.tional s�soe included in this fadlity for rea�rd retention. Mr. Aldric.h stated it is suggested two bays be oonstructecl even though present plans call for only one maj or pieoe of equipnent. He stated the aEher bay would provide aciclitional storage space for equignent which is -4- ' ; ��1 _� �}4!! !�.��. � y!�!�� • ,_�i�'� �� needed at various times of the year. He stated there is a also a multipurpose roan whid� would include four sleeping stations. Ae stated these sleeping stations fold into the wall when not in use so the room is �mobstructed and could be used for training. Mr. Alclrich stated some passive solar would be used as well as extensive berming to take advantage of both h�ting and 000l ing. Gbulcilman Schneider asked the height of this builcling and the proposed exterior finish. Mr. Aldrirh stated it is 24 feet whirh is the same height as the hane immediately to the north. Ae stated the exterior would be burnished block to make it as maintenance-free as p�ssible. Ae stated a fi.berglass shingle, as fotnd on an ordir�ery residential structure, would be used for �e roof. Gbtncilman Schneider asked if the building would look like a wmmercial facil ity. Mr. Aldrici� state8 there are three roof lir�es whidi give the appearanoe of a residential structure and the only item which would detract f rom a residential appearanoe would t�e the bwo large garage cbors which are 12 feet hic�. Q�inci.lman Schneider ask�ed if the building met all the setback requirenents. Mr. Aldridz stated the hawever, the parking requirenent. building itself ineets all the o�de requirenents, lot setback is only 14 feet, and 20 feet is the Gb�mcilman Schneider asked if there is any way to laate the building on the lot in order to meet all the a�de requirenents. Ae stated he was o�ncerned the City follaa the same rules and everyore else. Mr. Aldrich stated an attenpt was made to meet all the setback requirsner�ts, but because of eome sail problens, it is felt this would be the best location and more green area would be prwided. Mr. Qureshi, City Manager, stated there are m setback requirenents outlined in the oode as the building is for public use. Ae stated if it is the on�ncil's desire to meet all setback requirenents, the driveway woulcl have to be dlanged. Mr. Aerrick, C�ty Attorney, felt the setbacks f rom the street should be onnsidered anc] how this building would line up with the o�mnercial building to the s�uth. Mr. _ Qureshi stated the existing oomanercial building on the oorner of Rice GYeek Road and Central Avenue has an 85 foot setback and this faci.lity would have a 61 foot eetback. Ae statec3 the o�mnerical building has 15 feet of green area ana the fire station would have 14 feet. Ae stated the sideyard setback for this fire station would be 4I feet fran residenaes to the rnrth. Mr. Aldric� stated this satellite would probably respond to less than 40$ of -5- ' � 1�; _� �}4� !�i�1�,�� _ ��_� �. • ' i�l ��-�-� the rins made b� the Fire DeFartment. Ae stat�ed last year the t�otal nLanber of r�ns was 648 or almost two r�ns a day so the response from this station would be less than one r�r► per chy. (bu�cilman Schneider asked haw many people would be at this facility. Ae p�intec3 out there is parking for five vehicles and wondered if there wauld be more vdlicles at some times. � Mr. Aldrich stated he cannot foresee any instance where the n�anber of vehicles would e�aceed the parking. rDZ'�ON tr� 4»cilman Sc�neider to acbpt Resolution No. 13-1988. Sec�nded }x Gbimcilwanan Jorgenson. Gb�ncilman Billings asked what f�mding would be used for this fire station. Mr. Qureshi stated part of the f�ding would be fran c$�dtal im�avenents. Gbincilman Billings stated the estimated �st is $203,004 anc3 wonc7ered if it was o�nsistent with the figures discussed last fall. Mr. Qureshi stated the o�st is slic,�tly hic,�er than oriqir�ally ariticipated. Ae stated it is hoped naw is a cpod time to bid in order to reoeive a more favorable bid. Mr. Aldric� stated when this issue was discvssed, he recalled the f igure of ab�ut $55 a 9quare foot for o�nstruction and the architect estimates $62 a square foot. He stated the landscaping will be cbne in-house anc] the blacktopping woulcl l�e aclded to the street v�ritract in order to obtain a more favorable prive. Mr. Aldrich stated the reoord retention area is also an added ite�n. Co�mcilman Bill ings stated he wanted to make sure the f igures aren' t oonsic3erably higher than planned. iJI�N A VOI� VO'IE TAI�N CN '�iE ABOVE 1�D'I'mN, ALL VOTED AYE, AND MAY�R NEE IEdARID ZiiE PDTmN Q�RFtIED UI�TINDU3,Y. ¢, mNSmFU��ON OF CIVIC CEN,�ER RENI�DELII� FLOOR PLANS AI�ID OON1.'RACT iJPI]ATE : Zhis it�em is to be oonsidered later in the agen�a. 5. C7DNSIDE�RA't'TON OF APPOI S� CITY dONIlKISSIONS: Mayor Nee stated he wished to reappoint Duane Prairie to the Housing & Redevelopnent Authority and requested wncurrenoe tr� the O�u�cil. NDT�DN tr� Gbtmcilman Schneider to ooncur with I�hyor Nee's re-appointment of Duane Prairie to the Housing & Redevelognent Authority. Seconded by Councilman Fitzpatrick. Upon a voioe vote, all voting aye, Mayor Nee declared the motion cerried �animously. PARRS & RECREATION dONIl�JISSION: 1�DTION by Councilman Fitzpatrick to reappoint David Rondrick and M.ary -6- ' ; �� _� �4� •� ��.�� Ml�� • " Jz�l!',_�� Sc�reirer to the P�rks & Recreation Commission. Seoonded by Councilman Schneic3er. t1p�n a voive vote, all voting aye, l�yor Nee declared the motion wrried unanimously. }1Pp'FAIS �MMISSION: I�DTLON b� Gb�mcilman Fitzpatrick to reappoint Alex Barna and Jerry, Sherek to the Appeals Q�mmission. Se�nded by Councilman Schneider. Upon a voice vote, all vating aye, l�yor Nee c3eclared the motion carried �u�animously. EIVVT_�NLAT Q��►T 7�rv �S.SION: NDTION by Councilman Fitzpatrick to reappoint Richard Svanda to the Envirormental Quality Q�manission. Seo�ndecl b� Cbtncilman Schneider. IJp�n a voioe vote, all voting aye, Mayor Nee declared the motion carried unanimo�sly. I�DT�DN b� Gbuncilman Schr�eider to app�int Steven Stark, 6655 FricIley Street, to the vacancy on the Envirormerital Quality �nission for the term expiring April 1, 1989. Secunded by ��cil�n Fitzpatrick. Up�n a voioe vote, all voting aye, l�ayor Nee declared the motion c�rrfed �ufanimo�ly. ENERGY �I�R�IISSION: rDTION by Cfluncilman Fitzpatrick to reappoint Gerald Welf and Bradley Sielaff to the Er�erc� �ission. Seoonded tr� Gb�cilman Schneicier. i7p�n a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. POLI(� Q�NA4ISSION• NDTION by Gbuncilman FitzFatrick to reap�pofnt John Binsverk to the Pol ice Cbmmission. Se�nded by Co�mcilman Schneider. Up�n a voioe vote, all vating aye, I�yor Nee declared the mation �rried �animously. NDT�N b� Cbimcilman Schneider to table the follawing appointments: one appointmerit to the Etivirormerital Quality Gbmnission; one appointment to the �erc� Gbnunission; one appointment to the H�nan Resources Cbmmission; and two appoir�tments to the C�ble Television Q�mnission. 9eaonded tr� Gb�mcilman Fitzpatrick. Upon a voice vote, all voting aye, Mayor Nee declared the motion csrried unanimously. NEW BUSII�SS: 6. mNSTDERATION OF FIRSr RFAU,�I� OF AN ORDII�NC� �UIFYII��E FRIDLEY CITY �DE CHAPTER 206 E1JrITI�ED. "BUILDII� �DE" � ADOPT N�W �ATE BUILDING CODE �I�ID AMEI�IDNJ�1�TrS: Mr. lmbertson, �xran�ity Developner►t Director, stated this ordinance is to upcYate the City Cocie to oomply with State statutes. Ae stated the fee sc�edules are als� being changed to be mnsistent with general fee schedules in comanLnities throuc�out the metrop�litan area. -7- 7. 8. m ' � ��1 �? �4�► !�.�1L � y��±��_ �1' z�11�,_�� Z�� PDTmN b� (b�cilman Billings to waive the reac]ing and apprwe the ordinanoe upon first reading. Seac>nded by Cb�cilwanan Jorgenson. Up�n a voiae vo�e, all voting aye, Mayor Nee declared the motion carried unanimously. �� ►_�1!._::_ M �� • � � �.�y �'- • � • � !� 7� � �.� 1 . ;_� _ �+ _ Mr. R�berteon, mtrun�ity Developnent Director, stated the petit}oner has been ulable to reoord this lat split, which the Q�incil appraved in July of 198'7, because the present aar�ex has not vacated the property. He skateci the petitioner, therefore, is requesting an extension of the deacIline to re�rd this lat spl.it with the aounty. I�DT]bN b� Cb�mcil�n Billings to extend the deacIline for re�rding this lot split, L S. #87-a6, to June 30, 1988. Sewnded by 4»cilman Fitzpatrick. Up�n a voiae vote, all voting aye, Mayor Nee declared the motion carried unanimously. :.�« �� 4a� ,�� _ • _ 4rl_ � .�_.�!�l ��„�i � • ,�i� � • ; �1 '._L� . • : : �• �� • • • � !, � �� !, � L 4r ; �� •� • • 4�� !.[• • z_ "� � � � ��' � � �. .d_ .�� • �s� :_! � « �� 4�� .� �_?�..� �� a s_ ' �s�� . . �. «�� ' i _ �� _�� . :� ��i � � ~�:�i�� _ i� i�4�� Mr. lmbertson, (bir�n�ity Developnent Director, stated with the upgrading of Shoraaood Plaza Shopping Center, the intersection will be redesigned for more efficier�t and safer flaw of traffic. He stated it is proposed the entire portion of the service road adjacent to the shopping center be vacated. Mr. RQbertson stated the awners would grant an easement for traffic to be rerouted through the petitioner's �arking lot and enter Rice Creek Road. He stated part of the vacated property would be used for parking and part for a c�ainage impolmd area. Mr. Robertson stated the Planning Commission reviewed this request and reaomenencied appraval with four stipulations which he outliryed. N�yor Nee asked if the Hic�rway DeFartment was g�ing to close the median at 63rd Avenue. Mr. Qwreshi, City Manager, stated the 63rd Avenue crossover wi11 only be closed onoe the iritersection of Rive Cxeek Road and Highway 65 is i.m�xaved. Mayor Nee felt that some of the acoess for this neic�b�rhood woulcl be shut off if the vacation were ap�xaved. Ae asked if the rew easement would be a street. Mr. lmbertson stated the ease�nent fran the petitioner would function as a f roi�ta ge raa c3. I�yor Nee stated he clich't feel the plan has been satisfactorily worked out at this p�int and was a�naerned abaut the residents in this neic�borhood. Mr. George Apglebacm, one af the developers, stated as far as the design of -8- �, �� 1 _�! �4� •�,�i�.�i ,��. • ' l�_�t�'� �+ �, the roadway, it is the intent to make a drive ais].e. He stated there woulc�'t be curb6.ng, but sicpage p�avic7ed at the entranoes for acoess to the Lift and the City's liqur�r store. Ae stated he is more than willing to work with staff in the desic� for this roadway. Mr. Qureshi stated he would suggest this item be tabled so that staff can provide an overall layout of the plan to see haw the traffic wou1�1 flaw in this area. Mr. Aerrick, (�ty Attorr�ey, stated the history of the eetvioe road should be checked as to whether it is owned by fee or an easement and if it was dedicated tr� the pers�ns who originally platted the land. He stated if there is going to be vacation of a public street, there should be rr�tification to all affected property awriers. 1�DT�ON tr� �tmcilman Schneider to refer this prop�sed vac�tion to staff for further investic,�ation and a report at the next regular Cfluncil meeting. Seoonded b� Gb�cilwcman Jorgenson. Upon a voiae vote, all voting aye, Mayor Nee declared the mation carried unanimously. B. QO' �ERATION OF AN APPLICATION FOR �N�REHENSIV� SIGN PIA�1 p�ppi��r FpR Tf� SfiORE,yaOpD PLAZA SI�OPPII� CEDTI'�R: Mr. Robertson, Community Development Director, stated the Planning Con�nission reviewecl this si.cfi plan. He stated the plan for the shopping cerrter is to o�nstruct a rnw metal car�g� aver the sidewalk area. He stated the csrnp�, the acoent stripa.ng and the stucoo sigi band will be a�nsisterYt, in both this and the adjaoent oenter, and will be uniform in oolor. He stated the only deviation of �lor will be for reoo�ized logos for future or e�d.sting ter�ants which might be a different oolor. He stated this is wnsistent with what has been cbne in other shoppv.ng oeriters. Mr. l�bertson stated all the basic sic�s are oonsistent wth the oode with the ex�eption of the existing pylon sicfi for which they have appl ied f or a varianae. He stated the Planning Commission recommende8 the sign be upgraded and by cbing so, it technically dzanges ancl raises the question if it can be grandfathered. Mr. R�bertson stated the question of the varianoe on the �lon sign is to be wnsidered tr� the Appeal s Commission, hawever, the Planning Coma�lission re�rrenended ap�xwal of the Cbmp�ehensi.ve Sign Plan for the buildings with several stipulations. He stated staff would suggest amther stipulation be added that m porta-panel signs be permitted. Councilman Schneider asked the petitioner if the pylon sign could be reduoecl Mr. Appl eba uan sta te d be ca use i t i s ne ce ssa ry to ge t a 11 th e tenarits' rr�mes on the sic�n, it coulc�'t be much smaller than 224 �quare f eet. ��mcilman Schryeider stated the pylon sign is tied in with the vacation becau�e where the sign is now located, this property is proposed to be vacated. He felt something had to be done to bring the pylon sign into oompl ianoe with the a�de. -9- ' � ��, a� �}4� !�.�1�.��_ w!��M�� • ' �1�� ;� : i I�DT�DN by �tmcilman Schneider to o�ncur with the reoommendation of the Planning Commission and approve the oomprehensive sign plan for the buildings for the Shorewood Plaza Shop�ng Center, except the pylon sign, with the following stipulations: (1) sigl c�iteria to be pravided which is aonsistent with those sukmitted for M�ore Lake Commons; and (2) all signs for both existing and proposed veriters to be the same a�lor u�less approved by the developer and the City. Seaonded by Cb�cilwanan Jorgenson� Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. It was the general wnoensus of the Gb�ncil that staff's rev�mmendation on the p�rta-parel sic�s should be addressed for the entire City and not only in this Farticular sit�ntion C. OONSIDERATION OF ITEM FRD�, �ARBS � REC�EATION �Il�lISSION 1�IIN[ITES 'r� REOONA�I�ID THAT A CITY ORDII�,N�E BE DRAFTED THAT iaAULD MAKE IT Tr.r.Fr,Ar Tp ID THE D�S ON P,N� PL�LIC P1�OPERT�S: NDT'DDN b,� 4�incilman Schneicier to direct skaff t�o stuEt� this wY,ole issue and what options may be availa4le, rather than prohibiting the feeding of the ducks. Sea�nded by Cb�ncilwanan Jorgenson. Upon a voic� vote, all voting aye, Mayor Nee declared the mation oarried unanimously. Mr. Fl ora, Publ ic Works Di rector, stated the Legi sl atur e i s be i ng a ske d to study this same type of Froblen. NDTION by Councilman Schneider to receive the minutes of the Planning Com�►ission meeting of January 6, 1988. Sea�nded b� 4��ncilman Fitzpatrick. Upon a voiae vote, all voting aye, Mayor Nee declared the motion carried unanimously. 9. s'�'�M FROM Z� NIIN[Ti'ES OF THF �S �NB�IISSION 1�ETI1� OF JANCIARY 12. 1988: A. dONS�ERATION OF A VARIANCE. VAR #87-38. 'PO RIDLK� TAE �OIRID FRONr YAi� SE.TBACCZ� F'kOM 80 FEET TD 75 �'EET: TD INCRFASE THE 9��A� E�OOTA�E OF A PYLAN SIGN F'ROM 80 9�i]ARE FEET T0 22a ��n�E FEET. T� �� BETNG 6257 AIGHWAY 65 N. E, : M�TION by Councilman Schneider to divicle these two issues, one being oonsideration of the varianoe for the fror�t yard setback and the other to increase the square footage of a pylon sign. Seo�nded by Cbuncilwoman Jorgenson. Upon a voiae vote, all vating aye, N�yor Nee declared the motion wrried �usanimously. Mr. Imbertson, Qxramnity Developnerit Director, stated the building setback fran Riae CYeek Road is 75 feet and a minimtun of 80 feet is required ty cude. PDT�ON b,� Cbtmcilman Schrieider to grant that part of variance, VAR #8?-38. to reduoe the required front yard setback fran 80 feet to 75 feet on the east �rner of this proposed development. Secondec3 by Councilman FitzFstrick. LTp�n a voice vote, all voting aye, Mayor Nee declared the -ia � ' � 1 �, _ � �} 4S1 ! �i�1 �. � ti! ��_� �_ • ' � �;!'� �+ ' � motion aarried unanimously. 1�DTIDN b� ��mcilman Schneider to direct staff to provide data on other p�lon sicps in the area and sigzs in similar developnents for a report at the rext regular Q��mcil meeting. Seaonc3ed by Cb�cilman Billings. tip�n a voice vate, all voting aye, Mayor Nee declared the motion carried tmanimously. , � i ,� �� • • � ' �4s�� _4r� .7'' � �� s • �,_ �. �_ � a�,�� 1 �_ ' �11�i� �i ;� �_ ! �i� �. ��; • ��,��';_�� 1�DTIDN tr,� Cb�cilman FitzFatrick to acbpt Resol�ion No. 10-1988. Se�nded by Q»cilman Schneicier. Up�n,a voioe vote, all voting aye, Mayor Nee declared the mation aarried tman�.motffily. � .� � � � s ' � �, ' • �� s • � _ � � � � lis� • � • ? � ; • Mr. Aldric3z, Fire Chief, sukmitted w�nes to the Council of this proposed legislation regarding the firefighters' pension. Ae stated in 1987, the Gbuzcil ap�xaved this mn►e res�l�ion rec�rding the pension diange from the Def ined Benef it to the Def ired Contritxition type of pension plan. Ae stated it was not possible, however, for the Legislature to act on this particular ciiange anc7 is now slated for the 1988 Legislative session. Mr. Aldrich �ated he felt a current resolution would be more effecitve shawing the Gbtncil's supp�rt of this change. I�DT�ON b� Cb+.aicilman Sdzryeider to acbpt Res�l�ion No. 11-1988. Se�nded tr� Councilman Fitzpatrick. Upon a voioe vote, all voting aye, Mayor Nee declared the motion csrried unanimously. � ,� �t • s.� Y�_�l��'� • �_��;' «,�� _ ��M � �a• i ��` _�' �._z_ �11�� Mayor Nee stated Anoka Technical Institute serves about 2,000 Fridley residerrts a year and has requested the Gbimcil's support in their effort to obtain aapital f�ds. 1�DTDDN b� Cbimcilman Sc3�neider to acbpt Resolukion No. 12-1988. Seo�nded by (b�cilman Billings. iTp�n a voiae vote, all voting aye, l�yor I3ee declared the motion aarried unanimously. l�yor Nee requested a aop� of this resolution be forwarded to the State and to Anoka �edlnical Institute. �• �� • • «,s_�. • �_��_ ' • �� ' � ic� »,_�! _;_ ��. ��?� C. �. � � Mr. lmbertson, Cbmmtnity Developnerit Director, stated the HRA ap�xoved this d�ange orc3er for additional s�il t�esing and site inspection at Lake Pbinte devel opnent. NDTION by Councilman Schneider to approve Change Order No. 2 with -11- ' ; ��l _� �4� �� 11�.�� . s��!�i+��. � " �_�11�;_;� S�bterrarean Engir�eering, Inc. in the amo�mt of $6,055.99 for servic�es at the Lake Fbirite site. Sea�nded tyy Councilman Fitzpatrick. Upon a voice vate, all wting aye, I�yor Nee declared the mation aarried unanimously. 14. �NSIDERATION OF C�IA1�E OiZDER 1� 4 FbR LAND9CAPI1� IRRIGATION A� LIGHTING PRQ7ECT 1�U. 168: I�DZ'LON by 4�imcilman Schnei8er to ap�xave (i�ange Order No. 4 with Minnesota Valley Iandsc$pe, Ina in the amo�mt .of $880.00 for Landsca�d.ng, Irrigation and Lic�ting Project #168. Se�nded by Councilman Fitzpatrick. Upan a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. �• � • ; • • 4 � �,1� .� _ � _ � � .1�� i • . 1 � ; . • •� ��4� 4 !.!_ ' _?�L �� ;. ; �- _ Mr. Flora, Public Works Director, stated the property vwner at 6320 7th Street a�nstructed a lawer level storage area below the c,prage and below the required minimun elevation allawed due to possible flooding of the storm water detention p�nc3 on the adjavent property. Mr. Flora stated the awner has been advised of the probability of being flooded and an agreement has been FreFared to be rea�rded with the Gb�nty Auditor advising future awners of the property of the p�tential Exoblsn with this storage area. Mr. F1ora stated it is requested the ��r►cil authorize the e�aecution of this agreener�t s� it can be rea�rded at the O��nty. Mr. Herrick, (�ty Attorney, statec3 the agreenent neecls s�me modification of the lanquage to make it braader. I�DT�DN by Co�cilman Billings to direct the City Attorney to review this agreenerit for any changes or modifiaations and authorize the execution of the agreement by the Mayor and City Manager. Sewnded by Councilman Fitz�atrick. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. • �' �.� �.4�� 4_� �v�� !a�?± , NDT�ON b� Cb�dlman Billings to ooncur with the follawing appointment by the City Manager : � Steven T. D�ane 1280 9 Wooc7v iew Lane Burnsville, M�I 55337 STARTII� i�SITmN SAi�ARY Fbl ioe Off ioer $10.32 per Fbl ice Dept. hour (partial e�npt) ($1795 Mo. ) ,:��• _;`- Jantary 25, 1988 REA�A�S Ste�hen Mi.11er Sewnded by m�ncilman Schrieicier. iJp�n a voiae vate, all voting aye, N�yor Nee declared the motion carried unanimously. -12- � ; ��; _� �}4� !�.�1�.�� i?+_�f�K�. � l,_�ii�;_ia 17 . �� HDTIbN b� muncilman Schneider to authorize payment of Claims No. 18274 throuc� 18616. Semnded b� (b�cilwcxnan Jorgenson. tJ�n a voive vote, all voting aye, l�yor Nee declarecl the motion aarried unanimously. 18. LIC�TSES: NDZ'DDN i� �undlman F�itz�atrick to apFxave the lioenses as subnited and as on file in the Liaense Clerk's Offioe. Semnded by Co�cilman Schneider. Up�n a voioe vote, all vating aye, Mayor Nee declared the motion carried unanimously. ' `��Iu� HDTIDN b� Gb�mcilman FYtzFatrick to apprave the estimabes as sukmitted: Aerrick & Newman, P. A. 6401 University Avenue N. E. Fric'�.ey, MJ 55432 For Servioes Rendered as C�ty Attorrey for the Nbnth of Lle�nber, 1987 . . . . . . . . . . $ 3,652.85 57nith, Juster, F�eikema, I�lmon & Haskvitz 6401 Oniversity Avenue N. E. Ftic�.ey, M�1 55432 For Servioes Renderecl as City Proaecutor for the Nbnth of Septenber, 1987. . . . . . . . . . $ 7,925.75 for the Ni�nth of October, 1987. . . . . . . . . . . ,�.$�.Z�$�4� $ 16,723.80 Subterranean Engireering 6875 Hi�way 65, N. E. Fr3.c�.ey, M�T 55432 �hgir�eering Seivioes for Lake Fbinte FINAL FSTII�TE . . . . . . . . . . . . . . . . . . . $ 75,677.22 G�snon Brothers P.O. Box 83 Rogers, NAI 55374 S�xinc,�rook Nature denter Ibnd Imixovenent Project #173 Estimate No. ]. . . . . . . . . . . . . . . . . . . . $ 78,783.50 Shank Medianical, Inc. 3501 - 85th Ave. , No. Minneapolis, NN 55443 -13- ' ; ��1 �_ ��4 •! 1�. � yia±��. � ' t��i�'�._�� Estimate No. 4 . . . . . . . . . . . . . . . . . . . $176,453.00 Eugene A. Aickok & Associates 545 Indian Nb�nd Wayzata, MV 55391 Moore Lake Restoration phase II Projeck #149 , �rtial Estimat�e . . . . . . . . . . . . . . . . . . $ 7,693.96 � 2400 Pmerican National Bank Building St. l�ul, M�T 55101-1893 Re�ir of Q�mmons �rk Filtration plarit Project #164 P�rtial EstimatQ . . . . . . . . . . . . . . . . . . $ 2,450.00 Sea�nded tr� Cb�cilman Billings. iJp�n a voic�e vate, all voting aye, Mayor Nee declared the motion csrried unanimously. �� A reoess was called by Mayor Nee at 9:55 p� m REaDIVVENED- I�yor Nee re�nvered the meeting at 10:08 p. m. All Council members were preserit. ODN�DER�TION OF CIVIC CENi'ER REMODELII� F'I�X?R PLANS AI�ID �NP�tAGT i7P�ATE: Mr. Qureshi, City Manager, r�iewed the floor plans for the proposed renoc7eling of the Civic CQnter. He stated the s�uth entranoe would be the main entranae leac7ing irito a reoeption area. Ae stated there is a glassed area to the east of the entranoe wntaining the C�U�ncil Ct►anbers where spaoe is �avided for a work ancl media area as we11 as a meeting roan. He stated the area to the west �ritains the Fir�noe, Assessing and MIS off ices. Mr. �ureshi statec3 the offioes for City Management are located north of the Cbuzcil Qianbers with a meeting roan and a media work room and production includec7 in this area. Mr. Qureshi stated to the west of the C�ty Managesnent area are offices for the Public Works Director, Community Develognent Director anc3 Finance Director, as well as the Section 8 Aousing Offioe. Ae stated adjaoent to these affioes are additional offioes for staff of the U�rran�mity Developnerit, F.Yigineering and Fir�anoe DeFertments. Mr. ,Qureshi stated the sFave between the existing City Hall and the Fire Station is to be used for an emgloyee l�nch roan. Mr. Qureshi stated on the lawer level is arother pub7. ic area with adj aoertt meeting roans. Mr. Qureshi stated staff wants to make s�se the Council is fully aware of the plans as they Frooeed. He requested the De�rtment Heads oomment on these glans. -14- � ; �r; .� �}4.4 •%�1�.�� ±�4� � � ��11',_�a Mr. lmbertson, 4�mmnity Developnent Director, stated the Inspection and Planning area oontains a meeting room and also an offioe for Section 8 I�using. Ae stated the (b�a►cil Chanbers wi11 be set up with dividers and large maps located in orye area with tables along the side. He stated some semi permaner►t displays will renain in the aiincil (hanbers for �e tr� staff and developers anc3 at the Cb�mcil meetings. � Mr. l�bertson stated the Recreation De�artment will mave irito the northeast wrrer af the new basemerit addition ac�jaoerit to the lvwer level Farking. He stated there will be a large lobby area on the lawer level and several meeting roans. Mr. lmbertsson stated the Fblioe De�artment offfces will be located in the lawer level. He stat,ed there would be a semi-open area where the offioe type f�nctions are located and beyond that p�int, areas which require more security are pravided. Mr. Aldrid�, Fire Chief, stated the Fire Departmerit is rearranging some of their offiaes in orc3er to c�ve better ac�ess to the public. Ae statecl the oomn�iaation area will be behind a glassed-in wall facing out onto the apFsratus floor. Ae stated the apparat�s floor would be recbr�e s� it c�sins properly ana there would be some changes in the heating system to inoorporate it into one system. He stated there would be a more a�st-effective heating system in the apparatus roan 1� converting from gas to radiarit heat. Mr. Flora, Public Works Director, stated the Engineering and Public Works Offioes will be locatec7 in about the same location as they are �ow. He stated s�eae is being pravided for future GIS and CAD systems. He stated microfiche equipnent will be kept in the lobby to assist o�ntractors and developers when they need ir�formation. Mr. Prityl, Finanoe Director, stated there is a servioe wunter in the Finanoe Department so information on assessments and water and sewer billi.ngs can be Fravicied to the public. Ae statea the entire functions of the Finanoe DeFartment will be located on one floor along with a central f il ing sy sten. Mr. Q�u'eshi statec7 one important elenertt in the whole process has been the involvenent of mt only the department heads, but the staff who will be utilizing the sFaoe. Ae stated the thrust of the whole Frovess is to better serve the public. Ae stated staff feels they have workecl out all their a�nverns and this is a reasor�able adjustment to obtain an optimun plan. Q��ncilman Schneider asked about the anoking issue. Mr. Aint, Assistant to the_ City Manager, stated the r7innesota Qean Air Act requires designated smoking areas. Be statec� the City has very few snokers and is trying to work out a plan for a enoke-free building. Ae stated the Ciiy is providing plans to anplvyees to quit enoking, but there may be one area where snoking is permitted. Mr. H�nt stated the two saenarios are the building would be totally snoke-free or there would be a small area in the City Hall desic�ated for anoking. -15- • ; i�, � �4� �� i��, r �!�+��. • ' z�l�':_s� Mr. Q�seshi stated under the Wellness Progran enployees are now given f ive points, rather than three p�ints, for not enoking. He stated it is hoped this will Fravide some inaentive for enokers to qui� Q��ncilwanan Jorgenson askec] if there were stairs, as well as elevators, anc3 if the building would be sp�inkled. Mr. Qureshi poirrted out the location of the stairs on the floor plan and stated the entixe building �ould be s�xinkl ed. Mr. Qureshi stated decisions would have to be made on the type of audio-visual equipnerit for the ��cil Qiambers. Ae stated it would have to be determired if there should be fixed c�neras and where the screens should be located. Mr. Atait stateci the o�st for the basic audio-visual equipnerit would be about $100,000 for two floor cameras, a f ixed camera in the oeil ing and behind the Gb�ncil, with no renote a�ritrols. Ae stated if the Cbuncil wished to go with the robotics, the o�st would be ab�ut $40,000 more, but one less camera would be �aea whiaz wo�a aeQ�� the o�st about $7,000. Mr. A�t stated the robotics would be much less obtru.sive and may be less intimidating for the publ ic. Q�uicilman Sc�neider asked if the quality of the picture would be better because the c�meras woulc�'t be maved. Mr. Aunt stated there wouldn't be any differenoe in quality, but you wouldz't have as much flexibility on the angl e to be s#iot. Mr. Hint stated the seating arrangements for the mu�cil and angles of the screens still have mt been detaermined. Gb�ncilman Schreider stated if a video system was used, screens oould be loc�ted in both cArrers s� everything is projected over the cable system. Mr. Hunt stated all the materials would have to be Fre�ared for a video. He stated that oFt.ion, at this p�int, has n�t been eximiryed. Mr. Qureshi statec3 staff wanted to r�rraa some of the dloioes and would lik�ee to knaw if the Q»cil wished to have robotic cameras. Gb�cilman Schneider stated he felt the robotic ca�neras were mt ryeeded, but perha�s the wiring should be g�wided in aase they w�ere to be used at some time in the future. 1�. Qureshi asked if the Council felt it was important that the seating arrangeqnents for the ��mcil be ventered. Mayor Nee stated he felt this would be the best arrangemerit. Mr. Qureshi stated staff can also e�lore the possibility of the video systesn with two sc�eens. Mr. ALmt stated there is a special consultant for the audio-visual system and the lic,�ting for the Q��mcil �anbers is being reviewed in order tA make -16- � ' ; 1�; � �4� !�.�� . •' �_�l!'� �+ • :: it suitaal.e for video production. Gbuici.lman Billings felt one of the things to be acoomplished with the renodeling was to make City Hall more inviting to the public. Mr. I�bertaon stated part of this objective can be acoomplished with oolor. Ae stateci ar�other o�nsideration is if there shoulcl be a railing b�t�aeen the audienoe and the ��cil. Ae stated in St. Louis l�rk, they have eliminated the heavy wood rail ing and install ed a gl ass sl ab �opped by a wood rail . He statec3 a railing is not Frop�sed in these plans at this point. Cb�ncilman Billings stated he wanted to have a very open feeling to let residents la�aa the O��cil wanted then at the meetings. (bcncilman Fitz�atrick stated he d�es not have ariy better alternatives to any of the details of the plan presented this evening. l�yor Nee stated one thing he rr�ted was that the Ci.ty Manager and DeFartment Heads chd not have wincb�ws in their offioes. Mr. Q�aeshi stated the whole plan reoeived input fran all staff inenbers in attempting to arrive at the most desirable plan for all oonoerred. l�yor Nee statea the glan is obviously right for today, but questioned abo� the fukure. Mr. Qureshi stated the majority of the areas are open with mweable diviclers. (bincilman Schneider asked if the lighting was g�ing to be flexible. Mr. Rnbertson stated, at this time, rb detailed decisions ha�ve t�eeen made. 4�Lncilman Schneider state8 he warited to make sure there were public areas for meetings and felt the glan �rwided these arms. (btncilwanan Jorgenson mtecl restroan facilities were being pravided on b�th levels with handicapped acoessibility. She felt the plan was a job well-done. I�DT�N by Cb�a�►cilman Sdineider to apprave, in oonoept, the floor plan for the Civic Center renodeling. Secz�nded tr� �nncilman Fitzpatrick. Upon a voice vote, all voting aye, Mayor Nee c7eclared the motion carried unanimously. 1�DT�DN tr� CbLncilman Fitz�atrick to appc�ave the �nencfient to the architect's ooritract for the Civic Center rena3eling dated Navenber 25, 1987. SecAnded by Q»cilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. z! � 1'�l,�� . M�TION by Co�cilman Schneider to acljourn the meeting. Secondec7 by Co�mcilman Fitzpatrick. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously and the Regular Meeting of the Fridley City (b�mcil o� January 25, 1988 ac3journed at 11:25 p�m -17- ' �. �� _� �4� !�.��.�� ,�!�±��_ • l; �l',_�+ : :� Respectfully sutmitted, C�role Aadc�d William J. Nee Secretary to the City Q�uzcil Mayor Approved: —1&� 1 ORDINANCE NO. _ AN ORDINANCE RECODIFYING THE FRIDLEY CITY CODE, CHAPTEB 206 F.NTITLED "BUILDING CODE", BY AMENDING SECTIONS 206.01.01., 206.01.02., 206.01.03., 206.OI.04., 206.01.05,, 206.03.01., 206.03.02., 206.04., 206.06.01., 206.07.03., 206.07.08., 206.07.13., 206.08.04.� AND 206.09.06. The City Council of the City of Fridley does hereby ordain as follows: 206.01. BUILDING CODE 1. The Minnesota State Building Code, established pursuant to Minnesota � Statutes 16B.59 through 16B.73, one copy of which is on file in the off ice of the City Clerk of Fridley, Minnesota, is hereby adopted by reference as tl�e Building Code of the City of Fridley and incorporated in this Chapter as completely as if set out here in full. 2. The 1987 Edition of the State Building Code effective January 14, 1985, adopts by reference the following codes; A. 19$5 Edition of the Uniform Building Code, identified as "UBC". B. 1987 Edition of the National Electrical Code, identified as "NEC". C. American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks, identified as ANSI A17.1 - 1984 and Supplement, ANSI A17.1a - 1985. D. 1987 Minnesota Plumbing Code, identified as Minnesota Rules Chapter 4715. E. Flood Proofing Regulations, June 1972, Office of Chief of Engineer, U.S. Army. F. Minnesota Heating, Ventilating, Air Conditioning and Refrigeration Code, identified as Minnesota Rules Chapter 1345 (July 31, 1983). G. Minnesota Energy Code - Minnesota Rules Chapter 4215, 1983 CABO Model Energy Code adopted by reference with State amendments. H. Minnesota Manufactured Home Rules, (Code � Licensing) July 31, 1983, Minnesota, I. Standards of Performance for Solar Energy Systems Minnesota Rules Chapter 1325. 3. Appendices. A. Technical Requirements for Fallout Shelters, identif ied as Minnesota State Building Code Chapter 1330. B. Variation of Snow Loads� identified as Minnesota State Building Code, Chapter 1365. C. 1985 Uniform Building Code, UBC Appendix Chapter 35, identified as Sound Transmission Control. D. Minnesota Plumbing Code, Chapter 1355. Page 2 - Ordinance No. _ 4. Optional Appendices. B. 1985 UBC Appendix Chapters 1, 7, 38, 55 and 70. C. Minnesota Plumbing Code, 4715.3500 to 4715.3800. D. Chapter 1335 Flood Proofing Regulations, Parts 1335.0600 to 1335.12Q0, and FPR Sections 205.4 to 208.2. 5. Organization and Enforcement. B. The organization of the Building Code Dep artment and enforcement of the Code shall be as established by ChapCer 2 of the Uniform Building Co,de 1985 Edition. The Code shall be enforced within the incorporated limits of the City and extraterritorial limits permitted by Minnesota Statutes, 1985. 206.03. PERMIT FEES 1. The issuance of permits, conduction of inspections and collection of fees shall be as provided for in Chapter 3 of the Uniform Building Code. Section 304, paragraph (c), is amended to read "...except on occupancy groups R-3 and M-1". 2. The fee schedules shall be as follows: A. Plan Review Fees. (4) The plan review fee shall be 65 percent (658) of the building permit fee and shall be credited to the building permit plan check fee if a permit is obtained within 180 days following the completion date of plan review. B. Building Permit Fees. TOTAL VALUATION FEE $ 1.00 to $ 500.00 .............. $ 501.00 to $2,000.00 .............. $ 2,001.00 to $25,000.00 ............. $25,001.00 to $50,000.00 ............. $15.00 $15.00 for the first $500.00 plus $2.00 for each additional $100.00 or fraction thereof� to and including $2,000.00 $45.00 for the first $2,000.00 plus $9.00 for each addition�l $1,000.00 or fraction thereof, to and including $25,000.00 $252.00 f o r t h e f i r s t $25,000.00 plus $6.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 1A � Page 3 - Ordinance No. _ $50,001.00 to $100,000.00............ $100,001.00 to $500,000.00 $500,001.00 to $1,000,000.00........ $1,000,001.00 and up ................ Other Inspections and Fees: $414.50 for the firs't $50,000.00 plus $4.50 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 $639.50for the first $100,000.00 plus $3.50 fo'x each additional $1,000.00 or fraction thereof, to and including $500,000.00 $2039. 50 f o r t h e f i r s t $500,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $3, 539. 50 f o r t h e f i r s't $1,000,000.00 plus $2.00 for each additional $1,000.00 or fraction thereof Inspections outside of normal business hours....$30.00 per hour* (minimum charge - two hours) Reinspection fees assessed under provisions of UBC Section 305(g) ..................................$15.00 per hour* Inspections for which no fee is specifically indicated .......................................$20.00 per hour* (minimum charge - one-half hour) Additional plan review required by changes, additions or revisions to approved plans ..................$20.00 per hour* (minimum charge - one-half hour) *Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. C. Plumbing Permit Fees. FEE MinimumFee ....................................$ 15.00 Each Fixture ...................................$ 5.00 Opening Future Fixture .........................$ 3.50 Old Opening, New Fixture .......................$ 1.50 BeerDispenser .................................$ 4.00 BlowOff Basin .................................$ 5.00 Catch Basin ....................................$ 5.00 Rain Water Leader ..............................$ 5.00 Hydraulic Valve ................................$ 5.00 ' Sump or Receiving Tank .........................$ 5.00 Water Treating Appliance .......................$ 7.00 Hot water heater ...............................$ 5.00 OTHER ..........................................18 of value of fixture or appliance 1C Page 4 - Ordinance No. _ Other Inspections and Fees: Inspections outside of normal business hours....$30.00 per hour* (minimum charge - two hours) Reinspection fees assessed under provisions of UBC Section 305(g) ..................................$15.00 per hour* Inspections for which no fee is specifically indicated .......................................$20.00 per hour* (minimum charge - one-half hour) Additional plan review required by changes, additions or revisions to approved plans ..................$20.00 per hour* (minimum charge - one-half hour) *Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. D. Mechanical Permit Fees. FEE (1) Residential MinimumFee ....................................$ 15.00 Furnace........................................$ 20.00 GasRange ......................................$ 10.00 GasDryer ......................................$ 10.00 GasPiping .....................................$ 10.00 Air Conditioning ...............................$ 10.00 OTHER ..........................................18 of value of appliance (2) Commercial MinimumFee ....................................$ 15.00 AllWork ......................................1$ of value of appliance Other Inspections and Fees: Inspections outside of normal business hours....$30.00 per hour* (minimwn charge - two hours) Reinspection fees assessed under provisions of UBC Section 305(g) ..................................$15.00 per hour* Inspections for which no fee is specifically indicated .. ....................................$20.00 per hour* (minimum charge - one-half hour) Additional p2an review required by changes, additions or revisions to approved plans ..................$20.00 per hour* .�minimum charge - one-half hour) *Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. 1D Page 5 - Ordinance No. _ E. Electrical Permit Fees. (2) Fee Schedule (a) Minimum fee for each separate inspection of an installation, replacement, alteration or repair limited to one (1) inspection only....$15.00. Minimum fee for installations requiring two inspections shall be....$30.00. (c) ((1)) Maximum fee on a single family dwelling shall not exceed $60.00 if not over 200 ampere capacity. This includes service, feeders, circuits, fixtures and equipment. This maximum fee includes not more than four (4) inspections. ((2)) Maximum fee on an apartment building shall not exceed $30.00 per dwelling unit for the first 20 units and $25.00 per dwelling unit for the balance of units. The fee for t�e service and feeders in an apartment building shall be in accordance with 2b and 2c of the schedule, and shall be added to the fee for circuits in individual apartments. The maximwn fee for an apartment applies only to the circuits in the apartment. A two-family unit (duplex) maximum fee per unit as per single family dwelling. ((3)) The maximum number of 0 to 30 ampere circuits to be paid on any one athletic field lighting standard is ten (10). ((4)) The fee for mobile homes shall be in accordance with 2b and 2c of the fee schedule. ((5)) In addition to the above fees: ((6)) In addition to the above fees, all transformers and generators for light, heat and power shall be computsd separately at $4.00 per unit plas $.20 per KVA up to and including 100 KVA. 101 KVA and over at $.10 per KVA. The maximum fee for any transformer or generator in this category is $40.00. ((7)) In addition to the above fees, all transformers for signs and outline lighting shall be computed at $3.00 for the first 500 VA or fraction thereof per unit, plus $.40 for each additional 100 VA or fraction thereof. ((8)) In addition to the above fees (unless included in the maximum fee filed by the initial installer) remote control, signal circuits and circuits of less than 50 volts shall be computed at $3.00 per each ten (10) openings or devices of each system plus $1.00 for each additional ten (10) or ' fraction thereof. Page 6 - Ordinance No. _ (e) When reinspection is necessary to determine whether unsafe conditions have been corrected and such conditions are not subject to an appeal pending before the Board or any court,',a reinspection fee of $15.00, may be assessed in writing by the inspector. (f) For inspections not covered herein, or for requested special inspections or services, the fee shall be $20.00 per hour, including travel time, plus $.25 per mile traveled, plus the reasonable cost of equipment or material consumed. This Section is also applicable to inspection of empty conduits and such other jobs as determined by the City. (g) ((1)) Power supply units, according to 2B of the schedule. A like fee will be required on power supply units at each engagement during the season, except that a fee of $20.00 per hour will be charged for additional time spent by the inspector, if the power supply is not ready for inspection at the time and date specified on the request for inspection as required by law. (4) Condemnation of Hazardous Installations. Such condemnation is ordered when an electrical inspector finds that a new installation or part of a new installation that is not energized is not in compliance with accepted standards of construction as required by Minnesota Statutes, Section 326.243 Safety Standards of the Minnesota Electrical Act. The inspector shall, if the installation or the noncomplying part thereof is such as to seriously and proximately endanger human life and property if it was to be energized, order with the approval of the Building Inspector, immediate condemnation of the installation or noncomplying part. When the person responsible for making t�e installation condemned hereunder is notified, they shall promptly proceed to make the corrections cited in this condemnation order. (5) Disconnection of Hazardous Installation: Such disconnection is ordered if while making an inspection, the electrical inspector f inds that a new installation that is energized is not in compliance wi�h accepted standards of construction as required by Minnesota Statutes, Section 326.243 Safety Standards of the Minnesota Electrical Act. The inspector shall, if the installation or the noncomplying part thereof is such as to seriously and proximately endanger human life and property, order i�mediate disconnection of the installation or noncomplying part. When the person responsible for making the installation ordered disconnected hereunder is notified, they shall promptly proceed to make the corrections cited in this disconnect order. 1E 1F Page 7 - Ordinance No. ^ H. Water and Sewer Fees. Hydrant Rental Agreement - Service Charge..........$ 25.00 (for use of hydrant or for hose/equipment use) WaterUsage ........................................$ 0.65/ 1,000 gallons used Water Taps .........................................$160.00 Street Patch - First 5 sq. yds .....................$150.00 Next 10 sq. yds ....................................$ 15.00/ sq.yd. Over 15 sq. yds ....................................$ 7.50/ sq.yd. Water Meter Repair - Weekend � Holidays............$ 35.00 Water Connections Permit ...........................$ 15.00 Sewer Connections Permit ...........................$ 25.00 Sewer 0-Dapter .....................................$ 5.00 Inspection Fee for Repair on Water/Sewer Lines $ 15.00 I. Land Alterations, Excavating or Grading Fees. 50 cubic yards or less .............................$ 15.00 51 to 100 cubic yards ..............................$ 22.50 101 to 1,000 cubic yards ...........................$ 22.50 for the first 100 cubic yards plus $10.50 for each additional 100 cubic yards or fraction thereof. 1,001 to 10,000 cubic yards ........................$117.00 for the first 1,000 cubic yards plus $9.00 for each additional 1,000 cubic yards or fraction thereof. 10,001 to 100,000 cubic yards ......................$198.00 for the first 10,000 cubic yards plus $40.50 for each additional 10,000 cubic yards or fraction thereof. 100,001 cubic yards or more ........................$562.50 for the first 100,000 cubic yards plus $22.50 for each additional 100,000 cubic yards or fraction thereof. Page 8 - Ordinance No. _ 1G Land Alteration Plan-Checking Fees: 50 cubic yards or less ............................. No Fee 51 to 100 cubic yards ..............................$ 15.00 101 to 1,000 cubic yards ...........................$ 22.50 1,001 to 10,000 cubic yards ........................$ 30.00 10,001 to 100,000 cubic yards ......................$ 30.00 for the first 10,000 cubic yards plus $15.00 for each additional 10,000 cubic yards or fraction thereof. 100,001 to 200,000 cubic yards .....................$165.00 for the first 100,000 cubic yards plus $9.00 for each additional 10,000 cubic yards or fraction thereof. 200,001 cubic yards or more ........................$255.00 for the first 200,000 cubic yards plus $4.50 for each additional 10,000 cubic yards or fraction thereof. ' 206.04. DOUBLE FEES Should any person begin work of any kind such as hereinbefore set forth, or for which a permit from the Building Code Department is required by this Chapter without having secured the necessary permit therefore from the Building Code Department either previous to or during the day where such work is commenced, or on the next succeeding business day when work is commenced o� a Saturday, Sunday or a holiday, they shall, when subsequently securing such permit, be required to pay double the fees provided for such permit and shali be subject to all the penal provisions of said Code. 206.06. CERTIFICATE OF OCCUPANCY 1. A. Before any structure for which a or occupied. A temporary Cerrificate building is approved for occupanc partially uncompleted. 206.07. CONTRACTOR'S LICENSES 3. Requirements. building permit is required is used of Occupancy may be issued when the y but the outside development is Application for license shall be made to the Building Code Department and such license shall be granted by a majority vote of the Council upon proof of the applicant's qualifications thereof; willingness to comply with the provisions of the Ci�y Code, filing of certificates evidencing the holding of publi� liability insurance in the limits of $50,000 per person, $100,000 per accident for bodily injury, and $25,000 for property damages and certificates of Worker's Compensation insurance as required by State law and if applicable, list a Minnesota State Tax Identification number. Page 9 - Ordinance No. _ 8. Employees and SubconCractors. A license granted to a general contractor under this Section shall include the right to perform all of the work included in the general contract. Such license shall include any or all of the persons performing the work which is classified and listed in this Code providing that each person performing such work is in the regular employ and qualified under State law and the provisions of this Building Code to perform such work. In these cases� the general contractor shall be responsible for all of the work so performed. Subcontractors on any work shall be required to comply with the Sections of this Code pertaining to license, insurance, permit, etc., for their particular type of work. 13. State Licensed Contractor's Excepted. Those persons who possess valid State licenses issued by the State oi Minnesota shall not be required to obtain a license from the City; they shall, however be required to file proof of the existence of a valid State license together with proof of satisfactory Worker's Compensation and Public Liability insurance coverage. 206.08. UTILITY ERCAVATIONS 4. Inspections. B. During and after restoration the City Engineer or a designated agent shall inspect the work to assure compliance. 206.09. BUILDING SITE REQUIREMENTS 6. Alternate Hours Work Permit. Applications for an alternate hours work permit shall be made in writing to the Public Works Director and shall state the name of the applicant and the business address, the location of the proposed work and the reason for seeking a permit to do such work, as well as the estimated time of the propose,d operations. No such permit shall be issued excepting where the public welfare will be harmed by failure to perform the work at the times indicated. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 1987 ATTEST: SHIRLEY A. HAAPALA - CITY CLERK First Reading: January 25, 1988 Second Reading: Publication: WILLIAM J. NEE - MAYOR 1H r FOR CONCURRENCE BY THE CITY COUNCIL -- APPOINTMENTS ' FEB1aJARY 8, 1988 ;'�� 4_ :,��i� i s �' � �' •� i ti i� � � . �_� �lU� �?�� yi� �i: :r • 4-1-88 Mayriard Nie1 sen 71!!4 Rivetview Terraae (FL 571-6608j (B.571-0761) :, is• ' •�1 t � �� .� : ��ti• ;r. � � • �:.. �. � ��i� ' v • ►� • .. � `�•� � 27,/8 4-1-88 Vacant - Glen Douglas ��.�a io/�/�n Dick Storla 7548 A1den Way (H. 571-6726) 4-1-88 Edward Raspszak 1317 Hillcrest Drive (a 571-0441) (& 339-0549) 4-1-88 Barbara Hughes 548 Rive Creek �erraae (A.571-6182) (B.224-49Q1) � - v�► • y: n �►'� . �. � , •�,,w � � �� . �: �� : ;� rnT T. T� OF� : Chairperaon Betzold called the January 27, 1988, Planning Co�►issioci meeting to order at 7: 32 F. m � BQ�S�+� Members Present: Donald BetzQld• .Dean Saba. .S�e Sherek, . Alex Barna. Richard Svanda (arr. 7: 55 p� m) Members Absent: David Rondrick Others Present: Jock Robertsonpl(7onm�nity Develognent Director Glen Wiens. .202 S Lily� Lake CrYstal• Mn. Peter Sc�uller, . 209 Wood Lake Dr. S E,�ester George Applebaur►. 2233 N. Hamline. . S`t. Paul ,,,,.,a *� ��*�n�• o, 19A8, P�11�:TIk [Y'NaIT�ST011IrLNL�G: Mr. Barna stated he would 1 ike to note that the reason he was 1 isted as absent at the meeting was because he was unaware at the time of Mr. Betzold's appointment as ChairPerson of the Planning Cam►ission and that he was to attend the January 6th meetin9� �Q�1 t�y Ms. Sherek, seo�nded by Mr. Barna. to aPPrwe the January 6, 1988, Planning Commission minutes as amendecl UpON A VOICE VOrE, . ALL VOrII� A�r ��5� B��D DEQ,ARID THE MOTION C�RRIED UNANIlrqU3,Y. ].. vi1RT T[` FiF.ARTI�• afJNSmF�tAmIOIv �' A�F7G�S�' P M'IT. ��SB-O� . BY A- g- �Y�`t'F�INS. II�. : Per Section 205.17.1.G 8 0� the Fridley City (bcle to a11aa exterior storage of materials and equipnent or� that part � the East 225 feet o� the west 475 feet � the North Salf � the Northeast Quarter o� the Sautt'West Q�rter of Section 12, �-30, I�24, Anoka Co�tY. Minres°ta, lying North of the South 405.60 feet c� said North Half � the Northeast Quarter of the Southwest Quarter, the same being 1130 - 73rd Avenue N. E. �S41�I bY Mr. Barna. sev�nded by Mr. Saba. to a'Pen the putalic hearing. LTi�T A VOI� VOlB• . � TH�PU�BLIC H�F�AR�IING �T ID p�D7D3dP MED T8E I�TION (�RitIED UI�1NIlrDIJ3,Y, Mr. Robinson stated this praperty was located soukh of 73rd Avenue and east of Hic,�iway 65. It was the subject of a lot split, L. S. �87-02, by D�on Reiken, President � Hydraulic Specialties, located just to the south a� the garvel that was split a�t. At this time, CYysteel Distributing, Inc. � who is a tenant o f H y draulic S p ecialties to the south was requesting to -1- 3 3A PIP�NI1� pCY�+II��IISSION N�'I'ING, JANt1A� 27, 1988 construct and operate its busir�ess on that property with outside storage. The property is zazed M-1, lic,�t industrial. The uses proposed with the busir�ess include warehousing, .light manufacturing, ofrice use, as well as sales and serv ioe. Mr. Robinson stated the site area was approximately 1.3 acres, and the building area was 11,440 aq. f�, and there was a requiranent for 39 parking spaoes. A S stems, Mr. Robinson stated the site plan which has been c3evelaped by sY Inc. , included a building with werhead doors within the storage yard area. �e storage yard fenoe would r� continuously around the building area. There will be required parking in f ront and back and on the east side of the kuilding. Mr. R�binson stated there were two variances associated with the project that were going to the Appeals Commission on Feb. 2, 1988--one for a building setback on a ric,�t-of-way frcm 35 ft. to 15 ft. and a hard surface setback f ran 20 f� to 5 f� Mr. Fnbinson stated Staft was reaoamiending the follawing stipulations: 1. Redesign parking to prwide ten foot stalls with at least 15 feet o� setback on the west with turn-around. 2. Provic3e an eight foat hic� chain link fenoe with vinyl slats on east, w�est, and north (including gate ) with no barbed wire visible f rom ric�t-of-way. 3. Pravide additiotyal landscaping as per staft drawing (to be suppl. ied prior to Council) . 4. Staff reserves the ri�t to reoo�nend changes to the buildig facade to achieve qual itative vonsistency with reoent oonstruction in the area. ' 5. Dieveloper to supply a storm drainage plan for staff approval by F�ebruary 5, 1988. Rioe Creek Watershed app�wal needed prior to building permi� 6. Private utility easement and a�venant between subject pro�pertY and paroel to the south to be e�oec�uted ar�d reaorded prior to builing permi� 7, Balanoe � park fee fran L» S#87-02 to be paid prior to buildin9 permi� g, N� display (for sale or atherwise) of trucks or equipnent wi11 be permitted outsicle the storage yard. 9. Letter of credit to �ver aitside imprvc�eaents to be supplied prior to building permi� Mr. Barna asked how this parking was going to be tied in with tMe develognent to the south and the developnent to the east, . and with Riee �� , , � � ; �i�� ►, ��v��l .'f • � ��Y �. �: �. �: :+ � �� CYeek being ric,�t an the east edge o� the property. Mr. R�binson stated that along with the lat spl it he had mentioned earl ier, there was also a split a� the easterly 25 ft. of the entire lot betweeen 7?nd and 73rd, and that 25 f�, along with approximately another 25 ft. is the Creek area. �at Creek is being piped at this tune by Detern�ar► Weldin9• the o�mpany to the east. �at has been apprwed by the Rioe Creek Watershecl District, and there was also a�ocaprehensive Drainage Plan that was apprwecl by the Rive Creek Watershed District, so this developnent would have to tie into that drainage scheae. As far as tying into the property to the soutn, along with the lat split, there was a variance approved f or the Hyclraul ic S�ecialties building with the lat split for insufticient rear yard. There would be a fenoe on the new property lir�e. He did not believe there was a� cross traff ic o�nsidered at this time. Ms. 5herek asked about landscaping alang 73rd Avenue. Was there going to be a visibil ity pro�l►len with the trees and bushes? Mr. Robinson stated they were shawing trees with berming. They qenerally ask for a oanbination of trees and shrubbery. Ms. Sherek stated that becau�se � the varianoe for a reduced setback, they are looking at that building being quite close to the ric�trof-way in terms of the traffic that a�mes out o� S1�per-Amerioa and �mes along the service road and makes a ric�t hand turn out rnto 73rd Avenue. It was bec�oming a heavily traveled roadway. Mr. imbinson stated there was a v isual saf ety zone incl ude d i n a tr i angl e where no lanclscaping oould be glaoed. R�at would include no betming. They w�ould also make sure that the sic,pl was not a protalen there either. Zhe sigz would have to be high enouc�, at least 10 f� a�r the gro�d. Ms. Sherek stated that the tune when the piping of the Creek was proposed, . there was also some discussion about the possibility of using that foY aa:ess to Determan fram 73td Avenue. Was that still a consideration here? As she renenbered, the Commissian had sane aonoern about rear aooess or side acoess. 7.here was sane ooncern about whether trucks could turn back in there and get back out an to 7�x] Avenue and whether there would be enough acoess to 73rd Avenue to prevent that f ran bevaning a prohlen. Mr. lmbinson stated Mr. Determan's acoess was def initely ofr 72nd Avenue. Iie stated he vould check irito this. Ms. Sherek stated she thought the original discussion had to do with the possibility of a coterminous driveway running along there to provide DeteLman with a way to get large vehicles in and out of his property, if need be. Mr. lmbinson stated he did shaw socae parking and driveway along that area, but it was quite a way fran the 25 f� �ere was some oonsideration at the time for avernic�t truck storage, 1-2 trucks at a time, but he bel ieved the aooess was off 72nd Avenue. He stated he did r�ot see any particvlar problen -3- Cl� : \�\� \. �� yIy � \ V�� . I• � I�' i� Wl�l �713. Mr. Peter Schuller, A 8 9ystens. Ina . stated he was representing Crysteel Distributing. Also at the meeting was Glenn Wiens,.the General Manager of Cxysteel. He stated Crysteel's hane oftioe was in Lake Crystal, Mn.. and they have a branch office in Fridley. They are leasing right now fraan Hydraulic Specialties at 1131 - 72nd Avenue N. E. They have purchased the property directly north of there and would like to expand into that facility. Cxysteel's primary business was sales and distribution of truck equigner►t and aocessories. Z�ey install such things as truck dump bodies orito trucks, as well as installing snow plaws, hoists, . tool boxes, and ruzning boarcis. Mr. Schuller stated that �rior to the intallatia� of the truck b�dies, they are going to need a vertain a4nota�►t o� storage, �ntil an individual picks of the truck, and that was the reason for the special use permit. He stated they have made a oouple of changes, such as lires in the drawinc�s, and those have been discussed with Mr. Imbinson. Mr. Betzold asked if the petitioner was agreeable to the stipulations as reoomnended by staff. Mr. Schuller stated that Stipulation #l, that the parking be redesigned to pravide 10 ft. stalls with at least 15 ft. of setback on the west with turrrarou�d, has already been cbne. Mr. Schuller stated they were t�asically in agreeqnent with the rest of the stipulatiasis. He stated they have been working with Mr. Robinson and have talked to the City's Building Inspector. Mr. Schuller stated regarding the Co�mnissian's oonoern regarding the sign, if they were to install the sigi on the ryorthwest aorner, they would elevate it 15 f� off the grade level. They did not have a protil.en with dping that. It was to their advantage to do that; otherwise, the sign would not be visihle f ran Hic�way 65. Mr. Betzald stated that with this special use permit and the varianoes going to City Co�cil, was it a prot�lem with the Appeals Oa�nission minutes oaning back to the Planning Commission before going on to City Co�ci1? Mr. Robinson stated that it they w�ere to wait for the Feb. 2 Appeals Cbmnissia� minutes to aonne back through the Planning Commission, it would delay the special use permit and the varianves fro�a going to the City (b�mcil �til �eb. 22, instead of F1eb. 8. Mr. Schuller stated they would 1 ike to go to City Council on Feb. 8, if possible, because they would like to start spring construction as soon as possihl� Mr. Barna asked what they w�ould be storing in the storage yarcl Mr. Wiens stated there would be a few chassis, mainly finished products, -4- J : �i�� . !�v�� I�IY �. l: � ; N 3D utility bo�oes, snow plows, eta �is would not be a major storage place. Tt�e products would possihly be in the storage yard about a week before �they w�ere manted onto trucks, etc. The sales would be mainly sales of the snaller parts. �e sale o� larger parts was handled at their Lake Crystal facil ity. Ms. Sherek asked i.f the creation of this rear yard storage was going to eliminate the storage or display of truclss sitting out on 72nd Avenue. She stated she did not like it, becau�e it looked like a used car lat. Mr. Wiens stated the storage a� trucks would stay on 72nd Avenue,•because that was going to be their lot, .but it would be fenced so it would not be ahle to be seea Mr. Schuller stated they will be eli,minating some storage spaoe by building the building. M�4N bY Ms. Sherek, seaonded by Mr. Sab�a. to close the public hearing i1PON A VOI� VOrE, . ALL VOPII� AYE• �iAIIt,Pf'•R.SCN BETL(I+D DEtSARED THE PUBLIC HEARII�iG Q,C�ID AT 8: 05 P. M. Mr. Saba stated he thought this looked like a good plan. Ms. Sherek stated it was the best pla� she felt anya�e was cping to oome up with for this site. Ms. Sherek stated they oould el iminate Stipul ati on # 1 as that has al ready been dore by the petitioner. nQ�Q� by Ms. Sherek, . aeoonded by Mr. Barna, to recommend to City Council appraval o� Special Use Permit, . SP #88-01, by A. Br S�stems. Inc. , per Sectiai 205.17.1. G 8 a� the Fridley City Code to allvw exterior storage of materials and equipnent on that part of the East 225 feet of the West 475 feet a� the North Half a� the Northeast 4uarter af the Southwest Quarter of Section 12, R�- 30, R-24, Anoka Co�ty, Minnesota� lying North of the South 405.60 feet a� said North Half o� the Northeast Quarter of the Southwest Quarter, the same being 1130 - 73rd Avenue N. E. , with the following stipulations: 1. Pravide an eic�t foo�t hic� diain link fenoe with vinyl slats on east, west, and north (including gate) with no barl�ed wire visihle f ran ric�t-�-way. 2. �Prwide acklitia�al l�caping as per staft drawing (to be s�pl ied prior to Council ). 3. Staff reserves the ricj�t to reoomnend changes to the building facade to achieve qualitative oonsistency with reaem aonstruction in the area. 4. Develaper to supply a storm drainage plan for staft appraval by F�ebruary 5, 1988. Riae Creek Watershed apprwal �ec3ed prior to building permit 5. Private utlity easement and vovenant between sub]ect Propertl' � -5- : �i�� ►. !��i� �,� vi�lal�1 �. �: �. �::� : :� parae7. to the eouth to be ex�eaited and reaorded prior to building permi� 6. Balanae a� park fee fram L S #87-02 to be paid prior to building permit. 7. N� display (for sale or atherwise) of trucks or equipment will be permitted outside the storage yard on their property or afiy other adjaverit property. 8. Letter � credit to aover aitside imprweaents to be supplied prior to building penni� UPON A VOICE VOPE, . ALL VOrIl� A�. aHA�12SC�1 BEIZQ,D �CZARED THE MOTION Q�RFtIED U1�NIlK)U3rY. �Q� bY Ms. 5herek, . sea�nded by Mr. &una, that the varianae request by A. B. Systems, . Inc. , go di rectly to the City Council f rom the Appeal s Canmission without g�ing to the Planning Co�anission through the minutes so that the varianoes and special t�se permit will go to City Council aci F�ebr 8• L]PON A VOICE VOIE, . ALL VOPING AYE, �lAIRPF�tSCN BETLQ�D DECLARED THE MOTION (�+,RitIED UI�INIl�J3,Y. ��1� ;; •� • �,!�; ;;� ��u�w�� M1;= MI ;?!1 � Y �� QN by Mr. Saba, aeconded by Mr. S�anda, to remave the item from the tahl � UPON A VOICE VOTE, . ALL VOPING AYE, �iAgtPERSGr1 BIIZQ�D DEQ�ARED THE NlOTION (��RFtIED UI�ININDtJ3�Y. Mr. Robinson stated that sinae the last meeting, Staft looked at various options, and he was prepared to present a�ly cne aption, because staft felt it was the only option that made sense. That option does include an additional curb cut to the Moore Lake Camnans proposed shopping center on Central/Rioe Creek Road in an area directly across f ran 63rd Avenue. The c�evelaper has requested this curb cut c3ue to a marketing oonaern for s�ne a� the tenant spaves in the proposed shopping oenter. Mr. Robinson stated that at the last meeting, there was some voncern as to the impact on the reighborhood to the �rth and the use of 63rd Avenue by �anercial traffic wanting to shortcut the light at Highway 65 and Rice Creek Road. Based upon those aonoerns, .staft came up with a design which incl udes extending Riae (xeek Road' s pr opo sed medi an to pr ecl ude tr af t ic f ram exiting the shopping center and cutting across. In addition to the driveway median, it directs traf�ic to the east so the mweaent across Rice Creek Road was prahibited in that way. It does not restrict the use o� 63rd Avenue by the neic,�bors; they still have all the convenienoes they have today. qne thing they cannot cb is leave the shopping oenter �d go across to 63rd Avenue fran the new driveway, but that was a�nvenienoe they would not have without the prop�sed drivEway, s� nothing was being taken away fram then. Mr. R�binson stated that with the closing of the median on Highway 65 at the -6- . 3E : ,�,� �. ••,,�„ •, „��+� ,. ►• , : ;• 63rd Avenue area, the southbo�nd traftic would be preclu3ed frcm using 63rd Avenue to cut throuc�. So, .that was working in the r�eic�borhood's favor as well. Mr. Robinson stated staft was reaomaending the follawing stipulations: . 1. Develaper will grwi.de a aentral clriveway with plantings in lire with r�ew curb cut as indicated on attached plan. 2. Develaper will provide lic�ted directional signage which denotes eritranoe and exit lanes with no exit an back on entry sigi. 3. The develaper agrees to clo�se the driveway if the City determiryes that an uzmanageable traftic situatian results frcm its use or mi,suse. Mr. Robinson stated these skipulations were discussed with staft and the Ward Coumcilmsaber, arxi it was the f eel ing that this looked 1 ike a wor kabl e schene. Mr. Barna asked if mtive o� this meeting was sent out to people on 63rd Avenue. Mr. Robinson stated, . no, it was not. Notioes were sent out to the same peogte who had been noti.fied about the plat for the last meeting Only one petson came to that meeting Zlie one person was �naerned about assessments related to Central Avenue improveaents, so stafx felt it was really not necessary to send out an additional mailing as they do not foresee a signif icant impact to the area. Ms. Sherek stated the only thing that would possibly impact the people on 63rd Avenue was the closing of the median on Highway 65/63rd Avenue� . and there was nothing they oould cb about tha� Mr. Applebatan stated he was satisf ied with the glan. In his original o�nversations with Mr. Imbinson, he had stated that ingress was what they were looking for, and they felt this was well planned and would address their oonaerns. �p�i by Ms. Sherek, . seconded by Mr. Saba� to apprave the Moore Lake Co�mons curb cut request as presented by sta�f t and pass it on to the City Co�cil with the fallaving stipulations: 1. 'beveloper to provide a aentral driveway with plantings in lir�e with new curb cut as indicated on attached plan. 2. Developer will prwide lic�ted directional sic�age which denotes eritranoe and exit lares with no exit an back on entry sig1. 3. �e developer agrees to close the driveway if the City cietermi.ryes that an wnanageab�le traff ic situation results f ran its use or misu�e. -7- 3F ; �hI \. �� V�V �/\ V��+�Y �. �• +. i 1� UPON A VOICE VOTE, ALL VDI'II�a P►�, . QiAIIZPERSQ�1 BETLCI+D DEQ�ARED T8E I�TION (�RRIED UNANIl�W3,Y. Mr. iaobinson stated that at this time, it might be appropriate to receive the Jan. 12, 1988, Appeals Co�mission minutes. �1 by Mr. Barna, sewnded by Mr. Saba, to receive the Jan. / 12, 1988, Appeals Ca�mi.ssion minutes. UPOlV A VOICE VOrE, . ALL VOPII� AYE� Q3A�II2PER�S(�l B�II'Za+D DEdARm T�1E NrJTION (�1FiRIED UNANIl�WSLY. Mr. Robinson stated that at the Jan 12th n�eting, the Appeals Commission appraved both the varianoe for the front yard setback and the increase in pylon sic�age fram 80 sq. f� to 224 sq. f� He stated that regarding the pylon sigz varianae, staft was going to look at other sign varianoes that have been cganted for other shopping centers in the city, and see if this request was equivale.nt or excessive to other requests. The City Council also asked staff to look at p�o�osals for changes to the sigi ordinanoe that have been mac3e in the past and to re�view that alang with the sign varianoe to see if the ordinanoe r�eeded to be c2�anged. Mr. Barna stated that about 1 L2 years ago, the Appeals Ca�amission looked to the City Council for guidance regarding the changing of the sign ordinanoe. At" that t3.me• . the City Cbu'►cil determined it was better for the Appeals Ca�unission to review each request on a aze-to-one basis. So, that is what the Appeals Commission has been doing. He felt the Appeals Conmissia� was still looking for more a� a quideli.ne an large developments like the Moore Lake Ca�►ons developner�t. 7�is was a very large develognerit, and it was rat fair that they be stuck with the same restrictions on sicpzage as a little �rner grooery store. Mr. Robinson stated that without an ordinanoe change• the size of the develognent essentially beoomes the hardship. Mr. Barna stated that has been the aonoensus of the Appeals Cam�ission--the size o� the developnent, . the locatian, . the visibil ity, the accessibil ity, etc. Ms. 5herek oompared the visibil ity the Skyw�ood Shopping Ceriter had compared to what the Moore Lake Camnazs develapnent was going to have a�f Hic,�way 65. She stated safety could be a factor, too, wh�en they are talking ab�ut havin9 a pylori sigz out in f ront with the names of the busi�sses on it, as opposed to someotye driving by on Highway 65 in heavy tra�tic who is trying to figure out if tiie busiress he wants is cbwn the stree� Mr. lmbinson stated that one stipulation on the sic� varianoe was that the new shapping oenter would have only an 80 sq. ft. pyla� sig1. 7�e developer agreed to this, . so the total sic,�age area for both shopping ceriters was 3E}4 sq. ft. with aver 147, 000 eq. f� aiE shapping ve�er. . Mr. Barna stated that was mainly why the Appeals Ca�►ission did not have a -8- 3G J : \�� . � � yly �i� V�.�`� \. �� \. �� prok�len with the 224 sq. ft. pylon sign being in the proposed location, . beca�e o� the size o� the Skyw�ood Shopping Center and the anant o� signage at that oenter as aanpared to the ano�nt af sic�age p�oposed for Moore Lake CaRanons. Mr. Barna stated he personally would rather see good sic�age iden�ityin9 the shopping ceriter and the stores that are there, . so that, as mentioned by Ms. Sherek, people are rnt driving along Hic,�waY 65 looking for a store and end up causing an accident Mr. Appleba�an stated that at the Appeals Commission meeting, . i� wl�aa mentioned that the peogle who live in the r�eic�borhoai f eel �3yr.11ia9 be an improvenent wer what is there mw. 19R: M � � 1�1 l�; YY : I �. 1 !� : : 1� � ; • ;,�_ 1�.�1 Mr. l�obinson stated that sinoe it had been some time since this had been discussed, . staft wanted to bring the Comnissian up to date an what has be i� happening He stated they reoently talked to the HRA about two itezns: the treatment o� the medians and shoulders; and (2) the choice of lighting for the servive roads and i�ersections. Mr. lmbinson stated there was same serious discussion at the Oct. 8► 1987, HI2A meeting on prairie treatment on the medians and shoulc3ers. Mr• lton Bowen,.President of Prairie Restorations,.one of the leading prairie impleneritors in the o��►try, . was at the meeting and made a presentation. He discussed the pros and o�ns of p�airie. The most striking feature about prairie was that it would cb well and would require minimal maintenance. Dze prohlen would be or�e o� subjectivity in terms of appearanoe and what they are trying to achieve with the imp'c�ovenents to University Avenue and the image the prairie would project. Mr. Robinson stated the iclea was to glant pcairie with an abunc]ance of wild flawers, . perhaps even up to 50$ wild flowers, . with staged bloom so there would be oolor throughout the gro�ing season. Because of the fact that there is a questi� as to whether or not it was what they w�ere searching for un,age-wise, they suggested to the HRA that the City do a test sec,�nent and implenent prairie in the rural sectia� between 73rd Avenue and Osb�rne• �e HRA menbers seemed to like that idea and suggested cbing a test adjacent to the Community Park and Columbia Arena, . give it two years to see haw the prairie works, haw the people react, eta ; and. . in the meantime, build the rest � the Corridor in terms of the intersections and other landscaping. At the same time, they w�ould cb another test to implene.nt the f irst segaent. between'57th Avenue to 61st Avenue, . install turf, maintain it and evaluate the maintenance time and cost in treating the lawn with fertilizers, . herbicides, and mvwing, and see how the turf stands up to the sal� Mr. imbertson stated one o� the things they are a�noerned about was that the real enth�siasa and support for the upgrading was local busir�esses, . r�t anly on University Avenue but along some of the other major arterials in the city. Those businesses are looking at their competition in other Qaamtnities where there is the "golf course" manicured lawn look. The -9- 3H 31 J : �� \. � � V�V �� +�! Y �. �: �. : ;+ objective was to clemonstrate that wer a 2-3 year period what this prairie will look like and give it a chance to look attractive. He felt the business people with aomnercial frontage until r�ow have been expecting the traditional golf wurse look. Ms. Sherek stated the question she had about the prairie was: H�s it been put in urban hi� traffic areas before? The idea of prairie was nive and idealistic, but native prairie type plants are not going to grow in that atmosphere any better than sod or evergreens. Mr. R�bertson stated they have been told by the prairie experts that natural grasses that are native to this area were more resistant to the kfnds of abuse t-hat hicj� traftic puts on thea than, . for instanae, . hluegrass. , Ms. Sherek stated they are looking at a lot aE traftic arxl a lot of salt in the wintertime. Mr. Robertson stated it was precisely the kinds of concerns Ms. Sherek was raising that indicated they better test the p�airie before they spend a lot of moryey on it Ms. Sherek stated it was niae to have the idea � ratating seasons and the different flvwers, . but haa much af it was realty cping to survive? Ms. Sherek stated another thing to look at was if they plant the prairie qrass and flawers near residential houses, . were they going to have the proLllen o� people calling the city to oome and spray their lawns because they do not want daisies and thistles grawing in their front yarcis? Mr. Robinson stated that regarding lic�ting, . it was the current aoncept to try to provide frontage road lighting at the oommercial sections and intersecti� lighting Zlley have cpne throuc� a variety a�f oonsiderations. The first one back in 1986 included the typical shoebox light along the hic,�way itself and then a smaller version of that on the service road. Then, tbe discussion mwed to an idea where they would provide something more deaorative, .more eye- catching a globe light with a mast arm on the frontage road with the shoebox lic�it still in the intersection. Mr. Robertson stated it should be emphasized that the globe 1 ights are de oor ative. Zi�ey d� not cast an ef f icie�t path a� l igh� 7i�e obj ective was strictly to catch the eye and attract attention to the oon�nercial busiresses on the f rontage raads. Ms. Sher�ek stated they were looking at two different kinds of lights that really did not look that oompatible together. If the merchants want deoorative lighting, let then buy i� Mr. R�binson stated the hybrid ooncept included the globe light with the c�oseneck, .because it was kind of different than what was seen in other ooimnuzities. Then, . at the intersections, . they wnuld use a Wingate, . a high efficient oobra-head light in a deoorative globe casing. Then, . they woulc] have the globe-type fixture in both ca�es and have that oonsistency. They -10- , . _ __ 3J : ��1 ►. !� �'v • � �i�5/Y �. �: �. : :� wnuld have the cbuble globe at the aonmercial frontage road and the single globe along the bikeways and mitnr f rontagea Mr. Fobertson stated the question came up at stafi level as to whether they oould get a more uziform lic�t but have the same type af 908 radius, rather than the 180$ radius on the smaller deo�rative lights. Staft will have a vencbr supply a catalog to look ir�o that possibil ity. Mr. Barna asked if staft had lvoked at the lic�t scatter-eftect from these lifferent globe lights. He stated there was an astronomy club at Sprinc,�rook Nature Center, and he was an an�ateur astronaner. He knew if he was trying to look at something in the sky aver Brookdale, . he had to look through a glaw. He realized that lights were needed for safety purposes and deoorative purpose5, . but when it enf ringes upon hobbies and prof essions, . etc., then it hincleers people's enjayment a� their a�m back yarc�. Mr. R�bertson stated one thing ab�ut the de�rative lic�t was they wi11 have a transluoent glaw, . and they can use a law wattage bulb to achieve the deoorative effect. But, there would be a oertain amount of sky overcast glare that was uiavoidahle. Rl�ere was a little less of that glare with the cposeneck because the casing was at the top rather than at the bottcm. Mr. Saba asked if there was going to be any problen with these proposed lic�ts with the State a� Minn�esota's lighting standards. Mr. Imbinson stated everything has to be apprwed by the State,.and they are working on tha� • Mr. Rvbertson stated they have been told that all the alternatives being looked at will meet MnDO'P's standards. The critical difference was that Mr�DOT will eervioe, . install• and replaoe the standard oobr�hea.d curved arm which is used all aver the state. However.. if a city wants anything different, .Nh�DO'P will evaluate it and apprwe it for lighting efticiency, but the local goverrment was responsi4le for servicing it and replacing it. So, the City Council will. have to realize that they are taking on an additional annual oost if they dev iate f ram MnDO'P's standard 1 ighting. : �►/ �. • 4�'ul:�,;; ;� H��: t1 ; `/Y; NY � �� Mr. Robinson stated stafi has been asked to look at porta-par�el sigis by one of the City Council members. Presently, , the city ordinance allows porta-panels with a permi� It is limited to three non-consecutive times per year for no more than ten days at a time per busir�ess. �e pro4lea they get intd is there is no directi� in terms of multi-tenant buildin9s such as shopping oenters,.so each t�enant within a shapping oenter would be allowed to have that same allo�tme.nt c� sigi, . regardless of haw many tenants there are in the oenter. Mr. Robinson stated they are ending up with some p�okalens. Skywood Mal1 has 2- 3 sicp�s up at a�e time. In fact, . it gives them an additional 150 sq. f� of g�l� sic�age on an ongoing l�asis. There were also some p�ohtens on East River Road at the Riverboat St�pping Center. -11- _ , _ - 3K J : ►hl �. !� �� ,� �i��lY �. �: �. �: N Mr. Rnbinson skated Lisa (�mpbell, Gbde Elzforaement Specialist• .did a survey and fo�azd that three cities prcahibit porta-panels altogether; however, . they cb allow banners, . and, in some cases, . changeable messaqe signs such as reader boarc�. Zhe City of Fridley, at this time,.grahibits a message sign that changes the messa.ge more than onoe every 15 minutes. Other cities have similar ordinances to Fridley's, , some more restrictive and 'some less restrictive. Mr. Robinson stated it was staft's recomnendation to consider some of the f o�l l aw ing oode aneru�aent s: 1. Stipulate no use o� tenporaryJporta-parel sigis with all rew oanprehensive sigi glan approvals. 2. Restrict the use o� t�nporary/porta-panel sic�age to ane time per year per business; this will allaw for exposure for new business grand openings and majoc sales pranations. 3. Restrict the use o� porta-par�els to ane �nit per tax paroel/ develapnent at any one time. 4. Allaw for chanqeaia].e message pylon sigis as a substitute for porta-panels. 5. Allvw for ba,nners ar�d balloons as teaporary pranotional sic�age. 6. Restrict the use a� porta-par�els altogether. Mr. R�binson stated that reoannendatian #6 by itself would be a�l�ian, and reo�mmendations #1-5 oould be a second solution. Mr. Saba asked if the city now allvwed the hat air balloons. Mr. R�binson stated the ordinanoe did not specif ically a&3ress the balloons, . and they have treated then as te�nporary sic�age. Ms. Sherek stated the wnaern she had was if the city decides to prohibit porta-panel signs, someone is going to oome up with some other kind of sic�age. Mr. Saba stated he liked the idea a� ane si� per business per year for a restricted period of time to be u�ed for special cgand openings or special sales. He did not f ind porta-panel sic�s obj ectional for those kinds of things, �but he did f ind it objectional when the use � the sigi is abused. Mr. Betzold asked if they should be asking the Fridley Chamber of Commerce for sane input regarding porta-panel signs. Mr. Barna stated there was a lot of discussion with the businesses in Fridley t�ck when the Sic� �anittee chaired by Pat Gabel studied the sic� ordinanoe and re�mdnended changes to the City Council. He thought it was the main �noensus then that the businesses will take a].1 the sigis they can -12- : ,i�� . •• �� •,� �i�+�M ,. �: ,. ►; ;• 9et- Mr. Barna stated the proialen with the teaporary sigl ordinanae ri�►t now was there was no teeth in i� Ms. Saerek stated she liked the idea of one porta-panel per business per year, .10 days maximun. She did not care if the sicp then movec3 and another busir�ess used i� What she did object to was when the sic,� was left in the saQne lacation with the saiae sale info=mation on it two months after the sale was over. However, . anything they do along these lines would have to encompass �he temporary banners that are being put on the fronts of buildinc,�s, So many a� these banners are left up for more than four weeks, . and they get dirty and quite tattered. Mr. Robertson stated the real problem was enforoeabil ity. Whenever they write an ordinanoe where they have to start counting days, they introduce the �mplexity a�f enforc�ement. In ather words, they have to have staft out in the f ield voimting days. �e end result was that a lot of violations fall throuc� the cracks because they cannot field a permanent staft person to really watch things. . Ms. 5herek stated that right now a business has to pull a permit for a tesnporary sic�. So, . ane solution would be that every Monday tor any other day), staft can grint out a list af the businesses that ha�ve t�mporary sic� pern►its. P,s the staft person is driving around and notices si�s, . he/she can check the list, see if that business has a permit, . and the date the permit expires. It was similar to the Polioe Department's "hot sheet" on lioense plates or stalen cars. Mr. Saba stated that if they put on a restrictian a� ane sicg� per busin�ess per year for a maxim�m of 10 days, . where do they draw ti'►e 1 ine as to which business gets to put a sign up during the year? Even it it is on a first-co�ne, first-serve basis, . he did not know it that would hold up in oourt. Ms. 5herek stated the lessor c� the shopping center should then make the determinatia�n as to which businesses get to put sig�s u� during the year. Mr. Betzold stated that would be a�olttion, k�ecause �st shoPPing centers have very tic,�t restrictions in their leases that prohibit tenants fraa developing their a�m sigi plans• eta Mr. Betzald stated that it they cb restrict the use of p�rta-ganel signs, . they shbuld probably put something in the ordinanoe about banners and balloons. Ms. Sherek stated she did not think there would be a problem with balloons. Those are pretty expensive to rent and a business usually does not leave then u� very l�g However. . there mic�►t be a problen with banners. Mr. Barna suggested that any tenporary sigzage or any sic,g�age that is not part of the reo�c�ized sic,� plan be.limited to "x" number of days per -13- � 3L � : �� \. � �.V�V �/\ V��I�% M �. �: \. 3 �� develapnent per year. Mr. Barna stated that it tlie sicp was permitted to one per business, . then they will r�n into the pro4len where the sigi oanpariy is renting signs for 30 days, . and if the permit is for anly 10-15 days, . the business m�ght f ind someone else in the develapnent to take the sigi for the other 15rdays. If the City restricts that to the point where the business has to tell the sigi �npariy they cannot rent the sic� because they can only re.nt it for 10 days, the sigi aanpariy wiil adjust their re.nt schec�].e because they want to rent that sig�. Mr. Betzold suggested that the business pay a deposit when getting a sicg� permi� Ms. Sherek stated the idea of a deposit was a very good idea. If the business gets the sigz cbwn within 10 days, . the deposit is retutned. Make the deposit stiff--S150? Mr. Saba stated he also agreed that it would be a good idea to put a ref�da4le deposit az all temporary sign permits. This almost made the ordinanoe enforoeab�l.e by itself. Mr. Robinson thank�ed the Planning Caasnission manbers for their input. C �1I �'. �� /: ; : ► « '�. : Y�+� J Y. : `/ ; l�; ;�� : � ::�! 1 4 • +` Mr. lmbinson stated this issue was looked at and discussed at an earl ier meeting. The issue was that there were going to be variances with the taking of nuaerous properties along East River Road for road expansion. What they did not know at that time was whether or not the City was otalic�ated to grant variances and building permits for this. Stafr had talked to the League of Minnesota Cities who studied up on the case law. A Legal Research Assistarit by the name o� Jay Squires responded to the City in a letter c3ated Jan. 11, 1988, in which he stated that the City was not obligated to issue a variance or a building permit on non-conforminq property,.and that these "takings" should reooglize what they are doing to the property in terms of restricting future developnent. Mr. lmbinson stated it was his opinian at this ti.me to take a"wait and see" approadi. The only property there seesaed to be an issue on, . pro�vided the County purchases all the other lots which the Planning Commission rewmnenc3ed, . was a vacant lat which was part a� the Oak Ridge Estates which has a cul-de-sac,.101 - 76th Way. That lot was being diminished in size f ran 9, 0�00 sq. f� to 'l, 500 sq. ft. , so it would require a varianoe f or lot area which was not there before the Co�ty taking Mr. Rvbinson stated the other varianves were for existing structures. . and they were rnt a proL�len �ntil such a time as the buildings burned or were destrayed to moce than 50$ of their value. At the time of rebuild, . the vwr�er would have to seek a varianae. �ere was also the chanae that same a� the buildinc� oould be relocated at the same t.ime so they w�ould meet wde. -14- � 3M 3N J : �41 �. �.�.�'v 'ti �., v� �IY �. ►; �, ►; ;� Ms. Sherek asked if any o� the pcoperty vwners had been notit ied that the Co�ty was cutting their properties d�wn to what would not be buil dabl e 1 ot sizes. Mr. Robinson stated that at this time, . no one has notitied the property o�wr�ers; hawever, . the person wh4 awns the vacant lat has been in o6ntact with the City. � Mr. Robertson stated the City Co�►cil discussed this at their January 25th meeting, . and he would get the Camnission �pies of that discussion. �� ; • � • � • v,�J • � Y.I �_M��,:,�; :l 1� : � ; '.�. l;�« ��,,t� �� V �� \. �� \ � 11 V \�� 1 � �� \� � V \ � • . � M��T by Ms. Sherek, . seoonded by Mr. Barna, . to reoeive the Oct. 1, 1987, H�man Resouroes Ca�anission minutes which included a motion to recommend apprwal o� a policy regarding m�nicipal data bases. UPON A VOIGE VOPE, . ALL VC1rIi� P►�, • �RRIED UNANINDU3�Y. BEPLQ�D DECLARED THE I�JTION Ms. 5herek stated the reason this was back before the UaRanission was because so�ndlaw this mation had g�tten lost and had not g�ne onto the City Cota'icil• Ms. Sherek stated the H�nan Resouraes Oamnissi� had some rather extensive discussions with menbers of city staft, . Sid Inman, . Rick Pribyl, . and Bill H�mt about the �es of data and data bases by city staft. 7�ey talked about the f act that the city staf r shoul d have a pl anning comm ittee that tal ks about what they have in terms of data accumulation. �is came out of some oonoerns that were expressed about what kind of data was being accumulated in the various oosnputers and various data bases around the City, and what kind of impact it wuld have on the privacy of the citizens of Fridley. Gbntrary to popular opinion, . the State Data Practioes Act was not the same as the F�ederal Privacy Act. The Federal Privacy Act says it is private �less it says it is public. �e State Data Practioes Act sa:ys it is put�lic �mless it says it is private. 7�iings like disoontinued polive investiyation inf ormation is pulal ic irif onaatia�. Ms. 5herek stated another a�nvern was that the Fire Departme.nt maintains in the computer lists of where the elderly and disabled people reside in Fridley. �e City also mairitains lists of what houses are worth in Fridey. t�irrently, the data bases are not oanpatiale, . beca�se they happen to be on two different machines, . but if they should happen to be put on the same machlne� . when they oomp�se a�mif ied data base, sane salesperson or someone posing as a salesperson wuld oocae in looking for a list of people over 65 years of age who are well to do and be able to go out and rip oft these a�lder peopl� Ms. Sherek stated that as a result of these kinds of concerns, . the Commission was asking that the City develop and maintain a systematic practiae of looking at the data that is being acctuaulated. One of the -15- �1-J : �i�t �. •! �'� �„ ��+� .. �• �. �. N prohl.ens with p�uhlic data was onoe they start acc�unulating it, . it is very difficult to get rid of i� �e laws, . es�entially, .prohibit d�nping i� Mr. Saba stated maybe socneor�e should checK with other communities and see how they are handling these same kinde of situations. . Ms. Sherek stated they did that,.and they fo�d that other cities are doing nothing. She stated the H�nan Resourves Qommission was recoinmending that the City have an E� overall oonmittee that looks at all the p�iorities,.all the projects,.all the training �rie State has what they call a prototype glan for manage�nent ir�orniation systesns. She stated they used that plan in her o�fioe where she works when they developed their awn plan as to what rec�rds they `�ranted to retain on their system. Mr. Rabertson stated the City just aoncluded a rec�rds o�nsultant study with a f i�n called Battom Lirye. 7�e president c� Bottaa Line used to be the head of Acfiinistrative Servioes Reaords Retention at the State a� Miru�esota. The end result of their reoomneridations was that the City was keepi.ng a lot more data than they reed,.but that most c� it was manual files. �e City has naw hired a Reoords Retention Specialist to implenent these revaimendations,•and they are gearing up for "disposal day" before they start the remodeling of City Hall. Ms. Sherek stated one a� the oonoerns with the automated data was one the City has addressed in a crude, . but effective mar�ner. When someone comes in looking f or inf ormatioai, . staf t will give him/her that inf oLmation but not in a manner that makes it easy to ge� 7�at, . essentially, . is all that ttie Data Practioes Act requires, . that if the information is there, . it must be made avail ahle to the publ ic, . but it cbes not say it has to be made avail abl e to the publ ic in a f orn►at the publ ic requi res. Ms. 5herek stated that there is so much integration in coraputer equipment today and the world has opened up so much that a lot a� attention has to be paid to what ir�forn�ation is being retair�ed. Ms. Sherek stated one a� the things she f inds as a S�stens Analyst was that people are always wanting to put thinc}g on the aanputer without a clear iclea c� why they are doing it or for what purp�se. So,.there has to be a point where there is a clear and comprehensive reason for why people are acc�nulating data. Ms. Sherek stated she would like to recommend that the following motion reoa�mended by the Ht�►an Resouraes Ca�anission be f orwarded on to the City Co�cil :, ��T by Mr. Storla, seconded by Ms. Dodge, to recommend to City Co�cil appraial � the following policy reoommendation as revised at the Oct. 1, 1987, H�►ar► R+esourves Cauaission meeting: "As City Staff is reviewing its e.ntire manage�ne,nt information system, . the &anan Resouroes Camnissian makes the follawing recommendations regarding the m�nicipal data bases, . the Department of Publ ic Saf ety -16- � �I+I �. �� V�V ,I� V� �7 �. I. �. e 1� 1•1•� data base, a�d any ather data bases that may be under the oontrol of the City o� FricIley: A. That The City's Management Information Committee give high priority to its functian as an internal policy review boarcl . a That the f�nctians of the Fblicy iieview Board include: (v Developing written criteria for addi.tions to, .� retention of, data elenents in the data bases. The criteria should aonsider not cnly the poter�tial e�fect � new data aoc�anulated, . but its potential impact when oombined with other data elements already in ar�y clata base. Ch a scheduled periodic basis, . alt the elenents in the data bases should be reviewed in 1 ight of the estaLllished criteria. (2) Requiring a clear written statement of purpose from those requesting the addition of elene�ts to the data bases. (3) Developing a clear and consistent pol icy for releasing information requested. Consideration should be given to vesting the responsibility of addressing requests for inforniatian in a c�entral location within the city. (4) Segregating poteritially sensitive data an single purpose data bases,.micrv- oomputers,.or ather rea�rds." The Cam�nissia�ers agreed that this mation should be passed on to the City Co�cil for its consideration and review. ; �,M � � �,Ma��l: �1; 1 .,�. �. ; �� 1/�1 � iu� �� :. /Y..� ; My u ►. l4 �SQ1V by Mr. Saba, . seoonded by Mr. 9vanda, to reoeive the Dec. 10, 1987, Housing & Redevelapne,nt A�hority minutea UPON A VOI� VOTE, . ALL VOTIl� AYE. •�iAIItPER.SCN BETZCLD DECLARID THE MOTION C�,RRIED UI�TIl�DIJS�� : �.M �) � �,M��I:_�1� �►/ ;�� ► v �� . �� 4Y ��,v�u �� u �. l4 � I�IQ1T by Mr. SWanda, seoonded by Ms. Sherek, . to reaeive the Dec. 15, 1987, flivir�nne.ntal Quality Ccmmission miuwtes. UPON A VOICE VCITE, .ALL VOTIl� AYE, .�IAIRF�ERSCN BEIZCLD DEC3,ARED THE I�TION C7�RRIED UNANINDUS,Y. :�.:�.1;��i �IS�T by Mr. Barna, seo�nded by Ms. Sherek, . to adjourn the meetng. Upon a voive vate..all voting aye,.Qiairperson Betzald declared the motion carried unanimously and the January 27, 1988, Planning Caimission meeting adjourned at 9: 30 p. m -17- �. 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PROVIDE ADDITIONAL SHRI�BERY AROUND PARKIIVG AREA AS PER STAFF DRAWING (TO BE SUPPLI�D PRICR TO COUNCIL). 3. STAFF RESERVES THE RI C+IT TO REOCNMEND CHAMGES TO THE BU ILD i NG FACADE TO ACHIEVE QUALITATIVE CONSISTENCY WITH RECENT GONSTRUCTION IN THE AREA. 4. �VELOPER TO SUPPLY A STORM DRAINACf R.AN FOR STAFF APPRO�VAL BY FEBRUARY 5, 1988, R l CE CREEK WATERS!-IED APPRONAI. I�EEDED PR f aR TO BU I LD f NG PERM I T. 5. PRIVATE UTILITY EASEMENT AND COVEIVA(VT BETWEEN SUBJECT PROPERTY AND PARCEL TO THE SOUTH TO BE EXECUTEO AND RECORDED PR1� TO BUILDiNG PERMIT. 6. BALANCE G�F PARK FEE FRC�N L. S. �l-H'1 TO BE PA 1 D PR t OR TO 8U I LD I NG PERM I T. 7. NO D{ SPLAY ( FOR SALE OR OTHERW ( SE ) OF TRUCKS OR EQU I PMENT W I LL BE PERM I TTED 011TS I DE THE STORACf YARD. 8. LETTER OF CREDIT TO COVER OUTSIDE IMPRO'VF�tENTS TO BE SUPPLIED PRIOR TO BUILDING PERMIT. .� 3V � � cinroF FRlDLEY PLANNING DIVISION MEMORANDUM 1� ZU: Jock Robertson, Cotnmtnity Develc�aent Director Nasim Qureshi,.City Manager City Cotmcil I�nbers !� FRCM: Jim Robinson, Planning Coordinator P'END nATE: Febuary 1, 1988 RDGARDING: Moore Lake Cbn�anons Driveway Request . ., On January 6, 1988 the Planning Commision held a neighborhood meeting to discuss Brody and Associates' request to have an additional curb cut onto Rioe Creek Road across f rcm 63rd Avenue. R�e develaper mailed notiaes to all those neic�bors who were notioed with the original develqment appravals last siauner. Q�1y a�e r�eic�bor attenc3ed and her concern did not relate to the driveway prop�sal. R�e O�mnission and Staff expressed conoern related to the driveway's impact on the neic,�borhood to the north. SLib�sequent to this meeting staff devised a oonoept (see attached sketch) which would provide the developers with the additional acxess they feel they need to market the center while causing minimal impact on the neighborhood. �is o�nvept would allow for iml imited ingress at the new driveway, but would restrict egress to right out only. Neic�borhood traffic a�uld access the oenter at this point and would retain full convenienoe of turning mwenents fran 63rd Ave.nue. The proposed closure of the Hic�way 65 median at 53rd Avenue will preclude southbo�d o�mnercial traffic fran using 63rd to bypass the light at Rice CYeek Road. The proposed f ree ric�t on westbouaid Rive Creek Road, . at Highway 65, will reduoe the tendency for north boia►d traff ic to use 63rd. Other wnoepts have been discussed however, these involve modif ications to 63rd which may prwe uzaooeptahle to the local residents. The Planning Commission reviewed this voncept at their January 27• 1988 meeting. Their consensus was that this is a workable solution. Their recormnendation to approve was passed on to Council with the three stipulations outlired on the attacfied sheet. 1�-8&-03 � � � � � - T � - � - � � � UU�U �J U�I � pROPOSED DRIVEWAY CONCEPT 3X uwui : a..e � J ` � O � • � O � w�•.l I s " ' *= PROPOSED MEDIAN CLOSURE YILI l�Mf� ' • M�I�N � �M/ l �! II� . �'I • Mri�/� MM1• y� ♦ / ��'��IIY� R�t�M . ROlhTK �� :�MM ��t�� M��.[��f Mll�� Mi • MNf��M j �� //// _ bt� t� �■ � Ml�a�ry u�w s� �r�w�• am• / �� .� �. �t K E G � �' i, A 3 ; / � .� `� 1�ir=�. . ��?R � �q � � � I d� �/♦ �� t � _ ! ��► � � Q I � � ; � 4� , / ��.-,-.� ,. -- �- , _--- __ _ - - _ - ---- � .� �- _ � �- _ � , ',; e�� -_ � oa,d -�'.'��. � G� - :..�_� ,.� " .s,.� - � _ - -<,��i�:. �� ► �� , � � > � � c U � � � a� �� P w ww � �� C EI � � � 8 � �A � � � air�t e�a�t ,� 3Y � � � '� �, �1 y � � ` � _.� � � � I I � � ', i 3Z �� . .. � �r � ` � S� �r�.�..Iy� �U1�7 1. �VELOPER W I LL PROV 1 DE A CENTRAL DR I VE]�VAY W I TH PLA(VT I NGS I N L I NE W I TH I�EW CURB CUT AS I f� I CATEO ON ATTACHED PLpJ�l. 1. L�VELOPER WILL PRONIDE LIGHTED DIRtCTIONAL SIGIVACf WHICH DENOTES ENTRAIVCE AND EXIT LA�ES WITH Np EXIT OIV BACK ON ENTRY SIGN. j. THE DEVELOPER AGREES TO Q.OSE THE DRIVddAY IF THE (:ITY DEIERMINES TNAT AN UV�IANA(�ABLE TRAFF I C S I Tl1AT I ON RtSI,LTS FR(�I I TS USE q� M I SUSE . 3AA CITY OF FRIDLEY HUMAW RESOURCES COt1�1ISSI0P� OCTOBER 1, 1987 CALL TO ORDER: � / Chairnerson Sherek called the October 1, 1987, Human Resources Comm ion meeting to order at 7:30 p.m. ROLL CAtL: Menbers Present: Sue Sherek, Claudia Dodge, qick Storl , Paul 1�!estb��, Francis van Dan Meribers Absent: None Otliers Present: 6i11 Hunt, Assistant to City Manager Rick Pribvl, Finance D' ector APPROVAL �F SEPTE�1BER 17, 1987, At� RESOURCES C0�41ISSIOtJ MINUTES: MOTION BY MS. DODGE, SECOND BY MR. WESTBY� TO APPROVE TXE SEPTEMBER 17� 1987, HU1tAN RESOURCES COMMISSIO MINUTES AS WRITTEN. UPON A VOICE VOTE, A VOTING AYE, CHAIRPERSON SXEREK DECLARED THE MOTION CAI2RIED UNANIMOUS . APPROVAL OF ��DA: MO.".'ION MR. WESTBY, SECONDED BY MS. DODGE� TO APPRO[�E THE AGENDA AS WRITTF.N. UP A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SHERF.K DECLARED TXE 1!O'_^ION F2RIED UNANIMOUSLY. 1. OLD BUSIt1ESS: a. Review C1ty of Fridley's Data Utilization Policy "1s. Shere!: stated that at the last Meeting, '1r. Hunt had told the Cor,�mission that the present data systen was under revision. She asl:ed �1r. Pribyl to give the Commission an overview of what was ha�ipening. '1r. Pribyl stated he has been with the �ity seven years. His previous position was Finance C"ficer, and in that position was responsible `or the accounting area. He stated he had revietiled the Corunission's past minutes in order to rar�iliarize himself with the history of the data utilization policy topic. . Hlf"'1'V !?FSCtff:CES COHt".ISSI0�1 t1EETIt;�, OCTear� 1, 1987 PA�� 2 t1r. Pribyl stated he understood that the Commission was so�ewhat familiar with the way the City has structured, to some degree, the conputer environnent a�ithin the City, and with how the !'.IS group was formed. Sor�ewhere in the area of 2� years ago, that particular group was formed because of ►•�hat was going on within the City as f,ar as con- straints being put on the City and because of the fact that the vender the City was tied into was not performing the way the City felt it should. 11r. Pribyl stated the City was already at a point of saturation in trying to figure out how to expand the systems they were on. The data bases (the syster�s thenselves) that were the topic of the Commission's conversations were never developed to the point where they were highly usable. As such, the systems kind of fell by the wayside and no one really ever used theM to the degree that had been expected. So, for the last 2-2s years, a lot of the systems the �ity envisioned that would be sharing information share probably only cor�mon elements of address and sor�e other general inforriation. Because of that lack of developr�ent, things just never happened, and the N.?S group never really assembled much. 11r. Pribyl stated the City tlanager basically put a moratorium on any equip- ment purchases until there was sor�e directio� within the �ity again. So, the main focus was to put some direction into where the City wanted to go, cost e`fectively, and to solve most of the information problems in the city departments. There was sor�e grPat concern as to how to actually facilitate expansion. Eventually, the City engaged a consultant whose specialty was in both hardware and softr�are and municipal uti1iza- tion of both of those. t1r. Pribyl stated that at this time, the City has engaged a firm, �hapel �onsulting, and hopefully by Oct. 16, they will structure a complete needs analysis that will focus on both hardware and so`tv�are for all departments within the City. Qased on his conversations with that group, it appeared that current technology today focuses �ore on networking of PC's than going to utilization of mini's and mainframes and sharing data base information, l�hat he thought might come back fro� the consultant was that there are various needs that can be more easily dealt with at the nicro level with network PC's than utilization of mini's with large shared data bases. Mr. Pribyl stated another activity he foresaw the City g�tting into was revitalization of the MIS group. That definitely was a need and was postponed to date mainly because of the lack of direction. As of the en� of October, there should be a revitalized direction again and, hope- fully, the t1IS group Y+ill come into power agairt to actually oversee developments of both hard��are and software. �ne of his concerns was also voiced by the City's auditor who made the following comment on the COP Planning Cor.unittee in his management letter: "The City should have an EDP Planning Corrmiittee consisting of staff personnel fror� various departments which meets periodically to revieN the City's EDP needs. Consideration should be given in the devel opr�ent oF a tvri tten EDP pl an . At a mi nir:iun, a 1-3 year 3CC HU!1AN RESOI;f:CCS COt't1ISSICtI '+.�ETItJG, OCTOBER 1, 1987 P"GF 3 plan should be developed and identify priorities, projects, training needs, and resources necessary to achieve the established objectives. Future FDP personnel, hardware. and software requirenents should be defined in the plan. The plan should be reviewed and approved by the Planning, � �onmittee." "1r. Pribyl stated one of the developments, in conjunction with the cor�puter consultant, was that by the time the consultant finishes up his task, the City will have a five-year plan that will hopefully guide the City through the next five years as far as development, and a conp'ete needs analysis which,taken through cor�pletion,will hopefully bring new hardware and software into the �ity. It was also his desire to have the !1IS group �ontinually update this five year plan on an annual basis so they always know where they are going. f1r. ('ribyl stated another concern he noticed in the Human Resources CoMmission minutes was that there be a review of what information is cor�ingled, and what common elements can be brought into focus by one user. He stated that with the fracture-type ne�working he thought would go on, that would probably take place naturally. But, through sharing of information between network PC's, it still might be soMe- thing that could be achieved. Mr. Pribyl stated that was a synopsis of what has happened in the last 22 years. They are hoping now that as oF the end of October, they will go on to develop an RFP for both hardware and so`tware and carry on with the developr�ent of their computer utiliiation and also the internal structure of how the City p m ceeds in that direction. Hr. �Jestby stated that if the City went to a multiple PC system and sor�eone did want to gain data on a resident in Fridley, ho�•� difficult would it be and how would the City know that sor�eone was getting more information than was needed? �•Jas there sor�e kind of check or balance or safety system that would shut the information off if too much i�formation was being gathered? �1r. Pribyl stated he did not know what the difference between that would be from what goes on right now. It:is policy right now that if a taxpayer comes in and requests information, a staff person will query that person a little bit on why the information is needed to help safeguard: w�at potentially might become of that in�`ormation. It is stall public information, but the City is extrer�ely concerned as to how the information will be used. "1r. Pribyl stated the City was extremely concerned about how information was used, and they also try to get an i�dividual's'name when a person is requesting information, They are extremely sensitive to giving out inforr.iation,especially in relation to business people wanting to get lists of residents. To his knowledge, it has always been city policy that a 3DD HUt1AN RESOUP.CES Cf1"!'1ISSIOP� NFETING OCTOBER 1, 1987 P�� 4 person is welcor�e to cone in and look at lists, but the City will not run copies of mailing lists or labels. One of his concerns was: How far do they take that? Do they also deal with civic organizations in the same way, such as the Lions Club, Chamber of Commerce, etc.? To date, they ha�e never really had a master list of the residences in Fridley. They do have a list of registered voters on a data base, but it is not set up to run labels. �1r. Hunt stated they have addresses of all residences hooked up to water, but the City does not know, for example, if a residence is an apartment building or a single family home. They have the na�e of the owner, but not the residents. P1r. Pribyl stated soneone can go to the utility billing system and get that information, but that person cannot then get some other o`fshoot that deals with possibly special assessments, because they are frag- mented type systems. They do not have a tie to connect them at this tine. Qased on what he has seen happening in the computer area, he did not think they would see a large mini that would have a huge data base and the ability to connect everything throug" a master inventory of addresses anymore. Ms. Sherek stated she works in data services, and she stated they are seeing what t1r. Pribyl had stated earlier--a move away from the mini's and mainfrar�es for data base purposes. A very specific reason for that was the concern over comingled data--that so r�uch data is able to be maintained that it could be abused by sor�eone, particularly in the case where a lot of computers are being networked together, and the ability to break into a system fron outside then hecomes greater. So, if the data is fragmented and each fragmented data is protected by a password access syster�, the chance of data being coMpromised decreases dramati- cally as you project the data at different levels and fragr�ent the data around the systeM. "1r. Pribyl stated he still felt a valid purpose for the "IS group was that when a new system or new elenent to a systen was recommended to be designed or loaded into the data base, one of the criteria to be investi- gated by the group would be to make sure there isn't an element there that would tend ta bring together some information that someone might be able to use in a destructive means. �1r. van Oan stated he was concerned not so much with the breaking of tbe security seals, but rather the availability of ready information-- voting records, census information, etc. 4Jhat was the obligation of the r�unicipality to share its data base with, for instance, the county or the state? Mr. Pribyl stated it depended upon the usage of the elements that are in the data base. If by statute there was soMe control, the City had no recourse but to give out the elements requested. If it was a matter HU�tAN f',CSOI!�CES COt±MISSIOP� MEETI��G, OCTOBER 1, 1987 PR�C 5 of convenience, then the City had some control over it. He felt the City would be very reluctant to give up inforr�ation that does not seer� to be under a statutory control of the State or Federal government unless there was some facilitating that would assist the City in some way. But, even at that, there would be a large degree of concern,and investi- gation into what the potential outcor�e might be of that sharing of information. t1s. Sherek stated that when soMeone comes into City Hall to any of the people at the front desks and asks for information, to whom was that person referred? Mr. liunt stated that,technically, the person was referred to the City Nanager's office, but there was no designated person or persons at tliis tine. He stated there really has not been a problem, becausP it does not happen very often. t1r. Pribyl stated there have not really been people cor�ing in, other than salespeople who come in trying to get massive anounts of data. Since there was no labeling function anyway, and the fact that the person requesting the information must write down all the infor�ation, it was discouraging to them. Fven if the City had that mailing list capability, they would not release that information, and that was city policy. t1r. Pribyl stated he applauded the Commission's concerns. i�e wanted the Conmission to be aware that the City was extre�ely sensitive to the giving out of information. �Jithin his department, any tir�e there is a request for information regarding tax purposes, that request is referred directly to him and he tries to handle it in the best way possible. "1r. Hunt asked if ttr. Pribyl had any objection to the wording of the policy recommendation made by the Commission in December 1485. Hr. Pribyl stated he did not have any objections to it. He was of a clear policy as far as the types of information that can be released and in what form. The only thing he would question was that responsibility might land as far as a central location. in favor where 3EE Ms. Sherek stated the central location in decentralized organizations did not always have to be a single person. It can be a designated person within each departMent. Sometimes it might not even be the depart- ment head but a managerial person who would knov� enough to bring any request or concern to the attention of the department head or City tlanager. �1s. Sherek stated the big concern she had regarding a central locatian or a designated person was that in dealing with City Ha11, there are a lot of tiMes during the year when there are a lot of very young people working at City Hall answering phones, etc. A lot of things could happen without these people realizing the types of ramifications if they felt they had the right to release information without consulting soneo�e. 3FF Ht1t1AlJ RCSOUS:CES CO"!!ISSIOPI MEETI�lG OCTOBER 1-��1987� �•�-��y "4 °"' P^,CC F Ms. Sherek stated she felt that for data base management, a review by a cor�r�ittee was sor�etimes no review at all and it was often better to have a person responsible for the review. As was being done where she works, when things exceed a certain level or more elements are being added or bases are being integrated, then that was brought t,o the coMmittee; otherwise things were handled by one person who had the responsibility for data base management. The CommTSSion members reviewed the policy recommendation with !'r. Pribyl and Mr. Hunt and made some minor revisions. Mr. Storla stated that if a handicapped person whose name and address was identified for fire prevention purposes wished to have his/her name reMOVed from that list, could that be done? He stated many handicapped people probably do not even know there is such a list. They should know about it and have the option of having their names removed if they so choose. �1r. Hunt stated he did not know the answer to that, but he would certainly try to find out. t�s. Sherek stated the answer to that question in general terms was that if an element of data on an individual is not required by some statute to be maintained, the individual has the right to request that data to be removed. Mr. Pribyl stated he could assure Mr. Storla and the Commission members that the information or data kept on people on systems at the City were not extraneous to activities that are being done. Elements such as handicapped information exists on the fire system only for the safety of those individuals. The City was very particular about what they put on the system. t1s. Sherek stated she felt the idea of a policy couering the eleMents in a data base becomes real critical when you start putting data bases out on PC's, particularly if the software is the "user friendly" type of software that is very common now where people can go in and add data elements to a data base ther�selves. It should be r�ade clear in each department of the city that they cannot just start adding data and that any changes being made to the standard data bases are first subject to policy review. t1r} Hunt stated one thing that was difficult was trying to purge information already on the system, because according to the Data Practices Act, once that information is there, it must be kept forever. They are now trying to get permission to get rid of sor�e information. Hs. Sherek stated it seemed to her that one oF the changes in the Data Practices llct last year was the right to remove elements not specifically 3GG HU�IAPJ RESOUP.CES C0�IMISSIOt! NEETING, OCTOBER 1, 1987 PAGE 7 required by the Data Practices Act. She did not know if that change passed or not; but if it did, it might be a good time to get rid of the elements the City did not need, especially during the changeover of the system. Mr. Pribyl stated that on financial applications, just because of the space requirements, there is a natural purging process that goes on every year. There was no purging process right now for the unified data base,because it was not being used to the extent they thought it would be. The purging of data should be something that was addressed by the MIS group after the new process was completed. Mr. Pribyl stated it was his understandi�g that on Oct. 6, the City ��iill receive the needs analysis and that will basically direct the hardware and software. The City Council wi11 re�►iew that and based on their reaction to it will either pursue the second phase of the study or terminate at that point in time. If they proceed into the second phase which was the development of the RFP for both hardware and soft- ware, by January/February they will be reviewing some of the systems in the hardware and possibly sometime in June procure hardware. Part of this process will also include the remodeling of City Hall. �1s. Sherek thanked �1r. Pribyl for coming and sharing this information with the Commission. � MOTION BY MR. STORLA, SECONDED BY MS. DODGE, TO RECOMMEND TO CITY COUNCIL APPROVAL OF THE FOLLOWING POLICY RECOMMENDATION AS REVISED AT THE OCT. OCT. 2� 1987, HUMAN RESOURCES COMMISSION MEETING: "AS CITY STAFF IS REVIEWING ITS ENTIRE MANAGEMENT INFORMATIDN SYSTEM� TH� NUMAN RESOURCES COMMISSION MAKES THB FOLLOWING RECOMMENDATIONS REGARDING THE MUNICIPAL DATA BASES, THE DEPARTMENT OF PUBLIC SAFETY D�,TA BASE, AND ANY OTHER DATA BASES THAT MAY BE UNDER THE COI�TR�L OF THE CITY OF FRIDLEY: A. THAT TXE CITY'S MANAGEMENT INFORMATION COMMITTEE GIVE HIGH FRIORITY TO ITS FUNCTION AS AN INTERNAL POLICY REVIEW BOARD. B. THAT TXE FUNCTIONS OF TKE POLICY REVIEW BOARD INCLUDE: (1) DEVELOPING WRITTEN CRITERIA FOR ADDITIONS TO� OR i RETENTION OF, DATA ELEMEN'!'S IN 2HE DATA BA5ES. THE CRITERIA SNOULD CONSIDER NOT ONLY THE POTENTIAL EFFECT OF NEW DATA ACCUMULATED, BUT ITS POTENTIAL IMPACT WHEN COAtBINED WITH OTNER DATA ELEMENTS ALREADY IN ANY DATA BASE. ON A SCHEDULED PERIODIC BASIS� ALL THE ELEMENTS IN THE DATA BASES SXOULD BE REVIEWED IN LIGXT OF THE ESTABLISHED CRITERIA . HU�tAN RESOURCES C0�1P1ISSIC�I !'EETI�;G, OC�OBE�' 1, 1987 PAGE 8 (2) RSQUIRING A CLEAR WRITTEN STATEMENT OF PURPOSE FROM THOSE REQUESTING THE ADDITION OF ELEMENTS T10 TXE DATA BASES. (3) DEVELOPING A CLEAR AND CONSISTENT POLICY FOR � RELEASING INFORMATION REQUESTED. CONSIDERATION SHOULD BE GIVEN TO VESTING T(iE RESPONSIBILITY OF ADDRESSING REQUESTS FOR INFORMATION IN A CENTRAL LOCATION WITXIN THE CITY. (4) SEGREGATING POTENTIALLY SENSITIVF. DATA ON SINGLE PURPOSE DATA BASES, MICRO-COMPUTERS, OR OTHER RECORDS." UFON A VOICE VOTE, ALL VOTING AYE� CHAIRPERSON SHEREK DECLARED THF. MOTION CARRIED UNANIMOUSLY. 2. NCtJ BUSIP�ESS: a. Review 4Jorkplan and Schedule Ms. Dodge stated she would have a guest speaker at th ov. 5 meeting to talk about adult literacy. ADJOURtJf1ENT: MOTION BY MS. DO1X;E, SECONDED BY MR. WF.S , TO ADJOURN THE MEETING. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPER SHEREK DECLARED THE OCTOBER 1� 1987, HUl�AN RESOURCES COMMISSION MEETI DJOURNED AT 8:38 P.M. Respectfully submit� ng Secretary 3HH � 1.�pPF�1I�S CCI�MISSION MF�rING. JANUARY 12, 1988 PAGE 5 Mr. Barna stated he gre� The variar�ce fram 80 t. going to make any diff road was put in, and w sign was part of the who recomrending approval of 311 d with what had been said by the other �rRnissioners . to 75 ft. fran the public right-of-way was not ;ryce. It has been that way sinve 1966 when the d be that way for a long time in the future. The �development plan, so he would be in favor of th variances. ' MO�I'ION by Mr. Kuechle, seoo ed by P�'• Sherek. t° rec°�rt��nd u°SUan�t to Council approval of VAR #87-3 by Shorewood Plaza Partners, p Chapter 205.15.3.c.1 of the Fri ey City Code to reduce the required front yan3 setback fram 80 feet to 75 t; and pursuant to Chapter 214.11.2.8 of the Fridley City Code to incre the square footage of a pylon sign from 80 square feet to 224 square t, on that part of Government Lots 1 and 2, being a part of the Southwe t Quarter of Section 13, Tvwr�ship 30, Range 24, Anoka County, Minnesota, sar�e being 6257 N.E. Highway 65, Fridley, Minnesota, with the follvwing tipulatians: 1. Staff reserves the right to app ove the final design of the plan. 2. The new center's pylon sign will ave design consistency with the remodeled sign. 3. The new center's sign will not be nsiclered for variances. Upon a v�ioe vote, all voting aye, Vice-Chai�p�rsan Barna declared the m�tion carried unaivlrouslY• � 2. CONSIDERP,TION OF A VARIANC� RF',QUEST. VAR #87'39, BY MILLF.ft FVI�L HO�= Pursuant to Chapter 205.15.3.C.2.b of the Fridley City Code to reduce the required side yard setback on a corner lot fram 80 feet to 35 feet on part of Lot 4 and all of Lot 3, Block 1, Herwal Second Addition, the same being 6210 N.E. Highway 65. MC1rI0N by Dr. Vos, seoonded by Mr. Kuechle, to open the public hearing. Upon a wioe wte, all voting aye, Vice-Chairpersan Barna declared the public hearing open at 8:03 p.m. Vice-Chairperson Barna read the Administrative Staff Report: ADMIlJIS"TRATIVE STAFF REPOKP 6210 HIC�i4�Y 65 N.E. VAR #87-39 A. PUBLIC PURPOSE SE�TID BY REQiJIRII�NI': Section 205.15.3.C.2.b requires a minimurr► 35 foot side yard setback on the street side of a corner lot. Public puzpose served by this rer�uire�nent is to maintain ade�ivate side yard setbacks and aesthetic open areas around ��ercial structures. 3J.! APPF.�.LS G'C�'II`ZISSION N�rING, JANUARY 12, 1988 PAGE 6 B. STATID HARDSHIP: ��F�cisting building was canstructed with a 35 foot side yard setback. Addition to building should be consistent with setbacks of existing struc�ure." � C. ADMINISTRATIVE STAFF R�VIEinT: Tht pe�itioner would like to add onto the west end of the exi.sting Miller runeral Hc�ne at the same setback off West Moore Lake Drive (35 feet) . The present oode requires an 80 foot setback fran any street right-of-way. In 1967 when the building was constructed, the Petitioner was granted a reductian in front yard setback fran 80 feet to 55 feet and, at that time, the side yard to a side street was interpreted to be 35 feet. If the Board approves this request, we recanner�d that the mc�tion include the existing building and that the petitioner wark with staff on outward isrg�rov�n�ents to include a new landscape plan with automatic irrigatian and that the addition be a continuation of the existing exterior finishes of the existing building. ��-. Clark showed the Cotradssioners an aerial photo of the property. He stated _ .•��operty was directly across Hic�way 65 fran the 5horewood Plaza Shopping Cen�.��i . He shaaed the Cam'dssioners a survey shaaing the existin9 buil�ding with the propased additian. Mr. Clark stated the existing building was sitting in the middle of the lot, and the petitioner wished t�o expand to the west with a 35�ft. setback which is the setback for the existing building. As explained in the staff report, when the building was built, the oode was interpreted t;o be an 80 ft. setback anly in the front yard and 35 ft. on the sic�e yard. Actually, the building �uld not have been built with two 80 ft. setbacks because there wauld not have been enough roan on the north end of the lot. If the Appeals Ca�ussion reo�rrmends approval of this variance request, Staf f was recotm�endirx3 a two-part mc�tion-- one part would address the existing building to approve a side yard variance frcen 80 ft. to 35 ft. in case the Appeals CaRmtission did not want to include the addition; and if they wish to approve the varianoe for the addition, then that should be stated as the second part of the m�tion. Mr. Barna stated he was ooncerned about aocess tA the lot to the northw�est of the Miller Funeral Hcn�e praperty. Will this addition have ariy affect on the accessi.blity to that northern lot? Mr. Bill Brezinski of Suburban Engineering stated he was representing Piiller Funeral Home. He stated Mr. Miller awns that northern lut. At one time in the past, Mr. rLiller had cansidered expandinq the parking lot to the �nest with sare kind of driveway easer�ent to that northern lot. He was not proposing anYthing like that at this time. Since Mr. riiller was the aaner of that lot, he would be landlocking his own lot. 4�at Mr. Miller was proposing at this time was to exnand the existing funeral home about 30 ft. to the west at the 35 ft. setback which was the setback for the existing building. The exterior sidi.ng would be 3KK APPFI�LS CCx'T'IZSSION NiEF.TIlVG, JAN(]ARY 12, 1988 PA� � would be the s�re as the existing funeral ha�. At the sam� time, they plan to do landscapi.ng as worked out with city staff. Also, the existing parking lot w�uld be expanded bringing the parkin9 lot into vonformitY with the parking requirements for this size building, including the e�arLSion . ion of the building, it would leave Mr . Barna stated that wi th the exparLS ' no access to that northern lot. He would be concerned that in the future Mr. Nliller might decide to either sell off that northern lot or sell his business, and then that pieoe of property was already landlociced• It was the property owner's responsibility to maintain access to that property� or, if in the future the propertY was sold, he would have to figure out what to do then as far as aa�ess. Mr. Clark stated that maybe what oould be done was to have the northern parcel ca�ined into one tax parcel with the property on which the funeral hc�rie was located• Then, that northern lot oould not be split off until the petitioner came to the city to split it off. Sinoe it was all one vwnership naw, when the property owner decided to split it off, he wvuld have to shaa the City how he intended to bring access to the northern lot and the City would have a chance at that tiure to approve that access. MOTION by Mr. Sherek, seconded by Mr. Barna, to close the public hearing. Upon a voice vote, all wting aye, Vice-Chairperson Barna declared the pUblic hearing closed at 8:20 p.m. Mr. Kuechle stated he was a little bit �oncerned and w�ondered why this wasn't put together into a whole package and include the landscaping plan as part of the enticement. Zf they include in the motion that the land- scaping plan was a part of the whole package, he would be in favor of reoo�,zding approval of the variance. Mr. Sherek stated he would not like to see any strange contortior�s to the building to try to conform to code without a variance. He would be in favor of granting the variance for the existing building to bring it into confornuty and he would be in favor of granting the variance for the addition. Ms. Savage stat�ed she agreed. Sl�e stated the hardship has been established in the fact that there is apparently a need for the add.ition, and there i no other way the builcling could be expanded without a variarice. She woul� agree that the landscaping plan should be a part of the whole packaqe• The lanc3scaping will increase the aesthetic aspect, whid� was one of the pub3ic purposes served,arr3 she would be in fawr of reoorcmending approval of the variaryce. Dr. Vos stated he felt the hardship was pretty clear witii the fact that � the additioa� was needed for the exp�anding busiTiess and because the building could not be expanded without a variance. 3LL � AppEAIS CCPM4ISSION MEErING, JANUARY 12. 1988 PAGE S r1r, Barna stated that basically the hardshiP was clear, yet not clear, because there was eno�qh proPertY available if the building was replaced. However, that would put an extrene econonuc hardship on the pe titioner. The addition to the existing building was the irost sensible thing to do at this time• He would like to see a reco��endation to the City Council that the City Council look at having the two properties oombirfed into one tax paroel. � MC1rI0N by Dr. Vos, seoonded by Ms• Savage, to reoom�nd to City Council appraval of a side yard setback on a�rner lot from 80 ft. to 35 ft., per Section 205.15.3.C.2.b of the Fridley City Code, for the existing riiller fUneral Home building to brin9 the building into code oom�liance, on part of Lot 4 and all of Lot 3, Block 1, HeYwal Second Addition, �the same being 6210 N.E. Highway 65, with the stipulation that a landscaPe plan be included with autanatic irrigatio�n. UPON A VOICE VOTE, ALL �TING AYE, VICE-CHAIRPERSON BARNA DDCI��ItED � NK7rION CARRIID UNANIl�lOUSLY • MOTION by Dr. Vos, seconded by Ms. Savage, to reoo�mend to City Council approval of VAR #87-39, per Chapter 205.15.3.C.2.b of the Fridley City Cflde to reduoe the required side yard sethack on a corner lot fran 80 ft. to 35 ft. on part of Lot 4 and all of Lot 3, Block 1, Herwal Second Addition, the same being 6210 N.E. Highway 65, with the follvwing stipulations: 1. That the petitioner work with staff on outward i.�rovements to include a new landscape plan with autamatic irrigation. 2. That the addition be a continuation of the existing exterior finishes of the existing building. UPON A VOICE W'I�. AL.L VOTING AYE, VICE�HAiRPERSC�I BAi2NA DDCIARID Ti� M(7T ION CAitRIID UNANIMOU `.,�Y - NKnION by Dr. Vos, secorr3ed by Mr. Sherek, to recom:�end to City Council tfiat all the contiguous property in this location that the petitioner nvw owns be ca�ined into o�e tax parcel. UPON A VOICE VOR'E, ALL VOTING AYE, VICE-CHAIRPER9UN BARNA DDCL�AFtID Tf� Ni0TI0N CAP.RIID UNANIlKCXJSZ.Y. 3. CONSIDF�2ATION OF A�TARIANCE RDQUEST� VAR #8�-40, By �1• B• SY`��TII`1 Pursuant to Chapter 205:17.3.D.2.b of the Fridley City Cod reduce the required side yard setback fran 35 feet to 15 fee a corner lot on that part of the North Half of the Northeast ter of the Southwest Qu�rter of Section 12, T-3Q, R-24, �noka y, Minnesota, lying north of �he South 405.60 feet of said Nor f of the Northeast Quarter of the Southwest Quarter, the s ing 1130 - 73rd Aven� N.E. MOTION by Mr. Sher , seconded by Dr, Vos, to table VAR #87-40 until � g�ru�y 9gg, Appeals Camussion meeting. VOICE VCJI'E, ALL VClrING AYE, VICE-CHAIRPER.SON B�K� D� T� ION CARRIID UNANIM(7IJSLY. ' � � � �-� '�, . ., 6 � � � � '� :,r� � � � �fr g :�i� �,� � .w � ;;i r �' � � ��: , � �',�� 1 �';s,� �... : :;. ._.. .�.:; � �`' ,:� j<'�� 1�' �i � v� #8�-39 3MM liiller Funeral Home n�p�lTi!�1`-� �oVtFVI�RD ;37.86- - -be- � � - z...� � , � ;�.�,� . � �ERv�cc �� - ' ' � `�TA; [-= �-I o . V�/Y lV 6 aung �.za�m,3 .zaZT�4 6E-L8# �'n � \ � A � i � '3 � � , . �� r �' " O c` '� � p � r� D x � � -- �._._.. .� �: . � . -- �� p �'� b-�� f� � 'i � r v � o ��("c, � � �'� �° � 0� ,.w ''` � '� w � �.• � � . �� , �� r �� ° Z .� :. � -�. .,. �� . �. ._ � .� � �� (foo)�1 � ! o `��j � � �� , � � �`B �� ° ; is �� _� � / o �' . /9/ �3 S ' • � o y ��' �`� Q Q � � 1 r o .siaat � � �� uT�or! �■ 1 � Q � : �. P� ---- � �s 7s �s MJ'�S �� s o � I ......, /io . � o� ! �i • ,�/i�c�I�I%✓in � • . _ r �at/ � /nt• 3'�1 a C7l4sJ �. � i r �►� 1 — 2 �t9) q t"; ._ irxav !• � ' °� Z /oS•3 '� � � . r- .3s 2¢s c � : � ,�� ''�o i J ' (ss°� � ("�o) � � �`�'! q a ER A� �,� � � �,, H � ., e 2�� 2oS/3 �� y� ' �'2so)t'� .� o� �' : \� ��.. � 5 (�`�q �0. 1 �� - - � ��h.. /3 �'';► , ¢ �.► � 6� � � �'�� I b \� g� I: -- --' D!RE L �KE DR � �° � �: �■ • �i _L.'!t� �T�Z `� �o _l� �1�--- � �s s� ' �' • %f� if ! �o 3o�-:Z .f-- VAR #87-39 Miller Funeral �N �� •��T i�� i �' �Z� -� � q V �� j: (► �°� h) 5 �� A *�,,''_.... �/�00) � AU O�TO�RS . 1 � . � i ,. � �, ; ' �1�---- � . - � _ y .;, , ` ..... Q � r G��Y �• � � � - ---_\ �-��. /Ar�usw , , ••� � /9re,r%� /.+r O 'r ' � I , � �` , , S U�BD�. �: �� ' � , ,-. � our� r / o�s�or �2 t • � �� (r�� so� vi �. ! : \ s �� .�i�t t, s i � : ��„ • E'��'• '�� ' � � I _ : . , � ,' \ \ • . ` , i , ,, . \\ � � q j � ...i' s (�y� .. : . �\ � ,�i : • f Cif � '+,v,' : ✓r � f..i�yr •- � �s � _ �� 1 , . . 'r' ' ------- _---------�' . .. — �4 /f/��f 2B.9ieAe. , � _ r_� LOCATION MAP _ _ _ _ _._.�_. �. _ �__.- ----� -- . -- VAR #87-39 MILLER FIINERAL HOI� STIPIILATIONS I. That the petitioner work vith staff oa outward improvements to include a new landscape plan with automatic irrigation. 2. That the addition be a continuation of the eaisting eaterior finished of the egisting building. 3. Petitioner to combine property into one tax parcel. � • • � � unroF FRIDLEY � � DATE: PLANNING DIVISiON MEMORANDUM Jim R�binson, Plannirr3 O�orch.nator Lynne Saba, Co�mission Secretary Februaxy 3, 1988 REG�RDING: Variance Request, VAR �87-40, by A. B. Syste�, Inc. At the February 2, 1988, Appeals Coinnission meeting, the Canmission reoo�unended unaniimusly to apprave varianc�e request, VAR #87-40, by A. B. Systecns, Inc. , to reduae the rec.�uired side yard setback fran 35 feet to 20 feet on a corner lot, with the stipulation that the building be lavered as much as possible. The two parking lot setback variances on the south and the north are no lar�ger needed because the building is beir�g maved over 5 feet to the east. On January 27th, the Planning Commission m�de a motion that the varianoes bypass the Planning Canmission and go directly to the City Council ca� F�ruaYy 8, alonq with the special use permit, SP #88-01, which was approved by the Planning Cc�m�.ission. �r CITY OF FRIDT•� APPEALS CONA4ISSION N1EErIlQG, FEBRUARY 2, 1988 . . C'AT,T, TO O1�ER: Chairperson Barna called the Febxvary 2, 1988, Appeals Catunissi� meeting to order at 7:35 p.m. RULL CALL: MP.mbers Present: Alex Barna, Jerry Sherek, Larry Kuechle, Ken Vos (arr. 7:55 p.m.) Members Absent: Diane Savage Others Present: Darrel Clark, City of Fridley Peter Schuller, 209 V�iood Lake Dr. S.E., Rorhester, Mn. Darryl Skallet, 5858 Hackmann Ave. N.E. APPROVAL OF ,SANUARY 12, 1988, APPEAiS CC1t�'Y`�IISSION MINUTES: MOTION by Dir. Sherek, seconded by Mr. Kuechle, to approve the Jan. 12, 1988, Appeals Co�mission minutes as written. UPOP3 A WICE VO►I'E, ALL W►TING AYE, Q�IIFPERS�T BAEtNA DDCLARF�D Tf� NKYI'IOPi CARRIID UNANIlKOiJSLY . 1. CONSIDEP.ATION OF A VARTANCE EZFQLTEST, VAR #87-40, BY A. B. SYSTII�ISr INC•� Pursuant to Chapter 205.17.3.D.2.b of the Fridley City Code to reduce the required side yard setback fran 35 ft. to 15 ft. on a corner lot; and, pursuant to Chapter 205.17.5.a of the Fridley City Code to reduce the required parking lot setback frocncn 20 feet to 15 feet on the south parking lot and from 20 feet to 5 feet on the north parking lot on that part of the East 225 feet of the West 475 feet of t.he North Half of the Northeast Quarter of the Southwest Quarter of Section 12, T-30, R-24, Anoka County, Minnesota, lyi.ng North of the South 405.60 feet of said North Half of the Northeast Quarter of the Southeast Quarter, the same being 1130 - 73rd Avenue N.E. MOTION by Mr. Kuechle, seoonded by Dsr. Sherek, to open the public heari.ng. UPON A VOIC� VOrI'E, AIS, VOTING AYE, CHAIRPF�SON � DDCLAR� TF� PUBLIC HEARING OPEN AT 7:37 P.M. ChairpersorYBarn.a read the A�inistrati.v�e Staff Report: ADI�IINISTRATIVE STAFF REPORT 1130 - 73rd Aven�e N.E. VAR # 87-40 A. PUflLIC PLJRPOSE SERVID BY RF.QUIRII��`]T: Section 205.17.3.D.2.b requi.res a minim�un 35 foot side yard setback on the street side of a corner lot. . � APPFAL.S CQt-�IISSION MEE.TING, F'EBRUARY 2, 1988 PPiGE 2 Public purpose sercred by this requirement is to maintain adequate side yard setbacks and aesthetic open areas around �rcial structures. Section 205.17.5.a requires that all parking and hard surface areas be no closer than 20 feet fran any street ric,�t-of way. Public puxpose served by this require�nent is to limit visual encroachment into neighboring sight lines and to allaa for aesthetically pleasing open areas adj acent to p�ublic ric�t-of-ways . B. STATID HARDSHIP: "Site will rpot have required width for traffic and parking on the lot for this type of occupancy." C. ADMINISTRATIVE STAFF REVIEW: This parcel was previously part of the Hydraulic S�ecialties parcel. A lot split was approved last year t�o create this buildable parcel. Prior to SuperAmerica being developed on the southeast oorner of 73rd Avenue and Highway 65, the Hydraulic Specialties parcel did not abut a right-of-way on its western border. The existing building is 15 feet fra�► tt�e westerly property line which is the same distance the Crysteel building is seeking approval for. The develc�er has stated that the building canr�ot be shifted to the east due to the need for truck maneuverability within the storage ya�d area. �zrthermore, if the plan were reversed with driveways on the west side of the lot and the structure on the east, the driv�aays would be too close to the intersection of ?3rd Avenue and the sezvice road. The hard surface setback variance should not be less than that of the building. The developer has submitted revised plans which show the parking lot setback 15 feet from the sexvice road. This should allaw for sufficien� green sgace and sic,�ht lines . Mr. Clark stated he had spoken with the petitioner, Mr. Peter Schuller of A. B. Systems, Inc. One of the things they discussed Was �v�.n9 �e building and parking lot 5 more feet away fro[n the seYVice drive which Would reduce the drive- way width frosn 42 f�. to 37 ft. and reduce tiye spac�e outside the overhea�' doar that enters at grade from 35 ft. t�o 30 ft. Mr. Clark stated Mr. Schuller had stated he did not think that would be a problem. If that was� still true, then the buildi.ng would 1�e 20 ft. fran the property line and 27 ft. fx�n the curb. The parking lot would then be 20 ft. on both the north and south, and a variance would not even be necessary for the parking lot. Mr. Clark stated he had also discussed with Mr. Schuller the possibility of laaering the roof elevation of the building, which is naw shvwn as 24 ft. abov� rade. As of today, they did not have the elevations back fran the engineerin�g�uz'veY�r who was doing some topography, and the drawings would pro�ably be readY day or two. Hvwever, it appeared there was a 4-7 ft. drop fram the west tA the east. If �-hat was true, the builcling could be lc�aered, as far' as the £loor and the 4C APPEALS CCX`M4ISSION MEETING, FEBRUARY 2�, 1988 PA,GE 3 roof, so the height above the curb would be sa�fihing quite a bit less than 24 ft.-- probably around 20 ft. That would drap the building profile as people see it frocn the sexvice drive on the west. He stated the building was being built out of pre-cast cancrete and earth vould be put against that. Another thing that could be done was to use different types of landscaping to break dawn the height between the bui lding and the curb . Mr. Kuechle stated that if the building was mr�ved 5 ft. further to the east, would that restrict the access to trucks ooming to the overhead doors? Mr. Clark stated he did not think so, because the distance between the parking lot and the curb was naw 42 ft. It would be reduaed to 37 ft., so trucks could prabably still make their turns to get to the rear of the building where most of the larger trucks would probably go. Mr. 3chuller stated they did not have a problem with maving the building 5 ft. to the east. Beyond that, as was discussed at the Planning Comnission m�eeting, they would have a real difficult tune maneuvering vehicles into the east ov�erhead door as well as the south overhead doors. «en they originally laid the plan out, they tried to keep the building and the Hydraulic Specialties building in line aestheti- cally, and that was one of the reasons for the 15 ft. setback in lieu of 20 ft. Hawever, they did not have a problem with the 20 ft. setback, if that was the City's desire . Mr. Schuller stated that in tern� of building elevation, he was aware of the massive height. They calculated the height based on interior design and the type of work that would be done in the building. He stated that part of the west wall of the Hydraulic Specialties building was actually built into the hill; and, mpst likely, they would be able to earth-bernl at least a portian of their building. Mr. Schuller stated he had talked to staf£ prior to laying out the building. One reason they ended up with the entrance as far east on 73rd Avenue was because of the requirement for the 75 ft. setback. If they were to put an entrance on the west side 75 ft. back, they would even have a prableqn there because of the dro�-off. So, there really was not another way to lay out tYbe building with the lot the way it is, either ecorxxnically or feasibly. D1r. Schuller stated Mr. Detern�aa had installed a drainage culvert last year. The engineer they are working with feels he can very nicely slape everything from the w�est to the east into that drainage facility. Mr. Schuller shawed some pictures of the pre-cast ooncrete that would be used in the canstructioa� of the building. He stated that in working with the City Planner, Mr. Robinson was not real happy with the riorth elevatian and west elevation beca�,� of the requirement here for brick facing. He stated it was real difficult to brick face a pre-cast concrete building, and they will have to work in soane other fashion. Mr. Schuller stated they will probably have about 20 ft. of the building exposed on the west. On the north side, as they turn the corner, they are going to be 4 ft. to grade level to the entrance �here, and theY can effectively c10 samething there with the entrance. So, on the north side, they will probably have so�at of a retaining wall as they enter the building which w�uld ler�d itself well to landscaping. . � APPEALS CONII�'IISSION N�ErING, FEBI�JARY 2, 1988 PAGE 4 Mr. Schuller stated that as far as landscaping, they can go with scme trees on the west in lieu of law shrubbery which will also cut the height of the building dvam . Mr. Schuller stated they are oonoerried about aesthetics. 'I`hey are a design-build firm. They do architectural engineering and oonstruction. The name of the oampany used to be Architectural Buildi.ng Systems, and they abbreviated it to A. B. Systems, Inc. They hav�e a couple of axchitects on a retainer basis, and mechanical and electrical engineers work for their firm. Ttbeir prir.�ary servi.ce area has been Southern Minnesota, but they are nvw starting to move into the metro area. Mr. Schuller stated they have looked at the site plan several ways, and there really were not too many ways to work with the site. MOTION by Dr. Vos, secorr3ed by Mr. Sherek, to close the public hearing. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BARNA DDCLAI7ED Tf� PUBLIC I�ARING CTASID AT 8:05 P.M. Mr. Kuechle stated he would be in favor of recanmending approval of the variance, provided the bui.lding was moved 5 ft. to the east, the building was laaered as much as possible, and that the petitioner work with the PlanrLing Department on an acceptable facade. D�r. 5herek stated they dealt with this praperty when the owner came in for the lot split. It was a very small piece of property. 'Phey }cnew so�ne adjustments would have to be made to m�lce the lot buildable, and he felt the 20 ft. set�ack variance was very reasonable. Dr. Vos stated he agreed with Dsr. 5herek. He was suxprised a building could even be put on the lot. Mr. Barna stated this was a very well engineered, thought-out, designed facility. He thought the business would fit into the area very well. Moving the building over the 5 ft. also removed the two parkinq lot variarHCes. NIOTION by Mr. Sherek, seconded by Dr. Vos, tA reoomnend to City Council approval of Variance Reqtizest, VAR #87-40, by A. B. Syste�, pursuant to Chapter 205.17.3.D.2.b of the Fridley City Code to reduoe the required side yard setback fran 35 feet to 20 feet on a corner lot, on that part of the East 225 feet of the �9est 475 feet of the North Half of the Northeast Quarter of the Southwest Quarter of Secti� 12, T-30, R-24, Anoka County, Minnesota, lying North of the South 405.60 feet of said North Half of the Northeast Quarter of the Southeast Quarter, the same being 1130 - 73rd'Avenue N.E., with the stipulation that the bui]r3ing be 1ow�ered as much as possible. The variances for the parking lot setback from 20 feet to 15 feet on the south parking lot and 20 feet to 5 feet on the north parking lot were no longer needed due to the moving of tYie building 5 feet to the east. UPON A VOICE VQ►I'E, ALL Vd�ING AYE, CHAIRPERSON BAR�TF� DDCI��RED THE MOTION CARRIID UN�N]MW SLY . Mr. Barna stated the Planning Comnission had made a moti� that the variances go directly to �he City Council, along with the special use permit, on Feb• 8, 1988. Q�FtTER 0.�NIIKLSSION MEEI'ING, JANt�,RY 25, 1988 PAGE 5 there be a Limitation on any offioe, especially for the counci]..members at this level who are not paid very mu,ch and are espected to spend long hours on the job? Mr. Betzold stated it was ni.ce tA get new blood and new people, but if they force out scaneone at the end of a seo�nd term, they foroe out the bad and the mediocre, but they also foroe out the good. Zhat was what the wting system was all ab�ut. If sarnbody should be out of offiee for whatever reason, that was � t1� the co�unity to decic�e that. Mr. Oquist asked why the �dssion had pursiled this c}iscussion. What was wrong with the present systan? 4E It�em �1, February 2, 1988 •� � r••� •�•••.� 1130 - 73rd AVII�UE N. E. VAR �87�40 A. P[JBLIC PUItPO�SE SERVED BY RDQUIRF�F�NP: Section 205.17.3.D.2.b requires a mi,nimua 35 foot side yard setback on the street side of a oorner lat. Public purpase served by this requirenent is to maintain adequate side yard setbacks and aesthetic open areas around commercial structures. Section 205.17.5.a requires that all parking and hard surfaoe areas be no closer than 20 feet fran any street right-of-Way. Pub�.ic purp�se served by thi.s requinmerit is to limit visual encroachment into neighboring sight lines and to allaw for aesthetically pleasing open areas adjaoent to public right-of-weys. B. 3PP�ED HARD6HIP: "Site will mt have required wi.dth for traffic and parking on the lat for this type o� occupancy." C. �lINIS'�IVE STAFF REVIF7�1: This paroel was previously part of the Hydraulic Specialties parcel. A lat split was appraved last year to create this buildable parcel. Prior to Super- America being developed on the southeast oorner of 73rd Avenue and Highway 65, the Hydraul ic Specialties parcel did not abut a ric�t-of-Way on its western border. The existing building is 15 feet fran the westerly property lir�e whirh is the same clistance the Crysteel building is seeking approva]. for. The developer has stated that the building cannot be shifted to the east due to the need for truck mareuverability within the storage yard area. FLrthermore, if the glan were reversed with driveways on the west side of the lot and the structure on the east, . the driveways would be too close to the intersectiori of 73rd Avenue and the service road. �e hard surfaoe setbacic variance should not be less than that of the building. The developer has sul�aaitted revised plans which shaw the parking lat setback 15 feet f rccn the servioe road. This should allaw for sufficient green spaoe and sight lines. � v� #s�-ao A. B. 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NYIT7 lliJ fNJ ! w �M� •• * 1 � ..M., • �[ ? --�—+i i�--.P1Q�—• •-' - . �`�r�'�'_' �: ' � /J . �n�� s� �� r� , iis� � '�l �."� � �"� NU C,�) � ' �� ,vr«i. �D � I �� '� E.�►. � J 6 d f l t / � _ ,�,• _ �t , s�r.,rsrw.�r. .r�.E,. � OA/ S/T S � � ' � i c'i ---• � � �'_ = • --- � O � • ".�: . _ - _ .�� . _ _ � ..._ .,�t/wNIMC p.... ♦ �' � � � � � � � � � � �. ,� ' � � . � �t � -_--____ '--`___' -�-__ � $ '---_ _ ' -_ _'--__ h Z � L � ' �O�'"�,�, ' - - - - _ ' - , Z � � � � � �'- � -- `'1�'�i"•,,,,, _ Z - -� . ` � � „_ 'f'IM/t�i1y ' `� ��0/ � " � � �"� �� sE�Ew ` _ � � _ _ ` � � '• '� E+s. f+rE �_ . � ` � \ ` . � _-- . . _ . . . - a Z? � Lw1 �.. . � � 4G LOCATION MAt� , � � �: .� I� , i �' ' '•- i 1; ,�,� � S " � a �. 73RD AVE. NORTH � i � a i � I I� M* � } I �_ I 1 � + � I I I ! I � � I � � �� - � � r ' • I -- ---��— --------- —�----- � �� E � � : � ! : 72ND AV I E. NORTH / — _ --- ----. � +►-- — --- -- — — +u- — �----_ �--- — - — � � � � SITE PLAN � y i ::� � � ._.._..-.__ _ f�l � 1 MEMO T0: NASIM M. QURESHI, CITY MANAGER FROM: SUBJECT: DATE: WILLIAM C. HL"I�iT, ASSISTAi3T , �� AGREEMENTS FOR RECIPIENTS OF 1987 COMMiNITY DEVELOPMENT BLOCK GRANT FUIdDS FOR HUMAN SERVICES ORGANIZATIONS FEBRUARY 5, 1988 On July 6, 1987, the Fridley City Council authorized the expenditure of $32,954.00 in federal Community Development Block Grant (CDBG) funds to ten human services organizations. The monies were transmitted in Navember of 19$7. Since that time I have learned that agreements are required with all of the organizations which have received 1987 CDBG funds for human services. The Anaka County Community Action Program as�ed for and received an agreement, but the City has not entered into agreements with the other nine recipients. If we do not have an agreement with a recipient organization, the City will not be reimbursed by the County for the funds which have been given to that organization. To remedy this situation I recommend the Mayor and City Manager to execute nine human services organizations. .. that a resolution be passed authorizing the necessary agreements with these 5 RF5CGU1'I1DN N0. - 1988 RE�OLUTION AOTHORIZ ING AiGREEMENTS BEZWEEN �E CITY OF FRIDLEY AND RECIPIENTS OF 1987 FEDER.AL (�OMMU NYTY DEVELOPMENT BLOCR GRANT FUNDS FOR SIIMAN SERV ICES O�GANIZATI�ONS WHEREAS, �ederal Gbman�ity Development Block Grant (CDBG) monies have been mac3e available to the City of Fric�ey; and wI�REAS, at its meeting of July 6, 1987, the FricIley City Council authorized the expenditure of $32,954.00 to ten (10) hunan eervives orc�nizations; and WE�REF�S, Anoka (b�ty Officials administering the CCBG f�c7s require that the City enter into a o�ntrack with each Frovider of services; and WI�REAS, at its meeting of October 19, 1987, the Fric�.ey City Council �,assed Resolution No. 82-1987 which authorized an agreement between the City of Fridley and Anoka Gb�mty Community Action Progra�n, Inc. ; and w�tEAS, agreenents have rot yet been made with the other nine (9) praviders; NGW, �iE�tEFI�RE, BE IT RESCI�VID �iAT THE QTY QOUNCIL OF THE CITY OF FRIDLEY authorize the Mayor and the City Manager to execute agreements between the City of F�ic�.ey and the follawing organizations for the provision of htunan 9ervioes in aco�rdanae with E�ederal CTSG regulations: OItGANIZ AT7]UN Al.exindra House, Inc. Fric�D.ey Senior Center, Inc. North Suburban Qenter for the Ar�s Southern Anoka Gbmmu�ity Assistanoe Church of St. William Association for Retarded Citizens Gentral denter for Family Resouroes North Suburban Gbu�sel ing Center Family Life Merital Aealth C)enter ANDi)Nr FURPOSE $ 3,000.00 F�nergency Shelter Progran 3,000.00 Senior Transport Progran 1,200.00 Art classes at Fridley Senior Qenter 5,000.00 Operati.ng aosts 1,000.00 Foodshelf 1,500.00 Tay and adaptive equipnent lending 1 ibrary 5,000.00 Expansion of servioes to clients 3,169.50 �tuzseling serviaes 3,169.50 Treat�nent of law inaome c1 ierits A�.SSED AND�1DOFrED BY �IE QTY Q�[JNQL OF ZHE CITY OF FRIDLEY THIS ___,�___ DAY OF -�---_-_-�-, 1988. AT!'EST: --- --------------------------- 33IRLEY A. HAAFALA - CITY (ZERR WII�LIAM J. 1�E - 1�13cOR � _�M 5A � ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGREEMENT betwe�en CITY OF FRlDLEY, A POL{TICAL SUBDfVISION OF Th� STATE OF MINi�ESOTA AN� This agreement, entered into this day of , 19�_, between , a po i� ticaT-subdivision o t e tate o innesota (hereinafter referre to as the " ity"), and � hereinafter re er�ed to as the gency" : RECtTALS A. The County is an urban county applicant for block grant funds under the Housing and Community Development Act of 1974 (the Act), Pub. L. 93-383 as amended, and will receive block grant funds for the p�rpose of carrying out eligibfe comm n ty develvpment and housing activities under the Act and under regulations promulgated by the Department of Housing and Urban �evelopment (HUD) at 24 CFR p. 570; B. An Urban County Consortium has been established by a Joint Cooperation Agreement between the County and municipal corporations within the County, the terms of which specify allocation of block grant funds to those participoting jurisdictions for use in accordance with the County Housing Assistance and Community Development Plans accepted by participating jurisdictions and reviewed by HU�; C. The City desires t� have certain services performed by the Agency as described within this agreement, and as authorized by Anoka County and City of cesolutions for the purpose of implementing eligible activiiies un er the ct and HUD regvlotions; D. It is appropriate a�d mutually desirable that the Agency be designated by the C+ty to undertake the aforementioned efigible activities, so long as the requirements of the Act, HUD Regulations, state law and local law are adhered to, as provided for herein; E. The purpose of this Agreement is to provide for cooperation between the City and the Agency, as the parties in this agreement, in implementing such eligibile activities in the manner described above; F. The parties are authorized and empowered to enter into this Agreement by the Laws of the State of Minnesota. G. The folfowing attachments as listed below are hereby incorporated in this agreement and made a part hereof: PART I. GENERAL CONDITIONS PART 11. FEDERAL AND LOCAL PROGRAM REQUIREMENTS PART lll. EVALUATlON AND RECORD KEEPING Exhibit A - Project Description/8udget Exhibit B- County Board Resolution 85-42 Exhibit C- County Board Resolution 85-23 �� H. !n consideration of payments, covenants, and agreeme�ts hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually covenant and agree as provided for in this agreement. CITY lJilliam J. Nee, Mayor Na.s.ir� M. Qureshi, City Manager Date Approved as to form: City Attorney -2- AGENCY ignature ame yped Title Date: 5C 5D PART I. GEI`ERAL- CO�lTIONS I , SCOPE OF AGREEMENT e the general The Agreement between the parties shall consist of the signature pag , conditions; the federal, state a�d ��°� eV°9�°moject� xt�'bit incorpora`t d�nto the record keep�ng requirements, each ond Y P written Agreement; ali matters and laws incorporated by refere T�4s Agreement supersedes amendments made according to th ��cable t pro ,ects attoched as exhibits to this any and ali former agreements app qgreement. ' 2. SCOPE OF SERVICES - The Agency sfio11 perform ond carry est Formt�Th stAgreementPmay be ame ded services set forth in the Pro�ect Req from time to time, in accordance wifh the f Work `o rfortanysot ertlo ful purpose. odding new projects, amending the scope o , 3, COMMENCENIENT AN� TERM{�TION OF PRO�tL i� Upon release of project-related funds by HUD pursvant to federal regulations, the County shalt fvrnish the Agency with written notice to proceed. No work on the ro'ect shatl occur rior to the notice to fO�ts sha�l be speci ied n the appropriate �it �, ermination dates fior indivi ua pro�e eXhibits and be in compliance with Co fminat on date will not be reimbursed. The Exhibit C. Costs incurred after the te termination date moy be changed thcough amendment of this Agreement. 4. S. ADMINISTRAT�ON q. The A enc shall a oint a liaison administration o block gra�t un� Housing and Community Develo� one or more re resentatives who : ,,...� Rpnnrtina FOfm. e names � n the�xhibits. son who shall be coordinatio� w � prolecnsi c �nt Pro ram. a be author the iaison E to for tat COMPENSA7lON AND NIETHOD OF PAYMENT ' d 'n the Exhibits in A. 8. The City sha11 reimbceed the amount spec feed on the P oject Request Form. an amount not to ex Reimbursement shall be basedh su Corti g d'ocuOments�and s'gned by the Agency's Reporting Form subm►tted w PP ,authorized representative. The Agency shall submit a properl s after the c{ose of each b Ili g per od.n The later than fifteen (IS) working day working City wi1{ make PaYme�t to the Agency not more than ten l��e �ty w�� issue days after said invoice is received and approved by the itY• a statement of correction voucher in the event that the voucher request is erro�eous. Payment does not constitute absolute approval. -3- r�� 6, OPERATING BUDGET The Agency shatl opply the funds received from the City under this Agreement in accordance with the requirements of the Exhibit(s) attached hereto. 7. FUNDING ALTERNATIVES AND FUTURE SUPPORT A. The Agency shali report all project income generated under this Agreement for the purposes specified herein or generated through tfie project(s) funded under this Agreement, All program income shall be fonvarded to Anoka County. The County will maintain a record of program income received by individual projects for future use by the subgrantee for etigible C�BG activities. B. The City makes no commitment to future support and assumes no obligation for future support of the activities contracted for herein, except as expressly set {o�th in this Agreeme�t. N C. Should anticipated sources of revenue not become crvailable to the City for use in the Community Deve{opment Block Progrom, the City shall immediately �otify the Agency in writing and the City will be released from all contracted liability for that portion of the Agreement covered by funds not received by the City. g, AMENDMENTS Either party may request modifications in the scope of services, ferms, or conditions of this Agreement. Proposed modifications which are mutually agreed upon shall be incorporated by written amendment to this Agreement. A written amendment may affect a project or projects authorized by this Agreeme�t or may be of general application. 9. ASSIGNMENT AND SUBCONTRACTING A. The Agency shall not assign any portion of this Agreement without the written consent of the City, and it is further ag�eed that said consent must be sought by the Agency not less than fifteen (IS) da s rio� to the date of any proposed assignment. B. Any work or services assigned or subcontrncted hereunder shal I be sub ject to each provision of this Agreement and proper bidding prxedures contained therein. The Agency agrees that it is as fully responsible to the City for the acts and omissions of its subcontractors and of their employees and agents, as it is for the acts and omissions of its own employees and agents. I 0. HOLD HARMLESS AND INDEMNIFICATION A. The Agency further agrees that it is financially responsible (liablei for any audit exception which occurs due to its neglige�ce of failure to comply with the terms of the Agreement. B, The Agency agrees to protect and save the City, its elected and appointed officials, agents, and employees while acting within the scope of their duties as -4- 5F such, harmless from and against all ciaims, demands, and causes of action of any kind or character, including the cost of defense thereof, arising in favor of the Agency's employees or third parties on account of personal injuries, death or damoge to property arising out of services performed or omissions of services or in any way resulting from the acts or omissions of the Agency and/or its agents, employees, subcontractors or representatives under this Ag�eement. 12. CONFLICT OF INTEREST A. Interest of Officers Em lo ees or A ents - No employee, ogent, consultant, officer, or electe or appointed o ficia o the Agency who exercises any functions or responsibilities with respect to Block Grant Program octivities assisted under this Program or who are in a position to participate in a decision making process or gain inside i�formation with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any conirac4, subcontract or ogreement with respeci thereto, or the proceeds ihereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. B. Interest of Subcontractor and Their Employees - The Agency agrees that it will incorporate into every subcontract required to be in writing and made pursuant to this Agreement the following provisions: -5- The Contractor covenants that no person who presently exercises any functions or responsibilities in connection with the Block Grant Program, has any personai financial interest, direct or indirect, in this Contract. The Contractor further covenants that he presently hos no interest and shall not acquire any interest, direct or indirect, which would conflict in any monner or degree with the performance of his services hereunder. The Contractor further covenants thafi in the performance of this Contract no person having any confticting interest shail be emptoyed. Any interest �n the part of the Contractor or his employees must be disclosed to the Agency and the City. I 3. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the Provider's performance of this Agreement is governed by the Minnesota Government Dota Practices Act, Minnesoto Statutes 1984, Section 13.01 et seq. or any other applicable State statutes and any State rules adopted to implement the Act, as well as State statutes and Federal regulations on data privacy. The Provider agrees to abide by these statutes, rules, and regulations and as they may be amended. 14. TERM{NATION A. This Agreement is subject to termination upon thirty (30) days written notice by the C+ty should: (l) The Agency mismanage or make improper or u�lawful use of Agreement funds; (2) The Agency fail to comply with the terms and conditions expressed herein or the applicable regulations and directives of the Federal Government, State, or County; (3) The Agency fail to provide work or services expressed by this Agreement; or (4) The Agency fail to submit reports or submit incomplete or inaccurate reports in any material respect. B. This Agreement may be terminated by the City immediately upon the receipt by the City of notice of the loss of federal funding for the Community Development 81ock Grant Program or any project of the Agency. C. This Agreement is subject to termination upon thirty (30) days written notice by the Agency should: (I)� The City fail in its commitment under this Agreement to provide funding for services rendered, as herein provided; or (2) Block Grant funds become no longer availabte from the Federal Government or through the County. -6- 5G D. Otherwise this Agreement shatl terminate on the tatest termination date specified on the Project Request Form attached hereto ond shall be subject to extension only by mutual agreement and amendment in accordnnce with the General Conditions of this Agreement. E. Upon termination of this Agreement any unexpended batance of Agreement funds shatl remoin in the County Block Gront fund. F. ln the eve�t that terminntion occurs under paragraph A(!) of this section, the Agency shail return to the City all funds which were expended in violation of the terms of this Agreement. PART ll. FEDERAL ANO LOCAL PROGRAM REC�UlREMENTS � , GEPERAL RE�UIREMENTS The Agency shall comply with the Housing and Community Development Act of 1974, Public Law 93-383 as amended, and lmptementing Regulations at 24 CFR p. 570. 2. PRQCUREMENT STANDARDS In awarding contracts pursuant to this Ag�eement, the Agency shall comply with oll applicable requirements of local and state law for awarding contracts, including but not limited to procedures for competitive bidding, contractor's bonds, and retained percentages. 1n addition, the Agency shalt comply with tfie requirements of the U.S. Office of Management and Budget Circular A-102 or A-110 as appropriate, relating to bonding, insurance and procurement standards; and with Executive Order ( 1246 regarding nondiscriminotion bid conditions for projects over Ten Thousand and no/100 (s10,000.00) Dollars. Where federal standards differ from local or state standards, the stricter standards shall apply. The federa) standard of Ten Thousand and no1100 ($i0,000.00) Dottars for competitive bidding shall apply only if the applicabfe state or locat standard for competitive bidding is less strict than Ten Thousand and no/100 ($10,000.00� Dollars. 3. ENVIRONMENTAL REVIEW A. Nationa) Environmental Poticy Act - The County retains environmental review responsibility for purposes of fulfifling requiremenis of the National Environmental Policy Act as implemented by HUD Environmental Review Procedures (29 CFR pt. 58). The County may require the Agency to furnish data, information and assistance for the County's review and assessment in dete�mining whether on Environmental Impact Statement must be prepared. B. Sto�e Environmental Policy Act - Agencies which ore branches of government under Minnesota Law retain responsibility for fulfilting the requirements of the State Law regarding environmental policy and conservation, and regulations and ordinances adopted thereunder. If the agency is not a branch of government under Minnesota Law, the County may require the agency to furnish data, information and assistance as necessary to enable the County to comply with the State Environmental Policy Act. -7- 5H C. Satisfaction of Environmental Re virements - Project executio� under this greement by either the ity or the gency shall not proceed until satisfaction of atl applicable requirements of the National and State Environmental Poticy Acts. A written notice to proceed will not be issued by the City until all such reqvirements are compiied with. 4. NOt�ISCRIMtNAT10N A. Ge= The Agency shall comply with all federal, state and local laws prohibiting discrimination on the basis of age, sex, marital status, race, creed, color, national origin or the presence of any sensory, mental or physical hand'+cap or any other basis now or hereafter prohibited by Low. These requirements are specified in Section 109 of the Housing and Community Development Act of 1974; Civil Rights Act of f 964, Titie V1; Civil Riqhts Act of 1968, Title V111; Executive Order 1 1063; Executive Order !! 246; and Section 3 of the Housing and Urban Development Act of 1968. Specifically, the Agency is prohibited from taking any discriminatory octions def ined in the HUD Regulations at 24 CFR 570.602(b) (I-3) and shall take such affirmative and corrective actions as are required by the Regulations at CFR 570.642(b)(4). Tfiese requirements are summarized in the following paragraphs: B. Program Benefit The Agency shall not disc�iminate against uny resident of the project service orea by denying benefit from or p4rticipotion in any block grant funded activity on the basis of race, color, sex, or national origin. (Civil Rights Act of 1964, Title VI; Civil Rights Act of {96$, Title VI{; Section 109, Housing and Community Development Act of 1974). C. Fair Housing The Agency shull take necessary and appropriate actions to prevent discrimination in federo{ly assisted housing and lending practices re{ated to (oans insured or guaranteed by the federal government. (Civil Rights Act of 1968, Titfe Vfl; Executive Order I 1063) D. Emploi yment I. In oll solicitations under this Agreement, the Agency shalt state that all qualified applicants will be considered for employment. The words "equal opportunity employer" in advertisements sfiull constitute compliance with this section. 2. , The Age�cy shalt not discriminate against an employee or applicant for emptoyment in connection with tfiis Agreement because of age, marital status, race, c�eed, color, �ationnl origin, o� the p�esence of any sensory, mental or physical handicap, except wfien there is a bona fide occupotional limitation. Such actio� shall include, but not be limited to the following: Employment, upgrading, demotion or transfer, recruitment or recruitment advertis+ng, layoff or termination, rates of pay or other forms of �� 51 5J compensation, and selection for training. (Executive Order 1 1246 as amended) 3. To the greatest extent feasible, the Agency shall provide training and employment opportunities for lower income residents within the area served by btock grant assisted projects (Section 3, Housing and Commvnity Development Act of f 968, as amended). � E. Contractors and Suppiiers I. No contractor, subcontracto�, unio� or vendor engaged i� any activity under this Agreement shall discriminate in the sale of materials, eguipment or labor on the basis of age, sex, maritai status, race, creed, color, national origin, or the presence of any sensory, mentoi, or physical handicap. Such practices include upgrading, demotion, recruiting, transfier, layoff, termination, payrate, and advertisement for employment. (Executive Order I 1246 as amended) 2. All firms and organizotions described above shall be required to submit to the Agency certificates of compliance demonstrating that they hwe, in foct, complied with the foregoing provisions; provided, that certificates of compliance shall not be required from firms and organizations on contracts and/or yearl y sales of less than $ I 0,000. 3. To the greatest extent feasible, the Agency shal{ purchase supplies and services for octivities under this agreement from vendors and controctors whose businesses are located in the area served by blxk grant funded activities or owned in substantial part by project area residents. (Section 3, Housing and Community Development Act of (968, as amended.) F. Notice I. The A enc shotl include the rovisions of the a ro riate subsections A B and o t is section in ever contract or urchase order or oo� and services under this A reement and shal send to each abor union or representative o workers with w ich it has a collective bargaining agreement or other cont�act or understandi�g a notice advising the said tabor union or worker's representative of the commitme�ts made in these subsections. 2. In advertising for employees, goods or services for activities under this Agreement, the agency shall utilize minority publications in addition to publications of general circulation. 5. LABOR STAt�?ARDS The Agency shall require that project construction contractors and subcontractors poy their laborers and mechanics at wage rates in accordance with the Davis-Bacon Act, as amended (40 USC sections 327-333); p�rov�ided that this section shall not apply to rehabilitation of residential property designed for residential use by fewer than eight families. -9- 6. 7. A copy of the current Davis-Bacon wage rate must be included in all construction bid specs and contracts over Two Thousand and no 100 (S2,000.00) Dollars. PROPERTY MANAGENIENT The Agency agrees that any nonexpendable personal property, purchased wholly or in part with agreement funds at a cost of Three Hundred and no/100 (5300.00) Dollars or more per item, is upon its purchase or receipt the properfy of the County and/or federal government. Final ownership and disposition of such property shall be dete�mined under the provisions of Appendix N to the U.S. Office of Management and Budget Circular No. A-102 or A-)10 as appropriate. A. g. The Agency shal! be responsible for all such property, including its care and maintenance. � C. The Agency shall ndmit the County's propert9 manaPgement of�sic�er fo t� ate, with Agency's premises for the purpose of markin such roperty, pp P county property tags. D. The Agency shall meet the following procedural requirements for all such property: I. 2. 3. 4. Property records shall be maintained accurately and provide for: a description of the p�operty; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of blxk grant funds used in the purchase of property; and location, use, and condition of the property. A physical inventory of property shall be taken and the results reconciled with the p�operty records at (east once every iwo (2) years to verify the existence, current utilization, and continued need for the property. A control system shall be in ef fect to insure adequate safeguards to prevent loss, damage, or theft to the property. Any (oss, damage, o� theft of the property shall be investigated and fully documented. Adequate maintenance procedures shall be implemented to keep the property in good condition. AC(�UISITION AND RELOCATION Any acquisition of real property for any activity assisted under this Agreement which occurs on or after the date of the County's submission of its Block Grant application to HUD shall comply with Title 111 of the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (hereinafter referred to as the Uniform Act) (40 USC section 4601) and the Regulations at 24 CFR pt. 42. Any displacement of persons, business, nonprofit organizations or farms occuring on or after the date of the County's submission of its Block Gront application as the result of a qe�lltof the Un f o m Act and�the Regulat ons atr24 CFR pta42. comply with T A. B. � 5K The Agency shall comply with the Regulations pertaining to costs of relocation and written policies, as specified by 24 CFR section 570.606 (a) 8� (b). 8. HISTORIC PRESERVATION 7he Agency shall meei the historic preservation requirements of Public Law 89-665 and the Archeological and Historic Preservation Act of 1974 (Pub. L. 93-291) and Executive Order I 1593, including the prxedures prescribed by the Advisory Council on Historic Prese�vation in the Regulations at 36 CFR pt. 800. Activities affecting property listed in or found to be eligible for inclvsion in the Nationai Register of Historic Places wil! be subject to �equirements set forth in HUD Environmental Review Procedures at 24 CFR pt. 58. 9. ARCHITECTURAL BARRIERS Any facility constructed pursuant to this Agreement shali compiy with design requirements of the Architectural Barriers Act of 1968 (42 USC section 4151). 10. NOI�PARTICIPATION IN POLITICAL ACTIVITIES The Agency shall comply with the provisions of the Hatch Act (5 USC Chapter ( S). I I. NATIONAL FLOOI� INSURANCE The Agency may not receive Community �eveloprnent 81ock G�ant fu�di�g for acquisition or constructio� for use in any area that has been identified as hnving special flood hazards and is not pnrticipating in the National Flood Insurance Program, os provided by Section 3(a) of the Flood Disasier Protection Act of 1973 (Pub. L. 93- 234) and the Regulations thereunder (24 CFR Ch. X, subchap. B). The Agency shalt comply with the Regvlations at 24 CFR section 570.605. { 2. AIR AND WATER POLLUTION The Agency shaif compty with the provisions of the Clean Air Act, as amended (42 USC section I$57 e�c seg_) and the Federal Water Potlution Control Act, as amended (33 USC sections i251 et ss) and the reguiations issued thereunder (40 CFR pt. 15). 13. LEAD-BASED PAINT POISONING The Agency shall comply with the HUD Lead-Based Paint Regulations (24 CFR pt. 35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 USC sections 4831 et se�) requiring prohibition of the use of lead-based paint (whenever funds under this �reement are used directly or indirectly for construction, rehabilitation, or modernizatio� of residential structures); elimination of immediate lead-based paint hazards in residential structures; and notification of the hazards of lead-based paint poisonin� to purchasers a�d tenants of residential structures constructed prior to 1950. l4. NONSUBSTITUTION FOR LOCAL FUNDING The Block Grant Funding made available under this Agreement shall not be utitized by the Agency to reduce substantialfy the amount of local financial support for Sl� 5L community devetopment activities below the level of such support prior to the avaiiabi{ity of funds under this Agreement. 15. PUBLIC OWPERSHIP For Agencies which ore not municipal corporations organized under the laws of the State of Minnesota, it may become necessory to grant the City a property,interest where ihe subject project calls for the acquisition, construction, reconstruction, rehabilitation, or instaltation of public{y-owned focilities and improvements. The Agency shall comply with current County policy regarding transfer of o property i�terest sufficient to meet the public ownership requirement. l6. PUBLIC It�FORMATl4N A. In all news releases and other public notices related to projects funded under this Agreement, the Agency shall include information identifying the source of funds as the Anoka County Community Development Biock Grant Program. B. For all construction p�ojects the Agency shall erect a sign to Caunty specifications at the construction site, identifying the source of funds, except that this requirement may be waived for constructio� projects of Ten Thousand and no/ I 00 ($ I 0,000.00) Dol lars or less. PART 111. EVALUATION AND RECORD KEEPING I. EVALUATION The Agency agrees to participate with the County in any evaluation project or performance report, as designed by the County or the appropriate Federal agency, and to make ovailable all information required by any such evaluation process. 2. AUDITS AND INSPECTIONS The Agency shat) obtain an independent audit on an annual basis if the budget is at teast $25,000.00. Such audit shall be made by qualified individuals who are sufficiently independent of those who authorize the expenditure of Federal funds. The audit report shalf state that the audit was performed i� accordance with the generally accepted governmenta) audit standcrds for f inanciai and compiiance audits of the U. S. Generai Accounting Office Standards for Audit of Governmental Organizations, Programs, Activities, ond Functions, and the provisions of OMB A-110. The records and documents with respect to alt matters covered by this contract shall be subject at all times to inspection, review or audit by the City, County, Federal or State oi#icials so authorized by law during the performance of this controct ond during the period of retention specified in this Part I{I. 3. RECORD5 As required by HUQ Regulations, 24 CFR pt. 570, the Agency shall compite ond maintai� the following records: -12-. 5M 5N A. Financial Management - Such records shali identify adequately the source and application of funds for activities within this Agreement, in accordance with the provisions of Appendix G to the U.S. Office oi Management and Budget Circular A-102 or A-I 10 as appropriate. These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income. B. Citi2en Partic��ation - Narrative and other documentation describing the p�ocess used to inform citizens concerning the amount of funds available, the ra�ges of project activities undertaken, and opportunities to participate in funded block grant projects. C. Relocation - Indication of the overall status of the relocation workload and a separate relocation record for each person, business, organization, and farm operation displaced or in the relocation workload. D. Property Acquisition - Agency files must contain (a) invitation to owner to accompany appraiser during inspection, (b) at least one property appraisal, (c) statement of basis for determination of just compensation, (d) written offer of just compensation, (e) oll documents involving conveyance, (f) settlement cost reporting statement, and (g) r►otice to surrender possession of premises. E. Equal Opportunity - The Agency shall maintain racial, ethnic, and gender data showing the extent to which these categories of persons have participated in, or benefitted from, the activities carried out under this Agreement. The Agency shall also maintain data which records its affirmative action in equa) opportunity employment, and its good-faith efforts to identify, train, and/or hire lower- income residents of the project area and to utilize business concerns which are located in or owned in substantial part by persons residing in the area of the project. F. Labor Standards - Records shall be maintained regarding compliance of all contractors performing construction work under this Agreement with the labor standards made applicable by 24 CFR 570.603. G. Such other records as may be required by the City, County and/or HUD. 4. RETENTION OF RECOROS Required records shall be retained for a period of th�ee (3) years after termination of this Agreement, except as follows: (I) Records that are the subject of oudit findi�gs shall be retained for three (3) years after such findings have been resolved. (2) Records for nonexpendable property shull be retained for three (3) years after its final disposition. Nonexpendable property is defined in Appendix N to U.S. Office of Mangement and Budget Circular No. A-102 or A-I 10 as appropriate. 5. REPORTS The Agency shall submit such reports as required by the City or County on a monthly and annual basis and also prior to project execution. -13- _ _ _ SOARD OF tOUNTY tOMMISSIONERS � aW(g�� Anoka County. Minn�:ota 7V DATE Aori123.4485 RESOLU'fION NO. ss_02 � OF'FERED BY COMMISSIONER Lonqfeld COUtVTY 80ARD POLICY - �O�AMt�I'Y OE1IE�OPIAENT BLOCK �tANT PROGRAM ��lCOAAE AAAEPONrG RESOIIlf WtdS d1-107 MO d2-53 WIfREAS, Titie I of the Mousinq a+d Conxnu+itr Development Aet d if7i � Q++endsd provida� tor a proqram of Cor+rnmiry peMelaprr+ent Block Gronf�q ana MRfREAS, ��a co�,r+�r esoo.a � c«�,��«+��f�+o. e.�� ae��+o+�e o� o�+ "lJ�'ban County' Sr the Federol Movsinp ond lhbon Derelopment Deparfrntnt and ewneq��eMlr it eli9i01e to pvticipote in tAt Notionol Can►munify Dev�laqnnent Blodc Gront Pto�omi ana WFEREAS, the Moko Countp 6oQd ot Cammb�ia�s har dlraet�d tM prporotion of o plon ur�r fhe Can+munitr O�velopmsrn Blodc Gront Proqram M eonctrt wiM fhe munieipolitia of Andco Countn an4 MIFEREAS. 1r a po►tion of �oid plorti �ieipolitis� ai 1ht ubq�� d Comern�nifr D�v�lopmeM Bioek GroM fund� nwr utili�e ioid funb in vorious p►opr'am forms to �n�fit bw �d moderate lncorne penons, to dd in il+s pr��tbn o► Niminatian of slun» or bliyht or to rtwet otMr eannunitp �loprt�nt r�d� hw(np o pvtievlar ur�ncy b�eaust of thnat to hwlM o+d aofetn a�d, WhEREAS. "pro�am ineome" mear� y►crs income avned br th� wb�s� kan the �ont wpported xtiviry acfi aa procreds from Me �ole of reai or per�onal p►opertr� interat e�rnd on e�erow ocaa�r+t� nwtvinq nM�ilitation oanunts a lurrq wrri wl+�ilitatlon acean+ts. inoane bon+ �rvia t�d. de of oa�r+wditir, usape or re�►tal tea�. loan proce�dt iram r�h�ilitation or �oonornk derelaprne�t loor, ad intsr�t �Qrnd on rawivirp loon Q+d proc�ds Irom ipeial a�a�ssrr�nls I�ri�d to neover the oost of contn►ctinq o public works or loeilitr to fM acteM that sud+ oott wm initidlr poid with 1Ae Ca+wnu�itr Oweloprn�nt 81odc Ctant fu+dr ana MRfREJ�S, in a000rdance with F�deral re�Aotiorr, Andca Caunh ai fht Cammunitr Ds�relapn+K+t Blodc Grant r�eipient must rseeive di proqran trrome. Th� Cot�Nr fFMn rtwr u�e aold fundt fo� anr eliyible Conrrrnitp De�reloprwA Bloek ('wo�t aetivttp end tM Co�+ttp nwst �xp�rd rev�nu�s 9r�erofed br ProQra^ Inoorat b�/or� tu►fA� drarrdoan r�wsts will se authori:e4 on4 MIFfAE/►S; oarmeM• of tnt�rrt a�d prtncipol �ue a+ �oonank derelopmen� loor fo privaf�e industry, whieh ar� rrade to a rewlvinp loan oca�ou+! which wa� approved ot o C.D.GB. yrant to a Stoteswtified loeal developrrrnt o��ervtia+ v� �ot oorridered ey MA to b� "proprorn incaens'� NOW� TFEREidiE, BE IT RESOLVED 11w► the M+alca Ca�ntr Board o/ Cortrnis�io�ws AoN Mnbr atcblish cs o mott�r of polier Mats 1) All i�orne hvn COBG-it�+d�d oetivitia whieh nwts fhe abow dfi�ition vf proqrom Ineorne� �holt be promprlr forword.d ro Moka Gountr. 2) Eoe1+ LDC whieh la� o C06G rrvolvtny toan acaas+t tor �oonomk da�lo0n�erK will ►etain loon r�porments within the xaov�f for aontinued u�e for • ' derelaprt►eM ard Mat tAe Counir w fhe cifr Mrill wcuM an �p►�n' . LpC vA�ich will i�eluda • oi Prahibition of ea+fiet of inter�st at prwidsd in F�A Rpulotia :�rR PQt 570.611. e) Cc �plionee with Titk VI of the Civil Ri�+ts Aet ot I!K e) Rea �tren+.n� for n+e LOC ro s�en+�t a,orhr�r r.pom to n+e Mdco Ca+�+h Com �uniry Dev�lopme�t Dir�ctor rp�dirq 1he, we a+d n�uMs d •xpen6tu►e of iunds trom the revolvinp lov+ oceount for so lonp ar Mdeo Caunry nrnoiro on �ntitlement oountp. � Am o/Mr prwisiar rpuirrd pr Stote or F�derol law or rp�dafioti ,.� _.�a....:.�,�.� - .' r. RESd.UTION /85-�2 (Contirxre� Poge 2 3) Anoko County witl estobfish m of Mar i� 1985� a revolviny �oon aeoount for d�posit oi dl �ca+omic development loon pvrrt+ents received br Anoka Cou�ty. BE IT FURTFER RESpIVED thot, all propron+ iKOme r�eeived br Andco Countr kom xtivities fv+ded in totol or part from o nwnitipolity's CoBG aoi�r will iner�ase that canmunitr's budget for eliqible CDBG octivities and �hdl fAerefor�e be aoitable to Me communitr for futve eupenditve pursuonf to the Joint Cooperotion Aqreement in eff�ct at Mc time o( ezpenditure. Di,triot st . Moa District !2 - Bu►n+on Distrkt /3 • Largf�Id Olatrict /t - Kadiak Oistrict IS • Gnoiko �iatricf K • kk{arran Distrkt /7 - Er1wt 0 X X X X X X X Floa� 6utman Lanpfeld Kadiak Grdko MeCQran ErhQt State ot Minnnoto ) Cant�, d Molca ) SS . l: 1� JoM •,laY' MeLindery Cauntr Administrotor� Anoka Countr� Mi�x+e�oto, her�r earntr �a �� ca+�.e n,e tor�a� ea�r ot � re,oi�,r�o� o� n+e Ca,�,� 8�ad of �oid Countr with the ori4ind rocord thereo/ on fil� 1ri the Administrotion Offioe, Anoka Countr. Mimesota� � stoted in 1he minuta of fhe proaeding� of �oid 9oord at o meeting dulr held on April 23. I fBS, ond Mor the tane la a true and oor►�ct oopr d satd wiqinol r�oord a+d of fhe whole Mrreot� a+d 1l+ot ioid r�solution wAS OuIY Pa� br aaid Bovd ot soid meetinq. Witness mr hond and nal Mis 23rd daf� ot Ap►tl, 1�85. - - - -- -- - - - s....�..�._.......... _.. ..._...� _.. .... _�...r.............. _ �.. .�.... �� '� _ /i . . .�- ■ . . . . - .- : j sOARC F COUNTY COMMISSIOWERS 5� ' Anoka County, Minn�:ota EXHiBrTC DA7'E F��r 21, 1985 RESOLLTTION N0. 85-23 �I OFFERED BY COMMISSIONER L°^9�eld _ TIdEL1f EI�EPOtTI�'iE OF G0.8.G, Ft�D6 WFEREAS, Anoko Covntp is an Entitttment Cou�ty and M�erefore receives awriol Comrtxx�iryr OevetapmeM Block Grant (COBG) albeationt f�am the U.S. 0.pQtment of Housiny and lkbon Develapment; ond. WFfRE�IS, the Andca Counfr Boord of Commfssioner�mdces tAe,�e COBG tund/ awil�l� to rnur►icipolities in Moka Countr fo► tli�ble projectr one� NII-EREAS, Andco Countr� os the �ronree, � rapors�ble for !hs tin+etr •xpenditurs of COBG iv�ds; a+4 1MfEREAS, Md�o Cow+ry�s psrfomwnce 4 n+eo�uoed in pQr er �,eA tin+elr performoncss aw� WFEREAS� Md�o Counrr nwr be_subiecf to HlA tbed aonefias for faitvre fo �cpand C08G iunds wiMin o reo�on�le period of times NOW. T}fREFORE, BE IT RE$OLYEQ tfwt the Maka Countp Bovd of Camnission�rs odapti fhe idlowinp Policr Ra9ordir�p Seh�duk for Expendifure oi Comnunity DevefaprnerK B{xk Grorn Funds by Moko County Sub�arMs�er. POLIGY REGARDING SC1fDUlE FOR E�EPDITtJRE OF COMMUVITY OEVELOPMENT BLOCK GRANf FI�D'S BY ANOKA COUNTY St�GRANTEES Cammunity Oevetopment Block Gront Fu�ds will pt re�erved for �liytble budpefed �yroMee cetivities for up to 18 n+ontRs oft�� notice oi woilaDilitr of � fundt for expendilws. It o communitr foils to expend COBG projeet iunds witMn fAot time timit� 1h� Anoko Countr BoQd of Comrnissioners will withdrow tAe olbcotion tor that proj«t. In ord�r fhot eorrrnunities rt+or hove odequote notice of the irtpen6rg wifh�owol, Cauntp COBG staff �ri14 rotify 1Awe comnwnitia whkh IwMe rot eommitied C08G proj�ct f�x� within 12 ma+tM atter the stort of Me q�plica�k CUBG praqrom rea ot i�wt oonditioeti Such rofiee .rill �le tAase eomrrxmiti�s to re.ewluote proj�ets ard ro pra�vm t1x funds if r+�ees�r. TAou corrrrNx�ities which cre in violation of the 18 nwnM+ ruk ot the time of odoption ot Mis polic�r vrill be 9iven six montRs trom the date of M�e Countr Board Re�luYan referercirq thia pol;cy� to szpend their COBG p►ojeet tur�dr. Af the a�d of Me siz nanfh period. fhe Iurids will es su�j�cf to wiff+drawo6 The Ardco Cauntr BoQd rtwr on on ind'ivi0uol eo�e Dasis, elect to �rcive 1he 18 month rvl� if fhe Boord �hould Eetermine Nwt fhe projxt delar is caused pr %rcas outside !he eontrd of tl+e communitr ond fhot projxt compietian i� fearble within a reoaor�le anax+t of tin+e. f� wl�ieh revert to Andco Cax+tr �hall be reollocated of fAe discr�rtion of the Counfr Boord to either oth�r projeets wb�nitt�d br oomrtx,nities or te Carnfr-w'de octivitiei Anr car+munitr omed yraup: or ofher �ub�entees of coreYSKmitip nxrst pe notified of Mis policr wAen 1Aer Qe con�dered for COBG furbirg. -- -- - .r.- - -- - -,..r...._.....r,�.:......�...+.�.�..,.__; _....... _.__..r ..,.._ � � 0 RESOIIlf10N P8S-23 (Continue� �istritt /1 - H•,os Oistrict /2 • Burmon Distriet /3 - La�g(eld Oistrict 14 - Kordiak District /S - Cenako District /6 - MeCarran District !7 • Er1wt 1IFS X X X X X X X Hoos Burmon Lonpfeld Kordiak Cer+oiko McGQran Erharti �, �.. . State of Mi�nesoto ) 5S Countr of Andco ) �� w�w �L��4 �� Administroto�� Andco Cotx�fr� Mirx�eaoto� hereDr eertifp thot I Iwv� compQed fhs fora9oing eapr of fhe resol�Ywn ot 1he County Board ot �aid Countr with tf+e wiyinol neord theroof on filt in the Administrotion Office, Andca Can+tr� Mime�ta� w atote0 in the minutes of 1he praeecdinps oi soid Boord at o meefinp dulr nela on F.bruorr 21� 1985, ond Mal the �arne is o true ond eorr�ct capr of �oid originol reeord and of 1he who�� Mer�of� a�d lfwt aid raolution was duly pcssed by �oid BoQd ot �aiE meetinp. witness mr hand a+d seol fhis zlst doy of F�bruvy, ifBS. �=' r�.. i : _ __ _ •1 • - • - ��rr:�rLN►�.O.y�.yY.WS�r�J-'.0 �.-�� .s�..r.�a�.r�a��.•.r��.r �rr - _ _ -__- _ __ -- 0 //�,` :A�� +►�. �// * ~ \\\\� E ; � � � ��, r �+l DATE FEB FROM PUB SUBJECT POLICE DEPARTMENT City of Fridley Minnesota 3. 1988 I�; SOLUTION FOR OUTDOOR WARNING SIRENS MEMORANDUM TO NASIM QURESHI Enclosed you will find a resolution to advertise for bids for eiqht (8) electronic warning sirens, along with the bid notice, for Council consideration. X The eight electronic warning sirens replace our older unreliable mechanical sirens currently in existence in the city. The bid opening will occur on February 29, 1988. It is our hope to have the bids analyzed and available for Council bid award on March 7, 1988. Depending upon the vendor selected and the make and model of siren, we have been advised by at least one vendor that delivery could be completed within thirty days notice of the order. JP H/ sa r INFO i RESOLtlrION N0. 1988 RESOLUrION R� ADVF.RTISE FOR BID FC)R EIC�1T ELECTRODTIC WARNING SIRENS BE IT RESOLVID by the City Council of the City of Fridley, as follaws: 1. That it is in the interest of the City to award bid contracts for the following itesns or materials. EIC�1T ELDC`r'RC7NIC WARNING SIRE�VS 2. A copy of the specifications for the above described items and materials, together with a proposal for the method of purchase and the payment thereof have been presented to the Council by the City Manager and the same are hereby approved and adopted as the plans and specifications, and the method of acquisition and payment to be required by the City with respect to the acquisition of said itens and materials. 3. The purchase of said items and materials as described above shall be effected by sealed bids to be received and opened by the City of Fridley on February 29th, 1988 at 1:00 PM. The City Manager is air��ea ar�a authorized to advertise for the purchase of said ite�ns and materials by sealed bid proposals under notice as provided by law and the Charter of the City of Fridley, the notice to be substantially in form as that shawn by Exhibit "A" attached hereto and made a gart of by reference. Said notice shall be published once in the official newspaper of the City of Fridley. PASSID AND ADOPTID BY THE CITY OOUNCIL OF THE CITY OF E'RIDLEY THIS DAY OF , 1988. WILLIAM J. NEE - MAYOR ATESr: � SHIRLEY A. HAI�PLA - CITY CL�ERR . � C I T Y 0 F F R I D L E Y BID N(nICE FOR EIC�iT II�DCTRO�TIC WARNING SIRENS F�EiIBIT "A" . : The City council of the City of Fridley, Minnesota will accept sealed bids for eight electronic warning sirens on the 29th of February, 1988 until 1:00 PM on said date at the Fridley City Hall, 6431 University Avenue N.E., Fridley, Minnesota 55432 (telephone 571-3450). All bids must meet the minimum requirenents of the specifications. Failure to comply with this section can result in disqualification of the bid. Each bid shall be accanpanied by a Certified Check, Cashier's Check, Cash or Bid Bond and made payable without conditions to the City of Fridley, Nlinnesota, in an amount of not less than five percent (5$) of the bid, which check, cash or bond shall be forfeited if bidder neglects or refuses to enter into contract, after his bid has been accepted. The City reserves the right to accept the bid which is determined to be in the best interests of the City. The City reserves the right to reject any and all bids and waive any formalities or technicalities in any bid received without explanation. The City Council also reserves the right to consider such factors as time of delivery or performance, experience, responsibility of the bidder, past perforn�ance, of similar types of items or materials, availability of products or other similar factors that it may deternune to be in the best interests of the City. Copies of the specifications and general conditions may be examined in the office of the Purchasing Agent, or copies may be obtained fran his office. All bids must be submitted in sealed envelopes and plainly marked on the outside With E7�tron?c Warn�no S�ren Bid. Nasim M. Qureshi City Manager Publish: Fridley Focus February 17; 1988. � FOR CONCURRENCE BY THE CITY COUNCIL -- LICENSES � FEBRUARY 8, 1988 Q�.S SERVICE.S DOOC7y lS2Ct1dT11Cd1 II1C. 520 Frorit Avenue S`t. pau1, 1�A1 55117 Quality Air, Ir�c. 7907 - Sth Street N. E. S�iring Lake Park, I�1 55432 Northern Plbg & Stg 14327 - 28th Plaae North Minr�eapol is, 1�1 55441 John Fritzk�e's Mobile Hame Serv. Box 541 Watertawn, l�T 55388 Timber Craft Bnt. L�c. 217 Qld Hic�way 8 New Brighton, 1��] 55112 HEBTING Berc3man Heating & A/C Co. 9072 Taylor Street N. E. Blaine, N�T 55434 Doody !lechanical Inc. 520 Fro� Av�ue S� Paul� I�i 55117 Quality Air, Inc. 7907 - Sth Street N. E. S�ring Lake Park, MJ 55432 United Sheet Metal � 520 Front Avenue St. Paul, NN 55117 By: Raren Ruckert By: Robert Lilya Hy: Brian Rickert By: John Fritzke By: Robert Burns By: Bryan Berc�nan By: Raren Ruckert By: Robert Lilya By: Janes Parson WII�LIAM SAI�IDIN Plbg. -Htg. Insp. Sane Same D�,RItF�. Q,ARR Chief Bldg. OEc1. Sane WIId,7AM SAI�IDIN Plbg. -Htg. Insp�. Same Saane Same �--� _ - --