RES 1988-27 - 00004373IRESOLUTION NO. 27 - 1988
A RESOLUTION AUTHORIZING THE JOINT BIDDING OF MAINTENANCE
AND REPAIR WORK FOR STREETS (ST. 1988 - 10, SEALCOAT) WITH
THE CITIES OF COLUMBIA HEIGHTS AND FRIDLEY
WHEREAS, certain sealcoating of asphalt streets is required; and
WHEREAS, the combination of these requirements into a single request for
competitive sealed bids is desirable to obtain quantity economies; and
WHEREAS, it is the desire of the cities of Columbia Heights and Fridley to
solicit bids by a single request for bids in accordance with the following
procedures:
3. Within five days after the receipts of bids, the Public Works
Directors of the participating municipalities shall determine which,
in their opinion, is the best bid submitted, and they shall notify
each of the participating municipalities of their findings.
4. After receipt of the recommendation of the Directors, or after
the expiration of fourteen days, whichever occurs first, any
municipality desiring to execute a contract shall award the contract
to the bidder which it determines to be the lowest responsible
bidder, and each participating municipality shall then enter into a
separate contract with the successful bidder for the materials,
supplies or work advertised. In as much as the purpose of this
Agreement is to allow the participants to benefit from purchasing
labor and materials in larger quantities, each municipality agrees
to order and pay for the estimated quantities of goods, materials,
supplies and labor purchased for them under this Joint Agreement as
initially requested by them; consistent with their actual needs.
5. All advertising costs in connection with the proposed purchase
of any materials, supplies or work shall be borne equally by the
participating municipalities.
1. Any municipality desiring to contract for the purchase of any
materials, supplies or work in cooperation with the other
municipalities which are parties to this agreement shall, by its
representative, notify the other municipalities of such desire,
indicating the items and the quantity.
2. If two or more of such municipalities decide to cooperate in the
joint bidding, the Public Works Director of the participating
municipalities shall prepare the necessary plans and specifications,
submit the same to the participating municipalities for their
approval, and following such approval by each participating
municipality, the Public Works Directors of the participating
municipalities shall advertise for bids in the name of all
participating municipalities. All solicitation or advertisements
for bids, together with the awarding of said bids, shall be done in
accordance with established practices and applicable laws.
3. Within five days after the receipts of bids, the Public Works
Directors of the participating municipalities shall determine which,
in their opinion, is the best bid submitted, and they shall notify
each of the participating municipalities of their findings.
4. After receipt of the recommendation of the Directors, or after
the expiration of fourteen days, whichever occurs first, any
municipality desiring to execute a contract shall award the contract
to the bidder which it determines to be the lowest responsible
bidder, and each participating municipality shall then enter into a
separate contract with the successful bidder for the materials,
supplies or work advertised. In as much as the purpose of this
Agreement is to allow the participants to benefit from purchasing
labor and materials in larger quantities, each municipality agrees
to order and pay for the estimated quantities of goods, materials,
supplies and labor purchased for them under this Joint Agreement as
initially requested by them; consistent with their actual needs.
5. All advertising costs in connection with the proposed purchase
of any materials, supplies or work shall be borne equally by the
participating municipalities.
Page 2 - Resolution No. 27 - 1988
6. Not withstanding any other language to the contrary, each
municipality reserves the right to reject any or all bids, in whole
or in part, in connection with the proposed contract of any
materials, supplies or work.
7. It is understood and agreed that each participating municipality
will make its own separate contract with the successful bidder, that
each participating municipality shall only be liable to the
successful bidder for materials, supplies or work contracted for by
such municipality without any liability for purchases contracted by
any other participating municipality, and each successful bidder
shall be required to bill each participating municipality directly
for the materials, supplies or work ordered by it.
8. In the event of any dispute between a municipality and a
successful bidder arising after a contract has been executed, such
dispute shall be handled by and between the particular municipality
affected and the contractor.
9. By agreement of all the parties hereto, any other municipality
may become a participant to this procedure.
10. Each party hereto further agrees to save harmless any of the
other parties hereto suffering loss or damage with respect to the
contract supplier for failure to pay for any items actually ordered
or failure to take the amount initially designated by such party and
included in the award on behalf of such pursuant to this contract;
and,
WHEREAS, the Fridley project shall be designated Street Improvement Project
ST. 1988 - 10, Sealcoat.
BE IT RESOLVED by the City Council of the City of Fridley as follows:
1. That the Public Works Director is hereby authorized to work with
the Public Works Director of the City of Columbia Heights in the
development of plans and specifications for joint bidding of street
maintenance and repair and asphalt street sealcoating.
2. That consolidated advertisement of bids for street maintenance
and repair and asphalt street sealcoating is authorized between the
Cities of Columbia Heights and Fridley.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 28TH DAY OF
MARCH, 1988
WILLIAM J. N MAYOR
ATTEST:
1 q g
SHIRLEY A. HAAPALA Y CLERK