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10/23/1989 - 5331� urroF FRIDLEY CITY COQNCIL MEETING F�rac� ATTENDENCE SHEET MONDAY OCTOBER 23 � 2 g g g 7:30 P.M. PLEASE PRINT NAME, ADDRESS AND ITEM NUMBER YOU ARE INTERESTED IN ITEM PRINT NAME (CLEARLY) ADDRESS NUMBER �'�- �. ��" c., cX�l� �� y p r v L ��"�� i`� l��O �% �, %`�/1��1�j�7 � I� �1" 0 l� e 3� �� . October 23, 1989 - 7:30 P.M. The followinq are the •�ACTIONS TAREN�� by the administration for your information. PRESENTATION OF PROCLAMATIONS National Business Women's Week APPROVAL OF MINLTTES: Council Meeting, October 2, 1989 Approved. ADOPTION OF AGENDA: Deleted Items 12, 13 and 15. OPEN FORUM. VISITORB: (Consideration of items not on agenda - 15 minutes) Na Response. PUBLIC HEARING: Public Hearing on the Issuance of an On-Sale Beer License to Yung Tae Hoe Restaurant at 6440 University Avenue N.E . . . . . . . . . . . . . . .1 Closed public hearing because public hearing notice was defective. Public hearing is to be rescheduled for the November 20, 1989 Council Meeting. FINANCE DEPARTMENT -- ACTION TAREN: Public hearing is set for the November 20, 1989 City Council Meeting. COUNCIL MEETING OF OCTOBER 23, 1989 OLD BUSINESS: Consideration of second reading of an Ordinance Approving a Vacation, SAV #89-04, to vacate the west 27 feet of a 57.5 foot existing east/ west easement on Lots 7 and 8, Block 4, Onaway Addition, generally located at 7890 Hickory Street N.E., by David Larson . . . . . . . . . . . . . . . . . 2-2B PAGE 2 Adopted Ordinance # 936 on the second reading and ordered publication, FINANCE DEPARTMENT -- ACTION TAREN: Proceeded as authorized. Consideration of a Variance Request, VAR #$9-24, to increase the total square footage of signage from 80 square feet to 110 on Lot 1, Block 1, Commerce Park, the same being 7600 University Avenue N.E., by Conoco, Inc (Tabled 10-2-89). .. 3-3L Denied. COMMUNITY DEVELOPMENT -- ACTION TAREN: Council's action. NEW BUSINESS: Informed petitioner of Consideration of Receiving the Budget of North Metro Convention Tourism Bureau ...... 4-4N Received. CITY MANAGER�B DEPARTMENT -- ACTION NEEDED: Proceeded as authorized. COUNCIL MEETING OF OCTOBER 23, 1989 NEW BUSINESS (CONTINIIED): Consideration of Receiving the Minutes from the Planning Commission Meeting of September 27, 1989 . . . . . . . . . . . . . . . . 5-5R Received. P!� 3 COMMUNITY DEVELOPMENT -- ACTION TAREN: Filed for future reference. A. Consideration of setting a public hearing for November 13, 1989 on a request for a rezoning, ZOA #89-04, to rezone Lot 4, Block 6, City View Addition from R-2, Two Family Dwelling to C-2, General Business, the same being 5701 University Avenue N.E., by Ashland Oil Company (Rapid Oil) ...................SA-5C ...................5L-5R Set public hearing for November 13, 1989. COMMUNITY DEVELOPMENT -- ACTION TAREN: Proceeded as authorized, set public hearing for November 13, 1989. Consideration of Receiving the Minutes from the Planning Commission Meeting of October 11, 1989 . . . . . . . . . . . . . . . . . 6-6LL Received. COMMUNITY DEVELOPMENT -- ACTION TAREN: Filed for future use. COUNCIL MEETING OF OCTOBER 23, 1989 NEW BUSINE88 (CONTINLTED): A. Consideration of setting a public hearing for November 13, 1989 on a request for a rezoning, ZOA #89-05, to rezone Outlot 1, Nagel's Woodlands from C-2, General Business, to M-1, Light Industrial, the same being 990 Osborne Road N.E. by RMSCompany ...................6-6B ...................6R-6X Set a public hearing for November 13, 1989. P�GE 4 COMMONITY DEVELOPMENT -- ACTION TAKEN: Proceeded as authorized, set public hearing for November 13, 1989 City Council Meeting. B. Consideration of First Reading of an Ordinance Approving the combination of the Environmental Quality Commission and the Energy Commission .............6B-6C .............6Y-6LL First reading with amendments to pages 6Z - 6EE. COMMUNITY DEVELOPMENT -- ACTION TAREN: Placed on agenda for second reading as amended. Consideration of a one year extension for Francis Anderson, 7748 Elm Street N.E. ....7-7C Approved one year of extension to October 15, 1990. COMMUNITY DEVELOPMENT -- ACTION TAREN: Informed petitioner of council's action. COUNCIL MEETING OF OCTOBER 23, 1989 NEW BLTSINESS (CONTINLTED) : Consideration of Resolution to Advertise for Bids for City Wide Curbside Collection of Residential Curbside Recycling . . . . . . . . . . . . . . . . 8-8K Adopted Resolution � 87-1989. PK� 5 COMMUNITY DEVELOPMENT -- ACTION TAREN: Proceeded as authorized. Consideration of an Agreement with HNTB to Relocate and Design a 1 MG Elevated Water Reservoir at Locke Park . . . . . . . . . . . . . . . . . . . . 9-9F Approved. PUBLIC WORRS -- ACTION TAREN: Proceeded as authorized. Consideration of Change Order No. 14, Fridley Municipal Center Project No. 189 . . . . . . . . . . . . . . . . . 10-10D Approved. PUBLIC WORKS DEPARTMENT -- ACTION TAREN: Proceeded as authorized. Consideration of a Resolution to Advertise for Bids for Parking Ramp Security Surveillance System . . . . . . . . . . 11-11G Adopted Resolution # 88-1989. PUBLIC WORRS AND POLICE DEPARTMENTS -- ACTION TAREN: Proceeded as authorized. COUNCIL MEETING OF OCTOBER 23, 1989 NEW BIISINESS (CONTINUED): Consideration of Change Order No. 2 for Consulting Contract . . . . . . . . . . . . . 12-12F Deleted. Consideration of Receiving the Supplemental Appropriation for 1988 . . . . . . . . . . . . . . . . . . . . 13-13D Deleted. F1� 6 Consideration of a Resolution Authorizing Changes in Estimated Revenue and in Appropriation for the General Fund for the Year 1989 ....... 14-14A Adopted Resolution # 89-1989. FINANCE DEPARTMENT -- ACTION TAREN: Proceeded as authorized. Consideration of Motion to Approve the Hiring of a Computer Consultant ....... 15-15F Deleted. Consideration of a Resolution Authorizing the Transfer of remaining funds from the Water Bonds Debt Service Fund to the Water Enterprise Fund . . . . . . . . . . . . . . . . . 16-16A Adopted Resolution # 90-1989. FINANCE DEPARTMENT -- ACTION TAREN: Proceeded as authorized. COUNCIL MEETING OF OCTOBER 23, 1989 Appointment: City Manager's Secretary. ..... 17 Approved. CITY MANAGER�S OFFICE -- ACTION NEEDED: Informed Accounting Department of new employee. Claims . . . . . . . . . . . . . . . . . . . . . 18 Approved. FINANCE DEPARTMENT -- ACTION TAREN: Paid claims. Licenses . . . . . . . . . . . . . . . . . . . . 19-19C Approved. FINANCE DEPARTMENT -- ACTION TAREN: Issued licenses. Estimates . . . . . . . . . . . . . . . . . . . . 20-20G Approved. FINANCE DEPARTMENT -- ACTION TAREN: Adjourn: 9:15 p.m. Paid estimates. ..� , COIINCIL MEETING OF OCTOBER 23, 1989 OLD BIISINESB: Consideration of second reading of an ordinance Approving a Vacation, SAV #89-04, to vacate the west 27 feet of a 57.5 foot existing east/ west easement on Lots 7 and 8, Block 4, Onaway Addition, generally located at 7890 Hickory Street N.E., by David Larson . . . . . . . . . . �✓ %�' . � (Table 10/1/89 onsideratibn of a Varian e e t, VAR �89-24, to increas e total square fQotage of signage from 80 square feet to 110 on Lot 1, Block 1, Commerce Park, the same being 7600 University Avenue N.E., by Conoco, Inc.. .... � �V NEW BIIBINESB: .� . . . . . . 2-2B %�� . . . . . . 3-3L Consideration of Receiving the Budget of North Metro Convention Tourism Bureau .. G � � s G � ' `�`,r�"� �� ' �f / �� t � � �"� � %� � . . . . 4-4N Consideration of Receiving the Minutes from the Planning Commission Meeting of September 27, 1989 . . . . . . . . . . . . . . . . 5-5R A. Considera ' of setting a ub�l' hearin for November 1, 198 request for a �`�� rezoning, ZOA #89-04, to rezone Lot 4, Block 6, City` View Addition from R-2, � �" Two Family Dwelling to C-2,'" ,�� General Business, the same „� a�`' being 5701 University Avenue N.E., `�v�� by ABhland Oil Company (Rapid Oil) ...................5A-5C PAGE 2 � • • • • • • • • • • • • • • .JL-.Ji� � COIINCIL MEETING OF OCTOBER 23, 1989 NEW BDSINESS (CONTINUED): Consideration of Receiving the Minutes from the Planning Commission Meeting of October 11, 1989 . . . . . . . . . . . . . . . . . 6-6LL A. Consideration of setting a� public heari�g for November � /j'!� 13, 1989 on a request for a rezoning,. ZOA #89-05, to rezone Outlot 1, �Taqel's � _ Woodlands �rom C-�, General Business, to M-1, Light Industrial, the same being 990 Osborne Road'N.E. by RMS Company ...................6-6B ...................6R-6X B. Consideration of First Reading of an Ordinance Approving the combination of the Environmental ��`J Quality Commission and the Energy Commission .............6B-6C .............6Y-6LL !_ U Consideration of a one year extension ��Q%�� for Francis Anderson, 7748 Elm Street N.E. ....7-7C � � Consideration of Resolution to Advertise for Bids for City Wide Curbside Collection of Residential Curbside Recycling. . . . . . . . . V -� . j . . . 8-8K P� 3 COIINCIL MEETING OF OCTOHER 23� 1989 NEW BIISINE88 CONTINIIED : Consideration of an Agreement with HNTB to Relocate and Desigri a 1 MG �,�� Elevated Water Reservoir at�' Locke Park . . . . . . . . . . . . . . . . . . . 9-9F � L� Consideration of Ch$nge Order � , ��L�aJ No. I4, Fridley Municaipal Center Project No. 189 . . . �. . . . . . . . . . . 10-lOD � � � � � , � Consideration of a Resolution to � Advertise for Parking Ramp Secur ty Surveillance System . . . . . . . . . . . . 11-11G Consideration of Change Order No. 2 for Consulting Contract . . . . . . . . . . . . . 12 2F Consideration o Receivin the � �� Supplemental Appr �%�-�� for I988 . . . . . . . . . . . . . . . . . . . . . 13-I3D Consideration o Receiving he Supplemental App � ��2� for 1989 . . . . . . . . . . . . ,. . . /. . . . . . . 14-14A P� 4 COIINCIL MEETING OF OCTOBER 23� 1989 P�;E 5 NEW BIISINE88 CONTINIIED: Consideration of Motion to Approve / the Hiring of a Co�rtputer Consultant . .... 15-15 / / �jd't,:L✓v � Bond Fund . . of a solution for uit ransfer on Wa . . . . . . . . . Appointment: City 1 �� . . . . 16-16A _ . . . . 17 Claims . . . . . . �. � : . . . . . . . . . . . . . 18 �� Licenses . . . . . . . . . . . . . . . . . . . 19-19C Now �� _ Estl�.at� - . . . . . . . . . . . . . . . 20-20G J,.`.. /�/��,. s v�� .� a'� !/ f�C orrS `S- Adj ourn : �` � PI.�NNING DIVISION � MEMORANDUM u-nroF FR! DLEY DATE: October 5, 1989 T0: Barbara Dacy, Planning Coordinator FROM: Michele McPherson, Planning Assistant SUBJECT: Conoco Inc. Variance; 7600 University Avenue N.E. Per your request date(i October 3, 1989, I have researched the Conoco building file for any potential sign variances that were previously granted to the parcel at 7600 University Avenue N.E. In my research, I have found three variance requests for this parcel. Variance Request #1: In July of 1968, a variance was granted by the Appeals Commission for an increase in the amount of signage for the building at 7600 University Avenue N.E. The sign variance granted by the Appeals Commission was for an increase in signage from 1,184 square feet to 1,776 square feet. The total square footage included signage on all four walls of the building and one rotating pylon sign. Exact square footage of the wall and pylon signs are unknown. Variance Request #2: In August of 1983, the variance request was to increase the allowable square footage of siqnage from 80 square feet to 183 square feet. The Appeals Commission voted to recommend approval of a five square foot increase from 80 square feet to 85 square feet. The City Council on October 17, 1983 denied the variance request to increase the allowable signage from 80 square feet to 183 square feet. The petitioner at that time was not interested in a compromise on the square footage, so the five square foot variance was also denied. Variance Request #3: In August of 1984, a variance was requested which was not associated with signage. It allowed a reduction of hardsurface setback from the required 20 feet to 10 feet, to allow the widening of an entry driveway. This was approved by both the Appeals Commission and City Council. IrIIrt/dn M-89-602 THE MINIITES OF 'i'HE REGULAR l�IEETING OF THE FRIDLEY CITY COQNCIL OF OCTOBER 2, 1989 The Regular Meeting of the Fridley City Council was called to order at 7:42 p.m. by Mayor Nee. PLEDGE OF ALLEGIANCE: Mayor Nee led the Council and audience in the Pledge of Allegiance to the Flag. ROLL CALL• MEMBERS PRESENT: Mayor Nee, Councilwoman Jorgenson, Councilman Schneider, Councilman Fitzpatrick and Councilman Billings MEMBERS ABSENT: None PRESENTATION OF PROCLAMATION: GERMAN-AMERICAN DAY, OCTOBER 6, 1989: Mr. Hunt, Assistant to the City Manager, read this proclamation proclaiming German-American Day, October 6, 1989. Mayor Nee issued the proclamation and called upon all citizens to recognize the vital role German-Americans have played in the development of our city and nation. He presented the proclamation to Brigette 011endick and a copy to Todd Brown, a member of the German Club at Fridley High School. Mr. Brown introduced exchange students from Germany who are attending Fridley High Schovl. APPROVAL OF MINUTES: n COUNCIL MEETING. SEPTEMBER 18, 2989: MOTION by Councilman Schneider to approve the minutes as presented. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. ADOPTION OF AGENDA: MOTION by Councilman Fitzpatrick to adopt the agenda as submitted. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. OPEN FORUM, VISITORS: Ms. Elaine Vangerud, Coordinator of Senior Programs for the Anoka County Community Action Program, introduced Fridley's new Senior FRIDLEY CITY COIINCIL MEETING OF OCTOBER 2. 1989 PAGE 2 Outreach Worker, Cathy Weidmann. She stated Cathy has a degree in social work and has worked with seniors in this capacity. Ms. Weidmann submitted copies of the Seniors Directory to members of the City Council. Ms. Vangerud extended thanks to the Council for their support of the Senior Outreach Program. PUBLIC HEARING• 1. PUBLIC HEARING ON A VACATION. SAV #89-04, TO VACATE THE WEST 27 FEET OF A 57.5 FOOT EXISTING EASTfWEST EASEMENT ON LOTS 7 AND 8 BLOCK 4 ONAWAY ADDITION GENERALLY LOCATED AT 7890 HICKORY STREET N.E.. BY DAVID LARSON: MOTION by Councilman Billings to waive the reading of the public hearing notice and open the public hearing. Seconded by Councilman Fitzpatrick. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously and the public hearing opened at 7:52 p.m. Ms. Dacy, Planning Coordinator, stated this is a request to vacate 27 feet of an east/west drainage and utility easement in order to construct a 7,300 square foot addition to an existing business. She stated if this west 27 feet is vacated, 30 feet will still exist allowing the City access to a manhole and sewer line. Ms. Dacy stated the Planning Commission recommended approval of this vacation. No persons in the audience spoke regarding this proposed vacation. MOTION by Councilman Billings to close the �ublic hearing. Seconded by Councilman Fitzpatrick. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously and the public hearing closed at 7:58 p.m. NEW BUSINESS: 2. CONSIDERATION OF RECEIVING THE MINUTES OF THE PLANNING COMMISSION MEETING OF SEPTEMBER 13 1989: A. CONSIDERATION OF A SPECIAL USE PERMIT. SP #89-14, TO ALLOW ENTERPRISES HAVING MERCHANDISE IN THE OPEN AND NOT WITHIN AN ENCLOSED STRUCTURE; TO ALLOW EXTERIOR STORAGE OF MATERIALS AND E4UIPMENT, LOCATED AT 7191 HIGHWAY 65 N.E. BY TED HAINES AND DIANE JORGENSON FOR CITY SPORTS• Ms. Dacy, Planning Coordinator, stated this property was the subject to a rezoning application earlier this year in order to FRIDLEY CITY COQNCIL KEETINQ OF OCTOBER 2. 1989 PAGE 3 allow a snowmobile dealership to locate in this building. She stated the petitioner is now requesting a special use permit for outdoor display and exterior storage. Ms. Dacy stated the outdoor display entails locating four vehicles on the southwest corner of the building. She stated the petitioner proposes to extend the existing sidewalk towards Highway 65. She stated these display vehicles would consist of snowmobiles, personal watercraft, and all terrain vehicles. She stated the vehicles would be displayed during business hours and stored inside at the conclusion of business hours. Ms. Dacy stated the outdoor storage includes an area immediately to the rear of the building and another to the rear of the parking lot. She stated the petitioner proposes to enclose the storage areas with an eight foot chain link fence with slats. Ms. Dacy stated the Planning Commission recommended approval of the special use permit subject to six stipulations as found on Page 2R of the Council's agenda. Councilman Schneider asked if there was a sprinkler system at this location. Mr. Olson, representing City Sports, stated he did not believe the site had a sprinkler system. Ms. Dacy stated if this is not the case, underground sprinklers would be required as an additional stipulation. Councilwoman Jorgenson asked if prospective buyers would be able to use these vehicles in the City for trial runs. Mr. Olson stated this would not be done in Fridley. He stated they have a dealership in Forest Lake and if a buyer desired to try a vehicle, they would use that facility. MOTION by Councilman Schneider to concur with the recommendation of the Planning Commission and grant Special Use Permit, SP #89- 14, with the following stipulations: (1) the display vehicles shall be confined at the southwest corner of the building on the sidewalk; (2) the storage areas shall be screened with an eight foot chain link fence with slats; (3) the materials to be stored shall not exceed the eight foot height of the fence; (4) the petitioner shall submit a landscaping plan to include the installation of ivy plantings along the chain link fence line exposed to 72nd Avenue, and trees and shrubs to replace any dead or dying vegetation along the 72nd Avenue boulevard and to provide additional screening along the street. The landscape plan shall include an underground sprinkling system; (5) the parking spaces along the south side of the building shall be five feet from the FRIDLEY CITY COIINCIL MEETZNa OF OCTOBER 2. 1989 PAGE 4 building; (6) permission to display up to four snowmobiles, personal watercraft, and a�l terrain vehicles. Seconded by Councilwoman Jorgenson. Councilman Billings stated he would abstain from voting on this motion as his son is employed by an associate of Mr. Haines. Councilman Billings stated at the Planning Conumission meeting there was discussion about barbed wire on top of the fence. He felt in all fairness to the petitioner, it should be stated if barbed wire is included for the fencing. Ms. Dacy stated the Planning Commission felt the City could not prevent the installation of the barbed wire and if the petitioner wished it installed, they would have no objection. Councilman Schneider questioned if the City Code allows the installation of barbed wire. Ms. Dacy stated she is not aware of any section of the code that prohibits the use of barbed wire. Mr. Herrick, City Attorney, stated there may be a section of the code which refers to barbed wire fences, but he felt it would not apply in this case as the fence is eight foot high and not at ground level. He felt the barbed wire would help to prevent theft. Councilman Billings stated he wanted it clear to the petitioner that if barbed wire was not prohibited in the code, he could install it on the fence. UPON A VOICE VOTE TAKEN ON THE ABOVE MOTION, Councilman Schneider, Councilwoman Jorgenson, Mayor Nee and Councilman Fitzpatrick voted in favor of the motion. Councilman Billings abstained from voting. Mayor Nee declared the motion carried. B. CONSIDERATION OF FIRST READING OF AN ORDINANCE APPROVING A VACATION, SAV #89-04, TO VACATE THE WEST 27 FEET OF A 57.5 FOOT EXISTING EAST/WEST EASEMENT ON LOTS 7 AND 8. BLOCK 4 ONAWAY ADDITION GENERALLY LOCATED AT 7890 HICKORY STREET N.E.. BY DAVID LARSON: MOTION by Councilman Billings to waive the reading and approve the ordinance upon first reading. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. MOTION by Councilman Schneider to receive the minutes of the Planning Commission meeting of September 13, 1989. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. FRIDLEY CITY COIINCIL IS88TING OF OCTOBER 2. 1989 PAGE 5 3. CONSIDERATION OF ITEMS FROM THE MINUTES OF THE APPEALS COMMISSION MEETING OF SEPTEMBER 19, 1989: A. CONSIDERATION OF A VARIANCE, VAR #89-21. TO REDUCE THE FRONT YARD SETBACK FROM 35 FEET TO 29 FEET; TO REDUCE THE SIDE YARD SETBACK FROM A LIVING AREA FROM 10 FEET TO 7 FEET 10 INCHES, TO ALLOW THE CONSTRUCTION OF ADDITTONAL LIVING SPACE ON LOTS 37 AND 38, BLOCK E. RIVERVIEW HEIGHTS. THE SAME BEING 590 KIMBALL STREET N.E., BY ROBERT FRANZEN: Ms. Dacy, Planning Coordinator, stated this is a request for two variances, one to reduce the front yard setback from 35 to 29 feet and the other to reduce the side yard setback from 10 feet to 7 feet 10 inches to permit an addition onto the front of an existing home. She stated staff has recommended denial of the variances as other options have been identified for this addition. Ms. Dacy stated the Appeals Commission, on a 3 to 1 vote, recommended approval of the front yard variance request, and by a unanimous vote approved the side yard variance. She stated there were homeowners in the area who objected to the variance. Ms. Dacy stated the encroachment into the side yard is already existing. MOTION by Councilman Fitzpatrick to grant that portion of the Variance, VAR #89-21, to reduce the side yard setback from a living area from 10 feet to 7 feet 10 inches. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. Councilman Fitzpatrick stated the problem is the home is small and the variance is requested to add onto the living room area in order to relieve overcrowding. He stated with this proposed addition, the encroachment would be six feet into the front yard setback. MOTION by Councilman Fitzpatrick to grant that portion of the Variance, VAR #89-21, to reduce the front yard setback from 35 feet to 29 feet. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. B. CONSIDERATION OF A VARIANCE. VAR #89-22. TO REDUCE THE SIDE YARD SETBACK ON A CORNER LOT FROM 17.5 FEET TO 11.1 FEET. TO ALLOW THE CONSTRUCTION OF AN ADDITION ON LOTS 1 AND 2, BLOCK 5, FLORENCE PARK ADDITION. THE SAME BEING 6370 VAN BUREN STREET N.E.. BY VERA A. PHILLIPS: Ms. Dacy, Planning Coordinator, stated this is a request for a variance to reduce the side yard setback on a corner lot from 17.5 feet to 11.1 feet to allow the construction of an addition. She stated the Appeals Commission noted the intent of the 17.5 foot setback was to provide visual clearance and this variance would not FRIDLEY CITY COIINCIL MEETINa OF OCTOBER 2. 1989 PAGE 6 cause an encroachment that would go beyond the existing line of the building wall or further encroach into the side corner yard setback. She stated, therefore, the Appeals Commission recommended approval, even though staff recommended denial. MOTION by Councilman Schneider to concur with the recommendation of the Appeals Commission and grant the Variance, VAR #89-22, to reduce the side yard setback on a corner lot from 17.5 feet to il.l feet. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. C. CONSIDERATION OF A VARIANCE, VAR #89-23, TO REDUCE THE ' SIDE YARD SETBACK FOR AN ACCESSORY BUILDING ON A CORNER LOT FROM 30 FEET TO 20 FEET, TO ALLOW THE CONSTRUCTION OF A SINGLE FAMILY HOME AND ATTACHED GARAGE ON LOT 15 BLOCK 2, RIVERWOOD PARK, THE SAME BEING 7100 RIVERWOOD DRIVE N.E.. BY O. B. ZACHMANN: Ms. Dacy, Planning Coordinator, stated this building site was the subject of a variance request in 1986 when a larger home was proposed for this lot than what the petitioner is now proposing. She stated the variance approved in 1986 allowed a reduction in the front and rear yard setbacks. Ms. Dacy stated the variance became null and void since no action was taken in the one year time frame. Ms. Dacy stated this variance request is to reduce the side yard setback for an accessory building on a corner lot from 30 to 20 feet for the construction of a home and attached garage. She stated adjacent property owners were concerned regarding the elevations and grading of this property. She stated staff investigated this issue and found there was about a four to five foot difference in elevation between this lot and the lot to the north. She stated two to four feet of fill will be placed on the property so the change in elevation, at most, would be three feet or even with the elevation of the property to the north. Ms. Dacy stated the Appeals Commission recommended denial of this variance due to the fact that there is adequate buildable area and other design alternatives for construction of a home on this lot. Councilman Fitzpatrick stated as he understands, one of the objections to the variance was the property owner to the north did not want to look at the back of the garage. He stated he also understands that if the petitioner is forced to construct a detached garaga, he could not only build into the 30 foot setback, but actually build the garage all the way to the west up to three feet from his rear yard. He stated this would expose a great deal more of the garage to the neighbor to the north. Mayor Nee asked if the persons who objected to the variance were aware it would be considered by the Council this evening. FRIDLEY CITY COIINCZL 1�88TINa OF OCT0H8R 2, 1989 PAGS 7 Ms. Dacy stated the Appeals Commission stated this variance request would be submitted to the Council on October 2, 1989. Councilman Fitzpatrick stated he understands some of the neighbors signed a petition indicating they were aware of the request and had no objections, with the exception of one person who wanted to think about it. Mayor Nee asked what Mr. Schreifels meant when he stated at the Appeals Commission meeting that "it would be the only house on the block that would extend beyond the other houses." Ms. Dacy stated she believed he was referrinq to the rear of the homes because the front yard setback would be maintained. Councilman Fitzpatrick stated this lot has a history of problems with development. He stated the variances granted in 1986 were more extensive than wk�at is now being requested and this variance seems reasonable. MOTION by Councilman Fitzpatrick to grant the Variance, VAR #89- 23, to reduce the side yard setback for an accessory building on a corner lot from 30 feet to 20 feet. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. D. CONSIDERATION OF A VARIANCE. VAR #89-24. TO INCREASE THE TOTAL S4UARE FOOTAGE OF SIGNAGE FROM 80 S4UARE FEET TO 220 SOUARE FEET �2 PRICE SIGNS.AT 110 SQUARE FEET EACH) ON IAT 1, BLOCK 1, COMMERCE PARK, THE SAME BEING 7600 UNIVERSITY AVENUE N.E., BY CONOCO. INC.: Ms. Dacy, Planning Coordinator, stated this is a request to increase the total square footage of signage from 80 square feet to 220 square feet. She stated the Sign Ordinance allows properties to have more than one freestandinq pylon sign if it has more than one street frontage, however, the total square feet must not exceed 80. She stated the petitioner has adequate means to advertise the business with an 80 square foot sign, as wall signage is permitted as well. Ms. Dacy stated Conoco is petitioninq for this variance as they are refurbishing this site of the Jet Mart Station. Ms. Dacy stated the Appeals Commission recommended denial of this variance request. She stated staff has since received infonaation from Conoco that they wish to reduce their request to have one 110 square foot sign, rather than two signs of 110 square feet each. She stated the petitioner is present this evening and may wish to confirm this request. Ms. Connie Lutton, District Manager for Conoco, stated when they originally submitted the variance request, they were under the FRIDLEY CITY COIINCIL MEETING OF OCTOBER 2. 1989 PAGE 8 impression that 80 square feet per siqn was allowed. She stated she would like to change the variance request to have only one sign at 110 square feet. Mr. Herrick, City Attorney, asked if there was some particular reason why they needed a 110 square foot sign. Ms. Lutton stated it is a standard sign that Conoco uses throughout the company. Mr. Burns, City Manager, asked staff if they knew the range of variances allowed in the past. Ms. Dacy stated Viking Chevrolet had a sign up to 200 square feet. She stated several other applications for sign variances were received from other gas station owners, with most of them being denied. { Ms. Lutton stated Fina has a 196 square foot sign. The Regional Manager stated a variance was received in 1985 to add to their sign when they wished to advertise diesel fuel. Ms. Dacy stated this variance is not reflected in the master list of variances which dates back to 1981. Councilman Billings stated he was prepared to concur with the recommendation of the Appeals Commission to deny this variance request for the two signs totaling 220 square feet, however, he would like the item tabled to the next meeting for staff to research the size of the existing sign and check if a variance was granted at this location in 1985. MOTION by Councilman Billings to table this item until the next regular meeting. Seconded by Councilman Fitzpatrick. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 4. CONSIDERATION TO CLOSE PROJECT #629. CRIME PREVENTION, AND RETURN UNUSED CDBG FUNDS TO ANOKA COUNTY: Mr. Robertson, Community Development Director, stated the City received $15,500 in CDBG funds to conduct a security program for low and moderate income households by installation of security locks. He stated a portion of the funds were to be used in the actual implementation and a portion for administrative and advertising costs. He stated there is a surplus in the administrative and advertising fees of $1,023.73 and this should be returned to Anoka County. MOTION by Councilman Fitzpatrick to authorize staff to notify Anoka County that Crime Prevention Project #629 authorized in 1986 is FRIDLEY CITY COIINCIL I�EETING OF OCTOBER 2, 1989 PAGE 9 completed and return the unused funds to Anoka County. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, mayor Nee declared the motion carried unanimously. 5. C�NSIDERATION OF APPROVAL OF CONTRACT FOR TIRE RECYCLING DAY: Ms. Dacy, Planning Coordinator, stated at the Council's request, staff investigated the proposal for a tire recycling day. She stated October 28, 1989 from 8 a.m. to 4 p.m. at the Community Park is being suggested as the date for this tire recycling. Ms. Dacy stated the City has received donations from the Fridley VFW Post 363 and Fridley Lion's Club for the hazardous household waste cleanup and these orqanizations have been approached if the donations could be used towards this tire recycling project. She stated the Council authorized $10,000 towards the hazardous household waste cleanup and if the VFW and Lion's Club cannot contribute to this project, staff would like permission to use this $i0,000 allocated by the Council. Ms. Dacy stated two phone quotes have been received for the transfer and disposal of the tires and Maust Fiber Fuels of Savage, Minnesota quoted the lowest price of $1,000 per trailer plus $12.50 an hour for a laborer to receive the tires. She stated a second trailer would cost an additional $1,000 and the estimated cost to receive and transfer the tires is $2,090. Ms. Dacy stated staff recommends limiting the number of tires per Fridley household to six and requiring payment of $1.00 per tire over six tires. Ms. Dacy stated authorization is requested for the City Attorney to draft an agreement with Maust Fiber Fuels to provide theiz services during the tire recycling day. She stated staff has submitted a draft of the flyer which will be mailed to Fridley residents and would like to know if the Council wished any changes. Mayor Nee stated this has been a project that Councilwoman Jorgenson initiated and has done a lot of work in this area. Councilwoman Jorgenson stated she felt it was important to get these tires recycled and out of residents' back yards. She stated it is hoped that identification will be required of residents dropping off their tires to make sure funds are used for City residents. MOTION by Councilwoman Jorgenson to direct staff to continue working with VFW Post 363 and the Lion's Club to acquire the necessary funds to proceed with this tire recyclinq project. If staff is not able to obtain funding for the entire amount, that the Council's previous allocation of $10,000 for the household hazardous waste cleanup be ysed. Further, staff is instructed to FRIDLEY CITY COIINCIL MEETING OF OCTOBER 2. 1989 PAGE 10 draft an agreement with -Maust Fiber Fuels to provide their services during the tire recycling day. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 6. RESOLUTION NO. 81-1989 CERTIFYING CERTAIN DELINQUENT WATER AND SEWER CHARGES TO THE COUNTY AUDITOR FOR COLLECTION WITH THE 1990 TAXES• MOTION by Councilman Schneider to adopt Resolution No. 81-1989. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 7. RESOLUTION NO. 82-1989 CERTIFYING CHARGES TO THE COUNTY AUDITOR TO BE LEVIED AGAINST CERTAIN PROPERTIES FOR COLLECTION WITH TAXES PAYABLE IN 1990 (WEEDS): MOTION by Councilman Billings to adopt Resolution No. 82-1989. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 8. RESOLUTION NO. 83-1989 DESIGNATING POLLING PLACES AND APPOINTING ELECTION JUDGES FOR THE NOVEMBER 7. 1989 GENERAL ELECTION: MOTION by Councilman Fitzpatrick to adopt Resolution No. 83-1989. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 9. RESOLUTION NO. 84-1989 APPROVING AND AUTHORIZING SZGNING AN AGREEMENT ESTABLISHING WORKING CONDITIONS WAGES AND HOURS OF EMPLOYEES OF THE CITY OF FRIDLEY FIRE DEPARTMENT FOR THE YEARS 1989 AND 1990: Mr. Hunt, Assistant to the City Manager, stated this labor agreement covers the terms and conditions of employment for Fridley firefighters for 1989 and 1990. He stated the base wages increase 4� for 1989 and 5� for 1990. Mr. Hunt stated the employers' contribution toward hospitalization, life insurance, dental insurance, etc. will be $210.00 per month for 1989. He stated the amount for 1990 will be the same as authorized by the Council for non-union, and non-administrative employees for 1990. He stated the uniform allowance will be $315.00 for 1989 and $375.00 for 1990. Mr. Hunt stated the new contract guarantees eleven hours of overtime pay per three week pay period regardless of whether or not it is required by the provisions of the Fair Labor Standards Act. He stated the contract also increases the probationary period from six to twelve months. FRIDLEY CITY COIINCZL MEETINQ OF OCTOBER 2. 1989 PAGE il MOTION by Councilwoman Jorqenson to approve the firefighters labor agreement for 1989 and 1990 and adopt Resolution No. 84-1989. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 10. CONSIDERATION OF CHANGE ORDER NO. 5 FOR TECHNICAL SYSTEM �ELECTROSONIC SYSTEMS, INC.): Mr. Hunt, Assistant to the City Manager, stated this change order covers the addition of several microphones and an A/B switch in the Council Chambers. He stated it also authorizes the installation and connection of tally lights on the studio camera and a different lens on the fixed camera for a total of $1,455.00. MOTION by Councilman Schneider to authorize Change Order No. 5 for the Technical System for the Fridley Municipal Center with Electrosonic Systems, Inc. in the amount of $1,455.00. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 11. CONSIDERATION OF CHANGE ORDER NO. 2 CONSULTANT CONTRACT FOR TECHNICAL SYSTEM (ELECTRONIC INTERIORS): Mr. Hunt, Assistant to the City Manager, stated this change order covers the design of the headend for the 21 external monitors in order to distribute the signal from the video recorder or cable system. He stated when the monitors were bid, it was only for stringinq the cable and no design specifications were requested. Councilman Schneider questioned the need at this time and if they can tie the 21 monitors together. Mr. Hunt stated there are some alternatives such as a direct cable to the Fire Department and Police Emergency Operation Center. Mayor Nee asked if the cable company charges the City for each of these locations. Mr. Hunt stated the cable company has not charged the City for anything coming into the City Hall and they have provided premium services over the years. Councilman Schneider asked what service is actually covered in this change order. Mr. Hunt stated Electronic Interiors would design a distribution system so that the City can receive a signal from the VCR or any particular channel to any one of the monitors. He stated there would be two basic inputs, one is the City's own recorder and the other is the siqnal from the cable company. He stated the cable is in place with the home run system and each external monitor has its own line to the headend, but none are energized. FRIDLEY CITY COIINCIL MEETING OF OCTOBER 2, 1989 PAGE 12 Mr. Burns, City Manager, stated action was nat needed this evening on the change order, if the Council wished figures on the actual implementation costs and options. MOTION by Councilman Billings to table this item. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 12. RESOLUTION NO. 85-1989 ORDERING IMPROVEMENT APPROVAL OF PLANS AND ORDERING ADVERTISEMENT FOR BIDS: FIREARMS RANGE VENTILATION CONSTRUCTION: Mr. Sallman, Assistant Public Safety Director, stated this resolution and the next resolution (Item 13) authorizes the advertising of bids for the firearms range ventilation construction and the indoor firearms range equipment. Mr. Sallman stated there has been a delay in this project due to the City Hall remodeling. He stated the design and specifications for the ventilation project were done by Chasney Associates, Inc. He stated the firearms range is so designed that there should be no noise problems. MOTION by Councilman Billings to adopt Resolution No. 85-1989. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 13. RESOLUTION NO. 86-1989 AUTHORIZING ADVERTISING FOR BIDS INDOOR FIREARMS RANGE E4UIPMENT: MOTION by Councilman Billings to adopt Resolution No. 86-1989. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 14. CLAIMS: MOTION by Councilman Fitzpatrick to authorize payment of Claims No. 28508 through 28751. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 15. LICENSES: MOTION by Councilman Schneider to approve the licenses as submitted and as on file in the License Clerk's Office. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. FRIDLEY CITY COUNCIL MEETING OF OCTOBER 2. 1989 PAGE 13 16. ESTIMATES• MOTION by Councilman Schneider to approve the estimates as submitted: Civic Center Remodeling Pay Application #12 Through 8-30-89 . . . . . . . . . . . . . . . $96,005.05 Herrick & Newman 6401 University Ave. N.E., Suite 205 Fridley, IrIId 55432 For services rendered for the month of September, 1989 . . . . . . . . . . $ 2,498.00 Gammon Brothers 13845 Northdale Blvd. Rogers, MN 55374 Street Improvement Project No. ST. 1989 - 1& 2 Estimate No. 5 . . . . . . . . . . . . . . . $63, 579. 35 Dailey Construction Company, Inc. 11000 Highway 65, Suite 106 Blaine, MN 55434 Partial Estimate for Construction of Satellite Fire Station. . . . . . . . . . $82,673.27 Seconded by Councilman Fitzpatrick. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. ADJOURNMENT• MOTION by Councilman Schneider to adjourn the meeting. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, . Mayor Nee declared the motion carried unanimously and the Regular Meeting of the Fridley City Council of October 2, 1989 adjourned at 9:15 p.m. RespectfuZly submitted, Carole Haddad William J. Nee Secretary to the City Council Mayor Approved: CITY OF FRIDLEY PUBLIC HEARING BEFORE THE CZTY COUNCIL TO WHOM IT MAY CONCERN: Notice is hereby given that the Council of the City of Fridley will hold a public hearing at the City Municipal Center, 6431 University Avenue Northeast on November 23, 1989 at 7:30 p.m. on the question of issuing an On-Sale Beer License to Yung Tae Hoe Restaurant for the property located at 6440 University Avenue Northeast. Anyone having an interest in this matter should make their interest known �at this public hearing. SHIRLEY A. HAAPALA CITY CLERK Publish: October 11, 1989 October 18, 1989 � 1 � � cinr oF F� �� DATE: TO: FROM: COIVIMUNIT'Y DEVEL�PMENT' DEPARTMENT MEMORANDUM October 18, 1989 � � William Burns, City Manager �I Jock Robertson, Community Development Director Barbara Dacy, Planning Coordinator Michele McPherson, Planning Assistant SUBJECT: Second Reading of Ordinance Approving a Vacation, SAV #89-04, by David Larson The City Council approved first reading of the attached ordinance at the October 2, 1989 meeting. Second and final reading of the ordinance approving the vacation of the west 27 feet of a 57.5 foot drainage and utility easement is recommended. BD/dn M-89-452 � ORDINANCE NO. AN ORDINANCE UNDER SECTION 12.07 OF THE CITY CHARTER TO VACATE STREETS AND ALLEYS AND TO AMEND APPENDIX C OF THE CITY CODE The City Council of the City of Fridley does hereby ordain as follows: SECTION i. To vacate the west 27 feet of a 57.5 foot existing east/west easement on Lots 7 and 8, Block 4, Onaway Addition, generally located at 7890 Hickory Street N.E. All lydng in the South Half of Section 3, T-30, R- 24, City of Fridley, County of Anoka, Minnesota. SECTION 2. The said vacation has been made in conformance with Minnesota Statutes and pursuant to Section 12.07 of the City Charter and Appendix C of the City Code shall be so amended. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 1989. WILLIAM J. NEE - MAYOR ATTEST: SHIRLEY A. HAAPALA - CITY CLERK Public Hearing: October 2, 1989 First Reading: October 2, 1984 Second Reading: Publication: 2A / { i � I l� ; � f� i � � � i , � � � �, \ i�..er �.,. ----�=-�---- — ^-ioss� - - ` � � ------T'i � � 1 � % /��. i~'/ �' 1� � �1 1 ----�'=r� - � = •', .. ` \ � `�`��. ` : ` �� ', '� � , � � ��. 1 '. ��^�, `\ �` i ti ` �� + , - o:��'�•` ,`� � ��,�, � ie � -T .--�� '' i— \ ,` o �,�� , � ` . 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Jock Robertson, Community Development Director Barbara Dacy, Planning Coordinator Michele McPherson, Planning Assistant Variance Request, VAR #89-24, Conoco Inc. The City Council tabled action on this variance request because the petitioner revised the request from two signs at 220 square feet to one sign at 110 square feet. Further, the owner of the Jet Station indicated that a variance for a sign qreater than 80 square feet had been approved by the City previously. Attached is a memorandum summarizing the variance requests for this property. In August of 1983, a variance request was filed to increase the signage from 80 square feet to 183 square feet. The Appeals Commission recommended approval of a 5 square foot increase, from 80 to 85 square feet; however, the City Council denied the request since the petitioner at that time would not compromise on the square footage from 183 square feet to 85 square feet . The City Council also wanted to know the square footage of the existing free-standing Jet Station sign. The free-standing sign consists of several small signs. According to the sign permit, the signs total 75 square feet. RECOMMENDATION Attached is the staff report for the original request. Despite the fact that the request has been reduced from two signs at 220 square feet to one sign at 110 square feet, the request does not meet the criteria for a variance as required by the sign ordinance. Therefore, staff recommends that the City Council deny the variance request to increase the square footaqe for a free-standinq pylon sign from 80 sguare feet to 110 square feet. BD/dn M-89-635 �� t CITY OF FRI DLEY REQUEST PERMIT NUMBER APPLICANT PROPOSED REQUEST �OCATION SITE DATA SIZE DENSITY PRESENT ZONING ADJACENT LAND USES E� ZONNG UTi.RfS PARK DEDICATION ANALYSIS FTIANCIAL NNPLICATIONS 3A STAFF REPORT APPEALS DATE septanber 19, 1989 PLAN�NG COMNMSSION DATE CtTY COl�1qL DATE octo�er 2.� 19� CONFORMANCE TO CUMPREF�11/E PL�1P1 COMPATBILITY WRH ADJACENT USES b ZONNG ENV�ONMENTAL CONS�ERATIONS STAFF RECOMMEf�DAT10N APPEALS RECOMMENDATION PLANNMVG GOMMISSiON RECOIuNAENDATlON .� VAR #89-2a �urHOa �� Co�000 Increase allawable square footage for signage frcm 80 sq. ft. to 220 sq. ft. 7600 University Avenue N.E. �1/A N/A C-2, General Business C-3, General Shoppinq to the north; C-2, General Business the south and west; University Avenue to the east 0� site N/A Nce�e Yes No None D�nial Denial � Staff Report VAR �89-24, 7600 University Ave. N.E. (Conoco, Inc.) Page 2 A. PUBLIC PURPOSE OF REQUIREMENT: Bection 214.11.02.(B) requires a maximum size of 80 sq. ft. in area of signage per development. Public purpose served by this requirement is to control visual pollution and excessive use of signs in commercial areas. B. STATED HARDSHIP: No stated hardship. C. ADMINISTRATIVE STAFF REVIEW: Reciuest Conoco, owner of the Jet Mart Station located on Lot 2, Block 1, Commerce Park, the same being 7600 University Avenue N.E., is requesting a variance to the siqn ordinance for an increase in allowable sign area from 80 sq. ft. to 220 sq. ft. The 220 sq. ft. will be divided between two free-standing signs, one located on the University Avenue frontage and one located on the Osborne Avenue frontage. Site The site is located on a loop-back parcel on the corner of Osborne Road and University Avenue and is the site of what was the old Jet Mart Station south of and across from the University Station Restaurant and Bob's Produce. Conoco is proposing to replace the existing yellow facade with the Conoco colors. Conoco is also refurbishing the pump island canopies and the gas dispensing pumps. Analysis Conoco is requesting an increase in the allowable sign area from 80 sq. ft. to 220 sq. ft. Their standard free-standing pricing signs contain four areas for gas prices and also contain the Conoco sign logo. This combination of signage for each free standing sign totals 110 sq. ft. This is 30 sq. ft. larger than the 80 sq. ft. currently allowed by the City Sign Code. Conoco is requesting that the City grant a variance to allow them to place two of these 110 sq. ft. siqns on their parcel. As stated earlier, they are redoing the facade on the building, and there will be no signage or lettering placed on this facade. During the canopy remodeling, Conoco will replace the existing diesel signs with the Conoco Iogo. 3C Staff Report VAR #89-24, Conoco Paqe 3 Section 214.21.03 of the City Sign Code sets forth four conditions which the applicant must prove in order for the Commission to grant a variance to the City Sign Code. The following analysis will analyze each of the four conditions: Condition A: "That there are exceptional or extraordinary circumstances applicable to the property or to the intended use that do not apply generally to other property in the same vicinity and district." As was stated earlier, the property in question is not an exceptional circumstance. The City has several loopback properties which occur at many of the intersections along the major corridors in the City. These parcels typically are surrounded on all sides by street frontages, and many of these loopback parcels contain automobile, motor fuel and oil dispensing stations. Other properties similar to this have been restricted to one free-standing sign to advertise prices and company logos, so restricting Conoco to one 80 sq. ft. sign would not be atypical. Condition B: "That the variance is necessary for the preservation and enjoyment of the substantial property right possessed by other properties in the same vicinity and district, but which is denied to the property in question." The petitioner can still install 80 sq. ft. of signage on the free-standing sign, and the petitioner has the option of wall signage. By denying the variance, the staff is not denying the petitioner's right to have signage. Condition C: "That the strict application of the chapter would constitute an unnecessary hardship." The strict application of the Fridley Sign Ordinance would not create an undue hardship for the petitioner. As was stated earlier, currently Conoco does not plan any signage for the facade of the building. Under the Code, Conoco is allowed to have wall signage equal to 15 times the square root of the length of the wall. Conoco could place some of its additional signage on the facade of the building, especially on the west wall of the building which would alert the drivers who are driving east on Osborne to the pricing that Conoco has for its products. Condition D: "That the granting of the variance would not be materially detrimental to the public health, safety, or general welfare, or detrimental to the property in the vicinity or district in which the property is located." 3D Staff Report VAR #89-24, Conoco Page 4 Granting a variance would not necessarily be detrimental to the health and safety of the general public. However, granting the sign variance for two pylon signs of 110 sq. ft. each would contribute to the amount of visual congestion a driver would see as he travels through the Osborne and University Avenue intersection. Recommendation Staff recommends denial of the variance request, VAR #89-24, by Conoco to increase the allowable square footage of signage for a development from 80 sq. ft. to 220 sq. ft., to be divided over two free-standing signs, on the basis that the petitioner does �ot meet all of the criteria for variances as listed in the Sign Ordinance. The petitioner can install an 80 sq. ft. sign which is required of other establishments in the general vicinity of the Conoco site. The petitioner also has the option of using the walls of the building in which to place additional signage. Appeals Commission Action The Appeals Commission voted unanimously to recommend denial of the variance request, VAR #89-24, to the City Council. City Council Recommendation Staff recommends that the City Council concur with the Appeals Commission's action and also deny the variance request. 3E ZPPEALS COMMISSION KEETZNG, BEPTEMBER 19. 1989 - P�GE li can be constn�cted without any variances. Even with the proposed house plan, the garage could be detached, and there would be n need for a variance. Also, because of the history of e development in the area, he would have to vote aqainst his variance. Dr. Vos stated he is also opposed to the variance. Ther are quite a few different ways the house and qarage could fit o he Iot that could satisfy the petitioner and the neiqhbors. He id not see any hardship that made it necessary to encroach 10 . into the rear yard setback. '� Ms. Savage agreed with Mr. Barna and Dr Vos. She hoped the petitioner and the neighbors can work tog her and find a solution. Mr. Kuechle stated he is also in ge ral agreement with what has been said. A variance should no be needed in a new plat like this. He was sympathetic to the titioner; however, he felt there is someway the house can fit the lot without a variance. He would vote against the vari ce. OTION by Dr. Vos, seco ed by Ms. Savage, to recommend to City Council denial of vari ce request, VAR �89-23, by O. B. Zachmann, pursuant to Section 05.07.03.D.(3).(a) of the Fridley City Code to reduce the rea yard setback for an accessory building on a corner lot from 0 feet to 20 feet, to allow the construction of a single fami home and attached garage on Lot 15, Block 2, Riverwood P , the same being 7100 Riverwood Drive N.E. QPON A V CE VOTE, l�LL VOTING 11YE, CHAIRPERSOId B!►RNl► DECI.?�RED T8E MOTIO ARRIED IINANII�S006LY. � Barna stated this item wi�ll qo to City Council on October 2, 89. 4. CONSIDERATION OF A VARIANCE REOUEST. VAR �89-24. BY CONOCO, INC•: Pursuant to Section 214.11.02.(b) of the Fridley City Code to increase the total square footage of siqnage from 80 sq. ft. to 220 sq. ft. (2 price siqns at 110 sq. ft. each), on Lot 1, Block 1, Commerce Park, the same being 7600 University Avenue N.E. OT ON by Ms. Savage, seconded by Mr. Kuechle, to open the public hearing. IIPON A VOZCE VOTE, 71LL VOTI1dG 71YE, CHl�IRPER80H BliRl�il► DECL1i1RED THE 8II8LIC HEARING OPEN AT 9:13 P.M. Ms. McPherson stated the cld Jet Mart Station is beinq refurbished by Conoco, Inc. The property is zoned C-2, General Business. The maximum allowable square footage for a free-standinq eign is 80 sq. 3F �PPEALS COM?lISBION 1iEETZNG. BEPTEMBER 19. 1989 - P�QE 12 ft. Conoco, Snc., is requestinq an increase in the allowable siqn area for two free-standing siqns, one on the University �venue irontage and one on tAe Osborne Road frontaqe, at 110 sq. ft. each. Ms. McPherson stated the petitioner is also proposinq to replace the existing diesel signs with the Conoco logo on the canopies over the pump islands. That is not a part of the variance. In addition, they are remodeling and repainting the exterior of the existing building. Conoco has removed the existing facia, and at this point, do not have any plans to utilize that wall space for additiona? signage. Staff states that the petitioner could use this wall space for additional square footage of signage, and that this particular parcel is similar to other loopback parcels in the City that have similar uses, are zoned similarly, and have been limited to the one 80 sq. ft. siqn. In staff's opinion, the petitioner does not any special condition that creates a hardship for the petitioner as they have other alternatives to place signage an the building as allowed under the Sign Code. For that reason, staff is recommending denial of this variance. Ms. Connie Lutton, District Manager for Conoco, Inc., stated she represents the Fridley area. She stated Conoco, in its reimaging program, has eliminated the bright yellow color and has restricted all signage on the facia. Unfortunately, Fridley's 6iqn code varies from Conoco's new image. She stated there will be one Conoco emblem per canopy. Ms. Lutton stated that when they are completely done with the remodeling, the station will lose some of its recognition because it will not stand out as it did with the bright yellcw. Because of that, they will lose some of their customer base. She stated they need two signs so that they will be visible to traffic on both University Avenue and Osborne Road. There is no way of angling one sign so that the logo and price of gas can be visible from both roadways. Ms. McPherson stated staff has discussed with the petitioner that they must modify the existing site plan to allow the sign to meet the required 10 ft. setback from Osborne Road. They will be adding aciditional green area and moving the sign to comply trith the 10 ft. setback from Osborne Road. OM TION by Dr. Vos, seconded by Mr. Kuechle, to close the public hearing. DPON A VOICE VOTE, ALL VOTING ]1YE, CSl�IRPER80N SPiRl�ili► DECLARED TSE P�BLIC HE!►RZNG CLOSED AT 9:26 P.K. Ms. Savage stated she is glad to hear that the yellow color is going. She thought that yellow station was one of the worst eyesores on University Avenue. She stated she feels very strong2y about signs, and that excessive siqns, like billboards, are visual 3G �PPE�LB CO?�fI88ION KEETINa. BBPTEI�iBER 19. 1989 - p�GE 13 pollutants. There is no hardship. �pparently, the �moco station across the street does not have a variance for its siqn. She is opposed to even one sign that would exceed the 80 aq. ft. allowed, and certainly wculd be oppased to two of them. She would vote against the variance request. Irir. Kuechle stated he is in agreement. If they have 1'�ot allowed other stations and businesses in similar situations to have variances, it would be very difficult to approve it in this case. Dr. Vos stated he certainly did not see the need for two siqns. Even one sign at 110 sq. ft. is a 40$ increase over what is allowed which seems excessive. Since there are "quick stop" stations along University Avenue and Highway 65 which seem to do quite well, he felt fairly confident Conoco could compete in the market with an 80 sq. ft. sign. Mr. Barna stated the Amoco station cn the northeast corner of Osborne/University is completely within the siqn code. The car wash and station at 73rd/University Avenue was qiven no siqn variance, and the SuperAmerica on East River Road/University was given no sign variance, so in this surrounding area, everyone seems to be doing alright with 80 sq. ft. Conoco can always put siqnage on the building even though they do not want to. He stated he would also be opposed to any variance in increasing the allowable square footage for signage. OTION by Ms. Savage, seconded by Mr. Kuechle, to recommend to City Council denial of variance request, VAR �89-24, by Conoco, Inc., pursuant to Section 214.11.02.(b) of the Fridley City Code to increase the total square footage of siqnage from 80 sq. ft. to 220 sq. ft. (2 price signs at 110 sq. ft. each), on Lot 1, Block l, Commerce Park, the same being 7600 University l�►venue N.E. IIPON !► VOICE VOTE, !►LL VOTING 11YE, CSAIRPER80N 87►RNA DECI.�►RED THE KOTION CARRIED IINANIMODBLY. 5. � SANDBLASTING SERVICE, INC.: 1. Pursuant to Section 205.18.03.A of the Fridl City Code to reduce the required lot area from 65 0 sq. ft. to 14,768 sq. ft.; 2. Pursuant to Section 205.18.03 of the Fridley City Code to reduce the required 1 width from 150 feet to 104 feet; 3. Pursuant Code to feet t� to feet; :�on 205.28.03.D.(2) of the Fridley City the required side yard setback from 20 K I I _SfC q� r+� - - VAR �189-24 Conoco, Inc. �u �,,. . N�/2 SEC., �,TY oF 2� 21 ,.�. � �.. �i ' � �q _ � . - . 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J r i i � . ry _'� �'i _� r j 4?r �� M ' 731JD __ AVE_ 24 LOCATION MAP _ / j�'-C �'CSt �� VAR 4t89-24 Conoco, Inc. � : C � : � � : a8�lllllllll 0.111111111 'sCZ� G�' a � > � Q � j W O� c �� 1 a, �� ,�I _ a J a W 1- N SITE PLAN � � �� cE �� : r � d�a e � �� ; � '� �i � � �� 9 �� e � � y � e a�� :� t � ��y �� . � o�! ! ��f �� b �� s � � �� f 2 � �i E6� �+ �i i1 �Q ��ee�� f �a:�p �� ;��• �: � r� �� ;gt��es�9 ��g ��R �y•��¢y��r4�� r`� i� �� *E��s�d� ��g �� i��E� c��q� �E�rlr �(si E�r��_�.�b�il�a�� =g reE°�f�tE�� ;e� k': y r � G �6 � *�� _�'�_ � � �E��L� `� a��Q�F@Q��ee�� f.� y�ra��r�:�b� � 6� 'a --....._�.s:s�a oa . -. . . _ � _. . . ��I c ` r t � � y�a s�_ �°'a@ _ a �� t 5 � :'S �� :� � .1 = p; �� QE �5 � s� �},6 �g� o =�� 9 _ `4 • � d i L�� Sne �, wE�� T S�� 1�� Q� E�� g �� a� @�3� � �,� � � � �� :§= �� $�i: i 1 2� , :� �:! 1 C�3 L � a:� 1 9a� � .�Ee �€ �� 3 :�: �� 6 a n i I �� ' • � , ��:� —�-- �� € o�� ` � . e -�'' ! . � �� ye�F � Sg� C i,E.. ti �S = �� F• � �s i �. : R� E�! ES ��:-s S �' 6� �� = � � �� ;; :i: ... .; � ;; : ' .c't:r•••� i: •'�u�o�• � :; �i = .:�:___., �' ! �: �� . i. � : : = � � � � � r �� r . i �: �� a _ VAR 4i 89-24 Conoco, Inc. ; ; : : 4 ,; � 8 :� * rp � ■� E1 , � a ' �j • � : i� , Q� �� t �' � � eQ � ; � � ;� ; 6 ` ss , � ° . � ��l, �� $� �� =5: -� �� I � �� " m z � io O � m � � �- U w < . J t.7 J • • �� z :' �, � e �M i r��A' ��;� - ■�� ; : � ELEVATION � A .. E�� QF d� VAR 4189-24 Conoco, Inc. t �� !e i �a � e �!!� o ? ��: � ' � �3 �e ��d. � _ - • � �.. �a. �� qg�� 9 ' Ed �� ` � �� e �� _E �: � � � �� g� ��o. �eF 4 �� ee�� r�3 Eit �� R�F� a � gI ��!!� �!� l�Re9 . .. �0 � � �l f3 � : �lEg{ . >• ��la= �� t t E ti ti t �9' L� = �— � --� - r � --1= r— � —� - r— � —� � r �� a� �� .� ..�� i � � ,� � 8�s� 1 r Lp �q �� s >� �� g�sr� I �� ;�� a � ��E� � i �,�� >�: � �: 4�� i �� _ �� i E � � �E �� ` g �� ktq � � �� E S�� °� "•--•' :�-- -�� ELEVATION 1 ' � • � �: � �--- _... � I e � �. y � �� 4ii6 VAR 4i89-24 Conoco, Inc. �' W s��I� ��=ii i � �• f, �� .: � � RF�'._ "ic :�.Ri ur'°� sSsR: n =53^ 's:i=��s � Fgj,Ls .1�c;lisrj c 6ie[s �!�'�. _ W . i.�r • EL�VATION ��. 4 MEMO TO: WZLLIAM W. BIIRNB, CITY MANAGER �� FROM: 11ILLIAM C. HIINT, l�SSISTANT TO THE CITY MANAGER C SIIBJECT: NORTH METRO CONVENTION �ND TOIIRISM BIIREAII DATE: OCTOBER 18, 1989 Paragraph 4. BUDGET. of the Convention and Tourism Bureau Agreement between the City of Fridley and the North Metro Convention and Tourism Bureau states: The Bureau shall submit its annual budget for review by the City of Fridley on or before the lst day of October of the year preceding the effective date of the budget. Such budget shall detail specifically the uses to which monies received shall be spent to provide the services described in paragraph 2 of this Agreemient. The attached memo dated September 21, 1989, did not reach our office in time to be included in the October 2, 1989, agenda. Accordingly, I request that you submit it to the Fridley City Council at their meeting of October 23, 1989. All that is required is a motion to receive. It is not necessary for the City Council to approve the Bureau's budget. Charles Cook, Executive Director of the Bureau, will be present at the Council meeting to present the 1990 budget and Marketing Plan and to respond to any questions the Council might have. Q�F THE %� � _ .�� . �-- i n n e a. Convention 8 Tourism Bureau (612) 566-7722 6040 Earle Brown Drive, Brooklyn Center, MN 55430 September 21, 1989 To: City Councils -- The Cities of Maple Grove, Brooklyn Park Brooklyn Center and Fridiey From: Charles E. Cook — Executive Director Subject: 1990 Budget and Marketing Plan The 1990 Bureau Budget is submitted for your review, in accordance with the Convention & Tourism Bureau Agreement with each Member City. After a soft first six months of 1988, the Bureau income began to increase at record levels through August 1989. Year-to-date, through August, Bureau income is up 16% over the same period for 1988. This, of course, reflects a healthy growth in North Metro's visitor industry. Extremely pleasing is that the accounting firm of Pannell, Kerr, Forster showed that North Metro had the best occupancy increase in the Twin Cities the first quarter of 1989, then the best occupancy in the Twin Cities the second quarter. July and August, according to Bureau income, increased 21.396 and 17.9%, respectively, reflecting continued growth. Although not yet reflected in our figures, the only negative for 1989 is the potential for lost hotel/motel revenue due to I-94/694 construction. The Bureau, of course, cannot take total credit for the growth in our visitor industry. We work as a team with the sales, marketing and management staffs of our hotels and motels. What we are most proud of though is the identity and recognition we have created for North Metro through our sales, marketing and advertising programs to the prospective Twin Cities visitor. We have not only generated business as a result of our efforts, but believe we have created an awareness of North Metro that also makes selling easier for our hotel/motel sales staffs. Advertising response alone, through August, has resulted in over 6,000 pieces of literature mailed to interested prospective visitors from the North Centra.2 United States, plus Winnipeg and Thunder Bay. Tens of thousands of pieces of North Metro literature has been distributed by us at travel and sports shows in Iowa, North Dakota, South Dakota and Northern Minnesota, plus additional thousands have been distributed for us by the State of Minnesota through the Office of Tourism, and the Travel Information Centers. Serving the communities of: Fridley/Brooklyn ParWBrooklyn Center/Maple Grove aa Maple Grove, Brooklyn Park, Brooklyn Center and Fridley September 21, 1989 City Councils Page 2 We are especially pleased with two projects completed in 1989 that promote not only our hotel/motel industry, but shopping and restaurants as well. First, our North Metro Visitors Guide, featuring accommodations, restaurants, shopping, open spaces and attractions, has become our number one marketing tool. Secondly, a discount coupon booklet was produced that features accommodations, restaurants and shopping, created over 2,500 requests from Northern Minnesota, North Dakota and Wisconsin as soon as it was advertised. Also worthy of inention was the amount of shopping in North Metro stores by Canadians as a result of our special Winnipeg and Thunder Bay Weekend Package in connection with the Toronto Blue Jays. The Bureau has projected a healthy increase in its 1990 Budget as a result of anticipated continued growth, the addition of the Northland Inn and Executive Conference Center, and the Earle Brown Heritage Center. Also reflected in the 28.5% increase is the very conservative 1989 Budget, anticipating a soft visitor industry, that fortunately did not materialize for us in North Metro as it did in other parts of the Twin Cities. Our 1990 Budget featuring special also be the first directed toward equipment. We emphasis due to business. will allow us to expand our identity as "TOP OF THE TOWN", shopping, sports, State Fair and Canadian Weekends. We will bureau in the State of Minnesota to initiate a special program the hearing impaired, including special T.D.D. communications will also increase our group and convention sales solicitation our two new group facilities that hold potential for multi-hotel The Bureau is also pleased to report Marketing Organization for the State venture grant of up to $75,000.00 to Wisconsin visitors to North Metro. Respectfully submitted, �- � � harles E. Cook Executive Director CEC:deb that we have qualified as a Destination of Minnesota and are eligible for a joint attract more Canadian, North Dakota and I � R O R T H M E T R O C O N V B F T I O N b T O U R I S M B U R E A U ADtiIPISTRATION Salaries FICA - Employer Federal Unemployment State Unemployment Office Lease Office Equipment Office Supplies Telephone and Equipment Postage Auto/Parking Printing/Stationary Secretarial/Temp Workers Comp Insurance Liability 0 & D Insurance Liability General Insurance Audit/Tax Preparation Other TOTALS rev 7/89 1989 BUDGET $ 66,920.00 5,026.00 500.00 2,000.00 9,600.00 1,000.00 600.00 3,500.00 2,500.00 4 ,000.00 4 ,000.00 4,000.00 1,000.00 2,369.00 1,200.00 2 , 000 .'00 1,000.00 i 1990 BUDGET $ 82,000.00 6,200.00 750.00 2,000.00 9,600.00 4 ,000.00 750.00 3,500.00 2,500.00 3,500.00 1,500.00 1 ,000.00 1,500.00 2,369.00 1,200.00 2,000.00 1 ,000.00 $111,215.00 $125,369.00 ± CHANGE + 22.5 + 23.4 + 50.0 0 0 +400.0 + 25.0 0 0 - 12.5 - 62.5 - 75.0 + 50.0 0 0 0 0 + 12.7 4C ?IARKETIPG Meeting Planner Visitor Guide Rate Brochure Reference Materials Group Advertising Tourism Advertising Promotional Items Special Promotions Direct Mail Agency Fees/Production Contingency SALES/SALES PROMOTION Hotel Expense - Travel Meal Expense - Travel Entertainment - Travel Meal Expense - Local Entertainment - Local Airline Expense Car Rental Expense Travel Shows/Blitzes TOTALS TOTALS rev 7/89 1989 BUDGET $ 00 $ 13,654.00 500.00 500.00 13,818.74 75,000.00 1,500.00 00 00 21,296.00 3,200.00 $129,528.79 rev 7/89 1989 BUDGET $ 2,500.00 1,200.00 500.00 500.00 1,000.00 350.00 500.00 3,500.00 $ 10�050.00 ii 1990 BUDGET $ 1,000.00 7,000.00 750.00 500.00 10,000.00 80,000.00 1,000.00 15,000.00 4,000.00 22,756.00 4,500.00 $146,506.00 1990 BUDGET $ 1 , 500 . 00 1,000.00 500.00 750.00 1,000.00 750.00 1,000.00 2,500.00 $ 9,000.00 ± CHANGE + 100.0 - 48.7 + 50.0 0 - 27.6 + 7.0 - 33.3 + 100.0 + 100.0 + 6.8 + 40.6 + 13. 1 ± CBANGE - 40.0 - 16.7 0 + 50.0 0 + 114.3 + 100.0 - 28.6 - 8.9 4D �BERSHIPS MACVB Dues MACVB Meetings MSAE Dues MSAE Meetings Metro Assn of CVBs ASAE HSMA Dues HSMA Meetings MPI Dues MPI Meetings TOTALS 4E rev 7/89 1989 BUDGET $ 200.00 00 225.00 00 5,000.00 235.00 125.00 00 235.00 00 $ 10,520.00 1990 BUDGET ± CHANGE $ 200.00 200.00 225.00 500.00 00 00 100.00 100.00 200.00 100.00 $ 1,650.00 0 + 100.0 0 + 100.0 - 100.0 - 100.0 - 20.0 + 100.0 - 14.9 + 100.0 - 84.3 rev 7/89 PUBLIC RELATIONS 1989 BUDGET 1990 BUDGET ± CHANGE ' Public Relations $ 15,000.00 $ 12,500.00 - 16.7 ', Local Promotions 5,000.00 5,000.00 0 ' ToTai.s $ 20,000.00 $ » ,soo.00 — �2.s APPROPRIATION OF SAVIPGS BAIANCB 1989 BDDGET 1990 BIIDGET ± CHANGE Savings 00 $ 10,000.00 + 100.0 TOTALS $ 00 $ 10,000.00 + 100.0 iii TOTAI. BUDGET 3% Income 1988 Carryover TOTALS 0 rev 7/89 1989 BUDGET $241,235,00 40,078.58 $281 ,313.58 iv 1990 BUDGET $310,000.00 $310,000.00 4F ± CHANGE + 28.5 + 10.2 4G NORTH METRO CONVENTION dc TOURISM BUREAU PROPOSED 1990 MARKE'I'ING PLAN I. INTRODUCTION Identity and awareness of the hospitality industry within the Cities of Fridley, Brooklyn Center, Brooklyn Park and Maple Grove has been, and will continue to be, the Bureau's highest priority. "North Metro Minneapolis" and our major campaign slogan, "TOP OF THE TOWN", identify us as part of the Twin Cities Metro Area, and our Northern location. Our penguin logo provicles the vehicle for quick identification of our advertising and promotional materigls. Being highly successful in 1989, they will be continued in 1990. Although we will continue to promote the North Metro Area as safe, friendly and convenient to both Minneapolis end St. Paul, our experience has shown that we are far more successful when we not only promote identity and awareness, but incluc�e specific programs for our prospective visitors to buy, i.e. Twins Weekends, Special Canadian Weekends, and in 1990, Special Timberwolves Weekends. II. BUDGET Due to the continued financial impact of the October 1987 market crash, a�d the Minneapolis Convention Center being closed, North 111etro antici- pated a soft 1988, and budgeted accordingly. We were delighted that after a soft first six months, the market bounced back with impressive growth, and the Bureau carried $40,000.00 into its 1989 Budget. As this pIan is being written, August 2989, our growth has continued with a 1696 increase, year-to-date, over 1988, and the best occupancy in the Twin Cities. Based on this history, plus an anticipated strong 1990, we believe that a 28.5% increase in 1990, over 1989, is a very attainable goal. Also included is the income that will be generated by the Northland Inn and Executive Conference Center. Of a$310,000.00 1990 Budget, $10,000.00 will be set aside as an "Appro- priation of Savings Balance". In addition, an anticipated $30,000.00 1989 iRCOme over budget will not be incorporated into the Buresu's operation, 4H PROPOSED 1990 MARKETING PLAN — Page 2 but will be placed in the same account. This money will be the start of a reserve to be used if, and when, the economy turns down end the hospitality industry becomes soft. Since our founding in 1986, the Bureau has contributed over $32,000.00 towards Metro-wide bids for major conventions and events. In 1990, our income will be used exclusively for the promotion of our hospitality industry in our four member Cities. This decision was made based on two events. First, it has always been assumed that the suburban hotels/motels derived a substantial amount of revenue as a result of "downtown" conventions. In 1988-89, while the Convention Center was down, and downtown Minneapolis hotels were aggressively soliciting business that historically belonged to the suburbs, North Metro grew. We found that we do not need to rely on the downtowns. Secondly, a new Minnesota Office of Tourism grant program wiIl contribute as much as $75,000.00 into the Minneapolis Convention Bureau budget to be used to bid for major conventions. Our financial assistance is no longerneeded. Lastly, this same Office of Tourism grant program will put as much as $25,000.00 into the North Metro budget to be used primarily for capturing more of the rapidly increasing Canadian Market. III. MARKETS ', Although the Twin Cities Visitor Market is basically a regional market from Greater Minnesota, Iowa, North Dakota, South Dakota, Wisconsin, Southeastern Manitoba and Southwestern Ontario, the vast majority of ' North Metro's visitor revenue comes from Northern Minnesota, Eastern North Dakota, Winnipeg and Thunder Bay. The majority of our marketing efforts will continue in our sub-region. ' In 1990, the Bureau will have a new program, although low key, that will ', expand our markets to the total region, and possibly beyond. North Metro ' will be the first Convention Bureau in Minnesota that will be able to 41 PROPOS�D 1990 MARK�TING PLAN — Page 3 accommodate the hearing impaired. With regard to group and convention business, three new developments will greatly impact on North Metro. First, the Earle Brown Heritage Center and the Northland Inn and Executive Conference Center has and will continue to attract new markets that were not previously available. We also believe that these two new facilities will have a positive impact on the whole North Metro hotel/motel industry. Secondly, Edinburgh U.S.A. is bringing, and the Blaine Sports Complex will bring, new identity and visitors to North Metro. Also, a year away is the new Dan Patch racing facility. Although e small percentage of our business, but expanding our markets regionally and nationally, it is our plan to capture overnight motorcoach business from the Eastern U.S.A., enroute to the Western U.S.A. and Canada. Also, through direct mail, we plan to expand our region by attracting overnight stays by persons enroute to Northern Minnesota from Southern Iowa, Missouri and South. IV. PROGRAMS 1. Shopping — The number one reason visitors come to the Twin Cities. The Buresu will expand its discount coupon program in 1990. Cost: $500.00 ' 2. Twins Weekends — the program will be fine tuned in 1990. Our Twins ; Weekends have proven to be one of our most valuable tools. Specific ' weekends subject to the 1990 Twins Schedule. Cost: �500.00 ', 3. Timberwolves Weekends — New for 1990. Group tickets have been I ordered for four very attractive weekend ger�es that include �' 114ilwaukee, Detroit, Boston and Los Angeles. Cost: $500.00 ' 4. Canadian Weekends — Our 1989 Par Weekend, featuring the Toronto � 4J ', PROPOSED 1990 MARKETING PLAN — Page 4 , Blue Jays, was not only successful in ettracting Canadians to North , Metro for a specific weekend, our continued responses from Winnipeg ', and Thunder Bay indicate the program gave us excellent identity, particularly in the Winnipeg market. Subject to Toronto playing a weekend series, this program will be scheduled for 1990, plus taking � advantage of the four Canadian three-day weekend holidays. Cost: $500.00 , 5. Travel Shows — In 1990, the Bureau will promote North Metro at , the Jefferson Show in Des Moines, and the Jackrabbit Show in Sioux Falls. ' Cost: $1,000.00 6. Group dc Convention Shows -- The Bureau will represent North Metro ! with booth space at the RCMC (Religeous Meeting Planners) convention fn Tampa, end the HSMA (SMERF Market) Show in Washington D.C. Cost: $2,500.00 7. Sports Shows — In 1989, we found that Sports Shows are a great place , to promote our Sports Weekends. We will heve a booth at shows in ', Duluth, Fargo, Sioux Falls and Bismarck, and are Iooking at additional shows in Des Moines and Bemidji. Cost: �2,000.00 8. �learing Impaired — New for 1990. There are 250,000 hearing impaired in Minnesota alone. The Bureau will have the proper communication devices in place and identity on all Bureau literature and advertising. Special ads will be placed in publications for the hearing impaired. Close coordination and cooperation will be required with our member hotels/motels. Cost: $1,250.00 V. ADVERTISING ' In 1989, the Bureau used print media almost exclusively. Due to over ; 6,000 responses to our advertising, through August, no changes are 4K , PROPOSED 1990 MARKETING PLAN — Page 5 anticipated for 1990. 1990 Ad Campaign: (Does not include fees ac production, contingency.) 1. Shopping/Discount Program. While North Metro Shopping will be featured in ell advertising, two series of ads will be devoted exclu- sively to this appeal in the Summer. Markets: Northern Minnesota, North Dakota, Wisconsin Cost: $15,200.00 , 2. Twins Weekends. The exact schedule will not be made until the 1990 ', Twins Schedule is known. It is anticipated that at least two series ' of ads will be scheduled. Markets: North Minnesota, North Dakota, Wisconsin Cost: $20,300.00 3. 'I�mberwolves Weekends. Three Timberwolves Weekends are going to be promoted between January and March. Two series of ads will not only promote the Timberwolves Weekends, but Winter Get-A-Way Weekends in general. A�arkets: Northern Minnesota, North Dakota, Wisconsin Cost: $15,575.00 4. Canadian Weekends. Four ads will be placed in Thunder Bay and Winnipeg newspapers. A Toronto Blue Jays Weekend will be subject to the Twins 1990 Home Schedule. Also, the cost of these ads is purely from the 1990 Ad Budget. If the anticipated $25,000.00 grant is received from the State of Minnesota, our Canadian advertising will be greatly expanded. Markets: Thunder Bay and Winnipeg Cost: $8,538.00 � 5. Hearing Impaired. Our T.D.D. (Hearing impaired) phone number will ' be incorporated in all ads. Only a nominal amount will be spent in special newsletters. ' Cost: $500.00 ! PROPOSED 1990 1�1ARKETING PLAN — Page 6 6. State Fair. One series of ads to promote North Metro accommodatians. Markets: Northern Minnesota Cost: $7,387.00 7. Conventions. Advertising in two major areas will be placed in 1990. a) A co--op program with the Earle Brown Heritage Center. Market: Predominately Minnesota Cost: $6,000.00. b? MSAE Directory and MSAE Newspaper Merket: Minnesota Associations � Cost: $4,000.00 8. Organizations. Predominately sports groups — the B�reau will place ads in their promotional tabloids if the event is being held in tt�e Narth Metro Area, and includes North Metro housing. Cost: $2,000.00 9. Twin Cities Visitors Guide — The Bureau will purchase four pages at $16,OOU.00 then reselt space, at cost, to North Metro hotels/motels, and other interested restaurants, retailers, etc. Market: National Cost: $6,000.00 for the editorial portions. TOTAL AD BUDG�T: $112,756.00 VI. PROMOTIONAL MATERIALS Supplies of Visitors Guides and Maps should last through 1990. As production, paper and printing costs are not known at this time, the following is e list of promotional materials to be produced in 1990, with the total promotionai materisl budget: 1. T.D.D. phone stickers to be placed on all present literature, for the hearing impaired. 2. Rate Brochures — one color. 4L PROPOSED 1990 MARKETING PLAN — Page 7 ' 3. Convention Service Directory — computer produced. ' 4. Shell folders — four-color, one fold, to promote a variety of programs, ', including the sports weekends. I 5. Map of North Metro Sports Venues. ' 6. Postcard. TOTAL BUDGET: $10,250.00 VII. LOCAL PROMOTIONS Advert4sing support for Fridley 49ers, Brooklyn Park Tater Days, and Brooklyn Center Earle Brown Days. TOTAL: $S,OOO.OU VIII. PUBLIC RELATIONS The Budget includes the Annual Bureau Luncheon, the Newsletter, and public service radio spots on WMIN that feature safe driving, School's Out — Drive Carefully, Welcome to the State Fair, etc. Our message features North Metro conventions and meetings accommodations. TOTAL BUDGET: $12,500.00 IX. MEMBERSHIPS � �act� organization includes dues, plus the cost of attending meetings and events. 1. Minnesota Association of Convention Bureaus —$ 400.00 2. Minnesota Society of Association Executives — 725.00 3. Hotel Sales �C Marketing Assn. — 200.00 4. Meeting Planners International — 300.00 TOTAL BUDGET: $1,625.00 X. SPECIAI, PROMOTIONS The Budget includes busing for special events, sports weekends, and the coupon book. The purchase of event tickets will also come from this budget, with prepayment by the hotels/motels. Chamber of Commerce tours and programs. TOTAL BUDGET: $15,000.00 �11'/I PROPOSED 1990 MARKETING PLAN — Page 8 XI. SALES/SALES PROMOTION 1. Tour/Association Shows 2. Sports Shows 3. Travel Shows 4. Northern Minnesota/Eastern North Dakota sales trips 5. Local sales solicitation. TOTAL BUDGET: $12,500.00 XII. PROMOTIONAL LITERATURE AND DIRECT MAIL This item includes the printing of special literature, using the shell folder, and the cost of a mail house in responding to the Bureau's advertising. TOTAL BUDGET: $5,000.00 XIII. ADMINISTRATION The Budget items under Administration outline the Bureau's Administrative Costs. The two major changes for 1990 are the hiring of a third employee — Administrative Assistant, and computer equipment to be used for accounting, reports, marketing, word processing and ultimately, desktop publisf�ing and housing. TOTAL BUDGET: $125,369.00 XIV. APPROPRIATION OF SAVINGS BALANCE A certain amount of money from the 1990 Budget will be set aside. Also included will be any residual from the 1989 Iiudget. TOTAL BUDGET: $10,000.00 TOTAL 1990 BUDGET: $310,000.00 Charles E. Cook Executive Director CEC:deb 4N 5 CITY OF FRIDLEY PLANNING COMMI88ION KEBTIN(i, BBPTEMBER 27, 1989 .rr r^r.�..... w..r w...+r1r..rw. n.w..rw.rw r...rw. r w.►w..r.�.r�.o.�w.w.rwww.�.w�►�rw�.w►rw1�.ww,�.r�rw w�.�..�. w..�. �r �.. CALL TO ORDER• Chairperson Betzold called the September 27, 1989, Planning Commission meeting to order at 7:30 p.m. ROLL CALL• Members Present: Members Absent: Don Betzold, Dave Kondrick, Dean Saba, Sue Sherek, Alex Barna, Paul Dahlberg None Others Present: Barbara Dacy, Planning Coordinator Michele McPherson, Planning Assistant Father John Magraam, Orthodox Church of the Resurrection of Christ Jack Lemley, Ashland Oil Bob Mikulak, Ashland Oil Hank Berkholz, 218 - 57th Place Anthony Zmuda, 218 - 57th Place Doug Strong, 5720 Regis Drive APPROVAL OF SEPTEMBER 13 1989. PLANNING COMMISSION MINUTES: MOTION by Mr. Kondrick, seconded by Ms. Sherek, to approve the September 13, 1989, Planning Commission minutes as written. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY. 1. TABLED• PUBLIC HEARING: CONSIDERATION OF A SPECIAL USE PERMIT SP #89-11 BY ORTHODOX CHURCH OF THE RESURRECTION OF CHRIST, INC.• Per Section 205.07.O1.C.2 of the Fridley City Code to allow churches in a residential district on Lot 3, Block I, Parkview Oaks First Addition, the same being 1201 Hathaway Lane N.E. Mr. Betzold asked the status of this request. Father John Magraam stated he needs to get more information, and the architect has not yet submitted a new drawing showing a different front elevation for the house. 5A PLANNING COMMIS$ION MEETING, SEPTEMBER 27. 1989 -_ PAGE 2 MOTION by Mr. Barna, seconded by Mr. Saba, to continue on the table special use permit, SP #89-i1, by the Orthodox Church of the Resurrection of Christ. IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOOSLY. 2. PUBLIC HEARING: CONSIDERATION OF A REZONING. ZOA #89-04. BY ASHLAND OIL COMPANY (RAPID OIL): To rezone Lot 4, Block 6, City View Addition, from R-2, Two Family Dwelling, to C-2, General Business, the same being 5701 University Avenue N.E. MOTION by Mr. Kondrick, seconded by Ms. Sherek, to waive the reading of the public hearing notice and open the public hearing. OPON A VOICE VOTE, ALL VOTING AYE, CIiAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY AND THE PIIBLIC HEARING OPEN AT 7:34 P.M. Ms. Dacy stated the property is located on the northeast corner of 57th Avenue and University Avenue, immediately east of and adjacent to the existing Rapid Oil facility. The property is vacant and measures approximately 40 ft. in width and 140 ft. in depth. At the September 13, 1989, meeting, the Planning Commission considered a special use permit by Ashland Oil to reconstruct a new facility on the property. The site plan included in the agenda packet is a revised site plan which meets all the setback requirements and lot area requirements in the C-2 district. Ms. Dacy stated the petitioner is proposing to relocate the access drives into the site so that the parking setbacks can be met. Two existing driveway cuts into the property will be removed. Ms. Dacy stated that in evaluating a rezoning request, the City should look at whether or not the proposed district is compatible with existing zoning and uses and whether or not the uses contained in that district would be compatible with adjacent properties. The existing zoning pattern in the area is C-2, General Business, along the east side of University Avenue, abutted by R-2, Multiple Family, or R-1, Single Family, to the east. Because this proposed request would merely extend that commercial zoning 40 ft. to the east, the rezoning should not have an adverse impact to the adjacent uses or zoning districts. Ms. Dacy stated that in the Staff Report on page 2, 3rd paragraph, the first sentence under "Analysis" should be changed to read: "The uses proposed in the C-2 district will � be compatible with the surrounded uses and zoning." Ms. Dacy stated staff had advised the petitioner that the City has limited the use of automobile-related uses along major entrances into the City, mainly University Avenue. The City has implemented this policy primarily through the use of its development contracts � PLANNING COMMISSION MEETING. BEPTEMBER 27. 1989 - PAGE 3 with the HRA, specifically on the Vantage property development at 81st Avenue where The Wholesale Club is located. The HRA is currently studying the 57th Place site as a potential redevelopment site; however, the HRA wants to wait to evaluate the soil tests currently being conducted on the site to determine whether or not a redevelopment project should be pursued at this location. Ms. Dacy stated that regarding the issue of light rail transit, staff sent Ashland Oil's site plan to BRW, the consuZtant for Anoka County, and received BRW's comments back on Tuesday, September 26. Anoka County is looking for a station location to the south of the site where SuperAmerica and the used car lot are located. That is the first priority. Whether or not the station is located there depends on future decisions as to whether or not the LRT will go over I-694 or will go underneath the bridge at I-694. The second alternative would be to locate a station on the subject property. BRW's comments, however, were that it was very early in their planning process to make any commitments at this time, but they were encouraged to see that the Rapid Oil building was moved farther to the east. That would give them additional room if additional area is needed beyond the University Avenue right-of- way at this location. Ms. Dacy stated that at this time, the proposed site plan does not conflict with the interit of the plans for the LRT; however, the petitioner should be aware that the site is a second alternative as a station location. Ms. Dacy stated staff recommends the Planning Commission recommend approval subject to three stipulations: 1. Compliance with the site plan submitted with the application. 2. Compliance with all the stipulations of the speciaZ use permit request, SP #89-12. 3. Approval of the special use permit request, SP #$9-12, by the City Council. Mr. Jack Lemley, Ashland Oil, stated he is representing Rapid Oil. He stated he did talk to BRW that day, and it was his understanding after talking to them, that it is going to be quite awhile before the LRT is built. Their guess was about 10 years. He stated, as pointed out by staff, they are setting the building back where it should not cause any problems for a future LRT. Staff has done a very good job in helping them lay out these plans. Mr. Lemley stated he has no problem with any of the stipulations proposed by staff. 5C PLANNING COMMI88ION MEETING. SEPTEMBER 27. 1989 - PAGE 4 MOTION by Mr. Saba, seconded by Mr. Barna, to close the public hearing. OPON A VOICE VOTE � ALL VOTING AYE � CBAIRPERSON BETZOLD D$CLARED THE MOTION CARRZED IINANZMOIISLY. MOTION by Mr. Kondrick, seconded by Mr. Barna, to recommend to City Council approval of re2oning request, ZOA #89-04, by Ashland Oil Company (Rapid Oil) to rezone Lot 4, Block 6, City View Addition, from R-2, Two Family Dwelling, to C-2, General Business, the same being 5701 University Avenue N.E., with the following stipulations: 1. Compliance with the site plan submitted with the application. �� 3. Compliance with all the stipulations of the special use permit requ�st, SP #89-12. Approval of the special use permit request, SP #89-12, by the City Council. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED UNANIMOIISLY. Ms. Dacy stated the City Council will establish a public hearing date on the rezoning at their October 23, 1989, meeting, so both the special use permit request and rezoning request will go to the City Council on November 13, 1989. 3. CONSIDERATION OF AMENDMENTS TO THE CITY SIGN CODE: Ms. Dacy stated staff welcomed any proposed changes, comments, or suggestions to the amendments as proposed by staff. Mr. Betzold referred to #36, "Special Event",.under Section 214.02, DEFINITIONS, which states: "An event which occurs within a designated time period on an annual basis". He suggested it be changed to read: "An event which occurs within a designated time period jfor instance. on an annual basis)." Mr. Barna referred to Section 214.07.O1.B (Changeable Signs) which states: "The message shall not change more than once every fifteen (IS) minutes except for a sign displaying time, temperature, and/or date." He stated it should be changed to read: "The message shall not change more than once every fifteen (15) minutes except for the disglay of time, temperature, andjor date." The present wording sounds like a sign displaying time, temperature, and/or date can change more than every fifteen minutes. Mr. Saba referred to Section 214.06.03 (Political Signs). He stated he would like to see a reduction in the maximum allowed size for political signs (32 sq. ft.). 5D PLANNING COMMISSION MEETING, BEPTEMBER 27. 1989 - PAGE 5 Mr. Betzold stated maybe they should address the size of the sign and the length of time a political sign can be up. Ms. Sherek stated that the City of Arden Hills allows political signs to be put up 30 days before the primary election, and the signs must be removed within 48 hours after the general election. Her suggestion wouZd be that poli,tical signs can be put up 30 days before the primary election and must be removed 5 days after the general election. This gives people time to get the signs down if there is cold or inclement weather. ° Mr. Dahlberg stated there is a state law that addresses the removal of signs and signs within so•many feet of the polling place. A suggestion would be to add language such as "...to be removed within five days following the election and/or as required by state law." Mr. Dahlberg stated that a$15 deposit for the erection of political signs is no incentive for anyone to remove the signs. Ms. Dacy suggested they make the deposit consistent with the deposit for temporary signs--$200. Mr. Dahlberg stated that is a possible solution. Mr. Saba stated it is an excellent idea. Mr. Betzold stated $200 might be appropriate for a business, but $200 might be a little out of line for these organizations. Mr. Barna stated he would agree with the $200 deposit. If it is a problem, anyone can come before the City Council and ask to have the deposit waived. Mr. Betzold stated that during 49'er Days, there was a craft show and Taste of Fridley, and someone posted bills advertising this all over the City. Some of those bills are still up. Is something like that covered in the sign ordinance? Mr. Saba and Ms. Sherek stated it should be. Ms. Sherek stated another example is the posting of bills for the Game and Sport Show, etc. It is visual pollution. Mr. Saba stated he liked the idea of requiring a deposit for this type of situation also. Any organization, even a volunteer organization, should be required to put down a deposit before posting bills to ensure the removal of those bills. Ms. Sherek stated that under Section 214.06.05, Special Events Signs, maybe another paragraph could be added that anyone posting 5E pLANNING COMMISSION MEETIN(3, SEPTEMBER 27. 1989 -_ _PAGE 6 bills and posters is also subject to a deposit and that the bills and posters must be removed. Mr. Dahlberg asked if there is a definition for "Bills". Ms. McPherson stated the definition for "Banners and Pennants" is: "A temporary sign constructed of cloth, canvass, paper, plastic film or light fabric." That would include posters and bills unless the Commission wanted to be more specific. Mr. Dahlberg asked why modifications to the Sign Ordinance are being proposed. Ms. McPherson stated that many of the modifications being proposed, particularly the "Special Events" definition and the modifications to "Special Events" and "Banner" sections of the temporary sign ordinance of the Sign Code are the result of conversations with many of the churches in the area upon notification that churches had to follow the temporary sign ordinance just as businesses in the City do. Several discrepancies were pointed out to staff, and there were some other areas that needed some more clarification from an administrative viewpoint. Mr. Saba asked how the City could restrict or allow banners hung over a street. Ms. McPherson stated those are defined as "temporary signs". She believed Mr. Saba was referring to the Michael Servetus Unitarian Church's banner over Mississippi recently which advertised their upcoming auction. She stated the church got approval from the City Council several years ago to do that and has also received special permission from the Nortel Cable and Anoka County. She wanted to note also that the Fridley 49'er Days Committee did not obtain a temporary sign permit to post its banners. Mr. Saba stated he would like to see something in the ordinance that says that banners cannot be hung over City or County streets, except thase banners which advertise city-related events such as 49'er Days or those events recognized by a City Council declaration. Mr. Dahlberg stated he did not agree. That is very arbitrary and discriminatory and why should the City be a2lowed to hang banners when no one else can? Mr. Kondrick stated he agreed with Mr. Saba. For special city functions where the information on the sign benefits the City for a City-approved function, he thought it is an allowable use, but he thought it is offensive to have a business advertise on a banner on a City or County street which does not benefit everyone in the City. They could have banners everywhere then. 5F PLANNING COMMISSION MEETING, BEPTEMBER 27. 1989 - PAGE 7 Mr. Betzold stated that in other cities, Anoka, for example, during its Halloween Festival, banners are put up all over. However, he could not see businesses being allowed to do the same thing. Mr. Dahlberg asked if the biggest objection to the banners is from the standpoint of safety (motorists reading the banner and not watching the road), then why is it going to be any different if the City puts up the banner? If not, what is the objection to having a business put up a banner across a street? Mr. Kondrick stated his objection is it is visual blight. Mr. Dahlberg stated attractiveness is in the eye of the beholder. Again, if they are not going to allow these types of signs by legitimate businesses or individuals in the community, then he did not feel, just because something is a city-related event, that it is a legitimate reason to allow that sign. Ms. Dacy stated right now a business can only put up a temporary sign on its property. Special Event Signs are defined as: "Banners or pennants commemorating a special event not connected with a business." So, they are really talking about city, church, or institutional functions that could potentially hang a sign over a street. Ms. Dacy stated maybe a compromise would be that if it is a non- city related function (a special event not connected with a business), they have to get City Council approval. Mr. Betzold stated 49'er Days is not a City function per se. The City participates in it, but it is still a non-profit organization that organizes and operates the function. That organization should also come to the City Council for permission to hang any banners or signs. Ms. Dacy stated under 214.06.05, they could add an item B which would have language regarding the posting of bills and a deposit; and Item C would have language stating banners over right-of-ways would require City Council approval. Mr. Dahlberg stated the issue is really to clarify these things in the Sign Ordinance as much as possible. Mr. Dahlberg stated that "Banners and Pennants" are defined as a temporary sign constructed of cloth, canvass, paper, plastic film, or Zight fabric. Does that mean with or without graphic or text or writing? Is a windsock or a streamer considered a banner and pennant? Are the pennant-shaped plastic flags used in car lots considered banners and pennants? Ms. McPherson stated it has been interpreted in different ways. The pennants that are strung together at service stations, etc., 5G PLANNING COMMISSION MEETING. BEPTEMBER 27, 1989 - PAGE 8 are interpreted as temporary signs; however, they do not have a legal opinion as to whether or not windsocks and flags would be included. Ms. Dacy stated staff will look into the windsock/flag issue. Mr. Dahlberg stated that if a business tries to find out what they can do to put temporary signage up all along the boulevard and not have to go for a permit, according to Section 214.16.O1.E.(8), under Sign Permit Requirements ("Any signs having an area of three (3) square feet or less."), the business could use the old "Burma Shave" sign technique. The business is not required to get a permit and the signs can be left up indefinitely according to this section of the ordinance. Mr. Dahlberg stated he saw some of the changes being made to this ordinance as creating a more restrictive ordinance. If enforcement also becomes stricter, they are going to find some businesses or people going through the ordinance to look for a way to advertise more important events than two, because they are only allowed two temporary signs per year. Potentially, they could start seeing the Burma Shave-type signs because it is allowable. Ms. Dacy stated the City allows a free-star►ding sign up to 80 sq. ft., wall signage up to 15 times the square root of a wall length, plus window signage, so the ordinance is being very liberal in allowing business people to have adequate signage, for permanent and temporary signage. Ms. McPherson stated the Sign Ordinance does not say a business or church cannot have a readerboard as part of the permanent signage. There is ample opportunity for businesses to become creative with signs within the restrictions of the Sign Ordinance. Mr. Dahlberg asked if there were any planning organizations or associations that have created a model sign ordinance. Ms. Dacy stated she is not aware of any. • Mr. Dahlberg stated he feels two temporary signs per year per business, church, or institution are somewhat restrictive. Mr. Betzold stated he is not so much concerned about the loopholes a business or person might find in the ordinance to put up a temporary sign, but he is more concerned about the permanent sign that a business or person goes to a greater expense to install. Mr. Dahlberg stated referred to the Ietter dated September 29, 2989, from Bruce Brown, President of the Fridley-Spring Lake Park Ministerial Association, in which Pastor Brown expressed concern about churches being subject to the same limitations as businesses for temporary signs. 5H PLANNZNG COMMIBSION MEETING, BEPTEMBER 27. 1989 - PAGE 9 Mr. Barna stated he agreed with Mr. Dahlberg that two temporary signs per year per business or institution is too restrictive. Mr. Dahlberg stated Ms. McPherson has suggested the use of readerboard signs. He stated a readerboard sign is generally a monument sign on the ground, and he did not see a readerboard sign as being that effective for advertising major events. Mr. Barna stated readerboards are also expensive to install. Ms. Dacy referred to Section 214.16.O1.D: "Signs erected by a nonprofit organization are not exempt from obtaining a sign permit, but the City may waive the fee requirement." Ms. Dacy stated that at this time, if the Commission wanted to make a recommendation on adding a fee and deposit requirement for nonprofit organizations and possibly excluding them from the temporary sign restrictions, now is the time to do that. Mr. Dahlberg stated that if language was added that "these organizations may be allowed 4-5 temporary signs a year", that was also risky because then they are saying nonprofit organizations get more temporary signs than a retailer or business. He did not know how something like this could be handled. Mr. Barna stated he thought the original intent for this change in the Sign Ordinance was to limit the use of porta-panel signs, and not necessarily temporary signs. Rather than define them as temporary signs, maybe they should define them as porta-panel signs. Mr. Dahlberg stated he did not think the Commission has enough information to make any decisions at this time. He suggested staff contact other communities to see what they do about the use of temporary signs for non-profit organizations, particularly churches. Ms. Dacy stated there is the interpretation that churches are displaying special events signs which are permitted temporary signs and would not fall under the temporary sign category. She stated there is a conflict in interpretations here. She stated staff will do a survey of other communities and come back with a recommendation. Ms. Sherek stated she would lik� to address Section 214.15, Signs Within Public Right-of-Ways. She did not see any reason why signs needed to be allowed in the public right-of-way. Ms. Dacy stated this section of the code was specifically designed for the Central Avenue Corridor. 51 PLANNING COMMISSION MEETING, BEPTEMBER 27. 1989 - PAGE 10 Mr. Dahlberg stated that if Central Avenue is the only street that this section applies to, then why don't they just say that? Ms. Dacy stated this was a way to try and establish criteria that would not give the appearance that it is singling out one right- of-way over another. However, staff went through the computer listing of streets, and Central Avenue is the only street that falls under this criteria. Mr. Barna stated the City approved a variance for a sign at 79th and University. Because the right-of-way is larger than the service drive, a variance was needed to allow a pylon sign to extend over the right-of-way but not over the curb. He stated maybe they should just continue as they have in the past and that is to allow these signs only with a variance. Ms. Dacy stated the City cannot give a variance for a sign in the right-of-way because the ordinance specifically states no signs in public right-of-ways. Mr. Barna stated then maybe they should say no pedestal of a sign can be constructed within the right-of-way without a variance or special use permit. That way each situation can be looked at on an individual basis, rather than pass an ordinance that allows just a few businesses to do something. Ms. Dacy stated what staff is trying to say is that this right-of- way is unique, it is oversized, and they do think it is different than any other street in the City. Staff wanted to avoid the hardship argument. Ms. Sherek stated this section of the ordinance is, in fact, favoring one side of Central Avenue. The setbacks on the east side of the street from the curb are not the same as those on the west side. So, they are almost saying that businesses on one side of the street can do something businesses on the other side cannot do. It bothered her to draw up an ordinance that relates specifically to one area. Mr. Barna agreed with Ms. Sherek. Ms. Sherek stated if this is going to be in the ordinance, then they should be clear that they are talking specifically about Central Avenue and treat it as such. Mr. Dahlberg agreed. Ordinances he has seen for other communities do refer to special considerations in given development corridors. They should say this is criteria for the Central Avenue Corridor. 5J pLANNING COMMISSION MEETING, BEPTEMBER 27, 1989 - PAGE 11 4. CONSIDERATION OF COMPREHENSIVE PLAN UPDATE, "HOUSING" CHAPTER: Ms. Dacy stated staff based the outline on the proposed theory that Fridley should promote the theory of life cycle housing, providing a variety of housing choices for persons living in the community at different times of their lives. She reviewed the outline with the Commission members. Mr. Saba stated that based on past experiences, he felt the City has to be really restrictive as to where they allow multi-tenant housing and elderly housing in the City, as far as the proximity to single family residential neighborhoods. There are a lot of multi-family dwellings in the City now, and maybe they should take into consideration the redevelopment or re-redevelopment of the existing housing stock in terms of multi-family as a priority before looking at going into residential neighborhoods to build new apartment buildings and senior housing, etc. He sympathized with people who have nice, quiet neighborhoods, and are then faced with the possibility of a large multi-tenant building going up in their neighborhood. Mr. Dahlberg stated that with some of the changes going on right now with the closing of state hospitals and those kinds of things, there is going to be a need for housing a lot of those people. The comprehensive plan should address some of those trends and maybe make some projections relative to those trends in years to come. Ms. Dacy stated that regarding the Comprehensive Plan, the City Council wants a more detailed discussion with Planninq staff on what the Planning Commission reviewed earlier. This will be discussed at the October 30, 1989, Council Conference meeting. She has suggested the Planning Commission chairperson be invited to this meeting also. � 5. RECEIVE AUGUST 15 1989, JOINT ENVIRONMENTAL 4UALITY1ENERGY COMMISSION MEETING: MOTION by Mr. Saba, seconded by Mr. Dahlberg, to receive the August 15, 1989, Joint Environmental Quality/Energy Commission meeting. IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERBON BETZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY. 6. RECEIVE SEPTEMBER 5 1989. APPEALS COMMISSION MINUTES: OTION by Mr. Barna, seconded by Mr. Rondrick, .to receive the September 5, 1989, Appeals Commission minutes. IIPON A VOICE VOTE, ALL VOTING AYB, CHAIRPERSON BETSOLD DECLARED THE MOTZON Cl�RRIED tTNANIMOIIBLY. 7. RECEIVE SEPTEMBER 7 1989 HUMAN RESOURCES COMMISSION MINUTES: 5K PLANNING COMMISSION MEETING, SEPTEMBER 27. 1989 -_ PAGE 12 MOTION by Ms. Sherek, seconded by Mr. Dahlberg, to receive the September 7, 1989, Human Resources Commission minutes. Ms. Sherek stated the Human Resources Commission members have expressed an interest in being involved in the comprehensive planning process relative to human service type issues such as the Comprehensive Plan. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY. 8. RECEIVE SEPTEMBER 19 1989 APPEAIS COMMISSION MINUTES: MoTION by Mr. Barna, seconded by Mr. Saba, to receive the September 19, 1989, Appeals Commission minutes. UPON A VOICE VOTE, ALL VOTING AYE� CHAIRPERSON BETZOLD DECLARED T8E MOTION CARRIED IINANIMOIISLY. ADJOURNMENT• MOTION by Mr. Kondrick, seconded by Ms. Sherek, to adjourn the meeting. IIpon a voice vote, all votinq aye, Chairperson Betzold declared the September 27, 1989, Planninq Commissioa meeting adjourned at 9:25 p.m. Respectfully sub itted, �- L-��.�-- `-�.i Lyn ' Saba Reco ing Secretary � � c��roF F� �� C�1NiMUNITY DEVELOPMENT DEPARTMENT' MEMORANDUM DATE: October 18, 1989 /�� TO: Will'am urns Cit Mana er �I i B , Y 9 �� FROM: SUHJECT: Jock Robertson, Community Development Director Barbara Dacy, Planning Coordinator Establish Public Hearing for Rezoning, ZOA #89- 04, Ashland Oil Company, 5701 University Avenue N.E. Attached is the staff report for the rezoning request, of a 40 foot by 140 foot vacant lot adjacent to the existing Rapid Oil parcel, from R-2, Two Family Dwelling to C-2, General Business. The ordinance requires that the City Council conduct a public hearing. Staff recommends the City Council establish November 13, 1989 as the public hearing date for this rezoning request. BD/dn M-89-634 5L � � 5M � STAFF REPORT APPEALS DATE Cp`��N �A�� 0 o�r 23eP��8�er 27, 1989 FIV�LLI �Y (;Q(�i(i1L �A� : November 1'3, 1989 ��.�pq BD/dn REQUEST PERMIT NUMBER APPLICANT PROPOSEO REQUEST LOCATION SiTE DATA S{ZE DENSITY PRESENT ZONING ADJACENT LAND USES � Z�i� UME$ PARK DEDICATION ANALYSIS FxVANCIAL IMPLICATIONS CONFORMANCE TO COMPREi�t1/E PLAN COMPATBILtTY WITH ADJACENT USES 8� ZONNG ENVIRONMENTAL COt�'�IDERATIONS STAFF RECOMMEf�ATION APPEALS RECOMMENDATION PLANNING COMMISSION RECOI�huIENDATION ZOA ��89-04 Ashland Oil Co. (Rapid Oil) To rezone Lot 4, Block 6, City View Addition, from R-2 to C-2. 5701 University Avenue N.E. NjA N/A C-2, General Business C-2 to the north and south; R-2 to the east; University Avenue to the west. On site. N/A Within a proposed HRA redevelopment area Yes Yes Potential soil and ground water contamination Approval with stipulations. 5N Staff Report ZOA #$9-04, Ashland Oil Page 2 REQUEST The petitioner is requesting a rezoning for Lot 4, Block 6, City View Addition from R-2, Two Family Dwelling to C-2, General Business. The purpose of the rezoning request is to make additional property available in order that the reconstructed Rapid Oil facility west of the subject property can meet the required setbacks and requirements of the C-2 zoning district. SITE The subject property measures approximately 40' x 140' and was originally platted in 1887. The property is currently vacant and is bounded on the west by the existing Rapid Oil facility, and to the east by a vacant single family dwelling. Both properties are owned by the petitioner. The property is a double frontage Iot, with 57th Place along the north side and 57th Avenue along the south side. ANALYSIS In reviewing this rezoning request, the City should evaluate whether or not the intent and the uses permitted in the C-2 district would be compatible with adjacent zoning and uses. The C-2 zone exists to the north and south of the site along the east side of the University Avenue frontage. The intent of the original zoning pattern in this area appears to be to provide areas for local convenience uses for the neighborhood to the east of the commercial frontage as well as to provide commercial services for the travelling public along University Avenue. Given that the existing zoning and uses to the north and south is also zoned C-2, and the property to the south is zoned C-2, zoning Lot 4 would not be contrary to the existing pattern. The uses proposed in the C-2 district will not be compatible with the surrounding uses and zoning. The size of the property dictates that it must be combined with the existing structure on Lots 1 through 3. Therefore, the primary purpose of rezoning Lot 4 is to gain additional lot area and footage to bring the reconstructed oil changing facility into compliance with current ordinances. It will also provide area for the required screening fence along the east lot line. Policy Considerations Staff has advised the petitioner that the City has limited the use of automotive related uses in HRA redevelopment contracts (i.e. Vantage Companies development) along University Avenue. The intent 50 Staff Report ZOA #89-04, Ashland Oil Page 3 of this effort is to avoid a"gasoline alley" image along major thoroughfares through the City. The HRA will consider its redevelopment plans for this site when the soil testing is completed on the site and the extent of the contamination is known. Approval of the rezoning is conditioned upon compliance with the stipulation of Rapid Oil's special use permit, which includes that the site must be cleaned according to MPCA standards prior to issuance of a building permit. Light Rail Transit Staff has forwarded a copy of the site plan to BRW, Inc. to provide comments regarding the proposed light rail transit route. Comments should be reviewed b� Wednesday evening for presentation to the Planning Commission. RECO1�ff�IENDATION Planning staff recommends the Planning Commission recommend approval of the rezoning application, ZOA #89-04, with the following stipulations: 1. Compliance with the site plan submitted with the application. 2. Compliance with all the stipulations of the special use permit request, SP #89-12. 3. Approval of the special use permit request, SP #89-12. PLANNING COMMISSION ACTION The Planning Commission unanimously recommended approval of the rezoning request, ZOA #89-04, subject to the stipulations recommended by staff. CITY COUNCIL RECOMMENDATION Staff recommends the City Council concur with the Planning Commission's recommendation. / J l�1 Y . °V J � 29 J IB a :s> z � _ s... rs ! � z5 T ' Z� O 4� � R � t� ` j 2 y i v _ � � r� � � � t� h i¢ _ rf r - �� .e ie r ."� ; �t r � z z� j ' IB ,, � , 3 � z s �. `6 � t3 • Ze � � B y 9 � = z r i7 f �. �.� .g i iI� � ,f.t N N.E. i' ` +1f � id F - M r7s - M 2II �c � ' r �,c r� �'IG i �9 • ' • 6 .s i y�. 4F: E. .z �� 'r .}��i. � ZOA #89-04 Rapid Oil N�/2 SEC.23,T30,R.24 C/TY OF FR/OLEY �7 21 12 NfN COONfA I 1 l s�'. �+ ,�__ - �:: - - - - - 'ri� � � .- �d E�Z ' �i/ �� 's � �� rs t ts z , + : - , if Z v�:i� -� � � �:e 3 w - �p�o P� {�S r,z I :� 3 , i � ; ai 3 .,.�ll ♦ �142+ f'' t I tf P7 / l7 ♦ s 5 f '` f '�fs ��„ •l� M�! t� sr s� 2f�� f �' ; ' 1 t!� s tf (C f N � ;. 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CALL TO ORDER: Chairperson Betzold called the October il, 1989, Planning Commission meeting to order at 7:30 p.m. ROLL CALL: Members Present: Don Betzold, Dean Saba, Sue Sherek, Alex Barna, Paul Dahlberg Members Absent: Dave Kondrick Others Present: Barbara Dacy, Planning Coordinator Michele McPherson, Planning Assistant Jock Robertson, Community Development Director Donald Tessmer, RMS Company Steven Hardel, RMS Company Jay Andrea, 670 Janesville Street, Pete Shifstrom, 8420 East River Road, Coon Rapids Chris Denardo, 10715 Linnet Street, Coon Rapids APPROVAL OF SEPTEMBER 27 1989 PLANNING COMMISSION MINUTES: MOTION by Mr. Dahlberg, seconded by Mr. Saba, to approve the September 27, 1989, Planning Commission minutes with the following amendment on to the motion on page 11, item 5: "seconded by Mr. aba" should be changed to "seconded by Mr. Dahlberct". IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BETZOLD DEGLARED THE MOTION CARRIED IINANIMOIISLY. l. PUBLIC HEARING• CONSIDERATION OF A REZONING, ZOA #89-05, BY RMS COMPANY• To rezone Outlot l, Nagel's Woodlands, from C-2, General Business, to M-1, Light Industrial, the same being 990 Osborne Road N.E. Mr. Dahlberg excused himself from discussion and voting on this issue, because he is the architect for RMS Company. MOTION by Mr. Saba, seconded by Ms. Sherek, to waive the reading of the public hearing notice and open the public hearing. IIPON A VOICE VOTE� ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED T$E MOTION CARRIED AND THE PIIBLIC HEARING OPEN AT 7:32 P.M. 0 . � PLANNING COMMISSION MEETING. OCT. 12. 1989 - PAGE 2 Ms. McPherson stated RMS Company currently owns the building at 980 Osborne Road, which is adjacent to 990 Osborne Road. The small outlot is zoned C-2, General Business. RMS Company is proposing to construct an addition onto their existing building and a minor portion of that addition will encroach into the outlot, therefore, the petitioner is requesting the outlot be rezoned to M-1, Light Industrial. Adjacent parcels in the area are currently zoned M-1, Light Industrial, including the parcel with the existing building. Ms. McPherson stated that since the existing building is on M-1 property and adjacent parcels to the west and south are also zoned M-1, it would be appropriate to rezone the small outlot to M-1, Light Industrial. This will allow RMS Company to add onto their building and be in compliance with the Zoning Code. The remainder of the parcel will be used for employee parking. Ms. McPherson stated staff is recommending the Planning Commission recommend approval of the rezoning request with three stipulations: 1. A grading and drainage plan shall be submitted for approval prior to the issuance of a building permit. 2. A landscape plan with underground irrigation shall be submitted for approval prior to the issuance of a building permit. 3. The rezoning of Outlot 1 of Nagel's Woodlands shall be contingent upon approval of the variance request, VAR #89-26. Mr. Tessmer stated he had nothing to add. He stated they are in agreement with the stipulations as outlined by staff. MOTION by Mr. Barna, seconded by Ms. Sherek, to close the public hearing. IIPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON HETZOLD DECLARED THE MOTION CARRIED IINANIMOUSLY. Mr. Barna stated the Appeals Commission recommended approval of both variances requested by RMS Company on Octaber 10, 1989. He stated he had no problem with the rezoning request. MOTION by Mr. Saba, seconded by Mr. Barna, to recommend to City Council approval of a rezoning, ZOA #89-05, by RMS Company, to rezone Outlot 1, Nagel's Woodlands, from C-2, General Business, to M-1, Light Industrial, the same being 990 Osborne Road N.E., with the following stipulations: 1. A grading and drainage plan shall be submitted for approval prior to the issuance of a building permit. - pLANNING COMMISSZON MEETING, OCT. 12, 1989 - PAGE 3 2. A landscape plan with underground irrigation shall be submitted for approval prior to the issuance of a building permit. 3. The rezoning of Outlot 1 of Nagel's Woodlands shall be contingent upon approval of the variance request, VAR #89-26. DPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIIi008LY. Ms. McPherson stated that on October 23, 1989, the City Council will set a public hearing for this item on November 13, 1989. 2. CONSIDERATION OF RECOMMENDATION TO COMBINE THE ENVIRONMENTAL OUALITY COMMISSION AND ENERGY COMMISSION: Ms . Dacy stated that this subj ect was discussed by the Planning Commission several months ago. The Environmental Quality and Energy Commissions are now embarking on a solid waste fact-finding process by interviewing various employees from other cities and counties regarding their approach to recycling. Ms. Dacy stated a factor in that fact-finding process is the ability to get quorums on both commissions. That has been a factor for the last year. Ms. Dacy stated at a recent Council meeting, Councilmember Billings initiated this request. The Energy Commission and Environmental Quality Commission have reviewed the proposed changes to Chapter 6 of the City Code regarding Commissions. Included in the agenda was the proposed changes along with a copy of Chapter 6 showing where the proposed changes would be. Ms. Dacy stated, essentially, the Environmental Quality and Energy Commissions would be combined into one commission and would have seven members. The impact on the Planning Commission would be that there would be five members plus two at-large members appointed by the Council. She believed that is consistent with the Planning Commission's original discussion and direction. Ms. Dacy stated staff would like the Commission to review the proposed changes to Chapter 6, recommend any changes, and direct staff to schedule the first reading of the ordinance to chanqe Chapter 6 before the City Council on October 23, 1989. Mr. Saba stated both the commissions would like the membership to stay at seven members. It will help in being able to have a quorum for meetings. sc PLANNING COMMISSION MEETZNG. OCT. 12. 1989 -_- PAGE 4 Mr. Dahlberg stated there is quite a diversity among the EQC and Energy Conunission members in terms of interest and expertise. It is healthy to keep the membership at seven members to be able to retain that interest and expertise. Mr. Dahlberg stated they would like the flexibility that if, at some point they cannot maintain a membership of seven, they could reduce the membership to five. Mr. Betzold stated it is a good idea to merge the two commissions. MOTION by Mr. Saba, seconded by Council the approval of the Commissions, of the City Code and Commission and Energy Commission Mr. Barna, to recommend to City proposal to amend Chapter 6, combine the Environmental Quality into one commission. IIPON A oOICE VOTE, ALL VOTING AYE, CHAIRPER60N BET20LD DEGLARED THE MOTION CARRIED IINANIMOIIBLY. 3. CONSIDERATION OF PROPOSED STATION LOCATIONS ALONG UNIVERSITY AVENUE• Mr. Robertson stated that since the Planning Commission last discussed the proposed LRT system, staff has received some updated information from BRW that staff feels warrants more review by the Planning Commission. The Planning Commission might want to consider updating some of their recommendations about locations and type of station. Mr. Robertson stated that at the February 8, 1989, meeting the Commission did not know the parking requirements for commuter stations, and the Commission recommended station locations at 57th Avenue, Mississippi Street, Osborne Road, and 81st Avenue. BRW now feels that the commuter ("park and ride" as opposed to "walk and ride") station on University and Mississippi will now require 300 parking spaces. That is approximately equivalent to the two Target parking lots. BRW states the 10,000 Auto Parts parking lot will only accommodate 125 spaces, so they are asking about the use of other Municipal Center parking facilities. He stated the new parking ramp was built to handle the overflow parking and help correct the parking problem the City already has in Center City, and the use of these facilities was discouraged since the office building is not fully leased and an expansion is planned for the Fridley Plaza Clinic. Mr. Robertson stated the next dimension of this problem is that the Center City redevelopment is about 2/3 completed. However, they still have a 10 acre parcel in the southwest quadrant, and the HRA is looking at three proposals for it at its October Z2, 1989, meeting. The question is: Do they really want to jam up the intersection with 300 more cars in the morning and 300 more cars in the evening where, during the day, there is going to be . � PLANNING COMMISSION MEETING, OCT. 12. 1989 - PAGE 5 nonproductive use of that land? Perhaps the solution would be to convert the "park and ride" station originally conceived for University/Mississippi to a"walk and ride" station and ndrive up and drop off" station and then provide those additional "park and ride" facilities at Columbia Arena. Mr. Robertson stated staff is asking the Planning Commission to reconsider Columbia Arena. Does it make sense to have a"park and ride" station at both Columbia Arena and Osborne Road? Mr. Betzold stated that if there is a station at the intersection of MississippijUniversity, isn't it going to be second nature for ' people to park in the City's parking lot anyway? They are going to have 300 cars parked there even if they do not have room for them. Mr. Barna stated people will park there or at Holly Shopping Center or on the residential streets. Ms. Sherek asked if they want to add 300 additional cars to the intersection of 73rd/University in a residential area that is going to be newly burdened with the Northco development. Probably a minimum of 1/2 those cars will be during rush hour adding to an already horrible traffic situation on 73rd Avenue. Mr. Robertson stated 73rd Avenue is going to be widened. Ms. Sherek stated it is not the width of the street that is the problem; it is the volume of traffic on the street, and that volume will be increased by putting a commuter station at Columbia Arena. So, are they improving a situation or making it worse? Ms. Sherek stated if they have a choice between putting a"park and ride" station in an area that enters and exits in a residential area or in a commercial area, she would vote for the commercial area, whether it is Osborne Road or Mississippi Street. Mr. Dahlberg stated that in the early stages, there was minimal discussion about this, but it seemed it was always intended that the LRT would go on the east side of University Avenue. It appears to him that there is more land available for parking facilities on the west side of University Avenue. Mr. Robertson stated he believed the east side of University Avenue was chosen because of the availability of right-of-way. Mr. Robertson agreed with what Mr. Betzold had said earlier that even with a"walk and ride" station on the southeast corner by the Target building, they are going to get a certain amount of renegade parking in the area. The idea would be to try to make a"park and ride" station as attractive as possible and the parking as close to the station and loading platform as possible. l•1 `� PLANNING COMMISSION MEETING. OCT. 12. 1989 -_ PAGE 6 Mr. Betzold stated that the Columbia Arena location seems ideal because the lot is available during the day. Mr. Dahlberg stated that is true; however, it was BRW's original analysis to utilize the property Northco now has, not the Columbia Arena lot. Mr. Robertson stated that was true; however, he has now been informed by BRW that they will consider the joint use of the Columbia Arena lot because it is already an Anoka County facility. Mr. Dahlberg asked the capacity for the Columbia Arena lot. Mr. Robertson stated they are not sure, but know it can hold in excess of 300 cars. However, there is still the remaining problem of traffic on 73rd Avenue. Mr. Dahlberg stated he believed some of that traffic will be distributed onto 69th Avenue. They are assuming all the traffic will be coming east and west on 73rd Avenue to get to the station, but that is not necessarily the way it is going to work. Mr. Robertson stated that is an excellent point, and they should get a follow-up projection from BRW on what percentage of traffic will come east/west on 73rd Avenue and what percentage of traffic will come north/south on University Avenue. Ms. Sherek stated another way would be to get an analysis of how traffic could be rerouted to 69th Avenue to distribute the traffic. Mr. Barna stated there has been some discussion about the frontage road being eliminated at 73rd Avenue. If that is the case, traffic would have to go through the Northco development to and from 73rd Avenue. Mr. Dahlberg stated that when staff asks for follow-up information, the information be based on two scenarios: 1. 2. If the frontage road is not there to 73rd which forces aIl the traffic to 69th or through Northco's development to get to 73rd Avenue. If the frontage road remains so traffic can get onto 69th Avenue and 73rd Avenue. Mr. Robertson stated the question is: Will the "park ar►d ride" people arrive at the station aII at once or earlier than people arriving to work at the Northco development? If the latter is true, then that would spread out some of the traffic. sF PLANNINQ COMMISSION MEETING, OCT. 12. 1989 - PAGE 7 Mr. Betzold stated another question that can be asked of BRW is that if BRW is committed to having a"walk and ride" station at Mississippi/University, where will the cars be parked and how can the City control the parking situation? Mr. Dahlberg stated if the northeast quadrant of University/ Mississippi becomes a 125 car lot, how is the parking to be controlled? �y permit for LRT? Mr. Dahlberg stated he had a concern regarding 73rd Avenue. Of all the east/west streets in Fridley that provide access to University and Highway 65 and Central Avenue, 73rd Avenue is the only street without stop signs, and that is why it is used as heavily as it is. It would seem to be wiser to have Osborne Road as the street without stop signs or have Osborne with traffic controlled intersections. Mr. Betzold stated when they first started the LRT discussions, they agreed that at some point the public should become involved. He is now getting very concerned about making these kinds of discussions without any public input. He felt they are getting to the point where they should have a public hearing fairly soon. Ms. Sherek stated they have to give this a lot of consideration. There are other sites they could be looking at for the "park and ride" stations. Once the LRT is in, it is going to be here for a long time. If it means exploring the idea of having the corridor run down the west side of the street with a pedestrian bridge over University Avenue, then maybe they should do tha�. Mr. Dahlberg stated the Commission's recommendation was that if the corridor is on the east side that they retain all the parking facilities on the east side as well. Now, they might have to compromise and say they will allow it on the west side only if there is a pedestrian walk bridge over or under University Avenue to the station so pedestrians do not have to compete with the traffic on University Avenue. Ms. Dacy is that process. for its process. has made It might does not stated her understanding of the public hearing process BRW is still going through the preliminary engineering Then Anoka County will forward the plan to each community review and approval. She thought that was a 6-9 month Even with the change from last winter to this winter, BRW the demand projection of 300 cars at the intersection. be more harmful to go to the public now if Anoka County have adequate information. Mr. Robertson stated a public information meeting was originally scheduled by BRW for September but it had to be cancelled. Mr. Betzold stated it is a valid concern that they do want to have all the information together before going before the public; but sG PLANNING COMMISSZON MEETING, OCT. 12. 1989 -_ PAGE 8 the Commission does not control this process. He is afraid that there is going to be a point in time when a lot of rumors and misinformation can start coming out, and he did not want someone to point to the FridZey Planning Commission that they were the ones who made the decision without public input. Mr. Saba stated it could be worse, though, if they do not have adequate information. Mr. Robertson stated he would forward the Planning Commission's concern about public input to BRW. Ms. Sherek stated that when they do have a public hearing, she would like representatives from BRW to attend that meeting. Ms. Sherek stated she felt BRW does have to make a decision on the corridor first before they can start talking about stations. MOTION by Mr. Dahlberg, seconded by Mr. Saba, that the Planning Commission recognizes the updated information presented by staff and is willing to update their recommendations after staff gets more information on the following issues: 1. The closing off of 73rd; directing traffic to 69th; or traffic through the Northco development to 73rd. 2. The traffic assignments east/west on 73rd Avenue and the impact of that traffic on the residential area to the north. 3. The impact on renegade parking in the Center City area if there is a"walk and ride" station located at University/Mississippi. 4. The implication of parking facilities on the opposite side of the roadway from the rail right-of-way with a pedestrian bridge. UPON A VOICE VOTE, ALL VOTING I�YE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY. 4. REVIEW PROPOSED CHANGES TO LOT COVERAGE REQUIREMENTS _IN COMMERCIAL AND INDUSTRIAL DISTRICTS: Ms. McPherson stated the reason for the initiation of the code change was in response to a variance request by Cortron Manufacturing in September 1989. In the discussion at the City Council meeting, it was discussed that information be gathered on how other cities handle lot coverage requirements. That information was included as items B and B2 in the Commission agenda. 6H $LANNING COMMI88ION MEETING, OCT. 12, 1989 - PAG$ 9 Ms. McPhersan stated, as proposed, the increase by 10� of all the lot coverage requirements would occur for both commercial and industrial districts. Staff has recommended, however, that the increase only be allowed in industrial districts as the lot usage in commercial districts in usually more intense, the parking requirements are higher, and the ratios are greater. In industrial districts, many times the expansions that cause the increase in lot coverage are usually for warehousing and some manufacturing uses. The parking ratios are 1 parking space for 2,000 sq. ft. so the parking demand is not as greatly increased as the retail use which is 1 parking space for 150 sq. ft. Ms. McPherson stated also included was a list of lot coverage variances that have been requested in past years. As stated in the memo dated October 6, 1989, all lot variances were within industrial districts. Ms. Dacy stated it was Councilmember Billings' proposal to increase lot coverage by 10� as a special use permit (Exhibit A). Mr. Dahlberg asked why the special use permit situation would be any better than just increasing the allowable lot coverage by 10� to 50$ without a special use permit in the M-1 district. Mr. Barna stated maybe the Council could just give the Appeals Commission some direction that the Council was comfortable with variances for lot coverage up to 50�. Ms. Dacy stated that to choose between amending the ordinance or considering each case on a variance basis, she would recommend that the ordinance be changed so that there could not be a challenge if a variance was denied for whatever reason. Mr. Dahlberg agreed with Ms. Dacy. He stated it should not be a variance situation, but what is the benefit to having it allowed with a special use permit? Ms. Dacy stated staff's initial concern was to make sure that the requests would have adequate parking, to analyze the long term situation if the use was to change over in the future, and to look at adjacent us�s. In the case of ELO Engineering, there was an issue about shared parking. Ms. Dacy stated the City has the burden of praof to show if there are any problems with the special use permit. Mr. Barna stated that with the ELO Engineering lot coverage variance, it was revealed that there was insufficient parking. The Appeals Comraission put on a contingency of gaining additional property which ELO was not able to do and, therefore, denied the variance for a variance from 46.5� to 49.5�. Handling it that way has kind of limited Iot coverage to 45-47�. si pLANNING COMMI88ION MEETING, OCT. 12. 1989 - PAGE 10 Ms. Sherek stated that if someone comes in requesting an increase in lot coverage from 40� to 50� and the ordinance says 50�, doesn't the petitioner still have to demonstrate adequate parking? If they cannot meet their parking requirement, it makes no difference if there is a special use permit procedure or not. The value she saw in the special use permit process is if the ordinance is set for 50$, then they will get requests for 55$. Mr. Saba stated the whole electronic industry and sheet metal industry is changing, and corporations are requiring more space for storage of inventory in their buildings. By denying this type of lot coverage, they could lose a lot of business. That is what is happening to companies like ELO Engineering. Mr. Betzold stated the variance process is always available, but then the burden is onrthe petitioner to show a hardship. If they go ahead and increase lot coverage to 50� with a special use permit, then they are saying it is all right, and the City has to come up with good reasons why the request should be turned down. They have only had five lot coverage variance requests in five years, so he really did not see this as an issue. He would almost rather see a sunset provision where there would at least be some review at some point in the future so they do not have a needless procedure on the books. Ms. Sherek stated allowing 50� lot coverage with a special use permit is still the same thing as allowing 50�, but the City is requiring the petitioner to jump through some hoops. She felt they should either allow 50g or just leave it as it is now. Mr. Barna stated he basicalZy agreed with Ms. Sherek. If they are going to have a percentage at all, he liked what some of the other cities are daing where the setback requirements and parking requirements basically control the lot coverage. Mr. Dahlberg stated the danger there is if they increase the number too much (and 50� is not outrageous), they have to take into account that there is parking lot and hard surface that has to be accommodated on the parcel. At around 40� lot coverage and adding the parking and hard surface, the total building and hard surface area on the lot could be at approximately 75-80� maximum. That is all right, but as soon as they start to increase the lot coverage to 50�, then maybe the total developed piece of property including parking and hard surface is closer to 90�, and that becomes a little more difficult to deal with. The objective is to have some green space and landscaped treatment on each parcel. Ms. Sherek stated maybe they should add an additional statement that says the total lot coverage cannot exceed a certain percentage. 6J pL'NNTN(: QAM1�fTEtRTAN UtF.F.T7N(�_ AGT_ 12. 1989 - PAGE 11 Mr. Dahlberg asked staff if there has been any language to that effect in other cities ordinances. Ms. Dacy stated some ordinances do not have a building coverage; they will have a total impervious surface. �She stated the City's parking setbacks and building setbacks are set up so that 88� of the lot can be covered. She stated staff looked at that option, and they could state in the ordinance that lot coverage maximum is 88�, but they felt uncomfortable stating that. On the other hand, they looked at what would happen if they reduced that to 75$ or 80$ total. Based on how Fridley has developed, they would probably render a number of properties nonconforming because basically � everyone has built to those parking and building setbacks in the commercial and industrial districts. Mr. Barna stated that with the variance process, they look at each individual lot and each individual situation. Ms. Dacy stated staff wants to avoid the variance procedure, because of the hardship test. She would rather have the special use permit process rather than the variance process. Mr. Betzold stated the issues are: 1. Should they go to 50� lot coverage? 2. If so, should they also require a special use permit? Ms. Dacy stated the Planning Commission must remember that the proposal is to increase the lot coverage by 10� for more than one story buildings. Mr. Dahlberg stated he would like to consider Ms. Sherek's suggestion about an additional statement that total lot coverage of building and hard surface will not exceed, in this case, 88�. The Commission members agreed to limit the amendment to industrial districts only. MOTION by Ms. Sherek, seconded by Mr. Barna, to recommend to City Council approval of the proposed change in the Zoning Code for lot coverage in industrial districts only as follows: (4) The above maximum lot coverages in (1) may be increased by ten percent (10�) of the lot size; however, in no event may the total impervious lot surface exceed 88� of the total square footage. Ms. Sherek stated she did not want to require a special use permit for the increase in lot coverage. 6K pLANNING COMMISSION MEETING. OCT. 12. 1989 -__ PAGE 12 Mr. Dahlberg stated he would rather see the special use permit included as part of the proposed change, primarily from the standpoint that if they do it at 50�, then it will be easier for people to go after larger percentages. Most people will look at this and say 40� is allowable, and the special use process to get more than 40� might deter some people. Mr. Betzold stated he did not know if the special use permit adds any protection, because a person or a company still has to get a building permit, and there are requirements with the building permit, i.e., parking requirements. Ms. Dacy stated FridZey's parkinq requirements are based on square footage, not on employee generation, so they could get a very small warehouse with a large number of employees, or vice versa. Staff is evaluating whether or not they want to change that to require one space per "x" amount of employees on the largest shift. Ms. Sherek stated that is not an issue before the Commission now, but her opinion on that is that commercial property changes hands frequently enough that the parking should be planned to the highest density of employees that are anticipated in that type of building at any point, not necessarily for the use currently in the building. Ms. Sherek stated she did not think they wanted to get into that kind of evaluation, because that is more or less saying that the use to which the building is put today is its use in perpetuity. Whatever the parking requirement is at the time a person or company comes in for a building permit, whether or not there is a special use permit, that parking requirement has to be met. If they do not change that and someone comes in with an unusual situation, there is always the variance process. IIPON A VOICE VOTE, BETZOLD, BHERER, SABA, HARNA VOTING AYE, DAHLBERG VOTING NAY, CHAIRPERBON BETZOLD DECLARED THE MOTION CARRIED BY A VOTE OF 4-1. Mr. Dahlberg stated he does not object to the 50$ lot coverage, but does feel the special use permit should be included. 5. REVIEW PROPOSED CHANGES TO PARKING STALL SIZES: Ms. Dacy stated staff is recommending a change in parking stall sizes from 10 ft. x 20 ft. to 9 ft. x 20 ft. (Option #3). Staff feels the double striping is reasonable. Mr. Dahlberg stated he would like to discuss the issue of compact parking stalls. Most municipalities have some language in their parking ordinances relative to allowing compact stalls. Stall widths for compact spaces vary from 7.5 - 8.5 feet, and percentages of allowable stalls vary from 10-50� of the total in a given parking lot. He was not sure he advocated compact stalls, but he 6L pLANNING COMMISSION KEETING, OCT. 12, 1989 - PAGE t3 was sure that on occasion a developer is going to request some compact spaces. Ms. Sherek stated compact spaces work fine in a parking ramp or against a wall where the appropriate signage is posted that it is for compact parking only so it can be somewhat controlled. Mr. Dahlberg asked the Commission if they wanted to add some language that relates to the issue of compact spaces. Ms. Dacy stated some compact parking is fairly common now. She has seen as high as 20� of a parking lot for compact stalls. Mr. Dahlberg asked if compact stalls have been allowed by variance. Mr. Barna stated they have never granted a variance for parking stalls below 9 feet. Mr. Dahlberg stated that he did not see too much benefit for compact stalls. Nine feet will make a significant difference in Fridley. If they get any requests for compact stalls, then those can always go through the variance process and be judged on an individual basis. MOTION by Ms. Sherek, seconded by Mr. Saba, to recommend to the City Council approval to amend the definition of a parking stall size from lo ft. x 20 ft. to 9 ft. x 20 ft. with double striping and retain the language regarding the reduction of stall depth when abutting a boulevard (Option #3 as presented in the staff report). IIPON A oOICE VOTE, ALL VOTING l�YE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOIIBLY. 6. REVIEW PROPOSED CHANGES TO SIGN ORDINANCE: Ms. McPherson stated staff incorporated the suggestions discussed at the September 27, 1989, Planning Commission meeting. Staff has also received sign ordinances from other cities, the result of which are in the "Signs" chart located in the agenda. The chart was limited to deal with those issues that were discussed at the September 27th meeting: campaign signs, temporary signs, porta panels, banners, streamers, etc. Mr. Barna referred to Section 214.04.09, Signs Prohibited in All Districts: Any signs which are attached to trees, fences, utility poles or other such permanent supports, not specifica2ly intended as sign structures. Mr. Barna stated chain link fences often have the manufacturers' identification logo on them. Could some wording be added that allows this type of signage, also warning signs such as "No Trespassing", etc., on fences? sM PLANNING COMMI88ION MEETING, OCT. 12. 1989 - __PAGE 14 Ms. McPherson stated staff will amend that section. Ms. McPherson stated staff improved the definition for banners and pennants. They also added a definition for non-profit organization. She would like the Commission to discuss the non- profit organization issue, as well as Exhibits A and B in the agenda which deal with specific language for signs by non-profit organizations. Ms. McPherson stated under „Political Signs", they made the suggested recommended changes to the size of the signs and made the time limits a little more specific. There really wasn't a consensus on the amount of deposit for political signs, so staff used the $200 deposit which is consistent with the other temporary fee requirement. Mr. Saba stated he agreed with that amount. Mr. Barna stated the person or organization can always go before the City Council to have the fee waived. Mr. Betzold stated he has trouble equating businesses with political candidates, and he thought $100 would be more reasonable. Mr. Barna stated the sign ordinance does not prohibit roof signs. There is still a roof sign on what used to be RaphaeZ's which should have been removed years ago. Roof signs should be prohibited in the City of Fridley. Mr. Betzold agreed with the prohibition of roof signs. Ms. McPherson stated she thought there should be some clarification on special event signs. Did the Commission want bills and posters to require a deposit also? They have added the language that prohibits such signs on utility poles and non sign-like structures. Mr. Betzold stated after what he saw this summer where the use of posters was abused in the City of Fridley, he never wanted to see anything like that again. People should be discouraged from putting the bills and posters on utility poles. Garage sale signs can always be put on posts in the ground with the property owner's permission. He stated he is less concerned about the garage sale notices that are put up and taken down within a few days, than he is about the bills and posters. Mr. Barna stated the ordinance should address recycling signs. They should be allowed in the public right-of-way. Ms. Dacy stated those signs could be added to the list of signs permitted in all districts. 6N pLANNING COMMISSION MEETING, OCT. 12. 1989 - PAGE 15 Ms. McPherson stated at the last meeting, the Commission discussed the issue of requiring two penaits per year for non-profit organizations. In going through the ordinances received from other cities, there were two cities, Champlin and Brooklyn Center, that allowed non-profit organizations special consideration for signage, banners, porta-panels, etc., over business temporary signs. That is the language in Exhibit A and Exhibit B. Does the Commission want to include that type of language in the ordinance or do they want to change the temporary sign ordinance to allow more signs? What does the Commission want to do to resolve the issues of the churches and schools and other non-profit organizations in the issue of two permits per year? Mr. Betzold suggested that rather than say "non-profit" organizations, they refer to them as "community organizations". Non-profit does have a very specific meaning. The non-profit organization has to have some connection with the City of Fridley as they do not want non-profit organizations from another city wanting to put up banners in the City of Fridley. It should be a civic community organization located within the City of Fridley. Ms. McPherson stated that under "Special Event Signs", item B states that "Signs over the public right-of-way must have City Council approval." However, the two exhibits from Champlin and Brooklyn Center call out the fact that there might be signs existing that are not on the property where the event is being held, and they have restrictions on those signs that are allowed. That becomes another issue. Does the Commission want to allow signage on property other than that owned by the organization? Mr. Barna stated some non-profit organizations such as the Jaycees do not own their own property. Ms. Dacy stated she did not think they should be encouraging off- premise signs. All signs should be on the owner's property. Mr. Dahlberg stated it is virtually impossible for the Commission to anticipate and come up with language for every conceivable situation that can occur in the City of Fridley. Ms. Dacy stated both the Champlin and Brooklyn Park ordinances would be good if they want the ability for the Jaycees or Lions Club to put up off-premise signage for special events. Those ordinances list specific standards for signs on or off the organization's property. Mr. Betzold stated Exhibit B spells out the requirements a little better. Mr. Saba stated Exhibit B seems easier to understand and allows a little more leeway for non-profit organizations. . • PLANNING COMMISSION MEETING, OCT. 12, 1989 - PAGE 16 Ms. McPherson stated the language in Exhibit B does not include a permit, but they could have the organization fill out a permit so the City knows when the sign is going up, when it will come down, and who is the responsible party. Ms. Sherek agreed there should be a permit, but she also thought there should a refundable deposit. Mr. Dahlberg stated that since it is a temporary sign, a deposit would fall under that category. Mr. Dahlberg suggested the following changes to Exhibit B: (i) Add some language that states that all signs except readerboards shall not exceed a certain square footage. (2) Signs shall not be posted in excess of �=-'-�^� fourteen .--. (14) days �rior to the event and shall be removed no later than *_�?�= ;�; f ive ( 5) days fol lowing the f inal date of the event. (4) He would suggest staff add a statement similar to one Item 1 in Exhibit A: "If building mounted, these signs shall be flat wall signs and shall not project above the roof line. If ground mounted, the top shall be no more than six (6) feet above ground level." Ms. McPherson stated they will add an item (7) and item (8) to Exhibit B for controls on the penait and the deposit. Mr. Betzold stated he would like the definition of non-profit organizations changed to community organizations•that include non- profit organizations, churches, civic organizations, etc., located within the City of Fridley. Mr. Dahlberg stated wherever non-profit organization occurs in the ordinance, it should be changed to community organization. Mr. Dahlberg stated he again wanted to raise his objection to signs over the right-of-way, even the language does state that signs are allowed over the right-of-way with Council approval. He personally objected to those signs across roadways. Mr. DahZberg stated the ordinance refers to the number of permits allowed with specific instances based on zoning. It doesn't specifically address the issue of non-profit organizations. Non- profit organizations fall into a separate category. It was his personal opinion that it would work better to include in Section 214.16 under Sign Permit Requirements a chart or table that illustrates the number of permits allowed and how many permits per year for each of the zoning districts and/or types of uses, i.e., non-profit organizations. It is like taking item 6 out of the � PLANNING COMMISSION MEETING, OCT. 12. 1989 - PAGE 17 other sections and consolidating each one into the sign permit requirement section. Ms. McPherson stated right now the interpretation is that non- profit organizations can only have two permits per year which would include up to 12 signs for each permit. Did the Commission want to change the "two" to a larger number? Mr. Dahlberg stated he would suggest they look at a larger number. Mr. Barna agreed. Since non-profit organizations are dependent on volunteer workers, it is hard to say how many special events they � will have. Mr. Betzold stated he did not see any organization having that many activities where it would be a problem. Ms. Dacy stated she would prefer to have the non-profit organizations not even referred to in the original ordinance but in a completely separate section. Ms. McPherson stated non-profit organizations could be added as item (9) in Exhibit 8. Mr. Saba and Ms. Sherek agreed that the non-profit organizations should be included in the chart or table in Section 214.16. MOTION by Mr. Barna, seconded by Ms. Sherek, to recoaunend to City Council approval of the amendments as discussed, to incorporate Exhibit B to cover community organizations, and to request those requirements be included in a table or chart for easy perusal. IIPON A VOICE VOTE � ALL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMODSLY. 7. RECEIVE SEPTEMBER 11, 1989. PARKS AND RECREATION COMMISSION MINUTES• MOTION by Mr. Dahlberg, seconded by Ms. Sherek, to receive the September 11, 1989, Parks and Recreation Commission minutes. IIPON A VOICE VOTE, ALL VOTING AYE � C8l�IRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOUSLY. ADJOURNMENT• MOTION by Mr. Saba, seconded by Ms. Sherek, to adjourn the meeting. IIpon a voice vote, all votinq aye, Chairperson Betzold declared the October 12, 1989, Planninq Commission meetinq adjourned at 9:50 p.m. . � PLANNING COMMISBION MEETING, OCT. 12. 3989 - PAGE 18 Respectfully submitted, � Lyn Saba Recording Secretary � � cinroF F�� C011/iMUNI"i'Y DEVELQPMENT' DE�'ARTMENT M EMO RAN D UM DATE: October 16, 1989 �� TO: William Burns, City Manager,�� FROM: SUBJECT: Jock Robertson, Community Development Director Barbara Dacy, Planning Coordinator Michele McPherson, Planning Assistant Rezoning Request, ZOA �89-05, by RMS Company Attached is the staff report for the rezoning request, ZOA �89-05, by RMS Company. The zoning ordinance requires the City Council to conduct a public hearing for a rezoning action. Staff recommends the City Council establish November 13, 1989 as the public hearing. I�i/dn M-89-631 � 6S � STAFF REPORT APPEALS DATE �'�� PLAN�VG CONMIMSSION DATE : October 1 1, 1989 FRIDLEY �N ��.. �i��: Notem�er21�, 19989 I►uTHOR MM/dn REQUEST PERMIT NUMBER APPLICANT PROPOSED REQUEST LOCATiON SITE DATA SIZE DENSITY PRESENT ZONING ADJACENT LAND USES �i Z�i� �ES PARK DEDICATION ANALYSIS FNVANCIAL NWPLICATIONS CONFORMANCE TO COMPREI-�NSNE PLMI COMPATBILITY WRH ADJACENT USES & ZONNG ENV�ONMENTAL C�ONSIDERATiONS STAFF RECOMMENDATION APPEALS RECOMMENDATION PLANNNVG COMMISSION RECOMMENDATION ZOA 4l$9-OS RMS Company Rezone from C-2, General Business to M-1, Lt. Industrial 990 Osborne Road N.E. to,soo sQ. fc. N/A C-2, Genera� Business M-], Light In�'.ustrial to west and south; Spring Lk. Pk. to north; C-2, General Business to east. On site N/A N/A Yes Yes None Approval with stipulations. 6T Staff Report ZOA #89-05, RMS Company Page 2 REQUEST RMS Company, located at 980 Osborne Road N.E. is requesting to rezone Outlot 1 of Nagele's Woodlands from C-2, General Business to M-1, Light Industrial, the same being 990 Osborne Road N.E. SITE The outlot is currently zoned C-2, General Business. Adjacent uses to the site are M-1, Light Industrial to the west and south, and additional C-2 to the east. RMS Company is requesting the rezoning in order for the expansion of their existing building at 980 Osborne Road to be in compliance with the Code. The petitioner is also applying for a variance to increase the lot coverage and reduce the hardsurface setback from the building. ANALYSIS In analyzing whether a rezoning should be granted, the City should evaluate whether the proposed zoning district will be compatible with existing uses and zoning. The outlot is a very small parcel within and adjacent to a second larger parcel of C-2, General Business. However, the two lots are currently surrounded by M-1, Light Industrial. Therefore, the rezoning of the outlot would be compatible with existing uses and zoning. It is possible that the M-1 zoning east of the C-2 zoning would be rezoned to C-2, making the VFW a conforming use. However, the uses would still be compatible. Given the parcel's small size and given it will be used for a small portion of the proposed addition to the RMS building and as a parking area, rezoning the parcel to M-1 is appropriate. RECOMMENDATION Staff recommends that the Planning Commission approve the request, ZOA #89-05, by RMS Company, with the following stipulations: l. A grading and drainage plan shall be submitted for approval prior to the issuance of a building permit. 2. A landscape plan with underground irrigation shall be submitted for approval prior to the issuance of a building permit. 3. The rezoning of Outlot 1 of Nagele's Woodlands shall be contingent upon approval of the variance request, VAR #89-26. Staff Report ZOA #89-05, RMS Company Page 3 PLANNING COMMISSION ACTION The Planning Commission voted unanimously to recommend approval of the request, ZOA #89-05, to the City Council with the stipulations as recoaimended by staff. CITY COUNCIL RECOMMENDATION Staff recommends that the City Council concur with the Planning Commission action. 0 su � .m tc _ , � � ; ' 1 I ; ��) _ I � ) � 2 � I, j y+ 'r, , O �{ �1 /� � � � ! � ! �2%0' 1 � /r� 1 � � ��'O�• • J i' .�d �y �L i � , L� ' �i � ,•a �.�. . �y ..a , � •�) � � � •r? � ,�r � ,n I � T v� ('�!n b v �� . i � .«; � ( � . ;; ' S _ -�i. . ' . � F: s ` + 'j;. i ..o.. • W�.� s ; � W Q h K ��) t �o�' W � < �4a.�l: o s ��:; , �./��:. 2J .:,. � ar • �� 1 t �� . :o', L '� �. 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K. ,!� ; z � . s s . � r i .. ., u . .s . � ,t «. �l �a � � � i o �� LOCATI4N MAP V ► ZOA �189-05 RMS Company 6W ZONIN� MAP ��i � � �!� ZOA #89-05 1• • N ■!t !:tU 11 ■!I C �- [,� 11 lt ■ t� �� !� y (� `'� � � N ��r ia kka Q �� . YN �M1 �� e /j T�� I L ��l. �i � "« •M �� i'��1 �rr 1� �� '�•' 1 �� ' 8�� .�� r�� g�t � � -� 9. �� d � � �i � '" ~` � � -- lii �I� �� '#�� i �� 1 �. _ � � .;, � � � � ,�' � �� - � Q` �-�-� N . � , +I �; ;, � - - -- — ..�.�....r,..�..�.._ � ! :�.:::�... � s M \� �� : �� : �!� �:� �: � � � � � 9 � : p ..c — ,i §� i � ,� i� \ � • � M ; � I i ; �� i .� � Z � �" �� ..� � f ! � ...2;�::, _._ :, ' .� : � ::._. �:. :.:::.�;�. � i �,� � �� a � 4 1 � --- — �_ � _ . � a I ! � Y1 F- . � ...�.a,d +�.e.o �K � � V[ 1R � SITE PLAN t � c��roF F�� Dl�iTE : TO: FROM: 808JECT: C0�1/iMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM October 20, 1989 �?y• William Burns, City Manager �'� � Jock Robertson, Coinmunity Development Director Barbara Dacy, Planning Coordinator Lisa Campbell, Planning Associate The First Reading of the Ordinance Amendment to Chapter 6. Commissions of the City Code As per your request, please find the attached ordinance and the revised text of the Commissions, Chapter 6, of the City Code. These documents will assist the City Council in conducting a First Reading at their October 23, 1989, meeting. The changes to the ordinance affect the composition of the Planning Commission and the Environmental Quality and Energy Commissions. The revision expands the membership of the Planning Commission by two ( 2), f rom f ive ( 5) to seven ( 7). The purpose of this expansion is to form a commission of an odd number of votes and to provide for an expanded representation of citizens beyond the chairs of the existing commissions. This revision also combines the Environmental Quality Commission and Energy Commission into one seven {7) member commission. This commission will be named the Environrae:�t.:l Quality and Energy Commission. The purpose of this action to cor..bine the commissions is to bring greater resources to the goal of developing a long range solid waste policy. �taff Recommendation Staff requests that the City Council complete the first reading of the Chapter 6. Commissions of the City Code. LC:ls M-89-641 6Y' ORDINANCE NO. AN ORDINANCE RECODZFYZNG THE FRIDLEY CITY CODE, CHAPTER 6, ENTZTLED ��COMMISSIONS'� BY AMENDING SECTIONS 6.01, COMMISSION TITLEB; 6.03.04.A.i� B., PLANNING COMMI88ION; 6.05.01.2.A.i B., ENVIRONMENTAL QUALITY COMMISSION; AND 6.08.01.2.A. i� B.� BNERGY COIdMI88ION sz The City Council of the City of Fridley, Anoka County, Minnesota, does hereby ordain as follows: 6.01 COMMISSION TITLES 1. The Environmental Quality Commission shall be retitled the Environmental Quality and Energy Commission. 6.03 THE PLANNING COMMISSION 1. The chairperson of the Planning Commission and two (2) members-at-large shall be appointed by the City Council to serve for three year terms as voting members of the cammission. The City Council shall stagger the appointments so that no more than one (1) of these appointments shall expire in any one (1) year. Nothing herein shall prohibit any � of these three Planning Commission members from serving on � ��commissions; however, none of these three all be elected chairperson or vice-chairperson o the m er commissions. 6.05 ENVIRONMENTAL QUALITY COMMISSIO / 1. The Environmental Quality Commission shall be renamed the Environmental Quality and Energy Commission. 2. The Environmental Quality and Energy Commission shall be established to stimulate interest in and to promote an awareness of environmental and energy concerns among citizens and businesses of the City of Fridley. 3. The Environmental Quality Commission shall act as an advisory commission to the Planning Commission for continuous community planning and development of the comprehensive City goals and policies. Any change in related community planning and comprehensive City goals and policies must be reviewed by the Planning Commission who will then make recommendations to the City Council. ]�n Ordinance Recodifyinq tbe Fridley City Code, Cbapter 6, ��Commissions�� Page 2 4. The Environmental Quality and Energy Commission shall advise the City Council, after a policy reviewed by the Planning Commission, in the development of programs to give increased effectiveness and direction on implementing established City goals and policies, and recommend actions as needed relevant to the conservation and management of environmental and energy resources. 5. The members of the Environmental Quality and Energy Commission shall consist of seven (7j residents appointed by the City Council. 6.08 ENERGY COMMISSION � The Energy Commission shall be combined with the Environmental Quality Commission to form the Environmental Quality and Energy Commission. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF NOVEMBER 1989. WILLIAM J. NEE ATTE5T: SHIRLEY A. HAAPALA, CITY CLERK First Reading: October 25, 1989 , . . i . : : 6. CUMMISSZONS (Ref. 55, 314, 348, 351, 520, 584, 606, 705, 846, 863, 871) (This Chapter has been recodified as of December 9, 1986, and includes all amendments to the Chapter enacted by the City Council prior to said date) (Second Reading: November 17, 1986) 6.01. COMMISSZON TITLES COMMISSION TITLES There is hereby created the following commissions for the City of Fridley. These commissions shall be known as: 1. Planning Commission. . 2. Parks and Recreation Commission. 3. . Environmental Ouality and Enerqy Commission. 4. Human Resources Commission. 5. Appeals Commission. 6.02. COMMISSIONS GENERALLY COMMISSIONS GENERALLY 1. Membership. A. Each commission, unless otherwise indicated, shall consist of five (5) Fridley residents appointed by the City Council. B. The commission chairperson shall be elected by the coaunission membership and shall also serve as a member of the Planning Commission. C. The commission members shall be appointed by the City Council for three ( 3) year terms, except the City Council shall stagger the appointments so that the terms of no more than two (2) members shall expire in any one (1) year. Attempt shall be made to have all City wards represented on the commissions. Upon the expiration of their terms of office, members shall continue to serve until their successor shall have been appointed. � D. The commission shall each year, from their own members, choose a chairperson and vice-chairperson. At any meeting of the commissions if the regular chairperson is unable to attend, the vice-chairperson shall act as chairperson. 2. Vacancy. scc Commission members may resiqn or be removed from office by a majority vote of the City Council. The ccmmission member appointed to fill any vacancy shall serve for the remainder of the vacated term. 3. Organization. A. B. C. Following the appointment of inembership, each of the commissions shall meet, organize and elect any officers, as it deems desirable. Adopt rules for its meetings and the transaction of its business, in order to fulfill the responsibilities of the commission. The chairperson shall assure the fulfillment of the following responsibilities: (1) Call and preside over meetings of the commission. (2) Appear or appoint a representative to appear, if deemed necessary, before the City Council or any City commission pertaining to matters within the scope of the commission. (3) Provide liaison with other governmental and citizens' groups pertaining to matters within the scope of the coauaission for the purpose of timely and relevant information for consideration by the commission. 4. Administrative Staff. The City Manager shall assign one member of the Administrative Staff to serve as secretary to each commission. The secretary shall perform only such clerical duties on behalf of a commission as may be assigned by the chairperson and with the consent of the City Manaqer. Additional advisory staff shall be assigned to the commissions by the City Manager within the restraints of the adopted general fund budget. Administrative Staff shall be limited to commission level unless specifically approved by the City Council. 5. Project Committees. The commissions may establish special project committees to further the objectives of the commissions and provide for qreater citizen participation. Such project committees shall be appointed by a commission for special projects and shall cease to exist when their activities are completed. The qualifications for membership, composition and duties of such project committees shall be at the discretion of the commission. The project committee may be chaired by a member of the commission, and at least one member of the . � � commission shall act as a liaison for each project committee. 6. Compensation. The members of the commissions shall serve without pay, but may be reimbursed for actual expenses if funds therefore are provided in the adopted general fund budget. 7. Reports. The commissions shall make such reports as requested by the City Council or Planning Commission. 8. Meetings. Meetings shall be called by the chairpersons and shall be held as necessary to fulfill the responsibilities of the commissions. All meetings of the commissions shall be open to the public. Minutes shall be kept of all meetings. Findings and recommendations shall be transmitted by the commission chairpersons to the Planning Commission and from the Planning Commission to the City Council. 6.03. PLANNING COMMISSION PLANNING COMMISSION 1. Title. There is hereby created a Planning Commission for the City of Fridley, Minnesota. 2. Purpose. The Planning Commission is established to promote the systematic and continuing application of organized knowledge and foresight in the pursuit of clearly defined and properly related goals and objectives in order to create an increasingly better, healthy, convenient, efficient and attractive environment. 3. Scope. A. The Plannir►g Commission shall serve in an advisory capacity to the City Council. Problems shall be referred to the Planning Commission by the City Council, City Administration, or chairperson of the member commissions, and may be assigned ta the member commissions for detailed study and recommendations as required. All recommendations by the Planning Commission shall be made to the City Council. B. The Planning Commission is charged with responsibility for continuous community planning and development of comprehensive goals and policies, including but not limited to, land use, housing, environment, parks and 6EE recreation, public services, human resources, and other related community activities. C. The Planning Commission shall advise the City Council in the development of programs to give increased effectiveness and direction in implementing established City goals and policies and recommend actions needed to carry out planning responsibility. 4. Membership cf Planning Commission. A. The Planning Commission shall consist of the Planning Commission chairperson, the chairperson of the Parks and Recreation Commission, the chairperson of the Appeals Commission, ' � � ��ss-�e�the chairperson of the Environmental Oualitv and Energy Commission. the chairperson of the Human Resources Commission, ^---=- iand two (2) members-at-larae. (Ref. 871) ---._..-----`: a--�re-�-e�a-�� —e�€--� B. The chairperson of the Plannina Commission and the two j2) members-at-larqe shall be appointed by the Citv Council to serve for three vear terms as votina members of the commission The City Council shall staQaer the appointments so that no more than one (1) of these appointments shall expire in anv one tl) year. NothinQ herein shall prohibit any of these three Plannina Commission members from servinQ on other commissions,_ however none of these three shall be elected as chairperson or vice-chairpersan on the member commissions. C. The Planning Commission members serve as chairperson of the member commissions and are appointed according to provisions outlined in the ordinance establishinq each member commission. D. The Planning Commission shall each year, from their own members, choose a vice-chairperson. At any meeting of the Planning Commission, if the regular chairperson is unable to attend, the vice-chairperson shall act as chairperson. (Ref. 705) E. At any meeting of the Planning Commission, if any commission member is unable to attend, the vice- chairperson of their member commission(s) may serve in their stead. (Ref. 863, 871) 6.04. PARKS AND RECREATION COI�II�ISSION (Ref. 508) PARKS AN� sFF RECREATION l. Purpose. The Parks and Recreation Commission is established to promote the systematic and comprehensive development of park facilities and recreational activities necessary for the physical, mental and emotional health and well being of the residents of the City of Fridley. F� 3. Scope. A. The Parks and Recreation Commission shall act as an advisory commission to the Planning Commission for continuous community planning and development of comprehensive City•goals and policies. Any change in related community planning and comprehensive City goals and policies must be reviewed by the Planning Commission who will then make recommendations to the City Council. B. The Parks and Recreation Commission shall advise the City Council, after a policy review by the Planning Commission, in the development of programs to give increased effectiveness and direction in implementing established City goals and policies and recommend actions as needed to provide park and recreational opportunities. Program. The Commission shall each year, prior to June capital improvement program for park improvement for public recreation activities for the ensuing 4. Funds. 1, recommend a and acquisition year. For the purpose of financing the parks and recreation program authorized by this Chapter, the accounting shall be the responsibility of the Treasurer of the City. The Commission shall by authorized to establish charges or fees for the restricted use of any facility or to make any phase of the recreation program wholly or partially self-sustaining. Any employees who handle cash in the process of collection shall be bonded. 6.05. �:NVIRONMENTAL OUALITY AND ENERGY COMMISSION �� Fr1VIRONMENTAL 4UALITY �ND ENERGY 6GG , 3�o�a�err—e:T--�rreiinrer cai--}9i°9�� -�ati�FS-,---p e3��es--�ai1f} i � z9�re--�3f� vr �9�-��Erx—r`r=� r i =r-:..��:i =� - - - - - - - - 1. PuI'poSe . The Environmental 4uality and Enercrv Commission is established to Fridley; to serve as a resource to the City in the conservation and management of energy and the environment includincr information on environmental ,problems laws p.olicies and regulations of the Manager and other appropriate City Commissions on matters pertaining to conservation and manaqement of enerav and the environment includinq the review and recommendation of oroQrams and policies within the Citv. � co e. � B. �he Environmental Quality and Energy Commission shall act as an advisory commission to the Planning Commission for �ontinuous community planning and develoDment of the comnrehensive Citv �oals and nolicies. Anv chan4e in 6HH implementing established City aoals and volicies, and recommend actions as needed relevant to the conservation and manaaement of environmental and enerav resources. C. The membershiv of the Environmental Oualitv and Enerctv Commission shall consist of seven residents appointed bv the City Council. The Commission added 6 08 02 C to orovide that seven residents will be a�pointed by the City Council. The Commission members concurred with the pronosed chanQes and recommend approval by the Planning Commission. 6.06. HUMAN RESOURCES COMMISSION �N RESOURCES 1. Purpose. The purpose of the Human Resources Commission is to promote intensified communication and protection of just and equitable rights among all residents of the community; to promote harmonious relationships among people of all races, religions, ethnic groups, social/economic status, ages, gender, physical, mental and emotional disabilities and diverse life styles; to promote understanding and equal opportunity in employment, housing, public accommodations, and public, cultural and educational services; and full participation in the affairs of the City of Fridley. 2. Scope. A. The Human Resources Commission shall act as an advisory commission to the Planning Commission for continuous community planning and development of the comprehensive City goals and policies. Any change in related community planning and comprehensive City goals and policies must be reviewed by the Planning Commission who will then make recommendations to the City Council. B. The Human Resources Commission shall advise the City Council, after a policy review by the Planning Commission, in the development of programs to give increased effectiveness and direction in implementing established City goals and policies and recommendations as needed to provide equal opportunity in the community. 6.07. APPEAIS COMMISSION APPEAIS COMMISSION 1. Title. 6JJ requirement, decision or determination made by an administrative officer in the enforcement of this chapter which affects his property, may appeal to the commission by filing a written appeal with the City Manager. The appeal shall fully state the order appealed from, the facts of the matter, and also the mailing address of the owner. B. Request for Variances The commission may recommend variances from the strict application of the provision of this chapter and impose conditions and safeguards in the variances so qranted in cased where there are practical difficulties or particular hardships preventing the strict application of the regulations of this chapter. An application for a variance shall be filed with the zoning administrator and shall state the exceptional conditions and the peculiar and practical difficulties claimed as a basis for a variance. 5. Recommendation by Appeals Commission. Within thirty (30) days after filing an appeal from an administrative order or determination, or request for variance, the commission shall set a date for hearing thereon and shall hear such persons as want to be heard, either in person or by agent ar attorney. Notice of such hearing shall be mailed not less than ten (10) days before the date of hearing to the person or persons who file the appeal, and to all adjacent property owners within a 200 foot distance of the requested variance location. Within a reasonable time after the hearing, the Appeals Commission shall make its recommendation or approvals subject to conditions of Section 6.07.6, and forward a copy of such recommendation or approval to the City Council through the Planning Commission. 6. Variances in R-1 Zoning. In residential (R-1 zoning), the Appeals Commission has the authority to approve variances when all the following conditions are met: A. There is unanimous agreement of the Appeals Commission. B. The staff concurs with the recommendation of the Appeals Commission. C. The general public attending the meeting or responding to the notice of public hearing have no objection. D. The petitioner is in agreement with the recommendation. When the above conditions are not met, the variance request must be channeled throuqh the norma2 variance procedure for final approval by the City Council, with a policy review by the Planning Commission. 7. 8. 6KK Record of Action Taken. A. The Appeals Commission shall provide for a record of its proceeding which shall include the minutes of its meeting, its findings and the recommendation or approval on each matter heard by it, subject to the condition of Section 6.07.6. B. The Commission recommendation or approval shall be in writing and shall contain a finding of fact as to: (1) The public policy which is served by the requirement. (2) The practical difficulties or unique circumstances of the property that cause undue hardship in the strict application of the requirement. i (3) Any conditions that attach to the variance. Action of the Council. The Council shall at its next reqular meeting after receiving the recommendation of the Appeals Commission with a policy review by the Planning Commission, decide on the action to be taken. 9. Lapse of Variance by Non-use. If work as permitted by a variance is not commenced within one year and completed within two years after granting of a variance, then such variance shall become null and void unless a petition for extension of time in which to complete the work has been granted by the commission. Such extension shall be requested in writing and filed with the City Manager at least twenty (20) days before the expiration of the original variance. The request for extension shall state facts showing a good faith attempt to complete the work permitted in the variance. Such petition shall be presented to the Appeals Commission for hearing and decision in the same manner as the original request for variance. (Ref. 846) � � nn � �t�n�r�anr�� - _ z+�+t•nnv Lf L' '..'_�_�h��f1 ��f�/��rf�l�l1�/�l��i�J�f� _ _ _ _ _ _ _ � _ r'�}\—� __ -_�rTf�)i��s.i�°S�1SS_L�4��f��T�a� _— —�_�� Z'CSe'STCCS j �STi'G�T'B'�CT�C�LTir' ��}u '+B�r•••1G�n,�sij�suaau7��Q VLiS��i9'�� .P.�i'4T�G�'�'g'�'e'��eT1�RZL-�� • L .. 4 L = V 6LL . � a. • a iL �t i.' -^� � t� . � I � a � a� � L� L a i.1 a.. ..�..� �'-�TiQ r711G j 7 � r ' • • � � � cinroF F�� C�l1liMUNi1�Y DEVELOPMENT DEPARTMENT M EMO RAN D UM DATE: October 18, 1989 � � TO: William Burns, City Manager� � � FROM: SUBJECT: BACKGROUND Jock Robertson, Community Development Director Barbara Dacy, Planninq Coordinator Francis Anderson Property Located at 7748 Elm Street N.E. On June 19, 1989 the City Council considered a request by Francis Anderson to reverse the City Council's action taken on October 15, 1979 which required removal of the garage on the property in ten years or upon sale of the property, whichever occurred first. The City Council reaffirmed the action taken on October 15, 1979. REQUEST Mr. Anderson has requested that the deadline of October 15, 1989 be extended one year to enable him to continue marketing the property. Mr. Anderson had a serious potential buyer for the property in the last two months; however, the buyer withdrew their development plans. RECOMMENDATION The City Attorney determined that City Council action is necessary to authorize a one year extension. Staff recommends the City Council authorize a one year extension to the City Council action taken in October of 1979 to October 15, 1990. BDjdn M-89-584 � � 1 � 28�1� .� PUBLIC HEARING MEETING OF OCTOBER 15, 1979 Page 4 regarding the plan so changes they feel ar for regional develop- ment can be made. He stated th ust have some prehensive planning completed and _�he capi rovements and implementatio strategies approved by December 31 . He stated the City is trying to mee the desired goats to accompl' the comprehensive planning process by the en of this year. He stat it is necessary to hold public hearings before th Planning Com- missio and the City Council regarding this Comprehensive P an. He stated� once e plan is approved by the Council, it has to be subm�tted to neigh- bori g comrwnities for their comnents to be forwarded to the Metropolitan Cou il. He stated the Metropolitan Council also reviews t�ie plan regarding reg'onal policies. / Mr. bardman briefly sumnarized the direction of the as t relates to the key issues of land use, environ par and recreation and transportation. Mayor ee stated he had a lot of comments regarding should discussed at a conference meeting. Mr. Herri k, City Attorney, stated he hasn't seen volves enf cement or interpretation, he indicated it. , hensive Plan resources, housing, plan and felt it plan, and if it in- would like to review Councilman Schn ider stated, in the Housing Sec on where reference is made to 2,300 additio 1 housing units, he asked if hey could obtain the correct figure. ' Mr. Boardman stated t figure has changed mewhat, but the policies haven't changed that much and t's can be discusse at the conference meeting. Mr. Qureshi stated that no 'ce was given/Ehat this was a public hearing on the Comprehensive Plan. � MOT10N by Councilman Fitzpatrick o � bse the public hearing. Seconded by Councilman Schneider. _. Councilman Schneider stated all Commis3'ons have done a cormiendable job in bringing the plan to this present:form. e stated the pianning staff and the Comnission have put a lot of/work into this Comprehensive Plan. Councilman Fitzpatrick stated,�e concurred wi� Councilman Schneider's comments and felt the staff �{�d Cortmissions des�rve a lot of credit. UPON A VOICE VOTE TAKEN OP� HE P10TION, all voted a�,ye, and Mayor Nee declared the motion carried unanim usly. Mayor Nee felt som�thing should be dane to make this document availa le to the public. Mr. Boar'dman stated it is avail- able at the library and2ity Hall. Nayor Nee stated �f the City receives a similar document from�ther surrounding cities, it doesn`t really state what is proposed. Mr. t3oardman stated the actual proposals wouid be in the capital im�rovements and imp'lementation document. Councilman Schne'der questioned if staff had any idea of the co t to prepare this plan. Mr�oardman stated the total cost was about532,000, ith $22,000 being paid by� he Metropoli W n Councii. Mr. Herric �asked if the plan was submitted to the Chamber of Comnerce nd other lo civic groups. Mr. Boardman stated he has met with several up and rev' wed the plan. Mr. ureshi suggested further discussion of the plan at a conference meeting aad then deter:�ine iiow the Council wishes to proceed. OLD BUSI��ESS: �% CONSIDERATIO}� OF A REQUEST FOR BUILDING A STEEL (iUILDItdG GARAGE fOR AN EXIST- ��_ /l 1WG IIOUSE AS 7748 ELF1 SIREET IN A NON-CO'dFOF�4lt�G INDUSTRIAL AkEA TAtiLED 10%1/79): Mr. Qureshi, City Manager, stated this is a request from Mr. Anderson to � build a steel garage at 1748 Elm Street. He stated staff's concern r�as that the garage would be an extension of a non-confonning use and a step further away from the policy tfie City has maintained regarding non-conforming uses. 7A I � ; � 1 i � � y.��- � I . �85 PUBLIC HEARING MEETING OF OCTOBER 15, 1979 Page 5 Councilwoman Moses stated she has looked at the site and the garage is pro- posed to be three feet from the building. She stated she understands that Mr. Anderson wants the garage to store his vehicles. She felt industrial .development has to conform to a certain design, and tooking at this particular lot, putting in the garage would not make the appearance better in terms of •an industrial area. Mr.. Anderson stated he has been trying to sell the property, but needs the garage to work on his vehicles. He requested at least a temporary permit� since the building he proposes to put up could be taken down at some future �date. Mr. Herrick, City Attorney, stated he would be of the opinion that the Council ►+ou1d not have the authority to allow the owner to construct or enlarge the residential structure on the premises and that would include building a garage -for residential purposes. He stated, however, if this building is to be used for industrial purposes and meets the requirements of the zoning code for use .as an industrial purpose, then he would say the Council would have the author- �ity to permit the construction of this steel garage, provided the necessary variances are obtained and a case can be made that there is a hardship that .would entitle him to the variances. Mayor Nee questioned what variances would be needed in order to permit him to construct the garage. Mr. Qureshi stated a 20 foot setback from the property line is required, therefore, a variance woutd be needed for this requirement. :Councilman Barnette felt, based on the City Attorney's opinion, that the garage -could be permitted if it was used for industrial purposes and suggested, if -the 30 x 32 foot steel garage was built, it should be with the stipulation that the garage would be removed upon sale of the property and that the pro- :perty not be sold for residential habitation with the garage on the property. Louncilman Barnette stated he didn't think Mr. Anderson would sell the property for residential use. Mr. Anderson stated he wouldn't because the house isn't worth anything. Mr. Herrick, City Attorney, stated he would have some question if Councilman Barnette's suggestion, regarding the stipulation, was enforceable since he was .saying the property could be sold for residential purposes, providing the garage was taken down. Councilman 6arnette stated what �1r. Anderson is requesting now is a temporary use of his property to get a garage up to maintain his equipment. Mr. Anderson stated it has come to a point where he has to have someplace to work on his vehicles during the winter. He stated he would be agreeable to Councilman Barnette's suggestion to take the garage down. Mr. Herrick felt Councilman Barnette's suggestion is probably a good compromise, i however, if Council takes action it should be done in terms of a stipulation j. _%•.--� and should be filed in the abstract so persons are aware the garage is a temp- �� , orary structure and it has to be removed if the property is sold. He felt ;�-'` there should also be some limitation on the number of years the garage could ; l- be there so it is not permitted beyond a certain time, even if the property isn't sold. Mr. Qureshi felt there should be an effort to clean up the front yard of the property and provide some screening. Councilwoman Floses stated, in other industrial areas, they are required to fence and screen the equipment and stated this property r�ould look a lot better, if this was done. F1r. Qureshi felt the question is if they should proceed with a variance. Mr. Herrick stated if the permit is to be gi�en for the garage, he would have to obtain the required variances. Mr. Nee stated, if Councilman Barnette makes a motion, in line with his su9- gestion, and it is adopted by Council, it would also intend to grant the vari- ance so que�tioned if they could expedite the variance procedure. [�•� L.litl 0 PUBLIC__HEARiNG MEETING OF OCTOBER 15, 1979 Page 6 Mr. Boardman asked Mr. Anderson if there was any way he could build the garage on the property so a variance wouldn't be required. Mr. Anderson stated he would be driving across someone else's property. if it was put in another way. Councilwoman Moses felt they would be expanding a non-conforming use and indicated she was not in favor of it. Mr. Anderson stated he would never have rezoned the property, if he knew he couldn't have a garage. He stated he rezoned it for the benefit of the City in order to provide more industrial land. He stated he could go to the neighboring property owner and get their approva] to put the garage within five feet of the property line. Mayor Nee felt there were two questions involved, the first one is whether or not Councilman Barnette's suggestion in the form of a motion would be approved; and if it carries, there is the question of the variance. Mr. Boardman stated Mr. Anderson does have enough land so he could construct the garage, without the need of a variance. Mr. Anderson stated, if this was done, he would have to make a turn and go over his grass. Councilman Barnette stated, if the garage'coUld be located so as to avoid the need for a variance, it vtould save considerable time. Fir. Qureshi stated Council could make a motion gi�•ing him authority to proceed, if the variance is not required. MOTION by Councilman Barnette to approve the request by Mr. Anderson to build a 30 x 32 foot steel prefabricated garage on this non-conforming use property, with the stipulation that the garage be removed upon the sale of the property, or 10 years from this date, whichever comes first. and that the property not be sold for residential habitation, with the garage on the property. Seconded by Councilman Fitzpatrick. Mr. Flerrick, City Attorney, stated if the motion passes, he would like staff to have the autf�ority to prepare the substance of the motion into a viable agreement. Councilwoman Moses stated she is sympathetic to Mr. Anderson's need for a gar- age, but felt the whole area should be cleaned up. UPON A VOICE VOTE TAKEN ON THE ABOVE MOTION, Councilman Barnette, Councilman Fitzpatrick, Councilman Schneider and Mayor Nee voted in favor. Councilwoman Moses voted against the motion. Ftayor Nee declared the motion carried by a 4 to 1 vote. NEW BUSINE : CONSIDERATION FIRST READING OF AN ORDINAIJCE TO REZONE FROM C-2S to M-1 ZOA k79-OG FO CO��STRUCTION OF NEW INOUSTRIAL BUILDING BY JAMES E. LONDON AND MICHAEL D. GA NUCCI 7582-84 ABLE STREET: FIOTION b uncilma ider to waive the reading and approve the ordinance upon f' st reading. econ by Councilman Fit2patrick. Upon a voice vote, all oting aye, Mayor ee decla the motion carried unanimously. ION by Councilwoman Mo es to authorize ent of Claims No. 275A30 through 635. Seconded by Counc'lman Schneider. n a voice vote, all voting aye, or Nee declared the mot n carried unanimous . MOTY.ON by Councilman Barnet Schne�tder. Upon a voice vo carried unanimously and the of OctoCer 15, 1979 adjourn Respectfully-submitted, � Carole Haddad Secy. to the City Council Approved• to adjourn the nweting. Sec ded by Councilman , all voting aye, Mayor Nee dec ee the motion ublic Hearing Meeting of the Fridl t Council at 9:20 p.m. William J. Nee Mayor 7C� I � i i i I � � I � � cinroF F�a� C011MIlUNITY DEVELOPMENT DEPARTMENT MEMORANDl1M DATE: October 19, 1989 � �• TO: William Burns, City Manager� i FROM: BIIBJECT: Jock Robertson, Community Development Director Barbara Dacy, Planning Coordinator Lisa Campbel�Planning Associate Consideration of Resolution to Bid, Notice to Bidders and Bid Specifications As per your request, staff has developed bid specifications for Citywide Curbside Collection of Residential Recyclables, for the twelve month period beginning January 1, 1990 and ending December 31, 1990. The current six month contract with Super Cycle, Inc., expires December 31, 1989. Because we are in the process of developing a long range solid waste strategy, the proposed bid specifications do not include any expansion of service. It was determined that any expansion in service should come as a result of the on-going fact finding process. There is, however, an option to include office paper collection at Fridley Municipal Center. This service was discontinued after Super Cycle's reorganization in May 1989. A detailed time line to secure a new contractor is given below: September 18, 1989 October 23, 1989 October 25 - November 17, 1989 November 17, 1989 December 4, 1989 EQC/Energy Review and Recommendation Council Action: Consideration of Resolution to Bid, Notice to Bidders and Bid Specifications Advertise for 21 days Bid opening Staff report and recommendations Council Action: Consideration of contract approval for recycling service. : ' Consideration of Resolution to Bid, Notice to Bidders and Bid Specifications October 19, 1989 Page 2 �taff Recommendation Staff, along with the Environmental Quality and Energy Commissions, recommends the Council approve the Resolution to Bid, the Notice to Bidders and the Bid Specifications as attached. LC:ls M-89-640 RESOLZTTION NO. 1989 A RESOLIITION TO ADOERTIBE FOR BIDS FOR CITY WIDE CIIRBSID$ COLLECTION OF REBIDENTIAL RECYCLABL$B BE IT RESOLVED by the City Council of the City of Fridley as follows: 1. That it is in the interest of the City to award bid contracts for the following service: CITYWIDE CURBSIDE COLLECTION OF RESIDENTIAL RECYCLABLES 2. A copy of the specifications for the above described service have been presented to the Council by the City Manager and the same are hereby approved and adopted as the plans and specifications. Contract approval will be contingent upon Council action. 3. The service to be contracted as described above shall be effected by sealed bids to be received and opened by the City of Fridley on Friday, November 17, 1989, at 2:00 p.m. The City Manager is direct and authorized to advertise for the purchase of said services by sealed bid proposals under notice as provided by law and the Charter of the City of Fridley, the notice to be substantially in form as that shown by Exhibit "A" attached hereto and made a part by reference. Said notice shall be published three times in the Star Tribune and the Fridley Focus. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF 1989. William J. Nee - Mayor ATTEST: Shirley A. Haapala - City Clerk : : Exhibit A CITY OF FRIDLEY NOTICE TO BIDDERS CITYWIDE CURBSIDE COLLECTION OF RESIDENTIAL RECYCLABLES Sealed bids will be received and publicly opened by the City of Fridley, Anoka County, Minnesota, at the Municipal Center Council Chambers on November l, 1989, at 2:00 p.m. for CITYWIDE CURBSIDE COLLECTION OF RESIDENTIAL RECYCLABLES. All in accordance with the Citywide Curbside Collection of Residential Recyclables specifications, the curbside collection specifications will be examined by the Community Development Department and copies may be obtained for the contractors' individual use by contacting Lisa Campbell, 6431 University Avenue N.E., Fridley, Minnesota, 55432 (telephone 572-3594). Each bid shall be accompanied by a Certified Check, Cashier's Check, or Bid Bond and made payable without conditions, to the City of Fridley, Minnesota, in an amount of not less than five percent (5$) of the bid. Check or bond shall be subject to forfeiture if bidder neglects or refuses to enter into a contract after his bid has been accepted. The City reserves the right to accept the bid which is determined to be in the best interest of the City. The City reserves the right to reject any and all bids and waive any informalities or technicalities in any bid received without explanation. The City also reserves the right to consider such factors as time of delivery or performance, e�cperience, responsibility of the bidder, past performance of providers, or availability of other providers, or other similar factors that it may determine to be in the best interests of the City. Al1 bids must be submitted in sealed envelopes and plainly marked on the outside with BID OPENING FOR CITYWIDE COLLECTION OF RESIDENTIAL RECYCLABLES. No bid may be withdrawn for a period of sixty (60) days. Jock Robertson Community Development Director Publish: Fridley Focus Oct. 25, 1989 Nov. 1, 1989 Nov. 15, 1989 Star Tribune Oct. 25, 1989 Nov. 1, 1989 Nov. 15, 1989 8C I. II. OPTION A CITY OF FRIDLEY CITYWZDE CIIRHSIDE COLLECTION OF RESIDENTIAL RECYCLABLEB BPECIFICATIONB Introduction. These specifications define the requirements of the Comprehensive Recycling Program for the City of Fridley. Definitions. 1. Recyclables: means newsprint and inserts, unsorted glass (food and beverage containers), unsorted aluminum, steel, bimetal, and "tin" cans (food and beverage containers), and corrugated cardboard. The parties by separate agreement may later include the following items as recyclables: mixed plastic bottles (polyethylene terephthalate (PET) and high density polyetehylene (HDPE), box board (such as cereal boxes), mixed paper, household dry cell batteries, yard waste and other compostable materials, and other materials as mutually agreed upon between City and Contractor. 2. Unacceptable Recyclables: means recyclables which have not been prepared and/or located by the resident in comDliance with the followincx standards: Newspaper. will be placed in paper kraft bags or securely tied and bundled. Glass Food and Beveracte Containers. will be rinsed clean. The glass will be separated from the other items and placed in a paper bag, box, or recycling container. Metal Food and Beverage Containers. will be rinsed clean and kept separated from the other items and placed in a paper bag, box, or recycling container. Corrugated Cardboard. will be broken down flat into bundles no larger than 3 feet by 3 feet. No cardboard that is wax or plastic coated or contaminated by food or grease shall be accepted.. Preparation standards for other materials will be determined by mutual written agreement between City and Contractor. (1) �' � City of Fridley Comprehensive Recycling Program Specifications 3. Recycling Containers: means uniform receptacles supplied by City or homeowner in which recyclables can be stored and later placed curbside for collection as specified by City. 4. RecyclinQ Collection: means the picking up of all recyclables placed at or near the curbside properly prepared and package at Certified Dwelling Units (CDU's) and other City designated collection stops in the City. 5. Certified Dwellinq Unit (CDU): means a single family home and each.residential unit in a duplex, triplex, fourplex, or townhouse complex. Residential units in structures (other than townhouses) containing more than four (4) dwelling units may be designated as CDU's upon mutual agreement by City and Contractor. 6. Collection District: means a specific geographic area of the City established for the purpose of having Curbside Recycling Collection for all CDU's and other City designated recycling collection stops in the district on the same day. 7. Contractor: means only one person or entity able to provide collection service for recyclables as stipulated in the attached specifications. This person or entity must demonstrate that he/she has secure sufficient markets for the collected recyclables. 8. Collection Vehicle: any vehicle owned or operated by Contractor for collection of recyclables within the corporate boundaries of the City. 9. Collection Hours: the time period during which collection of recyclables is authorized in the City. 10. Holidays: means any of the following: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. 11. Scheduled Collection Day: means the day or days of the week on which recycling collection by the contractors is to occur, as specified in the contract with the City. 12. Term: means the twelve month period from January 1, 1990, to December 31, 1990. (2i _ _-_ 8E City of Fridley Comprehensive Recycling Program Specifications 13. Curbside: means at or near the edge of the public or private street from which the CDU gains its access, or such other location as may be specified by the City. III: Collection Requirements: A. Residential Collection. 1. Frequency of Collection. The City will be divided into two Collection Districts. Collection shall occur on the lst and 3rd Fridays of each month in Area 1(north of Mississippi Street) and on the 2nd and 4th Fridays of each month in Area 2(south of Mississippi Street). The City will be divided into two Collection Districts. 2. Collection Hours. Collection shall commence no earlier than 7:00 a.m. Contractor shall maintain sufficient equipment and personnel to assure that all collection operations are completed by 6:00 p.m. on the scheduled collection day. Residents will be requested to leave recyclables placed at curbside before 7:00 a.m. on the scheduled collection day. 3. Compliance with Driving and Hauling Laws. Collection and transportation of all recyclables shall be accomplished in accordance with all existing laws and ordinance, and future amendments thereto, of the State of Minnesota and local governing bodies. 4. WeiQhing of Loads and ReportinQ Requirements. Contractor will keep accurate records consisting of an approved weight slip with the date, time, collection route, driver's name, vehicle number, tare weight, gross weight, net weight, and number or recycling stops for each loaded vehicle. Collection vehicles will be weighed empty before callection to obtain a tare weight and weighed after completion of a route or at the end of the day, whichever occurs first. A copy of each weight ticket shall be included as part of the billing sent to the City each month. Contractor will also include a report of the total tons collected, a fair estimate of the percentage of the total that each material type represents, and the markets generally used for the sale of recyclables. (3) 8F 8G City of Fridley Comprehensive Recycling Program Specifications 5. Point of Collection. All residential collection will occur at the curbside. 6. Procedure for Unacceptable Recyclables. If Contractor determines that a resident has set out unacceptable recyclables, the driver shall use the following procedures: a) Contractor shall leave the unacceptable recyclables and leave an "education tag" indicating acceptable materials and the proper method of preparation. b) The driver shall record the address on forms provided by the City and report the addresses tp the City Recycling Coordinator at the end of each week. c) The City Recycling Coordinator will undertake efforts to educate the resident regarding proper materials preparation. If these efforts fail to achieve compliance within a reasonable time, the Recycling Coordinator may direct the Contractor to stop collection at that CDU. 7. CleanuA Responsibility. Contractor shall adequately clean up any material spilled or blown during the course of collection and/or hauling operations. All collection vehicles shall be equipped with at least one broom and one shovel for use in cleaning up material spillage. Contractor shall have no responsibility to remove or clean up any items which are not recyclable materials. 8. Missed Collection Policy and Procedure. Contractor shall have a duty to pick up missed collections. Contractor agrees to pick up all missed collections on the same day Contractor receives notice of a missed collection, provided notice is received by Contractor before I1:00 on a business day. With respect to all notices of a missed collection received after 11:00 a.m. on a business day, Contractor agrees to pick up that missed collection before 6:00 p.m. on the immediately following business day. (4) 8H City of Fridley Comprehensive Recycling Program Specifications Contractor shall provide staffing of a telephone equipped office to receive missed collection complaints between the hours of 7:30 a.m. and 5:00 p.m. on weekdays, except holidays. Contractor shall keep a log of all calls including the subject matter, the date and the time received, the Contractor's response and the date and time of response. This information shall be provided to the City in a monthly report. 9. Non-completion of Collection and Extension of Collection Hours. If Contractor determines that the collection of recyclables will not be completed by 6:00 p.m. on the scheduled collection day, it shall notify the City Recycling Coordinator by 4:30 p.m. and request an extension of the collection hours. Contractor shall inform the City of the areas not completed, the reason for non-completion, and the expected time of completion. If the Recycling Coordinator cannot be reached, the Contractor will request the designated alternate. 10. Severe Weather. Recycling collections may be postponed due to severe weather at the sole discretion of the Contractor. "Severe weather" shall include, but shall not be limited to, those cases where the temperature at 6:00 a.m. is -20 degrees F or colder. Upon postponement, collection will be made the following business day. The contractor will be responsible for notifying the residents by radio and television announcements. The City will be responsible for notifying the residents by municipal cable. Al1 three means of communication will be used for each severe weather postponement of recycling collection. 11. Holidavs. If the agreement for collection is weekly and the scheduled collection falls on a holiday, the collection will be cancelled for that day. If holidays fall on scheduled collection days for two consecutive weeks (i.e., Christmas Day and New Year's Day), an alternative collection day shall be scheduled by mutual agreement. In such a case, Contractor shall assist the City in publicizing the alternative collection day, including delivery of (5) C'1.1 City of Fridley Comprehensive Recycling Program Specifications notices to each CDU in the effected Collected District. In those cases where collection is other than weekly, and scheduled collection falls on a holiday, an alternative collection day shall be scheduled by mutual agreement. 12. Collection Vehicle Ec�uipment Requirements. Each collection vehicle shall be equipped with the following: a. a two-way radio b. a first aid kit c. an approved 2AlOBC Extinguisher d. warning flashers e. warning alarms to reverse f. 9• Dry Chemical Fire indicate movement in signs on the rear of the vehicle which state "This Vehicle Makes Frequent Stops" a broom and a shovel for cleaning up spills All of the required equipment must be in proper working order. All vehicles must be maintained in proper working order and be as clean and free from odors as possible. All vehicles must be cleared identified on both sides with Contractor's name and telephone number. 13. Personal Requirements. Contractor shall retain sufficient personnel and equipment to fulfill the requirements and specifications of this Agreement. Contractor's personnel shall: a. b. Conduct themselves at all times in a courteous manner with the general public. Make a concerted effort to have at all times a presentable appearance and attitude. c. Perform their work in a neat and quiet manner and clean up all recyclables spilled in collection and hauling operations. (6) 8J City of Fridley Comprehensive Recycling Program Specifications d. Avoid damage to property. e. Not perform their duties or operate vehicles while consuming alcohol or illegally using controlled substances or while under the influence of alcohol and/or such substances. 14. Ownership. Ownership of the recyclables shall remain with the person placing them; for collection until Contractor's personnel physically touch them for collection, at which time ownership shall transfer to Contractor. 15. Household Dry Cell Batteries. If requested by City, Contractor aqrees to periodically collect household dry cell batteries at the curbside along with other recyclables, at the regular charge per ton, but not more than once per quarter. The method of preparation and the timing for collection will be mutually agreed upon by Contractor and City. The method and expense of processing will be arranged for by the City. 16. Insurance Coverage. The contractor shall provide a certificate of insurance as proof of liability coverage or death in the amount of $600,000 for any one person and in the sum of 1,000,000 for two or more persons for the same occurrence and for damages to property in the sum of $3,000,000. The certificate of insurance shall name the City as an additional insured and the state that Contractor coverage shall be the primary coverage in the event of a loss. Further, the certificate shall provide for thirty (30) days written notice to the City before cancellation, expiration, or change of coverage. 17. Period of Guarantee. The Contractor shall provide a surety bond for three months' contract revenue which shall guarantee the proper prosecution and completion of the work by the successful bidder; and shall further guarantee the prompt payment by the successful bidder of all persons or firms furnishing labor, tools, materials and supplies for the work. (�) 8K Option 8: Collection of Office Paper for the Fridley Municipal Center Option B contains all of Option A and, in addition, stipulates white office paper collection. 18. Collection of Office Paper: White and light pastel office paper will be collected weekly for the City of Fridley at the Fridley Municipal Center Engmeering Sewer Water Parks Streets Mamlenance MEMORANDUM . TO: William W. Burns, City Managerl!�' PW89-386 // �� (Supercedes PW89-340) FROM: John G. Flora,ftublic Works Director DATE: October 17, 1989 SOBJECT: Elevated Water Reservoir Design Within the Water Distribution Study completed by HNTB, it was recommended that a 1 MG elevated water reservoir be located in the low level section of the distribution system to provide adequate water pressure and fire protection. The study also recommended that a preferred site for a 1 MG reservoir would be within the Locke Park area. Target Corporation is constructing an expansion to their warehouse facilities adjacent to Locke Park and are interested in improving their fire safety requirements. We have received a letter from Target indicating they would fund the design of a/]elevated water storage tank at Locke Park for an amount not to exceed $50,000.00. We have received an agreement from HNTB to investigate and design a 1 MG elevated water reservoir for $39,000.00 plus any soil investigation costs not to exceed $5,000.00. In order to insure adequate water capacity and pressure to the low level system of the City, recommend the City Council authorize the Mayor to enter into the agreement with HNTB to design a 1 MG elevated water reservoir at Locke Park. This project had been identified in our 1991 Capital Improvement Program within the Water Utility Fund. JGF/ts Attachments � � � F�DL�.Y � Target Stores 33 South Sixth Street P.O. Box 1392 Minneapolis, Minnesota 55440-1392 Telex No. 205812 October 12, 1989 City of Fridley Fridley Municipal Center 6431 University Avenue N.E. Fridley, MN 55432 Attn: John Flora Re: T-551 Target Distribution Center Expansion Water Supplies Dear John: . � This is to confirm our conversation regarding the City's five year capital improvement plan which includes the construction of a one million gallon reservoir at the Locke Park facility at 69th and University. It is our understanding that the current planning would call for the design of the tank in 19g1, construction in 1992, and final painting/operation in 1993. This would be 2+ years after Target occupies its expanded facility in January of 1991. This capital improvement is necessary to ensure Target that ad�quate City water supply and distribution is available to protect our major distribution facility at Fridley. Target desires that the City of Fridley accelerate this schedule and make any and all reasonable efforts to have the new reservoir in service by January of 1991 when the expansion is occupied. To support this effort, Target has agreed to pay the design fees, to a maximum of $50,000, such that this work can begin immediately. The City of Fridley, in turn, would do what is necessary to allow construction of the tank to begin in early 1990 such that the tank can be painted and put in service by January of 1991. Could you advise us of the timing and action required to accelerate the construction of this new reservoir. Sincer , . � Pa rick V. Dowd Project Manager PVD:nj A Division of the Dayton Hudson Corporation � MOWARD NEEDLES TAMMEN & BERGENOOFF G�IMI Fruncc � ARCNITECTS ENOINEEFiS PLANNERS Arrnue.k�uth S�pte�nber 7, 1989 Mr. Jahn G. Flora Public Works Di�.or City of Fridley City Hall 6431 University Avelw�e N.E. FYidley, NAi 55432 Re: New Elevated Reservoir: Iaw Level Syste�a Dear Mr. Flora: Suite 2G(1 Minncw/x�lis. Minnrs�,ta ss-s.3 s ��rz� �x�-s�,�� m Havard Needles Tananen & Berger�doff (HI�TIB) is ple�sed to sukmit this pr+aposal to provide erigineerir�g se.rvioes related to the siting, de.sign arid voa�struction of a new 1, 000, 000 gallon elevated resQa�voir tA seYVe ti�e law level syste�n. It is aur w�derstandir�g that the favored site is eai City-c�aned property adjaoent to the Ic�cke Park filtration plant. This praposal includes bacJcc�uxl about the prvject, a sc�q�e of s�exvioes, a �erlsation sec,�tion, ar�d a proj�osed axnpletion sc�edule. If aooeptable to the City of FYidley, this letter may serve as the D�gineeririg Agreement for the proj ect. ' • y • � e�'.r � Zhe Water Sj�stem Stwdy dated August, 1989 aiitlined a rnm�ber of i�roveme.nts to the Friclley water syste�m. A new 1,000,000 gallon reseYVOir to serve the law level �ras included aimng these i�rovements .�rther, the report on the water syste�n study concluded that the new law level elevated reservoir shauld be the most i�iiat;e priority. The City G�auicil has subseque.ntly decided to undertake a project to oonstruct the law level elevated reservoir. •�� •��M�. .. .'ll � �� /• . . �. The report on the water syst�► stw3y discvs.sed five (5) potential sites for a new lvw level elevated reservoir. Prior to design, each of the sites will be analyzed in greater depth with e�hasis plaoed oai the Incke Park filtration plant site. Analysis criteria will include oost, availability•of nearby trunk �,raterniains, public sentimPnt, ease of aperation ar�ci future maintenance, and an evaluation of t2�e suitability of the soils ui-iderlyirg each site to s«pport an V��in�� ('•.:��r� T 1+e .�.pen PE. Dan.�' J SO�Qb. PE. Jonr� L COtl�n PG. F��:.�e X M�I.. PE. RObw�l S C.Om� VE Ou.�i'�O A D..P�e6 PE W.�•�.�^• \ tr.✓ 1 L-.G !�� , r, r C� M..,n. C+E� +.'-, l .. �er. X PE. �+..ph E SerMi� pE CM'v C Goab�.e � A�A :.. -OC N 5�e•vY. J.- GE. .+e v wa.-r..r�U. J� Pf. SV[r.�.•, f� Ci:Nn:.... 4�� .�.� �.. N K..�•.• ,�. {-+C F.� �p�'C D E3wC�'�a•.PC ��sel�i�� : r. -. Fi Cl•. �'C nw� ... T L.nco�•. CPp. FoOSrL� W Sm,�nsn� PE. H � Ae'lObBe PE Aa�l�n C Qr�M6r�^ PE �st�� P�.��..•�tw f�E Sl.n^..r� � Ma•.� [�l lJ:r�.r•.• \\ .. ��.. VC N..u�r S'�wr�a PE. Jnnw� (1 lavibt' PE. Flinw l.h'�rs.. A�4. F.�ti ��s+v� PC. Fotib W 4ero�w. Y�A �+ m� P..��s. G�F ff.w+� r.� [�.�v ..� r nC M:-•,:�r G• .� �t..i C�(. fW.-vi.0 � rv�+ce OE Sta(NV� E1 i]�+�n VE. Ss..� Y.HfoOa �C Ew��p .y M.��l� cY�A. DouO'ae C MV'.'s PL. G•.. J M�+Y.. F�C rJn�w� f I3M�. ��•� tsL C� H.� �i �n 4.4 (J:.-..l�u P Kn..t�' PE. �ou[I.we. E Prry�.oll OE Aon��O l ti .� OE Q<�t.�. � W �..re m.w PC T�nmow L W.�.x^�w A�6 C)t•,•..n 1....� .[+! .... . l�..., . t.f �...� w. �' R.��e of S�nvr� M QwsF A.A pixr�� A:ht� PC l:r�a ^� Sa�._ s� � oE fi'•.�w.•v n4rW�wwr. PL F�np. S Y..ui.• C+C J.,•�..•• F�� ;;••w-.. [�� 1 � .� .♦ . , H . .� [�[ Ci.�[+�-a M S�c.a•.0[ OM�a�� r.,'. .. ... v4 n�w .� [�A G�.a .. tI!_FMVr�R.w.•.T �4 Fisaic.�. MA.C'�.w w." N'\ C'•..<aI]'., . Cr.na�x; (l�• De�ne. T. CY�.. ,:D.�> r� h.... . .. . ......-.. . .,�... .. � w �h �...�.s :".G a . w (-.. � M(i .ae...,ptr� �.r .w..-.pt.. Yi ..._ -.dr�n., L.A M.,� , _ M.�...�.w. V� M. ,.... ,.. M•.. �.w ,,.. �.,• �. ..... _ .... ... .. . n., ...�w�,,.0 r�4 n.,rr. .. LT Na�a.N�, ti'.- Se.a•�w wA 'a-.w � „�w [�. w.._.,..`tl«....;"]I 9C Mr. John G. Flora Se�te2[�ber' 7, 1989 Page 2 elevated r+eseYVOir. Zhe soils evaluatio� will be ba.sed on existing available data. A site will then be selec,� ar�d a i+eoa�merr3atiori will be made to City staff. Fbllvwir�g by City staff, i�TI'B will the� pzoceed to the analysis of alternative configuratioas (styles). It is ariticipated that a oo�3itioa�al use perntiit will be required for the rie.w elevated reservoir. HI�IB will atter�d Plannit�g �+n; ��ioa� ar�d City Cbiu�cil meetirygs as neoessaiy durinq the ooa�ditio�r�al use permit prooeedu�gs. It is ariticipated that a public info�ational meetinq may be d�sirable during the sitiryg prooess. HI�IB will atterxl the public informatianal meeting if one is held durir�g the sitiryg prooess. Alternate o�nfiaurations HI�1IB will analyze alternate oo�figuratioa�.s for the new elevated r�e.seivoir including toro-spherical (legged) , pedestal spheroid ( ) arri fluted oc�ltmm styles. Oost estimates for each of the alternate oonfigurations will be Prepared• Ftiture opeiation and maintenanoe iPa�tin4) oosts for each of the r�spective configurations will be oa�ared ar�d analyzed. Alternative ii.ses for the spaoe inside the fluted ooltmm style will be analyzed. Alternative uses include cald storage, heated storage, ar�d use as a fire tra; n; *+� facility. Follawit�g ooncuzrenoe of a style, HIJlB will prboeed with desicp�. � �. r. � ►• During the design phase, HI�TI'B will perform the following tasks: - Arrange for ar�d 000rdinate the geotechnical investigati� program. Zfie soil borings arxi s-��l.�sequerit laboratozy testirx� will be oor�ducted by a soils firm hired directly by the City of Fridley. - Design parameters will be develo�e� for the new elevated res�YVOir ar�d its foundation. - S�ecifications will be written for the faux7ati�, elevated reservoir, electrical syst�ns, instn,m�entation and cantrol systez�LS (both at the rese,rvoir and the CcQ�unons Park filtration plar►t) , oaru�e��ting �raterntiain, painting, ar�d site work. - Detail sheets for the elevated reservoir ar�d faurlatioaz will be cievelq�ed. - Plan sheets will be c�evelaned for the elec.�trical syst.�s, instnarnntation ar�d ooa�trol syst�ns, ooa�u�ec.�tiryg watermain ar�d site work. - Review sets will be sutanitted for City staff review. - Progress meetirx�s ar�d review meetirgs will be atte.rxi�ed an an as-needed basis. . � Mr. Jdui G. Flora Septezobet 7, 1989 Page 3 - �(2) sets of the final plans anci snecifications will be submitted to the Mir�eso�ta �t of Health for review. :�.�� • r• Durir�g the biddir�g pha.se, HI�flB will perform the followitx� tasks: Distribute plans arxi snecificatioa�s to tiiose fi� wh� request thezn. Answer questioa�s arid issue adderida duriryg the biddi�g prooess o� an as- r�eeded basi.s. Attend the bid oQening and analyze the bids. Make a reooRm��dation for voa�tract a�rard. Duririg the oonstxuction phase, i��il'B will: - Review shcyp drawirgs - Prnc�ess coritractor gayment estimates - Periodically visit the construction site oonstruction and whether the constructi� specifications plans. - Assist the contractor and Fridley's staff elevated reservoir. to observe the prngress of oonfoYms to the plans arxi in the start�p of the new It is i�lI'B's apinion that full-time reside.nt inspectioai is no�t �rarranted. However, thi.s pzropasal presimties that HI�I'B will be on the p�ject site during the mc�re critical phases of �ction, including aoncrete pours, radiographic tes�ting of wplds, a�i paintir�g. •� 1• � • �LSation for I�I'B's servioes to a�nplete the sitiryg pi�ase, desic�► phase arr3 bidding phase will be in the 1� s�au amo�nt oi $39, 000. Zl�e l�unp s�a price of $39, 000 does not include the oost of the soils werks nor fhe r[i.nnesota D�nt of Health r�view fees, which would be paid directly by the City of Fridley. Zhe 1� stm► oost est�mate does not include the oost of performirg any legal surveys, �r develaping easement descriptions. Haa�ver, the intent is to oonstruct the new elevated reseYVOir oai City awned praperty. ConsequentlY, legal suxveys aryd ea��zt des�criptions should riot be neoessary. Oanper�satioaz for HI�IB's servioes related to the ooa�stnictiori pt�ase will be negotiated follvwir�g oanpleti� of design. Onoe de.sign has been oanpleted, the soq� of servioes for the ooaLStnx,�tion phase can nr�re clearly be defined. Mr. Jdui G. Flora Sept.�ber 7, 1989 Page 4 Irivoives will be sutmitted ar,�thly for payment. 9�e invoioe aaoo�u►ts will be based oaz pex�oerYt oaapleted by the date of the irn�ioe. •.i��. li� Tiie pr+q�osed oanpleti� sc�edule for the sitirg pt�ase, design pha�se, biddirg phase, ar�ci ooaLStructioc► phase appears as a bar ci�art on the follvwirg sheet. Zt�e sci�edule asstanPS that the new elevated re.,Servoir is to be oonstnyct.ed in 1990 ar�d pairiteci in April ard May of 1991. If the City wishes to have the ele�vated rese.zvoir totally vaa�leted in 1990, the siti,rx3 arid desi� pt�ases mast be ooRq�res.sed to a tatal of six (6) weeks. i�TIB can meet the oa�res.sed schedule if the elevated re.sezvoir sitirg process can be e�edited. If yau have arry qt�estions or require additional inforn�ation, please oo�tact me at 920-4666. Sinoerely, • ►• � � �� . v� i�� :��.e�� • ��. �, . -. • . - . i � � _ . � - .�_ �� Attachments wP/ o o i 4 o/Er�vx�sv .�xo •..-. _. . •.. . _. « . - �. �: Date�William J. Nee, Mayor _Qctol�e7�23... _ 1A89 9E � � .- W < � r � WLL J' � C� ° W Z _ � J U � W CI� Q � � o' W°� � g J � �� 0 W a � �^ � VJ �pWC--� W � C z � � W CQ z �A � � 0 / W � � W Y VJ t"' W W W W a a a a r x = s a a a a C'3 Z C7 Z z c� z o H y 0 H � ut p U � m � ¢ � � Z O U 0 N W � � T � T m T � �► � � � N T '/� r v'� r = � o � � � z Q � o } . � N � � �; W > '' ° o � �� o �-. �� u> >. o CD U � 00 Wa �, W W UQ Od N Q !n a� T O � � W 0 W � U� �w O� z� cn } W � �U � � � N W Q� w� J fA � � oa ' W O �_� WVJ ~�Q O ,., ZrN �-� Eng�neenng Sewer Water Parks Streets Maintenance MEMORANDUM �� TO: William W. Burns, City Manager �.�� PW89-387 FROM: John G. Flora,`Public Works Director DATE: October 17, 1989 BUBJECT: Fridley Municipal Center Improvement Project No. 189 - Change Order No. 14 1 Change Order No. 14 consists of Proposal Requests No.'s 105, 106, 108, 109, and 110; Work Order No. 1924 for the Municipal Center totaling $8.00. Change Order No. 14 consists of Work Order No.'s 1925, 1962, and 1963 for the Fire Department for $620.00. On this change order, Proposal Request No. 20 amends Change Order No. 8 for Minnetonka Iron, Inc. , to include additior►al iron for $2,276.00, and Work Order No. 1949 is amended to deduct ($52.00) from Gephart Electric for an increase to the Municipal Center of $2,224.00. Change Order No. 14 also includes Municipal Center contract amendments for Kremer & Davis for a deduct of ($900.00), and Superior Access Control for a deduct of ($150.00). The Roanoke Building contract is amended for the Fire Department roof of $2,550.00. Seefert-Heins Landscaping contract has a deduct of ($6,071.00) for the HRA ramp. The attached change order identifies the proposal requests and work order costs for the project. Recommend the City Council approve Change Order No. 14 to the Fridley Municipal Center Improvement Project No. 189. JGF/BN/ts Attachments 10 � � FWDI�.If i C1TY OF FRIDLEY ENGINEERING DEPARTMENT 6431 UNIVERSITY AVE., N.E. FRIDLEY� MN 55432 October 23, 1989 Kraus-Anderson Const. Co. 525 So. Eighth St. Minneapolis, MN 55404 SUBJECT: Change Order No. 14 - Proposal Request Nos. 105, 106, 108, 109 and 110 and Field Work Order Nos. 1524, 1925, 1962, and 1963 for Fridley Municipal Improvement Project No. 189 Gentlemen: You are hereby ordered, authorized, and instructed to modify your contract for the Fridley Municipal Center Improvement Project No. 189 by adding the following work: 'P.R: NO. !: R'EM ; C�NTR�4Ci�R ; AMOUNT : TOTAI 105 Detete painting of exposed concrete Guillaume 8 Assoc. (810.00) 106 Additionallighting lower level-Police Gephart Electric 480.00 108 Delete painting - add elect. in air hand. rm. Guilllaume 8 Assoc. (570.00) 109 110 f 924 1925 1962 1963 Add circuit Room 020 Add hardware - door 13A Floor preparation - g�inding floors for carpet Box out window - Fire Dept. Hardware for bi-fold door - Fi�e Dept. Fire Station roof Gephart Electric Pink Co. Gephart Electric Glewwe Doors, Inc. Pink Companies Architectural Sales Glewwe Doors, Inc. Cunen V. Nelson 480.00 (270.00) 80.00 298.00 P.R. Subtotal 320.00 328.00 32.00 260.00 Work Order Subtotal (312.00) 940.00 10A Tom Sackett Kraus-Anderson Const. Co. Change Order No. 14 October 23, 1989 Page Two PROPOSAL REQUEST NO. 20 AMENDMENT: Change Order No. 8 AMEND P.R. NO. 20: Minnetonka Iron, Inc. BALANCE OF P.R. NO. 20 WORK ORDER NO. 1949 AMENDMENT: CHANGE ORDER NO. 13 AMEND WORK ORDER NO. 1949: Gephan E{ectric BALANCE OF W.O. NO. 1949 CONTRACT AMENDMENT: Kremer 8 Davis CONTRACT AMENDMENT: Superior Access Control Surptus CONTRACT AMENDMENT: Roanoke Building Co. 2.276.00 5j 2.001 (900.00) Subtotal (150.00) Subtotal 2,550.00 Subtotal 2,276.00 (52.00) (900.00) (150.00) 2,550.00 CONTRACT EXTRA: Seefert-Heins Landscape (6,071.00) Subtotal (6,071.00) TOTAL ADDITIONS FOR CHANGE ORDER NO. 14. ...... (�1,719.00) 106 Tom Sackett Kraus-Anderson Const. Co. Change Order No. 14 October 23, 1989 Page Three TOTAL ORIGINAL CONTRACTS Contract Adjustments Park Settiement Subtotal Change Order No. 1 Change Order No. 2 Change Order No. 3 Change Order No. 4 Change Order No. 5 Change Order No. 6 Change Order No. 7 Change Order No. 8 Change Order No. 9 Change Order No. 10 Change Order No. 11 Change Order No. 12 Change Order No. 13 Change Order No. 14 TOTAL CHANGE ORDERS TOTAL CONSTRUCTION CONTRACTS 8 ADJUSTMENTS and approved t� John G by Checked Recommend this MUNICIPAI. CENTER 2,204,391.00 (8,049.00) 0.00 2,196,342.00 13,374.00 8,834.00 30,700.00 25,000.00 32,597.43 33,673.00 12,817.00 3,323.00 (9,700.00) 580.00 18,820.00 8,896.00 1,182.00 �180,496.43 1�C FIRE STATION RAMP 226,786.00 712,500.00 580.00 4,846.00 .�00 29.202.00 227,366.00 746,548.00 2,596.00 8,975.00 8,793.00 3,530.00 6,000.00 4,319.00 1,784.16 3,375.00 549.00 (2,972.00) 3,170.00 527.614.16 15,220.00 3,859.00 35.00 41,531.00 1,870.00 (6,071.00) 568,949.00 52,376,438.d3 5254,980.16 a815,497.00 Public Works Director, on the 18th day of September, 1989. G. Flora, P.E. irector of Public Works day of .1989, by KRAUS-ANDERSON CONST. CO. Tom Sackett, Project Manager Tom Sackett Kraus-Anderson Const. Co. Ghange Order No. 14 October 23, 1989 Page Four � 1 � Approved and accepted this 23rd day of October,1989. CITY OF FRIDLEY William J. Nee, Mayor William W. Burns, City Manager IEngi�eenng Sewer I Water 'Parks jStreets Malnte�ance MEMORANDUM ��. TO: William W. Burns, City Manager �.� PW89-383 FROM: DATE: Tim Turnbull, Special Projects Bob Nordahl, Operations Analyst October I7, 1989 Coordinator �� SIIBJECT: Parking Ramp Security Surveillance System During the HRA meeting of August 10, 1989, the HRA members authorized the City Staff to advertise for bids for the Parking Ramp Security Surveillance System. Attached is the ResoZution, Notice to Bidders and the Specifications for the Parking Ramp Security Surveillance System. This equipment will provide visual and sound surveillance for the lower level of the parking ramp. The monitors will be located above the police front desk adjacent to the existing police surveillance system previously installed. The advertisement for bids will be published in the Fridley Focus starting October 25, 1989. We wiZl also send out specifications to the companies that installed the electronic equipment in the council chambers and the security system for the Police Department. The public bid opening will be held Wednesday, November 8, 1989, at 11:0o a.m. Recommend the City Council approve the advertisement for bids to complete the ramp surveillance system. TT/BN/kn 11 / � C.fTlf OF FRIDLFY 11A RESOLIITION NO. - 1989 REBOLIITION T� ADVERTISE FOR BIDS PARRING ItAMP SECIIRITY BIIRVEILLANCE SYSTEM BE IT RESOLVED by the City Council of the City of Fridley, as follows: 1. That it is in the interest of the City to award bid contracts for the following items or materials. PARRING RAMP SECIIRITY SIIRVEILLANCE BYSTEM 2. A copy of the specifications for the above-described items and materials, together with a proposal for the method of purchase and the payment thereof have been presented to the Council by the City Manager and the same are hereby approved and adopted as the plans and specifications, and the method of acquisition and payment to b�e required by the City with respect to the acquisition of said items and materials. 3. The purchase of said items and materials as described above shall be effected by sealed bids to be received and opened by the City of Fridley on the 8th of November, 1989. The City Manager is directed and authorized to advertise for the purchase of said items and materials by sealed bid proposals under notice as provided by law and the Charter of the City of Fridley, the notice to be substantially inform as that shown by Exhibit "A" attached hereto and made a part of by reference. Said notice shall be published at least twice in the official newspaper of the City of Fridley. PASSED AND ADOPTED BY THE CITY COIINCIL OF THE CITY OF FRIDLEY THIS 23RD DAY OF OCTOBER, 1989. WILLIAM J. NEE, MAYOR ATTEST: SHIRLEY A. HAAPALA, CITY CLERK NOTICE TO BIDDERS PARRING RAMP SECIIRITY BIIRVEZLLANCE BYSTEM Sealed bids will be received and publicly opened by the City of Fridley, Anoka County, Minnesota, at the office of the Public Safety Director, 6431 University Ave., N.E., Fridley, Minnesota, 55432 (tel. 571-3450) on Wednesday, the 8th day of November, 1989, at 11:00 a.m., for the furnishing of One (1) Parking Ramp Security Surveillance System. All in accordance with the plans and system specifications prepared by James P. Hill, Public Safety Director, Fridley Municipal Center, 6431 University Ave., N.E., Fridley, MN, 55432, (Tel. 571-3450). Plans and specifications may, be examined at the office of the Public Safety Director and copies may be obtained for the Contractor's individual use by applying to the Public Safety Director. Bids must be made on the basis of cash payment for work, and accompanied by a cash deposit, certified check (on a responsible bank in the State of Minnesota) or a bidder's bond made payable without condition to the City of Fridley, Minnesota, in an amount of not less than five percent (5$) of the total amount of the bid. The City Council reserves the right to reject any and all bids and to waive any informalities in any bids received without explanation. z No bid may be withdrawn for a period of sixty (60) days. By order of the City Council of the City of Fridley, Minnesota. Dated this 23rd day of October, 1989. James P. Hill Public Safety Director Published: Fridley Focus October 25, 1989 November 1, 1989 1��: 1. 2. � 4. CITY OF FRIDLEY, MINNESOTA SPECIFICATIONS FOR ONE (1) PARKING RAMP SECURITY SURVEILLANCE SYSTEM EBTENT A parking ramp security surveillance system in conformity with these specifications and the terms of the contract of which these specifications are a part. The surveillance system shall be equipped with all standard equipment as currently advertised by the manufacturer, whether or not specifically mentioned in these specifications. All security and surveillance equipment shall conform to all appropriate state and federal regulations. RIGHT TO ACCEPT OR REJECT The City reserves the right to accept or reject any or all bids and to award the contract to the bidder whose equipment best serves the interest of the City. MANUFACTIIRER�B ABILITY No bids will be accepted by the City except such as are submitted by regularly recognized security equipment manufacturers or an authorized franchised security equipment distributor, and no bid will be considered or accepted on any equipment unless the bidder can show that the equipment bid upon is a standard model, and that this brand of equipment has been sold by the bidder for a period of not less than one (1) year. The City reserves the right to demand such proof of the bidder, or to waive the time limit, if it is to the City's best interest. WORRMANSHIP AND MATERIALS The supplier shall guarantee the security and surveillance equipment against defective material, or workmanship for a period of one year from date of final acceptance by the City. Any equipment found defective within the guarantee period shall be repZaced, at the manufacturer's expense, including labor. The equipment must be new, not previously used, equipment. 5. BID FORM The bidder shall use the attached form and shall submit intact these specifications, proposal, and contract form. All figures must be typewritten or written in ink. 11C SPECIFICATIONS Page Two 6. REPAIR PARTS AVAILABILITY BTATEMENT 7. DELIVERY The bidder shall state the earliest installation date of security surveillance system 8. GENERAL INFORIrIATION The successful bidder will provide a qualified service representative to instruct City personnel on the operation and maintenance of the equipment. 9. TAX EREMPTION The City of Fridley will execute and provide the necessary certificate for the tax exemptions applicable to the City. 11D CITY OF FRIDLEY, MINNEBOTA SPECIFICATIONS FOR PARKING RAMP SECIIRITY BIIRVEILLANCE BYSTEM GENERAL INFORMATION These specifications cover the requirements for a parking ramp security surveillance system. The security surveillance equipment shall be installed at the Housing Redevelopment Authority (HRA) Parking Ramp located at 6431 University Ave., N.E., Fridley, Minnesota. If the security surveillance equipment being bid does not satisfy the following specifications, the bidder shall note any differences or variations to the right of the specification in the blank space provided. It shall be noted that the City of Fridley will provide and install all necessary 110 volt power requirement for the security surveillance system. I. PAN/TILT/ZOON CAMERA SPECIFICATION FOR PARKING RAMP QUANTITY DESCRIPTION 1 JVC TK-N10V 2/3" Newvian Camera or approved equal 1 PT 175-24P Pan/tilt drive unit or approved equal 1 MPT A24 Pan/tilt controller or approved equal 1 Cosmicar 12Z6 MESX6 Motorized zoom lens or approved equal 1 MLZ6 Zoom lens controller or approved equal 1 Pelco EH-4014 Housing or approved equal 1 Pelco HK-4024 Housing heater or approved equal 1 PM105 Camera mount or approved equal 1 JVC TM-9010V monochrome 11E 11F I. PANJTILTJZOON CAMERA SPECIFICATION FOR PARKING RAMP (Cont'd) QUANTITY DESCRIPTION 1 Ceiling monitor mount \ with tray 2 Transformers 1 Lot control cable and miscellaneous parts II. SOUND DISCRIMINATION E4UIPMENT FOR PARKING RAMP 4UANTITY DESCRIPTION 1 Louroe APVX spound activated, 12 zone base station or approved equal 3 Louroe TBM-SD two (2) zone talk back, sound discriminatory module or approved equal 6 Louroe TLO 2-way, speaker horn with micro- phone or approved equal 1 Lot cable and miscellaneous parts 11G BID PROPOSAL FOR PARKING RAMP SECU.RITY SURVEILLANCE 5YSTEM BASE BID I. Panjtilt/zoom camera and accessory equipment II. Sound discrimination equipment and accessory equipment TOTAL BID: $ Delivery Date (Day after awarding bid) � Name of Bidder: Address: Signed: 12 ��. MEMO TO: WZLLIAM W. BURN3, CITY MANAGER �, C��FROM: yFILLIAM C. HUNT� ASSZSTANT TO THE CITY MANAGER�I SIIBJECT: C.A.T.V. HEADEND FOR E%TERNAL MONITOR LOCATIONS (CIiANGE ORDER NO. 2 FOR CONSIILTANT CONTRACT FOR TECHNICAL SYSTEM FOR THE FRIDLEY MIINICIPAL CENTER) DATE: OCTOBER 18� 1989 On Friday, October 13, 1989, I had a telephone conversation with Dickson Stewart of Electronic Interiors in which I sought clarification of their proposal to design an in-house CATV ' distribution system for the Municipal Center. The design activities would include the•following steps: 1. Check all cables and carry out electrical tests for length and impedance. 2. Channel coordination with Nortel to make sure of their plans for the various channels in the system. 3. Design tap system so that the right amount of gain is delivered to each monitor location (splitters, combiners, attenuators, boosters, etc.) 4. Lay out a backboard with passive components such as taps, attenuators, and splitters. 5. Design headend (active components) such as connection of text information computer; establishment of audio-video monitoring point; design of modulators, demodulators, traps, and filters; tie into existing control room. 6. Develop specifications and cost estimates for equipment and installation. 7. Manage bid process. Mr. Stewart's rough estimate for the cost of equipment and installation is between $10,000 and $15,000 with about $3,000 of that being for installation. This would be the cost to complete all twenty-one connections. A portion of the project could be done for a lesser amount leaving completion of the project to a later date. The main alternative would be an entirely passive system using splitters to provide a weak signal to all locations. It would still require remodulators and traps and would cost $4,000 or $5,000 for equipment and about $1,500 for installation. There would be no cost for design. This would result in significant degradation of the CATV signal to Council monitors and kiosks. I would not recommend this alternative. 12A A third alternative would be to provide a direct drop to the Fire Department and to the Emergency Operation Center, to connect the kiosks and cablecasting areas to the rest of the system, and not to connect the other external monitor locations until some future date. There would be very little cost for this option if Nortel would be willing to provide the drops - probably $300 or $400 to install taps. I request that you resubmit Change Order No. 2 to the City Council for consideration at their meeting of October 23, 1989. CITY OF FRIDLEY ENGINEERING DEPARTMENT 6431 UNIVERSITY AVE., N.E. FRIDLEY, MN 55432 October 2, 1989 Electronic Interiors 40 MacKubin Street St. Paul, MN 55102 SUBJECT: Change Order No. 2, Consultant Contract for Technical System for the Fridley Municipal Center Ladies and/or Gentlemen: You are hereby ordered, authorized, and instructed to modify your contract for administering the Technical System for the Fridley Municipal Center by adding the following work: Addition• 1. Design CATV head end for external monitors TOTAL 11DDITSONB Original Contract Price . . Change Order No. 1 . . . . Change Order No. 2 . . . . REVISED CONTRACT PRICE . . . . . . . S 2.200.00 $ 2,200.00 . $14,555.00 . 600.00 . 2,200.00 . $17�355.00 Submitted and approved by John G. Flora, Public Works Director, on the 27th day of Seg�ember, 1989. �'�'�- �d by � � �,�� 1�>r L- � L IG illiam C. Hunt, Assistant to the City Manager 12B Page Two Electronic Interiors Change Order No. 2 October 2, 1989 12C Approved and accepted this day of , 1989, by ELECTRONIC INTERZORB Katherine O'Reilly Approved and accepted this day of ► 1989, by CITY OF FRZDLEY William J. Nee, Mayor William W. Burns, City Manager 12D October 2, 1989 Mr. Bill Hunt City of Fridley 6431 University Avenue Northeast Fridley, MN 55432 . Dear Mr. Hunt: This letter will act as our proposal for services to develop and d��igr: th� City �f Fridley's ir_-house cable television distribution system within the city hall. The scope of the requirement is to design electronic systems that would be located throuqhout the building, but primarily in the television distribution racks. The system desiqn would address the needs of the City of Fridley's staff for in-house cable casting and redistribution of the cable television feed from the local cable television franchise. The system design will allow "closed-circuit" distributioa of any selected source from the monitoring room for distribution to various locations in the buildinq. This would be an a special channel so that each of the in-building viewers could watch the feed optionally. An additional special channel will be provided for constant source output such as a text driver. In addition, the standard cable service will be available, minus two non-critical channels selected for replacement with the in-building feeds. It is our understanding that some sets will be limited to the "basic cable service" plus the two special channels and that other selected locations will have full cable decoder boxes as well. As usual, our design will be complete with technical locatioa and wiring drawings. i,Te will include equiptaent requirements, quantities, installation and bid format specifications. The system will be designed to fit within the current monitoring room configuration and the RF cables already installed by others under previous contracts. E NIC. . i � -- 612•292•1035 • 40 MACKUBIN STREET • SAINT PAUL • MINNESOTA • 55102 Hr. aill xunt City of Fridley October 2, 1989 Paqe 2 As stated previously, our fee for the above mentioned work is �2,200.00. Our billing terms are the same as they have been previously. We look forward to beginning this and working with you additionally on this project. 0 DS /SP cc: Bill Burns (via facsimile) Si ly, � ickson Stewart ':� 12E i MEMORANDUM 2F _ ciey ot Friei•r WWiam C. Hunt _ b4�t UnI��ItY A��eu• N.E. F r� a �. r, � i � �. • o e. a s a� z Assiatant to the Cft y Menager Phon• �s�z)a>>-s4ao MEMO TO: WILLIAK W. BIIRNS, CITY MANAGER � 'i � � . FROM: WILLIAM C. HIINT, ABSIBTANT TO THE CITY MANAGER�� BUBJECT: CHANGE ORDER NO. 2 FOR CONSIILTANT CONTRACT FOR TECHNICAL BYSTEM FOR THE FRIDLEY MIINICIPAL CENTER DATE: BEPTEMBER 27, 1989 In a meeting to review progress on the installation and testing of the technical system we discovered that no provision has been made for the CATV headend for the home run system connecting 21 external monitor locations. The CATV headend would distribute a signal from the VCR, from one channel, or from all CATV channels to the various external monitor locations. It is my understanding that the full range of CATV channels would be made available to the three external monitor locations in the Fire Department and to the external monitor location in the Emergency Operations Center. This change order is for design only. Another change order would be required for purchase and installation of equipment. I request that you present Change Order No. 2 to the City Council for consideration at their meeting of October 2, 1989. WCH/jb � 0 0 13 CITY OF FRIDLEY M 8 M O R A N D II M �� ' TO: WILLIAM W. BIIRNB, CITY MANAGER �� ' FROM: RICHARD D. PRIBYL� FINANCE DIRECTOR SIIBJECT: MODIFICATIONS TO THE 1988 BIIDGET ' DATE: OCTOBER 18, 1989 Attached you will find a resolution amending appropriations to the 1988 budget in accordance with our charter. Normally this would be handled earlier, however with the increased activities we have unable to it completed until now. The adjustments listed have arisen as a result of state mandates i.e. comparable worth, unforseen expenditures i.e. miscellaneous costs associated with remodeling, and insufficient budgets in some categories while others categories are excessive. Hopefully the implementation of our new budgeting procedures will bring this list to a minimum number of adjustments for 1990. 13A RESOLIITION NO. - 1989 A RESOLIITION AIITHORIZING CHANGES IN APPROPRZATIONS FOR THE GENERAL FUND, GRANT MANAGEMENT FIIND, HRA REIMBIIRBEMENT FUND, CABLE T.V. FIIND, CAPITAL IMPROVEMENT FIIND, CIVIC CENTER REMODELING FUND AND THE FIRE BIIILDINGS FUND FOR THE YEAR 1988 WHEREAS, the Government Finance Officers Association requires that all line items within divisions reflect a favorable account balances in the Annual Report; and WHEREAS, the City of Fridley has involved itself in initiatives that provide for future charges and modifications that will provide for a better delivery of service, and WHEREAS, the City of Fridley had not incorporated these and other necessary changes into the adopted budget for 1988. NOW, THEREFORE, BE IT RESOLVED, that the budgets of the following divisions and funds be amended as follows: REVENUE AD)USTMENTS VFW DONATION REC J128232 FIRE - C.O. VFW - HAZMAT DON. REC �l30337 FIRE - OTHER VFW - HAZMAT DON. REC !l30337 FIRE - C.O. HAZMAT DON. B.N. REC ll30593 FIRE - OTHER APPROPRIATION ADJUSTMENTS MAYOR & COUNCIL PLANNING COMMISSION CITY MANAGER PERSONNEL GENERAL FUND PERSONAL SERVICES PERSONAL SERVICES SUPPLIES AND OTHER CHARGES SUPPLIES AND OTHER CHARGES SUPPLIES AND OTHER CHARGES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES 515,797 MISC REV. 36230 54,000 TRAINING - 36230 57,500 EQUIPMENT - 36230 52,410 529,707 u,soo 51,000 57,216 526,776 u,sss is 1.�) RES. 9-1988 COUNCIL APP. UNDER BUDGETED PERSONNEL UNDER BUDGETED PERSONNEL NORTHERN MAYORS ASSOC. CITY MANAGER SEARCH HORIZON CIRCLE JOB 1051 MOVED TO MAYOR & COUNCIL S'7,500 INSUFFICIENT LEAVE BUDGET 57,458 RES. 49-1988 COMPARABLE WORTH 52,300 REALLOCATE PERSONAL SVC LEGAL ELEC7'IONS ACCOUNTING ASSESSING POLICE FIRE CIVIL DEFENSE PERSONAL SERVICES PERSONAL SERVICES SUPPLIES AND OTHER CHARGES PERSONAL SERVICES PERSONAL SERVICES SUPPLIES AND OTHER CHARGES SUPPLIES AND OTHER CHARGES CAPITAL OUTLAY PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES CAPITAL OUTLAY PERSONAL SERVICES CAPITAL OUTLAY CIVIC CENTER PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES SUPPLIES AND OTHER CHARGES CAPITAL OUTLAY CAPITAL OUTLAY CODE ENfiORCEMENT PLANNING ENGINEERING PUBLIC WORKS & PARKS SUPPLIES AND OTHBR CHARGES PERSONAL SERVICES SUPPLIES AND OTHER CHARGES SUPPLIES AND OTHER CHARGES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES SUPPLIES AND OTHER CHARGES NATURAI..IST PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES SUPPLIES AND OTHER CHARGES SUPPLIES AND OTHER CHARGES CAPITAL OUTLAY 13B (52,300) UNDER BUDGET PERSONNEL (SS,500) UNDER BUDGET PERSONNEL 59,500 LEGAL FEES (52,000) BUDGET FROM ELECTIONS 532,497 COMPARABLE WORTH S14,025 CNCIL APP. 1987 CHAPEL CONSULTING (S'75) SWAP S75 SWAP S25 COMPARABLE WORTH 52,080 INSUFFICIENT LEAVE BUDGET 52,000 SWAP WITH ELECTIONS 519,735 COMPARABLE WOR'fH (S1,000) SWAP TO CIVIL DEFENSE 527,000 FIRE PENSION CONTRIBUTION S14,850 REFURBISH FIRE TRUCK 51,000 52,275 5100 uss 54,000 �47,403 S2, I 36 5105 SWAP FROM POLICE REPLACE BATERRIES IN SIRENS SWAP FROM ENGINEERING REMODELING MISC EXP. ]OB 3203 INSUFFICIENT LEAVE BUDCET REMODELING MISC EXP. JOB 3203 REMODELING MISC EXP. JOB 3203 OSHA REQUIRED CABINETS (�4,000) SWAP WI'fH PLANNING 57,353 COMPARABLE WORTH 54,000 SWAP WITH CODE ENF. S1,000 CNCIL APP. 12/19/88 SENIOR HOUSING STUDY (5100) 53,500 55,500 53,310 520,000 56,500 54,123 56,250 57,576 55,636 S3,870 n,�s 56,900 (S13,631) SWAP FROM C[VIC CENTER INSUFFICIENT LEAVE BUDGET UNDER BUDGETED PERSONNEL INSUFFICIENT LEAVE BUDGET REPAIR & MAINTENANCE SUPPLIES WSUFFICIENT PERSONNEL BUDGET BENEFITS FOR NATURALIST HEALTHINSURANCE COMPARABLE WORTH REALLOCATE REFOREST. JOB 7051 INSUFFICIENT LEAVE BUDGET REALLOCATE REEOREST. JOB 7051 REALLOCATE REFOREST. lOB 7051 RECREATION RESERVE FOR CONTINGENCY REVENUE' AD]USTMENTS PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES OTHER FINANCING USES SPECIAL REV'ENUE FUNDS GRANT MANAGEMENT INTERGOVERNMENTAT. (54,123) (S6,500) S9,402 � 5305,352 � (527,000) (S6,900) cu,sss� (526,450) (526,776) (52,275) (s9.�) (SI05) (520,000) (587,356) (56,250) (S14 025) 13C 1NSUFFICIENT PERSONNEL BUDGET � / � (550,094) � (S7,216) (514,850) � �s�'�� (5305,352} C�� 5467,452 � `� , Ci" � 188,937 APPROPWATION ADJUSTMENTS PfiRSONAL SERVICES 42,436 SUPPLIES AND OTHER CHARGES 60,501 CAPITAL OUTLAY 86,000 188,937 REVENU6 ADJUSTMENTS HRA REIMBURSEMENT INTERGOVERNMENTAL 5207,000 APPROPRIATION ADJUSTMENTS PERSONAL SERVICfiS S107,250 SUPPLIES AND OTHER CHARGES S99,750 S20'1,000 REVENUE AIDJUSTMENTS CABLE T.V. LICENSES -FRANCHISE FEE INTEREST ON INVESTMENTS DONATIONS FUND BALANCE APPROPRIATION ADNSTMENTS PERSONAL SERVICES SUPPLIES AND OTHER CHARGES CAPITAL OUTLAY OTHER FINANCING USES CAPITAL PROJECTS FUNDS CAPITAL IMPROVEMENT FUND APPROPRIATION ADJUSTMENTS CAPITAL OUTLAY OTHER FINANCING USES REVENUE ADJUSTMENTS 53,921 4,000 68,449 553,250 S179,620 532,989 542,786 562,845 541,000 5179,620 (51,801,596) 51,801,596 SO CIVIC CENTER REMODELING FUND OTHER FINANCING SOURCES APPROPRIATION ADJUSTMENTS CAPITAL OUTLAY OTHER FINANCING USES REVENUE ADNSTMENTS F[RE BUILDINGS OTHER FINANCING SOURCES APPROPRIATION ADJUSTMENTS CAPITAL OUTLAY 51.762.829 1,631,133 5131,696 S1,762,829 5345,791 5345,791 /� � � , i� � PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 1989. MAYOR - WILLIAM J. NEE ATTEST: SHIRLEY A. HAAPALA - CITY CLERK 13D 14 CITY OF FRIDLEY M E M O R A N D O M ` � - TO: WILLIAM W. BIIRNB, CITY MANAGER �.�� FROM: RICHARD D. PRIBYL, FINANCE DIRECTOR SUBJECT: 1989 DONATIONS DATE: OCTOBER 18� 1989 Attached you will find a resolution appropriating proceeds from donations to the receiving departments budget. In 1989 we have received $35,586.25 in donations from various civic organizations in the community. These donations have been given with the understanding that they will be spent on unbudgeted items or activities. The contributors include: Super America Fridley Jaycees Fridley Lions Club Fridley VFW Post 363 Northwestern Tennis Association These proceeds will be spent on things such as a new P.A. System for the Puppet wagon, recycling bins, a boat for Moore Lake, crime prevention mugs, a McGruff costume and doll, a Cameo Hazardous Materials program and a MacIntosh computer. Some of the other proceeds will be used to offset the costs of summer activities and special police and fire training. 14A RESOLIITION NO. - 1989 A RESOLIITION AIIT80RIZING CHANGEB IN BSTIMATED REVENUES AND IN APPROPRZATIONS FOR TH$ GENERAL FIIND FOR THE YEAR 1989 WHEREAS, the City has received numerous donations from various civic organizations during the year; and WHEREAS, these donations have been given with the intention of spending them on unbudgeted activities; and WHEREAS, the amounts received have been deposited in the General Fund revenues. NOW THEREFORE BE IT RESOLVED that the budgets of the following accounts and divisions be amended as follows: REVENUES Miscellaneous Revenues- Donations APPROPRIATIONS Police Supplies and other charges Fire Supplies and other charges Capital Outlay Recreation Supplies and other charges Capital Outlay Naturalist Supplies and other charges Community Development - Planning Supplies and other charges $35,586.25 $ 3,279.25 $ 5,600.00 6,757.00 $ 3,000.00 2,350.00 $ 600.00 $14,000.00 $35,586.25 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 1989. ATTEST: SHIRLEY A. HAAPALA - CITY CLERK WILLIAM J. NEE - MAYOR CITY OF FRIDLEY M E K 0 R A N D II M �• T0 : iTILLIAM BURNS . CITY MANAGER �� FROM: RICHARD D. PRIBYL, FINANCE DIRECTOR SUBJECT: COMPUTER CONSULTANT OVERVIEW DATE: OCTOBER 18, 1989 15 Chapel Consulting, Inc. was engaged by the City on August 18, 2987, to assist in improving the quality and effectiveness of its information processing systems. There were three phases to this plan. Phases I and II were partially completed with the purchase of Personal Computers. A major cause for delay has been the need for City staff to spend increasing amounts of time on the City Hall remodeling project. We could only commit to the purchase of Personal Computers. The uncompleted portion of Phase II includes; * Acquisition of new hardware for the Administrative System * Acquisition of the following software: fund/budget accounting reporting payroll personnel cash disbursements cash receipts purchasing utility billing asset accounting project costing project management work order management project cost estimating warehouse parts inventory class registration facilities scheduling team and league management mailing list management irrventory/asset management building permitting special use permitting business licensing business contacts ENFORS data file management casewriter ENFORS report generator case management street inventory appraisal data base pin number/street address street address/polling equipment costing liquor store merchandizing * Upgrading the Public Safety System hardware with the existing Administrative hardware and disposing of the existing Public Safety System CPU * Acquisition of computer sided design (CAD) system * Acquisition of engineering design tools The last two items on the above list were intentionally deferred pending on the outcome of the Anoka County Geographic Information System (GIS) Task Force to acquire a GIS for the City. This is one example of changes in circumstances and perceptions at the City that have resulted in changing system requirements. Changes in computer technology have also caused the plan to become outdated. 15A In summary, because of the time delay, we would like to bring back Chapel Consulting to assist us in completing the following: Phase I: Re-assess the City's system needs, analyze the cost of viable alternatives, and update the original S-year plan to include changes in technology and needs of the City. (i.e. GIS vs. CAD) Phase II: Prepare a detailed request for proposal (RFP), solicit bids and select the new hardware, software and services included in the updated plan. Phase III: Implement the new hardware, software and services included in the updated plan. After reviewing with Chapel Consulting the activities and objectives to be accomplished with this phase of computerization, the following proposed fees are requested by Chapel: BudAet Original Agreement $30,000 Update Computer Plan -0- 30 000 Remaining Proposed Fees to Budget New Fees Complete $8,250 $ 4,800 -0- 6.000 8 250 10 S00 $13,050 6.000 19 O50 Attached you will find a letter to me defining the terms and scope of the remaining segments of our project that need to be completed. 15B CHAPEL CONSULTING, INC. MANAGEMENT CONSULTANTS September 18, 1989 Mr. Richard D. Pribyl Director of Finance City of Fridley 6431 University Ave. N.E. Fridley, 1rIId 55432 Dear Rick: The purpose of this letter is to summarize the status of data processing at the City, to review the work we have done under our contract with the City and to propose changes to that original agreement. As we discussed last week, it is hard to believe that almost two years have passed since we were first engaged by the City. CURRENT STATUS OF AUTOMATION The City is using two Texas Instruments minicomputers and thirty-two personal computers (PCs). One of the minicomputers is used exclusively by the Police and Fire Departments. The other is used primarily by the Finance Department. The PCs are used in all departments for word processing, spreadsheeting, desk top publishing and other specific functions. � A Computer Requirements and Planning Study was completed March 15, 1988. This Plan identified the new systems to be acquired or developed by the City during each of the years 1988 through Z992. During 1988 and early 1989, twenty-nine PCs were acquired. Word processing, spreadsheet, desk top publishing and other PC software was also acquired during 1988. The Fire Department software was moved to the existing Administrative System. The Fire Department also acquired a hazardous materials data base system. All of these actions were carried out according to the Plan. 84p0 E. Prentice Avenue, Suite 825 Englewood, Colorado BOt 11 (303) 793-3900 23 Empire Drive, Suite 286 Saint Paul, Minnesota 55103 (612) 228-3599 15C Mr. Richard D. Pribyl September 18, 1989 Page Two The City did not do everything that was scheduled for 1988 and 1989. The planned actions which were not performed are: o Acquisition of new hardware for the Administrative System o Acquisition of fund/budget accounting and reporting software o Acquisition of utility billing software o Acquisition of purchasing software o Acquisition of cash disbursements software o Acquisition of cash receipts software o Acguisition of payroll software o Acquisition of personnel software o Acquisition of project costing software o Acquisition of class registration software o Acquisition of building permitting software o Acquisition of equipment costing and management software o Acquisition of business licensing software o Acquisition of a data communications link between the Administrative System and the nature center, senior citizen center and the garage o Acquisition of project management software o Acquisition of facilities scheduling software o Acquisition of team and league management software o Acquisition of inventoryfasset management software o Development in-house of a new appraisal data base o Development in-house of parcel identification number/street address cross reference software o Acquisition of all the ENFORC data file management utility software o Upgrading the Public Safety System hardware with the existing Administrative System hardware and disposing of the existing Public Safety CPU o Acquisition of case manaqement software o Acquisition of business contacts software o Acquisition of the ENFORC report generator software o Expansion of the data communications link between the Public Safety system and the CJIS o Acquisition of a computer aided design (CAD) system o Acquisition of engineering design software The last two items on the above list were intentionally deferred pending the outcome of the Anoka County Geographic Information System (GIS) Task Force effort to acquire a GIS for the City. Most of the remaining items listed were delayed because of the delay in acquiring new hardware for the Administrative System. Mr. Richard D. Pribyl September 18, 1989 Page Three CHAPEL CONSULTING'S CONTRACT WITH CITY 15D Chapel Consulting, Inc. was engaged by the City on August 18, 1987, to assist in improving the quality and effectiveness of its information processing systems. Our approach, as described in our proposal dated July 31, 1987, was to divide the project into three phases as follows: Phase I- Assess the City's Systems Needs, Analyze the Cost of Viable Alternatives and Prepare a Long Range Data Processing Plan Phase II - Prepare a Request for Proposal (RFP), Solicit Bids and Select the New Hardware, Software and Services Planned for Immediate Acquisition Phase IZI - Implement the New Hardware, Software and �Services. Originally, Phases I and II were scheduled for completion by December 31, 1987. Phase I was actually completed on March 15, 1988. Phases II and III have been partially completed with the acquisition of the PCs in 1988 and their subsequent implementation. A major cause for the delay has been the need for City staff to spend increasing amounts of time on the City Hall remodeling project. Staff has been unable to devote enough time to the computer acquisition project to keep it on schedule. PROPOSED REVISION TO EXISTING CONTRACT A. Ut�date The Computer Plan The City is nearly ready to proceed with acquisition �f the hardware and software originally scheduled for acquisition in 1988 and 1989. We are prepared to assist the City in making these acquisitions under the tenas of our original agreement. However, it has become apparent to both the City and us that an intermediate step should be taken before any new acquisitions are made. Before any new system acquisitions are made, the City should update its Computer Plan. This Plan was completed over a year ago and was prepared under the assumption that it would be updated annually. Changes in circumstances and perceptions at the City have resulted in changing system requirements. Changes in computer technology have also caused the Plan to become outdated. We propose modifying our existing contract with the City to reflect the need to update the Plan. We are well qualified to do this wark for the City because of our past involvement in preparing the original Plan and our ongoing work with the City. Mr. Richard D. Pribyl September 18, 1989 Page Four our fees and expenses to update the Plan will be $6,000. This work should be done as soon as possible so that the City can proceed with acquiring the new systems it needs. An approximate timetable (assuming no delays by the City) is: TASK Update Plan Complete RFP Solicit Bids Review Bids and Make Selection Present to Council Negotiate Contract Deliver Hardware • SUBTOTAL Implement Software TOTAL B. Expand the Original Aareement WEEKS 4 4 4 8 2 4 � 38 � 64 � As stated earlier in this letter, we are prepared to complete the original project according to the terms of our existing agreement with the City. However, we would like to point out that the lengthy delay in completing the project has caused us to spend considerably more time working with the City than originally anticipated. An additional problem was created when the City decided to acquire the PCs and the new Administrative System in two separate procurement processes. This decision will eventually result in our participation in two sets of vendor reviews and contract negotiations. We estimate that the combination of these two factors will cause us to spend an additional eighty hours of unplanned time. Therefore, we respectfully request a fee expansion of $4,800 to the original agreement. This is the value of the unplanned time at the hourly rates for professional services in effect two years ago when we first entered into our agreement with the City. 15E Mr. Richard D. Pribyl September 18, 1989 Page Five C. Fee Summarv The total of new fees proposed in this 2etter is $10,800. This amount added to the remainder (S8,250) of our existing agreement with the City will totaZ $19,050. The original budget, the amount remaining of that budget, the proposed new fees and the total fees to complete the project are shown here: Original Agreement Update Computer Plan Remaining Proposed Fees To ud et ud et New Fees Comnlete $30,000 $8,250 $ 4,800 $13,050 - 6.000 6,000 30 000 8 250 10 800 19 050 This revised total includes our assistance in updating the Computer Plan and acquiring and implementing all systems identified for acquisition in 1988 and 1989. It includes assistance in acquiring and implementing a CAD system in the Engineering Department and a link to the Anoka County property tax data base in the assessor's office. It also includes assistance in high level planning for a parcel data base (such as identifying usage by each department). This total does not include any assistance in acquiring and implementing a GIS or a parcel data base. If you agree with this letter, please sign below and return a copy to me as our authorization to proceed. This letter will become an attachment to our original agreement with the City dated August 18, 1987, su3�ject to the terms and conditions stated therein. Sincerely, �`i�� > 1�.� � James M. Stern, CMC .partner CITY OF FRIDLEY Signature Title Date 15F 16 CITY OF FRIDLEY M$ M O R A N D II M �a- TO: WILLIAM W. BIIRNB, CITY MANAGERy�i '�� FROM: RICHARD D. PRIBYL, FINANCE DIRECTOR SUBJECT: TRANSFER AND CLOSE OIIT OF WATER BONDS DEBT SERVICE FIIND DATE: OCTOBER 18, 1989 Attached you will find a resolution which would close the Water Bonds Debt Service Fund. This fund was established in 1965 to service the debt issued for waterworks supply and storage purposes. The resolution will allow a transfer of the balance of the funds, which were accumulated for the retirement of debt, to the Water Enterprise Fund. The balance at December 31, 1988 was $26,020.97. The accumulated funds must be utilized in a nature that is similar to the original intent of the retired bonds. Therefore, the best use of the funds would be for utilization in the Water Fund for improvements or supplies. � FOR CONCURRENCE BY THE CITY COUNCIL Type of License: B� Approved By: 19 LICEP18E8 AUCTIONEERS Clair A. Wilson C.A.Wilson James P. Hill Box 55 Public Safety Director St.Bonifacius, Mn. BILLIARDS University Billiards Am. Amusement Arcades 7178 University Ave. N.E. � Fridley, Mn. 55432 CHRISTMAS TREE LOTS Dairy Queen Tree Lot Donald Fitch 280 Mississippi St. N.E. Fridley, t�1n. 55432 Holiday Plus, Fridley Keith E. Jacob 57th & University Ave. N.E. Fridley, Mn. 55432 FOOD ESTABLISHMENT Yung's Tae Ho Restaurant Yung Su Tak 6440 University Ave. N.E. Fridley, Mn. 55432 Mc Donalds Daniel Borders 250 57th Ave. N.E. Fridley, Mn. 55432 ON SALE BEER Yung's Tae Ho Restaurant Yung Su Tak 6440 University Ave. N.E. Fridley, Mn. 55432 Fees: $20.00 (2 day) James P. Hill �60.00 Public Safety Director Richard Larson Fire Inspector �� $200.00 (Deposit($100.00 $200.00 (Deposit)$100.00 $35.00 $35.00 James P. Hill $162.50 Public Safety Director � _ t FOR CONCURRENCE BY THE CITY COUNCIL -- GAS SERVICES B & H Heating & Cooling 4402 Urbandale Court Plymouth, MN 55446 By: Brian Ihnken Deans Heating & Air Cond. Inc. Route #4, Box 372 Cambridge, MN 55008 By: Dean Sikkink Metro Air Inc . 17401 Normandale Road Prior Lake, MN 55372 By: Richard L.Swenson GENERAL CONTRACTOR All-American Roofing-Remodeling 1427 Poppyseed Road New Brighton, MN 55112 By: James Piersiak Construction Contract Services Co. 5001 Chowen Avenue South Minneapolis, MN 55410 By: James Albrecht Decorating Remodeling Construction Inc. 12 South 6th Street, #1153 Minneapolis, MN 55402 By: Jay Shahidi R & R Construction 12049 Oregon Circle Champlin, NIIJ 55316 S & S Construction 1586 Osborne Road Fridley, MN 55432 St. Fisher Construction 3410 Rainbow Drive Minnetonka, MN 55345 HEATING B & H Heating & Cooling 4402 Urbandale Court Plymouth, MN 55446 By: Rodney Mysliwiec By: Dwight Stuart By: Steve Fisher By: Brian Ihnken Dean's Heating & Air Conditioning Inc. Route #4, Box 372 Cambridge, NIId 55008 By: Dean Sikkink �� 19 LtCENSES CLYDE WILEY Bld� Insp. Same Same DARREL CLARK Chief Bldg Ofcl Same Same Same Same Same CLYDE WILEY Bld�/N�h Insp. Same Metro Air Inc. 19401 Normandale Road Prior Lake, I�i 55372 T.G.S. Mechanical 50 Choctaw Circle Chanhassen, MN 55317 PLUMBING Dick Anderson Pluiabing Co. 3522 West 29th Street Minneapolis, MN 55416 Leo's Plumbing 8600 Xylon Avenue North Brooklyn Park, MN 55445 ROOFING Steven R. Lee 9465 Irving Avenue North Brooklyn Park, MN 55444 Morris Roofing 601 - 22nd Avenue N.E. Minneapolis, MN 554I8 By: Richard Swenson By: Tom Shandley By: Richard Anderson By: Brian Johnson By: Steven Lee By: James Morris l_r1J Same Same STATE OF MINN Same OARREL G. Q�ARK Chief Bldg Ofcl Same �PPROVED BY R.H. LARSON, FIRE PROTECTZON BUREAU/HOUSING ZNSPECTOR �•J FOR CONCURRENCE BY THE CITY COUNCIL BSTIMATEB October 23, 1989 Insituform Central, Inc. 17988 Edison Avenue Chesterfield, Missouri 63005 Storm Sewer Pipe Repair Project No. 194 FINAL ESTIMATE . . . . . . . . . . . . . . . $ 24,799.72 Civic Center Remodeling Pay Application #13 Through 9-30-89 . . . . . . . . . . . . . . $ 196,560.10 1 Newquist & Ekstrum Chartered 6401 University Avenue Northeast, Suite 301 Fridley, MN 55432 For services rendered for Month of August 1989 . . . . . . . . . . . . $ 96,005.05 AEC Engineers & Designers 511 Eleventh Avenue South Minneapolis, MN 55415 1.5 MG Concrete Reservoir Repair Project No. 193 (Inspection Services) Estimate No. 1 . . . . . . . . . . . . . . . $ 2, 053.90 3.0 MG Concrete Reservoir Repair Project No. 192 (Phase I) (Inspection Services) Estimate No. 1 . . . . . . . . . . . . . . . $ 3,•865.00 Gammon Bros., Inc. 13845 Northdale Blvd. Rogers, MN 55374 Street Improvement Project No. ST. 1989 - 1& 2 Estimate No. 6 . . . . . . . . . . . . . . . $ 70, 845. 30 20A Estimates Page 2 October 23, 1989 Gunderson Brothers 2325 Snelling Avenue Minneapolis, MN 55404 1989 Miscellaneous Concrete Curb, Gutter & Sidewalk Estimate No. 4 . . . . . . . . . . . . . . . $ 4, 841. 58 JMG Contracting 5141 Abbott Ave., S. Minneapolis, MN 55410 3 MG Concrete Reservoir Repair Project No. 192 (Contractor) Estimate No. 1 .� . . . . . . . . . . . . . . $ ill, 400. 00 J.T. Noonan Co., Inc. 17988 Edison Avenue Chesterfield, Missouri 63005 Corridor Maintenance Project No. 190 Estimate No. 6 . . . . . . . . . . . . . . . $ 4,980.70 TMI Coatings, Inc. 2805 Dodd Road St. Paul, MN 55121 1.5 MG Concrete Reservoir Repair Project No. 193 (53rd Ave. & Johnson) (Contractor) Estimate No. 1 . . . . . . . . . . . . . . . $ 87, 258 . 00 I CITY OF FRIDLEY PUBLIC YOttKS DEPARTMENT 6431 UNIVERSITT AVENUE N.E. FRIDLE�, MINNESOTA 55432 FROM: City of Fridley Engineering Division RE: Estimete No. 1(FINAL) Period Ending: T0: Honorable Mayor and City Cou�cil CODE t� 603-82-000-42400 City of Fridley 6431 University Avenue N.E. Fridley, Mi mesota 55432 FOR: Insituform Central, Inc. 17988 Edison Avenue DATE: SEPTEMBER 18, 1989 Chesterfield, Missouri 63005 STORM SENER PIPE REPAIR PROJECT N0. 194 (BENNETT DRIVE) STATEMENT OF WORK OUANTITT ESTIMATED UNIT TNIS TOTAI CONTRACT 1TEM OUANTITY PRICE UNIT ESTIMATE AMOUNT lnsituform lining Mobilization and Demobilization TOTAL 348 68.39 lin. Ft. 348 23,794.72 1 1,000.00 L.S. 1 1,000.00 24,799.T2 i � SUMMARY: Ori9inal Contract Maunt Revised Contract Amount Value Cortpleted to Oate Amount Retained (OX) Less Amount Paid Previously AMWNT DUE THiS EST[MATE CERTIFICATE OF THE CONTRACTOR u4,�s.n 50,00 f24,799.72 so.00 t0.00 S24,T99.T2 r�� I hereby certify that the work performed and the materials supplied to date under the terms of the contract for this project, and all authorized changes thereto, have an actuai value under the contract of the artaunts shown on this estimate (and the final quantities on the final estimate are correct), a�d that this estimate is just and correct and no part of the "Amount Due This Estimate" has been received. By Contractor's Authorixed Representative (Title) CERT1fICATE OF THE ENGINEER Date I hereby certify that 1 have prepared or examined this estimate, and that the contractor is entitled to payment of this estimate under the contract for reference project. CITY OF FRIDLEY, INSPECTOR / / / .• � � ,. L "� _ , � � � \ `�l . I,L,��. ' � Date �b� �� ^g/ Respectfully Submitted, � Joh . Flora,P.E. Pubtic Works Director CITY OF FRIDLEY PIIBLIC WORRS DEPARTMENT ENGINEERING DIVISION 6431 IIaiversity Ave., N.E. Fridley, MN 55432 October 23, 1989 Honorable Mayor and City Council City of Fridley C/O William W. Burns, City Manager 6431 University Ave., N.E. Fridley, MN 55432 Council Members: CERTIFZCATE OF THE ENGINEER We hereby submit the Final Estimate for STORM SEWER PIPE REPAIR PROJECT NO. 194, for Insituform Central, Inc., 17988 Edison Avenue, Chesterfield, Missouri, 63005. We have viewed the work under contract for the construction of STORM SEWER PIPE REPAIR PROJECT NO. 194 and find the same is substantially complete in accordance with the contract documents. I recommend that final payment be made upon acceptance of the work by your Honorable Body and that the one-year contractual maintenance bond commence on September 29, 1989. Respectfully submitted, / � }" ��Z;,ir-�,c� o G. Flora rector of Public Works 20D Prepared by: � ' : �i'� Checked by : , � �.�—, October 23, 1989 City of Fridley STORM SEWER PIPE REPAIR PROJECT NO. 194 CERTIFICATE OF CONTRACTOR This is to certify that items of the work shown in the statement of work certified herein have been actually furnished and done for the above-mentioned projects in accordance with the plans and specifications heretofore approved. The final contract cost is $24,799.72 and the final payment of $24,799.72 for the improvement project would cover in full, the contractor's claims against the City for all labor, materials and other work down by the contractor under this project. I declare under the penalties of perjury that this statement is just and correct. INSITOFORM CENTRAL, INC. 20E October 23, 1989 To: Public Works Director City of Fridley REPORT ON FINAL INSPECTION FOR CITY OF FRIDLEY STORM SEWER PIPE REPAIR PROJECT NO. 194 20F We, the undersigned, have inspected the above-mentioned project and find that the work required by the contract is substantially complete in conformity with the plans and specifications of the proj ect . All deficiencies have been corrected by the contractor. Also, the work for which the City feels the contractor should receive a reduced price has been agreed upon by the contractor. So, therefore, we recommend to you that the City approve the attached FINAL ESTIMATE for the contractor and the one-year maintenance bond, starting from the day of the final inspection that being September 29, 1989. lgtl Vollanan, Public Works Superintendent Contractor Representative, (Title) G � m t < Z f 0� N �D � � i f � � U � < C 01 C O !- +y C O � � U U O +� �. � °a ~ ...1 < 00 G �. V O �0 +� = 0. 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