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12/18/1989 - 5335� unor rwan� FRIDLEY CITY COIINCIL MEETING ATTENDENCE SiiEET MONDAY, �eCemben. l $ , 1989 7:30 P.M. PLEASE PRINT NAME, ADDRESS AND ITEM NUMBER YOU ARE INTERESTED IN PRINT NAME (CLEARLY) ADDRESS ITEM NUMBER � SS3o 'N �'1 't a _ - � ✓ ��s �'� s� ��'�� rc/r� d � �l � ^ .� � � s- � t y � �/ r��-�� p� 1,� �✓�� ' iJ-�-.. �� D� '( d2rG�-� d Y/{C �� v�i. ��jC c'�� Fridley City Council Keetinq - December 18, 1989 - 7��d,�:M.'. �� C.fTYOF v�� oF �tectu�- FRlDLEY �il BUS[MESt (O�TI�)� Approving and Authorizinp Execution of Memorerdun of Uwderstanding for Rental Rehabititetion Proyrem . . . . . . . . . . 4 - 4T APPRONAL OF MIMlTES- Council Meetinp, Dece�nber 4, 1989 ADOPTIOM Of AffIDA• OPEM FORIM. VISiTORS• (Consideration of items not on agende - 15 minutes) OLD BUSINESS- Second Reading and Passage of an Ordinance for Adopting the Budget for the Fiscal Year 1990 . . . . . . . . . . . . 1 - 1A MEY BUSIMESS- Advertising for a 1.5 Million Gallon Elevated Water Storage Tank . . . . . . . . . . . 2 - 2M Receiving the Minutes fran the Plaming Commission Meeting of December 6, 1989 . . . . . . . . . . . . . . . . 3 - 3G Awarding Recycling Bid end Executing Contract . . . . . . . . . . . . . . . 5 - 5V Change Order No. 15 for Fridley Municipal Center I�rovement Project No. 189 . . . . . . . . . . . . . . . . . 6 - 6D Resolution Requesting an Extension to the Nine Month Requirement to Conplete a Caiprehensive Plan M�nent . . . . . . . . . . 7 - 7G Resolution Ordering Preliminary Plans, Specifications and Estimetes of the Costs Thereof: Street Improvement Project No. ST. 1989 - t (Senitary Sewer Line - 7570 Highway 65) . . . . . . . . . . . . . . . . . . . 8 - 8A Resolution Receiving the Preliminary Report and Catling for s Public Hearing for Jerx�ary 22, 1990, on the Matter of tAe Construction of Certain Iaprovements: Street I�nproveiaent Project No. ST 19a9 - 1(Sanitary Sewer Line - 757i0 Niphwy 65) . . . . . . . . . . 9 - 98 �t fRIDLEY CITY �MCIL I�TIMC, �B�B 18, 19e9 IEY �JSIIIESS (�IT1M�)• Resolution Orderinp Iwprovemmt and Advertise�nmt for Bids for the Repair and Maintenance of Yell No. S Project No. 198 . . . . . . . . . . . 10 - tOC Resolution Orderiny I�provement and Advertisement for Bids for the Repair and Maintenance of Well No. 10 Project No. 198 . . . . . . . . . . . 11 - 11B Resolution Certifying Tax Levy Requirements for 1990 to the County of Anoka for Collection . . . . . . . . . 12 - 12A Resolution Designatinp Time and Nueber of Cax�c i l Meet i nps . . . . . . . . . . . 13 - 13A Claims. . . . . . . . . . . . . . . . . . . . . 14 L i censes . . . . . . . . . . . . . . . . . . . . 15 - 1 SA Estimates. . . . . . . . . . . . . . . . . . . . 16 ADJa1RM - FRIDLEY CITY COOIiCIL xEBTI�a, DECBKBB� 18, 1989 Paqe 2 NEW BIISI1�1B88: Advertising for a 1.5 Million Gallon Elevated Water Storage Tank . . . . . . . . . . . 2 - 2M 0 �� P�° . �b ��,s, �� 5 � ae�� Receiving the Minutes from the Planning Commission Meeting of December 6, 1989 . . . . . . . . . . . . . . . . 3 - 3G Approving and Authorizing Execution of Memorandum of Understanding for Rental Rehabilitation Program . . . . . . . . . . 4 - 4T Awardinq Recycling Bid and Executing Contract . . . . . . . . . . . . . . . 5 - 5V � 1 FRIDLSY CITY COONCIL ILBgTINa, D$CSMBER 18, 1989 Paqe 3 NEW HOSINE88 (COI�iTINUBD): Change Order No. 15 for Fridley Municipal Center Improvement Project No. 189 . . . . . . . . . . . . . . . . . 6 - 6D � �O'� �°'�,3 � y� Iti� V � O _. Resolution Requesting an Extension to the Nine Month � Requirement to Complete a Comprehensive Plan Amendment . . . . . . . . . . 7 - 7G Resolution Ordering Preliminary Plans, Specifications and Estimates of the Costs Thereof: Street Improvement Project No. ST. 1989 - 1 (Sanitary Sewer Line - 7570 Highway 65 ) . . . . . . . . . ' . . . . . . . . . . 8 - 8A 'Resolution Receivinq the Preliminary Report and Calling for a Public ;Hearinq for January 22, 1990, on the Matter of the Construction of Certain IImprovements: Street Improvement Project No. ST 1989 - 1(Sanitary Sewer Line - 7570 Highway 65) . . . . . . . . . 9 - 9B FRIBLEY CITY COIIITCIL l[SBTZ�G, DBC8MB8R 18, 1989 Paqe 4 N8A BOBIN88B (CONTINIIED): Resolution Ordering Improvement and Advertisement for Bids for the Repair and Maintenance of Well No. 5 Project No. 198 . . . . . . . . . . . 10 - lOC Resolution Ordering Improvement and Advertisement for Bids for the Repair and Maintenance of Well No. 10 Project No. 198 . . . . . . . . . . . 11 - i1B Resolution Certifying Tax Levy � ��'� ��, Requirements for 1990 to the �, County of Anoka for Collection . . . . . . . . . 12 - 12A � - --� Resolution Designating Time and Number oE Council Meetings . . . . . . . . . . . 13 - 13A r FRIDLBY CITY COII�iCIL l�EBTINa, DBCEMBBR 18, 1989 Paqe 5 NSW BIISINE88 (COld'1'INQBD) : Claims . . . . . . . . . . . . . . . . . . . . . 14 Licenses . . . . . . . . . . . . . . . . . . . . 15 - 15A Estimates . . . . . . . . . . . . . . . . . . . . 16 ADJOIIRN: TH$ liINOTSB OF TH8 REGIIIJIR l�LEBTI�T�i OF TSB FRIDLSY CITY COIIliCII, OF DgCSMH$R 4. 1989 The Regular Meeting of the Fridley City Council was called to order at 7:37 p.m. by Mayor Nee. piEDGE OF ALLEGIANCE: Mayor Nee led the Council and audience in the Pledge of Allegiance to the Flag. ROLL CALL• MEMBERS PRESENT: Mayor Nee, Councilwoman Jorgenson, Councilman Schneider, Councilman Fitzpatrick and Councilman Billings MEMBERS ABSENT: None PRESENTATION OF PROCLAMATION: CITIES FIGHT BACK AGAZNST DRUGS WEEK - DECEMBER 3- 9, 1989: Mr. Hunt, Assistant to the City Manager, read the proclamation proclaiming the week of December 3- 9, 1989 as Cities Fight Back Against Drugs. In the proclamation the City supports fighting back against drugs by working with the school districts and instituting Drug Awareness Resistance Education, as well as Project Charlie and Operation Aware. Further, the QUEST program sponsored by the Fridley Lions Club, teaches 6th graders that they can choose not to use drugs and the Parents Communication Network has been organized by Fridley parents to prevent drug and alcohol use by their children and to serve as a network to help parents with the problem. Mayor Nee issued this proclamation and encouraged Fridley citizens to support these drug awareness initiatives. APPROVAL OF MINUTES: COUNCIL MEETING NOVEMBER 20. 1989: MOTION by Councilman Fitzpatrick to approve the minutes as presented. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. ADOPTION OF AGENDA: MoTION by Councilman Billings to adopt the agenda as submitted. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. � �� j. 1. : , c • � � _ .c�l: : ��-i:s's� O�EN FORUM, VISITORS: There was no response from the audience under this item of business. PUBLIC HEARINGS: 1. PUBLIC HEARING ON A RESOLUTION DECLARING THE NECESSITY TO LEVY A TAX WHICH APPEARS TO BE IN EXCESS OF 16 MILLS AND THE NEED FOR A SPECIAL LEVY• MOTION by Councilman Billings to waive the reading of the public hearing notice and open the public hearing. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously and the public hearing opened at 7:42 p.m. Mr. Pribyl, Finance Director, stated there was a major shift in local governmental aids by the State Legislature which affected the City's budget. He stated the purpose of this public hearing is to satisfy the requirements of Chapter 7 of the City Charter, if the City levies taxes in excess of 16 mills. Mr. Pribyl stated this resolution declaring the necessity to levy a tax which appears to be in excess of 16 mills and the need for a special levy in no way affects the public hearing that was held on the 1990 budget. Mr. Pribyl stated the City is also utilizing a special levy allowed by the State for the unfunded portion of the police pension liability. Mr. Pribyl stated the method of computing taxes has changed from mill levy to tax capacity. He stated he attempted to try and compare mill rate and tax capacity rate and relate it to the total market value and it appears the City is a little above 16 mills. Mayor Nee stated the City Attorney was asked if this public hearing was necessary to meet the requirements of the City Charter. Mr. Herrick, City Attorney, stated in response to the Council's question regarding the necessity of the public hearing, he researched this matter quite extensively. He stated he reviewed the State statute, as well as opinions of the Attorney General, and related court cases. He stated City ordinances and the new State Revenue Code adopted in the recent special session of the Legislature were also reviewed. Mr. Herrick stated he had an extensive discussion with Mr. Pribyl which led him to the conclusion that the State statute overrides the provisions of the City's Charter. iie stated this conclusion is based on some opinions of the Attorney General and Minnesota Supreme Court cases that have interpreted this same question as it related to earlier State tax legislation. Mr. Herrick stated although there are no Attorney General's opinions or court cases that interpret the 1�RIDI,aY CITY C4II�TCIL 1[E$TIiia O� DECE1[BBIt �. 1989 Pl1aB 3 Revenue Act adopted last September, he felt that past cases were similar and would apply in this situation. Mr. Herrick stated he recommended the public hearing be held as someone may have an opinion which would be different and, with that in mind, he and Mr. Pribyl drafted the public hearing notice in an attempt to comply with the Charter requirement. Councilman Billings stated the City Charter at one time provided for a 40 mill levy limit. However, the Charter was changed to conform with State leqislation and the limit was changed to 16 mills. He stated one of the reasons for this public hearing is that the City Charter has not been changed to comply with the new State legislation. He asked if the Charter Commission was considering these changes. Mr. Pribyl stated he understands the Charter Commission is reviewing these changes in order to bring the City Charter into compliance. Councilman Billings stated it is hoped that the change could be such that every time the State makes a change, the City does not have to consider a similar change in the Charter in order to be in compliance with State statutes. No persons in the audience spoke regardinq this tax levy. MOTION by Councilman Fitzpatrick to close the public hearing. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously and the public hearinq closed at 8:51 p.m. 2. PUBLIC HEARING ON THE ISSUANCE OF AN ON-SALE BEER LICENSE TO YUNG TAE HO RESTAURANT AT 6440 UNIVERSITY AVENUE N.E.; MOTION by Councilman Fitzpatrick to waive the reading of the public hearing notice and open the public hearing. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously and the public hearing opened at 7:51 p.m. Mr. Pribyl stated this is an application for an on-sale beer license for Yung Tae Ho Restaurant at 6440 University Avenue N.E. He stated the owners were notified and are present to answer any questions by the Council. No persons in the audience spoke regarding the issuance of this on-sale beer license. MOTION by Councilwoman Jorgenson to close the public hearing. Seconded by Councilman Billings. Upon a voice vote, all voting FRIDL$Y CITY COIIZiCIL 1�E8TINa OF DBCSKBER �. 1989 P�aB � aye, Mayor Nee declared the motion carried unanimously and the public hearing closed at 8:53,p.m. OLD BUSINESS: 3. QRDINANCE NO. 938 APPROVING A REZONING ZOA #89-05. TO REZONE OUTLOT 1 NAGEL'S WOODLANDS FROM C-2 GENERAL BUSINESS, TO �I-1 LIGHT INDUSTRIAL. THE SAME BEING 990 OSBORNE ROAD N.E.. BY RMS COMPANY• MOTION by Councilman Schneider to waive the reading and adopt Ordinance No. 938 on the second reading and order publication. Seconded by Councilman Fitzpatrick. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. NEW BUSINESS• 4. RESOLUTION NO. 94-1989 DECLARING THE NECESSITY TO LEVY A TAX WHICH APPEARS TO BE IN EXCESS OF 16 MILIS AND_THE NEED FOR A SPECIAL LEVY• MOTION by Councilman Schneider to adopt Resolution No. 94-1989. Seconded by Councilman Billinqs. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 5. JOINT POWERS AGREEMENT F(?R THE PURCHASE OF OPTICAL SCAN VOTE TABULATION E4UIPMENT: Ms. Haapala, City Clerk, stated there was a meeting held in Blaine on November 15, 1989 to discuss the purchase of optical scan voting equipment. She stated, at this meeting, it was agreed a joint powers agreement should be drafted and bids solicited for this equipment. She stated it was hoped the price would decrease. However, the opposite is true and prices have actually increased. She stated there are only two vendors for this equipment. Ms. Haapala stated the cities of Blaine and Coon Rapids are proceeding to purchase the equipment for 1992. She stated she does not know, at this time, if the other communities will or will not be purchasing the equipment. Councilman Schneider asked if the cost estimates for the equipment were the same for both vendors. Ms. Haapala stated that the cost estimates varied between $15 to $20 per unit. Councilwoman Jorqenson asked if Anoka County would be installing the optical scan voting equipment in 1991. �IDLEY CITY COIIITTCIL 1LEETI�ia Ol� DBCBMSBR 4. 1989 Pl1G8 5 Ms. Haapala stated the equipment would be purchased in 1991 for use in 1992. She stated the County would like to see this equipment in use even sooner in order to canvass the vote. Councilwoman Jorgenson asked if the City proceeds with the purchase of the equipment, if the County can read these materials. Ms. Haapala stated the County will more or less conduct a hand count of the totals coming in from the cities. She stated that the process will remain the same. Ms. Haapala stated the attorneys of Coon Rapids and Blaine drafted this joint powers agreement and Fridley advertised for bids. She stated bids will be received on December 13 and opened on December 14. Councilman Billings asked how many units would be needed for Fridley. � Ms. Haapala stated the City should purchase at least 14 units as there are 13 precincts, and one should be available for a back-up. Councilman Billings asked if school district and City elections were combined, if two scanners would be needed. Ms. Haapala stated from what she would be needed at each precinct school district and City. She ballot. has been told, only one scanner to handle both the votes for the stated the key is the correct Councilman Schneider asked if the cost estimates include maintenance. Ms. Haapala stated they did not include maintenance or service. She felt there would probably be a central service area where the units could be brought for servicing. Councilman Schneider asked if funds were budgeted for this scanning equipment. Mr. Burns, City Manaqer, stated it is included in the 1990 budget. He stated there are no costs budgeted for maintenance, but believed the equipment would be under warranty for the first year. Councilwoman Jorgenson asked the number of vendors who printed ballots for the current equipment. Ms. Haapala stated there is only one vendor �rho prints the ballots. Ms. Haapala requested the Council to consider enterinq into this joint powers agreement, but not to authorize the City to purchase the equipment. F�TnT.�Y C2TY COIIliCIL 1LE8TI�a OF DBCEKBBR 4. 1989 P�GB 6 Mr. Pribyl, Finance Director, stated there are some existing funds for maintenance costs of the present equipment which could be used for the new system. MOTION by Councilman Schneider to authorize the Mayor and City Manager to enter into this joint powers agreement for the optical scan vote tabulation equipment. Seconded by Councilman Fitzpatrick. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 6. �ANGE ORDER NO 2 FOR STREET IMPROVEMENT PROJECT NO ST 1989 - 1 & 2• Mr. Flora, Public Works Director/City Engineer, stated this change order is to provide for the installation of a sanitary sewer line for property at 7570 Highway 65. iie stated it is proposed the property owner be assessed at the rate of $12.15 per lineal foot for a total of $8,444.25 and the remaining construction costs would be borne by the sanitary sewer fund. He requested the Council consider this change order for $18,227.50. Councilwoman Jorgenson stated this property is the one that has a leaking holding tank and has to be cleaned once a month. Councilman Billings stated an assessment in excess of $8,000 is proposed to the property owner and he asked if the owner has requested the sanitary sewer and agreed to the assessment. Mr. Flora stated this matter came to light when a contract for deed purchaser requested a special use permit. He stated in this process, the City became aware that the septic tank has failed and has advised the property owner and mortgage company of this improvement and identified the cost. He stated the City has not received any comments from this correspondence. Mr. Herrick, City Attorney, sugqested that before the City proceed, the fee owner and contract for deed purchaser should sign the form which authorizes the project and agreement to the assessment without a public hearing. He stated if these persons will not sign the agreement, he felt a public hearing should be scheduled. Councilman Billings stated the contract for deed purchaser was reluctant to spend any funds for improving the property. He felt staff should check to determine if these persons agree to the improvement and the costs, and if they do not, to schedule the public hearing as soon as possible. Mr. Flora stated he was led to believe by the contract purchaser that he is interested in proceeding with this project. Councilman Billings stated it seems no one is sure who is the fee owner of this property. FRIDLBY CITY COO�TCIL l[EETI�a O� DECEKSER 4. 1989 P�a$ 7 Mr. Herrick stated County tax records could be used for the purpose of notifying the owner. He stated he thought there is an intermediate purchaser of the property and there were several persons who may have an interest. He stated if a public hearing is necessary, notices will be sent to all.these individuals. MOTION by Councilman Schneider to table this item. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. MOTION by Councilman Schneider to direct staff to schedule a public hearing for this improvement. Seconded by Councilwoman Jorqenson. Upon a voice vote, all votinq aye, Mayor Nee declared the motion ' carried unanimously. 7. �WARDING A CITY-WIDE COLLECTION OF RESIDENTIAL RECYCLABLES CONTRACT BID: Ms. Dacy, Planning Coordinator, stated the bids for City-wide collection of residential recyclables was opened on November 17 and five bids were received. She stated Super Cycle, Inc. was the low bidder at $84 a ton or $4,788/month or $57,456 annually. She stated this was based on the average monthly tonnage of 57 tons. MOTION by Councilman Fitzpatrick to award the bid for the collection of residential recyclables to the low bidder, Super Cycle, Inc. Seconded by Councilwoman Jorgenson. Ms. Dacy stated if there is a situation where the market for certain recyclables would disappear, both the contractor and City would be able to determine if they should continue picking up this material. She stated the City would have the right to force the contractor to pick it up, but would have to share in the cost of disposing the recyclables. � Councilman Schneider was concerned if this clause was included in the bids received from other vendors. He stated the point is if the low bidder is really the lowest or if there are some hidden costs due to this clause. Councilwoman Jorgenson stated she understands this inclusion clause gives the contractor the right to terminate the contract if it was not worth his while to come and pick up certain recyclables. Ms. Dacy stated this is true, but it works both ways as the City also can exercise this right. Mayor Nee asked if the next lowest bidder, Ramsey Recyclinq, Ina., also included this clause in their bid. Ms. Dacy stated it was not indicated in the bid if Ramsey Recycling, Inc. did or did not include this clause. She stated the bid was for the cost of picking up the recyclables. FRIDLEY CITY COIINCIL ILEBTI�a O� DECB�IBBR 4. 1989 P�QB 8 Mayor Nee stated he assumes then that Ramsey Recycling, Inc. is not proposing an extra charge. Ms. Dacy stated she did not believe Super Cycle, Inc. is proposing an extra charge. She stated no matter who is awarded the contract, she felt this issue would come up with any bidder. Mr. Herrick, City Attorney, asked if the bidders were given specifications or a proposed contract and if that clause was included. , Ms. Dacy stated they were given specifications and did not believe the clause was included. Councilman Schneider stated he did not believe that Super Cycle, Inc. met the specifications because it includes this clause. Councilman Billings stated even if the other bidders do not have the clause, it will not be known until the end of the contract who submitted the best price. He stated you cannot place a monetary value on a hypothetical situation because the clause may never be used. Councilman Schneider stated the specifications probably should have been written to include or not include this clause. Ms. Dacy stated she did not know if the recycling companies can put a price on the marketing issue. She stated it may be best to table this item and convey to the recycling company the Council's reluctance regarding the marketing clause. She stated the bidders could be contacted and information requested reqarding this clause. MOTION by Councilman Billings to table this item and direct staff to obtain additional information. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. Mr. Herrick stated he would like to review the material sent to the bidders. He stated if the City did not have any reference to the materials market disposition clause, he felt the bid should be rejected as not being in conformance with the specifications or the matter clarified. Mr. Joseph Rusch, 561 63rd Avenue, stated he read in the Minneapolis paper that Anoka County was not able to use tin cans that were collected and they are disposed of in the landfill. Councilwoman Jorgenson stated tin cans are accepted at the S.O.R.T. center and by the recycling company. She stated she did not think they would accept them if they were not recyclable. F�TDLEY CZTY CODIiCIL MEETI�G O� DECEM88R 4. 1989 P�aE 9 ' y• � �� 'lfs � z_Y�. � Y�_ • � � _ � . 1�1 �Y '��i �, •�� :� Ms. Dacy, Planning Coordinator, stated this proposed contract amendment is to amend the Section 8 Housing Assistance Payments Program Contract for Administrative Services to permit payment of "Hard-to-House" fees directly to the City. She stated, previously, these fees were paid to the Metro HRA. Ms. Dacy stated staff recommends approval of this amendment. MOTION by Councilman Fitzpatrick to approve the contract amendment to the Section 8 Housing Assistance Payments Program Contract for Administrative Services. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 9. �ES�IIIT7�N NO 95-i989 AUTHORIZING AN INCREASE IN COMPENSATION FOR FRIDLEY CITY EMPLOYEES: Mr. Hunt, Assistant to the City Manager, stated this resolution authorizes an increase in compensation for 1990. He stated the Council has received a substitute resolution which has a slight change from the one in the agenda book, and that this increase covers all employees except those who are members of a bargaining unit. � MOTION by Councilman Schneider to adopt Resolution No. 95-1989. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 10. RESOLUTION NO. 96-1989 AUTHORIZING COMPENSATION FOR CERTAIN NON-AUTHORIZED EMPLOYEES OF THE CITY OF FRIDLEY: Mr. Hunt, Assistant to the City Manager, stated this resolution adjusts the compensation and benefits of certain employees who occupy continuing positions which have not been authorized by the Cauncil. He stated these positions involve work weeks ranging from 20 to 40 hours, and adoption of this resolution would place the City's classification and compensation plan in closer conformity with the Minnesota Pay Equity Act. Mr. Hunt stated for those employees working 20 or more hours per week, the compensation rate will be adjusted to the appropriate level in the City's classificatiori and campensation plan. He stated half of the adjustment shall be made on January 1, 1990 and the other half made on January 1, 1991. Mr. Hunt stated emp2oyees regularly scheduled to work an averaqe of 24 hours or more per week shall be paid prorated leave benefits, and employees scheduled to work 32 or more hours per week shall be eliqible for the flexible benefit plan. He stated it is estimated the additional cost to the City in 1990 will be about $70,000 and funds are included in the emergency reserve for salary adjustments. �'RIDLEY CITY COIINCIL l�B$TI�Q OF D�C�ER 4. 1989 PAa$ 10 MOTION by Councilwoman Jorgenson to adopt Resolution No. 96-1989. Seconded by Councilman Fitzpatrick. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 11. C�MS : MOTION by Councilman Billings to authorize payment of Claims No. 29540 through 29726. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 12 . �,ICENSES • MOTION by Councilman Fitzpatrick to approve the licenses as submitted and as on file in the License Clerk's Office. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the moti�on carried unanimously. 13. ESTIMATES• MOTION by Councilman Schneider to approve the estimates as submitted: Dailey Homes, Inc. 11000 Central Avenue N.E. Blaine, 1�T 55434 West Satellite Fire Station 110 77th Way N.E. FINAL $STIMPiT$ . . . . . . . . . . . . . . . $12, 334.3? Gunderson Brothers 2325 Snelling Avenue Minneapolis, MN 55404 1989 Miscellaneous Concrete Curb, Gutter & Sidewalk FIN!►L 88TIlil�T$ . . . . . . . . . . . . . . . $ 7 , 599 . 21 HNTB 6700 France Avenue South Suite 260 Minneapolis, l�i 55435 Water Distribution System Study Project No. 191 FINliL $8TI1�PiT8 . . . . . . . . . . . . . . . $ 2 , 952 . 58 FRIDLEY GITY CO�NCZL I[ESTI�Q O� DECEMBEA 4. 1989 P�aB 11 Herrick & Newman 6401 University Avenue N.E. Suite 205 Fridley, I�IIJ 55432 For services rendered November 19, 1989 . . . . . . . . . . . . . $ 2,148.00 Gammon Bros., Inc. 13845 Northdale Blvd. Rogers, I+IIJ 55374 Street Improvement Project No. ST. 1989- 1& 2 Estimate No. 9 . . . . . . . . . . . . . . . $43,182.71 Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. ADJOURNMENT: MOTION by Councilman Schneider to adjourn the meeting. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously and the Regular Meeting of the Fridley City Council of December 4, 1989 adjourned at 8:39 p.m. Respectfully submitted, Carole Haddad William J. Nee Secretary to the City Council Mayor Approved: 1 CITY OF FRZDLEY M$MORl�iNDOM �� . TO: WILLIAM W. BIIRNS, CITY MANAGER �►�� FROM: RICHARD D. PRIHYL, FINANCE DIRECTOR SHARON FETTING, STAFF ACCOIINTANT SOBJECT: 1990 BIIDGET ORDINANC$ DATE: DECEMBER 13, 1989 Attached is the ordinance for adopting the budget for the fiscal year 1990. This is tq be presented to the City Council on December 18, 1989 for second reading and passage. No changes have been made to the ordinance since first reading on November 20, 1989. Council should be aware that should they decide to make any changes, they would have to hold another public hearing in order to be in compliance with the Truth in Taxation requirements. �o r r" � t; �� l , �� E��.:N� C r�c{ �; � 2��_ � Y I��„�'f � �N�.�� ORDINANCE NO. _ AN ORDINANCE FOR ADOPTING THE BUDGET FOR THE FISCAL YEAR 1990 Tna acy co�,�cu or ►he cacr a Fr+dwy n.►wy «aa�r�s as raioWS: t. That the annual budpet o( tM dty of Fridley for the tisCa! year beQinninp January t, 1990 which Aas been submitted by ihe Cily Manager antl mafified and approved by the City Council Is hereby adopted, the total ol said budpet and their major divisions thereof beqin as lollows: 2. That the Gity Manaqer be direCted to cause the apprapriate accountinp entries to be made in the books ol the City. ESIIMATED GENERAL FUND REVENUE APPROPRIATIONS 7axes and Speclal Assessments: Current Ad Valaem pelinque�t, Penafll93, Forleited Spedai Assessments Lfcenses and PermRs: Ucenses Permits Interpwernmental: Federal State - Homestead and Apricufture Credit AW Local Government Ald All pther Charyes fa Services Fines and Falelts Interest on Investments Misceilaneous Revenues Other Financinp Sources: 5ales of General Fixed Assets Housinp and Redevelopment Authority Water Fund Sewer Fund Storm Water Fund Special Assessment Encumbrances Fund MIS Fund IFiDB Depasfts Fund Liquor Fund Construction Funds TOTAL REVENUES AND OTHER FINANCING SOURCES . Fund Balance: General Fund Reserve TOTAL GENERAL FUND SPECIAL REVENUE FUNDS Cable N Fund Grant Manapement Fund TOTAL SPECIAL REVENUE FUNDS CAPRAL PROJECTS FUNDS Capital Improvement Fund Property Tax - Current Ad valorem State Aid Intergst on Investments DonaUons Fund Batance TOTAL CAPITAL PROJECTS FUNDS AGENCY FUND Six Cities Watershed Fund Property 7ax - Currenl Ad Valorem 70TAt AGENCY FUMD TOTAL i3,427,580 70,876 2,619 126.929 182.125 6,419 886,097 1,837,523 428,562 177.911 287,639 2�0.000 44.607 20.619 149,807 136.600 73,145 2a,415 12.886 213,400 9,427 157,033 35.000 8.581.219 293.746 58.874,965 i78,425 219,998 t298,423 i85,550 300.000 487.242 10,000 217.208 51,100.000 i3,439 53.439 i10.276.827 Lepislative: City COUntil Planninp Commissions Other Commissions City Manaqement: General Manapement Personnel Leflal Finance: Elections Accountin9 ASSe55inp MIS City Clerk/Fiecords PdiCe: Police Civil Delense Fire: Public Works: Municipal Center Tethnical Enqfneering Tral(ic Enginaering Street Lighting Public Works Maintenance Recreation: Naturalist Recreation Community DevelopmenL Building Enlorcement Planning Reserve: Emerpency NondepanmentaL General Capitat Improvement Parks Capital Improvement Street Capital Imprpvement 5115,449 6,Oa t 5,767 290.808 71,660 160,697 25.124 a63,182 t60.503 374,569 77,804 2,536,677 t0,713 575,483 16a,5a8 378,549 56,fi27 t 40.868 t,680,850 208,666 455.505 169,198 322.270 389.155 34,252 58.874,965 578.425 219,998 5298,423 E6t 6,000 166,000 3tB4O00 51,/00.000 53.439 i3,439 510,276,827 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDIEY THIS _ DAY OF , 1989 WILLIAM J. NEE - MAYOR ATTEST: SHIALEY A. HMPAU - CfTY CLERK Public Hearing: November 20,1989 Frst Readng: November 20, 1989 Second Reading: PubliCation: 1A TOt FROM: DATE: F,.,��. - �.��, ��, ,_,�� MEMORANDUM William W. Burns, City Managerl�,1�• John G. F1ora,FPublic Works Director December 6, 1989 SDBJECT: Elevated Water Storage Tank PW89-458 As the City has continued to grow and placed demands on our water system, we retained the services of HNTB this past year to evaluate our water distribution system and identify the needs to satisfy not only current but potential full development requirements placed on the City. The study supported a previous 1976 study that the City had completed and identified the need for additional elevated storage within the low and intermediate water distribution systems. This additional storage was predicated upon the need for reducing our continuous pumping requirements, providing for economic filling of the tanks during the evening hours, insuring adequate water was available for the immediate morning needs, and providing the necessary storage for any major fire event that should occur. In evaluating the siting locations for an elevated tank within the low and intermediate zones, emphasis was given to the availability of public land, open land, elevation and access to existing major distribution lines. While three (3) site the land was of such they were eliminated Within the low level be considered. s were identified in the intermediate zone, use and located within residential areas that from being considered for tank construction. zone, Locke Park became the obvious area to 2 Within Locke Park, we evaluated three (3) separate areas: the area adjacent to Locke Park Filter Plant, an area adjacent to the Corporation Yard, and the area adjacent to the NSP Transformer site off of Highway 65. Based upon a thorough analysis, the NSP Transformer site became the best choice as it was considerably higher in elevation, it was away from residential neighborhoods, it was removed and visually protected by the park, and it was close to a major water distribution line along Highway 65. �� 2A Page Two - PW89-458 In reviewing the various elevated vessels that are available, we looked at the elipsoidal, the waterspheroid, and the fluted tanks. The elipsoidal was determined in the long-run the most costly of the three (3) types of tanks. While the waterspheroid was the simplest of the tanks, it is considered that the fluted tank would be the most economic to construct based upon a size requirement of 1.5 MG. As a result, we would propose to bid a waterspheroidal and fluted as options in determining the most cost effective sturcture which could be located at the site. As it was determined that the intermediate zone did not provide a site for an elevated tank, we reviewed the storage needs of the system and determined that a 1.5 MG tank located in the Iow level system supported by some additional pumping to transfer the water from the low to intermediate 2ones would be the most benef icial and cost effective vessel to satisfy the City storage needs. As a result of the analysis by HNTB and the City staff, it s is recommended that a 1.5 MG elevated tank be located in Locke Park west of the NSP Transformer station and the construction be initiated in 1990. Recommend that the City Council authorize staff to prepare the final plans for the 1.5 MG elevated storage tank and advertise for bids. Additional well development and booster pumping modifications will be addressed in conjunction with the overall distribution study when the 5-Year Capital Improvement Program is being revised during the first portion of 1990. JGF/ts Attachments L/? 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' �� 2H T ��"`��.i.-�'''��:� �;�:- STREET MAP - CITY OF � �= ��,=-' ' •:�i I� � — _° �_ ��. �'� :� ' FRIDLEY li ., _ ;,� -: _� ��:, i ��; •-�, � tli�, . - �:: �-- � �� '� i ' `; �'- INTERMEDI E SYSTEM � �� , T � _ �� ;_i 1-. � , `� ` �!,'tt'4 ' `j 'I ..T �� ~ ; ' 2.: C N �, . 1_ � �— - — �� "� � • i% "' ...� Li��N''-; � ,� � �,�-Q�C4 .�` �7 � ^ ;�_ _ ► ,I ,, � �..:.. -.�.� `d'.�t�k � '�', � i` _ _t q u � ��r .�. �r'J � _',-- - �II��(r� i , �� WELL # 12 BOOSTER -- - � � ,� , '-•'1`•/t` _ _ _ r _ - " / ..�rS� II . = 1 �•�Ir� I �. • j� — � U;=fe// . -\. � 1 � � �� ' �-��,. � - �,� ..�. � -„� .=.� N , � � ^- � ..;+pL � � r . ; � • ._. _.; �f .-, _ _, _� _i�� _ ,� , � I ' '�`' ' _' _ � 1__ � _ — �� _ \ � IC�:�_i� ,� 1 ..i- i � 'g. i WELL # 12 W11 __ E I / �� ;, '� j' _ . \` � ," �'�i ..__ . , j ��.�-�.-.�-.,�E; �; _�.. - _—=�� o � � ,- �- � =-�--��; E"; • 1AIELI.S ,� 0& ��`° ; � � V - S � ��1! �; �'`.�'` �€ ��-`LOCKE PARK �!� ' 1�� i � = •'L�'� :�; �l'�=''ti` {' _ !ON PLAf�� '�—,, � . �.�:: , � � � .-��i: � �,,I i, i�"� • �� " �C � � •,'�,: .`'r' �_ L �� , �, i ,. ;�•. � . . : "::::i-i� i �!' -�.� t y� � � ��_"' � `_� � � 1 ,. � ! d l,� ..'=�:-•�=` : i N �J �/ �=� ��, 1L �� :�..� F� ;'�-� t� . � � i r.; _:�- n _ .y � � ! +..,.�+-� � . � �, ��, .i�,�-�y��: _ �; ;: �, s �� !;1: �_— = ! :�_�_ , � �=��►�.:irr -- _ — ` .� j .�tr�� _ �-�1 ��` `� , ��.i.i�,� , �� ,�� i ' - . ��'�' �� 4 ' -�L��' 'I ` � ��'J '�� '`� � C r ��,,N �_ ,�� _ r. � � : '�' I.�', :9I..: ui. �� 3RD AV = � . �� ,..�. _ - r �'` �g,' I \� ^ -_ '=~._....,.,`� � �, -_y . �t==- ' . ; �,B � � -' • �;;p , �- BOOSTER . �;� � , � ��;; ----... :� << I s � Ir� COMMONS P . RK� .•�' „� ��" _ � : C�, � ;. �I � —,SJ_.."."'"'.• -1� % 'r� – !C -" TREATMENT PLA1dY` .;!r,�;: ; � • � � �'� t��.3'1��, �/,r�) I _' - � •� .o-� �r� (�;ri�=�,L.`t� .�.a�`.`l I!I �_ �:� �s�'�:L _. _ � '•:_. _: ui:•.: ; ��' —• MARION HILLS BOOSTER STATION =�, 4N. � � '� � -- .__. ; .�, �� ,�.. , 9 :. '., .. � •• ; ' � = M� S:I: j : / • a :: _ • . �� 1 .-�.��t�"•t� � .� WELL � 1 BOOSTER t� � ,�, � � _ . __ , �, ,�— � �� s��`'�� `, .� g� -- � ��' - I• = ( � + ` � " LEGEND � �'� WELL� 1�.�. a HI H SYSTEM � � �_ � _ I • ( :•- , ' � _- Q GROUND STORAGE ��`��. ,�;. ' ' { -''' � ._ = � �'•�;,a ! L � : - • ELEVATED TANK � _ _ .;a. , � . � \ � #�,• � �' � BOOSTER PUMP � � .�r:, , f " � � I �:'? t " � WELL ^; �J : . �� ::�� q. ��: � 1 '' ".�' . � o FILTRATION PLANT � _,'. _' �,� �►� _� � � � � ��a�� SYSTEM SPLIT �' ��- � . _ �, ; ! . FIGURE 7 � L r -�1� -----. ---�r�"T --.--�—�__`'._' ---'-----; —. . 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'� r'.� � .:� � � . ��, � ' . i 3 CITY OF FRIDLEY PI.PiI�iNINC; COMMIBBION 1S8ETII�I(3, DECEMBER 6, 1989 .►.�.ww.w...w.w.M�.wrwrw�.�.w.ww.w.�.w��.w.r.r��.w�.w�rwo.�.w.wwwrw�.w.w�.w�r.►wwr�r�ww.�rw.�...�.�.r..r.r.�.. wr CALL TO ORDER• Chairperson Betzold called the December 6, 1989, Planning Commission meeting to order at 7:35 p.m. ROLL CALL: Members Present: Don Betzold, Dean Saba, Sue Sherek, Paul Dahlberg Members Absent: Others Present: Dave Kondrick, Alex Barna Barbara Dacy, Planning Coordinator APPROVAL OF NOVEMBER 8 1989. PLANNING COMMISSION MINUTES: MOTION by Ms. Sherek, seconded by Mr. Dahlberg, to approve the November 8, 1989, Planning Commission minutes as written. IIPON A VOICE VOTE � ALL DOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY. 1. UPDATE ON COMPREHENSIVE PLAN PROCESS: Ms. Dacy stated that at the November 14, 1989, City Council Conference meeting, the Council agreed in concept to the necessity to update the Comprehensive Plan and the general process. But, the Council expressed some of the same concerns they had in the early 80's, and that is the amount of requirements and policies the Metropolitan Council will impose and how those will conflict with local policy. Ms. Dacy stated staff was directed to make a list of those issues, but the primary emphasis the Metropolitan Council is making right now is what the City is doing in the Transportation Chapter and the Waste Water Management Chapter, because the Metropolitan Council has amended its plans for those two issues. Ms. Dacy stated Council also felt it was very important to reverse the process. Instead of having the drafts, which would include the goals and policies, reviewed by the Planning Commission first, they want those to go to the Council first. The Council wants to be aware of the types of information staff is making available to the Commission and what is going to be proposed. 3A PI�ANNING COZIIrII88ION 1�ffi$TING, DSCBMBSR 6, 1989 __ pAQE � Ms. Dacy stated making to this outlines of the chapter. she told the Council that there has been no policy date, and that staff has just been preparing types of information that would be included in each Mr. Dahlberg stated, that intending no disrespect to the Council, he was a little concerned about reversing the process. The Planning Commission acts as a planning commission body--in a review and recommendation role, rather than in a reactive role. In fact, they would be acting in a reactive role if the process is reversed. Maybe it is not a priority issue from the standpoint of the Council, but the Planning Commission should still have the ability to make recommendations and just take positions relative to certain planning issues that may have relevance. He is very concerned that they then become an ineffective commission. Mr. Dahlberg stated maybe the Council can be made aware of the issues the Planning Commission would be dealing with and the Council could make their position known to the Conunission. The Commission can then use that information as a resource in their discussions and recommendations. He would be concerned that it is going to be a situation where the Council tells the Commission to only deal with certain things. Mr. Dahlberg stated that Ms. Dacy had included some information she had received from the American Planning Institute Conference she attended on November 9, 1989. One of the handouts she received was "Fourteen Ways to Build a Better Commission." Mr. Dahlberg stated that item #7 stated: "Meet periodically with your City Council or County Board to exchange ideas and to assess your mutual objectives." He stated this seems to be a more valuable, more productive, and more positive way to deal with issues than for a City Council to tell a Commission to only deal with certain issues and then come back with a recommendation. Mr. Betzold stated Mr. Dahlberg is right. The Planning Commission has never really had meetings with the City Council, and he felt the Council should meet regularly with the Planning Commission. He is not opposed to the Council knowing in advance what the Commission is goinq to be reviewing and discussing. However, he is very concerned about a situation where the Council wants to see the drafts first and then send their opinions to the Planning Commission. Those opinions could very well affect the Planning Commission's review and recommendations. He did not want to see the Planning Commission rubberstamping something already decided by the Council. He wanted the Planning Commission to be able to give the Council their full input and thoughts on any issue. It is certainly the Council's prerogative to see everything before it comes to Planning Commission, but he did not think it was a good policy to do that. pLANNINQ COMMISSION 1dE$TI1�1a, DgC$MB$R 6. 1989 PAG$ 3 Mr. Dahlberg stated this has got to be more a complimentary situation with the Planning Commission than an adversary situation. There is no need for the Planning Commission or any other commission within the City to have an adversarial role with the City Council. If the Council is suggesting that they direct the Planning Commission to only deal with certain issues, then, in his opinion, that is not productive. ' Ms. Sherek stated she also agreed with Mr. Dahlberg. She has � always felt that the function of the Planning Commission is to make recommendations to the City Council and not vice versa. Mr. Saba stated this could also limit the creativity of the Planning Commission body. Mr. Betzold stated that if the Council's objective is to avoid � controversy, then rie did not think that was all good. ' Disagreements and disputes along the way make for better ; discussions and better policies. Mr. Betzold again stated he did not mind if the Council wants to be briefed and advised of issues that are to come before the Planning Commission, but he is very uncomfortable with the thought that they would require staff to send draft proposals and information to the Council before the Planning Commission. The Commissioners agreed. Ms. Dacy stated the Human Resources Commission has requested that they look at a number of chapters (Transportation, Housing, Land Use, Human Resources) for input. In view of a process, it would be good that the Human Resources Commission and Parks & Recreation Commission review chapters prior to the chapters going to the Planning Commission. Ms. Sherek stated she had some concerns regarding Metropolitan Council, and that was that the City not get one-third to one-half way through the Comprehensive Plan process, and then have to backtrack because of Metropolitan Council requirements. Ms. Dacy stated that, as they prepare the drafts, City staff could work informally with Metropolitan Council staff to avoid any back- tracking. Mr. Saba stated he thought the Environmental Quality and Energy Commission should be involved in the following chapters: Environmental Resources, Land Use, Transportation, Parks and Open Space, Solid Waste. Mr. Saba stated he really appreciated the information and data supplied by staff. They have done a good job. . 3C �LANNING COMMISSION ME$TINa. DgCBMHBR 6, 1989 PAGS 4 2. UPDATE ON SYSTEMATIC CODE ENFORCEMENT• Ms. Dacy stated that at the November 14, 1989, Council Conference meeting, the Council agreed to further consider systematic code enforcement provided no additional staff is required and certain issues are clarified. Mr. Barg, Code Enforcement Officer, is to come back to the Council in January with answers to the following questions: 1. What types of violations have been a problem in the past? 2. What codes are to be targeted in this policy? 3. Are changes necessary to make these codes clear, efficient, and fully enforceable? 4. What is the planned inspection schedule? 5. What are the other "nuts and bolts" of the policy? Mr. Saba stated it might be a good idea to highlight some of the real code enforcement problems in the City in a future newsletter, i.e., junk cars, outside storaqe, etc., so people are made aware that these are code violations. Ms. Sherek agreed. That should really go in the next newsletter before the initial code enforcement program begins early next year. Mr. Dahlberg stated the major violations could also be listed and the actual code language for each violations. Ms. Sherek stated that with code enforcement, staff should keep in mind that a lot of the worst offenders are not residential. 3. NEW COMMISSION MEMBER ORIENTA�ION HANDBOOK: Ms. Dacy stated this was an idea which originated from the Human Resources Commission. That Commission directed staff to assist them in preparing an orientation handbook for the Commission. In further discussions, the Commission decided an orientation handbook would be useful for all of the commissions. Ms. Dacy stated the proposal is that staff would create an orientation handbook that would have two parts. The first part would contain reference materials and information regarding elected representatives and the City organization. The second part would contain items specifically relating to a particular commission. Ms. Dacy stated once a commission member has been appointed by the City Council, a personal meeting will be scheduled at the Municipal 3D PLANNINd COMMI88ION MEETING. D$CBMB$R 6. 1989 PAGE 5 Center with the new appointee, the chairperson� of the commission, possibly the Mayor, and staff liaison. Mr. Betzold suggested that new Commission members be invited to attend a Planning Commission meeting. That would also help them get acquainted with the commission process and structure. The Planning Commission members were in agreement with the concept and approach for the commission member orientation handbook and confirmed the following 12 items specifically related to the Planning Commission: 1. Commission's role 2. State Statutes, enabling legislation 3. Basic land use definitions 4. Application flow chart - blanks for meeting dates, list of subrequirement applications, ordinances 5. Copy of applications 6. Scheduled meetings 7. APA citizen's guide to commissions 8. Zoning map 9. Zoning ordinance 10. Subdivision ordinance 11. Sign ordinance 12. LRT information 4. REPORT ON AMERICAN PLANNING INSTITUTE CONFERENCE: Ms. Dacy stated that she had included the handout, "Fourteen Ways to Build a Better Commission" for the Commission's information. Ms. Dacy referred to #il: "Tour about as a commission to see what others are doing." Mr. Betzold stated he would like to see the Commission do that once in awhile. Mr. Dahlberg stated that earlier he had referred to #7: "To meet periodically with your City Council or County Board to exchange ideas and to assess your mutual obj ectives ." He stated # 12 was 3E pLANNING COMMI88IOH 1dB8TINa, DBCBMIBBR 6, 1989 PAGE 6 related to that also: "Appoint a commission representative to appear before the elected body when it is necessary to explain or sell an action. Don't expect staff to do your job." Mr. Betzold stated that when there is a specific item going to the Council, maybe it would be appropriate for staff to invite the chairperson or commission to the Council meeting. Mr. Dahlberg stated the Environmental Quality and Energy Commission has asked to be informed by staff when there is an issue on solid waste or recycling on the Council agenda. It seems only fair to inform either the Planning Commission body or a separate commission so they can be at the Council meeting to answer questions or just to observe. Ms. Sherek stated that when there is an item that a staff person knows has been under serious discussion or has been controversial at the commission level, maybe that staff person should either flag the item on the Council agenda and send it to the chairperson or all the chairperson. Many times, the chairperson or commission does not even know when a certain item will be on the Council agenda. If the chairperson cannot attend, maybe another member of the commission would be willing to be the spokesperson. Ms. Dacy stated that in the past, the Planning Commission has done an annual workplan, and she was going to present that workplan at the January meeting. She will incorporate into the workplan the items in which the Planning Commission has expressed an interest (items 3, 4, 7, 8, 11, and 12 of the "Fourteen Ways to Build a Better Commission"). Mr. Saba stated he would like to include item 10 also: "Attend some short courses on new planning techniques or the latest in land use law, and expect your staff to do the same." He stated the Commission doesn't necessarily have to attend courses, but whenever staff attends a planning seminar, maybe staff can spend 10-15 minutes at a Commission meeting updating the Commission on the key issues discussed at that seminar. Mr. Dahlberg agreed. He stated Commission members also have the option to attend planning seminars whenever possible. 5. RECEIVE OCTOBER 17 1989 JOINT ENVIRONMENTAL QUALITY COMMISSION AND ENERGY COMMISSION MINUTES: MOTION by Mr. Saba, seconded by Mr. Dahlberg, to receive the October 17, 1989, Joint Environmental Quality Commission and Enerqy Commission minutes. IIPON A VOICE VOTB, l�LL VOTING AYE, CHAIRPERSON BETZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY. 3F pL!►NNINQ COI+II�IISSION l�IB$TINQ, DBC�$R 6, 1989 pAQ$ 7 6. RECEIVE NOVEMBER 2 1989 HiJMAN RESOURCES COMMISSION MINUTES• MOTION by Mr. Sherek, seconded by Mr. Saba, to receive the November 2, 1989, Human Resources Commission minutes. Mr. Betzold stated Ms. Sherek had made a very valid point in questioning the Council's priorities that public funding be used to help finance commercial development rather than senior housing. IIPON A VOICE VOTE, ALL VOTINa AYE, CSAIRPERSON B$TZOLD DECLARED THE MOTION CARRIED IINANIMOIISLY. 7. OTHER BUSINESS: Mr. Betzold stated he had attended the public informational meeting on LRT held on November 29, 1989, at 7:00 p.m. at Murzyn Hall in Columbia Heights. Jock Robertson, Steve Billings, and Ed Fitzpatrick also attended the meeting. About 250 people attended the meeting. He stated Anoka County Commissioner Paul McCarron was in charge of leading the meeting, and he did a very good job. Mr. Betzold stated there were some problems in the presentation by BRW. A film was shown which was too long and boring. He stated they did not do a very good job of explaining the "why" of LRT. That was kind of skimmed over, and the people were more interested in what it is going to cost. Mr. Betzold stated he believed a lot of people left the meeting thinking that the LRT is going to go down both University and Central Avenue, because the information that it was to be one or the other was unclear. He also believed some people left the meeting a little confused. Ms. Sherek stated she has talked to some people who attended the meeting who felt there were some points raised at the public meeting that were not addressed. One point was the closing of some intersections for the LRT and that people will have to cross at limited intersections. Mr. Betzold stated he did feel, however, that the public meeting was a worthwhile endeavor. The City definitely needs to be involved in the process and have a public meeting; however, the meeting should be held in a location separate from the Municipal Center. ADJOURNMENT• MOTION by Ms. Sherek, meeting. IIpon a voice declared tbe December adjourned at 9:2o p.m. seconded by Mr. Dahlberg, to adjourn the vote, all votinq aye, Chairperson Bet$old 6, 1989, Planniaq Commiseion meetinq _. _ 3G PLANNING COMMISSION MESTING. D8CB1�8$R 6. 1989 PAGE 8 Respectfully sub itted, ...1 � Ly Saba Recording Secretary � � unr oF F� a� D71TE : TO: COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM December 14, 1989 �.� William Burns, City Manager�� FROM: Jock Robertson, Community Development Director Barbara Dacy, Planninq Coordinator. Pat Wolfe, Housing Specialist 808JECT: Approve and Authorize Execution of Memorandum of Unders�anding for Rental Rehabilitation Program Attached is the proposed memorandum of understanding with the Metropolitan Council, the Minnesota Housing Finance Agency, and Anoka County which will permit the City of Fridley to participate in the Rental Rehabilitation Program. We have reviewed the agreement with representatives from MFHA and have met with officials from ACCAP who will be administering a majority of the program. The City Attorney has also reviewed the memorandum. Anoka County has executed a service contract with ACCAP to hold ACCAP responsible for administering the program in Anoka County cities. JoAnn Wright from Anoka County advised me that a contract between ACCAP and the City of Fridley is not necessary, given the existence of Anoka County's contract. We recommend that the City Council approve the attached agreement and authorize the Mayor to execute this aqreement. BD:ls M-89-752 � MINNESOTA � ''- -- 4 A HOUSING FINANCE �_ � AGENCI� ' MINNISIIIA IQOO !i November 21, 1 ��i39 Ms. Pat Wolfe City of Fridley 6431 University Avenue Fridley, MN 55432 RE: MINNESOTA HOUSING FINANCE AGENCY HUD RENTAL REHABILITATION PROGRAM (RRP) MEMORANDUM OF UNDERSTANDING--METROPOLITAN COUNCIL C�ear Ms. Wolfe: The Rental Rehabilitation Program (RRP) was designed to provide both RRP Grant funds for construction and Section 8 Existing Certificates and/or Housing Vouchers for rent subsidies to tenants. In April of 1989, the RRP also became subject to the Uniform Relocation Assistance and Real Property Acquisition Act of 1970 (Uniform Act). As a result the local Public Housing Authority or Housing and Redevelopment Authority (PHA) shall also administer the Uniform Act on behalf of tenants displaced because of the effects rehabilitation had on properties funded under the RRP. The RRP rules require the Minnesota Housing Finance Agency (grantee), the Metropolitan Council, the Area Administrator and the local PHA execute a Memorandum of Understanding (MOU) to participate in the RRP. The MOU sets forth the duties and responsibilities of the above parties in providing certificates and vouchers; and relocation and displacement assistance in support of the RRP in accordance with applicable HUD requirements. Attached are six copies of the MOU for your review and signature. Please complete the MOU by: Entering the name of the PHA and the Area Administrator executing this agreement on Page 1. (In some cases this may be the same legal entity.) 2. Entering on Page 2 the date the Administrative with the Metropolitan Council. � 5�,�.i_C� � 3. Completing Exhibits A and B. 4. Obtaining the required signatures on Page 8. Services contrac was executed � < < �' r48�; � �v��ifr��ti � - ,�' Please execute all six copies, retain a copy for your file and return the remaining five copies to the Agency within ten (10) days. 400 Slblsy St�eet, Suite 300, St. Paul, Mlnn�sota 5b101 (612) 2�6-7608 T�I�copler (612) 2�8-8139 Equal Opportunity Housln� and Equal Opportunity Employm�nt � � Page 2 The Agency will then forward these five copies to the Metropolitan Council for their signature. Upon receipt of the executed Memorandum from the Metropolitan Council, the Agency will execute the MOU and return completely executed documents to the PHA, the Area Administrator, and the Metropolitan Gouncil. For assistance, please contact Susan Haugen, MHFA Coordinator for the RRP at (612) 296-9848. Sincerely, r►V` M. J. Tero, Director Multi-Family Development MJT:Ias Encl. 4C RENTAL REHA8ILITATION PROGRAM FISCAL YEAR 1990 FUNDING AUTHORITY MEMORANDUM OF UNDERSTANDING Metropolitan Council THIS AGREEMENT is made and entered into by and between the Minnesota Housing Finance Agency (hereinafter referred to as the "MHFA"), a public body corporate and politic of the State of Minnesota, the Metropolitan Council (hereinafter referred to as the Metropolitan Council) a body corporate and politic of the State of Minnesota, the �ity of Frid ev (hereinafter referred to the "PHA"), a body corporate and politic of the State of Minnesota, and the co�c9 of eno� (hereinafter referred to as the Area Administrator), a legally constituted pubtic or governmental entity, or a nonprofit incorporated organization, or an entity which has received written MHFA authorization to participate in the Program: WITNESSETH: WHEREAS, the MHFA has been accepted for participation in the Rental Rehabilitation Program (hereinafter referred to as the "Program, which is to be administered by the United States Department of Housing and Urban Development (hereinafter referred to as "HUD") pursuant to Section 17 of the United States Housing Act of 1937, and regulations contained in 24 CFR Part 511, (hereinafter referred to as the "Rental Rehabilitation Regulations"); and WHEREAS, the the PHA is a"Public Housing Authority" as such term is used in the Rental Rehabilitation Regulations; and WHEREAS, there is a unit of general local government or a non profit incorporated organization or the PHA or an entity which has received written MHFA authorization for participation in the Program (hereinafter referred to as the "Area Administrator"); and WHEREAS, the Metropolitan Council will submit, with MHFA authorization, a written application to HUD to request Section 8 Housing Voucher contract and budget authority for use in conjunction with the Program (hereinafter referred to as "Program Vouchers") and/or the PHA has an active Section 8 Certificate or Housing Voucher Program with sufficient available contract and budget authority to adequately support the Program; and WHEREAS, the PHA and the MHFA wish to have the PHA participate with the MHFA in the implementation and continuing administration of the Program; and i � WHEREAS, the Rental Rehabilitation Regulations require that the MHFA, the PHA and the Area Administrator enter in a Memorandum of Understanding which sets forth the duties and responsibilities of the PHA, the Area Administ�ato�, a�d the MHFA under the Program. WHEREAS, the PHA executed a contra�t of Administrative Services on eprii is, �9ss with the Metropolitan Council which provides for the PHA to pertorm Section 8 application, certification and inspection services for the Metropolitan Council. NOW, THEREFORE, the parties hereto do hereby consent and agree as follows: 1. That the purpose of this Agreement is to: A. Specify the duties of the PHA, the Metropolitan Council, the Area Administrator, and the MHFA, as such duties relate and interact between such entities, in the implementation and administration of the Program; and B. Specify the administrative procedures to be followed in coordination the use of contract and budget authority for Section 8 Certificates and Housing Vouchers for use in conjunction with the Program. 2. The Metropolitan Council shall enter into and execute any documents required by HUD to obtain contract and budget authority for Section 8 Housing Vouchers pursuant to the Section 8 Housing Vouchers; Finaf Rule dated September 6, 1988. In addition, the MHFA, the PHA and the Metropolitan Councif shall pertorm all acts and execute any document necessary to accomplish such assignment and conveyance. 3. The Metropolitan Council shall semi-annually or as otherwise agreed apprise the PHA and the MHFA of the availability of housing vouchers and certificates. 4. The Metropolitan Council shall provide to the PHA the contract and budget authority for Section 8 Housing Certificates or Vouchers it receives from HUD pursuant to Section 2, herein, and Section 8 Certificates or Vouchers it receives directly from HUD, for the following purposes: A. To minimize displacement of tamilies residing in projects to be rehabilitated under the Program; B. To assist fami{ies residing in projects to be rehabifitated under the Program; C. To assist families who move from projects undergoing rehab+litation under the Program; and 4E D. To assist families who move into projects which have been �ehabilitated under the Program. 5. The PHA and the Metropolitan Council shall follow and comply with the provisions contained in the MHFA Procedural Guide for the Program, and the following regulations and proposed rules, in its use of the reservation of contract and budget authority for Section 8 Certificates and Housing Vouchers it receives from the MHFA, and in the issuance of Section 8 Certificates and/or Housing Vouchers it receives from HUD for use under the Program: A. 24 CFR Part 812; B. 24 CFR Part 813; C. 24 CFR Part 882, Parts A& B; D. 24 CFR Part 887; E. 24 CFR Part 888; F. 24 CFR Part 960; G. July 12, 1984, FR 28458; February 28, 1985, 50 FR 8196; May 8, 1985, 50 FR 19475; March 31, 1986, 51 FR 10932, and December 30, 1988, 51 Fr 47064. H. 24 CFR Part 511 Section 8 of the United States Housing Act of 1937; J. All other applicable federat laws; and K. AI{ other HUD regulations, requirements, notices, and documents entered into by the PHA and HUD including any Annual Contributions Contract and any Administrative Plan and Equal Opportunity Housing Plan approved by HUD. 6. The PHA shall administer the Relocation and Displacement Assistance to tenants displaced because of the effects of the Program in accordance with the following requirements: A. The MHFA's Displacement and Tenant Assistance Policy (hereinafter referred to as TAP) contained in the MHFA Procedural Guide for the Program; B. The Uniform Relocation Assistance and Real Property Acquisition Act of 1970 (hereinafter referred to as the Uniform Act) contained in 49 CFR Part 24; 4F C. The Displacement and Tenant Assistance Poficy under 24 CFR 511.10 (h), which includes the following provisions: 1. The PHA and Area Administrator shall only use program funds for projects that will not cause displacement of very low-income iamilies by a family that is not a very low- income family; and 2. The PHA shall provide appropriate advisory services to all tenants dwelling in the project at the time of owner's application to participate in the Program. However, the Rental Rehabilitation Regulations do not require payment of cash assistance for moving or housing expenses to residential tenants who do not qualify as low-income persons, business or non-profit organizations unless such is physically displaced and then such tenant, regardless of ir�come, is eligible for full benefits under the Uniform Act. A PHA that provides relocation and displacement assistance to all displaced low-income tenants of a dwelling in accordance with the standards set forth in this document and the MHFA Procedural Guide for the Program is in compliance with 24 CFR 511.10 (h). D. The PHA shall be responsible for ensuring compliance with the applicable relocation requirements, notwithstanding the owners contractual obligation to comply. To pay the cost of relocation assistance, the PHA may use Program funds (provided they are calculated as part of the project cost), Community Development Block Grant (CDBG) funds (subject to compliance with 24 CFR Part 570), local public funds, or funds available from other sources. The PHA shall, in Exhibit A, identify the availability of monies from sources other than the Program to be used on funding displacement and relocation assistance, if any. E. The PHA shall, in Exhibit B, identify contact person(s) responsible for administration of notices, determination of eligibility, and offering Uniform Act assistance in conformance with the MHFA Procedural Guide for the Program and this document. 7. The MHFA shall, in its sole discretion, designate projects to be considered for rehabilitation under the Program, and upon such designation the MHFA or Area Administrator shall notify the PHA of the identity of each such designated project. The PHA or the Area Administrator shall submit a summary report, an example of which is contained in Exhibit C to the Metropolitan Council and the MHFA indicating the proposed commitment of funds and scheduled completion dates. The information to be provided should include: 4G A. B. C. D. E. Project address; Number of units and bedroom mix; Oocupancy information; Preliminary tenant information; and Program funding source. As soon as possible after the receipt of the above information, the Metropolitan council shall advise the Area Administrator or the PHA of the availability of Program vouchers for the designated projects. The Metropo{itan Council shall, if necessary, and as soon as feasible, � apply to HUD for the contract authority for additional certificates and vouchers. 8. As soon as possible after notification by the MHFA or Area Administrator of the identity of the designated projects referred to in Section 7 herein, the PHA shall: A. Pertorm an inspection of each such designated project to establish what rehabilitation is needed thereto in order for such designated project to comply with the Housing Quality Standards specified in 24 CFR S882.109 (hereinafter referred to as the "H�S"); and B. Supply the MHFA or the Area Administrator with a certification for each such designated project listing what rehabilitation is needed thereto in order for such designated project to comply with the HQS, or stating that such designated project already complies with the HQS. C. Review the preliminary tenant information contained in the tnitial MHFA Tenant Survey, which is attached hereto as Exhibit D, or similar information provided by the tenants at application and supply the MHFA or Area Administrator with an initial determination of tenant's etigibility for Section 8 Assistance or Uniform Act relocation or disptacemer,t benefits. 9. No later than thirty days (30) from receipt of the notification by the MHFA or the Area Administrator of the identity of designated projects referred to in Section 7 herein, the PHA shall: A. Pre-screen all tenants residing in such project by obtaining, but not confirming, all information necessary to evaluate such tenants' eligibility for receipt of a Section 8 Certificate or Voucher or Uniform Act relocation and displacement benefits; 4H B. Supply the MHFA or the Area Administrator with a completed Initial MHFA Tenant Assistance Record (hereinafter referred to as the "TAR"), an example of which is contained in Exhibit E, or a similar from approved by the MHFA, which lists the names of all the tenants which were pre-screened in accordance with Section 9.A. herein and specifies the amount and kind of benefits to be provided for permanent or temporary relocation or moving expenses; C. Supply the MHFA or Area Administrator with an estimate of the total administrative cost attendant to the allocation or use of benefits, which include housing counseling pursuant to the TAP consistent with the applicable provisions in the Uniform Act; and D. Shall take into consideration the expenses references in Section 9.6. and C. herein when determining the financiai feasibility of such project. If a project is funded and causes tenant displacement, relocation benefits shall be provided through the Program to the extent that funds are available. If there are insufficient Program funds available to cover such expense and the PHA or Area Administrator have not identified funding sources for relocation benefits outside the Program, the PHA and Area Administrator may elect not to submit such project to MHFA for the inclusion in the Program. 10. After completion of the inspection referred to in Section 8 herein and evaluation of the results thereof, and after receipt of the information referred to in Section 9 herein, the MHFA shall, in its sole discretian, select projects for inclusion in the Program, and upon such selection shall notify the PHA and the Area Administrator of the identity of each such selected project. The MHFA shall not select a project for inctusion in the Program for which there are insufficient Program funds or other guaranteed funds from sources other than the Program to cover the entire amount of the relocation benefits and displacement assistance and the expenses incurred by the PHA to administer the Uniform Act. 11. No later than thirty (30) days from receipt of a notification by the MHFA that a financing commitment has been issued by the MHFA for a selected project referred to in Section 10 herein, the Metropolitan Council shall: A. Explain the Section 8 Housing Certificate or Voucher Program to eligible tenants and property owners; and B. Establish eligibility for receipt of a Section 8 Certificate or Voucher for those tenants residing in such project who wish to continue such residence; and 41 C. Establish eligibility for receipt of a Section 8 Certificate or Voucher for tenants residing in such project who wish to terminate such residence, in order to provide displacement assistance therefore if they change their residence from such project to another living unit with the jurisdiction of the PHA; and D. Upon request of the owner of the project: 1. Establish eligibility for receipt of a Section 8 Certificate or Voucher for individuals on its waiting list who wish to reside in such project and refer eligible tenants to vacant rehabilitated rental units (Section 8 Certificates or Vouchers issued in conjunction with the Program prior to FY 1987 may be utilized by families on PHA's waiting lists who agree to move initially into a rental rehabilitation project); E. Supply the Area Administrator and the MHFA with a written list of all tenants for such project which are eligible for receipt of a Section 8 Certificate or Voucher, designating whether each such tenant is presently residing in the project but intends to terminate such residence, is presently on the waiting list for the PHA, and specifying the information obtained from all such tenants; and 12. No later than thirty (30) days from the receipt of a notification by the MHFA that a financing commitment has been issued by the MHFA for a selected project referred to in Section 10 herein, the Area Administrator or PHA shall: A. Establish relocation and displacement benefits for eligible tenants and provide housing counseling services pursuant to the MHFA Procedural Guide for the Program, and the Uniform Act for those tenants who do not qualify and therefore are not eligible to receive a Section 8 Certificate or Voucher; B. Supply the MHFA or Area Administrator with a completed final TAR, identifying all tenants referred to in Section 12.A. of this document who are eligible for relocation services, benefits, and the cost of such services and benefits for each tenant and provide verification of the total administrative costs estimated pursuant to Section 9.C. of this document. 13. Based upon the information described in Sections 11 and 12 herein, the Area Administrator shall notify the PHA, the Metropolitan Council, and the MHFA of the number of Section 8 Certificates and Housing Vouchers required to assist eligible tenants. 14. Upon receipt of the contract and budget authority referred to in Section 13 herein, the PHA shall issue Section 8 Certificates and Housing Vouchers, with such certifiicates and vouchers to be issued as follows: 4J A. Waiting List -- Selection of Families: 1. A PHA shall offer a certificate or housing voucher to an eligible family living in a rental rehabilitation project, at the time the rehabilitation project is approved by the grantee, if the family: (a) is required to vacate a unit because of physical construction, housing overcrowding or a change in the use of the unit; or (b) would have a post-rehabilitation rent burden greater than 35 percent of the family's adjusted gross income as a result of the rehabilitation. 2. A PHA shall use turnover housing vouchers or certificates (i.e., those housing vouchers or pre-FY 1988 certificates that are expected to be available for reissuance) for families identified in paragraph 14.A.1. as well as any incremental housing vouchers provided with Fiscal Year 1989 appropriations. Unless otherwise authorized by HUD, these families have priority over any other families on the PHA waiting list. 3. In the event of a PHA shortfall in resources for meeting rental rehabilitation needs, HUD will ensure sufficient resources to address the physical or economic displacement of rental rehabilitation families. B. Family Eligibility -- Type of Assistance: To satisfy the PHA's obligations under paragraph 14.A.1, the PHA must: 1. Issue a certificate or a housing voucher to any lower income family living in a rental rehabilitation project who is physically displaced because of rehabilitation activities, overcrowding, or a changes in the use of the unit. 2. Issue of a certificate to any eligible lower income (but not very low income) family living in a rental rehabilitation project who has a post-rehabilitation rent burden in excess of 35 percent of adjusted gross income. 3. Issue a housing voucher or a certificate to any eligible verv low income family living in a rental rehabilitation project who has a post-rehabilitation rent burden in excess of 35 percent of adjusted gross income. 4K C. In its discretion, a PHA may provide a selection preference to an eligible family whose rent would be between 30 and 35 percent of its adjusted income as a result of rental rehabilitation activities. A PHA must exercise this discretionary authority in a manner that is consistent with its obligations with respect to the Federal preferences once it has implemented the Federal Preference rule; and D. After the grantee approves a rental rehabilitation project, the PHA must issue any needed housing certificate or vouchers to families living in the project to be rehabilitated. The housing vouchers must be issued so as to give families sufficient time to decide whether to move (where they are not required to move) and to give them time to locate other units (where they are required to move or choose to move). The PHA shall issue Section 8 Certificates or Vouchers approximately sixty (60) days before the estimated date of completion of such rehabilitation. 15. To provide for maximum use of the Section 8 Housing Voucher provided by HUD for the Program, the Area Administrator, the PHA and the Metropolitan Council agree that the Metropolitan Council may issue Program Vouchers to families on its regular waiting list until such time as the Program Vouchers are needed for the Program. The Metropolitan Council may issue Program Vouchers to families on its regular waiting list after the Metropolitan Council: A. Considers the number of available Program Vouchers, the number of available Section 8 Certificates and Housing Vouchers, the Area Administrator's projected rehabilitation schedule, the Metropolitan Council's normal turnover rate, and the PHA's project reports required under Section 7; and B. Determines the normal turnover of Section 8 Certificates and Vouchers is sufficient to accommodate the needs of the PHA and the Area Administrator in providing Section 8 assistance to eligible tenants. 16. The PHA and the Area Administrator understand that if the Metropolitan Council is unable to make the full amount of Voucher funding available when needed for the Program, a delay in the Program will result. 17. Upon the completion of the rehabilitation of a project the Area Administrator shall notify PHA and Metropolitan Council thereof, and upon the receipt of such notification the PHA and Metropolitan Council shall: A. Inspect such project to determine if it complies with the HQS; and B. Supply the Area Administrator and MHFA with a certification list+ng what items in such project do not comply with the HQS, or stating that the inspected project fully complies with he HQS. 18. The MHFA shall, upon the completion of the rehabilitation of a project and receipt of all documents it deems necessary to evidence such completion, disburse to the PHA Program funds for each tenant of such project to be disbursed to such tenants in a lump sum amount as relocation benefits and displacement assistance. Unless sources of funds other than from the Program are utilized, the MHFA will disburse the entire amount of the Uniform Act assistance to the PHA from the Program funds to assure payment in whole is made to such tenants. The MHFA will disburse an amount equivalent to half of the administrative fees, to the extent funds are available under the grant, to reimburse the PHA for a portion of the Uniform Act related administrative expense. i 19. Upon receipt from the MHFA of the monies referred to in Section 18 herein for relocation benefits and displacement assistance, the PHA shall administer and disburse such monies in accordance with the provisions contained in Section 6 herein. 20. The PHA and the Metropolitan Council shall maintain and preserve ali information and documents which they acquire regarding the Program for a minimum of five (5) years, and shall make such information and dacuments available for inspection by the MHFA and the Area Administrator upon request. 21. The MHFA and Metropolitan Council shall meet semi-annually or as is otherwise agreed to discuss Program issues. 22. The PHA will refer vacant units to the Metropolitan Council for referral to Metropolitan Council Section 8 Certificate and Voucher holders. 23. The Metropolitan Council will make available to the MHFA, PHA's and Area Administrators Section 8 training as it is from time to time provided by the Metropolitan Council. IN WITNESS WHEREOF, the parties hereto, by and through their authorized representatives, have set their hands and executed this Agreement the day and date stated next to their signature. 4L The day of , PUBLIC HOUSING AUTHORITY 19 By: Its: �,or The day of , AREA ADMINISTRATOR 19 ey: its: The day of , METROPOLITAN COUNCIL 19 By: Its: The day of , MINNESOTA HOUSING FINANCE AGENCY 19 By: M.J. Tero tts: �rector Multi-Family Develo�ment �' 4N EXH{B{T A Identify the sou�ces of funds other than the Program to be utilized to fund Displacement and Relocation Assistance. There are no other sources of funds to be utilized to fund Displacment and gelocation Assistance. E � V m O �. G. C O Y � V rl rl � � L d C .-1 �0 C d C 41 u C .ui a a < 6 C O 4. N � W Q m 7 u A N Y Q a d z T Y �E9 E v y ,n m m z > C F < 6 F Z W h O fa] C 0. � m m z C � 2 3 O F- C z c � :J � Y f C O C � e C c 0 0 O EXI-�BIT C-SAMPLE 11 /21 /89 kH ,• EXI-NBIT D-DRAFT 11 /21 /89 \ RENTAL REHABILITATION PROGFiAM � 7ENANT SURYEY PROJECT: _ _ _ , OWNER: Name of OCCUPant: A�dress. J1p1. No.: NQTICE; Plsasa be advised that you will not be required to move without at least 90 days adva�ce written notice and wi11 not be required to move pertnanenty unless at least one comparab�e replacement dwelYrp has been made availab�e to you. You also have the rigM to remain in the unit where you are preserny Yving during the rehadqtaUOn and will not have to move, other than for cause or unless the work cannot be done while the unit is occuped. Afte� the compleGon of the rehabiktation, you have the riqht to: Remein in your present unit; or q assisted, to occupy your unit lor the tull term ot the Contract unless evicled for cause or required lo move for other good reasons such as a change in famly size. �� • Please Check: White, not of Hisparrc Origin Black, not ol Hispanic Origin Art�ericar► Indan or Alaskan Native Fispanic Asian or Pacific Islander Taal Gross Monthly Income: Average Monthly Rent and UtiNty Cost: Percent oi Rent to Income Income 8 Family income is between S and S . N so. ,:� are considered low income. Family income is less Ihan S . U so, you are considered ver, ,ow income. Intial Lease Date: Term ot Lease: Do you have any plans to move within the nex13-9 months: � Yes ❑ No N yes, why: Are you a dependent or student dependent on family lor wpport? � Yes ❑ No Special Characteristics of Household (i.e., disabled, eldeAy, etc.) ,� Are you arreMly receiving rertlal assistance? H yes, What type? Ib!PORTANT STATE6:EN S-- P{ease select one resoonse under �a�h sectlon �ectlon 8 Asslstance: 1. 1 choCSe to 3CCept the SeClion 8 CeRifiCat6Mousitg VouCher (or the unit in whiCh I am bving, if 1 am eligible. 2. � I choose to accepl the Section 8 CenificateiHOUSing Voucher 1or a unit ol my choice, �I I am eiigible. Qtsolacement Asslstance: 1. I d�qose to remain in the unit where 1 presenty ive and pay the after-rehabiGtalion renl. 2. ^ f choose to move to a unit ot my choice and may request the assistance ot the housir�q authority in tinding a comparable unit. I understand that Unitorm Act assistance may be availa6le to me il a oompar;ble unit cannot be Iound and I am eligible. LEAD BASED PAINT STATEMENT; I, , hereby CeAi1y that I have received the pubtication 'Watch out tor Lead Paint Poiso�ing' and thac I have read and understand ►he iMOrmasion. TENAN7: OATE: Signature jiyo� are not interested in obtairu'� relocaY n or renlal assistance nlease comnlete lhe tolbwir�qnoAion of this tortn !, , hereby waive my rights to receive arry rebcation or renlal assistance that I may be entitled to and there(ore wish not to release any income infortnatlon. 7ENANT: DATE: Signature 3 � �" �.,i W � Q � Q � O W�U ZW a� Z � W — U LL � Z �F� ?J(/i NmN 0=Q = W Q � Q Z N E' W WWF- 2¢ G � y4Z � � d a�ac� U O O � m m aoo L � (� . . N U •• � �� E o 'c a ao U eo Q m � Q Q(A� aa � ev Z N N H 0 U c .4 � O � Q � C LL � v a� � �o c � � eA h H U c .4 e� � m Q � 0 H � a� ev E .y W � 8 � ¢ � 'c ❑ d Ql 'v d 3 g Y �. � O H � m t 0 aUi t v � m � E 0 v � � 0 � � L c O � � C .� c c°� c 0 .� E 0 `c �a ea r a. z m v � � � d L EXh�BIT E-DRAFT 11 i21 i8g m � � 0 � N �C .� � � Q .- z I I� a mm �� U �Z • cO N C L m 7 t/1 LL } E m y : Q � a° � c D . m l0 N � m C H � 'j C41 a � W � � O C O � �j Y �� E} m � r m � E g� ��-o $ w Z �o - m } �- � 0 �; h' 0 � Z C } 8" o w m U .. U t0 0 d � y � � sE r} Z� a _� om m' �Z � c 'o 0 � m • m Z z Z � E A ►� eo 0 4 0. C O .y L � Y M r`� H � � Z Q) a .� A � c d OG I � C � u �a a G C z 0 4� d s w O Ol 7 u �tl u N 1 u N O a d C T L A � � N u u 4 M u C O V 'p d ur d TI Y iO 'O d a w � W Z m d oe .r a .+ .r ro eo a+ .� C .� 01 W C I O ao z v � w � � aq '�.. °++° u w 6 6 W t%i i' F i w 'r N a a •d �-. a ►. N ,� m owe m y C Z 3 0 c � c J :.� m � z � G O c� L C W N v H M y r1 ►+ O.'O d < � y C W � W V 1-.- w -� � y 6 a E � <Z f ¢ y °C u � c � w �. d L pl W .O d W E � o�e z �_i 1 � � UTYOF fRJDLEY DATE: TO: COMMUNtTY DEVELOPMENT DEPARTMENT MEMORAN Dt1M December 15, 1989 ,� •� William Burns, City Manager�' 5 FROM: Jock Robertson, Community Development Director Barbara Dacy,�Planning Coordinator Lisa Campbeli�(;Planning Associate SIIB.7ECT: Consideration of Bid Award for Citywide Collection of Curbside Recyclables As per Council's request, staff has reviewed Super Cycle's bid and the effect the materials disposition clause may have had on the legality and value of the bid. The City Attorney has confirmed that Super Cycle's bid is legal. He has also prepared revised language for the marketing disposition clause. These findings are further discussed in the first of the two attached memos. As per Council's request, staff has also completed a thorough investigation and comparison of Super Cycle, Inc., and Ramsey Recycling, Inc. These findings are discussed in the second of the two attached memos. Staff Recommendation Staff recommends that Council act to award the bid for Citywide Curbside Collection of Residential Recyclables to Super Cycle, Inc., and authorize the City Manager to execute the proposed contract (Exhibit E). This recommendation is based on the following findings: 1. 2. 3. Affirmed legality of Super Cycle's bid status Super Cycle's low bid status Super Cycle has demonstrated its ability to provide an excellent level of service over the last six months. 4. Super Cycle has effectively demonstrated its ability to provide service in accordance with the bid specifications. 5. All Super Cycle's references were excellent and report fewer than one miss per collection period. 5A Consideration of Bid Award for Citywide Collection of Curbside Recyclables December 15, 1989 Page two 6. Super Cycle is aggressively pursuing non-local paper markets in order to reduce its vulnerability to another collapse in the local paper market. 7. Super Cycle's bid of $84.00 per ton reduces the estimated 1990 contract costs by $10,944 from $68,400 to $57,456. This is $2,052 less annually than the next highest bid. LC:ls M-89-759 � � �a� OiiTE : TO: COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM December 14, 1989 william Burns, City Kanager lROM: Jock Robertson, Community Development Director Barbara Dacy, Planninq Coordinator Lisa Campbel ,' �Planning J►ssociate BIIBJECT: Clarification of the Materials Disposition Clause r As per Council's request, staff has further reviewed the bids of Super Cycle, Inc.'s bid for citywide collection of curbside recyclables. The specific question reqardinq Super Cycle's bid was how does the materials disposition clnuse affect the legality of the bid and the true costs associated with the bid. I,egal ity of Bid 5 At the Council's request the City �►ttorney has reviewed Super Cycle's bid for leqal conformity with the bid specifications. He states that because the materials disposition clause was not included as part of the bid but as part of the proposed contract the bid is not inconsistent with the specifications. Please see Exhibit A for a complete copy of the Cfty l�ttorney's opinion. Market Continqency The materials disposition clause is proposed by Super Cycle in order to address a market contingency, specifically a collapse in the paper �arket. 1� Contingency is defined as an event that may occur but is not likely or fntended. The materials disposition clause as propased by Super Cycle is paraphrased below: 1. In the event that a saterial becomes non-marketable, Super Cycle,� Inc., would have the right to cease colle�ticn of that aaterial. Clarification of the Materials Disposition Clause December 14, 1989 Page 2 5C 2. In the event that the City requires the contractor to continue the collection of an non-marketable material, after Super Cycle has notified the City, the City will be responsible for the costs of disposal and incineration. The Council objected to the clause because if the Council chose to continue collecting a non-marketable material the City's liability for the incineration and disposal cost could unpredictably raise the cost of the contract, thus understating the actual costs associated with the contract. An additional concern regarding this clause is that ceasing collection of a non-marketable material without a corresponding reduction in the minimum monthly fee could undercut the value of the contract. Please note, under a market collapse it vould be staff�s recommendation to discontiaue collectioa of a non-marketable material. It is not responsible or economically Nise to continue collection oi a material !or recyclinq tbat will actually be landfilled of iacinerated. Meeting with Super Cycle. Inc. On December 5, 1989, you and Lisa Campbell met with Tom Glander, Vice President of Super Cycle, Inc., and negotiated modifications to the clause that allow thirty days after notification of a non- marketable material before the Contractor would cease collection of the material. The City would not be responsible for the disposal and incineration fees during the first 30 days. The modifications also require the contractor to renegotiate the minimum monthly fee in the event that the City chooses to cease collection of a non-marketable material. The modifications are paraphrased below: Modifications to tbe Clause 1. Once the contractor has notified the City of a non- marketable material, the Contractor has thirty days to find a market. During this thirty day period, the Contractor will continue to pick up the material. 2. After thirty days, if the City wishes to continue to collect the material, the City will pay the disposal and incineration costs. Or 5D Clarification of the Materials Disposition Clause December 14, 1989 Page 3 3. After thirty days, the Contractor will cease collection of the material and immediately meet with the City to renegotiate the monthly minimum fee. Please see Exhibit C for a complete copy of the revised clause. Continqency Justified During your meeting with Mr. Glander he also identified his paper markets and outlined the issues that in his mind justified the inclusion of the marketing disposition clause. Please see Exhibit B for a complete copy of his follow-up letter regarding the need for a marketing disposition clause. Conclusion The City Attorney has determined that Super Cycle's bid is legal and in conformity with the bid specifications. With the legality of the bid established, Super Cycle, Inc., is the low bidder. The modified materials disposition clause allows the City the opportunity to avoid liability for disposal and incineration fees and allows for a reduction in the minimum monthly fee once the material is no longer collected. These modifications reduce the likelihood of additional costs to the City and provide safeguards to maintain the value of the contracted service. LC:ls M-89-751 HERRICK & NEWM�N A'I"PORNEYS AT LAW Virgil G Hecrick )amea D. Hoefc Gregg V. Hmyck o� ca,� David P. Newman William Burns City Manager City of Fridley 6431 University Ave. N.E. Fridley, MN 55432 RE: Recycling Contract Dear MR. Burns: December 13, 1989 �,it A 5E You have asked my opinion regarding a proposed contract with Super Cycle, Inc. The question is whether the proposed contract is consistent with the advertisement for bids that was received on November 17, 1989. I have examined the advertisement for bids and the material that was sent to the potential bidders. The proposed contract was not a part of the bid specifications and was not included in the material sent to the recycling companies. Question has arisen as to whether the inclusion of the materials marketing disposition clause is inconsistent with the advertisement for bids. Inasmuch as the contract is not a part of the bid specifications, I am of the opinion that including a materials marketing disposition clause in the contract is not inconsistent with the bidding �procedure. It is my understanding that this clause is in the existing contract. Because of the concern expressed by the council, the staff has proposed a more detailed materials marketing disposition clause. It is my understanding that Super Cycle, Inc. is in agreement with the modifications as suqgested by the staff. Question as to whether the City Council wishes to enter into a contract with this clause is a policy and economic decision. Should the council decide they wish to do so. I do not believe there are any 1age1 problems in including this clause in the contract. Si ncere,�y, � i / .:��•,�.•�--�� .r Virgil . Herrick VCH:Idb cc: Barb Dacy Lisa Campbell� Suice 205, fi401 [lniversiry Avenue N.F.., Fridley, Minnesota 55432, 612-571-3850 sup,�e� , = ycle Compiete Recyciing Services 44.� Aecember 12, 1989 Hs. Lisa Campbell Planning Associate City of Fridley 6431 University Ave. N.E. Fridley, HN 55432 Dear Lisa: �. . : 775 Rice Street St. Paul, Minnesota 55117 (612) 224-5081 FAX (612) 224-0315 The time you, Barb Dacy and Bill Burns spent at Super Cycle, Inc. is greatly appreciated. Your efforts to determine the best contractor on a reliability, quality of service and economic basis are commendable. As we discussed, Super Cycle, Inc. markets approximately 1,300 tons of recyclables per month. Of this total approximately 725 tons are newspaper. Super Cyle collects roughly 850 tons of what we market with the remainder being materials we process and market for others. As we discussed, we market approximately 80 tons per �nonth of newspaper for other collectors. If there was a cut back by our markets we would first stop marketing materials for others. We have an agreement with Waldorf Corporation for them to accept 500 to 600 tons per month of newspaper from us. In addition we have an agreement with a reqional insulation maker to provide them 200 to 300 tons per month of newspaper. We can also market paper to Pioneer Paperstock, a local paper broker. As we discussed Super Cycle, Inc. has negotiated a draft contract with a Illinois based firm to sell them approximately 1000 tons of newspaper per sonth. We have also got favorable responses from an Indiana firm to provide them 200 to 400 tons per month of newspaper. This later a�arketing opportunity is in the preliminary stages of negotiation but they have visited our facility and are pleased with our quality and abilities. As is obvious from the above paragragh we have more than adequate markets for existing newspaper we are collecting, even with significant qroWth. Our concern is that a primed oa Rrc�ckd Paqrr 5F 5G significant operating problem or shift of policy at waldorf could cause siqnificant problems to any marketer of neWSpaper in the Twin Cities. We are attenpting to negotiate a relationship with a non-local �arket to insure against any negative repercussions for us� or our clients from a local paper glut. Althouqh others may elect to disregard the risk of a paper glut and pretend their service �ould not be effected I do not believe this would be the case. I am not aware of any recyclers not effected by the paper glut of 1989. Furthermore, I am not aware of any plans Anoka County may have to assist cities and haulers to deal with newspaper if a second glut would occur. The fee levels proposed to serve your City are not great enough to allow for adequate reserve to bear the cost of po�sibly disposing of 50 to 100 tons of newspaper. It is likely a paper glut will not occur, especially with the market development activities Super Cycle is conducting. However, as a responsible vendor we can not pretend the risk does not exist. We feel it far more advisable to discuss the risks, plan for the risks and contingencies and be able to deal with a pos�ible glut, if it occurs, on a more timely and responsible basis. We do hope the City of Fridley selects Super Cycle, Inc. to provide recyclables collection in 1990. We have demonstrated an excellent level of service and have full knowledge of how to get the job done in your City. Please call me if i can be of service to you in any way. Sincerely, 8�� Thomas C. Glander Vice President ��t � 5 H Disposal of Recyclables: Contractor shall use its best efforts to assure that all recy�lables collected in the City are not placed in landfills or incinerated and are distributed to the appropriate markets for reuse. If any recyclables are landfilled or incinerated, Contractor shall report that fact within 24 hours of the occurrence. Notification will include the types and amounts of material landfilled or incinerated and the steps being taken by the Contractor to avoid future landfill or incineration. Contractor shall at all times be under a duty to minimize recyclables ending up in landfills or incineration, and, in consultation with the City, at all times attempt to find the lowest cost method of disposal. If the Contractor determines that there is no market for a particular recyclable, or that the market, is economically unfeasible, it shall imnediately give written notice to the City. Said notice shall include information that the City can determine the effort made by the Contractor to find market sources, and financial information justifying the conclusion that the market is economically unfeasible. Upon receipt of said notice, the Contractor and the City shall have 30 days to attempt to find a feasible market. During said 30 days the Contractor shall continue to pick up the particular recyclable. If the City is not successful in finding a feasible market within 30 days, the City has the option to: (1) Require the Contractor to continue to collect the particular recyclable. In such case, the City would pay the Contractor, as additional compensation, the tipping fee at the Elk River RDF plant or a mutually agreeable alternative site. The Contractor is required to keep accurate records of said fees and provide the City with evidence of total payments. (2) Notify the Contractor� to cease collecting the particular recyclable until a feasible market is located, either by the Contractor or by the City. If the City notifies the Contractor to cease collecting a particular recyclable, the parties shall imnediately meet to renegotiate the monthly minimum fee payable to the Contractor. In the event that the parties disagree on the question of whether there is a market for a particular recyclable or whether the market is economically feasible, the disagreement shall be submitted to arbitration. In this case, each party shall name an arbitrator, and the two shall select a third person to serve as the chairperson of the arbitration panel. The arbitration panel shall meet and decide said question within 30 days of their appointment. � � unroF F�a� C�MMUN[TY DEVELOPMENT DEPARTMENT MEMOR.ANDUM D3►TE : December 14 , 1989 � ' TO: William Burns, City Manager�� FROM: Jock Robertson, Community Development Director Barbara Dacy, Planning Coordinator Lisa Campbel,�(�lanning Coordinator SUBJECT: Comparative Analysis/Ramsey Recycling, Inc., and Super Cycle, Inc. As per Council's request, staff, along with yourself, completed a thorough investigation of Super Cycle, Inc., and Ramsey Recycling, Inc. This process involved on site inspections of both facilities. Each compan� was evaluated on its ability to provide service that confonaed to the specifications. In addition, the references of each company were contacted. Ramsey Recyclinq, Inc. Ramsey Recycling, Inc. is a loosely organized consortium of seven refuse haulers operating in Ramsey County. RRI was formed in response to the paper market collapse in May 1989. At that time the members formed a consortium in order to bid for contracts lost by Super Cycle, Inc. Currently RRI serves two municipalities, Spring Lake Park and Moundsview, a total of 5,700 households, while its members serve a greater number of cities. Super Cycle, Inc. Super Cycle, Inc. has been doing business as a recycler in the metropolitan are since 1986. In response to the paper market collapse in May 1989, Super Cycle was sold to RECOMP, INC. Super Cycle currently serves the cities of St. Paul, Roseville, Shoreview, Coon Rapids, Falcon Heights and Fridley. Super Cycle serves a total of 125,000 households. 51 5J Comparative Analysis/ Ramsey Recycling, Inc., and Super Cycle, Inc. December 14, 1989 Page 2 Review of Bids and Contractor Ability to Meet S�ecifications Super Cycle submitted the lowest bid at $84.00 per ton. This bid is 16$ lower than our current contract and is $3.00 lower per ton than the next highest bidder. This bid would reduce our estimated contract cost for 1990 from $68,400.00 to $57,456.00. Super Cycle's bid is lower than the $90.00 and $88.00 per ton rate charged to Roseville and Shoreview respectively. Ramsey Recycling, Inc.'s bid was the second low bid at $87.00 per ton. Estimated annual contract cost at this rate is $59,508, or $2,052 more than Super Cycle's bid. Seven bid specifications were isolated to compare the two lowest bidders: Materials Collected, Weighing of Loads and Reporting Requirements, Frequency of Collection, Procedure for Unacceptable Recyclables, Clean up Responsibility, Missed Collection, Equipment and Insurance. See Exhibit D. Super Cycle, Inc., complies with all of the bid specifications. Ramsey Recycling, Inc., was not able to demonstrate its ability to conform with the following specifications: Materials Collected, Weighing of Loads and Reporting Requirements, Missed Collection Policy and Procedure and Equipment. Materials Collected Ramsey Recycling, Inc., would prefer not to take corrugated cardboard. Its market, Waldorf, considers it a contaminant and their custom design trucks do not have a built-in capacity for corrugated cardboard. Of the two cities, RRI services, Spring Lake Park, does not require cardboard and Moundsview recently dropped cardboard as a collected material at the request of RRI. Super Cycle, Inc. will continue to collect corrugated cardboard. Its trucks are equipped with a four cubic yard capacity for cardboard. Weighina of Loads and Reportinq Requirements RRI does not have the ability to weigh their loads at their Newport facility. RRI weighs their trucks at Waldorf and subtracts the tare weight to determine the weight of the other materials. Super Cycle has a State certified scale at their facility. Upon checking RRI's references, Spring Lake Park staff inentioned slow billing and reporting of monthly tonnage as a problem with RRI. When staff phoned on December 13, Spring Lake Park had not received their November billing and tonnage report. Super Cycle submits their bills promptly. Staff receives billing and tonnage reports during the first week of the new month. Super Cycle also continues to monitor participation in the pilot project areas. 5K Comparative Analysis/ Ramsey Recycling, Inc., and Super Cycle, Inc. December 14, 1989 Page 3 Missed Collection Policv and Procedure Ramsey Recyclinq, Inc. Regarding missed collections, staff is concerned about the accessibility of RRI. In attempting to reach RRI by phone, staff was unable to find a number for Ramsey Recycling Inc., in the phone book or by using directory assistance and no number was listed on their bid letter. It was not until staff contacted a Ramsey County staff person that she was able to speak with a representative of Eagle Sanitation, a member hauler of RRI. RRI's formal policy regarding missed collections is that a person will be available at Gopher Sanitation from 7:00 a.m. to 5:00 p.m. on the day of collection to respond to missed collections. The miss will be picked up within 24 hours of notice. In Spring Lake Park the practice is different from the policy so it is difficult to measure RRI performance in this area. In Spring Lake Park, the recycling coordinator drives through the City on the day of collection to determine if there are any missed collections, determines the location of a collection truck, and reports the misses directly to the driver. This practice would not be practical in the City of Fridley. According to Spring Lake Park staff the average number of misses per collection is five to six. In Moundsview since the residents report misses directly to RRI, the number of misses was not known by the Moundsview staff. Super Cycle, Inc. Super Cycle's performance on missed collections has improved dramatically over the last six months. Average misses per collection have gone down from eight to 0.25 per collection or one miss a month. It is Super Cycle's policy and practice to have a dispatcher at their office from 7:00 a.m. to 5:00 p.m. on the day of collection. Misses reported by 11:00 a.m. on the day of collection will be pick-up on that day. All other misses will be picked up on the next business day. Super Cycle's references report a similar rate of improvement over the last six months. St.Paul reports a 99.80� NO MISS RATE. In St. Paul Super Cycle serves 40,000 households per month. Roseville reports no misses over the last three months and Shoreview reports less than one miss per collection. 5L Comparative Analysis/ Ramsey Recycling, Inc., and Super Cycle, Inc. December 14, 1989 Page 4 �,ollection Vehicles and Eauipment RRI is not certain that all of its trucks are equipped with two- way radio. A two-way radio is essential in providing an effective response to missed collections, accidents or other emergencies. Also since RRI is a group of independent haulers, its trucks are not marked Ramsey Recycling Inc. , but rather have the names and numbers of the individual haulers. All of Super Cycle vehicles are equipped with two-way radio and clearly marked with Super Cycle's name and logo. Conclusion Based on a complete investigation and comparative analysis of Super Cycle, Inc., and Ramsey Recycling, Inc., staff concludes that Super Cycle is the superior provider. Super Cycle has clearly demonstrated its ability to perform service in accordance with the specifications. All of Super Cycle's references were excellent. RRI's references did report some problems with service. Finally, Super Cycle will provide a full level of service at a lower rate than RRI. M-89-755 Materials Collected Weight of Loads and Reporting Frequency of Collection Procedure for Unacceptable Recyclables Clean-up Responsibility Missed Collection Equipment Insurance E�chibit D Ramsey Recycling, Inc. Super Cycle, Inc. 5M E�it E 5N �iQREBMBNT FOR RECYCLINQ COI,LECTION This Agreement is made on day of , 1989, between , � ("City") and Contractor. WHEREAS, Contractor is in the business of collecting recyclables. , WHEREAS, City desires Contractor to pick up recyclables throughout City's municipal limits in accordance with the terms of this Agreement. NOW, THEREFORE, the parties, intending to be legally bound, agree as follows: 1. Contractor's Services. The Contractor agrees to provide services in accordance with specifications attached hereto and made a part hereof by reference. 2. Compensation to Contractor. City agrees to pay Contractor for services. 3. Method of Payment. Contractor shall submit itemized bills in accordance with Exhibit C to City on a monthly basis. Bills so submitted shall be paid within thirty (30) days of receipt by City of a bill. 4. Disposal of Recyclables. Contractor shall use its best efforts to assure that all recyclables collected in the City are not placed in landfills or incinerated and are distributed to the appropriate markets for reuse. If any recyclables are landfilled or incinerated, Contractor shall AGREEMENT FOR RBCYCLING COLLBCTION 50 PAGE 2 report that fact within 24 hours of the occurrence. Notification will include the types and amounts of material landfilled or incinerated and the steps being taken by the Contractdor to avoid future landfill or incineration. Contractor shall at all times be under a duty to minimize recyclables ending up in landfills or incineration, and, in consultation with the City, at all times attempt to find the lowest method of disposal. If the Contractor determines that there is no market for a particular recyclable, or that the market is economically unfeasible, it shall immediately give written notice to the City. Said notice shall include information that the City can determine the effort made by the Contractor to find market sources, and financial information justifying the conclusion that the market is economically unfeasible. Upon receipt of said notice, the Contractor and the City shall have 30 days to attempt to find a feasible market. During said 30 days, the Contractor shall continue to pick up the particular recyclable. If the City is not successful in finding a feasible market within 30 days, the City has the option to: (1) Require the Contractor to continue to collect the particular recyclable. In such case, the City would pay the Contractor, as additional compensation, the tipping fee at the E1kRiver RDF plant or a mutually 5P A(3R8$M$NT FOR RECYCLIN(i COLLECTION AQ 3 aqreeable alternative site. The Contractor is required to keep accurate records of said fees and provide the City with evidence of total payments. (2) Notify the Contractor to cease collecting the particular recyclable until a feasible market is located, either by the Contractor or by the City. If the City notifies the Contractor to cease collecting a particular recyclable, the parties shall immediately meet to renegotiate the monthly minimum fee payable to the Contractor. In the event that the parties disagree on the queston of whether there is a market for a particular recyclable or whether the market is economically feasible, the disagreement shall be submitted to arbitration. In this case, each party shall name an arbitrator, and the two shall select a third person to serve as the chairperson of the arbitration panel. The arbitration panel shall meet and decide said question within 30 days of their appointment. 5. Audit Disclosure. Contractor shall allow City and its duly authorized agents reasonable access to Contractor's books and records applicable to all services provided under this Agreement. Ar►y reports, information, financial material, or data which City at any time requests be kept confidential shall not be made available to any person or party without City's prior written approval. Any reports, information, 5Q AGREEMENT FOR RECYCLZNG COLLgCTION PAQ$ 4 financial material, or data which Contractor at any time requests be kept confidential shall not be made available to any person or party without Contractor's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, or reports prepared by Contractor shall become the property of City upon termination of this Agreement. To the extent that any of the foregoing involves the business of Contractor outside the City, Contractor shall have the right to use such property in its business outside of the City. 6. Term. The term of this Agreement shall be January 1, 1990, to December 31, 1990, the date of signature by the parties notwithstanding. The parties may, by mutual agreement, cause this Agreement to be extended after the foregoing expiration date, subject to the right of either party to terminate for cause by ninety (90) days written notice as provided in the following paragraph. 7. Termination. This Agreement may be teriainated by either party upon ninety (90) days written notice to the other party for cause upon the other party's breach of its duties under this Agreement. In the event termination is by City pursuant to this ninety (90) day provision, Contractor shall be paid until the effective date of termination. 8. Subcontractor. Contractor shall not enter inzo subcontracts for any of the services provided for in this � AGREEI�ENT FOR RECYCLINa COLL$CTZON Pl�Gg 5 Agreement without the express written consent of City. 9. Independent Contractor. At all times and for all purposes hereunder, Contractor is an independent contractor and not an employee of City. No statement herein shall be construed so as to find Contractor an employee of City. 10. Assianment. Neither party shall assiqn this Agreement, nor any interest arising herein, without the written consent of the other party. il. Excluded Services. City shall have no obligation to pay for any services furnished or performed by Contractor not specifically provided for or contemplated herein. 12. Severabilitv. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a Court of competent jurisdiction, to be contrary to law, such decision shall not affect the remaining provisions of the Agreement. 13. �omp,liance with Laws and Regulations. In providing services hereunder, Contractor shall abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided hereunder. Any violation shall constitute a material breach of this Agreement. 14. Equal Opportunity. During the performance of this Agreement, Contractor, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate 5S l�GREEMBNT FOR RECYCLII�IQ COLLBCTION �p Q$ 6 against any employee or applicant for employment because of race, color, religion, sex, or national origin. Contractor shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national oriqin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; � layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. Contractor shall post in places available to employees and applicants for employment, notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. Contractor shall state that all qualified applicants will receive consideration for employment without regard to race, color, reliqion, sex, or national origin. Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 15. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Aqreement. AQREEMENT FOR RECYCLIld(; COLLECTION a$ 5T 16. Indemnification. Contractor shall indemnify and hold harmless City, its employees and agents, for all claims, damages, losses, and expenses, including, but not limited to, attorneys' fees, which they may suffer or for which they may be held liable, as a result of negliqence or fraud of ' Contractor, his employees, or subcontractors in the performance of this Agreement. 17. Insurance. Contractor shall provide a certificate of insurance as proof of liability coverage for bodily injury or death in the amount of $600,000 for any one person and in the sum of $1,000,000 for two or more persons for the same occurrence and for damages to property in the sum of $100, 000. The certificate of insurance shall name City as an additional insured and state that Contractor's coverage shall be the primary coverage in the event of a loss. Further, the certificate shall provide for thirty (30) days written notice to City before cancellation, expiration, or change of coverage. 18. Workers Compensation Insurance. Contractor shall provide workers compensation insurance covering all employees of Contractor engaged in the performance of this Agreement, in accordance with the Minnesota Workers Compensation Law. 19. Performance Bond. Contractor shall execute and deliver to City a performance bond with a corporate surety in the amount of three months contract revenue or equal ("equal" 5U AGREEIdENT FOR RECYCLIN(3 COLLECTION Ap GE 8 may include a letter of credit from a banking institution approved by City). This Agreement shall not become effective until such a bond, in a form acceptable to City, has been delivered to City and approved by the City Attorney. This Agreement shall be subject to termination by City at any time if said bond shall be cancelled or the surety thereon relieved from liability for any reason. The term of such performance bond shall be for the life of this Agreement. Extensions or renewals shall require the execution and delivery of a performance bond in the above amount to cover the period of extension or renewal. 20. Conflict of Interest. Contractor agrees that no member, officer, or employee of City shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. Violation of this provision shall cause this Agreement to be null and void and Contractor will forfeit any payments to be made under this Agreement. 21. Governing Law. This Agreement shall be controlled � by the laws of the State of Minnesota. 22. Addition to Recvclables. City agrees that it will consider, from time to time, proposals from Contractor to perform additional services in the collection of additional recyclables or to perform additional services in the collection of compostable materials. Nothing contained in this paragraph shall obligate City to pay for such additional � .� Sa�w�.• �' . u � �. �. � � MEMORANDUM ,.� �' ' TO: William W. Burns, City Manager �r� PW89-463 FROM: John G. Flora� Public Works Director DATE: SIIBJECT: December 14, 1989 Fridley Municipal Center Improvement Project No. 189 - Change Order No. 15 s �� .� � J The attached Change Order No. 15 adds Proposal Requests No.'s 104, and 113 to the Municipal Center and Proposal Request No. 103 to the Fire Station. In addition, it amends Proposal Request No. 97 and Work Order No. 1960 which were previously incorporated in Change Order No. 13. The Change Order also finalizes the various contracts with the Municipal Center, Fire Station and Ramp contractors to identify the final costs associat�d with the work that has been completed. The net result of Change Order No. 15 is a deduction of $6,565.31. Recommend the City Council approve Change Order No. 15 to the Fridley Municipal Center Improvement Project No. 189. JGF/ts Attachments i- �, � • CITY OF FRIDLEY ENGINEERING DEPARTMENT 6431 UNIVERSIIY AVE., N.E. FRlDLEY, MN 55432 December 18, 1989 Kraus-Anderson Const. Co. 525 So. Eighth St. Minneapolis, MN 55404 SUBJECT: Change Order No. 15 - Proposat Request Nos. 103, 104, and 113 for Fridley Municipal Improvement Project No. 189 Gentlemen: You are hereby ordered, authorized, and instructed to. modify your contract for the Fridley Municipal Center Improvement Project No. 189 by adding the following work: ::. . .. .... .. . ...:::: ;:;:.;::;;: <;.: : :.;: : : :.;;. �.: ::::.:... : :........ ::::::.�:.::......;: : P:R: ::::.:.::.:::.:;: ,; > ; ::::.>;:.>: ;:: , . NQ;; < :�.. ::.1't'��:::::: �f�N�'t3AfTOR. ;...�1MCi'1.)N'� <i . 70TAL 103 Add exterior fire sign Nordquist Signs 375.00 104 Delete pivoting doors Roanoke (760.00) Country Cabinets (3,511.00) Guillaume & Assoc. 101 0.00) (4,371.00) 113 Additional electrical and magnetic hold opens Gephart Electric 1,225.00 Glewwe Doors 225.00 1,450.00 Proposal Request Subtotal PROPOSAL REQUEST NO. 97 AMENDMENT: Change Order No. 13 AMEND P.R. NO. 97: Grazzini Sros. BALANCE OF P.R. NO. 97 WORK ORDER NO. 1960 AMENDMENT: CHANGE ORDER N0. 13 AMEND WORK ORDER NO. 1960: Guillaume 8� Assoc. BALANCE OF W.O. NO. 1960 420.00 95.00 CONTRACT EXTRA: Environ-Con, Inc. 355.00 Subtotal (2,546.00) 420.00 95.00 355.00 • � Tom Sackett Kraus-Anderson Const. Co. Change Order No. 15 December 18, 1989 Page Two CONTRACT EXTRA: Seefert-Heins Landscape CONTRACT EXTRA: KMH Erectors, Inc. CONTRACT EXTRA: Gammon Bros. CONTRACT EXTRA: Gammon Bros. CONTRACT EXTRA: Pink Companies CONTFtACT EXTRA: Grauini Bros., Co. CONTRACT EXTRA: Northwest Asphalt CONTRACT EXTRA: Nystrom CONTRACT AMENDMENTS - SALES TAX DEDUCTS: Environ Con Glewwe Doors Grazzini Brothers Guiillaume & Associates W.H. Hall Jesco, Inc. Phif Hutchinson Seal Treat V.T. Industries 1,900.00 Subtotal 1.815.00 Subtotal 1 9L, oo•oo� Subtotal 632.50 Subtotal 1,431.00 Subtotal 215.00 Subtotal 679.50 Subtotal 460.00 Subtotal (60.80) (2,284.00) (107.00) (300.00) (1,596.00) (2,040.00) (45.00) (16.00) 1 488.51 Subtotal 1,900.00 1,815.00 (1,900.00) (632.b0) 1,431.00 215.00 679.50 (460.00) (7,937.31) TOTAL ADDITIONS FOR CHANGE ORDER NO. 15. ...... ($6,565.31) • : � Tom Sadcett Kraus-Anderson Const. Co. Change Order No. 15 December 18, t 989 Page Three TOTAL ORIGINAL CONTRACTS Contract Adjustments Park Settlement Subtotal Change Order No. 1 Change Order No. 2 Change Order No. 3 Change Order No. 4 Change Order No. 5 Change Order No. 6 Change Order No. 7 Change Order No. 8 Change Order No. 9 Change Order No. 10 Change Order No. 11 Change Order No. 12 Change Order No. 13 Change Order No. 14 Change Order No. 15 TOTAL CHANGE ORDERS TOTAL CONSTRUCTION 2�204,391.00 (8,049.00) � 2,196,342.00 13,374.00 8.834.00 $0,700.00 25,000.00 32,597.43 33,673.00 12,8t 7.00 3,323.00 (9,700.00) 580.00 18,820.00 8,896.00 1,182.00 (6,987.31) 5173.109.12 STATION 226�786.00 sao.00 � 227.366.00 2,596.00 8,793.00 6,000.00 4,319.00 t ,784.16 3,375.00 549.00 (2,972.00) 3,170.00 375.00 527.989.16 flAMP 712,500.00 a,aas.00 29.202.00 746,548.00 8,975.00 3,530.00 15,220.00 3,859.00 35.00 41,531.00 1,870.00 (6,071.00) 47.00 568,996.00 CONTRACTS b ADJUSTMENTS i2,369,451.12 5255,355.16 5815,544.00 Submitted and approved by John G. Flora, Public Works Director, on the 18th day of December, 1989. Recommend this day of � 1989, by KRAUS-ANDERSON CONST. CO. Tom Sadcett, Project Manager �� Tom Sackett Kraus-Anderson Const. Co. Change Order No. 15 December 18, 1989 Page Fou� Approved and accepted this 18th day of December, 1989. CITY OF FRIDLEY William J. Nee, Mayor William W. Burns, Ciry Manager • � � � UlY Of FR! DLEY COMMUNITY DEVELOPMENT O,ITE : TO: �ROM: BQBJ$CT: Backqround DEPARTMENT MEMORAN DUM December 14, 2989 William Burns, City Manaqer�� Jock Robertson, Community Development Director Barbara Dacy, Planninq Coordinator Comprehensive�Plan Resolution In 1988, the Metropolitan Council concluded its amendment process to two metropolitan system policy plans. The transportation and waste water policy plans were siqnificantly revised. On April 10, 1989, the Metropolitan Council notified each community within the metropolitan area regarding the changes in the metropolitan system policy plans and how they affect each community. The 1976 Metropolitan Land Planninq Act (Minnesota Statute 473.856) requires that a"local governmental unit shall review its comprehensive plan and determine if an amendment is necessary to ensure continued conformity with the metropolitan system plans". We consequently initiated a review process for the City Council and Planning Commission to determine the schedule for amendinq the Comprehensive Plan and its process. We also found during this process that while the Statute only requires us to amend affected portions of our Comprehensive Plan. We determined that the 1980 plan was badly out of date and needed a complete revision. We also determined that in order to make chanqes to the Transportation chapter, it would be necessary to do an extensive analysis of the Land Use, Housing, and Utility chapters as well. Therefore, it is impossible for the City to meet the statutory required nine month timeframe. Current Status We have contacted Ann Hurlburt, Manager of the Comprehensive Planning Division at the Metropolitan Council, and have outlined our proposed revision process. She advised us that the proposed process is reasonable. 7 �� Comprehensive Plan Revision December 14, 1989 Page two Recommendation Chairperson Keefe notified the City on November 13, 1989, that if the City needed an extension from the nine month timeframe, a request must be submitted in the form of a resolution of the governing body. The request must also be accompanied by a description of the activities previously undertaken to meet the requirement and the reasons necessitating and justifying the request. Therefore, it is recommended that the City Council adopt the attached resolution and authorize the Mayor to send the attached letter to Chairperson Keefe. BD:ls M-89-754 � RSBOLOTION �i0. - 1989 !� RESOLIITION REQIIESTING ]�iIJ BST$NBION TO TH8 NINE MOI�1'1'H RBQIIIRBMENT TO COMPLETE A COMPREHENSIVE PLAN AMENDMENT WHEREAS, the City of Fridley has adopted a Comprehensive Plan to meet the 1976 Metropolitan Land Planning Act requirement for comprehensive planning; and WHEREAS, the 1976 Metropalitan Land Planning Act states that within nine months after receiving an amendment to a metropolitan system plan, each affected local governmental unit shall review its comprehensive plan to determine if an amendment is necessary to ensure continued conformity with the metropolitan system plans; and WHEREAS, the Metropolitan Council notified the City of Fridley on April 10, 1989, regarding the amendment to the Transportation System Policy Plan and the Waste Water System Policy Plan; and WHEREAS, the City of Fridley has determined that to properly ensure conformity with the metropolitan system plans that the entire comprehensive plan shall be revised and updated; and WHEREAS, the Planning Commission and City Council have reviewed a proposed review process; and WHEREAS, the City of Fridley has a revision process which will span at least an 18 month period; and WHEREAS, the City of Fridley believes this to be a finding of exceptional circumstances or undue hardship as defined by Minnesota Statute 473.869. NOW, THEREFORE, BE IT RESOLVED, that the City of Fridley requests an extension to the nine month period to complete a comprehensive plan amendment. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 1989. ATTEST: SHIRLEY A. HAAPALA - CITY CLERK MAYOR - WILLIAM J. NEE 7C December 14, 1989 Mr. Steve Keefe, Chairperson Metropolitan Council Mears Park Centre 230 East 5th Street St. Paul, MN 55101 Dear Mr. Keefe: This is to respond to your letter dated November 13, 1989, regarding amendment of the City of Fridley's Comprehensive Plan in response to the changes made in the Transportation and Waste Water Treatment System Policy Plans. The City of Fridley hereby requests an extension to complete a Plan amendment beyond the Statutory- required nine months. In reviewing the materials that the Metropolitan Council sent to the City regarding the impacts to the City of Fridley regarding the Waste Water and Transportation policy plans, we determined that a comprehensive revision of our Plan was more prudent than just amending two chapters. The Fridley Comprehensive Plan is entitled "The Plan for the '80's", and is outdated. We believe it would be irresponsible not to do a comprehensive revision to the Plan in order to provide a proper analysis of how the Land Use chapter and Housing chapter affects the transportation systems within the City. The Planning Commission developed a review process in July 1989 for City Council consideration. The City Council was not able to review the plan process until November 14, 1989, because the City Council has undertaken a nwnber of special meetings regarding the new requirements for municipal budgets. It was unable to review and concur with the proposed comprehensive plan review process until November 14, 1989. In the meantime, draft outlines of each chapter were prepared. 7D Steve Keefe December 14, 1989 Page two The proposed Plan revision process is proposed to occur as follows: l. January 1, 1990 through December 31, 1990 - prepare written drafts to the following chapters: a. Environmental Resources b. Housing c. Land Use d. Transportation e. Storm Water Management f. Water and Sewer g. Parks and Open Space h. Solid Waste i. Socio-Economic Data j. Implementation k. Human Resources 2. Conduct public hearing process in 1991. a. Informational meeting with community groups b. Planning Commission public hearings (2) c. City Council public hearing (1) d. Submit to Metropolitan Council by June 1991 Please contact me as to when our proposed extension requests will be considered by the Metropolitan Council. Thank you in advance for your consideration. Sincerely, William J. Nee Mayor WJN:ls C-89-779 ir ��` ' `� 1�'S� 7� METROPOLITAN COUNCIL Mea.s Park Centre. ?30 Eas� Fifrh S�rert. St. Puul. M.\'. SS/(Il 61. J9/•A.��4 November 13, 1989 Mr. William Burns Manager City of Fridley 6431 Universiry Avenue Northeast Fridley, MN 55432 Dear Mr. Burns: On April 10, 1989, the Council serit you its annual statement of changes in the metropolitan system policy plans. The package you were sent explained the changes in the policy ptans that aftect Fridley, and provided our most cunern information on the affected metropolitan systems located in or serving your communiry. In 1988, the Councit adopted new palicy plans for wastewater treatment and handling (sewers) and for transportation. Copies of these two policy plans were formally transmitted to you as part of the systems intormation statemeM. The 1976 Metropolitan Land Planning Act (Minn. Stat. 473.856) states: Within nine months after receiving an amendment to a metropolitan system plan, each affected local governmental unit shall review its comprehensive plan...to determine if an amendment is necessary to ensure coritinued contormiry with metropolitan system plans. If an amendment is necessary, the governmental unit...shall prepare the amendment and submit R to the council tor review... We are anticipating that many local governments will need more time to complete their plan amendments. The law provides a procedure for granting extensions. All reauests must be ubmitted in the form of a resolution of the local 9overning body. The request must be accompanied by a escr ption of the activities previousy_undertaken to meet the requirement, and --- ----- - _-- -- t e�reaso��ec�S�rtatin�c and ius�in� the reguest. The Metropolitan Council may then, at its discretion, grant extensions upon a finding oi 'exceptional circumstances or undue hardship' (Minn. Stat. Sec. 473.869). Please feel free to call Anne Hurlburt, manager of our comprehensive planning division, at 291-6501, 'rf you have questions or need further information. Your request for an extension, if needed. may be directed to her attention. Sincerey, >�� Steve Keefe Chair SK/kp 7F METROPOLITAN COUNCIL Meo� x�►� cenr►r, 230 East Fifrh Street, st. �u�, MN. SS10/ 612 291-6359 April 10, 1989 Mr. William Burns Manager City of Fridley 6431 University Avenue Northeast Fridley, MN 55432 RE: 1988 METROPOLITAN SYSTEMS INFORMATION STATEMENT Dear Mr. Burns: I am pleased to send you the Council's annual statement of changes in the metropolitan system policy plans. This statement explains how the changes in the policy plans affect Fridley. The statement also provides our most current information on the affected metropolitan systems located in or serving your community. In 1988, the Council adopted new policy plans for wastewater treatment and handling (sewers) and for transportation. Copies of these two policy plans are being formallq transmitted to you as part of this systems information statement. The 1976 Metropolitan Land Planning Act (Minn. Stat. 473.856) states: Within nine months af ter receiving an amendment to a metropolitan system plan, each affected local governmental unit shall review its comprehensive plan...to determine if an amendment is necessary to ensure continued conformity with metropolitan system plans. If an amendment is necessary, the governmental unit...shall prepare the amendment and submit it to the council for review... As a result of the new transportation and wastewater policy plans, the Council is holding a planning forum to explain haw these new policies will affect your community and its comprehensive plan. You are encouraged to attend the forum that will occur on Fridaq, 1'Iap 12, from 8:30 a.m. to 12:00 p.m. in the Council Chambers of the Metronolitan Council (230 E. Fifth Street. Saint. Paul) . Page 2 The forum will cover the follawing areas of interest: * How the new transportation and wastewater policy plans affect the land use, transportation and wastewater elements of your local comprehensive plan; * Whq and haw to prepare plan amendments that will make your comprehensive plan consistent with the new policy plans and the Metropolitan Development and Investment Framework; and * How to get help from Council staf f in responding to the systems statement and preparing your comprehensive plan amendments. The following Council staff are available to assist you: Regional Transportation Policy Plan - Travel Demand Management and Transit - Highways and Land Use Regional Sewer Policy Plan and Local Sewer Plan Amendments Metropolitan Development and Investment Framework, Local Plan Amendment Process, and Metropolitan Urban Service Area MUSA Land Supply/Demand Data, Maps Population, Household & Employment Forecasts Karen Lyons Carl Ohrn Jack Frost Carl Schenk Anne Hurlburt Barbara Senness Paul Baltzersen Robert Overby Steven Schwanke Tori Flood Michael Munson 291-6345 291-6507 291-6519 291-6410 291-6501 291-6419 291-6321 291-b381 291-6594 291-6621 291-6331 The Council staff and I look forward to working with you on plan amendments in response to the Council's 1988 Systems Information Statement. Sincerely, ��t�� Steve Reefe Chair SR:kp Enclosures 7G MEMORANDUM TO: William W. Burns, City Manager�1 �b�� PW89-462 ,f FROM: John G. F1ora,Y Public Works Director DATE: December 14, 1989 SOBJECT: Sanitary Sewer Line - 7570 Highway 65 As a means of insuring that the various parties associated with the property at 7570 Highway 65 are notified of the City's intent to provide a sanitary sewer service to their property, we are processing this project as a typical assessment improvement. This requires the passing of four (4) resolutions and conducting a public hearing. For the December 18 Council meeting, we are submitting the first two (2) resolutions in the improvement process, ordering the preliminary plans and setting a public hearing for the improvement scheduled for January 22, 1990. At the January meeting, it is proposed that the public hearinq wouZd be held then the following two (2) resolutions, ordering the final plans and authorizing the advertisement for the project would be submitted as well as the change order to Street Improvement Project No. ST. 1989 - 1 which this would be a part of and would be completed next spring. 'Recommend the City Council approve the attached two resolutions for 'the installation of sanitary sewer service to the property at 7570 Highway 65. JGF/ts Attachments �;� � � •, � • RESOLIITION NO. - 1989 !� R880LIITION ORDERING PRBLZMINARY PLANB, BPECIFICATIONB l�ND BSTIMATES OF T8E COBTS THEREOF: BTREET IMPROVEMENT PROJECT NO. BT. 1989 - 1 (BANITl�RY SSWER I�INE) NOW, TBEREFORE, BE IT RESOLVED by the City Council of the City of Fridley as follows: 1. That it appears in the interests of the City and of the property owners affected that there be constructed certain improvements to-wit: Street improvements, includinq qrading, stabilized base, hot-mix bituminous mat, concrete curb and gutter, sidewalks, water and sanitary sewer services, stona sewer system, and other facilities located as follows: 7570 HIGBWAY 65 PIN 12 30 24 22 0006 That the work involved in said improvements listed above shall hereafter be designated as: STREET IMPROVEMENT PROJECT NO. ST. 1989 - 1 2. That the Public Works Director, John G. Flora, City Hall, Fridley, Minnesota, is hereby authorized and directed to draw the preliminary plans and specifications and to tabulate the results of his estimates of the costs of said improvements, including every item of cost from inception to completion and all fees and expenses incurred (or to be incurred) in connection therewith, or the financing thereof, and to make a preliminary report of his findings stating therein whether said improvements are feasible and whether they can best be made as proposed, or in connection with some other improvements (and the estimated cost as recommended), including also a description of the lands or area as may receive benefits therefrom and as may be proposed to be assessed. 3. That said preliminary report of the Public Works Director shall be furnished to the City Council. PASSED AND ADOPTED BY THE CITY COIINCIL OF THE CITY OF FRIDLEY TRIS 18TH DAY OF DECEMBER, 1989 WILLIAM J. NEE, MAYOR ATTEST: SHIRLEY A. HAAPALA, CITY CLERK . � ItE80I�TiIQ�T I�U. - 1989 •�: : • � • va�C� � � �:�- . .�:,� � �� •♦ v.�• �;•� �• v � - r,• � � : I:I:A� • � ' �1• U� •♦ • 1 • �:1- r� y:a• •1' �:I' ��: • •/1 •�. • M.�•�V' � � I•'.� • J I:N 'I:N: � I''��' 's I's '�• :J • _• � V• Y _1_ ,. 51, � i_ 1�5, the vonstruction of ve.rtain i�roveznents is deen�ed to be in the interest of the City of FYidley ar�d the property vwr�exs affec'ted thex�ebY- �W, �, BE IT RFBOLVED, by the City G1o�u�cil of the City of FYidley as follvws: 1. �hat the prel ��++� *+�rv report sukmitted by Jdzn G. Flora, Pub1iC Works Direc.�tor, is hereby reoeived ar�d avoe�pted. 2. ?2zat the City Clerk shall act to asaertain the name and address of the owner of each paroe.l of Zand directly affect.ed or within the area of larid.s as may be pr�osed to be assessed for said itrq�ravements, and calculate estimates of assessnents as may be prq�ased relative thereto again.st each of said lar�d.s. 3. 7hat the area prc��osed to be a��sed for said in�roveme.nts and each of thezn as no�t-.ed in said natioe are all the laryds and areas as noted in said natioe: All of th�e s�me to be assessed pr�portiarfately aocording to the benefits ieoeived. 4. �at the estimates of assess�nts of the Clerk shall be available for inspe�.-tion to the vwner of ariy paroel of land as may be affected thereby at any public hearing held relative thereto, as well as at ar►y prior time reasonable aryd cor�venient. 5. Zl�at the City Clerk is authorized ar�d direct.ed to give natioe of such Public Iiearir�g by publishir�g a natioe thereof in the official newspaper of the City of FYidley arxi by mailed natioe to all th�e propexty owners whose property is liable to be assesr�ed with the ma)tir�g of these inprwe�ments a000rdir�g to law, suc�i notioe to be substantially in the form ar�d subst,anoe of the natioe attached hereto as F�ibit "A" . 6. That this Oamcil will meet on the 22r�d day of Januaiy, 1990, at 7:30 p.m. at the Fridley N�uzicipal oenter at 6431 University Ave., N.E., in the City of FYidley for the puzpose of l�ldityg a public heari.rig on the inQrovement r�oted in the Notioe attac�led hexeto ar�d made a part thereof by refererioe, F�chi.bit "A" . _�c�:�� • :�� r:r w •� �� N� •i- r:i- w •i- • n r:� : � � • ' � ✓�IJ' �.�JI� WIIS.T�M J. NF� - MAYOR ATI'ESr: 7.��: �! .►� MMM M �:./ � • � OFFICIAL PUBISCATION CI'I'Y OF FRIDIEY (El�IIBTT A) Nl7iICE OF HEARIIdG �1 8T1t�T Il�liOpII�ti' Pli�►TBGT I�U. ST. 1989 - 1 (Spii�ll'1�RY 88WF.R I�II�) �8, the City Council of the City of F�idley, Anoka Oaunty, Minne_sota, has deemed it expedient to Y�eceive evidenoe pertaining to the i�rwements hex+�inaftex described. NOW, �, 1�ATIC�; IS i�EBY (;IVE[J �T on the 22rid day of January, 1990, at 7:30 p.m. the City Conu�cil will meet at the �idley l�uriicipal Center Qow�cil Ci�ambexs, 6431 Univexsity Ave. , N.E. , FYidley, NBJ, ar�d will at said time and plaoe hear all parties interested in said iaprovea�zts in whole or in part. � Zhe genexal nature of the inprwe�ner�ts is the construction ( in the lar�d.s and streets r�at.ed below) of the follc�wiryg iaQrovements, t;o-wit: OONS'1'Fd.1CPION ITII�I Installatian of a sanitazy s�wpr line exter�di.t�g fran Baker Street (south of 7615 Bak�r) east tA 7570 Highway 65. All co�stzuction taork to be performed sauth of 'Ibp Zbol Oot�¢�any atxi Iat�ext Buildir�g Qenter. SZ'REE,T PRQ7ECr NO ST. 1989 - 1 (SANITARY SEWEFt I.INE) 7570 Hic�ray 65 Pin 12 30 24 22 0006 For oonstructiar► Ite�a - All of the lar�d abutting upon said stteets named above and all lands within, adjacent ar�d abutti.ryg thereto. Part of said lar�d to be asses.sed a000rdir�g to the be.nefits received by such improvement. Publistied: FRIDIEY F�OC7US • January 4, 1990 JarnlaYy 11, 1990 Janu3ly 18, 1990 ; N N' GO RNER � ° S �£C. %2 � � J ,d• � . . .... . �. ,w,_ , . ,.,> � ..,,• . � .�� . ..,� •,. .^•- ;�. . • , �, i • : 4 �{� . .ao '-' ;� f. o. •' + r��o . ♦ : `s �o� a� _ • � . �• , 60 . 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I ^ �� _� .-s: _ __�''. �S6 �i I ^��%' �' I J ^ �a7L 32-e.. I , �^,~>o) ., F�„� c� k- ;�;�; ; � �` � = � �3y5 �I �o i e(yilG 1��tl� J �i/I Ia _ `1t39 ^ ; �cs) i .. '� �;6��. ,� �,� 7531 .° � O � 1r �. � l�,''� ��:i ' S. B 7 0 ;� Z � � ° R �'I %S 0' � �/b50y i � � � F►>'� � o f`�o5j , � %SI� � , .�� _ J.. �. . � 3276% � :h --- -- '°. � ; „ (/700) + - -- �..r�,5� �s� � c . � : N I :V� ., ' = �°� J � � W \ � (�! ` °' ► �� 'i � � I� c:...dr ; •• � ,06.�:�, ' „te � '' ° : 0� � � — �� ` � � � �,, �-- .� �t9 f , � N 'i � _ — , r� � K i� ,�-0.3) �� I•. ��a� : `��p� Y Io �( g/��y, � �47 ! ,y,3 t • , `�� = Ih �. o . °� • 5 � w ` ,� �C � � y '�(i�r� � a : � ; t t ��., � � I � ! / ��.p $� 1 `i SS , :.00 � � , 9ooi � m ; : 'a ` : �� -{�v�� ' ' � LL' 1�15 �, 3 2 7. 7 9 o i�-cs� 7�(3%� � Q - 15 % �• 1 � : ` 1Z7BP e (f% . F«- (ZOOO) i (=r03)1,y'q p � I (,�1 _ �' l � ° ' " � ,,yr . , � �T �I7F� '� � / ZJS,� �-i-v5�• � � �1� , O I � `,�5��. � � �I . ,� � . ;o�� ' �`� I I �, � i � . .'� oo', . _ � � '' MEMORANDUM �� TO: William W. Burns, City Manager� PW89-459 FROM: John G. Flora'� Public Works Director Bob Nordahl, Operations Analyst Ralph Vollaaan, Public Works Superintendent DATE: SIIBJECT: December 13, 1989 Repair of Well Nos. 5 and 10 Based upon the Municipal Well Preventive Maintenance Program and budgeted in the Water Utility Section of the 5-Year Capital Improvement Program, two (2) wells are scheduled to be pulled for repair and modification during the early spring of 1990. These wells are Nos. 9 and 10. Because of the problems with Well No. 9, the well will not be pulled for repair in 1990 but will be delayed into 1991. Well No. 5 scheduled for 1991 repair will be pulled for repairs and lowered into the water column with an associated pump motor increase int the 1990 program as a replacement project. We have completed the specifications for modification and repair of these wells and are ready to advertise for bids. The repair and modification will be completed by early spring of 1990 enabling the well system to function properly before summer. The funds to complete the repair and modification work are available in the Water Utility Fund for 1990. To continue the schedule for proper well we recommend that the City Council approve for repair and modification work of Well need additional information, please let u BN/RV/ts Attachments preventive maintenance, the advertisement to bid Nos . 5 and 10 . I f you s know. 10 • 10A RESOLIITION NO. - 1990 RE80LUTION ORD$RINa IlrIPROVBMENT AND ,AD9ERTISEMENT FOR BIDS FOR THE REPAIR l�ND 1�IAINT$NANC$ OF 1BLL NO. 5 PROJ$CT NO. 198 WHEREAS, the construction of certain improvements is deemed to be in the interest of the City of Fridley and the property owners affected thereby. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fridley as follows: 1. That the following improvements proposed by Council Resolutions are hereby ordered to be affected and completed as required: REPAIR AND MAINTENANCE OF WELL NO. 5 2. The plans and specifications under the direction of the Public Works Director for such improvements are hereby approved and shall be filed with the City Clerk. The Public Works Director shall accordingly prepare and cause to be inserted in the official newspaper advertisements for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three (3) weeks (at least 21 days), and shall specify the work to be done and will state that the bids will be opened and considered at 11:00 a.m. on Thursday, the llth day of January, 1990, and that no bids will be considered unless sealed and filed with the Public Works Director. That the advertisement for bids for Repair and Maintenance of Well No. 5 shall be substantially in the standard form. PASSED AND ADOPTED BY THE CITY COIINCIL OF THE CITY OF FRIDLEY THIS 18TH DAY OF DECEMBER, 1990. WILLIAM J. NEE, MAYOR ATTEST: SHIRLEY A. HAAPALA - CITY CLERK l�OTIC$ TO BIDD$RS RSPAIR lIND I�IAZl�iTENANC$ OF IISLL NO. 5 PROJECT NO. 198 Sealed bids will be received and publicly opened by the City of Fridlep, Aaoka Couatp, Minnesota, at the office of the Public Works Director, 6431 University Ave., N.E., Fridley, Minnesota, 55432 (tel. 571-3450) on Thursday, the iith day oi Januarp, 1990, at 11:00 a.m., for the furnishing of work and materials for the REPAIR AND MAINTENANCE OF WELL NO. 5 PROJECT NO. 198. Each well repair bid will be awarded on an individual basis. Plans and specifications may be examined at the office of the Public Works Director and copies may be obtained for the Contractor's individual use by applying to the Public Works Director, Fridley City Hall, 6431 University Ave., N.E., Fridley, Minnesota, 55432 (tel. 571-3450, ext. 159). Bids must be made on the basis of cash payment for work, and accompanied by a cash deposit, certified check (on a responsible bank in the State of Minnesota) or a bidder's bond made payable without condition to the City of Fridley, Minnesota, in an amount of not less than five percent (5�) of the total amount of the bid. The City Council reserves the right to reject any and all bids and to waive any informalities in any bids received without explanation. No bid may be withdrawn for a period of sixty (60) days. By order of the City Council of the City of Fridley, Minnesota. Dated this 18th day of December, 1989. Published: Fridley Focus December 20, 1989 December 27, 1989 January 3, 1990 John G. Flora, P.E. Public Works Director �onstruction Bulletin December 22, 1989 December 29, 1989 January 5, 1990 � . � � � i ��J �� E��'� q 1 --J _(I � � ��'i' i T� � I � � •� �It. l��` �� I ,�■ i / I �� _ � --- � - = _ �_ � �7 , M . `�1'` . � �� 11� : I _li�i� r- :� � I�� r �-{ ��tJ _�;_ �I■� ;!�'� ��'�; �='!'��ll , ; -��.•� ;i � I� �. ;�� . � �� .�� R$SOLIITION NO. - 1990 RESOLIITION ORDBRING IMPROVEM$NT AND l�DVERTISEl�IENT FOR BIDS FOR T8E REPAIR lrND MAINT$NANCE OF 11$LL �TO. 10 PROJBCT NO. 198 WHEREAS, the construction of certain improvements is deemed to be in the interest of the City of Fridley and the property owners affected thereby. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fridley as follows: 1. That the following improvements proposed by Council Resolutions are hereby ordered to be affected and completed as required: REPAIR AND MAINTENANCE OF WELL NO. 10 2. The plans and Public Works approved and sp�cifications under the direction of the Director for such improvements are hereby shall be filed with the City Clerk. The Public Works Director shall accordingly prepare and cause to be inserted in the official newspaper advertisements for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three (3) weeks (at least 21 days), and shall specify the work to be done and will state that the bids will be opened and considered at 11:00 a.m. on Thursday, the lith day of January, 1990, and that no bids will be considered unless sealed and filed with the Public Works Director. That the advertisement for bids for Repair and Maintenance of Well No. 10 shall be substantially in the standard form. PASSED AND ADOPTED BY THE CITY COIINCIL OF THE CZTY OF FRIDLEY THIS 18TH DAY OF DECEMBER, 1990. WILLIAM J. NEE, MAYOR ATTEST: SHIRLEY A. HAAPALA - CITY CLERK 11 11A y. - �. . . : REPAIR l�ND l�IAINT$Nl�NC$ OF 1BLL �10. 10 PROJECT NO. 198 Sealed bids will be received and publicly opened by the City of Fridley, Anoka County, Minnesota, at the office of the Public Works Director, 6431 University Ave., N.E., Frid�ey, Minnesota, 55432 (tel. 571-3450) on Thursday, tbe iith dap oi January, 1990, at 11:00 a.m., for the furnishing of work and materials for the REPAIR AND MAINTENANCE OF WELL NO. 10 PROJECT NO. 198. Each well repair bid will be awarded on an individual basis. Plans and specifications may be examined at the office of the Public Works Director and copies may be obtained for the ' Contractor's individual use by applying to the Public Works Director, Fridley City Hall, 6431 University Ave., N.E., Fridley, Minnesota, 55432 (tel. 571-3450, ext. 159). Bids must be made on the basis of cash payment for work, and accompanied by a cash deposit, certified check (on a responsible bank in the State of Minnesota) or a bidder's bond made payable without condition to the City of Fridley, Minnesota, in an amount of not less than five percent (5�) of the total amount of the bid. The City Council reserves the right to reject any and all bids and to waive any informalities in any bids received without explanation. No bid may be withdrawn for a period af sixty (60) days. By order of the City Council of the City of Fridley, Minnesota. Dated this 18th day of December, 1989. Published: Fridlev Focus December 20, 1989 December 27, 1989 January 3, 1990 John G. Flora, P.E. Public Works Director Construction Bulletin December 22, 1989 December 29, 1989 January 5, 1990 � �,� .,,� . � ,.,'_a7�► 1 � �II�I�WJ�s s'p� �� i , i _ + _ - - - - --•- - i �� ! �' � � � ��:��11 - ; ��-, � ' �! � -�'' I�I�� . -� � ��i� � ��► i i��'��:'!�r,`� � � i:�� _ ��'.��(� i.� � ' �,�� ,�iJ� • ;��.t - ��-,� „ . ., _JI.� �� `,�� j� � i�� r�� ' �'� �''i � _ �'- � �� '�il.' � �� ._ ��`: ?7•i'� � alll _ ITER S{JPPLI SYSTEM 1�ILTAATION PLA Al�EAVOIFI WELL WATtAMAW t'10� OA OAEAT� C-1 �T�. 7F FAIDLEY 12 CITY OF FRIDI.$Y l[EiiORA�TDIIM �. � TO: WILI,IAM W. BIIRNB, CITY MANAGER c�` ' FROM: RICHARD D. PRIBYL, FINANCE DIRECTOR SHARON FETTING, STAFF ACCOIINTANT SIIBJECT: RESOLIITION CERTIFYING TA% LEVY REQDIREMENTS FOR 1990 TO THE COIINTY OF ANOICA FOR COLLECTION DATE: DECEMBER 13� 1989 Attached you will find the resolution which will certify to the County of Anoka the levy requirements for property taxes for 1990. This is to be presented to City Council on December 18 after the budget ordinance has been adopted. The levy was prepared in accordance with the State of Minnesota's levy limit requirements. The payable 1990 levy is the maximum amount we could levy plus a special levy of $88,878 for the unfunded portion of the police pension liability. 12A RESOI�ITION NO. - 1989 RESOLIJTION CEirPIFYING TAX LEVY REQIIIREI�ENTS FOR 1990 TO THE CODNTY OF ANORA FOR COLLECTION BE IT RESOLVED that the City of Fridley certify to the County Auditor of the County of Anoka, State of Minnesota, the following tax levy to be levied in 1989 for the year 1990. GENERAL FUND Subject to Levy Limitation $4,325,155 Special Levy - Unfunded Accrued Liability of the Police Pension Fund Subject to Levy Limitation $ 7,486 Not Subject to Levy Limitation 88,878 96,364 TOTAL GENERAL FUND CAPITAL PROJECT FUND Capital Improvement Fund (Subject to Levy Limitation) AGENCY FUND Six Cities Watershed Management Organization (Subject to Levy Limitation) TO'PAL ALL FUNDS �'= $ 87,689 3,439 . PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 1989 WILLIAM J. NEE - MAYOR ATTEST: SHIRLEY A. HAAPALA - CITY CLERK itE80LOTIOM �O. - 1989 REBOLDTIO�T DESIalD�iTI�TG TIItE ll�iD IiQILBBR OF COIIlTCIL iLBBTI�iQ6 WHEREAS, Section 3.01 of the Charter of the City of Fridley requires that the City Council meet at a fixed time not less than once each month; and WHEREAS, Section 3.01 of the Charter of the City of Fridley requires that the Council shall meet at such times as may be prescribed by resolution; and WHEREAS, it is the intent of the Council to comply with the open meeting provisions contained in Minnesota Statutes 471.705 as interpreted by the courts; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Fridley that: 1. The Council will hold regular meetings in the Council Chambers of the Fridley Municipal Center, commencing at 7:30 p.m. on the following Mondays in 1990: January 8, January 22, February 12, February 26, March 12, March 26, April 9, April 23, May 7, May 21, June 4, June 18, July 9, July 23, August 13, August 27, September 10, September 17, October 1, October 15, November 5, November 19, December 10, and December 17. 2. The Council will hold conference meetings at the Fridley Municipal Center, at which time matters are discussed but no formal action is taken, commencing at 7:30 p.m. on the following dates in 1990: Monday, January 29; Monday, April 2; Monday, April 16; Monday, May 14; Wednesday, June 6; Monday, June 11; Monday, June 25; Wednesday, June 27; Monday, July 30; Tuesday, September 4; Monday, October 29; and Monday, November 26. 3. On the dates of regular Council meetings, conference meetings will be held in the Fridley Municipal Center at 7:00 p.m. and following adjournment of each regular meeting. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 1989. WILLIAM J. NEE - MAYOR ATTEST: SHIRLEY A. HAAPALA - CITY CLERK 13 . 1990 CALEN DAR City Couacil lt��tinq aad Holiday sch�Qul• 13A REVISED January 1990 February 1990 March 1990 Apri! 1990 S M T W T F S S M T W T F S S M T W T F S M T W T F S 2 3 4 5 6 1 1 2 1 3 4 5 6 7 7 91011 1213 6 7 8� 7 8 9 8 101t 121314 14 16 17 18 19 20 1 13 14 15 1 13 14 15 16 17 15 17 18 19 20 21 21 23 24 25 26 27 20 21 22 23 24 18 20 21 22 23 24 22 24 25 26 27 28 28 30 31 25 27 28 25 27 28 29 30 31 29 30 May 1990 June 1990 July 1990 August 1990 � S M T W T F S S M T W T F S S M T W T F S S M T W 2 3 4 1 2 3 4 5 1 2 1� 3 �IC 5 6 7 6 8 9 10 11 12 3� �9 8 10 11 12 13 14 5 6 7 8 9 10 11 13 1516171819 10],,� 41 16 15 t718192021 12 1415161718 20 22 23 24 25 26 17 Q� 1 1 23 22 24 25 26 27 28 19 21 22 23 24 25 27 � 29 30 31 24 Z5 26 �27 28 29 30 29 31 26 28 29 30 31 September 1990 October 1990 November 1990 December 1990 S M T W T F S S T W T F S S M T W T F S S M T W T F 1 2 3 4 5 6 � 2 3 6 7 2 (� 5 6 7 8 7 9 10 11 12 13 4 6 7 8 9 10 9 >> 13 14 15 9 11 12131415 14 1617161920 11 131415161� 16 18192021 22 1 1 21 22 21 23 24 25 26 27 18 20 21 �Q ?� 24 23 20 ?� ?.6 27 26 29 28 29 28 30 31 25 27 28 29 30 30 31 Conference Schedule L�ia? Holidavs March 3- 6 Jan. 1 New Years Day (1) NLC Congressional City Conference Jan. 15 I+Iartin Luther King Jr. Day Washinqton, D.C. Feb. 19 Presidents Day May 28 Memorial Day June 12 - 15 Leaque of Minnesota Cities Duluth, IrIId September 23 - 27 ICMA Conference Forth Worth, TX December 1 - 5 NLC Conqress of Cities Houston, TX X�-- Aolidays O = Council Meetings j� = Conference Meetinqs Budqet Work Session Dates: June 6, 11, 25 & 27 Council Goal Setting Retreat: February 9, 10 & 11 July 4 Independence Day Sept. 3 Labor Day Nov. 12 Veterans Day (ij Nov. 22 Thanksqiving Day Dec. �5 Christmas Day 9 Holidays additional Holidavs Nov. 23 Friday After Thanksgiving Dec. � Christmas Eve 11 Total Holidays Council meetings will be held the first and third Kondays of May, June, October, and November; on the second and fourth Mondays of January, February, l�iarch, April, July, and August; and on the second and third Mondays of September and December. Conference meetings will be held the fifth l�tonday of January, July and October; on the first and third Monday of April; on the second Konday of May; on the first Tuesday in Septeaber; and on the fourth Monday of liov�aber. APPROVED BY R.H. I,�SON, FIRE PROTECTION BUREAU/HOUSING INSPECTOR 4U RESOLUTION NO. � - 1989 RESOLUTION AUTHORIZING PARTICIPATION IN THE MINNESOTA RENTAL REHABILITATION PROGRAM WHEREAS, the need to rehabilitate substandard rentaZ units in the City of Fridley exists; and WHEREAS, the City of Fridley desires to participate in the Minnesota Rental Rehabilitation Program, and administer it in accordance with all applicable State and Federal regulations; and WHEREAS, in order to participate in the Program, it is necessary for the City of Fridley to file an application signed by the Mayor of Fridley with the Minnesota Housing Finance Agency; and WHEREAS, the City of �Fridley has obtained the cooperation of the Metropolitan Council Housing Authority to provide rent assistance to eZigible tenants affected by the Minnesota Rental Rehabilitation Program, and the Housing Authority agrees to apply for any Section 8 rent assistance resources that may be available to the program through the U.S. Department of Housing and Urban Development. THEREFORE, BE IT RESOLVED by the Fridley City Council of the City of Fridley, County of Anoka, that the City Manager and Staff is authorized to: 2. File applications for Rental Rehabilitation funds with the Minnesota Housing Finance Agency; 2. Administer through the County of Anoka Community Development Department any rental rehabilitation funds that are awarded; and 3. Authorize the Metropolitan Council Housing Authority to operate the Section 8 rent assistance program within the City of Fridley, County of Anoka, and authorize the County of Anoka and the City of Fridley to enter into any cooperating agreements with the Metropolitan Housing Authority required for the purposes of coordinating Section 8 assistance in association with the rental rehabilitation program.