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05/13/1991 CONF MTG - 5101/ � GlYOF FRIDLEY CITY COUNCIL CONFERENCE MEETING MAY 13, 1�91 - 7:30 P.M. CONFERENCE ROOM A l� 1992-1996 CaPiTa� IMPROVEMENTS PROGRAM� 2� DESIGNATION OF FUND BALANCES� 3� PROPOSED PAWN SHOP ORDINANCE� , � Engineering Sewer Water Parks iStreets IMaintenance MEMORANDUM TO: �`� ' William W. B�.irns, City Manager �. PW91-138 a FROM: John G. Flora, Public Works Direct�or DATE: �y g � 1991 SUBJECT: 1992-1996 Capital Imprave:ment Program 'Ihe attached is a sturarary of the six (6) Capital Impravement F�irids listing the project.s currently proposed to be c�npleted aver the next five (5) years. The funding figures represent the b�ginning balances for 1991 and provide estimates of receipts and include the e�eriditures identified in each of the years for overall fund review. In the General Capital Imprwements F�nd, we have identified five (5) additional projects for 1992 with no major projects in the follawing years. In the Parks PUnd, we have identified four (4) new project.s in 1992, one (1) in 1994 and 1995, as well as five (5) projects for 1996. In the Streets F1uzd, we have identified two (2) new projects in 1992 and one (1) in 1994. In the Sewer �nd, there are no major changes. In the Storm Water FUrid, thexe are no major changes. In the Water �.ind, for 1992 we have carried over some of the project.s that were not completed in 1991 and have identified two (2) new projects; the comrersion of P�miphouse #13, and the Electric Sezvice Upgrade of the seven (7) well houses in Cortmions Park. In 1993, we have shifted the construction of Well No. 4 and added the C�lorine Room modification required by EPA. In 1994, we have identified the requirement for upgrading the meters in the piunphouse.s. 'I4�e remairider of the program remains unc.hariged. If there are no chariges deemed necessary, we will then prepare the doc�m�ntation and complete the 5-Year Capital I�rovement book. Request Council members return their 5-Year Capital Im�rovement books to Public Works so that we may print the new sheets and update the doc�m�.nts. JGF/ts Attachments / � CfiYOF f WDLEY I y BUDGET 1992 City of Fridley State of Minnesota Generat Capitat improvements BB R FA E EB BB R FA E EB BB R FA E EB BB R FA E EB 1991 Pro ects 1,827,173 Fuel and Parts inventory Control System 243,374 Municipal Center Air Conditioning 2,070,547 Transfer to Parks Capital Improvements 298,000 Division 1,772,547 Contingency TOTAL 1992 Proiects 1,772,547 Municipal Garage Roof Replace 141,804 New Projects 1,914,351 City Alarm Monitoring Board 155,200 Glass Hardening - Police Area 1,759,151 Repaint Municipai Center Walls Upgrade Parking Lots Fuel Tank Monitoring TOTAL 1,759,151 140,732 1,899,883 0 1.899,883 1,899,883 151,991 2,051,874 0 2,051,874 Proiects TOTAL Proiects TOTAL 1993 1994 $45,000 8,000 170,000 75,000 $298,000 $75,000 6,200 7,000 8,000 50,000 9,000 $155,200 $0 $0 , City of Fridley State of Minnesota BB R FA E EB BB R FA E EB 2,051,874 164,150 2,216,024 0 2,216,024 2,216,024 177,282 2,393,306 0 2,393,306 BUDGET 1992 Generai Capital improvements Pro ecis TOTAL Pro ects TOTAL 1995 1996 $0 SO � � . , BUDGET 1992 City of Fridley State of Minnesota Parks Capital Improvements BB R FA E EB BB R FA E EB BB R FA E EB BB R FA E EB 1991 Pro ects 771,903 Springbrook Entrance Landscaping 241,752 Playground Equipment Upgrades 1,013,655 Tennis Court Resurfacing 55,500 Moore Lake Property Acquisition 958,155 TOTAL 1992 Pr_ oiects 958,155 Meadowlands Picnic Shelter 96,652 Tennis Court Resurfacing 1,054,807 Riverview Heights Parking Lot 399,000 Lighting Upgrades and Additions 655,807 Piayground Equipment Upgrades New Projects Drinking Fountains Moore Lake Beach House Flanery Park Parking Lot Little League Park Building & Lot TOTAL 1993 Proiects 655,807 Picnic Shelters 72,465 Moore Lake Parking Addition �28,272 Tennis Court Aesuriacing 152,000 576,272 TOTAL 1994 Proiects 576,272 Playground Equipment Upgrades 66,102 Tennis Court Resurfacing 642,374 New Project 179,000 Commons Park Activity Building 463,374 TOTAL $7,000 7,500 3,000 38,000 $55,500 $12,000 12,000 50,000 30,000 30,000 15,000 145,000 20,000 85,000 $399,000 $40,000 100,000 12,000 $152,000 $35,000 24,000 120,000 $179,000 City of Fridley State of Minnesota BB R FA E EB BB R FA E EB BUDGET 1992 Parks Capital Improvements 1995 Proiects 463,374 Warming House/Park Building 57,070 Commons Park Press Box 520,444 New Project 117,000 Court Resurfacing 403,444 TOTAL 1996 Proiects 403,444 Meadow Lands Tennis Court 52,276 Playground Equipment Upgrades 455,720 Riverview Heights Park Improvements 152,000 Court Resurfacing 303,720 Springbrook North Fence TOTAL $90�000 15,000 12,000 $117,000 $20,000 20,000 40,000 12,000 60,000 $152,000 BUDGET 1992 City of Fridley State of Minnesota Streets Capital Improvements BB R FA E EB BB R FA E EB BB R FA E EB 1991 Pro ects 3,936,149 Opticom Installation 314,892 Osborne Widening 4,251,041 Sealcoat Program 524,000 Overlay Program 3,727,041 73rd Avenue Widening Highway 65/53rd Avenue Intersection Mississippl/Highway 47 Intersection New Projects 3rd Street Drive East River Road & 77th Way Signalization TOTAL 1992 Proiects 3,727,041 Overlay Program 972,163 Highway 47 and 83rd Signalization 4,699,204 Sealcoat Program 568,000 New ProJects 4,131,204 East River Road Upgrade - Phase II 3rd Street Drive TOTAL 1993 Proiects 4,131,204 East River Road Upgrade - Phase III 490,496 University Avenue Bikeway 4,621,700 Sealcoat Program 424,000 Overlay Program 4,197,700 TOTAL $46,000 40,000 115,000 110,000 100,000 80,000 HRA 25,000 8,000 $524,000 $263,000 50,000 120,000 110,000 25,000 $568,000 $100,000 125,000 124,000 75,000 $424,000 City of Fridiey State of Minnesota BB R FA E EB BB R FA E EB BB R FA E EB BUDGET 1992 Streets Capital Improvements 1994 Pro ects 4,197,700 Main Street North of 79th 435,816 Sealcoat Program 4,633,516 Overlay Program 440,000 New Project 4,193,516 East River Road Median Upgrade TOTAL 4,193,516 540,481 4,733,997 380,000 4,353,997 4,353,997 348,320 4,702,317 246,000 4,456,317 1995 P�oiects Sealcoat Program Overlay Program Bikeway/Walking Trail TOTAL 1996 Proiects Seaicoat Program Overlay Program TOTAL $150,000 135,000 100,000 55,000 $440,000 $140,000 90,000 150,000 $380.000 $146,000 100,000 $246,000 BUDGET 1992 City of Fridtey State of Minnesota Sewer Capital Improvements 1991 Prolects BB 388,781 Rebuild Embers Lift Station $25,000 R 182,904 Hackman Avenue Sewer Line Repairs 26,000 FA 571,685 Mississippi Street Sanitary Line HRA E 51,000 EB 520,685 TOTAL $51,000 _ BB 520,685 R 199,024 FA 719,709 E 30,000 E8 689,709 BB 689,709 R 212,846 FA 902,555 E 50,000 EB 852,555 BB 852,555 R 226,204 FA 1,078,759 E 50,000 EB 1,028,759 BB 1,028,759 R 240,301 FA 1,269,060 E 30,000 EB 1,239,060 BB 1,239,060 R 257,125 FA 1,496,185 E 0 EB 1,496,185 1992 Proiects Georgetown Apartment Lift Station Reroute Onan Sanitary Line TOTAL 1993 Proiects Rebuild Cherry Lane Lift Station TOTAL 1994 Proiects Rebuild Nortel Lift Station Rebuild Vet Clinic Lift Station TOTAL 1995 Proiects Riverwood Lift Station TOTAL Proiects TOTAL 1996 $20,000 10,000 $30,000 $50,000 $50,000 $30,000 20,000 $50,000 $30,000 $30,000 $0 BUDGET 1992 City of Fridley State of Minnesota Storm Water Improvements BB R FA E EB B8 R FA E EB BB R FA E EB BB R FA E EB BB R FA E EB 1991 Proiects 519,167 52nd Avenue Flood Protection 149,613 Mississippi Storm Sewer 668,780 Highland Lake Diversion to Clover Pond 120,000 Contingency 548,780 TOTAL 1992 Proiects 548,780 Stonybrook Creek Diversion 156,632 Community Park Pond Repair 705,412 Totino Pond Repair 257,000 Storm Sewer Pipe Relining 448,412 Contingency TOTAL 1993 Proiects 448,412 Reline Overton Drive Storm Sewer 150,873 Oak Glenn Erosion Project 599,285 Contingency 160,000 439,285 TOTAL 1994 Proiects 439,285 Stonybrook Creek Erosion Project 151,i43 Norion Creek Repair 590,428 Reline 75th Ave Storm Sewer 245,000 Contingency 345,428 TOTAL 345,428 144,634 490,062 255,000 235,062 1995 Proiects Reline 75th Ave Storm Sewer Contingency TOTAI $30,000 HRA 15,000 75,000 $120.000 $100,000 10,000 5,000 67,000 75,000 $257,000 $35,0�0 50,000 75,000 $160,000 $75,000 25,000 70,000 75,000 $245,000 $180,000 75,000 $255,000 II . , City of Fridley State of Minnesota BB R FA E EB 235,062 136,805 371,867 0 371,867 BUDGET 1992 Storm Water Improvements Proiects TOTAL 1996 $0 . . � BUDGET 1992 City of Fridley State of Minnesota Water Capital Improvements BB R FA E EB BB R FA E EB BB R FA E EB BB R FA E EB 1991 Proiects 6,338 Pumphouse Roof Repair (3-13) 1,890,351 Repair to .5 MG Reservior 1,896,689 Well Repair 1, 4 and 9 977,075 Mississippi Street Water Line Improvements 919,614 1.5 MG Elevated Water Tank Repair of 3 MG Res - Phase II Skywood Lane Feeder Line Upgrade Well #12 TOTAL 1992 Proiects 919,614 Well Repair 12 and 13 400,778 Repair of 1.5 MG Reservior 1,320,392 Repair Municipal Weli Houses 316,216 Design 63rd Ave Booster Station 1,004,176 Design and Locate Well #14 63rd Ave Booster Pump New Projects Convert Pumphouse #13 Electric Service Upgrade TOTAL 1993 Proiects 1,004,176 Well Repair 2, 3 and 7 454,305 Locke Park Filter Plant 1,458,481 Construct Well #14 660,000 New Project 798,481 Chlorine Room Modification TOTAL 1994 Proiects 798,481 Well Repair 6, 8 and 11 463,878 New Project 1,262,359 Pumphouse Meter Replacement 85,000 1,177,359 TOTAL $16,000 406,670 60,000 HRA 300,036 31,440 150,000 12,929 $977,075 $40,000 40,000 40,000 17,827 18,389 80,000 25,000 55,000 $316,216 $60,000 200,000 330,000 70,000 $660,000 $60,000 25,000 585,000 , . �, City of Fridley State of Minnesota BB R FA E EB BB R FA E EB 1,177,359 494,189 i ,671,548 60,000 1,611,548 1,611,548 528,924 2,140,472 360,000 1,780,472 BUDGET 1992 Water Capital Improvements 1995 Proiects Welt Repair 5, 10 and 14 TOTAL 1996 Proiects Repair Wells 1, 4 and 9 Telemetry Control System TOTAL $60,000 560.000 $60,000 300,000 5360,000 MEMORANDUM FUND PROGRAM BUILDINGS AND LANDS 111-A-1 , , BFB R FA E EFB BFB R FA E EFB BFB R � FA E EFB BFB R FA E EFB BFB R FA E EFB BFB R FA E EFB BIIILDINGS AND LANDS CAPITAL IMPROVEMENTS 1990 $2,386,663 Projects $ 280,933 Fire Equipment $2,667,596 Physical Fitness Room Remodel $ 567,000 Fund Transfer $2,100,596 Ballot Tabulators Contingency TOTAL: � 1991 $2,100,596 Prolects $ 265,248 Fuel and Parts Control $2,365,844 Fund Transfer $ 373,000 Muni. Ctr. Air Conditioning $1,992,844 Contingency TOTAL: $1,992,844 $ 249,427 $2,242,271 $ 165,000 $2,077,271 $2,077,271 $ 256,182 $2,333,453 $ 90,000 $2,243,453 $2,243,453 $ 269,476 $2,512,929 $ 90,000 $2,422,929 $2,422,929 $ 283,834 $2,706,763 $ 90,000 $2,616,763 1992 Proj ects Muni. Garage Roof Replace Fund Transfer TOTAL: 1993 Proj ects Fund Transfer 1994 Proj ects Fund Transfer 1995 Projects Fund Transfer I11-A-2 $255,000 30,000 90,000 77,000 115.000 5567 f 000 $ 45,000 170,000 8,000 150.000 $373,000 $ 75,000 90.000 $165,000 •� �� •� �� •� �� FUND PROGRAM PARKS ��-8-, BFB R FA E EFB BFB R FA E EFB BFB R FA E EFB BFB R FA E EFB PARRS CAPITAL IMPROVEMENT3 1990 $690,000 Projects $155,200 Playground Equipment Upgrades $845,200 Springbrook Picnic Shelter $197,500 Springbrook Pkg. and Ent. $647,700 Court Resurfacing Warming House/Park Building . TOTAL: 1991 $647,700 Projects $231,816 Commons Park Activity Bldg. $879,516 Little League Park Bldg. $202,500 Playground Equip. Upgrades $677,016 Springbrook Lands. and Ent. Court Resurfacing TOTAL: 1992 $677,016 Projects $154,161 Lighting Upg. and Additions $831,177 Meadowlands Picnic Shelter $134,000 Playground Equip. Upgrades $697,177 Riverivew Heights Pkg. Lot Court Resurfacing TOTAL: $697,177 $155,774 $852,951 $152,000 $700,951 1993 Projects Moore Lake Parking Addition Court Resurfacing Picnic Shelters TOTAL: III-B-2 $ 37,500 17,000 45,000 18,000 80,000 5197,500 $120,000 65,000 7,500 7,000 3,000 �202,500 $ 30,000 12,000 30,000 50,000 12,000 �134 ^000 $100,000 12,000 40,000 ,�152,000 � � . Parks Capital Improvements Page Two 1994 BFB $700,951 Projects R $156,076 Moore Lake Beach House FA $857,027 Court Resurfacing E $204,000 Playground Equip. Upgrade EFB �653,027 TOTAL: BFB R FA E EFB $653,027 $152,242 $805,269 $105,000 $700,269 1995 Projects Warming House/Park Building Commons Park Press Box TOTAL: 111-B-3 $145,000 24,000 35.000 S204,000 $ 90,000 15.000 $.i o�, o00 FUND PROGRAM STREETS ��-�-, i` BFB R FA E EFB $3,905,780 $ 312,462 $4,218,242 $ 418,000 $3,800,242 0 BFB $3,800,242 R $ 304,019 FA $4,104,261 E $ 641,000 EFB $3,463,261 BFB $3,463,261 R $1,293,060 FA $4,756,321 E $ 533,000 EFB $4,223,321 BFB R FA E EFB $4,223,321 $ 387,866 $4,611,187 $ 424,000 $4,187,187 3TREET CAPITAL IMPROVEMENTS 1990 ProjeCts 1990 Sealcoat Program $108,000 1990 Overlay Pro�ram 41,000 67th Ave. Extension A 51st Way & Commerce Lane Improvements 269,000 TOTAL: 5418,000 1991 Proiects 1991 Sealcoat Program 1991 Overlay Program *East River Rd. Upgrade - Ph. iI (Hartman Circle to Glen Creek Road) *Opticom Installation *Osborne Widening *W. Univ. Ave. Serv. Dr. *East River Rd. Median Upgrade *73rd Avenue Widening *Highway 65/53rd Avenue Inter•. *Mississippi/Hwy. 47 Inter. 57th Ave. Loopback TOTAL: 1992 Projects 1992 Street Overlay 1992 Sealcoat Program Ashton Avenue Extension *Highway 47 and 83rd Signalization TOTAL: 1993 Projects 1993 Sealcoat Program 1993 Overlay Program *East River Rd. Upgrade - Ph. III University Ave. Bikeway TOTAL: III-C-2 $115,000 110,000 100,000 46,000 40,000 A 50,000 100,000 80,000 HRA HRA 5641,000 $263,000 120,000 100,000 50,000 $533 ^000 $124,000 75,000 100,000 125.000 �424,000 � ; Street Capital Improvements Page Two BFB $4,187,187 R $ 434,915 FA $4,622,102 E $ .385, 000 EFB $4,237,102 BFB $4,237,102 R $ 488,973 FA $4,726,075 E $ 380,000 EFB $4,346,075 1994 Proj ects 1994 Sealcoat Program 1994 Overlay Program *Main Street North of 79th TOTAL: 1995 1995 Sealcoat Program 1995 Overlay Program Bikeway/Walking Trail TOTAL: * -- Designates MSAS Project A-- Project is l00% assessed to property owners. HRA -- Project is paid for by HRA. III-C-3 $135,000 100,000 150,000 �385,000 $140,000 90,000 150,000 �380� 000 FUND PROGRAM SEWER �.� BFB R FA E EFB BFB R FA E EFB BFB R FA E EFB BFB R FA E EF8 i SEWER CAPITAL IMPROVEMENTS 1990 $ 244,075 Projects $ 169,526 Rice Creek Lift Station $ 413,601 67th Ave. Sewer Line $ 30,000 TOTAL: $ 383,601 1991 $ 383,601 Projects $ 179,688 Rebuild Embers Lift Station $ 563,289 Haclanann Ave. Sewer Line Repairs $ 51,000 Sewer Line - Univ. W. Serv. Dr. $ 512,289 57th Ave. Loopback Mi.ssissippi St. Sanitary Line TOTAL: $ 512,289 $ 189,983 $ 702,272 $ 30,000 $ 672,272 $ 672,272 $ 202,782 $ 875,054 $ 50,000 $ 825,053 1992 Proj ects Georgetown Apt. Lift Station Reroute Onan Sanitary Line TOTAL: 1993 Proiects Rebuild Cheri Ln. Lift Station I11-D-2 $ 30,000 A $ 30.000 $ 25,000 26,000 A HRA HRA $ 51,000 $ 20,000 10,000 $ 30, 000 � �� I Sewer Capital Improvements ' Page Two BFB $ 825,053 R $ 215,004 FA $1,040,057 E $ , 50,000 EFB $ 990,057 BFB $ 990,057 R $ 228,205 FA $1,218,262 E $ 30,000 EFB $1,188,262 1994 Projects Rebuild Vet Clinic Lift Sta. Rebuild Nortel Lift Station TOTAL: 1995 Projects Riverwood Lift Station A-- Project is 100% assessed to property owners. HRA -- Project is paid for by HRA. III-D-3 $ 20,000 30,000 $ 50,000 � �� FUND PROGRAM STORM WATER 111-E-1 BFB R FA E EFB BFB R FA E EFB BFB R FA E EFB BFB R FA E EFB � $451,272 $208,102 $659,374 $197,758 $461,616 � STORM WATER IMPROVEMENTS 1990 Proj ects Onandaga St. Sew. Relining Operating Expenses Emergency Repairs - Locke Lake Dam 67th Ave. Storm Sewer TOTAL: 1991 $461,616 Projects $208,929 Highland Lk. Div. Clover Pd. $670,545 Operating Expenses $169,546 Contingency $500,999 W. Univ. Serv. Dr. Storm Mississippi Storm Sewer 57th Ave. Line Relocation TOTAL: 1992 $500,999 Projects $212,079 Stonybrook Creek Diversion $713,078 Operating Expenses $273,523 Community Park Pond Repair $439,555 Totino Pond Repair Ashton Ave. Storm Sewer Contingency TOTAL: $439,555 $207,164 $646,719 $242,699 $404,020 F ��I�7 Projects 52nd Ave. Flood Protection Oak Glenn Erosion Project Operating Expenses Contingency TOTAL: II{-E-2 $ 45,000 102,758. 50,000 A $197,758 $ 15,000 79,546 75,000 A HRA HRA �,169 , 546 $100,000 83,523 10,000 5,000 A 75,000 �273� 523 $ 30,000 50,000 87,699 75,000 �242.699 Storm Water Improvements Page Two BFB R FA E EFB BFB R FA E EFB $404,020 $204,322 $608,342 $267,084 $341,258 $341,258 $199,301 $540,559 $171,688 $368,871 1994 Prcj ects Norton Creek Repair Stonybrook Creek Erosion Project Operating Expenses Contingency TOTAL: 1995 Proj ects Operating Expenses Contingency TOTAL: �III-E-3 $ 25,000 75,000 92,084 75,000 ,$267.084 $ 96, 688 75,000 $1 7'1 , 688 FUND PROGRAM WATER 111-F-1 BFB $1,069,123 R $1,958,369* FA $3,027,492 E $1,979,994 EFB $1,047,498 * Revenue Sources: BFB R FA E EFB WATER CAPITAL IMPROVEMENTS 1990 Projects Elevated Water Tank 63rd Ave. Booster Pump Design and Locate Well #14 Ground Water Investigation Repair of 3 MG Res. - Ph. II Skywood Lane Feeder Line Upgrade Well #12 Upgrade Well #3 Well Repair - 5 and 10 Design Booster Sta. - Well #12 67th Ave./Oakley Waterloop TOTAL: Borrowed from City Interest Depreciation TOTAL: 1991 $1,595,880 85,530 276,959 1 . S8.'�6q Proj ects $1,047,498 Pumphouse Roof Repair (3-13) $2,386,235* Repair to .5 MG Reservoir $3,433,733 Well Repair - 1, 4 and 9 $2,489,469 Construct Well #14 $ 944,264 Debt Service Repayment to City W. Univ. Serv. Dr. Water Line Mississippi St. Water Line Improvements 57th Ave. Loopback TCE Test Wells TOTAL: * Revenue Sources: BFB $ 944,264 R $ 413,162* FA $1,357,426 E $ 265,564 EFB $1,091,862 * Revenue Sources: Bond Proceeds Interest Depreciation TOTAL: 1992 Projects Well Repair - Repair of 1.5 Debt Service TOTAL: Interest Depreciation TOTAL: $1,965,000 83,800 337,435 �.?,; 386, 235 12 and 13 MG Reservoir III-F-2 $ 75,541 337,621 $413,162 $1,313,886 75,000 19,515 25,000 289,000 150,000 13,000 13,000 41,114 27,479 13.000 1.979_A94 $ 16,000 240,000 60,000 300,000 183,754 �1,659,715 A HRA HRA 30,000 2.489,469 $ 40,000 40,000 185,564 ,� 265 F,564 Water Capital Improvements Page Two BFB $1,091,862 R $ 422,438* FA $1,514,300 E $ 447,054 EFB $1,067,246 * Revenue Sources: � BFB $1,067,246 R $ 424,469* FA $1,491,715 E $ 248,219 EFB $1,243,496 * Revenue Sources: BFB $1,243,496 R $ 442,569* FA $1,686,065 E $ 444,019 EFB $1,242,046 * Revenue Sources: 1993 Projects Well Repair - 2, 3 and 7 Debt Service Locke Park Filter Plant TOTAL: Interest Depreciation TOTAL: 1994 Projects Well Repair - 6, 8 and 11 Debt Service TOTALs Interest Depreciation TOTAL: 1995 $ 87,349 335,089 ,�422,438 $ 85,380 339,089 �424 ,�69 Proiects 53rd Ave. Booster Upg. Well Repair - 5, 10 and 14 Debt Service TOTAL: Interest Depreciation TOTAL: $ 99,480 343,089 $442,569 � � � A-- Project is 100% assessed to property owners. i HRA -- Project is Paid for by HRA 111-F-3 $ 60,000 187,054 200.000 ,$ 447,054 $ 60,000 188,219 $ 248, .19 $ 200,000 60,000 184,019 $ d44,019 � '�' l� � �1� �� MEMORANDUM DRAFf FOR DISCUSSI�N �Cy` TO: AILLIAM W. BIIRNS, CITY MANAGER �;`" FROM: SIIBJECT: DATE: RICHARD D. PRIBYL, FINANCE DIRECTOR DESIGNATING FIIND BALANCES May 9, 1991 Over the past years as part of the production of the Comprehensive Annual F'inancial Report, the Finance Department has set the size of some designations of the Fund Balance. These designations were based on City policy, Generally Accepted Accounting Principles and standards utilized in the Governmental sector. As part of the year ending December 31, 1991, we are suggesting that Council pass the attached resolution. The audit firm of Voto, Tautges and Redpath has recommended that Council pass by Resolution the necessary requirements that are needed to designate the suggested amount of fund balances. The recommendations that are provided in the Resolution allow the City of Fridley to maintain its current fiscal strength and allow the continuation of certain policies. We are suggesting that Council use the attached resolution to set certain General Fund Designations by the use of standard percentages. DESIGNATION FOR WORRING CAPITAL - Because approximately 70% of the General Fund revenues come from property taxes and State Aids, which are distributed to the Cities twice a year, it is necessary to provide for cash flow needs. This designation would be based on 1/2 of the annual local governmental aid and property tax levy. DESIGNATION FOR SUBSEQUENT YEARS EXPENDITIIRES - As part of the budgeting process the use of Fund Balance is utilized as a revenue or a balancing component for the next year's budget. This must be designated for next year's use. DESIGNATION FOR CONTINGENCIES - As a way to safeguard the City against any unforseen emergencies it would be a good practice to designate 10� of the General Fund's budgeted expenditures and other financing uses for the ensuing year. DESIGNATING FIIND BALANCES May 9, 1991 Paqe 2 DESIGNATION FOR CAPITAL OIITLAY - This designation sets aside the amount of money that is identified as part of the 5 year needs analysis for the MIS activity. As you will recall, the funds that accumulated in the MIS fund were transferred into the General Fund as part of the 1989 activity. The designation would be annually adjusted to match the funds reflected in the 5 year needs analysis as received by Council. CAPITAL IMPROVEMENT FtJND DESIGNATION FOR CAPITAL IMPROVEMENTS - This designation sets aside the amount of money that is required to provide for future replacement of assets and for improvements identified in the 5 Year Capital Improvement Program. The improvements constructed or purchased through this fund are street improvements, park improvements, and general improvements to buildings and grounds. The total amount of Fund Balance should be designated for future improvements. RDP/me Attachment A RESOLUTION DESIGNATING MINIMUM FUND BALANCES WHEREAS, major revenue sources of the city's general fund are received in the latter part of each fiscal year with disbursements occurring relatively evenly throughout the year; and WHEREAS, this timing difference between cash receipts and cash disbursements creates cash flow deficiencies unless sufficient fund balance levels are designated to meet the working capital needs in the first half of the year; and WHEREAS, unforeseen reductions in major intergovernmental revenues or unanticipated expenditure needs remain a recurring threat to cities; and WHEREAS, establishment of a minimum designation of fund balance for such contingencies would mitigate the adverse effects of aid reductions or unanticipated expenditures; and WHEREAS, anticipated uses of fund balances for planned future obligations should be disclosed in the annual financial statements by designation of fund balances; and WHEREAS, formal establishment of minimum general fund balance levels helps maintain the city's favorable bond rating which translates into lower borrowing costs; and WHEREAS, the fund balance in the city's closed bond also enhances the city's credit rating and serves as a source of internal borrowing for special assessment projects until it is economically feasible to issue debt. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fridley, that to the extent of available total fund balance, that designations of fund balance be established at the end of each year in the order set forth as follows: -a designation for working capital equalling 50� of the ensuing year's budgeted local government aid plus the property tax levy (including any state paid portion); -a designation for subsequent years' expenditures for uses of fund balance as set forth in the ensuing year's adopted annual budget or for major capital outlays contemplated in improvement plans; -a designation for contingencies equal to 10� of the general fund budgeted expenditures and other financing uses for the ensuing year. FINANCE DEPARTMENT t � � MEMORANDUM �l� , TO: WILLIAM W. BIIRNB� CITY MANAGER :�� FROM: RICHARD D. PRIBYL, FINANCE DIRECTOR SIIBJECT: ADDITIONAL INFORMATION FOR DESIGNATION OF FIIND BALANCES DATE: May 10, 1991 Attached you will find two exhibits that will assist the Council in forming an opinion on the resolution regarding the Designation of Fund Balances. Exhibit I discloses the funds we have been presenting to them that are termed "discretionary". These are funds that could be utilized for operations in a financial crisis where current year revenues could not fund operations. Exhibit II provides the actual Fund Balances, as of December 31, 1990. These are provided to give some insight as to the amount of dollars in various funds RDP/me Attachment(s) �"' m � i W « c� o cfl o v o .- o 0 0� sr �' M N r � �.- 1� N 1� 00 � rn a�0 �V N �V di cD 00 h M r- �ri co ui ao r- � O � O M O � O O O� n � d' �t f� � N � N � 00 �h t�D � CD cD tn 00 � � � M O � O O O O M OnD � r- C7 OD 00 � O tD r �� M � O�D rn oN0 '��' N Oi M � c+� N � tD t� T Cp r N M � Ef3 T � f� �t O � O tO 00 � M � � CO tD t0 O r�- f� QO 00 �� 1 rn oNO � � c� � N O7 aO �i' � oD O � .- O T' cD e- .- � M �O �i � rn N 1� � M '�7 � f� d�i � � �!� 1� (� N O O t0 � N tD � O O M 1� N h � 00 lA '�t �f � O � CD tn '�7 1� �-- .- O� ca �.n � h ao co u� .-� in �""' CD r- r- � N lA Ef3 r- (h cD �-- I� O r l0 CD � N O OO 00 � N h .- 00 M cD (� �t �� .- � O �t tp O tD M Ch I� � 6i O N � N (D � OO cD t1') n N r <D .-- �- � N �t � U} T .� LL •�- � w � f� t� N � � � � n ao co � a�o oND O � � � CO h O h r O CO O � � 'NV' � � `a' �- d' � 1� O M � t� 'c7' � � � O,^ T Y/ n M � rn' � t�0 I� M M O i� � n M r O � �+ t�n a � 'p U� � N � � U o � o -a U U U v c }, � u� � LL m _C C U O � Q Q � U C m � U �+. � L � � � � ` � � � �n � ..,, l L cn � j > L C � � �- � � � (n � (n C d Q p � U � Q'a � � � 3 E � m Q � c E v�i � n. F- O a W � N � V � � � tn Q�j � m LL ,C � td C C � E Q a> > cd o cu � � n � � o a�i a a F�- C7 � U = U cn U c� c� � �- .� '� � � LL � U C c� � N C � � m � O C � � � a`> � � c c� N � 3 0 O O O O O 6Fi 0 rn � c « . � l l ; � � r � � 8 � � � b� � o� P� b� F�{Y � � O �� tl N� .�- tl N N O W W� � O � O O ��. ��" ��$��g � �� .� #s�� o � � F�- a ui tJ d '" ui a3 F 3 N d � � � � � � � � ��p ��{�f � � p O �f �I N N Z ui � 7 � �nn �� , � m ^ � �I � � �ffi � �I R � .� �� r ��^lV�� a� N 1D l� .- �� N� -- � � �c�� o m�� °�s �o � ^ � �4 � � �d � �� ..'`� ��►. %�� w� �,� , � POLICE DEPARTMENT �ATE MAY 8, 1991 'ROM PUBLIC SAFE :'UBJECT City of Fridley M innesota PAWN SHOP ORDINANCE .-, MEMORANDUM TO ACTIONI INFO Enclosed is a recommended Pawn Shop Ordinance for enactment in the City of Fridley. The ordinance is modeled after the most recent ordinances in Eagan and Bloomington. While pawn shops may provide a beneficial business service for some residents, the nature of the business is conducive to a"fence" operation for stolen items, if not carefully controlled. Within the past year we have received two phone inquiries on our pawn shop regulations. One inquiry is known to be coming from an existing pawn shop in another city. It is our hope to have an ordinance in place prior to the establishment of a pawn shop business in Fridley. If possible, this item could be provided to Council for the May 13th conference meeting for discussion. JPH/sa ��:.. . ) : i . : � �i m C 7 � H � a N � � � � � � .� � � ■� � � - � � � � � � ■� � � � � � � . . 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G: yG C R� y�� G�� G il c� � R{ O � �.'L''y y � —°��.�� , ai�v��s'�� c � s•-- c •y aE-U o �aV �s�°,.=s � Gea �'C � y� =sY -�o 'Qa��c� > y -° � � 3� �ea�h`' as 3 ep o�- e e.r eA — m��ac°',�-_°`o � u 3 • ' � ��o �R� v E.o�occ ia�a'+��4a _ oG�icR a� � ai C O "' ''c'� ... 3 � H "- C O tC t0 Zi 7 C G�� yU�u=� H �a�3o c?- �=' a • �o a � H� .: O oD -o `"' c�. c9eUv� '� � �R�� .�Lt1��=� :� °c=�� c » �� 1.' V _. � � � O '� . � � aa � U o C {-� 3 �-' a 0 � C O 3 Z c '� r ORDINANCE N0. AN ORDINANCE ESTABLISHING A NEW CHAPTER OF THE CITY CODE OF THE CITY OF FRIDLEY, CHAPTER 31, ENTITLED °PAWN SHOPS"' AND AMENDING CHAPTER 11, "GENERAL PROVISIONS AND FEES° The City Council of the city of Fridley does ordain as follows: 30.01. DEFINITIONS The following words and terms when used in this Chapter shall have the following meanings: 1. License. The person to whom a license is issued under this Chapter including any agents or employees of the person. 2. Minor. Any natural person under the age of eighteen (18) years. 3. Pawnbroker. A person who loans money on deposit or pledge of personal property or other valuable things or who deals in the purchasing of personal property or other valuable things on condition of selling the same back again at a stipulated price or who loans money secured by security interest on personal property or any part thereof. 4. Public Safety Director. The Public Safety Director of the City of Fridley or the Director's designee. S. City. The City of Fridley, Minnesota, a municipal corporation. 31.02. LICENSE REQUIRED. No person shall exercise, carry on or be engaged in the trade or business of pawnbroker without first obtaining a license from the City as provided in this Chapter. 31.03. INITIAL LICENSE APPLICATION. 1. General. Applications for pawnbrokers' licenses to be issued under this Chapter shall contain information as required on forms prescribed by the City. � � 2. Nature of Application. The application shall state whether [he applicant is a natural person, corporation, partnership or other form of organization. 3. Natural Person. If applicant is a natural person, the following information shall be furnished: A. True name, place and date of birth and s[reet residence address, and length of time at that address, of applicant. B. Whether applicant has ever used or been known by a name other than his true name and, if so, what was such name or names, and information concerning dates and places where used. C. The name of the business if it is to be conducted under a designation, name or style other than the full individual name of the applicant. D. Kind, name and location of every business or occupation applicant has been engaged in during the preceding five (S) years. E. Names and,addresses of applicant's employers and partners, if any, for the preceding five (S) years. F. Whether applicant has ever been convicted of a felony, gross misdemeanor or misdemeanor, excluding traffic violations, and if so, the date and place of conviction and the nature of the offense. G. If applicant has not resided in the City for three (3) years last preceding the date of application, at least four (4) character references from residents of the State of Minnesota. 4. Partnership. If applicant is a partnership, the names and addresses of all partners and all information concerning each partner as is required of a single applicant. A managing partner, or partners, shall be designated. The interest of each partner in the business shall be disclosed. S. Corporation. If applicant is a corporation or other association, the following information shall be required. A. Name and, if incorporated, the state of incorporation. B. A true copy of the certificate of incorporation, articles of incorporation or association agreement and by-laws and, if a foreign corporation, a certificate of authority as described in Minnesota Statutes. C. The name of the operating officer or proprietor or other agent in charge of the premises to be licensed, giving all the information about said person as is required of a single applicant. As used in this Chapter, . r ,. I the term "operating officer" shall mean the person responsible for the day- to-day operating decisions of the licensed premises. D. A list of all persons who, singly or together with their spouse, or a parent, brother, sister or child or either of them, own or control an interest in said corporation or association in excess of five percent (S�) or who are officers or directors of said corporation or association; together with their addresses and all information as is required of a single applicant. 6. Description of premises. A. Legal Description. The exact legal description of the premises to be licensed, together with a plot plan of the area for which the license is sought showing dimensions, location of buildings, street access parking facilities. B. Street Address. The street address of the premises for which application is made. 7. Taxes. Whether or not all real estate taxes, assessments, or other financial claims of the City, State or Federal government for the business and premises to be licensed have been paid, and if not paid, the years for which delinquent. 8. Other Information Required. Such other information as the City Council shall require. 31.04. RENEWAL APPLICATIONS. 1. License Period, Expiration. Each renewal license shall be issued for a maximum period of one year. 31.05. EXECUTION OF APPLICATION. If application is by a natural person, it shall be signed and sworn to by such person; if by a corporation, by an officer thereof; if by a partnership, by one of the general partners; if by an incorporated association, by the operating officer or managing officer thereof. If the applicant is a partnership, the application, license and bond shall be made and issued in the name of all partners. Any false statement in an application shall result in denial of the application. 31.06. GRANTING LICENSES. 1. At the time of making an initial or renewal application, the applicant shall, in writing, authorize the Police Department to investigate all facts set out in the application and do a personal background and criminal record check on the applicant. The applicant shall further authorize the Police . � Department to release information received from such investigation to the City Council. 2. Each license shall be issued to the applicant only and shall not be transferable. 3. Each license shall be issued only for the premises described in the application and shall not be transferable to a different location. 4. No change in ownership, control or location of a license shall be permitted except by amendment to the license which amendment must be approved by the City Council. 31.07. LICENSE FEES ESTABLISHED. 1. Annual Fees. The annual license fee for licenses required by this article shall be in the amounts as specified in Chapter 11, General Provisions and Fees, of the Fridley City Code. 2. Investigation Fees: At the time of each original application for a license, applicant shall pay, in full, an investigation fee. The investigation fee shall be as specified in Chapter 11, Provisions and Fees, of the Fridley City Code. 31.08. PAYMENT OF FEES. 1. Initial Fees. The annual license and investigation fees for a new license shall be paid in full before the application for the license is accepted. Upon rejection of any application for a license or upon withdrawal of an application before approval of the issuance by the Council, the license fee only shall be refunded to the applicant except where rejection is for a willful misstatement in the license application. 2. Renewal Fees. The annual license fee for renewal of a license shall be paid in full at the time the renewal application is filed with the City. 31.09. BOND REQUIRED. At the time of filing an application for a license,the applicant shall file a bond in the amount of Five Thousand Dollars ($5,000) with the City. The bond, with a duly licensed surety company as surety thereon, must be approved as to form by the City Attorney. Said bond must be conditioned that the licensee shall observe the ordinances of the City, in relation to the business of pawnbroker, and that the licensee will account for and deliver to any person legally entitled thereto any articles which may have come into the possession of the licensee as pawnbroker or in lieu thereof such licensee shall pay the person or persons the reasonable value thereof. ( 31.10. PERSONS AND PLACES INELIGIBLE FOR LICENSE. 1. No license shall be granted to or held by any person who: A. Is a minor at the time the application is filed. B. Has been convicted of any crime directly related to the occupation licensed, as prescribed by Minnesota Statutes, and has not shown competent evidence of sufficient rehabilitation and present fitness to perform the duties of a pawnbroker. C. Is not a citizen of the United Sates or a resident alien. D. Holds an intoxicating liquor license under Chapter 603 of this Code. E. In the judgment of the Council, is not the real party in interest or beneficial owner of the business operated, or to be operated, under the license. 2. No license shall be granted or renewed for operation of any premises on which real estate taxes, assessments or other financial claims of the City or of the State are delinquent or unpaid. 31.11. CONDITIONS OF LICENSES. 1. Records. Every license, at the time of receipt of an article deposited, left, sold, purchased, pledged or pawned, shall iaunediately record, in a book consisting of ink, computer printout or other indelible medium, the following information: A. An accurate description of the article, in English; and any numbers written, stamped, impressed or engraved thereon together with the name of them manufacturer if the name is on the article. B. The amount of money loaned upon or pledged therefor. C. The date, time and place of receipt of the item. D. The full name, residence address, date of birth and reasonable accurate description of the person from whom the item was received E. The identification number from one of the following forms of identification of the person from whom the item was received. (1) A valid Minnesota driver's license; (2) A valid Minnesota identification card; or (3) A valid photo identification issued by the state of residency of the person from whom the item was received and one other form of identification. 2. Disposition of Articles. When any article is sold or disposed of by the licensee, the records shall contain an account of such sale with the date thereof, interest and charges accrued, the amount for which the article was sold and identification of the person to whom sold. 3. Inspection of Records. The records referred to in this section shall be open to the inspection of the police officers at all reasonable times and shall be retained by the licensee for at least four (4) years. 4. Receipt. Every licensee shall deliver to the person pawning, pledging, selling, leaving or depositing any articles, a certificate numbered to correspond with the entry in the licensee's records. The certificate shall contain the substance of the entry. 5. Reports to Police. Each licensee shall prepare and deliver to the Public Safety Director, every day before 12:00 noon, on forms prescribed by the City, a legible, correct and complete copy from the records hereinbefore required, and a true and correct account of all personal property or other valuables received, deposited, purchased, pledged, pawned, sold or otherwise disposed of during the preceding day. The report and descriptions shall be signed and delivered, in person, by the person making the report to the Public Safety Director unless otherwise directed, in writing, by the Public Safety Director. 6. Exceptions to Reports. No person shall be required to furnish descriptions of any property purchased from manufacturers and wholesale dealers having an established place of business or of any goods purchased at an open sale from any bankrupt stock or from any other person doing business and having an established place of business. Any goods referred to in this section must be accompanied by a bill of sale other evidence of open or legitimate purchase and must be shown to the Police Department when demanded. 7. One Hundred Twenty-Day Redemption Period. Any person pledging, pawning or depositing an article for security shall have a minimum of one hundred twenty (120) days from the date when the loaner pledge becomes due and payable to redeem the article before the article becomes forfeitable. 8. Minimum Period Before Redemption or Sale. No personal property on deposit with any licensee nor property purchased by or sold to, or in any other ways coming into the possession and under the control of any licensee in the due course of business, shall be permitted to be redeemed from the place of business of the licensee for a period of seventy-two (72) ( � hours, nor shall the property be sold within ten (10) days after the copy and statement required to be delivered to the Public Safety Director has been delivered. 9. Police Restrictions on Sale. Whenever the Public Safety Director shall notify any licensee not to sell or permit to be redeemed any articles received on deposit or purchased by the licensee, the articles shall not be permitted to be redeemed or sold until such time as may be determined by the Public Safety Director. Such time shall in no case exceed the period of six (6) months from the date of such notification. 10. Payment by Check. Payment by licensee for any article deposited, left, purchased, pledged or pawned shall be made only by a check, draft or other negotiable or nonnegotiable instrument or order of withdrawal which is drawn against funds held by a financial institution. 11. Posting License. All licensees shall post their licenses, in a conspicuous place, in the licensed premises under the,licensed activity. 12. Responsibility of Licensee. The conduct of agents or employees of a licensee, while engaged in performance of their duties for their principal or employer under such license, shall be deemed the conduct of the licensee. 13. Penalty for Property Owner. It is unlawful for any person who owns or controls any real property to knowingly permit it to be used for pawnbroking without a license required by this Chapter. 31.12. RESTRICTED HOUR5 OF OPERATION; MINORS. 1. No licensee shall be open for the transaction of business on any day of the week before 7:00 a.m.or after 10:00 p..m. 2. No licensee shall purchase or receive personal property, of any nature, on deposit or pledge from any minor. 31.13. INSPECTION. 1. Stolen goods. Any licensee shall, at all times during the term of the license, allow any police office to enter or inspect the premises, where the licensee is carrying on business, and all records pertinent to the operation of the business for the purpose of locating goods suspected or alleged to have been stolen. No licensee shall conceal any article in his possession from any police officer. t 2. Inspection by Claimed Owner. All goods, wares or merchandise coming into the possession of any licensee, under the terms hereof, shall at all times be open to inspection and right of examination of any person claiming to have been the owner thereof or claiming to have had any interest therein when such person is accompanied by a police officer. 31.14. CORPORATIONS, PARTNERSHIPS OR ASSOCIATIONS. 1. Licenses issued to corporations shall be valid only as long as there is no change in the o£ficers or ownership interest of the corporation unless such change is approved by the Council, in which event said license shall continue in force until the end of the then current license year. 2. Licenses issued to associations or partnerships shall be valid only as long as there is no change in the partnership or association agreement or in the ownership of said partnership or association unless such change is approved by the Council, in which event said licensee shall continue in force until the end of the then current license year. 3. Corporation, partnerships or associations shall submit written notice to the City of any such changes described herein on or before sixty (60) days prior to the effective date of any such change. In case of a corporation, the licensee shall submit written notice to the City when a person not listed in the initial application will be acquiring an interest and shall give all information about said person as is required of a person pursuant to the provisions of this Chapter. 31.15. REFUSAL, SUSPENSION OR REVOCATION. 1. It is unlawful for any applicant to make a false statement or omission upon any application form. Any false statement in such application, or any omission to state any information called for on such application form, shall upon discovery of such falsehood, work an automatic refusal of license, or if already issued, shall render any license issued pursuant thereto, void. Prior issuance is no effect to protect the applicant from prosecution for violation of this section or any part hereof. 2. The City Council may suspend or revoke a license issued under this Chapter for operation on any premises on which real estate taxes, assessments or other financial claims of the City or of the State are delinquent, or unpaid. 3. The City Council may suspend or revoke a license issued under this Chapter upon a finding of a violation of any of the provisions of this Chapter or any State Statute regulating pawnbrokers. Any conviction by the pawnbroker for theft, receiving stolen property or any other crime or violation involving stolen property shall result in the immediate suspension pending a hearing on revocation of any license issued hereunder. ] ' 4. Except in the case of a suspension pending a hearing on revocation, a revocation or suspension of a license by the Council shall be preceded by a public hearing. The hearing notice shall be given at least ten (10) days prior to the hearing, include notice of the time and place oi the hearing, and shall state the nature of the charges against the licensee. 31.16. PENALTY. Violation of any provision of this article shall be a misdemeanor. CHAPTER 11 GENERAL PROVISIONS AND FEES. Section 11.10, Fees: is amended to include the following pawnbroker license. 31 Pawn Shops $8,000 Investigation Fee $400 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 1991. ATTEST: SHIRLEY A. HAAPALA - CITY CLERK First Reading: Second Reading: Publication: WILLIAM J. NEE - MAYOR