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07/24/1995 - 00001311� � THE MINUTES OF THE REGIILAR MEETTNG OF THE FRIDLEY CITY COUNCIL OF JULY 24, 1995 The Regular Meeting of the Fridley City Council was called to order at 7:38 p.m. by Mayor Nee. PLEDGE OF ALLEGIANCE: Mayor Nee led the Council and audience in the Pledge of Allegiance to the Flag. ROLL CALL: MEMBERS PRESENT MEMBERS ABSENT: PROCLAMATION: Mayor Nee, Councilwoman Jorgenson, Councilman Billings, Councilman Schneider and Councilwoman Bolkcom None NATIONAL NIGHT OUT - TUESDAY, AUGUST 1, 1995: Mayor Nee read and issued a proclamation proclaiming August 1, 1995 as National Night Out in the City and called upon all citizens to join the Police Department and participate in the 12th Annual National Night out by having neighborhood block parties to symbolically take back the night. Ms. Julie Swanson of the Police Department and members of Captains Advisory Board accepted this proclamation. S that sixty persons have reqistered for block parties and Police Department employees and thirteen fire fighters participate. She stated that on the evening of Tuesday, 1995 there will be youth National Night out activities Lake Beach and extended an invitation to the Council to APPROVAL OF MINUTES: COUNCIL MEETING, SULY 10, 1995: the Block he stated seventeen will also July 25, at Moore attend. MoTION by Councilman Schneider to approve the minutes as presented. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. APPROVAL OF CONSENT AGENDA: NEW BUSINESS: 1. RESOLUTION N0. 42-1995 APPROVING THE SPECIAL LAWS AUTHORIZING THE CREATION AND THE TMPLEMENTATION OF A HOUSING REPLACEMENT � PROGRAM: Mr. Burns, City Manager, stated that the adoption of this resolution is the first step in the creation of tax increment ' FRIDLEY CITY COUNCIL MEETING OF JULY 24, 1995 PAGE 2 financing districts that correspond with the City's scattered site housing acquisitions. He stated that a draft housing replacement plan will be presented to the Council and the Housing and Redevelopment Authority (HRA) in September. A Housing Replaaement district will be submitted for the Council's approval in October. Mr. Burns stated that this program is possible due to special legislation approved this year by the legislature for Fridley, Crystal, and Minneapolis. He stated that the program allows the HRA to capture a portion of the taxes generated by newly constructed homes on HRA scattered sites for periods of up to fifteen years. He stated that the City is able to include up to ten sites per year and a total of fifty sites over the fifteen year life of the legislation. ADOPTED RESOLIITION NO. 42-1995. 2. APPROVE SERVICE CONTRACT BETWEEN THE ANOKA COUNTY COMMi7NITY ACTION PROGRAM, INC., AND THE CITY OF FRIDLEY FOR JOINT ADMINISTRATION OF THE HOME IMPROVEMENT GRANT PROGRAM: Mr. Burns, City Manager, stated that this program is made possible through Community Development Block Grant (CDBG) � funding of $124,210. He stated that the City markets the program and receives applications and the Anoka County Community Action Program (ACCAP) provides inspection services, work write-ups, helps the homeowner obtain estimates and select a contractor, monitors work performance, and conducts initial, interim, and final inspections of the work done by contractors. � Mr. Burns stated that eligible households are those at or below fifty percent of inedian income for the SMSA (about $25,000 for a family of four). He stated that up to $15,000 is available for seven to ten units for code related repairs to the property, and the money is paid back by the recipient upon the date of the sale of the property. He stated that ten percent is reduced each year for five years and, at the point of sale, one-half of the loan is repayable without interest. He stated that this year, the City will serve seven to ten households under the CDBG program and another five to six under the HOME program funding. Ae stated that the contract is for $10,663. THIS ITEM WAS PLACED ON THE REGULAR AGENDA. 3. APPROVE AGREEMENTS FOR THE CURBSIDE COLLECTION OF REFUSE BETWEEN THE CITY OF FRIDLEY AND WASTE MANAGEMENT, BLAINE AND WALTER'S RECYCLING AND REFUSE: Mr. Burns, City Manager, stated that these contracts with Waste Management, Blaine and Walter's Recycling and Refuse are FRIDLEY CITY COUNCIL MEETING OF JULY 24, 1995 PAGE 3 � for curbside pickup of refuse, agpliances, and large furniture on September 16, 1995 between 6:00 a.m. and 6:00 p.m. He stated that Waste Management will provide 35 trucks at the rate of $180 per hour for up to fifteen hours and Walter's Recycling and Refuse will provide five trucks at the rate of $160 per hour for up to fifteen hours. He stated that the estimated costs are $94,500 for Waste Management, Blaine; $12,000 for Walter's Recycling and Refuse; and $68,000 for disposal costs or a total of $175,148. APPROVED AGREEMENTS WITHSPA3TE MANAGEMENT� SLAINE AND WALTER�S RECYCLING AND REFUSE. 4. APPROVE AGREEMENT FOR THE CURBSIDE COLLECTION OF TREE BRANCHES AND BRUSH BETWEEN THE CITY OF FRIDLEY AND CERES ENVIRONMENTAL: Mr. Burns, City Manager, stated that this contract is with Ceres Environmental £or curbside pickup of tree branches and brush from all Fridley households during the week of Septem- ber 11 to 15 between the hours of 7:00 a.m. and 3:0o p.m. each day. He stated that Ceres was selected on the basis of total cost per hour of operation, and the estimate for this portion of Clean-Up Week is $53,000. He stated that the contract includes a five percent incentive for early completion and a , ten percent penalty for late completion. THIS ITEM WAS PLACED ON THE REGULAR AGENDA. 5. APPROVE LEASE AGREEMENT FOR PREMISES IN HOLLY SHOPPING CENTER BETWEEN THE CITY OF FRIDLEY AND HEARTLAND UNIVERSITY COMMERCIAL LIMITED PARTNERSHIP (TEMPORARY SITE FOR FRIDLEY LIOUOR WAREHOUSE (WARD 11: Mr. Burns, City Manager, stated that this contract is with Heartland University Commercial Limited Partnership from August 1, 1995 to February 29, 1996. He stated that the total monthly cost is $4,850, and the lease agreement was reviewed by the City Attorney. He stated that the move will begin July 3o and be completed on August 2. APPROVED LEASE AGREEMENT WITH HEARTLAND UNIVERSITY COMMERCIAL LIMITED PARTNERSHIP. 6. APPROVE THE AUTHORIZATION OF A CONTRACT BETWEEN THE CITY OF FRIDLEY AND FOREST LAKE CONTRACTING FOR THE ADDITION OF A BIKE PATH NORTH AND SOUTH OF THE EAST RIVER ROAD COUNTY HIGHWAY IMPROVEMENT (WARD 3): , Mr. Burns, City Manager, stated that the City and Anoka County are proposing the construction of a bikeway between Missis- sippi Street and Osborne Road. He stated that a portion of this bikeway between Hartman Circle and Glen Creek Road is FRIDLEY CITY COUNCIL MEETING OF JIILY 24, 1995 PAGE 4 � 7 � � � included as part of the County's 1995 upgrading of this section of roadway. He stated that since the County cannot extend their contract beyond the limits approved by the Federal Highway Administration, it is necessary for the City to implement a separate contract for small segments at both the north and south ends of the project. Mr. Burns stated it is recommended that the City enter into a separate agreement with the County's contractor, Forest Lake Contracting, for construction of bike path segments between Rice Creek Way and Hartman Circle on the south and between Glen Creek Road and Osborne Road on the north. He stated that the estimated cost is about $25,000 and funds have been budgeted as part of the 1995 Capital Improvements Plan. He stated that staff is requesting that Council authorize the negotiation of a contract with approval of the actual contract by the Council in August. He stated that the City will be seeking reimbursement of this cost from the state. APPROVED THE AUTHORIZATION OF A CONTRACT WITH FOREST LARE CONTRACTING. RESOLUTION NO. 43-1995 AUTHORIZING MUNICIPAL STATE AID FUNDS TQ COUNTY STATE AID HIGHWAY (CSAH 8) OSBORNE ROAD - COMMERCE LANE TO FIFTH STREET (SAP 02-608-08) (MSAP 127-020-16): Mr. Burns, City Manager, stated that these County improvements include milling, bituminous overlay, turn lanes, and signal revisions between Commerce Lane and Fifth Street. He stated that the project will upgrade the number of lanes for east- bound Osborne Road traffic from three to four on the west side of the intersection. He stated a pathway is also to be con- structed parallel to Osborne Road on the north side between commerce Lane and University Avenue. He stated that this segment will complete the bikeway/walkway system on Osborne Road from East River Road to Old Central. Mr. Burns stated that this resolution seeks Council approval for use of $15,000 in MSA funds to cover the cost of the bikeway/walkway, and the project is to begin in late summer. He stated that funds are not budgeted in the 1995 Capital Improvements Plan. ADOPTED RESOLUTION NO. 43-1995. RESOLUTION N0. 44-1995 REOUESTING THE POSTING OF "NO PARKING" SIGNS ON OSBORNE ROAD BETWEEN COMMERCE LANE AND FIFTH STREET: Mr. &urns, City Manager, stated that since there is no shoulder being constructed as part of the County's Osborne Road project, the County is requesting the City to approve a no parking resolution for Osborne Road between Commerce Lane FRIDLEY CITY COUNCIL MEETING OF JULY 24, 1995 PAGE 5 � and Fifth Street. He stated that the signs would be posted and maintained by the County. � � ADOPTED RESOLIITION NO. 44-1995. 9. CLAIMS• APPROVED CLAIM NOS. 62868 THROUGH 63200. 1D. LICENSES: APPROVED TAE LICENSES AS SUBMITTED AND A3 ON FILE IN THE LICENSE CLERR�S OFFICE. 11. ESTIMATES: APPROVED� AS FOLLOW3: Newquist & Ekstrum, Chartered 301 Fridley Plaza Office Building 6401 University Avenue N.E. Fridley, MN 55432 Services Rendered as City Prosecuting Attorney for the Month of June, 1995 ....$13,271.25 Barna, Guzy & Steffen, Ltd. 40D Northtown Financial Plaza 200 Coon Rapids Boulevard Coon Rapids, MN 55435-5489 Services Rendered as City Attorney £ar the Month of June, 1995. . . . . . . . . $ 2,749.90 F.F. Jedlicki, Inc. 14203 West 62nd Street Eden Prairie, MN 55346 Clover Pond Diversion/52nd Avenue Floodway Project No. 222 Estimate No. 6 . . . . . . . . . . . . . . . $10,084.25 Innovative Irrigation 10008 University Avenue N.W. Coon Rapids, MN 55448 Corridor Maintenance Project No. 275 Estimate No. 3 . . . . . . . . . . . . $ 3,400.50 � FRIDLEY CITY COUNCIL MEETING OF JULY 29, 1995 PAGE 6 Dermco Construction Co. 2837 A1driCh Avenue South Minneapolis, MN 55408 Tennis and Basketball and Overlay Project No Estimate No. 2 . . . . Court Color Coating . 284 . . . . . . . . . . $51, 642 . 70 There were no comments from the audience regarding the consent agenda items. Mayor Nee requested that Items 2 and 4 be removed from the consent agenda and placed on the regular agenda. MOTION by Councilwoman Jorgenson to approve the consent agenda items, with the exception of Items 2 and 4. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. ADOPTION OF AGENDA: MOTION by Councilman Schneider to adopt the agenda with the addi- tion of Items 2 and 4 from the consent agenda. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor � Nee declared the motion carried unanimously. OPEN FORUM. VISITORS: ' UPDATE ON COMMUNITY ACTIVITY CENTER: Mr. Burns, City Manager, stated that in May, a preliminary proposal was submitted to Council which examined the needs of youth and seniors for activity space. He stated that estimated costs for a new facility and remodeling would be $3.1 million with operating costs of about $244,000 per year. Approximately $21,000 a year would be received in annual rental revenue. Mr. Burns stated that a portion of the cost of such a facility would probal�ly need to be funded from fund balances, and there are a number of competing priorities for the use of these fund balances. He stated that Council is now going through the 1996 budgeting process, and there is quite a gap between the estimated General Fund revenues and the expenditures. He stated that because of this gap, Council should possibly consider scaling down such a project to consider senior needs only and avoid adding new operating costs for which there is no revenue. Councilman Schneider stated that there has been no discussion how such a facility would be funded, and he felt this needed to be addressed in a budget work session. Councilwoman Jorgenson stated that she had requested an update on the status of a community center. She stated that it was February FRIDLEY CITY COUNCIL MEETING OF JULY 24, 1995 PAGE 7 � when the seniors were before the Council, and she felt this has to be on Council's priority list. PUBLIC HEARINGS: 12. PUBLIC HEARING ON PLAT REOUEST, P.S. #95-01. BY THE ROTTLUND COMPANY, INC.; AND PUBLIC HEARING ON REZONING REOUEST. ZOA #95-01, BY THE ROTTLUND COMPANY. INC..; AND PUBLIC HEARING ON VACATION REOUEST, SAV #95-02, BY THE ROTTLUND COMPANY. INC.; GENERALLY LOCATED SOUTH OF MISSISSIPPI STREET, WEST OF UNIVERSITY AVENUE AND NORTH OF SATELLITE LANE (WARD 1): MOTION by Councilman Schneider to waive the reading of the public hearing notices and open the public hearing on P.S. #95-01, ZOA #95-01, and SAV #95-02. Seconded by Councilwoman Bolkcom. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously and the public hearing opened at 8:05 p.m. Ms. Dacy, Community Development Director, stated that this proposed development is for the fourteen acre site at the southwest corner � of Mississippi Street and University Avenue. She stated that the public hearings are for the rezoning of the property from R-3 and C-3 to S-2 and also to consider a plat and a vacation of public right-of-way along the University Avenue frontage road and a small portion on Third Street. Ms. Dacy stated that the Planning Commission reviewed all three of these requests and recommended approval of P1an B Revised subject to stipulations. She stated that Plan B Revised consists of 48 senior condominium units; 6 eight-unit attached condominiums; 24 two-story detached townhomes, and 26 one-story townhomes. She stated that the developer has received cost estimates for the senior condominiums, and the number of units is now under evaluation. She stated that prices range from $80,00o to $160,oDo depending on the type of housing. She stated that the total development would consist of 146 units. Ms. Dacy stated that two key issues with this development were the alignment of Third Street and the housing styles. She stated that the sixteen unit buildings were a major concern, and the developer addressed these concerns by creating six eight-unit buildings and two-story detached townhomes. She stated that in regard to the alignment of Third Street, the developer was proposing an access just west of the median. She stated that the recommendation is to � pursue the intersection alignment where Third Street is located 35 feet east of the existing location, and the access to Holly Center is also proposed to be realigned. � � FRIDLEY CITY COUNCIL MEETING OF JULY 24, 1995 PAGE 8 Ms. Dacy stated that Plan B Revised creates hiqher value townhomes with three floor plans to appeal to the public. She stated that there is also more semi-private open space and four distinct hou- sing styles. She stated it was felt that the location of Third Street seemed to be the best in terms of safety and future traffic control. Ms. Dacy stated that Macromedia Technologies, Inc. has computer simulations of the development proposed for this site. Mr. Frank Blundetto, Macromedia Technologies, presented these computer simu- lations to Council which consisted of stills and animation. Mr. Tim Whitten, Architect for Rottlund Company, stated that Rottlund wished to create a very stronq neighborhood and sense of community with this development. He stated that there are different architectural themes, but there is consistency in the design and architecture so that the development appears as a neighborhood. He stated that the goal was to confarm to design guidelines set forth by the City. Mr. Whitten stated that the two 24 unit condominium buildings are targeted for seniors; the six eight-unit townhomes are tarqeted £or young professionals; the 26 one-story townhomes are targeted for empty nesters; and the 24 two-story detached townhomes are targeted toward young couples, singles, and single parents. He stated that these are four distinct tyges of housing exitittg off the main drive. He stated that they wanted to create a certain image and separate identity for each style. Mr. Whitten stated that the most dense housing is proposed for the corner of University Avenue and Mississippi Street. He stated that they are proposing a plaza at this location. It would be open to everyone, and would provide a buffer from the roadways. He stated that this plaza leads into an interior park. He stated that land- scaping berms are proposed along Mississippi Street and University Avenue to buffer the housing units to the traffic and noise. He stated that there would be stone columns with this same material incorporated in the housing units. Mr. Whitten stated that in the two 24 unit condominium buildings, each unit is approximately 1,200 square feet, and there is an exterior court. He stated that half the units have two car garages, and the other half have single garages. He stated that the construction materials are stone at the base, brick on the second level, and lap siding for the rest of the building. He stated that fireplaces are optional and laundry facilities are provided in each unit. � Mr. Whitten stated that the townhomes are three-story, two bedroom units with private entrances and attached garages. He stated that they are focusing on the issue of privacy and security. He stated that this housing resembles Boston row housing. He stated that the FRIDLEY CITY COUNCIL MEETING OF JULY 24. 1995 PAGE 9 � materials used are brick and vinyl lap, with a combination of cedar siding. Mr. Whitten stated that there are 26 units of cottages which are on one level. He stated that all units have two car garages and range from 1,300 to 1,450 square feet. He stated that each unit has either two or three bedrooms, and there are two different choices of floor plans for these units. He stated that these units will be placed on an angle to the street and will have a side or straight entry, with the option for a porch. Mr. Whitten stated that the 24 two-story detached townhomes will have two car garage5 for all units and range from 1,300 to 1,600 square feet. He stated that they are lookinq at the introduction of some front porches to play down the garage fronts. Mr. Tom Harrington, the Landscape Architect from BRW, Inc., reviewed the park space within this development. He stated that there are sidewalks from Satellite Lane to Mississippi Street, and there is a walkway system across Third Street which continues to a private street. He stated that the space in the northeast corner is not only useable by the development but allows for public usage as well. Mr. Harrington stated that there is a short two foot stone wall on the outside which rises to five feet. He stated that � this provides an introduction to the rest of the development. He stated that benches and trees, as well as a few picnic tables, have been incorporated, and the overall concept is a passive park. He stated that there is approximately 65 feet by 100 feet of green space which is large enough for lawn games or could be flooded in the winter for skating. Mr. Don Jensen, Land Development Manager for Rottlund Company, stated that Rottlund wanted to buffer the busy zones at Mississippi Street and University Avenue and the industrial area to the west. He stated that they came up with a series of hedge treatments. In negotiating with RAO to the west they have a landscaping buffer of approximately 10 feet to 15 feet on either side in order to obtain a positive buffer area. He stated that there is a wood fence near the RAO property, and on the west boundary a fence would be placed as the grade rises to do a more effective job of screening the development. Mr. Jensen stated that the columns around the perimeter of the development are finished concrete which resemble limestone. He stated that these columns will be used along Mississippi Street and connect with an arbor vitae hedge or ornamental fence. He stated that the first floors of the buildings facing the University Avenue and Mississippi Street intersection will be screened. � Mr. Seff Holstein, Traffic Consultant with BRW, Inc., stated that a detailed traffic analysis of this site was conducted to determine whether or not the proj ect would have a negative impact on the � � L_.J FRIDLEY CITY COUNCIL MEETING OF JULY 24, 1995 PAGE 10 roadway system. He stated that a determination was also made if the proposed relocation of Third Street 35 feet to the east would be a problem. Mr. Aolstein stated that this site is expected to generate only one-third of the trips that were generated several years ago when this area had commercial development. He stated that the current three access points will be consolidated, and the access on Third Street will be moved 35 feet to the east. He stated that a level of service analysis was completed, and the levels are at B and D in the morning hours for Third and Mississippi Streets. He stated that this also holds true for Mississippi Street and Univer- sity Avenue, and these are acceptable levels. Mr. Holstein stated that it was also determined that the distance between Third Street and University Avenue is sufficient enough to allow for stacking. He stated that this development will generate less traffic, and two access points will be eliminated which will help conditions on Mississippi Street. He stated that as far as the traffic impact to adjacent streets, there would be little or none. Councilwoman Bolkcom asked if the traffic going south was taken into consideration. Mr. Holstein stated that he did not count that traffic. He stated that the data shown at the existing Third Street and Mississippi Street intersection is from counts done by Anoka County. The data at the University and Mississippi intersection was from the Min- nesota Department of Transportation study done in 1993, and the figures were adjusted for what has transpired on this site. He stated that as far as a traffic count to determine how many of the previous patrons to the site were from the south, this was not done. Councilwoman Jorgenson asked if the traffic study figures were based on 172 units or 148 units on this site. Mr. Holstein stated that it was initially based on 172 units, but it has been adjusted. Councilwoman Jorgenson stated that the existing traffic on Missis- sippi Street is 10,500 vehicles per day. She stated that the short range post development would be 9,800 vehicles per day, and the long range forecast is 27,800. 5he stated that there are a number of residents on Second Street that will have a difficult time accessinq Mississippi Street. She stated that when they initially reviewed this development, Third Street was to align with Seaond Street. Mr. Holstein stated that since this development generates less traffic than the previous retail establishments, there should probably be easier access to Mississippi Street from Second Street. FRIDLEY CITY COUNCIL MEETING OF JULY 24 1995 PAGE 11 � Mr. Whitten stated that with the needs they had for designing this site and addressing the two most active areas, they arrived at this location for Third Street. Councilwoman Jorgenson asked if there is sufficient space from the proposed Third Street location to the intersection at University Avenue to install a traffic light at a future date. Mr. Holstein stated that there would be sufficient space. Councilwoman Jorgenson asked what would warrant the installation of a traffic signal at Third Street. Mr. Holstein stated that there is a manual and certain criteria has to be met. He stated that he cannot speak for the County, but a four-way stop at this location may be feasible. Counoilman Schneider asked if the City would have met the require- ments for a traffic signal prior to the demolition of the commer- cial area. Mr. Holstein stated that the County did the warrant analysis, and it was not close to meeting the requirements. � Councilwoman Bolkcom asked if Third Street would be a public or private street. Ms. Dacy stated that Third Street is proposed to be dedicated as part of the plat and would be a public street. Mr. Bruce Falink, 212 Mercury Drive, stated that he is not opposed to this development or the reloaation of Third Street. He stated that they do, however, have problems with traffic in their neiqh- borhood. He stated that their neighborhood is used as a shortcut to get to Holiday, and these vehicles travel 4o to 45 miles per hour. He stated that there are a lot of children in the neighbor- hood and park which is a safety concern. Mr. Falink offered several options to reduce the amount of traffic in their area -- one was to remove access south of Satellite Lane. Councilman Schneider stated that he has received calls which are opposite to what Mr. Falink is suggesting. Mr. Falink stated that the residents on Mercury Drive and Jupiter Drive may feel differently than those that live on the adjacent streets. Councilman Billings stated that the developer originally did not � want a connection to Satellite Lane. He stated that, historically, there have been a number of residents that use this as a means of going north. He stated that there have been a number of complaints from residents along 5tarlite Lane, and other streets that people � FRIDLEY CITY COUNCIL MEETING OF JULY 24, 1995 PAGE 12 are using their neighborhood as a shortcut. He stated that Counoil would be pleased to provide no access to Satellite Lane, if that was the wishes of the neighborhood. He stated that if the residents felt they wanted no access to Mississippi, he felt the developer would accommodate this request. Mr. Whiten stated that they actually have two points of access. They would be happy not to have the access go through on Third Street but to maintain the other access to the east which is a private drive. Mr. Bruce Lundberg, 230 Rice Creek Terrace, stated that he was impressed with the Rottlund proposal. He stated that he does have a concern with traffic and access to Mississippi Street off of Second Street. He stated that at one time there were three accesses into his area, but they are now down to only Second Street. He stated that Council has a great opportunity to align 5econd and Third Streets so that two developments can co-exist. Mr. Lundberg stated that if the intersection is 35 feet to the east, he doubted if the County would ever consider traffic control. He stated that if the streets are aligned, it is likely that a four-way stop would be warranted. Mr. Lundberg stated that the analysis did not even mention Second � Street or the development to the north. He asked that Council relocate the entrance of this development so that is across from Second Street. He statefl that the current residents have an investment in Fridley, and the persons living in this development will have an investment in Fridley, but the developer does not. He stated he believed that two units could be removed and relocated in order to align Second and Third Streets. Mr. Flora, Public Works Director, stated that there is not suffi- oient traffic from this residential neighborhood to the north to warrant a signal. Mr. Lundberg stated that if the two developments are oonnected, he felt there would be enough traffic to warrant a signal. He stated that Council has the opportunity to make future traffic control possible. Mr. Holstein stated that if Third Street was moved another 200 feet to the west it would make it difficult for the left turn. He stated that there would also be a need for grade work at Second Street. Ms. Dacy stated that she and Mr. Lundberg have had discussions a number of times. She stated that what was known as the Second � Street alignment was presented to the Planninq Commission for their review. She stated it was felt that there may be some conflict with the traffic movement into the shopping center and a stacking problem. She stated that correspondence has been received from the � � FRIDLEY CITY COUNCIL MEETING OF JULY 24. 1995 PAGE 13 owner of Holly Shopping Center, and it was felt that if access to the shopping oenter was from Second Street, there was concern about the long term viability of the shopping center. Mr. Whitten stated that he is sympathetic to the residents to the north, however, they are trying to get the access near the area of the development that generates the most traffic. Cauncilman Billings stated that the original plan had two entrances onto Mississippi Street, one aligning with Second Street. He asked if there were any alternatives that would make the traffic patterns work within the development and accommodate the access at Second Street. MOTION by Councilman Billings to continue the public hearing on these requests to the August 14, 1995 Council meeting. Seconded by Councilwoman Jorqenson. Councilwoman Jorgenson stated that she has difficulty with the Third S�reet alignment directly into the Holly Shopping Center. She stated that the initial request did not indicate that these two streets were to be aligned. She stated that she would like the alignment with Second Street. Mr. Whitten stated that to align Third Street with Second Street is very difficult to accommodate, but he understands Councilwoman Jorgenson's concerns. Councilwoman Jorgenson felt that the access to Sylvan Hills also needs to be addressed by the neighborhood. She stated that if the neighborhood did not want access to Mississippi Street, this could be accommodated. Councilman Schneider stated that he felt comfortable with the proposal. He stated that he did not think this Third Street alignment creates more difficulty than what exists today, as the traffic counts are reduced. He felt that the grade of Mississippi Street, due to the overpass, does create a problem to align Second and Third Streets. He stated that he could support this proposal as presented. Councilwoman Bolkcom stated that she is concerned about the Third Street alignment because of the two neighborhoods. She stated that she would like more input from the residents. She could not say at this point if she would support this Third Street alignment. She stated that she also has a concern about those residents who have to use Second Street as an access. � Councilman Billings stated that in the last ten years, the neigh- borhood north of Holly Shopping Center has been to Council relative to the fact that they cannot get in and out of their neighborhood. He stated that they have been told when development takes place on ' � � FRIDLEY CITY COUNCIL MEETING OF JULY 24, 1995 PAGE 14 the south side of Mississippi, this concern would be addressed. He felt that if it was not addressed the Council would be mis- leading the residents in that neiqhborhood. Councilman Billings stated that as far as a connection to the Sylvan Hills area, he has had numerous calls about the need for such a connection and just as many calls indicating there should not be a connection. He stated that the residents on Starlite Lane get a lot of traffic as a shortcut to Mississippi Street. He stated that he recalls discussing the Second Street access at one meeting, and if he had to vote this evening on the plat he would have no choice but to vo�e against it. Mayor Nee stated that he is comfortable with the design and creativity. He stated that he agrees with Councilman Billings that for years the City set as a goal some commitment to the residential neighborhood to the north to try and align Second Street so that they could get stop signs or a signal. He felt that this would be the time to make this alignment. Ms. Dacy stated that the alignment of Third Street would affect the density o£ the development. Mr. Burns, City Manager, asked if there is a way to tie in Second Street into the Aolly Shopping Center. Ms. Dacy stated that it would be difficult to obtain a public right-of-way to meet the required standards. UPON A VOICE VOTE TAKEN ON THE ABOVE MOTION, all voted aye, and Mayor Nee declared the motion carried unanimously. OLD BUSINESS• 13. FIRST READING OF AN ORDINAI^ICE TO AMEND THE CITY CODE �F THE CITY OF FRIDLEY, MINNESOTA, BY MAKING A CHANGE IN ZONING DISTRICTS (REZONING REQUEST, ZOA #95-04 BY HOME DEPOT USA, INC., TO REZONE FROM C-2, GENERAL BUSINESS AND M-2, HEAVY INDUSTRIAL. TO C-3, GENERAL SHOPPING CENTER DISTRICT, GENERALLY LOCATED NORTH OF I-694 AND EAST OF EAST RIVER ROAD1 (WARD 31 (TABLED JULY 10, 19951: Mayor Nee removed this item from the table. Mr. Hickok, Planning Coordinator, stated that this is a request by Home Depot to rezone property from C-2 and M-2 to C-3. He stated that at the last meeting, there were concerns raised about the impact of traffic on residents on 5Third and 61st Avenues, particu- larly relating to traffic on weekends. Mr. Hickok reviewed the questions which were raised and the responses as outlined in a memorandum to the City Manager from Barbara Dacy and himself dated July 20, 1995. � FRIDLEY CITY COUNCIL MEETING OF JULY 24. 1995 PAGE 15 Councilwoman Bolkcom stated that the neighborhood is concerned about weekend traffic. She stated that even if this parcel was not rezoned, it would not mean that there would be no weekend traffic as the site is developed. She requested a comparison of weekend traffic for an industrial use as compared to Home Depot's operation. Mr. Tim Platt, Real Estate Manager for Home Depot, stated that for an industrial use only, there would be one hundred Saturday peak hour trips; for an industrial/commercial mix development, 1,707; for Home Depot with retail development, 545 trips; and 405 trips for Home Depot only. He stated that with development of this site, there would be some additional peak hour traffic. He stated that none of the Saturday peak hour traffic would affect the current level of service at the existing intersections. He stated that these intersections are functioning at a higher level of service than the University Avenue and Mississippi Street intersection. Councilwoman Jorgenson asked what hours were used for the weekend peak hours. Mr. Platt stated that for the weekend study they used the peak hours of 12:3o p.m.to 1:30 p.m. � Ms. Lori Wood, 133 5Third Avenue, stated that Aome Depot's peak hours would be on the weekends. She stated that there would be a lot more traffic on their street. She stated that she had submitted a petition, and she and those persons are opposed to the rezoning. � Councilwoman Bolkcom stated that she had received several phone calls from person in favor of the rezoning. Mr. Leonard Kos, 5468 Altura Road, stated he felt that this deve- lopment would deflect traffic through neighborhoods as far north as 61st Avenue and as far south as 49th Avenue. He stated that there is not direct access to the property, and traffic is increa- sing on Main Street and Fifth Avenue. He stated that to intensity the traffic is creating a problem and not benefitting the community. He stated that the "weaving" pattern off I-694 to turn left onto 57th Avenue is a real problem. MOTION by Councilwoman Bolkcom to waive the reading and approve the ordinance on first readinq, with the following stipulations: (1) a Comprehensive Plan Amendment will be required if this 14.5 acre parcel is to be rezoned. All fees related to processing the amendment will be borne by the petitioner; (2) the materials of the landscape plan shall be reviewed and approved by staff prior to installation; (3) the banding and color scheme shall be consistent on all building faces; (4) customer information/directional signage and striping will be required in accordance with the Aome Depot Site Plan dated April 27, 1995; (5) a request for three variances � � FRIDLEY CITY COUNCIL MEETING OF JULY 24, 1995 PAGE 16 would be required to be processed, and a decision of the Fridley City Council rendered prior to fabrication and installation of a sign larger than 8D square feet; (6) the petitioner shall provide verification of approval of the storm water management plan from the Minnesota �epartment of Transportation and the Six Cities Watershed District; (7) calculations must be provided and drainage modifications must be oompleted on the plan prior to the May 3, 1995, Planning Commission meeting; (8) a drainage easement must be acquired by the petitioner to allow excess run-off to drain on the property to the west; (9) all pond slopes shall be designed with a minimum 3:1 interior slope in accordance with the grading and drainage plans dated April 19, 1995; (10) pond capacity calcula- tions shall be provided prior to the May 3, 1995, Planning Commis- sion Meeting; (11) the petitioner shall comply with all require- ments of the Anoka County Engineering Department; (12) a semi- traffic circulation plan shall be indicated on the site plan with the modified access location as required by the Anoka County Traffic Engineering Department; (13} the large commercial vehicle circulation route shall be clearly marked through the use of informational signs onoe the site develops; (14) the petitioner shall be responsible for the cost of the traffic improvements necessary to accommodate the traffic generated by the development including signalization or other improvements as datermined by Anoka County or MnDOT now or in the future; and (15) all Home Depot deliveries (to and from�the store) shall only utilize the delivery route of 57th Avenue N.E. to University Avenue. Seconded by Councilman Schneider. Councilman Schneider stated that once this site develops, the traffic will be there and felt that Home Depot is the best solution. He stated that putting the traffic issue aside, the Home Depot development is very impressive, and he hoped this addition to the neighborhood would help clean up the Holiday site. Councilwoman Bolkcom stated that the City would continue to work on improving the traffic conditions. She stated that if the site developed as it is now zoned there would still be the same traffic issue. Mr. Hickok asked if the motion includes the initiation of the study. He stated that the improvement to the turn lane on 57th Avenue was identified as a possible improvement by Mr. Platt. He stated that the County would be interested in a signal on Main Street. Mayor Nee suggested that staff prepare an item for Council's con- sideration relating to the study and related traffic issues at the second reading of the ordinance. � Mayor Nee stated that this issue was a difficult one. He stated that it goes back many years when a serious mistake was made in the planning process and heavy industrial was put next to residential. He stated that it is difficult for him as he has many friends south FRIDLEY CITY COUNCZL MEETING OF JULY 24, 1995 PAGE 17 ' of the freeway, and there are some mixed feelings. He stated that he felt most people have been supportive of the rezoninq, and several persons have had the occasion to do business with Home Depot in other states. He stated that he has never seen a company so willinq to try and resolve these problems. He stated that this bears on his decision that he Peels Home Depot is best for the neighborhood. UPON A VOICE VOTE TAKEN ON THE ABOVE MOTION, all voted aye and Mayor Nee declared the motion carried unanimously. 14. RESOLUTION NO. 45-1995 APPROVING A COMPREHENSIVE PLAN AMEND- MENT, CPA #95-01. BY HOME DEPOT USA, INC., FOR PROPERTY LOCATED ON TRACT A, REGISTERED LAND SURVEY NO. 103, GENERALLY LOCATED NORTH OF I-694 AND WEST OF RIVER ROAD ON MAIN STREET (WARD 31 (TABLED JULY 10. 1995): Mayor Nee removed this item from the table. Mr. Hickok, Planning Coordinator, stated that this resolution is to approve a comprehensive plan amendment. He stated the Metropo- litan Council has requested additional information regarding this amendment, but he does not expect that this will delay the project. He stated that the Metropolitan Council was required to respond 1 within ten working days of submission of this comprehensive plan amendment, and a request for additional information was received on the llth or 12th day, depending on whether July 3 is considered a holiday for the Metropolitan Council. MOTION by Councilwoman Bolkcom to adopt Resolution No. 45-1995, with the following stipulations attached as Exhibit A: (1) approval of plat request, P.S. #95-02, rezoning request, ZOA #95-04, and special use peYmit Tequest, SP #95-05; (2) a Compre- hensive Plan Amendment will be required if this 14.5 acre parcel is to be rezoned. All fees related to processing the amendment will be borne by the petitioner; (3) the petitioner shall provide verification of approval of the storm water management plan from the Minnesota Department of Transportation and the Six Cities Watershed District; and (4) the petitioner shall be responsible for the cost of the traffic improvements necessary to accommodate the traffic generated by the development including signalization or other improvements as determined by Anoka County or MnDOT now or in the future. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 15. RESOLUTION N0. 46-1995 APPROVING PLAT, P.S. �95-02, HOME DEPOT FRIDLEY ADDITION (BY HOME DEPOT USA, INC., TO REPLAT TRACT A, � REGISTERED LAND SURVEY #130 INTO THREE SEPARATE PARCELS, GENERALLY LOCATED NORTH OF I-694 AND EAST OF EAST RIVER ROAD) SWARD 32) (TABLED JULY 10, 19951: Mayor Nee removed this item from the table. � � FRIDLEY CITY COUNCIL MEETING OF JULY 24. 1995 PAGE 18 Mr. Hickok, Planning Coordinator, stated that in response to Council's concerns, Home Depot has eliminated a lot from the original plat and a revision of the plat has been received. He stated that staff recommends approval of the plat with the stipula- tions as outlined. MOTION by Councilwoman Bolkcom to adopt Resolution No. 46-1995, with the following stipulations attached as Exhibit A: (1) approval of P.S. #95-02 shall require prior approval of ZOA #95-04; (2) the petitioner shall comply with all requirements of the Anoka County Engineering Department; (3) the petitioner shall provide proof of cross-parking agreements between the two independent parcels at the time of transfer. These agreements shall be recorded with the Anoka County Recorder's Office at the time the final plat is filed; (4) the petitioner shall provide a utility agreement between the two parcels identifying the responsibility for repair, maintenance, and replacement. These agreements shall be recorded with the Anoka County Recorder's Office at the time that the final plat is filed; (5) the petitioner shall provide a 15 foot bikeway/walkway easement adjacent to Main Street prior to recording the final plat; and (6) all standards for landscaping, irrigation, curbing, and parking lot striping shall apply to the land. No portion of the former lot shall be left in an undeveloped state. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 16. SPECIAL USE PERMIT RE9UEST, SP #95-05, BY HOME DEPOT USA, INC.. TO ALLOW GARDEN CENTERS OR NURSERIES WHICH REQUIRE OUTSIDE DISPLAY OR STORAGE OF MERCHANDISE, AND PER SECTION 205.15.1.0 (71 OF THE FRIDLEY CITY CODE, TO ALLOW ESTABLISH- MENTS OF THE "DRIVE-IN" TYPE, SELLING, SERVING, OR OFFERING GOODS OR SERVICES DIRECTLY TO CUSTOMERS EITHER WAITING IN PARKED MOTOR VEHICLES OR TO CUSTOMERS WHO RETURN TO THEIR VEHICLES TO CONSUME OR USE THE GOODS OR SERVICES WHILE ON THE PREMISES, GENERALLY LOCATED NORTH OF I-694 AND EAST OF EAST RIVER ROAD (WARD 3) (TABLED JULY 10, 1995): Mayor Nee removed this item from the table. Mr. Hickok, Planning Coordinator, stated that this special use permit is requested for a garden center in con�unction with the Home Depot store. He stated that this is probably the largest garden center in the community and is a nice addition to Home Depot's building. He reviewed the stipulations attached to this special use permit request. MOTION by Councilwoman Bolkcom to grant Special Use Permit Request, SP #95-05, with the following stipulations: (1) approval of SP � #95-05 shall be contingent upon prior approval of ZOA #95-04; (2) the architectural detail of the garden center shall be consistent with the architectural detail of the primary structure; (3) there shall be no outdoor sales of fertilizer, pesticides, or other ------------------------------------ FRIDLEY CITY COIINCIL MEETING OF JULY 24, 1995 PAGE 19 � potential pollutants; (4) there shall be no off-season storage within the garden center; (5) the developer shall provide suffi- cient on-site parking to accommodate garden center patron parking demands; and (6) there shall be no outdoor plant sales (outside of the confines of the garden center walls). Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 17. VARIANCE REOUEST, VAR #95-12, BY HOME DEPOT USA, INC., TO INCREASE THE MAXIMUM AREA OF A FREE-STANDING SIGN FROM 80 SQUARE FEET TO 160 SOUARE FEET; TO INCREASE THE HEIGHT OF A FREE-STANDING SIGN FROM 25 FEET TO 40 FEET, GENERALLY LOCATED AT THE NORTHWEST CORNER OF I-694 AND MAIN STREET fWARD 31 (TABLED JULY 10. 1995 L Mayor Nee removed this item from the table. Mr. Hickok, Planning Coordinator, stated that this is a variance request to increase the square footage of a free-standing sign from 80 square feet to 160 square feet to increase the height from 25 feet to 40 feet for Home Depot. Ms. Pam Abar, National Sign Contractor for Home Depot, stated that the height of 40 feet is the only point where they could obtain ' visibility of their sign from the freeway. She stated that the code only allows a height of 25 feet. She felt that this was different from other locations because the sign is on the inter- state rather than a City street. She stated that there is also the railroad overpass and the billboards to deal with. She felt that this situation was unique. Mr. Platt stated that Home Depot is working very hard with the property owner to have the billboards removed. MOTION by Councilwoman Bolkcom to deny Variance Request, VAR #95-12. Seconded by Councilwoman Jorgenson. MOTION by Councilman Schneider to divide the variance question regarding the size and the height of the sign. Seconded by Councilman Billings. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. MOTION by Councilwoman Bolkcom to qrant that portion of Variance Request, VAR #95-12, to increase the square footage of the sign from 80 square feet to 160 square feet. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. � MOTION by Councilwoman Bolkcom to deny that portion of Variance Request, VAR #95-12, to increase the height of a free-standing sign from 25 feet to 40 feet. Seconded by Councilwoman Jorgenson. FRIDLEY CITY COUNCIL MEETING OF JULY 24. 1995 PAGE 20 � Councilman Billings stated that Home Depot had originally requested a height of 69 feet but they now have reduced it to 40 feet. He stated that he did not feel this request was unreasonable. He felt that there had to be different standards for signs on I-694 as opposed to those on City streets. Councilman Schneider stated that he could see some justification to go somewhat above the 25 feet. Mayor Nee stated that he would agree there is room for a different standard for signs on I-694. Councilwoman Bolkcom felt that someone could make the same argument for signs on University Avenue. UPON A ROLL CALL VOTE TAKEN ON THE ABOVE MOTION, Councilwoman Bolkcom and Councilwoman Jorgenson voted in favor of the motion. Mayor Nee, Councilman Billings, and Councilman Schneider voted against the motion. Mayor Nee declared the MOTION FAILED. MOTION by Councilwoman Bolkcom to grant that portion of Variance Request, VAR #95-12, to increase the height of a free-standing sign from 25 feet to 4D feet including the stipulation that all bill- }aoards on the Home Depot site shall be removed within a time-frame ' to be determined by the City. Seconded by Councilman Schneider. MOTION by Councilman Billings to amend the above motion to grant that portion of Variance Request, VAR #95-12, to increase the height of a free-standing sign from 25 feet to 32 feet. Seconded by Councilman Schneider. Upon a voice vote taken on the above motion, Councilman Billings, Councilman Schneider, Mayor Nee, and Councilwoman Jorgenson voted in favor of the motion. Councilwoman Bolkcom voted against the motion. Mayor Nee declared the motion carried by a 4 to 1 vote. UPON A VOICE VOTE TAKEN ON THE MAIN MOTION, Councilman Billings, Councilman Schneider, Mayor Nee, and Councilwoman Jorgenson voted in favor of the motion. Councilwoman Bolkcom voted against the motion. Mayor Nee declared the motion carried by a 4 to 1 vote. NEW BUSINE5S• 18. RESOLUTION NO. 47-1995 AUTHORIZING AGREEMENTS BETWEEN THE CITY OF FRIDLEY AND RECIPIENTS OF 1995-1996 FEDERAL COMMi7NITY DEVELOPMENT BLOCK GRANT FUNDS: Mr. Kurt 5chneider, Planning Assistant, stated that the Human Resources Commission has submitted their recommendation for � allocation of the CDBG funds. He stated that, unfortunately, a representative of the Human Resources Commission was not able to attend the meeting this evening. However, he would answer any questions from Council. FRIDLEY CITY COIINCIL MEETING OF JULY 24, 1995 PAGE 21 � MOTION by Councilman Schneider to adopt Resolution No. 47-1995. Seconded by Councilwoman Jorgenson. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. 19. SPECIAL USE PERMIT REQUEST. SP #95-06, BY ADE LEASING FOR JIFFY LUBE, TO ALLOW AN AUTOMOBILE SERVICE STATION AND MOTOR VEHICLE FUEL AND OIL DISPENSING SERVICE IN A C-2, GENERAL BUSINESS DISTRICT, GENERALLY LOCATED AT 7609 UNIVERSITY AVENUE N.E. (WARD 11• Mr. Aickok, Planning Coordinator, stated that this is a request for a special use permit to allow a service station and motor vehicle fuel and oil dispensing service at 7609 University Avenue. He stated that Jiffy Lube is interested in redevelopment of this site and constructing a new building to allow three service bays and a fourth bay for a car wash. Mr. Hickok stated that the Planning Commission felt it was neces- sary to have a small rolling berm to mitigate some of the impact on University Avenue from the overhead doors. Mr. Hickok stated that the Planning Commission recommended approval and staff concurs. He outlined the stipulations attached to this special use permit. ' Councilman Billings stated that the stipulations say that the Honey Locust trees are to be replaced with Norway Maple. He stated that there is a large tree in the northeast corner of this site which is a Honey Locust. He did not feel that this tree should be removed and replaced. Mr. Hickok stated that staff would not request that any mature tree be replaced. He stated that in order to make the drainage work it may require removal of everything on the site. Mr. John Anderson, the petitioner, stated that in reference to the berm, there was discussion at the Planning Commission meeting on a berm and ponding area. He stated that they are discussing this issue with MnDOT and have not accomplished anything to date. He stated that he has no problem with the berm in the front, but he cannot have the berm and ponding area as well. He stated that they will try and get the ponding, and as much of a berm as possible, in conjunction with the discussions at the Planning Commission meeting. Mr. Anderson stated that in regard to the stipulation regarding the storage of used oil outside, he thought this was mitigated as long as he was in compliance with the City Code requirement. He stated � that the materials are stored inside in an approved storage tank in the basement. � � FRIDLEY CITY COUNCIL MEETING OF JULY 24. 1995 PAGE 22 MoTION by Councilman Sillings to grant Special Use Permit, SP #95-06, with the following stipulations: (1) the following changes to the landscape plan are to made prior to the issuance of a buil- ding permit: 4 Black Hills Spruce shall be added along the north property line (Eastern Red Cedar are shrubs); replace all Honey Locust trees with Norway Maple. Relocate the three trees along Osborne Road to the University Avenue side of the parcel to help mitigate the impact of four overhead doors facing a major thorough- fare; underground irrigation shall be installed; (2) ventilation will be required for the lower level of the structure; (3) the used oil storage tank shall be tested, certified, and shall meet speci- fications of the City's Chief Building Official and Fire Marshal; and (4) the petitioner shall comply with all Anoka County and St. Paul Waterworks stipulations and obtain all necessary permits prior to the issuance of a building permit. Further, the stipu- lation that no storage of used oil shall occur outside is eliminated. Seconded by Councilwoman Bolkcom. Upon a voice vote, all votinq aye, Mayor Nee declared the motion carried unanimously. 20. RECEIVE BIDS AND AWARD CONTRACT FOR 1995 SEALCOAT PROJECT N0. ST. 1995-10: Mr. Flora, Public Works Director, stated that the 1995 sealcoat program was separated into two portions, one of approximately 60,000 square yards, to be completed this year and the remainder to be added to the 1996 sealcoat proqram. He reported that two bids were received for the 1995 adjusted sealcoat project. He stated that ASTECH Corporation was the low bidder in the amount of $50,556.26, and it is recommended that Council award the contract to them. MOTION by Councilwoman Jorqenson to receive the following bids for the 1995 Sealcoat Project No. ST. 1995-10: Bidder ASTECH P. O. Box 1025 St. Cloud, MN 56302 Allied Blacktop 10503 89th Avenue Maple Grove, MN 55369 Total Bid $50,556.26 $54,979.06 Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. MOTION by Councilwoman Jorgenson to award the contract for the 1995 � Sealcoat Project No. ST. 1995-10 to the low bidder, ASTECH Corporation in the amount of $50,556.26. Seconded by Councilman Schneider. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. FRIDLEY CITY COUNCIL MEETING OF JULY 24 1995 PAGE 23 � 2. APPROVE SERVICE CONTRACT BETWEEN THE ANOKA COUNTY COMM[7NITY ACTION PROGRAM. INC. AND THE CITY OF FRIDLEY FOR JOINT ADMINISTRATION OF THE HOME IMPROVEMENT GRANT PROGR�M: MOTION by Councilman Billings to approve the service contract between the Anoka County Community Action Program, Inc. and the City for joint administration of the Home Improvement Grant Program. Seconded by Councilwoman Jorgenson. Upon a voice vote, Councilman Billings, Councilwoman Jorgenson, Councilman Schneider, and Councilwoman Bolkcom voted in favor of the motion. Mayor Nee abstained from voting on the motion. Mayor Nee declared the motion carried. 4. APPROVE AGREEMENT FOR THE CURBSIDE COLLECTION OF TREE BRANCHES AND BRUSH BETWEEN THE CITY OF FRIDLEY AND CERES ENVIRONMENTAL: Mr. Steve Gorecki, Project Manager for outside Services, Inc. of Anoka, stated that they recently submitted a bid to the City regarding curbside pickup of branches and brush. He stated that he had some problems with the proposal prior to bidding and talked to Lisa Campbell, Planning Assistant/Recycling Coordinator. Mr. Gorecki stated that he did submit a bid and explained to Ms. Camp�ell some of the problems he had with this proposal. He stated � that the bid was ambiguous, as it asked for hourly rates for dif- ferent pieces of equipment. He stated that it did not specify certain cubic yards. He stated that the hourly rate for a 40 yard truck, and a 20 yard truck would be different. Mr. Gorecki stated that the award of the bid was based on the lowest hourly rates, and he felt it was detrimental to the City because it will be difficult to monitor. He stated that there is no incentive for a contractor to be efficient because the City is penalizing them if they have larger trucks. He stated that the bottom line is the cost per yard and not the hourly rate. Ms. Dacy, Community Development Director, stated that she appreci- ated Mr. Gorecki's opinions. She stated that this is the first time the City is involved in this process. She stated that the City has a time frame in which to accomplish the pickup over a one week period. Ms. Dacy stated it is anticipated that there will be a very high volume of brush, and there will be a monitoring process where the size of the loads will be checked. She stated that the Clean-Up Committee spent a number of hours evaluating different options to minimize the costs. She stated that the final issue is eventually the City has to dispose of the brush, and there is a cost associated with this disposal. She stated that the recom- mended contractor does specialize in wood waste processing which � may explain the differences in the hourly rates. She stated that the City needs to be sure there is an adequate amount of vehicles, and this needs to be monitored on a daily basis.