08/17/1998 CONF MTG - 4827�
`
CffY OF
FRIDLEY
CITY COUNCIL CONFERENCE MEETING
August 17,1998 - 7:00 p.m.
Fridley Municipal Center
Conference Room A (Upper Level)
1. Home Page Development.
2. Status of Complaint Tracking System.
3. Update on Recycling Center Options.
4. Anoka County Records System Update.
5. Cigarette Ordinance.
6. Market Adjustment of Exempt Salaries.
7. Re-Classification of Police Department Positions.
8. Disposition of Rebate from Metropolitan
Council Environmental Services.
MEMORANDUM
TO: BILL BURNS, CITY MANAGER ��
FROM: BILL CHAMPA, MANAGEMENT ASSISTANT
SUBJECT: HOME PAGE DEVELOPMENT
DATE: AUGUST 13, 1998
Since beginning my new position three weeks ago, one project I have been involved in is to get the
design and implementation of our Home Page back on track. Here is a summary of activities from
the past three weeks:
Weekly Meetings of Representatives from Each Department
1. Once each week we are meeting to discuss departmental topics for and design of the
home page
2. Our goal is to provide NETLink (our consultant) with all necessary background to get
the site going; this will be done in the next week (after our August 20 meeting)
3. By researching and providing this background information ourselves, we are saving the
City money in consulting costs
• Committee Identified Seven Major "Branches" or Topics You Would See on our First Page
1. We looked at approximately 25 other cities Home Pages to find easy to use format
2. Did not want "departmental" format - too difficult for non-city users to find information
3. Came up with a suggested format of branches for First Page (SEE ATTACHMENT A)
Committee Identified Topics to be Included on Home Page
1. Each department representative identified topics to be covered from their department
(SEE ATTACHMENT B}
2. Each topic was assigned a priority listing (1, 2 or 3) which ranked the level of difficulty
depending on whether topic was text only, text and graphics, or had links to other sites
3. We are now identifying under which branch each topic would go (placement of topics)
4. We will provide this information to NETLink who will then give us an idea of time and
costs to complete initial set-up of home page
Investigate a New Servic� Provider
1. Jim Erickson and I have visited US West and have the cost figures to use their service
2. We are interested in a Service Provider who can provide detailed reporting on "hits" to
a page on our system
3. We will determine when contract is up with current provider and make a recommendation
for a change if we believe that is the best thing to do
Plans are for our department representatives to continue to meet weekly until NETLink takes over
primary responsibility for initial development. Even at that point, we will remain involved until we
have our web site on line.
cc: Rick Pribyl, Finance Director
Jim Erickson, MIS Coordinator
� ,
ATTACHMENT A
• Community Profile & History of Fridley
x�sto�y
Current Statistics
Other Elected Officials - County/State/Federal
City Maps
• Clty SerV1CeS
Dog License
Housing (Section 8, HRA, Rental Inspection)
Permits
Public Safety
Recycling
Streets
Utilities
• Clty AC�ri11ri1StTltlOri
Budget
City Charter
City Code
Elections and Voter Information
Employment Opportunities
Liquor Store
Organizational Chart and Department Information
• Clty COUriCII
Who is my Councilmember? How do I contact them?
Other Elected Officials (link to Community Profile)
• Meetings & Events
Council and Commission Agendas
Calendars
• Recreation and Activities in Fridley
Parks, Nature Center and recreational programs
• Contact Us
Feedback
General E-mail
Titles and Phone Numbers
• Search by Topic
Don't know where to look? Search by topic.
ATTACHMENT B
Citv Manager's Office:
� . .
•� ' • • • -•
1. Welcome message from Mayor. 1 Message text and graphics
or photographs.
2. City history. 1 City history data.
Information from State.
(Text)
3. City map with ward, precinct and other information. 3 Information from County
maps or address list. GIS?
4. Pictures/information on City Council members. Link to 2 Pictures, text information,
Council's e-mail. map showing wards and
telephone numbers.
5. Information on other elected officials. 1 Information on Federal,
State and County officials.
6. Calendar of Council/commission/other meetings. 2 Information from various
Link to agendas. departments on meetings.
7. Council meeting agendas. (Other commissions?) 1 Input index for upcoming
Council meeting.
8. Information on City commissions and other groups with 1 Explanation of various
application that can be filled out. commissions. Application.
9. Minutes from Council meetings (time frame). Minutes 1 Input text.
from other commissions?
10. Job opportunities. NO application is to be provided. 1 Job openings and job
Provide a telephone number to call for application descriptions.
materials.
11. Cable information and schedule of programs. 1 Monthly program schedule.
Information on Channe135
and Paragon.
12. Billboard information/availability. 2 Explanation/Request Form
Calendar - availability.
13. Meeting room information. 2 Explanation/rules
Request From
Calendar - Availability.
City Manager's Office (Continued�
� . .
.. . . . -.
14. Upcoming events. 2 What's going on around
the City. Calendar format?
15. New resident information. 1 Text and graphics.
16. Service requesdfeedback form. 1 Input text.
17. City Manager's budget message. 2 Input text and graphs.
18. Budget Information/Where tax dollars go. 2 Graphs, charts, etc. Need
to work with Finance.
19.
20.
21.
22.
23.
24.
25.
26.
27.
Finance Department:
� . .
.. . . . -.
1. Graphic representation of the Finance Department which 2
gives a general overview of the workings of the
department (organizational chart).
2. Statistical section of the City's Annual Financial Report 1
with the ability to download and print.
3. City Code with the ability to download and print. 1
4. City Charter with the ability to download and print. 1
5. Ordinances with the ability to download and print. 1
6. Overview of the utility rates. 2 .
7. Budget resolution. 1
8. Tax Capacity Rates. 1
9. Tax on average home. 1
10. North Suburban Tax Ranking. 1
11.
12.
13.
14.
15.
16.
Police Department:
� . .
.. . . . -.
1. Overview of the Police Department in text and graphics. 1
2. Pages featuring functional areas of the Police Department, 1
including Administration, Operations, Investigations,
Problem Response Team/Officer, School Resource
Officer, Project Safety Net, DARE, Explorer Program,
Crime Prevention, and Neighborhood Resource Officer,
in text and graphics.
3. In-depth information regarding other issues, including 1
children's issues, parking, rental housing and other
miscellaneous issues frequently asked about.
4. Click map(s) to aid residents in identifying their local 2
Neighborhood Resource Officer and/or Block Captain,
with an e-mail link to each NRO.
5. Up-to-date information on crime statistics, fixed text 1
page updated by FTP, not interactive.
6. Crime bulletins queried from a Microsoft Access data 2 .
base already developed. Ideally, Police staff should be
able to make entries within a secure browsing session.
(The data base is very simple, and the CGI would only hit
a few fields within one query table.) Alternatively, crime
bulletins could be updated periodically by FTP instead of
using a CGI to query a data base, if costs are prohibitive.
The advantage to a data base is that it is for the most part
self-maintaining, with expiration dates on bulletins
assigned at the time of entry.
7.
8.
9.
10.
Fire Department•
� . .
.. . . . -.
1. Description of the department in text (possibly one or 1
two graphics) which gives a general overview of the
department's functions.
2. Specific information about the department's functions 1
(will include some statistics for Fridley responses).
3. Specific information about the functions of the Rental 1
Housing Division (landlord and tenant information,
permits, etc.).
4. Fire Inspection Service (sprinkler plan reviews, alarm 1
systems, contingency plans, and evacuation plans).
5. Fire Permits. 1
6. Recreational Fires. 1
7. Historical information (photographs). 1 or 2
8. Fire Safety/Educational Information. 2
9. Tour Information. 1
10. Information of interest to fire service providers. 1
11.
12.
13.
14.
15.
Public Works Denartment:
� . .
.. . . . -.
1. Information and announcements about upcoming pro- 1 Map and projects, with link
jects, with link to GIS generated map showing location of to location noted for that
projects. ye�,
2. Information on land alteration, excavation, obstruction 1 Fees done. Need forms
permits with fee structure and forms that can be printed. scanned.
Link to appropriate person.
3. Information about City ordinances which relate to tree 1
trimming, and links to relevant sections of the City Code.
Link to PW Superintendent for questions.
4. Policy on storm damage debris pickup. 1 Done.
5. Information about streets (potholes), street lights, and 1 Done. (FIL)
storm drains. Link to appropriate person.
6. Utility information relating to emergency procedures, 1 Done. (FIL)
sewer stoppage, sewer blockage, hydrant flushing, water
quality, pressure, hardness and water ban.
7. Information on utility flags. 1 Done.
8. Information about snow removal, including City 1 FIL. Need maps.
ordinances, and snow plowing procedures. Link to GIS
generated map showing sanding and plowing districts and
start points.
9. Information on public utility lines. Will require 3 Future project once GIS
extensive work to collect data. Eventually information data available.
on each paxcel will be available.
10.
11.
12.
Recreation and Natural Resources Department:
This branch will include detailed written and graphic information about public areas and recreation
programs and services in the City of Fridley including park/facility hours, ordinances, trails, rentals, etc.
It will also include:
� . .
.. . . . -.
1. Map of the parks and other public areas in the City. 1 Scanned.
2. Map of the parks and other public areas in the City that is 3
"clickable," bringing the user to a detailed description of
the public area (or to #3 below).
3. Facility grid/table showing public areas, addresses, and 1 Scanned.
facilities at each location.
4. Interactive "Recreation Finder" in which the user would 3
select a search topic (i.e. tennis courts) and retrieve a list
of suggested recreation areas which meets the search
requirement.
5. Map of Springbrook Nature Center trails. 1 Scanned.
6. Listing of current programs with activity descriptions, 2 Possibly linked to current
locations, dates, and cost. registration system data
base or scanned.
Listing of current programs with activity descriptions, 3 Typed and updated each
locations, dates, and cost. (lack of staf� season.
7. On-line registration fortn including name, address, phone 3
number(s), participant(s) name andJor guardian name,
class name and number and area to enter credit card
number. This could possibly be linked to our on-line
brochure information (class offerings) to allow for "click
and register" capabilities.
8. On-line facility reservation inquiry (i.e., to see if a picnic 3
shelter is available an a certain date).
9. On-line class status listing showing availability of classes 3
offered. Possibly linked to registration system data base.
NOTE: This branch could also have a link to the Public Works Park Maintenance branch for related
topics.
Community Development Denartment•
Rental Assistance
Fridley Housing and Redevelopment Authority
� . .
.. - . . . -.
1. Description of the history in text. 1
2. Clickable table of the Redevelopment and Economic 2
Development Districts producing a map of that area.
3. Description of the housing program in text and 1
graphics.
4. Clickable map of the available HRA lots. Contains the 2 Needs to be updated.
available information about each lot.
5. Animated graphic image of a house going up. 3
6. Description of the HRA in text, graphics and 1
photographs.
7. Promotional information about Fridley Executive 1
Center which describes and includes photographs.
GIS clickable map to show areas of new construction
on the buildings and the road system.
8. Description of the Financing Districts in a clickable 2
table that will show a map of the area and explain what
it is.
9. Description of the development assistance program in 1
text. �
Fridley Housing and Redevelopment Authority (continued)
Building Inspection Division
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•• �. • • � -•
1. Information about permit application procedures, and a 1
downloadable permit application.
2. Links to City Code from text. 1
3. Description of certificates of occupancy in text with 1
links to City Code. Including occupancy standards.
4. Description of commercial and residential construction 1
plan review in text—with contacts.
5. Description on construction permits--requirements and 1
fees in text and graphics.
6. Description on contractors and City requirements. 1
7. Description on house numbering in text and graphics. 1
With links to City Code.
8. Description on inspections required on various 1
permits, in text.
9. Information on locating utilities before you dig, in text 1
and graphics. With links to other web sites.
Building Inspection Division (continued)
� . .
•• ' • • • -•
10. Information on mobile home permits in text (with 1
downloadable building permit application). Contacts
also available.
11. Information on storage sheds in text and graphics (with 1
downloadable building permit application). Contacts
also given.
12. Information on swimming pool and hot tub permits in 1
text and graphics (with downloadable permit).
13. Wood stove regulations for installation in text. 1
Citywide Recycling Programs
� . .
.. . . . -.
1. Animated graphic on the front page. 3
2. Description of past recycling performance in text and 1
graphics.
3. A GIS generated map showing the boundaries of the 1
curbside recycling collection pickup days. With the
ability to click and focus in on a specific area. Blinking
text (SET-OUT TIME IS 7:00 A.M.)
4. Text and graphics description of what to recycle at the 1
curb. Scan in existing form.
5. Text and graphics of what is not recyclable. Scan in 1
existing form.
6. Description of what to do if recycling is missed (in 1
text).
Citywide Recycling Programs (continued)
� . .
.. . . . -.
7. Interactive video explaining what happens to the 3
recyclables put at the curb (with description in text).
8. GIS generated map showing where the Recycling Center 1
is and what time it is open.
9. Description of what can be recycled at the Recycling 1
Center (any fees in text and graphics).
10. Text and graphics of what is not recyclable at the
Recycling Center.
11. Text and graphics of household hazardous waste items. 1
12. GIS map showing where the public and private 1
composting sites are (with description in text and
graphics).
13. Insert existing brochure list for disposal of problem 1
materials (with graphics).
14. Text based list of who to contact. 1
15. Links to other web sites. 1
Community Development
� . .
.. . . . -.
1. City maps generated from the GIS system. These maps 1
can be clickable to zoom in on specific areas.
2. Summary of the City's highlights, taken from the 1
Community Profile.
3. Online form used for reporting complaints on City Code 1
violations. With links to the specific City Code typed in.
(To check out if in violation.)
4. Links to City Code from text. 1
5. Insert fact sheet on common code violations. 1
6. GIS maps for zoning districts. With information about
permit application procedures, and a downloa:dable
permit application. Description in text of general
application process.
7. General description of City Code enforcement/property 1
maintenance in text and graphics.
8. Description of the application process for land use 1
applications. With commission approval, and 60 day
agency action requirement in text and graphics.
(Downloadable application.)
9. An online form for complaints (violations of City Code). 1
10. Animation graphic on front page. 3
11. Information on the special use permit (in text). 1
12. Information on sign ordinances and fence issues in text 1
and graphics with links to the City Code.
13. Vision safety information in text and graphics. Link to 1
City Code.
14. Information on the zoning code and rezoning process in 1
text and with a downloadable application .
15. Description of the variance process in text and with 1
downloadable application.
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City of Fridley Minnesota Home Page Page 1 of 2
.
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�
We%me to Frid/ey.l We hope to offer you both
interesting facts and important information on our
community through this website. Fol%wing are
descriptions of whot you will find on eoch of our
subsequent pages If you know where to go, just c/ick
on the appropriote button. We hope you enjoy your
stay./
Moyor of Fridley, Minnesoto
What you wi// find in this site:
Community Profile and History of Fridley
Check here for such things ns our history, current stutistics, maps.
City Services
Looking for licenses, permits, housing informntion, public safety nnd other city programs, utility
informntion or other city regulations? Look here.
City Administrcttion .
Our budget, charter, codes, organization chart, employment opportunities, nnd election
informntion cnn be found under this heading.
CI'f'�l COUt1Cl� .
Need to find out who is representing you on the Fridley City Council? Want to contact your
Councilmember? All that information is nvailable to you here. Information on other elected
officials at the County, Stnte nnd Federul levels is also included.
Meetings & Events
http://dev.nlink.com/fridley/ 8/17/98
City of Fridley Minnesota Home Page
.
Council and Commission meetings nre open to the public. Check here for times and dates.
Recreation and Activities in Fridley
Our parks nnd recreational facilities always have plenty going on. You can check on our
progrnms, hours, nnd events.
Page 2 of 2
C0111'QC1' US
We look forwnrd to your feedback and questions. Titles nnd phone numbers of thqse you may
need to reuch cnn be found on this page.
http://dev.nlink.com/fridley/ 8/17/98
6
• l
MEMOR.ANDUM
PLANNING DIVISION
DATE: August 3, 1998
TO: Environmental Quality and Energy Commission members
FROM: Julie Jones, Planning Assistant/Recycling Coordinator
SUBJECT: Options for Operating the Fridley Recycling Center Part Time
Background
Brad Sielaff, EQEC Chair, met with City staff on July 30 to discuss the Fridley
Recycling Center (FRC) budgeUclosing issue. He requested staff to investigate
possible options for keeping the FRC open at least on a part time _basis in 1999. I have
therefore studied three options that can be discussed at our August meeting.
The City Council will be discussing the FRC's future at their August 17 Conference
Meeting and will be considering a resolution approving the 1999 budget on August 24.
The short timeline for discussing this issue further is the reason why we needed to
move up the regular August EQEC meeting date.
O�tion One
One option for keeping the FRC open in 1999, would be to only have the facility open
and staffed three days a week. We would need to maintain a Tuesday, Friday,
Saturday schedule to coincide with the seasonal yard waste hours. I would further
suggest closing the site at 4:30pm rather than the current 5:OOpm to minimize overtime
expenses that we are currently experiencing for cleanup.
The operational expenses for this option are estimated as follows:
Labor $20,531
Supplies 2,088
Services/Advertising 17
$40,133
Options for Operating the Fridley Recycling Center Part-Time
August 3, 1998
Page 2
The net revenues from the aluminum are difficult to predict. If we maintained half of our
customers, we could expect to net $10,800 from aluminum sales. We would also likely
net about $550 from appliances, $500 from scrap metal, and $1500 from fluorescents.
All of these items added together equals total revenues of $13,350. The net expenses
of this option would then be about $26,783, which is not much less than the cost of
$30,905 originally proposed to Council to operated the FRC five days a week in 1999.
Option Two
Another option for operating the FRC would be to operate the site only on Saturdays
and Tuesdays (our two busiest business days) year round. This is similar to how the
City of Coon Rapids operates their site, which costs about $18,000 per year to operate.
If we copied the Coon Rapids model, this would mean eliminating aluminum redemption
and instead focusing staffing efforts on baling corrugated cardboard. We would have to
retrofit the building structurally and electric service would need to be modified to make
this work. Eliminating the aluminum operation, however, eliminates the need for
several costly capital improvements proposed to Council earlier.
Operating expenses for this option are estimated as follows:
Labor $10,000
Supplies 1,400
Services 18.500
$29,900
Additional capital improvements make this option unreasonable, since installing a baler
requires installation of three-phase power, which will cost approximately $5,000 and
leasing a baler will cost about $3,000/year. There would be revenues from the
cardboard, but at current prices, corrugated would likely only yield about $1,600 in
revenues for us. Adding the revenues from scrap metal, fluorescents, and appliances
listed in option one, would add another $2,550 in revenues. This would all equate to
a total net cost of $33,750, which is more expensive than option one.
O�tion Three
Option three could be leaving the FRC open all the time, unstaffed. We could collect all
of the items that we collect outdoors now, except scrap metal. This would mean we
would eliminate aluminum redemption, scrap metal, appliances, and fluorescent lamps.
To help hinder illegal dumping, we would have to install video camera surveillance 24
hours per day. Although the site would be "unstaffed," there still would be labor costs
involved in occasionally coming through the site monitoring when the contractor needs
to come and empty the bins and cleaning garbage out of the recycling bins, as we do
now when the site is staffed.
J'
f
Options for Operating the Fridley Recycling Center Part-Time
August 3, 1998
Page 2
Projected costs for this option would be:
Labor $ 6,000
Supplies 3,300
Services 18.500
$27,800
There would be no revenues under this option. The City would also need to have at
least one clean up day during the year, to collect some of the problem waste items. A
clean up day would cost about $10,000. This means the total cost under this option
would be $37,800, which still exceeds the original 1999 budget proposal to Council.
Option Four
Chair, Brad Sielaff, has suggested that the City suggest a pilot "partnering" project to
Anoka County that focuses on collecting only problem wastes from County residents.
This could mean that we could collect the following items: fluorescent lamps,
appliances, scrap metal, corrugated cardboard (for businesses and movers), carpeting,
electronics, textiles, and usable furniture. All of these items qualify as recyclables
under state guidelines. With the exception of cardboard and electronics, user fees
could cover the collection and recycling costs of these items. Staffing costs would
depend upon how many hours the site is open. Other operational costs would be less
than other options analyzed above since an $11,000 annual expense of collecting
"curbside-type" recyclables is eliminated except for cardboard. However, if a baler is
installed, cardboard becomes a money-maker. Anoka County could help promote the
facility and share in the staff costs.
This option would likely be well received by the Fridley City Council since it would also
eliminate the need for a clean up day; however, the City would have to request the
County's participation.
Option Five
A final option is to reduce the hours of operation of the drop-off site to a Saturday and
have it staffed by volunteers. Problem materials would not be accepted so a clean-up
day would be held. Total cost would probably range from $15,000-17,000. Columbia
Heights uses a similar approach.
SummarX
The first three options are just as expensive as the current operation. The EQE should
determine if Option 4 or 5 is worth pursuing.
M-98-171
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_
CiTY OF
FR[ DLEY
FRIDLEY MUNICIPAL CENTER • 6431 UNNERSITY AVE. N.E. FRIDLEY, MN 55432 •(612) 571-3450 • FAX (612) 571-1287
July 30, 1998
County Commissioner Paul McCarron
Anoka County Government Center
2100 3�d Avenue
Anoka, MN 55303-2265
Dear Commissioner McCarron:
The City of Fridley is in the process of making a major decision about the future of our
Recycling Center. Since this decision will impact the County's recycling goals, we want
to alert Anoka County as to our decision making early in the process.
The City of Fridley took a bold step late in 1996 by deciding to discontinue a lease
arrangement with Recycle Minnesota Resources to operate the Fridley Recycling
Center (FRC). There were personnel and cost issues with this arrangement that the
City was unhappy with. After seeking the advice of a consultant, the City decided to
take over operation of the FRC with City staff.
Operating the FRC has been a tremendous learning experience for the City. It has
taken us about a year and a half to reach the point where we feel we have the best
contract arrangements possible and are operating the site with utmost efficiency.
Trying to convert the FRC into a facility that compliments our curbside recycling
program has proven successful. Last fall, we decided to not have a clean up day, but
instead, added three new materials to our FRC collection - appliances, scrap metal, and
fluorescent lamps. All three items are bringing additional profits to our operation, and
since last September we have collected the following:
• 304 Appliances, which equals 20.52 tons
• 1806 Fluorescent Lamps, which equals .56 ton
• 12 Loads of Scrap Metal, which equals 20.93 tons
With the addition of these new items we will collect about 400 tons of recyclables at the
FRC this year. The support for a facility to take problem materials from the public has
been surprising - especially since we have done little advertising outside of Fridley's
borders that our facility exists.
Recently, the City Council suggested we conducted another survey of FRC users. The
results (see attachment), showed that only 49% of our visitors were Fridley residents.
Previous surveys have shown our customers to only be about 40% Fridley residents.
This fact is what creates our dilemma.
When the City Council began review of the 1999 budget proposal for the FRC last
month, they voiced grave concerns to staff over the increasing operating costs of the
site. In addition, they were informed that code violation issues need to be corrected at
the site. Staff has pursued grant and loan options to fund some of this work, but no
particular funding program fits our needs. Even after cuts to the budget, it appears that
net operations of the FRC in 1999 will be about $30,000. The Fridley City Council is
having a difficult time justifying this expense to our residents, when over 50% of
our customers are from cities other than Fridley.
In addition to the annual operating expenses, about $50,000 in capital improvements
need to be addressed in a short time frame. The City Council and staff bear the opinion
that it is unreasonable to spend $81,000 in 1999 to collect 400 tons of recyclables.
We see a great missed opportunity in Anoka County with lack of a regional problem
waste facility. When we close our recycling center, we will be closing the closest thing
the County has to a regional problem waste center. After analyzing what other Anoka
County cities are paying to operate their drop-off centers, it would not surprise us if
Anoka County could spend less SCORE funds by instead operating one facility and
collect more tons of material by accepting items that are not easily recyclable in this
part of the Metro area. This list of items might include: carpeting, televisions,
computers, wood debris, tires, appliances, scrap metal, and fluorescent lamps. We are
offering our site to serve as such a facility, but we cannot continue to ask the taxpayers
of only Fridley to bear that burden.
Over the next three weeks, the Council will be taking the appropriate steps to close the
FRC by April 1, 1999 (possibly February 1, if we can term'inate one of our contracts
early). Should you have concerns about this course of action, we would like your
comments by August 24, 1998 when our 1999 budgeting process will come to a close.
Sincerely,
Barbara Dacy
Community Development Director, City of Fridley
C-98-112
CC: Cindy DeRuyter, City of Andover
Roark Haver, City of Blaine
Myron Burquest, City of Burns
Jean Kuehn, City of Columbia Heights
Jean Cline, City of Coon Rapids
Maggie Latvala, City of East Bethel
Dawnette Shimek, City of Ham Lake
Wanda Brown, City of Spring Lake Park
Carolyn Smith, Anoka County
Brad Fields, Anoka County
Elliot Perovich, Anoka County
MEMOR.ANDUM
DEVELOPMENT DIRECTOR
DATE: August 13, 1998
TO: William Burns, City Manager��~
FROM: Barbara Dacy, Community Development Director �
Scott Hickok, Planning Coordinator
Julie Jones, Planning Assistant/Recycling Coordinator
SUBJECT: Update on Recycling Center Options for 1999
Background
On July 20, the Fridley City Council directed staff to send a letter to Anoka County,
informing them that the City intends to close the Fridley Recycling Center by April 1, 1999,
unless alternative funding solutions for the site's expenses can be found. At this time,
staff has not received a formal response from the Anoka County Commissioners, but has
had discussions with County staff.
County Reaction
The County staff has reacted negatively to the letter and to copies of material that were
given to the City Council. One of their areas of concern is that the City staff misled the
Council by stating that Anoka County is the only metro area county that does not have a
regional recycling center. This is not true, and an attachment shows what types of
facilities each county provides. The County staff is also concerned that the City Council
was not made aware that many cities within Anoka County operate drop off centers.
There is also an attachment clarifying the types of recycling services offered at each city in
Anoka County. The County staff's response to our funding request is that they could not
possibly justify assisting our recycling center financially without assisting all other cities
that operate drop-off centers.
County staff feels that the City should operate some type of drop off center (preferably like
the Coon Rapids model, which is similar to Option Two in the attached August 3 memo to
the EQEC) in order to abate 300 to 400 tons, allowing the City of Fridley to meet its
recycling goals. Repayment of SCORE funds used in the past to improve the Recycling
Center has also been requested by the County staff. The County staff has also indicated
that they will amend the current policies and penalize cities in the future that do not reach
their recycling goals.
We may receive a written response from the Anoka County Commissioners by the time of
the August 17 conference meeting, but Commissioner McCarron will likely respond by
August 24, the deadline stated in the letter.
EQE Commission Reaction
The Environmental Quality and Energy Commission held their regular August meeting one
week early so that they could discuss the recycling center budget issues and offer their
input. They had planned to make formal comment at their July meeting, but did not have a
quorum. At their August 10 meeting, they reviewed five options for maintaining some level
of service at the recycling center. The Commission passed a motion, requesting that the
City Council consider pursuit of Option Four with Anoka County, allowing staff to negotiate
the exact terms of a"pilot projecY' agreement (see memo).
Option Four includes turning the recycling center into a problem waste center to service all
residents of Anoka County. The idea of making it a"pilot project" would test the idea to
see if it can be done economically and also allow the City to meet its recycling goal. The
items suggested for collection under this option are:
• Fluorescent lamps
• Appliances
• Scrap Metal
• Corrugated Cardboard
• Carpeting
• Electronics
• Textiles
• Usable Furniture
The commission thought the details, including what items are collected and the hours of
operation, should be negotiated by staff. The Commission especially preferred this option
since it provides an outlet for small businesses to drop off cardboard.
Recommendation
Staff recommends that the City Council direct staff to meet with Anoka County staff as
soon as possible to discuss the feasibility of Option Four. Staff would like to determine if
costs to the City of Option Four could be negotiated for $10,000-15,000/year. Under this
option, we would not need an annual recycling day, so we would be close in cost to the
$10,000 currently in the budget for one clean up day. A budget amendment could be
made later if costs exceed $10,000.
Staff further recommends that if the County is not agreeable to Option Four, that steps be
taken immediately to begin notifying our customers of the FRC closing. It is staff's
understanding that the City can terminate its contract with BFI, our "curbside"-type
recyclables contractor, early upon 180-day notice. Notice needs to be forwarded
immediately to BFI that we wish to terminate our agreement effective February 1, 1999,
the date when our agreement with Great Western, our aluminum and scrap metal
contractor, ends. Staff recommends a February 1 closing date, rather than April 1, since
February and March are costly months to operate the site due to light aluminum receipts.
M-98-175
County Regional Recycling Center Options in Minneapolis/St. Paul Metro Area
,� �;�.
Anoka No county-operated facilities
Carver Mobile HHW unit; private/public partnership with private garbage
hauler who operates a recycling center that is open six days per
week and accepts: curbside-type recyclables, used oil, antifreeze,
auto batteries, fluorescent bulbs, household batteries, scrap metal,
appliances, carpeting, furniture, construction waste, yard waste,
brush, electronics, pallets, and tires
Dakota Public/private partnership with a plastics company to use part of
building space for recyclables and HHW. No appliances are
accepted, but fluorescent lamps, auto batteries, and tires are
accepted.
Hennepin Has 3 sites:
1. HHW site in Bloomington (no recycling)
2. Recycling, refuse, HHW, and problem wastes in Brooklyn Park
3. Refuse transfer station in Burnsville
Ramsey HHW facility in Mounds View (includes residential fluorescents) and
a recycling center in St. Paul (contracted with Super Cycle - also
takes HHW on Saturdays). No problem waste sites.
Scott No county-operated facilities
Washington County/city arrangement with the City of Oakdale for recycling drop-
off (takes curbside-type items and WA trailer) and HHW 2-3 days
per week, staffed by County and private contractor, collect typical
household chemicals and paint, used oil and filters, and fluorescent
bulbs.
City Recycling Service Options in Anoka County
� . »,�
,.
Andover c yes yes, 6 days/week yes, varies depending on
hauler
Anoka yes no, only phone yes, every other week
books seasonally
Bethel yes yes, daily no
Blaine no yes, once/month yes, weekly
Burns yes yes, daily no
Centerville no no yes, weekly
Circle Pines yes no yes, weekly
Columbia Heights no yes, Saturdays yes, weekly
Columbus yes no yes, weekly
Coon Rapids yes yes, 2 days/week yes, weekly
East Bethel yes yes, daily yes, varies depending on
hauler
Fridley no yes, 5 days/week yes, weekly
Ham Lake yes yes, daily yes, weekly
Hilltop yes no yes, weekly
Lexington yes no yes, weekly
Lino Lakes yes yes, oil & filters only yes, weekly
Linwood yes yes, once/month yes, varies depending on
hauler
Oak Grove yes yes, daily yes, varies depending on
hauler
Ramsey yes no yes, every other week
St. Francis yes yes, daily no
Spring Lake Park yes no yes, twice a month
,ryj��'�F>?2�.�:�1'\
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Fridley Police Department
Memorandum
To: William W. Burns
,�'��'
From: Dave Sallman � �
Date: August 7, 1998
Re: County Records System Update
Several years ago the police department budgeted for a new computer system to replace
the current Texas Instruments mainframe Enfors system. We conducted a fairly extensive
search at that time and came to the conclusion that given the large capital outlay required
(original request was for $275,000) there was not a system available that would increase
our capability commensurate with the expenditure. One of the issues had to do with the
State connection to send crime statistics to the Bureau of Criminal Apprehension (state)
and FBI (national). We did join the City purchase of new personnel computers (PC).
One of the motivations to wait was the possibility of a county wide system that would
enable agencies to have access to each others data bases. The criminals rarely recognize
jurisdictional boundaries when committing their crimes. The Anoka County Joint Law
Enforcement Council (JLC) was able to obtain a state grant to hire a consultant.
Following a competitive search we contracted with Labyrinth Consulting, Inc. Systems
and Networking Services to prepare specifications for requests for proposals (RFP) from
possible vendors.
RFP's were requested and six vendors (MASYS, H.T.E., New World Systems, LOGIS,
PSSI, and Visions) responded with proposals. PSSI and Visions are PC based systems
with client servers and the rest require a main frame. None of the vendors have been
formally excluded at this time but we have requested and completed two day vendor
demonstrations from PSSI and Visions. The systems requiring the main frames tend to be
considerably more expensive.
I have attached a spread sheet of the possible total cost depending upon vendor. The
County appears to willing to provide 50% of the total cost. The cities are in the process
of identifying costs to date (i.e. e�sting equipment, cost of pc upgrades, T1 (phone lines)
to connect with the County, etc.). We will probably have to upgrade our pcs but the T1
line is required as part of the ten printer/imaging system and will probably be covered as
part of that grant process. It is possible that the City can use the same T1 line for other
purposes.
There will be a meeting of the Anoka County Chiefs on August 19"`, 1998 to discuss the
results of the vendor demonstrations. It is likely that a decision will be placed in front of
cities prior to the end of 1998. This is important to Fridley as the Enfors software does
present a year 2000 issue. I look forward to discussing this with the Council on August
17�, 1998.
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Fridley Police Department
Memorandum
To: wi ' ��
Iliam W. Bu�s, �j
From: Dave Sallman . �✓1 �
Date: August 7, 1998
Re: Cigarette Ordinance
In 1997 we enacted an ordinance on tobacco product licensing. After Fridley passed the
ordinance, the State of Minnesota passed similar legislation but also required tobacco
product license compliance checks by the city. The State legislation provided for civil
penalties against the licensee and the employee making the sell of $75 and $50
respectively. The local jurisdiction has the ability to have a higher penalty (ours is
currently $500 and $250 respectively). We have a higher penalty than the State because
we had met with licensees and they felt that the higher penalty would serve as a deterrent
for their employees that make the sells. The civil penalties are all in place of a criminal
violation of a gross misdemeanor (1 year/ $3000 fine) for the seller and loss of license for
the licensee.
The advocates who push the tobacco legislation argue for the lower fees because they feel
that the laws are more likely to be enforced and on a more frequent basis plus appeal is
less likely with a lower penalty. There is not much incentive to take the civil remedy when
it is this high. Recently we completed a compliance check and were able to purchase
tobacco products at 9 of 271icensees. The 33% failure (we were able to purchase) rate is
not where we want to be on this issue however Coon Rapids recently completed a similar
check and had a sell rate of 46%.
We received a complaints from licensees on a number of issues following our compliance
check. We have invited the licensees to a meeting on August 18�', 1998 to discuss their
concerns. One of the issues that we would like to leave open for discussion is the size of
the administrative penalties. We (stai� would not have recommended a fee as high as
ours if the licensees had not requested it. If the majority of the licensees desire to lower
the initial penalty we (staff ) would probably propose a change in our current ordinance.
I would like to discuss this issue with the Council on August 17`�', 1998 to get their
thoughts on this issue prior to the licensee meeting.
�
�
CffY OF
FRIDLE7
To:
From:
Date:
Re:
MEMORANDUM
William W. Burns, City Manager ���°
Sara Hill�, )-�-�-�--�
August 10, 1998
Market Adjustment of Exempt Salaries
Sara S. Hill
Human Resources Manager
(612) 572-3507
The revised Classification and Compensation Plan for City Employees adopted by the Fridley
City Council on December 17, 1990, and effective January 1, 1991, contains the following
provision in regards to market adjustments of exempt salaries:
7. Each employee in a job classification which is exempt, as determined by the
federal Fair Labor Standards Act and whose length of service in a job
classification exceeds thirty months may receive additional adjustments up to
the steps indicated in Section IV. E. S based on comparisons with other
comparable municipalities in the Twin Cities Metropolitan Area and the
Upper Midwest Region as determined by the City Manager.
I have compared the salaries of exempt positions to the average of the Group V cities in the annual
Twin Cities Metropolitan Area 1998 Salary Survey prepared by the DCA Stanton Group.
Exempt employees who have already advanced to the 4t'' Step and have performed satisfactorily in
their positions are eligible for an adjustment to their salary if their current pay was less than ninety
five (95%) of the average of the cities in Stanton Group V.
I am suggesting four levels of adjustment: (1) Below 95% (2) 95% (3) 98% (4) 100% for the
positions that fall below 95%. I have met with each of the department heads of the effected
positions/departments and have asked them to make their recommendations regarding salary
increases based on performance and longevity in connection with the four levels listed above.
Using these guidelines, the following positions qualify for a step adjustment in accordance with
Section 7 of the Classification and Compensation Plan:
Position
Planning Coordinatar
Chief Building Official
HRA Housing Coordinator
Recreation Program Spec.
Liquor Store Manager
Senior Citizens Program
Secretary to the CM
Current
Yrs/Sten
3/4
2/4
5/4
7/4
4/4
8/4
8/4
Total Annual Salary Adjustment
Sa�
$51,970
$51,970
$47,168
$42,804
$38,858
$38,858
$35,183
Adjustment % of Stanton/$
Sten Sa�
7
7
7
4+
6+
5+
-6
$57,526
$56,488
$51,450
$43.700
$41,850
$41,748
$36,976
98%/$5,556
98%/$4,478
98%/$4,282
95%/$896
90%/$2,992
98%/$2,890
98%/$1,793
$22,887.00
The following positions have been identified as ones that need an adjustment, but due to either
performance issues and/or longevity, the department manager has requested the opportunity to
achieve the 95% over a 4-year period beginning in 1999, versus a one-time immediate adjustment.
These adjustments would occur with each Performance Review, given satisfactory performance.
Assessor 2/4 $51,970 8 $62,138 95%/$10,168
City Clerk/Records Mgr. 0/3 $40,946 7 $49,351 95%/$6,547
It is my recommendation that all other adjustments be made as of October 1, 1998. The budget
costs would be as follows:
1998 1999 (includes incremental increases to Assessor and City Clerk)
$5,723.00 $27,066.00
Thank you for your attention to this matter.
�
�
CffY OF
FRIdLEY
To:
From:
Date:
Re:
MEMORANDUM
William W. Burns, City Manager ���
V
Sara Hill, Human Resources Manager�, �
August 14, 1998
Re-Classification of Positions/Police Department
Sara S. Hill
Human Resources Manager
(612) 572-3507
As a result of the Minnesota Local Government Pay Equity Act of 1984, the Metro Area Management
Association (MAMA) contracted with Control Data Business Advisors (CDBA) to develop a
classiiication plan for 130 cities throughout the state. With Council approval, we adopted this plan in
1987. In 1991, Personnel Decisions Inc. (PDI)) purchased the compensation plan from CDBA. PDI
revised and simplifed the plan and implemented an updated plan in 1994. The City of Fridley was
faced with converting from the old system to the new system. As a result of this new system, we had
the opportunity to re-evaluate a number of jobs and found that the new system recognized duties that the
old system had not. This resulted in the re-classiiication of 11 positions, mostly clerical. These 11
positions were granted salary adjustments in January 1997.
After hearing of these re-classifications, our police technicians asked that we conduct a re-classification
of their position. That study took place throughout much of 1997 and was continued in 1998 at the
request of the police technicians. After many discussions with them and after careful evaluation of their
duties by their supervisor, the Public Safety Director and staff in the City Manager's Office, we are
prepared to recommend that their re-classification be granted. While the point total that Personnel
Decisions, Inc. returned falls short by less than a point of the total needed for the next highest range, we
believe that the inclusion of additional credit for working rotating shifts works to justify the increase.
In view of the length of time that it has taken to arrive at these conclusions, we are also recommending
that salary adjustments be made retroactive to January 1, 1998. The cost would be an hourly rate
increase from $14.25/hr to $15.75/hr or 10.5%. The annual cost for the City would be $17, 412.00.
Communitv Services Officer
In addition, we have found that another position within our Police Department falls well below the
market average. This position is Community Services Ofiicer. In our study, we found that the average
market wage for that position, in similar cities, was $14.28 per hour. In order to achieve 95% of that
average, we would need to increase the current salary from $1134/hr to $13.57/hr. Based on the Public
Safety Director's feedback regarding performance and longevity, we are recommending that the salary
be increased. We are proposing that this adjustment go into effect on October 1, 1998. The additional
budget cost would be $1164.06 for 1998 and $4638.40 for 1999.
fi�
Burns, Bill �
From: Steve Billings [sbillings cLDuswest.net]
Sent: Thursday, July 30, 1998 10:13 AM
To: FRIDLEY CITY COUNCIL; DR. WILLIAM BURNS; WILLIAM CHAMPA;
JOHN FLORA; RICK PRIBYL
Subject: MCES REFUND
THIS IS JUST A QUICK NOTE TO RECAP OUR MEETING WITH METRO WASTE FROM
- TUESDAY.
PREVIOUSLY AGREED TO BETWEEN MCES STAFF AND FRIDLEY STAFF:
1996 REFUND 1 MILLION GALLONS @.1375 =$ 137,500.00
AGREED TO AT MEETING OF 7/28/98
1993 REFUND 500 THOUSAND GALLONS @.1201 =$ 60,500.00
1994 REFUND 500 THOUSAND GALLONS @.1253 =$ 62,650.00
1995 REFUND 500 THOUSAND GALLONS @.1296 =$ 64,300.00
TOTAL NEW MONIES NEGOTIATED ON 7/28/98 =$187,450.00
PLUS PRIOR NEGOTAITED FOR 1996 =$137,500.00
TOTAL REFUND DUE IN FIRST QUARTER OF 1999= $ 324,950.00
NOW!!!!!!!!!! HOW DO WE HANDLE THIS WITH OUR UTI�ITIY CUSTOMERS.
I WOULD ASSUME THAT WE NEED TO INCLUDE THIS AS REVENUE FOR 1999, WE NEED
TO PROJECT OUR OTHER 1999 REVENUES BASED ON CURRENT USAGE LESS ANY
AMOUNT FOR WATER TREATMENT OPERATIONS GOING OFF LINE. FMC WILL BE GOING
OFF LINE IN 1999.
WHEN THEY GO OFF LINE, WE DO NOT RECEIVE PAYMENT FOR THOSE GALLONS, AND
WE DO NOT PAY MCES FOR THOSE GALLONS. HOWEVER, WE ALSO DO NOT COLLECT
FROM FMC THE OTHER COSTS FOR THOSE GALLONS THAT ARE BUILT INTO THE
SEWER
RATE. THIS WILL HAVE A NEGATIVE IMPACT ON OUR REVENUES FOR 1999.
BEFORE WE CONSIDER GIVING A REBATE OR RATE REDUCTION WE SHOULD
CAREFULLY
LOOK AT THE IMPACT OF TREATMENT GALLONAGE GOING OFF LINE, AND LOOK AT
OUR PROJECTIONS FOR 2000 AND 2001, ALSO , WE SHOULD BE LOOKING AT ANY
SANITARY CONSTRUCTION AND RE-CONSTRUCTION IN OUR FIVE YEAR PLAN.
MAYBE WE COULD BRIEFLY DISCUSS THIS AT OUR NEXT MEETING.
�
��
Burns, Bill �'j�
From:
Sent:
To:
Subject:
Pribyl, Rick
Thursday, July 30, 1998 11:27 AM
'Steve Billings'; City Council; Burns, Bill; Champa, Bill; Flora, John; Pribyl,
Rick
RE: MCES REFUND / materials for consideration
Great thought should be put into this issue before making decisions related to the use
of the returned cash from overcharges by MCES. As I said before, to some degree a
concession has allready occurred with our customers since, as costs increased by MWCC
they were not passed on to the customers and we ran the sewer operation at a loss for a
number of years. I have attached a spread sheet to this communication that recaps
some significant numbers regarding sewer operations since 1992 when we began losing
money. Since 1992 we have lost approximately $1,869,126 at the operating level,
before any interest income credit. As I also stated the cash in the fund should at a very
minimum be equal to the accumulated depreciation for future replacement of our sewer
a
��
Sewer Funtl 199:-97
infrastructure. '"CO"1e `°5.
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