02/01/1999 CONF MTG - 4640�
�
CRY OF
FRIDLEY
CITY COUNCIL CONFERENCE MEETING
February 1,1999 - 7:00 p.m.
Fridley Municipal Center
Conference Room A
1. Public Access Television.
2. Year 2000 Project.
3. Medtronic Project Update.
4. Revocation of Special Use Permits.
5. Tax Increment Issues.
6. Liquor Store Update.
� .�
MEMORANDUM
TO: WILLIAM W. BURNS, CITY MANAGER riI �
�
FROM: WILLIAM A. CHAMPA, MANAGEMENT ASSISTANT
BRIAN STRAND, VIDEO SPECIALIST
SUBJECT: DRAFT RFP FOR PUBLIC ACCESS SERVICES
DATE: JANUARY 29, 1999
Attached is a first draft of our request for proposals (RFP) for public access services. Since we
recently completed this draft late Thursday after inventorying equipment at the public access
facility (Paragon Cable), we would appreciate any comments from the City Council and the
Cable Commission. Dates and timelines should also be reviewed to acknowledge weekends
and vacations of key individuals who will be involved in the selection process.
�RaFT
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PUBLIC ACCESS SERVICES
REQUEST FOR PROPOSAL
THE CITY OF FRIDLEY
ISSITE DATE: FEBRUARY 5,1999
PROPOSALS DUE/OPENII�IG: MARCH 22, 1999 1:30 p.m.
At City of Fridley Municipal Center
6431 University Avenue
Fridley, MN 55432
INTERVIEWS:
CONTRACT AWARDED: APRIL 27, 1999
SERVICE IMPLEMENTED: JLJNE l, 1999
Signature Page
Bidders are instructed to provide an original copy with each bid submitted. Print or type all
information.
• The individual responsible for preparation of this bid and the individual authorized by the
proposing organization to officially release this bid must sign this page.
• Failure to include completed page with bid may be cause for rejection of bid.
This Bid was prepared by:
Signature _
Printed Name
Title
Organization _
Address _
Telephone _
This Bid is authorized by:
Signature _
Printed Name
Title
Organization _
Address _
Telephone _
Proprietary Information
This document in its entirety remains the property of the City of Fridley. The information
contained herein is proprietary. This document or any portion thereof may not be duplicated or
disseminated outside of the bidder's organization without written authority from the City of
Fridley.
v
INTRODUCTION
The City of Fridley is accepting proposals for service to provide Public Access Television
service in the City of Fridley (Paragon Cable Service Area). Individuals or Organizations
wishing to respond should submit a proposal to the City of Fridley, 6431 University Avenue NE,
Fridley, MN 55432.
SCOPE OF SERVICES
Studio Location
The studio for public access services shall be located at 350 63`d Avenue Northeast, Fridley,
Minnesota. The building is known as the Paragon Cable Building.
Hours of Operation
The minimal operating hours for public access services shall be:
Tuesday - Friday: noon to 8 p.m.
Saturday: 9 a.m. to 2 p.m.
During these hours of operation, all services must be available.
Services Provided
1. Check out equipment for citizen cable productions.
2. Train citizens on equipment usage, editing, etc.
3. Provide production training.
4. Host monthly Council Review.
5. Provide six (6) non-governmental programs per year about life in Fridley.
6. Conduct promotional program aimed at encouraging local involvement.
7. Develop monthly schedule of programs and implement them. Programs would include but
not be limited to:
• Citizen-produced programs
• In-house programs
• Outside tapes
• Character generation.
Reportin�Requirements
The successful service provider must prepare and submit to the City of Fridley quarterly reports
which would include:
• List of programs
• Volunteer hours for the quarter
• Staff hours expended during the quarter
• Number of Fridley residents participating in public access
• Financial data (revenues and expenditures) for the quarter.
• Records of equipment maintenance.
• Records of use of studio and editing equipment.
• Any other reports necessary to evaluate the operations of Access Facility as requested by
the City of Fridley
Quarterly reports are due to the City of Fridley at least seven (7) days prior to each Cable
Commission meeting.
Citv of Fridlev Cable Commission Meeting Attendance �
The successful service provider must have a representative attend quarterly Cable Commission
meetings usually held in the months of February, May, August and November. A representative
will attend any special meetings of the Cable Commission at the Commissions request.
PROPOSAL CONTENT
Proposals shall include a Signature Page and shall address each of the following items:
1. Annual cost for providing requested services.
2. Proposed staff devoted to services.
3. Additional equipment needs to provide public access services
4. Organizational structure.
5. References - at least three references.
6. Equipment: The following equipment will be provided to the access facility:
uanti Product Description
1 TEAC 5 Disc CD Player (PD-D1260)
1 Panasonic Tape Deck, No. AG7650
2 Panasonic Tape Decks, No. A7750
1 NEC Monitor, No. PM1271A
1 MEAEA �.ink T-POD
1 Panasonic Camcorder, No. PD3200, Case and Power Adapter
3 Panasonic Camcorder, No. AG450, Case and Adapter
1 Panasonic Camcorder, No. PV4200, Case and Adapter
18 Camcorder Batteries
3 Bogen Tripods, No. 3063
2 Bogen Tripods, No. 3001
1 Bogen Tripod, No. 3126
1 Baby Microphone Stand
3 Electrovoice Microphones, No. 635A
1 Shure Microphone, No. 585SA
1 Electrovoice Microphone, No. DS35
1 Realistic Microphone, No. 33984A
3 Sony Microphones, No. ECM440B
3 Electrovoice Microphones, No. C090
6 CDs - "Music Bakery"
3 JVC Viewfinders, No. VFPlOU (Go With Studio Cameras)
1 Radio Shack Speakerphone
1 Panasonic, No. AG7650
1 Tape Deck, No. AG7750
1 Sony Cassette Deck, No. TCFX170
6 Panasonic Video Monitors, No. TR930UA
1 Panasonic Video Monitor, No. CT-110MA
1 NEC Video Monitor, No. PM-1271A
1 Color Video Monitor, No. CT-13814
1 Commodore PC Monitor, No. 10845-D
1 JVC Video Monitor, No. TM-R14U
1 Ramsa Audio Mixer, No. WR-5216
3 JVC RM-P200 CCU
I Tektronix Vector Scope, No. 1720
1 Video Switcher, No. WJ-220R
1 Amilink T-POD
1 Amiga Toaster 4000, No. A4000
1 Video Tek Prodigy Special Effect Generator
3 Anchor Audio Monitor, Model 1000
3 NC KY 15 Studio Cameras
1 Bogen Tripod, No. 3046
1 Bogen Dolly, No. 3067
1 Kenwood Compact Disc Player, No. DP-2010
1 Panasonic Video Mixer, No. WJMX10
I JVC Color Video Camera, No. GC4800U
1 Laird Character Generator, No. AID 3
1 Nova Time Base Corrector, No. 620 S
1 Panasonic Camcorder, No. PV 420D
3 JVC Eng Viewfinder, VF P10U
1 Berkey Coloman Light Kit, No. 100-091
1 Panasonic Camera & Case, No. WV 3100
1 Panasonic Cameral & Case, No. WV 3240
4 Bogen Tripods with Cases
1 Portabrace Soft VCR Case
1 Headphone, No. Nova 16
1 Power Supply, No. NV B58
1 Panasonic VTR, No. NV 8410
1 Power Supply, No. NV B55
1 Sony U-Matic VCR, No. VO 5800
1 Panasonic Color Monitor, No. CT-110MA
1 Panasonic Monitor, No. CT-1381Y
i Digital AV Mixer, No. WJ-MX10
1 Sony Camera, No. DX 1640
1 Sony ViewFinder, No. DXF-2A
1 Sony AC Power Adapter, No. AC-340B
1 Sony VCR U-Matic, No. VO-5850
1 Sony Edit Controller, No. RM-440
1 Sony Portable VCR, No. VO-4800
1 Sony Power Adapter, No. AC-340B
1 Panasonic Edit Deck, No. NV 8500
1 JVC Portable Camera & Case, No. GX N70U
1 Hitachi Portable Camera/Power Adapter/Case, No. FP-21 BU
1 Dynair Video Dist Amp, No. DA 30C
7. Education: Provide plans for the process of educating residents on the usage of access
equipment and production technique including class structure and costs.
8. Rules:
Provide proposed rules and forms governing access to and usage of Fridley Public Access
including but not limited to the following:
Resident produced programming will not be censored or edited by the access provider.
Programs not fitting within the guidelines of decency and obscenity as provided by rules of
the FCC, federal and state laws, may be edited only by the program producer. Any program
not fitting within these guidelines may be excluded from playback.
Fridley residency requirements including plan providing for proof of residency, age
requirements, and tracking of users residency.
Provide rules for Non-Resident crew members including a demonstration of satisfactory
knowledge of equipment operations.
Resident producer will be present at all times during production and be held fully responsible
for crew actions.
Resident will secure clearance/permission of all copyright materials. Resident is responsible
for all legal actions resulting in such materials.
Programming must not contain advertising material or solicitation for donations. Resident
will comply with lottery, indecency and obscenity rules as set forth by the Federal
Communications Commission, State and Federal Laws.
Resident will take responsibility for all content of their program including accuracy of claims
and possible slander or actions.
Resident will be responsible for all legal action resulting from their program.
No paid programming will be allowed.
Residents will not use Equipment and/or Access Facilities to produce programming in which
resident or other parties receive compensation other than allowed in rules providing for
Under�vriters.
Provide rules for the use and acknowledgement of Underwriters.
Provide rules governing technical quality of programming including tape format, program
length and setup (black, color bars, station ID, etc.) requirements
Provide rules pertaining to use by elected officials and official candidates for office.
Provide rules governing LIVE programming.
Provide scheduling procedures for program playback including, first playback, frequency of
playback, series programming, and rules providing for removal from playback.
Provide rules governing equipment certifications/competency.
Provide rules, procedure's, and forms for check out and use of equipment including time
lines, user responsibilities/liabilities, loss of privileges.
Provide rules governing access privileges and loss of privileges including discipline
procedures.
Provide process for appeal for access user discipline/loss of privileges. This process will be
provided to access user at the time discipline/loss of privileges occurs.
PROPOSAL EVALUATION AND CONTRACT AWARD
1. The City of Fridley intends to award a contract after evaluating who is best qualified to
perform the public access services outlined in this document. Cost and other factors will be
considered.
2. Ten (10) copies of the proposals should be received by the office of the City Manager no later
than 1:00 p.m., March 22, 1999.
3. After April 1, 1999, a short list of no more than three will be selected for interviews.
Interviews of representatives from the finalists will be scheduled and a final decision will be
made prior to Apri127, 1999.
4. The City of Fridley shall not be liable for any expense incurred by the proposer in the
preparation of its proposal or in its participation, or incurred as a result of its participation in
interviews.
The bidder and/or its representatives shall not approach City Council member or staff on an
individual basis regarding this proposal. Any contact shall be made through the office of the
City Manager.
We appreciate your time and effort in responding to this proposal and look forward to hearing
from you.
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CITY OF
FRIDLEY
MEMORANDUM
To : The Mayor and City Council �
From: William W. Burns, City Manager��
Date: January 29, 1999
Subject: Y2K Planning
William W. Burns
City Manager
On Monday evening, Bill Champa, Jon Haukaas and Dave Sallman will be
present to discuss our Year 2000 (Y2K) readiness planning. While we are not
asking Council to approve a pla�, we will be recommending that you
authorize additional funding for rental of generators that would be used at
the high school ($12,000) and potentially the Fridley Community Center.
We will also be recommending that the City purchase or rent additional
generators to operate our water and sewer systems ($67,000 for a two- month
rental). Dave will also be asking you to provide for funding of temporary stop
signs to be used in lieu of traffic signals (approximately $9,000). The Finance
Department has identified a need to upgrade H.T.E. modules which are
customized modifications for several critical internal functions including
utility billing, cash receipting, payroll, and accounts payable (approximately
$16,000).
Finally, we are recommending that the City spend approximately $6,000 for
additional Y2K liability insurance that is being offered by LMCIT.
Altogether, we will probably need about $110,000 in unbudgeted funds to
prepare for the millennium.
On Monday, our reports will focus on two broad areas. Bill Champa has
been working with the department managers to assess Y2K egposure and
prepare for internal emergencies. Dave Sallman has been working with his
emergency preparedness group to identify and prepare for community-wide
emergencies that could arise as a result of Y2K.
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MEMORANDUM
TO: WILLIAM W. BURNS, CITY MANAGER
FROM: WILLIAM A. CHAMPA, MANAGEMENT ASSISTANT
SUBJECT: YEAR 2000 (Y2K) READINESS UPDATE
DATE: JANUARY 28,1999
For the past year, City staff has been identifying Y2K issues. In the last few months, a more
formal assessment process has been established to ensure that all reasonable efforts are made to
deal with the millennium bug and its potential effects.
PROJECT TEAM
A Y2K Project Team has been assembled to oversee the City's readiness efforts for Y2K. Bill
Burns serves as the City's Y2K Project Coordinator and leads the Project Team. Weekly
meetings are held to discuss progress and identify critical deadlines. The goal of the Y2K
Project Team is to carry out the responsibility of developing the actual Readiness Plan. Three
critical areas of concentration include 1) assurance that internal Inventories and Assessments
have been completed, 2) development of Contingency Plans for problematic internal processes
and problems, and, 3) development of an Emergency Preparedness Plan for the community.
DEPARTNIENT TEAMS
Each department has formed their own Y2K Departmental Team. The role of this Departmental
Team is to document each step that shows internal Y2K awareness and readiness. Actual
documentation consists of an Inventory, Assessment, Vendors Contacted, Possible Fixes, and
Contingency Plans. To date we have completed the inventory and assessment phases and are
working on contacting vendors. Each department head must sign off on his/her department's
Assessment Worksheet which is a form recommended by the League of Minnesota Cities
(LMC). A blank Assessment Worksheet is enclosed for your review.
CONTINGENCY PLANNING
Developing contingency plans for events that might have more severe impacts could be very time
consuming. Examples of events include defining a process to print paychecks if our computer
system malfunctions as well as identifying vital records that axe only stored electronically. Our
goal is to complete this phase of the project by the end of February.
CRITICAL ACTIVITIES AND SERVICES
We have identified several activities and services that may not be Y2K ready. In our assessment,
the impact of Y2K failure would be "catastrophic" or "serious" by LMC definition and we have
outlined a solution for each.
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PAGE 2- Y2K READINESS UPDATE
1. Phone System. Our current phone system throughout City offices is not Y2K ready but
upgrades were planned for the 1999 budget. A request for proposal was sent out on January
22, 1999 and we will have a new system in place in the next few months.
2. Voice Mail. Our current voice mail system is not Y2K compliant and must be replaced to
bring it into compliance. This was another budgeted item for 1999. The voice mail system is
being dealt with as part of the phone system RFP since the functionality of the two are so
closely linked and many vendors host both systems on the same hardware.
3. H.T.E. Software. This software provides service for many critical activities including utility
billing, payroll, accounts payable, etc. Our current version is not Y2K compliant. An
updated version was budgeted for 1999 and we expect a conversion beginning the week of
March 20.
4. H.T.E. Module Software. H.T.E. has prepared customized modules specifically for the City
of Fridley and our activities. To upgrade the City to become Y2K compliant, these modules
must be re-customized along with the H.T.E. software upgrade. While the software upgrades
were identified and budgeted, we were not aware of the customized module upgrades and did
not budget for them. The cost range is projected to be between $8,000 to $16,000. The vast
range is contingent on the number of times each module must be upgraded: if it is one time
per module, the cost is $8,000; if it is two times per module, the cost is $16,000.
5. Police Software. The current police software (Enfors) and hardware (TI 990) are not Y2K
compliant. The City has signed a contract, along with Anoka County, and the replacement
should take place in the second or third quarter of 1999. The vendor is Visions software and
the system will be PC-based. The new software and equipment should position us to be Y2K
compliant in this area. The contingency plan, if the system failed, is to provide information
to the BCA manually. This item has already been budgeted.
6. Water Supply and Sewer Services. Since these are the main utilities provided to our
residents, we have included them as part of our internal evaluation. They will also factor into
our emergency preparedness plan. We are very confident that the City's water and sewer
systems will be able to continue to furnish service without interruption provided power is still
available. However, as this service falls in our "catastrophic" category, we have investigated
the costs to provide backup power sources. The SCADA system used to monitor the water
and sewer systems has been budgeted for upgrade in the 1999 budget and shall be Y2K
compliant upon completion later this summer. However, in the event of a power failure,
generators should be considered for uninterrupted service. The two month rental cost plus
installation to ensure uninterrupted, bare minimum service is approximately $36,000. To
ensure normal uninterrupted service would require an additional $31,000. The total cost to
purchase and permanently install these generators would be approximately $265,000. A
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PAGE 3- Y2K READINESS UPDATE
memo from Paul Lawrence, dated November 30, .1998, details the costs associated with the
rental and purchase of generators.
Monetarily, many of our critical and serious problems were addressed in the 1999 budget,
however, some were not. As we identify other Y2K problems, we will bring them to Council's
attention if necessary.
LIABILITY
Liability is a major factor driving the Y2K readiness plan. The League of Minnesota Cities is
offering supplemental insurance to cities who comply with their "Year 2000 Action Guide".
(This is the Guide we aze following to develop our readiness plan). Expanded coverage would
cost approximately $5,500 and would include increasing our General Liability limit to $750,000
and limiting extra expenses to $25,000. Both coverages would be subject to a co-payment of
$15%. Finance Director Rick Pribyl°s memo explaining the coverage is attached for your
review. At this time, we are not prepared to make a recommendation on the purchase of
supplemental insurance from LMC.
EDUCATING THE PUBLIC
Beginning with the City's spring newsletter, we will begin informing the community of the steps
we are taking and what individuals can do if they are worried about the millennium. Each
subsequent newsletter (summer, fall and winter) will contain additional updates. Information
will also be placed on our web site. All communication will be written to reflect a proactive,
non-paranoid approach to dealing with Y2K. Personal responsibility and common sense will
also be emphasized.
FUTURE GOAL
We will continue to develop our Readiness Plan. This is a constantly evolving document but our
goal is to have a draft Plan ready by April 1, 1999. On April 29, Anoka County will sponsor a
county meeting to discuss emergency preparedness issues. Utility companies and other key
service providers will participate in this meeting. We intend to use information gathered at this
meeting to finalize our Readiness Plan and have it available by May 14, 1999.
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MEMORANDUM
TO: John Flora, Director of Public Works
FROM: Paul Lawrence, Superintendent of Public Works
DATE: November 30, 1998
SUBJECT: Generators - Water and Sewer Operations Y2K
Jim Saefke and Jim Brindley are very confident that the City's water and sewer systems will not
experience any Y2K problems provided that .electricity is available from NSP. NSP doesn't
anticipate any problem providing electric power, but it is still an unknown because all the power
grids are interconnected.
The City can eliminate the risk of electrical outage by either renting or purchasing enough
generators to provide electric power for continued minimum operation. � Jim Saefke has
researched the cost of renting or purchasing the various size generators needed. The vendor that
Jim received quotes from has a minimal two-month rental period. Rental generators will also
have to be adapted for the proper polarity and plugs for City facilities. Rental units may also not
be available at the last minute, because of a demand from other utilities and businesses trying to
solve similar Y2K problems.
Sewer: The Sewer Division will need five (5) additiona130 KW generators in addition to the 50
KW generator currently available. The Sewer Division cannot take any lift stations out-of-_
sernce.
Station Name:
1. 6440 Old Central Ave. - bypass through overflow
2. 6220 Highway 65
3. 5179 St. Imier Dr. } share 30 KW generator
4. 6209 Jupiter Driv
5. 5300 Highway 6530 - KW generator
6. 701 Cheri Lane}
7. 291 Rice Creek Terrace - share 30 KW generator
8. 88 Rice Creek Way}
9. 5331 East River Road
10. 6180 East River Road} share 30 KW generator
11. 7109 Riverview Terrace
12. 5680 Carpenters Hall (George Town) - 30 KW generator
13. 7899 Apex Lane - City's 50 KW generator
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� 14. 15511�ississippi Street (storm sewer) - gas powered pump
�nerator Rental Cost - Sewer Divis�on:
30 KW 51,450.00 per month - two month minimum
Sx$1,450x2 � � S14,500.00
Cost of adapting generators est. 51004 each 5.000.00
TOTAL 519,500.00
('�nerator Purchase Cost - Sewer Division:
30 KW 514,500.00 each
Sx$14,500 S�2'S00'00
T� 4.713.00
TOTAL $77,213.00
(Proper configuration in purchase price)
Water Deaartment: The Water Division's needs are driven by demand, and therefore the
minimal number of generators are more difficult to estimate. Based on historic January flows
without using from storage, the Commons Plant (using Well #3's natural a onnwill )need tto
Treatment Plant #3/We l l 1 2 an d t he 5 3 r d a n d J o h n s o n S t r e e t B o o s t e r S t
continue opera tion; r e q u i r i n g r entin g a 250 KW generator and 60 KW generator,
$9700 and
$5,700 respectively. Complete water system operation will require rentmg two addition a l 2 5 0
KW generators and one 125 KW generator.
Generator Rental Cost Water Division:
(Minimal)
WTP #3/Well 12 250 KW
Cost of adapting generator
53rd Pressure Station 60 KW
Cost of adapting generator
TOTAL
(Recommended)
Locke Park WTP 250 KW
Cost of adapting generator
Well #1Booster #1 250 KW
Cost of adapting generator
63rd Booster Station 125 KW
Cost of adapting generator
TOTAL
GRAND TOTAL
$ 9,700.00
2,000.00
3,700.00
1,000.00
$ 16,400.00
$ 9,700.00
2,000.00
9,700.00
2,000.00
5,700.00
2,000.00
$ 31,000.00
$ 47,500.00
Generator Purchase Cost - Water Division:
3 each 250 KW @$43,000 $129,000.00
1 each 125 KW @$26,000 26,000.00
1 each 60 KW @$18,000 18.000.00
� TOTAL $173,000.00
Attachment A- Sewer lift stations/electric requirements/detention times
Attachment B- Water generators by priority/generator sizes
Attachment C- Rental cost (adapting cost not included)
,-
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� ♦, .
I have my neact m�eting on the Y2K problems on Docember 3,1998 so I w�l need the lift
station infora�ation by Mo�day November 30,1998 at the latest. _
. . .
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P'UIBU�V�I��IRKS
MEMORANDUM
TO: ✓Paul Lawrence, Superintendent of Public Works
John Flora, Director of Public Works
FROM: Tim Saeflce, Water Supervisor
DA"TE: November 17, 1998 ,
SUBJECT: Generator Requirements for Water Department
I contacted Cummins Diesel in regard to our generator es do note nclude trai erse weat er-p oof
sizing of the generators should be correct, but the pnc
housings or the connectors that we would need. The listing is in the priority of need to get us by
in a catastrophic emergency.
Location
Filter Plant #3
(Well #12 & #12 Booster)
53rd Pressure Station
(Marion Hills)
Locke Park Filter Plant
(Well #10, Well #11)
Well #1 & #1 Booster
63rd Booster Station
s.a�., �.�t- s�-�
Size
230 KW
60 KW
250 KW
230 KW
125 KW
3o1C�+.1
Price
$40,000
$18,000
$43,000
$40,000
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PUBt.ICWiORKS
0
MEMORANDUM
TO: John Flora, Director of Public Works
Paul Lawrence, Superintendent of Public Works
FROM: Tun Saeflce, Supervisor Water Department
DATE: November 25, 1998
SUBJECT: Generator Rental
� �'� �.���`L� ) .. . .
, 2 �
I contacted Cummins Diesel in regard to renting generators for our filter plants, liR stations and
pressure station.
There is a minimum 2 month rental on each unit, but we would need time up front for an
electrician to wire the units and test polarity before the need for them would be required. They
have no 230KW units for rental so we would have to go to the next size up to furnish the power
we need. �
Here is the breakdown:
# of Units Size Monthly RentaVLTnit Total
3 250KW $4850.00 $29,100.00
1 125KW $2850.00 $ 5,700.00
1 60KW $1850.00 $ 3,700.00
5 �SeLL,er L;�T S��eNs� 30KW $1450.00 � $14,500.00
Total � $53,000.00
As I pointed out earlier, these prices do not reflect the hiring of an electrician nor the cost of
materials for the proper connections.
.;.
�
��� �
GENERATOR NEEDS FOR WATER DEPARTMENT
Well #1 Pump - 150 HP Booster -15 HP n IZ 8G ADD��
169 Amps 19 Amps 230 KW 540,000
460 Volts 460 Volts
Filter Plt #3 Pump - 150 HP Booster -�0 � S 230 KW �40,000
130 Amps P
460 Volts 460 Volts
Locke Park Well #10 100 HP Well #11 i40 Am s 250 KW $43,000
Filter Plant 11 S Amps P
460 Volts 460 Volts
53rd Pressure Pump #1 ' 31. Am s PmP 31.5 AmpsPmP 31 SSAmps 60 KW $18,000
Station p
460 Volts 460 Volts 460 Volts
63rd Booster Pump #1 - 60 HP Pump #Z -�� � 5 125 KW $26,000
71 Amps P
460 Volts 460 Volts
t�
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RIDL�EY. � •.�..� ' . � : � � � � _ . . .
FR[DLEY h1UlYiC[PAL CENTER • 6•i31 UNNERSiTYAVE. N.E. FRIDLEY. MN SS432 •(612) 571-3450• FpX (612) 571-12g7
December 2, 1998
� PW98-210
Onan Corporatton
Mr. Wood Nelson
1400 73nd Ave Ne
Frtdley MN 55432
Subject Y2K Generator Support
Dear Mr. Nelson:
The City of Frtdtey is preparing conttr�gency ptans for anua 1.
concerns. [n our constderatton we are address[ng the fact that NSP wll�not,be able to t rovid�th Y2K
to the City. As a resul� we wip be requlred to minlmall o p PoWer
provide water pressure to the Gty restdents. In th(s regard, the Clty hasnj1311k s attons, hree w te�r
fllter plants and four water booster stattons that w e o p era te w t t h tn t he City.
To minlmaliy address our needs, we have identiFled the foltowing generators necessary to support the
City's operatlons.
Llft St�ttons:
A. One 230 volt, 60 amp, 4 hp� 30 kw generator
B. One 120/240 volt, 60 amp, 5 hp, 30 kw, generator
C. Three 120/240 vol� 100 amp, 15 hp, 30 kw generators.
These generators are to be rotated to the vartous UR stattons to mintmize the requirements and to
allow pumptng of the pits hopefully wlthout Flood(ng any properttes.
Water.
A. 200 hp, 450 volts. 130 amps. 230 kw - Fllter Plant No. 3
B• 225 hp� 450 volts. 140 amps� 250 kw - Locke Park Fliter Plant
C 50 hp, 250 volts, 31 �4 amps, 60 kw - 53'� Booster Station
D• 165 hp. 460 volts, 169 amps, 230 kw - Well No. 1
E. i 20 hp, 460 volts, 71 amps� 125 kw - 63'� Booster StatJon
To properly service all of these Iocatlons, the polariry and plugs Eor the Ctty Factllttes wtll have to be
addressed on the various generators for the various locations.
.; �,
� ,� . .J�• j:� ',S .
December 2,1998 : " `� ' ° � `
' ...`i� d � • �
�.M•Y� � '��� .
Page 2 4 �:. �
` � . . _ �_..._i
Request the suppo
rt of Cummings/Onan Corporation�to assist the Gty wlth scme or all the necessary
generators If. in fac�t. NSP sho��d b� unable to provide adequate power to the ity.
would anticl te that the generators would be requ�red durin8 the 1� t week oi December Eor
We Pa wer outa,g
ptacement and coc�flSuratlon. and for the extent oi any NSP Po
Your assistance to the CKy ln our plannir�g Prxess �s Sreat�y appreciated. iP you have anY quuttons.
p(ease contact me at 572-3550.
Sincerely�
John G. Flora
D(rector oE Public Works
jGF:cz
. �
._
TO: BILL CHAMPA
FROM.• RICHARD D, pRlg yL, FINANCE DIRECTOR
SUBJECT: Y2K EXPANDED INSURANCE
DATE: January 7, 1999
The information that we have been provided at this point in time regarding Y2K
Insurance consists of the following:
Automatic with our 1999 Package Policy
$25,000 annual aggregate
$S,OOO limit on Y2K extra expenses
Both coverages will be subject to a 15% co-pay
Additional purchased coverage beyond automatic coverage
The Policy is conditional, we must comply with all the elements in the "Year 2000
Action Guide".
The City's compliance with the Action guide must be approved by the LMCIT
Underwriter.
Once approved the expanded coverage will cost approximately $5,500 and consist of
the following coverage:
- Increased General Liability limit to $750,000 including defense costs.
- Extra Expenses will be limited to $25,000
- Both coverages will be subject to a 15% co-pay.
I will keep you updated as any of these items change as we get closer to the year 2000.
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Fridley Police Department
Memorandum
To: Bill Burns
From: Dave Sallman
Date: January 29, 1999
Re: Y2K-Emergency Management
This is an attempt to discuss the Y2K issue from an Emergency Management (EM)
perspective. The challenge in planning for the Y2K issue from an EM standpoint is that
we cannot depend on normal sources of support. When we are planning for flooding,
tornadoes, chemical spills, etc., we can count on some measure of support from the Red
Cross, State government, MnDOT, National Guard, Federal government, etc. If we
assume a worse case scenario (total power outage for an extended period of time over the
entire State/Country), then it is anticipated that all of these agencies would be
overwhelmed to the point that we could not count on their support.
A second issue that makes Y2K interesting is that the most supported scenario is that the
likelihood of a major disaster occurring is relatively small. This is significant because
there is no justification in spending large amounts of money as insurance against a
minuscule chance of occunence. There still has to be planning for the worst case
scenario, but common sense would dictate that the planning take into account the
probability of occurrence. With that in mind, we have had a number of ineetings among
staff to discuss possible problems and various solutions. Many of these issues are not
City-provided services, but by default, we will be left to deal with the fallout from them.
1. Water/Sewer: This service is critical. While continuation of water/sewer service
will be discussed in a separate memorandum from Public Works, I have a few
thoughts that I would like to share. Water is needed for putting out fires. It is
(theoretically) possible to envision emergency rationing of water (reduced wells-
filling containers) and if this occurred, we would not be able to support much in the
way of fighting a large fire.
Options would be to use the pumper's on-board supply (500 gallons/total of 2,000
gallons), chemical retardant, and pumping refills from the river, creeks, or one of the
lakes/ponds. There are also 6,000 gallons of water in a tank at the training center and
the tower at the St. Paul Water Works pumping station is filled with river water and
can be emptied (gravity) if necessary. The Public Works tanker (2000 gallons) would
be available to fill (from the river or lakes) and use for transport. All of these options
are very minimal responses and would likely prove inadequate for a large event such
as an apartment building fire. In addition to fire control, our greatest liability is with
failure to provide water for Unity Hospital .(will be discussed later). This is all a
+ �
Y2K - Emergency Management
January 29, 1999
Page 2
theoretical discussion because I believe that our only reasonable option is to insure
that our water/sewer system is functional.
2. Fuel: Fuel is an issue for squads, Public Works vehicles, Fire Department
equipment, and any generators that might be used. Public Works (Paul Lawrence)
estimates that if we top off all of our vehicles and our existing tanks, we would have
enough fuel to operate for two weeks.
One plan we have already discussed is to top off the vehicles and then use
commercial stations for the last two days of the year. When considering the possible
problems that Y2K might pose, we also have to consider the benefits of a worst case
scenario. We know that many businesses would shut down which would result in,
among other things, less traffic. It is not inconceivable that a worst case scenario
would result in restrictive laws which would prohibitlrestrict travel, etc. If all of the
power were out, commercial tanks (gas stations) can still be pumped manually. This
is not likely to be used for private sale, but we would take advantage of it, if
necessary, and we have the equipment to do so.
If we truly believed that some impending event would stop the ability to get fuel, it is
possible to obtain portable tankage (Determan's) and/or have a fuel truck/trailer on
hand and full. This is not recommended at this time.
3. Staffing: The Police Department has already notified employees that there will be no
annual leave approved from December 29, 1999, until January 15, 2000 (this was a
popular announcement). This is subject to change depending upon events. The
Director, Deputy Director, Office Supervisor, and the Emergency Management
Coordinator (Rosie) will all be present from about 7 PM on December 31, 1999, until
necessary. Once we determine that there is no issue they would be released, or if
necessary, scheduling increased. We will have 4 additional officer slots on overtime
(this is not unusual for New Year's Eve) and we will have reserves present. The
department lieutenant will be available for call in at 7AM on January l, 2000, if
necessary for continuation purposes.
Public Works is currently discussing their staffing, but at a minimum there will be
people to staff sensitive sewer operations and monitor water. The Fire Departtnent
will also have increased staffing. One consideration of staffing is family. It is
assumed that employees first response will be to staff their respective posts. We
also recognize that it is necessary to insure the safety of the staff s family.
Consideration is being given to a"New Year's Eve" party at City Hall for working
staff and family. At a minimum we will advise staff to take necessary precautions
relative to insuring the care and feeding of their own family in the event of a major
�
0
Y2K - Emergency Management
January 29, 1999
Page 3
incident. There is the possibility of some additional cost here depending upon what
Public Works recommends relative to staffing.
4. Food: This is not an area for which we (City) normally assume responsibility. We
will monitor possible support at a higher level (federal or state) -but do not advocate
that the City get into the business of hoarding food supplies. At some point it is
reasonable to recommend that individuals keep some food (a week or two's supply)
for any number of possible emergencies (Y2K related or not). This is an area that we
could spend an incredible amount of money unnecessarily and we do not recommend
any action at this time. We will be monitoring other agencies to see what is being
planned in this area. It is included here simply as a recognition that it needs to be
considered. No recommendation at this time.
5. Congregate Care: Food would obviously be tied to this issue but the housing part of
this needs to be given some attention. If we went through an extended period (longer
than 4-5 days) in January without electricity, there would be shelter issues. Natural
gas supply is not necessarily impacted by Y2K, but furnaces will not operate without
electricity (either fans or pumps depending upon heating systems). Some people will
have wood burning stoves/fire places or will have access (friends or family) to shelter
that is not dependent on outside sources of electricity or heating fuel.
There are buildings in Fridley that are duel fuel (heating oil or natural gas). The City
Hall is an example that, with minor modifications, could function without outside
heat or electricity. Unity Hospital has its own source of heat and electricity but we
have been told to not consider it as being available for public shelter. The schools all
use fuel oil for heating but would require some modification (generators--50 to 60
kW--$5,700 per unit rental for the grade schools; and 200-250 kW--$9,700 per unit
rental in the middle and high school ) in order to serve as shelters. These would have
to be hard wired ahead of time in anticipation and the cost of adaptation would be
between $1,000 and $2,000 thousand dollars per unit. The schools have about 2
weeks of fuel at any given time, depending upon outside temperature.
Staff is currently in the process of identifying those buildings in the city that might
serve as emergency shelter if necessary. This is an area that the Red Cross normally
handles but, in planning for the worst possible case, we need to consider it. This is
potentially the major issue to consider in Minnesota when planning for that worst
possible case (think January). We will also have to remind residents of the dangers
involved in various portable heating options. This could be the main area where we
have to spend some money (besides water and sewer) to cover a slight possibility. It
is possible that Onan could help out here.
�
Y2K - Emergency Management
January 29, 1999
Page 4
I would recommend that serious consideration be given to adapting the high school
and perhaps the Community Center and rent the generators. To do so is very likely
(hopefully) throwing away the cost of renting the generator(s) $9,700 plus possibly
$5,700. To not take some action in this direction is akin to sticking our heads in the
ground and hoping nothing happens. The high school could provide some ability to
shelter a number of people (just a guess at this time-5,000). The Community Center
would provide some additional sleeping shelter but also provide temporary shelter
(someplace to get a hot meal in a warm spot). If we truly believed that there was
going to be an extended loss of power (heat), I would suggest that we convert every
school in the City in anticipation of sheltering most of the population. At a minimum
I believe that it is prudent to have one location (high school) that could provide some
shelter. Totino Grace High School is also duel fuel and could represent an
opportunity but it is private and access may not be as readily available.
6. Civil Unrest: Some sort of civil/social unrest is probably the greatest likelihood in
the change to the next millennium. The Y2K may not be an issue but what we (the
public) do with it, could be. The City of Los Angeles has budgeted about $4 million
to handle possible rioting on January 1, 2000. A riot in Fridley on January 1, is going
to look a lot different than one in L.A. but there are some potential issues. There are
some people in any population that respond differently to events than most. Some
folks use the full moon each month as permission to act outside of normally accepted
social guidelines. There are those (according to recent polls) that believe the world
will end on January 1, 2000. If that were a person's belief, there could be some
significant behavioral issues that follow (we can only hope that Fridley is not where
they choose to spend their last moments).
As noted, the Police Department will have additional staffing to deal with some of the
special people. A likely result is that people will attempt to have additional cash on
hand. To the extent that they all wait until December 31, 1999, there could be a
shortage of cash in the system. For those that are convinced that the banks are going
to fail, there could be some people walking around with their life savings (I find this
interesting because if you believe the entire monetary system is going to fail, what
good is cash?). These could all present issues for law enforcement in increased thefts,
burglaries, robberies, etc. Recent polls indicate that most people are aware of the Y2K
issue and are not particulazly concerned with it. This is a good response relative to
this issue (less panic). We can help ourselves here by providing relevant inforrnation
to the public as soon as we are comfortable with it's authenticity.
7. Communications: If there is no electricity (no television or radios) and no
telephones, mass communication becomes an issue. We have to provide information
to the public and give them a process by which to access emergency services. Cell
phones (if they work) tend to be worthless during a natural disaster because too many
�
Y2K - Emergency Management
January 29, 1999
Page 5
people have them. In the event of a total blackout, we would have to provide
information very quickly to avoid panic. Options include the use of the block
captains to distribute flyers with relevant information and the use of emergency
vehicles (loud speakers) to distribute prepared information. Some of the information
that would go out early would be how to access emergency assistance.
We would decentralize by having a squad and fire rig at a number of locations (fire
substations, schools that are set up as shelters, Onan's, etc.). We anticipate having
radio communications (worst possible case via the City garage base station which has
generator power and the ham radio club) but in order to access a unit, someone would
likely have to go to a substation or find a unit on patrol. .
8. Traffic Control: MnDot has made the statement that the signals will work if they
have electricity. Again planning for the worse possible case, we will assume no
power or that MnDot could be wrong. The only viable option is stop signs. We
should receive some benefit here by having less traffic. If there is any substantial
amount of traffic without signals, we are probably talking mass gridlock. In order to
control most intersections that currently have signal lights we would need about 100
portable stop signs at about $90 each for the sign with base (there could be some
savings with this quantity) for an estimated total of about $9,000.
Public Works has stated that they have no need for this number of stop signs after the
Y2K issue so a good amount of that money would be for a one-time use. As noted
previously, there is no reasonable alternative to stop signs if the power is out. This is
another area that needs to be given some careful consideration. We (the City) will be
expected to make a good faith effort to deal with these issues. It would not take much
of an accident (for any reason) to top $9,000 in damage or injury liability.
9. Medical Response: We have been in contact with Unity Hospital regazding this
issue. They anticipate having additional staffing to monitor life support equipment,
etc. They plan on getting as many beds clear as possible prior to December 31, 1999.
Unity does have duel fuel and generator power. There concern is having water
(which we supply). As noted previously, we would staff substations with police and
fire units which could respond to medical emergencies.
10. Other/Conclusion: I have attempted to address some of the major issues from an
emergency management standpoint. There had to be some assumptions as to what a
worse case scenario would look like. If you are truly fatalistic you could get into
issues such as accidental nuclear holocaust or uncontrollable rioting (watch some of
the "Mad Max" movies if you want some hint of what that might look like).
�
Y2K - Emergency Management
January 29, 1999
Page 6
We have limited our worst case scenario to a defined power outage. Staff has
attempted to identify the possible issues and suggest solutions. It should be stressed
that the scenario most people are predicting at this time is only minor inconvenienees.
If we were to experience a major power outage, it would seem reasonable that NSP et
al would likely be able to correct it within some reasonable time. If we believe that a
power outage is likely (for an extended period of time) then the response should be
increased (i.e. more generators, portable fuel tanks, increased congregate housing).
In making response decisions we need to weigh the cost of the solution versus the
likelihood of the event. Whatever is decided will be ripe for second guessing. We
still have to provide some response to the vazious possibilities knowing that there will
likely be some money wasted. Issues such as renting generators and preparing
pumps, furnaces, etc. to accept them, have to be decided well in advance. We cannot
wait until December and deal with these issues.
Staff will continue to monitor the possible issues and solutions to the Y2K issue from
an emergency management standpoint. There may be some options that we have not
considered both from the standpoint of problems and solutions but, as noted, we do
not have long to debate some of these issues.
�
MEMORANDUM
DEVELOPMENT DIRECTOR
DATE: January 28, 1999
TO: William W. Burns, City Manager �;� �
FROM: Barbara Dacy, Community Development Director
SUBJECT: Medtronic Update
At Monday night's conference meeting I would like to update the City Council on a
number of issues pertaining to the Medtronic project. The following items will be
reviewed:
• Preparation for Neighborhood meeting on February 4, 1999.
• Planning process.
• AUAR/Mitigation Plan.
Preoaration for the N�ighborhood Meeting
I will lead off the Neighborhood meeting on February 4, with a very brief synopsis of the
events that have occurred since last year when the MEPC tech flex proposal was under
consideration. I will then speak about the importance of this project in relation to the
City's Redevelopment Program, and I will state that the Medtronic proposal represents
the original dream and vision that was originally contemplated for the site since the
1980's. Finally, my remarks will conclude with a synopsis of the planning review
process and will highlight the key points at which time the citizens may participate in the
public hearings. I will also describe and define an AUAR and its approval schedule.
Medtronic will then be responsible to describe the project and the rationale behind the
development concept. The Chief Financial Officer, Bob Ryan will open this part of the
presentation. Medtronic's consultants will then present the Master Plan Concept. After
the plan description, the floor will open to questions and answers.
Medtronic's traffic consultant, SRF Consulting Group, will be in attendance to respond
to the traffic questions. Kenny Horns of HGA, Medtronic's engineering consultant will
�
Medtronic Update
Page 2 .
January 28, 1999
be present to address any storm water related questions about Moore Lake. I will be
available to address any City related issues.
Medtronic has put together an attractive acquisition package and has instructed Dave
Ryan to meet with the affected households to the north of the site this week. An update
of the outcome of these meetings will hopefully be provided by Monday night.
Plannin� Process
The Public Hearings will be conducted by the Planning Commission on March 17, 1999
and the City Council on April 12, assuming complete applications are submitted on
February 12. Under the typical 60 Day Action schedule the applications would require
action on April 12. This day also coincides with the tentative approval date of the final
AUAR and Mitigation plan.
The applications will include the following:
• Redevelopment District Project Plan approval for the Master Plan.
• Special Use Permit for a 9 foot wide parking space.
• A plat application.
• Possible rezoning of the southern 10-20 feet of the R-1 zoning on the north side of
the property (this may not be necessary depending on the outcome of the
preparation of the specific site plan).
The first application, the S-2 District Approval will be a key process for this project. It is
my recommendation that Council approve a Development Agreement when it takes
action on this application. Medtronic was requesting inclusion of planning related
issues in the development contract since they wanted certain assurances that they
could develop the property with certain perFormance standards (building height, lot
coverage, etc.) Given the size and magnitude of this project, it is a reasonable request
to assure that these issues are addressed; however, the Authority's development
contract is not the appropriate document. Legal staff suggested that a Development
Agreement with the City Council be drafted and approved. I am recommending that the
City's Development Agreement be passed in conjunction with the S-2 project plan
review.
There are advantages to the City to approve a development agreement. The first
advantage is that the document would fully define the basic performance standards and
expectations for the overall development concepts of the site. For example, it should
include basic issues such as minimum setbacks, maximum building heights, lot
coverage percentages, general statements about building materials etc. There should
Medtronic Update
Page 3
January 28, 1999
be general consensus on the magnitude of the plan so that the issue can not be re-
negotiated in the future.
Secondly, the agreement would spell out responsibilities for public improvements and
would include the stipulations of approval. In this manner, when future phases are
proposed, there will be a written document and approved plans to evaluate consistency.
I also recommend that the agreement be structured to permit construction of additional
phases without S-2 project approval if the proposed phase is consistent with the Master
Plan. Future phases would require a plat application anyway, so there will be City
review and analysis. Staff, as it does now, would alert the Council to any changes if
future phases were more intense than what is proposed. S-2 project plan approval
would then be required.
AUAR/Mitigation Plan
The comment period on the environmental review ends on February 10, 1999. No
agency comments have been received as of yet; however, the primary issues will
probably be the transportation impacts to TH 65, the storm water related impacts from
the development, and the lane widening on TH 65.
In order to determine if the sheet pile wall construction idea is feasible on TH 65, the
Authority will be considering a contract with Braun Intertec to conduct soil borings along
the TH 65 embankment. I have requested that Medtronic reimburse the Authority for
these expenses. The determination on soil suitability will be a key part in the
determination of the cost of the project; therefore, it is prudent to identify this issue now
while we are attempting to obtain State assistance in potentially funding this project.
Linda Fisher and I will be preparing the Mitigation Plan document in the next few
weeks. The purpose of this document is to address the impacts that were identified in
the AUAR. Remember that the TH 65 Improvement is not technically part of the AUAR
document and is a mitigation alternative "under exploration". I will be meeting with
Linda Fisher in the latter part of this week and will have a better update on this issue for
the Council on Monday evening.
B D\jt
M-99-25
DATE: January 28, 1999
MEMORANDUM
PLANNING DIVISION
�
TO: William W. Bums, City Manager,��� ��
FROM: Barbara Dacy, Community Development Director
Scott J. Hickok, Planning Coordinator
SUBJECT: Consider Revocation of Special Use Permits for: Menards, Wal-Mart,
and Paul Litwinczuk
Staff asks that the City Council consider revocation hearings for special use
permits at three locations. A revocation hearing would be required to allow the
property owners their due process and an opportunity to enter their statements into
the public record. It is the City's obligation to enforce the stipulations of a special
use permit, or the City waives its right to do so. The City can determine after the
public hearing whether or not the facts warrant revocation.
MENARDS
In 1996, the City approved special use permit SP #96-07, for Menard Inc. The
purpose of the special use permit request was so that Menards would be allowed
to have merchandise in the open and not within an enclosed structure. The
approval of the special use permit was very specific in its definition of where
outdoor sales could occur.
According to the special use permit approved, no outdoor sales or display could
occur outside of the fenced sales area defined on their site plan.
In August 1998, the City issued a citation to the Manager of Menards due to a sale
in the parking lot that involved numerous semi-trailers and outdoor displays.
Menards pled guilty in Court and paid several hundred dollars in fines.
In November 1998, Menards applied for a permit to sell Christmas trees in their
parking lot. This would have also been contrary to their special use permit.
Revocation Hearings
January 28, 1999
PAGE 2
The City Council asked staff to meet with corporate Menards to assure that they
understood the importance of compliance with their special use permit. Staff met
with corporate counsel for Menards who apologized and said that they would
comply.
On November 19, 1998, a fruit sale occurred in the Menards parking lot.
WAL-MART
In 1994, Wal-Mart received a special use permit, SP #94-14. Their special use
permit was to allow the expansion of an existing garden center (SP #92-07). In
1994, Wal-Mart was notified by our staff of an outdoor storage violation. Wal-Mart
had left numerous storage trailers openly exposed south of the Wal-Mart building.
In 1995 and 1996, several sidewalk sale violations occurred.
On December 11, 1998, our staff issued a citation to Wal-Mart regarding continued
outdoor storage violations.
PAUL LITWINCZUK
Paul Litwinczuk of 6291 Central Avenue N.E. was granted a special use permit
(#97-07) in October 1997. The City Council granted a special use permit to allow
Mr. Litwinczuk's existing 2-car garage to remain, as he built his home with an
attached 2-car garage. Mr. Lifinrinczuk's approval included 7 stipulations.
Mr. Litwinczuk has failed on the requirements for 3 of the 7 stipulations.
• All vehicles are to be parked on a hard surface as approved by the City. He
does not have the hard surface driveways installed.
• The siding and roof materials shall match the exterior of the new dwelling.
The siding and roofing do not match.
• A letter of credit of $20,000 shall be submitted to assure completion of the
project in accordance with City requirements. No letter was submitted.
The special use permit stated: Failure to complefe fhe projecf by October 1, 1998,
shall constifufe a basis for establishing a public hearing to revoke the special use
permit.
RECOMMENDATION
Staff recommends that the City Council set revocation public hearings for February
22, 1999.
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Fridley Housing Redevelopment Authority
Problem —
The Office of the State Auditor contends that pooling from districts
established between 1979 and 1982 is not allowed and has written
letters of non-compliance to several cities in the state. The non-
compliance letters require that the City pay back to the County
Auditor the entire amount of funds pooled.
Reaction —
Despite the assertion by the Office of the State Auditor, the legal community
is divided on the issue of whether or not cities are restricted in the use of tax
increment outside of the boundaries of the increment district ("pooling") for
districts established between July, 1979, and July, 1982. In no single part of
the law is this issue addressed. At least two major law firms in the state
have written extensive opinions which support the ability of cities to pool.
City Concern —
The Fridley Housing Redevelopment Authority staff with the assistance of
Ehlers and Assoc. has restructured the transaction history since 1979 in
order to comply with the position the Office of the State Auditor has taken
regarding pooling. As a result of the restructuring we find that the bulk of
the HRA's assets are restricted within districts created between 1979 and
1982. Approximately $8,200,000 is confined within the North Area Tax
Increment District and unavailable for use within other tax increment
districts.
Recommendation —
Continue to participate with The Association of Metropolitan Municipalities
and The League of Minnesota Cities in sponsoring legislation that would
allow the "pooling" of funds from districts created between 1979 and 1982.
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Fridley Housing Redevelopment Authority
Issue —
The Office of the State Auditor is reviewing administrative
expenses to insure that no more than 10% of the project costs are
being expensed as administrative expenses. 7'his test is being
applied on an annual basis and not over the life of the distYict. The
amount in excess of 10% is being treated similar to the pooling
issue in the non-compliance letter and a similar requirement that
the City pay back to the County Auditor the entire amount of funds
utilized in excess of the amount allowable.
Reaction —
Everyone utilizing tax increment understands that in the early
stages of any tax increment district, the administrative expenses are
high and likely will exceed 10%. In the later years of districts and
projects, the administrative expenses are low and well under 10%.
The measurement should be administered at the end of a district
and only monitored during the life of the district.
Recommendation —
The City will be reviewing annually and adjusting the
administrative allocations in order to achieve the 10% by the end
of each district.
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FINANCE DEPART
MENT ' � ' RICHARll D PRIBYL , ' '
CITY QF FRIDLEY � ' Fnv�c�n�crox
.�
TO: WILLIAM W. BURNS, CITY MANAGER .�'!� ��
FROM: RICHARD D. PRIBYL, FINANCE DIRECTOR
SUBJECT: NEW LIQUOR STORE UPDATE
DATE: January 28, 1999
Since the last time we visited with the City Council, in regard to the new Liquor Store
location at the Cub Food site, the following has happened or is in process.
1. We have had KKE produce a conceptual elevation of what the inside view might look
like to a shopper looking down towards our store. We also had them show us what
the store would look like from the outside looking at the North East corner of the
building. Some of the key items that we felt would enhance the look of the store is to
open up a section of the wall and include large panels of glass and change to current
exterior sofit structure of the building.
2. We have been working with Holiday Properties to begin the lease negotiations. It
appears that they have increased their participation in the construction costs of some
of the building changes we will be proposing.
3. In the next few weeks we will be bringing to the City Council an agreement with
KKE for the architectural services associated with the remodeling of the space at Cub
Foods.
RDP/me
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