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11/04/2002 - 00024695MINUTES OF THE REGULAR MEETING OF THE FRIDLEY CITY COUNCIL OF NOVEMBER 4, 2002 The Regular Meeting of the Fridley City Council was called to order by Mayor Lund at 7:32 p.m. PLEDGE OF ALLEGIANCE: Mayor Lund led the Council and audience in the Pledge of Allegiance to the Flag. ROLL CALL: MEMBERS PRESENT: Mayor Lund, Councilmember Barnette, Councilmember Billings, Councilmember Wolfe and Councilmember Bolkcom. MEMBERS ABSENT: None. OTHERS PRESENT: William W. Burns, City Manager Jon H. Haukaas, Public Works Director Frederic Knaak, City Attorney APPROVAL OF PROPOSED CONSENT AGENDA: OLD BUSINESS: 1. ORDINANCE NO. 1167 AMENDING CHAPTER 506 OF THE FRIDLEY CITY CODE PERTAINING TO SNOW REMOVAL - VIOLATION AND TOWING. Dr. Burns, City Manager, stated they have made certain that the end date of April 1 for the parking ban was the same throughout the city code. Staff recommended approval of the ordinance. WAIVED THE READING AND ADOPTED ORDINANCE NO. 1167 ON THE SECOND READING AND ORDERED PUBLICATION. NEW BUSINESS: 2. FIRST READING OF AN ORDINANCE AMENDING CHAPTER 6 OF THE FRIDLEY CITY CODE REPEALING THE HUMAN RESOURCES COMMISSION. Dr. Burns, City Manager, stated Council had discussed alternative roles for the Human Resources Commission on a number of occasions. Each time they concluded that the alternatives were not suitable. Staff recommended approval of the first reading the ordinance. FRIDLEY CITY COUNCIL MEETING OF NOVEMBER 4, 2002 PAGE 2 THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 3. FIRST READING OF AN ORDINANCE AMENDING CHAPTER 102 OF THE FRIDLEY CITY CODE REPEALING THE POLICE CIVIL SERVICE COMMISSION. Dr. Burns, City Manager, stated the Police Civil Service Commission was originally provided for by a state statute that was adopted in 1929. Since then, state and federal laws have been adopted that require strict testing of all police officer candidates. The same laws protect the candidates from discrimination and favoritism. He said in the City's current method of testing, the Police Civil Service Commission must certify an eligibility list based on written exam scores. Also, the appointment must be made from the top three persons on the list. He said that in the event they were unhappy with one or more of the applicants, they had to go back to the Police Civil Service Commission and have the name removed from the list. He stated that this took time and often put the City at a disadvantage with other communities who did not have this process. Dr. Burns stated that in view of these facts and the 1999 State legislation that allowed councils to abolish the civil service process by a unanimous vote, staff recommended that Council amend Chapter 102 of the Fridley City Code in a manner that would strike out reference to the Police Civil Service Commission. WAIVED THE READING AND APPROVED THE ORDINANCE ON FIRST READING. 4. RESOLUTION NO. 63-2002 DESIGNATING TIME AND NUMBER OF COUNCIL MEETINGS FOR 2003. Dr. Burns, City Manager, stated the 2003 calendar provided for 24 Council meetings, 5 Council conference sessions, 2 budget work sessions, and 4 meetings with other agencies. Staffrecommended Council's approval of this resolution. ADOPTED RESOLUTION NO. 63-2002. 5. RESOLUTION NO. 64-2002 EXTENDING THE TERM OF THE SOUTHERN ANOKA COUNTY COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT. Dr. Burns, City Manager, stated that the Southern Anoka County Community Consortium was established in 1995 to "jointly and cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancies, encourage public-private community partnerships and develop and fund programs to promote the general community health and welfare." He said that one of its main initiatives was to establish and fund the Values First Program. FRIDLEY CITY COUNCIL MEETING OF NOVEMBER 4, 2002 PAGE 3 Dr. Burns said that the legislation before Council e�tended the joint powers agreement through 2004 and pledged the City's financial support for the two years. Fridley's cost is $5,614 for 2003 and $5,782 for 2004. Staff recommended Council's approval of this resolution. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 6. MOTION TO APPROVE SNOW REMOVAL OPERATIONS POLICIES AND PROCEDURES FOR THE CITY OF FRIDLEY FOR THE 2002 THROUGH 2O03 WINTER SNOW SEASON. Dr. Burns, City Manager, said the plan established the Street Supervisor as having direct responsibility for the City's snow removal operations. While plowing of "red line" streets would normally begin in the early morning hours after a snowstorm had subsided, the time that a snowfall ends, wind conditions, and the severity of the storm would have a bearing on the Street Supervisor's decision. He said the Police Department would notify the "on duty" person when driving conditions were slippery and warranted the salting/sanding of intersections. Snow removal would begin with "redline" streets and move from to local streets. He said it generally took 12-16 hours to complete snowplowing. Once streets were cleared, the plowing crews would move to plow the 86 cul-de-sacs and 35 dead-end streets. Sidewalks, alleys and municipal parking lots would also be plowed. He said they did not plow bikeways or asphalt paths. Dr. Burns stated that for snowstorms in which more than 9 inches of snow had fallen, the Street Superintendent would invoke an alternative procedure. This involved plowing down the middle of streets to open streets throughout the City. Once streets were open, the plows would then plow curb to curb. Dr. Burns said the City asked for the cooperation of residents in not parking on the streets between November 1 and April 1 between the hours of 2:00 a.m. and 6:00 a.m. He said violators would be ticketed and were subject to towing. Staff recommended Council's approval of this plan. APPROVED SNOW REMOVAL OPERATIONS POLICIES AND PROCEDURES FOR THE CITY OF FRIDLEY FOR THE 2002 THROUGH 2O03 WINTER SNOW SEASON. 7. APPROVE THE INSTALLATION OF "NO PARKING SIGNS. Dr. Burns, City Manager, stated the Police Department requested the installation of "No Parking" signs on the East Highway 65 Service Drive between Osborne Road and the southern boundary of the Wendy's property located at 7601 East Highway 65 Service Drive. He said that driving conditions become difficult at times when adjacent businesses generate on-street parking. He stated the Police Department also requested that parking be removed FRIDLEY CITY COUNCIL MEETING OF NOVEMBER 4, 2002 PAGE 4 on the south side of Gardena Avenue from Matterhorn Drive to Tennison Drive. He indicated that removal of parking in that area will help to improve sight lines for traffic pulling out of Matterhorn Drive onto Gardena Avenue. Staff recommended Council's approval. APPROVED. 8. APPROVE CHANGE ORDER NO. 1 TO THE 2002 MISCELLANEOUS CONCRETE REPAIR PROJECT NO. 344. Dr. Burns, City Manager, stated additional concrete work was required this year for areas around Flanery Park where sewers were repaired. They also found the need to replace concrete curbs and gutters in the area of the 2002 sealcoat program, and some settled concrete panels on Innsbrook Drive. He said the cost of these items exceeded the contract with Ron Kassa Construction by $10,544.06. Most of the cost was offset by money from benefiting property owners who escrowed $8,110.30 for concrete work Staff recommended Council's approval of this change order. APPROVED. 9. APPOINTMENT OF CRAIG HANSON TO THE POSITION OF PUBLIC SERVICES WORKER-SEWER. Dr. Burns, City Manager, stated that staff recommended that this item be pulled from tonight's agenda. THIS ITEM WAS REMOVED FROM THE AGENDA. 10. CLAIMS AUTHORIZED PAYMENT OF CLAIM NOS. 108276 THROUGH 108363. 11. LICENSES APPROVED THE LICENSES AS SUBMITTED AND AS ON FILE IN THE LICENSE CLERK' S OFFICE. FRIDLEY CITY COUNCIL MEETING OF NOVEMBER 4, 2002 PAGE 5 12. ESTIMATES APPROVED THE ESTIMATES AS FOLLOWS: W.B. Miller 6701 Norris Lake Road NW Elk River, NIN 55330 2002 Street Improvement Project No. ST. 2002 — 1 Estimate No. 9 No persons in the audience spoke regarding the consent agenda items. $ 6,491.44 MOTION by Councilmember Barnette to remove Items 2 and 5 and place them on the regular agenda and to remove Item 9 from the consent agenda. Seconded by Councilmember Wolfe. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. ADOPTION OF AGENDA: MOTION by Councilmember Bolkcom to adopt the agenda, with the addition of Items 2 and 5. Seconded by Councilmember Wolfe. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. Dr. Burns, City Manager, clarified some election procedures. He said absentee ballots could no longer be picked up. He said people could drop them off until 8:00 p.m. on election day. He stated that there were 20 different ballots for the 13 precincts. The ballots would have a red "X" marked over the "senate" section, and there would be a supplemental ballot for the senate seat. The main ballots would be machine-counted and the supplemental ballots would be hand-counted. He said local results would be broadcast on Channel 17 between 9 p.m. and 10 p.m. County results would be available on the Anoka County web site and statewide results would be available on the State's web site. Councilmember Bolkcom asked if City Hall would be open unti18:00 p.m. on election day. Dr. Burns replied that City offices would be open until7 p.m. He said the election staffwould be there until after 8 p.m. FRIDLEY CITY COUNCIL MEETING OF NOVEMBER 4, 2002 PAGE 6 NEW BUSINESS: 2. FIRST READING OF AN ORDINANCE AMENDING CHAPTER 6 OF THE FRIDLEY CITY CODE REPEALING THE HUMAN RESOURCES COMMISSION. Councilmember Billings inquired about Chapter 6 of the City Code. He said it was his understanding that when they made a change in the chapter regarding the Human Resources Commission, the changed needed to be made in 6.03, Section 4. MOTION by Councilmember Billings to table this item. Seconded Councilmember Barnette. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 5. RESOLUTION NO. 64-2002 EXTENDING THE TERM OF THE SOUTHERN ANOKA COUNTY COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT. Councilmember Billings asked if they had previously approved a two-year e�tension of this agreement. Dr. Burns, City Manager, stated that they had. Councilmember Billings stated that he noticed the budget was $38,798 of which $36,693 was for a staff person and the remaining amount of $2,100 must be for supplies. He wondered if there is a report to show what the City was getting for its share of the $37,000 plus the part- time salary. He said the cover letter from Anoka County stated the Consortium recommended a two-year contract. He said the salary for the staff person in 2003 would be $36,693 and in 2004, $37,794. He said that in the same paragraph, it mentioned the position was 25 hours per week with 20 hours going toward the community values program and 5 hours going toward the Southern Anoka County Community Consortium. Councilmember Barnette stated that he can guarantee the person working in that position is putting in more than 25 hours per week. He said he thought the work done was very good for the community. Mayor Lund asked Councilmember Billings if he would like the item tabled. Councilmember Billings replied that since Councilmember Barnette was involved with the committee, if he felt that that the $5,600 contributed by the City of Fridley was well spent, he would not ask that this item be tabled. Councilmember Barnette stated the committee is very pleased with what is being done. Councilmember Billings asked what the difference was between Values First and the Southern Anoka County Community Consortium. FRIDLEY CITY COUNCIL MEETING OF NOVEMBER 4, 2002 PAGE 7 Councilmember Barnette explained that the Consortium is made up of individuals from government bodies in the southern part of Anoka County and staff from Anoka County. He said they met to discuss ways to promote the county and to find out what is going on. He said Values First included members from the cities of Fridley, Columbia Heights, and Hilltop. They met to try to promote seven core values that were established when the committee was first formed. MOTION by Councilmember Barnette to approve the Southern Anoka County Community Consortium Joint Powers Agreement for two years from 2002 to 2004. Seconded by Councilmember Wolfe. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 13. INFORMAL STATUS REPORTS. There were no informal status reports. ADJOURN: MOTION by Councilmember Barnette to adjourn the meeting. Seconded by Councilmember Wolfe. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE NOVEMBER 4, 2002, CITY COUNCIL MEETING ADJOURNED AT 8:02 P.M. Respectfully submitted, Denise M. Letendre Scott J. Lund Recording Secretary Mayor