03/09/2009 - 4533�
� CITY COUNCIL MEETING OF MARCH 9, 2009
�ffY �F
FRIDLEY
The City of Fridley will not discriminate against or harass anyone in the admission or access to,
or treatment, or employment in its services, programs, or activities because of race, color, creed,
religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard
to public assistance. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in any of Fridley's services, programs, and activities. Hearing impaired
persons who need an interpreter or other persons with disabilities who require auxiliary aids
should contact Roberta Collins at 572-3500 at least one week in advance. (TTD/572-3534)
PLEDGE OF ALLEGIANCE.
APPROVAL OF PROPOSED CONSENT AGENDA:
APPROVAL OF MINUTES:
City Council Meeting of February 23, 2009
APPROVAL OF PROPOSED CONSENT AGENDA:
NEW BUSINESS:
Resolution Accepting a Federal Recreational
Trails Grant in the Amount of $15,000 as Partial
Funding to Upgrade and Improve the Innsbruck
Nature Center Recreational Trail, Recognizing
the Grant Requirement of Local Matching Funds ............................................ 1- 3
2. Receive Bids and Award Contract for the 2009
Cooperative Maintenance Contract, Project
No. ST2009-10 .................................................................................................. 4 - 9
3. Approve Change Order No. 2 for the Commons
Park Water Treatment Plant Improvements,
ProjectNo. 379 ............................................................................................... 10 - 12
FRIDLEY CITY COUNCIL MEETING OF MARCH 9, 2009 PAGE 2
APPROVAL OF PROPOSED CONSENT AGENDA:
NEW BUSINESS (CONTINUED):
4. Claims ............................................................................................................. 13
5. Licenses .......................................................................................................... 14
6. Estimates ........................................................................................................ 15
ADOPTION OF AGENDA:
OPEN FORUM, VISITORS: Consideration of items not on Agenda — 15 minutes.
NEW BUSINESS:
7. Informal Status Report ....................................................................................... 16
ADJOURN.
CITY COUNCIL MEETING
CITY OF FRIDLEY
FEBRUARY 23, 2008
The City Council meeting for the City of Fridley was called to order by Mayor Lund at 730 p.m.
ROLL CALL:
MEMBERS PRESENT: Mayor Lund
Councilmember-at-Large Barnette
Councilmember Saefke
Councilmember Bolkcom
MEMBERS ABSENT: Councilmember Varichak
OTHERS PRESENT: William Burns, City Manager
James Kosluchar, Public Works Director
Fritz Knaak, City Attorney
Richard Pribyl, Finance Director
Scott Hickok, Community Development Director
APPROVAL OF MINUTES:
City Council Meeting of January 26, 2009
APPROVED
City Council Meeting of February 9, 2009
Councilmember Bolkcom asked for correction on page 9, "Councilmember Varichak asked
how long Rhino would remain on the site" and on page 11, "Mr. Hickok said this is a special use
permit. If they find in six months that it is not performing, it could go away, or any month after
that."
Fritz Knaak, City Attorney, asked for a correction on page 5, first paragraph, "Fritz Knaak
replied in the original proposed agreement part of what the City was actually required to do as
part of the development agreement was to approve the rezoning based on the plan that was
there."
APPROVED AS AMENDED.
FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 23, 2009 PAGE 2
APPROVAL OF PROPOSED CONSENT AGENDA
NEW BUSINESS:
1. Approve Refund of Building Permit Fee for 6401 Central Avenue (Ward 2).
William Burns, City Manager, said the permit was issued on December 19, 2007. A partial
refund can be applied for (up to 80%) if it is within 180 days of the issuance of the permit. Even
though it has been more than 180 days, staff recommends a partial refund. The permit was to
allow an addition to a residential home.
Dr. Burns said the Building Permit Fee was $1,290.55; Plan Check Fee was $838.86, State
Surcharge was $76.11, Fire Surcharge was $152.23 and License Surcharge was $5.00 for a Total
of $2,362.75. The value of the building addition was $152,227. After preliminary approvals for
financing, the financing fell through. The Plan Check Fee compensated the City for the plan
review work Surcharges have been paid and distributed and should be considered non-
refundable. The permit fee could be refunded up to 80% or the amount of $1,032.44. The
remaining 20% pays for permit technician work and other costs. Staff recommends a refund in
the amount of $1,032.44.
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON
THE REGULAR AGENDA.
2. Resolution Requesting Approval of Special Legislation by the Minnesota Legislature
(Housing Replacement Program).
William Burns, City Manager, said special legislation is needed by the City to address issues
associated with the current mortgage foreclosure crisis. It would allow the City to add to the
existing scattered site tax increment district and to acquire up to an additional 79 houses. The
proposed legislation allows the City to pool TIF funds from throughout the districts in Fridley to
cover the costs associated with the expanded housing replacement program. Staff recommends
Council's approval.
ADOPTED RESOLUTION NO. 2009-15.
3. Resolution Accepting a Donation on Behalf of the City of Fridley (Onan Homesite
Portable Generator Series 6500 from Cummins Power Generation)
William Burns, City Manager, said this resolution allows the City to accept a portable generator
worth $1,100 from Cummins Power Generation. The portable generator will be used by our
Public Works Department. Staff recommends Council's approval.
ADOPTED RESOLUTION NO. 2009-16.
FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 23, 2009 PAGE 3
4. Motion to Approve Assigning the Water Main Construction Work for Project
ST2009-01 University Avenue West Service Drive and Sylvan Hills Rehabilitation
Under a Separate Contract Identified as Utility Project No. 386.
William Burns, City Manager, said the use of a separate contract and contractor for the .5 mile
of water main replacement on the West University Avenue Service Drive along with the use of a
trenchless water main construction technique will save the City an estimated $100,000. Staff
recommends Council's approval.
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON
THE REGULAR AGENDA.
5. Motion to Authorize Staff to Advertise Bids for the 2009 Well Redevelopment Project
No. 385 (Wells 11 and 13).
William Burns, City Manager, said $65,000 is budgeted in the City's Water Capital
Improvements Plan to redevelop two wells. This is an annual process whereby the pumps are
pulled from the casings in two or three of the City's thirteen wells and necessary repairs are
made. Staff recommends Council's approval.
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON
THE REGULAR AGENDA
6. Appointment of City Employees.
William Burns, City Manager, said that these appointments are to fill vacancies created by
retirement and by transfer of another officer to the Federal Drug Task Force. Both candidates
have passed their physical and psychological examinations. They will begin work on or
about March 9, 2009. Staff recommends Council's approval.
7. Claims (140629 - 140783): APPROVED.
8. Licenses: APPROVED THE LICENSES AS SUBMITTED AND AS ON FILE.
9. Estimates.
APPROVED THE FOLLOWING ESTIMATE:
Shank Constructors, Inc.
3501 — 85th Avenue North
Brooklyn Park, MN 55443
Commons Park Water Treatment Plant Filter Improvements
Proj ect No. 379
Estimate No. 3 .................................................................................. $ 185,812.40
FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 23, 2009 PAGE 4
APPROVAL OF PROPOSED CONSENT AGENDA:
Councilmember Bolkcom asked for Item Nos. 1, 4 and 5 to be placed on the regular agenda.
Mayor Lund said with respect to Item 3, is a resolution the correct practice for the City to
accept donations?
Fritz Knaak, City Attorney, said it was a correct practice and was also a good idea to
acknowledge the donation.
MOTION by Councilmember Barnette to approve the Consent Agenda with the removal of Item
Nos. 1, 4 and 5. Seconded by Councilmember Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
ADOPTION OF AGENDA:
Jim Kosluchar, Public Works Director, asked to add to the agenda a review of the NPDES for
2008-2009.
MOTION by Councilmember to adopt the agenda with the addition of item numbers one, four,
five and the NPDES 2008-2009 Review. Seconded by Councilmember Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
OPEN FORUM (VISITORS):
Scott Hickok, Community Development Director, said during the February 9 meeting regarding
the Preliminary Plat Request by Select Senior Living, a few issues came up that he would like to
clarify. Since the meeting he has followed up with the developer and asked if there were any
changes to the abstract or Torrens. The developer was not aware of any changes and if changes
were made, the developer would have been involved with the transaction. The developer does
not think the transfer happened.
Mr. Hickok said the issue came up that address 6441 and 6461 Central Avenue do not exist.
This issue was researched and Anoka County records go by pin number and that may have been
the confusion regarding the validity of the addresses. Addresses are assigned at the city level
and when there is not a building on the site, it is uncommon to address the property by address
and not pin number. There will be one large project and this project will reference pin numbers
and not addresses, but for the single address the building will hold.
NEW BUSINESS:
1. Approve Refund of Building Permit Fee for 6401 Central Avenue (Ward 2).
FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 23, 2009 PAGE 5
Councilmember Bolkcom asked if a refund like this has ever been requested.
Scott Hickok, Community Development Director, answered no, this is a rare situation where the
financing fell through.
Councilmember Bolkcom asked if the fee is refunded and someone else comes forward with a
similar request, would the City be liable to grant another refund. It has been well over a year
since the application. She asked if the City be setting a precedent.
Fritz Knaak, City Attorney, said he could not guarantee no one else would ever ask for a refund
of a permit, but this situation is unique because of the circumstances.
Mr. Hickok said in the 15 years he has worked for the City, this is the first time anyone has
asked for a refund after 180 days. This request was drawn out by the financing. The property
owner tried to find alternative financing, but it did not work, so the proj ect did not get done. The
property owner made a diligent effort to find alternative financing and will still lose about
$1,400.
MOTION by Councilmember Bolkcom to approve the refund of the building permit fee in the
amount of $1,032.44 for 6401 Central Avenue. Seconded by Councilmember Saefke.
UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION
CARRIED UNANIMOUSLY.
4. Motion to Approve Assigning the Water Main Construction Work for Project
ST2009-01 University Avenue West Service Drive and Sylvan hills Rehabilitation
Under a Separate Contract Identified as Utility Project No. 386.
Councilmember Bolkcom asked if the City has ever done a trenchless water project in the past.
Jim Kosluchar, Public Works Director, answered not to his knowledge.
Councilmember Bolkcom asked if staff was sure that this method would be less money and if
other communities experienced savings. She also asked if the trenchless water project would
cause any contractors not to bid on the proj ect.
Mr. Kosluchar said other communities have experienced savings with this type of project.
Contractors are getting comfortable using this system. With respect to exclusion of contractors,
there may be some overlap but generally it will not be the same crews that do this type of work.
The goal is to get this work done before the contractor starts the street resurfacing project. There
is a window of time to get this project done later in the season and staff does not want to
experience any ill effects on the construction schedule.
Councilmember Saefke asked what type of pipe was going to be used and if the hydrants would
be replaced.
FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 23, 2009 PAGE 6
Mr. Kosluchar said the pipe is a polyethylene pipe and all hydrants are scheduled to be
replaced.
MOTION by Councilmember Bolkcom to approve assigning the Water Main Construction
Work for Project ST 2009-01 University Avenue West Service Drive and Sylvan Hills
Rehabilitation under a Separate Contract Identified as Utility Project No. 386. Seconded by
Councilmember Saefke.
UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION
CARRIED UNANIMOUSLY
5. Motion to Authorize Staff to Advertise for Bids for the 2009 Well Redevelopment
Project No. 385. (Wells 11 and 13).
Councilmember Bolkcom asked what would happen if the repair cost is more than the funds
available.
Jim Kosluchar, Public Works Director, said the City will redevelop one pump at a time with
Well No. 11 a priority. If budget problems arise, Well No. 13 will be held off until a later date.
William Burns, City Manager, said usually the well redevelopment projects come in under
budget rather than over budget.
Councilmember Bolkcom said she did not see anything in the memo about redeveloping one
well at a time. She asked when the redevelopment would be complete.
Mr. Kosluchar said it is scheduled to start in March or April so the wells will not be down
during peak time periods.
MOTION by Councilmember Bolkcom to approve the motion to authorize staff to advertise for
bids for the 2009 Well Redevelopment Project No. 385 (Wells 11 and 13). Seconded by
Councilmember Saefke.
UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION
CARRIED UNANIMOUSLY
10. Annual National Pollutant Discharge Elimination System (NPDES) Review for
2008-2009.
Jim Kosluchar, Public Works Director, presented the NPDES 2008-2009 annual review. The
Stormwater Pollution Prevention Program Requirements include the following:
1. Public outreach/education.
2. Public involvement/ participation.
3. Illicit discharge detection/elimination.
4. Construction site runoff control.
FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 23, 2009 PAGE 7
5. Post-construction storm water management.
6. Pollution Prevention & good housekeeping for municipal operations.
Mr. Kosluchar said this is the completion of Fridley's sixth year under the NPDES program.
Fridley has been very proactive over the years in the implementation of a stormwater program.
Fridley had been meeting the requirements of the six minimum measures for many years prior to
the requirements at the Federal level.
Mr. Kosluchar said in the area of Public Education and Outreach, Fridley Municipal Television,
Channel 17, presented programs such as "Good Water Gone Bad," and "The Springbrook
Watershed Project." Several videos have on 109 occasions in 2008. These educational programs
explain stormwater and wetland interactions with development and non-point source pollution.
Including other stormwater-related programs, there were 410 total broadcasts in 2008.
Mr. Kosluchar said in 2008, the City focused on labeling catch basins along several locations
coinciding with the 2008 street reconstruction project. The City installed plastic disks embedded
in new concrete curb. A Fridley/Spring Lake Park joint event called Yard and Garden Get-
Together was held in late April, and 120 people attended. There were several handouts and
interactive guides available on stormwater topics.
Mr. Kosluchar said for Public Participation and Involvement, the City coordinated the grading
and planting of ten new rain gardens to be completed with the 2008 Street Reconstruction Proj ect
and other projects as a cooperative effort with residents. The Springbrook Nature Center offers a
Wetland Curriculum featuring the University of Minnesota Extension Service which was held as
a Field Day at Springbrook Nature Center with 300 students. Students from north metro
elementary and middle schools visited Springbrook to hear from 12 presenters on the topic of
streambed restoration.
Mr. Kosluchar said the City worked on the Illicit Discharge Detection and Elimination with the
storm sewer system map. System maps have been updated on a regular basis to include an
outfall inventory. Additional work continues to add information about the private storm sewer
systems to the City's database and maps. Fridley City Code, Chapter 110.02.6, prohibits the
dumping of hazardous materials into the storm drainage system or waterway. This is now
enforceable as a public nuisance. The October 2008 edition of the Fridley newsletter included an
Environmental Essential on stormwater pollution prevention. This newsletter is distributed to all
Fridley households.
Mr. Kosluchar said the City inspects a minimum of 20% of outfalls each year. Drains and
manholes are cleared of debris and accumulated sediments are removed as necessary. The
second phase of outfalls to Rice Creek were inspected in 2008. The inspection provides updated
visual and written information on the components, materials, and conditions of outfall structures.
Significant detention areas along East River Road were cleared of brush and cleaned.
Mr. Kosluchar said the Construction Site Runoff Control maintains compliance with
development ordinances. A stormwater management and erosion control ordinance was
approved by the City Council in 2006. In addition, ordinances are enforced to help protect
FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 23, 2009 PAGE 8
shoreland areas and to require runoff control of parking areas. The City is refining requirements
for contractors and developers, to be applied to building permit requirements. The intent is to
educate the building and construction industry and provide compliance with our permit. The
City is also working on integrating guidelines further with construction permitting, maintaining
compliance on its projects, and assisting with education on compliance for contractors.
Mr. Kosluchar said in the area of Pollution Prevention/Good Housekeeping for Municipal
Operations, the City inspects and removes debris and sediment from the seven structural storm
sewer treatment devices each spring and fall. The City also completed 640 hours of street
sweeping during spring and fall rounds in 2008, removing approximately 3,200 cubic yards of
material from our streets. About half of this material is sand and dirt. The City has reduced the
amount of sand applied to roadways in 2008 by over 50% from 2006, which also reduces the
amount of spring sweeping.
Mr. Kosluchar said that the following websites may be helpful:
MPCA Stormwater Web Site - www.�ca.state.mn.us/water/stormwater/index.html
EPA Stormwater Web Site - www.epa.gov/npdes/stormwater
City of Fridley Web Site - www.ci.fridley.mn.us
Mayor Lund asked if any legislative action needed to be taken on this item or if it was just
informational.
Mr. Kosluchar said it was just informational.
Councilmember Bolkcom asked about using more salt on the roads and if too much salt was
going into environment.
Mr. Kosluchar said he did not notice an increase in salt tonnage so far this year. Sand is only
used as a method of traction when salt is not effective alone. The City is trying to control the salt
usage and not use extra sand. The future of salt use is unknown and safety is the City's primary
goal. There are other methods of de-icing that staff is looking at, but this is a difficult problem to
find a solution for.
11. Informal Status Report.
Councilmember Barnette said on Tuesday, March 3, at 4:00 p.m. there will be a
groundbreaking ceremony for the Fridley Commuter Rail station. It will be held off of 61st Way
and East River Road. After the groundbreaking ceremony there will be an open house at City
Hall starting at 5:00 p.m. This has been 11 years in the making and the station will run from Big
Lake to Downtown Minneapolis.
Councilmember Bolkcom said on March 4, MnDOT will have an open house and information
session regarding the University Avenue Resurfacing Project in the Fridley Council Chambers
from 4:00 to 6:00 p.m. There is also a Remodeling Fair on February 28 from 9:00 to 2:00 p.m.
at the Schwan Center in Blaine.
FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 23, 2009 PAGE 9
Councilmember Bolkcom said on February 28 at the Banfill-Locke Center there will be a"Kids
Do Art" show. Artwork will be on display from 1:00 to 3:30 p.m.
Mayor Lund said starting March 12 from 10:00 a.m. to 12:00 noon, there will be a"Fare for
All" program sponsored by the Emergency Food Shelf Network Food items will be available at
forty to fifty percent off of retail prices. This is open to everyone. There is no age or financial
restriction. The food is not free but greatly reduced. It will be held at the Community Center
once a month through the end of 2009. More information is available at
www. emer _�encyfoodshelf. org.
Mayor Lund announced that on March 24 the Empty Bowls fundraiser will be held from 4:30
p.m. to 7:00 p.m. at Murzyn Hall in Columbia Heights. A free will donation will be accepted.
There will also be a silent auction and fun activities.
ADJOURN:
MOTION by Councilmember Barnette to adjourn. Seconded by Councilmember Saefke.
UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION
CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 8:26P.M.
Respectfully Submitted,
Krista Monsrud Scott J. Lund
Recording Secretary Mayor
� AGENDA ITEM
� CITY COUNCIL MEETING OF MARCH 9, 2009
�ffY �F
FRIDLEY
To: William W. Burns, City Manager
From: Jack Kirk, Director of Parks and Recreation
Date: March 4, 2009
Re: Innsbruck Park Recreational Trail
In 2007, the City of Fridley applied for a Federal Recreational Trails Grant to upgrade and
expand the trails in the Innsbruck Park. The initial grant application was spearheaded by
then Public Works Director John Haukaas to include the opportunity for mountain biking
through the trails in this park. Mr. Haukaas had made some contacts with the Minnesota Off-
Road Cyclists Association, who were interested in a possible partnership for maintenance of
the trails when completed. We were subsequently notified that the project was approved and
that we were eligible for a matching grant of up to $15,000 to complete this project.
Prior to starting any work on the project, the Parks and Recreation Commission invited
neighbors living near the Innsbruck Park to the June Commission meeting to explain the
proposed project and to hear of any concerns. The neighbors who attended the meeting
were very clear that they really wanted continued opportunities to walk in this park area.
While they were not totally opposed to having the trails used for mountain bikes, they did
express concern about a narrow one-direction trail and the potential conflicts between
walkers and bikers. Dave Lindquist and I made some site visits to existing off-road mountain
bike trails in the City of Minneapolis and have the opinion that the planned trail would not
work well for both biking and walking. Over the past two years that the City staff and the
Parks and Recreation Commission have discussed this possible project, we have heard from
many people who want to walk in the park. There have been no Fridley residents that have
come forth to support the mountain biking trails.
In August of 2008, the Parks and Recreation Commission asked staff to look at the
possibility of constructing a new walking trail in the Innsbruck Park as opposed to a
combination walking and mountain bike trail. Dave Lindquist and I have met with a
representative of an organization called Tree Trust to talk about some possible trail
construction. We believe that this organization could do some good work at very reasonable
prices to accomplish a walking trail in the park. The biggest challenge will be to get some
staircases in place to accommodate the erosion problems that we experience on the steep
slopes in the park.
I have contacted the Grant Coordinator with the Minnesota DNR to see if we could still use
the Federal Trail grant monies if we changed the project from one that would install mountain
biking trails to one that would have walking trails. She told me it was a possibility, but that I
Innsbruck Park Recreational Trail
March 4, 2009
Page 2
would need to resubmit the grant application with the wording changes to reflect our new
direction toward walking trails. She also stated that I would need to submit a resolution from
the City Council that they would accept the Federal Recreation Trails Grant as partial funding
to upgrade and improve the Innsbruck Park trails. I am recommending that the City Council
sign the attached resolution to that effect.
There is $15,000 in the Parks Capital Improvement program to support this project and if we
are successful with the revised grant application, we would have up to $30,000 to make
some nice improvements at Innsbruck Park. The majority of the project would be completed
this year and I have asked for an extension through June of 2010 to get all of the final work
done.
Please let me know if you have any questions or need additional information.
RESOLUTION NO. 2009 -
RESOLUTION ACCEPTING A FEDERAL RECREATIONAL TRAILS GRANT IN THE
AMOUNT OF $15,000 AS PARTIAL FUNDING TO UPGRADE AND IMPROVE THE
INNSBRUCK NATURE CENTER RECREATIONAL TRAIL, RECOGNIZING THE
GRANT REQUIREMENT OF LOCAL MATCHING FUNDS
WHEREAS, the Innsbruck Nature Center is a 24-acre City of Fridley park with walking/hiking
trails through a wooded natural area, and
WHEREAS, the e�sting trails have been subject to considerable erosion issues, and
WHEREAS, the proposed new trail system will address the erosion issues and provide for
sustainable alternatives for the trail, and
WHEREAS, the Innsbruck Park Recreational Trail will provide year-round use for hikers, trail
runners, and snowshoers.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fridley that the City
Council supports the trail improvements to the Innsbruck Nature Center Park and accepts the
Federal Recreational Trails Grant in the amount of $15,000 as partial funding to upgrade and
improve the Innsbruck Park trails.
BE IT FURTHER RESOLVED, that the City Council of the City of Fridley recognizes the grant
requirement of matching funds to complete the project and has secured the matching funds in the
General Fund Parks Capital Improvement Budget for 2009 in the amount of $15,000.
BE IT FURTHER RESOLVED, that the City Council of the City of Fridley names the fiscal agent
for the City of Fridley for this project as: Richard D. Pribyl
Director of Finance/Treasurer
City of Fridley
6431 University Avenue NE
Fridley, MN 55432
BE IT FURTHER RESOLVED, that the City Council of the City of Fridley assures that the City of
Fridley will maintain the recreational trails in the Innsbruck for a period of no less than 20 years.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS
DAY OF _ 2009.
SCOTT J. LUND - MAYOR
ATTEST:
DEBRA A. SKOGEN - CITY CLERK
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SUBJECT
AGENDA ITEM
CITY COUNCIL MEETING OF MARCH 9, 2009
William W. Burns, City Manager
James P. Kosluchar, Public Works Director
March 9, 2009
PW09-020
Award 2009 Cooperative Street Maintenance Contract, Project ST2009-10
In recent years the City of Fridley has participated in a cooperative contract with the cities
of Coon Rapids, Andover, Brooklyn Center, Columbia Heights, and Ham Lake through a
joint powers agreement for street maintenance services. The City of Fridley regularly
participates in contracting for sealcoating, street sweeping, and pavement marking services
as part of this arrangement.
Seal coating is a common preventative maintenance activity in Minnesota performed by
most cities, counties and rural Mn/DOT districts. It involves spraying water-soluble
emulsions on the surface of an existing pavement followed by the application of a cover
aggregate. The cover aggregate is normally either naturally occurring gravel or crushed
aggregate such as granite, quartzite or trap rock. The primary reason to seal coat asphalt
pavement is to protect the street from the deteriorating effects of sun and moisture.
The City of Fridley manages a pavement maintenance program including annual
sealcoating application in one of eight zones. This allows sealcoating of streets in an eight-
year cycle, with the exception of those that have or will have new surfacing. This year's
sealcoating is to be completed in Zone 2, which is in the north-central area of the City (see
attached map). Our budget for this year's sealcoating is $180,000.00. The low bid of the
three bids received, by Allied Blacktop, came in at $174,387.40 for sealcoating Zone 2.
Unit pricing is approximately 8% higher for sealcoating than last year.
The City of Fridley contracts sweepers through this cooperative contract specifically for
intensifying spring cleanup of winter sand. This reduces sediment runoff to our storm
sewers and water bodies, which in turn will reduce maintenance and provide better water
quality. The low bid was provided by Pearson Bros. at $12,240.00. The work is paid from
a Street Division Operation allocation. The sweeping costs are virtually unchanged from
last year.
The City of Fridley has also provided for application of painted traffic markings annually
through this contract. This is for repainting existing traffic striping throughout the City.
There were four bidders on this work in 2009. The low bid provided by AAA Striping for the
cooperative contract totals $5,075.00 for the City of Fridley's portion of the work. This work
is also paid from a Street Division Operation allocation. The unit pricing is roughly 12%
lower than last year's pricing.
Staff recommends award of the 2009 JPA Street Maintenance contract to the respective
low bidders in the amounts indicated in the attached summary.
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CITY OF FRIDLEY
Bid Tabulation
2009 Cooperative Street Maintenance Project
City of Fridley Project ST2009-10
Bid Date 2/27/09
Bid Quantities Revised 2/5/09
Engineering
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1. Sealcoatina Unit Price Total Price
LOW BIDDER: (ALLIED BLACKTOP)
Aggregate for
Sealcoat 63,161 sy FA-2 $ 0.40 $ 25,264.36
- sy FA-2 $ 0.53 $ -
77,641 sy FA-3 $ 0.44 $ 34,162.24
- sy FA-3 $ 0.54 $ -
Sealcoat Oil
46,169 gal CRS-2 $ 2.49 $114,960.81
- gal CRS-2p $ 2.86 $ -
Marking Coverings
School Xing - ea $ 500.00 $ -
Crosswalk Panel - ea $ 125.00 $ -
4" Solid Line - ea $ 1.35 $ -
2. Traffic Markinas
LOW BIDDER: (AAA STRIPING SERVICE)
Furnish/Install
Street Markings
Furnish/Install
Symbol Markings
350 gallons $ 14.50 $ 5,075.00
- gallons $ 75.00 $ -
3. Street Sweenina
LOW BIDDER: (PEARSON BROS.)
Spring Sweeping
Fall Sweeping
160 hours $ 76.50 $ 12,240.00
- hours $ 73.00 $ -
4. Crack Sealina
LOW BIDDER: (PRECISION INC.)
F&I Crack Sealing - If $ 0.63 $ -
5. Sewer Televisina
LOW BIDDER: (INFRATECH)
Provide Sewer
Televising - If $ 1.20 $ -
TOTAL AMOUNT BID QUANTITIES, CITY OF FRIDLEY: $191,702.40
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CITY OF COON RAPIDS TABULATION OF BIDS
BID OPENING FEBRUARY 27, 2009, 10:0o A.M. 2009 STREET MAINTENANCE MATERIALS
ANDOVER, BROOOKLYN CENTER, COLUMBIA HEIGHTS PROJECT 09-5
COON RAPIDS, EAST BETHEL, HAM LAKE, AND FRIDLEY
PROPOSAL ITEMS INFRATECH VISU-SEWER, INC. VEIT & COMPANY
UNIT UNIT UNIT
NO. DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL
BID SCHEDULE NO. 1 .........
1 AGGREGATE FOR SEAL COAT .........
DRESSER TRAP ROCK ...
FURNISH / INSTALL FA-2 AGGREGATE SY 1111678
FURNISH / INSTALL FA-3 AGGREGATE SY 77641
TOTAL DRESSER TRAP ROCK (BASE BID)
ALTERNATE - GRANITE ...
FURNISH / INSTALL FA-2 AGGREGATE SY 1111678
FURNISH / INSTALL FA-3 AGGREGATE SY 77641
TOTAL GRANITE (ALTERNATE)
2 SEAL COAT OIL..
FURNISH / INSTALL CRS-2 SEAL COAT OIL GAL 278495
FURNISH / INSTALL CRS-2P (POLYMER MOD) GAL 57133
TOTAL SEAL COAT OIL ...
3 COVERING MARKINGS .........
FURNISH / INSTALL SCHOOL CROSSING EA 2
FURNISH / INSTALL CROSSWALK PANEL 3' X 6' EA 16
FURNISH / INSTALL 4" LINE - SOLID LF 6475
TOTAL COVERING MARKINGS
TOTAL BID SCHEDULE NO. 1(BASE BID) .........
TOTAL BID SCHEDULE NO. 1(ALTERNATE)
BID SCHEDULE NO. 2- TRAFFIC MARKINGS .....
1 FURNISH / INSTALL STREET MARKINGS GAL 5275
2 FURNISH / INSTALL SYMBOL MARKINGS GAL 753
TOTAL BID SCHEDULE NO. 2
BID SCHEDULE N0. 3- STREET SWEEPING
1 PROVIDE SPRING SWEEPING HRS 300
2 PROVIDE FALL SWEEPING HRS 320
TOTAL BID SCHEDULE NO. 3
BID SCHEDULE N0. 4- CRACK SEALING
1 FURNISH / INSTALL CRACK SEALING LF 126000
BID SCHEDULE NO. 5- SEWER TELEVISING
1 PROVIDE SEWER TELEVISING LF 172000 1.20 206,400.00 1.33 228,760.00 2.18 374,960.00
SUMMARY OF BIDS
TOTAL SEALCOATING (BASE BID) ...
TOTAL SEALCOATING (ALTERNATE)
TOTAL TRAFFIC MARKINGS
TOTAL STREET SWEEPING
TOTAL CRACK SEALING ...
TOTAL SEWER TELEVISWG !' 2pf,dOp.04 228,760.00 374,960.00
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CffY OF
FRIDLEI'
TO:
FROM
DATE
AGENDA ITEM
CITY COUNCIL MEETING OF MARCH 9, 2009
William W. Burns, City Manager
James P. Kosluchar, Public Works Director
March 9, 2009
I,�JN�aiy�i
SUBJECT: Commons Park WTP Improvements, Project No. 379 - Change Order No. 2
Attached is Change Order No. 2 for the Commons Park Water Treatment Plant Improvements. The
change order is necessary to include the following additional work, as enumerated in the attached
change order:
2
3
�
Pipinq and Electrical Chanqes — Modifications to piping to use our existing sludge pump,
piping and electrical work to connect existing spraywash system (to allow cleaning of the
backwash tank using our existing cleaning system), replacing two worn-out air relief valves on
recycle pumping lines, and installation of a new backcheck valve was installed for the
spraywash system to meet code requirements. $13,761.
Air Wash Pipe Modification — This was needed to clean the air lines of inedia that had backed
into the air system over time. The piping and fittings installed were the most cost-effective
way of getting access needed for cleaning, and will provide access for cleaning the air lines in
the future if the need arises. $2,573.
Remove Media from Underdrain — This was required in addition to media removal specified in
the contract. The media accumulations in filter Underdrain and air lines were removed using
vacuum equipment. The contractor was paid on a time and equipment basis for this work.
$3,577.
Filter Nozzle Replacement — The existing filter nozzles were inspected and found to be in
good condition. Work relating to their replacement was eliminated, and a credit is due from
the contractor. -$2,900.
The amount of this change order is $17,011.00, which would increase the contract amount to
$626,211.00. The total change orders to date have increased the cost of the project by 3.2%.
Recommend the City Council approve Change Order No. 2 to Shank Constructors, Inc., in the amount
of $17,011.00.
JPK/jpk
Attachment
': � ' ��
CHANGE ORDER N0. 2
COMMONS PARK WATER TREATMENT PLANT IMPROVEMENTS
BONESTR00 FILE N0. 000545-08002-0
Item No. Description of Work Amount
1 Piping and Electrical Changes $13,761.00
A. All materials and labor necessary to remove 3" sludge pipe, blind flange $680.00
existing wall sleeve, connect to existing 3" DIP, core drill and provide 3"
pipe into backwash tank. This will allow for the utilization of the existing
sludge pump for sludge removal in the backwash tank.
All materials and labor necessary to connect 2" spraywash pipe to $12,042.00
existing tee, install piping, accessories, spraywash valve, RPZ, core drill
for 2" pipe and connect to existing pipe in backwash tank. Also provided
are electrical materials and labor as specified for accessories. This work
will allow for cleaning of the tank,
All materials and labor necessary to replace two air release valves for the $716.00
recycle pumps. � �
All materials and labor necessary for flanged pipe to replace check valve. $323.00
Air Wash Pipe Modification
All materials and labor necessa°ry to remove welded 5" 90 degree bend
on air wash line, and replace with a 5"x5" welded tee, 5" lever operated
Dezurik Butterfly Valve, 5"x2" reducer, 2" Apollo Series 70 Ball Valve,
and a 2" quick coupler for hose connection to allow for flushing media
out of the air wash pipe.
Remove Media from Underdrain
All material and labor necessary to remove all excess media from
the underdrains of Filter 2, Filter 3, Filter 4, and filter 5, as well as
remaining media in Filter 1, 2, 3 and 4. Over several years of operation,
media gathered in portions of the filter underdrain area.
Filter Nozzle Replacement Credit
Following media removal and inspection, it was determined that the
underdrain nozzles are in an adequate, working condition and therefore
do not require replacement.
000545-08002-OCH02.xls
$2,573.00
$3,577.00
($2,900.00)
Original Contract Amount
Previous Change Orders
This Change Order
Revised Contract Amount (including this change order)
CHANGE IN CONTRACT TIMES
Original Contract Times:
Final Completion (days or date):
Increase of this Change Order:
Final Completion (days or date):
Contract Time with all approved Change Orders:
Final Completion (days or date):
Recommended for Approval by:
BONESTR00, INC.
Approved by Contractor:
SHANK CONSTRUCTORS, INC.
Approved by Owner:
CITY OF FRIDLEY
cc: Owner
Contractor
Bonding Company
Bonestroo
000545-08002-OCH02.xls
Date:
Date:
Date
$606, 700.00
$2, 500.00
$17,011.00
$626, 21 i .00
May 1, 2009
No Change
May 1, 2009
� AGENDA ITEM
� COUNCIL MEETING OF MARCH 9, 2009
� �F CLAI MS
FRIDLEY
CLAIMS
1407�6 - 140933
� AGENDA ITEM
� CITY COUNCIL MEETING OF MARCH 9, 2009
��F LICENSES
FRIDLEY
Type of License Applicant Approved By:
Tem ora Charitable Gamblin Ma Me ers-Event Chair Public Safet
Fridle Historical Societ
Peddlers License for Bradle Pazian Public Safet
The Window Store
Auto Bod Re air Newman Automotive, LLC Public Safet
dba Fridle Auto Bod Communit Develo ment
New owner-Yolanda Newman Fire De artment
�
�
�ffY �F
FRIDLEY
AGENDA ITEM
CITY COUNCIL MEETING OF MARCH 9, 2009
ESTI MATES
Shank Constructors, Inc.
3501 — 85th Avenue North
Brooklyn Park, MN 55443
Commons Park Water Treatment Plant Filter Improvements
Proj ect No. 379
EstimateNo. 4 .............................................................................
Colt Construction Services, LLC
285 Forest Grove Drive
Suite 126
Pewaukee, WI 53072
85th Avenue Trail Project
Proj ect No. ST 2007-4
Estimate No. 1 ...............
$ 246,579.15
$ 152,300.64
� AGENDA ITEM
� CITY COUNCIL MEETING OF MARCH 9, 2009
�ffY �F
FRIDLEY
INFORMAL STATUS REPORTS