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12/12/2011 - 6571FRIDLEY CITY COUNCIL MEETING OF DECEMBER 12, 2011 �� . •, . � The City of Fridley will not discriminate against or harass anyone in the admission or access to, or treatment, or employment in its services, programs, or activities because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard to public assistance. Upon request, accommodation will be provided to allow individuals with disabilities to participate in any of Fridley's services, programs, and activities. Hearing impaired persons who need an interpreter or other persons with disabilities who require auxiliary aids should contact Roberta Collins at 572-3500. (TTD/572-3534) PLEDGE OF ALLEGIANCE. APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS: Resolution Approving a Plat, P.S. #11-01, Sarah Addition, by Lindquist and Vennum, PLLP, on Behalf of the Owners, Bank of America Home Loans Servicing, LP, for the Purpose of Reconfiguring the Lot Lines to a North/South Position to Allow the Twin Home Units to be Sold Separately, Generally Located at 100-110 Mississippi Place N.E. (Ward 3) ............................ 1- 4 2. Approve Animal Control Contract befinreen the City of Fridley and Brighton Veterinary Hospital .................................. 5 - 9 3. Claims (153275 –153400) ................ 10 -19 4. Licenses ................................... 20 - 22 � , �� - �� �� � � �� r/ � ' � �� . ........�C�' llI[.{� Z— V W �`' ADOPTION O GE A: � �� OPEN FO UM. VISITORS: Consideration of items not on Agenda –15 minutes. ��'� NEW BUSINESS (GONTINUED►: 7. Resolution Adopting the 2012 Final Budget ......................................`.�/'t'�.6 - 28 �������-�`-e- t [Q Q Resolution Committing Specific Revenue Sources in Special Revenue Funds; and, 5 � � � Motion to Approve the City of Fridley's FundlCash Balance Poficies ............. 29 - 34 .�a�Q�� Resolution Providing for Water Rate Change. ............................................ 35 - 37 --- �!,�,Q,�t� �nL� `�vyF �i3��+°e k� 10. Resolution Providing for Sewer Rate S�'i/"`��� Chan�.........'.Q �... .G. �. . ........... .. .. . 38 - 40 � Dv "'" �� . . . ��'�c�- �02� �3 —��-?� �Q��������� 11. Resolution Providing for a Storm Water Drainage Rate I ncrease .................................... 41 – 43 ��lv � �� 12. Resolution Approving Recycling Service Fees......................... .... ................... 44 - 46 v� 13. Resolution Receiving Report and Calling for a Public Hearing on Improvement for Street Rehabi{itation Project No. ST. 2012-01 .................... 47 - 50 14. Informal Status Report ... �r��� ......... 51 NEW BUSINESS: 6. Resolution Certifying Final Tax Levy Requirements yC���� for 2012 to the County of ok .....M... �4 25 ADJOURN. ( f�/ � I G� I � � �; � c•o� r� (�, lm� n.c� ��d � �� ►n� �ba , 3 .- �e.s��-/�xs �--<_� � ` CfTY OF FRIDIEY FRIDLEY CITY COUNCIL MEETING OF DECEMBER 12, 2011 7:30 p.m. - Citp Council Chambers Attendance Sheet Please nrint name address and item number vou are interested in. �at.l��me (Clearlp) Actdress Item No. 0 /� , � � CRY OF FRIDLEY CITY COUNCIL MEETING OF DECEMBER 12, 2011 The City of Fridley will not discriminate against or harass anyone in the admission or access to, or treatment, or employment in its services, programs, or activities because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard to public assistance. Upon request, accommodation will be provided to allow individuals with disabilities to participate in any of Fridley's services, programs, and activities. Hearing impaired persons who need an interpreter or other persons with disabilities who require auxiliary aids should contact Roberta Collins at 572-3500. (TTD/572-3534) PLEDGE OF ALLEGIANCE. APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS: Resolution Approving a Plat, P.S. #11-01, Sarah Addition, by Lindquist and Vennum, PLLP, on Behalf of the Owners, Bank of America Home Loans Servicing, LP, for the Purpose of Reconfiguring the Lot Lines to a North/South Position to Allow the Twin Home Units to be Sold Separately, Generally Located at 100-110 Mississippi PlaceN.E. (Ward 3) ............................................................................................ 1- 4 2. Approve Animal Control Contract between the City of Fridley and Brighton Veterinary Hospital ............................................................ 5- 9 3. Claims (153275 —153400) ................................................................................. 10 - 19 4. Licenses ........................................................................................................ 20 - 22 5. Estimate ........................................................................................................ 23 FRIDLEY CITY COUNCIL MEETING OF DECEMBER 12, 2011 PAGE 2 ADOPTION OF AGENDA: OPEN FORUM. VISITORS: Consideration of items not on Agenda — 15 minutes. NEW BUSINESS: 6. Resolution Certifying Final Tax Levy Requirements for 2012 to the County of Anoka ......................................................................... 24 - 25 7. Resolution Adopting the 2012 Final Budget ....................................................... 26 - 28 8. Resolution Committing Specific Revenue Sources in Special Revenue Funds; and, Motion to Approve the City of Fridley's Fund/Cash BalancePolicies ................................................................................................. 29 - 34 9. Resolution Providing for Water Rate Change ..................................................... 35 - 37 10. Resolution Providing for Sewer Rate Change .................................................... 38 - 40 11. Resolution Providing for a Storm Water Drainage RateIncrease ..................................................................................................... 41 — 43 12. Resolution Approving Recycling Service Fees ................................................... 44 - 46 FRIDLEY CiTY COUNCIL MEETING OF DECEMBER 12 2011 PAGE 3 NEW BUS{NESS (CONTINUED): 13. Resolution Receiving Report and Calling for a Public Hearing on Improvement for Street Rehabilitation Project No. ST. 2012-01 ..................................................................................... 47 - 50 14. Informal Status Report ....................................................................................... 51 ADJOURN. � � CffY OF FRIDLEY AGENDA ITEM CITY COUNCIL MEETING OF DECEMBER 12, 2011 Date: December 6, 2011 To: William Burns, City Manager F�om: Subject: Scott Hickok, Community Development Director Jutie lones, Planning Manager Stacy Stromberg, Planner Resolution Approving Final Plat, PS #11-01, Lindquist and Vennum PLLP for BAC Home Loan Servicing, LP ANALYSIS At the December 5, 2011 City Council meeting, the Council approved the preliminary ptat for PS #11-01. The petitioner, James Walston, on behalf of Lindquist & Vennum PLLP, who is representing the property owner, Bank of America, is seeking to replat the properties at 100-110 Mississippi Place to reconfigure Lots 2 and 3, Block 2, Johnson's River Lane Addition, to create Lots 1 and 2, Block 1, Sarah Addition. Essentially, this replat will change the property line from going west and east on these two parcels to north and south, which will allow the owner to sell each twin home unit separately. The petitione� has the final plat mylars ready and would like to get them fited at Anoka County before the end of the year. RECOMMENDATION The Pianning Commission and City staff recommends approval of the final plat resolution for PS #11-01, to be called "Sarah Addition", by Lindquist and Vennum PLLP for BAC Home Loan Servicing, LP. STIPULATIONS 1. Petitioner shall remove or reduce the height of ihe fence to 4 feet in the front yard on the west and east sides of the property within 6 months of fina/ plat approval. 2. The line separating the two /ots shall align with the party wall of the twin home. 3. Final plat shall show right of access along CSAH 1(East River Road) to be dedicated to Anoka County a/ong the entire length of the property. 4. The petitioner shall submit covenants for filing with the County records for this property, at Anoka County, subjecr to City approval. Covenants shall define future maintenance expectations between property owners. 5. The petitioner shal! pay Park Dedication Fees at a rate of $1,500 per lot. 1 RESOLUTION NO. RESOLUTION APPROVING A PLAT, P.S. #11-01, SARAH ADDITION, BY LINDQUIST AND VENNUM PLLP ON BEHALF OF THE OWNERS, BANK OF AMERICA HOME LOANS SERVICING, LP, FOR THE PURPOSE OF RECONFIGURING THE LOT LINES TO A NORTH/SOUTH POSITION TO ALLOW THE TWIN HOME UNITS TO BE SOLD SEPARATELY, GENERALLY LOCATED AT 100-110 MISSISSIPPI PLACE NE WHEREAS, the Planning Commission held a public hearing on November 15, 2011, and recommended approval of said plat; and WHEREAS, the City Council approved the preliminary plat for SARAH ADDITION at their December 5, 2011, meeting, with stipulations attached as Exhibit A; and WHEREAS, a copy of the plat SARAH ADDITION has been attached as Eachibit B. NOW, THEREFORE, BE IT RESOLVED, that the City Council approves the Final Plat for SARAH ADDITION and directs the petitioner to record the plat at Anoka County within six months of this approval or such approval shall be null and void. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 12�n DAY OF DECEMBER 2011. ATTEST: DEBRA A. SKOGEN - CITY CLERK 2 SCOTT LUND - MAYOR Page 2— Resolution -2011 — SARAH ADDITION EXHIBIT A STIPULATIONS 1. Petitioner shall remove or reduce the height of the fence to 4 feet in the front yard on the west and east sides of the property within 6 months of final plat approval. 2. The line separating the two lots shall align with the party wall of the twin home. 3. Final plat shall show right of access along CSAH 1(East River Road) to be dedicated to Anoka County along the entire length of the property. 4. The petitioner shall submit covenants for filing with the County records for this property, at Anoka County, subject to City approval. Covenants shall define future maintenance expectations between property owners. 5. The petitioner shall pay Park Dedication Fees at a cate of $1,500 per lot. � 1 s �. � � � � ' �.�1 ;� ��: =,.7 ��� ��� �� sg i� ■�� ��_ � g �=�S �r a a �� � � 0 .. �a .�� . , �� �� � i i.. ���� ���r ���s _��; � �� i � i� �f � y �� � I� d! :� � �"� B � � � � � � i � \ \ , 1 •• � \ � 1 � 1 � 1 � � \ � � � � __ , � --' � � � � �' � � - � �� � - �, ._ , � � - •-- -�4 11\ d'y� ,..�'•+� _ - �, .. :�- .:: , _,,,=; :, . / � �` � ��� �D � ��\ � , .. ':=' 3 � \ ; ,: ;:: cy i , .-+��C � N n . :: ��c . �� ,�/ ��: 4 �'I �i II �� : t � ,� ��j � �I � f �t� �f r f r Q �� :� �i �� ��. o��y� , o/a/a4-��AXs ` l Or� ` ,�r_.«,, 1 \. \ 1 \ •• • \ � 1 ��' C�� , � `, � - � - `, ... ... .� � � �� -, ... � , - - �6� �. � � _ , :_.,��:, ���` . � � � - - . �� , `�� �`; �1 ... .. • , ��\ � / • �, � �r i'� . . . � � ' / . ,,, ,— �� � � � ,a � QQ � � f �� __ r 3 : �g g e � , � � .���s� � � �� li#�('r�� E ��i��3 b� � , ���:pg€ I���ig � s`� �' .E, � €�- � �� �s T.��� 0 �`�' � :�x�- . �#`�� ����� s:=�; ����� sy„ �� �� � � � ���� R�I � �� �� �� �4 � �i �` �I ;� E, _� �` � � 3 � I � �: � _� ��i �'� i �. �� � j: �� � � �� � �t �� 3� !� i� } �_ �� �� e� �� t� �� i� 8� t� �� I� � � t � � � � v v � � 0 z �� ,� � �s= ��� � � � f � oF FRIDIEY To: From: Date: Re: AGENDA ITEM CITY Ct�UNCIL MEETING OF December 12, 2010 William W. Burns, City Manager�t�� Donovan W. Abhott, Public Safety Director �^ December 8, 2011 Contract for Animal Impound Services This meino is written in support of the City's acceptance of the Animal Cantrol Contract with Brighton Veterinary Hospital, 2615 Mississippi St. NE, New Brighton, MN 55423. The City of Fridley has contracted with Brighton Veterinary Hospital to provide animal impound services since 1997. Brighton provides animal impoundment facilities for Fridley, Hilltop, Mounds View, New Brighton and Roseville. Brighton Veterinary Hospital has offered to maintain the same monthly fee of $1,500 as they charged for 2011 which will result in an annual expense of $18,000. 1'he FY2012 City budget for animal impound services is $19,200. Research on available options for animal impound services was conducted by staff in 2009 and the decisioi� was made that Brighton Veterinary Hospital best served the City's needs. Staffhas been s�itisfied with the service provided by Brighton Veterinary Hospital. The facility is well maintained and is coiiveniently located. Staff therefore recommends approval of the Animal Control Contract ���ith Brigliton Veterinary Hospital. � ANIMAL CONTROL CONTRACT T'his contract, made and entered into this 12"' day of December 2011 by and between Brighton Veterinary Hospital, 2615 Mississippi Street, New Brighton, Minnesota, 55112, hereinafter referred to as "animal shelter" and the City of Fridley, a municipal corporation, 6431 University Avenue, Fridley, Minnesota 55432, hereinafter refened to as "city". TERM The term of this contract shall be from January 1, 2012 through December 31, 2012. II. ANIMAL SHELTER SERVICES The animal shelter agrees to furnish the following services: 1. Shelter for animal drop-offs on a 24hour basis. 2. Animal examinations and veterinary care as required during normal business hours. 3. Seized stray animals shall be held for five (5) regular business days. After five (5) regular business days the city shall have no right or interest in such animal. Therefore if said animal is not claimed by an owner within five (5) regular business days it then becomes the property of the animal shelter to do with as they see necessary. Both parties shall give notice to the stray animal's owner (if owner is known) that it has been impounded. �4. Euthanasia and disposal, if required due to serious injury, illness, or after five (5) regular business days, in compliance with State Statute MS 35.71. 5. Receiving and disposing of dead animals delivered by the city. 6. Upon request, train city animal control officers in safe and humane handling and apprehension of animals. 7. Keep accurate records of all animals impounded, boarded, and destroyed, pursuant to this agreement and furnish monthly statements to the ciry. 8. Keep the animal shelter open during normal business hours of the Brighton Veterinary Hospital and not less than normal business hours of the ciry. 9. The animal shelter, during normal business hours, shall be open for inspection by the city or its agents. 10. Collect boarding fees at $14.00 per day for dogs and $11.00 per day for cats, per animal from owners who retrieve animals. Fees are kept by the animal shelter. � 11. Hold any impounded animal being reclaimed until proof of applicable current licensing and rabies vaccine is produced. 12. Serve as animal control officers for the city, as defined in City Code, and as applicable to the operation of the animal shelter. 13.Impounded quarantined animals shall be held for rabies observation for a maximum of ten (10) days. If no owner comes forward with full payment within the ten (10) day period, then said animal becomes properry of the animal shelter to do with as they feel necessary. 14. Animal shelter shall collect any impound fees for the city and deduct the total from the monthly fee. III. CITY RESPONSIBILITY After normal business hours, the city will transport any injured animals that are in a life threatening condition to the Affiliated Emergency Veterinary Services, at no cost to the animal shelter. After treatment and release the city will transport the animal to the animal shelter. N. COMPLIANCE WITH LAWS In providing all services pursuant to this contract, the animal shelter shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the provision of such services. V. AUDIT DISCLOSURE AND RETENTION OF RECORDS The animal shelter agrees to make available to duly authorized representatives of the city and either the legislative auditor or the state auditor for the purpose of audit examination, any books, documents, papers, and records of the animal shelter that are pertinent to the animal shelter's provision of service hereunder. The animal shelter further agrees to maintain all such required records for three (3) years after receipt of final payment from the owner of the animal and the closing of all other related matters as determined by the animal shelter. VI. ANIMAL SHELTER RESPONSIBILITIES AND INSUR.ANCE The animal shelter shall be responsible for all damages, harm or illness suffered by the animals under its care and in its custody which may be due to the negligence of the animal shelter. Said animal shelter shall save the city harmless from any damages, costs, actions, or causes or action, or claims made against the city for any harm, losses, damages, or expenses or account of bodily injury, sickness, disease, improper disposition, death, and property damage resulting from the animal shelter's operation. The animal shelter shall procure and keep in full farce comprehensive general liability insurance in the amount of not less than $100,000 each occurrence and $350,000 general aggregate to safeguard and indemnify the city for any of the occurrences aforementioned. Such insurance policy must be filed with the city clerk. % VII. COMPENSATION 1. The city shall pay the animal shelter the sum of $1,500 per month for services sta.ted in this contract. Said sum shall be paid on or about the last day of the month, or within thirty (30) days after submission of the monthly claims, by the animal shelter. 2. The animal shelter may charge the owner of the animal for customary veterinary fees for services including rabies vaccinations, examinations, medications, etc. and retain all amounts collected. VIII. EARLY TERMINATION This contract may be terminated by either party, provided the terminating party is not in breach of this contract, with or without cause upon thirty (30) days written notice, delivered by United States mail or in person, to the other party. For purposes of such notice, the address of the animal shelter is: Brighton Veterinary Hospital PA 2615 Mississippi Street New Brighton, MN 55112 and the address of the city is: City of Fridley 6431 University Avenue NE Fridley, MN 55432 IX. INDEMNIFICATION BY CITY The city shall save the animal shelter harmless from any damages, costs, actions, or causes or action, or claims made against the animal shelter for any harm, losses, damages, or expenses or account of bodily injury, sickness, disease, improper disposition, death, and property damage resulting while the animal is in the care, custody or control of the city, its employees, agents, or animal control officers. X. MODIFICATIONS Any material alterations, modifications, or variations of the terms of this contract shall be valid and enforceable only when they have been reduced to writing as an amendment and signed by the parties. XI. ENTIRE AGREEMENT It is understood and agreed by the parties that the entire agreements of the parties are contained herein and that the contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presendy in effect between the animal shelter and the city relating to the subject matter hereof. The parties hereto revoke any prior oral or �� written agreement between themselves and hereby agree that this contract is the only and complete agreement regarding the subject hereof. 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Burns, City Manager From: John Crelly, Fridley Assistant Fire Chief Date: December 12, 2011 Re: Annual renewal of rental licenses Attached is a list of 4 properties that have completed the license renewal process. Each property listed has submitted a rental license application, paid all fees, and has completed the rental property inspection process. Staff recommends that City Council approve the rental license renewal for these properties. 21 Propi�: Property Address �550 811 66th Ave. NE 1330 6551 Channel Rd. NE 2o�s 1601 N Innsbruck Dr. �a�s 1412 Osbome Rd. NE RENTAL HOUSING Units Owner 1 11 1 1 Total # of Licenses for approval: 4 MeadowVand Properties Wnnetka Investments, LLC Adam Brodal Omar A. Khan 22 AGENDA ITEM !� CITY COUNCIL MEETtNG OF DECEMBER 12, 2011 �OF ESTIMATE FRIDLEY Shank Constructors, Inc. 3501 — 85th Avenue North Brooklyn Park, MN 55443 WTP 3 Filter and Chemical Feed Project No. 405 Estimate Na. 2 ................................................................................. $41,635.65 23 � L arr oF FRIDLEY To: From: Date: Re: AGENDA ITEM CITY COUNCIL MEETING OF DECEMBER 12, 2011 William W. Burns, City Manager Darin R. Nelson, Finance Director Craig A. Ellestad, Accountant November 28, 2011 n � Resolution Certifying Final Tax Levy for 2012 to the County of Anoka In conformance with Chapter 275.07, Subd.l, of the Minnesota Statutes, attached is a resolution certifying the fmal ta�c levy requirements to the Anoka County Auditor. Chapter 275.07, subd.l, also requires the City to certify its final tax levy requirements to the County Auditor within 5 working days after December 20�'. The final tax levy for 2012 is $10,703,739 compared to $10,509,317 for 2011. This is an increase of $194,422 or 1.85%. The make-up of this $10,703,739 is: $ 9,602,809 General Fund $ 320,200 Springbrook Nature Center $ 780,730 Bonded Indebtedness 10.703.739 Tota12012 Levy We request the City Council pass the attached resolution to certify the final tax levy. Remember this resolution must be adopted prior to adopting the final budget. 24 RESOLUTION NO. 2011- A RESOLUTION CERTIFYING FINAL TAX LEVY REQUIREMENTS FOR 2012 TO THE COUNTY OF ANOKA WHEREAS, Chapter Seven, Section 7.02 of the Charter of the City of Fridley, grants the City the power to raise money by taxation pursuant to the laws of the State of Minnesota; and WHEREAS, Minnesota Statute Chapter 275.07, subd. 1 requires the City to certify its final ta�c levy requirements to the County on or before five working days after December 20 in each year; and NOW TI-�REFORE, BE IT RESOLVED, that the City of Fridley certify to the County of Anoka, State of Minnesota, the following final ta�c levy to be levied in 2011 for the yeaz 2012: GENERAL FUND Creneral Fund CAPITAL PROJECT FUND Capital Improvement Fund - Parks Division MARKET VALUE BASED REFERENDUM LEVY Springbrook Nature Center BONDED WDEBTEDNESS 2005A GO Improvement Bonds (Streets 2005) 2Q06A GO Itnprovement Bonds (Streets 2006) 2007A GO Improvement Bonds (Streets 2007) 2008A GO Improvement Bonds (Streets 2008) 2010B GO Equipment Certificates (Equip 10&11) TOTAL ALL FUNDS S 9,602,809 0 S 320,200 173,011 203,800 186,300 146,271 71,348 S 10,703,739 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 12TH DAY OF DECEMBER 2011. ATTEST: DEBRA A. SKOGEN, CITY CLERK 25 SCOTT J. LUND, MAYOR 2 . . - �1 _a AGENDA ITEM CITY COUNCIL MEETING OF DECEMBER 12, 2011 To: William W. Burns, City Manager,�.��� From: Darin R. Nelson, Finance Directo�`� Craig A. Ellestad, Accountant Date: Re: November 28, 2011 Resolution Adopting Final Budget for Fiscal Year 2012 In conformance with Chapter 275.065, Subd. 6, of the Minnesota Statutes, attached is the 2012 final budget. Chapter 275.07 subd. 1 requires the City to certify a final budget to Anoka County on or before five working days after December 20th each year. We request the City Council pass the attached resolution and adopt the 2012 final budget. Remember the levy resolution must be adopted prior to adopting the budget. Zs RESOLUTION NO. 2011- A RESOLUTION ADOPTING THE 2012 FINAL BUDGET WHEREAS, Chapter 7, Section 7.04 of the City Charter provides that the City Manager shall prepare an annual budget; and WHEREAS, the City Manager has prepared such document and the City Council has met several times for the purpose of discussing the budget; and WHEREAS, the City Council has held a public meeting and has concluded the budget as prepared is appropriate; NOW T'HEREFORE, BE IT RESOLVED that the following final budget be adopted and approved: ESTIMATED REVE E GENERAL FUND Taxes Cucrent Ad Valorem Detinquent, Penalties, Forfeited Licenses and Permits Licenses Permits Intergovemmental: Federal State: I.ocal Govemment Aid All Other Ct�arges for Services: General Govemment Public Safety Public Works Community Development Recreation Fines and Forfeits Special Assessments Interest oa Investments Miscellaneous Revenues Other Financing Sources: Sales of General Fixed Assets Liquor Fund Closed Debt Secvice Fund TOTAL REVENUES AND OTEiER FINANCING SOURCES Fund Balance: General Fund Resen+e TOTAL GENERAL FUPID S 9,602,809 121,500 255,000 457,150 64,800 0 739,282 1,387,250 276,480 37,000 11,500 226,400 175,000 42,200 53,000 145,500 0 350,000 250,000 14,194,871 63,532 S 14,258,403 27 L.egislative: City Council City Management: General Management Human Resources Legal Finance: Elections Accounting Assessing MIS City ClerkJRecords Police: Pofice Eme�gency Management Fire: Fire Rentallnspections Public Works: Mwicipal Centet Engineering Lighting Park Maintenance Street Maintenance Garage Recreation: Recreation Community Development Building Inspection Planning Reserve: Emergency Nondeparnnental: APPROPRIATIONS S 125,609 283,289 205,135 417,490 43,200 688,108 208,831 270,b39 157,721 5,181,922 18,935 1,188,711 159,405 272,294 539,316 248,500 955,138 1,Ob9,651 422,706 873,813 320,937 451,953 120,000 35,100 S 14,258,403 � Resolution No. 2011 - _ SPECIAL REVENUE FUNDS Cabte TV Fund Cnant Management Fund Solid Waste Abatement Fund Police Activity Fund Springbrook NC Fund Fund $alance TOTAL SPECIAL REVENUE FUNDS CAPtfAL PROJECPS FUI�IDS Capital Improvement Fund Building Capital Improvement Streets Capital Improvement Parks Capital Improvement Fund Balance Total Capital Improvement Fund S 258,050 104,890 418,381 0 412,100 72,568 S 1,265,989 S 763,877 707,238 29,624 (71,739) S 1,429,000 Capital Equipment Fund Capital EquipmentNotes S 341,150 Fund Balance 0 341,150 TOTAL CAPI1'AL PROJECTS FUNDS S 1,770,150 TOTAL ALL FUNDS S 1Z294_542 Cable TV Fu�►d Grant Management Fund Solid Waste Abatement Fund Police Activity Fund Springbrook NC Fund Fund Balance Building Capital ImQrovement Streets Capital Improvement Parks Capital Improvement General Fund Mac6inery Page 2 S 342,145 104,890 418,381 0 400,573 0 a 1,265,989 S 410,000 870,000 149,000 S 1,429,000 S 341,150 341,150 S 1,770,150 � S 1'7.294_542 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 12TH DAY OF DECEMBER 2011. ATTEST: DEBRA A. SKOGEN - CITY CLERK z8 E.�K�� � 1 I f 1�� ► �� I: �_•_ t�� 7 AGENDA ITEM COUNCIL MEETING OF DECEMBER 12, 2011 �� FRIDLEY To: William W. Burns, City Manager�� From: Darin R. Nelson, Finance Director � Date: December 5, 2011 Re: GA5B Statement No. 54 Fund Balance Policy and Resolution Committing Specific Revenue Sources in the Special Revenue Funds Back rg ound The Governmental Accounting Standards Board (GASB) issued Statement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions, which is effective for calendar years ending December 31, 2011. GASB 54 separates fund balance into five new categories: Nonspendable, Restricted, Committed, Assigned, and Unassigned. Under the old standards there were three categories: Reserved, Designated, and Undesignated. The new categories are more descriptive, and focus on how the City plans to utilize its resources. In addition to revising fund balance definitions, GASB also revised the definition for special revenue funds. Under GASB Statement No. 54, a special revenue fund now must have one or more specified restricted or committed revenues as a foundation for the fund and comprise a substantial portion of the fund's inflows. This standazd requires Council action to commit specific revenues sources for specified purposes other than debt services or capital projects. The requirements to commit fund balance include: • Self-imposed constraint (no extemal party constraints), • Constraint is for a specific purpose, • Constraint made by the highest level of decision making authority (City Council), • Cons�t can be removed or changed only by a taking same action, and • Action to constrain resources for a specific purpose must occur prior to end of fiscal yeaz, though the exact amount may be determined subsequently (No need to specify exact dollar amount). The attached resolution specifies what sources will be committed in each Special Revenue Fund and for what purpose or purposes. 29 A final change of note is related to the City's fund balance policies originally adopted on February 13, 1995. The fund balance policies need to be revised to authorize the City Manager and/or Finance Director to assign fund balance to reflect the City's intended use of funds. This does not change the authority to actually spend resources, but only to assign resources from a presentation standpoint. The Fund Balance Policies also need to include how the City intends to use its resources when multiple categories of fund balance aze available. In addition to updating the Fund Balance Policies in regazds to the implementation of GASB 54, the policies have been updated to more accurately reflect the Office of the State Auditor's (OSA) Statement of Position in regards to fund balance policies. The OSA recognizes that cities require a substantial yeaz-end fund balance to meet the ensuing year's obligations before the first half tax settlement is received in June. Therefore, designating fund balance for working capital is no longer needed, nor allowable under GASB 54, and should be classified as unrestricted fund balance. These changes do not affect how the City conducts business. All of the changes will be from a presentation standpoint in the City's Comprehensive Annual Financial Report (CAFR) only. Staff Recommendation Staff recommends a motion adopting the attached resolution enabling the Fridley City Council to commit specific revenue sources in the City's Special Revenue Funds. Staff also recommends the Fridley City Council pass a motion approving the attached fund balance policy for the City's General Fund, Solid Waste Abatement Fund, Springbrook Nature Center Fund and Enterprise Funds. Attachments: City of Fridley Fund/Cash Balance Policy Resolution Committing Specific Revenue Sources in Special Revenue Funds 30 2 RESOLUTION NO. 2011- RESOLUTION CONIIVIITTING SPECIFIC REVENUE SOURCES IN SPECIAL REVENUE FUNDS WHEREAS, the Governmental Accounting Standards Board's Statement #54 definition of special revenue funds states that special revenue funds are used to account for and report the proceeds of specific revenue sources that aze restricted or committed to expenditures for specified purposes other than debt service or capital projects; and, WHEREAS, the term "proceeds of specific revenue sources" establishes that one or more specific restricted or committed revenues should be the foundation for a special revenue fund and comprise a substantial portion of the fund's revenues; and, WHEREAS, investment eamings and transfers from other funds do not meet the definition of a specific revenue source; and, WHEREAS, council action is required to formalize the commitment of the specific revenue sources to specified purposes. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Fridley that effective December 31, 2011, the specific revenue source of each special revenue fund and the specific purposes for which they are committed are as follows: , � �� � �t� �.� �`i:y„ ,x'-..74%" � r _ Grant Management Federal and State Grants Various Grant Purposes Cable T'V Cable Franchise Fees Cable TV Programming Solid Waste Abatement Recycling Fees Recycling Activities Drug and Gambling Federal and State Forfeitures Police Activities Forfeitures Police Activity Federal and State Grants Police Positions Springbrook Nature Tax Levy and User Fees Nature Center Activities Center PASSED AND ADOPTED BY TI� CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 2011. ATTEST: DEBRA A. SKOGEN - CITY CLERK 31 SCOTT J. LUND - MAYOR City of Fridley Fund/Cash Balance Policies December 12, 2011 The purpose of the fund balance policies is to establish appropriate fund balance levels for each fund that is primarily supported by property tax revenues or user fees. These policies will ensure that adequate resources aze available to meet cash flow needs for carrying out the regulaz operations of the City. The funds that will be addressed in this policy are: General Fund, Solid Waste Abatement Fund, Springbrook Nature Center Fund and Enterprise Funds. The City Council authorizes the Finance Director and/or City Manager to assign fund balance that reflects the City's intended use of those funds. When both restricted and unrestricted resources are available for use, it is the City's policy to first use restricted resowces, and then use unrestricted resources as they aze needed. When unrestricted resources aze available for use, it is the City's policy to use resources in the following order; 1) committed 2) assigned 3) unassigned. These fund balance classifications apply only to Govemmental Funds, not Enterprise Funds. I. General Fund The General Fund is established to account for all revenues and expenditures which are not required to be accounted for in other funds. Revenue sources include property ta7ces, license and permit fees, fines and forfeits, chazges for services, intergovernmental revenues, investment interest earnings and transfers. The General Fund's resowces finance a wide range of functions including the operations of general government, public safety, public works, community development and parks and recreation. The City will strive to maintain an unassigned fund balance in the General Fund in the range of 35-50% of the subsequent year's budgeted expenditwes. Since a significant source of revenue in the General Fund comes from properiy taxes, maintaining a fund balance that is equal to at least five months of operating expenditures ensures that sufficient resources are available to fund basic City functions between property tax settlements. This range is in conformance with guidance from the Office of the State Auditor (OSA). An assignment or restriction of fund balance may be used to offset revenues earned in one year where substantial services aze required to be performed in the next fiscal period II. Solid Waste Abatement Fund The Solid Waste Abatement Fund is a Special Revenue Fund that provides for curbside recycling pickup throughout the community, as well as a couple of recycling drop-off events during the yeaz. It receives the majority of its funding from user fees which finance these activities. Fridley Fund Balance Policy — Revised December 12, 20 �2 1 The City will strive to maintain a fund balance in the Solid Waste Abatement Fund in the range of 10-15% of the subsequent year's budgeted expenditures. This lower percentage is deemed adequate since revenues are received monthly as part of the utility billing process. III. Saringbrook Nature Center Fund The Springbrook Nature Center Fund pays for the ongoing operations of the nature center as well as the capital improvement projects required in the nature center. Property taxes and user fees make up the majority of the revenues for this fund. The City will strive to maintain a fund balance in the Springbrook Nature Center Fund in an amount sufficient to support both operations and ongoing capital expenditures planned for the nature center. IV. Enterprise Funds These funds were established to account for the operation of Water, Sewer, Storm Water and Liquor operations which aze designed to be self-supporting from user charges. a. Water T'his fund is used to account for the provision of water services for the customers of the City related to administration, operations, and capital outlay. This fund is financed predominantly through user chazges. The City will strive to maintain a cash balance in the Water Utility Fund in the range of 50-100% of the subsequent year's budgeted operating expenses less depreciation, plus the subsequent year's debt service and capital improvement obligations. Since a significant source of revenue in the Water Fund comes from user charges, maintaining a cash balance in this range ensures that sufficient resources are available to fund basic City functions between receipts of user charges. In addition, due to the mature water infrastructure within the City, a higher percentage of fund balance is prudent to address any potential issues. b. Sewer This fund is used to account for the provision of sanitary sewer collection and conveyance for the customers of the City related to administration, operations, and capital outlay. This fund is financed predominantly through user chazges. The City will strive to maintain a cash balance in the Sewer Utility Fund in the range of 50-100% of the subsequent yeaz's budgeted operating expenses less depreciation, plus the subsequent year's debt service and capital improvement obligations. Since a significant source of revenue in the Sewer Fund comes from user charges, maintaining a cash balance in this range ensures that sufficient resources are available Fridley Fund Balance Policy - Revised December 12, 201T 3 2 to fund basic City functions between receipts of user charges. In addition, due to the age of sewer infrastructure within the City, a higher percentage of fund balance is prudent to address any potential issues. c. Storm Water This fund is used to account for the provision of storm water collection, conveyance, and water quality management for the customers of the City related to administration, operations, and capital outlay. This fund is fmanced predominantly through user charges. The City will strive to maintain a cash balance in the Storm Water Fund in the range of 50-100% of the subsequent year's budgeted operating expenses less depreciation, plus the subsequent year's debt service and capital improvement obligations. Since a significant source of revenue in the Storm Water Fund comes from user charges, maintaining a cash balance in this range ensures that sufficient resources are available to fund basic City functions between receipts of user charges. In addition, due to the age of storm water infrastructure within the City, a higher percentage of fund balance is prudent to address any potential issues. d Liquor This fund is used to account for the operations of the City's off-sale liquor stores. This fund is financed predominantly through the sale of liquor. The City will strive to maintain a cash balance in the Liquor Fund in the range of 5- 15% of the subsequent year's budgeted expenses. Due to the correlation of sales to purchases of inventory, a lesser cash balance percentage is justifiable. This will ensure that sufficient resources aze available to fund Liquor operations and future capital improvements. Fridley Fund Balance Policy — Revised December 12, 20I14 3 . . y: ' � AGENDA ITEM CITY COUNCIL MEETING OF December 12, 2011 To: William W. Burns, City Managerx�p �� From: Darin R. Nelson, Finance Director � Date: Re: December 5, 2011 Resolution Providing for Water Rate Change Staff again worked with the 5-year pro forma statements in order to determine the breakeven point for the Water fund for 2012. In addition to the 5-year forecast, staff also prepazed a long-range forecast to aid in estimating both long-term operating and capital needs, as well projecting potential rate increases over a twenty yeaz span. This long-range forecast was presented to the Council at the October budget work session. The goals of the long-range forecast aze to enable the Water Fund to be self-sustaining without relying on debt to fund ordinary capita.l outlay, and to maintain low to moderate rate increases. Ordinary capital outlay is the capital outlay needed each year to sustain the current infrastructure, which for 2012 is budgeted to be $868,000. The Water Fund is a slightly different situation than the Sewer and Storm Water funds. The Water Fund has been issuing debt rather consistently over the past decade, whereas, the Sewer and Storm Water funds have only issued debt once during that same timeframe. Interest on the Water Fund's bonds is truly becoming a cost driver, and is becoming a major factor in determining the necessary rate increases. Continuing on the path of issuing debt with minimal rate increases may be sustainable, but is not fiscally responsible. In fact, long range projections estimate that by 2025 water rates would need to be 35% higher to meet obligations. In order to cover operations, capital outlay, and debt service, rates will have to increase by 8 percent for the next three years. Along with these increases, the city will need to issue debt once more in order to meet necessary cash flow needs associated with yeazly capital outlay. After the three-year timeframe, staff is expecting rate increases to more closely mirror inflationary rates. An 8 percent increase for 2012 amounts to an annual additional cost of approximately $10.95 for the average residential user. The recommended rate increase of 8 percent does not achieve the fund's breakeven point for 2012, but will move the fund closer to breaking even in the neaz future with the anticipation of recovering 35 prior losses shortly thereafter. This increase is projected to result in a net loss of approximately $163,000. As mentioned earlier, future annual increases will be needed in order to achieve long- term solvency. The following is the recommended rate structure for 2012. The fixed charge would be assessed an a quarterly basis and would account for the administrative chazges associated with the billing and maintenance of customer information. The volume rate would be used based on the amount of gallons a customer would consume during the quarter. 2012 Rate and Structure Residential Fixed Chazee Actual Consumption (Quarterly 0-20,000) $11.35 Actual Consumption (Quarterly 20,001-40,000) �11.35 Actual Consumption (Quarterly 40,001-60,000) �11.35 Actual Consumprion (Quarterly 60,001-unlimited) $11.35 Commercial Actual Consumption (Quarterly 0-40,000) $11.35 Actual Consumption (Quarterly 40,001-250,000) $1135 Actual Consumption (Quarterly 250,001-500,000) 511.35 Actual Consumption (Quarterly 500,001-1,000,000) $11.35 Actual Consumption (Quarterly 1,000,001-unlimited) 511.35 Volume Rate �er 1,000 Gallons � 1.28/1000 gallons 51.42l1000 gallons �1.5511000 gallons $1.68/1000 gallons 51.55/1000 gallons S 1.74/1000 gallons 51.93/1000 gallons $2.12/1000 gallons $2.31/1000 gallons Staff has incorporated the revenue into the 2012 Budget that has been presented to the Council. Staff is recommending the City Council's consideration of the water rate modification beginning with the first billing in 2012 by the adoption of the attached resolution. 36 2 RESOLUTION NO. 2011- RESOLUTION PROVIDING FOR WATER RATE CHANGE WHEREAS, Section 402.13 of the City Code provides that the City Council shall have the authority to set water rates by resolution; and WHEREAS, it is necessary to provide an increase of revenue in order to achieve the breakeven point within the Water Fund for 2012; and WHEREAS, this year's recommended rate increase will not achieve the Fund's breakeven point for 2012, the rate increase will move the fund closer to breaking even in the near future; and WHEREAS, this rate increase will still result in a net loss of approximately $163,000; and WHEREAS, future annual increases are necessary to achieve long-term solvency of the Water Fund; and WHEREAS, the following rate structure and rates are to be effective with the first billing in 2012. NOW THEREFORE, be it resolved, that the following water rate schedule for all customers shall be as follows for the year 2012: 2012 Rate and Structure Residential Fixed Chaz¢e Actual Consumption (Quarterly 0-20,000) 511.35 Actual Consumption (Quarterly 20,001-40,000) 511.35 Actual Consumption (Quarterly 40,001-60,000) �l 1.35 Actual Consumption (Quarterly 60,001-unlimited) 511.35 Commercial Actual Consumption (Quarterly 0-40,000) �1135 Actual Consumption (Quarterly 40,001-250,000) 511.35 Actual Consumption (Quarterly 250,001-500,000) 511.35 Actual Consumption (Quarterly 500,001-1,000,000) 511.35 Actual Consumption (Quarterly 1,000,001-unlimited) 51135 Volume Rate per 1,000 Gallons S 1.28/1000 gallons �1.42/1000 gallons $1.55/1000 gallons $1.6$/1000 gallons 51.55/1000 gallons 51.7411000 gallons $1.93/1000 gallons �2.12l1000 gallons 52.31/1000 gallons PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 12th DAY OF DECEMBER, 2011. ATTEST: DEBRA A. SKOGEN - CITY CLERK SCOTT J. LUND - MAYOR 37 3 � � �� �� To: From: Date: Re: AGENDA ITEM C1TY COUNCIL MEETING OF December 12, 2011 William W. Burns, City Manager�r��" Darin R. Nelson, Finance Director December 5, 2011 Resolution Providing for Sewer Rate Change Staff again worked with the 5-yeaz pro forma statements in order to determine the breakeven point for the Sewer fund for 2012. In addition to the 5-year forecast, staff also prepared a long-range forecast to aid in estimating both long-term operating and capital needs, as well projecting potential rate increases over a twenty yeaz span. This long-range forecast was presented to the Council at the October budget work session. The goals of the long-range forecast are to enable the Sewer Fund to be self-sustaining without relying on debt to fund ordinary capital outlay, and to maintain low to moderate rate increases. Ordinary capital outlay is the capital outlay needed each year to sustain the current infrastructure, which for 2012 is budgeted to be $270,000. In 2010, the city began to issue bonds to cover this ordinary capital outlay. The problem with issuing bonds for this type of activity is that over time, principal and more notably interest payments tend to be the driving factors of the funds bottom line. These compounding interest costs will cause rates to increase to substantially higher levels than if the city were to fund these expenditures up front. Staff is still recommending that the city bond for any extraordinary capital outlay that occurs in the future. However, at this point we do not have any of these types of projects on in our current Capital Improvements Plan. The recommended rate increase of 5 percent does not achieve the fund's breakeven point for 2012, but will move the fund closer to breaking even in the neaz future with the anticipation of recovering prior losses shortly thereafter. This increase is projected to result in a net loss of approximately $108,000 and will reduce cash reserves by $70,000. Future annual increases will be needed in order to achieve long-term solvency. Projections indicate that rates will have to increase by 5 percent for the next three years, after which rates increases should moderate to more closely mirror inflationary rates. A 5 percent increase for 2012 amounts to an annual additional cost of approximately $15.49 for the average residential user. On a positive note, sewerage treatment charges from Metropolitan Council's division of Environmental Services (MCES) are actually projected to decrease in 2012. This is due in part to 38 the city's measured flows being less of a percentage of the total metro-wide sewage flows. In addition, MCES is only increasing their total sewerage charges by 0.5%. For the past couple years, MCES has surcharged cities to cover infrastructure costs that would normally be covered by separate Sewer Access Charges. In 2012, MCES is covering this deficit with contingency reserve funds. The MCES charges account for approximately 80% of the operations costs within the Sewer Fund. The following is the recommended rate structure for the Sewer fund for 2012. The fixed charge would be assessed on a quarterly basis and would account for the administrative chazges associated with the billing and maintenance of customer information. The volume rate used would be based on the amount of gallons a customer would consume during the quarter. The winter quarter water consumption would be the basis for the following four quarters of sewer charges. This process would remove the impact that lawn watering has on any of the other four quarters. Properly Class Single Family Commercial Non-Profit Multiple Dwellings Manufactured Home Park Consum�tion Basis Winter Quarter Water Usage Cunent Quarter Water Usage Current Quarter Water Usage Winter Quarter Water Usage Winter Quarter Water Usage Fixed Char�e $8.50 $8.50 $8.50 $8.50 $8.50 Volume Char�e $3.64/1,000 gallons $3.64/1,000 gallons $3.64/1,000 gallons $3.64/1,000 gallons $3.64l1,400 gallons Staff is recommending the City Council's consideration of this sewer rate change beginning with the first billing in 2012 by adoption of the attached resolution. 39 2 RESOLUTION NO. 2011- RESOLUTION PROVIDING FOR SEWER RATE CHANGE WHEREAS, Section 402.13 of the City Code provides that the City Council shall have the authority to set sewer rates by resolution, and WHEREAS, it is necessary to provide an increase in revenue in order to achieve the breakeven point within the Sewer fund; and WHEREAS, this year's recommended rate increase will not achieve the fund's breakeven point for 2012, it will move the fund closer to breaking even in the near future; and WHEREAS, this limit will result in a net loss of approximately $108,000 and will reduce cash reserves by $70,000; and WHEREAS, future annual increases are necessary to achieve long-term solvency of the Sewer fund; and WHEREAS, the following rate structure and rates aze to be effective with the first billing in 2012. NOW THEREFORE, be it resolved, that the following sewer rate schedule for all customers shall be as follows: Prouertv Class Single Family Commercial Non-Profit Mulriple Dwellings Manufactured Home Park Consumntion Basis Winter Quarter Water Usage Current Quarter Water Usage Current Quarter Water Usage Winter Quarter Water Usage Winter Quarter Water Usage Fixed Chaz¢e $8.50 $8.50 a8.50 58.50 $8.50 Volume ChazQe $3.64/1,000 gallons $3.64/1,000 gallons 53.64/1,000 gallons $3.64/1,000 gallons $3.64/1,000 gallons PASSED AND ADOPTED BY T�-� CITY COUNCIL OF THE CITY OF FRIDLEY THIS 12th DAY OF DECEMBER, 2011. ATTEST: DEBRA A. SKOGEN - CITY CLERK SCOTT J. LUND - MAYOR 40 3 � � �� �ro�r To: From: Date: Subject: AGENDA ITEM COUNCIL MEETING 4F DECEMBER 12, 2011 William W. Burns, City Manager � Darin R. Nelson, Finance Director � December 5, 2011 Resolution Providing for Storm Water Rate Increase for 2012 Staff again worked with the 5-year pro forma statements in order to determine the breakeven point for the Storm Water Fund for 2012. In addition to the 5-year forecast, staff also prepared a long- range forecast to aid in estimating both long-term operating and capital needs, as well projecting potential rate increases over a twenty year span. This long-range forecast was presented to the Council at the October budget work session. 'The goals of the long-range forecast aze to enable the Storm Water Fund to be self-sustaining without relying on debt to fund ordinary capital outlay, and to maintain low to moderate rate increases. Ordinary capital outlay is the capital outlay needed each year to sustain the current infrastructure. For 2012, the ordinary capital outlay is budgeted to be $165,000. In 2010, the city began to issue bands to cover this ordinary capital outlay. The problem with issuing bonds for this type of activity is that over time, principal and more notably interest payments tend to be the driving factors of the funds bottom line. These compounding interest costs cause rates to increase to substantially higher levels than if the city were to fund these expenditures up front. Staff is still recommending that the city bond for any extraordinary capital outlay that occurs in the future. However, at this point we do not have any of these types of projects on in our current Capital Improvements Plan. The Storm Water Fund experienced some extraordinary expenses this past year, culminating with the 100-year rain event this past July. This rain event put a tremendous amount of strain on our storm water system, which led to significant amount of damage to different azeas throughout the city. In addition to the infrastructure needs across the city, storm water regulations are becoming increasingly burdensome. The combination of increasing regulation and infrastruchue needs has put a severe financial strain on this fund. In order to cover operations, capital outlay, and debt service; quarterly commercial rates need to increase from $10.89 to $13.62 per acre per quarter, a quarterly increase of $2.73 per acre. You 41 may recall that a residential lot is defined to be 1/3 of an REF (Residential Equivalency Factor) acre. Subsequently, quarterly residential rates will increase from $3.63 to $4.54, a quarterly increase of $0.91 or annual increase of $3.64. This recommended rate increase does not achieve the fund's breakeven point for 2012, but will move the fund closer to breaking even in the near future with the anticipation of recovering prior losses shortly thereafter. This increase is projected to result in a net loss of approximately $26,000. As mentioned eazlier, future annual increases will be needed in order to achieve long-term solvency. Staff is recommending this storm water rate change for 2012, effective with the first billing in January 2012. Attachment 42 RESOLUTION NO. 2011- RESOLUTION PROVIDING FOR A STORM WATER DRAINAGE RATE INCREASE WHEREAS, Section 402.13 of the City Code provides that the City Council shall have the authority to set the storm water drainage fee by resolution; and WHEREAS, it is necessary to provide an increase of revenue in order to achieve the breakeven point within the Storm Water fund for 2012; and WHEREAS, this year's recommended rate increase will not achieve the fund's breakeven point for 2012, it will move the fund closer to breaking even in the neaz future; and WHEREAS, this limit will result in a net loss of approximately $26,000; and WHEREAS, future annual increases aze necessary to achieve long-term solvency of the Sewer fund; and WHEREAS, the new rate is to be effective with the first billing in 2012. NOW THEREFORE, be it resolved, that the following storm water drainage rate for all customers shall be $13.62 per quarter per REF-acre. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 12th DAY OF DECEMBER, 2011. ATTEST: DEBRA A. SKOGEN - CITY CLERK 43 SCOTT J. LUND - MAYOR r t QTl( OF FRIDLEY Date: To: AGENDA ITEM CITY COUNCIL MEETING OF DECEMBER 12, 2011 December 6, 2011 William Burns, City Manager � � From: Scott Hickok, Community Development Director Darin Nelson, Finance Director Julie Jones, Planning Manager Rachel Harris, Environmental Planner Subject: Resolution for Solid Waste Abatement Program (SWAP) Fee Increase Background Annually, staff reviews the curbside recycling program revenues and expenses to set an appropriate recycling service fee on City utility bills for the upcoming year. Based on revenues and expenses, staff proposes increasing the utility billing fee the maximum allowed by the City Charter; and in 2012 the ma�cimum allowable increase is 1.85 percent. • Revenues are generated in majority from the Solid Waste Abatement Program (SWAP) fee on the utility bill; and in lesser amounts from the State SCORE grant funds for qualified recycling expenses and the sale of curbside recyclables. Revenue from the State SCORE grant and sale of curbside recyclables are not guaranteed. In 2011, residents paid $7.04 per household in quarterly recycling fees on their utility bills. • Expenses in the SWAP fund include the curbside recycling service, recycling drop-off services, personnel, and public education, with the curbside recycling contract generating the largest expense. The 2011 recycling contract fee was $7.73 per household per quarter. Budget Impact The SWAP fees generated through City utility bills do not cover the expense of the residential curbside recycling service. Each year, a subsidy of about $36,000 is needed to cover the cost of this service. The subsidy comes from the State SCORE funds and the City's General Fund. • SWAP fees on City utility bills will generate $7.17 per household per quarter, an increase of $0.13 over last year, if the fee is raised 1.85 percent in 2012. • Cwbside recycling expenses will remain at $8.19 per household per quarter from January through March 2012 when the city's contract with Allied Waste expires. The rate, thereafter, is yet to be determined pending the outcome of the recycling contract RFP process. .. Due to the unknown cost of contract costs beginning April l, 2012, staff recommends anticipating a contract cost increase, as that is what has occurred in the past. Typically, our recycling service contract rates have increased 3 percent per year. Recorr�mendation Staff recommends that the City Council adopt the attached resolution, directing staff to increase the SVVAP recycling service fee by 1.85 percent to $7.17 per quarter effective with the first utility billing of 2012. RECY 11-04 � RESOLUTION NO. 2011- A RESOLUTION APPROVING RECYCLING SERVICE FEES WHEREAS, State Statute 115A.552, Subdivision 2, requires the City of Fridley to provide, at minimum, curbside recycling services; and WHEREAS, the City of Fridley has chosen to provide Fridley residents with recycling services, including curbside recycling; and WHEREAS, the State provides only partial funding to subsidize the City's recycling efforts so that the remaining costs must be paid by the user of such services; NOW, THEREFORE BE IT RESOLVED by the City Councif of the City of Fridley that the per dwe{ling unit service fee charged to all single through 12-unit residential buildings serviced by the City's residential recycling service contract in the City be set at $7.17 per dwelling per quarter effective with the first utility billing of 2012. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 12T" DAY OF DECEMBER 2011. ATTEST: DEBRA A. SKOGEN — CITY CLERK r� SCOTT J. LUND - MAYOR I � CfTY OF FRIDLEY AGENDA ITEM CITY COUNCIL MEETING �F DECEMBER 12, 2011 TO: William W. Burns, City Manager� �� FROM DATE: SUBJECT James P. Kosluchar, Public Works Director Layne R. Otteson, Assistant Public Works Director December 8, 2011 PW11-080 Receiving Feasibility Report and Calling for a Public Hearing for 2012 Street Rehabilitation Project No. ST2012-01 On October 24, 2011, the City Council approved Resolution 2011-056 directing preparation of a feasibility report for 2012 Street Improvement Project No. ST 2012-01. On November 16, an open house was held after notice to property owners adjacent to construction areas. 274 notices were mailed. There were 72 attendees at the open house, where the planned project and feasibility report were discussed. Staff gave a presentation on the City's resurFacing program, provided a project summary, presented the anticipated project schedule, presented the project budget, and outlined the estimated assessments and payment schedule. Following the staff presentation, the meeting was opened to group questions and comments. Several property owners stayed after the meeting to ask individual questions regarding the project. After the meeting, staff resumed final preparation of the feasibility report. The feasibility report includes consideration for public comment and concern received through open house discussion, property survey, and telephone conversations. Please refer to the completed feasibility report, which concludes: 1. The project is necessary as included in the City of Fridley's proposed 2012 CIP budget and Street Maintenance Program. 2. The project is cost-effective, and will result in reduced maintenance requirements within the project area and a long-term savings to the City of Fridley. 3. The project is feasible and is funded in the proposed FY2012 budget. After discussions held with the City Council after the project open house, staff does not recommend including Jackson Street in this project. The work to be performed on this street segment required more analysis and should be planned as a separate project at a later date. 47 Comments from property owners in the project area have generalfy been in support of the project. We have also had requests for general information from project area owners. Staff has received two requests to not complete the project for economic reasons. Staff recommends the City Council approve the attached resolution receiving the Feasibili Report for 2012 Street Rehabilitation Project No. ST2012-01 and calling for a public hearing on the proposed improvements on January 23, 2012. If the City Council approves the attached resolution at this meeting, public hearing notices will be received by property owners abutting the project area and the public hearing will be advertised in the official newspaper. Also, letters will be sent to the Jackson Street properties notifying them of a separate project open house. JPK:jpk Attachments .; RESOLUTION NO. 2011- A RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT FOR STREET REHABILITATION PROJECT NO. ST. 2012-01 WHEREAS, pursuant to Resolution 2011-056 of the City Council of the City of Fridley adopted October 24, 2011, a report has been prepared by the City of Fridley Public Works Department with reference to the improvements listed in `Exhibit A', attached, and this report was officially received by the City Council on December 12, 2011, and WHEREAS, the report provides information regazding whether the proposed project is necessary, cost- effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FWDLEY, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $565,000.00. 2. A public heazing shall be held on such proposed improvement on the 23`d day of January 2012, in the Council Chambers of the Fridley City Hall at 7:30 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 12t6 DAY OF DECEMBER, 2011. ATTEST: DEBRA A. SKOGEN - CITY CLERK .• SCOTT J. LUND - MAYOR EXHIBIT A STREET REHABILITATION PROJECT NO. ST. 2012-1 PROPOSED IMPROVEMENTS Street improvements, including pavement rehabilitation, bituminous paving, water main reconstruction and utility repairs including street segments as follows: 4�' Street 6�' Street 7�' Street 66�' Avenue 67�' Avenue 68�' Avenue Clover Place Jefferson Street Monroe Street Rice Creek Terrace University Ave East Service Drive Washington Street Oakley Street Fourmies Avenue TH 65 West Service Road 67`� Avenue to Rice Creek Terrace 67�' Avenue to Rice Creek Terrace Mississippi Street to 480' N of 68�' Avenue University Service Road to East Cul-de-sac University Avenue East Service Road to Monroe Street Rice Creek Terrace to Washington Street Monroe Street to Jackson Street 67�' Avenue to approximately 590'north Mississippi Street to 67�' Avenue University Avenue to 68`�' Avenue b6�' Avenue to 67�' Avenue 67`�' Avenue to approximately 500' north of 68�' Avenue Mississippi Street to 620' north University Avenue East Service Road to 5�' Street 73`d Avenue to 2000' south 50 cmr oF FRIDLEY AGENDA ITEM CITY COUNCIL MEETING OF DECEMBER 12, 2011 INFORMAL STATUS REPORTS 51