RES 2012-98 - 15008RESOLUTION NO. 2012 - 98
A RESOLUTION CREATING A COUNCIL POLICY REGULATING GIFTS,
DONATIONS AND SPONSORSHIPS TO THE CITY OF FRIDLEY
WHEREAS, each year the City receives donations from many different sources including private
and non- profit organizations as well as individuals which are instrumental for providing specific
programs and services and services or enhancing the way of life in the City of Fridley; and
WHEREAS, donations have previously been approved and accepted by individual departments
and recognized by the City Council,
WHEREAS, Minnesota Statute 465.03 requires municipalities governing board to accept all
donations by a resolution adapted by a two- thirds majority; and
WHEREAS, to ensure openness and to make these gifts and donations a part of the public
record, staff has developed a new policy, as shown in Attachment 1, to provide for the
acceptance of gifts, donations and sponsorships in keeping with the mission, philosophy and
policies of the City of Fridley; and
WHEREAS, the policy will require staff to bring forward a complete list of donations to be
approved by resolution at the end of each year.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Fridley hereby
approves the City of Fridley Policy Regulating Gifts, Donations and Sponsorships.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS
10TH DAY OF DECEMBER 2013.
SCOTT J. , MAYOR
ATTEST
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DEBRA A. SKOGEN, 6TY CLERK
Resolution No. 2012 -98 Attachment 1
City of Fridley
Regulating gifts, donations and sponsorships
Purpose of Policy: To define practices and policies for the acceptance of gifts, donations and
sponsorships to ensure that it is in keeping with the mission, philosophy and policies of the city of Fridley.
Introduction:
The City of Fridley welcomes gifts, donations and sponsorships for a variety of community programs,
projects, events or equipment needs that directly benefit residents and support the priorities of the City as
established by its council.
Process for requesting and accepting donations
City employees must have the permission of their department director to actively solicit or accept gifts,
donations or sponsorships to benefit programs or services sponsored by the City. The acceptance of any
gifts, donations or sponsorships must meet a previously identified need and must benefit residents. In
addition, it must be understood by the donor that any gifts, donations or sponsorships are given solely to
benefit the community and with no expectation or perception that the City itself will then provide business
or other benefits to the individual, business or organization (quid pro quo activity). All donations are
subject to approval by the Fridley City Council.
Sponsorship of community events /activities
The City of Fridley hosts a variety of community events throughout the year, including but not limited to
49er days, New Year's Eve Warming the Heart, Nickel Jamboree, Night to Unite, Pumpkin Night, Safety
Camp, Spring Fling, and Winterfest. A variety of opportunities are available for sponsoring either all or
parts of the events, including food, events, performances, etc.
Requesting sponsorships
When requesting gifts, donations or sponsorships in the form of cash, products or services; City staff must
make a reasonable effort to give equal opportunity to all groups, organizations, individuals or businesses
that may be interested. Donations and sponsorships must promote the intentions of the event. Requests
may be posted on the City's web site and /or city newsletter.
Donations of merchandise & equipment
The City welcomes the donation of merchandise and equipment for public benefit. Examples include
musical equipment, facility furnishings, public safety equipment or athletic equipment. Acceptance of all
gifts of merchandise and equipment is contingent upon review by city staff, which will determine the
following:
• If the merchandise or equipment meets an identified need of the City, and if it is for public benefit
and use;
• If the merchandise or equipment will involve the City incurring long -term costs for accepting,
maintaining and disposing of the property;
• If the merchandise or equipment is donated free of any quid pro quo expectation by the donor.
Acknowledging contributions
• Event and Program Sponsorships
Donations made to sponsor or assist in the sponsoring of an event or program may be
recognized as part of any publication, printed and /or electronic, distributed for the event or
program by the City. In addition, at the sponsored event or program, the donor may distribute
any information related to their cause, as approved in advance by the City.
• Gifts and Donations
Gifts and donations will be acknowledged through a letter of recognition from the City.
• Volunteer Time
No Council approval is needed for the donation of time to the City by volunteers.
Adopted: December 10, 2012
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