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05/19/2008 - 6160� � CffY OF FRI�G.EY FRIDLEY CITY COUNCIL MEETING OF MAY 19, 2008 7:30 p.m. - City Council Chambers Attendance Sheet ALFASF AR/NT NAMF, AaDRFSS AIVa /i'FM NUMBFR YaU ARF /NTFRFSTSD /N. . -- . 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Upon request, accommodation will be provided to allow individuals with disabilities to participate in any of Fridley's services, programs, and activities. Hearing impaired persons who need an interpreter or other persons with disabilities who require auxiliary aids should contact Roberta Collins at 763-572-3500 at least one week in advance. (TTD/763-572-3534) PLEDGE OF ALLEGIANCE. ADOPTION OF AGENDA. OPEN FORUM (VISITORS): Consideration of Items not on Agenda — 15 Minutes APPROVAL OF MINUTES: Board of Appeal and Equalization Meeting of April 28, 2008 City Council Meeting of April 28, 2008 City Council Meeting of May 5, 2008 FRIDLEY CITY COUNCIL MEETING OF MAY 19, 2008 PAGE 2 PUBLIC HEARINGS: 1. Consideration of an Ordinance under Section 12.06 of the City Charter Declaring Certain Real Estate to be Surplus and Authorizing the Sale Thereof, Generally Located on Springbrook Creek near the Intersection of Broad Avenue and 79t" Way (Continued May 5, 2008) ............................................................................. 1— 2 2. Consideration of Gardena Avenue Rehabilitation Project No. ST. 2008 - 02 .............................................................................. 3— 4 NEW BUSINESS: 3. Resolution Ordering Final Plans, Specifications and Calling for Bids: 2008 Gardena Avenue Rehabilitation Project No. ST. 2008 — 02 ...................................................... 5— 7 4. Resolution Authorizing Final Changes in Appropriations for the General Fund, Special Revenue Funds, and the Capital Improvement Fund for the Year Ended 2007 ................................................................................................... 8 — 11 5. Claims ................................................................................................... 12 6. Licenses ................................................................................................... 13 — 15 7. Informal Status Reports ................................................................................ 16 ADJOURN. BOARD OF APPEAL AND EQUALIZATION CITY OF FRIDLEY APRIL 28, 2008 The Board of Appeal and Equalization meeting for the City of Fridley was called to order by Mayor Lund at 7:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Lund led the Council and audience in the Pledge of Allegiance to the flag. ROLL CALL: MEMBERS PRESENT: Mayor Lund Councilmember-at-Large Barnette Councilmember Saefke Councilmember Varichak Councilmember Bolkcom OTHERS PRESENT: William Burns, City Manager Fritz Knaak, City Attorney Mary Smith, City Assessor Lynn Krachmer, City Appraiser Janelle Disrud, County Appraiser Mayor Lund called the Board of Appeal and Equalization Meeting to order at 7:00 p.m. Mary Smith, City Assessor, stated this meeting is a continuation of the Local Board of Appeal and Equalization meeting which was held on April 14, 2008. The purpose of this meeting is to present information to establish the 2008 estimated market value on four properties whose owners' appealed the value at the first meeting. As the Board, the City Council has the ability to change values or classifications in accordance with State law. Ms. Smith stated the Board has three possible courses of action that can be taken on each case. They can affirm, reduce or increase the current value based on the information presented. If the property owners feel that the Board did not resolve their concerns, they may bring their case to the County Board of Appeal and Equalization which will be held on June 16. Ms. Smith stated there were three appellants who appeared before the Board at the first meeting. After meeting with them at their properties and discussing value and taxes, two of the property owners felt that the values were fair, therefore will not be attending tonight's meeting. 1. 6250 Riverview Terrace NE, Pin No. 15-30-24-43-0015, the 2008 Estimated Market Value should be affirmed at $353,200. BOARD OF APPEAL AND EQUALIZATION MEETING OF APRIL 28, 2008 PAGE 2 MOTION by Councilmember Bolkcom to affirm the appraised value of 6250 Riverview Terrace NE, Pin No. 15-30-24-43-0015, at $353,200. Seconded by Councilmember Saefke. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 2. 601 Ironton St NE, Pin No. 03-30-24-23-0131, the 2008 Estimated Market Value should be affirmed at $189,400. MOTION by Councilmember Bolkcom to affirm the appraised value of 601 Ironton Street NE, Pin No. 03-30-24-23-0131, at $189,400. Seconded by Councilmember Saefke. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 3. 7300 University Avenue NE. Mary Anderson, property owner, presented appraisals she had done on both properties to the Council. Mayor Lund asked if staff had an opportunity to look at the appraisal prior to tonight. Ms. Anderson answered no, she just received them today. Councilmember Barnette asked what the property was appraised at. Ms. Anderson answered $590,000. Mary Smith, City Assessor, stated that the third appellant owns two properties--a retail building and a storage/warehouse building. Ms. Smith said she researched sales of six similar retail buildings (3 of which were in Anoka County), along with six office building sales (5 of which were in Anoka County). The Anoka County retail sales indicated a median sale price of $137.50 per square foot. The County office sales indicated a median sale price of $132.50 per square foot. Ms. Smith said she applied the sales approach using the retail sales and made adjustments to make the sale properties similar to the subj ect property. After review of these sales and adjustments, the sales approach indicated a value for the subject property at $677,800, or $138.00 per square foot. Ms. Smith stated that along with reviewing sales, the income approach was also applied to the subject. In doing so, the Colliers Turley publication was referred to reviewing the year 2007 along with the Leasing Guide. A blended rate of $12.50 per square foot along with a 9.4% vacancy rate was used. The resulting indication of value was $646,500 or $131.60 per square BOARD OF APPEAL AND EQUALIZATION MEETING OF APRIL 28, 2008 PAGE 3 foot. After applying these two approaches, it is recommended to the Board that the value be affirmed at $637,800, or $130.00 per square foot. Mayor Lund asked if Ms. Anderson's appraisal was done by a certified appraiser. Ms. Anderson answered yes, the appraiser was in Wayzata and did the original appraisal when she purchased the property about 10 years ago. She said she had other information but staff did not want to look at that information. Mayor Lund asked if she has owned the property since improvements were made. Ms. Anderson answered yes. The addition was in 1998. Councilmember Bolkcom asked about the comment regarding having other information that staff did not want to see. Ms. Anderson said that she had a title company pull up properties in the area but Ms. Smith said she was happy with her information and did not need to see it. Councilmember Bolkcom asked if there was a reason staff did not want to look at that information. Ms. Smith answered that she asked the property owner if there was any information she could look at and she said at that time she was going through the properties along the frontage road and she did not have anything at that time. Ms. Smith asked for the information to be faxed but Ms. Anderson said that it was a lot of papers to fax. Ms. Smith asked if Ms. Anderson could drop the information off at the office and it did not sound like it was something she could do. Ms. Anderson said it was a lot of pages, and she did not think Ms. Smith would want her to fax all the pages. Mayor Lund asked how much Ms. Anderson paid for the appraisal. Ms. Anderson declined to answer. She used the original person who did the first appraisal and it was easier for them to just update the information. Mayor Lund asked if Ms. Anderson were to sell the property if she would sell it for $590,000. Ms. Anderson said that would probably be all she could get. The property would be worth more to rent out than to sell. Councilmember Bolkcom said that looking at the comparative sales, the sizes were not the same, so it was hard to compare. Ms. Smith said that adjustments were made in regards to the size. It is hard to find the same size. The one most similar to the property is the one listed at 8701 Central Avenue. BOARD OF APPEAL AND EQUALIZATION MEETING OF APRIL 28, 2008 PAGE 4 Councilmember Bolkcom asked how old the building was. Ms. Smith said it was built in 1967, so it is older. Mayor Lund said that looking at the appraisal of $130.00 per square foot, this property is appraised on the low side. Some of the comparisons are as high as $369.00 per square foot. The average is much higher than what the property is being appraised at. Ms. Anderson said that her property appraisal has gone up every year. It went up 17% this year when everyone else's went up only 10%. Ms. Smith said the 2007-2008 value was a 2.7% increase. Ms. Anderson said that is correct but it still keeps going up every year and she needs to justify the value of the building to pay these increases. Mayor Lund said that he also owns commercial property in Fridley and over the last two years the property has increased 32%. Residential property is down and the values are going down but commercial property remains strong. He also asked when she started the appraisal process because it usually takes a while to complete. Ms. Anderson said that she paid $600 for the appraisal and the old appraisal was already on record so the appraiser just updated the information. Councilmember Barnette said that on the appraisal it did note that no personal inspection was done on the property. William Burns, City Manager, said that on commercial property they were also trying to catch up with the sales ratio. He asked Ms. Smith to explain this process. Ms. Smith said that the State requires the City to take the sale price and the estimated market value and they should be at 90-105%. If there is variance, there could be a State mandate across the City for any particular property, residential or commercial, to be at that ratio. In tax court, sales are a factor and we have to be within the 90-105% ratio. Dr. Burns asked if Fridley has lagged behind in the ratio. Ms. Smith said that Fridley, prior to this year, has not had six sales to stand alone for ratio. When this happens, the State goes along with the countywide sales ratio. Last year the County was at 89%, so we were below the 90% threshold. Mayor Lund said that he would like to make an offer. The petitioner did try to get an appraisal and even though staff does a lot of research to get a fair value, he wanted to see if Council could negotiate with the petitioner. BOARD OF APPEAL AND EQUALIZATION MEETING OF APRIL 28, 2008 PAGE 5 MOTION by Mayor Lund to split the difference of the two appraisals down the middle. No one seconded the motion. Dr. Burns said that there is another process through the County where the petitioner would have the opportunity to get the appraisal to the County in enough time to look at the information. It may not be in the best interest of the City to vote on this item without having a chance to look at all the information thoroughly. Councilmember Bolkcom agreed. Councilmember Barnette said he would also be more comfortable with that option. It would give the County a chance to review the information. MOTION by Councilmember Bolkcom to affirm the value of the property located at 7300 University Avenue at $637,800. Seconded by Councilmember Barnette. Councilmember Saefke agreed that it would be better to go through the County. Mayor Lund said that independent appraisals are an effective tool. UPON A VOICE VOTE, COUNCILMEMBER BARNETTE, COUNCILMEMBER BOLKCOM, COUNCILMEMBER SAEFKE, AND COUNCILMEMBER VARICHAK VOTING AYE, AND MAYOR LUND VOTING NAY, MAYOR LUND DECLARED THE MOTION CARRIED ON A 4 TO 1 VOTE. 4. 7685 Main Street NE. Mary Smith, City Appraiser, stated that in the analysis of value, sales of similar buildings were reviewed. The sales approach was also applied and adjustments were made to make the sale properties similar to the subject property. After review of these adjustments, the sales approach indicated a value for the subject property at $939,600 or $54.00 per square foot. Ms. Smith said she applied the income approach to this property. Market rents were applied along with the area vacancy rate which was also obtained from Colliers Turley's year-end publication. In doing so, a value of $925,600 or $53.20 per square foot was determined. Ms. Smith stated that after consideration of the sales and applying both approaches to value, it is recommended to the Board to affirm the 2008 estimated market value of $885,000 or $50.86 square foot. Mary Anderson, property owner, said she had an appraisal on this property as well, from the same appraiser. Mayor Lund commented that this appraisal was not much different and he would be more favorable with staff on this one. This property is still on the low side of the averages compared to the other properties. BOARD OF APPEAL AND EQUALIZATION MEETING OF APRIL 28, 2008 PAGE 6 Councilmember Bolkcom suggested that the petitioner take both appraisals through the County process. MOTION by Councilmember Bolkcom to affirm the value of the property located at 7685 Main Street NE at $939,600. Seconded by Councilmember Barnette. Ms. Smith said Anoka County's review process is on June 16 at 9:00 a.m. UPON A VOICE VOTE, COUNCILMEMBER BARNETTE, COUNCILMEMBER BOLKCOM, COUNCILMEMBER SAEFKE, AND COUNCILMEMBER VARICHAK VOTING AYE, AND MAYOR LUND VOTING NAY, MAYOR LUND DECLARED THE MOTION CARRIED ON A 4 TO 1 VOTE. MOTION by Councilmember Bolkcom to adjourn the Board of Appeal and Equalization meeting. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING CLOSED AT 7:37 P.M. Respectfully submitted by, Denise M. Johnson Scott J. Lund Recording Secretary Mayor CITY COUNCIL MEETING CITY OF FRIDLEY APRIL 28, 2008 The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:40 p.m. ROLL CALL: MEMBERS PRESENT: Mayor Lund Councilmember-at-Large Barnette Councilmember Saefke Councilmember Varichak Councilmember Bolkcom OTHERS PRESENT: William Burns, City Manager Fritz Knaak, City Attorney Julie Jones, Planning Coordinator APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: Board of Appeal and Equalization Meeting of April 14, 2008, City Council Meeting of April 14, 2008. APPROVED. OLD BUSINESS: 1. Second Reading of an Ordinance Amending the Fridley City Code, Chapters 11 and 102, Allowing Storage Fees for Seized Motor Vehicles. William Burns, City Manager, stated the Police Department has been seizing vehicles under circumstances where they arrest drivers under the influence of alcohol, those who flee police, and those charged with substance abuse crimes. Between 50 and 75 vehicles are seized each year and stored at the City garage. Dr. Burns stated since there is considerable staff time involved in handling these vehicles, staff is suggesting that Council approve legislation that would allow us to charge a storage fee to the uninvolved owners of vehicles. These are individuals who own the vehicle, but who were not involved in the use of the vehicle for criminal behavior. These uninvolved owners are often parents, friends, other relatives, banks, or finance companies. We are proposing a$10 per day fee, not to exceed $500 or 50% of the book value of the vehicle. Staff recommends Council's approval of the second and final reading of this ordinance. FRIDLEY CITY COUNCIL MEETING OF APRIL 28, 2008 PAGE 2 WAIVED THE READING OF THE ORDINANCE AND ADOPTED ORDINANCE 1250 ON SECOND READING AND ORDERED PUBLICATION. NEW BUSINESS: 2. Receive the Minutes of the Planning Commission Meeting of Apri12, 2008. RECEIVED. 3. Special Use Permit Request, SP #08-06, by Joe Papa, on Behalf or Hitching Post Motorsports, to Allow a Repair Garage (Service Use) for the Motorcycles and Recreational Vehicles that are Sold as Part of the Business, Generally Located at 7651 Highway 65 N.E. (Ward 2). William Burns, City Manager, stated the petitioner is requesting a Special Use Permit to allow the repair of motorcycles and recreational vehicles in an e�sting building. Mr. Papa is currently selling motorcycles and RVs on the site. He would like to be able to repair the items that he sells at this location. The Planning Commission unanimously recommended approval at their meeting on April 16, 2008. Staff recommends Council's approval subject to five stipulations. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 4. Resolution Providing for the Sale of $1,915,000 General Obligation Improvement Bonds, Series 2008A. William Burns, City Manager, stated that the bond issue will provide financing for the 2008 Street Improvement Proj ect. The 2008 budget includes funding for the proj ects in anticipation of this bond sale. The issue will be repaid from a general tax levy that will be certified to the County next fall for tax collection next year. Staff recommends that this item be removed from the agenda pending Council's review of the budget in June. THIS ITEM WAS REMOVED FROM THE AGENDA 5. Resolution Providing For the Sale of $3,365,000 General Obligation Water Revenue Bonds, Series 2008B. William Burns, City Manager, stated that he is recommending that this item be removed from the agenda pending further review. THIS ITEM WAS REMOVED FROM THE AGENDA. 6. Resolution in Support of a Renewal Application for a Minnesota Lawful Gambling Premise Permit for Blaine Jaycees at Fridley Crab House Music Cafe Located at 6161 Highway 65 N.E. FRIDLEY CITY COUNCIL MEETING OF APRIL 28, 2008 PAGE 3 William Burns, City Manager, stated that this is a renewal for a permit that expires on June 30. The renewal permit would be effective for the period beginning July 1, 2008, and ending June 30, 2010. Staff recommends Council's approval. ADOPTED RESOLUTION NO. 2008-20. 7. Claims (136386-136537). APPROVED. 8. Licenses. APPROVED THE LICENSES AS SUBMITTED AND AS ON FILE. APPROVAL OF PROPOSED CONSENT AGENDA: Councilmember Saefke asked that Item No. 4 and 5 be removed from the agenda. Councilmember Barnette asked that Item No. 3 be removed from the consent agenda and placed on the regular agenda. MOTION by Councilmember Barnette to approve the consent agenda as presented with the removal of Item No. 3 from the consent agenda to the regular agenda and the removal of Items 4 and 5 from the meeting agenda. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. ADOPTION OF THE AGENDA: MOTION by Councilmember Bolkcom to approve the agenda with the addition of Item No. 3 from the consent agenda. Seconded by Councilmember Barnette. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM: No one from the audience spoke. FRIDLEY CITY COUNCIL MEETING OF APRIL 28, 2008 PAGE 4 NEW BUSINESS: 3. Special Use Permit Request, SP #08-06, by Joe Papa, on Behalf of Hitching Post Motorsports, to Allow a Repair Garage (Service Use) for the Motorcycles and Recreational Vehicles that are Sold as Part of the Business, Generally Located at 7651 Highway 65 N.E. (Ward 2). Councilmember Barnette asked if there would be outside storage. Joe Papa, Hitching Post Motorsports owner, said that there would be storage outside. Councilmember Barnette asked if the outside storage had to be on a hard surface. Julie Jones, Planning Coordinator, said that the outside storage would meet the hard surface requirement. Councilmember Bolkcom asked about the fence screening and what it would look like. Mr. Papa said that the current chain link fence would have durable vinyl slats installed. Councilmember Bolkcom asked if the fence would be a solid fence similar to the example. Ms. Jones said that the solid fence was just an example. Mayor Lund asked what kind of fence would be installed. Mr. Papa said the coverage would be similar. Mayor Lund said screening is a sensitive issue. Mr. Papa said he currently has a chain link fence he was going to put slats in. He will comply with the City's suggestions and stipulations. He will get bids and approval from the City before installation. Ms. Jones said that a slatted chain link fence must be strong enough to withstand the winds. Most screening requirements need to be a combination of landscape and fencing. On this site it is difficult to landscape so staff will work with Mr. Papa to come up with an acceptable solution. Councilmember Bolkcom said she just wants to know what the fence will look like and clarification on the fence material. Mayor Lund asked if Stipulation #5 should be changed to read "reviewed and approved by City staff and Council prior to installation". Mr. Papa commented that Friendly Chevrolet is not required to have a screening fence. FRIDLEY CITY COUNCIL MEETING OF APRIL 28, 2008 PAGE 5 Councilmember Bolkcom said that they may have an existing Special Use Permit or none at all, but you are applying for a new permit so you must comply with the stipulations. Mayor Lund said that this is a sensitive issue and vinyl slats will be okay but some slats provide better coverage than others. MOTION by Councilmember Varichak to approve Special Use Permit request, SP #08-06, by Joe Papa, on behalf of Hitching Post Motorsports, with the following five stipulations: 1. Fenced-in area shall be screened in order to comply with code requirements by December 31, 2008. Gate shall also be screened and remain closed except when being used for access to the yard, to ensure proper screening. 2. Site shall remain free of debris, vehicle parts, and junk (inoperable) motor vehicles, motorcycles and recreational vehicles. 3. Items in the outdoor storage area shall not exceed the height of the fence. 4. Refuse container shall be screened and located in the side or rear yard. 5. Fence material shall be reviewed and approved by City staff prior to installation. Seconded by Councilmember Bolkcom. MOTION by Councilmember Vairchak to amend stipulation number five to read "Fence material shall be reviewed and approved by City Council and City staff prior to installation." Seconded by Councilmember Bolkcom. Mayor Lund asked if this would need an informal approval or a quorum. Fritz Knaak, City Attorney, said that it would need an official quorum. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY PUBLIC HEARING: 9. Consideration of an Ordinance Under Section 12.06 of the City Charter Declaring Certain Real Estate to be Surplus and Authorizing the Sale Thereof, Generally Located on Springbrook Creek near the Intersection of Broad Avenue and 79t'' Way. MOTION by Councilmember Bolkcom to open the public hearing. Seconded by Councilmember Saefke. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING OPENED AT 8:11 P.M. FRIDLEY CITY COUNCIL MEETING OF APRIL 28, 2008 PAGE 6 MOTION by Councilmember Bolkcom to continue the public hearing until May 5, 2008. Seconded by Councilmember Saefke. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY OLD BUSINESS: 10. Second Reading of an Ordinance Amending Chapters 205.07, 205.08, 205.09 and 205.23 of the Fridley City Code Pertaining to Housing Maintenance (Text Amendment, TA #08-01) and Adopt Official Title and Summary Ordinance. Julie Jones, Planning Coordinator, presented the second reading of an ordinance amending chapters pertaining to housing maintenance. Under Section 6. Performance Standards, the proposed text would read: G.(3) Doors, windows, screens ... All window openings intended for windows and doors, shall have such placed in said openings. ... This text is mentioned several times in the document and each time it would be written as stated above. William Burns, City Manager, suggested the amendment to read as follows: All openings intended for windows and doors shall have windows and doors placed in said openings. Mayor Lund agreed with Dr. Burns. MOTION by Councilmember Bolkcom to waive the reading of the ordinance and adopt Ordinance No. 1251 on second reading with the change noted above and order publication. Seconded by Councilmember Vairchak. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY Mayor Lund said that there were some code issues that staff will need to follow up on from the photos viewed at the previous meeting. Dr. Burns made note of the request and will discuss this with staff. Ms. Jones said that the next step would be to publicize the ordinance and it would become effective 15 days after publication. The summary ordinance is provided as a second part to this item. Staff will be able to begin inspecting for housing maintenance concerns May 26. MOTION by Councilmember Saefke to adopt the official title and summary ordinance. Seconded by Councilmember Bolkcom. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY FRIDLEY CITY COUNCIL MEETING OF APRIL 28, 2008 PAGE 7 NEW BUSINESS: 11. Informational Status Reports Councilmember Saefke congratulated Allina and Unity Hospital with their new facility upgrade to a Level Three trauma hospital. He commented that we were lucky to have them in our community. Councilmember Bolkcom commented that the Yard and Garden Get Together event went very well and a lot of good information was shared. Julie Jones, City Planner, said it was a successful event and people were interested in storm water and rain barrels. If they need additional information on these items, they can contact Rachel Harris at 763-572-3594. Councilmember Saefke said on Tuesday, April 29, at 6:30 p.m. there will be a meeting for block captains or those interested in becoming a block captain. Mayor Lund said that on May 3 there will be a paper shredding event at City Hall in the parking lot from 9:00 a.m. until noon, free of charge. Councilmember Barnette said that the NorthStar commuter rail original plans were to put the tunnel in Memorial Day weekend but construction will start Tuesday May 27. Mr. Stahlberg, Fridley Resident, said he had a comment for Item #10. He shared a newspaper article regarding foreclosed buildings. Mayor Lund said that staff will review the information and bring back a reply. William Burns, City Manager, said that there will be training offered on Minnesota home foreclosures on May 13 at the Anoka Technical College. We will post this information on the City's website. The workshop will be linked with the cable network in May. The City of Fridley has had 29 foreclosures since January and last year they had 113 for the entire year. There will be a large increase in Fridley as well as other cities across the state. ADJOURN: MOTION by Councilmember Barnette to adjourn. Seconded by Councilmember Varichak. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 8:35 P.M. Respectfully submitted by, Krista Monsrud Scott J. Lund Recording Secretary Mayor CITY OF COUNCIL MEETING CITY OF FRIDLEY MAY 5, 2008 The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:30 p.m. ROLL CALL: MEMBERS PRESENT: Mayor Lund Councilmember-at-Large Barnette Councilmember Saefke Councilmember Varichak Councilmember Bolkcom OTHERS PRESENT: William Burns, City Manager Fritz Knaak, City Attorney Scott Hickok, Community Development Director James Kosluchar, Public Works Director Captain Brian Weierke, Fridley Police Department PROCLAMATIONS: National Police Week May 12-18, 2008 Peace Officers Memorial Day. May 15, 2008 Public Works Week May 19-25, 2008 PRESENTATION: New City Auction Procedure. Brian Weierke, Captain, Fridley Police Department, stated historically our auctions have always been held annually. Back in the 1970's, our Police Department held auctions behind the Police Department. In the 1980's, it grew and with other departments joining, it was moved up to the City garage on 71st Avenue. In 2003, the auction was moved off-site to a larger venue in order to attract large crowds and maximize sales. They hired a private auctioneer to conduct the auctions, and over the last three years, the City's average profit has been $4,365. The profit amount does not include the time spent by staff organizing and preparing for the auction itself. Captain Weierke stated the problem with our system is that the planning, organizing, and follow-up consumes a lot of City staff time. They estimate that the revenue we get from the auction is not enough to offset the staff time invested. Also with the lack of storage space at City Hall, it is getting more and more difficult to store equipment for a full year. FRIDLEY CITY COUNCIL MEETING OF MAY 5, 2008 PAGE 2 Captain Weierke stated approximately 20 cities have started contracting with on-line property disposal services. The cities include Coon Rapids, Brooklyn Center, Brooklyn Park, Crystal, and Maple Grove. He has received positive feedback from the cities he has spoken to. All of the cities are using Propertyroom.com. From their research, they found that it was best suited for a city of our size. Captain Weierke stated he had attorney Knaak look at the service agreement. Electronic sale of property is allowed by Minn. Stat. §471.345. Propertyroom.com was founded in 1999 and launched in 2001. We have signed a service agreement which allows us to begin selling on-line electronically, and we can get out of the service agreement at any time. Captain Weierke stated our first pickup is scheduled for the third week in May. He wanted the public to understand that the Police Department will still do everything it can to return all lost or stolen items that they find back to the rightful owner whenever possible. The biggest benefit to this on-line service is less staff time preparing items for the auction. They will pick up once a month. It lessens staff time by just putting barcodes on our equipment instead of listing each individual item. It will drastically reduce storage and handling throughout city hall. It will increase public exposure to all city equipment we are getting rid of. He said he thought that overall, our City auction proceeds should increase. His goal is to be within $8,000 a year in the next few years. Captain Weierke said Propertyroom.com will describe items online, sort and group merchandise, and clean our items. The auctions are open all year around, and the City will receive a check for everything we sell every 30 days. Captain Weierke said he plans to report back at the end of 2008 and each year after on its success to the Council. The new auction website is www.propertyroom.com. There will be a legal publication on the City's website permanently year around for our citizens' information. Captain Weierke stated the seized vehicles will still be sold in-house at the city garage through the Public Works Department. We do advertise these sales on the City's website and in the newspaper. Councilmember Varichak asked when you go to the website and purchase, is it just a straight bid, or is it like eBay? Captain Weierke replied it is an auction-type of bid. They open it up for 10 days, and the highest bidder gets that property after 10 days. They feel we will get more financial benefit. from that. Councilmember Varichak asked how long does it take to deliver it to the person? Captain Weierke replied it depends on the shipping package you choose. Nothing on the website will indicate whether it is City of Fridley property. The City will always know whose property it is on the website through the bar-coding system. FRIDLEY CITY COUNCIL MEETING OF MAY 5, 2008 PAGE 3 Councilmember Varichak asked if someone recognizes some property on the website, what is the next thing that happens? Captain Weierke replied if they contact the Police Department, we would contact propertyroom.com and ask them to take it off the website. The Police Department would follow up from there. That is why they really encourage people to write down their serial numbers, model numbers because it is really the best way to trace something. Councilmember Bolkcom asked about the length of time a piece of property is held. Captain Weierke replied they hold it for 60 days. If they have any information on whose property it is, they will do everything in their power to try and contact the owner. After 60 days if no one has come forward or made a report, they can dispose of it per our City ordinance. APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS: 1. Receive the Minutes of the Planning Commission Meeting of April 16, 2008. RECEIVED. 2. Resolution Approving Special Legislation (2008 Fridley Northstar Transit TIF Bill). William Burns, City Manager, stated through the help of our state legislators, we have succeeded in gaining approval of special legislation that allows us to create a transit-oriented TIF district in an area encompassing 158 acres. This area is in the vicinity of the proposed rail station site. Dr. Burns stated the same legislation allows us to use funds from three post-1990 TIF districts for Northstar station expenses. He thought we have something like $900,000 there now, and we expect to generate another $1.8 million in future years. In order for this legislation to become effective, Council must adopt a resolution approving the special legislation. Staff recommends Council's approval. ADOPTED RESOLUTION NO. 2008-19. 3. Claims (136540-136644) APPROVED. 4. Licenses APPROVED THE LICENSES AS SUBMITTED AND AS ON FILE. FRIDLEY CITY COUNCIL MEETING OF MAY 5, 2008 PAGE 4 APPROVAL OF PROPOSED CONSENT AGENDA: MOTION by Councilmember Barnette to approve the consent agenda as presented. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. ADOPTION OF THE AGENDA: MOTION by Councilmember Bolkcom to approve the agenda. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM: Councilmember Bolkcom asked if someone would briefly go over what is going to happen with the Northstar Rail station site. Scott Hickok, Community Development Director, stated residents who are in the 61st area or who will be traveling through that area will probably see that staging has begun on the site. There is roughly 11 acres at the intersection on the west side of Main Street, at 61st Avenue. That staging has to do with a tunnel installation that will be happening on May 27. The tunnel is a box culvert. It is not the full tunnel that will be necessary for the train station, but it is the first of the infrastructure to be installed. This box culvert will allow the contractor later to work without disrupting the traffic along the Burlington Northern rail line. They will be working 30 hours straight. Because this will interrupt the use of the rail lines for a period of time, Burlington Northern has asked to work 30 hours straight through. They cannot disrupt the rail any longer than that. So they are going to be actually taking up the rail, putting in the box culvert, putting the rail back down, and they need that time to do it. Anyone living nearby will probably see lights and hear construction activities. Hopefully, it will not be too disruptive to their lives. Residents in the immediate area have been sent a letter with contact information for any questions they might have. If they want to contact someone on staff, they can contact Paul Bolin at 763-572-3591. His e-mail address is bolin� ,ci.fridlev.mn.us. William Burns, City Manager, said that while we are not involved in the construction or the funding of the construction of the tunnel, we have some other involvement in the land that is being used for the staging area. He asked if he would elaborate on that also. Mr. Hickok replied the 11 acres of property at 61st and Main Street where they are doing the staging has recently been purchased thanks to our HRA at a price of $3,165,000. That is the HRA's contribution to this effort to have the station in Fridley. This is something that is not only important to the City of Fridley and its HRA, but to the State with its transportation program. FRIDLEY CITY COUNCIL MEETING OF MAY 5, 2008 PAGE 5 Councilmember Saefke asked what time the construction would start. Mr. Hickok replied early morning on May 27. The 30 hours will run from that point forward. Councilmember Saefke asked how early. Mr. Hickok replied around 6 a.m. Councilmember Bolkcom stated in the letter it states as early as 3 a.m. Dr. Burns stated they will be tunneling on the east side. His understanding from the HRA meeting last Thursday night was that on the west side they will actually be removing some rail and trenching and putting in the box culvert through a trenching method as opposed to a tunneling method. Mayor Lund asked regarding the continuous hours of operation, does the City need to take some kind of formal action to allow that exception. Mr. Hickok replied, Burlington Northern has historically had basically its own governance. They do construction around the clock at their yards south of I-694. It is not unusual for them. It is a courtesy to the neighborhood though to let them know what was going on. For that reason letters have been sent out to residents to let them know. Mayor Lund asked should there be any noise complaints, would police officers be able to enter the property and talk with them about the noise. Fritz Knaak, City Attorney, said they cannot. There are some areas where what happens on a railroad right-of-way and what railroads do in the conduct of their business is federally preempted, and the City is precluded, as a local unit of government, from interfering in those areas. One of those areas happens to be in the construction in and around rail facilities. In an area where they are actually working on the right-of-way, on the rail bed, there is frankly nothing the City can do to enforce its noise ordinance. Councilmember Barnette asked once the tunnel is in, the ends of the tunnel would be sealed, correct? Mr. Hickok replied, correct. Councilmember Barnette asked if it would only be unsealed when they continue the operation of building the station. Mr. Hickok replied, yes. For all practical purposes, you will not know the box culvert is under there. Once the 30 hours is done, they will continue their operation of the rail. The box culvert will be tapped into at such time as the shafts, stairways, etc., are constructed. FRIDLEY CITY COUNCIL MEETING OF MAY 5, 2008 PAGE 6 PUBLIC HEARINGS: 5. Consider an Ordinance under Section 12.06 of the City Charter Declaring Certain Real Estate to be Surplus and Authorizing the Sale Thereof, Generally Located on Springbrook Creek near the Intersection of Broad Avenue and 79t'' Way (Continued Apri128, 2008). MOTION by Councilmember Bolkcom to remove the item from the table. Seconded by Councilmember Barnette. UPON A VOICE VOTE, COUNCILMEMBERS BARNETTE, VARICHAK, BOLKCOM, AND MAYOR LUND VOTING AYE, COUNCILMEMBER SAEFKE ABSENT, MAYOR LUND DECLARED THE PUBLIC HEARING REMOVED FROM THE TABLE ON A 4 TO 0 VOTE AT 8:08 P.M. Mr. Hickok stated they have been asked by an adjacent property owner if they would continue the public hearing until the next meeting in May. The property owner who is interested in buying the property and his neighbor who may be interested in buying a piece of it as well have both agreed the next meeting would work fine for them. They have asked that this and the legislative piece that is under "New Business" be carried forward to the next meeting. Staff does not obj ect to this request. Mayor Lund asked if the interested parties are both available to attend the next public hearing if they continue it. Mr. Hickok replied, yes. Mayor Lund asked one of the interested parties present in the audience if he wanted to give testimony tonight. Mayor Lund stated the interested party has agreed to wait until the next meeting. MOTION by Councilmember Bolkcom to continue the public hearing until May 19, 2008. Seconded by Councilmember Saefke UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 6. Consider Revocation of Special Use Permit SP #06-08, for Fridley Shop and Stop, to Operate a Service Station with Fuel Sales in a C-2, General Business Zoning District, Generally Located at 6071 University Avenue NE (Ward 1) (Continued February 25, 2008). MOTION by Councilmember Bolkcom to remove the item from the table. Seconded by Councilmember Saefke. FRIDLEY CITY COUNCIL MEETING OF MAY 5, 2008 PAGE 7 UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE PUBLIC HEARING REMOVED FROM THE TABLE AT 8:10 P.M. Mr. Hickok, Community Development Director, stated staff recommends Council continue the public hearing. The Fridley HRA has negotiated a purchase of the property. The terms of the purchase agreement have been worked out, and they believe that by June 23 the purchase will be complete and this issue will be null and void. MOTION by Councilmember Saefke to continue the public hearing until June 23, 2008. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. OLD BUSINESS: 7. Resolution Revoking Special Use Permit, SP #06-08, for Fridley Shop and Stop, to Operate a Service Station with Fuel Sales in a C-2, General Business Zoning District, Generally Located at 6071 University Avenue NE (Ward 1) (Tabled February 25, 2008). MOTION by Councilmember Saefke to table this item until June 23, 2008. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. NEW BUSINESS: 8. Resolution Receiving the Feasibility Report, Ordering Preparation of Plans and Calling for a Public Hearing on the Matter of Construction of Certain Improvements: Gardena Avenue Rehabilitation Project No. ST 2008-2. James Kosluchar, Public Works Director, stated this is a mill and overlay project in concert with a utility proj ect for a portion of its length. The proj ect begins at Old Central Avenue and continues to Stinson Boulevard.. There are several factors that made this a good selection. One, it is a state aid route and due to our accelerated street construction program, our local MSA funds are virtually used up annually and they have been for the past few years. State aid routes enable us to leverage that state aid funding. It does have a low condition rating. There are streets with lower condition rating; however, most of those streets come with other ancillary costs. Some of them are located near construction pending within the next few years so they would like to wait until that construction is complete. Also, our Street Department agreed this was at the top of that list. Mr. Kosluchar pointed out two items on the feasibility report. With respect to the Mill and Overlay Cost, the number should be $210,000 rather than $120,000. He also wanted Council to FRIDLEY CITY COUNCIL MEETING OF MAY 5, 2008 PAGE 8 recognize that the assessment numbers that are put in this report are estimated and based on the engineer's projection of costs. So they do not establish what assessments will be, they establish what assessments might be if these were the bid items and the budget was constructed for this cost. He wanted Council to understand there is some leeway in the numbers and they may change. Councilmember Saefke stated he knows that we are planning on replacing 100 feet of water main, and because he had worked in that division for a good number of years, perhaps he knows why that is. It is an 8-inch water main, cast iron, and it is buried quite deep in clay. When that one breaks, which it has quite frequently, it floods not only Gardena but it also Central Avenue which is a main thoroughfare through Fridley. It creates quite a problem. There have been quite a number of breaks up around Tennison and Gardena Avenue. He thought it was a good idea to replace it. Mr. Kosluchar said he thought Councilmember Saefke summarized it very well. They will be looking at the location of the water main during the design phase. Councilmember Bolkcom said Mr. Kosluchar mentioned some assessments. Again, those are estimate assessments. There will be a public hearing on May 19. At that time she suggests that he clearly explain to everyone what the assessment will be and how he arrived at that cost. There is commercial property in the project. That could be part of his presentation. Tonight they are basically approving the study and on May 19 there will be the public hearing. Mr. Kosluchar replied, that is correct. William Burns, City Manager, stated we are fulfilling a statutory obligation. Mr. Kosluchar replied, that is correct. Councilmember Bolkcom said and at the public hearing, the costs and how they arrived at them will be presented. Mr. Kosluchar replied, that is correct. Councilmember Bolkcom asked once the public hearing happens, when does Mr. Kosluchar see the proj ect happening? Mr. Kosluchar replied, he anticipates about four weeks before they have the design complete and then they will advertise for bids. He said that puts them at maybe July. MOTION by Councilmember Varichak to adopt Resolution No. 2008-21. Seconded by Councilmember Barnette. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. FRIDLEY CITY COUNCIL MEETING OF MAY 5, 2008 PAGE 9 9. Informal Status Reports. Councilmember Bolkcom said the Police Department recently held a block captains meeting and there was a very nice turnout. They discussed withdrawing from National Night Out program. They will still hold the neighborhood block parties on that night, but not use their logos this year. The Director of Public Safety was going to look at putting the information he presented at that meeting on the City's website. Mayor Lund stated he would ask citizens of Fridley to entertain being a block captain. If you have an interest, please contact Myra Harris at 572-3638 or e-mail or call City Hall. Councilmember Saefke stated usually the block captains are responsible for the block parties on National Night Out. They are also the contact people with our Police Department if there is any crime in the neighborhood. Typically the police will contact the block captain who then can distribute either by brochures or word of mouth amongst the neighborhood what is going on which is a definite benefit. As the Police and even Public Works employees say, the citizens are the eyes and ears of our community. Mayor Lund stated the police are hosting their Second Annual Open House on May 17, from 10 a.m. to 2 p.m. in the lower level of the Municipal Center. They will be grilling hamburgers, hot dogs, and brats, and there will be other donated items. Mayor Lund stated at a previous Council meeting, one of our citizens, A1 Stahlberg, asked about boarding up houses. Mr. Stahlberg was pretty adamant about having homes boarded up, although he would like to see those boards painted to make them more aesthetically appealing. They had said it was the owner's responsibility, whoever owns that property at any given time, to maintain the windows, doors, etc. under our Code. However, in foreclosure proceedings during the redemption period which is currently six months, the City may be required to board up homes. In those cases, we do have some responsibility by State Statute to at least minimally maintain that property or secure it until the redemption period is over with. Councilmember Bolkcom stated but that is only if the windows or something were broken. It is not like we are going to go and start boarding up windows on foreclosed homes. Mayor Lund replied, that is right. It is only in those cases where it is apparent there has been vandalism. We would need to secure the property as best we can. The costs the City incurred would be taxed onto the property and the City would be reimbursed at some future date once that property has been resold. Councilmember Barnette mentioned he thinks it would be helpful if the citizens in Fridley would help by letting our Community Development staff and the Police Department know if any homes in their neighborhood appear to be vacant. FRIDLEY CITY COUNCIL MEETING OF MAY 5, 2008 PAGE 10 ADJOURN. MOTION by Councilmember Barnette to adjourn. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MEETING ADJOURNED AT 8:37 P.M. Respectfully submitted by, Denise M. Johnson Scott J. Lund Recording Secretary Mayor � � �ffY �F FRIDLEY AGENDA ITEM CITY COUNCIL MEETING OF MAY 19, 2008 Date: May 15, 2008 To: From: Subj ect: William Burns, City Manager Scott Hickok, Community Development Director Julie Jones, Planning Manager Public Hearing regarding Declaring Property on Springbrook Creek Excess and Authorizing Sale Thereof Background About a year ago, Planning staff was approached by Justin Chapweske, who owns a home at 530 Dover Street NE in Fridley, regarding the possibility of purchasing vacant land south of his property. This property (map attached) is actually five, narrow, land-locked lots owned by the City. Engineering staff has determined that the land could be sold to a private party as long as the City retains a drainage easement to allow access to Springbrook Creek should an emergency drainage problem along the creek occurs. The Chapweske's are interested in combining this property with their property at 530 Dover as it would give them access to Springbrook Creek and provide added feasibility to install a retaining wall to protect their back yard from erosion. They would also like to have the opportunity to clear out the many downed dead trees on the land to improve their view of the creek. Staff has worked with the City Attorney to develop a purchase agreement that establishes a selling price of the property of $12,435, which is $1/sq. ft., the standard price the City has used for sale of non-buildable land. In the purchase agreement, the buyer is also obligated to pay the $1,500 cost of the public hearing process and all closing costs related to the sale. As required by statute, staff advertised a public hearing to consider the ordinance. In addition, staff notified all property owners within 350' of the potential land sale. Staff received inquiries from three separate property owners after the notices were mailed out. Only one of those parties indicated interest in purchasing part of the property to combine it with their own. This couple owns the home at 7951 Broad Avenue. Since a second property owner has come forward, staff has been researching options for splitting the property sale between two parties. Working with two different property owners complicates the sale. While staff is optimistic that we can work out agreeable terms with both parties, we need additional time to negotiate the terms of the land sale. Any final sale terms, however, will involve the buyers incurring all costs related to the land sale. Recommendation Staff recommends that the City Council hold the public hearing regarding the land sale on May 19. This allows Council the opportunity to accept testimony regarding the City's option to declare the property excess and sell the property. Staff further recommends that the City Council delay the first reading of the ordinance related to this item until the June 9�' City Council meeting, allowing staff time to negotiate an agreeable sale arrangement with the interested buyers. . . ,� TO: FROM: DATE: SUBJECT . � . CITY COUNCIL MEETING OF MAY 19, 2008 William W. Burns, Cit Manager �� Y � James Kosluchar, Public Works Director May 19, 2008 Preliminary Assessment Hearing on C Rehabilitation Project No. ST2008-02 na Avenue '1�: � � Pursuant to discussion and direction of the City Council, a feasibility report has been prepared by the City of Fridley Public Works Department with reference to the Gardena Avenue Rehabilitation Project No. ST2008-02. On May 5, 2008, this report was presented to the City Council. The City Council set a date for a public hearing on assessments for May 19, 2008 at 7:30 PM. Sixty-six residential properties are subject to assessment on the project. There are two properties subject to commercial property assessment rates as well. Staff has been very careful about following all proper procedures for notifying the affected property owners subject to assessment, such as individual letters inviting them to the meeting were mailed on May 9, 2008. Publication serving as legal notice of the hearing has been posted in the Focus Legal Ads section May 8, and May 15, 2008. JPK:jpk Attachment 3 • � FRIDLEY MUNICIPAL CENTER • 6431 UNIVERSITY AVE. N.E. FRIDLEY, MN 5.5432 (763) 571-345� • FAX (763) 571-1287 • TTD/'TTY (763) 572-3534 May 9, 2008 PIN RESIDENT �CXX GARDENA AVE NE FRIDLEY, MN 55432 Subject: Public Hearing for the 2008 Gardena Avenue Rehabilitation Project �ear Resident: XXXXX �; _�; �� ]�� 1 : 1 � The Fridley City Council will conduct a public hearing to consider authorizing construction of the 2008 Gardena Avenue Rehabilitation Project. A presentation will be given before Councii that will provide information on estimated costs, funding, special assessments, and construction. When ►�/��ii�'%�'� Monday, May 19, 2008; 7;30 p.m. Fridley Municipal Center, Council Chambers 6431 University Avenue NE, Fridley, MN You are subject to a special assessment and your preliminary estimated assessment is $33156, This is based on best available information of estimated project costs, and assumes similar application of special assessments as in previous projects. Assessment payment options will be presented at the hearing. We look forward to seeing you at the public hearing. If you have questions piease call James Kosluchar, Public Works Director at 763-�572-3550. Sincerely, �f ��`��---- � James P. Kosluchar Director of Public Works Enclosures � (�- ay�� L_ayne R. Otteson, P.E. Assistant Director of Public Works � E � C�1Y OF FRIC7L.EY . � . CITY COUNCIL MEETING OF MAY 19, 2008 TO: William W. Burns, City Manager �n, PW08-018 / f l :F',^� �J..� �/'� �.�"....+°°'+.��.�\..... From: James P. K.�sluchar, Public Works Director�--' "�� ,� ° Layne R. Otteson, Assistar� Public Works D' ector r�� DATE: May 19, 2008 f rr � ;..f ; SIIBJECT: 2008 Gardena Avenue RehabilitationPr�ject ResolutionReceivingFinal Plans and Ordering Advertisement for Bids The attached resolution receives the final plans and specifications and authorizes the advertisement for bids for the 200� Gardena Avenue R.ehabilitationProj ect N�. ST2008-2 as prepared by Gity staff. The annual mill and overly program proposes ta rehabilitate Gardena Avenue from Central Avenue to Stinson Boulevard. The total length is approximately 0.7 miles (3,700 feet). This year's annual mill and overlay prc�ject has two components. The first coinponent is a 2" deep mill and overlay from Central Avenue to Stinson Boulevard (city limits). The second c�mponent replaces the water main from Central Avenue to Matterhorn Drive for a total length of approximately0.2 miles (1,100 feet). The proj ect is funded using special assessments, water fund, and the use �f MSAS funds. The utility worlc will be funded through the water division. A Puhlic IIearing on the special assessments for this projectis scheduled farthe May 19, 2008, City C�uncil meeting. Recommend the City Council adopt the attached resolution to proceed with the project and receive bids for the work.. L,O Attachment RESOLUTION NO. 2008 - RESOLIJTION nRDERING FINAL PLANS, SPECIFICATIONS AND CALLING FOR BIDS: 200$ GARDENA AVENUE RE�IABILITATION PROJECT NO. ST 2008 - 02 WHEREAS, the construction of certain improvements is deemed to be in the interest of the City of Fridley and the property owners affected thereby, and WHEREAS, the City of Fridley has prepared a Capital Improvement Plan to systernatically reconstruct streets in the City to a standard section including concrete curb and gutter, and WHERF,AS, the City of Fridley's Engineering Department has completed preparation of a feasibility report and estimates of costs thereof for the improvernents. WHEREAS, pursuant to direction af the City Council, a report has been prepared by the City of Fridley Public Works Department with reference to the specific improvements, and WHEREAS, Resolutian No. 2008-21 adopted May 5, 2008 received tl�e draft feasibility report and called for a public hearing on the matter of the construction of certain improvements listed therein, and WHEREAS, a public hearing regarding said impravements was set for May 19, 2008, and ten days' mailed notice and twa weeks' published notice of the hearing was given, and WHEREAS, the public hearing regarding said improvements was held thereon on May 19th, 2008 at which all persans desiring to be heard were given an opportunity to be heard thereon, NnW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY, MINNESOTA: 1. Such irnprovement is necessary, cost-effective, and feasible as detailed in the feasibility repart. 2. That the improvements proposed in the feasibility report are hereby ordered to be effected and completed as soon as reasanably possible, to-wit: 3. Street improvements, including milling and overlaying with h�t-mix bituminous pavement and water distribution repairs, including main replacement, and ancillary work associated with these improvements, ta be constructed on Gardena Avenue from Old Central Avenue ta Stinson Boulevard. 4. That the work be incorporated in the 2QQ8 Cardena Avenue Rehabilitation Project ST20Q8-02. 5. That the worlc be performed under this praject may be performed under one or mare contracts as may be deemed advisable upon receipt of bids. 6. That the Director of Public Works, James P. Kosluchar, is hereby designated as the engineer for this improvement. He shall oversee the preparation of plans, specificatians and estimates of casts thereof for malcing of such improvements. 7. That final plans, specifications, and estimates are prepared by the Public Works Engineering Division and provided ta the City Council as they are completed. 8. That the Engineering Divisian call for bids in order that project award and construction can be PASSED AND ADOPTED BY THE CITY COi1NCIL OF THE CITY OF FRIDLEY THIS DAY OF , 2008. SCOTT J. L11ND — MAYOR. ATTEST: DEBRA A. SKOGEN - CITY CL,ERK � � �ffY �F FRIDLEY i'�: FROM.• SUBJECT.• DATE: AGENDA ITEM COUNCIL MEETING OF MAY 19, 2008 WILLIAM W. BURNS, CITYMANAGER RICHARD D. PRIBYL, FINANCE DIRECTOR FINAL CHANGES INAPPROPRIATIONS FOR THE GENERAL FUND, SPECIAL REVENUE FUNDS AND THE CAPITAL IMPROVEMENT FUND FOR THE YEAR ENDED DECEMBER 31, 2007 May I5, 2008 Attached you will find the final changes in the appropriations to the budget for the year ended December 31, 2007. These changes are similar to those that we have brought to Council this time of year for the past number of years as we prepare to publish the City of Fridley's Comprehensive Annual Financial Report. These changes are in keeping with Chapter 7 of the City Code. The majority of the changes are based on departmental initiatives that have caused an increase in efficiency of the department or a better delivery of service to our customers. The changes to the General Fund are occurring from within departmental budgets or drawing from the emergency reserve. The changes that are shown in a few of the Special Revenue Funds are because these are funds that traditionally have not been established as part of the normal budgeting process due to the unknown aspect of each of their activities. Staff's recommendation is for the City Council to pass the attached resolution and complete the budget cycle for 2007. RDP/me Attachment RESOLUTION NO. — 2008 A RESOLUTION AUTHORIZING FINAL CHANGES IN APPROPRIATIONS FOR THE GENERAL FUND, SPECIAL REVENUE FUNDS, AND THE CAPITAL IMPROVEMENT FUND FOR THE YEAR ENDED 2007 WHEREAS, the City of Fridley has involved itself in initiatives that provide for future charges and modifications that will allow for a better delivery of services, and WHEREAS, the City of Fridley had not incorporated these and other necessary changes into the adopted budget for 2007. NOW, THEREFORE, BE IT RESOLVED that the General Fund, Special Revenue Funds, and the Capital Improvement Fund budgets for the following divisions be amended as follows: REVENUE ADJUSTMENTS TOTAL REVENUE ADJUSTMENTS APPROPRIATION ADJUSTMENTS CITY MANAGER HUMAN RESOURCES LEGAL ELECTIONS ACCOUNTI NG ASSESSING CLERK FIRE RENTAL INSPECTIONS MUN. CENTER ENGINEERING GENERALFUND PROPERTY TAXES ($423,109) INTERGOVERNMENTAL 423,109 $0 PERSONAL SERVICES SUPPLIES/CHARGES PERSONAL SERVICES SUPPLIES/CHARGES PERSONAL SERVICES SUPPLIES/CHARGES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES PERSONAL SERVICES CAPITAL OUTLAY PERSONAL SERVICES SUPPLIES/CHARGES PERSONAL SERVICES SUPPLIES/CHARGES $5,506 (5, 506) 6,295 (6,295) 1,308 10,351 (3,926) 3,926 (1,308) 53, 501 29,491 (53,501) 1,640 (44, 582) (1,640) P.WORKS/PARKS PERSONAL SERVICES (22,388) SUPPLIES/CHARGES (1,990) MARKET VALUE HOMESTEAD CREDIT MARKET VALUE HOMESTEAD CREDIT ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE P.WORKS/STREETS GARAGE MAINTENANCE RECREATION BUILDING INSPECTION PLANNING NONDEPARTMENTAL EMERGENCY RESERVE TOTAL APPROPRIATION ADJUSTMENTS GRANT MANAGEMENT FUND REVENUE ADJUSTMENTS APPROPRIATION ADJUSTMENTS TOTAL APPROPRIATION ADJUSTMENTS HRA REIMBURSEMENT FUND REVENUE ADJUSTMENTS APPROPRIATION ADJUSTMENTS SOLID WASTE ABATEMENT FUND REVENUE ADJUSTMENTS APPROPRIATION ADJUSTMENTS TOTAL APPROPRIATION ADJUSTMENTS PERSONAL SERVICES SUPPLIES/CHARGES SUPPLI ES/CHARGES PERSONAL SERVICES SUPPLI ES/CHARGES PERSONAL SERVICES PERSONAL SERVICES SUPPLIES/CHARGES (20,976) 58,693 32,423 (28,317) 11,933 20,019 24,934 16,146 (85,737) $0 SPECIAL REVENUE FUNDS INTERGOVERNMENTAL $15,239 PERSONAL SERVICES $9,026 SUPPLIES/CHARGES 6,213 $15, 239 INTERGOVERNMENTAL $20,341 SUPPLIES/CHARGES $20,341 MISCELLANEOUS PERSONAL SERVICES SUPPLIES/CHARGES $25,942 $1,561 24,381 $25,942 ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE UNBUDGETED ACTIVITY UNBUDGETED ACTIVITY ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE DRUG/GAMBLING FORFEITURE FUND REVENUE ADJUSTMENTS FINES AND FORFEITS $21,491 UNBUDGETED ACTIVITY APPROPRIATION ADJUSTMENTS SUPPLIES/CHARGES $21,491 UNBUDGETED ACTIVITY F.C.C. DONATIONS FUND REVENUE ADJUSTMENTS APPROPRIATION ADJUSTMENTS SPRINGBROOK NATURE CENTER FUND REVENUE ADJUSTMENTS APPROPRIATION ADJUSTMENTS TOTAL APPROPRIATION ADJUSTMENTS INVESTMENT INCOME $6,843 SUPPLIES/CHARGES $6,843 CHARGES FOR SRVCS $6,421 PERSONAL SERVICES $12,301 SUPPLIES/CHARGES (5,880) $6,421 CAPITAL PROJECT FUNDS UNBUDGETED ACTIVITY UNBUDGETED ACTIVITY ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE ELIMINATE NEGATIVE VARIANCE CAPITAL IMPROVEMENT FUND REVENUE ADJUSTMENTS PROPERTY TAXES ($5,168) MARKET VALUE HOMESTEAD CREDIT INTERGOVERNMENTAL 5,168 MARKET VALUE HOMESTEAD CREDIT TOTAL REVENUE ADJUSTMENTS $0 APPROPRIATION ADJUSTMENTS SUPPLIES/CHARGES $200,766 ELIMINATE NEGATIVE VARIANCE CAPITAL OUTLAY (200,766) ELIMINATE NEGATIVE VARIANCE TOTAL APPROPRIATION ADJUSTMENTS $0 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 19TH DAY OF MAY, 2008. SCOTT J. LUND - MAYOR ATTEST: DEBRA A. SKOGEN - CITY CLERK � AGENDA ITEM � COUNCIL MEETING OF MAY 19, 2008 �ffY �F FRIDLEY CLAIMS 136647 -136828 � AGENDA ITEM � CITY COUNCIL MEETING OF MAY 19, 2008 ��F LICENSES FRIDLE7` T e of License A licant ' A roved'B : Food, Tobacco & Gasoline Abdu Juhar S ed *New Owner Communit Develo ment Sto —N-Save Fire De artment 7298 Hi hwa #65 Police De artment 49'er Da s Lion's Club of Fridle Tem orar 3.2 %MaltLi uor Hal Hinchliffe Police De artment Consum tion Permit June13&14 Law ul Gamblin Steven R. Linder Cit Clerk June 13 & 14 Police De artment Carnival License Cod Rides & So Bi Shows LL Police De artment June 12, 13, 14 & IS Fire Department Buildin Ins ector Tree Removal & Treatment Dave's Tree Service Public Works David Lenarz Little Falls 56345 PNJ'S Out on A Limb Tree & Landscaping Care LLC Kimberl Richards Cushin 56443 Junk Yard Central Auto Parts Communit Develo ment Je A Haw tzok Fire Ins ection 1201 73 '/z Ave Police De artment Buildin Ins ector Food India Express Inc Community Development Jo inder Cheema Fire De artment 765 53r Ave Police De artment LICENSES (CONTINUED) Ty e of License A licant A roved By: Food Fourteen Foods Matt Community Development Frauenshuh Dai Queen Fire De artment 225 Osborne Road Police De artment Junk Yard & Used Car Sales Co ar Auto Auctions Community Development Paul St er Fire Ins ector 3737 East River Road Police Department 49'er Da 's Matt Milner Sales Cit Clerk Street T�endin Permit Gerald Johnson Police De artment Parks Director � AGENDA ITEM � CITY COUNCIL MEETING OF MAY 19, 2008 ��F LICENSES FRIDLEY Contractor T e A licant A roved B All Weather Roof (AWR INC) Roofm Ken Sorenson Ron Julkowski, CBO Ceramic Tiling Commercial or Bryon Hertle Ron Julkowski, CBO S ecialt John W Schlee Remodelin LLC Heatin John W Schlee Ron Julkowski, CBO LBP Mechanical Inc Heatin Timoth D Ha es Ron Julkowski, CBO Magney Construction Commercial or Mark Magney Ron Julkowski, CBO S ecialt Maxwell Services Inc Commercial or Mark D. Maxwell Ron Julkowski, CBO S ecialt McFarland Construction Commercial or Tim McFarland Ron Julkowski, CBO S ecialt Pearson Mechanical Services Heatin Tro Pearson Ron Julkowski, CBO Rice Creek Townhouses Commercial or Scott Gann Ron Julkowski, CBO S ecialt River Ci Sheet Metal Heatin Chris Ra Ron Julkowski, CBO Schade Mechanical Inc Gas Daniel M. Schade Ron Julkowski, CBO Schade Mechanical Inc Heatin Daniel M Schade Ron Julkowski, CBO Terra Firma Estates Inc Roofin Edwin O. Maki Ron Julkowski, CBO Timco Construction Commercial or David Hatfield Ron Julkowski, CBO S ecialt Tradewinds Heating AC & Heating Richard Engstrom Ron Julkowski, CBO Fire lace Vo t Heatin , A/C & Plb LLC Gas Robert Winder Ron Julkowski, CBO Vo t Heatin , A/C & Plb LLC Heatin Robert Winder Ron Julkowski, CBO � AGENDA ITEM � CITY COUNCIL MEETING OF MAY 19, 2008 �ffY �F FRIDLEY INFORMAL STATUS REPORTS