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09/29/2008 - 6174�-' , I- ,`� ..t � CfIY OF FRIDLEY FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 7:30 p.m. - Citq Couacil Chambers Attendance Sheet PLFASF PR/NT NAMF ADDRFSS AAtD /TFM NUMSFit YCU ARf INTSRFSfFD /N Fx3�tt Name �Gle�ly) ; Address Item No. � Z, �'JS � �12. �%, - �h-o�.�-c. -�� . V�w � � CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 �ffY �F FRIDLEY The City of Fridley will not discriminate against or harass anyone in the admission or access to, or treatment, or employment in its services, programs, or activities because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard to public assistance. Upon request, accommodation will be provided to allow individuals with disabilities to participate in any of Fridley's services, programs, and activities. Hearing impaired persons who need an interpreter or other persons with disabilities who require auxiliary aids should contact Roberta Collins at 572- 3500 at least one week in advance. (TTD/572-3534) PLEDGE OF ALLEGIANCE. PROCLAMATIONS: Domestic Violence Awareness Month: October, 2008 Student Foreign Exchange Week: September 29 - October 5, 2008 Tai Naulnirun from Thailand Daniel Odor from Hungary Mairne Pabon-Zabata from France Fire Prevention Week: October 5- 11, 2008 PRESENTATION: Mark Daly — The ZONE/Teen Programs APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: City Council Meeting of September 15, 2008 FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 PAGE 2 APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS: 1. Approve Amendment to Comprehensive Sign Plan for Tri-Land Properties, Inc., Generally Located at 250 — 57t" Avenue N. E. (Ward 3) ........................................... 1- 9 2. Resolution Directing Preparation of the Assessment Roll for the 2008 Nuisance Abatement .................................................... 10 - 11 3. Resolution Directing Publication of Hearing on the Proposed Assessment Roll for the 2008 Nuisance Abatement............................................................................................... 12 - 13 4. Resolution Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment for Street Improvement Project No. ST. 2008 — 1 ......................................... 14 - 15 5. Resolution Directing Publication of the Hearing on the Proposed Assessment for Street Improvement Project No. ST. 2008 — 1 ......................................................................... 16 - 17 6. Resolution Designating Time and Number of Council Meetings for 2009 ....................................................................... 18 - 20 7. Approve School Resource Officer Agreement between the City of Fridley and Independent School District No. 14 .............................................................................. 21 - 24 FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 PAGE 3 APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS (CONTINUED): 8. Claims ..................................................................................................... 25 9. Licenses .................................................................................................. 26 - 27 10. Estimates ................................................................................................ 28 ADOPTION OF AGENDA. OPEN FORUM (VISITORS). Consideration of Items Not on Agenda — 15 Minutes NEW BUSINESS: 11. Receive Bids and Award Contract for the Commons Park Water Treatment Plant Improvement Project No. 379 .................................................................. 29 - 33 12. Informal Status Report ............................................................................ 34 ADJOURN. % / .!� < <��/L./.1 � .! LI DOaI�STIC YIOlrE1VCE A WARENESS MONTH OCTOBER, Zoo8 ,. WHEREAS, the community problem of domestic violence has become a critical public health and welfare concern in Anoka County; and WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in Anoka County, and perpetrators of said crime are subject to prosecution and conviction in accordance with the law; and WHEREAS, thousands of women and children have and will continue to access assistance from Alexandra House, Inc., a domestic violence service provider; and WHEREAS, domestic violence will be eliminated through community partnerships of concerned individuals and organizations working together to prevent abuse while at the same time promoting social and legal change; and WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, during National Domestic Violence Awareness Month, Anoka County organizations will inform area residents about domestic violence, its prevalence, consequences, and what we, as a concerned community, can do to eliminate its existence. NOW THEREFORE, BE IT RESOLVED, that I, Scott J. Lund, Mayor of the City of Fridley, do hereby proclaim the month of October, 2008, to be: DOMESTIC VIOLENCE AWARENESS MONTH in the City ofFridley, Minnesota. IN WITNESS WHEREOF, I have set my hand and caused the seal of the City of Fridley to be affzxed this 29`h day of September, 2008. Scott J. Lund, Mayor % / .!� < <��/L./.1 � .! LI Student Foreig�n Exchang�e Wee1�r September Zg - October ,s, ZooB , ; WHEREAS, our community's gr�eatest asset is our youth; and WHEREAS, the American Field Service (AFS) organizes and administers a progr�am which brings students from around the world to our community; and, WHEREAS, this interchange of culture and philosophy contributes to the education and maturation of our youth in many and varied ways; and, WHEREAS, it is the desire of the City of Fridley to show its appreciation and support to our distinguished guests; NOW THEREFORE, BE IT RESOLVED, that I, Scott J. Lund, Mayor of the City of Fridley, hereby proclaim September 29 through October S, 2008, as Student Foreign Exchange Week, IN HONOR OF TAI NAULNIRUN FROM THAILAND BE IT FtIRTHER RESOLVED, that Tai Naulnirun be made an honorary citizen of the City of Fridley, Minnesota, during his stay. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Fridley to be affixed this 29`h day of September, 2008. Scott J. Lund Mayo r % / .!� < <��/L./.1 � .! LI Student Foreig�n Exchang�e Wee1�r September Zg - October ,s, ZooB , ; WHEREAS, our community's gr�eatest asset is our youth; and WHEREAS, the American Field Service (AFS) organizes and administers a progr�am which brings students from around the world to our community; and, WHEREAS, this interchange of culture and philosophy contributes to the education and maturation of our youth in many and varied ways; and, WHEREAS, it is the desire of the City of Fridley to show its appreciation and support to our distinguished guests; NOW THEREFORE, BE IT RESOLVED, that I, Scott J. Lund, Mayor of the City of Fridley, hereby proclaim September 29 through October S, 2008, as Student Foreign Exchange Week, IN HONOR OF DANIEL ODOR FROM HUNGARY BE IT FtIRTHER RESOLVED, that Daniel Odor be made an honorary citizen of the City of Fridley, Minnesota, during his stay. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Fridley to be affixed this 29`h day of September, 2008. Scott J. Lund Mayo r % / .!� < <��/L./.1 � .! LI Student Foreig�n Exchang�e Wee1�r September Zg - October ,s, ZooB , ; WHEREAS, our community's gr�eatest asset is our youth; and WHEREAS, the American Field Service (AFS) organizes and administers a progr�am which brings students from around the world to our community; and, WHEREAS, this interchange of culture and philosophy contributes to the education and maturation of our youth in many and varied ways; and, WHEREAS, it is the desire of the City of Fridley to show its appreciation and support to our distinguished guests; NOW THEREFORE, BE IT RESOLVED, that I, Scott J. Lund, Mayor of the City of Fridley, hereby proclaim September 29 through October S, 2008, as Student Foreign Exchange Week, IN HONOR OF MAIRNE PABON-ZABATA FROM FRANCE BE IT FtIRTHER RESOLVED, thatMairne Pabon-Zabata be made an honorary citizen of the City of Fridley, Minnesota, during her stay. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Fridley to be affixed this 29`h day of September, 2008. Scott J. Lund Mayo r % / .!� < <��/L./.1 � .! LI Fll�EPREy7�l01V �If�EEJ�C October s - ��, �008 WHEREAS, the City of Fridley is committed to ensuring the safety and security of all those living, working and visifing in our city; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are atgreatest risk from fire; and WHEREAS, home fires killed more than 2, 500 people in the United States in 2006, according to the latest research from the nonprofit Nafional Fire Protecfion Associafion (NFPA), and fire departments in the United States responded to nearly 400, 000 home fires; and WHEREAS, cooking is the leading cause of home fires and home fire injuries, while heating equipment and smoking are the leading causes of home fire deaths; and WHEREAS, the Fridley Fire Department is dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, Fridley's residents are responsive to public educafion measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, residents who have functioning smoke detectors and have successfully planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, the 2008 Fire Prevenfion Week theme, It's Fire Prevenfion Week — Prevent Home Fires!" effecfively serves to remind us all of the simple actions we can take to stay safer from fire during Fire Prevention Week and year-round. NOW, THEREFORE, BE IT RESOLVED that I, Scott J. Lund, Mayor of the City of Fridley, do hereby proclaim the week of October 5-11, 2008, as FIRE PREVENTION WEEK in the City of Fridley, and I urge all the people of Fridley to protect their homes and families by heeding the important safety messages of Fire Prevenfion Week 2008, and to support the many public safety efforts of the Fridley Fire Department. IN WITNESS WHEREOF, I have set my hand and caused the seal of the City of Fridley to be affixed this 29t�` day of September, 2008. Scott J. Lund, Mayor CITY COUNCIL MEETING CITY OF FRIDLEY SEPTEMBER 15, 2008 The City Council meeting for the City of Fridley was called to order by Mayor Lund at 730 p.m. ROLL CALL: MEMBERS PRESENT: Mayor Lund Councilmember-at-Large Barnette Councilmember Saefke Councilmember Varichak Councilmember Bolkcom OTHERS PRESENT: William Burns, City Manager Richard Pribyl, Finance Director James Kosluchar, Public Works Director Fritz Knaak, City Attorney Scott Hickok, Community Development Director PROCLAMATION: Constitution Week: September 17 through September 23, 2008. PRESENTATIONS: Superintendent Don Helmstetter, Independent School District #16 provided an update on the construction and renovation of the schools in that district. Captain Robert Rewitzer, Fridley Police Department, Reported on the Republican National Convention. APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: City Council Meeting of August 25, 2008. APPROVED. OLD BUSINESS: 1. Second Reading of an Ordinance Recodifying the Fridley City Code by Amending Appendix F to provide for the Adjustment of Salaries for the Mayor and Councilmember's in Accordance with Section 2.07 of the Charter of the City of Fridley. William Burns, City Manager, said this salary adjustment would provide a 3% increase, consistent with other Fridley employees. The 2009 salaries would be raised to the following FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 2 levels: Mayor, $10,530.57 (+$307.02), Council Member-at-Large, $8,649.68 (+ $267.68), and Ward Council members, $7,647.15 (+$222.73). Council did not receive an increase for 2008. Council's salaries are currently below the average salaries for cities of similar size. Staff recommends Council's approval. WAIVED THE READING OF THE ORDINANCE AND ADOPTED ORDINANCE NO. 1254 ON SECOND READING AND ORDERED PUBLICATION. NEW BUSINESS: 2. Resolution Consenting to the Housing and Redevelopment Authority in and for the City of Fridley, Minnesota, Adopting a 2008 Tax Levy Collectible in 2009. William Burns, City Manager, said in 2008, the legislature increased the allowable tax levy for local Housing and Redevelopment Authorities from .0144% of taxable market value to .0185% of taxable market value. The Fridley HRA voted to adopt the new levy rate at their September 4, 2008, meeting. The new levy would raise the tax on a$200,000 home by $8.00 a year. The total proceeds from the levy in 2009 would amount to $499,757. The money will be used to support the Gateway Northeast redevelopment proj ect and other future redevelopment proj ects. Staff recommends Council's approval. ADOPTED RESOLUTION NO. 2008-37. 3. Resolution Regarding the Potential Counties Transit Improvement Board Grant Funding of the Fridley Northstar Commuter Rail Station. William Burns, City Manager, said earlier this year the legislature overrode the Governor's veto and allowed the establishment of a'/4% county option sales tax for transit. The Counties Transit Improvement Board (CTIB) will distribute about $70 million of this money by the end of October. About $30 million of this money is earmarked for Metro Transit operations. Another $20 million has been earmarked for Northstar and Hiawatha LRT operating costs. Additionally, the distribution guidelines for the first round of CTIB funding provide that the Fridley station site is one of three projects eligible for funding from the remaining $20 million. Grant applications are due by October 1, and it is likely that the awards will be announced by November 1. Staff recommends Council's approval. ADOPTED RESOLUTION NO. 2008-38. 4. Resolution declaring costs to be assessed and ordering preparation of proposed assessment for the Street Improvement Project No. ST. 2008-2. William Burns, City Manager, said the total estimated cost for the mill and overlay and water line replacement on Gardena Avenue is $341,182.43. Of this amount, $106,886.74 will be assessed to benefiting property owners. The remainder will be paid for by the City. While property owners may pay for their assessments up front, they have the option of paying for them in ten equal installments over 10 years at 6.5% interest. This resolution directs the Finance Director and the Public Works Director to calculate the assessments for the fifty-six benefiting property owners. Staff recommends Council's approval. FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 3 ADOPTED RESOLUTION NO. 2008-39. 5. Resolution Directing Publication of the Hearing on the Proposed Assessment for the Street Improvement Project No. ST. 2008-2. William Burns, City Manager, said the notice identifies October 13 as the public hearing date. Staff recommends Council's approval. ADOPTED RESOLUTION NO. 2008-40. 6. Motion to Approve Request by Medtronic, Inc., to do Construction Work at Night on the Parking Structure Located at the Medtronic World Headquarters, Generally Located at 710 Medtronic Parkway N.E. (Ward 1) William Burns, City Manager, said Medtronic has requested that the City allow them to work after hours as they replace stairways and enclose open corners on their parking ramp. Since the work crews would block employee exiting during daytime working hours, they are asking Council to approve a work schedule that is outside of the City's allowed working hours. These allowed working hours are between 7:00 a.m. and 9:00 p.m. on weekdays, and between 9:00 a.m. and 9:00 p.m. on weekends. Staff recommends Council's approval subject to two conditions: 1. The window enclosures on the corners of the ramp be constructed first to dampen sound from j ack hammers needed for the stair replacement. 2. The contractor (McGough Company) use a sound curtain inside the ramp to reduce construction noise to as close to 50 decibels as possible. If Council concurs, staff will notify nearby property owners. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 7. Set a Public Hearing date for November 10, 2008, to review comments on the City of Fridley's Draft Wellhead Protection Plan. William Burns, City Manager, said the plan was mailed to various local and state agencies on September 4, 2008. This begins a 60-day comment period. Public comments will be received and reviewed at the proposed public hearing on November 11, 2008. Staff recommends that Council set this public hearing date. SET PUBLIC HEARING DATE FOR NOVEMBER 10, 2008, TO REVIEW COMMENTS ON THE CITY OF FRIDLEY'S DRAFT WELLHEAD PROTECTION PLAN. 8. Claims (138133 —138397). APPROVED. 9. Licenses. APPROVED THE LICENSES AS SUBMITTED AND AS ON FILE. FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 4 10. Estimates. APPROVED THE FOLLOWING ESTIMATES: Midwest Asphalt 5929 Baker Road Suite 420 Minnetonka, MN 55345 2008-1 Street Improvement Proj ect EstimateNo. 4 ............................................................................... Hardrives, Inc. 14475 Quiram Drive Rogers, MN 55374-9461 2008 Street Improvement Proj ect No. 2007-3 Estimate No. 1 ............................................... North Valley, Inc. 2015 Iguana StreetN.W. Nowthen, MN 55330 2008-2 Gardena Avenue Mill and Overlay Project EstimateNo. 3 .............................................................................. APPROVAL OF PROPOSED CONSENT AGENDA: Councilmember Bolkcom asked that Item 6 be removed. . .. � � .. ... $ 49,791.54 $ 253,473.18 MOTION by Councilmember Barnette to approve the Consent Agenda with the removal of Item No. 6. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. ADOPTION OF AGENDA: MOTION by Councilmember Barnette to adopt the agenda with the addition of Item No. 6. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM (VISITORS): Bert Martinez presented photographs of a problem he is having in his shop with standing water. This problem has been going on over the last 10 years. When he first purchased the property, it was not a problem. The drains are constantly plugged with mud, leaves and branches that do not FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 5 allow the water to flow freely. When this problem occurs, it amounts to a lot of work such as carpet cleaning, removal of furniture, etc., and trying to continue business as usual. Mr. Martinez said his business makes products for the beverage and food industry. He has suffered a lot of losses in the years due to water damage and currently, he has not been in operation since August 27. He has come forward several times about this problem and staff listens to his problems but they continue to exist. Last year Mr. Kosluchar was going to send someone to do testing levels of the area to try and find out where the problem exists. Just last Thursday a survey crew arrived in the area. Many times staff says this problem is due to an excessive rain. This last time there was only 1.5" of water and it still caused damage. The problem is that there is not sufficient drainage for the rain. Mayor Lund said they would like an opportunity to review the issue with City staff. Councilmember Bolkcom agreed that the best thing to do is to take a look at it and get back to Mr. Martinez. Councilmember Bolkcom said that the quiet zone is finally happening. Mr. Kosluchar met with Federal Rail Authority and they approved the quiet zone. Hopefully by October 10, the quiet zone will be in operation. PUBLIC HEARINGS: 11. Consider the Revocation of the Intoxicating Liquor License Issued to William J. Bisek of JWBB, Inc., d/b/a Baggan's Pub, Located at 3720 East River Road (Ward 3) (Continued August 11, 2008). MOTION by Councilmember Bolkcom to remove this item from the table. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING OPENED AT 8:17 P.M. Richard Pribyl, Finance Director, stated the building is located at 3720 East River Road which has been owned and operated by William Bisek of JWBB Inc., d/b/a Baggan's Pub. Since the opening of the public hearing on August 11, 2008, Staff requested the following information: • Food/Liquor Ratio — Mr. Bisek provided us with his CPA's letter indicating the ratio to the first six months of this year as 45.9% food, which exceeds the minimum required by City ordinance of 40%. • Financial Statements — Mr. Bisek provided his balance sheet as compiled by his accountant. It did indicate a$70,000 liability for earnest money. One would assume from information provided at the public hearing that it was received from Zanzibar. The balance sheet had also shown that as of June 30, 2008, his cash position was not sufficient to repay this amount. FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 6 • Copies of sales tax reports — The reports were provided for the first six months of the year. It appears he is paying his sales tax. Mr. Pribyl said staff also requested that Mr. Bisek apply for a Managerial Licenses for anyone who would be acting as a manager. Mr. Bisek provided applications for Jonna Riggs and Jeremy Bisek Those applications were included on this evening's license list for your approval. As of this morning, Baggan's Pub continued to have outstanding property taxes in the amount of: • 2"d half of 2007 - $14,831.40. • lst half of 2008 - $13,371.84. • As of October 15, the second half of 2008 will also be due in the amount of $12,986.76. Mr. Pribyl said that Mr. Bisek provided a letter to the City Manager requesting an extension to the public hearing to allow him more time in order to acquire funds to pay his property taxes. Staff recommends the following: • Allow Mr. Bisek until the end of this license period (Apri130, 2009) to have all of his property taxes current. • Instruct Mr. Bisek that should the property taxes not be current as of the time of application for renewal of the liquor license, it would be grounds for non renewal of the liquor license. • Mr. Bisek would maintain a venue similar to what had been originally approved. • Any increase in calls for Police assistance similar to the one that occurred on July 27, 2008, would be consideration for non-renewal. • Close the public hearing. Councilmember Bolkcom asked Mr. Bisek to explain the letter that was received and what it meant. Mr. Bisek, owner of Baggan's Pub, said he was pursuing different options as to how to move forward with the property and to sell the property. Councilmember Bolkcom questioned the management applications as it sounded like he was acting as manager. Mr. Bisek said he will just be doing some part-time work. Councilmember Bolkcom asked if Mr. Beisek understood the recommendations of staf£ She asked if Mr. Bisek was still working and managing the property. She said she was not comfortable continuing this until April but it makes sense. She wanted to make sure Mr. Bisek maintained the establishment the way it was originally set up. This is not a night club and Mr. Beisek and his staff control the events that happen there. Public safety is a huge concern. The police calls have not occurred as often but there are still concerns that it could happen again. If something like that happens, she will be the first one to suggest to bring this back to Council. FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 7 Mr. Bisek guaranteed nothing like that would happen again. He thinks the establishment is proceeding forward in an acceptable manner. He will be totally in charge until a sale is final. Mayor Lund questioned the financials and insurance requirements. Mr. Pribyl said he has followed up with the insurance requirements. There are times when there is a change in insurance or a cancellation. The City receives those notifications on a regular basis. Mayor Lund asked if Mr. Beisek had any questions on the stipulations. Mr. Bisek said he did not have any questions. Councilmember Bolkcom said it would be wise to put something in writing regarding the stipulations. Mr. Bisek said he would be more than willing to sign something. Fritz Knaak, City Attorney, said there would be no need for formal action but suggested a careful review of the minutes to ensure the record reflected the comments made. He said since Mr. Bisek was willing to sign for something, staff should send him a letter with the stipulations and have Mr. Bisek verify his receipt of the letter. William Burns, City Manager, said that just because the public hearing is closed, it does not preclude a revocation if a cause arises between now and April. Attorney Knaak said that is correct. Council does not need a reason or provocation to review the liquor license under the law. Mayor Lund said residents have told him we need more restaurants or venues in Fridley. He asked Mr. Bisek, as a business owner of a restaurant and bar, why he thought the restaurant business is the way it is now, as he was struggling. Mr. Bisek said the industry is reflected by the economy as a whole. When you pay $3.75 for gas you do not have as much disposable income. They estimate that it could be 2010 before the economy turns around. He said he did not see it getting any better before it gets a little worse. It is difficult to be profitable in the restaurant business. Mayor Lund asked if the location had anything to do with the decline in business. Mr. Bisek said that is part of the problem. He does a very good lunch business because of the location but suffers with the dinner business because there are not a lot of residential properties around them. Sunday brunch is also good but dinner during the week nights is more difficult. They are still trying to fight the reputation the property had for so many years in the past. Mayor Lund agreed that the problems are reputation, location and economy. Councilmember Bolkcom encouraged Mr. Bisek to continue to maintain the food to liquor ratio, to work with the Police Department to provide a safe environment, to have staff contact the police when needed and not just when they thought the police were needed, to have those staff FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 8 members who work in the capacity of management apply for a managerial dispensing license, to pay property taxes, to operate his business as his original liquor license stated--he could not allow another establishment to come in and hold special events, and to maintain his business according to City ordinance. MOTION by Councilmember Bolkcom to close the public hearing. Seconded by Councilmember Saefke. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING CLOSED AT 8:39 P.M. 12. Consider Special Use Permit, SP #06-11, for Central Auto Parts, to operate a Salvage Yard, Generally Located at 1201 — 73 �/z Avenue NE (Ward 2) (Continued June 9, 2008). MOTION by Councilmember Barnette to remove the item from the table. Seconded by Councilmember. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING OPENED AT 8:40 P.M. Scott Hickok, Community Development Director, reviewed the history of Central Auto Parts located at 1201 — 73 '/z Avenue. The business has never been in compliance with the stipulations of a 1973 special use permit. In 2003, a new special use permit was assigned with a five-year timeline. In 2006, no progress had been made, so the special use permit was revoked and a new special use permit established. As of June 2007, the business was not in compliance, but was granted a continuance since the Rice Creek Watershed District had approved the plans. By November 2007, half of the yard was paved, but the contractor could not finish before winter, so another continuance was granted. By the June 1, 2008, continuance, the fence and landscaping were delayed due to the need to redesign the main storm pond. It was continued until September 15, 2008. Currently the improvements are completed, the main storm water treatment pond was re-designed and is functioning properly, the south fence was replaced with a solid wood fence, the irrigation was repaired and landscaping is complete; including 5 new trees in the front yard. Mr. Hickok said that the Rice Creek Watershed District inspection is complete and permitted storm water management improvements are complete. The inspector is allowing them to wait on seeding pond perimeters and rain gardens until the beginning of October. They do not need to install plants if seeding works. They will need to complete further pond side slope stabilization if it is determined to be necessary. Staff recommends that no action is necessary regarding revocation of Special Use Permit, SP #06-11. MOTOIN by Councilmember Varichak to close the public hearing. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING CLOSED AT 8:46 P.M. FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 9 OLD BUSINESS: 13. Resolution Revoking Special Use Permit, SP #06-11, for Central Auto Parts, to Operate a Junkyard in an M-1 Zoning District, Generally Located at 1201 - 73 �/z Avenue NE (Ward 2) (Tabled June 9, 2008). MOTION by Councilmember Varichak to table indefinitely the resolution to revoke Special Use Permit, SP #06-11, for Central Auto Parts. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY 14. Variance Request, VAR #08-06, by John Allen and Jeff Salzbrun on Behalf of Industrial Equities, LLP, for Three Variances: To Allow a Second Free-Standing Monument Sign instead of the Code Required Sign; to Allow the South Monument Sign to be Within 25 Feet of a Driveway and Within the Vision Safety Zone; and to Reduce the North Sign Setback from 10 Feet to 9.2 Feet from the Property Line, Generally Located at 5100 — 5110 Main Street NE (Ward 3) (Tabled August 25, 2008) Scott Hickok, Community Development Director, said the petitioner came prepared to answer questions from the last meeting: Two signs vs. one sign and the questions about the site triangle on the south monument sign. Petitioner indicated that the driveway could be moved to remedy that problem and staff agreed that would be a great way to take care of the problem. Also 40 square feet would be sufficient on each sign to display information. The petitioner will answer any questions you may have. Jeff Salzbrun, Industrial Equities, said the most important part is the safety triangle issue. They can work with staff to move the curb, or the sign can be moved to the west 6 to 7 feet which would clearly get it out of the safety zone. The 40 square feet per sign would also work. Another problem is the variance. The City code is 25 feet and they will be 10 feet. He said they would like to have both signs. If there is a way to work with staff, they would like to move forward. Councilmember Bolkcom asked if this is the first time staff has seen this drawing. Mr. Hickok said yes and this is a correct drawing of the site. Councilmember Bolkcom asked what would be granted. Mr. Hickok said two signs at 40 square feet each, the variance of 10 feet and moving the sign out of the vision safety zone. Councilmember Bolkcom asked about the north sign and if a set back problem still exists. Mr. Hickok answered yes, it is about 9 inches short. Mr. Salzbrun said that there are a lot of underground utilities in that area so that is where it had to be. FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 10 Councilmember Bolkcom said that the sign would be going from 10 feet to 9.2 feet. Mr. Salzbrun said that a surveyor will present a final drawing to the city. Councilmember Bolkcom asked if this is within anything we have done in the past. Mr. Hickok said it helps considerably taking the sign out of the safety zone. We have granted setback variances in the past. Councilmember Bolkcom said we are still granting two signs, but at 40 square feet each, as a compromise. Mr. Hickok said correct. Mr. Salzbrun said if they do light the sign, the lighting would be pointed toward the property and would not bother the neighbors. Mr. Hickok said that is standard City code and this is a nice compromise. Mayor Lund asked if they move the monument sign out of the vision safety zone, the north side should be 25 feet off curb but they are asking for variance of 10 feet. Mr. Hickok said that the north sign is 25 feet from the driveway, but lacks 10 feet from the main street and needs to be 25 feet from a private drive. Mayor Lund said that if they move the south monument sign out of safety triangle, grant a setback from 10 feet to 9.2 feet and allow two signs with 40 feet of signage on each, they will not be reducing the overall size of the monument signs. Mr. Hickok said the neighbor has no concerns. Councilmember Varichak asked if the two signs set precedence for any other businesses that may make a mistake like this. Mr. Hickok answered no. Each variance is on its own merits. The likelihood of every case having every condition exactly the same is highly unlikely. MOTION by Councilmember Bolkcom to approve Variance Request, VAR # 08-06, by John Allen and Jeff Salzbrun on Behalf of Industrial Equities, LLP. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY NEW BUSINESS: 6. Motion to approve a request by Medtronic, Inc., to do Construction Work at Night on the Parking Structure Located at the Medtronic World Headquarters, Generally Located at 710 Medtronic Parkway, N.E. (Ward 1) FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 11 Councilmember Bolkcom said she has problem with this item, as 50 decibels seems like a lot. She also questioned why City staff would notify the neighborhood. She thought Medtronic should do it. She also asked what would happen if people started complaining. Scott Hickok, Community Development Director, said Medtronic and the contractor have been conscientious about the noise. They did not want to move forward without Council knowing about it. Right now they are in a bind because they have the number of cars on the parking deck and they cannot get the work done. Eight days is the worse case scenario. They are working during the day to strategically make the night work as little as possible. Councilmember Bolkcom asked if the cars could be moved to the asphalt parking lot. This was being used for bus passengers during the issue with the I-35W Bridge. She asked if they considered working weekends during the day verses at night during the week. Councilmember Barnette said there was a similar situation installing the pipeline around the clock, they notified neighbors. Another situation came up with the installation of the box culvert for the Northstar rail station. Sometimes that is just what you have to do to complete the work. He said the questions is who should notify the neighbors--Medtronic or the City. Mr. Hickok said that the mailer has not been done yet so that could be changed. Councilmember Bolkcom asked about the parking lot and moving people over to the asphalt lot. The project is not a City project so the letter should be sent out by Medtronic. Councilmember Saefke asked where the noise was being measured from. Mr. Hickok said at the property line. Councilmember Saefke asked if the construction would be done all night long. Mr. Hickok said that is their strategy. Councilmember Saefke said he had no obj ection to construction work but thought the letter should be sent out by Medtronic. If they put up concrete blankets to absorb the sound, the neighbors will probably not notice the noise. Councilmember Bolkcom said that the noise will be different than the same noise you hear day in and day out. Councilmember Saefke said if Medtronic notifies the neighborhood of the noise it should be okay. Councilmember Bolkcom just wanted to make sure all avenues have been explored. This is a Medtronic issue, not a City issue. Councilmember Saefke said if people are aware there is going to be noise, it will be better. Mayor Lund asked how soon the proj ect would need to start. FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 12 Mr. Hickok said that they have started and held off with the night work until it can be discussed and the neighbors are notified. Mayor Lund said the City has a right to rescind if there are a lot of complaints about the noise. Council should retain the right to say you have to stop. Councilmember Varichak asked if they are doing the work now. Mr. Hickok answered yes. Councilmember Varichak asked if staff has had any complaints. Mr. Hickok answered no. William Burns, City Manager, asked if there was a problem asking them about considering the service level parking area. Mr. Hickok said that if it were an option, they would have considered it because they use that parking area a lot. Dr. Burns said it would not hurt to ask. Mr. Hickok said this is delaying the project, and they are anxious to get on with it. Medtronic has been a very conscientious contractor who would not use a piece of equipment louder than it has to be. Councilmember Bolkcom said she is not suggesting this is not a good contractor. She asked how long the delay has been. Mr. Hickok said that they have been waiting since the last Council meeting. Councilmember Bolkcom said everything needs to be reviewed and all avenues thought out thoroughly. MOTION by Councilmember Saefke to approve the request by Medtronic, Inc., to do construction work at night on the parking structure located at the Medtronic World Headquarters, generally located at 710 Medtronic Parkway N.E. Seconded by Councilmember Barnette. Mayor Lund said we have to be cautious if we are getting complaints. If it gets too noisy we can rescind the motion. Councilmember Bolkcom asked about the sound measure as it will be different as no window will be installed, it will be a plywood enclosure. She also asked how the letter is being sent out. Councilmember Saefke agreed with Councilmember Bolkcom that the letter should come from Medtronic. Councilmember Bolkcom said that when the pipeline was installed the letter was sent out by the company doing the work so this should be treated the same. FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 13 Councilmember Barnette said the box culvert letter was sent out by Anoka County Rail, not the City. He does not recall any complaints on the box culvert noise and people understood this had to be done. Councilmember Saefke added that the sound mitigation will need to be done to dampen the sound to close to 50 decibels at property line, Medtronic will need to notify the people, not the City, and the City has an option to rescind this motion if there are a lot of complaints. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY 15. Approve Six-Month Extension of Rezoning Request, ZOA #05-03, by JLT Group, Generally Located at 5601 East River Road (Ward 3) Scott Hickok Community Development Director, said 7LT Group is asking for another six- month extension. They wanted to market the property as commercial property, not industrial property. The City did approve the first reading of a rezoning. The second reading usually comes quickly, but they were given two years to come back with a site plan in preparation of the second reading. This time also gave them the ability to market the property as commercial property. The City originally allowed them 24 months to come back with a project, and they have asked for a third extension. JLT is going through a replatting process with their neighbor. This plat has complicated legal descriptions. A 57th Avenue dedication of right-of-way would be a part of this plat process. JLT was ready to come in last Friday, but was missing the 57tn Avenue right-of-way dedication information. This is another reason why they need an extension. Councilmember Barnette commented that there seems to be a lot of equipment on that site, moving dirt, etc. He asked if they are doing anything on the site. Mr. Hickok said that the area is leased out as part of the pipeline. Councilmember Bolkcom asked for clarification on this item. Mr. Hickok said this all came to light when the property changed hands. They realized that access into US Corrugated Industry comes across a little piece of property that does not belong to them. In the old days of farming, they could do a land swap, but there is a lot of legal complications. The property cannot just be swapped. The further they looked at it, other negotiations took place. It does take a long time and they are extremely careful to do things the right way. William Burns, City Manager, asked how many square feet was involved. Mr. Hickok said less than an acre, but it is right where the two properties come together. Councilmember Bolkcom said that this is the third extension, and asked what prevented them from asking for another extension. She understands this is a great piece of property but at some point you need to move forward. Mr. Hickok said that was an excellent point. We are out as far as we have ever been on a project. It was to help out as it was in the best use of the City. Council supported it because we had a common goal. FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 15, 2008 PAGE 14 Councilmember Bolkcom said one more extension was okay, but at some point we need to say this is it. If something does not come forward in March, we need to start the process over. Mayor Lund said he understands Councilmember Bolkcom's point, but it is good to have a proj ect in front of us. Councilmember Bolkcom agreed but if you cannot produce something in four years, you need to go back to the drawing board. MOTION by Councilmember Bolkcom to approve a six-month extension of Rezoning Request, ZOA #OS-03, by JLT Group, generally located at 5601 East River Road. Seconded by Councilmember Saefke. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY Councilmember Bolkcom asked staff to send something back to petitioner in writing that this is the last extension and Council will need something concrete presented by March of 2009. 16. Informal Status Report. William Burns, City Manager, said that on Wednesday from 4:30 p.m. to 7:30 p.m. a mortgage foreclosure workshop will be held. There will be five mortgage intervention counselors there. Councilmember Bolkcom thanked those people who participated in the Art at Rice Creek event. Mayor Lund said the Fridley Lions Club pancake breakfast will be at Applebee's by Menard's on Highway 65 Saturday, September 27. Also, the Lions and `49ers Committee will team up for and October Fest on September 27 from 2:00 p.m. to 8:00 p.m. at Commons Park. Councilmember Varichak asked how the last paper shredding event went. Mr. Hickok said that they shredded 2,SOO lbs of paper. ADJOURN: MOTION by Councilmember Barnette to adjourn. Seconded by Councilmember Varichak. UPON VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 9:50 P.M. Respectfully Submitted, Krista Monsrud Scott J. Lund Recording Secretary Mayor � � C1TY flF FRIaLE'f DATE: TO: FROM: RE: Introduction AGENDA ITEM CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 September 25, 2008 Wlliam W. Burns, City Manager Scott J. Hickok, Community Development Director Comprehensive Sign Plan for Tri-Land (Cub, McDonalds, Fridley Liquor, etc. ) Michael Slifka, Tri-Land Properties, has requested a modification to a comprehensive sign plan most recently modified in 1999, by Holiday Companies. The property is located at 250 57th Avenue and includes the Cub Foods, McDonald's and Fridley Liquor Store currently. Elements for Consideration Tri-Land representatives have negotiated with future tenants, in those negotiations the former comprehensive sign plan proved to be problematic. Most notably, the 1999 sign plan amendment was predicated on having 4 tenants in the complex. The former sign plan also calculates out the maximum amount based on the frontages of these former tenants and contradicts what would happen if the building were to be further subdivided. For Council's Convenience, the 1999 comprehensive sign plan that was approved has been included for your review. It is also important to note that a comprehensive sign plan is regulation that is meant to keep signs both within the size and location regulations outlined in City ordinance and within the aesthetic parameters of the property owner. Code Section 214.16, Shopping Centers and Multiple Use Buildings, states, 1.... "all owners of shopping centers and multiple use buildings of three (3) or more businesses or industries, if they have not already done so, must submit a comprehensive sign plan to the City Council for approval. 2.) All future signs erected within the shopping center or multiple use building shall conform to the conditions of the sign plan and may be subject to conditions other than those in the district regulations in order to promote a uniform sign appearance. 3.) Existing signs within the shopping center or multiple use building, which do not meet the requirements of this chapter and/or sign plan, shall be defined as legal nonconforming signs and shall be subject to the restriction set forth in 214.17.2(B)." Content-wise the amendment as proposed is with City Sign Code parameters and will work from an aesthetic perspective. The amendment as submitted is in the form of a letter and, if approved, staff will ask that the letter be reformatted to be consistent with a more typical multi-tenant criteria template (like the previous comprehensive sign criteria that has been attached). Staff will work with the owners on this simple template modification. Recommendation: Staff recommends approval of the proposed amendment to the comprehensive sign plan amendment for the complex generally addressed as 250 57th Avenue. CELfBRATJNG YEARS _. . -=_ -- �. ..� � � ��y� � �� 3t��tik�'.. �.� c *,. � n � <; i:�sP"��t �' �t 3: �'_ . ... . ... .. : . . � VIA F.�CSYMILJE �763} 571� -t 2R'7 attci �C1.S. MAIL September 16, 2008 Stacy Stromberg Planner City � f Fridley Mun.ici�al Center 5431 University A.venue NE Fzidley, MI�7 55432 RE: 2��1— 250 57`h Avenue NE, Fridle�MN 55432 Dear Ms. Stromberg: r .. .. ..f,L .. . . ,.,. . , ..,.. �� !i We would like ta tharzk Scott Hickok and you for meeting with us last week.. We know you realize the impartance of signage to our recievelopment and appreciate the time you have taken working with us to develpp a solutian. This letter is written to confirrn our understanding of what we discussed and is outlined as follows: rn 1999, The City of Fridley approved th� Holiday C�mpany's request to m�dify the Compr�hensive Sign Plan as per the attached letter dated �'ebruary 4, 1999. In October of 2006, the property was purchased by T-L Fridiey LLC. Originally c�nstructed fpr a single user, fhe building now has three tenants aloz�g with additi�nal vacant space tk►at is available for lease, In order to pro�vide the �wner witkZ �he flexibilit� needed to laase the building to multiple tenants, we request the current Compzehensive Sign Plan be arrtended as foilows: � Tatal aitowable buildzn.g signage (square feet} shall be conszstent with the current Fxidley City Cade and will be equal to #he sum of the #ota3 sign area calculated for eaeh tenant spaee in the building. The total sigz�: area calculated far each tenant space sha11 be equal to fifteen (15) times the square root of the �vall Iength of eack� exteriar building wall of such tenant, with wall lengtk� determined as the dzstance beiween the ienant's demising walls. As an exarnple, if the building were reconiigured as per attached Drawing SE 2.4, the total sign area ealculated for Sma11 Shap #1 wauld be equal ta (i) �S iimas the square root of 1Q0 {tlie length of its north exteriar wall) plus (ii) IS times t�.e square root of 33-1/3 {tk�e length of its east extez�or wall. Al�ached Drawing SE 3.4 is an elevatz�n illustrating how the tatal aliowable building signage would be calculated (althou�h the iinear dimensians and locati�ns of the signs could vary from what is shown), assuming the bui�ding is coniigured as per drawing SE 2.4. Basec� on this ap�roach, the totai a�lowabie building sign area will increase or decrease according to the nurnber of tenant spaces in ihe building an.d tk�e canfiguration of t�.ose L spaces. � . .�,� ��r . i� n �� . . •,� ".� �' �?I it� ..`� t y1,;(.' � i:E?('�, i�l��:�il.'; �)!7 �:7�i..�r1 i)'�� ' i i �J?ij �1�: i �5%. (., f , ., 1 . ,... i �!. 71 �� .:5.1.� 1:,l. i,(: IIUf<i?�_: �:=�IiiS'; "� .i i � t;! S� `i � . � .. , �, : _:;, .. ;. , } `l��-�i�ias fiz�tl.5�_s�acc�s �f t1�e �his�in�; �e7��t�ts i3� t�ie; bui:lr�in� ��ri�l coy�t.izzue ta t�c rebiclated �y tii� ��:euic�us allae�.ti�z7s a��-avcd �y the Lity in t�e �999 C;oi�i�ax�cYie;a�si�c>r �ig�� Platx. �ilh ��espe�t in any �uilc3itz�; si�ns fai fena.tit s�r�ees rccaji�'�,�,ur.�;cl iu the futu�'e, tl�e �ui�ci�� o��n.ex znay a[loca.Ye tl�e fntal ailo�valyle huilciin:� si�ii�3�c, calct��.�tci� �r� acccrrcia�yce u-ic1� f1i� �rececli7lg �a.�a�;ra�ih; arnc�� te,��an� spa.c�s a7�}��There o.iz th:� tx�.liltiii�g �t i.is sole riiscretio�. �lioutc� yc3u ha<<c ana� qucstioris r�vitl� ��es�ect to tl�c fc�re�oinb, �lcase ca3�tac� Mi:cl��e( �lillca at '7t1�;-�31-8��?5: �1'-t, l : �3y, 0 i��.��J.� ��I�I�C� T.��:��1� Dafie: Fet�risary 4, 1999 n S i!� i o: VVilliar�i W. Burns, City Mananer .,,�'�:� � FrUm: Bar�ara Dacy, Community Devela�rnent Directar Sc�tt �,�. f ��ickc�k, P}anning Coordinator Pa��l Bolin, Planning Assistant R�,: Amendment. to the (�or�prehensive Sign Plan far Holiday Cornpanies ��r�ar�uc�'iot� In 1998, tl�e Gify Counc�l approved a comprehensive sic�n 4�1�n far the Holiday Complex ai 2a0-250 57"' Avenue N.E, Dav� H�eschen, Holiday Gc�mpanies has asked t� redistribute t�e signage allowances for the complex due to Cub Foods �aurchase of 1-ioliday Foocis. �1�1+�M1�R�Y Code Sectian 2.� 4.14, rec}i3ires shopping rer�ter anci multipie use buildings to have a comprehensive sic�n plan approvec4 by the City. The pur�ose of this requirement is ta assure that Genters have a well planned, aest.hetically p�easing appearance. �'ne �°98 Holiday Plan identified sign types and sizes for Hoiiday �oods, l�1icD�nal�4s, Gander Mountain, a bank, and A fut�}re ienant. Since that plan was �pproved, h-Ialiday Foods has been purchased by Cub Foods. This request brings current the sign a4lowa�icys for tean'es anticipates� that ��iif i�e leaves room for future signage, �vhere Holida Comp reqtaired. REC{7Nf[ViEP�1i�ATlUN Staii r�commends approvai o# the pro�osed amenc�ment to Noiic�ay's Comprehensive Sign Plan wdith the foilowing stipulations� 5�� 1. Ail future signs shall be designed to have the same color and type profi{es (not sign face, bui; s��e-portion-�i-sign). � 2. Any future reailocation of signage shall be identified in a Comprehensive Sign Pian amendmenf to be reviewed and approved by the City. 3. T�-,�� amer�ment recognizes that 1227s.f. is t!-!P_.rr�aximum square foot dimension aliowed by the City's Sign Code and redistributes that full 1227 s.f. dimension (a�lo��r�e� f�r all four sides of the b�i!�+in�� to three building faces. This amendment then, allows for no fiuture signage on the west building face. 4. Future pylon signs (beyond the existing McDonald's sign) will requir� a comprehensive sign plan amendment, approved by the City, prior to issuance of a Sign Permit. .� : �� -_ �� .1:��tu<-,�� 25, i 9�9 N1r, paul Bo1in Planr�ing Assis�ant City of Fridley ' ;�Jlunicipa) CenTer �a'�31 Ui�iversity Avenue NE �r�c�ley, N1N 55432 �F_� 2.rr�- 250 57'th Ave NE, Fri�iPy MN Czar 1,�r. F3olin; Tl�is !e�ter is .vritten regarciing the aSlocat'son af our signage for the abave property. We undarstand the property is aliocated 1,227 sq ft of signage, which per agreement with cit.y staff can be allacat.ed anywhere on the builciing at �ur option. The alloc�ticn Tor the signage is as foflows: i�icDonalds South ��ce exis�ing t See attached} 6a sq. ft. North �ac2 existing !see attached) � �7 Sa� '�' -� �� so�ft, Totai G�nder North face existinc� ( see attached) 76 sq. ft. East face existi�g i see attached} 10� sq. ft, South face existingi sea atta�hed? �� S�' f`� 2�8 sa. ft. Total — Cubf South far,e existing lsee attached) �o be proposed Totat Future Tenant. t�ast �ace) r=uture sigii iotal �E"OTAL SIG�IAG� aN BUIt.i�lNG 232 sq. ft.. 426 sq. ft. 1 26 sq. �t. 658� � 25 sq. ft. 1,227 sq. ft. � Note: Cub signs inc{ude t;l�eir subtenants - Pharr��acy, i C� eic. ..��1 � i�o d'�de �' ;'� +l' r'� 1(Wii�►�• ::�'•., � •. _ ,/� `�. i �f �� . t.... ... ..�.. ' '' �iPt1('jtSl��E$ � �� "` _� � �� u z oN O 4 V �G �� Z� �JC _ W N s � � 0 c� z � �� w 3 o� a� &r o� ♦� .� RI B � �� g 0 Vl r � �o � {N��' N O � N I M 1 v zx �o h v �W �� v�"i 3 �g 4 � �o �' �� N� ax I � 2 S V N � �i ii � � �� N .x b � L' �v 2 Go �� ° W 6 O I o 2 w � �J N 4x n R N 3 2 N �m �s � 8 ti � � � � � U � c'� _.J�� % � �^ h��./\ (�' W � � � � � �,1' Z l.Ll � � W Q 1 Q J �I' � �l^ ` � V! � �{� N � N W z � � [L� } � 0 � �w ?- w p W Z� J m u. 0 ¢ 2 � ~ n �.�.. � N � 0 w rc a.. wrc 1Y O 6 LL � � �� oW �� ro N �� N� A/ z L 8 6T O z � '�U �� CX1Y OF FI�IdLEY !� ,. t�, : j ;. • �� . .. �. , � . � • �s WILI.,IAlVI V�. I��JRNS, (�I'I'Y 1VIAIVA(sER / RIC'HAI� ID. PRI�Y�,, FINANCF, I)IR�;(C'T(�R � C1�% TIREVOi,D, SPE�:'IAL ASSESSIVIEN'i'S ; . ,� , ,� . � ; , ; � ,� � , , . �. ��• . ►. . . �. T9A'I'E: September 23, 2008 Attached you will find the resolution directing publication of the public hearing on the assessment roll for the 2008 Nuisarice Abatement. This iricluded some yard debris clean up, and lawn service for a total af approximately 62 properties. The total assessriielit is estimated to be $56,959.46. The Public Hearing Notice will be published in the Suil Focus newspaper on October 9, 2008 as req�iired hy State Statute. RDP/b Attachment 12 RESOLUTION NO. 2008 _ RESOLi1TION I)IIZE,CTIN� PIJBLICATION OF HEARING ON THE PROP�SED ASSF,SSIVIENT RO�L FOR THF, 2008 N�IISANCE ABATEll�IENT' WHEREAS, by resolution passed by the City Couricil on the 29t�' Day of Septeinber 2008, the Finance Director was directed to prepare a proposed assessment of tlie cost of Nuisance Abatement; and WHEREAS, the Fiiiance Director has notified the Council that such proposed assessment roll has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fridley, Anolca County, Minnesota, as follows: Tl�e City Council shall meet at the Fridley Municipal Center in the City of Fridley, Anoka Courity, Miruzesota on the 27`�' Day of October, 2008 at 7:30 o'clocic P.M. to pass upori the proposed assessment for: 2008 NUISANCE ABATENIFNT The Finance Director shall publish notice of the time and place of mceting in the official riewspaper of the City at least two (2) weeks prior to such meeting. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDL,EY THIS DAY OF , 2008. SCOTT J. LTJND - MAYOR ATTEST: L�EBRA A. SKOGEN - CITY CLERK. '0 3 . . �� a � � : 1-�[�71;1� • � � �� : �� _ � ►�i�;l �,��_�. • � - ..e : -. • � � ; �VII.LIAIVI W. BiJI2NS, �'ITY MANAiiF,R I2IiCHAR� I). PRIBYL, FINANC'F DIRFC'I'OR � CRE(s 'I'IREV�L,D, SPECIAL ASSESSMENTS . ;�, . � . � , . ;� • � ; � ,. � ,.� ;�, �� DA'TE: September 25, 2008 Attached you will iind the resolution directing preparation of the assessment roll for the Street Improvement Project No. St. 2008-1. This project included �41 properties. The assessment will be for 10 years at a rate of 6.S%. RDP/gt Attachment � RESOLUTION NO. 2008- I�'.SOLLT'I'ION DECLARIlvTG COS'T TO BF. ASSESS�D ANIi ()RDF,RINiB PRF.PARATION OF PROPOSED ASSESSMENT Fi�R Tg-IE STREE,T IMPROVEMFN'T PROJECT N�. ST. 2008-1. WHEREAS, the costs for the Street Improvemerit Pro,ject No. ST. 2008-1 have been estimated to be $2,600,OOQ.00 for the contract price for such improvement and $150,000.00 for expenses incurred in the making of such improvement so that the total estimated cost of the irnprovement is $2,7.50,000.00. NOW THEREFORE, BE IT RESOL,VED BY THE CITY COTJNCIL OF FRIDLEY, MINNESOTA: The portion of the cost of s�ich improvement to be paid by the City is hereby estimated to be $1,800,000.00 and the portion of the cost to be assessed against benefited property owners is estimated to be $870,000.00. Assessmerits shall be payable in equal installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2009 and shall bear interest at the rate of 6.5 percent per annum from the date of the adoption of the assessment resolution. The Finance Director, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement agaiiist every assessable lot, piece or parcel of land within the district affected, without regard to cash val�iation, as provided by law, and he slzall file a copy of such proposed assessrnent in his office for public inspection. The Finance Director shall upon the completion of such proposed assessment, notify the Council thereof. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS _ DAY OF , 2008. SCOTT J. LUND - MAYOR ATTEST: DEBRA A. SKOCEN - CITY CLERK. � � � �ffY �F FRIDLEY T0: FROM: SUBJECT: AGENDA ITEM CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 WILLIAM W. BURNS, CITY MANAGER RICHARD D. PRIBYL, FINANCE DIRECTOR GREG TIREVOLD, SPECIAL ASSESSMENTS RESOLUTION DIRECTING PREPARATION OF THE ASSESSMENT ROLL FOR THE STREET IMPROVEMENT PROJECT NO. ST. 2008-1 DATE: September 25, 2008 Attached you will find the resolution directing preparation of the assessment roll for the Street Improvement Project No. St. 2008-1. This project included 341 properties. The assessment will be for 10 years at a rate of 6.5%. RDP/gt Attachment RESOLUTION NO. 2008- RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR THE STREET IMPROVEMENT PROJECT NO. ST. 2008-1 WHEREAS, the costs for the Street Improvement Project No. ST. 2008-1 have been estimated to be $2,600,000.00 for the contract price for such improvement and $150,000.00 for expenses incurred in the making of such improvement so that the total estimated cost of the improvement is $2,750,000.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FRIDLEY, MINNESOTA: The portion of the cost of such improvement to be paid by the City is hereby estimated to be $1,800,000.00 and the portion of the cost to be assessed against benefited property owners is estimated to be $870,000.00. Assessments shall be payable in equal installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2009 and shall bear interest at the rate of 6.5 percent per annum from the date of the adoption of the assessment resolution. The Finance Director, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. The Finance Director shall upon the completion of such proposed assessment, notify the Council thereof. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 2008. SCOTT J. LUND - MAYOR ATTEST: DEBRA A. SKOGEN - CITY CLERK � � �ffY �F FRIDLEY T0: FROM: AGENDA ITEM CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 WILLIAM W. BURNS, CITY MANAGER RICHARD D. PRIBYL, FINANCE DIRECTOR GREG TIREVOLD, SPECIAL ASSESSMENTS SUBJECT: RESOLUTION DIRECTING PUBLICATION OF THE PUBLIC HEARING NOTICE FOR THE STREET IMPROVEMENT PROJECT NO. ST. 2008-1 DATE: September 25, 2008 Attached you will find the resolution directing publication of the public hearing on the assessment roll for the Street Improvement Project No. ST. 2008-1. This project included 341 properties. These properties will be assessed an estimated total of $870,000.00. The Public Hearing Notice will be published in the Focus newspaper on October 9, 2008 as required by State Statute. RDP/gt Attachment RESOLUTION NO. 2008- RESOLUTION DIRECTING PUBLICATION OF THE HEARING ON THE PROPOSED ASSESSMENT FOR THE STREET IMPROVEMENT PROJECT NO. ST. 2008-1 WHEREAS, by resolution passed by the Council on September 29, 2008, the Finance Director was directed to prepare a proposed assessment of the Street Improvement Project No. ST. 2008-1, AND WHEREAS, the Finance Director has notified the council that such proposed assessment has been completed and filed by his office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FRIDLEY, MINNESOTA: A hearing shall be held on the 29th day of October, 2008 in the City Hall at 7:30 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. The Finance Director is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. The owner of any property so assessed may, at any time prior to certification of the assessment to the county, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City of Fridley, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter, pay to the City of Fridley the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 2008. SCOTT J. LUND - MAYOR ATTEST: DEBRA A. SKOGEN - CITY CLERK � � �ffY �F FRIDLEY AGENDA ITEM CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 TO: FROM: DATE: SUBJECT: The Honorable Mayor and City Council William W. Burns, City Manager September 26, 2008 2009 City Calendar Attached is a resolution designating the time and number of Council meetings for 2009, and a proposed 2009 City calendar which indicates City Council meetings, conferences and holidays. Staff recommends Council's approval. Thank you for your consideration of this matter. WWB:rsc Attachments _ �soT UTION No. �oos - RESOLUTION DESIGNATING TIME AND NUMBER OF CC�IUNCIL MEETINGS FU� 2009 WHEREAS, Section 3.01 of the Charter of the City of Fridley requires that the City Council meet at a fixed time not less than once each month; and WHEREAS, Section 3.O 1 of the Charter of the City of Fridley requires . that the Council shall meet at such times as may be prescribed by resolution; and V�►THEREAS, it is the intent of the Council to comply with the open meeting provisions contained in Minnesota. Statutes 471.705 as interpreted by the courts; NOW THEREF�RE BE IT RESOLVED by the City Council of the City of Fridley that: � � 1. The City Council will hold regulax meetings in the Council Chambers of the� Fridley Municipal Center, commencing at 7:30 p.m. on the following Mondays in 2009: . Janu 5 Janu 26 Febru 9, Februaxy 23, Maxch 9, March 23, �'y � �'Y � �`Y April 13, April 27, May 4, May 18, June 8, June 22, July 13, July 27, � August 10, August 24, September 14, September 28, October 12, October 26, November 9, November 16, December 7 and December 14. 2. The City Council will hold conference meetings at the Fridley Municipal Center, at which time matters axe discussed but no formal action taken, commencing at 7:00 p.m. on the following Mondays in 2009: April 20, May 11 and August 17. 3. The City Council will hold budget work sessions at the Fridley Municipal Center commending at 6:00 p.m. on the following Mondays in 2009: June 15 and �ctober 19. i 4. On the dates of regular Council meetings, City Council information sessions will�_be held in the Fridley Municipal Center at 7:00 p.m. and following adjournment of each regular � � meeting. PAS SED AND ADOPTE D BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 29�' DAY OF SEPTEMBER, 2008. SCOTT J. LUND — MAYOR • ATTEST: � DEBRA A. SKOGEN - CITY CLERK 'I JANUARY `, '� 2 3 4� 6 7 8 9 10 11 12 13 14 15 16 17 18 � 20 21 22 23 24 25 26 27 28 29 30 31 MARCH 1 2 3 4 5 6 7 8 9O 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 MAY ' 1 2 3 4 5 6 7 8 9 10 �� 12 13 14 15 16 17 18 19 20 21 22 23 24 � 26 27 28 29 30 31 JULY ' 1 2 � 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Z� 28 29 30 31 '' SEPTEMBER ' 1 2 3 4 5 6 Xi 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Z$ 29 30 ' NOVEMBER 1 3 4 5 6 7 8 9 10 � 12 13 14 15 16 17 18 19 20 21 22 23 24 25 �� 28 29 30 Ci;�j a� F�cud�e� 2009 Ca��dWc FEBRUARY 1 2 3 4 5 6 7 8 O 10 11 12 13 14 15�� 17 18 19 20 21 22 23 24 25 26 27 28 APRIL '' 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ZD 21 22 23 24 25 26 Z� 28 29 30 JUNE ' 1 2 3 4 5 6 7 8 9 10 11 12 13 14 16 17 18 19 20 21 ZZ 23 24 25 26 27 28 29 30 AUGUST ' 1 2 3 4 5 6 7 8 q 10 11 12 13 14 15 16 �� 18 19 20 21 22 23 24 25 26 27 28 29 30 31 ' OCTOBER '' 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 20 21 22 23 24 25 26 27 28 29 30 31 DECEMBER ' 1 2 3 4 5 6 � 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 �� 26 27 28 29 30 31 Januarv 1 New Year's Day 5 City Council Meeting 19 Martin Luther King Jr. Day 26 City Council Meeting March 9 City Council Meeting 23 City Council Meeting Mav 4 City Council Meeting 11 Conference Meeting 18 City Council Meeting 25 Memorial Day Julv 3 Independence Day 13 City Council Meeting 27 City Council Meeting September 7 Labor Day 14 City Council Meeting 28 City Council Meeting November 9 City Council Meeting 11 Veterans' Day 16 City Council Meeting 26 Thanksgiving 27 City Holiday Februarv 9 City Council Meeting 16 Presidents' Day 23 City Council Meeting April 13 City Council Meeting 20 Conference Meeting 27 City Council Meeting June 8 City Council Meeting 15 Budget Work Session 22 City Council Meeting Au ust 10 City Council Meeting 17 Conference Meeting 24 City Council Meeting October 12 City Council Meeting 19 Budget Work Session 26 City Council Meeting December 7 City Council Meeting 14 City Council Meeting 24 City Holiday 25 Christmas X- Holiday O- City Council Meeting ❑- Conference Meeting �- Budget Work Session � AGENDA ITEM � CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 �ffY �F FRIDLEY To: William W. Burns, City Manager From: Donovan W. Abbott, Public Safety Director Date: September 18, 2008 Re: 2008-09 School Resource Officer Contract This memo is written in support of the City's renewal of the School Resource Officer Contract with Independent School District #14 for the 2008 - 2009 school year. The only change to the new contract is an increase of $3,543 in funding provided by the school district ($68,023 for 2008 — 2009 increased from $64,480 for 2007 - 2008) which reflects changes in wages and benefits paid for the assigned officers. The City commits to continue providing two School Resource Officers (SRO's) to Independent School District #14. One SRO is assigned to the Fridley High School while the other is assigned to the Fridley Middle School. As in previous contracts, District #14 will pay to the City an amount equal to one-half of the salaries and benefits of the two officers assigned to the schools for the nine months of the year that school is in session. The Public Safety Director maintains control over the schedules, assignments and duties of the officers. The term of the contract is from September until June and is renewable annually. The City of Fridley or the School District may exercise a 30-day cancellation clause at any time. The 2008 - 2009 School Resource Officer contract is attached and will be signed by Public Safety Director pon Abbott and School Superintendent Mark Robertson. Staff recommends approval of the 2008 - 2009 School Resource Officer Contract SCHOOL RESOURCE OFFICER SERVICE AGREEMENT BETWEEN THE CITY OF FRIDLEY AND INDEPENDENT SCHOOL DISTRICT #14 This agreement is made the 29t" day of September, 2008, pursuant to M.S. 471.59 by and between the City of Fridley (City) and Independent School District #14 (School District). 1. PURPOSE The City and the School District wish to participate in a School Resource Officer Program. Both the City and the School District agree that a more formalized approach to the School Resource Officer Program is needed to improve understanding and promote mutual respect between police, school, staff, counselors, parents and students. The purpose of this Agreement is to set forth in writing the terms and conditions of the mutual duties and obligations and to create, fund and implement the position of School Resource Officer (SRO). 2. FUNDING The School District will fund the following expenses in connection with the SRO: The School District will fund one-half of the salaries and benefits for two SRO's during the school year, totaling $68,023 for the 2008-09 school year. This amount shall be based on the two, assigned officer's salaries and benefits per month for the 4 months in 2008 (September-December) and 5 months in 2009 (January-May). The School District officials and the City of Fridley Public Safety Director shall determine the specific days/hours to be worked under this agreement. 3. SERVICES This City shall provide the services of two licensed police officers and related support services and supplies to assist the School District in establishing a School Resource Officers Program. The officer's will have primary responsibility in serving as a resource person to faculty, classroom members and school administrators in the promoting of positive juvenile behavior. The School District agrees to provide adequate office space, telephone and other 1 reasonable clerical support services. Basic assignments will include one officer at each the High School and Middle School with occasional support at other facilities as needed. 4. PAYMENT The City shall provide billing to the School District for services provided in this Agreement, and the School District will remit payment to the City on a quarterly basis. 5. TERM this Agreement shall commence on the 2nd day of September, 2008, and shall end on the last day of school. Thereafter, it shall be renewed on a yearly basis by mutual agreement. Either party may cancel this Agreement with a 30 day written notice. 6. GENERAL PROVISIONS It is expressly agreed that the School Resource Officer is a City employee and shall not be considered an employee of the School District for any purpose including but not limited to salaries, wages, other compensations or fringe benefits, Worker's Compensation, Unemployment Compensation, P.E.R.A., Social Security, Liability Insurance, keeping of personnel records, termination of employment, individual contracts or other contractual rights. The City shall assume all liability for the actions taken by the SRO in the performance of his/her duties as a Peace Officer. The SRO will report to and be directed by the City of Fridley Public Safety Director or his designee, but will receive general and daily direction from the assigned school building administrator. Representatives of the School District and the Public Safety Director or his designee shall negotiate resolution of unforeseen problems arising in this program. 7. SCHEDULING The duty hours of the SRO are flexible and will be primarily coordinated with the school day and activities. The SRO will make daily contact with the Police Department for the purpose of keeping abreast of incident reports and other City activity. The SRO may be required to conduct juvenile investigations. Anytime an SRO must take a day off or schedule vacation during the school year, he/she will coordinate school coverage with the other SRO. SRO's will attempt to refrain from taking time off at the same time. During non-school periods, the City will determine the SRO duties and schedule. 2 8. DISCRIMINATION The City and the School District agree not to discriminate in providing services under this Agreement on the basis of race, sex, creed, national origin, age or religion. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT ON THIS THE 29t" DAY OF SEPTEMBER, 2008. City of Fridley Scott. J. Lund, Mayor Donovan W. Abbott, Public Safety Director Fridley School District #14 Mark Robertson, Superintendent 3 � AGENDA ITEM � COUNCIL MEETING OF SEPTEMBER 29, 2008 �ffY �F FRIDLEY CLAIMS 138400 -138743 � AGENDA ITEM � CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 ��F LICENSES FRIDLEY Type of License Applicant Approved By: Peddler or Solicitor License Walter's Recycling & Refuse Public Safety Department Inc. Robert Notermann Daniel Lindstrom � AGENDA ITEM � CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 ��F LICENSES FRIDLEY Contractor T e A licant A roved B Altare Si ns Si n Erector Chuck Schwalbe Ron Julkowski, CBO Centraire Heatin & Air Cond. Heatin LeRo Seurer Ron Julkowski, CBO City of Mpls — Water Department Commercial or Larry Leahy Ron Julkowski, CBO S ecialt Endurance Roof and Metal Inc Roofin Geor e Witt Ron Julkowski, CBO Kath HVAC Heatin Keith Williams Ron Julkowski, CBO Kath HVAC Oil Keith Williams Ron Julkowski, CBO Kath HVAC Gas Keith Williams Ron Julkowski, CBO Michals HHH Inc Heatin Philli Hanson Ron Julkowski, CBO North Suburban Heatin & Air Heatin Dan Larson Ron Julkowski, CBO Si ncrafters Si n Mike Lawrance Ron Julkowski, CBO S ectrum Si n S stems Inc Si n Ma Lee Ferraro Ron Julkowski, CBO Ste aniak Construction Excavatin Gerald Ste aniak Ron Julkowski, CBO Stotko Speedling Commercial or Greg Stotko Ron Julkowski, CBO S ecialt Thermex Co oration Heatin Curt Brekke Ron Julkowski, CBO Thermex Co oration Gas Curt Brekke Ron Julkowski, CBO � � �ffY �F FRIDLEY AGENDA ITEM CITY COUNCIL MEETING OF SEPTEMBER 29, 2008 ESTI MATES Lametti & Sons, Inc. 16028 Forest Blvd. N Hugo, NIN 55038 2008 Sanitary Sewer Project No. 376 EstimateNo. 1 .............................................................................. Classic Protective Coatings N7670 State Highway 25 Menomonie, WI 54751 2008 Water Tower #2 Rehabilitation Project #378 EstimateNo. 1 ............................................................................. $ 67,778.70 $ 540,044.35 « . TO: FROM: DATE: SUBJECT /�Lt1��17_�i � ��i1 CITY COUNCI� MEETING OF SEPTEMBER 29, 2008 William W. Burns, City Manager James P. Kosluchar, Public Works Director�� September 29, 2008 Award of Commons Park Water Treatme�'Plant Improvements, City of Fridley Project No. 379 -��:� On Wednesday, September 10, 2008, 6 bids were opened for the Commons Park Water Treatment Plant Improvements Project. Attached is a bid tabulation and recommendation letterfrom the City's consultant, Bonestroo. This letter also describes a summary of the work under the base bids and two alternate bids. We affirm Bonestroo's recommendation to construct the Base Bid work along with Alternates 1 and 2. Alternate 1, the backwash tank improvements, will allow for a greater amount of recycled water, greater energy efficiency, and reduced discharge to the sanitary sewer (which is metered and paid for by the City). We performed additional investigations of the filters at the Commons Park Plant and Locke Park Plant to determine the performance of the air wash system. We found a clear and definitive improvement in the backwash performance when our filters operate with the air wash system. We would expect a longer filter media life, shorter backwash cycles, and reduced possibility of sludge buildup in the filters by awarding the work included in Alternate 2. The estimate based on the project plans was $707,000 for construction of the base bid items and Alternate 1 and 2 work. The budgeted amount for this project in 2008 is $500,000. The low bid is $606,700 for all work including Alternates 1 and 2. The project is to be funded by the 2008-09 utility bond issue supported by water rates. In order to award the entire project and maintain our 2008 budget, we would recommend that the Alley Reconstruction to Pump House #4 and 6 be suspended for a later budget cycle. This is our lowest priority project in the 2008 Water Division CIP. Please see the attached CIP budget summary, which shows where our current projections in comparison with the 2008 budget. Recommend the City Council receive the bids and award the Commons Park Water Treatment Plant Improvements Project (No. 379), including Alternates 1 and 2, to Shank Contractors, Inc, in the amount af $606,700.00, and that the Alley Reconstruction to Pump House #4 and 6 be suspended to be included in a future budget cycle to be determined, ' 'I . 7 Attachments �.� _ w3 mE SNtlOM 9I180d 31tltl01�3dIU � Q � ~ LL � � f' O W ��./� V W � J H � a U Z 0 � � � W F- � � � 0 N 0� O O N Lti N � W m W � �. W � N Z p O Q U � � � � ~ � m Z � � � � � J � "� Z 0 � ~ � W � (n �U � �U � �j 1- W � � 0 p Z W F- m � 1- � tt! 1- o F- ZQ LL1 uJ � � � J = U` Z d _ � � � Z � � Q Ot-- f- 1- Z � Z W w O Z W Z tn � �U � �U Z Z � � � � W � � � � O O z z ¢ w ¢ o i- z O `z � z � � O v�i �w �' �w Z �- in tq U O W � W O � O Z � � � � O Z � a 4 n. m U � W �°n � °o °o o °o °o rn U cv co 0 0 0 0 0 0 � Z � O O O � M M n � J l•'Y (D CO N (O M V' N Q m v� v� c� � � � � � J �°n v °o °o °o °o rn pp Q � i N °o �°n °o i°n °m p� 00 � O � I� M 1� O I- uN') M N c�o cM0 V�' o�o N V c� rn o0 Q � E» c» E» � � � va E,,, °o o °o °o °o °o °o 0 0 0 0 0 0 0 p� o 0 0 0 0 0 0 N� � O (�D N o o n � tc') a0 m ER EH EJT fA W> fA fR f✓j � a � � p V Z � � � a � °_ � W z w � a � � `� �-- ° n. o z � z �� W =�g = o � -� a ta- °- E- Z �v ¢ a�W �Z z � -��ZU � W-�Z W a ~ 1- W�W� N�jtiW�� O �� M Z �- a �aW� WoZWoQ � � W i-c� UtnO V � N ��n.�UotSd-��d Wd Z 0 ��S�U��'S� U O z C N M V' tI> CO I� J G Q � � September 22, 2008 Honorable Mayor and City Councii City of Fridley 6431 University Avenue NE Fridley, MN 55432-4383 Re: Gommons Park Water Treatment Plank Improvements Project City Project No. 379 Projecfi No, 000545-08002-0 �id Results 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 wwwbonestroo.corn � -� �� ;.:.. ��i `� Bids were opened for the Project stated above on Wednesday, September 10, 2008 at 2 P.M. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There were a total �f six Bids. The following summarizes the results of the Bids received: Cantractor Low Shank Constructors, Inc. #2 EnComm Midwest, Inc. #3 Gridor Constr., Inc. #4 Magney Construction, Inc. #5 Madsen-Johnson Corporation #6 Rice Lake Construction Group Engineer's Estimate Discussion of Bic9 Elements Tofa/ Base Bid $469,400 $454,545 $473,453 $479,400 $508,000 $517,000 $527,360 A/ternate lYo. 1 Backwash Tank Imarovements $42,200 $56,565 $65,681 $68,800 $91,000 $70,000 $49,275 A/ternate Na, � Inst`a//.4ir dliash Grid $95,100 $111,111 $110,866 $123,500 $105,000 $105,000 $130,500 Tota/ Bid Base Bid P/us .4/ternates 1 & 2 $606,700 $622,221 $650,000 $671,700 $704,000 $692,000 $707,135 Total Base Bid Work under the 7�"otal Base Bid includes all work relating to the removal and replacement of the filter media and support gravels, and removal of the failed air wash grid from filter vessels 1 through 5 at the Cornmons Park Water Treatment Plant. Project mobilization, demobilization, cleaning of the filter vessel interior spaces and removal and replacement of 1.0% of the underdrain nozzles is also included under the base bid work. The Engineer's estimate for this base bid work was $527,360 and all of the actual contractors' bids were well below this budgeted amount. Alternate No. 1- Backwash Tank Improvements Work under this bid element will improve the processes by which spent backwash waters are removed from the plant backwash tank via the sludge wasting and water reclamation systems. The proposed improvements will eliminate the current traveling sludge system, replacing it with a submersible sludge pump and then add a floating suction on the reclamation system. These improvements will allow the reclamation system to start sooner and sludge removal to be more efficient and complefie. By starting the reclamation system sooner, the tank can be emptied faster and this allows the plant to process st. Paui successive batches of backwash faster, which directly increases the Plant's capacity and operational st. cioUd flexibiliky. By replacing fihe existing traveling sludge suction system with a submersible sludge pump, Rochester Milwaukee Chicago City of Fridley, MN Comm�ns Park Water Treatment Plant Imp�avements Page 2 Sept. 22, 2008 the sludge removal process will operate more efficiently by reducing the amount �f backwash water pumped into the sanitary sewer and increasing the arnount of water that is recycled back through the treatmenk process. The Engineer's estimate for this work was $49,275. The bid submitted by Shank Constructors, Inc. was below this budgeted amount, the remaining bids for this work were above the estimate. Alternate No. 2— Replace Existing Air Wash Supplv Work under this bid element proposes to replace the existing air wash header-lateral grid system located between the filter media and support gravel layers of Filters 1 through 5. Replacement of this existing air wash grid will improve the process of filter backwashing. Backwashing cleans the filter media when a build-up of iron and manganese solids accumulates in the filter cells. The new manganese dioxide media installed under the base bid can be cleaned exclusively by water washing, however, the air scour process allows for a much more efficient, effective backwash. Air scouring imparts an explosive boiling action that breaks up the mass of iron and manganese solids that accumulate on the top surFace of the media. The subsequent water wash process efFectively removes the dislodged mafierials from the filter media. Air scouring helps to provide a significant reduction in process fiime and water volume required for each backwash. The Engineer's estimate for this work was $130,500 and all of the actual contractors' bids were well below this budgeted amount. A comparative review of the City's Locke Park WTP filters, which utilize the air wash process and the Commons Park WTP filters, where the air wash system has been shut down, demonstrated an overwhelming benefit of using the air wash process. Recommendation of Project Award These Bids have been reviewed and found to be in order. We are pleased with the bid results and recommend that the City move forward with the Base Bid portion of the project and both Alternates 1 and 2. Following this recommendation, the project would be awarded to the Bidder having the lowest total adjusted base bid, which is the combination of the base bid and both alternates. If fihe City Council agrees with our recommendation, then Shank Constructors, Inc. should be awarded the Project on the Total Adjusted Base Bid Amrrunt of $606,700. This amount compares quite favorably to our Engineer's estimate of $707,135. Should you have any questions, please feel free to contact me at (651) 604-4878. 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