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PR 12/28/1970� � .�� �' 1 ./'. MINUTES OF REGULAR PARKS AND RECREATION CONIlNISSION MEETING, DECEMBER 28, 1970. Meeting was called to order at 7:40 p.m. by Chairman Fitz�atri.ck. MEMBERS PRESENT: Fitzpatrick, Blair, Olson. MEMBERS ABSENT: Ash, Novitsky. OTHERS PRESENT: Paul Brown, Director of Parks and Recreation. Ralph Volkman, Park Foreman. Cathie Stordahl, Secretary to Commission. EQUIPMENT F� EMPLOYEE USE POLICY. Mr. Blair pointed out to the Commission that the City Employee $ Equipment Use Policy as stated, does not show the acceptance or rejection of the activity or event by the Parks $ Recreation Commission. He felt that the Commission should be consulted on an activity regarding the Parks and Recreation Department before a final decision was made. Mr. Fitzpatrick agreed with Mr. Blair and pointed out the two areas where the Commission should have been included. Item #3A. "The Parks and Recreation Director is to keep the City Council and the Parks and Recreation Commission informed of all Tournaments and s ecial events to be held on ark ro ert ." Item #4A. "Re uest for use of Cit Employees and equipment should be made in writing t ree 3 wee s in advance of event to the City Manager and the Parks and Recreation Commission." — M�TI�N b B.�.cr,i�., Secanded by O.P.�an, .t.a appnave �he ad amen e Fy—� cvc an ec�c 'an �`a`mm.i,64tion. � HOCKEY ASSOCIATION OF FRIDLEY. n & Fqu,i.pme►tit U.� e The Commission received copies of the 1970 - 1971 Hockey Schedules and Mr. Blair asked the Commission and Mr. Brown if something could be done about the starting date. The Board of Directors for the Hockey Association set up the schedules to begin on Saturday, January 2, 1971, and the boys haven't had a chance to practice. Wj�th New Year's weekend, many of them would be out of town. Mr. Fitzpatrick said he didn't feel that the Commission should take any action because it should be handled by the Association itself. After some discussion, Mr. Brown agreed to confer with the President of the Hockey Association, Mr. Bob Kelly, to see if they could eliminate the first round of games and make them up at the end of the season. Mr. Blair agreed with this solution to the problem. , PARK GARAGE BREAK-INS. Mr. Ralph Volkman, Park Foreman, was present to give the Commission a full report on the break-ins at the Park Garage over the past two years. Mr. Volkman reported that since the Park Garage was moved to its present location in Locke, they have had four (4) break-ins, amounting to over $2,000.00, the most recent being December 20, 1970, when $604.00 worth of tools and equipment was stolen. Mr. Volkman has prepared a report for the City Council and City Manager, with copies ^ going to the Parks and Recreation Commission and the Director of the Department. In this report, he details each break-in and encloses a copy of the Police Report. Mr. Volkman is.'asking the City Council to do something about this problem. He sugAests a silent alarm system. This system would involve taping the windows and bugging the doors of the garage, so that the minute they are tampered with, an alarm would sound, unbeknownst to the intruder, in the PoliCe Station. The Company Mr. Volkman conferred Paxks and Recreation Commission Minutes, December 28, 1970. Page 2 PARK GARAGE BREAK-INS (con't): � ^ ^ with is Security Alarm Systems, and their system will cost $127.00 for installation and $15.00 monthly for rental. We could not purchase the system, only rent it. He offers this as one solution and asks both the City Council and the Commission for any others they might have. The Commission discussed this problem and agreed with Mr. Volkman, that something had to be done. Mr. Brown informed the Commission that the Department can not afford to replace these tools and equipment until the fear of theft is removed or the situation corrected. Mr. Volkman said that the Park Department men are presently driving to the City Garage to borrow tools, if they have those needed, and the men have been clocking themselves, to report the amount of time lost in travel. He said they are presently working an average of 4� hours of an eight hour day, due to the loss of time in travel. M�TION 6 O.P,aan Seconded b � 4 a�em e.cv�d e a pOd6�c, ea a wca u. SALE OF PARK PROPERTY. xa necommend �a .the C.i.i Caunc.i.e �h.a,t a �9 Q, �-9 y , p � � on ccvrh,c,e . ,The City Assessor was asked to research the backround of the Cheri Lane Property and the Horizon Heights Property, located at 53rd �, Lincoln. The Cheri Lane Property was donated by Target Stores, Inc., for park purposes and cannot be sold. The Horizon Heights property, located in Innsbruck, was purchased for a Tot-Lot and it would be expensive for the City to develop, due to the facilities needed. such as a storm sewer and sanitary sewer easement and construction. Mr. Fitzpatrick directed Mr. Brown to place these three properties on the agenda for the January 25, 1971, meeting: #1. Cheri Lane Property. #2. 53rd and Horizon Heights Property. #3. Flanery Park. FLANERY ESTATE. Mr. Brown informed the Commission that he was having a problem getting together with the people in charge of the Flanery Estate. He said that he had communicated with these peop�e and it was his understanding that they were going to endorse the check and then give it to the City. This has been some time ago, and he's heard nothing more about it. Mr. Brown suggested that this be placed in the hands of the City Attorney, for further action. MOTI�N b�,i,tz a�'iu.cFz Secande.d b B.2a.i�c, �ta .�ccce -th.e F.eane�c �xa.te �.n .the handb o e nne on eh. ac,t,c,an. e a.tc.on ca�,c . YOUTH ADVISORY. Mr. Fitzpatrick requested that the Youth Advisory be placed on the agenda for the January, 1971, meeting. 1971 BUDGET. Mr. Brown told the Commission th�t h� had been checking over the finalized 1971 Budget and he had some suggested solutions for solving the problems of shortage of funds for overtime, ���. Parks and Recreation Commission, December 28, 1970 Page 3 � BUDGET (con't): Mr. Brown said that the Commissioii had asked for $18,UUU.00 for an irrigation system for The Commons Park. The City Council only approved $6,300.00. The second item which was cut was the Park llepartment �vertime. We asked for $10,000.00 and the City Council approved only $S,ODU.00. Mr. �'olkman, the Park Foreman, and Mr. Brown reviewed the items listed under "Other Improvements" for the l�epartment and made suggestions to the Commission for changes, with the hope'of raising $3,000.00 to transfer into the Overtime category. The suggested changes are shown in detail on Page 4 of the Parks and Recreation Commission Minutes for December 28, 1970. (Note: See The Addendum). MOTI�N b B.P.a,ilc, Secanded b U.P�an, xa a nvve xh.e 1971 Bud e,t �ica.na e�c w.i,th.i.n �h.e Bu e.i �a�a.e a�s necammen e �t e Pwc an Reene.a.�,c.an e ewi. T e a-t,c.an catvr,ce . NAMING OF_PARKS. Mr. Brown suggested the naming of three park lands. The first one being the tract of land northwest of Rice Creek School, legal description, L A Registered Land Survey 1i3 and Parcel 620, Revised Auditor's Subdivision #10. The Park to be called Rice Creek Park. The second tract of land to be named is Outlot 1 off of Pearson's Craigway Estates, Second Addition. The Park is to be called Riverview Heights Park. n The third tract of land to be names is located in Rice Creek Plaza, North Addition, Outlot 1, and will be called Plaza Park. MOTIUN by B.ea.vc, Seeande.d by O.P�an, �a appnave �he v�am.�.n.Q a,S R.i.ee Cneefz PcvcF� R.i.ven.v�.ew ^ ����r��� uzr_i•��.�.i��.�r�r� ADJOURNMENT. M�TI�N by B.ea,ite, Seeonde.d by O.eaan, �a ad�aunn xh.e mee.ti.ng a.i 10:10 p.m. The next regular mseting will be held on Monday, January 25, 1971, at 7:30 p.m. in the conference room at Civic Center. Respectfully submitted, CA HIE STORDAHL, Secretary to Commission Addendum to Parks and Recreation Commission Minutes, December 28, 1970. Page 4 ^ 1971 BUDGET TRANSFER PARKS AND RECREATION DEPARTMENT � � PARK DEPARTMENT: REQUESTED PERSONAL SERVICES 475.11 Overtime 10,000.00 CAPITOL OUTLAY 475.54 Other Improvements 125,260.00 Other Improvements Detail: Spring Brook Park Logan Park Madsen Park Summit Square Park Sylvan Hills Park Oak Hill Park Craig Park Altura Park APPROVED 5,000.00 28,175.00 Delete - 1,000.00 - 200.00 - 200.00 - 325.00 - 1,040.00 - 100.00 - 100.00 - 100.00 - 3,065.00 REVISED + or - 8,065.00 + 3,065.00 25,110.00 - 3,065.00 New Total 900.00 1,200.00 -0- 100.00 360.00 200.00 300.00 600.00 The above deletions include Apparatus Equipment, Park Benches, and Picnic Tables, at each of the mentioned Park areas. Budget Transfer Explanation: The Parks and Recreation Commission request a transfer of funds within their 1971 Budget as detailed above: 12/70 Overtime spent $6,912.28 in 1969 and estimated costs in 1970 will succeed $7,900.00. The Commission feels additional funds must be met in order to maintain our parks, especially in the Winter with ice rinks, etc. By transferring the $3,065.00 from Other Improvement�, to our Overtime Fund, this will give our Department the opportunity to continue our services to the citizens of Fridley. This transfer of funds does not affect the overall total of our complete 1971 Budget as approved by the City Council.