2013 BUDGET 1
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CITY OF FRIDLEY
CITY COUNCIL
Scott J. Lund
Mayor
Robert L. Barnette James T. Saefke
' Councilmember at-Large Councilmember Ward I
' Dolores M. Varichak Ann R. Bolkcom
Councilmember Ward II Councilmember Ward III
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CITY OF FRIDLEY, MINNESOTA
2013 BUDGET
For Fiscal Year Beginning January 1, 2013
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BUDGET 2013
City of Fridley I
State of Minnesota
Table of Contents
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INTRODUCTION PAGE
Elected and Appointed Officials i I
Organizational Structure ii
Organization for Service iv
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Budget Process v
Budget Control vi
Fund Balance Policy vii
Debt Management viii I
Budget Message B-1
GENERAL FUND I
Fund Balance Summary 1
Revenue Summary 2
Expenditure Summary 7 I
Department Details (includes write-up, objectives & expenditures):
Legislative Department 10
City Management Department 14
Finance Department 24
Police Department 50
Fire Department 62
Public Works Department 74 I
Parks and Recreation Department 100
Community Development Department 110
Reserve 120
INon-Departmental 123
SPECIAL REVENUE FUNDS
Fund Balance Summary 127 I
Revenue Summary 128
Expenditure Summary 130
Fund Details (includes write-up, objectives &expenditures):
Cable TV Fund 133
Grant Management Fund 137
Solid Waste Abatement Fund 140
Police Activity Fund 145
Springbrook Nature Center Fund 149
CAPITAL IMPROVEMENT FUND 1
Fund Balance Summary 155
Revenues 156
Expenditures 157
Current Year Project Descriptions 162
Five Year Capital Improvement Plan 165
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ICity of Fridley BUDGET 2013
State of Minnesota
Table of Contents
CAPITAL EQUIPMENT FUND PAGE
Fund Balance Summary 177
Revenues 178
IExpenditures 179
Current Year Project Descriptions 181
I Five Year Capital Equipment Plan 183
ENTERPRISE FUNDS
I Water Fund:
Goals & Objectives 186
Net Assets Summary 187
I Revenues 188
Expenses 189
Current Year Project Descriptions 197
Five Year Capital Outlay Plan 199
IIncome/Expense Projections 202
Sewer Fund:
I Goals & Objectives 203
Net Assets Summary 205
Revenues 206
I Expenses 207
Current Year Project Descriptions 216
Five Year Capital Outlay Plan 217
Income/Expense Projections 220
IStorm Water Fund:
Goals & Objectives 221
I Net Assets Summary 223
Revenues 224
Expenses 225
I Current Year Project Descriptions 234
Five Year Capital Outlay Plan 235
Income/Expense Projections 238
I Liquor Fund:
Net Assets Summary 239
Revenues 240
IExpenses 241
INTERNAL SERVICE FUND
I MIS Fund:
Funding Sources and Expenditure Projections 246
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BUDGET 2013
City of Fridley
State of Minnesota
Table of Contents
MISCELLANEOUS
Tax Levy Resolution 247 '
Budget Resolution 248
TNT Tax Rates 250
City Tax Estimates 251
Significant Minnesota Tax Policies 252
Local Government Aid Notice 253
Historical & Estimated Property Tax Rates 254
Glossary 256
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I BUDGET 2013
City of Fridley
State of Minnesota
IElected and Appointed Officials
IELECTED OFFICIALS
Term of Office
I Expires December
Effective January 2012
Mayor Scott J.Lund 2012
ICouncilmember At Large Robert L. Barnette 2012
Councilmember, Ward I James T. Saefke 2014
Councilmember, Ward II Dolores M. Varichak 2014
ICouncilmember, Ward Ill Ann R. Bolkcom 2014
IEffective January 2013
Mayor Scott J.Lund 2016
I Councilmember At Large Robert L. Barnette 2016
Councilmember, Ward I James T. Saefke 2014
Councilmember, Ward ll Dolores M. Varichak 2014
Councilmember, Ward III Ann R. Bolkcom 2014
APPOINTED OFFICIALS
City Manager William W. Burns
I City Attorney Darcy M. Erickson
Prosecuting Attorney Carl J. Newquist
City Clerk Debra A. Skogen
IDepartment Heads:
I Finance Director/Treasurer Darin R. Nelson
Director of Public Safety and Emergency Management Donovan W. Abbott
Fire Chief John D. Berg
IDirector of Public Works James P. Kosluchar
Director of Parks and Recreation Jack G. Kirk
I Director of Community Development Scott J. Hickok
Director of Human Resources Deborah K. Dahl
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CITY ADMINISTRATIVE ORGANIZATIONAL STRUCTURE 2013 I
City of Fridley
General Fund Authorized Full-Time (Minimum Of 32 Hours A week)Positions - 104(A)
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Total Authorized Full-Time (Minimum of 32 Hours A Week)Positions - 128 (A)
rev.8/28/12
CITY MANAGEMENT(2) I
City Manager
Admin Assistant to the City Manager
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Non-General Fund
CABLE TV FUND
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Cable Administrator
FINANCE (20) POLICE(44) FIRE (8)
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Finance Director-Treasurer Public Safety Director Fire Chief
Accountant Administrative Assistant Administrative Assistant I
Assistant Chief
ACCOUNTING (4) FIELD OPERATIONS (28) (3) Captains
Assistant Finance Director Captain I
Payroll Coordinator (5) Sergeants
Accounting Specialist (22) Patrol Officers
Acctg-Data Processing Clerk RENTAL INSPECTIONS (2) I
Rental Inspection Asst.
ASSESSING (2) TECHNICAL SUPPORT(14) Full-time Firefighter
City Assessor Captain
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Appraiser Lieutenant
(3) Detectives HUMAN RESOURCES(2)
MIS (2) Pawn Detective
IT Manager (2) School Resource Officer Human Resources Director
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PC Technician Anoka-Henn DTF Sergeant Administrative Assistant
Special Projects Coordinator
ICITY CLERK- RECORDS (2) Crime Prevention Specialist
City Clerk Office Supervisor
Licensing & Records Technician (2) Police Technicians
(Also 3 at 32 hrs/week)
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Non-General Fund
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LIQUOR (5)
Liquor Operations Manager
(4) Lead Liquor Store Clerks
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WATER ADMIN (2)
Utility Billing Clerk
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Acctg-Data Processing Clerk
HRA/WATERADMIN (1) t
Acctg/Admin Specialist
(A)An"Authorized Position"is defined as one that works at least 32 hours a week and receives a full-time benefit package. I
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PUBLIC WORKS (35) PARKS&
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COMMUNITY
RECREATION (8) DEVELOPMENT(9)
I Public Works Director
Admin Assist/Main't Coord Parks & Recreation Director Community Development
Recreation Office Coordinator Director
I (2) Program Supervisors Office Coordinator
ENGINEERING (3) Sr Citizens Program Supervisor
Assistant Public Works Director BUILDING INSPECTION (3)
I (2) Engineering Technician Chief Building Official
Building Inspector
PW MAINTENANCE (20) Permit Technician
I Administrative Assistant
PLANNING
Parks Supervisor Planning Manager
(6) Public Service Worker
IStreet Supervisor
(8) Public Service Worker
IFleet Services Supervisor
(2) Mechanic
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INon-General Fund Non-General Fund
Non-General Fund SPRINGBROOK NATURE SOLID WASTE
I WATER (5) CENTER(3) Environmental Planner
Water Supervisor Nature Center Director
(4) Public Service Worker Program Supervisor SECTION 8 HOUSING
I Program Admin Assist Coordinator(32 hrs/week)
SEWER(5)
Sewer Supervisor HRA
I (4) Public Service Worker Assistant Executive Director
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City Organization anization For Service
2013 ,
CITIZENS OF FRIDLEY '
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CITY COUNCIL
PLANNING COMMISSION OTHER COMMISSIONS
* Appeals Commission * Charter Commission (1) ,
* Parks & Recreation Commission (1) Independent Commission-
* Environmental Quality & Energy Commission Appointed by District Court
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CITY ADMINISTRATION &
GENERAL MANAGEMENT
CITY MANAGER
* Human Resources
* Finance
* Public Safety
* Fire
* Public Works
* Parks & Recreation
* Community Development
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ITHE BUDGET PROCESS
IChapter 7 of the City Charter of the City of Fridley sets forth the requirements for the preparation of the
annual budget. In addition, the State of Minnesota has established a "Truth in Taxation" program which
requires local governments to provide notice of their proposed budgets and levies. Each taxing
jurisdiction is required to hold a public meeting prior to adoption of the budget to inform the citizens and
Igive them an opportunity to provide input on spending and taxing levels.
Section 7.04 of the City Charter directs the City Manager to prepare a proposed budget and submit it to
I the City Council at the last meeting in August. A summary of the proposed budget is placed in the official
publication twice prior to November 15.
Minnesota's Truth in Taxation Statute requires us to certify a proposed tax levy to the County Auditor by
I September 15. Based upon the certified proposed levy, the County is required to mail to each property
owner a notice of proposed property taxes by late November.
I Between November 27 & December 26, a public meeting must be held to adopt the final property tax levy.
In accordance with Section 7.05 of the Charter, the budget is adopted by resolution. A resolution is also
passed requesting Anoka County to spread the tax levy contained within the enacted budget against the
I tax base. We are required by Statute to certify our final levy to the County Auditor 5 working days after
December 20th.
Changes to the adopted budget and supplemental appropriations may be made during the year by the City
I Council. However, Section 7.07 of the Charter provides that the Council shall not have the authority to
increase the total amount of the budget, whether by insertion of new items or otherwise, beyond the
projected revenues unless the actual revenues exceed the projected revenues, and in that event not
I beyond such actual revenues. Section 7.08 of the City Charter also empowers the City Council to
establish an emergency appropriation not to exceed ten percent of the total budget. At the end of the
fiscal budget period all budget amounts lapse to the extent they have not been expended or encumbered.
IThe 2012 calendar of key events regarding the 2013 budget were scheduled as follows:
IJune 18 Council Budget Work Session. Draft budget is reviewed.
August 20 Consideration by City Council of the Proposed budget.
IAugust 20 Council passes a resolution to certify a Proposed tax levy to Anoka County.
Council passes a resolution adopting the Proposed budget.
ISeptember 15 "Proposed Levy Certification Taxes Payable 2013" is due to Anoka County.
September 6 Publication of the Proposed budget resolution, 1St time,(Per Charter 7.04).
ISeptember 13 Publication of the Proposed budget resolution, 2nd time, (Per Charter 7.04).
IOctober 15 Council Budget Work Session
December 3 Public meeting on the final levy and budget.
IDecember 10 Adoption of final levy and budget.
December 28 "Final Levy Certification Taxes Payable 2013" due to Anoka County.
I "Certification of Truth In Taxation Taxes Payable 2013" due to Department
of Revenue.
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December 30 "Payable 2013 Property Tax Levy Report" due to Dept of Revenue.
December 31 Publication of the final 2012 budget resolution, (Per Charter 7.05). '
January 9 Publication of the"Summary Budget Statement". (Per OSA).
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BUDGET CONTROL
d et for effective management control, it is incorporated into the accounting
In order to use the adopted bug g p 9
system and then used as a standard for internal accounting control. Internal accounting controls are
designed to provide reasonable, but not absolute, safeguards to protect assets against loss or
unauthorized use, and to ensure reliability of financial records used in preparing financial statements. The
concept of reasonable assurance recognizes that the cost of a control should not exceed the benefits
likely to be derived and the evaluation of cost and benefits requires estimates and judgments by
management.
Budgetary control is maintained using complete budgetary accounts in compliance with City Charter
requirements. It is the management policy of the City that the existence of a particular appropriation in the
approved budget does not mean that it must be expended. Expenditures are not approved until it has
been determined that there are adequate funds appropriated, the expenditures are necessary and there
are funds available. There is constant review of the budget during the year and budget-to-actual
comparisons are distributed to Department Heads on a monthly basis.
Budgetary control is maintained at the expenditure category level for all divisions within a department.
Budgets are adopted on a basis consistent with Generally Accepted Accounting Principles (GAAP) which
mandates the following:
1. Fund Accounting
The accounts of the City are organized on the basis of funds and account groups, each of which is
considered a separate accounting entity. The operations of each fund are accounted for with a
separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues
and expenditures, or expenses, as appropriate. Government resources are allocated to and
accounted for in individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
2. Measurement Focus
The accounting and reporting treatment applied to a fund is determined by its measurement
focus. All governmental funds and expendable trust funds are accounted for on a spending or
"current financial resources" measurement focus. This means that governmental fund operating
statements present increases (revenues and other financing sources) and decreases
(expenditures and other financing uses) in net current assets. Accordingly, they are said to
present a summary of sources and uses of"available spendable resources" during a period.
Proprietary funds are accounted for on a cost of services or "capital maintenance" measurement
focus. This means that all assets, including fixed assets, and all liabilities, including long-term
liabilities, associated with their activity are included on their balance sheets. Proprietary fund type
operating statements present increases (revenues) and decreases (expenses) in net total assets.
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IBUDGET CONTROL (cont.)
I3. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the
I accounts and reported in the financial statements. Basis of accounting relates to the timing of the
measurements made, regardless of the measurement focus applied.
Governmental Funds and Expendable Trust Funds are accounted for using the modified accrual
I basis of accounting. Their revenues are recognized when they become susceptible to accrual;
i.e., both measurable and available. Substantially all revenues are accrued.
Expenditures are generally recognized under the modified accrual basis of accounting when the
I related fund liability is incurred, except for principal and interest on general long-term debt which is
recognized when due.
I Proprietary funds are accounted for using the accrual basis of accounting. Revenues are
recognized when they are earned, and expenses are recognized when they are incurred.
IFUND BALANCE POLICY
General Fund
IIn 1994, the City Council of the City of Fridley passed a resolution designating minimum fund balance in
the order set forth as follows:
I 1. A designation for working capital equaling 60% of the ensuing year's budgeted local government
aid plus the property tax levy (including any state paid portion);
I2. A designation for subsequent years' expenditures for uses of fund balance as set forth in the
ensuing year's adopted annual budget;
3. A designation for contingencies equal to 10% of the General Fund budgeted expenditures and
Iother financing uses for the ensuing year;
4. A designation for replacement of fixed assets in an amount not less than 10% of the General
I Fund investment in General Fixed Assets as identified in the Comprehensive Annual Financial
Report.
Special Revenue Funds
I1. A designation for subsequent years' expenditures for uses of fund balance as set forth in the
ensuing year's adopted budget;
1 2. A designation for subsequent years' expenditures for the balance of the Cable TV equipment
grant;
I 3. A designation for cable TV program for the entire fund balance in the Cable TV Special Revenue
Fund;
I 4. A designation for solid waste abatement equal to the fund balance in the Solid Waste Abatement
Special Revenue Fund;
5. A designation for drug and gambling enforcement in the Drug and Gambling Forfeiture Special
IRevenue Fund equal to the entire fund balance;
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FUND BALANCE POLICY-(cont.)
Capital Improvement Fund
1. A designation for fixed asset replacement equal to the balance in the general portion of the
Capital Improvement Plan;
2. A designation for park improvements equal to the balance in the park portion of the Capital
Improvement Plan;
3. A designation for street improvement equal to the balance in the street portion of the Capital
Improvement Plan.
DEBT MANAGEMENT
The City practices a debt management policy that searches out all revenue sources in lieu of issuing
general obligation debt that will ultimately impact our legal debt margin. All debt issues are reviewed
annually to determine the feasibility of utilizing call features or issuing refunding debt. The City maintains
the services of Financial Advisors in regard to any new Special Assessment Improvement, Tax Increment,
or Revenue Debt.
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2013
' City of Fridley
Budget Message
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FRIDLEY
2013 BUDGET MESSAGE
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TABLE OF CONTENTS
I. Introduction B-1
II. Budget Context and Issues B-1 I
A. Legislative Context B-1 I
B. Budget Issues B-3
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III. The Budget in Perspective B-4
(Table 1 —All Funds -Budgeted Expenditures) B-5
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A. General Fund B-5
1. Expenditures B-5
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(Table 2—General Fund-Budgeted Expenditures) B-5
2. Revenues B-6
B. Special Revenue Funds
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(Table 3—Special Revenue Funds—Budgeted Expenditures) B-7 I
1. Cable Television Fund B-7
2. Grant Management Fund B-7
3. Solid Waste Abatement Fund B-8
4. Police Activity Fund B-8
5. Springbrook Nature Center Fund B-8
C. Capital Improvement Fund B-8 I
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(Table 4—Capital Improvement Fund—Budgeted Expenditures) B-9
D. Capital Equipment Fund B-10
(Table 5—Capital Equipment Fund—Budgeted Expenditures) B-10
E. Enterprise Funds B-10
(Table 6—Enterprise Funds -Budgeted Expenditures) B-11
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1. Water Fund B-11
2. Sewer Fund B-11
3. Storm Water Fund B-12
4. Liquor Fund B-12
F. Debt Service B-12 I
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2013 Budget Message
Table of Contents
(Continued)
IV. Tax Imp act B-13
(Figure 1 —Property Tax Changes) B-14
V. Financial Health of the City B-14
A. Fund Balances B-14
(Table 7-Fund Balances) B-15
' B. Revenues B-15
(Table 8 - External Revenues vs. Expenditures) B-15
' (Table 9- General Fund-Revenue Sources) B-16
IC. Expenditures B-16
(Table 10- General Fund Expenditures) B-17
VI. Economic Environment B-17
A. New Construction B-18
' B. Employment B-18
C. Property Values B-18
D. Public Assistance B-19
E. Crime B-20
VII. Conclusion B-20
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I. Introduction '
The 2013 budgetary process was once again a year-long endeavor that began with a
Council-Commission issues survey and departmental goal setting early in the year. Thereafter,
the City Manager met with department managers and other staff to review departmental budgets.
He then brought a preliminary budget to the City Council in a June budget work session where
Council members had an opportunity to ask questions and direct further research. The
preliminary budget, along with minor changes, came back to the City Council in August and was
approved together with the preliminary tax levy. The City Council met again with the City's
management team in October to resolve remaining issues and to review changes that had
occurred since June. Ultimately, the finished product was prepared for the public meeting on
December 3, 2012. Following citizen input, the budget resolution and resolution certifying the
final tax levy will be considered by the City Council at its December 10 meeting. 1
As the budget is presented, I want to again thank Fridley's department managers and their
staff for once again preparing responsible and thoughtful budgets. Thanks also to Finance ,
Director Darin Nelson, Budget Accountant Craig Ellestad, and Human Resources Director
Debbie Dahl, for compiling numbers, making budget changes, and for assisting me in the
preparation of this message. Roberta Collins, Administrative Assistant to the City Manager, also
deserves credit and thanks for collecting the information on the City's external environment and
for editing this message. Finally, thank you very much to the Fridley City Council for its hard
work in reviewing the budget and for accommodating staffs needs through the budgetary ,
process.
II. Budget Context and Issues '
A. Legislative Context.
Last year at this time, we reported Fridley should expect no major legislative changes in
2012 and a smaller than usual bonding bill. We also reported that readers could expect the
passage of legislation that would place two constitutional amendments on the ballot.
Additionally, we forecast there would be no major efforts to restore the Market Value '
Homestead Credit program or to address traditional local government issues.
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to pass. We did not see any efforts to
Most of what we predicted last year has come p y
' address more permanent solutions that would enable the state to restore funding that was
borrowed from Minnesota schools, or address any future fund balance deficiencies. While we
also saw the approval of legislation that placed two constitutional amendments on the ballot, the
$775 million bonding bill that was enacted was higher than anticipated.
' Although there was no renewal of levy limits on local governments, no increases in local
contributions to employee retirement benefits, no legislation affecting the sale of wine in grocery
stores and no other major legislation in traditional areas of local legislation, there were a few
things that almost happened that were important to local governments. These included legislation
proposed by the Tax Payers League and the National Association of Industrial and Office Parks
(NAIOP) that would have required local governments to post four different annual budgets on
their websites. The same legislation would have required cities to combine object code
expenditures for general and special revenue funds and post these as well. The legislation was
' included in two omnibus tax bills that were vetoed by Governor Dayton. Another bill that would
have clarified some of the issues surrounding the new market value homestead exclusion for
lower valued residential properties was also included in the omnibus tax bills and was also
vetoed.
' While the legislature may reconsider both of these local legislative items in 2013, Metro
Cities Executive Director Patty Nauman offers that the 2013 legislature will focus primarily on
projected budget deficits, which for the 2013-2014 biennium are currently estimated at $1
billion. Since the legislature used a variety of one-time, temporary fixes to balance the last
' biennial budget, including delaying of state payments to school districts, and borrowing against
future tobacco revenues, the 2013 task of budget balancing is very likely to be a much more
serious process. Whether this reform ultimately involves revenues or expenditures or both,
remains to be seen.
' Part of this structural reform could theoretically involve the state's Local Government
Aid (LGA) and Fiscal Disparities programs. Both a Governor's Advisory Group and a legislative
advisory group have been meeting periodically throughout 2012 to examine the impact of
potential changes in the formula that would make the formula simpler and more reliable. While
readers can expect that the recommendations of the Governor's Advisory Group will be included
within the Governor's 2013 legislative package, absence of additional funding for LGA and as
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yet undefined goals for an LGA program could generally make development of consensus on this
issue very difficult during the upcoming legislative session. While consensus on changing the
formula may be difficult to achieve, reducing the amount budgeted to balance the state's budget '
is likely to be a much easier undertaking.
Minnesota's Fiscal Disparities program has been under investigation in recent years. The 111
program was established in 1971 as a means for sharing the benefits of the commercial/industrial
tax base in the Twin Cities Metropolitan area. While we are likely to see a variety of legislative '
proposals for changing the formula used for the Fiscal Disparities program in 2013, the
complexity of this program and the zero-sum nature of likely proposals will make these changes 1
highly controversial and very difficult for any of them to gain legislative approval.
According to our source, legislation cities are most likely to see in 2013 is legislation that
creates more effective economic development tools. These proposals will undoubtedly include
proposals for improving the flexibility of Tax Increment Financing and other tools/programs
aimed at creating jobs in Minnesota. While we may see other legislative action in other areas of
traditional concern to cities, the newness of many legislators in 2013, the huge task of balancing
the State's General Fund budget, and the continuation of strong partisanship will continue to
make legislative change difficult in the year ahead.
B. Budget Issues. '
Council reviewed revenues and expenditures within the City's four funding categories in
mid-June and again in mid-October. In general, there were no major budget issues regarding any
of these categories during the two budget work sessions. There were also no major program
expansions and, for the most part, the budget reflected a continuation of spending levels and
spending restraints that have been in effect since 2010.
As in past years, Council and staff focused on a number of salary and fringe benefit
expenditures. The most significant of these changes is a 2% cost-of-living adjustment for non-
union employees, which is in keeping with a very similar adjustment for union employees made
as a result of contract negotiations. The budget also provides for step increases for 24 of 130
employees. Although staff had originally budgeted a 15% increase in employee health insurance
premium costs, that number was eventually reduced to 6.4%. The actual cost of employee health I
insurance premiums, after shifts in employee plans is 4.2%. The City's contribution to dependent
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70% for General Fund
care health insurance premiums remains at 70/o of cost. Overall, costs o G
' personnel are up by $300,496, or by 2.74%.
Council also considered General Fund cash flow assumptions and projections developed
by Finance Director Darin Nelson. He explained that a combination of lower than expected
expenditures and better than expected revenues for 2012 will leave the City with nearly
$1,000,000 more in cash balances than we anticipated at this time last year. He also points out
that, based on his assumptions, projected revenues and expenditures for the next ten years should
' leave the City of Fridley with a comfortable level of cash balances that will range between 45%
and 47% of expenditures.
Outside the General Fund, there was one change in the scope of personal services
expenditures. At the October budget work session, staff recommended that a part-time
environmental planner position be expanded to a full-time position. This raised the projected
salary and fringe benefit costs for the City's Solid Waste Abatement Fund from $14,751 to
' $69,213. The justification for the change was more broadly related to coverage of code
enforcement duties within the Community Development Department as well as having staffing to
' prepare the surface water management section of the City's Comprehensive Plan. Revenues for
this change will be derived from charging 50% of our Engineering Technicians salary and fringe
Ibenefits to the City's street improvement project.
Council also gave considerable attention to the City's rates for the City's Water, Sewer,
and Storm Water Funds in 2013 and beyond. On the basis of conservative expenditure and
revenue assumptions, Finance Director Darin Nelson developed cash flow analysis for each of
the three utilities. Based on higher than expected MCES charges for sewage treatment, Darin
raised his rate increase request for 2013 from 5% to 7.5%. He also requested an 8% water rate
increase for each of the next two years and 4% storm water rate increases for each of the next
thirteen years. The combination of these increases is expected to raise 2013 rates for the three
utilities by a total of$34.39 for the average water user. Council generally concurred that these
increases were needed.
' III. The Budget in Perspective
The budget that emerged from staff and Council reviews provides for the expenditure of
$18,158,244, or $780,452 (4.5%) more than the amount budgeted for 2012. We have displayed
' these expenditures by fund in Table 1.
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Table 1
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All Funds
Budgeted Expenditures
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Budget Budget
2012 2013 Change % Change
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General Fund $ 14,258,403 $ 14,702,854 $ 444,451 3.1%
Special Revenue Funds 1,265,989 1,051,490 (214,499) (16.9%) I
Capital Improvement Fund 1,429,000 1,338,500 (90,500) (6.3%)
Capital Equipment Fund 424,400 1,065,400 641,000 151.0%
Total $ 17,377,792 $ 18,158,244 $ 780,452 4.5% I
A. General Fund.
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1. Expenditures
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General Fund expenditures are projected at $14,702,854, or $444,451 (3.1%) more than I
the amount budgeted for 2012. Table 2 displays these amounts by broad category of
expenditure.
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Table 2 I
General Fund
Budgeted Expenditures
Budget Budget
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2012 2013 Change % Change I
Personal Services $ 10,975,626 $ 11,276,122 $ 300,496 2.7%
Supplies 882,298 923,584 41,286 4.7%
Other Services &
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Charges 2,400,479 2,344,023 (56,456) (2.4%)
Capital Outlay 0 0 0 0%
Other Financing Uses 0 159,125 159,125 100.0% I
Total $ 14,258,403 $ 14,702,854 $ 444,451 3.1% _
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' Of the amount budgeted, $11,276,122, or 76.7% is dedicated to personal services. The
$300,496 increase in personal service costs reflects several changes in personal service
' categories including a $254,081 (3.51%) increase in the cost of full time salaries and a $24,421
(3.0%) increase in retirement benefits. Other increases in personal service costs include a
' $27,769 (4.22%) increase in employee health insurance costs, and a $310 (.11%) projected
increase in cash benefits paid in lieu of health insurance.
' The cost of supplies for the General Fund departments has increased by $41,286 (4.68%).
By far the biggest part of this projected increase is for fuel, which is expected to increase by
' $24,910 (9.45%). The budget also projects an $11,200 (4.53%) increase in the cost of repair and
maintenance supplies, and an $8,480 (35.35%) increase in costs for small tools. These costs are
' partially offset by a$10,340 (-29.76%) decrease in the cost of office supplies.
Expenditures in the other services and charges category are projected to decrease by
' $56,456 (2.4%). Much of this decrease has to do with the moving the charge for Information
Systems depreciation to a new expenditure category, "Other Financing Uses". As was the case in
' 2012, the charges for capital equipment are listed in a separate, Capital Equipment Fund.
2. Revenues.
' Overall, staff projects General Fund revenues of$14,754,030, or 3.94% more than 2012.
These revenues include $9,972,346 (3.85%) in General Fund property tax revenue. This number,
' together with interest and penalties, brings total General Fund property tax revenue to
$10,097,346, or 3.84% more than was budgeted for 2012. General Fund revenues also include
transfers of $250,000 from the Liquor Fund and $350,000 from the Closed Bond Fund. Once
again, the General Fund budget does not include any projected LGA revenue.
B. Special Revenue Funds.
' Spending for all Special Revenue Funds in 2013 is $1,051,490, or $214,499 (16.9%) less
than was budgeted for 2012. Table 3 reveals budgeted amounts for each of the City's five special
revenue funds for 2013.
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Table 3 '
Special Revenue Funds
Budgeted Expenditures
Budget Budget
2012 2013 Change % Change '
Cable TV Fund $ 342,145 $ 170,782 ($ 171,363) (50.1%)
Grant Management 104,890 106,964 2,074 2.0%
Solid Waste Abatement 418,381 365,527 (52,854) (12.6%)
Police Activity Fund 0 0 0 0%
Springbrook NC Fund 400,573 408,217 7,644 1.9% ,
Total $ 1,265,989 $ 1,051,490 ($ 214,499) (16.9%)
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1. Cable Television Fund.
We have reduced these expenditures by $171,363, or by 50.08%. The reduction reflects
the absence of budgeting for replacement of equipment in the Council Chambers and control
room that was budgeted for 2012.
Staff estimates that the cable franchise fee and interest revenues for 2013 will amount to
$286,000. The combination of revenues and expenditures for 2013 should leave us with a
$1,396,878 cash balance.
2. Grant Management Fund.
We project expenditures of $106,964, or 2.0% more than we budgeted for 2012.
Expenditures include $70,896 for the special rental inspection program being conducted with
leftover Section 8 Housing funds. It also includes $30,068 for the Chore Services Program and
$6,000 in State Health Improvement Program (SHIP) expenditures.
Revenues for these expenditures are all provided through grant revenues. There are
$67,807 in remaining Section 8 funds to be used for rental housing inspection in 2014. Once this
money is exhausted, the City will need to find alternative sources of funding to continue this
program.
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3. Solid Waste Abatement Fund.
' We are ro'ectin expenditures of$365,527, or 12.6 % less than the amount budgeted for
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' 2012. The reduced budget reflects a $49,900 (14.5%) savings in our contract for recycling
services that was achieved by conversion from dual sort to single sort recycling.
These costs are offset by revenues from recycling fees and penalties ($283,196), SCORE
funding ($64,000), program revenue ($2,000), and transfers from the City's Closed Bond Fund
' ($34,125).
The revenues, together with expenditures, will leave us with a fund balance of$53,298.
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4. Police Activity Fund.
With the end of the City's participation in the Federal DEA Task Force, there is no longer
a forfeiture-related revenue stream and no expenditure for an entry level police officer.
5. Springbrook Nature Center Fund.
We have budgeted $408,217, or 1.91% more than was budgeted for 2012 for this fund in
' 2013. The increase reflects $8,316 in additional salary and benefit costs. A large part of this has
to do with a switch in health insurance benefit plans by one employee.
' Expenditures are more than offset by revenues from the Springbrook Nature Center Levy
and various program revenues, including those stemming from contracts with school districts.
' For 2013, we are projecting the levy will generate $331,700, and the program and contract
revenue will amount to $93,700.
C. Capital Improvements Fund.
We have budgeted $1,338,500 in capital improvement expenditures for 2013. The
amount is $90,500 or 6.3% less than we budgeted for 2012. Table 4 shows the distribution of
' these expenditures among the three project categories.
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Table 4
Capital Improvement Fund
Budgeted Expenditures
Budget Budget
2012 2013 Change % Change
Building $ 410,000 $ 327,500 ($ 82,500) (20.1%) 1
Streets 870,000 841,000 (29,000) (3.3%)
Parks 149,000 170,000 21,000 14.1%
Total $ 1,429,000 $ 1,338,500 ($ 90,500) (6.3%)
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The Building portion of this expenditure has decreased by $82,500, or by 20.1%. The
largest of these expenditures includes $100,000 for replacement of the garage heating system,
and $50,000 for improvements to the entrance to the Fridley Fire Department. This budget also
includes $25,000 for replacement of a fourth HVAC unit at the Municipal Center, and $25,000
for Municipal Center security upgrades. 1
The Street portion of the capital improvements budget is $29,000, or 3.3% less than it
was for 2012. The number shown here is a net cost to the Capital Improvements Fund after
special assessments and MSAS funding for the 2013 project are taken into consideration. In
addition to the 2013 mill and overlay project ($580,000), it includes $220,000 for the 2013 seal
coating program. The construction cost for the street portion of the project is estimated at
$960,000. It will occur in the Meadowmoor Terrace and Flanery Park neighborhoods. 1
The Parks portion of this budget amounts to $170,000, or 14.09% more than was
budgeted for 2012. The projects include replacement of the Commons Park irrigation system 1
($80,000), resurfacing of basketball and tennis courts ($30,000), SNC boardwalk repair
($25,000), installation of cameras in four highly used parks ($25,000), and park furnishings 1
replacements ($10,000).
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Revenues for Parks capital improvements in 2013 will include interest income of$18,680
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' and $10,000 in park fees. The 2013 expenditures will leave the City with $1,726,667 in Parks
capital improvement cash balances. Overall balances for all three areas will have been reduced
from $5,336,059 at the end of 2012 to $4,977,014 at the end of 2013. This reduction amounts to
$359,045, or-6.7%.
D. Capital Equipment Fund.
Capital Equipment Fund expenditures for 2013 are budgeted at $1,065,400. The
departmental distribution of these expenditures is portrayed in the table below.
' Table 5
' Capital Equipment Fund - Budgeted Expenditures
Revised
Budget Budget
' 2012 2013 Change % Change
Police $ 174,400 $ 177,700 $ 3,300 1.9%
Fire 34,000 600,000 $ 566,000 1664.7%
' Parks 81,000 87,700 $ 6,700 8.3%
Streets 135,000 200,000 $ 65,000 48.1%
' Total $ 424,400 $ 1,065,400 $ 641,000 151.0%
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Overall, these expenditures have increased by $641,000, or by 151%. By far, the largest
' portion of these projected expenditures is a proposed $600,000 expenditure to replace a fire
engine. The amount also includes $200,000 for two Street Division dump trucks, $177,700 to
' replace four police vehicles, and $87,700 for Parks Maintenance Division equipment.
Revenues for these purchases come from equipment certificates (bonds) that were last
' sold this year for 2012 and 2013 equipment.
111 E. Enterprise Funds.
We have budgeted $13,570,096, or 2.2% more for the City's four enterprise funds in
' 2013. The changes for each of these funds are highlighted in Table 6.
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Table 6 ,
Enterprise Funds
Budgeted Expenditures
Budget Budget
2012 2013 Chan e % Chan e 1
Water Fund $ 2,828,650 $ 2,828,727 $ 77 0.0%
Sewer Fund 4,580,009 4,841,452 261,443 5.7%
Storm Water Fund 575,125 579,360 4,235 0.7%
Municipal Liquor 5,289,551 5,320,557 31,006 0.6% '
Total $ 13,273,335 $ 13,570,096 $ 296,761 2.2%
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1. Water Fund.
The anticipated cost of 2013 expenditures is $2,828,727, or 0% greater than projected
costs for 2012. The small change reflects an operating increase of $18,599 (+.7%), and a debt I
service reduction of $18,522 (-7.8%). Expenditure changes include a $5,400 (2%) increase in
interfund charges, a $14,540 increase in personal services cost for Water Division employees, a
$9,500 increase for repair parts and chemicals, and an $11,000 increase for various contractual
service repairs. '
Staff recommends an 8% water rate increase, which together with other revenues, will
generate $2,075,549. Our projected operating and non-operating revenues and expenses will
leave us with net income of(-$59,079). Fixed asset and debt service costs,together with negative
net income, will reduce cash balances from $3,155,358 to $3,091,207.
2. Sewer Fund.
We project Sewer Fund expenditures for 2013 will amount to $4,841,452, 5.7% more
than we expect to spend this year. The major contributor to the $261,443 increase is a $214,049
increase in treatment and utility costs. The 2013 budget also includes an additional $24,000 for
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inflow and infiltration analysis and an additional $8,160 for personal services cost associated
with Sewer Operations. These increases are partially offset by a $2,579 reduction in depreciation
costs for fixed assets.
' The increased operating costs, along with other changes in our income and expense
projections, have created a need for a 7.5% increase in sewer rates for 2013. This increase will
' generate $4,826,077 in operating income to offset all operating expenses. Our projected
operating and non-operating revenues and expenditures will leave us with $9,348 in net income.
' Fixed asset and debt service costs, however, will reduce cash balances from $1,492,326 to
$1,381,833.
' 3. Storm Water Fund.
Storm Water expenditures for 2013 will amount to $579,360, or .74% more than the
amount budgeted for 2012. All of the $4,235 increase may be attributed to the 2% increase in
the interfund charges we charge enterprise funds for General Fund overhead.
' This small increase in operating costs, together with fixed asset and debt service, will
require a 4% increase in storm water fees. The new fees will generate $591,123 in operating
' revenues. These revenues, together with operating expenditures, will leave us with $27,763 in
net operating income. Fixed asset and debt service costs, however, will reduce cash balances
from $1,368,200 to $1,263,013.
' 4. Liquor Fund.
Liquor Fund expenditures for 2013 are estimated at $5,320,557, or .59% more than the
amount budgeted for 2012. While there are numerous additions and subtractions among line
items for the two stores, the most significant contributor to increased costs is a $120,000
' estimated increase in cost of product. We have also budgeted a $100,000 decrease in operating
transfers to the General Fund.
' Revenues from liquor store sales are projected to increase to $5,421,053, or by 5.3%.
These revenues, together with operating expenditures and transfers to the General Fund, will
' increase our Liquor Fund cash balance from$342,623 to $443,119.
F. Debt Service.
' In addition to operating funds, the City maintains a number of funds that have been
established for the administration of debt service. In 2013, we expect to pay $787,727 in debt
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service for water system improvements, $65,375 for sewer system improvements and $46,575 1
for storm water improvements. We also anticipate paying $1,123,412 for street improvement
debt service, and $80,763 for equipment certificate debt service. '
IV. Tax Impact ,
The City's 2013 property tax levy is $11,252,481. The amount is $548,742, or 5.13%
more than the amount levied for 2012. Of the total, $9,972,346 represents the General Fund '
portion of the property tax levy. Another $948,435 covers the City's bonded indebtedness for
street improvement projects and equipment certificates. The remainder includes a $331,700 levy '
for the Springbrook Nature Center.
The impact of the City's levy on overall property taxes is affected by differences in
property valuation rates for different classes of property. These values shifted considerably in
2012. The most significant of these shifts was another marked decline in residential property
values accompanied by a lesser decline in commercial and industrial values.
In order to determine the tax impact of these changes on residential property, one must
first calculate the value of tax capacity that may be attributable to a particular home (in this case
the average value home). This is done by first applying the State's Homestead Market Value
exclusion to determine the taxable market value of the home.
Once the exclusion is applied to the value of the home, one then applies the class rate for
single family homesteaded property to the taxable market value of the home. The tax capacity is
calculated by multiplying the first $500,000 of the value of the home by 1% and the remainder of
the value by 1.25%. The two products are then added. The resulting tax capacity for the home is
then multiplied by the sum of the tax capacity rates for Fridley, Anoka County, the school
district, and other units that have jurisdiction in the area in which the home is located. After
doing all of this, we must also add the value of any market rate levies approved by the voters
in the school district in which the home is located.
Having completed these calculations for the average value Fridley home (estimated to be
worth $149,900), we learned that the City's 2013 levy will cause taxes on the house to increase
from $617 to $618, or by .1%. Property taxes for all taxing jurisdictions for the same valued
Fridley home will vary somewhat, depending on the home's school district location.
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I Figure 1 depicts what staff believes will be the 2013 changes in total property taxes for
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Iowners of a home with an estimated market value of$149,900 in all four Fridley school districts.
The change in property taxes includes a $122 decrease in the Anoka Hennepin School District, a
I $99 decrease in the Columbia Heights and Spring Lake Park School Districts, and an $88
decrease in the Fridley School District.
IFigure 1
Property Tax Changes
2012-2013
` ! x , 140 , $2,396 $2,308 $2,176
I $2,046` $2,27"
,1,947
$500
Iq}
(4.8 0 ) (3.7/o) 4,6
($122) ($99) ($88) {$ _4
-$500 � � ��
ISD#11-Anoka ISD#13- ISO#14-Fridley ISDr # -
I Hennepin Columbia a � s=
Heights m
•Final 2012 $2,162 $2,046 $$2,39
TNT 2013 $2,040 $1,947 2,30$ ,
M$Change ($122) ($99): j- ,4#0 7 ref
o%Change (5.6%) (4.8%) -Or ;;PA _ a „ .
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V. Financial Health of the City
A. Fund Balances.
I Table 7 displays the most recent fund balance calculations. It tells us that our
Nonrestricted Governmental Funds have been increasing over the last four years, but will
I decrease by $979,574 by the end of 2013. The decrease is attributable to the purchase of capital
equipment in 2013 with proceeds from equipment certificates issued in 2012.
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While we commonly refer to these balances as nonrestricted, most of them are
earmarked for specific purposes. Of the projected balance for 2013, $4,977,012 is reserved for
capital improvements, and $1,160,753 is restricted by our cable franchise for cable television
operations and improvements. '
TABLE 7 i
Fund Balances
Nonrestricted Nonrestricted
General Governmental
Year Fund Funds '
2008 4,538,224 17,718,217
2009 4,600,988 16,788,469
2010 5,436,388 18,624,144
2011 6,708,284 19,927,190
* 2012 6,644,752 20,684,729
* 2013 6,695,928 19,705,155
* Projected Estimate
B. Revenues. '
Table 8 compares General Fund revenues and expenditures from 2009 to 2013. The
"excess"
excess line represents the amount of money that must be transferred from other funds to
balance the General Fund budget. This money is typically derived from the Liquor Fund and the
Closed Bond Fund. The Closed Bond Fund contains a projected balance of $5,340,000. The
projected Liquor Fund balance is $443,119. 1
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ITable 8
General Fund
IExternal Revenues vs. Expenditures
Actual Actual Actual Actual Budget Budget
I
2008 2009 2010 2011 2012 2013
Revenues $ 12,570,624 $ 13,005,058 $ 13,494,442 $ 13,844,510 $ 13,594,871 $ 14,113,030
IExpenditures 14,066,686 13,718,772 13,550,607 13,494,737 14,258,403 14,702,854
Excess ($ 1,496,062) ($ 713,714) ($ 56,165) $ 349,773 ($663,532) ($ 589,824)
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ITable 9 depicts various sources of General Fund revenue between 2009 and 2013. While
there have been very small increases in reliance on property taxes and charges for services, for
1 the most part,these sources of General Fund revenue have stabilized.
I
ITable 9
General Fund
IRevenue Sources
(By Percentage)
I Source Actual Actual Actual Actual Budget Budget
2008 2009 2010 2011 2012 2013
Taxes 57.9 58.8 62.7 62.5 68.2 68.4
ILicenses and Permits 5.2 5.4 5.1 5.9 5.0 5.4
Intergovernmental 10.0 14.7 9.8 11.2 5.6 5.5
I Charges for Services 11.7 12.1 11.6 12.7 13.6 13.5
Fines and Forfeits 2.1 1.6 1.2 1.1 1.2 1.1
Special Assessments & Miscellaneous 2.7 1.6 0.7 2.2 1.7 1.8
IOther Financing Sources & Fund Balance 10.6 5.7 8.9 4.4 4.7 4.3
Total 100.0 100.0 100.0 100.0 100.0 100.0
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C. Expenditures.
Table 10 displays expenditures in actual and constant dollars and demonstrates that Fridley's
General Fund expenditures have grown very little since 1995. The table shows that when we control for
inflation, actual General Fund expenditures have decreased by $487,732, or by about 5%between 1995 1
and 2011. Of this decrease, $282,320 is explained by the decision to move capital outlay costs from the
General Fund to the Equipment Fund in 2011.
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Table 10 1
General Fund Expenditures
In Actual and Constant Dollars
I
Year Actual Dollars Constant Dollars** I
1995 9,647,338 9,647,338
1996 9,790,481 9,468,903
1997 10,030,524 9,479,248 I
1998 10,059,889 9,318,291
1999 10,932,370 9,862,631
2000 11,310,395 9,794,385
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2001 11,544,546 9,608,516
2002 12,156,024 10,016,546
2003 . 12,056,581 9,713,656
2004 11,824,220 9,140,029
2005 12,240,603 9,215,145
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2006 13,135,791 9,906,886
2007 13,929,188 10,368,861
2008 14,460,491 10,394,171
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2009 14,131,198 10,135,100
2010 13,968,038 9,720,059
2011 13,910,081 9,162,606 1
* 2012 14,658,976 9,623,605 ***
* 2013 15,111,071 9,782,046 ***
* Budgeted Numbers
** Constant dollars are based on the value of 1995 dollars.
*** We have assumed an annual inflation rate of 2.0%
Note, prior to 2006 SNC was a part of the General Fund.
Therefore, beginning in 2006 we add SNC to the General
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Fund expenses to complete this table.
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' VI. Economic Environment
The Fridley socio-economic environment in which the budget was prepared shows some
slight signs of improvement. Construction is about where it was last year and, although assessed
values are lower than last year, more recent housing sales are showing some improvement in the
' housing portion of the Fridley economy. While the number of people on food stamps and cash
' assistance has grown significantly, unemployment levels in Fridley have decreased for the
second year in a row to 5.5% and manufacturing jobs in Fridley have grown by 2.5%.
Finally, levels of crime in Fridley during 2012 are virtually unchanged.
' A. New Construction.
The value of all new construction for the first ten months of 2012 was $25,958,602.
' This compares with $27,878,505 for the first ten months of 2011. Major projects for 2012
included the remodeling of Sam's Club valued at $2,485,636, the Cub Foods remodeling valued
at $4,190,098 and the remodeling of space adjacent to Cub Foods valued at $1,263,000. Other
' large projects included the remodeling of the second floor of the Fairview Clinic at 6401
University Avenue valued at $1,000,000, the addition of fire truck bays at the Minneapolis
IEmergency Operations Center valued at $1,700,000, and the construction of a new gas station at
Sam's Club valued at $800,000. Additionally the Minneapolis Water Works is building a new
1 ammonia plant valued at $677,842, and Unity Hospital did five remodeling projects valued at
$916,337. Finally, Goodwill Industries remodeled the vacant Petsmart space on Main Street at a
cost of$410,000. While it has yet to happen, Cummins Power Generation is expected to begin an
addition to its Tech building valued at$2,000,000.
B. Employment.
Fridley's unemployment rate dropped from 6.6% at the end of September 2011 to 5.5% at
the end of September 2012. This compares with a seasonally adjusted state unemployment rate
of 5.8%, and a seasonally adjusted national unemployment rate of 7.8% at the end of September
' 2012. Anoka County's unemployment rate at the end of September 2012 was 5.5%.
The decrease in unemployment was accompanied by a .7% increase in the number of jobs
in Fridley. As of the end of March, 2012 the overall number of full-time jobs (including public
sector jobs) in Fridley was 21,778. This compares with 21,615 at the end of March, 2011. The
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same data base (provided by the Minnesota Department of Employment and Economic I
Development) reveals that the number of manufacturing jobs in Fridley increased by 2.5% from
8,193 at the end of March, 2011 to 8,395 at the end of March 2012. ,
C. Property Values.
Property values in Fridley have continued to change at rates that vary' considerabl Y
among different property categories. The estimated value of all Fridley property decreased from
$2,293,790,500 in 2011 to $2,064,647,800 in 2012. The 10% decrease compares with a 3%
decrease in 2011. ,
While the number of homesteaded, single family properties decreased from 6,935 in 2011
to 6,866 (about .9%) 2012, the assessed value of these homes decreased by 15%. This was on top
of a 15.8% decrease in 2011 and a 9.2% decrease in 2010. Values for non-homesteaded
apartment buildings having three or fewer units decreased by 6%. The value of apartment '
buildings having four or more units decreased by 1.7%.
Decreases in residential property values have been accompanied by decreases in assessed I
values for commercial and industrial property. This includes a 9.8% decrease in commercial
values and an 11% decrease in industrial values. These decreases in property values have been '
accompanied by a 10.7% decrease in tax capacity, the amount available for local property
taxation. This compares with a 7.7%decrease in tax capacity for 2011. 1
As readers consider these changes, they should bear in mind that all of these values are
assessed values rather than current, fair market values. Also the assessment process, as defined 1
by state law, usually leaves us with values that are about eighteen months behind current fair
market values. More recent statistics indicate that the housing market in Fridley is improving.
1
The September report from the St Paul Association of Realtors indicates that the median sales
price for Fridley homes during the first nine months of 2012 increased by 4.6%. It also indicates 1
that the number of closed housing sales during the same time period increased by 12.6% and that
the number of Fridley homes on the market decreased by 9.9%. Data from the Minneapolis '
Association of Realtors also indicates that through the end of October, the percentage of
distressed sales (short sales or foreclosures) decreased to 41.6% of all housing sales in Fridley.
As late as the end of May the distressed sale percentage was at 55.3%.
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D. Public Assistance.
Anoka County reports the number of Fridley households receiving cash assistance and/or
food stamps has increased from 1,703 in September of 2011 to 2,389 in September of 2012. This
represents a 40% increase over last year and a 54% increase since September of 2010. The 40%
' increase for 2012 compares with a 9.7% increase in 2011 and a 16.9% increase in 2010.
Our report from School District #14 indicates the number of students receiving free or
' reduced lunches has risen from 1,631 on October 1, 2011 to 1,638 on October 1, 2012. This .4%
increase compares with a 3.8% increase in 2011 and a 2.5% increase in 2010. Altogether, 56.7%
' of District#14 students are receiving this benefit.
E. Crime.
' The 20,928 crimes reported to Fridley Police during the first nine months of 2012 are
virtually unchanged in number from the 2,929 crimes reported during the same time last year.
' The number of reported crimes (Part I and Part II combined) in 2012 represents the fourth year in
a row that overall crime has decreased from the five-year high of 3,852 reported crimes in 2008.
While overall crime numbers are virtually unchanged, those for Part I, or more serious
crimes increased slightly from 1,039 to 1,052 representing a 1.25% increase. The 81 violent
crimes (murder, rape, felony assault, and robbery) reported in the first three quarters of 2012 is a
decrease of two compared to 2011. Other crimes that increased during Quarters 1 through 3 of
' 2011 include an increase in stolen vehicles and narcotics crimes. The 126 burglaries reported
through September of 2012 are nearly unchanged from the 124 reported during the first three
quarters of 2011, but do reflect an increase from 101 break-ins reported in 2010. On the positive
side, robbery, fraud, and simple assaults decreased significantly.
I
VII. Conclusion
' The 2013 budget was prepared within the context of a continued state legislative
stalemate and a slightly improving economic context. Within these contexts, the budget will
enable Fridley to maintain existing levels of service with no program expansions and adequate
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cash balances for the foreseeable future. Notwithstanding these comfort levels, there remain ,
significant potential challenges to Fridley's financial health.
The 2012 State legislative session, as expected, generated only a bonding bill and two
major constitutional amendments. There were few changes that impacted traditional areas of
local government concern and no changes that dealt with the State's long-term budget imbalance. 1
As we approach the 2013 legislative session, a divided legislature with many new members will
be forced to deal with a projected, $1 billion deficit. While deficit deliberations may impact Local 1
Government Aid funding levels, there is little reason to expect consensus on other matters of
local importance.
The economic context in which the 2013 budget was formulated might also be described
as status quo. While we have seen some recent improvements in housing sales, assessed
valuations continue to decline significantly, and both construction and employment numbers
remain relatively flat. The incidence of crime also remains unchanged as does the relatively high
number of residents on various forms of public assistance.
The budgeting process focused mainly on keeping existing City services functioning
within tight economic bounds. While there was some relaxation of past spending constraints, for
the most part, vacancies that existed at this time last year remain open and other constraints such
as those imposed on travel and conference expenses and employee leave sellback remain in
place. The General Fund budget that emerged from this process is 3.1% larger than the budget
for 2012. It includes a 2% cost of living adjustment for City employees and a 6.4% increase in
employee health insurance costs.
Enterprise fund budgets also saw modest changes. Altogether, these changes amounted to
a 2.2% increase in projected expenditures. These included a 0% increase in Water Fund
expenditures, a 5.7% increase in Sewer Fund expenditures, and a .7% increase in Storm Water
Fund expenditures.
These General Fund expenditures, together with the Springbrook Nature Center levy and
levies associated with bonded indebtedness for capital improvements and capital equipment, will
generate a need for a 5.1% increase in the City's property tax levy. When changes in assessed '
valuation for different property categories along with changes for other taxing jurisdictions are
taken into consideration, the owner(s) of the average value Fridley home will see a reduction in
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property taxes that will vary between $122 and $88 for the year, on the school district in which
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the home is located.
The utility rate increases that will support the City's three utility funds will have an
' annual impact of$33.39 for the average water using household. About two-thirds of this amount
is attributable to increases in sewage treatment costs that are assessed by the Metropolitan
' Council's Environmental Services division.
While the City's cash flow projections indicate the City will be able to maintain existing
services for the foreseeable future, there are numerous potential financial challenges on the
horizon that should cause us to be very cautious in our spending decisions. We can expect, for
' example, there will be a need to restore funding for employee training as well as travel and
conference expenditures. Staffing needs, particularly in the City's Fire and Police Departments,
will also be a near-term issue. Additionally, we are experiencing growing costs for
improvements to our aging infrastructure--our water and sewer systems, buildings, and streets.
' Finally, we are seeing increasing federal and state mandates for storm system improvements.
As we maintain an awareness of these and other challenges, we should also appreciate the
many good things that we have in Fridley. We have, in general, had the support of Fridley
residents who have elected a cooperative City Council that has worked well with team-oriented
department managers and very professional, hard working employees who have responded very
cooperatively to the challenges of the "Great Recession." It is also fair to say that Fridley has
' benefited from very positive ties with other cities, Anoka County, state agencies, and
metropolitan agencies. This strong base of cooperation and good communication should bode
well for continuation of some of the very best and most affordable municipal services in the
state.
' With this sense of both caution and pride, I present the 2013 budget for Council's
consideration.
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GENERAL FUND
The General Fund accounts for the revenues and expenditures necessary to carry out 1
basic governmental activities of the City, such as general government, public safety, and
public works. Revenues are recognized by source, such as property taxes,licenses and
permits, intergovernmental, charges for services, and fines and forfeits. General Fund
expenditures are made primarily for current day to day operations. This fund accounts
for all financial resources except those required to be accounted for in another fund.
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BUDGET 2013
' GENERAL FUND
Fund Balance Summary
' Fund
101 General Fund
DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET
' 2010 2011 2012 2013
GENERAL FUND:
Fund Balance January 1 4,659,916 5,785,220 6,773,556 6,710,024
Revenues&Transfers 14,660,944 14,483,081 14,194,871 14,754,030
Total Available 19,320,860 20,268,301 20,968,427 21,464,054
' less: Expenditures&Transfers 13,535,639 13,494,745 14,258,403 14,702,854
Fund Balance December 31 5,785,221 6,773,556 6,710,024 6,761,200
Change In Fund Balance 1,125,305 988,335 (63,532) 51,176
10/29/12
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BUDGET 2013
IGeneral Fund
Revenue Summary
ACTUAL ACTUAL I
ACCT REVENUE SOURCE REVENUE REVENUE BUDGET BUDGET
NO 2010 2011 2012 2013
Taxes I
311-1000 Current ad valorem 9,034,099 8,940,975 9,602,809 9,972,346
311-2000 Del ad valorem 143,959 87,654 101,000 100,000
319-1000 Penalties and interest on del taxes 19,667 29,250 20,500 25,000
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Total 9,197,725 9,057,879 9,724,309 10,097,346
Licenses and permits
321-0000 Licenses 247,489 279,565 255,000 266,900
322-0000 Permits 498,411 567,827 457,150 533,250
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Total 745,900 847,392 712,150 800,150
Intergovernmental
331-0000 Fed grants&aids 40,128 112,159 64,800 62,000
334-0160 Local government aid 759,414 759,414 0 0
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334-0260 Residental MV hmstd aid 17,343 16,627 0 0
334-0460 PERA coordinated aid 27,282 27,282 27,282 27,282
334-1622 Police-POST 13,623 14,013 13,000 13,000
334-1832 Muni State Aid-Street Main't 217,973 335,293 335,000 330,000 ,
334-2000 Police and fire pensions 357,569 352,655 364,000 370,300
334-2500 All other state grants 6,976 4,933 0 3,500
Total 1,440,308 1,622,376 804,082 806,082
Charges for services
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340-3000 Reimbursements 16,038 23,289 12,500 13,500
341-0000 General Government 2,248 2,652 2,250 2,200
341-1211 HRA 193,800 197,700 201,700 205,700
341-1211 Cable TV 61,700 63,000 64,300 65,600 I
341-1211 Water fund(Admin and Ops) 259,200 264,400 269,700 275,100
341-1211 Sewer fund(Admin and Ops) 250,900 255,900 261,000 266,200
341-1211 Storm Water fund 125,200 235,700 240,400 245,200
341-1211 Liquor fund 81,800 83,500 85,200 86,900
341-2000 Other 217,134 226,001 250,200 280,200
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342-0000 Public Safety 227,370 242,496 276,480 287,752
345-0000 Public Works 24,019 16,460 37,000 38,000
346-0000 Community Development 21,495 18,274 11,500 11,500
347-0000 Recreation 215,225 202,909 226,400 216,900
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Total 1,696,129 1,832,281 1,938,630 1,994,752
351-0000 Fines and forfeits 182,044 165,314 175,000 155,000
361-0000 Special assessments 51,632 29,577 42,200 44,100
362-1000 Interest on investments 45,319 85,703 53,000 54,600
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Misc revenues
362-3000 General contrib&donations 16,061 29,975 0 0
362-4160 Insurance reimbursement 55,238 95,384 56,000 65,000 I
362-4260 Other reimbursements 1,857 2,085 2,500 2,200
362-5160 Sale of misc property 17,993 29,382 32,000 35,000
362-6160 Miscellaneous revenues 10,290 6,681 5,000 6,300
362-7160 3%gambling tax 50,447 55,582 50,000 52,500
Total 151,886 219,089 145,500 161,000
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TOTAL REVENUES BEFORE
OTHER FINANCING SOURCES 13,510,943 13,859,611 13,594,871 14,113,030
Other financing sources I
391-0100 Sale of general fixed assets 0 0 0 0
392-0100 Liquor fund 350,000 350,000 350,000 250,000
392-0100 Closed debt service fund 250,000 250,000 250,000 350,000
392-0100 CIP-Streets NA NA NA 41,000
392-0100 Close out FCC donations NA 23,467 NA NA I
393.1100 Equipment certificate proceeds 550,000 NA NA NA
Total 1,150,000 623,467 600,000 641,000
TOTAL REVENUES AND OTHER
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FINANCING SOURCES 14,660,943 14,483,078 14,194,871 14,754,030
TOTAL EXPENDITURES AND
OTHER FINANCING USES 13,535,639 13,494,745 14,258,403 14,702,854
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CHANGE TO GENERAL FUND 1,125,304 988,333 (63,532) 51,176
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10/29/12 BUDGET 2013
I CITY OF FRIDLEY GENERAL FUND
1O1RSUM REVENUE SUMMARY
I 2010 2011 2012 FINAL
ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I GENERAL FUND
TAXES
311.1000 CURRENT AD VALOREM 9,034,099 8,940,975 9,602,809 9,972,346
311.2000 DELINQUENT AD VALOREM 143,959 87,654 101,000 100,000
II 319.1000 PEN/INTEREST-DELINQ TAXES 19,667 29,250 20,500 25,000
319.2000 FORFEITED TAX SALE APPORT 0 0 0 0
* TAXES 9,197,725 9,057,879 9,724,309 10,097,346
LICENSES & PERMITS
321.1021 ALCOHOLIC BEVERAGES LIC 76,715 70,550 70,500 70,700
321.3021 RENTAL LICENSES 125,163 158,185 150,000 150,000
321.4021 DOG LICENSES 4,026 4,025 3,500 4,000
I 321.6011 PROF/OCCUPATIONAL LICENSE 10,885 10,890 0
2,000 10,400
321.7021 AMUSEMENT,BINGO,GAMBLING 1,525 1,860 0 1,800
321.8011 ALL OTHER LICENSES 29,175 34,055 29,000 30,000
322.1041 BUILDING PERMITS 220,848 277,030 211,000 249,200
I 322.1541 PLAN REVIEW FEES 83,928 94,155 86,500 97,000
322.2041 ELECTRICAL PERMITS 47,274 47,003 35,200 42,500
322.3041 PLUMBING PERMITS 25,528 34,196 20,100 27,300
I 322.4041 HEATING PERMITS 44,213 50,927 40,200 43,800
322.5021 UFC PERMITS 17,735 14,981 16,000 16,000
322.6031 LOAD LIMIT WAIVER 275 435 150 250
322.7041 OTHER PERMITS-SIGN/SP USE 32,431 20,169 28,000 33,200
II 322.8041 RIGHT-OF-WAY/EXCAV PERMIT 26,180 28,931 20,000 24,000
* LICENSES & PERMITS 745,901 847,392 712,150 800,150
INTERGOVERNMENTAL
II 331.2012 FEDERAL GRANT-GEN GOVT 0 0 0 0
331.2022 FEDERAL GRANT-PUB SAFETY 37,278 112,159 62,000 62,000
331.6022 EMERGENCY MGT-EMPG GRANT 2,850 0 2,600 0
331.6222 FEMA DISASTER AID 0 0 0 0
I 334.0160 LOCAL GOVT AID 759,414 759,414 0 0
334.0260 RESIDENTIAL MV HMSTD AID 17,343 16,627 0 0
334.0460 PERA COORDINATED AID 27,282 27,282 27,282 27,282
334.1622 POLICE AID-POST TRAINING 13,623 14,013 13,000 13,000
I 334.1832 MUNICIPAL STATE AID-MAINT 217,973 335,293 335,000 330,000
334.2022 INSURANCE PREM TAX-FIRE 108,278 99,320 115,000 115,000
334.2122 INSURANCE PREM TAX-POLICE 249,291 253,335 249,000 255,300
334.2512 STATE GRANTS-GEN GOVT 0 0 0 0
I 334.2522 STATE GRANTS-PUB SAFETY 6,976 1,852 0 3,500
334.2532 STATE GRANTS-PUBLIC WORKS 0 0 0 0
334.2552 Rec/SNC 0 0 0 0
I 335.2652 Rec/SNC/TWIN CITY GATEWAY 0 3,081
1,622,376
0
804,082 0
806,08
* INTERGOVERNMENTAL 1,440,308 2,376 2 806,082
CHARGES FOR SERVICES
II340.3011 HRA REIMBURSEMENTS 0 0 0 0
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CITY OF FRIDLEY GENERAL FUND II 101RSUM REVENUE SUMMARY
2010 2011 2012 FINAL II ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
340.3111 REIMB-GENERAL GOVT 0 0 0 0
340.3121 REIMB-PUBLIC SAFETY 16,038 23,289 12,500 13,500 II 340.3131 REIMS-PUBLIC WORKS 0 0 0 0
340.3141 REIMB-COMMUNITY DEVT 0 0 0 0
340.3151 REIMB-RECREATION/NAT.CNTR 0 0 0 0
341.0511 SALE OF MAPS,VIDEOS,MISC 298 284 350 300 II 341.0611 ADMINISTRATIVE CHARGES 1,639 2,293 1,800 1,800
341.0711 ASSESSMENT SEARCHES 270 75 100 100
341.0911 FILING FEES 40 0 0 0
341.1211 ADM CHG-OTHER FUNDS & HRA 972,600 1,100,200 1,122,300 1,144,700
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341.1411 NSF CHARGES 280 140 200 200
341.1611 ANTENNA RENTAL FEE 216,854 225,861 250,000 280,000
342.0121 RENTAL REINSPECTION FEE 1,370 2,250 1,500 1,500
342.0221 FIRE RESPONSE FEE 11,803 9,556 15,000 5,000
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342.0321 ACCIDENT REPORTS/PHOTOS 2,059 1,779 500 1,000
342.0421 INVESTIGATION FEES 360 400 0 300
342.0521 SCHOOL RESOURCE OFFICER 33,240 35,540 79,780 89,752 II 342.0721 FIRE IMPACT SURCHARGE 27,410 35,230 30,700 35,200
342.0821 POLICE SECURITY 16,790 17,940 12,000 15,000
342.0921 FALSE ALARMS 1,424 5,460 1,000 3,000
342.1021 PROSECUTION FEES - REIMB 550 0 0 0 II 342.1121 SEIZED VEH.STORAGE FEES 6,818 2,278 1,000 2,000
342.1721 PAWN SHOP TRANSACTION FEE 125,547 132,063 135,000 135,000
345.0131 PUBLIC WORKS CONSTRUCTION 5,433 2,463 3,500 3,500
345.0431 PUBLIC WORKS MAINT 3,358 10,562 2,500 3,500 II 345.0831 NUISANCE ABATEMENT 15,228 3,435 31,000 31,000
346.0141 ZONING/SUBDIVISION FEES 19,188 12,610 10,000 10,000
346.0241 COMMUNITY DEVT FEES 0 1,511 0 0
346.0341 LICENSE SURCHARGE 2,307 4,153 1,500 1,500 II 347.8051 REC-ATHLETICS/SPORTS 74,292 69,351 76,500 70,000
347.8251 REC-YOUTH INSTRUCTIONAL 6,698 7,663 7,000 8,000
347.8351 REC-SENIOR PROGRAMS 17,895 21,300 28,900 28,900
347.8451 REC-ADULT INSTRUCTIONAL 7,881 10,902 9,000 10,000 ,
347.8551 REC-SUMMER PLAYGROUNDS 2,312 2,578 2,500 2,500
347.8651 REC-SPECIAL EVENTS 9,034 4,941 9,500 5,000
347.8851 REC-MISCELLANEOUS 2,085 1,731 1,000 1,500
347.8951 REC-EQUIP/FACILITY RENTAL 19,758 13,781 17,000 14,000
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347.9151 REC-MIDDLE SCHOOL FROGS 17,648 20,309 17,500 20,000
347.9251 REC-AFTER SCHOOL PROGRAMS 10,466 11,895 10,000 11,500
347.9351 REC-SUMMER ROCKS PROGRAM 41,634 32,976 42,000 40,000
347.9451 REC-YOUTH TRIPS (K-5) 5,522 5,484 5,500 5,500 I
* CHARGES FOR SERVICES 1,696,129 1,832,283 1,938,630 1,994,752
FINES AND FORFEITURES
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351.1021 FINES 182,044 165,314 175,000 155,000
* FINES AND FORFEITURES 182,044 165,314 175,000 155,000
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CITY OF FRIDLEY GENERAL FUND
101RSUM REVENUE SUMMARY
U2010 2011 2012 FINAL
ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I SP ASSESSMENTS & MISC REV
361.1033 FROM COUNTY-CURRENT 41,179 25,282 28,100 32,000
361.1533 FROM COUNTY-DELINQUENT 6,948 1,616 8,400 8,900
361.2033 DIRECT TO CITY-PRINCIPAL 3,505 2,679 5,700 3,200
I 362.1070 INTEREST EARNINGS 47,598 72,443 53,000 54,600
362.1170 UNREALIZED GAIN/LOSS 2,279- 13,260 0 0
362.2060 RENTS & ROYALTIES 0 0 0 0
362.3011 CONTRIB/DONATION-GEN GOVT 0 0 0 0
I 362.3021 CONTRIB/DONATION-PUB SFTY 7,911 22,950 0 0
362.3031 CONTRIB/DONATION-PUB WKS 0 0 0 0
362.3041 CONTRIB/DONATION-COMM DVT 0 0 0 0
II 362.3051 CONTRIB/DONATION-REC/NC 8,150 7,025 0 0
362.4160 INSURANCE REIMB 55,238 95,384 56,000 65,000
362.4260 OTHER REIMBURSEMENTS 1,857 2,085 2,500 2,200
362.5160 SALE OF MISC PROPERTY 1,493 14,287 32,000 35,000
I 362.5280 FIXED ASSET-GAIN/LOSS 16,500 15,095 0
5,000 0
362.6160 MISCELLANEOUS REVENUE 10,290
6,681 0 6,300
362.7160 3% GAMBLING TAX 50,447 55,582 50,000 52,500
I * SP ASSESSMENTS & MISC REV 248,837 334,369 240,700 259,700
OTHER FINANCING SOURCES
391.0100 SALE OF GEN FIXED ASSETS 0 0 0
392.0100 TRANSFER FROM OTHER FUNDS 600,000 623,468 600,000 641,000
I393.1100 EQUIP CERTIF PROCEEDS 550,000 0 0 0
* OTHER FINANCING SOURCES 1,150,000 623,468 600,000 641,000
** GENERAL FUND 14,660,944 14,483,081 14,194,871 14,754,030
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' GENERAL FUND - EXPENDITURE SUMMARY
' Change
2012 Budget 2013 Budget Amount
cyo
Personal Services $ 10,975,626 $ 11,276,122 $300,496 2.74%
' Supplies 882,298 923,584 $41,286 4.68%
Other Services/Charges 2,400,479 2,344,023 ($56,456) (2.35%)
Other Financing Uses 0 159,125 $159,125 100%
' Total $ 14,258,403 I $ 14,702,854 $444,451 3.12%
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10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ESUM2 EXPENDITURE DEPT/DIV SUM
II
2010 2011 2012 FINAL
IACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
GENERAL FUND
LEGISLATIVE DEPARTMENT II* CITY COUNCIL 115,422 115,529 125,609 128,188
** LEGISLATIVE DEPARTMENT 115,422 115,529 125,609 128,188
CITY MANAGEMENT II* GENERAL MANAGEMENT 275,418 275,585 283,289 293,549
* HUMAN RESOURCES 200,686 196,017 205,135 209,712
* LEGAL 368,846 383,841 417,490 423,990
** CITY MANAGEMENT 844,950 855,443 905,914 927,251
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FINANCE
* ELECTIONS 40,733 14 43,200 6,460
* ACCOUNTING 628,762 664,574 688,108 716,111
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* ASSESSING 192,274 194,651 208,831 213,709
* MIS 220,965 221,423 270,639 250,654
* CITY CLERK / RECORDS 157,676 148,020 157,721 161,126
** FINANCE 1,240,410 1,228,682 1,368,499 1,348,060
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POLICE
* POLICE 4,922,742 4,981,756 5,181,922 5,315,813 II* EMERGENCY MANAGEMENT 16,185 21,914 18,935 19,846
** POLICE 4,938,927 5,003,670 5,200,857 5,335,659
FIRE II* FIRE 1,277,088 1,216,466 1,188,711 1,237,552
* RENTAL INSPECTIONS 93,000 131,934 159,405 147,828
** FIRE 1,370,088 1,348,400 1,348,116. 1,385,380
PUBLIC WORKS
* MUNICIPAL CENTER 210,231 235,542 272,294 263,768
* ENGINEERING 503,956 524,516 539,316 553,431
* LIGHTING 218,608 207,499 248,500 268,000 II* PARK MAINTENANCE 892,120 977,660 955,138 967,764
* STREET MAINTENANCE 1,131,707 1,104,625 1,069,651 1,099,879
* GARAGE 485,707 354,756 422,706 441,382
** PUBLIC WORKS 3,442,329 3,404,598 3,507,605 3,594,224
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PARKS & RECREATION
* RECREATION 808,445 770,983 873,813 881,765
** PARKS & RECREATION 808,445 770,983 873,813 881,765
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COMMUNITY DEVELOPMENT
* BUILDING INSPECTION 303,279 308,906 320,937 320,858
* PLANNING 425,082 429,810 451,953 464,744
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** COMMUNITY DEVELOPMENT 728,361 738,716 772,890 785,602
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CITY OF FRIDLEY GENERAL FUND
101ESUM2 EXPENDITURE DEPT/DIV SUM
II 2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I * RESERVE
EMERGENCY 0 0 120,000 120,000
** RESERVE 0 0 120,000 120,000
1 * NON-DEPARTMENTAL
NON-DEPARTMENTAL 46,707 28,724 35,100 196,725
** NON-DEPARTMENTAL 46,707 28,724 35,100 196,725
1 *** GENERAL FUND 13,535,639 13,494,745 14,258,403 14,702,854
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LEGISLATIVE DEPARTMENT I
The Legislative Department is the policy-setting and public access board of the City. The divisions
established within the department are: City Council, Planning Commission and Other Commissions.
The City Council sets policy for the City within the guidelines of the City Charter and provides
administrative directives through the office of the City Manager. The City Council has two regular
meetings scheduled each month.
Four commissions submit advice to the City Council. They are as follows: 1
Planning Commission -considers matters of planning and comprehensive development and submits
recommendations to the City Council on matters concerning zoning, platting, vacations and City Code.
Appeals Commission - provides a process for appeal on matters concerning the zoning ordinance
and building code.
Parks and Recreation Commission - promotes comprehensive development of the parks and recreation
facilities and oversees recreation programming.
Environmental Quality and Energy Commission-serves as a resource advisory board to the Planning
Commission on environmental problems, laws, regulations and energy conservation and management.
Charter Commission - oversees the City Charter and any required changes needed due to legislative
or local changes. Members are appointed by the judge of the 10th Judicial District. They review and
recommend amendments to the City Charter.
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III 0/29/12 BUDGET 2013
ITY OF FRIDLEY GENERAL FUND
01ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
II 2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II LEGISLATIVE DEPARTMENT
CITY COUNCIL
* PERSONAL SERVICES 88,005 88,151 95,444 97,868
* SUPPLIES 119 25 800 800
II* OTHER SERVICES & CHARGES 27,298 27,353 29,365 29,520
** CITY COUNCIL 115,422 115,529 125,609 128,188
I*** LEGISLATIVE DEPARTMENT 115,422 115,529 125,609 128,188
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LEGISLATIVE DEPARTMENT - CITY COUNCIL
01-10 '
Change
2012 Budget 2013 Budget Amount
Personal Services $95,444 $ 97,868 $2,424 2.54%
Supplies 800 800 $0 0%
Other Services/Charges 29,365 29,520 $155 0.53% ,
Other Financing Uses 0 0 $0 0%
Total $ 125,609 I $ 128,188 $2,579 2.05%
Personal Services
1. Nearly all of the change in this budget reflects Council's portion of health benefit increases.
Supplies
Other Services/Charges
1. 4331 Dues and Subscriptions - City dues for the League of Minnesota Cities $17,500 and
Metro Cities $8,500 for a total of$26,000, an increase of$400 or 1.6%.
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I GENERAL FUND
CITY COUNCIL
101-0110-415.41-04 TEMPORARY EMPLOYEE - REG 46,504 46,155 48,451 48,823
101-0110-415.41-20 MEDICARE CONTRIBUTION 801 755 830 836
I 101-0110-415.41-21 PERA CONTRIBUTION 2,263 2,262 2,346 2,362
101-0110-415.41-22 FICA CONTRIBUTIONS 3,426 3,228 3,547 3,573
101-0110-415.41-31 HEALTH INSURANCE 19,579 20,352 23,398 24,760
101-0110-415.41-32 DENTAL INSURANCE 0 0 264 264
I 101-0110-415.41-33 LIFE INSURANCE 257
15, 255
15, 288
16,161 268
101-0110-415.41-34 CASH BENEFITS 022 010 161 16,840
101-0110-415.41-50 WORKERS COMPENSATION 153 134 159 142
I * PERSONAL SERVICES 88,005 88,151 95,444 97,868
101-0110-415.42-20 OFFICE SUPPLIES 0 0 500 500
101-0110-415.42-21 OPERATING SUPPLIES 119 25 300 300
II * SUPPLIES 119 25 800 800
101-0110-415.43-30 PROFESSIONAL SERVICES 0 452 0 0
101-0110-415.43-31 DUES & SUBSCRIPTIONS 25,052 25,372 25,600 26,000
I 101-0110-415.43 32 COMMUNICATION 127 93 280 280
101-0110-415.43-33 TRANSPORTATION 0 0 0 0
101-0110-415.43-34 ADVERTISING 0 0 200 200
101-0110-415.43-35 PRINTING & BINDING 950 770 1,260 1,260
I 101-0110-415.43-36 INSURANCE-NON PERSONNEL 603 564 580
1,000 580
101-0110-415.43-37 CONFERENCES & SCHOOLS 566 102 000 1,000
101-0110-415.43-39 IS FUND CHARGE 0 0 245 0
101-0110-415.43-40 SERVICE CONTRACT-NON PROF 0 0 200 200
I 101-0110-415.43-41 RENTALS 0 0 0 0
101-0110-415.43-46 MISCELLANEOUS 0 0 0 0
* OTHER SERVICES & CHARGES 27,298 27,353 29,365 29,520
I ** CITY COUNCIL 115,422 115,529 125,609 128,188
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CITY MANAGEMENT DEPARTMENT
The City Management Department is the operational area responsible for implementing policies
as directed by the City Council. The City Council appoints the City Manager to serve as the chief
administrative officer for the City. The divisions established within the department are as follows:
General Management Division -the City Manager provides general administrative supervision of all 1
City-Departments. This role includes review and approval of budgets, the hiring and firing of employees
and the development of policy recommendations for the City Council. The City Manager's office also
prepares Council agendas and has responsibility for communication with staff, the City Council, the
general public and other governmental agencies.
Human Resources Division -establishes and maintains the personnel policies for the City. The
division addresses all human resources matters including recruitment, employee benefits, personnel
guidelines, labor negotiations, and OSHA conformance.
Legal Division - provides legal council to the City Council, City Commissions, and City staff on 1
municipal questions and also prosecutes criminal offenses. Two local firms provide legal services.
The City Attorney attends Council meetings, provides legal opinions, and aids in the development
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of ordinances and resolutions. The Prosecuting Attorney prosecutes criminal offenses on behalf
of the City.
Authorized Personnel:
2010 2011 2012 2013
General Management 3 3 3 3
Human Resources 2 2 2 2
Total 5 5 5 5
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0J29J12 BUDGET 2013
ITY OF FRIDLEY GENERAL FUND
O1ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
1 2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
IICITY MANAGEMENT.
GENERAL MANAGEMENT
* PERSONAL SERVICES 225,791 224,691 227,629 237,408
* SUPPLIES 1,785 2,100 2,750 2,353
II* OTHER SERVICES & CHARGES 47,842 48,794 52,910 53,788
** GENERAL MANAGEMENT 275,418 275,585 283,289 293,549
HUMAN RESOURCES
1* PERSONAL SERVICES 191,604 184,405 189,365 191,255
* SUPPLIES 813 1,623 1,600 2,600
* OTHER SERVICES & CHARGES 8,269 9,989 14,170 15,857
I** HUMAN RESOURCES 200,686 196,017 205,135 209,712
LEGAL
* OTHER SERVICES & CHARGES 368,846 383,841 417,490 423,990
1** LEGAL 368,846 383,841 417,490 423,990
*** CITY MANAGEMENT 844,950 855,443 905,914 927,251
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CITY MANAGEMENT - GENERAL MANAGEMENT
02-20 ,
Change
2012 Budget 2013 Budget Amount
Personal Services $227,629 $ 237,408 $9,779 4.30%
Supplies 2,750 2,353 ($397) (14.44%)
Other Services/Charges 52,910 53,788 $878 1.66% 1
Other Financing Uses 0 0 $0 0%
Total $283,289_ $293,549 $10,260 3.62%
Personal Services
1. Costs in this area are for salaries and benefits for the City Manager and an Administrative
Assistant. They include $4,260 for the City Manager's car allowance, which was
apparently left out of the 2012 budget.
Supplies ,
Other Services/Charges ,
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II GENERAL MANAGEMENT
101-0220-415.41-01 FULL TIME EMPLOYEE - REG 149,797 146,365 180,490 187,362
101-0220-415.41-04 TEMPORARY EMPLOYEE - REG 0 0 0 1,606
101-0220-415.41-12 EMPLOYEE LEAVE 31,347 33,386 0 0
I 101-0220-415.41-13 SEVERANCE & SEPARATION 0
2,844
0
2,819
0
2,780 0
101-0220-415.41-20 MEDICARE CONTRIBUTION 4 9 0 2,819
101-0220-415.41-21 PERA CONTRIBUTION 3,754 3,868 3,929 3,986
101-0220-415.41-22 FICA CONTRIBUTIONS 10,048 9,930 9,855 10,110
I 101-0220-415.41-25 DEF COMP-457 CONTRIBUTION 12,884 12,747 12,946 13,133
101-0220-415.41-31 HEALTH INSURANCE 12,439 13,032 14,982 15,854
101-0220-415.41-32 DENTAL INSURANCE 530 528 603 600
101-0220-415.41-33 LIFE INSURANCE 883 876 932 89B
I 101-0220-415.41-34 CASH BENEFITS 0
1,265
0
1,140
0
1,112 0
101-0220-415.41-50 WORKERS COMPENSATION 5 0 2 1,040
* PERSONAL SERVICES 225,791 224,691 227,629 237,408
I 101-0220-415.42-20 OFFICE SUPPLIES 1,362 1,385 1,800 1,403
101-0220-415.42-21 OPERATING SUPPLIES 423 715 900 900
101-0220-415.42-25 SMALL TOOLS & MINOR EQUIP 0 0 50 50
I * SUPPLIES 1,785 2,100 2,750 2,353
101-0220-415.43-30 PROFESSIONAL SERVICES 7,415 7,516 8,100 8,120
101-0220-415.43-31 DUES & SUBSCRIPTIONS 1,724 1,755 2,090 2,090
I 101-0220-415.43-32 COMMUNICATION 12,622 13,808 12,900 17,000
101-0220-415.43-33 TRANSPORTATION 4,151 4,137 4,235 4,235
101-0220-415.43-34 ADVERTISING 325 200 500 500
101-0220-415.43-35 PRINTING & BINDING 20,003 19,950 23,000 20,128
I 101-0220-415.43-36 INSURANCE-NON PERSONNEL
1,428 1,304 1,330 1,340
101-0220-415.43-37 CONFERENCES & SCHOOLS 174 124 0 0
101-0220-415.43-39 IS FUND CHARGE 0 0 380 0
101-0220-415.43-40 SERVICE CONTRACT-NON PROF 0 0 175 175
I 101-0220-415.43-41 RENTALS 0 0 0
200 0
101-0220-415.43-46 MISCELLANEOUS 0 0 0 200
* OTHER SERVICES & CHARGES 47,842 48,794 52,910 53,788
I ** GENERAL MANAGEMENT 275,418 275,585 283,289 293,549
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BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
101 General Fund 02 City Management 21 Human Resources
PERFORMANCE COSTS/ BUDGET
I
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1 1
Prepare for the final wave of changes I
with the health care reform and
implement as required.
ACTIVITIES I
1. Watch for legal updates and I
employer communications on 0 0
changes and requirements Ongoing
2. Meet with brokers to determine I
options, costs, and implementation Sept.2012 0 0
3. Prepare communication for
leadership Feb. 2013 I
4. Meet with management to discuss
alternatives and determine direction Feb.2013 0 0
5. Prepare communication materials I
and for Council, employee benefit 0 0
task team, and unions May 2013
6. Prepare for employee needs and
I
determine if there are any
administrative concerns (payroll,
staffing needs, support, ,
documentation, legal docs, plan
documentation, legal review, etc.) June 2013
7. Conduct employee meetings Oct.2013 0 0
I
8. Collect feedback and report results Nov.2013
or concerns to management 0 0
9. Evaluate and adjust as needed March 2013 0 0
I
OBJECTIVE#2
recognition I
current employee reco
Review the g
program, establish new and creative ways
to improve employee appreciation and
I
recognition and to provide feedback to
management.
I
1. Identify current forms of recognition
and costs March 2013 0 0
I
2. Look at options for recognition June 2013 0 0
18 1
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BUDGET 2013
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
• 101 General Fund 02 City Management 21 Human Resources
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
(Objective# 2 continued)
I3. Research best practices for employers July 2013 0 0
4. Consult with management over
interest and needs Sept.2013 0 0
5. Develop an employee survey to get
feedback Oct.2013 0 0
I 6. Draft a new policy and proposal for
the Employee Activities and events Nov. 2013
budget and to include a formal
Irecognition program 0 0
7. Communicate to Council to adopt a
resolution Jan.2014 0 0
I 8. Develop and implement a positive
promotional campaign to employees Feb. 2014 0 0
9. Administer the program (2014)
I10. Evaluate
IOBJECTIVE#3
Prepare and participate in the upgrade or
conversion of the City's new financial
Isystem (if approved).
1. Meet with the Finance Department to Unknown Unknown
determine HR's involvement and
provide feedback regarding needs
I and concerns. July 2012
2. Participate throughout the entire
project from planning
I implementation from set-up, data
entry, payroll and budget. Jan 2013
3. Prepare and conduct training to HR
I staff as well as other departments. March 2013
4. Evaluate process and solve problems
on an ongoing basis
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CITY MANAGEMENT - HUMAN RESOURCES
02-21 '
Change
2012 Budget 2013 Budget Amount
Personal Services $ 189,365 $ 191,255 $1,890 1.00%
Supplies 1,600 2,600 $1,000 62.50%
Other Services/Charges 14,170 15,857 $1,687 11.91%
1
Other Financing Uses 0 0 $0 0%
Total $ 205,135 $ 209,712 $4,577 2.23%
Personal Services
Supplies
1. 4221 Operating Supplies - Includes an additional $1,000 for safety training materials.
Other Services/Charges
1. 4333 Transportation -The $800 will enable the City's Human Resources Director to attend
the National Labor Relations Conference in Texas.
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II 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II HUMAN RESOURCES
101-0221-415.41-01 FULL TIME EMPLOYEE - REG 127,743 127,826 152,298 154,502
101-0221-415.41-04 TEMPORARY EMPLOYEE - REG 3,507 0 0 0
101-0221-415.41-12 EMPLOYEE LEAVE 20,791 21,415 0 0
I 101-0221-415.41-13 SEVERANCE & SEPARATION 0
2,102
0
2,167
0
2,228 0
101-0221-415.41-20 MEDICARE CONTRIBUTION 2 7 8 2,250
101-0221-415.41-21 PERA CONTRIBUTION 10,386 10,873 11,041 11,201
101-0221-415.41-22 FICA CONTRIBUTIONS 8,989 9.267 9,528 9,622
I 101-0221-415.41-31 HEALTH INSURANCE 16,290 6,516 7,491 6,747
101-0221-415.41-32 DENTAL INSURANCE 418 264 302 300
101-0221-415.41-33 LIFE INSURANCE 103 102 115 107
101-0221-415.41-34 CASH BENEFITS 192 5,003 5,387 5,613
I 101-0221-415.41-50 WORKERS COMPENSATION 1,083 972 975 913
* PERSONAL SERVICES 191,604 184,405 189,365 191,255
101-0221-415.42-20 OFFICE SUPPLIES 63 145 300 300
I 101-0221-415.42-21 OPERATING SUPPLIES 750 1,478 1,300 2,300
* SUPPLIES 813 1,623 1,600 2,600
II 101-0221-415.43-30 PROFESSIONAL SERVICES 2,938 6,427 7,660 7,680
101-0221-415.43-31 DUES & SUBSCRIPTIONS 250 180 425 425
101-0221-415.43-32 COMMUNICATION 202 148 295 242
101-0221-415.43-33 TRANSPORTATION 0 0 0 800
I 101-0221-415.43-34 ADVERTISING 0
1,042
0
1,00 2,000 2,000
101-0221-415.43-35 PRINTING & BINDING 2 1 1,150 985
101-0221-415.43-36 INSURANCE-NON PERSONNEL 1,043 927 950 950
101-0221-415.43-37 CONFERENCES & SCHOOLS 0 15 600 2,175
I 101-0221-415.43-39 IS FUND CHARGE 0 0 490 0
101-0221-415.43-40 SERVICE CONTRACT-NON PROF 2,794
1,291 600 600
* OTHER SERVICES & CHARGES 8,269 9,989 14,170 15,857
I ** HUMAN RESOURCES 200,686 196,017 205,135 209,712
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1
CITY MANAGEMENT - LEGAL
02-22
Change
2012 Budget 2013 Budget Amount
Personal Services $ 0 $ 0 $0 0%
Supplies o 0 $0 0%
Other Services/Charges 417,490 423,990 $6,500 1.56% '
Other Financing Uses o o $0 0%
Total $417,4901 $423,990 $6,500 I 1.56% '
Personal Services
Supplies
Other Services/Charges '
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1 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II LEGAL
101-0222-415.43-30 PROFESSIONAL SERVICES 366,938 381,894 415,500 422,000
101-0222-415.43-36 INSURANCE-NON PERSONNEL 1,908 1,947 1,990 1,990
II * OTHER SERVICES & CHARGES 368,846 383,841 417,490 423,990
** LEGAL 368,846 383,841 417,490 423,990
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1
FINANCE DEPARTMENT
The Finance Department is responsible for a variety of functions, including assessing, budget
preparation, financial reporting, city clerk, elections and information systems. The divisions
established within the department are as follows:
Election Division -conducts all elections and works to minimize any delays experienced by voters.
The election staff serves as an impartial authority for encouraging voter registration, for assisting
in the accurate counting of ballots, and the certification of signatures on petitions.
Accounting Division - is responsible for the supervision, administration, and planning of the City's
financial activities. These activities include financial reporting, utility billing and collections,
revenue collections, investments, debt management, risk management, grant management,
budget preparation, and municipal off-sale liquor operations. The Finance Director/Treasurer 111 and other staff members provide financial information to the City Council, the City Manager
and all departments. This division also provides financial services to the Fridley Housing
and Redevelopment Authority in the maintenance of tax increment data records.
Assessing Division - implements the State of Minnesota's property tax statutes as they apply to the
City of Fridley. The Assessing staff classifies all taxable property and determines the appraised
value of all real property within the City.
Management Information System Division - provides information system support, networking support
and application development for all city departments. The division also coordinates the city's use of
information technology through long-range planning and policy development and facilitates communication
between the city and its citizens through development of the city's website.
City Clerk/Records Management Division - administration and supervision of city's records management I
program and document imaging system; MN Data Practices Act; business licensing and telephone and
voicemail system. Maintain City Code and City Charter; monitor local and state legislation; provide research
and analysis services, draft city ordinances, resolutions, policy and procedures; provide general information
to public officials, general public and city personnel on regulations and policies of the city; serve as liaison
to the City Charter Commission and Minnesota Metro North Tourism, Notary, and special projects as
assigned.
Authorized Personnel:
2010 2011 2012 2013
Accounting 6(1) 6 (1) 6 (1) 6 (1)
Assessing 2 2 2 2
MIS 2 2 2 2
City Clerk/Records 2 2 2 2
Total 12 12 12 12
(1) One Accountant and one Administrative Assistant position
have been put on hold do to hiring freeze.
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I0/29/12 BUDGET 2013
ITY OF FRIDLEY GENERAL FUND
101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
I2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II FINANCE
,ELECTIONS
* PERSONAL SERVICES 1,973 0 1,976 0
I OTHERISS
616 0 773 500
OTHER SERVICES & CHARGES 38,144 14 40,451 5,960
** ELECTIONS 40,733 14 43,200 6,460
I ACCOUNTING_
PERSONAL SERVICES 560,909 600,489 617,798 651,731
SUPPLIES 8,597 9,163 9,800 6,200
* OTHER SERVICES & CHARGES 59,256 54,922 60,510 58,180
I** ACCOUNTING 628,762 664,574 688,108 716,111
ASSESSING
* PERSONAL SERVICES 187,641 167,623 202,511 206,488
I/* SUPPLIES 202 478 385 380
* OTHER SERVICES & CHARGES 4,431 26,550 5,935 6,841
** ASSESSING 192,274 194,651 208,831 213,709
I MIS
* PERSONAL SERVICES 201,180 206,453 210,275 214,473
* SUPPLIES 2,223 1,331 6,750 6,750
* OTHER SERVICES & CHARGES 17,562 13,639 53,614 29,431
I** MIS 220,965 221,423 270,639 250,654
CITY CLERK / RECORDS
* PERSONAL SERVICES 140,674 130,390 137,802 140,193
II
* SUPPLIES 2,361 3,000 2,240 2,320
* OTHER SERVICES & CHARGES 14,641 14,630 17,679 18,613
** CITY CLERK / RECORDS 157,676 148,020 157,721 161,126
I *** FINANCE 1,240,410 1,228,682 1,368,499 1,348,060
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BUDGET 2013 I
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BUDGET 2013
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 03 Finance 30 Elections
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
IAdminister purchase of new election equipment
for the City through a joint effort with Anoka
County.
1 ACTIVITIES
1 a. Assist Anoka County with the purchase and County is expected $5,500/annual
I implementation of new election equipment. to purchase cost over 10
equipment with the years
City responsible for (2013-2022)
annual maintenance
cost
IOBJECTIVE#2
Follow legislation to ensure City is meeting state Staff Time Absorbed
and federal guidelines.
IACTIVITIES
2a. Attend and participate on Governor's Election
IIntegrity Task Force.
2b. Work with the League of MN Cities and the
IMCFOA Elections Task Force to help plan
election policy for cities.
I 2c. Monitor legislation during legislative session
and notify LMC and local state officials of issues
affecting City.
I
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1
FINANCE - ELECTIONS
03-30 1
Change
2012 Budget 2013 Budget Amount
Personal Services $ 1,976 $ 0 ($1,976) (100.00%)
Supplies 773 500 ($273) (35.32%)
Other Services/Charges 40,451 5,960 ($34,491) (85.27%) 1
Other Financing Uses 0 0 $0 0%
Total $43,200 $ 6,460 I ($36,740) (85.05%)
Personal Services
1
Supplies
Other Services/Charges
1. 4340 Services Contracted, Non-Professional - Includes a new, $5,500 fee to be paid to Anoka
County for election equipment upgrades.
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I/ 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION CTUAL ACTUAL BUDGET 2013
II ELECTIONS
101-0330-415.41-01 FULL TIME EMPLOYEE - REG 162 0 0 0
101-0330-415.41-02 FULL TIME EMPLOYEE - OT 1,284 0 1,541 0
101-0330-415.41-04 TEMPORARY EMPLOYEE - REG 186 0 0 0
II 101-0330-415.41-20 MEDICARE CONTRIBUTION 24 0 41 0
101-0330-415.41-21 PERA CONTRIBUTION 114 0 203 0
101-0330-415.41-22 FICA CONTRIBUTIONS 102 0 174 0
101-0330-415.41-31 HEALTH INSURANCE 0 0 0 0
I 101-0330-415.41-32 DENTAL INSURANCE 0 0 0 0
101-0330-415.41-33 LIFE INSURANCE 3 0 0 0
101-0330-415.41-34 CASH BENEFITS 86 0 0 0
101-0330-415.41-50 WORKERS COMPENSATION 12 0 17 0
I * PERSONAL SERVICES 1,973 0 1,976 0
101-0330-415.42-20 OFFICE SUPPLIES 436 0 523 250
II 101-0330-415.42 21 OPERATING SUPPLIES 180 0 250 250
* SUPPLIES 616 0 773 500
101-0330-415.43-32 COMMUNICATION 1,281 0 1,500 250
II 101-0330-415.43-33 TRANSPORTATION 115 0 270 100
101-0330-415.43-34 ADVERTISING 557 0 550 50
101-0330-415.43-35 PRINTING & BINDING 83 1 200 0
101-0330-415.43-36 INSURANCE-NON PERSONNEL 271 13 250 10
1 101-0330-415.43-37 CONFERENCES & SCHOOLS 63
35,5 0 50
37,281 50
101-0330-415.43-40 SERVICE CONTRACT-NON PROF 06 0 81 5,500
101-0330-415.43-41 RENTALS 268 0 350 0
101-0330-415.43-46 MISCELLANEOUS 0 0 0 0
1 * OTHER SERVICES & CHARGES 38,144 14 40,451 5,960
** ELECTIONS 40,733 14 43,200 6,460
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BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 03 Finance 31 Accounting
PERFORMANCE ' COSTS/ BUDGET
OBJECTIVES/ACTTVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Obtain the Certificate of Achievement for Excellence
in Financial Reporting for the 2012 Comprehensive
Financial Report(CAFR).
ACTIVITIES
la Complete the 2012 CAFR in accordance with June 30,2013 $45,000 Absorbed
Generally Accepted Accounting Principles(GAAP)
and all standards set by the Government Finance
Officers Association(GFOA).
Ilb Submit CAFR to GFOA for award consideration. June 30,2013 $450 Absorbed
IOBJECTIVE#2
With the increasing volume of utility payments coming
from bill paying services, it would increase processing
efficiencies by receiving an electronic file for these
payments as opposed to a paper check.
IACTIVITIES
2a.Work with the big processors(Medivante,Fiserv, February 1,2013 $ 100 Absorbed
etc.)to see if we can in fact get an electronic file from
Ithem as opposed to the paper checks,and what if any
the cost would be.
I2b.Inquire with Vanco Services to see what they offer February 1,2013 $100 Absorbed
in this regard. They are a third party vendor that
might be able to consolidate this process for us.
2c.Work with Sungard Public Sector to determine April 1,2013 $500 Absorbed
what needs to be done on the software side to
accommodate this.
I $100 Absorbed
2d.Incorporate new procedures for this in Cashier May 31,2013
ii. position's job book.
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BUDGET 2013
City of Fridley
GOALS and OBJECTIVES
Fund Department . Division
101 General Fund 03 Finance 31 Accounting
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#3 1
With the AS-400 running out of its useful life, it's time
to explore where the City is headed for in regards to its
main enterprise software and hardware needs.
ACTIVITIES
3a.Determine what is in the marketplace,and what the March 30,2013 $300 Absorbed
various options are for replacing our existing software
and hardware.
3b.Look into hiring,a consulting firm to help guide us March 30,2013 $200 Absorbed
through this process.
3c.Consult with other departments on what their needs March 30,2013 $200 Absorbed
are going to be with a new system.
3d.Develop an RFP for what we are looking for. April 30,2013 $1,000 Absorbed
3e.Purchase and begin implementation of selected June 15,2013 $125,000 est. MIS Fund
system.
OBJECTIVE#4
Continue updating the Finance Policies&Procedures
manual. An updated Policies&Procedures manual
will provide comprehensive guidance to city
employees for expending and safeguarding fiscal
assets of the city.
ACTIVITIES
4a.Continue reviewing existing policies and preparing January 31,2013 $- N/A
an outline for compiling new manual.
4b.Working group will meet on a regular basis
(monthly)to ensure progress is being made. 2013 $- N/A
32 1
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BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 03 Finance 31 Accounting
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#5
IWork with human resources to get new pay codes
setup to account for the different Family Medical
Leave Act time being used.
IACTIVITIES February 1,2013 $100 Absorbed
5a.Determine what the different times that need to be
tracked are.
I 5b. Setup codes in the payroll software. March 1,2013 $100 Absorbed
Sc.1Change timesheets as necessary to allow for March 1,2013 $200 Absorbed
employees to code time to these new areas.
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FINANCE - ACCOUNTING
03-31 1
Change
2012 Budget 2013 Budget Amount
Personal Services $ 617,798 $ 651,731 $33,933 5.49%
Supplies 9,800 6,200 ($3,600) (36.73%)
Other Services/Charges 60,510 58,180 ($2,330) (3.85%)
Other Financing Uses 0 0 $0 0%
Total $ 688,108 _ $ 716,111 $28,003 4.07%
Personal Services
1. 4101 Full-Time Employee\-The "Accounting Specialist" position was moved from temporary
(4104)to full-time (4101). The amount also reflects cost of living and step increases.
2. 4131 Health Insurance - Increased by $35,028. This includes employee switches from cash
benefit plans to two new family plans.
Supplies
1. 4221 Operating Supplies -The $2,000 savings reflects the move to mandatory "direct deposit"
of payroll checks.
Other Services/Charges
1. 4330 Professional Services-The $570 increase reflects projected audit costs.
2. 4334 Advertising -The $700 increase reflects projected audit costs.
3. 4335 Printing and Binding -The $1,000 decrease reflects savings attributed to in-house
preparation of budget books and Comprehensive Annual Financial Report(CAFR).
4. 4337 Conferences and Schools-The additional $900 allows a state conference for the
Finance Director and the Assistant Finance Director..
5. 4339 IS Fund Charges - Beginning in 2013, IS Fund charges will be funded through a
non-departmental allocation.
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II 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
1 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
1 ACCOUNTING
101-0331-415.41-01 FULL TIME EMPLOYEE - REG 343,615 360,489 436,295 498,160
101-0331-415.41-04 TEMPORARY EMPLOYEE - REG 39,107 44,758 53,741 0
101-0331-415.41-12 EMPLOYEE LEAVE 69,100 70,774 0 0
1 101-0331-415.41-13 SEVERANCE & SEPARATION 0
6,695
0
6,850
0
7,183 0
101-0331-415.41-20 MEDICARE CONTRIBUTION 5 0 3 7,192
101-0331-415.41-21 PERA CONTRIBUTION 31,038 34,381 35,528 36,116
101-0331-415.41-22 FICA CONTRIBUTIONS 28,628 29,288 30,507 30,752
II 101-0331-415.41-31 HEALTH INSURANCE 12,355 26,760 23,398 58,426
101-0331-415.41-32 DENTAL INSURANCE 346 630 603 900
101-0331-415.41-33 LIFE INSURANCE 341 357 404 375
II 101-0331-415.41-34 CASH BENEFITS 26,293 23,083 26,935 16,840
101-0331-415.41-50 WORKERS COMPENSATION 3,391 3,119 3,204 2,970
* PERSONAL SERVICES 560,909 600,489 617,798 651,731
101-0331-415.42-12 FUELS & LUBES 414 399 600 500
I 101-0331-415.42-20 OFFICE SUPPLIES 4,511 5,195 5,000 3,500
101-0331-415.42-21 OPERATING SUPPLIES 3,644 3,425 4,000 2,000
101-0331-415.42-22 SUPPLIES FOR REPAIR/MAINT 0 1 100 100
I 101-0331-415.42-25 SMALL TOOLS & MINOR EQUIP 0 0 0 0
101-0331-415.42-29 WORK ORDER TRANSFER-PARTS 28 143 100 100
* SUPPLIES 8,597 9,163 9,800 6,200
I 101-0331-415.43-30 PROFESSIONAL SERVICES 39,192 35,145 36,050 36,620
101-0331-415.43-31 DUES & SUBSCRIPTIONS 350 445 1,160 1,160
101-0331-415.43-32 COMMUNICATION 3,888 3,537 4,400 3,700
101-0331-415.43-33 TRANSPORTATION 0 0 100 200
II 101-0331-415.43-34 ADVERTISING 2,264 3,428 2,900 3,600
101-0331-415.43-35 PRINTING & BINDING 3,898 2,811 2,650 1,650
101-0331-415.43-36 INSURANCE-NON PERSONNEL 3,460 3,096 3,200 3,200
101-0331-415.43-37 CONFERENCES & SCHOOLS 30 0 300 1,200
1 101-0331-415.43-39 IS FUND CHARGE. 0
4,086
0
4,37 2,600 0
101-0331-415.43-40 SERVICE CONTRACT-NON PROF 6 2 4,750 4,450
101-0331-415.43-41 RENTALS 2,088 2,088 2,200 2,200
101-0331-415.43-46 MISCELLANEOUS 0 0 200 200
I * OTHER SERVICES & CHARGES 59,256 54,922 60,510 58,180
101-0331-415.45-60 FURNITURE & FIXTURES 0 0 0 0
II * CAPITAL OUTLAY 0 0 0 0
** ACCOUNTING 628,762 664,574 688,108 716,111
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35
BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
101 General Fund 03 Finance 32 Assessing
PERFORMANCE COSTS/ BUDGET
I
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1 1
New property photos taken and attached to
the county online appraisal system '
ACTIVITIES
1 a. Once the quintile is complete,have the May 1 - Staff Time Absorbed I
seasonal help go out and take photos of the December 31,2013
properties.
OBJECTIVE#2 1
To remain proactive in regards to tax court
petitions filed.
ACTIVITIES
1. If after due diligence by the assessing January 1,2013— $25,000 I
staff it appears that the value should be December 31,2013
adjusted and the petitioner is not responsive
Ito this offer but maintains a stanch position
of a much lower value,pursue hiring an
appraiser.
OBJECTIVE#3
Research the possibility of using hand held
I
devices compatible to the Anoka County online
appraisal system to be used to do field work.
ACTIVITIES I
1. Consult with the county to determine what January 1,2013— $3,000 ,
type of device is compatible with the CAMA December 31,2013
system. i
OBJECTIVE#4
Involve the residential appraiser in working I
on the commercial/industrial & apartment
properties.
ACTIVITIES
1 a. Begin taking the residential appraiser out January 1,2013 Staff Time Absorbed
to reappraise commercial/industrial and
36 1
1
BUDGET 2013
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 03 Finance 32 Assessing
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
1 apartment properties along with reviewing
and working up permits.
1 lb. Develop training procedures to ensure Staff Time Absorbed
development & timely progression in
ICommercial/Industrial field.
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FINANCE - ASSESSING
03-32 '
Change
2012 Budget 2013 Budget Amount
Personal Services $202,511 $206,488 $3,977 1.96%
Supplies 385 380 ($5) (1.30%)
Other Services/Charges 5,935 6,841 $906 15.27% 1
Other Financing Uses 0 0 $0 0%
Total $ 208,831 $213,709 $4,878 2.34%
Personal Services
1. 4131 Health Insurance -The additional $8,363 is for one new single health insurance plan.
Supplies
Other Services/Charges
1. 4331 Dues and Subscriptions-The$858 increase reflects staffs intention to contract for
MLS online listing and sales information.
2. 4333 Transportation -The additional $160 for mileage reimbursement reflects projected costs
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
II 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II ASSESSING
101-0332-415.41-01 FULL TIME EMPLOYEE- REG 126,082 110,039 154,640 156,166
101-0332-415.41-04 TEMPORARY EMPLOYEE - REG 3,257 6,981 9,750 9,267
101-0332-415.41-12 EMPLOYEE LEAVE 23,490 20,049 0 0
I 101-0332-415.41-13 SEVERANCE & SEPARATION 0
2,257
0
2,005
0
2,437 0
101-0332-415.41-20 MEDICARE CONTRIBUTION 7 5 7 2,366
101-0332-415.41-21 PERA CONTRIBUTION 10,470 9,009 11,212 11,322
101-0332-415.41-22 FICA CONTRIBUTIONS 9,650 8,572 10,419 10,123
II 101-0332-415.41-31 HEALTH INSURANCE
6,268 6,516 7,491 15,854
101-0332-415.41-32 DENTAL INSURANCE 265 264 302 600
101-0332-415.41-33 LIFE INSURANCE 103 89 115 107
101-0332-415.41-34 CASH BENEFITS 5,007 3,469 5,387 0
I101-0332-415.41-50 WORKERS COMPENSATION 792 630 758 681
* PERSONAL SERVICES 187,641 167,623 202,511 206,488
101-0332-415.42-20 OFFICE SUPPLIES 160 261 275 210
II101-0332-415.42-21 OPERATING SUPPLIES 42 217 110 170
* SUPPLIES 202 478 385 380
I 101-0332-415.43-30 PROFESSIONAL SERVICES 970 14,903 1,100 1,120
101-0332-415.43-31 DUES & SUBSCRIPTIONS 988 1,147 989 1,847
101-0332-415.43-32 COMMUNICATION 223 164 469 416
101-0332-415.43-33 TRANSPORTATION 469 635 825 985
I 101-0332-415.43-34 ADVERTISING 146 137 150 150
101-0332-415.43-35 PRINTING & BINDING 215 295 242 153
101-0332-415.43-36 INSURANCE-NON PERSONNEL 1,160 1,038 1,060 1,070
101-0332-415.43-37 CONFERENCES & SCHOOLS 260 130 460 1,010
I 101-0332-415.43-39 IS FUND CHARGE 0 0
8,101 550 0
101-0332-415.43-40 SERVICE CONTRACT-NON PROF 0 90 90
* OTHER SERVICES & CHARGES 4,431 26,550 5,935 6,841
I ** ASSESSING 192,274 194,651 208,831 213,709
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BUDGET 2013 '
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I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
I Fund Department Division
101 General Fund 03 Finance 33 MIS
PERFORMANCE COSTS/ BUDGET
IOBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
IConsolidate and link multiple city property
databases, such as Special Assessments,Code
Enforcement,etc.
IACTIVITIES
la Work with departments and GIS to identify 1Q Staff Time Absorbed
I and establish application priorities
lb Begin reprogramming custom applications to 3Q Staff Time Absorbed
utilize core data
I
OBJECTIVE#2
I Expand access to city data via Intranet and
website.
IACTIVITIES
2a Develop web front-end for business 2Q Staff Time Absorbed
emergency contacts for access from squad cars
I and other city vehicles
2b Develop links between existing city Ongoing Staff Time Absorbed
applications
2c Enable employee access to payroll 3Q Staff Time Absorbed
information via Intranet
I
OBJECTIVE#3
IImplementation of Connect Anoka County Fiber
Project.
IACTIVITIES
3a Work with Zayo Bandwidth and Anoka 1Q Fees based on $12,000(Net
County on installation and configuration of fiber bandwidth. Two cost will be
I optic network 1 Gbps sites @ substantially
$400/month and 2.5 lower due to
sites @ offsets)
I100Mbps
$75/month planned
(one site shared
with Dist.14).
I3b Migrate existing data connections to fiber 3Q Staff Time Absorbed
network where appropriate
I
41
BUDGET 2013 1
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
101 General Fund 03 Finance 33 MIS
IPERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
3c Work with Anoka County and other Ongoing Staff Time Absorbed
connected entities in the area to identify
opportunities for interagency cooperation
I
OBJECTIVE#4
Assist other depaitnients with IT Portfolio '
projects.
ACTIVITIES III 4a Assist City Clerk and other departments with Ongoing Staff Time. See Absorbed
implementation of document imaging projects City Clerk G&O for
(see other City Clerk and other department G&O specific projects I
for project specifics)
4b Investigate use of ecommerce applications 3Q Staff Time. Absorbed
for allowing citizens to make fee payments via Ongoing costs paid
I
website via convenience
fees on transactions.
4c Assist Finance Director and other key staff 2Q See Accounting Absorbed
I
with analysis and implementation of new G&O for specifics
financial system
4d Assist City Clerk with analysis and 2Q See City Clerk Absorbed
I
implementation of phone system upgrade G&O for specifics
I
OBJECTIVE#5
Continue consolidation of physical city servers
I
into virtual servers.
ACTIVITIES
I
5a Identify remaining servers eligible for 1Q Staff Time Absorbed
consolidation
I5b Migration of servers to virtual environments 3Q Staff Time Absorbed
5c Decommissioning of physical servers 3Q Staff Time Absorbed
OBJECTIVE#6
Continue implementation of IT Capital
I
Budgeting, including implementation of new MIS
funding and accounting methods
ACTIVITIES 1
42 1
I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 03 Finance 33 MIS
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
I6a Update Three Year Plan for years 2014-2016 1Q Staff Time Absorbed
6b Work with IS Committee to develop,analyze 1Q Staff Time Absorbed
Iand prioritize proposed projects for 2014 budget
year
6c Development of policies and procedures 1Q Staff Time Absorbed
6d Work with IS Committee to examine and 1Q Staff Time Absorbed
Iadjust criteria for project analysis
6e Update MIS Fund Balance table to ensure 1Q Staff Time Absorbed
Ilong-term financial stability of fund.
6f Monthly re-analysis of in-progress projects 2Q Staff Time Absorbed
6g Continued education of IS Committee reps 2Q Staff Time Absorbed
Iand users about ITPM process
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1
FINANCE - MIS
03-33 ,
Change
2012 Budget 2013 Budget Amount
Personal Services $210,275 $ 214,473 $4,198 2.00%
Supplies 6,750 6,750 $0 0%
Other Services/Charges 53,614 29,431 ($24,183) (45.11%) ,
Other Financing Uses 0 0 $0 0%
Total $ 270,639 $ 250,654 ($19,985) (7.38%)
Personal Services
1. The increase includes $1,851 for employee health insurance.
Supplies
Other Services/Charges
1. 4340 Services Contracted, Non-Professional-The $8,700 increase reflects costs for contract
printer maintenance services. Finance is taking on this service for all departments. We expect
considerable savings for both toner and printer maintenance as a result of this new contract,
which began in 2012.
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I MIS
101-0333-415.41-01 FULL TIME EMPLOYEE - REG 129,015 132,359 154,933 157,165
101-0333-415.41-12 EMPLOYEE LEAVE 22,481 23,077 0 0
101-0333-415.41-13 SEVERANCE & SEPARATION 0 0 0 0
I 101-0333-415.41-20 MEDICARE CONTRIBUTION 2,015 2,028 2,013 2,018
101-0333-415.41-21 PERA CONTRIBUTION 10,736 11,061 11,233 11,394
101-0333-415.41-22 FICA CONTRIBUTIONS 8,616 8,669 8,608 8,630
101-0333-415.41-31 HEALTH INSURANCE 26,622 27,672 31,815 33,666
I 101-0333-415.41-32 DENTAL INSURANCE 530 528 603 600
101-0333-415.41-33 LIFE INSURANCE 103 102 115 107
101-0333-415.41-34 CASH BENEFITS 0 0 0 0
101-0333-415.41-50 WORKERS COMPENSATION 1,062 957 955 893
I * PERSONAL SERVICES 201,180 206,453 210,275 214,473
101-0333-415.42-20 OFFICE SUPPLIES 19 183 300 300
I 101-0333-415.42-21 OPERATING SUPPLIES 2,204 1,148 6,350 6,350
101-0333-415.42-25 SMALL TOOLS & MINOR EQUIP 0 0 100 100
* SUPPLIES 2,223 1,331 6,750 6,750
II 101-0333-415.43-30 PROFESSIONAL SERVICES 270 260 300 320
101-0333-415.43-31 DUES & SUBSCRIPTIONS 0 0 0 0
101-0333-415.43-32 COMMUNICATION 10,287 9,513 9,963 9,560
101-0333-415.43-33 TRANSPORTATION 0 98 100 100
II 101-0333-415.43-35 PRINTING & BINDING 0 0 1 1
101-0333-415.43-36 INSURANCE-NON PERSONNEL 1,162 1,071 1,100 1,100
101-0333-415.43-37 CONFERENCES & SCHOOLS 0 0 0 0
101-0333-415.43-39 IS FUND CHARGE 0 0 32,500 0
I101-0333-415.43-40 SERVICE CONTRACT-NON PROF 5,843 2,697 9,650 18,350
* OTHER SERVICES & CHARGES 17,562 13,639 53,614 29,431
II ** MIS 220,965 221,423 270,639 250,654
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BUDGET 2013
1
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
101 General Fund 03 Finance 34 City Clerks/Records
I
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1 I
Improve internal efficiency by reducing inactive
&obsolete paper.
I
ACTIVITIES
I a. Administer annual in-house clean-up days; March 31,2013 Staff Time Absorbed I
purging categorizing and storing old paper
records, and preparing and maintaining document
disposition in electronic format
I
OBJECTIVE#2
Administer city business and dog licensing I
modules within PermitWorks
ACTIVITIES March 1,2013 Staff Time Absorbed
I
2a. Innovate business licensing by providing
license applications and forms on the City's web
site to provide more online access to licensing.
I
2b. Have discussion with Police Department May 1,2013 Staff Time Absorbed
about the feasibility of changing the dog license
from an annual renewal to a renewal that
coincides with the number years of their rabies
vaccination.
I
OBJECTIVE#3
Administer and Coordinate City's Telephone and
I
Voicemail Systems.
3a. Due to changing technology and the lack of Staff Time Absorbed
I
support for City's 14 year-old telephones,prepare
feasibility report for replacement of telephones to
VoIP technology. I
3b. Upgrade outdated digital telephone system to (Purchase will be $37,000 '
VoiP due to lack of support available for repair of made out of MIS
broken phones Fund)
I
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I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 03 Finance 34 City Clerks/Records
PERFORMANCE COSTS/ BUDGET
IOBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#4
IResearch and evaluate current imaging system
and alternative imaging systems and provide
report on findings.
I4a. If report recommends upgrading existing $35,000
imaging system,purchase new server/storage
Imechanism, appropriate modules and provide
training for users and public.
I 4b. If report recommends purchasing new
system,oversee implementation, conversion and $75,000 est
training for users and public on new system.
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FINANCE - CITY CLERK/RECORDS
03-34
Change
2012 Budget 2013 Budget Amount
Personal Services $ 137,802 $ 140,193 $2,391 1.74%
Supplies 2,240 2,320 $80 3.57%
Other Services/Charges 17,679 18,613 $934 5.28% '
Other Financing Uses 0 0 $0 0%
Total $ 157,721 $ 161,126 $3,405 2.16%
Personal Services
1
Supplies
Other Services/Charges
1. 4337 Conferences and Schools - The $438 increase will allow the City Clerk to attend the
MCFOA annual conference.
2. 4340 Services Contracted, Non-Professional -The$1,650 increase reflects additional costs
for software and scanner maintenance costs.
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
1 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
1 CITY CLERK / RECORDS
101-0334-415.41-01 FULL TIME EMPLOYEE - REG 97,767 92,640 114,234 116,252
101-0334-415.41-02 FULL TIME EMPLOYEE - OT 0 0 0 0
101-0334-415.41-04 TEMPORARY EMPLOYEE - REG 3,487 0 0 0
1 101-0334-415.41-12 EMPLOYEE LEAVE 16,170 15,294 0 0
101-0334-415.41-13 SEVERANCE & SEPARATION 0 0 0 0
101-0334-415.41-20 MEDICARE CONTRIBUTION 1,755 1,608 1,714 1,724
101-0334-415.41-21 PERA CONTRIBUTION 8,054 8,133 8,282 8,428
1 101-0334-415.41-22 FICA CONTRIBUTIONS 7,501 6,875 7,329 7,373
101-0334-415.41-31 HEALTH INSURANCE 0 0 0 0
101-0334-415.41-32 DENTAL INSURANCE 0 0 0 0
101-0334-415.41-33 LIFE INSURANCE 102 102 115 107
1 101-0334-415.41-34 CASH BENEFITS 5,007 5,003 5,387 5,613
101-0334-415.41-50 WORKERS COMPENSATION 831 735 741 696
* PERSONAL SERVICES 140,674 130,390 137,802 140,193
1 101-0334-415.42-20 OFFICE SUPPLIES 1,272 478 1,070 1,300
101-0334-415.42-21 OPERATING SUPPLIES 1,089 1,499 1,170 1,020
101-0334-415.42-25 SMALL TOOLS & MINOR EQUIP 0 1,023 0 0
1 * SUPPLIES 2,361 3,000 2,240 2,320
101-0334-415.43-30 PROFESSIONAL SERVICES 135 65 300 320
101-0334-415.43-31 DUES & SUBSCRIPTIONS 100 460 485 485
1 101-0334-415.43-32 COMMUNICATION 204 305 270 220
101-0334-415.43-33 TRANSPORTATION 0 0 175 175
101-0334-415.43-34 ADVERTISING 1,022 32 500 500
101-0334-415.43-35 PRINTING & BINDING 1 0 39 35
I 101-0334-415.43-36 INSURANCE NON PERSONNEL 846 718 730 740
101-0334-415.43-37 CONFERENCES & SCHOOLS 0 0 300 738
101-0334-415.43-39 IS FUND CHARGE 0 0 1,130 0
101-0334-415.43-40 SERVICE CONTRACT-NON PROF 12,333 13,050 13,750 15,400
I * OTHER SERVICES & CHARGES 14,641 14,630 17,679 18,613
** CITY CLERK / RECORDS 157,676 148,020 157,721 161,126
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1
POLICE DEPARTMENT '
The mission of the Police Department is to promote a safe and desirable city by partnering with
the community to preserve life, protect property, and defend rights.
We will strive to enhance public trust through quality leadership, education, and respect for all.
We will enforce laws with impartiality.
And, we will provide all service with integrity and the highest degree of professional behavior.
Police Division - consists of thirty-eight sworn police officers, six full-time civilian employees,
three 32-hour civilian employees, and seven part-time civilian employees.
The Police Division is responsible for the enforcement of criminal laws and investigation of criminal
offenses, proactive operations to apprehend criminals, traffic law enforcement, traffic accident
investigation, preventative patrol, crime prevention, response to medical emergencies, school
liaison and youth outreach.
Emergency Management Division -is responsible for the planning and implementing of safety
procedures in case of local, regional or national emergencies or disasters. Planning includes
training of personnel for emergencies, maintaining an outdoor warning system, and providing an
emergency operations center.
Authorized Personnel:
2010 2011 2012 2013
Sworn Officers 37 (1) 36 (2) 38 (3) 38 (3)
Civilian Staff(FT) 6 6 6 6
Total 4a 42 44
(1) Two open police officer positions are on hold do to hiring freeze.
(2) Three open police officer positions are on hold do to hiring freeze.
(3) Two open police officer positions on hold due to hiring freeze.
One officer position was recovered in 2012 to reinstate the second
SRO position.The DEA Task Force replacement officer, previously
funded from Police Activity Fund,was moved to the General Fund
in 2012.
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110/29/12 BUDGET 2013
ITY OF FRIDLEY GENERAL FUND
O1ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
I2010 2011 2012 FINAL
ACCOUNT. DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II POLICE
POLICE
* PERSONAL SERVICES 4,363,416 4,379,972 4,652,928 4,785,435
* SUPPLIES 231,618 255,860 241,820 261,649
It OTHER SERVICES & CHARGES 253,113 227,495 287,174 268,729
CAPITAL OUTLAY 74,595 118,429 0 0
** POLICE 4,922,742 4,981,756 5,181,922 5,315,813
*
EMERGENCY MANAGEMENT
SUPPLIES
UPPLI .,. 3,033 3,124 4,300 4,300
* OTHER SERVICES & CHARGES 13,152 18,790 14,635 15,546
11** EMERGENCY MANAGEMENT 16,185 21,914 18,935 19,846
*** POLICE 4,938,927 5,003,670 5,200,857 5,335,659
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BUDGET 2013 1
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I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I101 General Fund 04 Police 40 Police
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
' OBJECTIVE#1
IStudy flood protection for Riverview Heights
neighborhood to determine need for additional
measures,to include cost-benefit analysis,
Iengineering studies,and funding sources.
IACTIVITIES
la. Work with City Engineering depaitanent to Complete by Study and $25,000
identify current hydrological issues. March 1 Engineering Costs
Ilb. Identify options for additional protection Complete Staff Time Absorbed
against both seasonal and flash flooding. by April 1
Ilc. Determine costs and likely benefits of Complete by Staff Time Absorbed
different options. June 1
I1 d. Develop funding plan for selected mitigation Complete by Staff Time Absorbed
projects to include Federal Hazard Mitigation Sept 1
I funding,path and trail grant programs,
neighborhood assessments, or CIP,along with
any other applicable funding sources.
Complete by Staff Time Absorbed
I1e. Report findings and make recommendation(s) Dec 1
to City Council
I
OBJECTIVE#2
1 Establish disaster prevention and recovery
assistance guidelines for private property in the
I City.
ACTIVITIES
I 2a. Review historical incidents of disaster Complete by Staff Time Absorbed
prevention and recovery and the amounts and May 1
types of City aid provided to private property
1 owners.
2b. Create table of incidents,type of City aid Complete by Staff Time Absorbed
Iprovided,and costs of aid. May 1
1
53
BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
101 General Fund 04 Police 40 Police
PERFORMANCE COSTS/ BUDGET I
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
2c. Develop guidelines to assist City Council and Complete by Staff Time Absorbed
I
Staff in responding to similar future incidents. August 1
2d. Present findings to Council and make Complete by Staff Time Absorbed
I
recommendation(s) on adoption of guidelines. October 1
2e. Publish final guidelines. Complete by $100 Printing& Emergency
I
November 1 Binding Costs Management
Budget
OBJECTIVE#3
Develop acquisition and deployment plan for
I
Tablet Computers to replace squad based laptop
computers, office-based laptop computers, and
certain desk PC's. Determine ancillary ,
equipment no longer needed due to expanded
capabilities and portability of tablet PC's.
ACTIVITIES I
3a. Identify operation requirements for tablet Complete by Staff Time Absorbed
PC's,given system requirements of new Anoka April 1 1
County Public Safety Data System(PSDS).
3b. Identify wireless data connectivity plan and Complete by Staff Time Absorbed ,
costs to include use of squad car based"hot Dec 1
spots"in place of individual cellular-based
wireless access cards.
I
3c. Identify current equipment no longer needed Complete by Staff Time Absorbed
following deployment of tablet PC's and May 1
associated cost savings(e.g.,digital recorders,
digital cameras).
3d. Identify ancillary devices required for Complete by Staff Time Absorbed I
maximum effectiveness in the use of tablet PC's May 1
to include docking stations,keyboards,and
I
monitors.
3e. Work with City IT to identify support and Complete by Staff Time Absorbed
I
maintenance requirements for Tablet PC's. June 1
3f. Review current tablet PC's on market and Complete by Staff Time Absorbed
I
determine best unit for PD needs. October 1
54 I
I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 04 Police 40 Police
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
I
3g. Development deployment schedule to include Complete by Absorbed
Itraining as indicated by implementation of new Dec 1
PSDS.
I
IOBJECTIVE#4
Prepare for deployment of new Anoka County
Public Data System(PSDS).
ACTIVITIES
I4a. Determine impacts and issues to City staff, Complete by Staff Time Absorbed
assets,and operations resulting from deployment August 1
Iof new PSDS in Anoka County.
4b. Review system requirements of new Complete by Staff Time Absorbed
I applications and identify any hardware or September 1
software upgrades required for deployment of
new system.
I4c. Determine access levels,system permissions, Complete by Staff Time Absorbed
and other job-related impacts for different staff October 1
' positions in the police department.
4d. Determine training requirements for different Complete by Staff Time Absorbed
Istaff positions to ease transition to new system. November 1
4e. Determine transition and training schedule to Complete by Staff Time Absorbed
Iminimize scheduling impacts and costs to City. December 1
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BUDGET 2013 I
City of Fridley
GOALS and OBJECTTVES
I
Fund Department Division
101 General Fund 04 Police 40 Police I
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#5 I
Research the use of social media by the police
department
I
ACTIVITIES
5a. Locate other police departments currently Complete by Staff Time Absorbed
I
using various social media Feb 1
5b. Contact agencies to learn about positive and Complete by Staff Time Absorbed
I
negative effects of using social media March 1
5c. Survey other departments to see how much Complete by Staff Time Absorbed
I
time they spend dedicated to updating social April 1
media sites in their jurisdictions
I
5d.Determine if social media is something the Complete by Staff Time Absorbed
police depai tuient and the community would May 1 I
benefit from using.
5e.Begin implementation if desired Complete by Staff Time Absorbed
I
June 1
OBJECTIVE#6 I
Provide bicycle registration option for Fridley
citizens by partnering with National Bike Registry
(NBR)
I
ACTIVITIES
6a. Register with National Bike Registry(NBR) Complete by Staff Time Absorbed I
April 1
6b. Promote NBR using City website and other Complete by Staff Time Absorbed I
media. June 1
. 6c. Obtain registration materials Complete by Staff Time Absorbed I
June 1
6d. Train Staff Complete by Staff Time Absorbed '
June 1
I
56 I
I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
1 Fund Department Division
101 General Fund 04 Police 40 Police
PERFORMANCE COSTS/ BUDGET
IOBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#7
IReview current Code provisions regarding
dangerous dog license revocation standard and
Iconsider long-term or lifetime revocation option.
IACTIVITIES
7a. Review dog license provisions in other By March 1 Staff Time Absorbed
IMinnesota cities' codes for dangerous dog license
revocation standards.
7b. Determine legal issues pertaining to long By May 1 $500 City Attorney Absorbed
Iterm or lifetime license revocation. hours
7c. Review City of Fridley historical data to By June 1 Staff Time Absorbed
I determine number of past incidents.
' By7d. Draft new ordinance language for Council
August 1 $500 City Attorney Absorbed
consideration. hours
I 7e. Publish new ordinance. By Sept. 1 $100 Publication Absorbed
Expense
I
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57
POLICE DEPARTMENT
04-40
Change
2012 Budget 2013 Budget Amount
Personal Services $4,652,928 $ 4,785,435 $132,507 2.85%
Supplies 241,820 261,649 $19,829 8.20%
Other Services/Charges 287,174 268,729 ($18,445) (6.42%)
Other Financing Uses 0 0 $0 0% ,
Total $ 5,181,922 $ 5,315,813 I $133,891 , 2.58%
Personal Services '
1. 4101 Full-Time, Regular- The budgeted amount does not include $46,046 that was requested
to fill one of two remaining police officer vacancies.
2. 4102 Full-Time, Overtime-The additional $6,942 reflects the overtime costs associated
with the new Police contracts.
Supplies '
1. 4212 Fuels and Lubes-We have raised the anticipated wholesale price of fuel from $3.00
per gallon to$3.39 per gallon.
2. 4221 Operating Supplies -The additional$2,500 reflects the gift to us from Walmart for
the "Shop with a Cop" program.
Other Services/Charges
1. 4332 Communications -The $1,063 reduction reflects the elimination of a $1,180 fee by
the Metro Emergency Services Board for 800 MHz radios.
2. 4337 Conferences and Schools-The $2,055 reduction reflects reduced costs for pursuit
driver training.
3. 4340 Services Contracted, Non-Professional -The additional $2,112 reflects additional
costs for shredding ($700), Minneapolis pawn fee ($625), online crime reporting
software ($400), and hazardous waste removal ($267).
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I POLICE
101-0440-425.41-01 FULL TIME EMPLOYEE - REG 2,624,269 2,557,441 3,263,602 3,379,670
101-0440-425.41-02 FULL TIME EMPLOYEE - OT 235,446 226,574 194,549 201,491
101-0440-425.41-04 TEMPORARY EMPLOYEE - REG 134,552 209,212 149,548 152,539
I 101-0440-425.41-05 TEMPORARY EMPLOYEE OT 2,521
43 3,191
43 0 0
101-0440-425.41-12 EMPLOYEE LEAVE 7,291
437,867 0 0
101-0440-425.41-13 SEVERANCE & SEPARATION 0 0 0 0
101-0440-425.41-20 MEDICARE CONTRIBUTION 47,150 46,897 49,971 51,734
I 101-0440-425.41-21 PERA CONTRIBUTION 438,945 449,892 477,087 493,407
101-0440-425.41-22 FICA CONTRIBUTIONS 36,727 36,382
37,188 37,951
101-0440-425.41-31 HEALTH INSURANCE 215,864 224,823 276,781 257,956
101-0440-425.41-32 DENTAL INSURANCE 6,742 6,490 8,071 7,201
I 101-0440-425.41-33 LIFE INSURANCE 2,336 2,294
10 2,704 2,516
101-0440-425.41-34 CASH BENEFITS 96,098 1,980 113,127 123,491
101-0440-425.41-50 WORKERS COMPENSATION 85,475 76,929 80,300 77,479
I * PERSONAL SERVICES 4,363,416 4,379,972 4,652,928 4,785,435
101-0440-425.42-12 FUELS & LUBES 104,328 138,678 127,260 145,686
101-0440-425.42-17 CLOTHING/LAUNDRY ALLOW 29,422 27,201 31,960 32,615
I 101-0440-425.42-20 OFFICE SUPPLIES 9,312 14,197 9,700 4,598
101-0440-425.42-21 OPERATING SUPPLIES 35,744 30,469 30,585 33,085
101-0440-425.42-22 SUPPLIES FOR REPAIR/MAINT 3,874 9,678 8,625 8,625
101-0440-425.42-25 SMALL TOOLS & MINOR EQUIP 13,906 3,339 3,540 3,540
I 101-0440-425.42-29 WORK ORDER TRANSFER-PARTS 35,032 32,298 30,150 33,500
* SUPPLIES 231,618 255,860 241,820 261,649
101-0440-425.43-30 PROFESSIONAL SERVICES 60,369 28,428 45,085 45,150
I 101-0440-425.43-31 DUES & SUBSCRIPTIONS 2,881 2,984 3,134 3,034
101-0440-425.43-32 COMMUNICATION 41,034 56,628 66,345 65,282
101-0440-425.43-33 TRANSPORTATION 33 13 500 200
101-0440-425.43-34 ADVERTISING 0 183 700 700
I 101-0440-425.43-35 PRINTING & BINDING 5,342 6,410 7,203 7,204
101-0440-425.43-36 INSURANCE-NON PERSONNEL 29,669 27,552 28,190 28,330
101-0440-425.43-37 CONFERENCES AND SCHOOLS 4,666 15,115 24,270 22,215
101-0440-425.43-38 UTILITY SERVICES 4,280 4,779 5,175 5,330
I 101-0440-425.43-39 IS FUND CHARGE 0
102,746
0
83,93 17,400 0
101-0440-425.43-40 SERVICE CONTRACT-NON PROF 6 2 86,242 88,354
101-0440-425.43-41 RENTALS 2,093 1,471 2,930 2,930
I * OTHER SERVICES & CHARGES 253,113 227,495 287,174 268,729
101-0440-425.45-40 MACHINERY 74,595 118,429 0 0
II * CAPITAL OUTLAY 74,595 118,429 0 0
** POLICE 4,922,742 4,981,756 5,181,922 5,315,813
1
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59
1
POLICE - EMERGENCY MANAGEMENT
04-41
Change
2012 Budget 2013 Budget Amount
Personal Services $ 0 $ 0 $0 0%
Supplies 4,300 4,300 $0 0%
Other Services/Charges 14,635 15,546 $911 6.22% '
Other Financing Uses 0 0 $0 0%
Total $ 18,935 $ 19,846 $911 4.81%
Personal Services
Supplies
Other Services/Charges
1. 4337 Conferences and Schools -The $1,265 increase reflects costs for emergency management
certification/recertification ($575) and reserve officer first aid training ($540).
1
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1
1
1
1
t
60 '
1
I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I EMERGENCY MANAGEMENT
101-0441-425.42-12 FUELS & LUBES 0 0 0 0
101-0441-425.42-17 CLOTHING/LAUNDRY ALLOW 1,968 2,284 2,400 2,400
101-0441-425.42-21 OPERATING SUPPLIES 1,065 840 1,900 1,900
I * SUPPLIES 3,033 3,124 4,300 4,300
101-0441-425.43-31 DUES & SUBSCRIPTIONS 0 0 300 495
101-0441-425.43-32 COMMUNICATION 1,710 2,446 3,097 2,529
I 101-0441-425.43-33 TRANSPORTATION 0 0
13 25 25
101-0441-425.43-35 PRINTING & BINDING 0 6 200 200
101-0441-425.43-36 INSURANCE-NON PERSONNEL 652 604 620 620
101-0441-425.43-37 CONFERENCES AND SCHOOLS 0 540 750 2,015
I 101-0441-425.43-38 UTILITY SERVICES 594 704 643 662
101-0441-425.43-40 SERVICE CONTRACT-NON PROF 10,196 14,360 9,000 9,000
* OTHER SERVICES & CHARGES 13,152 18,790 14,635 15,546
I ** EMERGENCY MANAGEMENT 16,185 21,914 18,935 19,846
II
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II
II
II
II
II
II
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61
1
FIRE DEPARTMENT ,
The Fire Department provides emergency response service for fires, medical emergencies, and accidental
releases of hazardous materials. The Department also conducts fire code compliance and residential
rental property inspections. Its community support programs include: annual fire prevention training for
elementary school students, fire education training for groups and businesses, and participation in
neighborhood and youth programs. The Department is dispatched by Anoka County and participates in
mutual aid pacts with over 30 other fire departments. Fire personnel are on duty 24 hours per day and
the staff consists of full-time and paid on-call firefighters. The City has three fire stations, and operates a
fire training facility next to Columbia Arena under a joint powers agreement with two other fire departments.
Authorized Personnel:
2010 2011 2012 2013
Fire 7 6 (1) 6 (1) 6 (1)
Rental Inspection 2 2 2 2
Total 9 8 8 $
(1) Fire Marshal position is on hold do to hiring freeze.
1
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1
1
1
62 •
II
0/29/12 BUDGET 2013
ITY OF FRIDLEY GENERAL FUND
01ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
II 2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I FIRE
FIRE
* PERSONAL SERVICES 1,120,695 986,685 1,016,509 1,063,408
* SUPPLIES 56,544 83,118 73,080 72,658
*
II* OTHER SERVICES & CHARGES 99,849 96,419
50,244 99,122 101,486
CAPITAL OUTLAY 0 0 0
** FIRE 1,277,088 1,216,466 1,188,711 1,237,552
I* RENTAL INSPECTIONS
PERSONAL SERVICES 86,120 126,130 145,133 136,713
* SUPPLIES 2,116 2,247 6,975 6,325
* OTHER SERVICES & CHARGES 4,764 3,557 7,297 4,790
I** RENTAL INSPECTIONS 93,000 131,934 159,405 147,828
*** FIRE 1,370,088 1,348,400 1,348,116 1,385,380
II
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I
BUDGET 2013 I
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64 I
I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 05 Fire 50 Fire
PERFORMANCE COSTS/ BUDGET
IOBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Reduce the possibility of delayed emergency
Iresponse to a call for service by enforcing the
City and State code for display of address
1 numbers on buildings city wide.
ACTIVITIES
Ila Review City Code and State Code and NFPA April 2013 Staff Time Absorbed
recommendations for displaying address numbers
on buildings.
I
lb Educate inspection staff on requirements for April 2013 Staff Time Absorbed
Icompliance with code for displaying addresses on
different types of properties.
I1 c Coordinate with Community Development to May-August 2013 Staff Time Absorbed
inspect and enforce property address number code
compliance throughout the City.
IOBJECTIVE#2
Reduce call times on second calls for service and
I fire calls on weekday evenings and weekends by
adding a third paid-on-call firefighter to
scheduled shifts.
IACTIVITIES
2a Add open shifts to Fire Manager. September 2012 Staff Time Absorbed
I2b Minimum three Firefighters on scheduled January 1,2013- Staff Time $90,000
shifts 24 hours a day seven days a week. Ongoing Annually
I
2c Evaluate response times and number of times February 2013 Staff Time Absorbed
I staff are called back in 2013 and compare to
previous years.
I
I
65
BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
101 General Fund 05 Fire 50 Fire
PERFORMANCE COSTS/ BUDGET
I
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#3 I
Increase the percentage of people saved from a
sudden cardiac arrest by training and equipping I
staff and citizens to recognize and respond to
persons suffering a sudden cardiac arrest and
apply for Heart Safe designation through Allina
Hospitals and Clinics.
I
ACTIVITIES
3a Identify Heart Safe Champion and Community January 1 -March Staff Time Absorbed
Partners Team 31,2013
3b Search/apply for Grant money to cover January 1 -March Staff Time Absorbed
program expenses 31,2013
3c Create handouts/flyers and purchase training April 2013 Staff Time and Appx$1,000 I
equipment materials
3d Train Community Partners Team to teach CPR April 1-May 31, Staff Time Absorbed/
I
courses 2013 Allina
3e Identify AED's and trained personnel within June 1,2013- Staff Time Absorbed t
City ongoing
3f Begin hosting/coordinating CPR training,and June 1,2013-
Staff Time Absorbed I
other Heart Health and Emergency Awareness Ongoing
events
3g Apply for designation of Heart Safe December 31,2013 Staff Time Absorbed
Community from Allina
OBJECTIVE#4 1
Prepare for deployment of new Anoka County
Public Data System(PSDS).
I
ACTIVITIES
4a Determine impacts and issues to City staff,
assets, and operations resulting from deployment
of new PSDS in Anoka County. •
I
66 1
I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 05 Fire 50 Fire
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
I4b Review system requirements of new
applications and identify any hardware or
software upgrades required for deployment of
Inew system.
4c Determine access levels, system permissions,
Iand other job-related impacts for different staff
positions in the police depai tnient.
4d Determine training requirements for different
I
staff positions to ease transition to new system.
4e Determine transition and training schedule to
I
minimize scheduling impacts and costs to City.
I
OBJECTIVE#5
IReduce the number of calls in large multifamily
rental properties related to cooking including
structure fires,fires contained to the container and
fire alarm calls related to cooking.
I
ACTIVITIES
I5a Develop and collect educational material February 2013 Staff Time and Absorbed
designed to prevent calls for cooking related Material
Iincidents.
5b Distribute educational material through: On- March—August Staff Time Absorbed
site Inspections, Cable TV, City News Letter,and 2013
other media.
I
5c Educate public safety personnel on the method February 2013 Staff Time Absorbed
I and importance of enforcing the laws related to
persons who are impaired and cause a hazard
related to cooking.
I
5d Plan&execute fire prevention education June—August 2013 Staff Time and $225.00 for
programs for residents at 3 large multifamily Trailer Rental Trailer Rental
Idwelling properties including presentations using
MN State Fire Chiefs Kitchen Fire Ed Trailer.
I 67
I
FIRE DEPARTMENT
05-50 1
Change
2012 Budget 2013 Budget Amount °/U
Personal Services $ 1,016,509 $ 1,063,408 $46,899 4.61%
Supplies 73,080 72,658 ($422) (0.58%)
Other Services/Charges 99,122 101,486 $2,364 2.38% i
Other Financing Uses 0 0 $0 0%
Total $ 1,188,711 $ 1,237,552 $48,841 4.11%
Personal Services
1. 4102 Full-Time, Overtime-The reduction of$5,669 reflects actuals for 2010 and 2011.
2. 4104 Temporary Employee -The $43,447 increase reflects costs for the new part-time
fire inspector.
Supplies
1. 4217 Clothing/Laundry Allowance-The $1,740 increase includes$1,000 for replacement of
bunker pants and $600 for replacement of SCBA masks.
Other Services/Charges
1. 4333 Transportation -The $550 is for transportation to a fire instructor's conference.
2. 4337 Conferences and Schools -The $5,890 includes $3,990 for various mandated firefighter
courses and $1,000 for a national fire instructor's conference in Indianapolis. There is also
$400 for a state fire chief's conference and $500 for miscellaneous conferences.
3. 4340 Services Contracted, Non Professional -The additional $7,140 includes an additional
$2,000 for maintenance at Station Nos. 2 and 3, and $2,500 for truck repairs. Overall, the
increase reflects significantly higher actuals for 2010 and 2011.
1
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1
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I FIRE
101-0550-425.41-01 FULL TIME EMPLOYEE - REG 460,265 389,746 429,852 437,331
101-0550-425.41-02 FULL TIME EMPLOYEE - OT 35,782 24,244 43,669 38,000
101-0550-425.41-04 TEMPORARY EMPLOYEE - REG 210,510 226,763 242,957 286,404
II 101-0550-425.41-12 EMPLOYEE LEAVE 85,558 65,577 0
10,504 0
101-0550-425.41-20 MEDICARE CONTRIBUTION 11,425 10,232 4 11,174
101-0550-425.41-21 PERA CONTRIBUTION 78,677 64,828 64,630 67,700
101-0550-425.41-22 FICA CONTRIBUTIONS 16,126 17,186 18,111 19,063
I 101-0550-425.41-24 FIRE PENSION CONTRIBUTION 108,278 99,320 115,000, 115,000
101-0550-425.41-31 HEALTH INSURANCE 41,193 23,448 23,399 23,580
101-0550-425.41-32 DENTAL INSURANCE 961 583 605 600
101-0550-425.41-33 LIFE INSURANCE 4,182 3,886 4,517 4,525
I 101-0550-425.41-34 CASH BENEFITS 20,089 20,072 21,548 22,453
101-0550-425.41-50 WORKERS COMPENSATION 47,649 40,800 41,717 37,578
I * PERSONAL SERVICES 1,120,695 986,685 1,016,509 1,063,408
101-0550-425.42-12 FUELS & LUBES 15,225 20,516 17,250 18,175
101-0550-425.42-17 CLOTHING/LAUNDRY ALLOW 15,856 13,349 18,530 20,270
101-0550-425.42-20 OFFICE SUPPLIES 1,026 781 2,100 903
I 101-0550-425.42-21 OPERATING SUPPLIES 8,252 9,105 12,370 12,500
101-0550-425.42-22 SUPPLIES FOR REPAIR/MAINT 4,080 7,084 6,880 6,880
101-0550-425.42-25 SMALL TOOLS & MINOR EQUIP 7,845 28,135 7,450 7,930
101-0550-425.42-29 WORK ORDER TRANSFER-PARTS 4,260 4,148 8,500 6,000
I * SUPPLIES 56,544 83,118 73,080 72,658
101-0550-425.43-30 PROFESSIONAL SERVICES 7,410 4,544 15,372 13,730
101-0550-425.43-31 DUES & SUBSCRIPTIONS 2,064 4,481 2,452 2,277
II 101-0550-425.43-32 COMMUNICATION 10,191 9,012 13,870 13,371
101-0550-425.43-33 TRANSPORTATION 25 0 50 550
101-0550-425.43-34 ADVERTISING 808 1,072 1,320 1,320
101-0550-425.43-35 PRINTING & BINDING 733 667 1,600 800
II 101-0550-425.43-36 INSURANCE-NON PERSONNEL 10,328 8,838 9,040 9,572
101-0550-425.43-37 CONFERENCES AND SCHOOLS 1,534 3,407 4,490 5,890
101-0550-425.43-38 UTILITY SERVICES 6,659 7,956 7,900 8,058
101-0550-425.43-39 IS FUND CHARGE 0 0 4,250 0
II 101-0550-425.43-40 SERVICE CONTRACT-NON PROF 59,889 55,825 36,860 44,000
101-0550-425.43-41 RENTALS 0 409 710 710
101-0550-425.43-46 MISCELLANEOUS 0 0 1,000 1,000
II 101-0550-425.43-50 PMTS TO OTHER AGENCIES 208 208 208 208
* OTHER SERVICES & CHARGES 99,849 96,419 99,122 101,486
101-0550-425.45-30 IMPROVE OTHER THAN BLDG 0 0 0 0
I 101-0550 425.45 40 MACHINERY 0 50,244 0 0
*101-0550-425.45-40
CAPITAL OUTLAY 0 50,244 0 0
II ** FIRE 1,277,088 1,216,466 1,188,711 1,237,552
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69
BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 05 Fire 51 Rental Inspections
IPERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1 I
Maintain or reduce the number of calls
for service for false fire alarms caused by
I
improper maintenance of monitored fire
suppression systems and fire alarm
systems in commercial and rental
I
properties.
I
ACTIVITIES
1 a Create educational material for February 2013 Staff Time and Absorbed
distribution to property owners that Material
explains the requirements for maintaining
and inspecting their fire alarm system and
helpful tips for preventing false fire
alarms. The material will also explain the I
necessity for preventing false calls.
I
lb Review current City Code as it relates February 2013 Staff Time Absorbed
to false alarms and make I
recommendation to City Council for
amendment to the code to assist in
enforcing provisions for multiple calls
I
related to fire alarms.
lc Conduct commercial property
and December 2013 #of Properties Staff Time Absorbed I
rental property inspections of properties
with monitored fire alarm systems to
distribute educational material and
enforce annual maintenance of the
systems as required by MN State Fire
Code. i
1 d Enforce City Code for multiple false On Going Staff Time Absorbed
alarms and MN State Fire Code for I
70 , I
1
BUDGET 2013
' City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 05 Fire 51 Rental Inspections
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
Imaintenance of systems to encourage
compliance.
• OBJECTIVE#2
IIncrease efficiency and quality of
inspections of single family properties
Ithat are applying for a rental license for
the first time through a"Point of Rental"
inspection by a contracted housing
inspector at the expense of the property
owner.
1
2a Research code provisions and possible February 2013 Staff Time Absorbed
Ilegislation needed to enforce a Point of
Rental inspection on single family
dwellings applying for a rental license for
Ithe first time.
2b Make recommendations to City April 2013 Staff Time Absorbed
Council for legislative provisions and/or
adopt policy to allow for enforcement of
the Point of Rental Inspections.
2c Review policy with Fire Department May 2013 Staff Time Absorbed
' staff and begin application of policy of
Point of Rental inspections for all new
' applications for rental of single family
dwellings.
71
FIRE - RENTAL INSPECTIONS
05-51 '
Change
2012 Budget 2013 Budget Amount
Personal Services $ 145,133 $ 136,713 ($8,420) (5.80%)
Supplies 6,975 6,325 ($650) (9.32%)
Other Services/Charges 7,297 4,790 ($2,507) (34.36%) '
Other Financing Uses 0 0 $0 0%
Total $ 159,405 $ 147,828 ($11,577) (7.26%)
Personal Services
1. 4101 Full-Time, Regular-The small increase reflects the fact that the full-time firefighter
assigned here was budgeted for 2012 as an Acting Fire Captain. In 2013, this person will
return to his regular rate as a firefighter.
2. 4104 Temporary Employee-The reduction reflects delays in implementation of step increases
for one part-time employee.
3. 4131 Health Insurance-The full-time firefighter who is budgeted here switched from family
to single coverage.
Supplies
Other Services/Charges
1. 4340 Services Contracted, Non-Professional -The $1,000 reduction has to do with replacement
of licensed fire reporting software with software that does not need a license.
1
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II 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I RENTAL INSPECTIONS
101-0551-425.41-01 FULL TIME EMPLOYEE - REG 31,904 52,455 61,215 61,480
101-0551-425.41-02 FULL TIME EMPLOYEE - OT 340 5,158 6,149 6,149
101-0551-425.41-04 TEMPORARY EMPLOYEE - REG 28,219 25,656 34,370 33,480
II 101-0551-425.41-12 EMPLOYEE LEAVE 3,041 9,540 0 0
101-0551-425.41-13 SEVERANCE & SEPARATION 0 0 0 0
101-0551-425.41-20 MEDICARE CONTRIBUTION 873 1,262 1,475 1,466
101-0551-425.41-21 PERA CONTRIBUTION 5,794 10,684 12,191 12,165
II 101-0551-425.41-22 FICA CONTRIBUTIONS 2,260 1,993 2,130 2,075
101-0551-425.41-31 HEALTH INSURANCE 11,042 15,391 23,399 15,854
101-0551-425.41-32 DENTAL INSURANCE 360 396 603 600
II 101-0551-425.41-33 LIFE INSURANCE 63 77 115 107
101-0551-425.41-34 CASH BENEFITS 0 0 0 0
101-0551-425.41-50 WORKERS COMPENSATION 2,224 3,518 3,486 3,337
* PERSONAL SERVICES 86,120 126,130 145,133 136,713
I 101-0551-425.42-12 FUELS & LUBES 1,157 496 3,750 3,750
101-0551-425.42-17 CLOTHING/LAUNDRY ALLOW 0 347 450 500
101-0551-425.42-20 OFFICE SUPPLIES 450 792 1,500 1,000
I 101-0551-425.42-21 OPERATING SUPPLIES 25 485 475 475
101-0551-425.42-25 SMALL TOOLS & MINOR EQUIP 0 121 100 100
101-0551-425.42-29 WORK ORDER TRANSFER-PARTS 484 6 700 500
I * SUPPLIES 2,116 2,247 6,975 6,325
101-0551-425.43-30 PROFESSIONAL SERVICES 0 0 0 0
101-0551-425.43-31 DUES & SUBSCRIPTIONS 180 0 0 0
101-0551-425.43-32 COMMUNICATION 2,505 2,083 3,038 3,375
I 101-0551-425.43-33 TRANSPORTATION 0 0 0 0
101-0551-425.43-34 ADVERTISING 0 59- 0 0
101-0551-425.43-35 PRINTING & BINDING 598 704 719 685
101-0551-425.43-36 INSURANCE-NON PERSONNEL 734 711 730 730
I 101-0551-425.43-37 CONFERENCES AND SCHOOLS 0 0 0
1,810 0
101-0551-425.43-39 IS FUND CHARGE 0 0 0 0
101-0551-425.43-40 SERVICE CONTRACT-NON PROF 747 0 1,000 0
II * OTHER SERVICES & CHARGES 4,764 3,557 7,297 4,790
** RENTAL INSPECTIONS 93,000 131,934 159,405 147,828
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I
PUBLIC WORKS DEPARTMENT
I
The Public Works Department is responsible for the engineering, design and maintenance of City streets,
I
parks, water, sanitary and storm water utility systems, the Municipal Center, the Municipal Garage,
and maintenance of equipment. Technical support in the form of surveys, drafting, research, and utility
location is provided for the development of improvements, plans, construction and safety programs for
I
the City. The divisions established within the department are as follows:
Municipal Center Division - maintains the exterior and interior of the Municipal Center Building in
a manner which ensures safety for the public and extends the useful life of the facility.
I
Engineering Division -develops plans, sets specifications, and determines estimates for capital
improvement and safety programs. The Engineering staff also is responsible for the design and
construction of streets, sanitary sewer collection systems, storm water facilities, and water treatment
and distrubution systems. Records are maintained by the Engineering staff on various projects in the
City, as-built files, and utility service locations. Also the GIS (Geographic Information System) function I
is responsible for computer mappingand computer graphic systems.
Lighting Division - maintains the charges for the electrical overhead street lighting found throughout
I
the City and for all traffic signal systems.
Parks Maintenance Division - plans, constructs and maintains both active and passive park areas for
use by the public.
I
Street Maintenance Division - performs the necessary tasks to reduce the depreciation of streets and
upholds the desirable standards of appearance, serviceability and safety. This includes upkeep such
I
as street sweeping, repair of roadway surface areas, and snow/ice removal.
Municipal Garage Division-includes the Public Works Maintenance office staff and the mechanics I
who maintain all city equipment for Public Works, Police, Fire, and other city vehicles.
The maintenance and repair of the City's water, sanitary and storm sewer systems are also a
I
responsibility of the Public Works Department. This includes the operation of 13 wells, one TCAPP
water supply line, four reservoirs and three filter plants; as well as, all of the sanitary sewer and
storm water collection facilities within the City, including 3 lakes and numerous ponds.
Authorized Personnel: I
2010 2011 2012 2013
Engineering 5 5 5 5 I
Park Maintenance 7 7 7 7
Street Maintenance 9 9 9 9
Muni Garage 4 3 (1) 3 (1) 4
I
Total 25 24 24 25
(1) Administrative Assistant position is on hold due to hiring freeze.
•
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110/29/12 BUDGET 2013
ITY OF FRIDLEY GENERAL FUND
01ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I PUBLIC.WORKS
MUNICIPAL CENTER
* PERSONAL SERVICES 24,308 22,775 39,827 40,396
* SUPPLIES 11,326 15,998 18,225 25,375
II* OTHER SERVICES & CHARGES 174,597 196,769 214,242 197,997
** MUNICIPAL CENTER 210,231 235,542 272,294 263,768
ENGINEERING
II* PERSONAL SERVICES 459,842 469,511 481,070 492,177
* SUPPLIES 8,301 9,122 15,575 15,523
* OTHER SERVICES & CHARGES 35,813 45,883 42,671 45,731
I** ENGINEERING 503,956 524,516 539,316 553,431
LIGHTING
* SUPPLIES 997 0 3,000 3,000
* OTHER SERVICES & CHARGES 217,611 207,499 245,500 265,000
** LIGHTING 218,608 207,499 248,500 268,000
PARK MAINTENANCE
* PERSONAL SERVICES 639,197 648,480 676,141 686,547
II* SUPPLIES 99,517 119,228 122,700 7:30,600
* OTHER SERVICES& CHARGES 131,179 145,944 156,297 150,617
* CAPITAL OUTLAY 22,227 64,008 0 0
I** PARK MAINTENANCE 892,120 977,660 955,138 967,764
STREET MAINTENANCE
* PERSONAL SERVICES 693,999 675,987 712,656 730,527
II* SUPPLIES - 232,200 256,625 274,200 279,500
* OTHER SERVICES& CHARGES 81,744 99,052 82,795 89,852
* CAPITAL OUTLAY 123,764 72,961 0 0
I ** STREET MAINTENANCE 1,131,707 1,104,625 1,069,651 1,099,879
GARAGE
* PERSONAL SERVICES 318,705 273,696 296,617 308,430
* SUPPLIES 28,801 17,822 30,470 38,483
I * OTHER SERVICES & CHARGES 75,636 86,560 95,619 94,469
* CAPITAL OUTLAY 62,565 23,322- 0 0
** GARAGE 485,707 354,756 422,706 441,382
I *** PUBLIC WORKS 3,442,329 3,404,598 3,507,605 3,594,224
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BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 06 Public Works 60 Municipal Center
PERFORMANCE COSTS/ BUDGET
IOBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
ICoordinate Municipal Center Capital Retrofits
& Upgrades
IACTIVITIES
Coordinate Municipal Center Roof Complete project Engineering 40 hours Absorbed
Replacement, Phase 2 by 12/31/13 Staff Time coordination
ICoordinate HVAC Computerized Control Complete project Engineering 20 hours Absorbed
System by 12/31/13 Staff Time coordination
Coordinate PD Workspace Modifications Complete project Engineering 20 hours Absorbed
by 12/31/13 Staff Time coordination
ICoordinate Municipal Center Security Complete Engineering 60 hours Absorbed
upgrades, including City Council Chambers project(s) by Staff Time coordination
Iand Municipal Center Front Desk area 12/31/13
OBJECTIVE#2
ILong-range plan for Municipal Center
ACTIVITIES
ICoordinate planning for long-range needs Complete study Engineering 20 hours Absorbed
including alternatives for new facility by 6/1/13 Staff Time coordination
IOBJECTIVE#3
Maintain and upgrade Municipal Center
furnishings.
IACTIVITIES
Replace cubicle fabric Complete annual 1 year of $2,000 Muni Ctr
I replacement replacements Budget-
locations TBD Outlay
Replace furnishings including office chairs, Continuous 1 year of $6,000 Muni Ctr
I workstations replacement replacements Budget—
annually locations TBD Outlay
I Conversion of Municipal Center Plaza Complete project One Project $6,000 Muni Ctr
fountains to turf areas by 12/31/13 Budget-
Outlay
I
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PUBLIC WORKS - MUNICIPAL CENTER
06-60 '
Change
2012 Budget 2013 Budget Amount
Personal Services $ 39,827 $40,396 $569 1.43%
Supplies 18,225 25,375 $7,150 39.23%
Other Services/Charges 214,242 197,997 ($16,245) (7.58%) '
Other Financing Uses 0 0 $0 0%
Total $ 272,294 $263,768 j ($8,526) (3.13%)
Personal Services
1. 4104 Temporary Employee -This budget includes two part-time employees.
• Supplies
1. 4221 Operating Supplies-The additional $250 reflects actuals.
Other Services/Charges
1. 4338 Utility Services-We will see savings of$2,200 due to reduced costs for lighting and
another$10,800 in savings for natural gas, due to installation of three new HVAC units.
2. 4340 Services Contracted, Non-Professional -This item includes $36,000 for contract
cleaning, $32,000 for HVAC maintenance, $7,000 for electrical service repairs, and
$19,000 for painting, caulking, brick repairs, landscaping, sign repairs, door repairs and
turf maintenance. Significant reductions include HVAC maintenance (-$3,000) and roof
maintenance (-$5,000).
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10/29/12 BUDGET 2013
I CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II MUNICIPAL CENTER
101-0660-415.41-04 TEMPORARY EMPLOYEE - REG 20,655 19,252 33,609 34,185
101-0660-415.41-20 MEDICARE CONTRIBUTION 302 279 490 496
101-0660-415.41-21 PERA CONTRIBUTION 1,238 1,364 2,448 2,479
I 101-0660-415.41-22 FICA CONTRIBUTIONS 1,293 1,194 2,093 2,120
101-0660-415.41-50 WORKERS COMPENSATION 820 686 1,187 1,116
* PERSONAL SERVICES 24,308 22,775 39,827 40,396
I 101-0660-415.42-12 FUELS & LUBES 0
2,660
0
3,058
0
2,700 0
101-0660-415.42-17 CLOTHING/LAUNDRY ALLOW 0 8 0 2,400
101-0660-415.42-20 OFFICE SUPPLIES 29 65 75 75
101-0660-415.42-21 OPERATING SUPPLIES 1,159 2,017 1,750 2,000
I 101-0660-415.42-22 SUPPLIES FOR REPAIR/MAINT 7,277 10,429 13,300 20,500
101-0660-415.42-25 SMALL TOOLS & MINOR EQUIP 0 419 400 400
101-0660-415.42-29 WORK ORDER TRANSFER-PARTS 201 10 0 0
I * SUPPLIES 11,326 15,998 18,225 25,375
101-0660-415.43-30 PROFESSIONAL SERVICES 0 1,260 0 0
101-0660-415.43-31 DUES & SUBSCRIPTIONS 120 20 200 200
101-0660-415.43-32 COMMUNICATION 2,095 1,534 2,150 1,565
I 101-0660-415.43-33 TRANSPORTATION 0 0 0 0
101-0660-415.43-35 PRINTING & BINDING 0 0 0 0
101-0660-415.43-36 INSURANCE-NON PERSONNEL 8,373 7,828 8,010 8,050
I 101-0660-415.43-37 CONFERENCES & SCHOOLS 0 580 50 50
101-0660-415.43-38 UTILITY SERVICES 67,840 68,754 86,200 75,200
101-0660-415.43-39 IS FUND CHARGE 0 0 1,500 0
101-0660-415.43-40 SERVICE CONTRACT-NON PROF 96,137 116,761 114,100 112,900
I 101-0660-415.43-41 RENTALS 0 0 0 0
101-0660-415.43-50 PMTS TO OTHER AGENCIES 32 32 32 32
* OTHER SERVICES & CHARGES 174,597 196,769 214,242 197,997
I 101-0660-415.45-30 IMP OTHER THAN BUILDING 0 0 0 0
101-0660-415.45-60 FURNITURE & FIXTURES 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0
II ** MUNICIPAL CENTER 210,231 235,542 272,294 263,768
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BUDGET 2013 '
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BUDGET 2013
111 City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 06 Public Works 61 Engineering
PERFORMANCE COSTS/ BUDGET
IOBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
CIP Project Design/ Coordination (Note: CEI = Construction Engineering and Inspection)
IACTIVITIES
Design and inspection of ST2013-01, Street Complete by Staff Hours for 840 hours Absorbed in
IRehabilitation: Meadowmore Terrace and 11/1/13 Design and
Flanery Park CEI
Design and inspection of railroad at grade Complete Staff Hours for 80 hours Absorbed
Icrossing 69`h Avenue, cooperative project construction by Design and
with City of New Brighton, MnDOT, and MN 12/31/13 CEI
Commercial Railroad
Main Street/ 1-694 pedestrian and bicycle Complete design Staff Hours for 120 hours Absorbed
Ioverpass (if funded) by 12/31/13 design
coordination
IIDesign and inspection of Water Distribution Complete by Staff Hours for 200 hours Absorbed
System Rehabilitation Project 12/31/13 Design and
CEI
I Sewer Main Lining Rehabilitation Project Complete by Coordination 30 hours Absorbed
12/31/13 of design and
CEI
IMiscellaneous Concrete Rehabilitation Complete by Coordination 60 hours Absorbed
Project 12/31/13 of design and
CEI
1 Various Stormwater CIP Projects, including Complete by Coordination 180 hours Absorbed
• Stoneybrook Retrofit 12/31/13 of design and
CEI
I HRA Demolition Projects Complete by Coordination 80 hours Absorbed
12/31/13 of design and
CEI
IOBJECTIVE#2
Emergency Planning Update
ACTIVITIES
1 Review and revise response plan for Water Complete by Engineering 60 hours Absorbed
Treatment System emergency 8/1/13 Staff Time
I Training and exercise on emergency Complete by Engineering 40 hours Absorbed
response for Stormwater Illicit Discharge 8/1/13 Staff Time
(petroleum release)
1
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BUDGET 2013 1
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 06 Public Works 61 Engineering
IPERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#3
I
Implement ADA Transition Plan developed in
2013
ACTIVITIES
I
Detailed Implementation Plan for first phase Complete by Engineering 40 hours Absorbed
of Transition Plan Goals 8/1/13 Staff Time
I
OBJECTIVE#4
Update Stormwater Pollution Prevention Plan I
(SWPPP) requirements based on new MS4
Stormwater Permit
ACTIVITIES I
Amend of SWPPP for Approval by City Complete by Engineering 120 hours Absorbed
Council and MPCA 3/1/13 Staff Time
Coordination and Education Relating to Complete by Engineering 60 hours Absorbed I
amended SWPPP, including materials for 5/1/13 Staff Time
distribution, coordination with Community
Development staff
OBJECTIVE#5
Update Engineering Standards
ACTIVITIES
Develop checklist for developers and Complete by Engineering 40 hours Absorbed I
designers 8/1/13 Staff Time
Assess feasibility of online plan review Complete by Engineering 20 hours Absorbed I
process 8/1/13 Staff Time
I
Develop permitting process for projects Complete by Engineering 60 hours Absorbed
dealing with commercial site utilities when no 8/1/13 Staff Time
I
building permit is required
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BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
1 101 General Fund 06 Public Works 61 Engineering
PERFORMANCE COSTS/ BUDGET
IOBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#6
Operational improvements
IACTIVITIES
Mapping and infrastructure inventories/ Complete GIS and 400 hours in 2013 Absorbed,
upgrades for operation staff. Develop field Stormwater Engineering includes .
Imaps and asset inventories for PW divisions, Inventory Map by Staff Time contract GIS
focus on stormwater system through 2014. 12/1/14 staff
IDevelopment of City bridge inspection Develop program Engineering 40 hours in 2013 Absorbed
program by 12/31/14 Staff Time
IRevisions to Right-of-Way ordinance, to Complete by Engineering 60 hours in 2013 Absorbed
include considerations for residential utility 12/1/14 Staff Time
service work
IOBJECTIVE#7
Enhance Capabilities of Engineering Staff
IACTIVITIES
Develop a traffic analysis database, Complete by GIS and 100 hours in 2013 Absorbed,
completion of tool for reviewing crash data 12/1/14 Engineering includes
I Staff Time contract GIS
staff
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PUBLIC WORKS - ENGINEERING
06-61
Change
2012 Budget 2013 Budget Amount
Personal Services $ 481,070 $492,177 $11,107 2.31%
Supplies 15,575 15,523 ($52) (0.33%)
Other Services/Charges 42,671 45,731 $3,060 7.17%
Other Financing Uses 0 0 $0 0%
Total $ 539,316 $ 553,431 $14,115 2.62%
Personal Services
1
Supplies
Other Services/Charges
1. 4340 Services Contracted, Non-Professional.-The $5,600 increase includes an additional
$5,000 for GIS contract services and an additional $1,000 for leasing a large format scanner.
•
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II ENGINEERING
101-0661-435.41-01 FULL TIME EMPLOYEE - REG 309,383 310,551 372,572 380,155
101-0661-435.41-02 FULL TIME EMPLOYEE - OT 3,127 5,589 3,214 3,278
101-0661-435.41-04 TEMPORARY EMPLOYEE - REG 5,993 10,315 9,814 10,010
I 101-0661-435.41-05 TEMPORARY EMPLOYEE - OT 507
52, 1,352 0 0
101-0661-435.41-12 EMPLOYEE LEAVE 078 52,022 0 0
101-0661-435.41-13 SEVERANCE & SEPARATION 0 0 0 0
101-0661-435.41-20 MEDICARE CONTRIBUTION 5,224 5,282 5,374 5,536
I 101-0661-435.41-21 PERA CONTRIBUTION 25,406 26,559 27,248 27,804
101-0661-435.41-22 FICA CONTRIBUTIONS 22,286 22,584 22,981 23,670
101-0661-435.41-31 HEALTH INSURANCE 27,563 26,812 30,890 32,687
101-0661-435.41-32 DENTAL INSURANCE 816 790 905 900
II 101-0661-435.41-33 LIFE INSURANCE 257 255 288 268
101-0661-435.41-34 CASH BENEFITS 4,624 5,003 5,387 5,613
101-0661-435.41-50 WORKERS COMPENSATION 2,578 2,397 2,397 2,256
II * PERSONAL SERVICES 459,842 469,511 481,070 492,177
101-0661-435.42-12 FUELS & LUBES 1,669 2,607 1,980 1,980
101-0661-435.42-17 CLOTHING/LAUNDRY ALLOW 75 257 175 175
101-0661-435.42-20 OFFICE SUPPLIES 1,578 2,119 2,320 2,268
I 101-0661-435.42-21 OPERATING SUPPLIES 4,018 2,525 9,600 9,600
101-0661-435.42-22 SUPPLIES FOR REPAIR/MAINT 205 11 0 0
101-0661-435.42-25 SMALL TOOLS & MINOR EQUIP 0 558 300 300
101-0661-435.42-29 WORK ORDER TRANSFER-PARTS 756 1,045 1,200 1,200
I * SUPPLIES 8,301 9,122 15,575 15,523
101-0661-435.43-30 PROFESSIONAL SERVICES 3,835 763 2,750 2,800
I 101-0661-435.43-31 DUES & SUBSCRIPTIONS 290
3,511 2,598 1,050 750
101-0661-435.43-32 COMMUNICATION 4,646 3,511 3,647
101-0661-435.43-33 TRANSPORTATION 631 644 600 600
101-0661-435.43-34 ADVERTISING 0 0 300 300
I 101-0661-435.43-35 PRINTING & BINDING 2,937 2,799 3,000 1,744
101-0661-435.43-36 INSURANCE-NON PERSONNEL 4,536 4,168 4,260 4,290
101-0661-435.43-37 CONFERENCES AND SCHOOLS 805 815 2,000 2,000
101-0661-435.43-39 IS FUND CHARGE 0 0 1,400 0
I 101-0661-435.43-40 SERVICE CONTRACT NON PROF 19,268 29,450 23,800 29,400
101-0661-435.43-41 RENTALS 0 0 0 0
* OTHER SERVICES & CHARGES 35,813 45,883 42,671 45,731
I ** ENGINEERING 503,956 524,516 539,316 553,431
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1
PUBLIC WORKS - LIGHTING
06-65 '
Change
2012 Budget 2013 Budget Amount
Personal Services $ 0 $0 $0 0%
Supplies 3,000 3,000 $0 0%
Other Services/Charges 245,500 265,000 $19,500 7.94% 1
Other Financing Uses 0 0 $0 0%
Total $ 248,500 $ 268,000 I $19,500 7.85%
Personal Services
1
Supplies
Other Services/Charges
1. 4338 Utility Services -The projected Xcel Energy cost has risen by $7,000 to$247,500.
2. 4340 Services Contracted, Non-Professional -This line item includes an additional $12,500
for sandblasting and painting signals at two intersections.
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10/29/12 BUDGET 2013
II CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I LIGHTING
101-0665-435.42-21 OPERATING SUPPLIES 0 0 0 0
101-0665-435.42-22 SUPPLIES FOR REPAIR/MAINT 997 0 3,000 3,000
I * SUPPLIES 997
197,952
0
206,23 3,000 3,000
101-0665-435.43-38 UTILITY SERVICES 952 0 240,500 247,500
101-0665-435.43-40 SERVICE CONTRACT-NON PROF 19,659 1,269 5,000 . 17,500
1 * OTHER SERVICES & CHARGES 217,611 207,499 245,500 265,000
** LIGHTING 218,608 207,499 248,500 268,000
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BUDGET 2013
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BUDGET 2013
ICity of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 06 Public Works 66 Park Maintenance
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
•
OBJECTIVE#1
Review maintenance procedures
IACTIVITIES
Overseeding of non-irrigated park areas, Complete by Parks 24 hours staff Absorbed
Edgewater Gardens Park 9/1/13 Operations time Staff Time,
IStaff Time +$4,000 Parks Outlay
Review/revise procedures for water quality Complete by Parks 60 hours staff Absorbed
monitoring of Moore Lake relating to beach 12/1/13 Operations time
' use. Develop updated testing program and Staff Time
closure procedures
IReview Moore Lake fishery feasibility with Complete by Parks 40 hours staff Absorbed
DNR, coordinate initiation of study and 12/1/13 Operations time
develop scoping document Staff Time
IOBJECTIVE#2
Improve the quality of Park System Facilities
IACTIVITIES
Implement trail system surface management Complete by Parks 80 hours Absorbed
plan, complete the first of an Annual 12/1/13 Operations Staff Time,
IConstruction Project for long-term and Project
maintenance - Engineering - Funded by
Staff Time CIP
1 Implement winter trail maintenance program Trails cleared Parks 320 staff hours Absorbed
to include plowing of trails within two days of Operations annually plus Staff Time,
normal snowfall Staff Time and additional $50,000 for
IEquipment sidewalk plow equipment
OBJECTIVE#3
' Develop project plans for existing system
maintenance
ACTIVITIES
IImplement plan for irrigation system control Construction of Parks 60 hours Absorbed
and metering retrofits one Project, Operations Staff Time,
Commons Park and Project
I Irrigation Phase I Engineering Funded by
Staff Time CIP
IOBJECTIVE#4
Establish asset inventory for Parks Division
Develop asset management system for Complete by GIS, Parks, 120 hours Absorbed,
IParks equipment(Phase III), 1/3 of park 11/1/13 and includes
acreage. Engineering contract GIS
Staff Time staff
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PUBLIC WORKS - PARK MAINTENANCE
06-66 ,
Change
2012 Budget 2013 Budget Amount
Personal Services $ 676,141 $686,547 $10,406 1.54%
Supplies 122,700 130,600 $7,900 6.44%
Other Services/Charges 156,297 150,617 ($5,680) (3.63%)
Other Financing Uses 0 0 $0 0%
Total $ 955,138 $967,764 I $12,626 1.32%
Personal Services
1. 4104 Temporary Employee, Regular-The Parks Maintenance Supervisor requested $8,838 for
an additional person to do right-of-way mowing. The request was denied.
Supplies
1. 4212 Fuels and Lubes -We have added $2,300 for fuel. The addition is needed to cover the corridor
right-of-way maintenance, as well as the projected cost of fuel.
2. 4217 Clothing/Laundry Allowance -The $1,900 decrease reflects reduced costs under new
uniform contract.
3. 4221 Operating Supplies -The additional $500 is for new locks and security products.
4. 4222 Supplies for Repair& Maintenance-The $4,000 increase is needed to cover additional
costs for seeding ($3,000) and lumber needed to repair hockey boards ($1,000).
Other Services/Charges
1. 4332 Communication -The $615 increase includes$600 for the Parks Maintenance
Supervisor's telephone service.
2. 4338 Utility Services- We are projecting that Xcel Energy costs will be down by $2,600.
This reflects reduced tennis court lighting costs and installation of more efficient lighting
of Community Park.
3. 4340 Services Contracted, Non-Professional -The decrease of$2,585 reflects the removal
of park cameras from this line item ($3,000). We have transferred these costs to the Parks
Capital Improvements budget. 1
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10/29/12 BUDGET 2013
II CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
PARK MAINTENANCE
I 101-0666-435.41-01 FULL TIME EMPLOYEE - REG 327,402 327,258 394,148 400,565
101-0666-435.41-02 FULL TIME EMPLOYEE - OT 20,066 19,990 20,182 20,592
101-0666-435.41-04 TEMPORARY EMPLOYEE - REG 94,346 99,785 104,906 105,534
I 101-0666-435.41-12 EMPLOYEE LEAVE 53,479 55,558 0 0
101-0666-435.41-13 SEVERANCE & SEPARATION 0 0 0 0
101-0666-435.41-20 MEDICARE CONTRIBUTION 7,058 7,151 7,415 7,498
101-0666-435.41-21 PERA CONTRIBUTION 28,253 29,439 30,039 30,533
I 101-0666-435.41-22 FICA CONTRIBUTIONS 30,179 30,574 31,707 32,067
101-0666-435.41-31 HEALTH INSURANCE 45,906 47,828 55,213 57,246
101-0666-435.41-32 DENTAL INSURANCE 984 789 905 900
101-0666-435.41-33 LIFE INSURANCE 358 356 404 375
I 101-0666-435.41-34 CASH BENEFITS 14,962 14,952 16,161 16,840
101-0666-435.41-50 WORKERS COMPENSATION 16,204 14,800 15,061 14,397
x PERSONAL SERVICES 639,197 648,480 676,141 686,547
I 101-0666-435.42-12 FUELS & LUBES 28,704 37,841 40,700 43,000
101-0666-435.42-17 CLOTHING/LAUNDRY ALLOW 6,793 4,454 7,000 5,100
101-0666-435.42-20 OFFICE SUPPLIES 36 48 0 0
101-0666-435.42-21 OPERATING SUPPLIES 558 1,203 1,000 1,500
I 101-0666-435.42-22 SUPPLIES FOR REPAIR/MAINT 30,454 37,642 45,500 49,500
101-0666-435.42-25 SMALL TOOLS & MINOR EQUIP 3,219 5,720 3,500 3,500
101-0666-435.42-29 WORK ORDER TRANSFER-PARTS 29,753 32,320 25,000 28,000
I * SUPPLIES 99,517 119,228 122,700 130,600
101-0666-435.43-30 PROFESSIONAL SERVICES 629 602 900 1,090
101-0666-435.43-31 DUES & SUBSCRIPTIONS 390 332 1,500 1,300
101-0666-435.43-32 COMMUNICATION 2,023 2,553 2,030 2,645
II
101-0666-435.43-33 TRANSPORTATION 9 0 0 0
101-0666-435.43-34 ADVERTISING 46 127 550 250
101-0666-435.43-36 INSURANCE-NON PERSONNEL 32,744 30,265 30,970 31,120
I 101-0666-435.43-37 CONFERENCES AND SCHOOLS 515 1,280 900 900
101-0666-435.43-38 UTILITY SERVICES 31,016 30,277 36,000 33,000
101-0666-435.43-39 IS FUND CHARGE 0 0 550 0
101-0666-435.43-40 SERVICE CONTRACT-NON PROF 55,169 71,705 71,585 69,000
I 101-0666-435.43-41 RENTALS 8,326 8,571 11,000 11,000
101-0666-435.43-46 MISCELLANEOUS 0 0 0 0
101-0666-435.43-50 PMTS TO OTHER AGENCIES 312 232 312 312
I * OTHER SERVICES & CHARGES 131,179 145,944 156,297 150,617
101-0666-435.45-40 MACHINERY 22,227 64,008 0 0
* CAPITAL OUTLAY 22,227 64,008 0 0
I ** PARK MAINTENANCE 892,120 977,660 955,138 967,764
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BUDGET 2013 1
City of Fridley
GOALS and OBJECTIVES
III
Fund Department Division
101 General Fund 06 Public Works 68 Streets
PERFORMANCE COSTS/ BUDGET I
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
I
Establish ability to comply with temporary
work zone traffic control requirements
IACTIVITIES
Identify traffic control training and equipment Complete by Street 40 hours staff Absorbed,
required for high speed roadways for 4/31/13 Maintenance time $4,000 in trial I
activities such as traffic signal maintenance, and equipment
utility work. Develop and equipment Engineering rental
recommendation for inclusion in the 2014 Staff Time I
budget.
OBJECTIVE#2 I
Comply with AASHTO requirements for traffic
sign and marking retroreflectivity standards
ACTIVITIES I
Integrate GIS sign inventory with operations Complete by Street 40 hours Absorbed,
and maintenance 10/1/13 Maintenance includes
Staff Time contract GIS ,
staff
Evaluation of existing street name signage Complete by Street 40 hours Absorbed
and develop plan for future compliance 12/31/13 Maintenance I
Staff and
Engineering
Staff Time
I
OBJECTIVE#3
Maintenance of Traffic Signals to Extend I
Life-Cycle
ACTIVITIES
Develop maintenance program (possibly Complete by Operations 40 hours Absorbed I
through JPA) for traffic signal sandblasting 3/1/13 Staff and staff time,
and painting Engineering Street Capital
Staff Outlay for I
contracted
work
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BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 06 Public Works 68 Streets
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
IOBJECTIVE#4
Maximize Efficiency of Operations
ACTIVITIES
IStreet Lighting Retrofit to LED's, complete a Complete by Street 60 hours Staff hours
pilot retrofit project with decorative street 12/1/13 Maintenance coordination and absorbed,
lights on 57th Avenue and installation, Project in
IEngineering $10,000 CIP
Staff Time
Develop a data collection program for street Complete by Street 60 hours staff Absorbed
Imaintenance activities on sample street 12/1/13 Maintenance time
segments. The intent of this program is to and
assess effectiveness of maintenance Engineering
Iactivities over the long term. Staff Time
I
OBJECTIVE#5
IEnhance De-Icing Operational Efficiency and
Reduce Chemical Usage
ACTIVITIES
IContinue to evaluate alternative de-icing Complete by Street 30 hours staff Absorbed
practices, and recommend equipment 6/1/13 Maintenance time
purchase in 2014 if effective Staff Time
I
IOBJECTIVE#6
Paving Program
ACTIVITIES
I Paving of trails in parks and parking lots, Complete by Street 200 tons of trail Absorbed
locations to be determined 11/1/13 Maintenance and court paving /
Staff Time 160 hours
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1
PUBLIC WORKS - STREET MAINTENANCE
06-68 '
Change
2012 Budget 2013 Budget Amount
Personal Services $ 712,656 $ 730,527 $17,871 2.51%
Supplies 274,200 279,500 $5,300 1.93%
Other Services/Charges 82,795 89,852 $7,057 8.52% ,
Other Financing Uses 0 0 $0 0%
Total $ 1,069,651 $ 1,099,879 $30,228 2.83%
Personal Services
1. 4101 Full-Time, Regular-The amount includes a 5% step increase for two employees,
and a reclassification for a third employee.
2. 4104 Temporary Employee -The $4,777 decrease reflects the absence of a temporary sign
replacement program.
Supplies
1. 4212 Fuel and Lubes -The $3,700 increase reflects the projected cost increase in the wholesale
price of fuel.
2. 4222 Supplies for Repair and Maintenance The largest items include salt($60,000) asphalt
($44,000) and signs/posts ($15,000). We have not projected increases for any of these items.
Other Services/Charges
1. 4340 Services Contracted, Non-Professional- Most of the $7,500 increase reflects higher
costs for contract vehicle repair($6,000). This reflects actuals for the last three years.
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II STREET MAINTENANCE
101-0668-435.41-01 FULL TIME EMPLOYEE - REG 401,580 409,831 478,393 496,972
101-0668-435.41-02 FULL TIME EMPLOYEE - OT 27,236 15,451 20,977 21,403
101-0668-435.41-04 TEMPORARY EMPLOYEE - REG 18,716 5,455 20,329 15,552
I 101-0668-435.41-12 EMPLOYEE LEAVE 62,581 68,647 0
7,652 0
101-0668-435.41-20 MEDICARE CONTRIBUTION 7,567 7,369 2 7,862
101-0668-435.41-21 PERA CONTRIBUTION 34,620 35,797 36,204 37,582
101-0668-435.41-22 FICA CONTRIBUTIONS 32,353 31,510 32,717 33,614
I 101-0668-435.41-31 HEALTH INSURANCE 46,079 41,088 55,213 58,426
101-0668-435.41-32 DENTAL INSURANCE 1,060 922 1,207 1,200
101-0668-435.41-33 LIFE INSURANCE 411 408 461 428
101-0668-435.41-34 CASH BENEFITS 25,017 27,489 26,935 28,066
I 101-0668-435.41-50 WORKERS COMPENSATION 36,779 32,020 32,568 29,422
101-0668-435.41-70 WORK ORDER TRANSFER-LABOR 0 0 0 0
* PERSONAL SERVICES 693,999 675,987 712,656 730,527
I 101-0668-435.42-12 FUELS & LUBES 52,997 73,920 66,300 70,000
101-0668-435.42-17 CLOTHING/LAUNDRY ALLOW 4,289 3,792 4,900 4,500
101-0668-435.42-20 OFFICE SUPPLIES 111 78 0 0
101-0668-435.42-21 OPERATING SUPPLIES 1,627 559 1,500 1,500
I 101-0668-435.42-22 SUPPLIES FOR REPAIR/MAINT 139,407 117,761 156,500 156,500
101-0668-435.42-25 SMALL TOOLS & MINOR EQUIP 2,534 3,439 5,000 5,000
101-0668-435.42-29 WORK ORDER TRANSFER-PARTS 31,235 57,076 40,000 42,000
I * SUPPLIES 232,200 256,625 274,200 279,500
101-0668-435.43-30 PROFESSIONAL SERVICES 688 806 1,900 1,940
101-0668-435.43-31 DUES & SUBSCRIPTIONS 254 287 250 250
I 101-0668-435.43-32 COMMUNICATION 3,616 3,810 3,510 3,642
101-0668-435.43-33 TRANSPORTATION 0 0 200 200
101-0668-435.43-34 ADVERTISING 170 217 350 350
101-0668-435.43-35 PRINTING & BINDING 73 84 0 0
I 101-0668-435.43-36 INSURANCE-NON PERSONNEL 14,120 12,420 12,710 12,770
101-0668-435.43-37 CONFERENCES AND SCHOOLS 465 165 300 300
101-0668-435.43-38 UTILITY SERVICES 0 2,460 0 0
101-0668-435.43-39 IS FUND CHARGE 0 0 675 0
I 101-0668-435.43-40 SERVICE CONTRACT NON PROF 58,333 75,108 59,000 66,500
101-0668-435.43-41 RENTALS 3,206 3,695 3,900 3,900
101-0668-435.43-46 MISCELLANEOUS 0 0 0 0
101-0668-435.43-50 PMTS TO OTHER AGENCIES 819 0 0 0
I * OTHER SERVICES & CHARGES 81,744 99,052 82,795 89,852
101-0668-435.45-40 MACHINERY 123,764 72,961 0 0
II * CAPITAL OUTLAY 123,764 72,961 0 0
** STREET MAINTENANCE 1,131,707 1,104,625 1,069,651 1,099,879
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BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 06 Public Works 69 Garage M.ain't
PERFORMANCE COSTS/ BUDGET
IOBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1
IImprove Operational Processes
ACTIVITIES
Purchase hand and power tools to replace Complete phase Tool $8,000 for Garage
mechanics' personal tools to allow insured 1 of 3 by purchases equipment Capital
Icoverage of these tools and maintenance of 12/31/13 Outlay
proper tool inventory
IOBJECTIVE#2
Maximize Efficiency of Capital Equipment
I Replacement Program
▪ ACTIVITIES
Develop vehicle condition assessment Develop program Garage 60 hours Absorbed
I program, to include a rating system for future by 11/1/13 Operations
II capital equipment needs Staff Time
1 OBJECTIVE#3
▪ Enhance Ability of Fleet Maintenance to
Perform in-House Repairs
IACTIVITIES
Use of an online technical assistance system Complete by Garage 40 hours plus Absorbed,
for vehicle diagnosis 12/31/13 Operations $5,000 for Garage
I and MIS Staff equipment and Capital
Time software Outlay
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1
PUBLIC WORKS - GARAGE
06-69 1
Change
2012 Budget 2013 Budget Amount
Personal Services $296,617 $ 308,430 $11,813 3.98%
Supplies 30,470 38,483 $8,013 26.30%
Other Services/Charges 95,619 94,469 ($1,150) (1.20%)
Other Financing Uses 0 0 $0 0%
Total $422,706 $441,382 $18,676 4.42%
Personal Services
1. 4101 Full-Time, Regular-Administrative Assistant made authorized with full-time benefit package.
2. 4102 Full-Time, Overtime -The$720 increase reflects actuals for the last three years.
Supplies
1. 4217 Clothing/Laundry Allowance-The $800 decrease reflects lower costs under new uniform 1
contract.
2. 4221 Operating Supplies -The $950 increase reflects a $2,000 expenditure for vehicle
diagnostics software. This is partially offset by the absence of$1,050 in license tab renewal
costs for odd-numbered years.
3. 4225 Small Tools-This line item includes $8,000 to replace mechanic's personal tools with
City-owned tools. The changeover will occur over three years.
•
Other Services/Charges
1. 4332 Communications -Cost for telephone usage are down by $770.
2. 4338 Utility Services- Projected costs for natural gas service are down by $5,000.
3. 4340 Services Contracted, Non-Professional -There are numerous charges here. Rubbish
hauling fees are up by $1,300. The electric retrofit loan will cost us an additional$2,000, and
software maintenance agreements are projected to increase by $1,100. We have also
budgeted an additional $900 for floor maintenance and another$800 for gas pump repairs.
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10/29/12 BUDGET 2013
II CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I GARAGE
101-0669-435.41-01 FULL TIME EMPLOYEE - REG 184,993 148,781 220,456 226,834
101-0669-435.41-02 FULL TIME EMPLOYEE - OT 6,007 2,764 2,280 3,000
101-0669-435.41-04 TEMPORARY EMPLOYEE - REG 27,043 36,087 0 0
I 101-0669-435.41-12 EMPLOYEE LEAVE 34,827 33,667 0
3,264 0
101-0669-435.41-20 MEDICARE CONTRIBUTION 3,657 3,245 4 3,984
101-0669-435.41-21 PERA CONTRIBUTION 17,572 15,814 16,147 16,772
101-0669-435.41-22 FICA CONTRIBUTIONS 15,635 13,875 14,098 17,014
I 101-0669-435.41-31 HEALTH INSURANCE 25,465 20,408 23,398 23,580
101-0669-435.41-32 DENTAL INSURANCE 785 531 603 600
101-0669-435.41-33 LIFE INSURANCE 206 204 231 214
101-0669-435.41-34 CASH BENEFITS 5,199 10,007 10,774 11,226
I 101-0669-435.41-50 WORKERS COMPENSATION 6,165 5,406 5,366 5,206
101-0669-435.41-70 WORK ORDER TRANSFER-LABOR 8,849- 17,093- 0 0
* PERSONAL SERVICES 318,705 273,696 296,617 308,430
I 101-0669-435.42-12 FUELS & LUBES 675
8,463 1,172 1,320 1,320
101-0669-435.42-17 CLOTHING/LAUNDRY ALLOW 4,495 6,500 5,700
101-0669-435.42-20 OFFICE SUPPLIES 5,388 1,614 2,800 2,663
101-0669-435.42-21 OPERATING SUPPLIES 1,985 804 2,850 3,800
I 101-0669-435.42-22 SUPPLIES FOR REPAIR/MAINT 11,173 7,044 13,500 13,500
101-0669-435.42-25 SMALL TOOLS & MINOR EQUIP 1,117 2,468 3,500 11,500
101-0669-435.42-29 WORK ORDER TRANSFER-PARTS 0 225 0 0
I * SUPPLIES 28,801 17,822 30,470 38,483
101-0669-435.43-30 PROFESSIONAL SERVICES 2,028 5,206 1,210 1,240
101-0669-435.43-31 DUES & SUBSCRIPTIONS 937 702 1,000 1,000
I 101-0669-435.43-32 COMMUNICATION 5,474 3,389 4,310 3,540
101-0669-435.43-33 TRANSPORTATION 437 525 500 500
101-0669-435.43-34 ADVERTISING 0 0 0 0
101-0669-435.43-35 PRINTING & BINDING 568 617 800 800
I 101-0669-435.43-36 INSURANCE-NON PERSONNEL 4,159 3,427 3,510 3,520
101-0669-435.43-37 CONFERENCES AND SCHOOLS 0 95 1,600 1,600
101-0669-435.43-38 UTILITY SERVICES 26,647 31,959 38,300 33,800
101-0669-435.43-39 IS FUND CHARGE 0 0 2,420 0
I 101-0669-435.43-40 SERVICE CONTRACT NON PROF 32,183 36,434 37,600 44,100
101-0669-435.43-41 RENTALS 0 0 250 250
101-0669-435.43-46 MISCELLANEOUS 3,203 3,387 3,300 3,300
101-0669-435.43-50 PMTS TO OTHER AGENCIES 0 819 819 819
I * OTHER SERVICES & CHARGES 75,636 86,560 95,619 94,469
101-0669-435.45-40 MACHINERY 62,565 23,322- 0 0
II * CAPITAL OUTLAY 62,565 23,322- 0 0
** GARAGE 485,707 354,756 422,706 441,382
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1
PARKS & RECREATION DEPARTMENT
The Parks and Recreation Department provides safe, healthy, and creative leisure time programs
to meet the needs and interests of the public.The department provides year-round recreation activities
for residents of all ages and utilizes over 499 acres of park land throughout 38 parks and natural history
areas. The divisions established within the department are as follows:
Recreation Division - provides a wide variety of year-round leisure activities that contribute toward
the physical, social, and emotional well-being of citizens of all ages. Programs are provided in the
following areas: instructional recreation activities, competitive athletic leagues, fitness activities,
special events, cultural arts, and outings. This division also operates a Senior Center which provides
social services, recreation, and health and wellness programs. The staff also promotes cooperation
among local groups and organizations.
Springbrook Nature Center Division This division is funded by a special revenue fund established
in 2005 after a levy referendum was approved by the voters. More detailed information on Springbrook
Nature Center is provided in the Special Revenue Funds section.
Authorized Personnel:
2010 2011 2012 2013
Recreation 5 5 5 5
Nature Center 3 3 3 3
Total $ $ $ 8
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I0/29/12 BUDGET 2013
ITY OF FRIDLEY GENERAL FUND
101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
I 2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I PARKS & RECREATION
RECREATION
* PERSONAL SERVICES 582,167 555,968 610,099 615,947
* SUPPLIES 51,655 43,774 56,050 55,396
1 OTHER SERVICES E. CHARGES 174,623 171,241 207,664 210,422
** RECREATION 808,445 770,983 873,813 881,765
I** PARKS & RECREATION 808,445 770,983 873,813 881,765
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BUDGET 2013
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BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 07 Recreation 70 Recreation
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
IOBJECTIVE#1
Create an updated park use and recreation
111 programming policy manual.
ACTIVITIES February 28,2013 Absorbed
Ila. Research and collect all existing depaituient
policies
lb. Determine categories for organizing policies March 31,2013 Absorbed
Iin manual
lc. Print all policies and create updated Policy
June 30,2013 Absorbed
IManual
id. Distribute copies of policy manual to all September 1,2013 Absorbed
department staff
Ile. Use updated manual to serve the public September 1,2013 Absorbed
IOBJECTIVE#2
Install a new electronic reader board sign at the
Fridley Community Center in partnership with the
Fridley School District and the Fridley Lions
I Club.
ACTIVITIES
I 2a. Send a request and cost proposal to the January 1,2013
Fridley Lions Club to share in the cost of the
project.
I2b. Work with the Fridley School District and the
Lions Club to establish the sign specifications January 31,2013
2c. Meet with the sign manufacturer to discuss February 15,2013
specifications and installation requirements
2d. Work with Lions Club and School District to May 1,2013 $17,000 $2500 from
I purchase and install sign FCC fund—
Balance from
2e. Work with School District to establish July 15,2013 School District
I guidelines for use of the reader board and donated
money
2f. Use new electronic sign to promote programs
and activities September 1,2013
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BUDGET 2013
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 07 Recreation 70 Recreation
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#3 '
Increase program participation numbers by
reinstating the city wide mailing of the seasonal
activities brochure two times each year,with
increased costs covered by selling advertising
space
ACTIVITIES
3a. Establish brochure format to accommodate February 15,2013
advertising space
3b. Determine advertising space policy and
establish advertising rates March 1,2013
3c. Sell advertising space to local businesses April 1,2013 '
3d. Print seasonal brochures and mail to all May 1,2013 Est. $15,000 Advertising
Fridley residents
additional pays for
3e. Register participants for programs May 15,2013
OBJECTIVE#4
Expand the Preferred Vendor Display program at
the Senior Center from nine to fifteen vendors.
ACTIVITIES
4a. Purchase and install a second display board. January 31,2013 $300 Donations
4b. Recruit 6 new vendors to participate as a
Senior Program Sponsor. June 15,2013
4c. Host a Sponsor Expo in the Fall 2013 to October 31,2013 '
highlight donor services.
OBJECTIVE#5
Develop a staff training video for all new
employees covering first aid, risk management,
policies and procedures. '
ACTIVITIES February 2013
5a. Meet with all department staff to develop
plan for video.
5b. Work with local cable TV administrator to April 2013
produce the video.
5c Use the video for training of new staff. June 2013
104 ,
BUDGET 2013
' City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 07 Recreation 70 Recreation
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
IOBJECTIVE#6
Develop a quarterly local cable TV show for the
I50 plus age group.
IACTIVITIES
6a Recruit a community member to host the
show.
' 6b.Identify 4 topics of interest for 2013 and write
scripts or questions appropriate to the topic.
I6c. Work in cooperation with the local Cable TV
Administrator to produce a quarterly television
I show.
OBJECTIVE#7
' Establish a Senior Walking Program at
Springbrook Nature Center
' ACTIVITIES
7a. Identify a senior volunteer to help coordinate February 15,2013 Staff time Absorbed
a weekly senior walking group.
7b.Recruit 8-10 interested seniors to participate April 30,2013 Absorbed
in a weekly walk at Springbrook Nature Center.
IOBJECTIVE#8
Establish a Senior Pickle Ball league at Commons
I Park.
ACTIVITIES
I8a Determine league rules,fees and format.
8b. Promote the new Pickle Ball league with the February 1,2013 Absorbed
I seniors of our community
8c. Conduct registration for the league April 1,2013
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BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
101 General Fund 07 Recreation 70 Recreation
PERFORMANCE COSTS/ BUDGET
I
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#9 I
Increase the number of Adult Fitness offerings to
at least 4 activities per season.
I
ACTIVITIES
9a. Research popular trends in fitness classes Absorbed
January 1,2013 I
9b. Locate fitness class instructors
February 1,2013 Absorbed
9c. Establish class format and guidelines with the I
instructors February 15,2013 Absorbed
9d. Promote the fitness classes in the brochure,
on-line and in the area newspapers February 15,2013 Absorbed
I
9e. Run the new fitness classes April 1,2013 Absorbed
OBJECTIVE
#10 I
Develop a ZONE promotional video featuring
Fridley Middle School students.
I
ACTIVITIES March 15,2013 Absorbed
10a. Recruit Fridley Middle School students and I
a teacher to collaborate on a promotional video
10b. Meet with teacher and students to plan the March 30,2013 Absorbed
video production I April 15,2013 Absorbed
10c. Produce the video with the local cable TV
administrator I
10d. Show the video on local cable TV,on August 20,2013 Absorbed
Facebook and other media outlets.
1
OBJECTIVE#11
Offer a Red Cross certified babysitter's training
I
course for youth ages 11-14.
ACTIVITIES January 2013 Absorbed
1 la Find and hire an instructor that is Red Cross I
Certified.
1 1 b Purchase supplies. February 2013 Participation •
Fees
11c Create a class description and promote the February 2013 Absorbed
class through flyers,brochure and online.
lid Conduct the class 2-4 times per year. February& July Fees
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BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
' 101 General Fund 07 Recreation 70 Recreation
PERFORMANCE COSTS/ BUDGET
IOBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#12
Expand the Summer ROCKS program from 9
Iweeks to 10 weeks.
ACTIVITIES Absorbed
I12a Develop six more class offerings. January 2013
12b Adjust all promotional material to include an February 2013 Absorbed
additional week.
I12c Revise the summer staff vacation policy. March 2013 Absorbed
12d Implement the program for a full 10 weeks. June-August 2013 Participation
Fees
OBJECTIVE#13
IDevelop a Junior Leader Program.
ACTIVITIES
' 13a Research other communities Junior Leader January 2013
programs.
13b Develop program curriculum. February 2013
I13c Promote the program to middle school April 2013
students.
IApril 2013 Absorbed
13d Hire an instructor.
13e Implement the program June-August 2013 Absorbed
I
OBJECTIVE#14
Install security cameras in Commons Park and
ISpringbrook Nature Center.
ACTIVITIES
I13a Research options available for security January 2013 Absorbed
cameras in the parks.
' 13b Select and purchase camera system.
February 2013 $25,000 Parks CIP
13c Install cameras for use in Commons Park and May 2013 Absorbed
Springbrook Nature Center.
I May 2013 Absorbed
13d Monitor use of cameras.
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PARKS & RECREATION DEPARTMENT
07-70
I
Change
2012 Budget 2013 Budget Amount % I
Personal Services $ 610,099 $ 615,947 $5,848 0.96%
Supplies 56,050 55,396 ($654) (1.17%)
Other Services/Charges 207,664 210,422 $2,758 1.33%
Other Financing Uses 0 0 $0 0%
Total $ 873,813 $ 881,765 _ $7,952 0.91%
Personal Services
1. 4101 Full-Time, Regular- Funding is for five full-time employees.
I
2. 4104 Temporary Employee - Includes numerous part-time instructors for youth and adult
recreation programs/events.
Supplies I
1. 4221 Operating Supplies - Changes include a $2,100 reduction for defensive driving manuals.
This reflects a reduction in participation. Some of this savings is offset by a $500 increase
in supplies purchased through special accounts that are held by the City.
I
Other Services/Charges
1. 4333 Transportation -An additional $825 has been budgeted for senior trips.
I
2. 4335 Printing and Binding -The line item includes an additional $1,216 for copier charges,
and a $1,200 reduction for use of a Risograph machine.
3. 4340 Services Contracted, Non-Professional-This increase includes$1,000 to hire ADA I
specialists for various programs.
4. 4350 Payments to Other Agencies- Includes the payments to School District No. 14 for
Fridley Community Center operating costs ($92,884) and use of the Hayes gymnasium ($720).
I
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108 1
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I RECREATION
101-0770-455.41-01 FULL TIME EMPLOYEE - REG 304,903 299,709 363,177 368,410
101-0770-455.41-04 TEMPORARY EMPLOYEE - REG 111,295 97,090 136,779 139,433
101-0770-455.41-12 EMPLOYEE LEAVE 58,479 59,069 0 0
I 101-0770-455.41-20 MEDICARE CONTRIBUTION
6,816 6,558 7,243 7,332
101-0770-455.41-21 PERA CONTRIBUTION 26,546 26,942 27,393 27,523
101-0770-455.41-22 FICA CONTRIBUTIONS 29,041 27,938 30,587 31,151
101-0770-455.41-30 MN DEPENDENT MEDICAL BEN 0 0 493 0
II 101-0770-455.41-31 HEALTH INSURANCE 31,542 26,063 29,965 28,168
101-0770-455.41-32 DENTAL INSURANCE 1,061 1,057 1,207 1,200
101-0770-455.41-33 LIFE INSURANCE 257 255 288 268
101-0770-455.41-34 CASH BENEFITS 5,007 5,003 5,387 5,613
I 101-0770-455.41-50 WORKERS COMPENSATION 7,220 6,284 7,580 6,849
* PERSONAL SERVICES 582,167 555,968 610,099 615,947
101-0770-455.42-12 FUELS & LUBES 499 643 700 700
I 101-0770-455.42-17 CLOTHING/LAUNDRY ALLOW 2,664 1,690 2,690 2,690
101-0770-455.42-20 OFFICE SUPPLIES 1,892 1,793 2,455 2,366
101-0770-455.42-21 OPERATING SUPPLIES 46,233 39,231 49,855 49,290
II 101-0770-455.42-22 SUPPLIES FOR REPAIR/MAINT 0 249 0 0
101-0770-455.42-25 SMALL TOOLS & MINOR EQUIP 0 0 50 50
101-0770-455.42-29 WORK ORDER TRANSFER-PARTS 367 168 300 300
I * SUPPLIES 51,655 43,774 56,050 55,396
101-0770-455.43-30 PROFESSIONAL SERVICES 675 650 825 875
101-0770-455.43-31 DUES & SUBSCRIPTIONS 937 1,277 1,210 1,215
101-0770-455.43-32 COMMUNICATION 8,153 7,286 8,684 8,603
II 101-0770-455.43-33 TRANSPORTATION 7,991 5,980 8,975 9,800
101-0770-455.43-34 ADVERTISING 0 198 500 500
101-0770-455.43-35 PRINTING & BINDING 10,320 6,089 12,902 12,918
101-0770-455.43-36 INSURANCE-NON PERSONNEL 5,529 4,736 4,850 4,870
I 101-0770-455.43-37 CONFERENCES AND SCHOOLS 0 0 0
960 0
101-0770-455.43-39 IS FUND CHARGE 0 0 0 0
101-0770-455.43-40 SERVICE CONTRACT-NON PROF 58,587 60,850 76,268 77,317
101-0770-455.43-41 RENTALS 257 1 720 720
II
101-0770-455.43-46 MISCELLANEOUS 0 0 0 0
101-0770-455.43-50 PMTS TO OTHER AGENCIES 82,174 84,174 91,770 93,604
OTHER SERVICES & CHARGES 174,623 171,241 207,664 210,422
Uk 101-0770-455.45-30 IMP OTHER THAN BUILDING 0 0 0 0
101-0770-455.45-40 MACHINERY 0 0 0 0
101-0770-455.45-60 FURNITURE & FIXTURES
0 0 0 0
II * CAPITAL OUTLAY 0 0 0 0
** RECREATION 808,445 770,983 873,813 881,765
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1
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for zoning administration, comprehensive
planning, housing programs and redevelopment activities. The divisions established within the
department are as follows:
Building Inspection Division -enforces the Building Code within the City in order to prevent health '
and safety hazards. The Building Inspection staff provides City Code information to homeowners,
builders, and businesses and also reviews plans and provides coordination of inspections.
Planning Division-is the principal advisor to the Planning Commission, Appeals Commission,
Environmental Quality and Energy Commission, City Council and City Manager on all land use,
urban development, energy and environmental functions. This division also administers a variety
of recycling programs and administers an aggressive code enforcement program. The Section 8
office supplies inspection services for roughly 290 Section 8 rental units in Fridley, St. Anthony,
and Spring Lake Park.
Authorized Personnel:
2010 2011 2012 2013
Building Inspections 3 3 3 3
Planning 5 5 5 5
Total 8 $ $ a
1
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110 '
P 0/29/12 BUDGET 2013
ITY OF FRIDLEY GENERAL FUND
01ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
I 2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II COMMUNITY DEVELOPMENT
BUILDING INSPECTION
* PERSONAL SERVICES 245,530 246,280 252,294 256,632
* SUPPLIES 4,366 4,691 6,530 4,896
IOTHER SERVICES & CHARGES 53,383 57,935 62,113 59,330
** BUILDING INSPECTION 303,279 308,906 320,937 320,858
PLANNING
IPERSONAL SERVICES 378,449 389,662 399,552 410,494
SUPPLIES 3,329 3,934 4,275 3,976
* OTHER SERVICES & CHARGES 43,304 36,214 48,126 50,274
11** PLANNING 425,082 429,810 451,953 464,744
*** COMMUNITY DEVELOPMENT 728,361 738,716 772,890 785,602
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I 111
BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division ,
101 General Fund 08 Community Development 80 Building Inspection
I
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1 I
The Building Inspection Division will
continue to educate its inspectors on I
new Building Code issues and provide
that most current Code information to
the public.
I
ACTIVITIES
la. Inspectors will attend Building Code Attend As Training Sufficient Absorbed Building
Professional sessions to be kept current on all events are credits to
Code related matters and will obtain Continuing scheduled maintain I
Education Credits as required to maintain throughout 2013 certification as
certification. required by
State BO I
Certification
Board
I
lb.Prepare updated handouts based on newest
Code amendments offered by State Building March 2013 Volume of Absorbed Building
I
Codes Division documents will
depend on the
number of Code
I
modifications
de Public Awareness programs Provide written On-going Absorbed Building
lc.Provide P g
materials,Take part
in cable
I
productions
I
OBJECTIVE#2
I
Continue to focus on inspector efficiency and
the efficiency of the permit process
ACTIVITIES I
2a. Continue to work with Engineering,Police,
Fire,and Code Enforcement on matters that
overlap in our duties and eliminate redundant
112
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I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 08 Community Development 80 Building Inspection
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
I effort. On-going Meetings
Coordination scheduled as Absorbed Absorbed
Irequired
2b.Work with PermitWorks and multi-city
user-group members to create a system for on-
line permit pay that is universal and accounts Study began in
' for small standard-priced permits,as well as 2012, System Coordination To Be Determined Building
complicated value-based permit fees,which designed and in meeting as
are paid after the plan review has been place by March scheduled
Icompleted. 2013
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I113
i
COMMUNITY DEVELOPMENT - BUILDING INSPECTIONS
08-80 '
Change
2012 Budget 2013 Budget Amount
Personal Services $ 252,294 $256,632 $4,338 1.72%
Supplies 6,530 4,896 ($1,634) (25.02%)
Other Services/Charges 62,113 59,330 ($2,783) (4.48%)
Other Financing Uses 0 0 $0 0%
Total $ 320,937 $ 320,858 ($79) (0.02%)
Personal Services
Supplies
Other Services/Charges
1. 4331 Dues and Subscriptions- Dues are down due to state cutbacks on training.
2. 4337 Conferences and Schools-This line item also reflects loss of state training options. '
1
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1
1
1
114 1
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
1O1ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I BUILDING INSPECTION
101-0880-465.41-01 FULL TIME EMPLOYEE - REG 168,897 167,933 200,024 202,904
101-0880-465.41-12 EMPLOYEE LEAVE 28,196 29,119 0 0
101-0880-465.41-13 SEVERANCE & SEPARATION 0 0 0 0
II 101-0880-465.41-20 MEDICARE CONTRIBUTION 2,911 2,905 2,962 3,005
101-0880-465.41-21 PERA CONTRIBUTION 13,754 14,198 14,502 14,711
101-0880-465.41-22 FICA CONTRIBUTIONS 12,449 12,423 12,666 12,850
101-0880-465.41-31 HEALTH INSURANCE 12,537 13,032 14,982 15,854
I 101-0880-465.41-32 DENTAL INSURANCE 530 528 603 600
101-0880-465.41-33 LIFE INSURANCE 154 153 173 161
101-0880-465.41-34 CASH BENEFITS 5,007 5,003 5,387 5,613
101-0880-465.41-50 WORKERS COMPENSATION 1,095 986 995 934
I * PERSONAL SERVICES 245,530 246,280 252,294 256,632
101-0880-465.42-12 FUELS & LUBES 2,568 3,184 3,000 2,459
101-0880-465.42-20 OFFICE SUPPLIES 779 708 1,530 853
I 101-0880-465.42-21 OPERATING SUPPLIES 143 454 1,000 581
101-0880-465.42-29 WORK ORDER TRANSFER-PARTS 876 345 1,000 1,003
* SUPPLIES 4,366 4,691 6,530 4,896
I 101-0880-465.43-30 PROFESSIONAL SERVICES 270 260 1,800 885
101-0880-465.43-31 DUES & SUBSCRIPTIONS 265 375 850 470
101-0880-465.43-32 COMMUNICATION 1,835 1,722 1,730 1,904
101-0880-465.43-33 TRANSPORTATION 10 0 250 250
I 101-0880-465.43-34 ADVERTISING 0 0 1,100 1,100
101-0880-465.43-35 PRINTING & BINDING 649 1,352 601 673
101-0880-465.43-36 INSURANCE-NON PERSONNEL 1,817 1,693 1,730 1,740
I 101-0880-465.43-37 CONFERENCES AND SCHOOLS 655 905 1,650 1,068
101-0880-465.43-39 IS FUND CHARGE 0 0 600 0
101-0880-465.43-40 SERVICE CONTRACT-NON PROF 47,882 51,628 51,802 51,240
I * OTHER SERVICES & CHARGES 53,383 57,935 62,113 59,330
** BUILDING INSPECTION 303,279 308,906 320,937 320,858
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115
BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
101 General Fund 08 Community Development 81 Planning
PERFORMANCE COSTS/ BUDGET
I
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1 I
To promote the economic sustainability of the
community i
ACTIVITIES
I
Ia. Continue to pursue Northstar TOD grants At least one grant $1000 consultant Planning
opportunities in the TOD District application fees
lb. Work with HRA to coordinate infrastructure Ongoing once N/A None HRA funded I
needs of any new Transit TIF developments district is created
lc. Manage use of TOD Capital Project fund if Ongoing once N/A None None I
created by any new TOD projects money is deposited
in fund
I
1d. Pursue joint grant opportunities with school Meet regularly with 4 meetings per None Absorbed
districts to strengthen desirability of community school staff year
I
OBJECTIVE#2
I
Improve service delivery efficiencies and reduce
expenses • I
ACTIVITIES
I 2a. Implement an automated agenda packet Create system by 50 meetings per $35,000 IS Fund
system for Council and Commission meetings May 2013 year
2b. Scan documents to be viewed on the City Each dept staff 500 hrs ? IS Fund
I
web site person scans 2 hrs Hardware/Software
per week costs
I
2c. Continue entering land use record data into Organize LU files 10 files/week None Absorbed
Land Use Tracker database for future placement and enter data
I
on City web site
2d. Update the Zoning Code with updated 2-3 Sections at a 26 Chapters $1500 for Public Planning I
numbering system,photos and graphic time Hearing notices and
explanations publication
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116 1
I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 101 General Fund 08 Community Development 81 Planning
PERFORMANCE COSTS/ 1 BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
I2e. Switch Nextel phones to Smart phones to April 2013 2 phones $200 for phones Planning
access maps in field and$200/mo
service fees
2f. Install Map Feeder system to LUT database May 2013 1 program $2,500 for Mobile IS Fund
Iapp installation _
IOBJECTIVE#3
Maintain educated status of Planning staff and
improve cooperative working relationships with
Iother departments and surrounding communities
IACTIVITIES
3a. Scott subscribes to APA membership and Subscribe January 1 membership& $275 APA Planning
attends conference 2013 1 conference membership/$300
Ifor conference
IOBJECTIVE#4
Improve property maintenance by education
Iabout and enforcement of City Code requirements -
ACTIVITIES
4a. Develop a monthly or quarterly electronic At least 4 per year 4-12 $0 Absorbed
Inewsletter to rental property owners focusing on publications (Planning,
public safety and code requirements Police&Fire
staff time)
I
IOBJECTIVE#5
Encourage sustainable environmental practices
IACTIVITIES _
5a. Complete Comp Plan Amendment that April 2013 $150 for PH notice Planning
recognizes function of new Bike/Walk Study and publications
5b. Pursue trail/sidewalk funding options for Ongoing Matching funds MSA Funds
111 priority bike/walk accessibility projects currently unknown
5c. Manage SHIP program according to plan June 30,2013 Monthly Budget $18,000 grant SHIP
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1
COMMUNITY DEVELOPMENT - PLANNING
08-81 ,
Change
2012 Budget 2013 Budget Amount
Personal Services $ 399,552 $ 410,494 $10,942 2.74%
Supplies 4,275 3,976 ($299) (6.99%)
Other Services/Charges 48,126 50,274 $2,148 4.46%
Other Financing Uses 0 0 $0 0%
Total $ 451,953 $464,744 $12,791 2.83%
Personal Services
1. 4104 Temporary Employee -This line item includes$7,946 for a Code Enforcement Intern,
$27,019 for a Code Administrative Assistant, and $36,442 for a part-time Planner.
Supplies
Other Services/Charges
1. 4330 Professional Services -The line item includes$1,000 for consultant fees associated with '
drafting grant applications.
2. 4331 Dues and Subscriptions -The line item includes $350 for the Community Development
Director's APA membership.
3. 4334 Advertising -The reduction reflects actuals.
4. 4340 Services Contracted, Non-Professional - This line item includes $36,000 for nuisance
abatements.
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I 10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II PLANNING
101-0881-465.41-01 FULL TIME EMPLOYEE - REG 206,632 213,211 253,911 260,393
101-0881-465.41-04 TEMPORARY EMPLOYEE - REG 60,026 57,562 69,467 71,407
101-0881-465.41-12 EMPLOYEE LEAVE 41,341 46,955 0 0
I 101-0881-465.41-13 SEVERANCE & SEPARATION 0
4,519
0
4,626
0
4,748 0
101-0881-465.41-20 MEDICARE CONTRIBUTION 9 6 8 4,851
101-0881-465.41-21 PERA CONTRIBUTION 21,250 22,016 22,880 23,479
101-0881-465.41-22 FICA CONTRIBUTIONS 18,711 19,018 19,318 19,850
II 101-0881-465.41-31 HEALTH INSURANCE 13,311 13,836 15,907 16,833
101-0881-465.41-32 DENTAL INSURANCE 265 264 302 300
101-0881-465.41-33 LIFE INSURANCE 154 153 173 161
II 101-0881-465.41-34 CASH BENEFITS 10,015 10,007 10,774 11,226
101-0881-465.41-50 WORKERS COMPENSATION 2,225 2,014 2,072 1,994
* PERSONAL SERVICES 378,449 389,662 399,552 410,494
II 101-0881-465.42-12 FUELS & LUBES 637 971 800 1,000
101-0881-465.42-20 OFFICE SUPPLIES 2,251 2,231 2,500 1,919
101-0881-465.42-21 OPERATING SUPPLIES 178 535 275 357
101-0881-465.42-22 SUPPLIES FOR REPAIR/MAINT 0 0 0 0
II 101-0881-465.42-25 SMALL TOOLS & MINOR EQUIP 235 0 0 0
101-0881-465.42-29 WORK ORDER TRANSFER-PARTS 28 197 700 700
* SUPPLIES 3,329 3,934 4,275 3,976
I 101-0881-465.43-30 PROFESSIONAL SERVICES 5,265 3,340 1,000 2,280
101-0881-465.43-31 DUES & SUBSCRIPTIONS 1,947 0 275 350
101-0881-465.43-32 COMMUNICATION 3,375 2,737 3,760 4,000
101-0881-465.43-33 TRANSPORTATION 51 104 150 150
I 101-0881-465.43-34 ADVERTISING 1,441 1,298 3,300 1,370
101-0881-465.43-35 PRINTING & BINDING
2,190 1,636 1,747 1,150
101-0881-465.43-36 INSURANCE-NON PERSONNEL 2,322 2,172 2,220 2,230
101-0881-465.43-37 CONFERENCES AND SCHOOLS 0 0 0 0
I 101-0881-465.43-39 IS FUND CHARGE 0
26,713
0
24,40 1,930 0
101-0881-465.43-40 SERVICE CONTRACT-NON PROF 3 8 33,744 38,744
101-0881-465.43-41 RENTALS 0 519 0 0
II * OTHER SERVICES & CHARGES 43,304 36,214 48,126 50,274
101-0881-465.45-60 FURNITURE & FIXTURES 0 0 0 0
II * CAPITAL OUTLAY 0 0 0 0
464,74
** PLANNING 425,082 429,610 451,953 464,744
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1
1
RESERVE 1
The Reserve for Contingency absorbs any unexpected costs that occur during the year that were not
budgeted. These types of costs are usually in the form of lawsuits or other unexpected expenses.
The Reserve also provides funds to carry on City business with no interruption of services to taxpayers
when unexpected fluctuations in the economy cause a change in any revenue source. 1
1
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1
1
1
1
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1
120 1
1 RESERVE
09-90
' Change
2012 Budget 2013 Budget Amount
Personal Services $o $ 0 $0 0%
Supplies
0 0 $0 0%
Other Services/Charges 120,000 120,000 $0 0%
Other Financing Uses
0 0 $0
0%
' Total $ 120,000 $ 120,000 $0 0%
' Personal Services
Supplies
1
Other Servies/Charges
1
1
1
1
1
121
10/29/12 BUDGET 2013
CITY OF FRIDLEY GENERAL FUND
101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
RESERVE
EMERGENCY
* OTHER SERVICES & CHARGES 0 0 120,000 120,000
** EMERGENCY 0 0 120,000 120,000
*** RESERVE 0 0 120,000 120,000
1
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1
1
1
1
1
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1
' NON-DEPARTMENTAL
The Non-Departmental Division was established in 1990. This Division accounts for expenditures
which cannot be allocated to specific departments and/or divisions.
1
1
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1
1
1
1
123
NON DEPARTMENTAL
10-00 1
Change
2012 Budget 2013 Budget Amount
Personal Services $ 10,000 $ 10,000 $0 0%
Supplies 0 0 $0 0%
Other Services/Charges 25,100 27,600 $2,500 9.96%
Other Financing Uses 0 159,125 $159,125 100%
Total $ 35,100 $ 196,725 $161,625 460.47%
Personal Services
Supplies
Other Services/Charges
Other Financing Uses
1. We have budgeted $125,000 for IS-related equipment and program costs for General Fund
departments. Another'$50,000 for these items will be absorbed from the IS Fund balance. 1
We are also transferring out$34,125 to the Solid Waste Abatement fund.
1
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1
124 ,
1
10/29/12 BUDGET 2013
I CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I NON-DEPARTMENTAL,
101-1000-415.41-40 UNEMPLOYMENT COMPENSATION 22,087 10,685 10,000 10,000
* PERSONAL SERVICES 22,087 10,685 10,000 10,000
I101-1000-415.42-21 OPERATING SUPPLIES 12- 107- 0 0
* SUPPLIES
12- 107- 0 0
101-1000-415.43-30 PROFESSIONAL SERVICES 9,545 6,255 10,000 10,000
I 101-1000-415.43-31 DUES & SUBSCRIPTIONS 105 105 100 100
101-1000-415.43-33 TRANSPORTATION 0 0 0 0
101-1000-415.43-37 CONFERENCES & SCHOOLS 14,982 11,786 15,000 17,500
101-1000-415.43-40 SERVICE CONTRACT-NON PROF 0 0 0 0
I 101-1000-415.43-50 PMTS TO OTHER AGENCIES 0 0 0 0
* OTHER SERVICES & CHARGES 24,632 18,146 25,100 27,600
101-1000-415.47-20 OPERATING TRANSFERS 0 0 0 159,125
I * OTHER FINANCING USES 0 0 0 159,125
I ** NON-DEPARTMENTAL 46,707 28,724 35,100 196,725
*** GENERAL FUND 13,535,639 13,494,745 14,258,403 14,702,854
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1
SPECIAL REVENUE FUNDS '
Special Revenue Funds are used to account for revenues derived from specific taxes or
other earmarked revenue sources. They are usually required by statute, charter
provision or local ordinance to finance particular governmental functions or activities.
Cable TV Fund
This fund receives revenues from the issuance of a franchise agreement with the cable
TV provider. These revenues are used for the operation and maintenance of a
government access channel.
Grant Management Fund
This fund administers grants received from a variety of intergovernmental agencies. In
most cases, grant funds are provided on a reimbursement basis following proper
documentation of expenditures, however, in some cases the money is provided in
advance to be spent on specific activities outlined in the grant.
Solid Waste Abatement Fund
This fund was established in 1991. It reflects the City's solid waste abatement activities
such as curbside recycling pickup and yard waste transfer management.
Sprinqbrook Nature Center Fund '
This fund was established in 2005 after a levy referendum supporting the Springbrook
Nature Center was approved by voters in November of 2004. The revenue from the
annual levy is used for the on-going operation of the nature center and the capital
improvement projects required in the park.
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I
BUDGET 2013
I SPECIAL REVENUE FUNDS
Fund Balance Summary
Fund
I Special Revenue Funds
DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET
2010 2011 2012 2013
ISPECIAL REVENUE FUNDS:
CABLE TV FUND:
I Fund Balance January 1
Revenues&Transfers $1,167,932 $1,265,256 $1,365,755 $1,281,660
239,760 257,307 258,050 286,000
Total Available 1,407,692 1,522,563 1,623,805 1,567,660
I Less: Expenditures&Transfers 142,436 156,808 342,145 170,782
Fund Balance December 31 $1,265,256 $1,365,755 $ 1,281,660 $ 1,396,878
IGRANT MANAGEMENT FUND:
Fund Balance January 1 $0 $0 $ 0 $0
I Revenues&Transfers 239,127 240,326 104,890 106,964
Total Available 239,127 240,326 104,890 106,964
Less:Expenditures&Transfers 239,127 240,326 104,890 106,964
Fund Balance December 31 $0 $0 $0 $0
I SOLID WASTE ABATEMENT FUND:
Fund Balance January 1 $13,443 $17,043 $35,504 $35,504
Revenues&Transfers 386,522 455,184 418,381 383,321
Total Available 399,965 472,227 453,885 418,825
ILess: Expenditures&Transfers 382,922 436,723 418,381 365,527
Fund Balance December 31 $17,043 $35,504 $35,504 $ 53,298
IPOLICE ACTIVITY FUND:
Fund Balance January 1 ($28,242) ($56,803) ($98,164) ($98,164)
I Revenues&Transfers 39,656 34,321 0 0
Total Available 11,414 (22,482) (98,164) (98,164)
Less: Expenditures&Transfers 68,217 75,682 0 0
IFund Balance December 31 ($56,803) ($98,164) ($98,164) ($98,164)
I SPRINGBROOK NATURE CENTER FUND:
Fund Balance January 1 $65,127 $87,573 $102,859 $114,386
Revenues&Transfers 454,845 430,630 412,100 425,400
I Total Available 519,972 518,203 514,959 539,786
Less: Expenditures&Transfers 432,399 415,344 400,573 408,217
Fund Balance December 31 $87,573 $102,859 $114,386 $131,569
I10/30/12
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10/30/12 BUDGET 2013
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200RSUM REVENUE SUMMARY
II
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II
CABLE TV FUND
225-0000-321.80-11 ALL OTHER LICENSES 228,084 237,708 245,000 270,000
II
225-0000-341.05-11 SALE OF MAPS,VIDEOS,MISC 0 0 0 0
225-0000-341.06-11 ADMINISTRATIVE CHARGES 700 700 850 800
225-0000-362.10-70 INTEREST EARNINGS 11,582 14,998 12,000 15,000
225-0000-362.11-70 UNREALIZED GAIN/LOSS 672- 3,901 0 0
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225-0000-362.51-60 SALE OF MISC PROPERTY 66 0 0 0
225-0000-362.52-80 FIXED ASSET-GAIN/LOSS 0 0 0 0
225-0000-362.61-60 MISCELLANEOUS REVENUE 0 0 200 200
* CABLE TV FUND 239,760 257,307 258,050 286,000
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GRANT MANAGEMENT FUND
227-0000-331.20-22 FEDERAL GRANT-PUB SAFETY 609 0 0 0
227-0000-331.30-42 CDBG-FED GRANT 0 0 0 0
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227-0000-331.40-52 TITLE 3-CHORE SERV-REC 28,766 25,916 28,755 30,000
227-0000-331.63-42 SECTION 8-FED GRANT-CD 89,590 78,683 76,135 70,964
227-0000-334.25-22 STATE GRANTS-PUB SAFETY 79,245 103,318 0 0
227-0000-334.25-32 STATE GRANTS-PUBLIC WORKS 0 0 0 0
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227-0000-334.25-42 STATE GRANTS-COMM DEVT 40,916 32,409 0 6,000
227-0000-340.31-41 REIMB-COMMUNITY DEVT 0 0 0 0
227-0000-362.30-11 CONTRIB/DONATION-GEN GOVT 0 0 0 0
227-0000-362.30-21 CONTRIB/DONATION-PUB SFTY 0 0 0 0 II 227-0000-362.30-41 CONTRIB/DONATION-COMM DVT 0 0 0 0
227-0000-362.30-51 CONTRIB/DONATION-REC/NC 0 0 0 0
227-0000-362.42-60 OTHER REIMBURSEMENTS 0 0 0 0
227-0000-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0
II
227-0000-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0
* GRANT MANAGEMENT FUND 239,126 240,326 104,890 106,964 II HRA REIMBURSEMENT FUND
236-0000-340.30-11 HRA REIMBURSEMENTS 17,224 7,171 0 0
* HRA REIMBURSEMENT FUND 17,224 7,171 0 0 II SOLID WASTE ABATEMENT
237-0000-334.25-12 STATE GRANTS-GEN GOVT 48,441 66,241 60,000 64,000
237-0000-340.31-11 REIMB-GENERAL GOVT 0 0 0 0
237-0000-341.02-11 RECYCLING FEES 268,428 259,016 271,112 274,636
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237-0000-341.03-11 RECYCLING PENALTIES 8,646 8,390 8,450 8,560
237-0000-362.51-60 SALE OF MISC PROPERTY 0 0 0 0
237-0000-362.61-60 MISCELLANEOUS REVENUE 25,540 104,832 42,000 2,000
237-0000-392.01-00 TRANSFER FROM OTHER FUNDS 35,467 16,705 36,819 34,125
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* SOLID WASTE ABATEMENT 386,522 455,184 418,381 383,321
DRUG/GAMBLING FORFEITURES
240-0000-351.20-21 DRUG/GAMBLING FORFEITURES 23,941 71,497 0 0 I
* DRUG/GAMBLING FORFEITURES 23,941 71,497 0 0
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CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200RSUM REVENUE SUMMARY
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
IPOLICE ACTIVITY FUND
260-0000-331.20-22 FEDERAL GRANT-PUB SAFETY 5,277 12,760 0 0
260-0000-334.25-22 STATE GRANTS-PUB SAFETY 0 0 0 0
260-0000-351.20-21 DRUG/GAMBLING FORFEITURES 34,895 22,435 0 0
I260-0000-362.10-70 INTEREST EARNINGS 516- 874- 0 0
260-0000-362.11-70 UNREALIZED GAIN/LOSS 0 0 0 0
260-0000-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0
II * POLICE ACTIVITY FUND 39,656 34,321 0 0
SPRINGBROOK NC FUND
270-0000-311.10-00 CURRENT AD VALOREM 308,499 311,009 320,200 331,700
270-0000-311.20-00 DELINQUENT AD VALOREM 5,353 3,252 0 0
I270-0000-335.26-52 Rec/SNC/TWIN CITY GATEWAY 0 0 0 0
270-0000-340.31-51 REIMB-RECREATION/NAT.CNTR 0 0 0 0
270-0000-348.80-51 NATURE-SHELTER RENTALS 585 562 1,000 1,000
270-0000-348.81-51 NATURE-DAYCAMP 24,320 27,457 27,700
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270-0000-348.82-51 NATURE-SPEC EVENTS 23,829 23,726 21,000 21,000
270-0000-348.83-51 NATURE-SCHOOL PROGRAMS 36,880 42,422 31,700 33,500
270-0000-348.84-51 NATURE-SATURDAY PROGRAMS 60 65- 500 500
270-0000-348.85-51 NATURE-BIRTHDAY PARTIES 4,284 4,200 3,000
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270-0000-348.86-51 NATURE-INSTRUCTIONAL 5,090 1,265 4,000 4,000
270-0000-348.87-51 NATURE-COMMUNITY GROUPS 3,822 2,722 3,000 3,000
270-0000-362.10-70 INTEREST EARNINGS 301 503 0 0
270-0000-362.11-70 UNREALIZED GAIN/LOSS 27- 120 0
II 0
270-0000-362.30-51 CONTRIB/DONATION-REC/NC 41,850 13,457 0 0
* SPRINGBROOK NC FUND 454,846 430,630 412,100 425,400
I1,401,075 1,496,436 1,193,421 1,201,685
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CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ESUM EXPENDITURE SUMMARY
I
2010 2011 2012 FINAL II ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
CABLE TV FUND
* PERSONAL SERVICES 135,182 137,123 142,294 145,047
* SUPPLIES 1,003 632 2,150 11,650
II
* OTHER SERVICES & CHARGES 6,251 9,578 27,701 14,085
* CAPITAL OUTLAY 0 9,476 170,000 0
** CABLE TV FUND 142,436 156,809 342,145 170,782 '
GRANT MANAGEMENT FUND
* PERSONAL SERVICES 141,234 123,410 90,836 93,789
* SUPPLIES 11,533 22,312 1,800 1,050 II* OTHER SERVICES & CHARGES 86,361 94,602 12,254 12,125
** GRANT MANAGEMENT FUND 239,128 240,324 104,890 106,964
HRA REIMBURSEMENT FUND II* SUPPLIES 2,693 1,741 0 0
* OTHER SERVICES & CHARGES 14,531 5,430 0 0
** HRA REIMBURSEMENT FUND 17,224 7,171 0 0 II SOLID WASTE ABATEMENT
* PERSONAL SERVICES 59,014 66,712 73,667 69,213
* SUPPLIES 3,578 4,795 650 2,150
* OTHER SERVICES & CHARGES 320,330 365,215 344,064 294,164
II
** SOLID WASTE ABATEMENT 382,922 436,722 418,381 365,527
DRUG/GAMBLING FORFEITURES
* SUPPLIES 26,525 15,830 0 0
II
* OTHER SERVICES & CHARGES 192 9,749 0 0
** DRUG/GAMBLING FORFEITURES 26,717 25,579 0 0
POLICE ACTIVITY FUND II* PERSONAL SERVICES 68,217 75,679 0 0
** POLICE ACTIVITY FUND 68,217 75,679 0 0
SPRINGBROOK NC FUND II
* PERSONAL SERVICES 326,201 328,435 329,543 337,859
* SUPPLIES 24,156 27,884 25,537 26,038
* OTHER SERVICES & CHARGES 82,042 41,244 45,493 44,320
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* CAPITAL OUTLAY 0 17,780 0 0
** SPRINGBROOK NC FUND 432,399 415,343 400,573 408,217
1,309,043 1,357,627 1,265,989 1,051,490
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SPECIAL REVENUE FUNDS
' EXPENDITURE SUMMARY
Change
'
Cable TV Fund 2012 Budget 2013 Budget Amount
$ 342,145 $ 170,782 ($ 171,363) (50.08%)
Grant Management 104,890 106,964 2,074 1.98%
' Solid Waste Abatement 418,381 365,527 (52,854) (12.63%)
Police Activity Fund 0 0 0 0%
Springbrook NC Fund 400,573 408,217 7,644 1.91%
' Total $ 1,265,989 $ 1,051,490 ($ 214,499) (16.94%)
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CABLE TV FUND
The Cable TV Fund provides su pp ort for the Fridley Municipal Television Channel 17
and public access to the Cable Television system. All regular City Council, Appeals
Commission, Planning Commission, and HRA meetings are shown live on Channel 17
and reran several times during the following week. Channel 17 staff also produces "Call
on the Council", a live call in show featuring one of the City Council members. In
1 addition, Channel 17 staff provides an electronic community bulletin board, produce
original programming, assist all City departments with their audio-video needs, and cable
cast programs produced by other sources. The Cable TV Fund also provides equipment
1 necessary for the operations of Channel 17.
The Cable TV Fund provides major support for the activities of the Fridley Public Access
1 channel. Fridley public access provides opportunities for residents to cable cast their
programs over Channel 15.
1 The Cable TV Fund also provides basic cable TV service for: City Council members,
City Manager, and the Cable Administrator.
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CABLE TELEVISION FUND
EXPENDITURE SUMMARY
Change ,
2012 Budget 2013 Budget Amount
Personal Services $ 142,294 $ 145,047 $ 2,753 1.93%
Supplies 2,150 11,650 9,500 441.86%
Other Services/Charges 27,701 14,085 (13,616) (49.15%)
Capital Outlay 170,000 0 (170,000) (100.00%) '
Other Financing Uses 0 0 0 0%
Total $ 342,145_ $ 170,782 ($ 171,363) (50.08%)
Personal Services
1
Supplies
1. 4221 Operating Supplies -The line item includes funding for a camcorder, editing
equipment, and editing software.
Other Services/Charges
1. 4330 Professional Services-The 2012 amount was for consulting services associated with
the installation of new equipment in the Council Chambers and the control room. Another
$1,160 has been budgeted for 2013 for miscellaneous consulting services.
Capital Outlay
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10/30/12 BUDGET 2013
II CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ELINE EXPENDITURE LINE ITEMS
1 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II CABLE TV FUND
225-0000-415.41-01 FULL TIME EMPLOYEE - REG 48,053 48,715 59,878 60,736
225-0000-415.41-04 TEMPORARY EMPLOYEE - REG 950 976 950 1,000
225-0000-415.41-07 ADMINISTRATIVE CHARGES 61,700 63,000 64,300 65,600
II 225-0000-415.41-12 EMPLOYEE LEAVE 9,242 8,724 0 0
225-0000-415.41-20 MEDICARE CONTRIBUTION 844 844 890 904
225-0000-415.41-21 PERA CONTRIBUTION 4,016 4,164 4,341 4,403
225-0000-415.41-22 FICA CONTRIBUTIONS 3,607 3,608 3,807 3,863
11 225-0000-415.41-31 HEALTH INSURANCE 6,171 6,516 7,491 7,927
225-0000-415.41-32 DENTAL INSURANCE 265 264 302 300
225-0000-415.41-33 LIFE INSURANCE 51 51 58 54
225-0000-415.41-50 WORKERS COMPENSATION 283 261 277 260
I * PERSONAL SERVICES 135,182 137,123 142,294 145,047
225-0000-415.42-20 OFFICE SUPPLIES 117 242 50 50
225-0000-415.42-21 OPERATING SUPPLIES 808 245 2,000 11,500
I 225-0000-415.42-22 SUPPLIES FOR REPAIR/MAINT 78 0
145 100 100
225-0000-415.42-25 SMALL TOOLS & MINOR EQUIP 0 0 0
* SUPPLIES 1,003 632 2,150 11,650
I 225-0000-415.43-30 PROFESSIONAL SERVICES 0
30 53 15,150 1,160
225-0000-415.43-31 DUES & SUBSCRIPTIONS 5 614 975 700
225-0000-415.43-32 COMMUNICATION 148 110 180 145
225-0000-415.43-33 TRANSPORTATION 272 348 300 350
II 225-0000-415.43-34 ADVERTISING 0 0 0 0
225-0000-415.43-35 PRINTING & BINDING 5 4 6 5
225-0000-415.43-36 INSURANCE-NON PERSONNEL 740 775 790 790
I 225-0000-415.43-37 CONFERENCES & SCHOOLS 0 0 0 35
225-0000-415.43-40 SERVICE CONTRACT NON PROF 4,781 7,674 10,300 10,900
225-0000-415.43-41 RENTALS 0 0 0 0
225-0000-415.43-50 PMTS TO OTHER AGENCIES 0 0 0 0
I * OTHER SERVICES & CHARGES 6,251 9,578 27,701 14,085
225-0000-415.45-30 IMP OTHER THAN BUILDING 0 0 0 0
225-0000-415.45-40 MACHINERY 0 9,476 170,000 0
II 225-0000-415.45-60 FURNITURE & FIXTURES 0 0 0 0
* CAPITAL OUTLAY 0 9,476 170,000 0
II ** CABLE TV FUND 142,436 156,809 342,145 170,782
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GRANT MANAGEMENT FUND
' The Grant Management Fund accounts for grants received from a variety of
governmental agencies. In most cases, grant funds are provided on a reimbursement
' basis following proper documentation of expenditures, however, in some cases the
money is provided in advance to be spent on specific activities outlined in the grant.
The grant programs the City will be participating in during 2013, include: Section 8
Housing, Community Development Block Grants, Chore Services, Planning Grants from
the Met Council, and Minnesota Investment Fund grants from the Department of Trade
and Economic Development.
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GRANT MANAGEMENT FUND 1
EXPENDITURE SUMMARY
Change I
2012 Budget 2013 Budget Amount
Personal Services $ 90,836 $ 93,789 $2,953 3.25%
Supplies 1,800 1,050 (750) (41.67%)
Other Services/Charges 12,254 12,125 (129) (1.05%)
Capital Outlay 0 0 0 0% 1
Other Financing Uses 0 0 _ 0 0%
Total $ 104,890 $ 106,964 $2,074 I 1.98% 1
Personal Services
1. The line items provide funding for the Chore Services Program and for Pat Wolfe's
rental housing work. Funding for Pat Wolfe amounts to $67,401. Personal Services
costs for the Chore Services Program are budgeted at$26,388.
Supplies 1
1. There are no costs budgeted for supplies for Chore Services.
2. Supplies for the Rental Inspection Program have been budgeted at$1,050.
Other Services/Charges
1. The budget for Chore Services is$3,680.
2. The budget for the rental inspection program is $2,445.
3. The budget for the SHIP grant is $6,000.
Capital Outlay •
Totals 1
1. The budget for the Chore Services Program is $30,068.
2. The amount of$70,896 has been budgeted for the Rental Inspection Program.
3. Total costs for both programs plus the SHIP grant of$6,000 amounts to$106,964.
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II
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I GRANT MANAGEMENT FUND
227-0000-415.41-01 FULL TIME EMPLOYEE REG 9,088 47,624 52,737 53,498
227-0000-415.41-02 FULL TIME EMPLOYEE - OT 0 1,065 0 0
227-0000-415.41-04 TEMPORARY EMPLOYEE - REG 96,723 42,736 20,898 23,002
I 227-0000-415.41-12 EMPLOYEE LEAVE 11,925 12,025 0 0
227-0000-415.41-20 MEDICARE CONTRIBUTION 1,764 1,500 1,139 1,110
227-0000-415.41-21 PERA CONTRIBUTION 7,072 5,739 5,338 5,391
227-0000-415.41-22 FICA CONTRIBUTIONS 7,542 6,349 4,872 4,743
I227-0000-415.41-31 HEALTH INSURANCE 982 698 0 0
227-0000-415.41-32 DENTAL INSURANCE 42 28 0 0
227-0000-415.41-33 LIFE INSURANCE 60 56 58 54
227-0000-415.41-34 CASH BENEFITS 5,007 5,026 5,387 5,613
I 227-0000-415.41-50 WORKERS COMPENSATION 707 564 407 378
227-0000-415.41-70 WORK ORDER TRANSFER-LABOR 322 0 0 0
* PERSONAL SERVICES 141,234 123,410 90,836 93,789
I 227-0000-415.42-12 FUELS & LUBES 210 425 600
1,024 750
227-0000-415.42-20 OFFICE SUPPLIES 328 154 024 150
227-0000-415.42-21 OPERATING SUPPLIES 10,818 12,656 176 150
227-0000-415.42-25 SMALL TOOLS & MINOR EQUIP 0 9,068 0 0
I227-0000-415.42-29 WORK ORDER TRANSFER-PARTS 177 9 0 0
* SUPPLIES 11,533 22,312 1,800 1,050
227-0000-415.43-31 DUES & SUBSCRIPTIONS 25 210 500 0
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227-0000-415.43-32 COMMUNICATION 6,957 3,984 5,685 2,200
227-0000-415.43-33 TRANSPORTATION 40 30 0 0
227-0000-415.43-34 ADVERTISING 3,375 0 0 0
II 227-0000-415.43-35 PRINTING & BINDING 6,152
105
1,603 1,400 800
227-0000-415.43-36 INSURANCE NON PERSONNEL 98 110 110
227-0000-415.43-37 CONFERENCES & SCHOOLS 10,694 1,065 0 0
227-0000-415.43-40 SERVICE CONTRACT-NON PROF 58,122 87,612 2,613 9,015
I 227-0000-415.43-41 RENTALS 891 0 0 0
227-0000-415.43-46 MISCELLANEOUS 0 0 1,946 0
227-0000-415.43-50 PMTS TO OTHER AGENCIES 0 0 0 0
II * OTHER SERVICES & CHARGES 86,361 94,602 12,254 12,125
227-0000-415.45-40 MACHINERY 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0
I ** GRANT MANAGEMENT FUND 239,128 240,324 104,890 106,964
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SOLID WASTE ABATEMENT FUND I
The Solid Waste Abatement Fund was created in 1991 to account for the City's programs 1
and projects associated with solid waste abatement. These include the City's curbside
recycling pickup program and special recycling drop off events. Funding comes from
State SCORE funds through Anoka County, revenue from the sale of curbside
recyclables, and recycling service fees charged through the City utility billing system.
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BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 237 Solid Waste Abatement 00 00
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
IOBJECTIVE#1
Achieve curbside recycling requirements related
Ito State legislation and County SCORE
(Recycling)Funding Agreement
IACTIVITIES
la. Work with Allied Waste to maximize Year End Report 9,263 $264,181/Contract SCORE/
• participation and materials recycled curbside 2013 fee SWAP
II
lb. Advertised ro ram services to raise Spring&Fall 2013 2 Utility Bill $4,400 Utility Bill SCORE/
P g
awareness and meet 100%of County Recycling inserts insert, $0 Website SWAP
Goal through curbside and drop-off efforts article
I lc. Subsidize drop-off fees April&Oct 2013 $20,000 in SCORE/
Overtime,staff SWAP
costs,container
1 fees,collection and
processing fees
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OBJECTIVE#2
I Achieve waste reduction and resource
conservation requirements related to State
legislation and County SCORE(Recycling)
IFunding Agreement
ACTIVITES
I 2a. Provide environmental education at 49ers Various dates 3 events&2 $2,000 for recycling SCORE/
Days community festival,Nite to Unite, Safety newsletter items promotional trinkets SWAP
Camp and in the City Newsletter about toxic
I waste reduction
April 2013 $0 newletter SCORE/
2b. Charge residents City costs at Recycling October 2013 2 articles,cable TV& SWAP
I Drop-off Days. Website
explanation
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SOLID WASTE ABATEMENT FUND I
EXPENDITURE SUMMARY
Change
2012 Budget 2013 Budget Amount %
Personal Services $73,667 $ 69,213 ($4,454) (6.05%)
Supplies 650 2,150 1,500 230.77%
Other Services/Charges 344,064 294,164 (49,900) (14.50%)
Capital Outlay 0 0 0 0%
I
Other Financing Uses 0 0 0 0%
Total $ 418,381 $ 365,527 ($ 52,854)1 (12.63%)
Personal Services
1. Kay Qualley filled this vacant position.
Supplies
1. 4221 Operating Supplies- Includes$2,000 for special event promotional materials. '
Other Services/Charges
1. 4332 Communications -This line item includes $3,400 for postcard mailers for drop-offs.
I
2. 4335 Printing and Binding - Includes $4,400 for utility billing inserts to promote recycling.
3. 4340 Services Contracted, Non-Professional -The $50,819 reduction reflects lower than
expected costs for our new recycling contract.
Capital Outlay II
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II CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
SOLID WASTE ABATEMENT
II237-0000-415.41-01 FULL TIME EMPLOYEE REG 38,965 45,347 57,038 52,446
237-0000-415.41-02 FULL TIME EMPLOYEE - OT 380 980 0 0
237-0000-415.41-04 TEMPORARY EMPLOYEE - REG 0 0 0 0
II 237-0000-415.41-12 EMPLOYEE LEAVE 7,085 6,259 0 0
237-0000-415.41-20 MEDICARE CONTRIBUTION 663 722 813 761
237-0000-415.41-21 PERA CONTRIBUTION 3,255 3,674 4,135 3,803
237-0000-415.41-22 FICA CONTRIBUTIONS 2,834 3,089 3,478 3,252
I 237-0000-415.41-31 HEALTH INSURANCE 5,213 5,973 7,491 7,927
237-0000-415.41-32 DENTAL INSURANCE 224 241 302 499
237-0000-415.41-33 LIFE INSURANCE 43 46 58 0
237-0000-415.41-34 CASH BENEFITS 19 22 0 0
II 237-0000-415.41-50 WORKERS COMPENSATION 333 359 352 525
* PERSONAL SERVICES 59,014 66,712 73,667 69,213
237-0000-415.42-20 OFFICE SUPPLIES 0 0 150 150
I 237-0000-415.42-21 OPERATING SUPPLIES 3,578 4,795 500 2,000
237-0000-415.42-22 SUPPLIES FOR REPAIR/MAINT 0 0 0 0
* SUPPLIES 3,578 4,795 650 2,150
I 237-0000-415.43-30 PROFESSIONAL SERVICES 0 0 150 0
237-0000-415.43-31 DUES & SUBSCRIPTIONS 0 0 155 0
237-0000-415.43-32 COMMUNICATION 346 8,377 2,555 3,509
237-0000-415.43-33 TRANSPORTATION 48 64 75 75
I 237-0000-415.43-34 ADVERTISING 0
3,357
0
6,92 1,174 0
237-0000-415.43-35 PRINTING & BINDING 7 2 2,930 4,429
237-0000-415.43-36 INSURANCE-NON PERSONNEL 2,158 1,920 1,960 1,970
237-0000-415.43-37 CONFERENCES & SCHOOLS 0 0 0 0
I 237-0000-415.43-39 IS FUND CHARGE 0 0 0 0
237-0000-415.43-40 SERVICE CONTRACT-NON PROF 314,356 347,864 335,000 284,181
237-0000-415.43-41 RENTALS 65 68 65 0
II * OTHER SERVICES & CHARGES 320,330 365,215 344,064 294,164
** SOLID WASTE ABATEMENT 382,922 436,722 418,381 365,527
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1 POLICE ACTIVITY FUND
1 This fund was established in 2000 to manage the return of excess funding from the Police
Consolidation account to the local jurisdiction. The Police Activity Fund has also been
used to track revenues and expenditures related to grant-funded police personnel or
' assigned to external task forces—most recently the U.S. Drug Enforcement
Administration Task Force. Although the DEA Task Force participation was eliminated
in 2011, the Police Activity Fund will continue to be used to track future similar
1 activities.
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POLICE ACTIVITY FUND 1
EXPENDITURE SUMMARY
Change 1
2012 Budget 2013 Budget Amount %
Personal Services $ 0 $ 0 $ 0 0%
I
Supplies 0 0 0 0%
Other Services/Charges 0 0 0 0%
ICapital Outlay o 0 _ 0 0%
Other Financing Uses 0 0 0 0%
Total $ 0_ $ 0 $ 0 0%
I
Personal Services
1. Since the City no longer participates in the Federal DEA Task Force, funding for an
entry level police officer is no longer included here.
Supplies
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Other Services/Charges
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Capital Outlay
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I CITY OF FRIDLEY
200ELINE SPECIAL REVENUE FUNDS
EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I POLICE
260-0440-425.41-01 FULL TIME EMPLOYEE - REG 45,203 48,348 0 0
260-0440-425.41-02 FULL TIME EMPLOYEE - OT 3,720 3,215 0 0
260-0440-425.41-12 EMPLOYEE LEAVE 4,223 7,870 0 0
I 260-0440-425.41-20 MEDICARE CONTRIBUTION 843
7, 934
8, 0 0
260-0440-425.41-21 PERA CONTRIBUTION 500
8,559 0 0
260-0440-425.41-33 LIFE INSURANCE 51 51 0 0
260-0440-425.41-34 CASH BENEFITS 5,007 5,003 0 0
I260-0440-425.41-50 WORKERS COMPENSATION 1,670 1,699 0 0
* PERSONAL SERVICES 68,217 75,679 0 0
I ** POLICE 68,217 75,679 0 0
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SPRINGBROOK NATURE CENTER FUND
This fund was established in 2005 after a referendum supporting the Springbrook Nature
Center was approved by the voters in November of 2004. The revenues from the annual
' levy are used for the on-going operation of the nature center and the capital improvement
projects required in the park.
' Springbrook Nature Center staff provides a wide range of environmental interpretive
programs utilizing various natural resource areas with the city. These programs are
available to the general public, local school districts, community groups and
' organizations.
The 127 acre nature center park has over three miles of hiking trails through oak and
' aspen forests, past prairies and through wetlands with floating boardwalks. These trails
provide an excellent opportunity for viewing native plants and animals.
' The Interpretive Center building has a variety of hands on exhibits and a number of live
fish and animals that are native to Minnesota. The meeting space in the building is used
for environmental learning classes, community group gatherings, and special events.
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BUDGET 2013
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
270 SNC Fund 07 Parks and Recreation 71 Nature Center
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE #1 ,
Increase citizen safety and long term access to
Springbrook Nature Center's most attractive
wetland features by initiating a five year
systematic repair of the more than 1,000 feet of
floating boardwalk in daily use at Springbrook
Nature Center.
ACTIVITIES
1a. Organize a specific repair timeline plan and February, 2013 Absorbed
locate specific contractors and volunteer groups
to conduct the repair activities.
lb. Purchase equipment and materials needed for April, 2013 $25,000 funds Parks Capital
the first phase of repair. Funds
lc. Commit to contracts and commitments from April, 2013
volunteers to accomplish the first phase of repair Absorbed
Id. Accomplish and complete first phase of August 2013 Absorbed
repair activities.
OBJECTIVE #2
Increase long term citizen enjoyment and
experience at Springbrook Nature Center by
replacing the 32 year old Kalwall translucent roof
on Springbrook's Exhibit/Interpretive Center.
ACTIVITIES
2a. Update existing 2011 bid/quote to replace '
roof and authorize contract for work. January,2013
Absorbed
2b. Organize work schedule to be completed with '
minimal disruption of public access and programs February,2013
Absorbed
2c. Complete roof replacement August, 2013 $58,000
SNC Reserve
funds
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BUDGET 2013
City of Fridley
' GOALS and OBJECTIVES
Fund Department Division
I 270 SNC Fund 07 Parks and Recreation 71 Nature Center
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
IOBJECTIVE #3
Improve citizens vista into and enjoyment and
1 use of Springbrook Nature Center through
installing landscaping on the newly constructed
berm along 85th Avenue.
IACTIVITIES Absorbed
3a. Work with Springbrook Nature Center February,2013
IFoundation to acquire donated funds and
volunteer labor to augment existing funds and Absorbed
staff/contracted labor to accomplish landscaping
II plan.
3b. Work with city forester using existing berm March,2013 Absorbed
Iplan documents to approve a specific landscaping
plan.
I3c. Purchase trees and other materials needed for March,2013 $50,000 Springbrook
landscaping plan Foundation
I3c. Coordinate contractors,staff, and volunteers April,2013
to complete landscaping plan.
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SPRINGBROOK NATURE CENTER FUND
EXPENDITURE SUMMARY
Change
2012 Budget 2013 Budget Amount
Personal Services $329,543 $ 337,859 $ 8,316 2.52%
Supplies 25,537 26,038 501 1.96%
Other Services/Charges 45,493 44,320 (1,173) (2.58%)
Capital Outlay 0 0 0 0%
Other Financing Uses 0 0 0 0%
Total $400,573 $408,217 $ 7,644 1.91%
Personal Services
1. 4131 Health Insurance-There has been a switch in plans from cash benefits to single
health insurance plan. This, together with the anticipated health insurance increase,
have raised costs for this line item by $7,183.
Supplies ,
1. 4221 Operating Supplies -The increase includes $134 for special event decorations and
door prizes, as well as a$146 increase for employee awards.
Other Services/Charges
1. 4335 Printing and Binding -The increase reflects a$113 increase for program flyers.
2. 4341 Rentals -The increase reflects a$109 increase for special event items, such
as costumes.
Capital Outlay
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1 10/30/12 BUDGET 2013
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ELINE EXPENDITURE LINE ITEMS
1 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II NATURE CENTER
270-0771-455.41-01 FULL TIME EMPLOYEE REG 161,081 162,747 195,130 197,954
270-0771-455.41-04 TEMPORARY EMPLOYEE - REG 73,498 73,413 73,482 75,532
270-0771-455.41-12 EMPLOYEE LEAVE 30,462 31,232 0 0
I 270-0771-455.41-20 MEDICARE CONTRIBUTION 3,982 4,005 4,034 4,055
270-0771-455.41-21 PERA CONTRIBUTION 15,488 16,569 15,882 17,020
270-0771-455.41-22 FICA CONTRIBUTIONS 17,028 17,126 17,250 17,340
270-0771-455.41-31 HEALTH INSURANCE 6,268 6,802 7,491 14,674
I 270-0771-455.41-32 DENTAL INSURANCE 265 274 302 600
270-0771-455.41-33 LIFE INSURANCE 154 153 173 161
270-0771-455.41-34 CASH BENEFITS 10,015 9,800 10,774 5,613
270-0771-455.41-40 UNEMPLOYMENT COMPENSATION 2,043 ' 0 0 0
1 270-0771-455.41-50 WORKERS COMPENSATION 5,656 5,130 5,025 4,910
270-0771-455.41-70 WORK ORDER TRANSFER-LABOR 261 1,184 0 0
* PERSONAL SERVICES 326,201 328,435 329,543 *' 337,859
I 270-0771-455.42-12 FUELS & LUBES 281
2, 256
1,870 150 153
3
270-0771-455.42-17 CLOTHING/LAUNDRY ALLOW 159 870 957'
2, '" 3,016
270-0771-455.42-20 OFFICE SUPPLIES 1,566 955 1,739' 21,774
270-0771-455.42-21 OPERATING SUPPLIES 15,222 20,819 16,706 17,030
I 270-0771-455.42-22 SUPPLIES FOR REPAIR/MAINT 4,904 2,767 3,289 3,355
270-0771-455.42-25 SMALL TOOLS & MINOR EQUIP 0 82 348 355
270-0771-455.42-29 WORK ORDER TRANSFER-PARTS 24 1,135 348 355
1 * SUPPLIES 24,156 27,884 25,537 26,038
270-0771-455.43-30 PROFESSIONAL SERVICES 35,443 325 450 480
270-0771-455.43-31 DUES & SUBSCRIPTIONS 75 45 210 193
1 270-0771-455.43-32 COMMUNICATION 6,734 6,799 7,390 7,538
270-0771-455.43-33 TRANSPORTATION 1,246 1,673 1,739 1,774
270-0771-455.43-34 ADVERTISING 786 824 675 689
270-0771-455.43-35 PRINTING & BINDING 6,362 5,514 5,646 5,759
I 270-0771-455.43-36 INSURANCE-NON PERSONNEL 9,339 8,866 9,040 9,090
270-0771-455.43-37 CONFERENCES AND SCHOOLS 0 0 0 0
270-0771-455.43-38 UTILITY SERVICES 10,079 10,156 11,329 11,588
270-0771-455.43-39 IS FUND CHARGE 0 0 1,690 0
I 270-0771-455.43-40 SERVICE CONTRACT-NON PROF 11,578 6,240 6,754 6,530
270-077-1-455.43-41 RENTALS 400 802 570 679
270-0771-455.43-46 MISCELLANEOUS 0 0 0 0
II * OTHER SERVICES & CHARGES 82,042 41,244 45,493 44,320
270-0771-455.45-20 BUILDING 0 17,780 0 0
270-0771-455.45-30 IMP OTHER THAN BUILDING 0 0 0 0
270-0771-455.45-60 FURNITURE & FIXTURES 0 0 0 0
II * CAPITAL OUTLAY 0 17,780 0 0
II ** NATURE CENTER 432,399 415,343 400,573 408,217
Speeta1 ReVedue FupeSTo1aI 1,309,043 1,357,627 1,265,989 1,051,490
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CAPITAL PROJECTS FUNDS
Capital Projects Funds are used to account for the resources expended to acquire
permanent or long-term assets. These funds are established to provide special
accounting for bond proceeds, grants and contributions designated for the acquisition of
capital assets.
Capital Projects Funds provide a formal mechanism which enables administrators to
ensure that revenues designated for specific purposes are properly used.
Capital Improvement Fund
This fund is used to account for funds received from property taxes, state aids, interest
income and contributions that are used to finance major improvements and the
acquisition of assets that require a large capital outlay. This fund is broken down into
three separate divisions; General, Streets, and Parks.
The City prepares a separate five year Capital Improvement Plan which details the
proposed use of these funds. It is included in this section.
Capital Equipment Fund
This fund, created in 2012, accounts for funds received from property taxes, equipment
certificates, interest income & auction proceeds that are used to finance the purchase or
repair of major capital equipment. Police, Fire and Public Works vehicles & equipment
account for a majority of the capital equipment purchases in this fund. 1
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BUDGET 2013
' CAPITAL IMPROVEMENT FUND
Fund Balance Summary
Fund
408 Capital Improvement Fund
DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET
2010 2011 2012 2013
CAPITAL PROJECTS FUNDS:
CAPITAL IMPROVEMENT FUND:
Fund Balance January 1 4,559,346 5,256,385 5,264,320 5,336,059
Revenues&Transfers 1,383,121 724,673 1,500,739 979,455
Total Available 5,942,467 5,981,058 6,765,059 6,315,514
' Less: Expenditures &Transfers 686,082 716,738 1,429,000 1,338,500
Fund Balance December 31 5,256,385 5,264,320 5,336,059 4,977,014
1115112
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11/05/12 BUDGET 2013
CITY OF FRIDLEY CAPITAL IMPROVEMENT FUND
408RSUM REVENUE SUMMARY
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II
CAPITAL IMPROVEMENT FUND
BUILDING IMPROVEMENTS
408-0005-334.01-60 LOCAL GOVT AID 0 0 759,414 243,500
II
408-0005-334.25-32 STATE GRANTS-PUBLIC WORKS 0 0 0 0
408-0005-362.10-70 INTEREST EARNINGS 4,574 6,120 4,463 6,335
408-0005-362.11-70 UNREALIZED GAIN/LOSS 3,083- 17,206 0 0
II
408-0005-392.01-00 TRANSFER FROM OTHER FUNDS 0 30,000 0 95,000
* BUILDING IMPROVEMENTS 1,491 53,326 763,877 344,835
STREET IMPROVEMENTS
408-0006-311.10-00 CURRENT AD VALOREM 0 0 0 0
II
408-0006-311.20-00 DELINQUENT AD VALOREM 82 19 0 0
408-0006-334.19-33 STATE AID-ST CONSTR 1,287,874 476,071 680,000 580,000
408-0006-361.10-33 FROM COUNTY-CURRENT 0 0 0 0
II
408-0006-362.10-70 INTEREST EARNINGS 30,048 27,909 27,238 25,940
408-0006-362.11-70 UNREALIZED GAIN/LOSS 0 0 0 0
408-0006-361.15-33 FROM COUNTY-DELINQUENT 0 0 0 0
408-0006-361.20-33 DIRECT TO CITY-PRINCIPAL 0 135,848 0 0
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408-0006-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0
* STREET IMPROVEMENTS 1,318,004 639,847 707,238 605,940
PARK IMPROVEMENTS
408-0007-311.10-00 CURRENT AD VALOREM 0 0 0 0 II
408-0007-311.20-00 DELINQUENT AD VALOREM 190 171 0 0
408-0007-331.20-53 FED-CAPITAL GRANT 8,551 0 0 0
II
408-0007-362.10-70 INTEREST EARNINGS 19,818 28,328 19,624 18,680
408-0007-362.11-70 UNREALIZED GAIN/LOSS 0 0 0 0
408-0007-362.31-31 PARK FEES 35,065 3,000 10,000 10,000
408-0007-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 II* PARK IMPROVEMENTS 63,624 31,499 29,624 28,680
** CAPITAL IMPROVEMENT FUND 1,383,119 724,672 1,500,739 979,455
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11/05/12 BUDGET 2013
I CITY OF FRIDLEY CAPITAL IMPROVEMENT FUND
408ESUM EXPENDITURE SUMMARY
I 2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I CAPITAL IMPROVEMENT FUND
BUILDING IMPROVEMENTS
* SUPPLIES 0 0 0 0
* OTHER SERVICES & CHARGES 2,116 8,166 0 0
* CAPITAL OUTLAY 14,924 71,710 410,000 327,500
I * OTHER FINANCING USES 0 0 0 0
** BUILDING IMPROVEMENTS 17,040 79,876 410,000 327,500
II STREET IMPROVEMENTS
* OTHER SERVICES & CHARGES 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0
* DEBT SERVICE 0 0 0 0
I * OTHER FINANCING USES 600,000 610,000 870,000 841,000
** STREET IMPROVEMENTS 600,000 610,000 870,000 841,000
PARK IMPROVEMENTS
II * SUPPLIES 20,159 4,962 4,000 40,000
* OTHER SERVICES & CHARGES 31,780 21,900 0 0
* CAPITAL OUTLAY 17,103 0 145,000 130,000
* OTHER FINANCING USES 0 0 0 0
I ** PARK IMPROVEMENTS 69,042 26,862 149,000 170,000
*** CAPITAL IMPROVEMENT FUND 686,082 716,738 1,429,000 1,338,500
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CAPITAL IMPROVEMENT FUND 1
EXPENDITURE SUMMARY
I
Change
2012 Budget 2013 Budget Amount %
IBuilding $410,000 $ 327,500 ($ 82,500) (20.12%)
Streets 870,000 841,000 (29,000) (3.33%)
Parks 149,000 170,000 21,000 14.09% . I
Total $ 1,429,000 1 $ 1,338,500 ($ 90,500) (6.33%)
Building (408-0005-415) Acct#
I
1. Municipal Center HVAC Retrofit(Year 4 of 10) $25,000 4530
2. Municipal Center Security Upgrades $25,000 4530 I
3. Fire Entrance ADA& Entrance Upgrades $50,000 4530
4. Fire Station 3 Roofing Replacement $17,500 4530
5. Public Works Garage Heating Unit Replacement $100,000 4530 I
6. Police Storage Room $15,000 4530
7. Cold Storage Building for PD Forfeitures $95,000 4520
(Reimbursed From Forfeiture Funds)
I
TOTAL: $327,500
Streets (408-0006-435)
I
1 2013 Street Program (Net Cost) $0 This is all AJ'ed
2. 2013 MSAS Reimbursement Mill & Overlay $580,000 out to current I
3. 2013 Sealcoat Program (Area 4) $220,000 year street fund.
4. Transfer to General Fund (Staff Allocation) $41,000 AJ to Gen Fund
TOTAL: $841,000 4720
I
Parks (408-0007-455)
1. Court Surfacing/Overlays $30,000 4222
I
2. Park Furnishings $10,000 4222
3. Commons Park Irrigation System Phase 1 $80,000 4530
I4. SNC Boardwalk Replacement Phase 1 $25,000 4530
5. Security Cameras in Parks $25,000 4530
TOTAL: $170,000
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TOTAL CAPITAL IMPROVEMENTS $1,338,500
11/5/12 I
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11/05/12 BUDGET 2013
I CITY OF FRIDLEY CAPITAL IMPROVEMENT FUND
408ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
1 CAPITAL IMPROVEMENT FUND
BUILDING IMPROVEMENTS
408-0005-415.42-21 OPERATING SUPPLIES 0 0 0 0
408-0005-415.42-22 SUPPLIES FOR REPAIR/MAINT 0 0 0 0
I 408-0005-415.42-25 SMALL TOOLS & MINOR EQUIP 0 0 0 0
* SUPPLIES 0 0 0 0
408-0005-415.43-30 PROFESSIONAL SERVICES 2,116 8,166 0 0
I 408-0005-415.43-33 TRANSPORTATION 0 0 0 0
408-0005-415.43-34 ADVERTISING 0 0 0 0
408-0005-415.43-40 SERVICE CONTRACT-NON PROF 0 0 0 0
I * OTHER SERVICES & CHARGES 2,116 8,166 0
325,000 0
408-0005-415.45-20 BUILDING 0 0 0 95,000
408-0005-415.45-30 IMP OTHER THAN BUILDING 14,924 71,710 85,000 232,500
408-0005-415.45-40 MACHINERY 0 0 0 0
I408-0005-415.45-60 FURNITURE & FIXTURES 0 0 0 0
* CAPITAL OUTLAY 14,924 71,710 410,000 327,500
408-0005-415.47-20 OPERATING TRANSFERS 0 0 0 0
I * OTHER FINANCING USES 0 0 0 0
** BUILDING IMPROVEMENTS 17,040 79,876 410,000 327,500
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11/05/12 BUDGET 2013
CITY OF FRIDLEY CAPITAL IMPROVEMENT FUND
408ELINE EXPENDITURE LINE ITEMS I
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I
STREET IMPROVEMENTS
408-0006-435.43-30 PROFESSIONAL SERVICES 0 0 0 - 0
408-0006-435.43-34 ADVERTISING 0 0 0 0
408-0006-435.43-40 SERVICE CONTRACT-NON PROF 0 0 0 0
408-0006-435.43-50 PMTS TO OTHER AGENCIES 0 0 0 0
* OTHER SERVICES & CHARGES 0 0 0 0 II LAND 0 0 0 0
408-0006-435.45-30 IMP OTHER THAN BUILDING 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0
II
408-0006-435.47-20 OPERATING TRANSFERS 600,000 610,000 870,000 841,000
* OTHER FINANCING USES 600,000 610,000 870,000 841,000
II
** STREET IMPROVEMENTS 600,000 610,000 870,000 841,000
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11/05/12 BUDGET 2013
I CITY OF FRIDLEY CAPITAL IMPROVEMENT FUND
EXPENDITURE NDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II PARK IMPROVEMENTS_
408-0007-455.42-21 OPERATING SUPPLIES 0 0 0 0
408-0007-455.42-22 SUPPLIES FOR REPAIR/MAINT 20,159 4,962 4,000 40,000
II * SUPPLIES 20,159 4,962 4,000 40,000
408-0007-455.43-30 PROFESSIONAL SERVICES 0 0 0 0
408-0007-455.43-31 DUES & SUBSCRIPTIONS 0 400 0 0
408-0007-455.43-34 ADVERTISING 0 0 0 0
I 408-0007-455.43-40 SERVICE CONTRACT-NON PROF
31,780 21,500 0 0
408-0007-455.43-41 RENTALS 0 0 0 0
408-0007-455.43-50 PMTS TO OTHER AGENCIES 0 0 0 0
II * OTHER SERVICES & CHARGES 31,780 21,900 0 0
408-0007-455.45-10 LAND 0 0 0 0
408-0007-455.45-20 BUILDING 0 0 0 0
408-0007-455.45-30 IMP OTHER THAN BUILDING 17,103 0 145,000 130,000
I * CAPITAL OUTLAY 17,103 0 145,000 130,000
408-0007-455.47-20 OPERATING TRANSFERS 0 0 0 0
I * OTHER FINANCING USES 0 0 0 0
** PARK IMPROVEMENTS 69,042 26,862 149,000 170,000
II *** CAPITAL IMPROVEMENT FUND 686,082 716,738 1,429,000 1,338,500
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CAPITAL IMPROVEMENT FUND —2013 '
BUILDING: ,
Municipal Center HVAC Retrofit
This project consists of multi-year replacement or retrofit of a single rooftop HVAC
unit at the Municipal Center. There are 16 units that serve to heat and cool the
building housing staff from all City Departments. These are over 20 years old, and
are becoming inefficient and maintenance-intensive. This is the fourth year of
replacements under this program. The proposed budget includes $25,000 in 2013 for
this work.
Municipal Center Security Upgrades
This project consists physical security upgrades and monitoring of the public areas at
the Fridley Municipal Center, including the public counters, meeting rooms, and City
Council Chambers. $25,000 is proposed in 2013 for this project.
Fire Entrance Upgrades
This project includes a retrofit of the Fire Department public entrance on University
Avenue to conform to ADA standards and to provide added security to the entrance
for public and staff. A vestibule will be created at the entrance to provide initial
separation between staff and entrants of the building. An ADA compliant access will
be provided. Lighting will be upgraded, and public visibility of the entrance location
will be improved through signage. $50,000 is included in the 2013 budget for this 1
project.
Fire Station 3 Roofing Replacement '
This project includes a replacement of roofing at Fire Department's Station 3, which
is roughly 22 years old. $17,500 is included in the 2013 budget for this roof
replacement. ,
Public Works Garage Heating Unit Replacement
This project includes replacement of 14 existing gas fired unit heaters at the Fridley
Public Works Garage. These unit heaters were installed in the 1960s, and are
operating at roughly 40% efficiency. Twelve new high-efficiency heaters will be
installed to heat equipment bays and shop areas. In addition, make up air handling
and exhaust gas sensors will be installed to bring the system up to current codes. The
2013 project budget is $100,000 for this work.
Police Storage Room
This project consists of retrofitting areas within the Police Department to
accommodate their requirements for proper storage of evidence. $15,000 is proposed
in 2013 to complete this work, which is transferred from the 2012 CIP budget.
162
1
Co ld Storage Building for Police Forfeitures
g g
This project would add indoor space for storage of vehicles that are impounded and
' eventually sold after forfeiture. Currently, vehicles are stored outdoors in an
unmonitored, fenced site. Constructing indoor storage would provide additional
security, and prevent former owners or others from accessing and damaging valuable
or sensitive impounded vehicles. In addition, the project will provide for a better
resale value at vehicle auctions, and will provide additional protection to stormwater
systems that are exposed to fluid leaking at the current site. The project is estimated
' at $95,000 and will be paid for using dedicated drug forfeiture funds.
STREETS:
2013 Street Project/Mill and Overlay Program
' The project is part of our pavement preservation plan, and will include work in the
Meadowmore Terrace and Flanery Park neighborhoods bounded be Central Avenue,
Stinson Boulevard from 69th Avenue to Osborne Road.
The approximate project centerline length of the project is 3.9 miles, The project will
be paid for through special assessments and the City's allotment of State Aid(MSAS)
construction funds.
2013 Sealcoat Program (Area 4)
' In recent years the City of Fridley has participated in a cooperative contract with
several northern suburban cities for street maintenance services. The City of Fridley
regularly participates in contracting for sealcoating, street sweeping, and pavement
marking services as part of this arrangement. The primary reason to seal coat asphalt
pavement is to protect the street from the deteriorating effects of sun and moisture.
The City of Fridley has a current pavement maintenance program including annual
sealcoating application in one of eight areas. This allows sealcoating of streets in an
eight-year cycle. 2013 sealcoating is to be completed in Area 4,which is between the
BNSF Railway and Trunk Highway 65 from Mississippi Street to 73`d Avenue, and
' includes 9.4 centerline miles of streets. This project is estimated and budgeted at
$220,000.
PARKS:
Court Surfacing/Overlays
' Court resurfacing is needed on the City's basketball and tennis courts with a color
coating material. Color coating material needs to be reapplied every 3-4 years in order
to keep the courts in acceptable playing condition. Courts to be color coated are
' determined annually by the Park Maintenance Supervisor and the Parks and
Recreation Director. Tennis court resurfacing is included. Also, some courts will
require asphalt overlays or replacement of the asphalt surface. We have budgeted
$30,000 for these projects.
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Park Furnishings/Replacements '
This project consists of selective replacement of picnic tables,park benches, signs
and other amenities throughout the City parks. We have budgeted$10,000 for this
item, which is necessary due to aging equipment.
Commons Park Irrigation System Replacement—Phase 1
This project includes replacement the existing irrigation system at Commons Park,
which was installed nearly 40 years ago. We have frequent repairs and leakage on the
current system. The project will be completed in two phases. $80,000 is budgeted
for this item.
SNC Boardwalk Repair—Phase 1
This project includes replacement of existing boardwalk at Springbrook Nature
Center. The boardwalk is well past its serviceable life, and there is severe
deterioration. The project proposed is part of a five-phase replacement, and the
project budget proposed for 2013 is $25,000.
Security Cameras in Parks
This project includes installation of camera equipment in our most highly-used parks,
including Commons Park, Community Park, Moore Lake Park, and the Springbrook
Nature Center. Cameras will be installed as a disincentive to vandalism and other
illegal activity, and as a way to monitor park usage. The systems will use wireless
capabilities. We have budgeted $25,000 for this project.
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I 5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013
City of Fridley As Of 10/23/12
I State of Minnesota
Building Capital Improvements
1 2012
Beginning Balance $ 493,113
IRevenues Interest Income 4,931
LGA 759,414
ITotal Revenues $764,345
Funds Available 1,257,458
IProjects Municipal Center HVAC Retrofit(year 3 of 10) 0
(Note,this budgeted$25,000 item for 2012 was actually done in 2011)
I Municipal Center Roof Replacement 450,000
Police Garage Roof Repair/Retrofit 120,000
Muni Center Parking Ramp Repairs(from 09) 39,000
Squad Room Remodeling (deferred From 2009) 15,000
I (Note, Police Storage Room moved to 2013 as this is a higher priority)
Total Projects $624,000
IEnding Balance $ 633,458
I2013
IBeginning Balance $ 633,458
Revenues Interest Income 6,335
LGA 243,500
ITransfer In From Fund 240-Forfeitures 95,000
Total Revenues $344,835
IFunds Available 978,293
Projects Municipal Center HVAC Retrofit(year 4 of 10) 25,000
I Municipal Center Security Upgrades 25,000
Fire Entrance ADA& Entrance Upgrades 50,000
Fire Station 3 Roofing Replacement 17,500
I Public Works Garage Heating Unit Replacement 100,000
Police Storage Room(From 2012) 15,000
Cold Storage Building for PD Forfeitures 95,000
I (Reimbursed From Forfeiture Funds)
Total Projects $327,500
Ending Balance $ 650,793
I 165
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5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013
I
City of Fridley As Of 10/23/12
State of Minnesota
I
Building Capital Improvements
2014
1
Beginning Balance $ 650,793
Revenues Interest Income 6,508
I
LGA 243,500
Total Revenues $250,008
I
Funds Available 900,801
Projects Municipal Center HVAC Retrofit(year 5 of 10) 25,000
I
Municipal Garage Paving Retrofit 25,000
Fire Station 2 Site Upgrades 20,000
Public Works Garage Repairs-Roof(From 2013) 180,000
I
Fire Stations 2&3 Security Upgrades 20,000
Total Projects $270,000
Endin g Balance $ 630,801
I
2015 I
Beginning Balance 630,801
Revenues Interest Income 6,308 I
LGA 243,500
Total Revenues $249,808
Funds Available
880,609 1
Projects Municipal Center HVAC Retrofit(year 6 of 10) 26,000
I
Muni Garage Storage Building Upgrades (From 2012) 60,000
Muni Center Exterior Repairs 50,000
Total Projects 136,000
1
Ending Balance $ 744,609
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166 1
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I 5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013
City of Fridley As Of 10/23/12
I State of Minnesota
Building Capital Improvements
I2016
Beginning Balance 744,609
IRevenues Interest Income 7,446
LGA 243,500
1 Total Revenues $250,946
Funds Available 995,555
IProjects Municipal Center HVAC Retrofit(year 7 of 10) 26,000
Municipal Garage HVAC Retrofit 13,000
I Fire Station Floor Resurfacing (3 Stations) 25,000
Gun Range Backstop 35,000
Total Projects 99,000
IEnding Balance $ 896,555
I
2017
IBeginning Balance 896,555
Revenues Interest Income 8,966
I LGA 243,500
Total Revenues $252,466
IFunds Available 1,149,020
Projects Municipal Center HVAC Retrofit(year 8 of 10) 26,000
I Municipal Garage HVAC Retrofit 13,000
Fire Station#3 PM Repairs 25,000
Total Projects 64,000
IEnding Balance $ 1,085,020
I
Other Years
IMuni Center Expansion Including Fire Station#1 480,000
Municipal Center HVAC Retrofit 69,000
I Muni Center Energy Reduction Project _? __�
$ 5
Total Projects 549,000
I1 0/23/1 2
167
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013
City of Fridley As Of 11/5/12
State of Minnesota
Streets Capital Improvements
I
2012
I
Beginning Balance $ 2,756,396
Revenues Interest Income 27,564
MSAS Reimbursement-2012 Mill&Overlay 680.000
Total Revenues $707,564
Funds Available 3,463,960
I
Projects 2012 Streets Program (memo only)Net Cost= 30,000
7th St(61st to 68th), Monroe St, 67th/68th St(TH47 to TH65), 960,000
I
Local Streets in Rice Creek Terrace, ST2012-01
Meadowmore Terrace and Flanery Pk, ST2012-01
Street Sign Replacements, PH 3 of 3 30,000
Trail/Walk Upgrades 100.000 I
CONTRACT BUDGET COST $ 1,090,000
Less Special Assessments: (380,000)
Less MSAS Reimbursement: (680,000) I
Net Cost= 30,000
2012 MSAS Reimbursement Mill&Overlay Transferred to 680,000
I
2012 Sealcoat Program(Area 3) current year's 160,000
street fund
Total Projects $870,000
I
Ending Balance $ 2,593,960
2013
I
Beginning Balance $ 2,593,960
Revenues Interest Income 25,940
I
MSAS Reimbursement-2013 Mill&Overlay 580,000
Total Revenues $605,940
Funds Available 3,199,900
I
Projects 2013 Streets Program(memo only)Net Cost= 0
75th Ave&69th Ave(Central to Stinson), Local Streets in 960,000
I
Meadowmore Terrace and Flanery Park, ST2013-01
Transfer to General Fund(Staff Allocation) 41,000
CONTRACT BUDGET COST $ 1,001,000
ILess Special Assessments: (421,000)
Less MSAS Reimbursement: (580,000)
Net Cost= 0 I
2013 MSAS Reimbursement Mill&Overlay Transferred to 580,000
2013 Sealcoat Program(Area 4) current year's 220,000
street fund I
Total Projects $800,000
Ending Balance $ 2,399,900
I
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I 5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013
City of Fridley As Of 11/5/12
I State of Minnesota
Streets Capital Improvements
I• 2014
Beginning Balance $ 2,399,900
I Revenues Interest Income 23,999
MSAS Reimbursement 2014 Mill&Overlay 680.000
Total Revenues $703,999
IFunds Available 3,103,899
Projects 2014 Streets Program(memo only)Net Cost= 820,000
I 53rd Ave(Main St to TH65),3rd St(49th to 53rd), Local Streets 960,000
in Summit Manor and Plymouth,
Main St/Commerce Ln(73rd to 83rd), Commerce Cir, 73rd St 570,000
&83rd St West of TH47, ST2014-01
I 69th Ave(Central to Stinson)and 69th Ave RR Crossing 250,000
ST2014-02
Trail/Walk Upgrades 100.000
I CONTRACT BUDGET COST $ 1,880,000
Less Special Assessments: (380,000)
Less MSAS Reimbursement: (680,000)
INet Cost= 820,000
2014 MSAS Reimbursement Mill&Overlay Transferred to 680,000
2014 Sealcoat Program(Area 5) current year's 190,000
Istreet fund
Total Projects $1,690,000
I
•
Ending Balance $ 1,413,899
2015
IBeginning Balance $ 1,413,899
Revenues Interest Income 14,139
IMSAS Reimbursement-2015 Mill&Overlay 680.000
Total Revenues $694,139
IFunds Available 2,108,038
Projects 2015 Streets Program(memo only)Net Cost= 0
I Parkview, North Park&Marian Hills 960,000
Trail/Walk Upgrades 100.000
CONTRACT BUDGET COST $ 1,060,000
Less Special Assessments: (380,000)
I Less MSAS Reimbursement: (680,000)
Net Cost= 0
I 2015 MSAS Reimbursement Mill&Overlay Transferred to 680,000
2015 Sealcoat Program(Area 6) current year's 195,000
57th Avenue BSNF RR Crossing at Grade street fund 800,000
ITotal Projects $1,675,000
IEnding Balance $ 433,038
169
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013 I
City of Fridley As Of 11/5112
State of Minnesota
Streets Capital Improvements
I
2016
Beginning Balance $ 433,038
I
Revenues Interest Income 4,330
MSAS Reimbursement-2016 Mill&Overlay 680.000 I
Total Revenues $684,330
Funds Available 1,117,368
I
Projects 2016 Streets Program(memo only)Net Cost= 0
Melody Manor 710,000
Street Lighting Upgrades/Retrofit 100,000 I
Main Street Pedestrian Bridge 250.000
CONTRACT BUDGET COST $ 1,060,000
Less Special Assessments: (380,000)
ILess MSAS Reimbursement: (680,000)
Net Cost= 0
2016 MSAS Reimbursement Mill&Overlay Transferred to 680,000
I
2016 Sealcoat Program(Area 7) current year's 200,000
street fund 0
Total Projects
$880,000 I
Ending Balance $ 237,368
I
2017
I
Beginning Balance $ 237,368
Revenues Interest Income 2,374
MSAS Reimbursement-2017 Mill&Overlay 680.000
I
Total Revenues $682,374
Funds Available 919,742
I
Projects 2017 Streets Program(memo only)Net Cost= 0
Innsbruck Concrete Streets 860,000
I
Street Lighting Upgrades/Retrofit 100,000
TraiUWalk Upgrades 100.000
CONTRACT BUDGET COST $ 1,060,000
I
Less Special Assessments: (380,000)
Less MSAS Reimbursement: (680,000)
Net Cost= 0
I
2017 MSAS Reimbursement Mill&Overlay Transferred to 680,000
2017 Sealcoat Program(Area 8) current year's 210,000
Istreet fund 0
Total Projects $890,000
I
Ending Balance $ 29,742
170
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5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013
City of Fridley As Of 11/5/12
State of Minnesota
Streets Capital Improvements
' Other Years
Ashton Avenue Extension 110,000
Mississippi &HWY 65 Improvement 75,000
1 Oakley Street Connection 75,000
' Total Projects $ 260,000
11/5/12
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I
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013
City of Fridley As Of 9/10112
State of Minnesota
Parks Capital Improvements
I
2012 I
Beginning Balance $ 2,013,849
Revenues Interest Income 20,138
I
Current Ad Valorem 0
Park Fees 10,000
Total Revenues $30,138
I
Funds Available 2,043,987
Projects Court Surfacing/Overlays(from 11) 22,000
I
Park Furnishings($5,000 from 11) 9,000
Community Park Lighting Upgrades 30,000
Community Park Parking Lot Replacement 115,000
ITotal Projects $176,000
Ending Balance $ 1,867,987
1
2013
Beginning Balance $ 1,867,987
Revenues Interest Income 18,680
I
Current Ad Valorem 0
Park Fees 10,000 I
•
Total Revenues $28,680
Funds Available 1,896,667
Projects Court Surfacing/Overlays 30,000
Park Furnishings 10,000
Commons Park Irrigation System Phase 1 80,000
I
SNC Boardwalk Replacement Phase 1 25,000
Security Cameras in Parks 25,000
Total Projects $170,000
I
Ending Balance $ 1,726,667
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I
l 5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013
'City of Fridley As Of 9/10/12
I State of Minnesota
Parks Capital Improvements
I2014
Beginning Balance $ 1,726,667
' Revenues Interest Income 17,267
Current Ad Valorem 0
Park Fees 10.000
ITotal Revenues $27,267
Funds Available 1,753,934
IProjects Court Surfacing/Overlays 30,000
Park Furnishings 10,000
I Commons Park Irrigation System Phase 2 80,000
SNC Boardwalk Replacement Phase 2 25,000
Security Cameras in Parks 25,000
I Total Projects $170,000
Ending Balance 1,583,934
I
2015
IBeginning Balance $ 1,583,934
Revenues Interest Income 15,839
I Current Ad Valorem 0
Park Fees 10,000
Total Revenues $25,839
IFunds Available 1,609,773
I Projects Court Surfacing/Overlays 30,000
Park Furnishings 10,000
Playground Equipment Replacements 30,000
SNC Boardwalk Replacement Phase 3 25,000
ITotal Projects $95,000
Ending Balance $ 1,514,773
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I 173
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013
City of Fridley As Of 9/10/12
State of Minnesota
Parks Capital Improvements
2016
Beginning Balance $ 1,514,773
Revenues Interest Income 15,148
Current Ad Valorem 0
Park Fees 10,000
Total Revenues $25,148
Funds Available 1,539,921
Projects Court Surfacing/Overlays 30,000
Park Furnishings 10,000
Playground Equipment Replacements 30,000
SNC Boardwalk Replacement Phase 4 25,000
Total Projects $95,000
Ending Balance $ 1,444,921
2017 I
Beginning Balance $ 1,444,921
Revenues Interest Income 14,449
Current Ad Valorem 0
Park Fees 10,000
Total Revenues $24,449
Funds Available 1,469,370
Projects Court Surfacing/Overlays 30,000
Park Furnishings 10,000
Playground Equipment Replacements 30,000
SNC Boardwalk Replacement Phase 5 25,000
Total Projects $95,000
Ending Balance $ 1,374,370 I
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I 5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2013
City of Fridley As Of 9/10/12
I State of Minnesota
Parks Capital Improvements
IOther Years
SNC Spring Project 6,120,000
Fridley Community Center Gym 2,856,000
I Dredging Farr Lake 188,700
Citizens Memorial Area 40,800
Dredging Ponds at Innsbruck 263,160
I Moore Lake Property Acquisitions 763,980
Creek View Park-Picnic Shelter 35,700
Skateboard Park 76,500
Sand Dunes Path 51,000
' City Plaza Upgrade and Furnishings 51,000
Edgewater Park Irrigation System 25,500
Flanery Park Irrigation System 51,000
I Jay Park Irrigation System 10,200
Logan Park Irrigation System 25,500
Plymouth Square Park Irrigation System 25,500
I Moore Lake North Parking Lot Expansion 15,300
Little League Bench/Dugout Replacement 30,600
Little League Fencing Replacement 20,400
Commons Park Warming House Replacement 306,000
I and FYSA Storage
Commons Park Parking Lot Upgrade&Expansion 51,000
Showmobile Replacement 122,400
I Portable Bleachers 40,800
Moore Lake Picnic Shelter Replacement 45,900
Moore Lake South Area Landscaping Project 30,600
Madsen Park Picnic Shelter 35,700
I Riverview Heights Picnic Shelter 35,700
Community Park Plaza Area&Shelter 91,800
Innsbruck Park Picnic Shelter 35,700
I Briardale Oicnic Shelter Replacement 25,500
Total Projects $ 11,471,940
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I9/10/12
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BUDGET 2013 I
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BUDGET 2013
' CAPITAL EQUIPMENT FUND
Fund Balance Summary
1 Fund
410 Capital Equipment Fund
REVISED
DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET
2010 2011 2012 2013
' CAPITAL PROJECTS FUNDS:
CAPITAL EQUIPMENT FUND:
Fund Balance January 1 0 0 0 821,900
' Revenues &Transfers 0 0 1,246,300 243,500
Total Available 0 0 1,246,300 1,065,400
' Less: Expenditures &Transfers 0 0 424,400 1,065,400
Fund Balance December 31 0 0 821,900 0
9/10/12
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1
09/10/12 BUDGET 2013
CITY OF FRIDLEY CAPITAL EQUIPMENT FUND
41ORSUM REVENUE SUMMARY I
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
CAPITAL EQUIPMENT FUND
410-0000-334.01-60 LOCAL GOVT AID 0 0 0 243,500
II
410-0000-362.10-70 INTEREST EARNINGS 0 0 0 0
410-0000-362.11-70 UNREALIZED GAIN/LOSS 0 0 0 0
410-0000-393.11-00 EQUIP CERTIF PROCEEDS 0 0 1,246,300 0
II
* CAPITAL EQUIPMENT FUND 0 0 1,246,300 243,500
** CAPITAL EQUIPMENT FUND 0 0 1,246,300 243,500 1
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1
09/10/12 BUDGET 2013
II CITY OF FRIDLEY CAPITAL EQUIPMENT FUND
410ESUM EXPENDITURE SUMMARY
1 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I CAPITAL EQUIPMENT FUND
POLICE
410-0440-425.45-40 MACHINERY 0 0 174,400 177,700
I * POLICE 0 0 174,400 177,700
FIRE
410-0550-425.45-40 MACHINERY 0 0 34,000 600,000
II * FIRE
0 0 34,000 600,000
PARK MAINTENANCE
I410-0666-435.45-40 MACHINERY 0 0 81,000 87,700
* PARK MAINTENANCE 0 0 81,000 87,700
I STREET MAINTENANCE
410-0668-435.45-40 MACHINERY 0 0 135,000 200,000
* STREET MAINTENANCE 0 0 135,000 200,000
II
** CAPITAL EQUIPMENT FUND 0 0 424,400 1,065,400
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1
CAPITAL EQUIPMENT FUND
EXPENDITURE SUMMARY
I
Revised Change I
2012 Budget 2013 Budget Amount
Police $ 174,400 $ 177,700 $ 3,300 1.89%
Fire 34,000 600,000 $ 566,000 1664.71%
I
Park Main't 81,000 87,700 $ 6,700 8.27%
Street Main't 135,000 200,000 65,000 48.15%
Total $ 424,400 $ 1,065,400 I $641,000 151.04% I
Police (410-0440-425-4540)
1. 3 Police Squad Sedans $131,100
2. 1 Police Squad SUV 46,600
TOTAL: $177,700 I
Fire (410-0550-425-4540) I
1 Pumper $600,000
TOTAL: $600,000
Park Main't (410-0666-435-4540) 1
1. 1-Ton Dump Truck $37,700
2. Tractor Front Mount Mower $18,000 I
3. Skidloader 32,000
TOTAL: $87,700
I
Street Main't (410-0668-435-4540)
1. 2 Yard 1-Ton Dump/Plow Truck $65,000
2. 6 Yard Dump/Plow Truck 135,000
TOTAL: $200,000
I
TOTAL CAPITAL IMPROVEMENTS $1,065,400
9/1 0/1 2 1
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CAPITAL EQUIPMENT FUND — 2013
POLICE DEPARTMENT:
Police Squad Replacement,Units 330, 331, and 332
1 Squad sedans are replaced on a regular rotation on a three-year cycle. Replacements
are at equivalent of 200,000 to 250,000 miles based on engine hours run. In 2013,
replacement of auxiliary equipment is included to fully outfit these three squad
' sedans, which are all 2010 Ford Crown Victoria models. This equipment was used on
multiple previous replacements. The sedans are placed into secondary service with
other departments such as Finance, Public Works, and Community Development
based on condition of these vehicles. Three sedans from the City's fleet at the lowest
condition rating are proposed to be sold at auction.
' Police Squad SUV/Pickup, Unit 326
Squad SUVs are replaced on a regular rotation on a five-year cycle. Replacements
are at equivalent of 200,000 to 250,000 miles based on engine hours run. In 2013,
' Unit 326, a 2008 Ford Explorer is proposed to be replaced. This unit will be sold at
auction.
' FIRE DEPARTMENT:
Pumper Truck Replacement,Unit 281
Engine 2, a 1990 Ford L-9000 Pumper Truck with Telesquirt, is proposed to be
replaced in 2013. This unit is over 20 years old, and has 33,800 miles on it. There
are additionally thousands of idle run hours on this equipment. The unit has dated
' technology and the Telesquirt is obsolete and is in an out-of-service condition. The
truck is currently usable only as a pumper unit. This unit is required for primary
service, and currently limits the capabilities of the capabilities of the Fire Department
' due to its partially out-of-service condition. Alternatives for most advantageous
resale of the existing unit are being evaluated.
PUBLIC WORKS DEPARTMENT /PARKS MAINTENANCE:
' 1-Ton Dump Truck Replacement,Unit 502
This unit is a two wheel drive 2001 Chevrolet model 3500 with a dump body. It is in
fairly good condition, and will be replaced in primary service for parks maintenance
' and plowing to secondary service to replace Unit 544 which is a 1996 Ford F350 with
dump and chipper body. Unit 544, which has had heavy secondary use with the wood
chip trailer will then go to surplus auction. The wood chip body will be moved to
' Unit 502, which will then be used primarily in tandem with the wood chipper.
Tractor Front Mount Mower Replacement, Unit 529
' Unit 529 is used in primary service in Parks Maintenance as a front line mower. The
condition of this 2003 John Deere mower is fair, but its gasoline-powered engine is
wearing. We recommend replacement of this unit in 2013 with a similar diesel-
powered mower.
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1
Unit 561
Skidloader Replacement,
Condition of this 2000 John Deere model 250 skidsteer loader with attachments is
fair, but replacement in 2013 is recommended as there are fairly high hours on this
machine. In addition, it has an ergonomically dated cab. Replacement has been
delayed two years due to limitations on Park Division equipment replacements, which
we expect to be reinstated in the coming budget cycle. We recommend keeping
attachments and moving those to a new unit to be placed in primary service for Parks
Maintenance.
PUBLIC WORKS DEPARTMENT / STREET MAINTENANCE:
2 Yard 1-Ton Dump/Plow Truck Replacement,Unit 726 '
Unit 726 is a 2004 Ford F450 dump, plow, and sander truck in primary use for winter
de-icing. Due to the very poor condition of the body, we are recommending
replacement of this truck in 2013, one year ahead of its scheduled replacement.
6 Yard Dump/Plow Truck Replacement, Unit 763
This truck is in fair condition, but has electrical issues. Also, it is a 2002 Sterling
L7500 truck, and parts are extremely difficult to obtain, as Sterling has been out of
business since 2005. This is the last of our Sterling trucks in the fleet. We
recommend replacement of this truck along with its dump body, plow, wing, and
sander equipment in 2013, which is a year beyond expected replacement of this unit.
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5 YEAR CAPITAL EQUIPMENT FUND
I BUDGET 2013
City of Fridley As Of 9/10112
State of Minnesota
I2012
Beginning Balance $0
IRevenues LGA 0
Equipment Certificate Proceeds 1,246,300
I Other(includes auction proceeds) 0
Total Revenues $1,246,300
IFunds Available $1,246,300
Purchases Police Police Squads-3 (3 x 42,900=$128,700) 128,700
Police Squad SUV/Pickup 45,700
IFire Rescue Truck Rescue 4 34,000
I Park Main't 3/4 Ton Pickup with Plow Package Unit 554 37,000
Tractor Front Mount Mower Unit 516 44,000
(This was moved here from 2014 per Bill 4/18/12)
IStreet Main't 6 Yard Dump/Plow Truck Unit 762 135,000
Total Purchases $424,400
IEnding Balance $ 821,900
I2013
Beginning Balance $ 821,900
IRevenues LGA 243,500
Equipment Certificate Proceeds 0
Other(includes auction proceeds) 0
ITotal Revenues $243,500
Funds Available $1,065,400
IPurchases Police Police Squads-3 (3 x 43,700=$131,100) 131,100
Police Squad SUV/Pickup 46,600
IFire Pumper Engine 2 600,000
I Park Main't 1-Ton Dump Truck Unit 502 37,700
Tractor Front Mount Mower Unit 529 18,000
Skidloader Unit 561 32,000
IStreet Main't 2-Yd 1-Ton Dump/Plow Truck Unit 726 65,000
6 Yard Dump/Plow Truck Unit 763 135,000
ITotal Projects $1,065,400
Ending Balance $0
I 183
5 YEAR CAPITAL EQUIPMENT FUND
BUDGET 2013
City of Fridley As Of 9110/12 I
State of Minnesota
2014 I
Beginning Balance $0
Revenues LGA 243,500
Equipment Certificate Proceeds 1,719,600
Other(includes auction proceeds) 0
Total Revenues $1,963,100
I
Funds Available $1,963,100
Purchases Police Police Squads-3 (3 x 44,600=$133,800) 133,800
I
Police Squad SUV/Pickup 47,500
Fire Rescue Truck Rescue 2 45,000
Engine#3 Hydraulic Tools Engine 3 40,000
I
Park Main't Utility Vehicle Unit 531 21,000
Tractor with Implements Unit 574 54,000
Turf Sweeper Unit 583 15,300
Street Main't Aerial Truck Unit 734 90,000
Sidewalk Plow Unit 760 90,000
12 Yard Dump/Plow Truck Unit 775 160,000
Comm Dev Mid-size Passenger Vehicle 15,000
I
Total Projects $711,600
Ending Balance $ 1,251,500 I
2015 I
Beginning Balance $ 1,251,500
Revenues LGA 243,500
Equipment Certificate Proceeds 0 I
Other(includes auction proceeds) 0
Total Revenues $243,500 I
Funds Available $1,495,000
Purchases Police Police Squads-3 (3 x 45,500=$136,500) 136,500
I
Police Squad SUV/Pickup 48,500
Fire Engine Engine 1 600,000
Rescue Truck Rescue 5 30,000
Boat Boat 9 8,000
Park Main't Side& Rear Highway Mower Unit 514A 35,000
Zero Turn Mower(2) Unit 515 &534 32,000
Crew Cab Pickup Unit 524 35,000
I
Generator/Welder Trailer Mount Unit 587 7,000
1-Ton Truck with Utility Body Unit 564 36,000
Street Main't Brush Chipper Unit 738 26,000
Roller Unit 745 21,000
6 Yard Dump/Plow Truck(2) Unit 755&769 280,000
Large Aerial Unit 793 200,000 I
Total Projects $1,495,000
Ending Balance $0
184 II
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5 YEAR CAPITAL EQUIPMENT FUND
I BUDGET 2013
City of Fridley As Of 9/10112
State of Minnesota
I2016
Beginning Balance $ 0
IRevenues LGA 243,500
Equipment Certificate Proceeds 688,100
Other(includes auction proceeds) 0
ITotal Revenues $931,600
IFunds Available $931,600
Purchases Police Police Squads-3 (3 x 46,400= $139,200) 139,200
Police Squad SUV/Pickup 49,500
I Fire Air Compressor 40,000
Park Main't Sidewalk Plow Unit 760 90,000
Turf Sweeper Unit 513 22,000
I Extended Cab Pickup Unit 518 34,000
3/4 Ton Dump Truck Unit 553 38,000
Utility Vehicle Unit 572 10,000
I Street Main't 1-Ton Dump Truck with Plow Unit 728 50,000
Striper Unit 749 5,000
Loader Unit 774 160,000
ITotal Projects $637,700
Ending Balance $293,900
I2017
Beginning Balance $293,900
IRevenues LGA 243,500
Equipment Certificate Proceeds 0
Other(includes auction proceeds) 0
ITotal Revenues $243,500
Funds Available $537,400
IPurchases Police Police Squads-3 (3 x 47,300=$141,900) 141,900
Police Squad SUV/Pickup 50,500
I Fire Rescue Truck
Par Rescue 1 70,000
Park Main't 1-Ton Dump Truck Unit 594 43,000
Street Main't 60 KW Trailer Mounted Generator Unit 720 55,000
I 1-2 Ton Pickup Unit 727 28,000
1-Ton Dump Truck with Plow Unit 729 50,000
Pavement Cutter Unit 748 9,000
Sidewalk Plow Unit 797 90,000
ITotal Projects $537,400
IEnding Balance $0
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ENTERPRISE FUNDS
' Enterprise Funds are used to account for the operations of self-supporting governmental
activities which render services or goods to the public. The accounting records are
maintained on an accrual basis.
The reporting for enterprise funds is similar to comparable private enterprises.
Creditors, legislators or the general public can evaluate the performance of municipal
enterprises on the same basis as they can the performance of investor-owned
' enterprises.
' Public Utilities Fund
This fund accounts for the operations of the City-owned water, sewer and storm water
systems.
Liquor Fund
' This fund accounts for the operation of two off-sale liquor establishments.
BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
601 Water Fund Public Works Water
PERFORMANCE COSTS/ BUDGET I
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATIO IMPACT
N
I
OBJECTIVE#1
Facilities maintenance and upgrades I
ACTIVITIES
Coordination and assistance with distribution Complete Water 120 hours Absorbed
system repairs included in CIP distribution retrofit Operations Staff
I
project, 10/15/13 Time
Well repair coordination and pump rebuilds Complete Water 40 hours Absorbed
included in CIP using updated contract 12/31/13 Operations and
I
documents Engineering Staff
Time
OBJECTIVE#2 I
Plan future upgrades and implement
programs for operational efficiency
ACTIVITIES
Distribution System Inventory and Condition Complete by Operations and 100 hours Absorbed
Assessment to identify future CIP needs for 12/31/13 Engineering Staff I
retrofit and replacement
OBJECTIVE#3 I
Review of Equipment and Purchasing
Programs
ACTIVITIES I
Review options for cooperative purchasing of Complete by Water 40 hours Absorbed
chemicals with other cities 2/1/13 Operations Staff
Time '
Review feasibility of cooperative combination Complete by Equipment 20 hours Absorbed
JetNac equipment for water repair 3/1/13 recommendation
excavations
I
OBJECTIVE#4 I
Automate metering system
ACTIVITIES
Installation of AMR Meters,Phase 3, Rice Complete by Water 1,020 hours Absorbed
Creek Terrace Neighborhood 12/1/13 Operations Staff
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Time
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186 I
BUDGET 2013
' WATER FUND
Net Assets Summary
' Fund
601 Water Fund
DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET
' 2010 2Q11 2012 2013
Net Assets January 1 9,160,192 9,142,307 8,931,449 8,767,913
Revenues 2,420,515 2,477,988 2,665,114 2,775,549
Total Available 11,580,707 11,620,295 11,596,563 11,543,462
' Expenses 2,438,400 2,688,846 2,828,650 2,828,727
Net Income (17,885) (210,858) (163,536) (53,178)
Net Assets December 31 9,142,307 8,931,449 8,767,913 8,714,735
' CIP Figure for 4 Years Out 3,915,000
10/31/12
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10/30/12 BUDGET 2013
II CITY UM FRIDLEY WATER FUND
REVENUE SUMMARY
601RSUM
2010 2011 2012 FINAL II ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
WATER FUND 0 0 0
601-0000-345.04-31 PUBLIC WORKS MAINT 0 0 0 0
601-0000-341.06-11 ADMINISTRATIVE CHARGES 0
601-0000-341.14-11 NSF CHARGES
0 0 0 0 II
601-0000-362.10-70 INTEREST EARNINGS 31,317 48,011 45,000 40,100
11,751 0 0
601-0000-362.11-70 UNREALIZED GAIN/LOSS 1,639- 1,829 0 0 0 0 0 0 II 601-0000-362.51-60 SALE OF MISC PROPERTY 0
601-0000-362.52-80 FIXED ASSET-GAIN/LOSS 2 820 355 1,300 1,300
601-0000-362.61-60 MISCELLANEOUS REVENUE II 601-0000-371.10-00 WATER SALES 2,187,115 2,265,652 2,412,364 2,584,649
8,348 9,440 10,200 10,200
601-0000-371.20-00 WATER FLAT RATE SALES 5,845 5,465 5,000 5,000
601-0000-371.50-00 CONNECT/RECONNECT FEES
601-0000-371.60-00 PENALTIES/FORFEIT DISCONT 130,437 87,240 132,000 87,200
601-0000-371.70-00 METER SALES 18,397 9,850 23,000 10,000
II
601-0000-371.80-00 WATER TAPPING & MISC. 28,353 29,296 24,000 28,000
601-0000-371.90-00 ONE-TIME ACCT. SETUP FEE 9,520
9,100 12,250 9,100
* WATER FUND 2,420,514 2,477,989 2,665,114 2,775,549
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I10/30/12 BUDGET 2013
CITY OF FRIDLEY WATER FUND
601ESUM EXPENDITURE SUMMARY
II2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
IIUTIL ADMINISTRATION
* PERSONAL SERVICES 363,086 369,131 382,661 390,833
* SUPPLIES
216 753 350 500
* OTHER SERVICES & CHARGES 104,841 205,035 246,865 243,794
I ** UTIL ADMINISTRATION 468,143 574,919 629,876 635,127
UTILITY OPERAT IONS
* PERSONAL SERVICES 443,576 437,848 449,784 456,152
I * SUPPLIES 170,536 238,419 211,050 220,100
* OTHER SERVICES & CHARGES 1,120,750 1,191,565 1,301,691 1,299,621
I ** UTILITY OPERATIONS 1,734,862 1,867,832 1,962,525 1,975,873
CAPITAL IMPROVEMENT
- _
* SUPPLIES 0 0
0 0
0
* OTHER SERVICES & CHARGES 0 0 0
I * CAPITAL OUTLAY
0 0 0 0
** CAPITAL IMPROVEMENT
0 0 0 0
DEBT SERVICE-1996A_ BONDS 0 0
I * DEBT SERVICE 694 694
** DEBT SERVICE-1996A BONDS
694 694 0 0
DEBT SERVICE-1998A BONDS 0 0
I * DEBT SERVICE 7,952 520
** DEBT SERVICE-1998A BONDS
7,952 520 0 0
I DEBT SERVICE-BONDS
• DEBT SERVICE �OOL'M 60,026 58,526 55,029 49,179
* DEBT SERVICE 009 C.
9,154 4,697 3,350 0
* DEBT SERVICE ROog B 129,647 123,053 118,985 111,910
* DEBT SERVICE aoiu 4 24,146 58,603 58,885 56,638
II ** DEBT SERVICE-BONDS 222,973 244,879 236,249 217,727
II2,434,624 2,688,844 2,828,650 2,828,727
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BUDGET 2013 I
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i
WATER FUND - SUMMARY
' EXPENDITURE SUMMARY
Change
' 2012 Budget 2013 Budget Amount
Administration $ 629,876 $ 635,127 $ 5,251 0.83%
Operations/CIP 1,962,525 1,975,873 13,348 0.68%
Debt Service 236,249 217,727 (18,522) (7.84%)
Total $ 2,828,650 $2,828,727 $ 77 0.00%
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1
WATER - ADMINISTRATION
EXPENDITURE SUMMARY
Change ,
2012 Budget 2013 Budget Amount
Personal Services $ 382,661 $ 390,833 $ 8,172 2.14%
Supplies 350 500 150 42.86%
Other Services/Charges 246,865 243,794 (3,071) (1.24%)
Capital Outlay 0 0 0 0%
Total $ 629,876 $ 635,127 $ 5,251 0.83%
Personal Services
1
Supplies
1
Other Servies & Charges
Capital Outlay
NA- Depreciation is budgeted in Ops-CIP, Other Services/Charges, Acct 4342.
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192 '
II
I 10/30/12 BUDGET 2013
CITY OF FRIDLEY WATER FUND
601ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I WATER FUND
UTIL ADMINISTRATION
601-6000-415.41-01 FULL TIME EMPLOYEE - REG 77,824 77,093 93,355 94,890
601-6000-415.41-07 ADMINISTRATIVE CHARGES 233,600 238,300 243,100 248,000
I 601-6000-415.41-12 EMPLOYEE LEAVE 11,421 12,500 0
601-6000-415.41-13 SEVERANCE & SEPARATION
0 0 0 0
601-6000-415.41-20 MEDICARE CONTRIBUTION 1,163 1,116 1,353 1,166
601-6000-415.41-21 PERA CONTRIBUTION 6,255 6,495 6,768 6,879
I 601-6000-415.41-22 FICA CONTRIBUTIONS 4,974 4,773 4,977 4,986
601-6000-415.41-31 HEALTH INSURANCE 26,622 27,672 31,815 33,666
528 603 600
601-6000-415.41-32 DENTAL INSURANCE 530 115 107
601-6000-415.41-33 LIFE INSURANCE 103 102
I 0 0 0 0
539
601-6000-415.41-34 CASH BENEFITS 575
601-6000-415.41-50 WORKERS COMPENSATION 594 552
II * PERSONAL SERVICES 363,086 369,131 382,661 390,833
155 83 200 200
100
601-6000-415.42-20 OFFICE SUPPLIES
601-6000-415.42-21 OPERATING SUPPLIES 25 469 100
0 50 0
601-6000-415.42-22 SUPPLIES FOR REPAIR/MAINT 36 0 200
II 601-6000-415.42-25 SMALL TOOLS & MINOR EQUIP 0 201
* SUPPLIES 216 753 350 500
601-6000-415.43-30 PROFESSIONAL SERVICES 10,409- 15,191 11,425 11,600
I 601 6000 415.43 32 COMMUNICATION 20,546 18,349 20,960 20,894
601-6000-415.43-35 PRINTING & BINDING 26,309 20,498 26,300 21,500
601-6000-415.43-36 INSURANCE-NON PERSONNEL 19,638 19,040 19,500 19,500
601-6000-415.43-39 IS FUND CHARGE 3,070 2,330 480 2,000
I 601-6000-415.43-40 SERVICE CONTRACT-NON PROF 2,314 7,466 3,200 3,300
601-6000-415.43-45 LOSS ON ASSET RETIREMENT 0 0
601-6000-415.43-48 COST OF GOODS SOLD 43,373 122,161 165,000 165,000
I * OTHER SERVICES & CHARGES 104,841 205,035 246,865 243,794
** UTIL ADMINISTRATION 468,143 574,919 629,876 635,127
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I 193
I
WATER OP
ERATIONS/CIP I
EXPENDITURE SUMMARY
Change I
2012 Budget 2013 Budget Amount
Personal Services $ 449,784 $ 456,152 $6,368 1.42%
I
Supplies 211,050 220,100 9,050 4.29%
Other Services/Charges 1,301,691 1,299,621 (2,070) (0.16%)
Capital Outlay 0 0 0 0% I
Total $ 1,962,525 1 $ 1,975,873 I $ 13,348 0.68%
Personal Services I
Supplies I
1. 4222 Supplies for Repair and Maintenance -The $9,500 increase reflects increased
costs for repair parts ($2,000) and chemicals ($5,500).
I
Other Services & Charges
1. 4338 Utility Services -The $15,900 decrease includes a $14,200 reduction in Xcel
I
Energy costs and a $3,500 reduction in natural gas costs. These savings are partially
offset by an $1,800 increase in sewer costs from MCES.
2. The reduced costs for electricity reflect a 15% reduction in water demand over the last
five years. Apparently, the water conservation rate structure is working.
I
3. 4340 Services Contracted, Non-Professional-The $5,500 increase reflects a wide
variety of changes, including an additional$7,000 in costs for contract watermain
break repairs and an additional $4,000 for electrical and generator repairs. These I
increases are partially offset by reductions for building repairs ($4,000) and costs
for our annual water quality report($2,900).
Capital Outlay I
NA- Depreciation is budgeted in Other Services/Charges, Acct 4342-Depreciation.
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I 10/30/12 BUDGET 2013
CITY OF FRIDLEY WATER FUND
601ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II UTILITY OPERATIONS
601-7000-415.41-01 FULL TIME EMPLOYEE - REG 240,932 242,206 289,427 293,592
601-7000-415.41-02 FULL TIME EMPLOYEE - OT 32,619 27,984 23,361 23,837
601-7000-415.41-04 TEMPORARY EMPLOYEE - REG 0 0 0 0
I 601-7000-415.41-07 ADMINISTRATIVE CHARGES 25,600 26,100 26,600 27,100
601-7000-415.41-12 EMPLOYEE LEAVE 49,106 43,485 9,752 9,752
601-7000-415.41-20 MEDICARE CONTRIBUTION 4,632 4,591 4,599 4,713
601-7000-415.41-21 PERA CONTRIBUTION 22,183 22,551 22,508 21,046
I 601-7000-415.41-22 FICA CONTRIBUTIONS 19,808 19,629 19,667 20,155
601-7000-415.41-31 HEALTH INSURANCE 19,481 20,352 23,398 24,760
601-7000-415.41-32 DENTAL INSURANCE 530 528 603 600
II 601-7000-415.41-33 LIFE INSURANCE 257 255 288 268
601-7000-415.41-34 CASH BENEFITS 15,022 15,010 16,161 16,840
601-7000-415.41-50 WORKERS COMPENSATION 11,109 10,047 10,120 10,189
601-7000-415.41-70 WORK ORDER TRANSFER-LABOR 2,297 5,110 3,300 3,300
I * PERSONAL SERVICES 443,576 437,848 449,784 456,152
601-7000-415.42-12 FUELS & LUBES 12,068 14,709 14,300 14,300
601-7000-415.42-17 CLOTHING/LAUNDRY ALLOW 3,043 2,384 2,700 2,400
601-7000-415.42-20 OFFICE SUPPLIES 16 99 100 100
I 601-7000-415.42-21 OPERATING SUPPLIES 3,454 553 3,650 3,500
601-7000-415.42-22 SUPPLIES FOR REPAIR/MAINT 149,834 209,629 185,000 194,500
601-7000-415.42-25 SMALL TOOLS & MINOR EQUIP 465 6,349 1,300 1,300
601-7000-415.42-29 WORK ORDER TRANSFER-PARTS 1,656 4,696 4,000 4,000
I * SUPPLIES 170,536 238,419 211,050 220,100
601-7000-415.43-30 PROFESSIONAL SERVICES 2,821 1,403 1,750 1,800
I 601-7000-415.43-31 DUES & SUBSCRIPTIONS 24,998 21,030 23,830 23,830
601-7000-415.43-32 COMMUNICATION 9,401 6,054 3,270 3,272
601-7000-415.43-33 TRANSPORTATION 0 15 400 400
601-7000-415.43-34 ADVERTISING 0 0 650 650
I 601-7000-415.43-35 PRINTING & BINDING 3,578 3,605 0
2,400 0
601-7000-415.43-37 CONFERENCES & SCHOOLS 2,771 2,363 0 2,400
601-7000-415.43-38 UTILITY SERVICES 261,830 258,158 337,900 322,000
601-7000-415.43-40 SERVICE CONTRACT-NON PROF 97,225 163,910 128,000 133,500
I 601-7000-415.43-41 RENTALS 1,869
71 6,537
72 7,700
794,621 7,700
601-7000-415.43-42 DEPRECIATION 5,086 7,479 4,621 802,899
601-7000-415.43-50 PMTS TO OTHER AGENCIES 1,171 1,011 1,170 1,170
II * OTHER SERVICES & CHARGES 1,120,750 1,191,565 1,301,691 1,299,621
** UTILITY OPERATIONS 1,734,862 1,867,832 1,962,525 1,975,873
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195
WATER DEBT SERVICE
EXPENDITURE SUMMARY
Change I
_ 2012 Budget _ 2013 Budget Amount
2004A Bonds' 55,029 49,179 (5,850) (10.63%)
I
2004C Bonds 3,350 0 (3,350) (100.00%)
2008B Bonds 118,985 111,910 (7,075) (5.95%)
2010A Bonds 58,885 56,638 (2,247) (3.82%) I
Total $ 236,249 1 $217,727 1 ($ 18,522)1 (7.84%)
I
Bonds
10/30/12 BUDGET 2013 I
CITY OF FRIDLEY WATER FUND
601ELINE EXPENDITURE LINE ITEMS .
•
I
2010 2011 2012 ' FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
DEBT SERVICE-2004A BONDS I
601-8900-475.46-05 PRINCIPAL PAYMENT 0 0 0 0
601-8900-475.46-10 INTEREST PAYMENT 59,623 58,123 54,629 48,779
601-8900-475.46-20 FISCAL AGENT FEES 403 403 400 400
I
* DEBT SERVICE 60,026 58,526 55,029 49,179.
** DEBT SERVICE-2004A BONDS 60,026 58,526 55,029 49,179
I
DEBT SERVICE-2004C BONDS
601-8901-475.46-05 PRINCIPAL PAYMENT 0 0 0 0
I
601-8901-475.46-10 INTEREST PAYMENT 8,751 4,294 2,600 0
601-8901-475.46-20 FISCAL AGENT FEES 403 403 750 0
* DEBT SERVICE 9,154 4,697 3,350 0
I
** DEBT SERVICE-2004C BONDS 9,154 4,697 3,350 0
DEBT SERVICE-2008B BONDS I
601-8902-475.46-05 PRINCIPAL PAYMENT 0 0 0 0 •
601-8902-475.46-10 INTEREST PAYMENT 129,197 122,603 118,635 111,460
601-8902-475.46-20 FISCAL AGENT FEES 450 450 350 450
I
* DEBT SERVICE 129,647 123,053 118,985 111,910
** DEBT SERVICE-2008B BONDS 129,647 123,053 118,985 111,910
I
DEBT SERVICE-2010A BONDS
I
601-8903-475.46-05 PRINCIPAL PAYMENT 0 0 0 0
601-8903-475.46-10 INTEREST PAYMENT 24,146 58,153 58,435 56,188
601-8903-475.46-20 FISCAL AGENT FEES 0 450 450 450
* DEBT SERVICE 24,146 58,603 58,885 56,638
I
** DEBT SERVICE-2010A BONDS 24,146 58,603 58,885 56,638
*** WATER FUND 2,434,624 2,688,844 2,828,650 2,828,727
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196 I
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UTILITY FUNDS CAPITAL IMPROVEMENTS—2013
I
WATER:
IUPDATE WELLS #5 

The program consists of removing and inspecting the column pipe, shafts, pumps, and
Imotors, and repairing these components as required. This program ensures that the
City water system continues to have a constant water supply with a minimum amount
of interruptions. In 2012, we plan to update pumps at Well #5 and Well #10. The
I project includes building repairs to these well houses and the total estimated cost is
$90,000.
I 2013 DISTRIBUTION SYSTEM RECONSTRUCTION PROJECT
In 2009, the City began a long-term replacement program whereby the City replaces
about a mile of the oldest sections of our water system annually. While this proactive
I replacement would not eliminate costly water system repairs, it would offset some of
the costs that we are facing for emergency repairs. We propose spending $150,000 to
meet this need for 2013. The project includes replacement of approximately 1900
I lineal feet of water main lining on Matterhorn Drive south of Gardena Avenue due to
the recent reconstruction of this roadway segment in 2006.
I LOCKE PARK FILTER PLANT MEDIA REPLACEMENT
The project includes replacement of the filter media at the Locke Park Water
Treatment Plant. The media has an effective life of approximately 20 years, and was
I last replaced in 1993. Replacement of the media will allow us to continue high-
quality filtration, improved water quality and reduced operation and maintenance
costs. The proposed budget for this project is $275,000.
ILOCKE PARK BACKWASHING TANK AND CONTROL SYSTEM UPGRADE
This project has been moved from the 2011 to the 2013 budget. It includes
Iconstruction of a backwash tank, piping, and components that will allow an
approximate 97%reduction in discharge of backwash water, and reuse of this water
for filter processes. This will reduce water appropriation by an estimated 25 million
Igallons per year, which is currently discharged directly to Rice Creek. The project
will provide annual savings to offset its cost within a 20 year period. In addition, the
project will eliminate the need for monitoring and permitting of the current discharge
Ito Rice Creek and the need for an existing dechlorination system. Chemicals
associated with the dechlorination system are particularly corrosive and have in the
I past accelerated premature aging of plant components. The backwash system will
also allow for reduced operator time in backwash processes. This project can be
coordinated with a planned plant control system upgrade and filter media replacement
project described above. The proposed budget for this project is $1,225,000. The
ICity will continue to attempt to obtain grant funding for this project, however, its cost
savings will allow payback in the long-term.
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REPLACE CHEMICAL TANKS I
We propose to replace chemical tanks at the three water plants. Eleven tanks would
be purchased and installed by Public Works staff. The amount budgeted for this
second and final phase of tank replacements is $10,000.
METER REPLACEMENTS —PUMP HOUSES AND PLANTS
The project includes replacement of large meters that quantify flow to and from our
three Water Treatment Plants. The amount requested for this second and final phase
of meter replacements at pump houses and plants is $85,000. '
RECONDITION 401-IP BOOSETER PUMP AT FTP #3
The project includes reconditioning of one of two pumps at Water Filtration Plant 3.
These pumps are in primary service and feed the intermediate pressure zone. The
project is proposed for 2013 in the amount of$15,000.
WATER METER REPLACEMENT—AMR/AMI SYSTEM ,
The project includes installation of water meters Citywide with upgrades to an
automatic meter reading system. This is a 10+year project, and the third year of
meter installation is proposed in the amount of$110,000. Residential water meter
replacements are planned to take place in the Rice Creek Terrace neighborhood in
2013.
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I 5 YEAR CAPITAL IMPROVEMENT PLAN / CAPITAL OUTLAY
BUDGET 2013
City of Fridley As of 9111/12
I State of Minnesota
Water Capital Improvements/Capital Outlay
I 2012
Update Wells#4 &7 90,000
I (Including building repairs&pump reconditioning)
Utility Projects-Distribution System Reconstruction 483,000
(Done in conjunction with street reconstruction program)
IReplace Chemical Tanks(12 Tanks) 10,000
Water Plant Security Upgrades Phase II 40,000
IMeter Replacements-Pump houses and Plants 85,000
IEliminate Dead End Lines- Fireside, Central Ave West 35,000
Water Meter Replacement,AMR/AMI System 100,000
ITotal $843,000
I 2013
Update Wells#5& 10 90,000
I (Including building repairs&pump reconditioning)
Utility Projects-Distribution System Reconstruction 150,000
I (Matterhorn Dr) (Done in conjunction with street reconstruction program)
Locke Park F.P. Filters Media Replacement 275,000
ILocke Park Backwashing Tank& Control System Update 1,225,000
Replace Chemical Tanks (11 Tanks) 10,000
IMeter Replacements-Pump houses and Plants 85,000
Recondition 40hp Booster Pump at FTP#3 15,000
IWater Meter Replacement,AMR/AMI System 110,000
Total $ 1,960,000
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I 199
1
5 YEAR CAPITAL IMPROVEMENT PLAN / CAPITAL OUTLAY
BUDGET 2013
City of Fridley As of 9111/12
State of Minnesota
Water Capital Improvements/Capital Outlay
2014
Update Wells#8, 9, and 12 110,000 1
(Including building repairs&pump reconditioning)
Utility Projects- Distribution System Reconstruction 300,000
(Done in conjunction with street reconstruction program)
Install VFD at Booster Station, Phase 1 &2 120,000
Purchase New Jet/Vac Combination Truck With Sewer Division 150,000
Water Meter Replacement,AMR/AMI System 110,000
Total $790,000,
2015 1
Update Wells#11and 13 90,000
(Including building repairs&pump reconditioning)
Utility Projects-Distribution System Reconstruction 500,000
(Done in conjunction with street reconstruction program)
Plant#3 Backwashing Control System Update 60,000
Upgrade SCADA Hardware &Software 250,000
Water Meter Replacement,AMR/AMI System 110,000 1
4X4 Pick-Up Truck 30,000
Total $ 1,040,000 1
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I5 YEAR CAPITAL IMPROVEMENT PLAN / CAPITAL OUTLAY
BUDGET 2013
City of Fridley As of 9/11/12
I State of Minnesota
Water Capital Improvements/Capital Outlay
I 2016
Update Wells#3 and 6 90,000
I (Including building repairs&pump reconditioning)
Utility Projects-Distribution System Reconstruction 500,000
I (Done in conjunction with street reconstruction program)
Recondition 63rd Ave Booster Pumps 40,000
IUpgrade Chem Feed and Storage Sys at Commons FTP 165,000
Water Meter Replacement,AMR/AMI System 120,000
ITotal $915,000
I 2017
Update Wells#1 and 2
90,000
I (Including building repairs&pump reconditioning)
Utility Projects-Distribution System Reconstruction 500,000
I (Done in conjunction with street reconstruction program)
Storage Building 350,000
IWater Meter Replacement,AMR/AMI System 120,000
Backhoe, Replace Unit 610 110,000
ITotal $ 1,170,000
Other Years
ITalmage Way to 75th Way 350ft 50,000
Benjamin to McKinley 350ft 50,000
I Commons Plant Backwashing Control System Update (2020) 300,000
Generator Replacement, Marion Hills and Plant#3 (2025) 165,000
Replace Hydrant Flags(2022) 28,000
Granular Activated Carbon Upgrade-Commons Plant 9,000,000
IGranular Activated Carbon Upgrade-Well 13 2,000,000
11,593,00Q
Is
Annual Well Repair 90,000 +
Annual Distribution System Reconstruction,Through 2045 720,000 +
I9/11/12
I 201
CITY OF FRIDLEY
WATER FUND PROJECTIONS
INCOME!EXPENSE PROJECTIONS
1013112012
Actual Budget Estimated Projected Projected Projected Projected Projected
2011 2012 2012 2013 2014 2015 2016 2017
Residential
Rate(Quarterly 0-20,000) 1.19 1.28 1.28 1.38 1.49 1.54 1.59 1.63
Rate(Quarterly 20,001-40,000) 1.31 1.42 1.42 1.53 1.65 1.70 1.75 1.81
Rate(Quarterly 40,001-60,000)
1.44 1.55 1.55 1.68 1.81 1.87 1.92 1.98 I
Rate(Quarterly 60,001-unlimited) 1.55 1.68 1.68 1.81 1.96 2.02 2.08 2.14
Rate Change Projections(%) 5.0% 8.0% 8.0% 8.0% 8.0% 3.0% 3.0% 3.0%
I
Gallons Sold(thousands)
Actual Consumption(Quarterly 0-20,000) 245,616 246,116 245,616 245,616 245,616 245,616 245,616 245,616
Actual Consumption(Quarterly 20,001-40,000) 195,464 205,676 195,464 195,464 195,464 195,464 195,464 195,464
Actual Consumption(Quarterly 40,001-60,000) 61,000 64,640 61,000 61,000 61,000 61,000 61,000 61,000
Actual Consumption(Quarterly 60,001-unlimited) 202,636 247,524 202,636 202,636 202,636 202,636 202,636 202,636
Total Consumption 704,716 763,956 704,716 704,716 704,716 704,716 704,716 704,716
Commercial
Rate(Quarterly 0-40,000) 1.44 1.55 1.55 1.68 1.81 1.87 1.92 1.98
Rate(Quarterly 40,001-250,000) 1.61 1.74 1.74 1.87 2.02 2.08 2.15 2.21
Rate(Quarterly 250,001-500,000) 1.79 1.93 1.93 2.08 2.25 2.32 2.39 2.46
Rate(Quarterly 500,001-1,000,000) 1.96 2.12 2.12 2.29 2.47 2.55 2.62 2.70
Rate(Quarterly 1,000,001-unlimited) 2.14 2.31 2.31 2.50 2.70 2.78 2.86 2.95
Rate Change Projections(/°
° ) 5.0% 8.0% 8.0% 8.0% 8.0% 3.0% 3.0% 3.0°/
Gallons Sold(thousands)
Actual Consumption(Quarterly 0-40,000) 15,672 15,468 15,672 15,672 15,672 15,672 15,672 15,672
Actual Consumption(Quarterly 40,001-250,000) 87,880 98,000 87,880 87,880 87,880 87,880 87,880 87,880
Actual Consumption(Quarterly 250,001-500,000) 52,972 57,888 52,972 52,972 52,972 52,972 52,972 52,972
Actual Consumption(Quarterly 500,001-1,000,000) 43,596 53,076 43,596 43,596 43,596 43,596 43,596 43,596
Actual Consumption(Quarterly 1,000,001-unlimited) 264,368 210,860 264,368 264,368 264,368 264,368 264,368 264,368
Total Consumption 464,488 435,312 464,488 464,488 464,488 464,488 464,488 464,488
Operating Revenues
Water Sales(volume based sales) 1,910,452 2,028,800 2,009,600 2,170,400 2,344,000 2,414,400 2,486,800 2,561,40'
Fixed Revenue(8,456*12.25 per Customer*4 quarters) 355,200 383,564 383,616 414,249 447,389 460,811 474,635 488,87
Flat Rate Sales 9,440 10,200 9,440 10,200 10,200 10,200 10,200 10,20
Other Revenue 141,306 197,550 141,306 140,600 140,600 140,600 140,600 140,600
Total Operating Revenues 2,416,398 2,620,114 2,543,962 2 735,449 2,942,189 3,026,011 3,112,235 3,201,07
Estimated Expenditure Change(%) 2.0% 2M% 2M% 2M
Operating Expenses
Personal Services 806,979 832,445 832,445 846,985 863,925 881,203 898,827 916,80
Supplies 239,172 211,400 211,400 220,600 225,012 229,512 234,102 238,78
Other Services and Charges 669,121 822,245 770,878 740,516 755,326 770,433 785,842 801,55
Actual Depreciation(Base Year)601-7000-415-4342 727,479 707,806 759,173 719,189 685,329 635,976 607,582 549,245
Change in Depreciation(Since Base Year) - 18,505 18,505 83,710 162,327 225,826 284,493 335,660
Total Operating Expenses 2,442,751 2,592,401 2,592,401 2,611,000 2,691,919 2,742,950 2,810,846 2,842,05
Operating Income (26,353) 27,713 (48,439) 124,449 250,270 283,061 301,389 359,02
Non-Operating RevenueslExpenses
Interest Income 59,762 45,000 45,000 40,100 55,000 50,000 44,000 44,01
Debt Service(interest only) (246,093) (236,249) (236,249) (217,727) (275,867) (254,141) (234,342) (271,5,
Gain/(Loss)on Disposition of Fixed Assets 1,829
Total Non-Operating Revenues/Expenses (184,502) (191,249) (191,249) (177,627) (220,867) (204,141) (190,342) (227,523)
Net Income (210,855) (163,536) (239,688) (53,177) 29,403 78,920 111;047 131,51
Cash and Cash Equivalents January 1 4,015,368 4,015,368 3,155,358 3,091,207 2,658,266 1,968,988 3,437,111
Cash Flows From Operating Activities:
27,713 (48,439) 124,449 250,270 283,061 301,389 359,01
Operating Income(Loss)
Adjustments to reconcile operating Income(Loss)
to net cash flows from operating activities:
Depreciation 726,311 777,678 802,899 847,656 861,802 892,075 864,905
Net cash flows from operating activities 754,024 729,239 927,348 1,097,926 1,144,863 1,193,464 1,243,9
Cash flows from capital and related investing activities:
Acquisition and construction of fixed assets (843,000) (843,000) (1,960,000) (790,000) (1,040,000) (915,000) (1,170,000)
1,716,127 2,085,000
Proceeds from sale parpaid on bonds 555,000) (555,000) (570,000) (520,000) (590,000) (705,000) (720,1)
Existing Debt--nacres,and paying ingenue bonds (236,249) (236,249) (217,727) (275,867) (254,141) (234,342) (271, )
Existing wst rIn cap and ndel agent investing fees-
Net cash flows from capital and related investing (1,634,249) (1,634,249) (1,031;600). X1,585,667) (1,884,141) 230,659 (2,161, )
Net cash flows from investing activities 45,000 45,000 40,100 55,000 50,000 44,000 44,1
Net Increase(Decrease)in cash (835,225) (860,010) (64,151) (432,941) (689,278) 1,468,122 (873, )
er 31 4,015,368 3,180,143 3,155,358 f 3,091,207 2,658,266 1,968,988 3,437,111 2,563,515
Cash and Cash Equivalents December I 202
I
BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Fund Department Division
I 602 Sewer Fund
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
IOBJECTIVE#1
Jetting, televising, including pre-storm sewer
Iinspections for 2014 CIP projects
ACTIVITIES
I
Jet cleaning of sanitary sewer mains Complete by 450,000 — 2,500 hrs Absorbed
11/1/13 500,000 ft
ITelevised inspections of sanitary sewer Complete by 30,000 ft 300 hrs Absorbed
mainlines, identifying main line repairs and 12/1/13
Iservice lateral corrections.
Inspection of storm sewer basins and Complete by 240 hrs Absorbed
Imanholes, identify main line repairs and 10/1/13
service lateral corrections.
IN OBJECTIVE#2
II Maintain sanitary infrastructure with C.I.P.
lining projects and repairs
IACTIVITIES
IMiscellaneous sewer line repair with street Complete by $30,000.00 Sewer
project ST2013-01 5/1/13 Capital
Fund
Lining Project-Line -existing 21" from Main Complete by 5000 ft $190,000.00 Sewer
Street to 43`d Avenue 10/15/13 Capital
I Fund
Contract cured in place liners for spot repairs Complete by 10 repairs $20,000.00 Absorbed
I11/1/13
OBJECTIVE#3
Lift station upgrades
IACTIVITIES
Complete Locke Sewer
IRebuild lift station. Replace inlet, outlet, and Lake lift Station Capital
check valves. Replace volutes and impellors. by $110,000.00 Fund
Rebuild motors Oct. 1
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BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
602 Sewer Fund
I
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
I
OBJECTIVE#4 I
Minimize Wastewater System Charges
ACTIVITIES
Smoke Testing Program Complete by Inflow/Infiltratio 80 hours staff $15,000 in I
6/1/13 n Source coordination / equipment
Identification consultant fees and fees
Flow Monitoring Program Complete by Inflow/Infiltratio 40 hours staff $55,000 in I
6/1/13 n Source coordination/ equipment
Identification consultant fees and fees .
OBJECTIVE#5 I
Minimize System Blockages Through
Regulation
I
ACTIVITIES
Establish and Implement Grease Trap Complete by Completion of 60 hours staff Absorbed
Inspection Program 12/1/13 25% time I
inspections
Establish Grease Trap Ordinance Complete by Ordinance for 40 hours staff Absorbed
9/1/13 presentation to time I
City Council
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1
BUDGET 2013
' SEWER FUND
Net Assets Summary
' Fund
602 Sewer Fund
DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET
' 2010 2011 2012 2013
Net Assets January 1 7,552,138 7,004,414 6,524,999 6,416,616
Revenues 4,070,267 4,271,052 4,471,626 4,850,800
Total Available 11,622,405 11,275,466 10,996,625 11,267,416
' Expenses 4,617,991 4,750,467 4,580,009 4,841,452
' Net Income (547,724) (479,415) (108,383) 9,348
Net Assets December 31 7,004,414 6,524,999 6,416,616 6,425,964
CIP Figure for 4 Years Out 1,390,000
10/31/12
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10/31/12 BUDGET 2013
CITY OF FRIDLEY SEWER FUND II 602RSUM REVENUE SUMMARY
2010 2011 2012 FINAL II ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
SEWER FUND
602-0000-345.04-31 PUBLIC WORKS MAINT 5,732 0 0 0 II 602-0000-362.10-70 INTEREST EARNINGS 18,084 19,877 20,000 19,000
602-0000-362.11-70 UNREALIZED GAIN/LOSS
729- 5,521 0 0
602-0000-362.52-80 FIXED ASSET-GAIN/LOSS 113 0 0 0
602-0000-362.61-60 MISCELLANEOUS REVENUE 785 0 0 0
I
602-0000-372.10-00 SEWER SALES 3,631,742 3,758,164 4,004,026 4,300,200
602-0000-372.20-00 SEWER FLAT RATE SALES 328,710 394,514 362,000 446,000
602-0000-372.50-00 CONNECT/RECONNECT FEES 520 890 200 200
602-0000-372.60-00 PENALTIES/FORFEIT DISCONT 82,349 89,719 84,000 84,000
II
602-0000-372.70-00 SEWER TAPPING/SUPPLY/MISC 2,962 2,367 1,400 1,400
* SEWER FUND 4,070,268 4,271,052 4,471,626 4,850,800
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10/31/12 BUDGET 2013
I CITY OF FRIDLEY SEWER FUND
602ESUM EXPENDITURE SUMMARY
I 2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
IUTIL ADMINISTRATION
* PERSONAL SERVICES 225,300 229,800 234,400 239,100
* SUPPLIES 389 640 0 200
* OTHER SERVICES & CHARGES 37,726 41,764 41,250 41,700 •
I ** UTIL ADMINISTRATION 263,415 272,204 275,650 281,000
UTILITY OPERATIONS
* PERSONAL SERVICES 468,212 473,131 483,798 491,958
I * SUPPLIES 47,087 81,561 56,750 58,100
* OTHER SERVICES & CHARGES 3,832,666 3,907,649 3,747,361 3,995,019
** UTILITY OPERATIONS 4,347,965 4,462,341 4,287,909 4,545,077
IICAPITAL, IMPROVEMENT 0 0 0 0
* SUPPLIES 0 0 0
* OTHER SERVICES & CHARGES 0
* CAPITAL OUTLAY 0 0 0 0
II ** CAPITAL IMPROVEMENT 0 0 0 0
DEBT_SERVICE_BONDS_
* DEBT SERVICE 6,611 15,922 16,450 15,375
I ** DEBT SERVICE-BONDS 6,611 15,922 16,450 15,375
II4,617,991 4,750,467 4,580,009 4,841,452
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SEWER FUND - SUMMARY
' EXPENDITURE SUMMARY
Change
' 2012 Budget 2013 Budget Amount
Administration $ 275,650 $ 281,000 $ 5,350 1.94%
Operations/CIP 4,287,909 4,545,077 257,168 6.00%
' Debt Service 16,450 15,375 (1,075) (6.53%)
Total $ 4,580,009 I $4,841,452 I $ 261,443 I 5.71%
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SEWER - ADMINISTRATION
EXPENDITURE SUMMARY 1
Change
2012 Budget 2013 Budget Amount
Personal Services $ 234,400 $ 239,100 $4,700 2.01%
Supplies 0 200 200 100%
Other Services/Charges 41,250 41,700 450 1.09%
Capital Outlay 0 0 0 0%
Total _ $ 275,650 $ 281,000 $ 5,350 1.94% '
Personal Services
Supplies 1
Other Services/Charges
Capital Outlay
NA- Depreciation is budgeted in Ops-CIP, Other Services/Charges, Acct 4342. ,
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II 10/31/12 BUDGET 2013
CITY OF FRIDLEY SEWER FUND
602ELINE EXPENDITURE LINE ITEMS
II 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I/ SEWER FUND
UTIL ADMINISTRATION
602-6000-415.41-07 ADMINISTRATIVE CHARGES 225,300 229,800 234,400 239,100
II * PERSONAL SERVICES 225,300 229,800 234,400 239,100
602-6000-415.42-20 OFFICE SUPPLIES 0 0 0 0
602-6000-415.42-21 OPERATING SUPPLIES 0 439 0 100
602-6000-415.42-22 SUPPLIES FOR REPAIR/MAINT 389 0 0 0
I602-6000-415.42-25 SMALL TOOLS & MINOR EQUIP 0 201 0 100
* SUPPLIES 389 640 0 200
II 602-6000-415.43-30 PROFESSIONAL SERVICES 9,845 9,881 10,200 10,400
602-6000-415.43-31 DUES & SUBSCRIPTIONS 2,400 2,400 2,400 2,500
602-6000-415.43-32 COMMUNICATION 6,321 5,743 6,600 6,600
602-6000-415.43-34 ADVERTISING 59 210 150 200
602-6000-415.43-36 INSURANCE NON PERSONNEL 16,327 21,438 21,900 22,000
I 602-6000-415.43-39 IS FUND CHARGE 2,090 1,849 0 0
602-6000-415.43-40 SERVICE CONTRACT-NON PROF 684 243 0 0
602-6000-415.43-43 DEPRECIATION-CONTRIBUTED 0 0 0 0
I 602-6000-415.43-45 LOSS ON ASSET RETIREMENT 0
0 0 0
* OTHER SERVICES & CHARGES 37,726 41,764 41,250 41,700
II ** UTIL ADMINISTRATION 263,415 272,204 275,650 281,000
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SEWER OPERAT1ONS/CIP 1
EXPENDITURE SUMMARY
Change
2012 Budget 2013 Budget Amount % -
Personal Services $483,798 $ 491,958 $ 8,160 1.69%
Supplies 56,750 58,100 1,350 2.38%
Other Services/Charges 3,747,361 3,995,019 247,658 6.61%
Capital Outlay 0 0 0 0%
Total $4,287,909 $4,545,077 $257,168 6.00%
Personal Services '
1. 4104 Temporary Employees - Includes an additional $7,156. This will allow them to
keep seasonal employees through fall and complete additional jetting of sanitary
sewers.
2. 4131 Health Insurance -The reduction reflects a switch in plans from family to
single.
Supplies
1. 4217 Clothing/Laundry Allowance -The reduction reflects reduced costs for the uniform
contract.
2. 4222 Supplies for Repair and Maintenance -The additional $2,000 is for sewer jetting
supplies.
Other Services/Charges 1
1. 4338 Utility Services -The$96,741 increase reflects a 3% MCES charge increase.
2. 4340 Services Contracted, Non-Professional -The increase includes $24,000 for
inflow and infiltration analysis. This includes $15,000 for flow monitoring and $9,000
for smoke testing.
Capital Outlay
NA- Depreciation is budgeted in Other Services/Charges,Acct 4342-Depreciation.
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I 10/31/12 BUDGET 2013
CITY OF FRIDLEY SEWER FUND
602ELINE EXPENDITURE LINE ITEMS
I 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II UTILITY OPERATIONS
602-7000-415.41-01 FULL TIME EMPLOYEE - REG 237,872 238,131 279,770 284,171
602-7000-415.41-02 FULL TIME EMPLOYEE - OT 21,723 21,515 27,419 27,976
602-7000-415.41-04 TEMPORARY EMPLOYEE - REG 19,879 28,639 17,254 24,410
I 602-7000-415.41-05 TEMPORARY EMPLOYEE - OT 0
25,60 59
26,100
0
26,600 0
602-7000-415.41-07 ADMINISTRATIVE CHARGES 0 00 0 27,100
602-7000-415.41-12 EMPLOYEE LEAVE 46,414 41,732 7,212 7,212
602-7000-415.41-20 MEDICARE CONTRIBUTION 4,556 4,674 4,588 4,800
I 602-7000-415.41-21 PERA CONTRIBUTION 22,824 22,711 22,271 22,630
602-7000-415.41-22 FICA CONTRIBUTIONS 19,482 19,985 19,618 20,522
602-7000-415.41-31 HEALTH INSURANCE 39,968 38,620 47,722 41,593
602-7000-415.41-32 DENTAL INSURANCE 796 792 905 900
I 602-7000-415.41-33 LIFE INSURANCE 257
10, 255
10, 288
10,774 268
602-7000-415.41-34 CASH BENEFITS 015 007 774 11,226
602-7000-415.41-40 UNEMPLOYMENT COMPENSATION 1,971 2,409 0 0
602-7000-415.41-50 WORKERS COMPENSATION 10,886 10,497 10,877 10,650
I 602-7000-415.41-70 WORK ORDER TRANSFER-LABOR 5,969 7,005 8,500 8,500
* PERSONAL SERVICES 468,212 473,131 483,798 491,958
I 602-7000-415.42-12 FUELS & LUBES 18,470 26,286 22,500 22,500
602-7000-415.42-17 CLOTHING/LAUNDRY ALLOW 2,677 1,870 3,600 2,600
602-7000-415.42-20 OFFICE SUPPLIES 157 62 200 200
602-7000-415.42-21 OPERATING SUPPLIES 1,358 2,146 2,150 2,000
I 602-7000-415.42-22 SUPPLIES FOR REPAIR/MAINT 13,894 40,327 16,000 18,000
602-7000-415.42-25 SMALL TOOLS & MINOR EQUIP 988 3,494 3,800 3,800
602-7000-415.42-29 WORK ORDER TRANSFER-PARTS 9,543 7,376 8,500 9,000
II * SUPPLIES 47,087 81,561 56,750 58,100
•
602-7000-415.43-30 PROFESSIONAL SERVICES 1,448 7,918 550 570
602-7000-415.43-31 DUES & SUBSCRIPTIONS 283 287 650 650
602-7000-415.43-32 COMMUNICATION 2,237 2,715 3,510 3,678
I 602-7000-415.43-33 TRANSPORTATION 0 0
10 0
2,000 0
602-7000-415.43-34 ADVERTISING 0 4- 0 2,000
602-7000-415.43-35 PRINTING & BINDING 0 391 1,000 1,000
602-7000-415.43-37 CONFERENCES & SCHOOLS 1,300 1,610 2,850 2,850
I 602-7000-415.43-38 UTILITY SERVICES 3,460,966 3,440,691 3,382,063 3,596,112
602-7000-415.43-40 SERVICE CONTRACT-NON PROF 55,158 140,799 46,000 82,000
602-7000-415.43-41 RENTALS 0 1,596 1,000 1,000
602-7000-415.43-42 DEPRECIATION 311,274 311,746 307,738 305,159
I * OTHER SERVICES & CHARGES 3,832,666 3,907,649 3,747,361 3,995,019
II ** UTILITY OPERATIONS 4,347,965 4,462,341 4,287,909 4,545,077
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DEB
SEWER - T SERVICE 1
EXPENDITURE SUMMARY
Change '
2012 Budget _ 2013 Budget Amount
2010A Bonds $ 16,450_ $ 15,375 ($ 1,075) (6.53%)
0 0 0 0%
p
g 0 0%
Total $ 16,450 $ 15,375 ($ 1,075) (6.53%)
Bonds
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I 10/31/12 BUDGET 2013
CITY OF FRIDLEY SEWER FUND
602ELINE EXPENDITURE LINE ITEMS
I2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I DEBT SERVICE-2010A BONDS
602-8903-475.46-10 INTEREST PAYMENT 6,611 15,922 16,000 15,375
602-8903-475.46-20 FISCAL AGENT FEES 0 0 450 0
I * DEBT SERVICE 6,611 15,922 16,450 15,375
** DEBT SERVICE-2010A BONDS 6,611 15,922 16,450 15,375
I *** SEWER FUND 4,617,991 4,750,467 4,580,009 4,841,452
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UTILITY FUNDS CAPITAL IMPROVEMENTS —2013
SANITARY SEWER:
MISCELLANEOUS SEWER LINE REPAIRS WITH THE STREET/UTILITY PROJECT
Repair sanitary sewer lines and connections on an as needed basis during the
current year street/utility project. The budgeted cost is $35,000.
2013 RELINING OF SANITARY SEWERS
We are proposing to continue the annual sanitary sewer lining to plan for a system
that is 50% structurally lined by 2050. The 2012 lining will include continuation of '
lining large diameter pipe south of I-694 and west of Main Street and along the
BNSF railroad right-of-way, and lining of 8" clay sanitary sewer main at various
locations Citywide, including neighborhoods south and west of I-694 and
University Avenue. The total estimated cost for this project is $200,000.
REPLACE COMPONENTS AT LOCKE LAKE LIFT STATION '
We are proposing to retrofit the Locke Lake Lift station in 2013. This was
originally scheduled for 2012, but we advanced the Georgetown Lift Station retrofit
when conditions required a priority retrofit for this location in 2012. The 2013
project would include replacement/rebuilding of valves, installation of new pumps,
and instrumentation at this lift station. The project budget is $25,000.
CLEANING OF LARGE DIAMETER INTERCEPTORS
While small diameter sanitary sewer piping undergoes continued maintenance by
Public Works crews, the City of Fridley has not has a program in place to clean
large diameter piping. Our equipment is not sufficient for cleaning mains above a
12" diameter. While cleaning has taken place on an as-needed basis in the past, we
are proposing to begin a program to regularly clean these larger diameter mains in
2013. The budgeted amount of$30,000 will provide approximately 10,000 feet of
cleaning and disposal of material. Work is planned on our main interceptor
through BNSF property (prior to lining work), and on interceptors on Rice Creek
Terrace and Trunk Highway 65.
CCTV Camera System Replacement 1
We are proposing to replace our CCTV Camera System that we use for televising
of sewer mains. This equipment was purchased in 2003 is used year-round for
inspection of sewer mains to verify condition and assess locations that require
repairs. The new camera will be upgraded to allow inspection of larger diameter
pipe than the current system can inspect. The proposed budget for this item is
$55,000.
4X4 Pickup Truck(Replacement)
We are proposing to replace Unit 668, a 2003 vehicle used in primary service. The
body and frame of this truck are in poor condition, and the vehicle is on schedule
for replacement. The proposed budget is $30,000, which includes replacement of
accompanying equipment.
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I5 YEAR CAPITAL IMPROVEMENT PLAN / CAPITAL OUTLAY
BUDGET 2013
City of Fridley As of 9111112
I State of Minnesota
Sewer Capital Improvements/Capital Outlay
I2012
Misc Sewer Line Repairs With Street Project (as needed) 35,000
ILining Project To Be Determined By Televising Program 195,000
I5,000 L.F. total
Replace valves-inlet-outlet checks - rebuild motors 25,000
New Pumps at Georgetown lift station
IReplace Unit 685 Submersible Portable Pump Station for 15,000
I Bypass Pumping
Total $ 270,000
I2013
IMisc Sewer Line Repairs With Street Project (as needed) 35,000
Lining Project To Be Determined By Televising Program 200,000
I5,000 L.F. Total
Replace Valves-Inlet-Outlet Checks - Rebuilt Motors 25,000
INew Pumps at Locke Lake Lift Station
Cleaning Of Large Diameter Interceptors 30,000
ICCTV Camera System Replacement 55,000
I4X4 Pick-Up Truck(Replacement) 30,000
Total $ 375,000
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5 YEAR CAPITAL IMPROVEMENT PLAN / CAPITAL OUTLAY
BUDGET 2013 '
City of Fridley As of 9/11/12
State of Minnesota
Sewer Capital Improvements/Capital Outlay
2014
Misc Sewer Line Repairs With Street Project(as needed)
35,000
Lining Project To Be Determined By Televising Program 205,000 '
5,000 L.F. total
Lift Stations Rehabilitation TBD 10,000 ,
Purchase New JetNac Combination Truck With Water Division 150,000
Construct Interceptor Connection (City Share) 150,000
Total $ 550,000
2015
Misc Sewer Line Repairs With Street Project(as needed) 40,000
Lining Project To Be Determined By Televising Program 210,000
5,000 L.F.total
Lift Stations Rehabilitation TBD 10,000
Total $ 260,000
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I5 YEAR CAPITAL IMPROVEMENT PLAN / CAPITAL OUTLAY
BUDGET 2013
I City of Fridley As of 9/11112
State of Minnesota
Sewer Capital Improvements/Capital Outlay
I2016
IMisc Sewer Line Repairs With Street Project(as needed) 40,000
Lining Project To Be Determined By Televising Program
215,000
I 5,000 L.F. total
Total $ 255,000
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2017
I
Misc Sewer Line Repairs With Street Project (as needed) 40,000
ILining Project To Be Determined By Televising Program 215,000
5,000 L.F. total
ILift Stations Rehabilitation TBD 20,000
Sewer Utility Truck(Replacement) 50,000
ITotal $ 325,000
IOther Years
Replace/Recondition CCTV Trailer 35,000
ICleaning Of Large Diameter Interceptors 15,000
($15,000 per Year Beginning In 2014 If No Vactor Is Purchased)
IJetting Truck, Replace Unit 673 150,000
Total $ 200,000
I9/11/12
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;ITY OF FRIDLEY
SEWER FUND PROJECTIONS
NCOME I EXPENSE PROJECTIONS
10131112
Actual Budget Estimated Budgef�w, Projected Pro Projected Projected Projected
j
2011 2012 2012 „:x)2013 2014 2015 2016 2017
1868 1,811 1,868 3i H 1868 - 1,868 1,868 1,868 1,868
Gallons Disposed per MCES (in millions) �� �
Sewer Billings
1,020 1,021 1,020 ,4K44.14,02* 1,020 1,020 1,020 1,020
Gallons Billed (in millions)(in 114 100 114 0,4,,,,i=:-.,,0114'; 114 114 114 114
Rate($Billed 1,000 00t Rate sn millions)
Rate(S per 1,000 gallons) 3.47 3.64 3.64 t 3 91= 4.11 4.23 4.36 4.49
Rate Change Projections(%) 5.0% 5.0% 5,0% 7.5% 5.0% 3.0% 3.0% 3.0%
O
Operating Revenues
Sewer Sales
3,482,498 3,715,000 3,713,000 44'3g69,,000j 4,189,000 4,314,000 4,444,000 4,577,000
i Fixed Revenue(8,456'9.20 per Customer'4 quarters) 275,666 289,026 289,449 r ��31120fi,, 326,760 336,563 346,660 357,059
Flat Rate Sales 394,514 362,000 415,000 "$:'''.'34-446000; 468,000 482,000 497,000 512,000
Other Revenue 92,975 85,600 85,600 • 85600, 55,000 55,000 55,000 55,000
Total Operating Revenues 4,245,653 4,451,626 4,503,049 s 4,831 800 5,038,760 5,187,563 5,342,660 5,501,059
n
Estimated Expenditure Change(%) V �"', 2.0% 2.0% 2.0% 2.0%
�a
Operating Expenses 745,679 760,593 775,805 791,321
Personal Services 702,931 718,198 718,198 x"'3'1 �B,•
Supplies 82,201 56,750 56,750 i rr� 8300, 59,466 60,655 61,868 63,1,
Disposal Charges 3,440,691 3,382,063 3,382,063 ` 3,3596 112' 3,668,034 3,741,395 3,816,223 3,892,54
Other Services and Charges 196,975 98,810 97,525 .1 5k48- 138,157 140,920 143,739 146,613
k' 276,643 253,472 237,380 229,59
Actual Depreciation(Base Year) 311,746 295,573 304,554 34;;;...i4-29.48t Change in Depreciation(Since Base Year) - 12,165 4,469a ,�.X2'978= 27,048 40,726 47,847 60,29s
Total Operating Expenses 4,734,544 4,563,559 4,563,559 00,104,8207r 077, 4,915,027 4,997,761 5,082,861 5,183,46'
Operating Income/(Loss) (488,891) (111,933) (60,510'5723' 123,733 189,802 259,798 317,590
litAltiPAX.
Non-Operating Revenues(Exps.) 4°" As _
Interest Income-Net figure 25,398 20,000 20,001 V47," 25,000 25,000 30,000 30,01'
Debt Service(interest only) (15,922) (16,450) (15,375) 'tt'k.; (153`P&) (14,300) (13,400) (12,500) (11,6.'
Total Non-Operating Revenues/Expenses 9,476 3,550 4,626 ., 3 625s 10,700 11,600 17,500 18,40'
Net Income (479,415) (108,383) (55,884) '' 9,348?+. 134,433 201,402 277,298 335,99'
.-.v.y .fin
Cash and Cash Equivalents January 1 1,510,262 1,592,286 1,510,262 �t1492 36 1,381,833 1,239,957 1,445,557 1,723,08
Cash Flows From Operating Activities: s "� `
Operating Income(Loss) (111,933) (60,510) y 57Z 123,733 189,802 259,798 317,590
Depreciation 307.738 309,023 ,.::305159'. 303,691 294,198 285,227 289,882
Net cash flows from operating activities 195,805 248,513 : .310,8821 427,424 , 484,000 545,025 607,4
ail
Cash flows from capital and related financing activities: 270,000) (270,000) (375000) (550,000) - (260,000) (255,000) (325,000)Acquisition and- construction
ri nc ral paid of fixed revenue ( (30,000) (30,000) (30,000) (30,000)
Existing Debt-Principal paid on revenue bonds (16 450) {16,450) ��=*{1 37.5, (14,300)- (13,400) (12,500) (11,6'
Existing Debt-Interest and paying agent fees
286,450 (286,450) 440 375) (594,300) (303,400) (297,500) (366,6'
Net cash flows from capital and related financing activities ( ) (286450) '
Net cash flows from investing activities 20,000 20,001 .?m 19 000 25,000 25,000 30,000 30,0''
Net Increase(Decrease)in cash (70,645) (17,936) '1 `'F(110493) (141,876) 205,600 277,525 27087
a
Cash and Cash Equivalents December 31 1,510,262 1,521,641 1,492,326 I d -Fi 81 8331 1,239,957 1,445,557 1,723,082 1,993,9
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BUDGET 2013
I City of Fridley
GOALS and OBJECTIVES
Il Fund Department Division
II 603 Stormwater Fund
PERFORMANCE COSTS/ BUDGET
IOBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
IFederal/State stormwater permit compliance
as MS4
ACTIVITIES
IEstablish training specific to Storm Sewer
Maintenance in Best Management Practices Operations
(BMP) Maintenance in accordance with Complete by and 40 hours Absorbed
IUpdated Stormwater Pollution Prevention 6/1/13 Engineering
Plan (SWPPP) Staff Time
Complete database for public/private pond Complete by GIS, Sewer 400 hours Absorbed,
I
inventory 3/1/13 Operations, includes
and contract GIS
Engineering staff
IStaff Time
IWebsite Development to include permitting Complete by Engineering 40 hours Absorbed
process and documentation, outreach 12/31/13 Staff Time
information
IOBJECTIVE#2
Integration of SCWMO areas into CCWD and
I MWMO.
ACTIVITIES
Watershed planning revisions Complete by Surface Water 200 hours Absorbed
I 4/1/14 Management
Plan
Stormwater Ordinance Updates— Regulatory Complete by Operations and 40 hours Absorbed
I 12/31/13 Engineering
Staff hours
IOBJECTIVE#3
Enhance Water Quality to Receiving Waters
I ACTIVITIES
Pond Sediment Removal Project TBD Complete by Completion of 60 hours Absorbed
12/31/13 Sediment +
Removal CIP
IProject
Coordinate Moore Lake subwatershed Complete by Plan 30 hours Absorbed
Imanagement plan with RCWD 12/1/13 Coordination
Develop enhancements to water quality in Complete by Project 120 hours Absorbed P +
Oak Glen Creek Watershed—Regional Pond 12/1/13 Development
I 221
BUDGET 2013 I
City of Fridley
GOALS and OBJECTIVES
I
Fund Department Division
603 Stormwater Fund
I
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
and Feasibility
I
OBJECTIVE#4
Flood Control I
ACTIVITIES
Coordinate and Construct Flood Control Complete by Project 240 hours Absorbed
. Project—Stoneybrook 12/31/13 Construction and CIP
1
Coordinate and Construct Flood Control Complete by Project 120 hours Absorbed
Project—Creek Ridge Park 12/31/13 Construction and CIP
Coordinate and Construct Flood Control Complete by Project 60 hours Absorbed
Project— Moore Lake Inlet Control 12/31/13 Development and CIP I
and Feasibility
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BUDGET 2013
STORM WATER FUND
Net Assets Summary
I Fund
603 Storm Water Fund
DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET
' 2010 2011 2012 2013
Net Assets January 1 5,623,918 5,633,689 5,325,264 5,299,244
Revenues 431,401 477,436 549,105 607,123
Total Available 6,055,319 6,111,125 5,874,369 5,906,367
Expenses 421,630 785,861 575,125 579,360
Net Income 9,771 (308,425) (26,020) 27,763
Net Assets December 31 5,633,689 5,325,264 5,299,244 5,327,007
CIP Plan Figure for 4 Years Out 1,315,000
10/31/12
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10/31/12 BUDGET 2013
CITY OF FRIDLEY STORM WATER FUND II 603RSUM REVENUE SUMMARY
2010 2011 2012 FINAL II ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
STORM WATER FUND
603-0000-311.10-00 CURRENT AD VALOREM 0 0 0 0
603-0000-311.20-00 DELINQUENT AD VALOREM 0 0 0 0 0 0 0 0 I
603-0000-334.02-60 RESIDENTIAL MV HMSTD AID 0
603-0000-334.25-11 STATE GRANTS 0 0 0
603-0000-340.31-31 REIMB-PUBLIC WORKS 0 0 0 0
II
603-0000-361.10-33 FROM COUNTY-CURRENT 436 292 1,000 500
603-0000-362.10-70 INTEREST EARNINGS 10,351 16,386 17,000 16,000
603-0000-362.11-70 UNREALIZED GAIN/LOSS
765- 3,967 0 0
603-0000-361.20-33 DIRECT TO CITY-PRINCIPAL
1- 0 0 0
603-0000-361.25-33 DIRECT TO CITY INTEREST 0 0 0 0
II
603-0000-362.42-60 OTHER REIMBURSEMENTS 0 0 0
603-0000-362.61-60 MISCELLANEOUS REVENUE 237 333 0 0
603-0000-373.10-00 STORM SEWER COLLECTION 411,085 445,160 518,190 578,708
II
603-0000-373.20-00 HARRIS POND ASSESSMENTS 2,583 3,663 5,000 4,000
603-0000-373.60-00 STORM SEWER PENALTIES 7,475 7,634 7,915 7,915
603-0000-373.70-00 STORM SEWER MISC. 0 0 0 0
* STORM WATER FUND 431,401 477,435 549,105 607,123
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1
0/31/12 BUDGET 2013
ITY OF FRIDLEY STORM WATER FUND
603ESUM EXPENDITURE SUMMARY
2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
IIUTIL ADMINISTRATION
* PERSONAL SERVICES 125,200 235,700 240,400 245,200
* SUPPLIES 0 640 0 200
* OTHER SERVICES & CHARGES 33,491 10,763 10,750 10,960
II* 0 0 0 0
OTHER FINANCING USES
** UTIL ADMINISTRATION 158,691 247,103 251,150 256,360
UTILITY OPERATIONS 2,858 15,132 8,500 8,500
I*
OTHER* OTHER SERVICES & CHARGES 255,117 511,673 302,925 302,925
** UTILITY OPERATIONS 257,975 526,805 311,425 311,425
CAPITAL IMPROVEMENT
* SUPPLIES 0 0 0 0 0 0 0
0
* OTHER SERVICES & CHARGES 0
* CAPITAL OUTLAY 0 0 0
II
** CAPITAL IMPROVEMENT
0 0 0 0
DEBT SERVICE-BONDS
* DEBT SERVICE 4,964 11,954 12,550 11,575
II ** DEBT SERVICE-BONDS 4,964 11,954 12,550 11,575
II421,630 785,862 575,125 579,360
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BUDGET 2013
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i
STORM WATER FUND - SUMMARY
' EXPENDITURE SUMMARY
Change
' 2012 Budget 2013 Budget Amount
Administration $251,150 $ 256,360 $ 5,210 2.07%
Operations!CIP 311,425 311,425 0 0%
' Debt Service 12,550 11,575 (975) (7.77%)
Total $ 575,125 I $ 579,360 I $4,235 I 0.74%
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1
STORM WATER - ADMINISTRATION '
EXPENDITURE SUMMARY
Change '
2012 Budget 2013 Budget Amount
Personal Services $ 240,400 $245,200 $ 4,800 2.00%
Supplies 0 200 200 100%
Other Services/Charges 10,750 10,960 210 1.95%
Capital Outlay 0 0 0 0%
Total $ 251,150 I $256,360 I $ 5,210 2.07%
Personal Services '
Supplies
Other Services /Charges
Capital Outlay '
NA- Depreciation is budgeted in Ops-CIP, Other Services/Charges, Acct 4342.
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II
II 10/31/12 BUDGET 2013
CITY OF FRIDLEY STORM WATER FUND
603ELINE EXPENDITURE LINE ITEMS
II 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I STORM WATER FUND
UTIL ADMINISTRATION
603-6000-415.41-07 ADMINISTRATIVE CHARGES 125,200 235,700 240,400 245,200
I * PERSONAL SERVICES 125,200 235,700 240,400 245,200
603-6000-415.42-21 OPERATING SUPPLIES 0 439 0 100
603-6000-415.42-25 SMALL TOOLS & MINOR EQUIP 0 201 0 100
I * SUPPLIES 0
8,47 640
8,509
0
8,600 200
603-6000-415.43-30 PROFESSIONAL SERVICES 3 509 0 8,800
603-6000-415.43-34 ADVERTISING 54 0 0 0
603-6000-415.43-36 INSURANCE NON PERSONNEL 1,219 2,107 2,150
I 603-6000-415.43-40 SERVICE CONTRACT-NON PROF 23,745 147 0 2,160
0
603-6000-415.43-43 DEPRECIATION-CONTRIBUTED 0 0 0 0
603-6000-415.43-45 LOSS ON ASSET RETIREMENT 0 0 0 0
II * OTHER SERVICES & CHARGES 33,491 10,763 10,750 10,960
603-6000-415.47-20 OPERATING TRANSFERS 0 0 0 0
II * OTHER FINANCING USES 0 0 0 0
** UTIL ADMINISTRATION 158,691 247,103 251,150 256,360
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229
1
STORM WATER - OPERATIONS/CIP
EXPENDITURE SUMMARY
I
Change
2012 Budget 2013 Budget Amount
Personal Services $ 0 $ 0 $ 0 0%
I
Supplies 8,500 8,500 0 0%
Other Services/Charges 302,925 302,925 0 — 0% I
Capital Outlay 0 0 0 0%
Total $ 311,425 $ 311,425 $ 0 0%
Personal Services
I
Supplies
I
Other Services /Charges
I
Capital Outlay
NA- Depreciation is budgeted in Other Services/Charges, Acct 4342-Depreciation.
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I 10/31/12 BUDGET 2013
CITY OF FRIDLEY STORM WATER FUND
603ELINE EXPENDITURE LINE ITEMS
II 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION
ACTUAL ACTUAL BUDGET 2013
I UTILITY OPERATIONS 0 736 0 0
603-7000-415.42-12 FUELS & LUBES 363 0 0
603-7000-415.42-17 CLOTHING/LAUNDRY ALLOW 0 100 100
603-7000-415.42-21 OPERATING SUPPLIES 1,571 176
I 603-7000-415.42-22 SUPPLIES FOR REPAIR/MAINT 605 13,857 7'100 7'100
603-7000-415.42-25 SMALL TOOLS & MINOR EQUIP 682 0 500 500
603-7000-415.42-29 WORK ORDER TRANSFER-PARTS 0
I * SUPPLIES 2,858 15,132 8,500 8,500
603-7000-415.43-30 PROFESSIONAL SERVICES 1,508 17,371 17,000 17,000
0 875 875
I DUES & SUBSCRIPTIONS 400 100 100
603-7000-415.43-34 ADVERTISING 0
0 1,500 1,500
603-7000-415.43-35 PRINTING & BINDING 0 109
603-7000-415.43-37 CONFERENCES & SCHOOLS
0 285 0 0
603-7000-415.43-38 UTILITY SERVICES 2,984 3,218 5,320 5,320
I 603 SERVICE CONTRACT NON PROF 15,213 243,372
9,531 30,500 30, 500
603 -7000-415.43-41 RENTALS 0
603-7000-415.43-42 DEPRECIATION 235,012 237,787 247,630 247,630
II * OTHER SERVICES & CHARGES 255,117 511,673 302,925 302,925** UTILITY OPERATIONS 257,975 526,805 311,425 311,425
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STORM WATER - DEBT SERVICE
EXPENDITURE SUMMARY
Change
2012 Budget 2013 Budget Amount
2010A Bonds $ 12,550 $ 11,575 ($ 975) (7.77%)
0 0 0 0%
0 0 0 0%
0 0 0 0%
0 0 0 0%
Total $ 12,550 $ 11,575 ($ 975)' (7.77%)
Bonds
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232 '
I
10/31/12 BUDGET 2013
I CITY OF FRIDLEY STORM WATER FUND
603ELINE EXPENDITURE LINE ITEMS
II 2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
I DEBT SERVICE-2010A BONDS
603-8903-475.46-10 INTEREST PAYMENT 4,964 11,954 12,100 11,575
603-8903-475.46-20 FISCAL AGENT FEES 0 0 450 0
I * DEBT SERVICE 4,964 11,954 12,550 11,575
** DEBT SERVICE-2010A BONDS 4,964 11,954 12,550 11,575
II *** STORM WATER FUND 421,630 785,862 575,125 579,360
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UTILITY FUNDS CAPITAL IMPROVEMENTS—2013 ,
1
STORMWATER:
STREET PROJECT STORMWATER UPGRADES
Repairs and upgrades to the storm sewer system in the street reconstruction project
area. No excessive ponding or extensions are anticipated for 2013. The budgeted
amount for this project is $60,000.
EROSION CONTROL PROJECT
This project includes installation of minor BMPs in the Oak Glen Creek sub-
watershed. The project is intended to reduce peak flows to the lower portions of Oak
Glen Creek. The budgeted amount for this project is $25,000.
STORM SEWER REPLACEMENT/RECONSTRUCTION/LINING
This project includes cleaning and lining of storm sewers in conjunction with the
Sanitary Sewer Lining project. The goal of this work is to extend the life of existing
storm sewer and street surfacing. The proposed 2013 budget for this project is
$60,000. ,
REMOVAL OF SEDIMENT FROM STORM PONDS
This project includes analysis and sediment study of stormwater ponds citywide to
prepare for required sediment removal in conformance with the City's anticipated
MS4 permit reissuance in 2012. The proposed 2013 budget for this project is $25,000.
WATERSHED BMP IMPLEMENTATION
This project includes matching funds for BMP installation at the eastern outfall
entering Moore Lake as part of the RCWD cost-share program. The proposed 2013
budget for this project is $20,000.
STONEYBROOK FLOOD CONTROL PROJECT ,
This project includes analysis of the Stoneybrook subwatershed and development and
implementation of initial system improvements to limit flooding in the area east of
the BNSF railroad tracks. The proposed 2013 budget for this project is $105,000.
CREEK RIDGE PARK FLOOD CONTROL PROJECT
This project includes analysis and stormwater improvements to the area north of
Mississippi Street and east of Old Central Avenue with the objective of eliminating
flooding in the area to residential homes that have been subject to flooding in recent
years. The proposed 2013 budget for this project is $45,000.
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234 ,
1 5 YEAR CAPITAL IMPROVEMENT PLAN ! CAPITAL OUTLAY
BUDGET 2013
City of Fridley As of 9/11/12
State of Minnesota
Storm Capital Improvements/Capital Outlay
' 2012
Miscellaneous Street Project Upgrades 60,000
Erosion Control Project 25,000
' (North of Rice Creek Road and east of Old Central Ave.)
Removal of Sediment From Storm Ponds 25,000
' Storm Sewer Replacement/Reconstruction/Lining 55,000
' Total $ 165,000
' 2013
' Miscellaneous Street Project Upgrades 60,000
Erosion Control Project Oak Glen Creek 25,000
' Storm Sewer Replacement/Reconstruction/Lining 60,000
Removal of Sediment from Storm Ponds 25,000
Watershed BMP Implementation (Moore Lake Subwatershed) 20,000
Stonybrook Flood Control Project 105,000
Creek Ridge Park Flood Control Project 45,000
Total $ 340,000
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1
5 YEAR CAPITAL IMPROVEMENT PLAN / CAPITAL OUTLAY
BUDGET 2013 1
City of Fridley As of 9/11/12
State of Minnesota
Storm Capital Improvements/Capital Outlay
2014
Pond Expansion - Oak Glen Creek Subwatershed 300,000
Mississippi WMO Water Quality Project(cost share) 70,000 1
Misc Street Project Upgrades 60,000 1
Total $ 430,000
1
2015
Miscellaneous Street Project Upgrades 60,000 1
Erosion Control Project TBD 25,000 1
Storm Sewer Replacement/Reconstruction/Lining 60,000
Removal of Sediment from
Storm Ponds 25,000
Locke Lake Dam Maintenance 35,000
111
Watershed BMP Implementation 20,000
CCWD WMO Water Quality Project(cost share) 70,000
Total $ 295,000 1
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236 1
I
5 YEAR CAPITAL IMPROVEMENT PLAN / CAPITAL OUTLAY
BUDGET 2013
I City of Fridley As of 9111112
State of Minnesota
Storm Capital Improvements/Capital Outlay
I2016
Miscellaneous Street Project Upgrades 60,000
Erosion Control Project TBD 25,000
IStorm Sewer Replacement/Reconstruction/Lining 60,000
IRemoval of Sediment from Storm Ponds 25,000
Locke Lake Dam Maintenance 35,000
IWatershed BMP Implementation 20,000
IIICCWD WMO Water Quality Project(cost share) 70,000
(Springbrook Watershed)
ITotal $ 295,000
2017
IMiscellaneous Street Project Upgrades 60,000
IErosion Control Project TBD 25,000
IStorm Sewer Replacement/Reconstruction/Lining 60,000
Removal of Sediment from Storm Ponds 25,000
ICCWD WMO Water Quality Project(cost share) 70,000
(Springbrook Watershed)
IMoore Lake Subwatershed Flood Control Upgrades 55,000
ITotal $ 295,000
I Other Years
TMDL- Driven Projects TBD
Locke Lake Dredging (RCWD Cost Share) 25,000
I Locke Lake Dam Control Upgrades 35,000
Total $ 355,000
9/11/12
I 237
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CITY OF FRIDLEY
STORM WATER FUND PROJECTIONS
I
REVENUE/EXPENSE PROJECTIONS AND CASHFLOW
10/31/2012 Actual Budget Estimated Budget Projected Projected Projected Projected
2011 2012 2012 2013 2014 2015 2016 2017
Rate Change Projections(%) 25% 25% 4.0% 4.0% 4.0% 4.0% 4.0% I
Residential Rate Per Lot(REF considered 1/3)Per Qtr 4.54 4.54 4.72 4.91 5.10 5.31 5.52
Commericial Rate Per Acre Per Quarter 13.61 13.61 14.16 14.72 15.31 15.92 16.56
Operating Revenues
Water Sales 445,160 518,190 556,450 650
.56,450 578,708 601,856 625,931 650,968 677,007
Taxes 292 1,000 1,000 500 520 541 562 585
Other Revenue 11,630 12,915 12,915 11,915 12,392 12,887 13,403 13,939
Total Operating Revenues 457,082 532,105 570,365 591,123 614,768 639,359 664,933 691,530
Estimated Expenditure Change(%) 4.00% 4.00% 4.00% 4,00%
Operating Expenses
Personal Services 235,700 240,400 240,400 245,200 255,006 265,208 275,817 286,849
Supplies 15,773 8,500 8,500 8,700 9,048 9,410 9,786 10,178
Other Services and Charges 279,566 66,045 66,045 71,835 74,708 77,697 80,805 84,037
Actual Depreciation(Base Year) 242,870 237,130 237,459 230,850 230,572 229,634 229,634 226,344
Change in Depreciation(Since Base Year) - 10,500 2,900 11,200 24,950 39,025 50,475 61,925 '
Total Operating Expenses 773,909 562,575 555,304 567,785 594,286 620,974 646,517 669,333
Operating Income (316,827) (30,470) 15,061 23,338 20,482 18,385 18,416 22,197
Non-Operating Revenues(Exps.)
Interest Income 20,354 17,000 17,000 16,000 16,000 14,000 12,000 12,000
Debt Service(interest only) (11,954) (12,550) (12,550) (11,575) (10,838) (10,163) (9,413) (8,663)
Gain(Loss)On Asset Retirement - -
Operating Transfer In(Out) - - -- - '
Total Non-Operating Revenues/Expenses 8,400 4,450 4,450 4,425 5,162 3,837 2,587 3,337
Net Income (308,427) (26,020) 19,511 27,763 _ 25,644 22,222 21,003 25,534
Cash and Cash Equivalents January 1 1,273,330 1,266,191 1,273,330 1,368,200 1,263,013 1,094,179 1,065,059 1,046,172
Cash Flows From Operating Activities:
Operating Income(Loss) (30,470) 15,061 23,338 20,482 18,385 18,416 22,197
Adjustments to reconcile Operating Income(Loss)
to net cash flows from operating activities:
Depreciation 247,630 240,359 242,050 255,522 268,659 280,109 288,269
Net cash flows from operating activities 217,160 255,420 265,388 276,004 287,044 298,525 310,466
Cash flows from capital and related financing activities
Acquisition and construction of fixed assets (165,000) (165,000) (340,000) (430,000) (295,000) (295,000) (295,000)
Debt-Principal paid on revenue bonds (35,000) (20,000) (25,000) (25,000) (25,000)
Debt-Interest and paying agent fees (12,550) (12,550) (11,575) (10,838) (10,163) (9,413) (8,663)
Net cash flows from capital and related financing act. (177,550) (177,550) (386,575) (460,838) (330,163) (329,413) (328,663)
Net cash flows from investing activities 17,000 17,000 16,000 16,000 14,000 12,000 12,000
Net Increase(Decrease)in cash 56,610 94,870 (105,187) (168,834) (29,119) (18,888) (6,197) ,
Cash and Cash Equivalents December 31 1,273,330 1,322,801 1,368,200 1 1,263,013 1 1,094,179 1,065,059 1,046,172 1,039,975
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BUDGET 2013
LIQUOR FUND
Net Assets Summary
Fund
609 Liquor Fund
DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET
2010 2011 2012 2013
Net Assets January 1 1,008,762 972,941 948,856 805,769
' Revenues 4,856,359 4,894,197 5,146,464 5,421,053
Funds Available 5,865,121 5,867,138 6,095,320 6,226,822
' Expenses 4,542,180 4,568,282 4,939,551 5,070,557
' Net Income Before Transfer 314,179 325,915 206,913 350,496
Transfer to the General Fund 350,000 350,000 350,000 250,000
Net Assets December 31 972,941 948,856 805,769 906,265
10/31/12
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10/31/12 BUDGET 2013
CITY OF FRIDLEY LIQUOR FUND II 609RSUM REVENUE SUMMARY
2010 2011 2012 FINAL II ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
MUNICIPAL LIQUOR
#1 - CUB LOCATION
II
609-9100-362.10-70 INTEREST EARNINGS 377 450 0 0
609-9100-362.11-70 UNREALIZED GAIN/LOSS 24- 161 0 0
609-9100-362.41-60 INSURANCE REIMB 195 0 0
609-9100-362.42-60 OTHER REIMBURSEMENTS 0 0
II
609-9100-362.52-80 FIXED ASSET-GAIN/LOSS 0 0
609-9100-362.61-60 MISCELLANEOUS REVENUE 0 0
609-9100-378.11-00 LIQUOR SALES 1,125,629 1,161,914 1,193,167 1,236,737
609-9100-378.12-00 WINE SALES 506,427 530,801 536,813 550,000
II
609-9100-378.13-00 BEER SALES 1,758,590 1,706,342 1,864,106 1,900,000
609-9100-378.13-01 DEP/RTNS/COOPERAGE 74 1,577 100 100
609-9100-378.14-00 MISC SALES 68,905 69,885 73,034 73,000
609-9100-378.15-00 CIGARETTE SALES 36,105 33,199 38,272 32,000
II
609-9100-378.16-00 CIGARS/CHEWING TOBACCO 2,651 2,318 2,810 2,800
609-9100-378.40-00 CASH OVER / (SHORT) 246 75 50 50
609-9100-378.45-00 SALES TAX OVER / (SHORT) 51 33 50 50
II
609-9100-378.50-00 MISCELLANEOUS REVENUE 492 4- 0 0
* #1 - CUB LOCATION 3,499,523 3,506,946 3,708,402 3,794,737
#2 - HWY 65 II 609-9200-362.10-70 INTEREST EARNINGS 126 150 0 0
609-9200-362.11-70 UNREALIZED GAIN/LOSS 0 0
609-9200-362.41-60 INSURANCE REIMS 0 0
609-9200-362.61-60 MISCELLANEOUS REVENUE 0 0
II
609-9200-378.11-00 LIQUOR SALES 462,346 487,824 490,087 525,016
609-9200-378.12-00 WINE SALES 192,031 193,548 203,553 218,000
609-9200-378.13-00 BEER SALES 647,717 655,174 686,581 830,000
609-9200-378.13-01 DEP/RTNS/COOPERAGE 34- 0 0
II
609-9200-378.14-00 MISC SALES 25,919 24,499 27,474 27,000
609-9200-378.15-00 CIGARETTE SALES 27,008 24,428 28,628 25,000
609-9200-378.16-00 CIGARS/CHEWING TOBACCO 1,546 1,187 1,639 1,200
609-9200-378.20-00 VENDING MACHINE REVENUES 0 0
II
609-9200-378.40-00 CASH OVER / (SHORT) 23- 155 50 50
609-9200-378.45-00 SALES TAX OVER / (SHORT) 51 33 50 50
609-9200-378.50-00 MISCELLANEOUS REVENUE 150 253 0 0
* #2 - HWY 65 1,356,837 1,387,251 1,438,062 1,626,316
II
** MUNICIPAL LIQUOR 4,856,360 4,894,197 5,146,464 5,421,053
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240 I
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0/31/12 BUDGET 2013
ITY OF FRIDLEY LIQUOR FUND
09ESUM EXPENDITURE SUMMARY
P2010 2011 2012 FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
IMUNICIPAL LIQUOR
#1 - CUB LOCATION
* PERSONAL SERVICES 334,247 322,732 303,474 285,165
* SUPPLIES 9,095 9,767 12,300 12,300
II* OTHER SERVICES & CHARGES 2,935,761 2,919,930 3,134,667 3,215,433
* OTHER FINANCING USES 250,000 250,000 250,000 150,000
** #1 - CUB LOCATION 3,529,103 3,502,429 3,700,441 3,662,898
II #2 - HWY 65
* PERSONAL SERVICES 163,087 170,165 207,607 236,979
* SUPPLIES 1,375 1,936 9,100 9,100
* OTHER SERVICES & CHARGES 1,098,615 1,143,747 1,272,403 1,311,580
I* CAPITAL OUTLAY 0
100,000
0
100,000
0
100,000 0
* OTHER FINANCING USES 0 0 0 100,000
#2 - HWY 65 1,363,077 1,415,848 1,589,110 1,657,659
I**
*** MUNICIPAL LIQUOR 4,892,180 4,918,277 5,289,551 5,320,557
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BUDGET 2013
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LIQUOR FUND
I EXPENDITURE SUMMARY
Change
I 2012 Budget 2013 Budget Amount
Personal Services $ 511,081 $ 522,144 $ 11,063 2.16%
Supplies 21,400 21,400 0 0%
IOther Services/Charges 4,407,070 4,527,013 119,943 2.72%
Capital Outlay 0 0 0 0%
I Other Financing Uses 350,000 250,000 (100,000) (28.57%)
Total $ 5,289,551 I $ 5,320,557 I $ 31,006 I 0.59%
IPersonal Services
ISupplies
I Other Services/Charges
1. 4332 Communications -Telephone charges are down by $2,740 for both stores.
2. 4340 Services Contracted, Non-Professional -There is a$5,000 increase in charges for
Icredit cards.
Capital Outlay
NA- Depreciation is budgeted in Other Services/Charges, Acct 4342-Depreciation.
Other Financing Uses
I 1. 4720 Operating Transfers-The operating transfers to the General fund have been
reduced from $350,000 to$250,000 to accommodate renovation costs.
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10/31/12 BUDGET 2013
CITY OF FRIDLEY LIQUOR FUND
609ELINE EXPENDITURE LINE ITEMS
II
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II
MUNICIPAL LIQUOR
#1 - CUB LOCATION
II
609-9100-415.41-01 FULL TIME EMPLOYEE - REG 127,025 128,075 136,504 91,526
609-9100-415.41-02 FULL TIME EMPLOYEE - OT 2,215 1,977 3,618 3,518
609-9100-415.41-04 TEMPORARY EMPLOYEE - REG 63,662 66,496 54,100 63,180
609-9100-415.41-05 TEMPORARY EMPLOYEE - OT 174 0 0 0
II
609-9100-415.41-07 ADMINISTRATIVE CHARGES 61,340 50,100 51,100 52,100
609-9100-415.41-12 EMPLOYEE LEAVE 19,325 19,325 7,104 7,104
609-9100-415.41-20 MEDICARE CONTRIBUTION 2,996 3,185 2,955 2,336
609-9100-415.41-21 PERA CONTRIBUTION 12,973 13,963 14,082 11,214
II
609-9100-415.41-22 FICA CONTRIBUTIONS 12,812 13,620 12,635 9,990
609-9100-415.41-31 HEALTH INSURANCE 21,647 11,591 7,491 24,760
609-9100-415.41-32 DENTAL INSURANCE 514 295 302 150
609-9100-415.41-33 LIFE INSURANCE 163 165 156 86
II
609-9100-415.41-34 CASH BENEFITS 5,748 10,380 10,774 16,840
609-9100-415.41-40 UNEMPLOYMENT COMPENSATION 0 0 0 0
609-9100-415.41-50 WORKERS COMPENSATION 3,653 3,560 2,653 2,361
* PERSONAL SERVICES 334,247 322,732 303,474 285,165
I
609-9100-415.42-17 CLOTHING/LAUNDRY ALLOW 679 0 1,000 1,000
609-9100-415.42-20 OFFICE SUPPLIES 0 0 300 300
609-9100-415.42-21 OPERATING SUPPLIES 7,822 6,317 10,000 10,000
II
609-9100-415.42-22 SUPPLIES FOR REPAIR/MAINT 594 3,450 1,000 1,000
* SUPPLIES 9,095 9,767 12,300 12,300
609-9100-415.43-30 PROFESSIONAL SERVICES 2,020 1,830 2,200 2,290
II
609-9100-415.43-31 DUES & SUBSCRIPTIONS 20 20 20 20
609-9100-415.43-32 COMMUNICATION 3,114 2,582 3,148 2,564
609-9100-415.43-34 ADVERTISING 18,477 20,434 20,000 20,000
I
609-9100-415.43-35 PRINTING & BINDING 29 31 33 32
609-9100-415.43-36 INSURANCE-NON PERSONNEL 11,863 10,615 13,000 10,880
609-9100-415.43-38 UTILITY SERVICES 20,793 21,354 22,000 22,660
609-9100-415.43-39 IS FUND CHARGE 807 740 0 0
II
609-9100-415.43-40 SERVICE CONTRACT-NON PROF 63,522 58,252 70,420 70,420
609-9100-415.43-41 RENTALS 119,422 119,404 119,544 119,544
609-9100-415.43-42 DEPRECIATION 28,015 26,072 28,015 26,076
609-9100-415.43-46 MISCELLANEOUS 33,604 33,787 33,787 33,787
II
609-9100-415.43-48 COST OF GOODS SOLD 2,613,416 2,602,985 2,800,000 2,884,000
609-9100-415.43-49 BAD CHECK EXPENSE 232 33 500 500
609-9100-415.43-51 COGS FREIGHT 20,427 21,791 22,000 22,660
* OTHER SERVICES & CHARGES 2,935,761 2,919,930 3,134,667 3,215,433
II
609-9100-415.47-20 OPERATING TRANSFERS 250,000 250,000 250,000 150,000
* OTHER FINANCING. USES 250,000 250,000 250,000 150,000
II
** #1 - CUB LOCATION 3,529,103 3,502,429 3,700,441 3,662,898
II
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10/31/12 BUDGET 2013
I CITY OF FRIDLEY LIQUOR FUND
609ELINE EXPENDITURE LINE ITEMS
2010 2011 2012 FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 2013
II #2 - HWY 65
609-9200-415.41-01 FULL TIME EMPLOYEE - REG 81,571 75,111 101,293 149,567
609-9200-415.41-02 FULL TIME EMPLOYEE - OT 1,958 1,936 2,050 2,050
609-9200-415.41-04 TEMPORARY EMPLOYEE - REG 19,018 18,987 27,000 21,600
I 609-9200-415.41-05 TEMPORARY EMPLOYEE - OT 0 135
33,400
0
34,100 0
609-9200-415.41-07 ADMINISTRATIVE CHARGES 20,460 400 0 34,800
609-9200-415.41-12 EMPLOYEE LEAVE 6,570 9,387 '0 0
609-9200-415.41-20 MEDICARE CONTRIBUTION 1,592 1,556 1,890 2,511
II 609-9200-415.41-21 PERA CONTRIBUTION 7,629 7,542 9,450 12,409
609-9200-415.41-22 FICA CONTRIBUTIONS 6,808 6,652 8,028 10,735
609-9200-415.41-31 HEALTH INSURANCE 10,714 8,761 15,907 0
609-9200-415.41-32 DENTAL INSURANCE 271 233 302 450
I 609-9200-415.41-33 LIFE INSURANCE 94 90 133 182
609-9200-415.41-34 CASH BENEFITS
4,459 4,630 5,387 0
609-9200-415.41-50 WORKERS COMPENSATION 1,943 1,745 2,06.7 2,675 •
I.
* PERSONAL SERVICES 163,087 170,165 207,607 _ 236,979
609-9200-415.42-17 CLOTHING/LAUNDRY ALLOW 0 0 1,000 1,000
609-9200-415.42-20 OFFICE SUPPLIES 0 0 100 100
609-9200-415.42-21 OPERATING SUPPLIES 1,375 1,626 3,000 3,000
I609-9200-415.42-22 SUPPLIES FOR REPAIR/MAINT 0 310 5,000 5,000
* SUPPLIES 1,375 1,936 9,100 9,100
II 609-9200-415.43-30 PROFESSIONAL SERVICES 1,713 1,633 2,000 1,720
609-9200-415.43-31 DUES & SUBSCRIPTIONS 20 20 20 20
609-9200-415.43-32 COMMUNICATION 2,727 1,426 2,720 1,564
609-9200-415.43-34 ADVERTISING 3,650 5,740 6,000 6,000
II 609-9200-415.43-36 INSURANCE NON PERSONNEL 3,512 4,493 4,900 4,610
609-9200-415.43-38 UTILITY SERVICES
12,448 13,897 17,000 17,000
609-9200-415.43-39 IS FUND CHARGE 0 0 0 0
609-9200-415.43-40 SERVICE CONTRACT-NON PROF 23,834 29,124 30,000 35,000
II 609-9200-415.43-42 DEPRECIATION 3,987 3,255 3,159 3,062
609-9200-415.43-46 MISCELLANEOUS 0 0 0 0
609-9200-415.43-48 COST OF GOODS SOLD 1,041,629 1,079,003 1,200,000 1,236,000
609-9200-415.43-49 BAD CHECK EXPENSE 232 33 500 500
I 609-9200-415.43-50 PMTS TO OTHER AGENCIES 104
4, 104
5, 104
6,000 104
609-9200-415.43-51 COGS FREIGHT 759 019 000 6,000
* OTHER SERVICES & CHARGES 1,098,615 1,143,747 1,272,403 1,311,580
0
0 0
609-9200-415.45-30 IMP OTHER THAN BUILDING 0
* CAPITAL OUTLAY 0 0 0 0
609-9200-415.47-20 OPERATING TRANSFERS 100,000 100,000 100,000 . 100,000
I * OTHER FINANCING USES 100,000 100,000 100,000 100,000
II ** #2 - HWY 65 1,363,077 1,415,848 1,589,110 1,657,659
*** MUNICIPAL LIQUOR 4,892,180 4,918,277 5,289,551 5,320,557
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City of Fridley I
MIS Internal Service Fund 705
Funding Sources and Expenditure Projections
6/26/12
I
Actual Budget Budget Estimated Estimated Estimated Estimated
2011 2012 2013 2014 2015 2016 2017
Funding Sources
Charges for Services $ 12,843 $ 73,560 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000
Interest on Investments - - - - -
-
-
Transfers In - 59,000 250,000 175,000 175,000 175,000 175,000
Total Funding Sources $ 12,843 $ 132,560 S 260,000 $ 185,000 $ 185,000 $ 185,000 $ 185,000
I
Expenditures
Software&Equip Purch/Upgrades $ 39,810 $ 42,100 $ 43,000 $ 48,853 $ 40,000 $ 27,000 $ 45,000 I
Computer&Printer Replacement 73,423 140,937 123,000 120,000 75,000 145,000 101,000
Fire Inspections Proj#705011 13,000 5,000 - - - - -
Network switching upgrade 45,211 - - - - - -
City Hall WiFi 10,011 - - - - - -
Special Assessments - 2,500 - - - - -
Large Format Scanning - 3,000 - - - - -
Interactive Whiteboards - 20,000 - - - - -
Financial System Upgrade - - 150,000 - - - -
Police Tablet Computers - - 16,500 46,500 - - -
Map Feeder Aerial Mapping - - 2,500 4,000 - - - I
Image System - 58,534 - - - - -
Total Expenditures $ 181,455 S 272,071 S 335,000 $ 219,353 $ 115,000 $ 172,000 $ 146,000
Surplus(deficiency)of funding sources
I
over(under)expenditures $ (168,612) $ (139,511) $ (75,000) $ (34,353) $ 70,000 $ 13,000 $ 39,000
Estimated Beginning Cash Balance 616,998 448,386 308,875 233,875 199,522 269,522 282,522
Estimated Ending Cash Balance $ 448,386 $ 308,875 $ 233,875 $ 199,522 $ 269,522 $ 282,522 $ 321,522
Funding Sources
Charges for Services are from Enterprise Funds,i.e.,Water,Sewer,Storm Water,&Liquor Store Funds for each respective Funds yearly MIS
depreciation charge.
Transfers include$125,000 from the General Fund and$125,000 from the Employee Benefits Fund for 2013,respectively. Each year thereafter,
the$175,000 transfer will only be from the General Fund.
Funding Uses I
Software&Equip Purch/Upgrades
This line item accounts for the yearly software and equipment purchases/upgrades that are needed to maintain our citywide computing
infrastructure.
Computer&Printer Replacement
I
This line item accounts for the replacement of personal computers and peripheral equipment,such as printers located throughout the city. Personal
computers are replaced according to our replacement schedule. Desktop computers are replaced every five ye
I
Financial System Upgrade
Upgrade/replacement of current,green-screen financial system that has been in place since the early 1990s. Includes upgrades to General I
Financials,Utility Billing,Payroll,and Human Resources.
Police Tablet Computers
Assign tablet PCs to each licensed police officer and to the CSO and Reserve units to replace laptop computers and other equipment in squad cars.
This project would be implemented over a two-year span.
Map Feed Aerial Mapping
Integrate MapFeeder to LandUse tracker and install a mobile app,which will allow Planning staff to view variance and special use permit data on
a property from the field so that they can enter correct code violation data for letter preparation.In 2014,
246 1
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RESOLUTION NO. 2012 - 92
' A RESOLUTION CERTIFYING FINAL TAX LEVY
REQUIREMENTS FOR 2013 TO THE COUNTY OF ANOKA
' WHEREAS, Chapter Seven, Section 7.02 of the Charter of the City of Fridley, grants the City
the power to raise money by taxation pursuant to the laws of the State of Minnesota; and
WHEREAS, Minnesota Statute Chapter 275.07, subd. 1 requires the City to certify its final tax
levy requirements to the County on or before five working days after December 20 in each year; and
' NOW THEREFORE, BE IT RESOLVED, that the City of Fridley certify to the County of Anoka, _
State of Minnesota, the following final tax levy to be levied in 2012 for the year 2013:
GENERAL FUND
General Fund $ 9,972,346
' MARKET VALUE BASED REFERENDUM LEVY
Springbrook Nature Center $ 331,700
BONDED INDEBTEDNESS
2005A GO Improvement Bonds(Streets 2005) $ 171,379
2006A GO Improvement Bonds(Streets 2006) 203,500
2007A GO Improvement Bonds(Streets 2007) 189,800
2008A GO Improvement Bonds (Streets 2008) 144,906
2010B GO Equipment Certificates (Equip 10&11) 75,443
2012A GO Equipment Certificates (Equip 12&13) 163,407
TOTAL ALL FUNDS $ 11,252,481
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 10th DAY
' OF DECEMBER, 2012.
' ATTEST:
SCOTT J. LUND-MAYOR
DEBRA A. SKOGEN -CITY CLERK
11/29/12
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I
RESOLUTION NO. 2012 -93
A RESOLUTION ADOPTING THE 2013 FINAL BUDGET
I
WHEREAS, Chapter 7, Section 7.04 of the City Charter provides that the City Manager shall prepare an
I
annual budget; and
WHEREAS, the City Manager has prepared such document and the City Council has met for the purpose
of discussing the budget; and
I
WHEREAS, the City Council has held a public meeting and has concluded the budget as prepared is
appropriate;
NOW THEREFORE, BE IT RESOLVED that the following final budget be adopted and approved:
ESTIMATED
REVENUE APPROPRIATIONS
GENERAL FUND
Taxes Legislative:
Current Ad Valorem $9,972,346 City Council $ 128,188
Delinquent, Penalties, City Management:
Forfeited 125,000 General Management 293,549
Licenses and Permits Human Resources 209,712
Licenses 266,900 Legal 423,990
Permits 533,250 Finance:
Intergovernmental: Elections 6,460
Federal 62,000 Accounting 716,111
State: Local Government Aid 0 Assessing 213,709
I
All Other 744,082 MIS 250,654
Charges for Services: City Clerk/Records 161,126
General Government 1,440,600 Police:
Public Safety 287,752 Police 5,315,813
Public Works 38,000 Emergency Management 19,846
Community Development 11,500 Fire:
Recreation 216,900 Fire 1,237,552
Fines and Forfeits 155,000 Rental Inspections 147,828
Special Assessments 44,100 Public Works:
Interest on Investments 54,600 Municipal Center 263,768
Miscellaneous Revenues 161,000 Engineering 553,431
Other Financing Sources: Lighting 268,000
Sales of General Fixed Assets 0 Park Maintenance 967,764
Liquor Fund 250,000 Street Maintenance 1,099,879
I
Closed Debt Service Fund 350,000 Garage 441,382
CIP-Streets 41,000 Recreation:
Recreation 881,765 I
Community Development
TOTAL REVENUES AND OTHER Building Inspection 320,858
FINANCING SOURCES 14,754,030 Planning 464,744
Reserve:
I
Fund Balance: Emergency 120,000
General Fund Reserve (51,176) Nondepartmental: 196,725
TOTAL GENERAL FUND $ 14,702,854 $ 14,702,854
I
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I
I SPECIAL REVENUE FUNDS
Cable TV Fund $286,000 Cable TV Fund $ 170,782
Grant Management Fund 106,964 Grant Management Fund 106,964
I Solid Waste Abatement Fund
Police Activity Fund 383,321 Solid Waste Abatement Func 365,527
0 Police Activity Fund 0
Springbrook NC Fund 425,400 Springbrook NC Fund 408,217
Fund Balance (150,195) Fund Balance 0
ITOTAL SPECIAL REVENUE FUNDS $ 1,051,490 $ 1,051,490
•I CAPITAL PROJECTS FUNDS
Capital Improvement Fund
Building Capital Improvement $344,835 Building Capital Improvemen: $327,500
Streets Capital Improvement 605,940 Streets Capital Improvement 841,000
I Parks Capital Improvement 28,680 Parks Capital Improvement 170,000
Fund Balance 359,045
Total Capital Improvement Fund $1,338,500 $ 1,338,500
ICapital Equipment Fund
Capital Equipment Notes $243,500 General Fund Machinery $ 1,065,400
Fund Balance 821,900
I1,065,400 1,065,400
TOTAL CAPITAL PROJECTS FUNDS $2,403,900 $2,403,900
ITOTAL ALL FUNDS $ 18,158,244 $ 18,158,244
IPASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 10th DAY OF DECEMBER 2012.
ATTEST: SCOTT J. LUND -MAYOR
DEBRA A. SKOGEN-CITY CLERK 1115/12
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249
TNT RATES FOR PAYABLE 2013
I
2012 i 2013
Composite
School Watershd FINAL TC s TNT Rate For
District District RATES -:,;-NE, RATES r, C&I I
% % %
#11 Creek 111.953 Ni:`,.;;;; , 127.539 137.2729 13.92%
ti I
Mississippi 112.652 130.302 138.9996 15.67%
#13 I
Rice Crk 114.961 ', k 130.235 138.9577 13.29%
Mississippi 132.490 153.298 153.3704 15.71%
I
#14 Coon Creek 132.490 152.048 152.5892 14.76%
Rice Crk 134.799 ' 153.231 ,. 153.3285 13.67%
Coon Creek 128.071 1 145.6861 J 148.6135 13.75%
#16
Rice Crk I 130.3801 _ 146.8691 :,,I 149.3527 12.65%
I
Rates by Unit of Government
%change EMV
#11 23325 , ,;, 26.751 :.. 14.688% 0.27136%
W
#13 24.024,:,aw, 28.264 ; 17.649% 0.18647% Voter I
'1,`I Approved
#14 43.862 Niiitif 51.260 O xU " 16.867% 0.23418% Referendum
ii; MOS, Levy
#16 39.443 vol, 44.898 4 13.830% 0.19914%
I
COUNTY 41.146 , ,., 44.328 7.733%
tom« Y Ma Mil EMV x
CITY 39.615 tRAtt, 47.042 18.748% 0.01617% (Springbrook)
MET AGENCY 3.263 3.473 6.436% I
Transit s, .
I
Met Council fi
Mosquito °'
SPECIAL DIST W/RRA 4.135 3--,AKK 4.445 ,n, G% 7.497%
NSHD t, .
HRA � f At'
LRT
ItWe
RADIO SYSTEM 0.469$ 0.349 {fig`. -25.586% I
v
2.309 2.334 °`` 1.083%
RCWS , ,-:,Milk MS I Mississippi Watershed 0.000 i `° 2.401 4?
Coon Creek 0.000 .4H.y' 1.151 ,
I sad, 440
C&I Fiscal Disparities Formula:
Tax Capacity X 0.624925 X total tax capacity rate=Partial Tax I
Plus:Tax Capacity X(fis dis 0.375075 X 153.491 (area wide) Total Tax
PAY 2012 STATE GENERAL TAX RATE 53.0%
I
State General Tax=Tax Capacity* State General Tax Ratelies to Commercial-Industrial Properties&Seasonal Rec)
10/26/2012
I
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CITY TAX ESTIMATES PAY 2013
I FINAL TNT Change %Change
ASSESSED 2011/PAYABLE 2012 ASSESSED 2012/PAYABLE 2013 In In
Taxable Tax City Taxable Tax City City City
IMarket Value Capacity Tax Market Value Capacity Tax Tax Tax
100,000 1,000 $410 100,000 1,000 $487 $76 18.6%
I110,000 1,100 $451 110,000 1,100 $535 $84 18.6%
120,000 1,200 $492 120,000 1,200 $584 $92 18.6%
I140,000 1,400 $574 140,000 1,400 $681 $107 18.6%
160,000 1,600 $656 160,000 1,600 $779 $122 18.6%
I180,000 1,800 $739 180,000 1,800 $876 $137 18.6%
I200,000 2,000 $821 200,000 2,000 $973 $153 18.6%
250,000 2,500 $1,026 250,000 2,500 $1,216 $191 18.6%
I300,000 3,000 $1,231 300,000 3,000 $1,460 $229 18.6%
350,000 3,500 $1,436 350,000 3,500 $1,703 $267 18.6%
I400,000 4,000 $1,641 400,000 4,000 $1,946 $305 18.6%
IBelow Is The Calculation For The Average Home In Fridley
149,586 1,496 $617 126,151 1,262 $618 $1 0.1%
-►EMV is used in calc of SNC levy 149,900 -►Est Market Value which is used in calculation of SNC levy
I171,400
CITY TAX CAPACITY RATE: 39.615% CITY TAX CAPACITY RATE: 47.042%
(Final) (TNT)
SNC EMV rate: 0.01413% SNC EMV rate: 0.01617%
I (Final) (TNT)
PAYABLE 12 PAYABLE 13
I RESIDENTAL RESIDENTAL
CLASS RATES: CLASS RATES:
1%of first$500,000 1%of first$500,000
1.25%> $500,000
11/27/12 1.25%> $500,000
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BUDGET 2013
City of Fridley
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Significant Minnesota Tax Policies
All non-exempt property in Minnesota is subject to taxation by local taxing districts. The tax levied on
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a property is determined by computing its tax capacity, which is the property's taxable market value
multiplied by the appropriate class rate. The tax rate is determined by the County Auditor, dividing each
tax levy by the taxing jurisdiction's adjusted net tax capacity (NTC).
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The assessor physically reviews properties at least once every five years.
Below are the class rates for the most common types of property. I
2012 2013
Type of Property Class Rates Type of Property Class Rates
Residential Homestead Residential Homestead I
First $500,000 1.00% First $500,000 1.00%
Over$500,000 1.25% Over$500,000 1.25%
Residential Non-homestead Residential Non-homestead I
First $500,000 1.00% First $500,000 1.00%
Over$500,000 1.25% Over$500,000 1.25%
Commercial/Industrial Commercial/Industrial
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First $150,000 1.50% First $150,000 1.50%
Over$150,000 2.00% Over$150,000 2.00%
Rentals Rentals
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Apartments: Less than 4 units 1.25% Apartments: Less than 4 units 1.25%
Apartments: 4+ units 1.25% Apartments: 4+ units 1.25%
Low Income Rental Housing 0.75% Low Income Rental Housing 0.75%
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Homestead Market Value Exclusion. (Began in 2012) Meant to reduce the taxable market value
and replaces the Market Value Homestead Credit (MVHC). The county auditor will determine the
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credit for each eligible property by multiplying the market value by 0.4%, with a maximum credit
of$30,400. The optimum credit of$30,400 is afforded to properties valued at exactly $76,000. The
credit is phased out at a rate of.09% of the value over$76,000. The result is that the credit becomes I
zero if the homestead has an estimated market value of approximately $413,800 or more.
State General Tax. Provides for the levy of a statewide tax on commercial-industrial and seasonal
recreation properties. Provides for the state general tax to be levied at a uniform rate statewide, and I
within each county. Requires the commissioner of revenue to certify the rate by Nov. 1 each year.
Property Tax Deferred. In 1993, the Minnesota legislature enacted a law commonly known as
"This Old House"which exempts from the property tax for all or a portion of the value of improvements
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made to homes 45 years of age or older. Homestead property owners could exclude the property
tax on those improvements for 10 years. After the 10 year period has expired, the exemption shall
be added back as follows: 50% in the two subsequent assessment years if less than or equal to I
$10,000; or 20% in the next five subsequent years if greater than $10,000. There are limits to the
dollar amount eligible for the tax exclusion: $25,000 on homes 45 to 69 years old; and $50,000 on
homes 70 years or older. Only improvements adding $5,000 or more of market value are eligible.
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The program concluded for improvements made through January 2, 2003.
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MINNESOTA- REVENUE
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2013 LOCAL GOVERNMENT AID NOTICE July 30, 2012
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FRIDLEY CITY OF
' CLERK
CITY HALL
6431 UNIVERSITY AVE NE
FRIDLEY, MN 55432
THE 2013 CERTIFIED LGA FOR YOUR CITY IS: $759,414
Based on Laws of Minnesota 2012, Chapter 294, Article 1, Section 3, the following is the determination of
' your 2013 Local Government Aid (LGA). Cities with a population of 5,000 or more will automatically
receive aid equivalent to their 2012 Certified LGA amount. Cities with a population less than 5,000 will
receive the greater of: 1) 2012 Certified LGA; or 2) the result of the 2013 LGA formula.
1. 2012 Certified LGA: • $759,414
2. 2013 LGA Formula (applicable only to cities <5,000 population): NA
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3. Greater of 1 or 2: $759,414
' 4. Certified 2013 LGA(same as 3): $759,414
If you have any questions regarding this certification, contact Bill Sparks at bill.sparks(a)state.mn.us or at
(651) 556-6095.
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Property Tax Division
Tel: 651-556-6095
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Mail Station 3345 Fax: 651-556-3128
St.Paul,MN 55146-3345 m': Call 711 for Minnesota Relay
An equal opportunity employer
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CITY OF FRIDLEY, MINNESOTA I
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TAX RATES
DIRECT AND OVERLAPPING GOVERNMENTS
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LAST TEN FISCAL YEARS
City School School School School I
Payable Certified Percent District District District District
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Year Tax Levy Change City No. 11 No. 13 No. 14 No. 16
2003 5,825,855 3.8% 28.616% 26.941% 20.303% 29.966% 22.054%
2004 6,483,745 11.3% 30.248% 21.050% 22.833% 22.683% 21.421%
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2005 8,067,949 24.4% 33.565% 21.492% 19.993% 21.606% 16.118% I
2006 8,757,188 8.5% 31.941% 20.046% 19.571% 20.830% 17.437%
2007 9,200,426 5.1% 31.349% 19.353% 17.183% 24.175% 25.779%
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2008 9,527,433 3.6% 30.324% 16.983% 15.942% 26.033% 26.213%
2009 9,472,787 -0.6% 28.640% 18.263% 23.411% 31.172% 27.155%
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2010 10,120,162 6.8% 32.258% 19.939% 24.398% 38.795% 31.654%
2011 10,509,317 3.8% 36.986% 23.999% 18.676% 41.054% 34.028%
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2012 10,703,739 1.85% 39.615% 23.325% 24.024% 43.862% 39.443%
2013 TNT 11 270,674 5.30% 47.042% 26.751% 28.264% 51.260% 44.898% I
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Total Tax Rate If You Live In:
Total School School School School
I Special District District District District Payable
County Districts No. 11 No. 13 No. 14 No. 16(1) Year
I37.714% 8.421% 102.483% 96.360% 105.925% 98.111% 2003
35.221% 8.167% 95.446% 97.758% 97.525% 96.346% 2004
I33.080% 8.085% 96.945% 96.329% 97.942% 92.454% 2005
32.096% 7.411% 92.136% 92.813% 94.072% 90.679% 2006
1 30.696% 7.227% 88.666% 87.770% 94.762% 96.366% 2007
31.078% 8.183% 86.608% 87.135% 97.226% 97.406% 2008
32.078% 7.166% 86.183% 92.840% 100.601% 96.584% 2009
35.189% 7.541% 94.964% 100.897% 115.294% 108.153% 2010
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39.952% 8.045% 109.023% 105.298% 127.676% 120.650% 2011
I41.146% 7.867% 111.953% 114.961% 134.799% 130.380% 2012
44.328% 8.267% 127.539% 130.235% 153.231% 146.869% 2013 TNT
IIf more than one watershed district,then Rice Creek is used.
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BUDGET 2013 '
City of Fridley
State of Minnesota
GLOSSARY
Accounting System.The total structure of records and procedures which record, classify,summarize, and
report information on the financial position and results of operations of a government or any of its funds,
fund types, balanced account groups, or organizational components.
Accrual Basis.A basis of accounting in which transactions are recognized at the time they are incurred.
opposed to when cash is received or spent.
Activity. Departmental efforts that contribute to the achievement of a specific set of program objectives;the
smallest unit of the program budget.
Agency Fund.A fund consisting of resources received and held by the governmental unit as an agent for
others.
Appropriation.A legal authorization to incur obligations and to make expenditures for specific purposes.
Assessed Valuation.The total value of all real and personal property in the city that was used as a basis
for levying taxes. '
Asset. Resources owned or held by a government which have a monetary value.
Attrition.A method of achieving a reduction in personnel by not refilling the positions vacated through
resignation, reassignment,transfer, retirement,or means other than layoffs.
Authorized Personnel. Employee positions,which are authorized in the adopted budget,to be filled during
the year.
Budget.A council approved plan for receiving and expending public funds.An estimate of expenditures and
the proposed means of financing them.
Budgetary Basis.This refers to the basis of accounting used to estimate financing sources and uses in the
budget.This generally takes one of three forms: GAAP, cash, or modified accrual.
Budget Calendar.The schedule of key dates which a government follows in the preparation and adoption
of the budget.
Budgetary Control.The control or management of a government or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitations of available appropriations
and available revenues.
Budget Message.A general discussion of the proposed budget presented in writing as part of the budget
document.The budget message explains principal budget issues against the background of financial
experience in recent years and presents recommendations regarding the financial policy for the coming
year.
Capital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of a fixed asset
and expenditures that increase.the value for fixed assets.
Capital Improvement Plan(CIP).The five year schedule of capital improvement projects which encompass
all funding sources and all organizational units of government.
Capital Outlay.Expenditures which result in the acquisition of or addition to fixed assets which have a value
of$5,000 or more and have a useful life of more than one year.
Capital Projects. Major construction, acquisition, or renovation activities that add value to a government's
physical assets or significantly increase their useful life.Also called capital improvements.
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Cash Basis.A basis of accounting in which transactions are recognized only when cash is increased or
' decreased.
Class Rate. Set by the Legislature,the rates are multiplied by the taxable market value to determine the tax
capacity of a property.
' Constant or Real Dollars.The presentation of dollar amounts adjusted for inflation to reflect the real
purchasing power of money as compared to a certain point in time in the past.
• I Consumer Price Index(CPI).A statistical description of price levels provided by the U.S. Department of
Labor.The index is used as a measure of the increase in the cost of living (i.e., economic inflation).
Contingency.A budgetary reserve set-aside for emergencies or unforeseen expenditures not otherwise
' budgeted.
Contractual Services. Services rendered to a government by private firms, individuals, or other
governmental agencies. Examples include utilities, rent, maintenance agreements, and professional
' consulting services.
Cost-of-living Adjustment(COLA).An increase in salaries to offset the adverse effect of inflation on
compensation.
Current Ad Valorem.Taxes levied and becoming due during the current year,from the time the amount the
tax levy becomes due until a penalty for non-payment is attached.
' Debt Service.The planned accumulation of revenues and appropriation of expenditures for the retirement
of long-term debt principal and interest.
Deficit.The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over
revenues during a single accounting period.
Delinquent Ad Valorem.Taxes that remain unpaid on and after the date on which penalty for nonpayment
' is attached.
Department.The basis organizational unit of government which is functionally unique in its delivery of
services.
Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset used.
Disbursement.The expenditure of monies from an account.
' Effectuation Date.The technical cutting of funds is called the effectuation of unallotment and it occurs
when staff at Minnesota Management& Budget(MMB)adjusts the state's accounting system.The
effectuation date,not the date that unallotment is announced, determines when special levy authority is
1 triggered.
Employee(or Fringe)Benefits. Contributions made by a government to meet commitments or obligations
for employee fringe benefits. Included is the government's share of costs for Social Security and the various
' pension, medical and life insurance plans.
Encumbrance.The commitment of appropriated funds to purchase an item or service.
' Enterprise Fund.A fund that accounts for operations that are financed and operated in a manner similar to
private business enterprises-where the intent of the governing body is that costs of providing goods or
services to the general public on a continuing basis be financed or recovered primarily through user
charges.
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Estimated Market Value.The assessor's estimate of what property would be worth if sold on the open
market.The market value is set on January 2 of the year before taxes are payable.This is the term used on
all County statements&reports. Also sometimes referred to as Market Value
This is different than Taxable Market Value,which takes into account special programs in which the
property may be enrolled such as Homestead Market Value Exclusion, Plat Law,Green Acres, etc.
Expenditures.The payment of cash on the transfer of property or services for the purposes of acquiring an
asset, service or settling a loss.
Expense. Charges incurred (whether paid immediately or unpaid)for operations, maintenance,interest or
other charges.
Fees.A general term used for any fixed charge levied by government associated with providing a service
permitting an activity,or imposing a fine or penalty. Major types of fees include business and non-business
licenses,fines, and user charges.
Fiscal Year.A twelve-month period designated as the operating year for accounting and budgeting
purposed in an organization.
Fixed Assets.Assets of long-term character that are intended to continue to be held or used, such as land,
buildings, machinery,furniture and other equipment.
Fund. An independent fiscal and accounting entity with a self-balancing set of accounts recording cash
and/or other resources together with all related liabilities, obligations, reserves, and equities which are
segregated for the purpose of carrying on specific activities or attaining certain objectives.
Fund Balance.The excess of an entity's assets over its liabilities.
GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and
recording encompassing the conventions, rules, and procedures that define accepted accounting principles.
General Fund.The fund used to account for all financial resources except those required to be accounted
for in another fund.
Goal.A long-range desirable development attained by time-phased objectives designed to implement a
strategy.
Grant.A contribution of assets(usually cash)by one governmental unit or other organization to another.
Typically,these contributions are made to local governments from the state and federal governments.
Homestead Market Value Exclusion, new beginning 2012, it replaces the MVHC.This new system will
shift taxes among properties within each community, especially to C&1, apartments and other properties that
will not receive the benefit of the homestead market value exclusion. (That would be properties over
413,800). Each city's tax base will be reduced and the city's tax rate will rise to obtain the same property tax
levy.
Housing and Redevelopment Authority (HRA).The HRA is a separate legal entity but is under the control
of the City and its Council who appoint the Commissions. It was established to account for economic
development and tax increment financing activities. It is a discretely presented component of the City CAFR.
Infrastructure.The physical assets of a government(e.g.,streets,water, sewer, parks and public
buildings).
Interfund Transfers.The movement of monies between funds of the same governmental entity.
Intergovernmental Revenues.Funds received from Federal, state and other local government sources in
the form of grants, shared revenues, and payments in lieu of taxes.
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Investment. Securities permitted by law are purchased and held for the production of income in the form of
interest.
Levy.To impose taxes for the support of government activities.
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Levy Limitation.The maximum amount permitted to be levied by a taxing jurisdiction as established by
' Minnesota Statutes.
Line Item Budget.A budget prepared along departmental lines that focuses on what is to be bought.
' Local Government Aid(LGA).An intergovernmental revenue from the State to provide tax relief to local
units of government. It replaces most of the individual taxes, such as cigarette, liquor and income taxes that
were previously distributed to local governments.
It was originally established in 1971 as a per capita revenue sharing/property tax relief program that initially
' replaced the exempt property reimbursement program and the sales tax per capita aids. In 1973, the LGA
program was expanded as cities lost other miscellaneous revenues. Since the LGA program was created,
the formula has been amended or changed frequently.
' Market Value.The assessor's estimate of what property would be worth if sold on the open market.
The market value is set on January 2 of the year before taxes are payable.On statements&reports from
the County this is referred to as"Estimated Market Value"
This is different than Taxable Market Value,which takes into account special programs in which the
' property may be enrolled such as Homestead Market Value Exclusion, Plat Law, Green Acres, etc.
Net Tax Capacity,The total tax capacity used to determine the tax rate.
' Objective.Something to be accomplished in specific& measurable terms and that is achievable within
specific time frame.
Obligations.Amounts which a government may be legally required to meet out of its resources.They
include not only actual liabilities, but also encumbrances not yet paid.
Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It
includes such items as taxes,fees from specific services, interest earnings, and grant revenues. Operating
' revenues are used to pay for day-to-day services.
Operating Expenses.The cost for personnel, materials and equipment required for a department to
' function.
Personal Property. Refers to all detached or detachable, movable property including furniture and other
personal belongings, as well as commercial inventories&equipment a business uses to reduce income.
' Virtually all personal property is exempt from taxation.
Personal Services. Expenditures for salaries,wages,and fringe benefits of the City's employees.
' Prior-Year Encumbrances. Obligations from previous fiscal years in the form of purchase orders,contracts
or salary commitments which are chargeable to an appropriation for which a part of the appropriation is
reserved.They cease to be encumbrances when the obligations are paid or other wise terminated.
Property Class.The classification assigned to each parcel of property based on the use of the property.
For example, owner-occupied residential property is classified as homestead.
Property Tax Levy.The amount of dollars to be collected from the taxable property within a taxing district.
' ie.taxes owed.
Proposed Budget.The recommended City Budget submitted by the City Manager to the City Council in
August.
Real Property. Is the land itself plus all buildings, improvements, and other fixtures on the land.
Also see"Personal Property".
' Reserve.An account used to indicate that a portion of fund equity is legally restricted for a specific purpose
or not available for appropriation and subsequent spending.
Resolution.A special or temporary order of a legislative body; an order of a legislative body requiring less
' legal formality than an ordinance or statute.
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for appropriation includin estimated revenues,fund transfers, and
Resources.Total amounts available fo including
beginning balances.
Retained Earnings.The accumulated earnings of an Enterprise Fund which have been retained in the
fund.
Revenue. Funds that the government receives as income. It includes such items as tax payments,fees
from specific services, receipts from other governments,fines,forfeitures, grants, and interest income.
Special Revenue Fund.A fund used to account for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes.
Supplemental Appropriation.An additional appropriation made by the governing body after the budget
year or biennium has started.
Tax Capacity.The valuation of real and personal property in the taxing jurisdiction that is based on market
value multiplied by the applicable class rate. (Also sometimes referred to as"Taxable Value")
Taxable Tax Capacity.The sum of the tax capacities of all parcels in the taxing jurisdiction after adjustment
for fiscal disparities,tax increment and other property not available for general tax purposes.
Taxable Market Value(TMV), refers to the amount of value that is actually used in calculating property
taxes.This can differ from EMV due to special programs the property may be enrolled in such as HMVE.
(Sometimes referred to as"Taxable Value")
Tax Rate.The tax levy divided by the Taxable Tax Capacity.
Tax Owed.The tax rate x the tax capacity=tax owed
Tax Increment Financing (TIF).Tax increment financing is a tool used by cities to finance certain types of
real estate development costs.The primary purposes of TIF are to attract private investment that will: 1)
redevelop blighted areas, 2) provide housing for low and moderate income individuals and families, or 3)
result in increased employment opportunities and tax base.
Transfers In/Out.Amounts transferred from one fund to another to assist in financing the services for the
recipient fund.
Truth in Taxation.A program adopted by the State Legislature that requires local governments to provide
notice of their proposed budgets and levies.They are then required to hold public hearings to inform the
citizens and give them the opportunity to provide input on spending and taxing levels.
Unencumbered Balance.The amount of an appropriation that is neither expended nor encumbered. It is
essentially the amount of money still available for future purposes.
Unreserved fund Balance.The portion of a fund's balance that is not restricted for a specific purpose and
is available for general appropriation.
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' Recap of tax terms:
Estimated Market Value(EMV), the value determined by the assessor as the price the property would
likely sell for on the open market is called the estimated market value.This value is determined each year
' on January 2"d. (EMV is used on all county Reports)
(Sometimes refereed to as"Market Value")
Taxable Market Value(TMV),the value that is actually used in calculating property taxes.This can differ
from EMV due to special programs the property may be enrolled in such as HMVE(see below).
(Sometimes referred to as"Taxable Value")
Tax Capacity,each classification of property has a unique classification rate(Class Rate)which is set by
the Minnesota Legislature.They may change these classifications rates to accomplish various tax policy
' objectives.Tax Capacity is calculated as follows:Taxable Market Value(TMV)X Class Rate=Tax Capacity.
Net Tax Capacity(NTC),the sum of the tax capacities of all parcels in the taxing jurisdiction after
' adjustment for fiscal disparities,tax increment and other property not available for general tax purposes.
(Sometimes referred to as"Total Taxable Value")
Tax Rate,The Tax Levy divided by Net tax Capacity.
Tax Owed,Tax Rate X the Tax Capacity.
Homestead Market Value Exclusion(HMVE), new beginning 2012, it replaces the MVHC. It is meant to
' reduce the taxable market value and replaces the MVHC. Properties up to$413,800 are eligible by
multiplying the EMV by 0.4%,with a maximum credit of$30,400.The optimum credit of$30,400 is afforded
to properties valued at$76,000.The credit is phased out at a rate of.09%of the value over$76,000.
This new system will shift taxes among properties within each community, especially to C&I,apartments and
' other properties that will not receive the benefit of the homestead market value exclusion. (That would be
properties over 413,800). Each city's tax base will be reduced and the city's tax rate will rise to obtain the
same property tax levy.
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