2003 Budget FRIDLEY
2003
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COUNCIL
Scott J. Lund
Mayor
Robert L. Barnette Steven E. Billings
Councilperson-at-Large Councilperson Ward I
Richard P. Wolfe Ann R. Bolkcom
Councilperson Ward II Councilperson Ward III
CITY MANAGER
William W. Burns
CITY OF FRIDLEY, MINNESOTA
2003 BUDGET
For Fiscal Year Beginning January 1,2003
BUDGET 2003
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BUDGET 2003
City of Fridley
State of Minnesota
Table of Contents
INTRODUCTION PAGE
Elected and Appointed Officials
Organizational Structure ii
Organization for Service iv
Budget Process v
Budget Control vi
Fund Balance Policy vii
Debt Management viii
Budget Message BM-1
GENERAL FUND
Fund Balance Summary 1
Revenue Summary 2
Expenditure Summary 7
Department Details (includes write-up, objectives&expenditures):
Legislative Department 10
City Management Department 18
Finance Department 30
Police Department 54
Fire Department 66
Public Works Department 76
Recreation and Naturalist Department 100
Community Development Department 114
Reserve 124
Nondepartmental 127
SPECIAL REVENUE FUNDS
Fund Balance Summary 131
Revenue Summary 132
Expenditure Summary 134
Fund Details(includes write-up, objectives&expenditures):
Cable TV Fund 139
Grant Management Fund 141
Solid Waste Abatement Fund 144
Housing Revitalization Fund 152
Police Activity Fund 155
CAPITAL PROJECTS FUNDS
Fund Balance Summary 159
Revenue Summary 160
Expenditure Summary 161
5 Year Capital Improvement Plan Overview 166
General, Streets and Parks:
Current Year Project Descriptions 167
5 Year Capital Improvement Plan 169
Water, Sewer and Storm:
Current Year Project Descriptions 181
5 Year Capital Improvement Plan 183
BUDGET 2003
City of Fridley
State of Minnesota
Table of Contents
ENTERPRISE FUNDS PAGE
Water Fund:
Retained Earnings Summary 193
Revenue Summary 194
Expense Summary 195
Goals &Objectives 197
Expense Detail 201
Income/Expense Projections 212
Sewer Fund:
Retained Earnings Summary 213
Revenue Summary 214
Expense Summary 215
Goals &Objectives 216
Expense Detail 219
Income/Expense Projections 230
Storm Water Fund:
Retained Earnings Summary 231
Revenue Summary 232
Expense Summary 233
Goals &Objectives 234
Expense Detail 235
Income/Expense Projections 242
Liquor Fund:
Retained Earnings Summary 243
Revenue Summary 244
Expense Summary 245
Expense Detail 247
AGENCY FUND
Six Cities Watershed Fund 253
MISCELLANEOUS
Tax Levy Resolution 255
Budget Resolution 256
Calculation of the Tax Levy 258
Significant Minnesota Tax Polices 259
Estimated & Historical Property Tax Rates 260
City Tax Estimates 262
Local Government Aid Notice 263
Glossary 264
BUDGET 2003
City of Fridley
State of Minnesota
Elected and Appointed Officials
ELECTED OFFICIALS
Term of Office
Expires December
Effective January 2002
Mayor Scott J.Lund 2004
Councilmember At Large Robert L. Barnette 2004
Councilmember, Ward I Steven E. Billings 2002
Councilmember, Ward II Richard P.Wolfe 2002
Councilmember, Ward Ill Ann R. Bolkcom 2002
Effective January 2003
Mayor Scott J.Lund 2004
Councilmember At Large Robert L. Barnette 2004
Councilmember, Ward I Steven E. Billings 2006
Councilmember, Ward II Richard P. Wolfe 2006
Councilmember, Ward Ill Ann R. Bolkcom 2006
APPOINTED OFFICIALS
City Manager William W. Bums
City Attorney Frederic W. Knaak
Prosecuting Attorney Carl J. Newquist
City Clerk Debra A. Skogen
Department Heads:
Finance Director/Treasurer Richard D. Pribyl
Director of Public Safety and Civil Defense David H. Sallman
Fire Chief Charles J. McKusick
Director of Public Works Jon H. Haukaas
Director of Recreation and Natural Resource Jack G. Kirk
Director of Community Development Scott J. Hickok
Director of Human Resoures Deborah K. Dahl
CITY ADMINISTRATIVE ORGANIZATIONAL STRUCTURE 2003
rev. 11/19/02 City of Fridley
Proposed Total Authorized Postions(146)
CITY MANAGEMENT(4)
City Manager
Secretary to the City Manager
Management Assistant
Cable Administrator
FINANCE(24) POLICE(50) 1 HUMAN RESOURCES(2) d
Finance Director-Treasurer Public Safety Director- Human Resources Director
Secretary Secretary HR Assistant
(2)Accountants
OPERATIONS(30)
Captain
ACCOUNTING (7) (6) Sergeants
Assistant Finance Director (23) Patrol Officers
Payroll Technician (1 Patrol Officer is funded out of Grant Mgmt.)
Accounting Specialist
Utility Billing Clerk TECHNICAL SUPPORT(14)
(3)Acctg-Data Processing Clerks Captain
(1) Sergeants
ASSESSING (2) (6) Patrol Officers
City Assessor Projects Coordinator
Appraiser Crime Prevention Specialist
Outreach Coordinator
MIS(2) Office Supervisor
MIS Coordinator (5) Police Technicians
MIS Specialist (1 FT,4 PT benefitted)
CSO Coordinator
CITY CLERK-RECORDS(3)
City Clerk FIRE(9)
Receptionist-License Clerk
Records Assistant Fire Chief
Secretary
LIQUOR(6) Ass't Chief for Operations
Liquor Operations Manager Fire Marshal
(5) Liquor Store Clerks Captain
(3) Full-time Firefighter
Rental Inspection Asst.
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PUBLIC WORKS(38) RECREATION & COMMUNITY
NATURALIST(9) DEVELOPMENT(10)
Director of Public Works
Secretary Director of Recreation & Director of Community
Operations Analyst Natural Resources Development
Recreation Office Coordinator (2) Secretary
ENGINEERING (3) (3) Program Supervisors
Assistant Public Works Director Teen Coordinator
Engineering Technician BUILDING INSPECTION (3)
Engineering Tech Inspector Chief Building Official
NATURALIST(3) Building Inspector
PW MAINTENANCE(31) Natural Res. Coordinator Secretary
Superintendant Interpretive Specialist
Secretary Secretary PLANNING(4)
Lead Mechanic Planning Coordinator
(2) Mechanic, Level B (2) Planners
Street Supervisor Environmental Planner
(8) Public Services Worker
Water Supervisor
(5) Public Services Worker
Sewer Supervisor
(4) Public Services Worker
Parks Supervisor
(6) Public Services Worker
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City Organization For Service
2003
CITIZENS OF FRIDLEY
I CITY COUNCIL
PLANNING COMMISSION OTHER COMMISSIONS
* Appeals Commission * Police Commission
* Recreation Commission * Cable Television Commission
* Environmental & Energy Commission * Charter Commission (1)
* Human Resources Commission (1) Independent Commission-
Appointed by District Court
CITY ADMINISTRATION &
GENERAL MANAGEMENT
CITY MANAGER
* Human Resources
* Finance
* Public Safety
* Fire
* Public Works
* Recreation &Naturalist
* Community Development
iv
THE BUDGET PROCESS
Chapter 7 of the City Charter of the City of Fridley sets forth the requirements for the preparation of the
annual budget. In addition, the State of Minnesota has established a "Truth in Taxation" program which
requires local governments to provide notice of their proposed budgets and levies. Each taxing
jurisdiction is required to hold a public hearing prior to adoption of the budget to inform the citizens and
give them an opportunity to provide input on spending and taxing levels.
Section 7.04 of the City Charter directs the City Manager to prepare a proposed budget and submit it to
the City Council at the last meeting in August. A summary of the proposed budget is placed in the official
publication twice prior to November 15.
Minnesota's Truth in Taxation Statute requires us to certify a proposed tax levy to the County Auditor by
September 15. Based upon the certified proposed levy, the County is required to mail to each property
owner a notice of proposed property taxes.
Between November 29 and December 20, a public hearing must be held to adopt the final property tax
levy.
In accordance with Section 7.05 of the Charter, the budget is adopted by resolution. A resolution is also
passed requesting Anoka County to spread the tax levy contained within the enacted budget against the
tax base. We are required by Statute to certify our final levy and adopt our budget by December 30.
Changes to the adopted budget and supplemental appropriations may be made during the year by the
City Council. However, Section 7.07 of the Charter provides that the Council shall not have the authority
to increase the total amount of the budget, whether by insertion of new items or otherwise, beyond the
projected revenues unless the actual revenues exceed the projected revenues, and in that event not
beyond such actual revenues. Section 7.08 of the City Charter also empowers the City Council to
establish an emergency appropriation not to exceed ten percent of the total budget. At the end of the
fiscal budget period all budget amounts lapse to the extent they have not been expended or encumbered.
The 2002 calendar of key events regarding the 2003 budget were as follows:
June 10& 11 Council Budget Work Sessions. Draft budget is reviewed.
August 26 Consideration by City Council of the Proposed budget.
August 26 Council passes a resolution to certify a Proposed tax levy to Anoka County.
Council passes a resolution adopting the Proposed budget.
September 12 Publication of the Proposed budget resolution, 1st time,(Per Charter 7.04).
September 15 "Proposed Levy Certification Taxes Payable 2002"is due to Anoka County.
September 19 Publication of the Proposed budget resolution,2nd time, (Per Charter 7.04).
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December 9 Public hearing on the"Final" budget.
December 16 Adoption hearing on the"Final"Budget.
Passage of a resolution requesting Anoka County to spread against the
tax base the levy contained within the enacted"Final"budget resolution.
Passage of a resolution enacting the"Final"Budget.
December 30 "Final Levy Certification Taxes Payable 2003"due to Anoka County.
December 29 "Payable 2003 Property Tax Levy Report"due to Dept of Revenue.
Publication of the"Final" budget resolution, (Per Charter 7.05).
Publication of the"Summary Budget Statement", (Per OSA).
BUDGET CONTROL
In order to use the adopted budget for effective management control, it is incorporated into the accounting
system and then used as a standard for internal accounting control. Internal accounting controls are
designed to provide reasonable, but not absolute, safeguards to protect assets against loss or
unauthorized use, and to ensure reliability of financial records used in preparing financial statements. The
concept of reasonable assurance recognizes that the cost of a control should not exceed the benefits
likely to be derived and the evaluation of cost and benefits requires estimates and judgments by
management.
Budgetary control is maintained using complete budgetary accounts in compliance with City Charter
requirements. It is the management policy of the City that the existence of a particular appropriation in the
approved budget does not mean that it must be expended. Expenditures are not approved until it has
been determined that there are adequate funds appropriated, the expenditures are necessary and there
are funds available. There is constant review of the budget during the year and budget-to-actual
comparisons are distributed to Department Heads on a monthly basis.
Budgetary control is maintained at the expenditure category level for all divisions within a department.
Budgets are adopted on a basis consistent with Generally Accepted Accounting Principles (GAAP)which
mandates the following:
1. Fund Accounting
The accounts of the City are organized on the basis of funds and account groups, each of which
is considered a separate accounting entity. The operations of each fund are accounted for with a
separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues
and expenditures, or expenses, as appropriate. Government resources are allocated to and
accounted for in individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
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BUDGET CONTROL(cont.)
2. Measurement Focus
The accounting and reporting treatment applied to a fund is determined by its measurement
focus. All governmental funds and expendable trust funds are accounted for on a spending or
"current financial resources" measurement focus. This means that governmental fund operating
statements present increases (revenues and other financing sources) and decreases
(expenditures and other financing uses) in net current assets. Accordingly, they are said to
present a summary of sources and uses of"available spendable resources"during a period.
Proprietary funds are accounted for on a cost of services or "capital maintenance" measurement
focus. This means that all assets, including fixed assets, and all liabilities, including long-term
liabilities, associated with their activity are included on their balance sheets. Proprietary fund type
operating statements present increases (revenues)and decreases (expenses)in net total assets.
3. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the
accounts and reported in the financial statements. Basis of accounting relates to the timing of the
measurements made, regardless of the measurement focus applied.
Governmental Funds and Expendable Trust Funds are accounted for using the modified accrual
basis of accounting. Their revenues are recognized when they become susceptible to accrual;
i.e., both measurable and available. Substantially all revenues are accrued.
Expenditures are generally recognized under the modified accrual basis of accounting when the
related fund liability is incurred, except for principal and interest on general long-term debt which
is recognized when due.
Proprietary funds are accounted for using the accrual basis of accounting. Revenues are
recognized when they are earned, and expenses are recognized when they are incurred.
FUND BALANCE POLICY
General Fund
In 1994, the City Council of the City of Fridley passed a resolution designating minimum fund balance in
the order set forth as follows:
1. A designation for working capital equaling 60% of the ensuing year's budgeted local government
aid plus the property tax levy(including any state paid portion);
2. A designation for subsequent years' expenditures for uses of fund balance as set forth in the
ensuing year's adopted annual budget;
3. A designation for contingencies equal to 10% of the General Fund budgeted expenditures and
other financing uses for the ensuing year;
4. A designation for replacement of fixed assets in an amount not less than 10% of the General
Fund investment in General Fixed Assets as identified in the Comprehensive Annual Financial
Report.
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FUND BALANCE POLICY-(cont.)
Special Revenue Funds
1. A designation for subsequent years' expenditures for uses of fund balnce as set forth in the
ensuing year's adopted budget;
2. A designation for subsequent years' expenditures for the balance of the Cable TV equipment
grant;
3. A designation for cable TV program for the entire fund balance in the Cable TV Special Revenue
Fund;
4. A designation for solid waste abatement equal to the fund balance in the Solid Waste Abatement
Special Revenue Fund;
5. A designation for drug and gambling enforcement in the Drug and Gambling Forfeiture Special
Revenue Fund equal to the entire fund balance;
6. A designation for housing programs for the entire fund balance of the HRA Housing Special
Revenue Fund.
Capital Improvement Fund
1. A designation for fixed asset replacement equal to the balance in the general portion of the
capital improvement plan;
2. A designation for park improvements equal to the balance in the park portion of the capital
improvement plan;
3. A designation for street improvement equal to the balance in the street portion of the capital
improvement plan.
DEBT MANAGEMENT
The City practices a debt management policy that searches out all revenue sources in lieu of issuing
general obligation debt that will ultimately impact our legal debt margin. All debt issues are reviewed
annually to determine the feasibility of utilizing call features or issuing refunding debt. The City maintains
the services of Financial Advisors in regard to any new Special Assessment Improvement,Tax Increment,
or Revenue Debt.
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2003
City of Fridley
Budget Message
BUDGET 2003
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CITY OF
FRIDLEY
2003 BUDGET MESSAGE
TABLE OF CONTENTS
I. Introduction BM1
II. Budgeting Context and Issues BM2
A. Legislative Context BM2
B. Budget Session Issues BM5
III. The Budget in Perspective BM9
(Table 1 -Budgeted Expenditures) BM9
A. General Fund BM9
(Figure 1 —Revenues by Source) BM11
B. Special Revenue Funds BM12
1. Cable Television Fund BM12
2. Grant Management Fund BM12
3. Housing Revitalization Fund BM13
4. Solid Waste Abatement Fund BM13
5. Police Activity Fund BM13
C. Capital Project Funds BM14
1. Buildings and Lands BM14
2. Streets BM14
3. Parks BM14
D. Enterprise Funds BM15
(Table 2—Enterprise Funds -Budgeted Expenditures) BM15
1. Water Fund BM15
2. Sewer Fund BM16
3. Storm Water Fund BM16
4. Liquor Fund BM16
E. Debt Service BM16
2003 Budget Message
Table of Contents
(Continued)
IV. Tax Impact of the 2002 Budget BM17
(Figure 2—Property Tax Changes) BM19
V. Financial Health of the City BM19
A. Fund Balances BM19
(Table 3 - Fund Balances) BM20
B. Revenues BM21
(Table 4—External Revenues vs. Expenditures) BM21
(Table S - General Fund Budgeted Revenue Sources) BM22
(Table 6- General Fund Transfers) BM22
C. Expenditures BM23
(Table 7- General Fund Expenditures) BM23
VI. The External Environment BM23
A. New Construction BM23
B. Employment BM24
C. Retail Sales BM24
D. Property Values BM25
E. Crime Rates BM25
F. Public Assistance BM26
VII. Conclusion BM26
I. Introduction
The budget for the City of Fridley is a work product that begins in January and ends in
December with the budget hearing and approval of the budget resolution. While the budgets are
responsive to needs that exist in a particular year,they do not typically fund huge increases in the
scope of City government. If they do fluctuate significantly from the spending levels of the year
before, it is usually due to the presence of a large capital improvement project that was included
in one year but not in the next. Other notable fluctuations, like those in 2002, are a function of
one-time events such as the discontinuation of grant funding for police officers.
The 2003 budget is only slightly greater than the 2002 budget. While it provides for one
additional parks maintenance employee and some adjustments in part-time hours, the costs of
these changes are either supported by things like program revenues or reductions in other areas.
The funding supports the same scope of services that were provided in 2002. There is one small
exception to this generalization. The 2003 budget does not support the problem materials drop-
off program that was provided this year through the City's recycling program.
While the 2003 budget requires an increase of 3.8% in the City levy as well as in utility
rates and other fees,the cost of Fridley services continues to be very reasonable in comparison
with neighboring cities. Moreover,the quality of those services is maintained at a high level by a
very dedicated group of City employees who have a strong professional orientation and a desire
to serve the people of Fridley in a manner that is both aggressive and responsive to community
needs.
In discussing the budget that supports these services,I will again focus on the context in
which the budget was prepared, compare the 2003 budget with the current budget, describe the
tax impact o f the budget, examine the financial health of our City and offer some observations
about the economic health of our community. I will also offer some recommendations that will,
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if followed, help Fridley to remain financially healthy and responsive to the needs of our
citizens.
As the budget is presented, I want to thank the department managers and their staff for
preparing a thoughtful,no frills budget that is responsive to Council's directions. The City
Council also deserves credit and thanks for reviewing the budget and for their cooperation in all
phases of the planning and budgeting process. I also want to thank our Finance Director, Rick
Pribyl and our Budget Accountant, Craig Ellestad for compiling the numbers,making budget
changes and assisting me with the preparation of this message. Roberta Collins, Secretary to the
City Manager, also deserves thanks for her assistance in editing this message.
II. Budgeting Context and Issues
A. Legislative Context
While the 2001 legislative session was characterized by major tax reform,the 2002
session was characterized by inaction. There were no further changes in tax rates and no changes
in the Local Government Aid formula.
Fridley has,however,benefited from changes to the LGA formula that was adopted in
2001. It is one of several metropolitan area cities to benefit by these changes. In our case, we
have been told by the State Department of Revenue to expect a 2003 LGA distribution that will
be $488,715 greater than what was received in 2002. Before becoming too jubilant over this
newly found revenue,however,we need to realize that there is a very good chance that there will
be significant cuts in LGA revenue during the next legislative session. The League of Minnesota
Cities has suggested that we expect a loss of between 10 and 15 percent of our projected
allocation. It is also possible that a portion of our 2002 allocation that we have not received yet
this year will be reduced. If the 2003 allocation is cut by 10 to 15 percent,we stand to lose
between$200,000 and$300,000.
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Although there were efforts to approve a new gasoline tax to support a wide variety of
highway projects,the session ended with no new transportation taxes. Moreover, efforts to
include various local highway projects, including Fridley's Highway 65 improvement project, in
the State bonding bill also failed.
While there was Senate support for the North Star Commuter Rail project, House
opposition managed to kill funding for the State's match on a$147,000,000 federal
transportation grant. Funding for mass transportation was dealt a further setback when Metro
System funding for 2002 was cut by 2 percent or by$2,000,000.
Another source of potential funding for cities in the 2002 legislative session was funding
for dispatching centers known as Public Service Answering Points or PSAPS. The Minnesota
Police Chiefs Association was seeking a 27-cent increase in the 911 telephone rate tariff. The
money would have been used to cover upgrading of personnel and equipment used in these
dispatching centers. What eventually passed,however,was a 6-cent increase that would generate
$4.2 million a year. All of this amount, however, would be used to support telephone company
costs associated with the 911 system until 2004.
The State bonding bill did include $13 million for an 800 MHz,public safety radio
system that would extend from the Twin Cities to St Cloud and Rochester. Also, counties were
given authority to levy the costs of building local 800 MHz public safety radio systems. Other
antiterrorism funding approved in this year's legislative session included$7.5 million for
statewide training of emergency responders and$3.8 million for police and fire equipment.
Cities also benefited from new bonding authority for street construction. The authority is
granted without regard to local election requirements. City councils,however,must approve the
measure by unanimous vote. Once approved,the measure is subject to reverse referendum.
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While there were few other blessings for cities that grew out of this year's legislative
session, a move to allow the sale of wine in grocery stores was defeated. This defeat was a good
omen for Fridley's municipal liquor business that generates more than$450,000 per year in
transfers to the City's General Fund.
There were also several other good impacts that stemmed from this year's legislative
inaction. There were no new municipal mandates and no serious efforts to move the regulation of
the cable television industry from the local to the state level.
One negative that grew out of legislative inaction was the absence of progress in
replacing tax increment financing(TIF)with a new redevelopment tool for cities. The changes in
tax rates that grew out of the 2001 legislative session had seriously weakened the viability of
TIF, leaving most Minnesota cities without a realistic tool for addressing redevelopment needs.
Any discussion of 2002 state legislative action would be incomplete without mention of
the$200,669 Federal Clean Water Partnership Grant the City received as a result of the work of
City staff with State Representative Connie Bernardy. Through her efforts,the legislature
approved new legislation that provided an additional funding allocation for this program.
As we head toward the 2003 legislative session,we know that there will be a combination
of many new legislators, a heavy financial challenge associated with the balancing of the budget
for the next biennium and many demands for public expenditures for highway construction. The
key areas of interest and impact for Fridley will be preservation of Local Government Aid,
commuter rail and funding for highway construction.
With budget deficits that are expected to top $2.7 billion,the task of balancing the budget
for 2004 through 2005 will be formidable.Not only is the deficit high, the easy choices for
balancing the budget, including the use of state reserves and delays in school aid payments,were
used during the 2002 legislative session. Moreover, since Local Government Aid emerged
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unscathed from the last legislative session, cities can be expected to assume their share of the
pain during the next legislative session. One indication of this future pain is the Governor's
request to all state agencies to assume that new budgets will be only 90 percent of existing
budgets. Should that percentage be applied to Local Government Aid and the Market Value
Homestead Credit,Minnesota cities as a group will lose in excess of $70 million in state
funding. The cost to Fridley for reduced LGA alone would be in the neighborhood of$205,000.
B. Budget Session Issues
As in past years,we began our budgeting process with an issues survey that is designed
to measure Council and commission member support for various policy issues that have been
identified by City staff. Many of the 52 questions asked this year have budget implications for
the City and its Housing and Redevelopment Authority.
One of the most significant of these questions pertains to the continuation of various
youth services by the Fridley Police Department. These services include Project Safety Net, a
program that was started in the early 1990s to address curfew violations. These services also
include those provided by three school resources personnel and a variety of other grant-funded or
formerly grant-funded services. Since all of the grant money for these youth services will have
disappeared by 2003, Council and commission members were asked whether or not the City
should continue to spend nearly$400,000 per year on these services. While the answers to the
questions demonstrated a general lack of consensus on what to do about this cost, Council has
opted to continue funding these programs in 2003 largely through the use of Police Activity
Funds.
Another of this year's survey questions asked about the wisdom of adding an information
technology person to the Police Department staff. While a majority of this year's respondents
supported contracting for information technology services, Council members were generally less
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supportive of this additional expenditure. As a result, no additional money was budgeted for this
purpose.
Council and commission members were also asked about the timing and means by which
the Fire Department's aerial truck would be replaced at an estimated cost of$750,000. While the
survey revealed a general lack of consensus on how and when the City should face this expense,
the presence of the issue will undoubtedly impact future budget discussions.
Additional money was not budgeted to operate an annual"certificate of occupancy"
program whereby all commercial/industrial property would be inspected annually for compliance
with the City's building and fire codes. Responses to the question on this subject generally
preferred a choice that would use existing personnel to conduct a one-time"base line"inspection
and other inspections triggered by a change of occupancy.
Additionally, the survey asked whether or not building inspection and code enforcement
employees should be provided City vehicles rather than be paid a mileage allowance for use of
personal vehicles. While the responses to this question were mixed,the 2003 budget does
provide for the purchase and operation of three new vehicles for these purposes.
In each of the last two surveys, staff has asked Council and commission members about
the wisdom of enacting a property maintenance code that would apply to the structural condition
of Fridley properties. Under one option,the City would enact the code and proceed to hire a
person who would be used to conduct annual housing inspections. A second option was to enact
the code and enforce it on a complaint basis with existing personnel. While a majority of
respondents appeared to support the second option, the idea remains under study and there is no
additional money budgeted for it in the 2003 budget.
Yet another issue considered by this year's survey was the recycling of electronics.
Respondents were told about additional costs for the City's electronics drop-off days and
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disposal service and given several options for responding to the cost increase. Although most
respondents opted to continue the service either by raising user fees or increasing the City's
recycling fee,no money has been included in the 2003 budget for electronics drop-off events.
Money has, however,been budgeted for an additional full-time parks maintenance
employee. This addition came as a response to concerns by our Parks Supervisor about the
quality of summer hires. In the survey, he asked whether he might get funding for an additional
full-time employee if he were willing to forgo the hiring of nine summer hires. While the
responses to this question were mixed, Council did agree to this change after their discussions
with the Parks Supervisor and the Parks and Recreation Commission.
In addition to questions about City services, a number of other survey questions dealt
with capital improvements. As in other matters, some responses were positive and some were
negative. One of the more negative responses had to do with construction of drainage
improvements at Community Park. As a result of this response,no money has been budgeted for
these improvements in 2003. Council has asked,however,that the Public Works Director do the
necessary field work to arrive at a more definite plan and cost estimates necessary to do those
improvements.
The Council and commission members were also very divided on a question about
funding street reconstruction. In the question, staff pointed out that the City's annual cost for a
very limited street reconstruction program is about$700,000 a year. While State aid is available
for part of this cost, about$250,000 annually is being drawn from fund balance. Respondents
were asked whether they favored seeking additional sources of revenue,primarily through
property taxes, or whether they want to continue to draw down fund balance for this purpose.
While the issue was not resolved through the survey process, it remains one of the major funding
issues for future discussions.
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The survey also asked about the wisdom of allowing the Springbrook Nature Center
Foundation to raise funds privately for the completion of approximately$3.5 million in Nature
Center improvements. While the initial Council response to this question was negative,
subsequent discussions with the Parks and Recreation Commission and representatives of the
Foundation have served to build support for a private fund raising effort that, if successful,
would pay for the first phase of these improvements.
Several other budget discussion items were not in the survey or covered in the
discussions between Council and commission members. These included a 2% cost of living
increase for City employees and a 20.4%increase in the cost of employee health insurance.
In addition to their discussion of the Police Department's youth programs and the
additional parks maintenance employee, the Council also discussed several small personnel
changes. These included additional hours for the Rental Housing Assistant, additional money for
engineering interns, and additional funding for part-time Nature Center staff. In general, Council
responded positively to these requests.
While there was some discussion of 2003 street,parks and building projects, most of the
discussion focused on whether or not to continue in 2002 with the construction of a$650,000
addition to the City garage. The decision was to construct this improvement.
As in all years, Council also directed their attention to proposed revenue increases. These
included a 3.8%property tax levy increase, 3.8%increases in utility rates, and similar increases
in recycling and storm water utility fees. The 3.8 %is equivalent to the 2001 increase in the
Consumer Price Index for the Twin Cities metropolitan area. and consistent with the
requirements of the City Charter.
Any discussion of revenues and expenditures would be incomplete without some
consideration of their impact on fund balance. Council had this discussion in June and again in
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October. The bottom line is that about$2 million in fund balance will be needed to balance the
2003 budget. While this is a sizeable amount,the general feeling was that this amount of
drawdown is tolerable for one year.
III. The Budget in Perspective
The 2003 budget that emerged from various planning and budgeting meetings provides for
the expenditure of $14,576,307 or about 1%less than was budgeted for 2002. Table 1 provides a
comparison of 2002 and 2003 budgeted funds.
Table 1
All Funds— Budgeted Expenditures
Budget Budget
2002 2003 Chan.,e % Chan se
General Fund $ 12,541,249 $ 12,883,911 $ 342,662 2.7%
Special Revenue Funds 1,143,262 1,236,096 92,834 8.1%
Capital Projects Funds 1,043,800 450,100 (593,700) (56.9%)
Agency Fund 6,200 6,200 0 0.0%
Total $ 14,734,511 $ 14,576,307 ($ 158,204) (1.1%)
A. The General Fund
General Fund expenditures for 2003 will increase by $342,662 or by 2.73%. Most of this
increase, $304,034,reflects a 2%cost of living increase and merit step increases for existing
employees. The budget does, however, contain funding for one additional parks maintenance
employee and some small additions in hours for part-time employees. The remainder of the
increase is for overtime and benefits. Interestingly,while health insurance premium costs have
increased by 20.4%,the overall cost of employee health insurance is projected to be less in 2003
than it is in 2002. The decrease is due to shifts in the various kinds of plans (family, single, etc.)
subscribed to by employees.
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The cost of General Fund supplies is up by$19,242 or by 2.61%. Almost all of this
increase is attributable to increased costs for fuel, clothing and office supplies.
Other services and charges will increase by $28,206 or by 1.16%. This amount is spread
among several line items. The biggest contributor is the additional cost of life insurance. Other
major contributors include dues and subscriptions (mainly the cost of the North Metro Mayors
Association), costs for transportation, and postage.
We have budgeted$322,980 for capital outlay items. This is $8,820 or 2.66% less than
the amount budgeted for 2002. These purchases are divided between the Police and Public
Works Departments. They include four police squads, a tandem axle dump truck and four pieces
of parks maintenance equipment.
General Fund revenues come from a variety of sources. Of the $12,883,911 in projected
2003 revenues, $5.7 million or 44.6%are derived from local property taxes. The second largest
source of General Fund revenue is revenue that is derived primarily from the State of Minnesota.
While there is some danger that State revenues will be withheld,we have budgeted$2.6 million
or about 20.5% of all General Fund revenues from this source. We also expect to collect another
$1.3 million or about 10.4%of all revenues from charges for services. These include interfund
charges to the Fridley Housing and Redevelopment Authority,the Cable Television Fund,the
Water Fund,the Sewer Fund and the Storm Water Fund. They also include charges for our
various recreation programs. Other sources of General Fund Revenue include license and permit
revenue ($422,800), revenue from fines and forfeitures ($190,500), interest revenue ($400,000)
and other miscellaneous revenue($127,730). The remainder of the revenue needed to balance the
General Fund budget is drawn from fund balance. For 2003,we estimate that this amount will be
nearly $2.0 million. Figure 1 on the next page shows graphically how these various sources of
revenue compare with one another.
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Figure 1
Revenues by Source
Miscellaneous Fund Balance
Revenues 15%
10� Local Property Taxex
Interest on Investments
46%
Fines and Forfeits
1%
Charges for Services
10%
State of Minnesota
21% Licenses and Permits
3%
There are several changes in revenue estimates that deserve some explanation. First,
property taxes have been increased by the amount allowed under the 2000 Charter amendments,
or by 3.8%. The increase amounts to $209,277 in new General Fund revenue. We have also
budgeted an additional $488,715 in revenue from the State of Minnesota. This 31.4%increase in
State revenue is a function of a new infusion of State revenue that was approved in 2001, as well
as some changes in the State aid formula that have worked to Fridley's benefit.
Gains in property taxes and State aid,however, are largely offset by projected losses in
other areas. License and permit revenue have been hit hard by the downturn in local building
activity. It is also fair to point out that much of this decrease is due to the completion of the
Medtronic World Headquarters.Nevertheless, there is a budgetary impact that amounts to
$491,500 when the 2002 budget is compared with the 2003 budget. We also expect that interest
revenues will be down by about$50,000.
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B. Special Revenue Funds
We expect Special Revenue Fund expenditures to be $1,236,096 or about 8.12%more
than was budgeted for 2002. This increase is deceiving,however, in that it includes $250,000
that will be transferred from the Housing Revitalization Fund to the Closed Bond Fund.
Expenditures for the Cable Television Fund, the Grant Management Fund,the Solid Waste
Abatement Fund and the Monthly Drop Off Fund have all decreased. Police Activity Fund
expenditures have increased by$41,795. I will explain changes in each of the five Special
Revenue Funds in the following paragraphs.
1. The Cable Television Fund
The 2003 budget provides $127,400 for cable television programming. This amount is
$20,839 or 14.1% less than we budgeted for 2002. Of this amount, $97,360 is for the cost of our
Media Specialist, a part-time employee, and interfund transfers to the General Fund. The
remainder of this budget reflects costs for public access television, contractual repairs for
television equipment and the cost of cable television subscriptions. The decrease in budget is
attributable to the absence of expenditures to replace equipment.
2. The Grant Management Fund
The 2003 budget provides $190,636 or 45.8% less than was budgeted in 2002 for grant-
funded services. This amount includes funding for one police officer and a youth specialist who
is assigned to the Police Department. It also includes $37,092 for our Section 8 Housing
Coordinator and$12,575 for our Section 8 Housing Assistant. Additionally,it includes $17,766
for our Handiworks Coordinator who works out of the Fridley Community Center.
Of the amount budgeted, $48,117 is provided through local funding. The remainder
comes to us through various federal grants. Most of the local contribution has been budgeted for
funding of the two Police Department personnel.
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The $161,029 reduction in this budget reflects the ending of grant funding for one full-
time police officer, as well as the absence of Community Development Block Grant funding for
2003.
3. The Housing Revitalization Fund
The budget eliminates the Housing Revitalization Fund and transfers the $250,000
balance to the "Closed Bond Fund."Without this internal transfer,the 2003 budget for all funds
would be 2.3% less than the 2002 budget for all funds.
4. The Solid Waste Abatement Fund
We have budgeted $322,865 for the Sold Waste Abatement Fund in 2003. The amount is
$17,093 or 5.0% less than we budgeted for 2002. The reduction reflects our decision not to
continue the"problem materials drop-off days"that we had been offering. Had we included
funding for this service,we would have needed to budget $27,750 to accommodate higher
costs in this area.
Most of the budget($239,008)reflects the costs for the collection of recycled materials.
The budget also provides $69,547 for our Recycling Coordinator and two part-time yard waste
monitors. Of the amount budgeted, 22%is offset by SCORE revenues from the State of
Minnesota. The remainder of the cost is provided through the City's recycling fee.
The 2003 budget provides for a 22 cent or 3.8%increase in the City's quarterly recycling
fee. The fee will rise from $5.73 per quarter to $5.95 per quarter in 2003. The fee increase is
needed to partially offset a 4%increase in costs for the City's collection contract.
5. The Police Activity Fund
The Police Activity Fund is used to account for the expenditure of police pension turn
back money that became available in 2001. The 2003 budget allocates a$345,195 transfer of this
money to the General Fund. The amount includes funding for police youth outreach programs,
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the local share of grant-funded employees, funding for previously grant-funded employees and
police technology(mainly information systems costs).
C. Capital Project Funds
The budget for 2003 provides $450,100 for general capital improvements. The amount is
$593,700 or 56.88% less than the amount budgeted for 2002. These expenditures are projected in
three areas---buildings and lands, streets and parks.
1. Buildings and Lands
We have budgeted$105,000 for improvements to buildings and lands. This includes
$75,000 to resurface the municipal garage parking lot and$30,000 to construct an impound lot at
the municipal garage for the Police Department. The amount budgeted for 2003 is $593,700 less
than the amount budgeted for 2002.
2. Streets
We have budgeted$192,000 for various street reconstruction projects in 2003. There is
also an additional $550,000 that will be available from state aid reimbursements, transfers from
the Storm Water Fund and special assessments for the 2003 street reconstruction program.
Altogether,we will be spending $742,000 for street improvements next year. This includes
$600,000 for neighborhood street improvements in an area bounded by the Columbia Heights
border on the south, I-694 on the north,Matterhorn Drive on the east and Menards on the west.
The remainder is largely for the 2003 sealcoating program.
3. Parks
Parks capital improvement expenditures are projected to be$153,100. This amount
includes $61,000 for court resurfacing, $35,000 for portable bleachers, $20,000 for replacement
of fences, and$11,000 to replace carpeting at the Springbrook Nature Center.
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D. Enterprise Funds
There are four enterprise funds that have been established to account for City operations
that are self-supporting. These include the Water Fund,the Sewer Fund,the Storm Water Fund
and the Liquor Fund. While budgets for these funds are not included in the City's formal budget
resolution,they are prepared and implemented for management purposes. Table 2 portrays
enterprise fund expenditures for 2002 and 2003.
Table 2
Enterprise Funds—Budgeted Expenditures
Budget Budget
2002 2003 Chan•e %Chan.e
Water Fund $ 1,926,557 $ 1,986,811 $60,254 3.1%
Sewer Fund 3,276,666 $ 3,444,662 167,996 5.1%
Storm Water Fund 453,317 434,878 (18,439) (4.1%)
Municipal Liquor 5,441,306 6,286,174 844,868 15.5%
Total $ 11,097,846 $ 12,152,525 $ 1,054,679 9.5%
1. The Water Fund
The 2003 budget for the Water Fund is $1,986,811. This represents an increase of
$60,254 or 3.13%more than was budgeted for 2002.Nearly all of this amount may be attributed
to additional depreciation charges for water system projects that have been completed recently.
On the revenue side of this budget,we have projected a 3.8%increase in water rates. The
increase will raise the monthly cost of utility bills for those with average water usage (defined as
6,000 gallons per month) from $19.92 to $20.68. The increase is needed to address net income
deficits that have been projected through the year 2007.
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2. The Sewer Fund
The Sewer Fund budget for 2003 has been set at$3,444,662. This amount is $167,996 or
5.13%more than the amount budgeted for 2002. Almost two-thirds of this increase is attributable
to increased disposal charges that are passed through to Fridley by the Metropolitan Council
Environmental Services Division. The remaining third of the increase is largely attributable to
depreciation charges on sewer projects to be completed in 2002 and 2003. The increase also
reflects an$11,000 increase in inter fund charges to the Sewer Fund from other funds.
3. The Storm Water Fund
The Storm Water Fund budget for 2003 is $434,878. The amount is $18,439 or 4.1% less
than was budgeted for 2002. The decrease is entirely attributable to decreased depreciation costs.
Of the amount budgeted, $100,000 will be transferred to the General Capital Improvements Fund
for the 2003 street reconstruction program.
4. The Liquor Fund
The Liquor Fund budget for 2003 is $6,286,174. This amount is $844,868 or 15.53%
more than the amount budgeted for 2002. The increase is almost entirely related to "cost for
goods sold"rather than to operations. It reflects substantial increases in sales from City liquor
stores.
E. Debt Service
In addition to the operating funds,the City maintains a number of funds that have been
established for administration of debt service. The 2003 budget includes $171,608 to cover
principal and interest payments on special assessment bonds. We also expect to pay$376,233 in
debt service on water system improvements. About 45%of this debt service or$168,175 stems
from the issuance of bonds in 1996 for construction of our third water treatment facility. The
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remainder of this cost is debt service on the 1.5 million gallon storage tank that was built in
1991,renovation of the Locke Park filtration plant in 1993, and repair of various wells.
In addition to special assessment bonds and water system bonds,the City has debt
outstanding on bonds for sanitary sewer and storm sewer projects. Annual debt service on these
bonds is $140,123. This includes $11,505 for sewer related debt and$128,618 for storm water
related debt.
Other than enterprise fund debt and special assessment debt,the City has no other long-
term, general obligation debt. Moreover,none of the City's debt service payments are from the
General Fund. This status along with relatively strong reserves has helped the City maintain a
Aal credit rating from Moody's Investor Services, Inc. It has also helped us to maintain City-
wide taxes and fees that are lower than those in any of the nine surrounding communities.
IV. The Tax Impact of the 2003 Budget
The Fridley City Council has once again maintained property taxes at a very low level.
The increase of 3.8%will cost the owner of the average value home in Fridley$346. The
calculation of this number requires a number of steps.
Since property value will affect changes in taxes, we need to first project the 2003 value
of the average value home in Fridley. Since we estimate that the average value home in 2002 was
worth$132,600 we need to multiply that number by the expected percentage of property
appreciation. Based on appreciation of 8.5%,we know that the value of the home worth
$132,600 in 2002 will be worth$145,900 in 2003.
Next we need to calculate the tax capacity of this home. That is done by multiplying the
market value by the class rate for that type of property. Since the class rate for our average value
home is 1%, we can determine that the tax capacity for that home will be$1,459. This tax
capacity is then multiplied by the sum of the tax capacity rates for the City, Anoka County, the
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school district in which the home is located and other units of local government that have
jurisdiction in the area occupied by the property. After doing this,we must add the value of any
market rate levies that have been approved by the voters in any of the school districts and
subtract the value of the Residential Market Value Homestead Credit. This credit is determined
by multiplying the market value by .4%to a maximum of$304. This maximum is achieved at a
market value of$76,000. The credit is reduced by market value in excess of$76,000. This is
calculated by multiplying value in excess of$76,000 by .09%and subtracting this amount from
$304.
Having done these calculations, we learned that the 3.8%increase in our City levy will,
together with appreciation of property, cause the value of taxes on the average value home to
increase from $316 in 2002 to $346 in 2003 or by 9.5%. We also know that property taxes in
each of the four school districts that include parts of Fridley will increase in all but the Columbia
Heights School District.
Figure 2 on the next page depicts what City staff believes will be the 2003 changes in
property taxes for all taxing jurisdictions. These changes are a reflection of the proposed levies
for all of the taxing jurisdictions in each school district as well as the disparities that are found in
the rate of appreciation for different property classifications. The increases range between$111
in the Anoka Hennepin School District to $264 in the Spring Lake Park School District. These
numbers do not include the value of referendum levies that were approved this fall.
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Figure 2
Property Tax Changes 2002-2003
For The Average Home In Fridley
2002 Value=132,600 2003 Value=145,900
$1,600 $ . . ,1 4 ;
•5 8
•
$1,400 rc�' -I
$1,200 $1 Nor
$1,000 I _
$800 I -
$600 I _
1
$400
$200 0 111
$0 -
-$200
ISD#11-Anoka ISO#13-Columbia ISD#16-Spring
Hennepin Heights ISD#14-Fridley j Lake Park
■Final 2002 $1,174 $1,424 $1,137 $1,195 I
OTNT 2003 $1,285 I $1,328 $1,352 $1,459
•Change I $111 -$96 $215 $264
9
V. Financial Health of the City
A. Fund Balances
Table 3 displays the most recent calculation of fund balances. It clearly demonstrates that
Fridley is using substantial amounts of its reserves to pay for both operating and capital
improvement costs. Actual fund balances for all funds were at$21,461,403 at the beginning of
this year. Based on past relationships between budgeted and actual revenues, we project that
those fund balance numbers will be reduced to $19,996,519 by the end of this year and to
$18,636,910 by the end of 2003.
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TABLE 3
Unreserved Unreserved
Discretionary Discretionary Fund Balances&Retained
Year General Fund All Fund Balances Earnings -All Funds
1998 7,513,410 21,091,541 41,730,419
1999 6,945,233 20,029,553 39,455,417
2000 6,736,638 22,664,682 43,012,447
2001 6,039,785 21,461,403 41,524,134
* 2002 5,212,279 19,996,519 40,806,708
* 2003 4,283,348 18,636,910 39,316,363
* Projected Estimate
As used here, the term fund balance does not necessarily equate with cash balance. It is
the remainder that is derived by subtracting liabilities from assets. As such, it includes both
payables (on the liability side) and receivables (on the asset side).
The term discretionary also deserves mention. It applies to fund balances that are
included in the General Fund, the Closed Bond Fund,the Capital Improvements Fund, Enterprise
Funds and all other government funds. While we do have the ultimate discretion to use them for
any governmental purpose,most of them are designated to cover existing liabilities or set aside
to cover things such as future capital improvements,working capital needs,potential self-
insurance obligations and other contingencies.
The term retained earnings currently applies only to four enterprise funds. For these
funds--Water, Sewer, Storm Water and Liquor Funds--assets include the depreciated value of
fixed assets and inventory. Since the values represented in the third column of Table 3 include
the value of fixed assets(things like buildings,water and sewer lines and water storage tanks),
they should not be considered as liquid or cash assets.
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The projected decline in the City's discretionary fund balances reflects the planned use of
$1,242,935 in fund balance for a variety of building, streets,parks, water, sewer and storm water
improvement projects in 2003. It also reflects our decision to transfer$2,012,026 in fund balance
to the General Fund in 2003 for operating purposes. Since part of these amounts is offset by
interest earnings as well as by increases in other revenues,the discretionary fund drawdown does
not equal the sum of these amounts. The impact of fund balance usage for capital and operating
costs, however, is substantial and growing.
B. Revenues
We have used Table 4 to compare General Fund revenues with General Fund
expenditures over the last eight years. The "excess" line represents the amount of money that
must be transferred from other funds to balance the General Fund budget.
Prior to 1999, actual transfers were either small or non-existent. Since 1999, however,
transfers have exceeded $500,000 a year. To the extent that the State legislature reduces local
government funding in 2003,the projected transfer could be larger.
Table 4
General Fund
External Revenues vs.Expenditures
Actual Actual Actual Actual Actual Actual Budget Budget
1QQR 1Q97 1QQR 1QQQ 9(1(1(1 2(1(11 2(1(12 20(13
Revenues $9,595,587 $9,882,031$10,124,261 $9,901,591$10,630,075 $9,916,982 $10,667,393 $10,871,885
Expenditures 9,479,381 10,030,524 10,059,889 10,932,370 11,223,828 11,514,211 12,541,249 12,883,911
Excess $116,206 ($148,493) $64,372 ($1,030,779) ($593,753) ($1,597,229) ($1,873,856) ($2,012,026)
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Table 5 depicts changes in various sources of General Fund revenue. It clearly shows the
increased dependence on property taxes and internal transfers as sources of General Fund
revenue. It also reflects a substantial decline in building permit fees that in itself is a reflection
of our declining local economy.
Table 5
General Fund Revenue Sources
(By Percentage)
Source Budget Budget Actual Actual Actual Actual Budget Budget
1996 1997 1998 1999 2000 2001 2002 2003
Taxes 38.6 38.0 38.1 36.4 34.6 35.3 44.3 44.6
Licenses and Permits 5.5 5.4 6.8 7.3 10.2 5.2 7.3 3.3
Intergovernmental 31.9 31.9 32.4 30.4 30.6 29.1 17.1 20.5
Charges for Services 10.4 10.6 11.5 9.9 10.5 10.9 10.2 10.4
Fines and Forfeits 2.1 1.9 1.9 1.6 1.6 1.4 1.5 1.5
Special Assessments&Misc. 5.2 5.0 5.6 5.1 6.5 3.9 4.7 4.2
Other Financing Sources&Fund
Balance 6.3 7.3 3.9 9.4 6.0 14.1 14.9 15.6
Total 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0
Table 6 displays the budgeted source of internal transfers to the General Fund. It reveals
that we have increased Liquor Fund transfers for the fifth consecutive year. It also shows greatly
increased reliance on General Fund reserves as a source of General Fund revenue.
Table 6
General Fund
Other Financing Sources
Actual Actual Actual Actual Actual Actual Budget Budget
From 1995 1996 1997 1998 1999 2000 2001 2002 2003
Liquor Fund $75,000 $75,000 $75,000 $372,902 $170,000 $200,000 $300,000 $400,000 $450,000
Closed Debt Service Fund 266,526 134,843 145,821 232,900 232,900 232,900 232,900 232,900
Employee Benefits Fund 50,000 150,000 80,000 20,000
Police Activity Fund 193,105 303,400 345,195
Other 13,830 34,912 21,279 20,000 31,531 30,000 35,000
Total General Fund Transfers $391,526 $209,843 $234,651 $407,814 $424,179 $452,900 $907,536 $1,046,300 $1,083,095
General Fund Reserve Used 313,694 (326,049) (86,158) (472,186) 606,600 1,123,365 720,028 827,556 925,931
(Surplus)
Total Other Financing Sources ($116,206) $148,493 ($64,372) $1,030,779 $1,576,265 $1,627,564 $1,873,856 $2,009,026
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C. Expenditures
Table 7 displays General Fund budgeted expenditures in actual and constant dollars.
While Fridley's General Fund budgets have been increasing in actual dollars,the constant dollar
value of General Fund appropriations has remained fairly constant since 1995.
Table 7
General Fund Expenditures
In Actual and Constant Dollars
Year Actual Dollars Constant Dollars**
1995 9,647,338 9,647,338
1996 9,790,481 9,464,132
1997 10,030,524 9,457,351
1998 10,059,889 9,286,578
1999 10,932,370 9,720,141
2000 11,310,395 9,533,047
2001 11,544,546 9,227,783
* 2002 12,541,249 9,648,017***
* 2003 12,883,911 9,515,223***
* Budgeted Numbers
**Constant dollars are based on the value of 1995 dollars.
***We have assumed an annual inflation rate of 2.5%
VI. The External Environment
The Fridley economic environment in which our budget is presented has continued the
decline that was very evident at this time last year. Since the economy is both an indicator of the
strength of our tax base and an important determinant of demand for public services,we feel that
no budget message would be complete without some attention to this context. As in the past, I
have selected four indicators of local economic vitality and two indicators of demand for public
service. While these are by no means a complete list of economic and social indicators, they do
serve to support the concept that we are operating in a recessionary economy with growing
demand for government services.
A. New Construction
The value of new construction during the first nine months of 2002 was $7,254,320. This
represents a 61.1% drop from the $18,632,970 that was completed during the first nine months of
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2001. It pales even more in comparison with the $99,825,344 in new construction that occurred
during the first nine months of 2000 (when Medtronic's new world headquarters was being
completed).
As the total value of new construction has dropped, so also has the number of projects
having a value of$500,000 or more. During the first nine moths of 2002, there have been no
projects of this size. This compares with five projects of this magnitude during the first nine
months of 2001 and fifteen projects of this size during the first nine months of 2000.
B. Employment
As the value of new construction has fallen, the level of unemployment among Fridley
residents has increased. The last available report completed by the Minnesota Workforce Center
showed an unemployment rate in Fridley of 4.2%. At this time last year, the unemployment rate
in Fridley was 3.6%. The current unemployment rate of 4.2% compares with unemployment of
4.0 % for the Twin Cities Metropolitan area and 3.9% for the State of Minnesota. The
nationwide unemployment rate is currently running at 5.7%.
The increase in employment rates has been accompanied by a slight decrease in Fridley
jobs. According to the Minnesota Work Force Center, the number of jobs in Fridley decreased
from 26,274 in 2000 to 26,025 in 2001. The composition of Fridley jobs is also changing. The
number of jobs in manufacturing decreased 1.6% from 10,749 in 2000 to 10,573 in 2001. The
number of service sector jobs has decreased by 8.5% from 7,321 in 2000 to 6,697 in 2001.
Conversely,retail sector jobs have increased by 8.9% from 5,845 jobs in 2000 to 6,364 jobs in
2001.
C. Retail Sales
The latest available retail sales data from the State Department of Revenue is for the year
2000. The report shows that retail sales for that year in Fridley were $1,085,108,343. This
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compares with$1,014,682,333 in gross sales in 1998 (the Department of Revenue did not
calculate this figure for 1999). While the level of retail sales has increased during this three-year
period, one should keep in mind that this was an era of substantial economic growth. Whether or
not there has been growth since then remains to be seen. To the extent that statewide sales tax
revenues are an indicator of retail sales in Fridley, one would expect that retail sales would have
declined since 2000.
D. Property Values
In contrast to other economic indicators,property values have again increased
substantially. Overall, the estimated market value of all property in Fridley increased from
$1,669,007,700 in 2001 to $1,938,694,900 in 2002. This is an increase of 16%.
Property values have also increased for all categories of property. While values for
homesteaded residential property have increased by 10%, values for non-homesteaded residential
property, including smaller apartment complexes of three units or less have increased by 20%.
Larger apartments (those having more than three units)have increased in value by 13%. At the
same time, commercial property values have increased by 32%. In contrast, industrial property
values have increased by only 8%. As all of these values have increased,the tax capacity, or
amount available for local property taxation has increased by 12%over last year.
If other economic indicators are pointing downward and the value on which real estate
taxes are based is growing dramatically,the inference can be made that taxes will be increasing
at the same time as the public wherewithal to pay them is diminishing.
E. Crime Rates
Crime reports for the first nine months of 2002 indicate that crime in Fridley increased by
about 1.5% since last year. The increase,however, is entirely in less serious or Part 2 crimes.
These include damage to property, disorderly conduct and driving under the influence of alcohol.
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While the incidence of more serious crimes (Part 1 crimes)has decreased by 5.4%, nearly all of
this decrease is represented by a sizeable decrease in the number of reported thefts. Other more
serious crimes have been increasing. These include criminal sexual conduct, assault,robbery and
burglary.
F. Public Assistance
Anoka County reports that the number of Fridley residents receiving cash assistance and/or
food stamps has increased from 607 cases in September of 2001 to 693 cases as of September of
2002. This represents a 14.2%increase.
Our report from School District No. 14 also indicates that the need for public assistance is
increasing. They report that the number of students in their school system receiving"free or
reduced cost meals"has increased from 945 at this time last year to 972 this year. The increase,
2.9%,while not as large as for County assistance, is nevertheless consistent with the direction in
which County assistance is headed. The reader should also keep in mind that the County data is
for the City as a whole while the School District data is for a portion of the City.
VII. Conclusion
Like most budgets that have been drafted in recent years, the 2003 budget provides for
the continuation of existing services. While there are funds budgeted for an additional parks
maintenance employee and some additional dollars budgeted for part-time help at the
Springbrook Nature Center and in Public Works,we expect that the new costs will either be
offset by cuts in other areas or, as in the case of the Nature Center,by program revenues.
This budget was drafted within the context of a State legislative session that produced a
variety of positive and negative outcomes for Fridley. On the positive side, legislation
authorizing counties to levy for public radio system upgrades was approved. The legislature also
authorized cities to levy for street reconstruction projects without a public referendum and
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denied an attempt by the Retail Grocers Association to allow the sale of wine in grocery stores.
Additionally,Fridley benefited from legislation that provided $200,669 in Clean Water
Partnership grant funding for improvement of water quality at the Springbrook Nature Center.
There were also no new unfounded municipal mandates and no renewal of attempts to move
regulation of cable television from the municipal to the State level of government.
On the negative side, the Legislature did nothing to improve funding for highway
construction. It also denied State funding for the North Star Commuter Rail Project,turned down
additional funding for public safety dispatching, and failed to provide a replacement for tax
increment financing of local redevelopment programs.
This year's budgeting process, like the process in previous years, began with a survey of
City Council and commission members. Through the survey process,we identified a broad array
of issues, held discussion sessions during which Council and commission members discussed
these issues with each other and staff, and developed consensus on as many issues as possible. In
some cases,the discussions led to budget appropriations. In many others,the discussions resulted
in no funding.
In addition to issues raised through the survey process, Council also addressed employee
cost of living increases,whether or not to continue with the expansion and remodeling of the
City garage, and the extent to which property taxes,utility rates and fees would be increased.
This latter discussion also involved making a conscious decision about use of fund balance. In
general, Council decided to raise taxes,rates and fees by the rate of inflation and to use a
substantial amount of fund balance rather than dismantle programs such as the Police
Department's youth programs. They also determined to proceed with the expansion and
remodeling of the City garage. They did,however, decide to discontinue the City's problem
materials drop-off program.
BM 27
The budget that emerged from Council's budget work sessions provides for the
expenditure of $14,576,307 or about 1%more than was budgeted for 2002. The low rate of
increase reflects the absence of the garage remodeling project in next year's budget. The 2003
budget would actually be lower than the 2002 budget were it not for a$250,000 transfer from the
discontinued Housing Revitalization Fund to the"Closed Bond Fund."
While overall expenditures have remained almost the same as in 2002,there is a
projected increase of 2.7%in General Fund expenditures. Most of this increase reflects a 2% cost
of living increase and merit step increases for existing employees.
Due to the planned discontinuation of the Housing Revitalization Fund and the transfer of
$250,000 to the Closed Bond Fund, overall expenditures from Special Revenue Funds in 2003
are projected to increase by$92,834. Without this internal transfer, these expenditures would be
significantly less than those for 2002. One of the main reasons for the decrease is the absence of
a budget for Community Development Block Grant funding in 2003.
The Capital Improvements Fund budget for 2003 is almost 51% less than the budget for
2002. Once again,the absence of the garage remodeling project explains the entire decrease.
The 2003 budget for the four enterprise funds is $1,054,679 more than the amounts
budgeted for 2002. Most of this increase ($844,868)reflects an increase in the cost of goods sold
at our Fridley liquor stores. Additionally, it reflects an increase in sewage disposal costs that
have been passed on to us by the Metropolitan Council's Environmental Services Division and
an increase in costs for depreciation of water system assets.
While the 2003 budget will be supported by a 3.8%increase in property taxes and utility
rates as well as by increases in state aid,these increases have been largely offset by the impacts
of a slow economy in other revenue areas. Moreover,the General Fund and the Capital
BM 28
Improvements Fund will continue to rely on large infusions of fund balance and transfers from
other funds in order to maintain balanced budgets.
These phenomena will continue in 2003 to draw down the City's discretionary fund
balances. Our expectation is that the $21.5 million that the City had in reserve at the end of last
year will have been reduced to $18.6 million or by 13.1%by the end of 2003.
Our brief analysis of the Fridley economic context supports the idea that we have a
recessionary economy in Fridley. New construction is dramatically lower. Unemployment is
higher. The demand for public assistance is up as are crime rates, albeit by a small percentage.
About the only positive aspect of the local economic context that we can point to is a continued
increase in property values.
As we look to the future, not many people are projecting a strong economic recovery in
2003. Moreover, as the State legislature grapples with their$2.7 billion budget shortfall,we can
be certain that the legislators will take a long look at the State's various forms of aid to cities.
This includes Local Government Aid and State aid for street maintenance and reconstruction.
Additionally,it seems very unlikely that the State legislature will have either the time or the
stomach to deal with redevelopment financing. We can also expect that as property taxes rise
with the newly approved school district levies in three of Fridley's four school districts, we will
see strong property owner resistance to significant new tax increases for municipal expenditures.
The presence of these expectations should lead us to make very conservative financial
decisions as we face future needs. This would apply to both operating and capital improvement
decision-making. While it is difficult to contemplate discontinuation of youth services,we
should continue to evaluate as we did this year,the funding of the Police Department's youth
outreach programs. We should also hold fast to our decision to eliminate the City's problem
materials drop-off program and consider plan changes in our employee health insurance
BM 29
programs that shift some of the large cost increases to employees. Additionally,we should
continue to defer the purchase of expensive equipment wherever possible until such time as the
economic environment has improved. Similarly, we need to carefully evaluate capital
improvement expenditures and make certain that they are allocated to the highest priorities. This
may mean holding off entirely in some improvement areas until the economic coast is clear.
On the revenue side,we should carefully consider the use of our new authority to levy
property taxes for street reconstruction. Levying the amount by which we are now drawing from
fund balance annually would help significantly to stem the tide of fund balance usage at a cost
that would not significantly increase the City's share of local property taxes.
We should also follow through with the recommendations of our ongoing fee study by
raising City fees to match the cost of local services in specialized areas. These include the City's
rental housing inspection fees, a host of business license fees,building permit fees, fire
inspection fees,pawnshop investigation fees, land use application fees and other fees that are
identified in Chapter 11 of the City Code.
Although locating a new liquor store is always a controversial endeavor, I believe that the
City's financial interests would be well served by locating a new liquor store in the Wal-Mart
area. Our south end liquor store in the building that houses Cub Foods has been tremendously
successful. Largely through the profits generated at this store,we are now transferring$450,000
a year to our General Fund. With Wal-Mart stores all over the nation getting into the grocery
business, it would behoove us to try to site a store within the Wal-Mart market area. While there
is always the risk that the State legislature may pull the rug out from under the municipal liquor
businesses, a store in this area could most likely be sold or leased as a valuable retail property
should this happen.
BM 30
1
These recommendations are ambitious and perhaps not feasible. The alternative,
however, is to continue to declare our financial circumstances a rainy day and continue to draw
down reserves to match our current operating and capital improvement needs. The problem with
this alternative is that we do not know how long it will rain. If it is a long, protracted monsoon,
the reserve will run dry before the storm ends. Even if it rains but another two years,we could, at
current rates of drawdown, irreversibly affect our ability to recover from fund balance usage.
It should be kept in mind that fund balances generate interest revenue that offset some of
the need to raise taxes and to borrow for public improvements. It should also be kept in mind that
much of our fund balances were captured at a time when Fridley was experiencing enormous
economic growth. If we blow this endowment on rainy day spending,we will not have the same
opportunities to recapture this endowment as we might have a few decades ago. Fridley is a fully
developed community with expensive redevelopment needs and very limited redevelopment
resources. This situation should behoove us to hang on to what we have, even if it means making
some very tough choices.
The 2003 budget is lean and does contain cutbacks in spending in some areas. For the
most part, however,we have adopted the rainy day point of view. While this is a good solution
for 2003, as we plan for 2004 and beyond,we are probably well served by shifting from rainy
day thinking to a more financially pro-active posture.
With these words of wisdom and with a great deal of gratitude toward staff and Council
for their involvement and cooperation, I present the 2003 budget for your consideration.
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GENERAL FUND
The General Fund accounts for the revenues and expenditures necessary to carry out
basic governmental activities of the City, such as general government, public safety, and !?!
public works. Revenues are recognized by source, such as property taxes, licenses and ,—'
permits, intergovernmental, charges for services, and fines and forfeits. General Fund
expenditures are made primarily for current day to day operations. This fund accounts
for all financial resources except those required to be accounted for in another fund.
BUDGET 2003
GENERAL FUND
Fund Balance Summary
Fund
101 General Fund
ESTIMATE
DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET
2000 2001 2002 12/31/02 2003
GENERAL FUND:
Fund Balance January 1 7,076,231 6,862,477 6,142,449 6,142;449 4,706,423
Revenues&Transfers 11,096,641 10,824,514 11,713,693 11,183,323 11,954,980
Total Available 18,172,872 17,686,991 17,856,142 17,325,772 16,661,403
less: Expenditures&Transfers 11,310,395 11,544,542 12,541,249 12,619,349 12,883,911
Fund Balance December 31 6,862,477 6,142,449 5,314,893 4,706,423 3,777,492
1
BUDGET 2003
General Fund
Revenue Summary
ACTUAL ACTUAL ACTUAL ESTIMATE
ACCT REVENUE SOURCE REVENUE REVENUE REVENUE BUDGET THRU BUDGET
NO 1999 2000 2001 2002 12/31/02 2003
Taxes
311-1000 Current ad valorem 3,950,575 3,844,528 4,058,126 5,507,313 5,507,313 5,716,590 1
311-2000 Del ad valorem 11,518 43,623 8,471 20,000 20,000 10,000
319-1000 Penalties and interest 13,031 20,055 10,071 15,000 15,000 12,000
319-2000 Forfeited tax sale 0 2,267 21 10,000 10,000 5,000
Total 3,975,124 3,910,473 4,076,689 5,552,313 5,552,313 5,743,590
Licenses and permits
321-0000 Licenses 185,909 208,776 187,503 205,800 201,440 202,100
322-0000 Permits 607,535 947,101 413,453 708,500 211,460 220,700
Total 793,444 1,155,877 600,956 914,300 412,900 422,800
Intergovernmental
331-6000 Civil Defense 10,020 5,589 4,933 4,000 • 4,000 4,000
334-0100 Local government aid 1,677,315 1,738,876 1,687,729 1,556,948 1,556,948 2,045,663
334-0200 Homestead&agriculture credit aid 1,047,294 1,077,816 1,078,082 0 0 0
334-0300 Local performance aid 34,413 0 0 0 0 0
334-0400 PERA aid 0 27,282 27,282 27,282 27,282 27,282
334-1600 Police-AMORT&POST 11,522 13,877 16,669 0 0 0
334-1800 Street maintenance aid 175,245 214,293 213,996 190,000 215,000 200,000
334-2000 Police and fire pensions 314,010 309,101 323,955 315,000 314,000 325,000
334-2500 Other state grants 28,379 44,014 958 16,000 16,000 16,000
336-3000 HRA 0 0 0 0 0 0
336-3100 Other cities and county 25,201 33,071 8,100 33,500 33,500 25,000 I
Total 3,323,399 3,463,919 3,361,704 2,142,730 2,166,730 2,642,945
Charges for services
341-0000 General Government 24,212 17,694 34,827 21,280 19,380 25,970
341-1200 HRA 151,212 145,047 155,289 160,000 160,000 163,000 1
341-1200 Cable TV 23,317 24,000 25,000 51,000 51,000 52,000
341-1200 Water fund 159,987 165,000 170,000 177,000 177,000 180,000
341-1200 Sewer fund 154,150 158,500 163,000 170,000 170,000 173,000
341-1200 Storm Water fund 85,687 88,000 91,000 95,000 95,000 97,000
341-1200 Liquor fund 61,217 63,000 65,000 67,500 67,500 69,000
341-1200 Construction funds 0 0 0 0 0 0
341-1200 Other 36,354 52,379 129,633 104,900 78,400 138,600
342-0000 Public Safety 133,284 184,783 121,673 157,170 131,300 155,450
345-0000 Conservation of health 6,294 7,523 1,183 9,200 9,200 4,900
347-0000 Recreation 243,982 279,277 276,348 266,600 227,900 232,100
348-0000 Nature 0 0 29,459 0 40,000 45,500
Total 1,079,696 1,185,203 1,262,412 1,279,650 1,226,680 1,336,520
351-0000 Fines and forfeits 172,399 183,972 163,015 190,500 190,500 190,500
361-2000 Special assessments 10,249 8,419 5,059 7,500 7,500 7,800
362-1000 Interest on investments 292,632 518,312 334,828 450,000 450,000 400,000
Misc revenues
362-1800 Late fees 38 0 0 0 0 0
362-2000 Rent income 45 41 0 100 100 30
362-3000 General contrib&donations 58,084 10,260 12,289 0 0 0
362-4100 Insurance reimbursement 99,857 72,254 59,630 34,000 34,000 40,000
362-4200 Other reimbursements 5,756 25,309 1,711 10,800 10,800 10,000
362-5100 Sale of misc property 14,171 273 2,694 5,000 5,000 5,700
362-6100 Miscellaneous revenues 8,859 29,327 271 13,500 13,500 5,000
362-7100 3%gambling tax 67,838 66,439 35,718 67,000 67,000 67,000
Total 254,648 203,903 112,313 130,400 130,400 127,730
Other financing sources
391-0100 Sale of general fixed assets 21,279 33,666 31,531 30,000 30,000 35,000
392-0100 Liquor fund 170,000 200,000 300,000 400,000 400,000 450,000
392-0100 Closed debt service fund 232,900 232,900 232,900 232,900 232,900 232,900
392-0100 Employee benefit fund 150,000 80,000 80,000 20,000
392-0100 Police Activity Fund 193,105 303,400 303,400 345,195
Total 424,179 466,566 907,536 1,046,300 1,046,300 1,083,095
TOTAL REVENUES AND OTHER
FINANCING SOURCES 10,325,770 11,096,644 10,824,512 11,713,693 11,183,323 11,954,980
Fund balance
299 General fund reserve 606,597 213,754 720,030 827,556 1,436,026 928,931
Total 606,597 213,754 720,030 827,556 1,436,026 928,931
TOTAL GENERAL FUND 10,932,367 11,310,398 11,544,542 12,541,249 12,619,349 12,883,911
File=\McctgBBudget12003Budget\Revenues/03 Rev-Summary 8/122
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101RSUM REVENUE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
GENERAL FUND
TAXES
311.1000 CURRENT AD VALOREM 3,844,528 4,058,126 5,507,313 5,507,313 5,716,590
311.2000 DELINQUENT AD VALOREM 43,623 8,471 20,000 20,000 10,000
319.1000 PEN/INTEREST ON DEL TAXES 20,055 10,071 15,000 15,000 12,000
319.2000 FORFEITED TAX SALE APPORT 2,267 21 10,000 10,000 5,000
* TAXES 3,910,473 4,076,689 5,552,313 5,552,313 5,743,590
LICENSES & PERMITS
321.1000 ALCOHOLIC BEVERAGES 78,880 94,194 84,000 84,000 85,000
321.3000 RENTAL HOUSING INSPECTION 44,481 46,689 52,000 47,640 52,400
321.4000 ANIMAL / DOG 2,884 2,012 2,500 2,500 2,300
321.6000 PROFESSIONAL/OCCUPATIONAL 14,197 13,638 15,000 15,000 15,000
321.7000 AMUSEMENT/BINGO/GAMBLING 2,125 2,450 2,300 2,300 2,400
321.8000 ALL OTHER 66,209 28,521 50,000 50,000 45,000
322.1000 BUILDING PERMITS 729,924 265,059 562,300 117,820 123,700
322.1500 PLAN REVIEW FEES 0 0 0 0 0
322.2000 ELECTRICAL PERMITS 37,516 62,725 46,100 24,180 25,400
322.3000 PLUMBING PERMITS 14,764 11,928 15,300 12,460 13,100
322.4000 HEATING PERMITS 132,397 45,542 39,100 22,480 23,600
322.5000 FIRE UNIFORM CODE PERMITS 14,079 11,731 19,500 14,900 15,000
322.6000 LOAD LIMIT WAIVER 500 250 500 400 400
322.7000 ALL OTHER-SIGN/SPEC USE 10,020 5,510 10,700 5,220 5,500
322.8000 RIGHT-OF-WAY/EXC. PERMITS 7,851 10,709 15,000 14,000 14,000
322.9000 RIGHT-OF-WAY PERMITS 50 0 0 0 0
* LICENSES & PERMITS 1,155,877 600,958 914,300 412,900 422,800
INTERGOVERNMENTAL
331.2000 FEDERAL GRANTS 792 0 0 0 0
331.6000 CIVIL DEFENSE 1,199 4,933 4,000 4,000 4,000
331.6200 FEMA DISASTER AID 3,597 0 0 0 0
334.0100 LOCAL GOVERNMENT AID 1,738,876 1,687,729 1,556,948 1,556,948 2,045,663
334.0200 HOMESTEAD/AG CREDIT AID 1,077,816 1,078,082 0 0 0
334.0300 LOCAL PERFORMANCE AID 0 0 0 0 0
334.0400 PERA COORDINATED AID 27,282 27,282 27,282 27,282 27,282
334.1650 POLICE TRAINING REIMS 13,877 16,669 0 0 0
334.1800 MUNICIPAL STATE AID-MAINT 214,293 213,996 190,000 215,000 200,000
334.2000 INSURANCE PREM TAX - FIRE 100,841 97,542 100,000 99,000 100,000
334.2100 INSURANCE PREM TAX-POLICE 208,260 226,413 215,000 215,000 225,000
334.2500 ALL OTHER STATE GRANTS 44,014 958 16,000 16,000 16,000
336.3000 HRA 0 0 0 0 0
336.3100 OTHER CITIES AND COUNTY 33,071 8,100 33,500 33,500 25,000
* INTERGOVERNMENTAL 3,463,918 3,361,704 2,142,730 2,166,730 2,642,945
CHARGES FOR SERVICES
341.0300 ZONING/SUBDIVISION FEE 7,195 6,766 9,700 6,800 7,100
341.0500 SALE OF MAPS/PUBLICATION 679 727 500 500 500
341.0600 ADMIN CHARGES 2,475 2,372 2,600 2,600 10,000
3
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101RSUM REVENUE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
341.0605 INSURANCE 0 8,834 0 0 0
341.0700 ASSESSMENT SEARCHES 195 285 800 800 200
341.0800 PUBLIC WORKS CONSTRUCTION 6,455 15,107 7,000 8,000 8,000
341.0900 FILING FEES 49 17 50 50 0
341.1000 REGIONAL MUTUAL AID DUES 480 470 480 480 0
341.1100 COMMUNITY DEVELOPMENT FEE 167 250 150 150 170
341.1200 ADM CHRGS-OTHR FNDS & HRA 643,547 669,318 720,500 720,500 734,000
341.1300 LIC SURCHG RES CONTRACTOR 2,475 1,980 2,500 1,500 1,600
341.1400 NSF SERVICE CHARGE 1,001 0 700 700 500
341.1500 PUBLIC WORKS/RECREATION 29 4,200 900 1,200 1,500
341.1600 ANTENNAE RENTAL FEE 48,874 74,615 100,800 75,000 75,000
341.1700 PAWN SHOP TRANSACTION FEE 0 48,809 0 0 60,000
342.0200 FIRE PROTECTION SERVICES 28,687 29,710 28,000 28,000 28,800
342.0300 ACCIDENT REPORTS & PHOTOS 6,458 6,356 7,000 7,000 7,000
342.0400 INVESTIGATION FEES 90 186 150 150 150
342.0600 COLORING BOOKS 0 219 0 0 0
342.0700 FIRE IMPACT SURCHARGE FEE 102,355 24,199 66,000 8,000 8,400
342.0800 POLICE SECURITY 10,325 15,017 11,000 43,130 66,100
342.0900 FALSE ALARMS 8,900 7,063 7,000 7,000 7,000
342.1100 BICYCLE REGISTRATION 7 16- 20 20 0
342.1200 CURFEW VIOLATION DROP OFF 23,940 38,940 38,000 38,000 38,000
345.0300 WEED CUTTING 0 60 2,500 2,500 800
345.0700 TREE REMOVAL 0 0 0 0 0
345.0800 NUISANCE ABAT/DRVWY IMPR 7,523 1,123 6,700 6,700 4,100
347.8000 ATHLETICS / SPORTS 90,089 92,547 92,700 92,700 93,000
347.8100 PARK CONCESSIONS 6,071 7,256 6,200 6,400 6,800
347.8200 YOUTH INSTRUCTIONAL 8,295 11,515 8,200 10,000 11,000
347.8300 SENIOR CITIZENS 23,582 26,668 24,500 22,000 22,000
347.8400 ADULT INSTRUCTIONAL 13,235 13,329 12,000 12,000 12,000
347.8500 PLAYGROUNDS 34,105 5,750 6,600 5,800 5,500
347.8600 SPECIAL EVENTS 16,934 22,365 17,000 16,000 16,000
347.8700 NATURE 46,584 23,204 0 0 0
347.8800 MISCELLANEOUS 186 3,783 300 300 300
347.8900 PARK EQUIP/FACILITY RENTL 14,922 14,340 14,000 12,000 13,500
347.9000 TRANSPORTATION 0 0 0 0 0
347.9100 TEENS 15,357 17,529 14,000 14,000 14,500
347.9200 AFTER SCHOOL PROGRAMS 9,917 10,710 12,000 11,700 10,500
347.9300 SUMMER ROCKS PROGRAM 0 27,353 20,000 25,000 27,000
348.8000 NATURE - MISC 0 11,373 0 300 350
348.8100 NATURE - DAY CAMP 0 2,406 0 16,000 16,800
348.8200 NATURE - SPECIAL EVENTS 0 568 0 5,000 5,500
348.8300 NATURE - SCHOOL PROGRAMS 0 14,411 0 15,000 17,250
348.8400 NATURE-SATURDAY PROGRAMS 0 229 0 1,500 1,500
348.8500 NATURE-BIRTHDAY PARTIES 0 135 0 1,000 2,400
348.8600 NATURE-INSTRUCTIONAL 0 133 0 700 700
348.8700 NATURE-COMMUNITY GROUPS 0 204 0 500 1,000
* CHARGES FOR SERVICES 1,181,183 1,262,415 1,240,550 1,226,680 1,336,520
FINES AND FORFEITURES
351.1000 FINES 183,972 163,015 190,500 190,500 190,500
4
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101RSUM REVENUE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
* FINES AND FORFEITURES 183,972 163,015 190,500 190,500 190,500
SP ASSESSMENTS & MISC REV
361.1000 FROM COUNTY - CURRENT 8,119 5,059 1,500 1,500 6,000
361.1500 FROM COUNTY - DELINQUENT 98 0 0 0 0
361.2000 DIRECT TO CITY-PRINCIPAL 202 0 6,000 6,000 1,800
361.2500 DIRECTLY TO CITY-INTEREST 0 0 0 0 0
362.1000 INTEREST EARNINGS-INVEST 529,063 327,346 450,000 450,000 400,000
362.1005 UNREALZD GAIN/LOSS ON INV 10,751- 7,482 0 0 0
362.1800 LATE FEES 0 0 0 0 0
362.2000 RENTS AND ROYALTIES 41 0 100 100 30
362.3000 GENERAL CONTRIB/DONATIONS 10,260 12,289 0 0 0
362.4100 INSURANCE REIMBURSEMENT 72,254 59,630 34,000 34,000 40,000
362.4200 OTHER REIMBURSEMENTS 25,309 1,711 10,800 10,800 10,000
362.5100 SALE OF MISC. PROPERTY 273 2,694 5,000 5,000 5,700
362.6100 MISCELLANEOUS REVENUE 29,327 271 13,500 13,500 5,000
362.7100 3' GAMBLING TAX 66,439 35,718 67,000 67,000 67,000
* SP ASSESSMENTS & MISC REV 730,634 452,200 587,900 587,900 535,530
OTHER FINANCING SOURCES
391.0100 SALE OF GEN FIXED ASSETS 33,666 31,531 30,000 30,000 35,000
391.0200 COMPENSATION FOR LOSS GFA 0 0 0 0 0
392.0100 TRANSFER FROM OTHER FUNDS 432,900 876,005 1,016,300 1,016,300 1,048,095
392.0200 RESIDUAL EQUITY TRANSFER 0 0 0 0 0
* OTHER FINANCING SOURCES 466,566 907,536 1,046,300 1,046,300 1,083,095
** GENERAL FUND 11,092,623 10,824,517 11,674,593 11,183,323 11,954,980
5
BUDGET 2003
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6
GENERAL FUND - EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount %
Personal Services $8,932,684 $9,236,718 $304,034 3.40%
Supplies 738,197 757,439 $19,242 2.61%
Other Services/Charges 2,431,917 2,460,123 $28,206 1.16%
Capital Outlay 331,800 322,980 ($8,820) (2.66%)
Other Financing Uses 106,651 106,651 $0 0%
Total $ 12,541,249 1 $ 12,883,911 $342,662 I 2.73%
7
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ESUM2 EXPENDITURE DEPT/DIV SUM
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
GENERAL FUND
LEGISLATIVE DEPARTMENT
* CITY COUNCIL 98,865 102,503 131,616 130,449 135,446
* PLANNING COMMISSIONS 159 463 1,783 1,783 994
* OTHER COMMISSIONS 1,718 879 3,357 1,737 2,645
** LEGISLATIVE DEPARTMENT 100,742 103,845 136,756 133,969 139,085
CITY MANAGEMENT
* GENERAL MANAGEMENT 277,615 300,751 304,956 314,726 299,832
* HUMAN RESOURCES 129,426 135,838 167,539 167,741 152,034
* LEGAL 277,651 249,646 314,018 314,018 314,018
** CITY MANAGEMENT 684,692 686,235 786,513 796,485 765,884
FINANCE
* ELECTIONS 31,613 37 31,262 31,262 1,230
* ACCOUNTING 554,894 600,003 663,311 663,311 676,896
* ASSESSING 145,040 148,661 159,657 159,657 155,995
* MIS 167,434 183,693 269,155 269,155 258,247
* CITY CLERK / RECORDS 125,559 154,407 171,941 171,941 173,825
** FINANCE 1,024,540 1,086,801 1,295,326 1,295,326 1,266,193
POLICE
* POLICE 3,540,292 3,611,332 3,847,131 3,895,356 3,991,446
* CIVIL DEFENSE 11,382 14,010 15,629 15,687 15,687
* CLEARING 4,690 0 0 0 0
** POLICE 3,556,364 3,625,342 3,862,760 3,911,043 4,007,133
FIRE
* FIRE 853,839 913,433 964,582 979,698 1,038,319
* RENTAL INSPECTIONS 54,992 37,063 116,498 116,498 126,560 i
** FIRE 908,831 950,496 1,081,080 1,096,196 1,164,879
PUBLIC WORKS
8
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ESUM2 EXPENDITURE DEPT/DIV SUM
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
* MUNICIPAL CENTER 229,115 241,661 253,643 257,592 254,175
* ENGINEERING 465,872 500,876 515,019 517,235 541,014
* LIGHTING 195,031 185,567 203,600 203,600 203,600
* PARK MAINTENANCE 875,504 953,885 915,833 917,165 965,038
* STREET MAINTENANCE 1,322,113 1,300,033 1,388,821 1,388,840 1,379,486
** PUBLIC WORKS 3,087,635 3,182,022 3,276,916 3,284,432 3,343,313
RECREATION & NATURALIST
* RECREATION 765,612 824,833 904,524 904,524 943,812
* NATURALIST 265,562 285,226 290,853 290,853 303,431
** RECREATION & NATURALIST 1,031.174 1,110,059 1,195,377 1,195,377 1,247,243
COMMUNITY DEVELOPMENT
* BUILDING INSPECTION 280,322 289,331 304,640 304,640 300,005
* PLANNING 494,990 419,415 442,981 442,981 462,142
** COMMUNITY DEVELOPMENT 775,312 708,746 747,621 747,621 762,147
RESERVE
* EMERGENCY 86,332 0 100,000 100,000 100,000
** RESERVE 86,332 0 100,000 100,000 100,000
NON-DEPARTMENTAL
* NON-DEPARTMENTAL 54,781 90,998 58,900 58,900 88,034
* ENCUMBRANCES 0 0 0 0 0
** NON-DEPARTMENTAL 54,781 90,998 58,900 58,900 88,034
*** GENERAL FUND 11,310,403 11,544,544 12,541,249 12,619,349 12,883,911
9
II
LEGISLATIVE DEPARTMENT
The Legislative Department is the policy setting and public access board of the City. The divisions
established within the department are: City Council, Planning Commissions and Other Commissions.
The City Council sets policy for the City within the guidelines of the City Charter and provides
administrative directives through the office of the City Manager. The City Council has two regular
meetings scheduled each month.
Advice to the City Council is submitted by one of five commissions.They are as follows:
Planning Commission-considers matters of planning and comprehensive development and submits
recommendations to the City Council on matters concerning zoning, platting, vacations and City Code.
Appeals Commission-provides a process for appeal on matters concerning the zoning ordinance,
and building code.
Parks and Recreation Commission -promotes comprehensive development of the park&recreation
facilities.
Environmental Quality and Energy Commission-serves as a resource advisory board to the Planning
Commission on environmental problems, laws, regulations and energy conversation and management.
Human Resources Commission -protects the rights of City residents and seeks to promote awareness
in the areas of employment, housing, culture, and education.
Two other commissions are concerned with the areas of police officer employment and City Charter
changes. They are as follows:
Police Commission-prescribes conditions for empliyment and establishes classifications within the
department.
Charter Commission-members are appointed by the judge of the 10th judicial district, reviews and
recommends amendments to the City Charter.
For information on the Cable Television and Telecommunications Advisory Commission (CAN), see
the Cable TV Fund.
10
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
LEGISLATIVE DEPARTMENT
CITY COUNCIL
* PERSONAL SERVICES 60,958 64,759 72,121 72,121 74,766
* SUPPLIES 986 1,686 1,265 1,500 1,865
* OTHER SERVICES & CHARGES 36,921 36,058 58,230 56,828 58,815
** CITY COUNCIL 98,865 102,503 131,616 130,449 135,446
PLANNING COMMISSIONS
* SUPPLIES 0 0 400 400 400
* OTHER SERVICES & CHARGES 159 463 1,383 1,383 594
** PLANNING COMMISSIONS 159 463 1,783 1,783 994
OTHER COMMISSIONS
* SUPPLIES 3 0 100 100 100
* OTHER SERVICES & CHARGES 1,715 879 3,257 1,637 2,545
** OTHER COMMISSIONS 1,718 879 3,357 1,737 2,645
*** LEGISLATIVE DEPARTMENT 100,742 103,845 136,756 133,969 139,085
11
LEGISLATIVE DEPARTMENT - CITY COUNCIL
01-10
Change
2002 Budget 2003 Budget Amount
Personal Services $72,121 $74,766 $2,645 3.67%
Supplies 1,265 1,865 $600 47.43%
Other Services/Charges 58,230 58,815 $585 1.00%
Capital Outlay 0 0 $0 0%
Other Financing Uses o o $o • 0%
Total $ 131,616 $ 135,446 I $3,830 I 2.91%
Personal Services
1. The personal service cost includes a 2%COLA for Council. The salary line item has grown by
less than 2%due to cutting back in hours budgeted for the Council Secretary.
Supplies
1. The$600 increase for operating supplies is primarily for the box lunches that we serve at
various meetings.
Other Services/Charges
1. The dues and subscriptions line item has been increased by$4,650. Of this amount, $4,400
is for the North metro mayors Association. Council may recall that we were billed at a 75%
rate for 2002. We are now billed at a full rate ($18,000).
2. The professional service line item reflects a$3,678 reduction. The Council's laptop computers
are now fully depreciated.
Capital Outlay
i
12
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CITY COUNCIL
4104 TEMPORARY EMPLOYEE - REG 38,229 39,862 44,168 44,168 44,766
4120 MEDICARE CONTRIBUTION 658 581 615 615 649
4121 PERA CONTRIBUTION 1,933 1,999 2,248 2,248 2,271
4122 FICA CONTRIBUTIONS 2,812 2,485 2,627 2,627 2,777
4131 HEALTH INSURANCE 8,309 13,324 16,220 16,220 17,885
4132 DENTAL INSURANCE 360 518 361 361 541
4133 LIFE INSURANCE 220 240 241 241 240
4134 CASH BENEFITS 8,424 5,737 5,616 5,616 5,616
4150 WORKERS COMPENSATION 13 13 25 25 21
* PERSONAL SERVICES 60,958 64,759 72,121 72,121 74,766
4220 OFFICE SUPPLIES 78 253 500 500 500
4221 OPERATING SUPPLIES 908 1,433 765 1,000 1,365
* SUPPLIES 986 1,686 1,265 1,500 1,865
4330 PROFESSIONAL SERVICES 0 65 0 0 0
4331 DUES & SUBSCRIPTIONS 21,634 21,796 36,600 35,228 41,250
4332 COMMUNICATION 255 156 908 908 897
4333 TRANSPORTATION 570 274 2,500 2,500 2,500
4334 ADVERTISING 63 208 100 100 200
4335 PRINTING & BINDING 1,517 1,395 1,825 1,825 1,115
4336 INSURANCE-NON PERSONNEL 801 872 849 849 968
4337 CONFERENCES AND SCHOOLS 3,996 3,019 8,020 8,020 8,020
4340 SERVICE CONTRACT-NON PROF 5,502 5,502 4,438 4,438 760
4341 RENTALS 180 195 340 260 260
4346 MISCELLANEOUS 0 0 100 100 100
4350 PMTS TO OTHER AGENCIES 2,403 2,576 2,550 2,600 2,745
* OTHER SERVICES & CHARGES 36,921 36,058 58,230 56,828 58,815
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** CITY COUNCIL 98,865 102,503 131,616 130,449 135,446
13
LEGISLATIVE DEPARTMENT - PLANNING COMMISSION
01-11
Change
_ 2002 Budget 2003 Budget Amount %
Personal Services $0 $0 $0 0%
Supplies 400 400 $0 0%
Other Services/Charges 1,383 594 ($789) (57.05%)
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $ 1,783 I $994 ($789)1 (44.25%)
Personal Services
Supplies
Other Services/Charges
Capital Outlay
14
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
PLANNING COMMISSIONS
4220 OFFICE SUPPLIES 0 0 100 100 100
4221 OPERATING SUPPLIES 0 0 300 300 300
* SUPPLIES 0 0 400 4Q0 400
4330 PROFESSIONAL SERVICES 0 0 0 0 0
4331 DUES & SUBSCRIPTIONS 147 450 970 970 280
4332 COMMUNICATION 0 0 50 50 0
4333 TRANSPORTATION 0 0 100 100 100
4334 ADVERTISING 0 0 0 0 0
4335 PRINTING & BINDING 0 0 0 0 0
4336 INSURANCE-NON PERSONNEL 12 13 13 13 14
4337 CONFERENCES AND SCHOOLS 0 0 0 0 0
4340 SERVICE CONTRACT-NON PROF 0 0 150 150 100
4346 MISCELLANEOUS 0 0 100 100 100
* OTHER SERVICES & CHARGES 159 463 1,383 1,383 594
** PLANNING COMMISSIONS 159 463 1,783 1,783 994
•
•
15
LEGISLATIVE DEPARTMENT - OTHER COMMISSIONS
01-12
Change
2002 Budget 2003 Budget Amount
Personal Services $0 $0 $0 0%
Supplies 100 100 $0 0%
Other Services/Charges 3,257 2,545 ($712) (21.86%)
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $3,3571 $2,645 I ($712) (21.21%)
Personal Services
Supplies
Other Services/Charges
Capital Outlay
16
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
OTHER COMMISSIONS
4220 OFFICE SUPPLIES 0 0 100 100 100
4221 OPERATING SUPPLIES 3 0 0 0 0
* SUPPLIES 3 0 100 100 100
4330 PROFESSIONAL SERVICES 1,590 638 1,770 1,200 1,200
4331 DUES & SUBSCRIPTIONS 0 149 700 250 820
4332 COMMUNICATION 0 0 50 0 0
4334 ADVERTISING 0 0 500 150 500
4335 PRINTING & BINDING 0 0 0 0 0
4336 INSURANCE-NON PERSONNEL 35 24 37 37 25
4337 CONFERENCES AND SCHOOLS 0 0 200 0 0
4340 SERVICE CONTRACT-NON PROF 0 0 0 0 0
4341 RENTALS 90 68 0 0 0
* OTHER SERVICES & CHARGES 1,715 879 3,257 1,637 2,545
** OTHER COMMISSIONS 1,718 879 3,357 1,737 2,645
•
17
CITY MANAGEMENT DEPARTMENT
The City Management Department is the operational area responsible for implementing policies
as directed by the City Council.The City Council appoints the City Manager to serve as the Chef
Administrative Officer for the City. The divisions established within the department are as follows:
General Management Division-through the office of the City Manager, implements the policies put
forth by the City Council. This division also prepares information, materials, and recommendations
for the City Council on matters requiring policy decisions. Information for the general public is also
provided through various media including a City newsletter and web site.
Human Resources Division-establishes and maintains the personnel policies for the City. The
division addresses all human resources matters including recruitment, employee benefits, personnel
guidelines, labor negotiations, and OSHA conformance.
Legal Division -provides legal council to the City Council, City Commissions, and City Staff on
municipal questions and also prosecutes criminal offenses. Two local firms provide legal services.
The City Attorney attends Council meetings, provides legal opinions,and aids in the development
of ordinances and resolutions.The Prosecuting Attorney prosecutes criminal offenses on behalf
of the City.
Authorized Personnel:
2001 2002 2003
General Management 3 4 4
Personnel 2 2 2
Total 5 6 6
18
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CITY MANAGEMENT
GENERAL MANAGEMENT
* PERSONAL SERVICES 235,735 238,340 246,837 246,837 239,674
* SUPPLIES 4,132 2,333 5,000 5,000 5,200
* OTHER SERVICES & CHARGES 37,748 60,078 53,119 62,889 54,958
** GENERAL MANAGEMENT 277,615 300,751 304,956 314,726 299,832
HUMAN RESOURCES
* PERSONAL SERVICES 117,659 123,501 126,170 126,170 128,620
* SUPPLIES 23 105 1,450 1,450 1,150
* OTHER SERVICES & CHARGES 11,744 12,232 39,919 40,121 22,264
** HUMAN RESOURCES 129,426 135,838 167,539 167,741 152,034
LEGAL
* OTHER SERVICES & CHARGES 277,651 249,646 314,018 314,018 314,018
** LEGAL 277,651 249,646 314,018 314,018 314,018
*** CITY MANAGEMENT 684,692 686,235 786,513 796,485 765,884
19
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 02 City Management 20 General Ma agement
PERFORMANCE COSTS! BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATIO IMPACT
OBJECTIVE#1
Work with Department Managers to upgrade
the City's web site.
ACTIVITIES
la Conduct thorough assessment of web-
site with attention to scope and presen-
tation of materials. Complete by 8-1-03 None None
1 b Conduct review of websites in other
cities. Complete by 8-1-03 None None
1 c Identify changes in scope of website
material and discuss with relevant staff. Complete by 8-1-03 None None
1d Implement changes. Complete by 12-31-03 None None
OBJECTIVE#2
Conduct 2003 Council-Commission Survey
ACTIVITIES
Ia Work with department managers to
develop survey questions Complete by 12-31-02 None None
1b Survey submitted to Council and
Commission members. Complete by 2-15-03 None None
1c Compile survey results and prepare
report. Complete by 3-31-03 None None
1d Meet with Council and Commissions
to discuss results. Complete by 3-31-03 None None
OBJECTIVE#3
Produce 18 cable television shows on topics
of public interest.
ACTIVITIES
1a Develop plans for cable shows in the
month preceeding their production. None None
1 b Write scripts and invite participants. None None
1c Conduct shows. None None
1d Write newsletter articles where appro-
priate to complement cable shows. None None
OBJECTIVE#4
Edit six editions of the Fridley Community $38,000 Absorbed.
Report.
20
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 02 City Management 20 General Management
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
ACTIVITIES
1 a Develop topics at least two months in $38,000 Absorbed.
advance of each edition.
1 b Submit questions for each article at
least 7 weeks in advance of each edition.
1c Write articles and assemble photographs
for articles at least 4 weeks in advance
of each edition.
1d Meet with graphic designer within 4
weeks of each edition.
le Proof and send newsletter to printer at
least three weeks in advance of each
edition.
if Send to printer 7-8 days prior to the arrival
of each edition at Fridley residences and
businesses.
OBJECTIVE#5
Locate a third liquor store in the northern part
of Fridley.
ACTIVITIES
1a Survey the area for potential sites. Completed by 4-1-03 None None
lb Conduct market feasibility studies
for select sites. Completed by 7-1-03 $15,000 Liquor Fund
1c Review findings with Council. Completed by 8-1-03 None None
Id Negotiate purchase of site. Completed by 10-1-03 None None
le Develop plans and architectural drawings Completed by 12-31-03 $60,000 Liquor Fund
1f Bidding. Completed by 2-28-04 None None
1g Begin Construction. Begin by 4-1-04 $700,000 Liquor Fund
OBJECTIVE#6
Conduct 2003 citizen survey.
ACTIVITIES
1a Review 2001 citizen survey. Completed by 4-1-03 None None
1b Determine changes in questions. Completed by 4-1-03 None None
1 c Review survey with Council. Completed by 4-1-03 None None
1 d Negotiate contract with vendor. Completed by 6-1-03 None None
1 e Conduct survey. Completed by 9-30-03 $21,000 Absorbed.
if Present survey report to Council. Completed by 11-30-03 None None
1g Prepare newsletter article on survey
results. Completed by 12-31-03 None None
21
CITY MANAGEMENT - GENERAL MANAGEMENT
02-20
Change
2002 Budget 2003 Budget Amount
Personal Services $246,837 $239,674 ($7,163) (2.90%)
Supplies 5,000 5,200 $200 4.00%
Other Services/Charges 53,119 54,958 _ $1,839 3.46%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $304,956 I $299,832 ($5,124)I (1.68%)
Personal Services
1. Salary costs are down due to budgeting of entry level salary for Management Assistant position.
2. Health insurance costs are down due to shifting of plans. We have gone from one dependent
care plan and two single plans to one dependent care plan, a single plan and a cash benefit plan.
Supplies
Other Services/Charges
1. We have added $1,400 to the advertising line item. This reflects actual costs for employment
advertising.
2. We have added $925 to the printing line item. This reflects a$1,200 increase for newsletter
printing.
3. There is a $1,344 decrease in the services contracted line item. This reflects a$1,389 reduction
in IS depreciation charges.
Capital Outlay
22
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
GENERAL MANAGEMENT,
4101 FULL TIME EMPLOYEE - REG 163,172 164,526 202,695 202,695 197,210
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4104 TEMPORARY EMPLOYEE - REG 758 1,067 0 0 1,229
4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0
4112 EMPLOYEE LEAVE 29,480 31,684 0 0 . 0
4113 SEVERANCE & SEPARATION 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 2,925 2,901 2,875 2,875 2,832
4121 PERA CONTRIBUTION 4,541 4,769 5,149 5,149 5,024
4122 FICA CONTRIBUTIONS 13,140 10,460 10,577 10,577 10,573
4125 ICMA CONTRIBUTIONS 8,221 8,636 5,462 5,462 5,462
4131 HEALTH INSURANCE 8,891 11,876 15,554 15,554 12,615
4132 DENTAL INSURANCE 360 503 362 362 361
4133 LIFE INSURANCE 624 636 638 638 636
4134 CASH BENEFITS 2,808 468 2,808 2,808 2,808
4150 WORKERS COMPENSATION 815 814 717 717 924
* PERSONAL SERVICES 235,735 238,340 246,837 246,837 239,674
4212 FUELS & LUBES 0 0 0 0 0
4220 OFFICE SUPPLIES 3,263 1,382 2,300 2,300 2,500
4221 OPERATING SUPPLIES 850 951 2,500 2,500 2,500
4222 FOR REPAIR & MAINTENANCE 19 0 100 100 100
4225 SMALL TOOL & MINOR EQUIP 0 0 100 100 100
* SUPPLIES 4,132 2,333 5,000 5,000 5,200
4330 PROFESSIONAL SERVICES 242 2,306 500 3,500 500
4331 DUES & SUBSCRIPTIONS 1,731 10,413 2,175 2,175 2,300
4332 COMMUNICATION 10,881 14,508 19,930 24,900 20,167
4333 TRANSPORTATION 3,651 4,277 4,504 4,504 4,576
4334 ADVERTISING 1,541 1,442 550 1,850 1,950
4335 PRINTING & BINDING 12,852 18,721 16,495 16,995 17,420
4336 INSURANCE-NON PERSONNEL 1,905 2,094 2,019 2,019 2,243
4337 CONFERENCES AND SCHOOLS 1,292 3,218 3,000 3,000 3,200
4340 SERVICE CONTRACT-NON PROF 3,653 3,099 3,646 3,646 2,302
4341 RENTALS 0 0 100 100 100
4346 MISCELLANEOUS 0 0 200 200 200
* OTHER SERVICES & CHARGES 37,748 60,078 53,119 62,889 54,958
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** GENERAL MANAGEMENT 277,615 300,751 304,956 314,726 299,832
23
BUDGET 2003
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24
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101-General Fund 02-General Management 21 -Human Resources
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Improve record-keeping systems for HR
by implementing new software $0 $0
ACTIVITIES
la Discuss record keeping need with Jan-03
dept heads and key admin staff
lb Determine priorities for data input Jan-03
1 c Input data and develop centralized
filing system Jan-03
1 d Meet with admin staff to evaluate Apr-03
system
OBJECTIVE#2 $0 $0
Assess and revise policies
ACTIVITIES
1a Review current policies Mar-03
1 b Determine revision timeline May-03
1 c Research and compile drafts Sep-03
1d Revise according to schedule Dec-03
OBJECTIVE#3
Review and audit seasonal pay plan $0 $0
ACTIVITIES
1a Review current plan Jun-03
1 b Identify pay philosophy Jul-03
1 c Perform market study Jul-03
1 d Propose changes Sep-03
1 e Update payroll system for 2004 Oct-03 TBD TBD
25
CITY MANAGEMENT - HUMAN RESOURCES
02-21
Change
2002 Budget 2003 Budget Amount
Personal Services $ 126,170 $ 128,620 $2,450 1.94%
Supplies 1,450 1,150 ($300) (20.69%)
Other Services/Charges 39,919 22,264 ($17,655) (44.23%)
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $ 167,539 $ 152,034 I ($15,505)I (9.25%)
Personal Services
1. The amount budgeted for salaries has increased by$5,555 or by 5%.The cost includes a 2%
COLA and a step increase for the Human Resources Director.
2. There has been a shift in health insurance options. We've gone from one single plan and a cash
benefit option to a cash benefit option and an annual leave option.The savings over last year's
budget is$3,535.
Supplies
Other Services/Charges
1. The budget does not include the$20,000 that was budgeted for 2002 for a compensation study.
2. There is an additional$550 budgeted to allow the Human resources Director to attend a national
conference.
3. There's an additional$1,248 for printing costs and copier allocation. The printing costs of$1,000
were somehow omitted from the 2002 budget.
4. The services contracted line item has been reduced by$510.This reflects reduced IS depreciation
charges.
Capital Outlay
26
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
HUMAN RESOURCES
4101 FULL TIME EMPLOYEE - REG 82,614 88,017 105,136 105,136 110,691
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4104 TEMPORARY EMPLOYEE - REG 2,794 3,367 0 0 0
4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0
4112 EMPLOYEE LEAVE 12,679 14,167 0 0 , 0
4120 MEDICARE CONTRIBUTION 1,416 1,545 1,555 1,555 1,580
4121 PERA CONTRIBUTION 4,803 5,085 5,845 5,845 6,121
4122 FICA CONTRIBUTIONS 5,422 6,605 6,649 6,649 6,758
4131 HEALTH INSURANCE 4,470 1,369 3,535 3,535 0
4132 DENTAL INSURANCE 165 75 180 180 180
4133 LIFE INSURANCE 84 96 96 96 96
4134 CASH BENEFITS 2,808 2,691 2,808 2,808 2,808
4150 WORKERS COMPENSATION 404 484 366 366 386
* PERSONAL SERVICES 117,659 123,501 126,170 126,170 128,620
4220 OFFICE SUPPLIES 17 6 400 400 400
4221 OPERATING SUPPLIES 6 99 1,050 1,050 750
4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 ,
* SUPPLIES 23 105 1,450 1,450 1,150
4330 PROFESSIONAL SERVICES 4,638 4,948 26,750 26,750 6,750
4331 DUES & SUBSCRIPTIONS 1,151 1,364 1,330 1,330 1,665
4332 COMMUNICATION 581 485 569 569 542
4333 TRANSPORTATION 579 58 450 450 1,000
4334 ADVERTISING 738 68 700 700 500
4335 PRINTING & BINDING 1,752 1,588 782 782 2,030
4336 INSURANCE-NON PERSONNEL 927 1,030 983 1,185 1,232
4337 CONFERENCES AND SCHOOLS 304 1,535 1,000 1,000 1,700
4340 SERVICE CONTRACT-NON PROF 1,074 1,156 7,355 7,355 6,845
4341 RENTALS 0 0 0 0 0
4346 MISCELLANEOUS 0 0 0 0 0
* OTHER SERVICES & CHARGES 11,744 12,232 39,919 40,121 22,264
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** HUMAN RESOURCES 129,426 135,838 167,539 167,741 152,034
27
CITY MANAGEMENT - LEGAL
02-22
Change
2002 Budget 2003 Budget Amount
Personal Services $0 $0 $0 0%
Supplies 0 0 $0 0%
Other Services/Charges 314,018 314,018 $0 0%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $314,018 I $314,018 I $0 I 0%
Personal Services
Supplies
Other Services/Charges
1. There are no changes.We are in the second year of a two year contract with both Carl Newquist
and Fritz Knaak.
Capital Outlay
28
•
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
LEGAL
4221 OPERATING SUPPLIES 0 0 0 0 0
* SUPPLIES 0 0 0 0 0
4330 PROFESSIONAL SERVICES 275,605 247,481 312,000 312,000 312,000
4336 INSURANCE-NON PERSONNEL 2,046 2,165 2,018 2,018 2,018
4346 MISCELLANEOUS 0 0 0 , 0 0
* OTHER SERVICES & CHARGES 277,651 249,646 314,018 314,018 314,018
** LEGAL 277,651 249,646 314,018 314,018 314,018
29
FINANCE DEPARTMENT
The Finance Department provides financial and computer services to the City.The divisions established
within the department are as follows:
Election Division-conducts all elections and works to minimize any delay experience by voters.
The election staff serves as an impartial authority for encouraging voter registration, for assisting
in the accurate counting of ballots, and the certification of signatures on petitions.
Accounting Division -is responsible for the supervision, administration, and planning of the City's
financial activities. These activities included financial reporting, utility billing and collections,
revenue collections, investments, debt management, risk management, grant management,
budget preparation, and oversight of the Municipal offsale liquor operations. The Finance
Director/Treasurer and other staff members provide financial information to the City Council,
the City Manager and all departments.This division also provides financial services to the
Fridley Housing and Redevelopment Authority in the maintenance of tax increment data records.
Assessing Division - implements the State of Minnesota property tax statutes as they apply to the
City of Fridley.The Assessing Staff classifies all taxable property and determines the appraised
value of all real property within the city.
Management Information Division -provides computer support to all departments.This support
includes hardware and software for two mini computer systems and multiple networks.Any
applicable training is provided either by staff of outside sources.
City Clerk/Records Management Division-executes the City of Fridley's records management
program.This division is responsible for efficient and economical management methods for
the creation, utilization, maintenance, retrieval, retention, and final disposition or archiving of
all City records.
Authorized Personnel:
2001 2002 2003
Accounting 11 11 11
Assessing 2 2 2
MIS 2 2 2
CityClerk/Records 3 3 3
Total 18 18 18
30
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
FINANCE
ELECTIONS
* PERSONAL SERVICES 29,506 0 500 500 0
* SUPPLIES 778 14 1,400 1,400 0
* OTHER SERVICES & CHARGES 1,329 23 29,362 29,362 1,230
•
** ELECTIONS 31,613 37 31,262 31,262 1,230
ACCOUNTING
* PERSONAL SERVICES 481,297 515,015 565,181 565,181 574,171
* SUPPLIES 6,554 10,628 14,060 14,060 14,860
* OTHER SERVICES & CHARGES 67,043 74,360 84,070 84,070 87,865
** ACCOUNTING 554,894 600,003 663,311 663,311 676,896
ASSESSING
* PERSONAL SERVICES 136,068 136,616 149,803 149,803 144,116
* SUPPLIES 604 295 605 605 930
* OTHER SERVICES & CHARGES 8,368 11,750 9,249 9,249 10,949
** ASSESSING 145,040 148,661 159,657 159,657 155,995
MIS
* PERSONAL SERVICES 116,955 125,392 136,003 136,003 141,453
* SUPPLIES 11,217 13,434 13,155 13,155 4,750
* OTHER SERVICES & CHARGES 39,262 44,867 119,997 119,997 112,044
** MIS 167,434 183,693 269,155 269,155 258,247
CITY CLERK / RECORDS
* PERSONAL SERVICES 112,665 130,488 146,193 146,193 146,860
* SUPPLIES 2,725 2,591 3,220 3,220 3,220
* OTHER SERVICES & CHARGES 10,169 21,328 22,528 . 22,528 23,745
** CITY CLERK / RECORDS 125,559 154,407 171,941 171,941 173,825
*** FINANCE 1,024,540 1,086,801 1,295,326 1,295,326 1,266,193
31
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 03 Finance 30 Elections
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Follow legislation to ensure city is meeting
state guidelines for elections.
ACTIVITIES
la Work with the League of Minnesota On-going Absorbed
Cities to help plan election policy for
cities.
1 b Monitor proposed legislation regarding On-going Absorbed
elections during legislative session.
1c Forward legislative concerns to League On-going Absorbed
of Minnesota Cities during legislative
session pertaining to legislation
affecting the City of Fridley.
1d Attend training as required to keep On-Going Absorbed
elections certification.
32
FINANCE - ELECTIONS
03-30
Change
2002 Budget 2003 Budget Amount
Personal Services $500 $0 ($500) (100.00%)
Supplies 1,400 0 ($1,400) (100.00%)
Other Services/Charges 29,362 1,230 ($28,132) (95.81%)
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 _ 0%
Total $31,262 I $ 1,230 I ($30,032)I (96.07%)
Personal Services
Supplies
Other Services/Charges
Capital Outlay
33
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
•
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
ELECTIONS
4101 FULL TIME EMPLOYEE - REG 0 0 0 0 0
4102 FULL TIME EMPLOYEE - OT 1,139 0 500 500 0
4104 TEMPORARY EMPLOYEE - REG 27,569 0 0 0 0
4105 TEMPORARY EMPLOYEE - OT 472 0 0 0 0
4120 MEDICARE CONTRIBUTION 17 0 0 0 0
4121 PERA CONTRIBUTION 64 0 0 0 0
4122 FICA CONTRIBUTIONS 75 0 0 0 0
4131 HEALTH INSURANCE 130 0 0 0 0
4132 DENTAL INSURANCE 2 0 0 0 0
4133 LIFE INSURANCE 3 0 0 0 0
4134 CASH BENEFITS 30 0 0 0 0
4150 WORKERS COMPENSATION 5 0 0 0 0
* PERSONAL SERVICES 29,506 0 500 500 0
4220 OFFICE SUPPLIES 160 4 300 300 0
4221 OPERATING SUPPLIES 618 10 1,100 1,100 0
* SUPPLIES 778 14 1,400 1,400 0
4330 PROFESSIONAL SERVICES 0 0 0 0 0
4332 COMMUNICATION 27 0 300 300 0
4333 TRANSPORTATION 142 0 140 140 0
4334 ADVERTISING 858 0 600 600 0
4335 PRINTING & BINDING 21 0 200 200 0
4336 INSURANCE-NON PERSONNEL 209 7 222 222 230
4337 CONFERENCES AND SCHOOLS 51 16 0 0 0
4340 SERVICE CONTRACT-NON PROF 0 0 27,700 27,700 1,000
4346 MISCELLANEOUS 21 0 200 200 0
* OTHER SERVICES & CHARGES 1,329 23 29,362 29,362 1,230
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** ELECTIONS 31,613 37 31,262 31,262 1,230
34
BUDGET 2003
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35
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 03 Finance 31 Accounting
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Obtain the Certificate of Achievement for
Excellence in Financial Reporting for the
2002 Financial Statement.
ACTIVITIES
la Complete the 2002 Financial Statement June 30,2003 $45,000 Absorbed
in accordance with the GAAP and all
standards set by the Government
Finance Officers Association.
1 b Submit Financial Statement to June 30,2003 $415 Absorbed
Government Finance Officers Association
for award consideration.
OBJECTIVE#2
Implement GASB 34.
ACTIVITIES
2a Make sure the chart of accounts will be March 31,2003 $2,000 Absorbed
able to provide the necessary information
for GASB 34 financial statements,
making changes as necessary.
2b See that all infrastructure is properly March 31,2003 $2,000 Absorbed
valued and the necessary accounting
procedures set up for making needed
entries relating to fixed assets.
2c Make arrangements with outside June 30,2003 $500 Absorbed
auditors defining the scope of their
audit and what assistance can be
expected from them with regards to
compiling the Comprehensive Annual
Financial Report.
2d Conduct Council Work Session, August 31,2003 $500 Absorbed
informing them of what they can expect
with regards to GASB 34.
36
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department 0 Division
101 General Fund 03 Finance 31 Accounting
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#3
Comply with new fee reporting mandated
by the state regarding construction and
development related fees.
ACTIVITIES
3a Meet with Community Development, January 31,2003 $1,000 Absorbed
discussing what the new reporting
requirements are and how to best
collect the necessary information.
3b Determine procedures necessary for February 28,2003 $1,000 Absorbed
capturing the appropriate revenues
and expenditures relating to the new
mandate.
3c Complete the reporting form as April 30,2003 $500 Absorbed
prescribed by the Department of
Administration.
OBJECTIVE#4
Increase Customer Service
ACTIVITIES
4a Purchase HTE's Click2Gov module August 31,2003 $20,000 Absorbed
for Utility Billing,allowing customers
to access information about their account
online,and to pay their utility bill online.
4b Implement HTE's Click2Gov module October 31,2003 $5,000 Absorbed
for utility billing.
4c Expand financial material available on July 31,2003 $1,000 Absorbed
the city's website,including the
Comprehensive Annual Financial
Report and the Annual Budget.
37
FINANCE - ACCOUNTING
03-31
Change
2002 Budget 2003 Budget Amount
Personal Services $565,181 $574,171 $8,990 1.59%
Supplies 14,060 14,860 $800 5.69%
Other Services/Charges 84,070 87,865 $3,795 4.51%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 • 0%
Total $663,311 $676,896 I $13,585 2.05%
Personal Services
1. The net change in personal service costs includes an additional $15,936 for salaries and a
decrease of$10,353 for health insurance/cash benefit costs. About$5,000 of the salary
increase is due to hiring a payroll accountant at a higher rate of pay than was made by the
retiring incumbent.
Supplies
1. The appropriation for office supplies has been increased by$500. This is mainly for toner and
paper. The increase reflects actuals for the last two years.
Other Services/Charges
1. There is a$1,700 increase under the IS depreciation charge for new HTE software called
"Click Gov." It will enable our utility customers to access their utility accounts online.
Capital Outlay
38
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
ACCOUNTING
4101 FULL TIME EMPLOYEE - REG 333,956 358,658 425,109 425,109 441,045
4102 FULL TIME EMPLOYEE - OT 0 285 0 0 0
4104 TEMPORARY EMPLOYEE - REG 0 0 25,602 25,602 26,113
4112 EMPLOYEE LEAVE 63,017 60,836 0 0 0
4113 SEVERANCE & SEPARATION 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 5,592 5,933 6,383 6,383 6,725
4121 PERA CONTRIBUTION 20,322 21,310 25,060 25,060 25,834
4122 FICA CONTRIBUTIONS 19,873 25,196 26,923 26,923 28,057
4131 HEALTH INSURANCE 24,669 28,621 42,422 42,422 26,726
4132 DENTAL INSURANCE 705 606 541 541 361
4133 LIFE INSURANCE 395 432 434 434 432
4134 CASH BENEFITS 11,232 11,477 11,232 11,232 16,848
4150 WORKERS COMPENSATION 1,536 1,661 1,475 1,475 2,030
* PERSONAL SERVICES 481,297 515,015 565,181 565,181 574,171
4212 FUELS & LUBES 116 111 150 150 150
4220 OFFICE SUPPLIES 5,064 5,425 4,400 4,400 4,900
4221 OPERATING SUPPLIES 1,075 4,836 8,910 8,910 8,910
4222 FOR REPAIR & MAINTENANCE 0 12 100 100 100
4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0
4229 WORK ORDER TRANSFER-PARTS 299 244 500 500 800
* SUPPLIES 6,554 10,628 14,060 14,060 14,860
4330 PROFESSIONAL SERVICES 24,464 32,086 26,455 26,455 27,220
4331 DUES & SUBSCRIPTIONS 2,911 2,263 2,305 2,305 2,535
4332 COMMUNICATION 5,558 5,768 7,600 7,600 7,400
4333 TRANSPORTATION 187 120 680 680 740
4334 ADVERTISING 3,024 3,548 2,680 2,680 2,780
4335 PRINTING & BINDING 4,522 4,259 3,500 3,500 3,780
4336 INSURANCE-NON PERSONNEL 4,362 4,461 4,600 4,600 5,060
4337 CONFERENCES AND SCHOOLS 1,912 1,879 9,600 9,600 9,600
4340 SERVICE CONTRACT-NON PROF 18,815 18,599 25,150 25,150 27,150
4341 RENTALS 1,288 1,377 1,300 1,300 1,400
4344 CASH SHORT 0 0 0 0 0
4346 MISCELLANEOUS 0 0 200 200 200
* OTHER SERVICES & CHARGES 67,043 74,360 84,070 84,070 87,865
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** ACCOUNTING 554,894 600,003 663,311 663,311 676,896
39
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 03 Finance 32 Assessing
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Complete the 2003,pay 2004,assessment
by Feb. 1,2003
ACTIVITIES •
1a Finish previous years valuation of new Jan. 1-15,2003 Absorbed
construction.
lb. Input new construction data to TAXSYS Jan. 1-15,2003 Absorbed
1c. Review input and analyze values. Jan. 1-15,2003 Absorbed
1d. Review value changes,submit to county Feb.15,2003 Absorbed
to apply the values for payable 2004
OBJECTIVE#2
Analyze 2002 sales to determine changes
for the payable 2004 assessment.
ACTIVITIES:
2a. Stratify sales by areas and features. Apr. 15-May 15,2003 Absorbed
2b. Review areas by neighborhood to Apr. 15-May 15,2003 Absorbed
determine value range as land area.
2c. Establish criteria and advertise for Mar. 1 -Apr. 15,2003 Absorbed
part-time help for summer quartile and
then hire someone.
OBJECTIVE#3
Proceed with annual quartile review,
on the southern most part of city.
ACTIVITIES:
3a. Door to door inspection of properties in Apr 15-Dec 31,2003 Absorbed
quarterly inspection area and process
call backs on door hangars.
3b. Input&review computerized appraisal Apr 15-Dec 31,2003 Absorbed
data.
40
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 03 Finance 32 Assessing
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
3c. Quartile review of C&I property and all Apr 15-Dec 31,2003 Absorbed
apartments.
3d. Inspect all new construction. Nov. 1 -Dec.31,2003 Absorbed
3e. Conduct sales studies to determine Nov. 1 -Dec.31,2003 Absorbed
level of assessment for 2004.
3f. Maintain contact on all tax court petitions Apr.thru end of Year Absorbed
and follow them through to completion.
OBJECTIVE#4
Work with City Clerk to image assessing
records for the 4th Quartile of the City to
improve working efficiency.
ACTIVITIES
4a. After reappraisal is complete on property Ongoing over the year Absorbed
forward records to City Clerk for
scanning into electronic records system.
4b. When reappraising each property in the Ongoing over the year Absorbed
4th Quartile take digital pictures and
place into electronic records system.
OBJECTIVE#5
Develop Assessing website.
ACTIVITIES
5a. Explain Assessing office functions, As time permits Absorbed
duties and procedures.
5b. Insert property reappraisal map for year.
5b. Establish section for FAQ's.
5c. Insert a property tax calculator.
41
FINANCE - ASSESSING
03-32
Change
2002 Budget 2003 Budget Amount yo
Personal Services $ 149,803 $ 144,116 ($5,687) (3.80%)
Supplies 605 930 $325 53.72%
Other Services/Charges 9,249 10,949 $1,700 18.38%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 _ 0 $0 0%
Total $ 159,657 I $ 155,995 ($3,662)1 (2.29%)
Personal Services
1. The$5,687 decrease for personal service costs reflects the retirement of Assessor, Ed Hervin,
and the promotion/hiring of replacements at a lower step in the pay range.
Supplies
1. The additional $325 is for a digital camera that will be used to photograph properties. The
photographs will become part of the electronic file for each property in Fridley.
Other Services/Charges •
1. The Assessor, Mary Smith, has added $1,040 for consultant help to assist her with C/I appraisals.
2. This budget also includes$295 in additional funding for mileage reimbursements and $210
for schools and conferences.
Capital Outlay
42
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
•
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
ASSESSING
4101 FULL TIME EMPLOYEE - REG 92,628 90,695 116,642 116,642 111,549
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4104 TEMPORARY EMPLOYEE - REG 7,009 5,472 9,402 9,402 9,330
4112 EMPLOYEE LEAVE 13,661 18,530 0 0 0
4113 SEVERANCE & SEPARATION 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 1,662 1,676 1,838 1,838 1,810
4121 PERA CONTRIBUTION 5,506 5,804 6,485 6,485 6,685
4122 FICA CONTRIBUTIONS 8,432 7,166 7,859 7,859 7,740
4131 HEALTH INSURANCE 3,256 3,121 3,535 3,535 0
4132 DENTAL INSURANCE 180 105 181 181 181
4133 LIFE INSURANCE 88 96 96 96 96
4134 CASH BENEFITS 2,808 2,810 2,808 2,808 5,616
4150 WORKERS COMPENSATION 838 1,141 957 957 1,109
* PERSONAL SERVICES 136,068 136,616 149,803 149,803 144,116
4220 OFFICE SUPPLIES 286 103 230 230 240
4221 OPERATING SUPPLIES 318 192 375 375 690
4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0
* SUPPLIES 604 295 605 605 930
4330 PROFESSIONAL SERVICES 830 975 1,100 1,100 2,140
4331 DUES & SUBSCRIPTIONS 843 883 1,165 1,165 1,210
4332 COMMUNICATION 686 1,224 786 786 760
4333 TRANSPORTATION 1,292 1,217 1,175 1,175 1,470
4334 ADVERTISING 592 3,027 600 600 600
4335 PRINTING & BINDING 111 774 27 27 28
4336 INSURANCE-NON PERSONNEL 982 1,094 1,041 1,041 1,176
4337 CONFERENCES AND SCHOOLS 869 547 1,305 1,305 1,515
4340 SERVICE CONTRACT-NON PROF 2,163 2,009 2,050 2,050 2,050
4346 MISCELLANEOUS 0 0 0 0 0
* OTHER SERVICES & CHARGES 8,368 11,750 9,249 9,249 10,949
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** ASSESSING 145,040 148,661 159,657 159,657 155,995
43
BUDGET 2003
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44
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 03 Finance 33 MIS
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Extension and optimization of local area
networks and wide area networks
ACTIVITIES
1a Installation of new database server for 2Q $15,000 $3,750
SQL database consolidation MIS Fund
1 b Expansion of remote access services 1Q $10,000 $2,500
MIS Fund
1c Continuation of migration from Ongoing Absorbed
Token Ring to 100Mb Ethernet
1d Installation of new Imaging server 10 Absorbed
le Installation of new email server 1Q Absorbed
If Removal of old network servers 2Q Absorbed
OBJECTIVE#2
Improve network asset management
and protection
2a Purchase of new antivirus software 3Q $8,000 $2,334
2b Purchase of new inventory system 1Q $2,000 $2,000
2c Development of City Security Policy 3Q Absorbed
OBJECTIVE#3
Further extension of City Home Page
services for citizens
ACTIVITIES
3a Extension of document imaging to 2Q Absorbed
Internet
3b Link HTE applications to Home Page 3Q Accounting
3c Aid in redesign of home page for more 3Q Absorbed
dynamic content
45
FINANCE - MIS
03-33
Change
2002 Budget 2003 Budget Amount
Personal Services $ 136,003 $ 141,453 $5,450 4.01%
Supplies 13,155 4,750 ($8,405) (63.89%)
Other Services/Charges 119,997 112,044 ($7,953) (6.63%)
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $269,155 I $258,247 I ($10,908)I (4.05%)
Personal Services
1. The increase reflects step and COLA increases for the MIS Coordinator and the MIS Specialist.
Supplies
1. The cost for supplies has been reduced by$8,405. Most of this reflects moving the cost for
software licenses to IS depreciation.
Other Services/Charges
1. The consulting budget has been reduced by$20,000.
2. There is a$3,807 increase associated with a new internet service provider and T-1 line to
replace the internet connection that we had through Anoka County.
3. There is also an increase of$8,000 in depreciation costs for PCs, servicers and other hardware.
Capital Outlay
46
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
MIS
4101 FULL TIME EMPLOYEE - REG 81,997 89,031 104,959 104,959 108,711
4104 TEMPORARY EMPLOYEE - REG 0 0 0 0 0
4112 EMPLOYEE LEAVE 11,927 11,469 0 0 0
4120 MEDICARE CONTRIBUTION 1,287 1,389 1,443 1,443 1,534
4121 PERA CONTRIBUTION 4,865 5,216 5,836 5,836 6,178
4122 FICA CONTRIBUTIONS 4,799 5,940 6,170 6,170 6,557
4131 HEALTH INSURANCE 11,444 11,675 16,969 16,969 17,817
4132 DENTAL INSURANCE 180 173 180 180 180
4133 LIFE INSURANCE 74 96 96 96 96
4134 CASH BENEFITS 0 0 0 0 0
4150 WORKERS COMPENSATION 382 403 350 350 380
* PERSONAL SERVICES 116,955 125,392 136,003 136,003 141,453
4220 OFFICE SUPPLIES 2,326 248 250 250 250
4221 OPERATING SUPPLIES 8,844 13,067 12,750 12,750 4,350
4225 SMALL TOOL & MINOR EQUIP 47 119 155 155 150
* SUPPLIES 11,217 13,434 13,155 13,155 4,750
4330 PROFESSIONAL SERVICES 65 202 30,200 30,200 10,200
4331 DUES & SUBSCRIPTIONS 455 356 750 750 750
4332 COMMUNICATION 2,995 7,800 8,368 8,368 12,175
4333 TRANSPORTATION 321 193 160 160 160
4334 ADVERTISING 0 0 80 80 80
4335 PRINTING & BINDING 0 0 100 100 0
4336 INSURANCE-NON PERSONNEL 1,641 1,991 1,739 1,739 1,979
4337 CONFERENCES AND SCHOOLS 8,006 6,539 8,600 8,600 8,600
4340 SERVICE CONTRACT-NON PROF 25,779 27,786 70,000 70,000 78,100
* OTHER SERVICES & CHARGES 39,262 44,867 119,997 119,997 112,044
4540 MACHINERY 0 0 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** MIS 167,434 183,693 269,155 269,155 258,247
47
BUDGET 2003
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•
48
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 03 Finance 34 City Clerk/Records
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Continue implementation of the imaging
project to provide staff and public quicker
access to archival data and information.
ACTIVITIES
1a Create user manual and provide On-going Absorbed
training on use of the intranet imaging
system.
1 b Work with MIS to maintain public On-going Absorbed
terminal and access to document
imaging system in front lobby.
1c Work with Community Development to 1/31/03 $1500 Total Cost
coordinate new work station for scanning $300 annually
of Community Development address
and land use files by license clerk.
1 d Work with Police Department to 1/31/03 Absorbed
coordinate new work station for
scanning of Police Department case
files within their department.
1 e Work with Assessing Department to 10/30/03 Absorbed
coordinate and scan assessing work
files and property photographs
for the 4th Quartile of the city.
If Prepare written policy for on-going 1/31/03 Absorbed
scanning and filing of documentation
of new files to allow document imaging
system to remain current and up-to-date.
OBJECTIVE#2
Improve internal efficiency by reducing
inactive and obsolete paper.
Activities
2a Administer annual in-house clean-up 37680 Absorbed
days to all departments.
2b Continue to provide training for record On-going Absorbed
management and retention procedures
to new and existing staff. 49
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 03 Finance 34 City Clerk/Records
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
2c Purge inventory in vault,tunnel and 1/31/03 Absorbed
offside storage,as provided by
record retention schedule.
2d Provide shredding of private/non-public On-going Absorbed
and confidential documentation.
2e Provide award to department and 3/15/03 Absorbed
individual that show most participation
and initiative.
OBJECTIVE#3
Administer Records Management Program
to provide efficient access to records.
Activities
3a Develop a policy regarding to the Absorbed
maintenance of city records for the
city council.
3b Purge records throughout the year On-going Absorbed
that become obsolete.
3c Index,sort and store all records 3/15/03 Absorbed
transferred during clean-up-days and
records transferred throughout the
remainder of the year,.
•
3d Provide customer service for information On-going Absorbed
and research requests from the public
and staff.
3e Prepare Document Disposition Report On-going Absorbed
for the destruction of documentation and
maintain report in department for
reference.
OBJECTIVE#4
Implement a Disaster Recovery Records
Management Program
Activities
4a Provide training to disaster recovery 4/30/03 Absorbed
team(that had been defined in last
5U
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 03 Finance 34 City Clerk/Records
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
years goals)on implementation.
4b Test the Disaster Recovery Program 6/30/03 Absorbed
for effectiveness.
4c Prepare written report on training and 7/31/03 Absorbed
test of Disaster Recovery Program.
OBJECTIVE#5
Maintain policy and procedures for
Data Privacy Issues
Activities
5a Prepare a training program on data 5/31/03 Absorbed
policy issues for city council and staff.
5b Implement training program on data 7/1/03 Absorbed
policy issues for city council and staff.
5c Provide training to new city council and 8/31/03 Absorbed
staff on data privacy as needed
throughout the remanider of the year.
51
FINANCE - CITY CLERK/RECORDS
03-34
Change
2002 Budget 2003 Budget Amount
Personal Services $ 146,193 $ 146,860 $667 0.46%
Supplies 3,220 3,220 $0 0%
Other Services/Charges 22,528 23,745 $1,217 5.40%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 • 0%
Total $ 171,941 I $ 173,825 I $1,884 I 1.10%
Personal Services
1. The net increase in personal service costs reflects a$5,393 increase in salaries and a
$5,498 decrease in health insurance/cash benefit costs. The salary increase is due to COLA
and step increases. The health insurance decrease is related to a change in health insurance
plans.
Supplies
Other Services/Charges
1. The$1,217 increase is for IS depreciation. The new cost covers depreciation for two new PCs
and $300 for depreciation on imaging software. The imaging software will be used by the
Receptionist/License Clerk, Jane Oster,to image records for Assessing and Community
Development.
Capital Outlay
52
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CITY CLERK / RECORDS
4101 FULL TIME EMPLOYEE - REG 61,388 89,690 115,620 115,620 120,687
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4104 TEMPORARY EMPLOYEE - REG 18,172 274 0 0 0
4112 EMPLOYEE LEAVE 9,991 14,912 0 0 0
4113 SEVERANCE & SEPARATION 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 1,273 1,493 1,636 1,636 1,791
4121 PERA CONTRIBUTION 4,545 5,467 6,428 6,428 6,674
4122 FICA CONTRIBUTIONS 6,073 6,386 6,996 6,996 7,659
4131 HEALTH INSURANCE 7,530 8,659 12,019 12,019 3,706
4132 DENTAL INSURANCE 270 345 180 180 180
4133 LIFE INSURANCE 108 140 144 144 144
4134 CASH BENEFITS 2,932 2,687 2,773 2,773 5,588
4150 WORKERS COMPENSATION 383 435 397 397 431
* PERSONAL SERVICES 112,665 130,488 146,193 146,193 146,860
4220 OFFICE SUPPLIES 1,014 1,145 1,070 1,070 1,070
4221 OPERATING SUPPLIES 1,711 1,446 2,150 2,150 2,150
4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0
* SUPPLIES 2,725 2,591 3,220 3,220 3,220
4330 PROFESSIONAL SERVICES 1,655 841 1,015 1,015 1,060
4331 DUES & SUBSCRIPTIONS 233 249 335 335 335
4332 COMMUNICATION 497 1,549 433 433 415
4333 TRANSPORTATION 121 93 135 135 135
4334 ADVERTISING 1,874 835 500 500 500
4335 PRINTING & BINDING 107 28 775 775 775
4336 INSURANCE-NON PERSONNEL 943 1,086 1,000 1,000 1,265
4337 CONFERENCES AND SCHOOLS 876 1,012 1,535 1,535 1,170
4340 SERVICE CONTRACT-NON PROF 3,863 15,635 16,800 16,800 18,090
* OTHER SERVICES & CHARGES 10,169 21,328 22,528 22,528 23,745
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** CITY CLERK / RECORDS 125,559 154,407 171,941 171,941 173,825
53
POLICE DEPARTMENT
The Police Department is responsible for preserving the public peace and order, protecting life and
property, providing service to the community, and enforcing the laws of the United States, Minnesota,
and the City of Fridley.The divisions established within the department are as follows:
Police Division-consists of thirty-nine sworn police officers, eleven full time civilian employees
ten part time employees.The Police division is responsible for criminal investigation,traffic
enforcement, investigation, business patrol, neighborhood crime prevention, school programs,
response to medical emergencies, proactive operations to apprehend criminals, community
service activities, animal control and youth outreach work.
Civil Defense Division -is responsible for the planning and implementing of safety procedures in
case of local, regional or national emergency of disaster. Planning includes training of personnel
for Civil defense, maintaining an outdoor warning system, and providing an emergency operations
center.
Authorized Personnel:
2001 2002 2003
Sworn Officers 39 39 39
Civilian Staff 11 11 11
Total 50 50 50
54
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
POLICE
POLICE
* PERSONAL SERVICES 3,102,228 3,135,273 3,387,769 3,387,769 3,481,966
* SUPPLIES 151,598 138,592 143,832 143,832 148,891
* OTHER SERVICES & CHARGES 182,637 211,871 210,720 210,720 248,799
* CAPITAL OUTLAY 103,594 95,261 102,500 150,725 109,480
* OTHER FINANCING USES 235 30,335 2,310 2,310 2,310
** POLICE 3,540,292 3,611,332 3,847,131 3,895,356 3,991,446
CIVIL DEFENSE
* SUPPLIES 200 14 0 0 0
* OTHER SERVICES & CHARGES 11,182 13,996 15,629 15,687 15,687
** CIVIL DEFENSE 11,382 14,010 15,629 15,687 15,687
CLEARING
* PERSONAL SERVICES 4,690 0 0 0 0
** CLEARING 4,690 0 0 0 0
*** POLICE 3,556,364 3,625,342 3,862,760 3,911,043 4,007,133
55
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 04 Police 40 Police
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Improve the capacity and development of
police auxiliary units to assist with special
events and crisis situations.
ACTIVITIES
1a Increase the number of Police Reserves 1/3/03 Program $2,000 Absorbed
to a minimum of 10 members. Coordinator
Patrol
Block Capt.
Adv.Board
1 b Revise General Order to expedite 1/15/03 - Program Absorbed
membership process. Coordinator
1c Involvement of Explorer Post as 1/30/03 Absorbed
possible new reserve recruitment.
1d Advertise need for Reserves through: 12/31/03 Reserve Absorbed
NRO Meetings,City Cable,City News Coordinator
Letter,Fridley Focus,Community NRO's
Billboard,Citizen Observer Page. Block Capt's
Spec. Projects
OBJECTIVE#2
Improve the storage of evidence,property,
and seized vehicles.
ACTIVITIES
2a Evaluate means to increase evidence Completed by 6/1/03 Staff Time Absorbed
storage capacity through new storage
methods and/or conversion of existing
space of evidence storage.
2b Reduce the amount of evidence in storage Completed by 6/1/03 1 PC and $3,000 MIS Budget
by decreasing the time evidence is Barcode
retained. Accomplished through Printer
improve tracking of case dispositions
and evidence retention procedures.
Includes the use of barcoding technology
to track evidence.
2c Improve security and control of existing Completed by 12/1/03 Secure $1,000 New Funds I
56
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 04 Police 40 Police
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
interior property room by limited access Partition
to authorized individuals. Fence
2d Improve safety and storage capacity of Completed by 3/1/03 5 Heavy Duty $500 New Funds
existing exterior property storage room by Shelving
adding additional shelving units. Units
2e Reduce the number of seized vehicles Completed by 3/1/03 Absorbed
and the time maintained in storage at the
municipal garage by disposing of
vehicles periodically throughout the year
by contracting with vehicle auction services.
OBJECTIVE#3
To improve storage in supervisors squads
of equipment currently carried in the trunk of
sedans.
ACTIVITIES
3a Purchase two truckvaults. $6,000 Forfeiture Fund
3b Have city garage staff install the Absorbed
truckvaults.
OBJECTIVE#4
Incorporate GIS Mapping and crime analysis in
our Visions Record System.
ACTIVITIES
4a Meet with members of Plansite to 1/30/03 FPD Admin Staff time Absorbed
discuss police needs and ideas. Anoka Co.
Visions Admin
Plansite staff
4b Work with Plansite on stage development 2/28/03 FPD Admin. Staff time Absorbed
and time line. Anoka Co.
Visions Admin
Plansite staff
4c Request itemized costs for project 2/28/03 FPD Admin Staff time Absorbed
development. Anoka Co.
Visions Admin
Plansite staff
57
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 04 Police 40 Police
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
4d Seek any additional necessary funding 4/15/03 Special Staff time Absorbed
for project. Projects, FPD
4e Based on funding,contract with Plansite 5/15/03 Special To be determined Absorbed
to begin implementation of first stage of Projects
project. Plansite
4f Complete project. 12/31/03 first stage Plansite To be determined Absorbed
testing FPD
OBJECTIVE#5
Improve 5%clearance rates of juvenile
cases that occur in the schools.
ACTIVITIES
5a Provide necessary equipment:Digital 9/2/03 $2,000 Forfeiture
cameras, portable breath tests(PBT's), Funds
Valtox testers.
5b Train School Resource Officers in using
the new equipment.
OBJECTIVE#6
Increase successful prosecution of domestic
assault cases by implementing a Domestic
Abuse Response Team(DART).
ACTIVITIES
6a Select and train one ISU staff,Sgt, 8/1/02 1 ISU staff Absorbed
Investigator,and 4 officers in DART 6 officers
process.
6b Develop criteria and baseline to evaluate 8/1/02 Absorbed
the DART.
6c Partner with Civil/Criminal Justice Task 1-Apr Meet Grants
Force and Alexandra House. Monthly
6d Send two team members to National 11/1/02 2 officers $2,000 Grant
Domestic Violence Conference.
58
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 04 Police 40 Police
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#7
Reduce the opportunity for underage people
to purchase tobacco and alcohol products.
ACTIVITIES
7a Perform compliance checks of all Completed by: 2 checks Staff Time Absorbed
establishments which sell tobacco 12/1/03
products.
7b Perform compliance checks of all Completed by: 2 checks Staff Time Absorbed
establishments which sell alcohol products. 12/1/03
OBJECTIVE#8
Improve effectiveness of Neighborhood
Crime Watch Program.
ACTIVITIES
8a Increase number of Neighborhood By 04/03/2003 3 officers Absorbed
Resource Officers by 10%.
8b Develop criteria and baseline to
evaluate NRO Program.
8c Develop training for Neighborhood 3/1/03 Block Absorbed
Emergency Teams. Captains
8d Conduct training for Neighborhood 6/1/03 Police/Fire $500 Grant
Emergency Teams. Block Capt's
8e Increase number of Block Captains by 10%. 6/1/03 20 Block Capt.
8f Develop area on website for citizens/ 10/1/03
block captains to obtain up-to-date crime
data and GIS mapping of trends.
8g Develop Power Point presentation for Absorbed
NRO's block meetings.
8h Purchase new projector. 6/1/03 $4,000 Forfeiture fund
8i Develop a series of crime prevention 10/1/03 $500
workshops for citizens. Schedule of
events for the year.
59
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 04 Police 40 Police
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#9
Increase number of defibrillators in police
vehicles.
ACTIVITIES
9a Add nine defibrillators(6 for squads,2 for by 06/01/03 Corporation
CSO vehicles and one for City Hall). Grant/donation
9b Train staff to use defibrillators. By 08/01/03 All staff 2-4 hrs training Absorbed
9c Develop informational program for By 10/01/03 Absorbed
community businesses to get involved in
defibrillators at sites throughout community.
OBJECTIVE#10
Improve police response to emergency
management and disaster issues,including
domestic terrorism.
ACTIVITIES
10a Acquire safety equipment for response to 11/1/03 Police/Fire Grants
emergency situations,disasters,terrorism.
10b Conduct one functional exercise drill. 10/1/03 All staff Absorbed
10c Provide officers with training on new laws 10/1/03 All staff Grants
and dangers of domestic terrorism/
awareness of potential targets.
OBJECTIVE#11
Reduce concern about traffic violations on
city streets by residents by 10%as measured
by citizen survey.
ACTIVITIES
11a Place speedtrailer at selected city 5/1/03-10/31/03 CSO's Absorbed
residential streets from citizen complaints. (6 months)
11 b Compile data from speed trailer and Monthly from Absorbed
present to area Block Captains and 5/03-10/03,(6 mos)
meetings.
60
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 04 Police 40 Police
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
11c Perform residential traffic enforcement 60 hours/week $81,120 Absorbed
by police officers. wages
11d Survey residents opinion about traffic Citizen Survey's
concern.
OBJECTIVE#12
improve staff and public access to archival
police record data and information.
ACTIVITIES
12a Work with Finance and MIS Department to 1 scanner $7,700 MIS Budget
coordinate implementation of new scanning 2 software $3,000
work station for police department case license
files.
12b Prepare written policy on scanning and 1/31/03
filing of documentation.
12c Provide staff training. By 3/31/03 16 hours Absorbed
61
POLICE DEPARTMENT
04-40
Change
2002 Budget 2003 Budget Amount
Personal Services $3,387,769 $3,481,966 $94,197 2.78%
Supplies 143,832 148,891 $5,059 3.52%
Other Services/Charges 210,720 248,799 $38,079 18.07%
Capital Outlay 102,500 109,480 $6,980 6.81%
Other Financing Uses 2,310 2,310 $0 0%
Total $3,847,131 I $3,991,446 I $144,315 3.75%
Personal Services
1. Salary increases are$58,250.The amount budgeted covers 46 full-time employees. There is one
full-time police officer budgeted under Grant Mgm't. The increase reflects COLA and step increases.
2. The personal services portion of this budget also includes a$6,928 increase for overtime.
This increase is consistent with actuals for the last two years.
3. The temporary employee line item includes funding for CSOs,office assistants and youth workers.
The youth worker component of this budget is$49,122. The increase for the line item reflects
a 2% COLA and step increases. One other temporary employee is budgeted under Grant Mgm't.
Supplies
1. The money budgeted for supplies includes an additional$2,000 for reserve officer uniforms
for 10 additional reserve officers.
2. It also includes an additional$500 for recognition pins for a new citizen and officer award program
and $375 for digital camera supplies. An additional $400 has been budgeted for miscellaneous
supplies and an additional $130 for amunition.
Other Services/Charges
1. The professional services line item includes an additional $12,000 for assessment centers for
evaluating candidates for promotional positions. This expense occurs regularly in odd numbered
years.
2. The services contracted line item includes an additional $21,742. Of this amount, $14,769
represents additional IS Fund charges. (Most of this is Fridley's portion of the County-wide
record-keeping software.) It also includes an additional $2,180 associated with the maintenance
of the new booking station that we share with Columbia Heights. Another important component
of this increase is a$4,000 increase in the cost we are charged by Minneapolis for their
pawn shop monitoring service.
Capital Outlay
1. The budget includes$109,480 for four new squads,four light bars, a new radar unit and other
miscellaneous equipment. It does not include$16,000 for a pick-up truck that was requested
for the CSOs.
62
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
POLICE
4101 FULL TIME EMPLOYEE - REG 1,943,494 1,959,978 2,534,205 2,534,205 2,589,802
4102 FULL TIME EMPLOYEE - OT 106,037 146,129 105,596 105,596 112,524
4104 TEMPORARY EMPLOYEE - REG 151,393 121,204 139,223 139,223 144,842
4105 TEMPORARY EMPLOYEE - OT 0 35 0 0 0
4112 EMPLOYEE LEAVE 399,152 381,125 0 0 , 0
4113 SEVERENCES & SEPARATIONS 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 24,702 26,259 30,638 30,638 33,158
4121 PERA CONTRIBUTION 215,527 224,030 236,496 236,496 242,376
4122 FICA CONTRIBUTIONS 27,825 29,068 33,697 33,697 35,857
4131 HEALTH INSURANCE 138,420 140,356 213,523 213,523 217,448
4132 DENTAL INSURANCE 5,467 4,974 3,729 3,729 5,834
4133 LIFE INSURANCE 2,193 2,291 2,363 2,363 2,400
4134 CASH BENEFITS 33,451 35,231 33,696 33,696 33,696
4150 WORKERS COMPENSATION 54,567 64,593 54,603 54,603 64,029
* PERSONAL SERVICES 3,102,228 3,135,273 3,387,769 3,387,769 3,481,966
4212 FUELS & LUBES 58,621 48,548 58,621 58,621 59,793
4217 CLOTHING/LAUNDRY ALLOW 26,011 26,318 26,791 26,791 29,130
4220 OFFICE SUPPLIES 4,692 5,398 5,150 5,150 5,237
4221 OPERATING SUPPLIES 38,701 34,494 24,060 24,060 25,718
4222 FOR REPAIR & MAINTENANCE 1,710 1,909 1,200 1,200 1,223
4225 SMALL TOOL & MINOR EQUIP 2,573 716 4,820 4,820 4,250
4229 WORK ORDER TRANSFER-PARTS 19,290 21,209 23,190 23,190 23,540
*, SUPPLIES 151,598 138,592 143,832 143,832 148,891
4330 PROFESSIONAL SERVICES 10,871 14,012 9,454 9,454 ' 22,844
4331 DUES & SUBSCRIPTIONS 2,571 2,422 2,720 2,720 2,925
4332 COMMUNICATION 42,174 41,421 45,327 45,327 44,858
4333 TRANSPORTATION 1,964 683 2,000 2,000 2,000
4334 ADVERTISING 3,684 3,358 5,275 5,275 6,140
4335 PRINTING & BINDING 12,958 9,806 15,582 15,582 15,750
4336 INSURANCE-NON PERSONNEL 27,457 30,142 28,936 28,936 33,364
4337 CONFERENCES AND SCHOOLS 24,589 21,052 12,810 12,810 10,560
4338 UTILITY SERVICES 5,994 0 6,000 6,000 6,000
4340 SERVICE CONTRACT-NON PROF 49,634 88,368 82,046 82,046 103,788
4341 RENTALS 741 607 570 570 570
4346 MISCELLANEOUS 0 0 0 0 0
4350 PMTS TO OTHER AGENCIES 0 0 0 0 0
* OTHER SERVICES & CHARGES 182,637 211,871 210,720 210,720 248,799
4530 IMPROVE OTHER THAN BLDG 0 0 0 0 0
4540 MACHINERY 103,594 95,261 102,500 150,725 109,480
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 103,594 95,261 102,500 150,725 109,480
4720 OPERATING TRANSFERS 235 30,335 2,310 2,310 2,310
* OTHER FINANCING USES 235 30,335 2,310 2,310 2,310
** POLICE 3,540,292 3,611,332 3,847,131 3,895,356 3,991,446
63
POLICE - CIVIL DEFENSE
04-41
Change
2002 Budget 2003 Budget Amount
Personal Services $0 $0 $0 0%
Supplies 0 0 $0 0%
Other Services/Charges 15,629 15,687 $58 0.37%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 . 0%
Total $ 15,629 I $ 15,687 I $58 0.37%
Personal Services
Supplies
Other Services/Charges
1. The vast majority of this budget, $12,690, is appropriated for repairs and inspection of our
tornado warning system. This is the same amount that was budgeted for 2002.
Capital Outlay
64
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CIVIL DEFENSE
4217 CLOTHING/LAUNDRY ALLOW 0 0 0 0 0
4220 OFFICE SUPPLIES 0 0 0 0 0
4221 OPERATING SUPPLIES 200 14 0 0 0
4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0
* SUPPLIES 200 14 0 0 0
4331 DUES & SUBSCRIPTIONS 115 20 100 100 100
4332 COMMUNICATION 1,240 761 620 620 620
4333 TRANSPORTATION 0 0 285 285 285
4334 ADVERTISING 0 0 0 0 0
4335 PRINTING & BINDING 0 0 210 210 210
4336 INSURANCE-NON PERSONNEL 345 410 379 437 437
4337 CONFERENCES AND SCHOOLS 80 17 765 765 765
4338 UTILITY SERVICES 493 538 580 580 580
4340 SERVICE CONTRACT-NON PROF 8,909 12,250 12,690 12,690 12,690
* OTHER SERVICES & CHARGES 11,182 13,996 15,629 15,687 15,687
4540 MACHINERY 0 0 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** CIVIL DEFENSE 11,382 14,010 15,629 15,687 15,687
65
FIRE DEPARTMENT
The Fire Department provides emergency response service for fires, medical emergencies, and accidental
releases of hazardous materials. The Department also conducts fire code compliance and residential
rental property inspections. Its community support programs include: annual fire prevention training for
elementary school students,fire education training for groups and businesses, and participation in
neighborhood and youth programs.The Department is dispatched by Anoka County and participates in
mutual aid pacts with over 20 other fire departments. Fire personnel are on duty 24 hours per day and
the staff consists of full time and paid on call firefighters. The City has three fire stations, and operates
a fire training facility next to Columbia Arena under a joint powers agreement with 2 other fire departments.
Authorized Personnel:
2001 2002 2003
Fire 7 7 7
Rental Inspection 0 1 2
Total 7 8 9
66
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
1O1ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
FIRE
FIRE
* PERSONAL SERVICES 684,969 741,236 794,347 809,463 848,827
* SUPPLIES 47,350 58,760 77,740 77,740 91,067
* OTHER SERVICES & CHARGES 103,490 81,539 92,495 92,495 98,425
* CAPITAL OUTLAY 18,030 31,898 0 0 0
** FIRE 853,839 913,433 964,582 979,698 1,038,319
RENTAL INSPECTIONS
* PERSONAL SERVICES 41,995 30,850 102,437 102,437 112,071
* SUPPLIES 3,113 1,403 4,434 4,434 4,524
* OTHER SERVICES & CHARGES 7,798 4,810 9,627 9,627 9,965
* CAPITAL OUTLAY 2,086 0 0 0 0
** RENTAL INSPECTIONS 54,992 37,063 116,498 116,498 126,560
*** FIRE 908,831 950,496 1,081,080 1,096,196 1,164,879
67
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 05 Fire 50 Fire
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Revise City's Residential Rental Licensing Absorbed
Code.
ACTIVITIES
la Conduct revision meetings with City January-February
Attorney and Community Development.
1 b Prepare revision recommendations for March
Council review.
OBJECTIVE#2
Replace Water Rescue Thermal Protection $2,000 New Money
Suits.
2a Research applicable safety standards. January
2b Solicit vendor quotations February
3b Purchase replacement suits April
OBJECTIVE#3
Provide CPR and First Aid training for City Absorbed
employees and families.
3a Survey staff to determine interest and January-February
availability
3b Design&schedule classes March
3c Conduct classes April-May
OBJECTIVE#4
Design a"Certificate of Occupancy"rental
business inspection program.
4a Evaluate current ordinance January-March
4b Notify affected businesses of project April
68
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 05 Fire 50 Fire
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
4c Provide City Council with legislative May
recommendations
OBJECTIVE#5
Develop publicity for State's new Poison
Control Information System.
5a Coordinate brochure publications with January
other fire departments
5b Schedule publicity opportunities February
OBJECTIVE#6
Provide fire prevention education displays at
elementary schools.
6a Obtain permission of elementary schools January
6b Arrange for fabrication of display booths February
6c Locate booths at schools March
OBJECTIVE#7
Revise City ordinances to confirm with Absorbed
International Fire Code.
7a Coordinate work plan with Community January
Development Department
7b Conduct review sessions February-April
7c Submit legislation recommendations to June
City Council
OBJECTIVE#8
Define need for Specialized Emergency $10,000 New Money
Services
8a Survey community needs January
69
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 05 Fire 50 Fire
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
8b Survey resource availability from other February
communities
8c Prepare recommendations for needed April
services,costs,&training requirements
8d Implement recommended programs September
OBJECTIVE#9
Implement fee collections for services Absorbed
personal injury accidents.
9a Designate department coordinate to January
write procedure
9b Coordinate implement procedure with February
Finance and Police Departments
9c Request legal counsel's review of March
proposed program
9d Train personnel and implement May
OBJECTIVE#10,
Improve Fire Department's Web Site
10a Coordinate action plan with City's web January
site manager.
10b Identify resource needs and funding February Absorbed
requirements
10c Schedule update needs and contributors April
10d Implement program May
70
BUDGET 2003
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71
FIRE DEPARTMENT
05-50
Change
2002 Budget 2003 Budget Amount
Personal Services $794,347 $848,827 $54,480 6.86%
Supplies 77,740 91,067 $13,327 17.14%
Other Services/Charges 92,495 98,425 $5,930 6.41%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $964,582 I $ 1,038,319 I $73,737 I 7.64%
Personal Services
1. The increased costs reflect moving Ralph Messer from the rental budget to the fire budget
and replacing him in rental with Ron Larson. The increased cost for the swap is$9,000.
The budget also reflects a step increase for John Berg ($5,500)and a 2% COLA($7,500).
2. The budget also includes $49,225 for an additional fire captain. This position has been
budgeted for 2002, but so far not filled.
3. The budget also includes an additional$7,662 for a 2% COLA for paid on-call firefighters
and $3,500 additional costs for drill and meeting time.
4. The budget also includes an additional $7,342 for fire pension contributions. This is tied to a State
formula that is largely based on growth in private sector fire insurance rates. The amount is
offset by additional State revenues.
Supplies
1. We have budgeted an additional $3,530 for turnout gear and uniforms for five new paid-on-call
firefighters. The budget also includes$2,000 to replace water rescue suits(the existing suits
leak), and $1,470 for safety coveralls.
2. The supply expenditures are also increased by$5,600 for the replacement of seven portable
radios, and $2,200 for a tripod to be used with our vehicle extrication equipment.
Other Services/Charges
1. Increases in this category include$4,000 for replacing garage doors at Station No. 1 and
$1,750 for strobe lights that will engage when the door is moving.
Capital Outlay
1. There are no new capital outlay expenditures budgeted. I am told, however,that we can
anticipate a $48,000 expenditure next year to replace SCBA bottles. Hopefully,we will get at
least some of this from a FEMA grant.
72
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
FIRE
4101 FULL TIME EMPLOYEE - REG 274,367 297,741 370,298 370,298 391,244
4102 FULL TIME EMPLOYEE - OT 21,894 32,402 23,123 23,123 23,673
4104 TEMPORARY EMPLOYEE - REG 133,091 160,584 187,320 187,320 194,982
4105 TEMPORARY EMPLOYEE - OT 3 0 0 0 0
4112 EMPLOYEE LEAVE 49,121 51,110 0 11,527 0
4113 SEVERENCES & SEPARATIONS 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 6,342 7,713 8,265 8,265 13,200
4121 PERA CONTRIBUTION 31,100 34,154 35,185 35,185 37,150
4122 FICA CONTRIBUTIONS 19,157 11,847 13,928 13,928 30,300
4124 FIRE PENSION CONTRIBUTION 100,841 97,542 93,200 93,200 100,542
4131 HEALTH INSURANCE 23,338 23,479 37,473 37,473 30,432
4132 DENTAL INSURANCE 958 851 722 722 722
4133 LIFE INSURANCE 289 325 338 3,927 336
4134 CASH BENEFITS 6,804 2,693 2,808 2,808 5,616
4150 WORKERS COMPENSATION 17,664 20,795 21,687 21,687 20,630
* PERSONAL SERVICES 684,969 741,236 794,347 809,463 848,827
4212 FUELS & LUBES 8,413 8,015 8,900 8,900 9,078
4217 CLOTHING/LAUNDRY ALLOW 10,188 13,243 23,180 23,180 30,180
4220 OFFICE SUPPLIES 1,412 1,550 1,340 1,340 1,370
4221 OPERATING SUPPLIES 15,329 17,719 19,480 19,480 20,810
4222 FOR REPAIR & MAINTENANCE 5,387 8,786 11,900 11,900 12,138
4225 SMALL TOOL & MINOR EQUIP 1,848 3,648 7,880 • 7,880 12,330
4229 WORK ORDER TRANSFER-PARTS 4,773 5,799 5,060 5,060 5,161
* SUPPLIES 47,350 58,760 77,740 77,740 91,067
4330 PROFESSIONAL SERVICES 21,785 4,488 4,860 4,860 5,241
4331 DUES & SUBSCRIPTIONS 1,237 2,122 2,650 2,650 2,650
4332 COMMUNICATION 4,657 6,415 7,782 7,782 7,800
4333 TRANSPORTATION 1,278 257 1,400 1,400 1,430
4334 ADVERTISING 0 1,539 565 565 565
4335 PRINTING & BINDING 0 667 1,777 1,777 1,807
4336 INSURANCE-NON PERSONNEL 13,917 12,965 10,855 10,855 11,020
4337 CONFERENCES AND SCHOOLS 6,716 7,600 12,780 12,780 12,932
4338 UTILITY SERVICES 7,756 7,673 9,175 9,175 9,358
4340 SERVICE CONTRACT-NON PROF 45,445 34,115 37,774 37,774 42,747
4341 RENTALS 226 3,634 412 412 410
4346 MISCELLANEOUS 409 0 2,400 2,400 2,400
4350 PMTS TO OTHER AGENCIES 64 64 65 65 65
* OTHER SERVICES & CHARGES 103,490 81,539 92,495 92,495 98,425
4530 IMPROVE OTHER THAN BLDG 0 0 0 0 0
4540 MACHINERY 13,661 24,302 0 0 0
4560 FURNITURE & FIXTURES 4,369 7,596 0 0 0
* CAPITAL OUTLAY 18,030 31,898 0 0 0
** FIRE 853,839 913,433 964,582 979,698 1,038,319
73
FIRE - RENTAL INSPECTIONS
05-51
Change
2002 Budget 2003 Budget Amount
Personal Services $ 102,437 $ 112,071 $9,634 9.40%
Supplies 4,434 4,524 $90 2.03%
Other Services/Charges 9,627 9,965 $338 3.51%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $ 116,498 J $ 126,560 I $10,062 8.64%
Personal Services
Supplies
Other Services/Charges
Capital Outlay
74
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
RENTAL INSPECTIONS
4101 FULL TIME EMPLOYEE - REG 23,182 10,573 53,603 53,603 50,695
4102 FULL TIME EMPLOYEE - OT 3,108 229 3,211 3,211 3,275
4104 TEMPORARY EMPLOYEE - REG 9,746 13,901 19,980 19,980 25,935
4105 TEMPORARY EMPLOYEE - OT 0 0 99 99 101
4112 EMPLOYEE LEAVE 338 1,505 0 0 . 0
4113 SEVERENCES & SEPARATIONS 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 486 376 1,139 1,139 1,125
4121 PERA CONTRIBUTION 2,687 1,803 6,096 6,096 6,330
4122 FICA CONTRIBUTIONS 625 955 4,871 4,871 1,811
4131 HEALTH INSURANCE 388 953 8,484 8,484 17,817
4132 DENTAL INSURANCE 19 18 180 180 180
4133 LIFE INSURANCE 17 9 48 48 96
4134 CASH BENEFITS 518 57 2,808 2,808 2,864
4150 WORKERS COMPENSATION 881 471 1,918 1,918 1,842
* PERSONAL SERVICES 41,995 30,850 102,437 102,437 112,071
4212 FUELS & LUBES 1,225 0 1,300 1,300 1,326
4217 CLOTHING/LAUNDRY ALLOW 599 223 700 700 714
4220 OFFICE SUPPLIES 504 915 790 790 805
4221 OPERATING SUPPLIES 101 42 660 660 675
4222 FOR REPAIR & MAINTENANCE 0 0 0 0 0
4225 SMALL TOOL & MINOR EQUIP 164 223 433 433 442
4229 WORK ORDER TRANSFER-PARTS 520 0 551 551 562
* , SUPPLIES 3,113 1,403 4,434 4,434 4,524
4330 PROFESSIONAL SERVICES 0 0 0 0 0
4331 DUES & SUBSCRIPTIONS 0 0 134 134 136
4332 COMMUNICATION 2,500 935 2,754 2,754 2,812
4333 TRANSPORTATION 87 37 180 180 184
4334 ADVERTISING 0 50 0 0 0
4335 PRINTING & BINDING 1,091 30 1,483 1,483 1,515
4336 INSURANCE-NON PERSONNEL 666 710 706 706 857
4337 CONFERENCES AND SCHOOLS 1,585 729 2,950 2,950 3,010
4340 SERVICE CONTRACT-NON PROF 1,869 2,319 1,420 1,420 1,451
4341 RENTALS 0 0 0 0 0
4346 MISCELLANEOUS 0 0 0 0 0
4350 PMTS TO OTHER AGENCIES 0 0 0 0 0
* OTHER SERVICES & CHARGES 7,798 4,810 9,627 9,627 9,965
4540 MACHINERY 2,086 0 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 2,086 0 0 0 0
** RENTAL INSPECTIONS 54,992 37,063 116,498 116,498 126,560
75
PUBLIC WORKS DEPARTMENT
The Public Works Department is responsible for engineering, design and maintenance of City streets,
sidewalks, parks,water, sanitary and storm water utility systems,the Municipal Center and Garage,
and maintenance of equipment. Technical support in the form of surveys,drafting, research,and utility
location is provided for the development of improvements plans, construction and safety programs for
the city. The divisions established within the department are as follows:
Municipal Center Division -maintains the exterior and interior of the Municipal Center Building in
such a manner which ensures safety for the public and extends the useful life of the facility.
Engineering Division -develops plans, sets specifications, and determines estimates for capital
improvement and safety programs.The Engineering Staff also is responsible for the design and
construction of streets, sewers, storm water facilities,water lines,and sidewalks. Records are
maintained by the Engineering Staff on various projects in the City, as-built files, and utility service
locations.Also the GIS (Geographic Information System)Staff is responsible for computer mapping
and computer graphic systems.
Lighting Division-maintains the charges for the electrical overhead street lighting found throughout
the City and charges for all traffic signal systems.
Parks Maintenance Division -plans, constructs and maintains both active and passive park areas for
use by the public.The Shop Maintenance staff repairs and provides preventive maintenance for all City
owned vehicles and equipment.
Street Maintenance Division -performs the necessary tasks to reduce the depreciation of the
streets and uphold the desirable standards of appearance, serviceability and safety.This includes
upkeep such as street sweeping, repair of roadway surface areas, and snow/ice removal.
The maintenance and repair of the City's water,sanitary and storm sewer systems are also a
responsibility of the Public Works Department.This includes the operation of 13 wells,TCAPP
line,4 reservoirs and 3 filter plants;as well as,all of the sanitary sewer and storm water facilities
within the City, including 3 lakes and numerous ponds.
Authorized Personnel:
2001 2002 2003
Engineering 7 6 6
Park Maintenance 6 6 7
Street Maintenance 14 14 14
Total 27 26 27
76
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
PUBLIC WORKS
MUNICIPAL CENTER
* PERSONAL SERVICES 17,481 23,802 32,609 32,578 32,404
* SUPPLIES 15,249 14,778 17,050 16,950 17,050
* OTHER SERVICES & CHARGES 192,385 203,081 198,984 202,064 204,721
• CAPITAL OUTLAY 4,000 0 5,000 6,000 0
** MUNICIPAL CENTER 229,115 241,661 253,643 257,592 254,175
ENGINEERING
* PERSONAL SERVICES 393,174 398,466 412,544 414,535 433,474
* SUPPLIES 10,329 11,259 11,325 11,325 12,150
* OTHER SERVICES & CHARGES 62,369 84,548 91,150 91,375 95,390
* CAPITAL OUTLAY 0 6,603 0 0 0
** ENGINEERING 465,872 500,876 515,019 517,235 541,014
LIGHTING
* SUPPLIES 14,911 0 3,500 3,500 3,500
* OTHER SERVICES & CHARGES 180,120 185,567 200,100 200,100 200,100
** LIGHTING 195,031 185,567 203,600 203,600 203,600
PARK MAINTENANCE
* PERSONAL SERVICES 474,383 531,667 541,366 541,290 552,478
* SUPPLIES 95,897 106,596 131,100 131,200 124,795
* OTHER SERVICES & CHARGES 170,571 195,112 185,367 186,675 188,265
* CAPITAL OUTLAY 134,653 120,510 58,000 58,000 99,500
•* PARK MAINTENANCE 875,504 953,885 915,833 917,165 965,038
STREET MAINTENANCE,
• PERSONAL SERVICES 729,462 785,607 842,841 842,810 875,301
* SUPPLIES 201,378 210,700 215,300 215,350 220,200
* OTHER SERVICES & CHARGES 175,437 177,679 170,880 170,880 169,985
* CAPITAL OUTLAY 215,836 126,047 159,800 159,800 114,000
** STREET MAINTENANCE 1,322,113 1,300,033 1,388,821 1,388,840 1,379,486
*** PUBLIC WORKS 3,087,635 3,182,022 3,276,916 3,284,432 3,343,313
77
BUDGET 2003
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78
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 06 Public Works 60 Municipal Center
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Extend the life cycle of the Municipal Center
Structure parking ramp and plaza
grounds.
ACTIVITIES
la Caulk and seal concrete sidewalk and Completed by 1 $3,000 Absorbed
parking ramp to stop moisture from 11/1/03
damaging concrete.
1 b Maintain the Municipal Center building Continuous 2 $20,000 Absorbed
and grounds with part-time and
contractual employees for continuous
maintenance support inside and outside
the facility.
OBJECTIVE#2
Maintain the steel handrail system throughout
the plaza center.
ACTIVITIES
2a Paint the handrails to protect and extend Completed by 400 ft $2,000 Absorbed
the system for future years. 10/1/03
79
PUBLIC WORKS - MUNICIPAL CENTER
06-60
Change
2002 Budget 2003 Budget Amount
Personal Services $32,609 $32,404 ($205) (0.63%)
Supplies 17,050 17,050 $0 0%
Other Services/Charges 198,984 204,721 $5,737 2.88%
Capital Outlay 5,000 0 ($5,000) (100.00%)
Other Financing Uses 0 0 $0 0%
Total $253,643 $254,175 $532 I 0.21%
Personal Services
1. The costs listed are for two part-time building maintainers and a seasonal employee.
Supplies
Other Services/Charges
1. The additional include$1,000 for electrical repairs, $2,000 for roof repairs, and $1,000 for ground
turf maintenance.
2. We have also added$620 for monitoring the fire and sprinkler alarms as well as panic buttons
at the front desk and in the Council chambers.
Capital Outlay
80
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
MUNICIPAL CENTER
4104 TEMPORARY EMPLOYEE - REG 15,673 20,140 28,817 28,800 28,718
4120 MEDICARE CONTRIBUTION 227 292 418 418 416
4121 PERA CONTRIBUTION 0 1,415 674 670 634
4122 FICA CONTRIBUTIONS 972 1,249 1,787 1,780 1,781
4150 WORKERS COMPENSATION 609 706 913 910 855
* PERSONAL SERVICES 17,481 23,802 32,609 32,578 32,404
4212 FUELS & LURES 0 0 500 500 500
4217 CLOTHING/LAUNDRY ALLOW 3,028 2,981 3,100 3,100 3,100
4220 OFFICE SUPPLIES 182 121 150 150 150
4221 OPERATING SUPPLIES 641 1,172 2,000 2,000 2,000
4222 FOR REPAIR & MAINTENANCE 10,382 10,504 11,000 11,000 11,100
4225 SMALL TOOL & MINOR EQUIP 1,016 0 200 200 200
4229 WORK ORDER TRANSFER-PARTS 0 0 100 0 0
* SUPPLIES 15,249 14,778 17,050 16,950 17,050
4330 PROFESSIONAL SERVICES 835 1,228 600 2,480 800
4331 DUES & SUBSCRIPTIONS 40 40 60 60 60
4332 COMMUNICATION 5,473 4,361 5,800 5,800 5,800
4335 PRINTING & BINDING 5,607- 0 0 0 0
4336 INSURANCE-NON PERSONNEL 4,670 4,977 4,574 4,574 5,391
4337 CONFERENCES AND SCHOOLS 158 0 150 ' 150 150
4338 UTILITY SERVICES 69,726 71,916 78,000 78,000 78,000
4340 SERVICE CONTRACT-NON PROF 115,154 119,676 107,800 109,000 111,900
4341 RENTALS 0 0 0 0 620
4350 PYMT TO OTHER AGENCIES 1,936 883 2,000 2,000 2,000
* OTHER SERVICES & CHARGES 192,385 203,081 198,984 202,064 204,721
4510 LAND 0 0 0 0 0
4530 IMP OTHER THAN BUILDING 4,000 0 5,000 6,000 0
4540 MACHINERY 0 0 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 4,000 0 5,000 6,000 0
** MUNICIPAL CENTER 229,115 241,661 253,643 257,592 254,175
81
BUDGET 2003
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82
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 06 Public Works 61 Engineering
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Reconstruct a portion of the street system on
a neighborhood basis. Concentrate on the
bituminous curbed streets.
Rotate project through the wards
ACTIVITIES
1a Hold a nieghborhood meeting 7/1/03 1 meeting Absorbed
1b Project Surveying 8/1/03 1 project Absorbed
1c Obtain petition 8/1/03 1 petition Absorbed
1d Hold public hearing 12/1/03 1 meeting Absorbed
le Complete the reconstruction of the project 10/1/04 1.5 miles $600,000 Street Fund
area streets including utility repairs and $100,000 net
upgrades.
If Post Construction close-out 12/31/04 1 Absorbed
-asbuilts,assessments,followup
OBJECTIVE#2
Complete a utility system database(storm)
ACTIVITIES
2a Update digital utility sytem maps 5/1/03 1 system Absorbed
2b Enter physical information from asbuilts 9/1/03 Absorbed
2c Link scanned asbuilts to database 11/1/03 Absorbed
2d Copy information to CD-ROM and 12/1/03 1 program Absorbed
distribute to maintenance personnel
83
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 06 Public Works 61 Engineering
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#3
Develop digital map information on
structures throughout the city using
aerial GPS photgrammetry.
ACTIVITIES
3a Determine information to be collected 3/1/03 1 list Absorbed
(I.e.,building outlines,parking lots,
trails,sidewalks,etc.).
3b Contract with an aerial mapping 4/1/03 1 Contract $30,000 New
consultant to digitize physical features.
3c Integrate information into the city GIS 10/1/03 Absorbed
system.
OBJECTIVE#4
Develop a stormwater plan consistant
with the NPDES Phase 2 rules
ACTIVITIES
4a Receive final rules from MPCA 1/1/03 1 Absorbed
4b Work with watershed organizations to 1/1/03 Absorbed
eliminate overlapping programs
4c Develop a plan that meets the 6 minimum 3/1/03 1 plan Absorbed
measures required for the permit
4d Submit application of NPDES Ph 2 permit 4/1/03 1 permit Absorbed
4e Change stromwater ordnances as 10/1/03 Absorbed
necessary to meet permit requirements
II
84
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 06 Public Works 61 Engineering
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#5
Track all right of way permit applications
in a new on-line database.
5a Develop a r/w permit recording database 3/1/03 1 program Absorbed
5b Record all past and current permit apps. 5/1/03 1 Absorbed
5c Inspect and closeout old permits
5d Follow up on expired incomplete permits ongoing Absorbed
with extension and delay penalties.
85
PUBLIC WORKS - ENGINEERING
06-61
Change
2002 Budget 2003 Budget Amount
Personal Services $412,544 $433,474 $20,930 5.07%
Supplies 11,325 12,150 $825 7.28%
Other Services/Charges 91,150 95,390 $4,240 4.65%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 • 0%
Total $515,019 I $541,014 $25,995 I 5.05%
Personal Services
1. The increase reflects step and COLA costs of$12,995. It also includes $4,163 for engineering
interns to do additional surveying and records maintenance.
Supplies
1. Additional costs for supplies include$350 for miscellaneous supplies, $200 for blue line paper,
and$500 for surveying supplies.
Other Services/Charges
1. This area includes$30,000 for Geospan. The work would involve using digitized aerial
photographs to provide area maps that would accurately portray the location of buildings,
parking lots and off-the-road trails. It would enable us to do design and planning work from
drawings as opposed to having this work based on on-site surveying.
2. This portion of the budget also includes an additional $4,110 for IS depreciation. New items
include a server at the garage,two new PCs, and the Ricoh copier that was here, but apparently,
not included in last year's depreciation charge.
Capital Outlay
86
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
ENGINEERING
4101 FULL TIME EMPLOYEE - REG 261,799 267,734 326,246 326,240 339,241
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4104 TEMPORARY EMPLOYEE - REG 12,346 17,615 11,988 14,000 16,151
4105 TEMPORARY EMPLOYEE - OT 0 823 0 0 0
4112 EMPLOYEE LEAVE 65,547 48,087 0 0 . 0
4113 SEVERANCES & SEPARATIONS 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 4,569 4,677 4,719 4,720 4,941
4121 PERA CONTRIBUTION 16,896 16,052 18,140 18,140 18,760
4122 FICA CONTRIBUTIONS 5,440 19,999 20,178 20,170 21,096
4131 HEALTH INSURANCE 23,840 20,520 28,988 28,980 30,432
4132 DENTAL INSURANCE 720 691 361 360 722
4133 LIFE INSURANCE 264 284 289 290 288
4134 CASH BENEFITS 0 0 0 0 0
4150 WORKERS COMPENSATION 1,753 1,984 1,635 1,635 1,843
* PERSONAL SERVICES 393,174 398,466 412,544 414,535 433,474
4212 FUELS & LUBES 1,388 1,452 1,400 1,400 1,500
4217 CLOTHING/LAUNDRY ALLOW 31 76 50 50 50
4220 OFFICE SUPPLIES 1,539 3,194 1,700 1,700 3,100
4221 OPERATING SUPPLIES 6,503 6,040 7,275 7,275 6,600
4222 FOR REPAIR & MAINTENANCE 518 9 0 0 0
4229 WORK ORDER TRANSFER-PARTS 350 488 900 900 900
* SUPPLIES 10,329 11,259 11,325 11,325 12,150
•
4330 PROFESSIONAL SERVICES 827 29,938 30,525 30,500 30,525
4331 DUES & SUBSCRIPTIONS 1,458 1,615 1,990 1,990 1,990
4332 COMMUNICATION 3,286 3,412 3,900 3,900 3,900
4333 TRANSPORTATION 357 281 400 400 400
4334 ADVERTISING 2,657 44 350 600 500
4335 PRINTING & BINDING 846 1,143 2,050 2,050 1,855
4336 INSURANCE-NON PERSONNEL 5,656 5,898 5,995 5,995 6,170
4337 CONFERENCES AND SCHOOLS 3,674 5,902 5,000 5,000 5,000
4340 SERVICE CONTRACT-NON PROF 43,598 36,315 40,940 40,940 45,050
4346 MISCELLANEOUS 10 0 0 0 0
* OTHER SERVICES & CHARGES 62,369 84,548 91,150 91,375 95,390
4540 MACHINERY 0 6,603 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 6,603 0 0 0
** ENGINEERING 465,872 500,876 515,019 517,235 541,014
87
PUBLIC WORKS - LIGHTING
06-65
Change
2002 Budget 2003 Budget Amount
Personal Services $0 $0 $0 0%
Supplies 3,500 3,500 $0 0%
Other Services/Charges 200,100 200,100 $0 0%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $203,600 I $203,600 I $0 0%
Personal Services
Supplies
Other Services/Charges
Capital Outlay
88
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
LIGHTING
4221 OPERATING SUPPLIES 0 0 0 0 0
4222 FOR REPAIR & MAINTENANCE 14,911 0 3,500 3,500 3,500
* SUPPLIES 14,911 0 3,500 3,500 3,500
4332 COMMUNICATION 65 41 0 0 0
4338 UTILITY SERVICES 179,283 181,666 194,000 194,000 194,000
4340 SERVICE CONTRACT-NON PROF 772 3,860 6,100 6,100 6,100
* OTHER SERVICES & CHARGES 180,120 185,567 200,100 200,100 200,100
** LIGHTING 195,031 185,567 203,600 203,600 203,600
89
BUDGET 2003
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90
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 06 Public Works 66 Park Main't
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
General park maintenance
ACTIVITIES
la Mowing,trimming,spraying Weekly Apr 15-Nov 1
Parks 5700 hrs Absorbed
Fire stations&liquor store 300 hrs Absorbed
East&West Univ Sery Dr&Hillwind Sery Dr 250 hrs Absorbed
Highway 47&East River Rd 2500 hrs Absorbed
1 b Ballfield maintenance Daily Apr-Oct
Softball/baseball 25 fields 2800 hrs Absorbed
4 tournaments 144 hrs Absorbed
Soccer 5 fields 140 hrs Absorbed
1 tournament 12 hrs Absorbed
Football 6 fields 120 hrs Absorbed
1 c Sweeping tennis courts&parking ramp By June 1 1 time 160 hrs Absorbed
1d Weeding landscape plantings Con't May 1 -Oct 1 38 park areas 1050 hrs Absorbed
1e Tree trimming&removal Apr 1-15, Nov 1-15 38 park areas 150 hrs Absorbed
if Leaf cleanup Spring&Fall 33 park areas 525 hrs Absorbed
1g Painting (benches,picnic tables,warming June 1 -Aug 33 park areas 1150 hrs Absorbed
houses)
lh Cleaning bathrooms/picnic shelters& May 1 -Oct 15 33 park areas 1950 hrs Absorbed
dumping garbage
1i Repairing park structures,vandalism As required 38 park areas 3000 hrs Absorbed
repair&safety inspections
1 j Irrigation startup,repair,shut-down Apr 15-May 1 14 1750 hrs Absorbed
Oct 1 -Oct 15
1k Winter maintenance Dec 1 -Apr 1
Ice rinks,building,walks,parking lots 3600 hrs Absorbed
Snow removal on streets 260 hrs
91
•
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 06 Public Works 66 Park Main't
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#2
Provide assistance from Park's maintenance
personnel to set up&maintain sites for
special events
ACTIVITIES
2a 49er Days,summer recreation programs, May-Nov 740 hrs Absorbed
baseball/softball tournaments(6),soccer
toumament,penny carnival,safety camp,
beach blast,street dance,showmobile
outings,Moore Lake Beach&National
Night Out
OBJECTIVE#3
Inspection of Park facilities for the safety of
the park system users
ACTIVITIES
3a Bailfield Safety inspections Daily thru end/season 36 fields 600 hrs Absorbed
3b Playground safety inspection Daily throughout yr 25 play areas 1400 hrs Absorbed
OBJECTIVE#4
Recondition/renovate athletic fields in park
system
ACTIVITIES
4a Overseed Locke soccer field,Community Complete by Sept 1 13 fields 32 hrs Absorbed
Park outfield,Little Leage,Commons 1,2,
3,5
4b Aerate non-irrigated turf once per season Complete by Sept 1 300 acres 120 hrs Absorbed
&irrigated turf twice per season
4c Top dress&level outfield areas of fields Complete by Sept 1 6 fields 40 hrs Absorbed
1-4 at Community Park&fields 1 &2 at
Commons Park
4d Rebuild infield#3 at Community Park Complete by Nov 1 1 field 80 hrs Absorbed
(test for drainage solution)
92
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 06 Public Works 66 Park Main't
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#5 •ti,
Improve park system facilities
ACTIVITIES
5a Remove&rebuild 2 north tennis courts Complete by Oct 1 2 courts Contracted $30,000
at Commons Park CIP
5b Sweep all bikeways/walkways(2 x's) Complete by Sept 1 30 miles 120 hrs Absorbed
5c Repair/replace chain link fencing
Oak Hill,Jubilee,Jay,Plaza,Flanery Parks Complete by Oct 1 5 parks 320 hrs Absorbed
Locke soccer field Complete by Oct 1 1 field 80 hrs Absorbed
Commons north tennis courts Complete by Oct 1 2 courts Contracted $10,000
CIP
OBJECTIVE#6
Expand staff development&education
ACTIVITIES
6a Attend Parks maintenance management Complete by Sept 1 3 day session 24 hrs $1,700
school,2nd yr of program in Colorado new
6b Seminars/workshops Complete by Dec 1 4 events 144 hrs Absorbed
The task hours are equivalent to six full time&33 seasonal employees.
93
PUBLIC WORKS - PARK MAINTENANCE
06-66
Change
2002 Budget 2003 Budget Amount
Personal Services $541,366 $552,478 $11,112 2.05%
Supplies 131,100 124,795 ($6,305) (4.81%)
Other Services/Charges 185,367 188,265 $2,898 1.56%
Capital Outlay 58,000 99,500 $41,500 71.55%
Other Financing Uses o 0 $o • 0%
Total $915,833 $965,038 $49,205 I 5.37%
Personal Services
1. The budget includes one additional full-time parks maintainer at a cost of$34,497 (not including
benefits).
2. The increased cost for salaries also reflects 2% COLA($5,000)and step increases amounting
to$3,259 for three employees.
3. The cost for temporary employees has been reduced by$45,378 to offset the cost for the new
maintainer.
Supplies
1. This number includes a$150 increase for office supplies. The increase reflects actuals for
last year.
2. The budget for small tools is down by$6,155. Last year,we purchased a hydro-seeder and a
walk-behind sweeper that drove up the cost. This year's items include a paint trailer($1,950)
and an athletic field painter($4,995).
Other Services/Charges
1. The cost of professional services has been increased by$1,120. This reflects budgeting of
$1,300 for safety training.
2. Another$1,783 represents increased cost for liability insurance. The cost of insurance has
gone up for all General Fund operations by 12%.
Capital Outlay
1. Capital outlay costs have increased by$37,500. The items include a 3/4 ton 4 x 4 pickup truck
valued at$26,000, a three-deck rotary mower valued at$38,500,a ballfield groomer valued at
$19,000 and a turf sweeper valued at$16,000. All of these items are replacement items.
94
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
PARK MAINTENANCE
4101 FULL TIME EMPLOYEE - REG 210,399 219,085 250,622 250,600 293,356
4102 FULL TIME EMPLOYEE - OT 19,896 19,468 20,018 20,000 20,867
4104 TEMPORARY EMPLOYEE - REG 130,809 169,491 177,211 177,200 131,833
4105 TEMPORARY EMPLOYEE - OT 0 0 401 400 511
4112 EMPLOYEE LEAVE 37,170 37,534 0 0 0
4113 SEVERANCES & SEPARATIONS 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 5,698 6,444 6,449 6,440 6,402
4121 PERA CONTRIBUTION 14,746 14,845 15,048 15,040 17,377
4122 FICA CONTRIBUTIONS 21,631 27,552 27,577 27,575 27,220
4131 HEALTH INSURANCE 16,699 16,333 25,453 25,450 35,634
4132 DENTAL INSURANCE 361 325 180 180 541
4133 LIFE INSURANCE 276 297 289 290 336
4134 CASH BENEFITS 7,445 9,071 8,424 8,425 8,424
4150 WORKERS COMPENSATION 9,253 11,222 9,694 9,690 9,977
* PERSONAL SERVICES 474,383 531,667 541,366 541,290 552,478
4212 FUELS & LUBES 20,157 17,272 20,000 20,000 20,000
4217 CLOTHING/LAUNDRY ALLOW 5,273 7,689 6,400 6,400 6,500
4220 OFFICE SUPPLIES 466 381 200 200 350
4221 OPERATING SUPPLIES 3,222 4,419 1,600 1,800 1,200
4222 FOR REPAIR & MAINTENANCE 63,482 53,664 68,300 68,300 68,300
4225 SMALL TOOL & MINOR EQUIP 3,216 3,089 16,100 16,000 9,945 .
4229 WORK ORDER TRANSFER-PARTS 81 20,082 18,500 18,500 18,500
* SUPPLIES 95,897 106,596 131,100 131,200 124,795
4330 PROFESSIONAL SERVICES 1,138 975 1,225 1,225 2,420
4331 DUES & SUBSCRIPTIONS 348 425 415 650 415
4332 COMMUNICATION 997 1,008 1,000 1,000 1,000
4333 TRANSPORTATION 373 405 400 400 400
4334 ADVERTISING 622 1,905 1,700 1,700 2,000
4335 PRINTING & BINDING 251 59 400 400 300
4336 INSURANCE-NON PERSONNEL 20,337 22,458 21,557 22,600 23,340
4337 CONFERENCES AND SCHOOLS 1,145 2,977 1,300 1,300 1,300
4338 UTILITY SERVICES 43,822 46,661 52,000 52,000 52,000
4340 SERVICE CONTRACT-NON PROF 87,308 106,866 90,970 91,000 90,690
4341 RENTALS 13,902 11,077 14,000 14,000 14,000
4346 MISCELLANEOUS 0 0 0 0 0
4350 PYMT TO OTHER AGENCIES 328 296 400 400 400
* OTHER SERVICES & CHARGES 170,571 195,112 185,367 186,675 188,265
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4540 MACHINERY 134,653 120,510 58,000 58,000 99,500
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 134,653 120,510 58,000 58,000 99,500
** PARK MAINTENANCE 875,504 953,885 915,833 917,165 965,038
95
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 06 Public Works 68 Streets/Shop/Adm
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Ensure municipal streets are maintained
to protect the investment&provide
favorable driving conditions
ACTIVITIES
1a Crackseal streets using the crack router Complete by Oct 31 40,000 ft 576 hrs Absorbed
machine&crumb rubber applicator
1 b Conduct general street patching based Complete by Nov 15 25 water 2240 hrs Absorbed
on condition reports throughout Fridley 8 sewer
1 c Prepare sealcoating streets Zone 6 7680 hrs Absorbed
1d Change signs,traffic lights&decorative City-wide 2320 hrs Absorbed
lights. Painting of crosswalks,parking
lots&arrows
1e Maintain Recycling Center's compost Apr-Nov 65 hrs Absorbed
pile
if Spray weeds on islands&bus stops 3 times 1120 hrs Absorbed
&upcoming sealcoat streets 2 times
1g Preparation for&cleanup after 49er June 480 hrs Absorbed
Days parade
1 h Trim trees in a section of the City Nov 1 -Mar 30 3200 hrs Absorbed
1 i Set voting booths up&transport Jan 1 -Dec 30 When needed 125 hrs Absorbed
material for City Hall
OBJECTIVE#2
Provide safe snow removal on City streets
ACTIVITIES
2a Transportation of material&mixing 1-Nov 280 hrs Absorbed
salt&sand
2b Provide refresher training to maintenance Complete by Nov 1 8 streets 120 hrs Absorbed
personnel on proper snow&ice control Continued training for 4 Water
procedures new employees 4 Sewer
5 Parks
9C
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 06 Public Works 68 Streets/Shop/Adm
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
2c Sanding&snow removal Oct-Apr 1600 hrs Absorbed
OBJECTIVE#3
Remove sand from streets
ACTIVITIES
3a Contract sweepers 1st round by Apr 15 1 time 1824 hrs Absorbed
3b Dispose of sweepings 1-Nov 1 time 224 hrs Absorbed
3c City sweepings 2nd&3rd May/Oct 2 times 125 hrs Absorbed
Sweep later in fall if
weather permits
OBJECTIVE#4
Create a safer&more productive work place
for all Public Works Maintenance personnel
ACTIVITIES
4a Conduct 2 hr in house safety&training Complete by Dec 1 6 $4,500 Absorbed
programs bi-monthly
4b Obtain computer training for supervisors Complete by Dec 1 1 training $1,000 Absorbed
&superintendent in"Carta Graph" course
4c Send 20%of Public Works Maintenance Complete by Dec 1 5 seminars $2,000 Absorbed
personnel to selected seminars to
enhance employees knowledge&
productivity
4d Develop a training program for seasonal Complete by Aug 1 60 employees $2,000 Absorbed
personnel
In the Street Department there are 9 full time employees&9 seasonal employees. This does not consider
1312 hrs of vacation or 704 hrs of paid holidays for full time employees.
97
PUBLIC WORKS - STREET MAINTENANCE
06-68
Change
2002 Budget 2003 Budget Amount
Personal Services $842,841 $875,301 $32,460 3.85%
Supplies 215,300 220,200 $4,900 2.28%
Other Services/Charges 170,880 169,985 ($895) (0.52%)
Capital Outlay 159,800 114,000 ($45,800) (28.66%)
Other Financing Uses 0 0 $0 0%
Total $ 1,388,821 I $ 1,379,486 I ($9,335)1 (0.67%)
Personal Services
1. The personal service increase includes $13,730 for salaries, $8,077 for overtime, $3,488 for
health insurance benefits, and $2,078 for Worker's Compensation.
Supplies
1. Additional costs include$5,000 for salt and $2,000 for a "palm scanner." This is a device that
enables the garage mechanics to read the failure code on vehicle computers. This enables
the mechanics to identify the part that needs to be changed.
Other Services/Charges
1. The amount budgeted for other charges and services includes an additional $2,100 for safety
training and $1,500 for monitoring of garage alarm systems.
Capital Outlay
1. The capital outlay budget includes$114,000 for a tandem axle dump truck with a sander and
plow. It does not include$112,500 for a single axle dump truck with a pot patcher as
requested.
98
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
STREET MAINTENANCE
4101 FULL TIME EMPLOYEE - REG 439,579 461,014 586,601 586,600 600,331
4102 FULL TIME EMPLOYEE - OT 29,842 36,209 26,004 26,000 34,081
4104 TEMPORARY EMPLOYEE - REG 43,996 54,806 45,282 45,280 47,033
4105 TEMPORARY EMPLOYEE - OT 0 0 150 150 102
4112 EMPLOYEE LEAVE 72,041 83,919 0 0 0
4113 SEVERANCES & SEPARATIONS 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 8,337 9,038 9,269 9,270 9,639
4121 PERA CONTRIBUTION 28,601 30,538 34,917 34,900 35,994
4122 FICA CONTRIBUTIONS 40,062 38,647 39,634 39,635 41,217
4131 HEALTH INSURANCE 51,792 49,688 69,996 69,990 73,478
4132 DENTAL INSURANCE 2,004 1,625 1,263 1,260 1,624
4133 LIFE INSURANCE 600 658 675 675 672
4134 CASH BENEFITS 8,159 10,398 11,232 11,230 11,232
4150 WORKERS COMPENSATION 17,872 21,249 17,818 17,820 19,898
4170 WORK ORDER TRANSFER-LABOR 13,423- 12,182- 0 0 0
* PERSONAL SERVICES 729,462 785,607 842,841 842,810 875,301
4212 FUELS & LUBES 33,918 29,063 33,600 33,600 33,600
4217 CLOTHING/LAUNDRY ALLOW 11,353 12,282 13,000 13,000 13,000
4220 OFFICE SUPPLIES 960 1,209 800 850 1,000
4221 OPERATING SUPPLIES 2,626 9,324 3,000 3,000 2,400
4222 FOR REPAIR & MAINTENANCE 121,711 109,104 120,000 120,000 123,000
4225 SMALL TOOL & MINOR EQUIP 4,472 3,900 9,900 9,900 11,200
4229 WORK ORDER TRANSFER-PARTS 26,338 45,818 35,000 35,000 36,000
* SUPPLIES 201,378 210,700 215,300 215,350 220,200
4330 PROFESSIONAL SERVICES 32,082 3,303 4,370 4,370 6,180
4331 DUES & SUBSCRIPTIONS 719 773 960 960 960
4332 COMMUNICATION 7,009 8,874 7,200 7,200 7,500
4333 TRANSPORTATION 520 1,395 1,300 1,300 1,300
4334 ADVERTISING 1,022 592 2,300 2,300 1,500
4335 PRINTING & BINDING 1,034 517 650 650 550
4336 INSURANCE-NON PERSONNEL 17,838 16,575 18,750 18,750 17,395
4337 CONFERENCES AND SCHOOLS 1,622 1,617 1,600 1,600 1,600
4338 UTILITY SERVICES 11,479 11,787 14,300 14,300 14,300
4340 SERVICE CONTRACT-NON PROF 98,719 125,950 115,700 115,700 112,700
4341 RENTALS 435 3,444 700 700 2,950
4346 MISCELLANEOUS 2,724 2,618 2,800 2,800 2,800
4350 PYMT TO OTHER AGENCIES 234 234 250 250 250
* OTHER SERVICES & CHARGES 175,437 177,679 170,880 170,880 169,985
4520 BUILDING 0 0 0 0 0
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4540 MACHINERY 209,890 126,047 159,800 159,800 114,000
4560 FURNITURE & FIXTURES 5,946 0 0 0 0
* CAPITAL OUTLAY 215,836 126,047 159,800 159,800 114,000
** STREET MAINTENANCE 1,322,113 1,300,033 1,388,821 1,388,840 1,379,486
99
RECREATION & NATURALIST DEPARTMENT
The Recreation and Naturalist Department provides safe, healthful, and creative leisure time programs
to meet the needs and interests of the public. The department provides year round recreation activities
for residents of all ages and utilizes over 598 acres of park land throughout 43 parks and natural history
areas. The divisions established within the department are as follows:
Recreation Division-provides a wide variety of year-round leisure activities that contribute toward
the physical, social, and emotional well-being of citizens of all ages. Programs are provided in the
following areas: instructional recreation activities, competitive athletic leagues,fitness activities,
special events, cultural arts, and outings.This division also operates a Senior Center which provides
social services, recreation,transportation,and health &wellness programs. The staff also promotes
cooperation among local groups and organizations.
Naturalist Division-provides a wide range of environmental interpretive programs utilizing available
natural resource areas within the city. These services are available to assist local school districts
and to provide general extension and advisement to the public and local clubs and organizations.
This division is also responsible for the construction and maintenance of exhibits and interpretive
trails and signs for all natural areas in the City.
Authorized Personnel:
2001 2002 2003
Recreation 5 5 5 i1
Naturalist 3 3 `�1
Total 8 8
100
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
RECREATION & NATURALIST
RECREATION
* PERSONAL SERVICES 527,497 557,456 594,156 594,156 628,008
* SUPPLIES 62,247 62,169 61,045 61,045 61,965
* OTHER SERVICES & CHARGES 175,868 205,208 244,982 244,982 249,498
* OTHER FINANCING USES 0 0 4,341 4,341 4,341
** RECREATION 765,612 824,833 904,524 904,524 943,812
NATURALIST
* PERSONAL SERVICES 204,066 207,285 218,300 218,300 231,140
* SUPPLIES 22,219 26,826 21,952 21,952 27,091
* OTHER SERVICES & CHARGES 39,277 43,509 44,101 44,101 45,200
* CAPITAL OUTLAY 0 7,606 6,500 6,500 0
** NATURALIST 265,562 285,226 290,853 290,853 303,431
*** RECREATION & NATURALIST 1,031,174 1,110,059 1,195,377 1,195,377 1,247,243
101
BUDGET 2003
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102
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 07 Recreation&Naturalist 70 Recreation
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
To provide effective marketing of the
activities and services by establishing
and maintaining personal contacts
with the local media outlets. •
ACTIVITIES
1a To do an inventory of all local media Mar-03 Absorbed
services.
2a To contact a representative of each Jun-03 Absorbed
media service and determine proper
protocol for submitting publicity
information.
3a To establish a"Media Manual"with a Sep-03 Absorbed
a public relations checklist for use
with each media outlet.
4a To use the manual and checklists for Dec-03 Absorbed
for promotion of department activities
and services.
OBJECTIVE#2
To improve Department overall services
by gaining community feedback and
expectations regarding program offerings.
ACTIVITIES
2a To develop an evaluation process to be Mar 31-03 Absorbed
used with all Departmental programs
and services.
2b To conduct focus groups on specific Dec 15-03 Absorbed
program interest areas to evaluate
existing services(at least 1 group per
season).
2c To utilize personal evaluations of Dec 15-03 Absorbed
selected participants to provide feedback
on entire participation process.
103
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 07 Recreation & Naturalist 70 Recreation
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#3
To recruit a multicultural staff that is
representative of the population of Fridley.
ACTIVITIES
3a Evaluate ethnic background figures Feb-03 Absorbed
figures in the 2000 Census and
determine staffing goals for the
department that reflect the city's
population.
3b Work with Fridley Senior High School Jun-03 Absorbed
and Columbia Heights High School
Diversity Coordinators to gain referrals
of qualified applicants.
3c Place advertisements in publications Dec-03 $1,500/year
that will attract a diverse population
of applicants.
3d Hire and train staff to work with the After- Oct-03 Absorbed
ZONE and Rocks programs.
OBJECTIVE#4
To improve the regular communications
process with the teams in our adult athletic
programs.
ACTIVITIES
4a To establish an e-mail communications Oct-03 Absorbed
group for each athletic league in our
adult program.
4b To e-mail a weekly update of league Oct-03 Absorbed
activity to the team representative with
with such information as standings,
schedule changes,tournament
opportunities and league director
announcements.
104
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 07 Recreation&Naturalist 70 Recreation
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
4c To conduct midseason and end-of- Dec-03 Absorbed
season evaluations of athletic league
program with an e-mail survey sent
to team representatives.
OBJECTIVE#5
To expand the adult athletic program by
offering a 3-on-3 Basketball league.
ACTIVITIES
5a To send promotional information on the Jun-03
league to past participants in our winter
men's basketball program.
5b To advertise the new league in our Aug-03
department activities brochure and on
the City web site.
5c To advertise the new league by sending Aug-03
promotional information to participants
in all of our adult athletic leagues.
5d To conduct league registration in late Aug-03
summer of 2003.
5e To run a six-week 3-on-3 Basketball Oct-03
program in the fall of 2003.
OBJECTIVE#6
To improve service to the next generation of
older adults,the baby boomer generation by
providing programs to meet specific
identified interest areas.
6a To conduct aseries of focus group Mar-03
meetings(at least 3)that target the
young retiree population and the 50-60
age group to determine interests and
project needs.
105
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 07 Recreation &Naturalist 70 Recreation
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
ACTIVITIES
6b To actively participate in the University of Mar-03 Absorbed
Minnesota Vital Aging Network to assist
with developing new program for the
target age group.
6c To develop a plan of action for attracting Sep-03 Absorbed
participants and serving the target age
group.
6d To conduct a minimum of 4 new Dec-03 Absorbed
programs(one per quarter)for the
target age group,based on the results
of the focus groups and the planning
process.
OBJECTIVE#7
To improve the Caregiver Support programs
by including an educational component.
ACTIVITIES:
7a To conduct 12(monthly)educational Dec-03 Absorbed
sessions on topics appropriate to each
specific support group. Sessions to be
run in conjunction with the monthly
support group meeting.
7b To publish monthly educational articles Dec-03 Absorbed
in the Fridley Senior news on various
caregiver topics. Examples of topics
include Long Distance Care Giving,
Dealing with Stress,Alternative Medicine,
Pain Management,and Legal Rights in
Caregiving.
106
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 07 Recreation& Naturalist 70 Recreation
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#8
To expand the computer opportunities for
senirs by establishing a Senior Learning
Center.
ACTIVITIES
8a To provide grant opportunities for the Jan-03 Absorbed
development of the Learning Center to
include funding for hardware,software
and computer training curriculum.
8b To recruit senior volunteers to facilitate Mar-03 Absorbed
classes and supervise open computer
lab use.
8c To provide computer training Jun-03 Absorbed
opportunities and open computer use (or covered
time for the seniors at the Center. by fees)
•
107
RECREATION & NATURALIST - RECREATION
07-70
Change
2002 Budget 2003 Budget Amount
Personal Services $594,156 $628,008 $33,852 5.70%
Supplies 61,045 61,965 $920 1.51%
Other Services/Charges 244,982 249,498 $4,516 1.84%
Capital Outlay 0 0 $0 0%
Other Financing Uses 4,341 4,341 $0 0%
Total $904,524 I $943,812 I $39,288 I 4.34%
Personal Services
1. The additional cost is associated with COLA, step and a market rate increase for the Teen
Coordinator, Nicole Schafer.
Supplies
1. There is a$500 increase for office supplies that reflects actuals. Most of this is for printer
cartridges.
Other Services/Charges
1. Dues and subscription costs are up by$285. This includes an additional $200 for MRPA dues
and$90 for Sam's Club memberships.
2. There is an $800 increase for transportation. This is for bus and van transportation for teen and
summer programs as well as senior transportation to activities.
3. The conferences and schools line item includes an additional $1,300. Of this amount, $820
is designated for a senior workshop to be taken by the Senior Coordinator. An additional $300
has been budgeted for additional MRPA seminars and meetings.
4. Line Item 4330 (Services Contracted-Non-Professional) has been reduced by$24,346.
Apparently,the additional $26,000 for operating costs at the FCC was budgeted here last year.
5. The additional $26,000 FCC operating cost has been budgeted for 2003 under 4350 (Payments
to Other Governments). This line item also includes an additional $1,000 for the'49er Day Festival
Committee(total =$4,000).The senior transportation subsidy has been reduced by$952 and
senior transportation ticket purchases have been reduced by$2,448.
Capital Outlay
108
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
RECREATION
4101 FULL TIME EMPLOYEE - REG 209,863 221,018 271,034 271,034 275,398
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4104 TEMPORARY EMPLOYEE - REG 194,349 206,941 235,832 235,832 240,675
4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0
4112 EMPLOYEE LEAVE 42,592 46,207 0 0 0
4113 SEVERENCES & SEPARATIONS 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 6,282 6,754 7,290 7,290 25,722
4121 PERA CONTRIBUTION 15,065 17,939 17,356 17,356 17,848
4122 FICA CONTRIBUTIONS 28,641 28,879 28,934 28,934 28,974
4131 HEALTH INSURANCE 17,888 18,034 24,039 24,039 25,229
4132 DENTAL INSURANCE 615 691 180 180 722
4133 LIFE INSURANCE 264 288 289 289 288
4134 CASH BENEFITS 5,616 5,528 5,616 5,616 5,616
4150 WORKERS COMPENSATION 6,322 5,177 3,586 3,586 7,536
* PERSONAL SERVICES 527,497 557,456 594,156 594,156 628,008
4212 FUELS & LUBES 376 507 500 500 520
4217 CLOTHING/LAUNDRY ALLOW 3,799 5,835 5,250 5,250 4,620
4220 OFFICE SUPPLIES 1,923 2,880 2,500 2,500 3,000
4221 OPERATING SUPPLIES 53,193 51,331 51,545 51,545 52,575
4222 FOR REPAIR & MAINTENANCE 663 877 650 650 650
4225 SMALL TOOL & MINOR EQUIP 0 0 100 100 100
4229 WORK ORDER TRANSFER-PARTS 2,293 739 500 500 500
* SUPPLIES 62,247 62,169 61,045 61,045 61,965
4330 PROFESSIONAL SERVICES 390 826 705 705 795
4331 DUES & SUBSCRIPTIONS 854 497 1,035 1,035 1,320
4332 COMMUNICATION 16,268 15,938 18,659 18,659 18,448
4333 TRANSPORTATION 8,561 8,393 8,125 8,125 8,975
4334 ADVERTISING 686 1,221 1,400 1,400 1,500
4335 PRINTING & BINDING 18,783 22,135 20,500 20,500 20,630
4336 INSURANCE-NON PERSONNEL 5,867 6,801 6,219 6,219 7,671
4337 CONFERENCES AND SCHOOLS 2,327 2,681 3,650 3,650 4,950
4340 SERVICE CONTRACT-NON PROF 54,796 87,046 112,832 112,832 88,586
4341 RENTALS 159 859 1,800 1,800 1,800
4346 MISCELLANEOUS 200 0 400 400 400
4350 PAYMENTS TO OTHER GOVTS. 66,977 58,811 69,657 69,657 94,423
* OTHER SERVICES & CHARGES 175,868 205,208 244,982 244,982 249,498
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4540 MACHINERY 0 0 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
4720 OPERATING TRANSFERS 0 0 4,341 4,341 4,341
* OTHER FINANCING USES 0 0 4,341 4,341 4,341
** RECREATION 765,612 824,833 904,524 904,524 943,812
109
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 07 Recreation&Naturalist 71 Naturalist
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Inform citizens of plant and animal species
found in Fridley by conducting an inventory
of species found at Springbrook Nature Center
ACTIVITIES
1a Work with college and university March Absorbed
instructors to develop appropriate
protocol process to inventory living
species at Springbrook Nature Center.
1 b Conduct inventory of plants,fungi, October Absorbed
mammals, birds, reptiles,amphibians,
fish,arthropods,and other living species
using college and university students
and volunteers as available.
1c Enter inventory onto appropriate computer November $1,000 New Money
programs for web site availability. Staff time
1d Produce printed inventory brochures December $1,000 New Money
Objective#2
Improve services to citizens by conducting
surveys of different use activities at
Springbrook Nature Center.
Activities
2a Develop protocols for each survey to be March Absorbed
conducted.
2b Conduct surveys using college students, November Absorbed
interns,volunteers,and staff.
2c Transfer data into usable statistic December $1,000 New Money
formats. Staff Time
2d Prepare reports on data collected. December $1,000 New Money
Staff Time
Objective#3
Improve nature center accessibility and use
during winter months by planning layout,
design construction and maintenance costs
of a cross country ski trail around the
perimeter of Springbrook Nature Center.
110
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 07 Recreation &Naturalist 71 Naturalist
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
Activities
3a Develop conceptual design drawings of June Absorbed
a perimeter trail around Springbrook.
3b Determine potential use and possible October Absorbed
revenues,as well as construction and
maintenance needs and costs of
perimeter trail with possible rental
of skis.
Objective#4
Improve visitor experience by replacing 22
year old carpeting in nature center interpretive
building.
Activities
4a Select colors and style specifications for January Absorbed
bidding process.
4b Invite,receive and select bids. January Absorbed
4c Award bid and schedule work. February Absorbed
4d Carpeting installed March $11,000 Parks
2003 CIP
Objective#5
Improve community health and visitor
experience by improving wetland
ecosystems at Springbrook Nature
Center and educating the community
about wetlands.
Activities
5a Work with surrounding communities,
consultants,advisors,and contractors
to improve upstream water flow into
Springbrook Nature Center.
5b Work with consultants,advisors and
contractors to reduce impact of water
flows within Spring Nature Center. ,.
5c Develop educational tools(exhibits,
brochures)for the community at large
regarding wetland ecology and human
interactions with wetlands.
111
RECREATION & NATURALIST NATURALIST
07-71
Change
2002 Budget 2003 Budget Amount %
Personal Services $218,300 $231,140 $12,840 5.88%
Supplies 21,952 27,091 $5,139 23.41%
Other Services/Charges 44,101 45,200 $1,099 2.49%
Capital Outlay 6,500 0 ($6,500) (100.00%)
Other Financing Uses 0 0 $o 0%
Total $290,853 I $303,431 I $12,578 I 4.32%
Personal Services
1. The personal services budget includes an additional $5,000 for part-timers to cover evening and
weekend events. Jack expects that the costs will be offset by program revenues. The remainder
of the increase is for COLA and step-related costs.
Supplies
1. There is an additional $500 budgeted for T-shirts for the day nature camps.
2. There is also$4,200 budgeted for a desk and computer station for Siah's office.
Other Services/Charges
Capital Outlay
112
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
NATURALIST
4101 FULL TIME EMPLOYEE - REG 104,946 98,038 132,808 132,808 136,887
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4104 TEMPORARY EMPLOYEE - REG 45,174 55,712 47,006 47,006 53,019
4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0
4112 EMPLOYEE LEAVE 19,094 18,599 0 0 . 0
4113 SEVERENCES & SEPARATIONS 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 2,496 2,500 2,607 2,607 2,751
4121 PERA CONTRIBUTION 6,912 8,015 8,064 8,064 8,331
4122 FICA CONTRIBUTIONS 10,714 10,690 11,148 11,148 11,763
4131 HEALTH INSURANCE 5,632 8,204 12,019 12,019 12,615
4132 DENTAL INSURANCE 180 300 180 180 361
4133 LIFE INSURANCE 128 132 145 145 144
4134 CASH BENEFITS 5,382 2,810 2,808 2,808 2,808
4150 WORKERS COMPENSATION 3,408 2,285 1,515 1,515 2,461
* PERSONAL SERVICES 204,066 207,285 218,300 218,300 231,140
4212 FUELS & LUBES 67 92 130 130 130
4217 CLOTHING/LAUNDRY ALLOW 2,098 2,151 2,000 2,000 2,500
4220 OFFICE SUPPLIES 904 1,188 1,264 1,264 5,489
4221 OPERATING SUPPLIES 15,550 17,936 14,358 14,358 14,700
4222 FOR REPAIR & MAINTENANCE 3,308 5,097 3,600 3,600 3,672
4225 SMALL TOOL & MINOR EQUIP 0 176 300 300 300
4229 WORK ORDER TRANSFER-PARTS 292 186 300 300 300
* SUPPLIES 22,219 26,826 21,952 21,952 27,091
4330 PROFESSIONAL SERVICES 195 354 315 315 360
4331 DUES & SUBSCRIPTIONS 456 441 475 475 485
4332 COMMUNICATION 7,451 8,070 6,824 6,824 7,084
4333 TRANSPORTATION 1,025 1,113 1,500 1,500 1,300
4334 ADVERTISING 1,893 1,217 1,600 1,600 1,100
4335 PRINTING & BINDING 8,640 10,040 9,335 9,335 9,172
4336 INSURANCE-NON PERSONNEL 5,085 5,718 5,085 5,085 6,162
4337 CONFERENCES AND SCHOOLS 1,090 198 1,030 1,030 1,050
4338 UTILITY SERVICES 7,625 8,234 8,850 8,850 9,227
4340 SERVICE CONTRACT-NON PROF 5,476 7,901 8,587 8,587 8,760
4341 RENTALS 341 223 400 400 400
4346 MISCELLANEOUS 0 0 100 100 100
4350 PAYMENTS TO OTHER GOVTS. 0 0 0 0 0
* OTHER SERVICES & CHARGES 39,277 43,509 44,101 44,101 45,200
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4540 MACHINERY 0 7,606 0 0 0
4560 FURNITURE & FIXTURES 0 0 6,500 6,500 0
* CAPITAL OUTLAY 0 7,606 6,500 6,500 0
** NATURALIST 265,562 285,226 290,853 290,853 303,431
113
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for zoning administration, comprehensive
planning, housing programs and redevelopment activities.The divisions established within are as
follows:
Building Inspection Division -enforces the Building Code within the City in order to prevent health
and safety hazards. T Building Inspection staff provides City Code information to homeowners,
builders, and businesses and also reviews plans and provides coordination of inspections.
Planning Division- is the principal advisor to the Planning Commission,Appeals Commission,
Environmental Quality Commission, City council and City Manager on all land use, urban
development,energy and environmental functions.This division also administers a variety of
recycling programs and administers an aggressive code enforcement program.The Section 8
office supplies support service for roughly 200 rent subsidy recipients in Fridley, St.Anthony,
and Spring Lake Park.
Authorized Personnel:
2001 2002 2003
Building Inspections 3 3 3
Planning ? ? 7
Total 10 10 10
114
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
COMMUNITY DEVELOPMENT
BUILDING INSPECTION
* PERSONAL SERVICES 190,688 182,096 191,616 191,616 194,586
* SUPPLIES 1,921 2,027 3,455 3,455 7,245
* OTHER SERVICES & CHARGES 87,713 105,208 109,569 109,569 98,174
** BUILDING INSPECTION 280,322 289,331 304,640 304,640 300,005
PLANNING
* PERSONAL SERVICES 353,027 340,651 371,891 371,891 396,803
* SUPPLIES 3,949 5,314 6,809 6,809 6,486
* OTHER SERVICES & CHARGES 138,014 73,450 64,281 64,281 58,853
** PLANNING 494,990 419,415 442,981 442,981 462,142
*** COMMUNITY DEVELOPMENT 775,312 708,746 747,621 747,621 762,147
115
City of Fridley
BUDGET 2003
•
Fund Department Division
101 General Fund 08 Community Development 80 Building Inspections
PERFORMANCE COSTS! BUDGET
OBJECTIVES!ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
To continue optical imaging program Existing New Money
Employee for printer
ACTIVITIES
1a Image Inspection Slips 92-99 30,000 slips
Mar-02
1 b Image 20%of address files 2,200 files
Jun-02
1c Image Land Use Files 2,000 files
1-Dec
1d Purchase Docuware license for plan Jan-02
review notes on the computer image of
file and auto indexing(joint purchase) $3,750 MIS Fund
OBJECTIVE#2
To improve operating efficiency of division
ACTIVITIES
2a. Hire contract inspectors as needed fees to cover cost absorbed
2b. Purchase Permit and inpsection tracking Mar-02 $6,000 MIS Fund
software
2d. Conduct custormer service surveys Dec-02 postage absorbed
for random
sample of
customers
116
City of Fridley
BUDGET 2003
Fund Department Division
101 General Fund 08 Community Development 80 Building Inspections
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
2e. Purchase code and plan review software 2-Jan To be determined New Money
to speed plan review
OBJECTIVE#3
To improve ISO rating Increase classification
from 5 to 4
ACTIVITIES
3a. Budget for basic issues training for Allocate in $120 New money
commission and elected officials 2003 Budget conference fee
for two people
3b. Provide"Public Awareness"Programs Attend Remodeling $500 Absorbed
Fair
Written Materials
Cable Shows
3c. Evaluate feasibility of Certificate of Begin analysis Survey other cities Absorbed
Occupancy program in conjunction with Fire Department Evaluate costs
Fire Department Apr-02 and impacts
from other
programs
117
COMMUNITY DEVELOPMENT - BUILDING INSPECTIONS
08-80
Change
2002 Budget 2003 Budget Amount
Personal Services $ 191,616 $ 194,586 $2,970 1.55%
Supplies 3,455 7,245 $3,790 109.70%
Other Services/Charges 109,569 98,174 ($11,395) (10.40%)
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $304,640 , $300,005 I ($4,635)1 (1.52%)
Personal Services
1. Personal service increases include a 2% COLA for our two inspectors.
Supplies
1. There is a$500 increase in office supplies. This is for a new filing cabinet for address files.
2. There is also an increase of$4,450 to cover fuel and lubes for two new venicles for the
two inspectors.
Other Services/Charges
1. We eliminated $2,500 for plan review under the professional services line item.
2. We added $150 is the dues and subscriptions to reflect expected increases.
3. There is a new charge of$6,000 in the transportation line item. This covers debt service to the
Water Fund for two new trucks. The principal amount is$30,000 and is to be ammortized over
five years.
4. We have reduced costs for contract inspectors by$15,000 and added$2,140 for depreciation
on a scanner and two"Docuware"licenses. These will be used at the front desk to scan and
view building address files and inspector reports.
Capital Outlay
118
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
BUILDING INSPECTION
4101 FULL TIME EMPLOYEE - REG 117,595 125,441 151,074 151,074 153,605
4102 FULL TIME EMPLOYEE - OT 4,505 3,026 3,184 3,184 3,184
4104 TEMPORARY EMPLOYEE - REG 11,165 1,733 4,308 4,308 4,411
4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0
4112 EMPLOYEE LEAVE 23,275 20,739 0 0 0
4113 SEVERANCES & SEPARATIONS 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 2,291 2,179 2,291 2,291 2,286
4121 PERA CONTRIBUTION 7,851 7,694 8,577 8,577 8,494
4122 FICA CONTRIBUTIONS 10,990 9,318 9,797 9,797 9,778
4131 HEALTH INSURANCE 10,008 9,885 10,605 10,605 11,118
4132 DENTAL INSURANCE 555 456 543 543 361
4133 LIFE INSURANCE 148 148 145 145 144
4134 CASH BENEFITS 1,133 241 35 35 28
4150 WORKERS COMPENSATION 1,172 1,236 1,057 1,057 1,177
* PERSONAL SERVICES 190,688 182,096 191,616 191,616 194,586
4212 FUELS & LUBES 0 0 0 0 4,450
4220 OFFICE SUPPLIES 1,091 942 1,240 1,240 1,740
4221 OPERATING SUPPLIES 830 1,085 2,215 2,215 1,055
4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0
* SUPPLIES 1,921 2,027 3,455 3,455 7,245'
4330 PROFESSIONAL SERVICES 806 3,536 3,775 3,775 1,480
4331 DUES & SUBSCRIPTIONS 330 445 645 645 795
4332 COMMUNICATION 2,460 2,476 2,858 2,858 3,218
4333 TRANSPORTATION 5,476 6,172 5,500 5,500 6,250
4334 ADVERTISING 0 0 1,100 1,100 1,100
4335 PRINTING & BINDING 1,413 1,143 1,738 1,738 1,738
4336 INSURANCE-NON PERSONNEL 1,964 2,223 1,893 1,893 3,393
4337 CONFERENCES AND SCHOOLS 1,839 1,267 2,850 2,850 2,850
4340 SERVICE CONTRACT-NON PROF 73,425 87,946 89,210 89,210 77,350
4346 MISCELLANEOUS 0 0 0 0 0
* OTHER SERVICES & CHARGES 87,713 105,208 109,569 109,569 98,174
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** BUILDING INSPECTION 280,322 289,331 304,640 304,640 300,005
119
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 08 Community Development 81 Planning
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Evaluate and adopt potential ordinance
amendments
ACTIVITIES
1 a Evaluate major revisions to sign code Complete by None Absorbed
Nov-03
1 b Develop Property Maintenance Code Complete by None Absorbed
Nov-03
1 c Develop process to condemn unsafe Complete by None Absorbed
buildings Feb-03
OBJECTIVE#2
Increase efficiency and reduce City cost
of providing flood and zoning information
to realtors and title companies.
ACTIVITIES
2a Review other Cities fee structures Comlete by None absorbed
and develop fee schedule. Jul-03
2b Develop zoning letter template Complete by None absorbed
3-Sep
2c Make information available on-line Complete by None absorbed
for"do it yourselfers". Dec-03
OBJECTIVE#3
Exchange information and maintain an
ongoing dialog with colleagues in
surrounding communities on common
issues
ACTIVITIES
3a Develop e-mail lists to instantaeously Complete by None absorbed
gather information from colleagues Feb-03
3b Host"brown bag"lunches with staff Quarterly None absorbed
from surrounding communities Begin in 2003
120
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
101 General Fund 08 Community Development 81 Planning
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#4
Continue to educate residents and
businessesregarding code enforcement
programand issues
ACTIVITIES
4a. Enter code enforcement data into On going None Absorbed
complaint tracking system
4b. Prepare quarterly aticles and reports On going None Absorbed
in newsletter
4c. Prepare regular reports for Council On going None Absorbed
OBJECTIVE#5
Complete commercial/industrial 100%of properties None Absorbed
systematic code enforcement program September 3
ACTIVITIES
5a. Enter code enforcement data into On going None Absorbed
complaint tracking system
5b. Prepare reports for Council Complete monthly None Absorbed
OBJECTIVE#6
Resume residential systematic code
enforcement program
ACTIVITIES
6a. Enter code enforcement data into On going None Absorbed
complaint tracking system
6b. Prepare quarterly aticles and reports On going None Absorbed
in newsletter
6c. Prepare reports for Council Complete monthly None Absorbed
121
COMMUNITY DEVELOPMENT - PLANNING
08-81
Change
2002 Budget 2003 Budget Amount %
Personal Services $371,891 $396,803 $24,912 6.70%
Supplies 6,809 6,486 ($323) (4.74%)
Other Services/Charges 64,281 58,853 ($5,428) (8.44%)
Capital Outlay 0 0 $0 0%
Other Financing Uses o _ 0 $0 0%
Total $442,981 $462,142, $19,161 4.33%
Personal Services
1. The personal service cost increase includes an additional $26,150 for salaries. Of this amount,
$5,730 is the cost of a 2% COLA. The remaining$20,420 represents the cost of merit increases
for the planning staff.
Supplies
Other Services/Charges
1. I have eliminated $10,000 from the professional services line item. There is$10,000 remaining
unspecified consulting services.
2. The transportaiton line item includes$2,500 for ammortization of debt on a new car for the Code
Enforcement Officer. We are projecting a $15,000 loan from the Water Fund to be paid back
over six years.
3. The travel and conference line item includes an additional $1,200 that would enable the
Community Development Director to attend a national conference. For some reason, this was
not included in the 2002 budget.
Capital Outlay
122
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
PLANNING
4101 FULL TIME EMPLOYEE - REG 245,031 238,400 286,497 286,497 312,647
4102 FULL TIME EMPLOYEE - OT 0 153 0 0 0
4104 TEMPORARY EMPLOYEE - REG 3,459 3,672 10,846 10,846 11,065
4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0
4112 EMPLOYEE LEAVE 40,709 37,749 0 0 0
4113 SEVERANCES & SEPARATIONS 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 4,191 4,036 4,234 4,234 4,725
4121 PERA CONTRIBUTION 14,712 14,594 15,929 15,929 17,289
4122 FICA CONTRIBUTIONS 19,648 17,256 17,904 17,904 19,889
4131 HEALTH INSURANCE 16,282 14,755 28,988 28,988 17,817
4132 DENTAL INSURANCE 645 510 361 361 361
4133 LIFE INSURANCE 264 284 289 289 288
4134 CASH BENEFITS 6,903 8,091 5,616 5,616 11,232
4150 WORKERS COMPENSATION 1,183 1,151 1,227 1,227 1,490
* PERSONAL SERVICES 353,027 340,651 371,891 371,891 396,803
4212 FUELS & LUBES 222 274 384 384 461
4220 OFFICE SUPPLIES 2,422 2,307 3,275 3,275 2,675
4221 OPERATING SUPPLIES 1,228 2,527 2,150 2,150 2,150
4225 SMALL TOOL & MINOR EQUIP 0 0 1,000 1,000 1,200
4229 WORK ORDER TRANSFER-PARTS 77 206 0 0 0
* SUPPLIES 3,949 5,314 6,809 6,809 6,486
4330 PROFESSIONAL SERVICES 82,431 40,359 23,835 23,835 13,940
4331 DUES & SUBSCRIPTIONS 2,525 2,568 2,465 2,465 2,465
4332 COMMUNICATION 5,237 4,926 7,500 7,500 7,174
4333 TRANSPORTATION 266 463 450 450 2,950
4334 ADVERTISING 7,205 7,214 8,200 8,200 8,200
4335 PRINTING & BINDING 3,167 3,022 2,906 2,906 2,303
4336 INSURANCE-NON PERSONNEL 3,468 3,357 3,676 3,676 4,119
4337 CONFERENCES AND SCHOOLS 1,878 1,777 2,170 2,170 3,370
4340 SERVICE CONTRACT-NON PROF 30,337 9,764 13,079 13,079 14,332
4346 MISCELLANEOUS 1,500 0 0 0 0
4350 PYMT TO OTHER AGENCIES 0 0 0 0 0
* OTHER SERVICES & CHARGES 138,014 73,450 64,281 64,281 58,853
4520 BUILDING 0 0 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** PLANNING 494,990 419,415 442,981 442,981 462,142
123
it
RESERVE
The Reserve for Contingency absorbs any unexpected costs that occur during the year that were not
budgeted for. These types of costs are usually in the form of lawsuits or other unexpected expenses.
The Reserve also provides funds to carry on City business with no interruption of services to taxpayers
when unexpected fluctuations in the economy cause a change in any revenue source.
124
RESERVE
09-90
Change
2002 Budget 2003 Budget Amount
Personal Services $0 $0 $0 0%
Supplies 0 0 $0 0%
Other Services/Charges 0 0 $0 0%
Capital Outlay 0 0 $0 0%
Other Financing Uses 100,000 100,000 $0 0%
Total $ 100,000 $ 100,000 I $0 I 0%
Personal Services
Supplies
Other Services/Charges
Capital Outlay
Other Financing Uses
125
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
EMERGENCY
4720 OPERATING TRANSFERS 86,332 0 100,000 100,000 100,000
* OTHER FINANCING USES 86,332 0 100,000 100,000 100,000
** EMERGENCY 86,332 0 100,000 100,000 100,000
126
NON-DEPARTMENTAL
The Non-Departmental Division was established in 1990. This Division will account for expenditures
which can not be allocated to specific departments and/or divisions.
127
NON DEPARTMENTAL
10-00
Change
2002 Budget 2003 Budget Amount
Personal Services $0 $0 $0 0%
Supplies 0 0 $0 0%
Other Services/Charges 58,900 88,034 $29,134 49.46%
Capital Outlay 0 0 $0 0%
Other Financing Uses 0 0 $0 0%
Total $58,900 I $88,034 $29,134 ' 49.46%
Personal Services
Supplies
Other Services/Charges
1 Items included are:
Non-programmed Studies: $25,000
2003 Citizen Survey: 20,000
Lobbying: 15,000
Tuition Reimbursement: 12,500
Employee Appreciation Dinner: 8,000
Commission Appreciation Dinner: 4,500
Miscellaneous: 100
2 The total budget has been increased by the cost of the bienniel survey and the cost of lobbying
It has been reduced by a$7,000 projected reduction in the cost of employee tuition
reimbursement.
Capital Outlay
128
09/26/02 BUDGET 2003
CITY OF FRIDLEY GENERAL FUND
101ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
NON-DEPARTMENTAL
4140 UNEMPLOYMENT COMPENSATION 1,080 1,044 0 0 0
* PERSONAL SERVICES 1,080 1,044 0 0 0
4220 OFFICE SUPPLIES 0 89 0 0 0
4221 OPERATING SUPPLIES 162 2,242 0 0 0
* SUPPLIES 162 2,331 0 0 0
4330 PROFESSIONAL SERVICES 16,354 56,387 25,000 25,000 60,000
4331 DUES & SUBSCRIPTIONS 100 100 0 0 100
4332 COMMUNICATION 0 0 0 0 0
4333 TRANSPORTATION 0 342 0 0 0
4336 INSURANCE-NON PERSONNEL 382 537 400 400 434
4337 CONFERENCES AND SCHOOLS 21,752 14,439 22,000 22,000 15,000
4340 SERVICE CONTRACT-NON PROF 9,843 10,521 11,500 11,500 12,500
4350 PMTS TO OTHER AGENCIES 5,108 5,297 0 0 0
* OTHER SERVICES & CHARGES 53,539 87,623 58,900 58,900 88,034
4720 OPERATING TRANSFERS 0 0 0 0 0
* OTHER FINANCING USES 0 0 0 0 0
** NON-DEPARTMENTAL 54,781 90,998 58,900 58,900 88,034
129
BUDGET 2003
This page intentionally left blank
130
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for revenues derived from specific taxes or
other earmarked revenue sources. They are usually required by statute, charter
provision or local ordinance to finance particular governmental functions or activities.
Cable TV Fund
This fund receives revenues from the issuance of a franchise agreement with the cable
TV provider. These revenues are used for the operation and maintenance of a
government access channel.
Grant Management Fund
This fund administers grants received from a variety of intergovernmental agencies. In
most cases, grant funds are provided on a reimbursement basis following proper
documentation of expenditures, however, in some cases the money is provided in
advance to be spent on specific activities outlined in the grant.
Solid Waste Abatement Fund
This fund was established in 1991. It reflects the City's solid waste abatement activities D'•
such as curbside recycling pickup and yard waste transfer management.
Housing Revitalization
rn
This fund was established in 1994 in response to Council's "A" priority of impending
housing rehabilitation programs to revitalize aging neighborhoods in the community.
Police Activity Fund
This fund was established in 2000 to manage the return of the excess funding from the
Police Consolidation account to the local jurisdiction. Fridley received $2,242,586.
Per resolution 25-2000, this money may be used for providing extended funding for:
- police personnel originally funded through federal grants,
- capital outlay and
- information technology.
BUDGET 2003
SPECIAL REVENUE FUNDS
Fund Balance Summary
Fund
Special Revenue Funds
ESTIMATE
DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET
2000 2001 2002 12/31/02 2003
SPECIAL REVENUE FUNDS:
CABLE TV FUND:
Fund Balance January 1 $ 199,353 $209,772 $246,291 $309,492 $336,823
Revenues&Transfers 139,817 188,238 175,840 175,840 191,830
Total Available 339,170 398,010 422,131 485,332 528,653
Less: Expenditures&Transfers 129,398 88,518 148,239 148,509 127,400
Fund Balance December 31 $209,772 $309,492 $273,892 $336,823 $401,253
GRANT MANAGEMENT FUND:
Fund Balance January 1 $0 $0 $188,343 $ 15,020 ($123,514)
Revenues&Transfers 615,587 642,439 343,143 213,131 240,363
Total Available 615,587 642,439 531,486 228,151 116,849
Less:Expenditures&Transfers 615,587 627,419 351,665 351,665 190,636
Fund Balance December 31 $0 $15,020 $ 179,821 ($123,514) ($73,787)
SOLID WASTE ABATEMENT FUND:
Fund Balance January 1 ($47,739) $1,444 ($69,770) ($31,221) ($78,900)
Revenues&Transfers 361,891 285,158 281,800 286,170 291,160
Total Available 314,152 286,602 212,030 254,949 212,260
Less: Expenditures&Transfers 312,708 317,823 339,958 333,849 322,865
Fund Balance December 31 $1,444 ($31,221) ($127,928) ($78,900) ($110,605)
HOUSING REVITALIZATION FUND:
Fund Balance January 1 $250,000 $250,000 250,000 $250,000 $250,000
Revenues&Transfers 0 0 0 0 0
Total Available 250,000 250,000 250,000 250,000 250,000
Less: Expenditures&Transfers 0 0 0 0 250,000
Fund Balance December 31 $250,000 $250,000 $250,000 $250,000 $0
POLICE ACTIVITY FUND:
Fund Balance January 1 $0 $2,335,111 2,178,985 $2,175,345 $1,961,945
Revenues&Transfers 2,335,111 111,360 90,000 90,000 63,000
Total Available 2,335,111 2,446,471 2,268,985 2,265,345 2,024,945
Less: Expenditures&Transfers 0 271,126 303,400 303,400 345,195
Fund Balance December 31 $2,335,111 $2,175,345 $1,965,585 $1,961,945 $ 1,679,750
131
09/27/02 BUDGET 2003
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200RSUM REVENUE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CABLE TV FUND
225-2600-321.80-00 ALL OTHER 120,738 175,936 165,000 165,000 180,000
225-0000-341.06-00 ADMIN CHARGES 0 484 840 840 830
225-0000-362.10-00 INTEREST EARNINGS-INVEST 13,907 11,032 10,000 10,000 0
225-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 360- 330 0 0 0
225-2600-362.10-00 INTEREST EARNINGS-INVEST 0 0 0 0 11,000
225-0000-362.61-00 MISCELLANEOUS REVENUE 5,000 0 0 0 0
225-2600-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0
* CABLE TV FUND 139,285 187,782 175,840 175,840 191,830
GRANT MANAGEMENT FUND
227-0000-331.20-00 FEDERAL GRANTS 225,286 183,659 104,704 104,704 72,811
227-0000-331.30-00 CDBG 160,096 115,372 129,012 0 4,000
227-0000-331.40-00 CHORE SERVICES - TITLE 3 14,172 16,365 14,000 13,000 13,168
227-0000-331.50-00 COPS MORE GRANT 0 69 0 0 0
227-0000-331.63-00 SECTION 8 51,074 58,414 59,388 59,388 60,767
227-0000-334.25-00 ALL OTHER STATE GRANTS 162,656 157,088 9,188 9,188 42,686
227-0000-336.31-00 OTHER CITIES AND COUNTY 0 1,534 20,000 20,000 0
227-0000-362.30-00 GENERAL CONTRIB/DONATIONS 2,048 1,581 200 200 200
227-0000-362.61-00 MISCELLANEOUS REVENUE 20 0 0 0 0
227-0000-391.01-00 SALE OF GEN FIXED ASSETS 0 0 0 0 0
227-0000-392.01-00 TRANSFER FROM OTHER FUNDS 235 108,356 6,651 6,651 46,731
* GRANT MANAGEMENT FUND 615,587 642,438 343,143 213,131 240,363
HRA REIMBURSEMENT FUND
236-0000-336.30-00 HRA 14,405 9,882 0 0 0
236-0000-336.31-00 OTHER CITIES AND COUNTY 115 0 0 0 0
236-0000-362.20-00 RENTS AND ROYALTIES 0 0 0 0 0
236-0000-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0
* HRA REIMBURSEMENT FUND 14,520 9,882 0 0 0
SOLID WASTE ABATEMENT
237-0000-334.25-00 ALL OTHER STATE GRANTS 75,219 74,680 74,000 71,740 64,560
237-0000-336.31-00 OTHER CITIES AND COUNTY 0 0 0 0 0
237-0000-345.01-00 YARD WASTE 2,661 2,644 2,500 2,500 0
237-0000-345.02-00 RECYCLING FEES 197,834 199,881 197,800 204,030 218,600
237-2900-345.02-00 RECYCLING FEES 8 0 0 0 0
237-0000-345.04-00 RECYCLING PENALTIES 4,975 5,234 5,000 5,400 5,500
237-2900-362.30-00 GENERAL CONTRIB/DONATIONS 0 0 0 0 0
237-2900-362.42-00 OTHER REIMBURSEMENTS 2,913 2,718 2,500 2,500 2,500
237-0000-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0
237-2900-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0
237-0000-392.01-00 TRANSFER FROM OTHER FUNDS 78,283 0 0 0 0
237-2900-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 0
* SOLID WASTE ABATEMENT 361,893 285,157 281,800 286,170 291,160
DRUG & GAMBLING FORFEIT
132
09/27/02 BUDGET 2003
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200RSUM REVENUE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
240-0000-351.20-00 DRUG & GAMBLING FORFEITS 13,160 48,472 0 0 0
240-0000-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0
* DRUG & GAMBLING FORFEIT 13,160 48,472 0 0 0
HOUSING REVITALIZATION
245-0000-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 0
* HOUSING REVITALIZATION 0 0 0 0 0
CHEMICAL ASSESS. TEAM
250-0000-331.70-00 C.A.T. GRANT 447 0 0 0 0
250-0000-334.70-00 C.A.T./HAZ MAT GRANT 52,607 39,136 0 0 0
250-0000-362.61-00 MISCELLANEOUS REVENUE 2,225 0 0 0 0
250-0000-392.01-00 TRANSFER FROM OTHER FUNDS 8,049 0 0 0 0
* CHEMICAL ASSESS. TEAM 63,328 39,136 0 0 0
F.C.C. DONATIONS
255-0000-362.10-00 INTEREST EARNINGS-INVEST 7,170 4,365 0 0 0
255-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 0 129 0 0 0
255-0000-362.30-00 GENERAL CONTRIB/DONATIONS 0 0 0 0 0
255-0000-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0
* F.C.C. DONATIONS 7,170 4,494 0 0 0
POLICE ACTIVITY FUND
260-0000-331.70-00 C.A.T. GRANT 0 0 0 0 0
260-0000-334.25-00 ALL OTHER STATE GRANTS 0 0 0 0 0
260-0000-362.10-00 INTEREST EARNINGS-INVEST 95,585 108,116 90,000 90,000 63,000
260-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 3,060- 3,244 0 0 0
260-0000-362.61-00 MISCELLANEOUS REVENUE 2,242,586 0 0 0 0
* POLICE ACTIVITY FUND 2,335,111 111,360 90,000 90,000 63,000
3,550,054 1,328,721 890,783 765,141 786,353
133
09/27/02 BUDGET 2003
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ESUM EXPENDITURE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CABLE TV FUND
* PERSONAL SERVICES 63,079 66,522 91,589 91,589 97,360
* SUPPLIES 3,268 1,814 4,150 4,150 4,150
* OTHER SERVICES & CHARGES 18,347 20,183 25,500 25,770 25,890
* CAPITAL OUTLAY 44,704 0 27,000 27,000 0
* OTHER FINANCING USES 0 0 0 0 0
** CABLE TV FUND 129,398 88,519 148,239 148,509 127,400
GRANT MANAGEMENT FUND
* PERSONAL SERVICES 235,684 321,565 219,060 219,060 181,565
* SUPPLIES 11,199 34,254 815 815 275
* OTHER SERVICES & CHARGES 365,284 264,271 131,790 131,790 8,796
* CAPITAL OUTLAY 0 0 0 0 0
* OTHER FINANCING USES 3,420 7,331 0 0 0
** GRANT MANAGEMENT FUND 615,587 627,421 351,665 351,665 190,636
HRA REIMBURSEMENT FUND
* PERSONAL SERVICES 0 0 0 0 0
* SUPPLIES 16 94 0 0 0 I
* OTHER SERVICES & CHARGES 13,725 9,981 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
* DEBT SERVICE 0 0 0 0 0
I
** HRA REIMBURSEMENT FUND 13,741 10,075 0 0 0
SOLID WASTE ABATEMENT
* PERSONAL SERVICES 52,012 55,678 62,578 59,347 69,547
* SUPPLIES 2,564 4,643 16,750 5,550 4,850
* OTHER SERVICES & CHARGES 258,133 257,503 260,630 268,952 248,468
* CAPITAL OUTLAY 0 0 0 0 0
134
09/27/02 BUDGET 2003
:ITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ESUM EXPENDITURE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
* SOLID WASTE ABATEMENT 312,709 317,824 339,958 333,849 322,865
DRUG & GAMBLING FORFEIT
* SUPPLIES 7,227 10,471 0 0 0
OTHER SERVICES & CHARGES 723 0 0 0 0
• CAPITAL OUTLAY 4,105 6,128 0 0 0
OTHER FINANCING USES 0 0 0 0 0
r DRUG & GAMBLING FORFEIT 12,055 16,599 0 0 0
HOUSING REVITALIZATION
* OTHER SERVICES & CHARGES 0 0 0 0 0
CAPITAL OUTLAY 0 0 0 0 0
* OTHER FINANCING USES 0 0 0 0 250,000
* HOUSING REVITALIZATION 0 0 0 0 250,000
CHEMICAL ASSESS. TEAM
PERSONAL SERVICES 9,990 10,741 0 0 0
* SUPPLIES 4,266 5,702 0 0 0
OTHER SERVICES & CHARGES 24,690 22,693 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
* CHEMICAL ASSESS. TEAM 38,946 39,136 0 0 0
F.C.C. DONATIONS
SUPPLIES 0 3,607 0 0 0
* CAPITAL OUTLAY 2,608 11,799 0 0 0
* F.C.C. DONATIONS 2,608 15,406 0 0 0
POLICE ACTIVITY FUND
CAPITAL OUTLAY 0 0 0 0 0
• OTHER FINANCING USES 0 271,126 303,400 303,400 345,195
** POLICE ACTIVITY FUND 0 271,126 303,400 303,400 345,195
1,125,044 1,386,106 1,143,262 1,137,423 1,236,096
135
SPECIAL REVENUE FUNDS
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Cable TV Fund $ 148,239 $ 127,400 ($20,839) (14.06%)
Grant Management 351,665 190,636 (161,029) (45.79%)
Solid Waste Abatement 321,478 322,865 1,387 0.43%
Monthly Drop Off 18,480 0 (18,480) (100.00%)
Housing Revitilization 0 250,000 250,000 100%
Police Activity Fund 303,400 345,195 41,795 13.78%
Total $ 1,143,262 $ 1,236,096 $92,834 8.12%
136
•
CABLE TV FUND
The Cable TV Fund provides support for the Fridley Municipal Television Channel 17,
public access to the Cable Television system, and the activity of the Cable Television and
Telecommunications Commission. All regular City Council, Appeals Commission,
Planning Commission, and HRA meetings are shown live on Channel 17 and reran
several times during the following week. Channel 17 staff also produces "Call on the
Council", a live call in show featuring one of the City Council members. In addition,
Channel 17 staff provides an electronic community bulletin board, produce original
programming, assist all City departments with their audio-video needs, and cable cast
programs produced by other sources. The Cable TV Fund also provides equipment
necessary for the operations of Channel 17.
The Cable TV Fund provides major support for the activities of the Fridley Public Access
channel. The operator of the Fridley Public access is contracted by the City of Fridley.
The contract is paid out of the Cable TV Fund. Fridley Public Access assists Fridley
residents who wish to learn how to use video equipment and produce programs. It also
provides opportunities for residents to cable cast their programs over Channel 15.
The Cable Television and Telecommunications Commission advises and assists the City
Council and the City Manager relating to all matters affecting the cable television and
telecommunications systems in the City. The Commission assists with the franchise
negotiations, monitors compliance with franchise requirements, and receives reports from
the cable company as required by the franchise ordinance.
The Cable TV Fund also provides basic cable TV service for: Cable Commissioners, City
Council members, City Manager, and the Cable Administrator.
137
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
225 Cable
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Renegotiate Franchise with Time Warner Cable
ACTIVITIES
1a Continue negotiations with Time Warner
Cable
1 b Hold all Public Hearings and Readings
before the City Council
1c Finalize Franchise/Cable Ordinance By May 1,2003
OBJECTIVE#2
Research Viability of webstreaming of Municipal
Television programming
ACTIVITIES
2a Pole Website visitors to determine if they Place questionnaire on
would us webstreaming and what programming City's Website by
they would find useful January 31,2003
2b Research other Metro Area Municipalities to
determine how many staff hours are needed,
the extent that they webstream,how many hits
they receive,and what the end user is doing
with the video. May-03
2c Determine to what extent webstreaming
should be utilized(Streaming of channel vs.
User interactive) Oct-03
2d Work with MIS to determine equipment
needs and cost,determine number of users
served at a time Nov-03
2e Prepare report for City Manager and City
Council determining the need and extent of
webstreaming of Municipal Television Channel Dec-03
138
CABLE TELEVISION FUND
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $91,589 $97,360 $5,771 6.30%
Supplies 4,150 4,150 0 0%
Other Services/Charges 25,500 25,890 390 1.53%
Capital Outlay 27,000 0 (27,000) (100.00%)
Other Financing Uses 0 0 0 0%
Total $ 148,239 I $ 127,400 I ($20,839)1 (14.06%)
Personal Services
1. The increase represents a market rate increase for the Media Specialist that was granted in
2002. It also reflects a 2% COLA.
Supplies
Other Services/Charges
Capital Outlay
1. The big difference between the 2003 budget and the 2002 budget is the absence of capital
outlay expenditures. We have$27,000 budgeted for 2002 and nothing budgeted for 2003.
139
09/27/02 BUDGET 2003
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CITY CHANNEL
4101 FULL TIME EMPLOYEE - REG 6,255 27,789 33,877 33,877 38,669
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4104 TEMPORARY EMPLOYEE - REG 21,811 1,306 0 0 0
4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0
4107 ADMINISTRATIVE CHARGES 24,000 25,000 49,370 49,370 49,370
4112 EMPLOYEE LEAVE 3,394 4,488 0 0 0
4120 MEDICARE CONTRIBUTION 453 483 488 488 552
4121 PERA CONTRIBUTION 1,614 1,723 1,883 1,883 2,138
4122 FICA CONTRIBUTIONS 1,938 2,065 2,088 2,088 2,359
4131 HEALTH INSURANCE 3,256 3,266 3,535 3,535 3,706
4132 DENTAL INSURANCE 180 173 181 181 180
4133 LIFE INSURANCE 44 48 48 48 48
4140 UNEMPLOYMENT COMPENSATION 0 0 0 0 0
4150 WORKERS COMPENSATION 134 181 119 119 338
* PERSONAL SERVICES 63,079 66,522 91,589 91,589 97,360
4220 OFFICE SUPPLIES 61 0 50 50 50
4221 OPERATING SUPPLIES 2,347 797 3,000 3,000 3,000
4222 FOR REPAIR & MAINTENANCE 541 561 100 100 100
4225 SMALL TOOL & MINOR EQUIP 319 456 1,000 1,000 1,000
* SUPPLIES 3,268 1,814 4,150 4,150 4,150
4330 PROFESSIONAL SERVICES 0 1,500 605 605 620
4331 DUES & SUBSCRIPTIONS 615 1,270 1,210 1,480 1,625
4332 COMMUNICATION 352 312 454 454 395
4333 TRANSPORTATION 182 508 350 350 400
4334 ADVERTISING 612 0 1,000 1,000 1,000
4335 PRINTING & BINDING 101 94 79 79 60
4336 INSURANCE-NON PERSONNEL 1,062 1,103 1,126 1,126 1,090
4337 CONFERENCES AND SCHOOLS 1,072 538 1,250 1,250 900
4340 SERVICE CONTRACT-NON PROF 9,356 10,748 13,826 13,826 14,200
4341 RENTALS 0 0 100 100 100
4350 PMTS TO OTHER AGENCIES 4,995 4,110 5,500 5,500 5,500
* OTHER SERVICES & CHARGES 18,347 20,183 25,500 25,770 25,890
4540 MACHINERY 0 0 0 0 0
4560 FURNITURE & FIXTURES 44,704 0 27,000 27,000 0
* CAPITAL OUTLAY 44,704 0 27,000 27,000 0
4720 OPERATING TRANSFERS 0 0 0 0 0
* OTHER FINANCING USES 0 0 0 0 0
** CITY CHANNEL 129,398 88,519 148,239 148,509 127,400
140
GRANT MANAGEMENT FUND
The Grant Management Fund accounts for grants received from a variety of
governmental agencies. In most cases, grant funds are provided on a reimbursement
basis following proper documentation of expenditures, however, in some cases the
money is provided in advance to be spent on specific activities outlined in the grant.
The grant programs the City will be participating in during 2003, include Section 8
Housing, Community Development Block Grants, Chore Services, Planning Grants from
the Met Council, and Minnesota Investment Fund grants from the Department of Trade
and Economic Development.
141
GRANT MANAGEMENT FUND
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount ok
Personal Services $219,060 $ 181,565 ($37,495) (17.12%)
Supplies 815 275 (540) (66.26%)
Other Services/Charges 131,790 8,796 (122,994) (93.33%)
Capital Outlay 0 0 0 0%
Other Financing Uses 0 o 0 0%
Total $351,665 I $ 190,636i ($ 161,029)1 (45.79%)
Personal Services
1. The salaries line item includes funding for one police officer,Jeff Guest, and a youth
specialist,Jim Marshall. Projected expenditures for the two are$82,650.
2. This budget also includes $67,435 in temporary employee salaries. This amount includes
$37,092.34 for our Section 8 Housing Coordinator, $12,574.81 for our Section 8 Housing
Assistant, and $17,766 for our Handiworks Coordinator.
3. Local contributions toward these grant-funded personnel amount to$48,117.27. The bulk of
this contribution, $40,628.88, is for the two Police Department personnel. The remainder,
$7,488.39 is for the Handiworks Coordinator. We covered this amount by making a transfer
from the Liquor Fund.
Supplies
Other Services/Charges
1. While the 2002 budget included $125,000 for CDBG-funded programs,we have not budgeted
anything for 2003. We do anticipate, however, that we will apply for an estimated$250,000
in CDBG funding for 2003.
Capital Outlay
142
09/27/02 BUDGET 2003
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
GRANT MANAGEMENT FUND
4101 FULL TIME EMPLOYEE - REG 59,550 154,565 85,881 85,881 82,650
4102 FULL TIME EMPLOYEE - OT 10,837 6,644 0 0 0
4104 TEMPORARY EMPLOYEE - REG 111,243 100,422 97,662 97,662 67,435
4112 EMPLOYEE LEAVE 11,392 15,089 0 0 0
4120 MEDICARE CONTRIBUTION 2,798 2,936 2,734 2,734 2,163
4121 PERA CONTRIBUTION 12,608 12,641 11,788 11,788 10,153
4122 FICA CONTRIBUTIONS 7,371 8,679 9,069 9,069 9,305
4131 HEALTH INSURANCE 14,952 13,052 3,535 3,535 7,412
4132 DENTAL INSURANCE 541 372 180 180 180
4133 LIFE INSURANCE 137 141 145 145 48
4134 CASH BENEFITS 726 4,898 5,616 5,616 0
4150 WORKERS COMPENSATION 3,529 2,126 2,450 2,450 2,219
* PERSONAL SERVICES 235,684 321,565 219,060 219,060 181,565
4212 FUELS & LUBES 0 0 0 0 0
4220 OFFICE SUPPLIES 381 108 740 740 200
4221 OPERATING SUPPLIES 10,818 28,322 75 75 75
4225 SMALL TOOL & MINOR EQUIP 0 5,824 0 0 0
4229 WORK ORDER TRANSFER-PARTS 0 0 0 0 0
* SUPPLIES 11,199 34,254 815 815 275
4330 PROFESSIONAL SERVICES 113,743 132,710 0 0 0
4331 DUES & SUBSCRIPTIONS 30 20 0 0 0
4332 COMMUNICATION 2,639 2,818 2,404 2,404 2,695
4333 TRANSPORTATION 685 3,351 400 400 400
4334 ADVERTISING 0 492 0 0 0
4335 PRINTING & BINDING 1,225 1,463 600 600 1,015
4337 CONFERENCES AND SCHOOLS 555 565 0 0 0
4340 SERVICE CONTRACT-NON PROF 243,431 115,520 3,386 3,386 3,386
4341 RENTALS 0 10 0 0 0
4346 MISCELLANEOUS 0 0 0 0 1,300
4350 PMTS TO OTHER AGENCIES 2,976 7,322 125,000 125,000 0
* OTHER SERVICES & CHARGES 365,284 264,271 131,790 131,790 8,796
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4540 MACHINERY 0 0 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
4720 OPERATING TRANSFERS 0 7,331 0 0 0
4727 OP TRNSFR TO HRA FRM CITY 3,420 0 0 0 0
* OTHER FINANCING USES 3,420 7,331 0 0 0
** GRANT MANAGEMENT FUND 615,587 627,421 351,665 351,665 190,636
143
SOLID WASTE ABATEMENT FUND
The Solid Waste Abatement Fund was created in 1991 to account for the City's programs
and projects associated with solid waste abatement. These include the City's curbside
recycling pickup program and the operation of the yard waste transfer site. Funding
comes from State SCORE funds through Anoka County and fees charged through the
utility billing system and at the yard waste transfer site.
144
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
237 Solid Waste Abatement 00 Solid Waste Abatement 00
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Achieve 100%of County Recycling Goal 2402 tons(est.)
ACTIVITIES
la Meet all requirements of County Funding Conduct one direct $1,700 for postage SCORE/
Agreement mailing to residents (BFI pays printing SWAP
costs)
Conduct at least two $500 for props and SCORE/
public presentations per prizes SWAP
year
Include a recycling article $1,500 for one extra SCORE/
in each issue of the City page in the City SWAP
Newsletter Newsletter
lb Promote awareness of recycling drop off Include inserts in utility $1,000 for printing SCORE!
options bills SWAP
1c Improve recycling awareness at apartment Conduct an annual $1,600 for postage SCORE!
buildings mailing to individual and printing SWAP
apartment residents
Conduct an annual $50 for postage SCORE/
mailing to apartment SWAP
owners
Conduct semi-annual None
inspection of services
1d Utilize all low-cost options to conduct At minimum,2 $500 for props, SCORE/
environmental education community billboard handouts,and SWAP
messages,6 cable tv prizes
presentations,24-hr
recycling recording,FIL,
web site,Remodeling
Fair,&SNC events
OBJECTIVE#2
Meet State legislative requirements related to waste management
ACTIVITIES
2a Expand City park recycling efforts Contract for recycling $3,000 in monthly SCORE/
services at all parks with service fees and SWAP
buildings youth group
reimbursements
2b Improve recycling efforts in City buildings Recycle at least 50%of None Absorbed
waste
145
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
237 Solid Waste Abatement 00 Solid Waste Abatement 00
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#3
Increase solid waste reduction
ACTIVITIES
3a Promote deconstruction options in City Follow Deconstruction Est.$150 per HRA
Resolution set by Council property fee
&make printed materials
available at Building
Permit counter
3b Participate in State waste reduction campaign Attend OEA meetings $0(Use City
and use available newsletter or other
materials no cost means)
3c Evaluate the continuance of municipal yard Evaluate cost vs. $10,000 SCORE/
waste transfer site participation in service SWAP
3d Provide drop off opportunity for bulky recyclable Increase drop off weights $20,000 SCORE/
items from precious year SWAP
OBJECTIVE#4
Continue to maintain cost-effective programs
ACTIVITIES
4a Evaluate costs vs.tonnages of each material Cost of service should $0 expected SCORE/
collected or proposed to be added to curbside not exceed budget SWAP
service
4b Pursue possible partnerships with County of Work cooperatively with N/A
other communities in order to reduce costs neighboring cities
4c Evaluate level of fees charged for recycling Raise fees if revenues N/A
program services are not keeping up with
level of expenses
4d Evaluate cost vs.tonnages of each commodity Cost per ton should be N/A
collected at monthly drop off days less that$200
OBJECTIVE#5
Protect quality of ground and surface water
ACTIVITIES
146
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
237 Solid Waste Abatement 00 Solid Waste Abatement 00
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
5a Monitor effectiveness of Moore Lake shoreline Examine impact on park 50%match Planning
buffer project and expand project if success is maintenance demands requirement
demonstrated and proceed accordingly
5b Perform testing of Moore Lake water quality Maintain fair water quality $1,600 Planning
standards
5c Monitor Wellhead Protection Planning process Final plan due Feb.2003 ? Engineering
5d Administer Phase II CWP grant and other Meet all requirements of $48,106 cash and General Fund
grants related to Springbrook Watershed the grant program without $66,000 in-kind
Project over expending funds contributions
5e Begin applying for additional grant funds for Meet all match In-kind staff Absorbed
Springbrook Watershed project if needed requirements with commitments
existing City match
commitments
5f Educate public regarding State lawn fertilizer 2 newsletter articles and None Absorbed
restrictions 1 cable TV PSA during
the year
OBJECTIVE#6
Preserve Fridley's natural resources
ACTIVITIES
6a Pursue grants or student research projects that Consider programs,like None Absorbed
would compliment the goals of our the U of M college of
Comprehensive Plan Natural Resources
Capstone Course project,
or projects that we
become aware of
throughout the year
147
SOLID WASTE ABATEMENT FUND
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $62,578 $69,547 $6,969 11.14%
Supplies 15,750 4,850 (10,900) (69.21%)
Other Services/Charges 243,150 248,468 5,318 2.19%
Capital Outlay 0 0 0 0%
Other Financing Uses 0 0 0 0%
Total $321,478 I $322,865 I $ 1,387 I 0.43%
Personal Services
1. The amount listed reflects the"market rate"bump that we gave our Recycling Coordinator
in 2002. The increase over this year's budgeted salary is $5,800.
Supplies
1. The operating supply line item does not include recycling containers for City parks. The
$11,000 for these items was budgeted in the 2002 budget.
Other Services/Charges
1. We have reduced postage costs by$1,920. This is attributable to our ability to include
recycling literature in the utility bills.
2. We have eliminated $1,800 for additional pages in the City newsletter that are dedicated to
recycling.
3. An additional $1,700 has been removed from the printing line item The money would have
funded one city-wide mailing.
4. The budget anticipates an additional $10,944, or 4.7%for collection of recyclables. This
includes$3,100 for parks collection.
Capital Outlay
148
09/27/02 BUDGET 2003
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
SOLID WASTE ABATEMENT
4101 FULL TIME EMPLOYEE - REG 31,479 36,998 44,283 43,788 52,104
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4104 TEMPORARY EMPLOYEE - REG 4,622 1,858 3,780 3,384 1,094
4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0
4112 EMPLOYEE LEAVE 5,245 5,471 0 0 0
4120 MEDICARE CONTRIBUTION 505 551 601 601 771
4121 PERA CONTRIBUTION 1,902 2,254 2,567 2,567 2,934
4122 FICA CONTRIBUTIONS 2,161 2,355 2,569 2,569 3,298
4131 HEALTH INSURANCE 5,812 5,924 8,484 6,144 8,909
4132 DENTAL INSURANCE 0 0 0 0 180
4133 LIFE INSURANCE 44 48 48 48 48
4150 WORKERS COMPENSATION 242 219 246 246 209
* PERSONAL SERVICES 52,012 55,678 62,578 59,347 69,547
4220 OFFICE SUPPLIES 0 5 150 150 150
4221 OPERATING SUPPLIES 2,496 4,638 15,400 4,200 4,700
4222 FOR REPAIR & MAINTENANCE 0 0 200 200 0
* SUPPLIES 2,496 4,643 15,750 4,550 4,850
4330 PROFESSIONAL SERVICES 0 178 105 105 120
4331 DUES & SUBSCRIPTIONS 207 228 255 255 260
4332 COMMUNICATION 5,039 1,959 3,950 3,950 2,030
4333 TRANSPORTATION 245 295 575 575 350
4334 ADVERTISING 1,793 2,047 4,300 4,300 2,500
4335 PRINTING & BINDING 5,508 1,641 2,600 2,600 900
4336 INSURANCE-NON PERSONNEL 2,076 2,028 2,201 2,201 2,500
4337 CONFERENCES AND SCHOOLS 494 185 1,100 1,100 800
4338 UTILITY SERVICES 0 0 0 0 0
4340 SERVICE CONTRACT-NON PROF 221,904 223,739 228,064 232,346 239,008
4341 RENTALS 0 0 0 0 0
4346 MISCELLANEOUS 0 0 0 0 0
* OTHER SERVICES & CHARGES 237,266 232,300 ' 243,150 247,432 248,468
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** SOLID WASTE ABATEMENT 291,774 292,621 321,478 311,329 322,865
149
MONTHLY DROP OFF
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $0 $0 $0 0%
Supplies 1,000 0 (1,000) (100.00%)
Other Services/Charges 17,480 0 (17,480) (100.00%)
Capital Outlay 0 0 0 0%
Other Financing Uses 0 0 0 0%
Total $ 18,480 I $0 j ($ 18,480)1 (100.00%)
Personal Services
Supplies
Other Services/Charges
1. We are proposing to eliminate the problem materials drop off days from the budget. Had we
budgeted for these items, costs would have been $27,750.This compares with budgeted
expenditures of$18,140 for 2002.
2. Since we are limited by the Charter in raising our recycling fee,we will be using $40,005
from our"Closed Bond Fund"to cover recycling costs. If we were to continue the drop off
program,that deficit would increase to$65,255.
3. There is some possibility that we may be able to achieve economies of scale by joining with
Spring Lake Park to provide the drop off service. Should that happen, staff will review this issue
with Council again at a later date.
4. Eliminating the drop off program forces residents to make arrangements with their haulers to
collect items like television sets and refrigerators.
Capital Outlay
150
09/27/02 BUDGET 2003
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
MONTHLY DROP OFF
4221 OPERATING SUPPLIES 68 0 1,000 1,000 0
* SUPPLIES 68 0 1,000 1,000 0
4330 PROFESSIONAL SERVICES 0 235 0 0 0
4332 COMMUNICATION 1,789 3,455 1,680 1,680 0
4333 TRANSPORTATION 0 0 0 0 0
4334 ADVERTISING 2,229 1,293 500 500 0
4335 PRINTING & BINDING 0 4,072 1,200 1,200 0
4340 SERVICE CONTRACT-NON PROF 16,849 16,148 14,100 18,140 0
4346 MISCELLANEOUS 0 0 0 0 0
* OTHER SERVICES & CHARGES 20,867 25,203 17,480 21,520 0
** MONTHLY DROP OFF 20,935 25,203 18,480 22,520 0
I
151
HOUSING REVITALIZATION FUND
This Fund was established in 1994 in response to Council's "A"priority of implementing
a variety of housing revitalization and redevelopment programs.
The intent of the fund is to provide monies for projects which are necessary for
maintaining or improving property values in the City's neighborhoods.
152
HOUSING REVITILIZATION FUND
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount %
Personal Services $0 $0 $0 0%
Supplies 0 0 0 0%
Other Services/Charges 0 0 0 0%
Capital Outlay o 0 0 0%
Other Financing Uses 0 250,000 250,000 100%
Total $0 I $250,000 I $250,000 I 100%
Personal Services
Supplies
Other Services/Charges
Capital Outlay
Other Financing Uses
153
09/27/02 BUDGET 2003
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
HOUSING REVITALIZATION
4330 PROFESSIONAL SERVICES 0 0 0 0 0
4338 UTILITY SERVICES 0 0 0 0 0
4340 SERVICE CONTRACT-NON PROF 0 0 0 0 0
4350 PMTS TO OTHER AGENCIES 0 0 0 0 0
* OTHER SERVICES & CHARGES 0 0 0 0 0
4510 LAND 0 0 0 0 0
4520 BUILDING 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
4720 OPERATING TRANSFERS 0 0 0 0 250,000
* OTHER FINANCING USES 0 0 0 0 250,000
** HOUSING REVITALIZATION 0 0 0 0 250,000
I
I
' I
154
POLICE ACTIVITY FUND
The Police Activity Fund was established in 2000 to manage the return of the excess
funding from the Police Consolidation account to the local jurisdiction. Fridley received
$2,242,586.
Per resolution 25-2000, this money may be used for providing extended funding for:
- police personnel originally funded through federal grants,
- capital outlay and
- information technology.
155
POLICE ACTIVITY FUND
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $o $o $0 0%
Supplies 0 0 0 0%
Other Services/Charges 0 0 0 0%
Capital Outlay 0 0 0 0%
Other Financing Uses 303,400 345,195 41,795 13.78%
Total $303,400 I $345,195 $41,795 I 13.78%
Personal Services
Supplies
Other Services/Charges
Capital Outlay
Other Financing Uses
1. The$345,195.11 that will be transferred to the General Fund includes funding for police youth
outreach ($112,259.44),the local share of grant funded police employees and previously grant
funded police employees($165,801.73)and police technology(mostly IS)costs ($67,133.94).
156
09/27/02 BUDGET 2003
CITY OF FRIDLEY SPECIAL REVENUE FUNDS
200ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
POLICE
4530 IMPROVE OTHER THAN BLDG 0 0 0 0 0
4540 MACHINERY 0 0 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
4720 OPERATING TRANSFERS 0 271,126 303,400 303,400 345,195
* OTHER FINANCING USES 0 271,126 303,400 303,400 345,195
** POLICE 0 271,126 303,400 303,400 345,195
1,125,044 1,386,106 1,143,262 1,137,423 1,236,096
157
BUDGET 2003
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158
CAPITAL PROJECTS FUNDS
Capital Projects Funds are used to account for the resources expended to acquire
permanent or long-term assets. These funds are established to provide special
accounting for bond proceeds, grants and contributions designated for the acquisition of
capital assets.
Capital Projects Funds provide a formal mechanism which enables administrators to
ensure that revenues designated for specific purposes are properly used.
Capital Improvement Fund
This fund is used to account for monies received from property taxes, state aids, interest
income and contributions that are used to finance major improvements and the
acquisition of assets that require a large capital outlay. This fund is broken down into
three separate divisions; General, Streets, and Parks.
The City prepares a separate five year Capital Improvement Plan which details the
proposed use of these funds. It is included in this section.
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BUDGET 2003
CAPITAL IMPROVEMENT FUND
Fund Balance Summary
Fund
408 Capital Improvement Funds
ESTIMATE
DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET
2000 2001 2002 12/31/02 2003
CAPITAL PROJECTS FUNDS:
CAPITAL IMPROVEMENT FUND:
Fund Balance January 1 5,311,061 4,971,191 4,155,566 3,98.1,883 6,376,026
Revenues&Transfers 1,208,326 555,368 3,437,943 3,437,943 469,165
Total Available 6,519,387 5,526,559 7,593,509 7,419,826 6,845,191
Less: Expenditures&Transfers 1,548,196 1,544,676 1,043,800 1,043,800 450,100
Fund Balance December 31 4,971,191 3,981,883 6,549,709 6,376,026 6,395,091
159
1
10/04/02 BUDGET 2003
CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS
408RSUM REVENUE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CAPITAL IMPROVEMENT FUND
408-0000-334.25-00 ALL OTHER STATE GRANTS 0 0 0 0 0
408-0000-361.10-00 FROM COUNTY - CURRENT 1,447 1,206 0 0 0
408-0000-362.10-00 INTEREST EARNINGS-INVEST 153,844 50,074 86,072 86,072 20,000
408-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 9,474- 6,471 0 0 0
408-0000-361.15-00 FROM COUNTY - DELINQUENT 103 0 0 0 0
408-0000-362.30-00 GENERAL CONTRIB/DONATIONS 500 0 0 0 0
408-0000-362.41-00 INSURANCE REIMBURSEMENT 0 0 0 0 0
408-0000-362.61-00 MISCELLANEOUS REVENUE 28,585 0 0 0 0
408-0000-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 0
* CAPITAL IMPROVEMENT FUND 175,005 57,751 86,072 86,072 20,000
STREETS
408-0006-334.19-00 MUN STATE AID ST-CONSTRUC 659,615 0 0 0 0
408-0006-334.25-00 ALL OTHER STATE GRANTS 32,170 0 0 0 0
408-0006-362.10-00 INTEREST EARNINGS-INVEST 89,415 100,544 290,716 290,716 160,000
408-0006-362.10-05 UNREALZD GAIN/LOSS ON INV 0 0 0 0 0
408-0006-392.01-00 TRANSFER FROM OTHER FUNDS 336,164 205,654 2,900,000 2,900,000 100,000 ,
* STREETS 1,117,364 306,198 3,190,716 3,190,716 260,000
PARKS
408-0007-311.10-00 CURRENT AD VALOREM 70,744 74,682 90,718 90,718 94,165
408-0007-311.20-00 DELINQUENT AD VALOREM 813 159 0 0 0
408-0007-334.02-00 HOMESTEAD/AG CREDIT AID 15,000 15,000 0 0 0
408-0007-362.10-00 INTEREST EARNINGS-INVEST 126,520 67,313 40,437 40,437 65,000
408-0007-362.10-05 UNREALZD GAIN/LOSS ON INV 0 0 0 0 0
408-0007-362.30-00 GENERAL CONTRIB/DONATIONS 0 0 0 0 0
408-0007-362.31-00 PARK FEES 24,242 34,265 30,000 30,000 30,000
408-0007-362.61-00 MISCELLANEOUS REVENUE 14,803 0 0 0 0
408-0007-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 0
* PARKS 252,122 191,419 161,155 161,155 189,165
** CAPITAL IMPROVEMENT FUND 1,544,491 555,368 3,437,943 3,437,943 469,165
160
10/04/02 BUDGET 2003
CITY OF FRIDLEY CAPITAL IMPROVEMENT FUND
408ESUM EXPENDITURE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CAPITAL IMPROVEMENT FUND-Ge,e.ra1
* SUPPLIES 5,347 3,348 0 0 0
* OTHER SERVICES & CHARGES 39,256 8,466 0 0 0
* CAPITAL OUTLAY 98,139 450,009 713,000 713,000 105,000
* OTHER FINANCING USES 0 0 0 0 0
** CAPITAL IMPROVEMENT FUND 142,742 461,823 713,000 713,000 105,000
STREETS
* OTHER SERVICES & CHARGES 169 0 0 0 0
* ' CAPITAL OUTLAY , 0 0 0 0 0
* OTHER FINANCING USES 1,519,192 907,655 140,000 140,000 192,000
** STREETS 1,519,361 907,655 140,000 140,000 192,000
PARKS
* SUPPLIES 0 16,761 0 0 0
* OTHER SERVICES & CHARGES 189 70,469 0 0 0
* CAPITAL OUTLAY 222,065 87,836 190,800 190,800 153,100
** PARKS 222,254 175,066 190,800 190,800 153,100
*** * 1,884,357 1,544,544 1,043,800 1,043,800 450,100
161
CAPITAL IMPROVEMENT FUND
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
General $713,000 $ 105,000 ($608,000) (85.27%)
Streets 140,000 192,000 52,000 37.14%
Parks 190,800 153,100 (37,700) (19.76%)
Total $ 1,043,800 $450,100 I ($593,700)1 (56.88%)
General
1. Resurface Muni Garage Asphalt Area $75,000
2. Construct Impound Lot(paved &fenced) 30,000
TOTAL: $105,000
Streets
1. 2003 Street Reconstruction Program Ward 1 $50,000
2. 2003 Sealcoat Program (Area 6) 100,000
3. Biking/Walkway 7th St(61st to 53rd) 42,000
TOTAL: $192,000
Parks
1. Court Surfacing/Overlays $61,000
2. Park Furnishings-Replacements 6,100
3. Fencing Repairs 20,000
4. SNC Carpet Replacement 11,000
5. Portable Bleachers 35,000
6. SNC Amphitheater Replacement 5,000
7. Community Park Scoreboard Controls 15,000
TOTAL: $153,100
TOTAL GENERAL CAPITAL IMPROVEMENTS 450100
162
10/04/02 BUDGET 2003
CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS
408ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CAPITAL IMPROVEMENT FUND
GederAl
4221 OPERATING SUPPLIES 3,614 3,031 0 0 0
4222 FOR REPAIR & MAINTENANCE 1,733 317 0 0 0
* SUPPLIES 5,347 3,348 0 0 0
4330 PROFESSIONAL SERVICES 0 5,676 0 0 0
4333 TRANSPORTATION 0 12 0 0 0
4334 ADVERTISING 113 120 0 0 0
4340 SERVICE CONTRACT-NON PROF 39,143 2,658 0 0 0
4350 PMTS TO OTHER AGENCIES 0 0 0 0 0
1
* OTHER SERVICES & CHARGES 39,256 8,466 0 0 0
4520 BUILDING 0 0 0 0 0
4530 IMP OTHER THAN BUILDING 10,433 155,415 713,000 713,000 105,000
4540 MACHINERY 23,478 294,594 0 0 0
4560 FURNITURE & FIXTURES 64,228 0 0 0 0
* CAPITAL OUTLAY 98,139 450,009 713,000 713,000 105,000
4720 OPERATING TRANSFERS 0 0 0 0 0
* OTHER FINANCING USES 0 0 0 0 0
** CAPITAL IMPROVEMENT FUND 142,742 461,823 713,000 713,000 105,000
163
10/04/02 BUDGET 2003
CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS
408ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
STREETS
4330 PROFESSIONAL SERVICES 169 0 0 0 0
4334 ADVERTISING 0 0 0 0 0
4340 SERVICE CONTRACT-NON PROF 0 0 0 0 0
* OTHER SERVICES & CHARGES 169 0 0 0 0
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
I
4720 OPERATING TRANSFERS 1,519,192 907,655 140,000 140,000 192,000
* OTHER FINANCING USES 1,519,192 907,655 140,000 140,000 192,000
** STREETS 1,519,361 907,655 140,000 140,000 192,000 ,
I
164
10/04/02 BUDGET 2003
CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS
408ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
PARKS
4221 OPERATING SUPPLIES 0 3,195 0 0 0
4222 FOR REPAIR & MAINTENANCE 0 13,566 0 0 0
* SUPPLIES 0 16,761 0 0 0
4330 PROFESSIONAL SERVICES 0 0 0 0 0
4334 ADVERTISING 189 0 0 0 0
4340 SERVICE CONTRACT-NON PROF 0 70,469 0 0 0
4346 MISCELLANEOUS 0 0 0 0 0
4350 PMTS TO OTHER AGENCIES 0 0 0 0 0
* OTHER SERVICES & CHARGES 189 70,469 0 0 0
4520 BUILDING 2,420 49,686 0 0 0
4530 IMP OTHER THAN BUILDING 217,886 38,150 190,800 190,800 153,100
4560 FURNITURE & FIXTURES 1,759 0 0 0 0
* CAPITAL OUTLAY 222,065 87,836 190,800 190,800 153,100
** PARKS 222,254 175,066 190,800 190,800 153,100
*** CAPITAL IMPROVEMENT FUND 1,884,357 1,544,544 1,043,800 1,043,800 450,100
165
BUDGET 2003
City of Fridley
State of Minnesota
Five Year Capital Improvement Plan
The 5-Year Capital Improvement Plan is a comprehensive list of improvements identified to meet the needs
of the City for the next 5 years. A"Capital Improvement"is defined as a major expenditure of public funds
for the acquisition, construction or replacement of a needed physical facility or major asset to support the
City's infrastructure. The Capital Plan's objective is to provide an organized information schedule to the City
Council for making policy decisions so that projects can be better evaluated against community needs and
the community's ability to pay.
Each year the City revises the plan document,which includes detailed information for all projects proposed
for the future with emphasis on the forthcoming year. The plan sets forth the proposed schedule of specific
projects by year,and the estimated cost. Annually, the council approves the following year's program thru
the budgeting process. The plan is broken down as follows:
Capital Improvements Plan
General Capital Improvements
Street Capital Improvements
Parks Capital Improvements
Utility Funds Improvements Plan
Water Capital Improvements
Sewer Capital Improvements
Storm Water Capital Improvements
Funds for the General Capital Improvements are obtained annually through interest income. The Street
Capital Improvement fund annually receives Municipal State Aid Disbursement Funds plus interest income.
Funds for the Capital Improvements are also established annually through property taxes,state aids,
interest income and fees that are obtained through the platting and lot split process.
The Water, Sewer, and Storm Water Capital funding occurs as a function of each of the funds within the
enterprise group of accounts.
The Capital Improvement Plan is incorporated into the annual budget through the Capital Improvement Fund
(General, Streets, and Park Improvements), and the Utility Funds (Water,Sewer and Storm Water)budgets.
166
CAPITAL IMPROVEMENT PLAN-2003
GENERAL:
1. Resurface Municipal Garage Asphalt Area
The Municipal Garage asphalt area has not been resurfaced since installation in the early 1970's. Many areas are needing
maintenance yearly to keep the surface from deterioration. The cost is budgeted for $75,000 to resurface the area.
Resurfacing will be delayed until after construction of the Municipal Garage office expansion to coordinate with site
restoration. This project was rescheduled from year 2002 to 2003.
2. Construction Impound Lot-Municipal Garage
Improve the parking area at the Municipal Garage for vehicles impounded by the Police Department. This area would
include asphalt paving with new fencing to secure the vehicles awaiting release or sale of the vehicles. The approximate
cost is$30,000 to improve the impound lot area.
STREETS:
1. 2003 Street Reconstruction Program-Ward 1
The 2003 street reconstruction program proposes to rebuild the streets in the areas to be determined by neighborhood
meetings in the summer of 2002. The project will consist of new concrete curb and gutter,new base and asphalt surface
plus necessary utility repairs. Utility repairs and upgrades will be paid from the other funds. The total estimated
construction cost for the street reconstruction is$600,000. The net cost from the street fund is$50,000.
2. 2003 Sealcoating Program(Area 6)
Sealcoat area No.6,generally in the west-central section of the City. It is bounded by Mississippi street on the north,the
BNSF RR tracks on the west, I694 to University Ave to 615` Ave. to 7th street completes the boundary. This is
approximately 150,000 square yards of street sealcoating with an estimated budget of$100,000.
3. Bikeway/Walkway-7th Street(615`Avenue to 53rd Avenue)
Continue the bikeway/walkway system south on 7th Street from 6155 Avenue to 53`d Avenue. The estimated cost for
construction is$42,000.
PARKS:
1. Court Resurfacing/Overlays
Court resurfacing is needed on the City's basketball and tennis courts with a color coating material. Color coating
material needs to be replaced every 3-4 years in order to keep the tennis courts in acceptable playing condition. Courts
to be color coated are determined annually by the Park Maintenance supervisor and the Recreation Director. Also,some
tennis courts will require asphalt overlays to protect the surfaces from deterioration. The cost is estimated at$61,000.
2. Park Furnishings/Replacements
Consists of selective replacement of picnic tables and park benches throughout the City parks. The estimated cost is
$6,100.
3. Fencing Repairs
Fencing repairs are needed throughout the park system. The areas needing the repairs are determined annually by the
Park Maintenance supervisor and the Recreation Director. The cost estimate is$20,000.
167
4. SNC Carpet Replacement(Springbrook NC)
Replace the worn out and deteriorated carpet in the offices and general public areas of the Nature Center with new
upgraded carpet. This will improve the general appearance of the Center and reduce maintenance cost. The estimated
cost is$11,000.
5. Portable Bleachers
Purchase portable bleachers to be moved easily by maintenance personnel for special events and tournaments throughout
the Fridley parks. The new bleachers will comply to the new bleachers safety regulation and requirements. The cost is
$35,000.
6. SNC Amphitheater Replacement(Springbrook NC)
Replace the worn out and deteriorated outdoor wooden amphitheater. The existing structure has been removed due to
the poor and unsafe condition. The estimated cost for replacement is$5,000.
7. Community Park Scoreboard Controls
The new electronic scoreboard controls allows the umpires to control the scores from the field. This eliminates the need
to hire score keepers at this location. The total cost is$15,000.
168
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9118/02
State of Minnesota
General Capital Improvements
2002
Beginning Balance $ 1,118,958
Revenues Interest Income 55.948
Total Revenues $55,948
Funds Available 1,174,906
Projects Upgrade to Digital Community Billboard 13,000
Municipal Garage Improvements 650,000
Municipal Garage Overhead Garage Doors 50,000
Total Projects $713,000
Ending Balance $ 461,906
2003
Beginning Balance $ 461,906
Revenues Interest Income 23.095
Total Revenues $23,095
Funds Available 485,001
Projects Resurface Muni Garage Asphalt Area 75,000
Construct Impound Lot(paved&fenced) 30,000
Total Projects $105,000
Ending Balance $ 380,001
* New Project or Equipment
** Relocated Project or Equipment
169
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
General Capital Improvements
2004
Beginning Balance $ 380,001
Revenues Interest Income 19.000
Total Revenues $19,000
Funds Available 399,001
Projects Replace Inground Hoist 50,000
Mobile Modular Storage Units-Police 15,000
(police evidence room)
Total Projects $65,000
Ending Balance $ 334,001
2005
Beginning Balance $ 334,001
Revenues Interest Income 16.700
Total Revenues $16,700
Funds Available
350,701
Projects Salt Shed(Muni Garage) 125,000
Aerial Truck for Fire 500,000
Total Projects $625,000
Ending Balance $ (274,299)
170
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
General Capital Improvements
2006
Beginning Balance $ (274,299)
Revenues Interest Income (13,715)
Total Revenues ($13,715)
Funds Available (288,014)
Proiects Fire Dept Front Entrance Remodeling 60,000
(handicap accessable,awnings&landscraping)
Total Projects $60,000
Ending Balance $ (348,014)
2007
Beginning Balance $ (348,014)
Revenues Interest Income (17.4011
Total Revenues ($17,401)
Funds Available (365,414)
Proiects Remodel Lower Level Lobby 25,000
Total Projects $25,000
Ending Balance $ (390,414)
171
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
General Capital Improvements
Other Years
Total Projects $ 0
J\Acctg\Budget\2003\CIP\Gen,Streets&Parks/General 9/18/02
172
•
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Streets Capital Improvements
2002
Beginning Balance $ 1,233,600
Revenues Interest Income 61,680
One time transfer from Closed Debt Service Fund 2,800,000
Total Revenues $2,861,680
Funds Available 4,095,280
Projects 2002 Street Reconstruction Program Ward 3 40,000
Contract Budget Cost= $ 600,000
MSA Reimburse= (335,000)
Special Assessment= (125,000)
Stormwater Transfer= (100,000)
2002 Sealcoat Program(Area 5) 100,000
*** Signal Painting Project 0
Contract Budget Cost= $ 55,000
MSA Reimburse= (55,000)
Reconstruct 57th East of Univ to 7th St (200,000) HRA 0
Total Projects $140,000
Ending Balance $ 3,955,280
* New Project or Equipment
** Relocated Project or Equipment
*** State AidConst Fund From Milage Available
2003
Beginning Balance $ 3,955,280
Revenues Interest Income 197.764
Funds Available 4,153,044
Projects
2003 Street Reconstruction Program Ward 1 50,000
Contract Budget Cost= $ 600,000
MSA Reimburse= (325,000)
Special Assessment= (125,000)
Stormwater Transfer= (100,000)
2003 Sealcoat Program(Area 6) 100,000
Biking/Walkway 7th St(61st to 53rd) 42,000
Total Projects $192,000
Ending Balance $ 3,961,044
173
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18102
State of Minnesota
Streets Capital Improvements
2004
Beginning Balance $ 3,961,044
Revenues Interest Income 198,052
Funds Available 4,159,096
Projects 2004 Street Reconstruction Program Ward 2&TH47 Service Dr 50,000
Contract Budget Cost= $ 600,000
MSA Reimburse= (325,000)
Special Assessment= (125,000)
Stormwater Transfer= (100,000)
2004 Sealcoat Program(Area 7) 120,000
" TH65 Add'I N&S Bound Lanes/Causeway 14 million 0
(Federal Grants)
Total Projects $170,000
Ending Balance $ 3,989,096
2005
Beginning Balance $ 3,989,096
Revenues Interest Income 199.455
Funds Available 4,188,551
Projects 2005 Street Reconstruction Program Ward 3 50,000
Contract Budget Cost= $ 600,000
MSA Reimburse= (325,000)
Special Assessment= (125,000)
Stormwater Transfer= (100.000)
2005 Sealcoat Program(Area 8) 120,000
Bikeway/Walkway 61st Ave"NCDA"(Commuter Rail Underpass) 0
(Grant$24,000)
Bikeway/Walkway W Main St"NCDA"(57th&61st) 0
(Grant$24,000)
Sidewalk 61st to 63rd&5th St (NCDA$24,000) HRA 0
Total Projects $170,000
Ending Balance $ 4,018,551
174
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Streets Capital Improvements
2006
Beginning Balance $ 4,018,551
Revenues Interest Income 200.928
Funds Available 4,219,479
Proiects 2006 Street Reconstruction Program Ward 1 50,000
Contract Budget Cost= $ 600,000
MSA Reimburse= (325,000)
Special Assessment= (125,000)
Stormwater Transfer= (100,000)
2006 Sealcoat Program(Area 1) 140,000
*** 85th Ave Trail Project 200,000
Total Projects $390,000
Ending Balance $ 3,829,479
2007
Beginning Balance $ 3,829,479
Revenues Interest Income 191.474
Funds Available 4,020,952
Proiects 2006 Street Reconstruction Program Ward 2 50,000
Contract Budget Cost= $ 600,000
MSA Reimburse= (325,000)
Special Assessment= (125,000)
Stormwater Transfer= (100.000)
2007 Sealcoat Program(Area 2) 140,000
Total Projects $190,000
Ending Balance $ 3,830,952
175
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Streets Capital Improvements
Other Years
Ashton Avenue Extension 110,000
Mississippi &HWY 65 Improvement 75,000
Decorative Improvements for 57th Ave HRA/Medtronic 200,000
73th Ave/73 1/2 East Reconstruction HRA 0
(Salvage Yard Redevelopment-HRA$100,000)
Total Projects $ 385,000
J\Acctg\Budget\2003\CIP\Gen,Streets&Parks/Streets 9/18/02
176
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Parks Capital Improvements
2002
Beginning Balance $ 1,629,325
Revenues Interest Income 81,466
Current Ad Valorem 90,718
Homestead&Agriculture Credit Aid 0
Park contributions 10.000
Total Revenues $182,184
Funds Available 1,811,509
Proiects Court Surfacing 30,000
Park Signs 20,000
Commons Park Parking Lots Replacement Phase I 70,000
Fencing Repairs 25,000
Farr Lake Trail Replacement 30,000
Fishing Pier Replacement(with 50%grant) 10,000
Park Furnishings-Replacements 5,800
Total Projects $190,800
Ending Balance $ 1,620,709
2003
Beginning Balance $ 1,620,709
Revenues Interest Income 81,035
Current Ad Valorem 94,165
Homestead&Agriculture Credit Aid 0
Park contributions 10.000
Total Revenues $185,200
Funds Available 1,805,910
Projects Court Surfacing/Overlays 61,000
Park Furnishings-Replacements 6,100
Fencing Repairs 20,000
SNC Carpet Replacement 11,000
Portable Bleachers 35,000
* SNC Amphitheater Replacement 5,000
* Community Park Scoreboard Controls 15,000
Total Projects $153,100
Ending Balance $ 1,652,810
* New Project or Equipment
** Relocated Project or Equipment
177
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Parks Capital Improvements
2004
Beginning Balance $ 1,652,810
Revenues Interest Income 82,640
Current Ad Valorem 94,165
Park contributions 10.000
Total Revenues $186,805
Funds Available 1,839,615
Projects Court Surfacing/Overlays 46,400
Park Furnishings-Replacements 3,000
Innsbruck Park Trail Upgrades 20,000
* Community Park Roof Replace/Restroom Improve 40,000
• Basketball Court at Fridley Community Center 22,000
** Madsen Park Picnic Shelter 25,000
** Commons Park Parking Lots Replacement Phase II 75,000
Total Projects $231,400
Ending Balance $ 1,608,215
2005
Beginning Balance $ 1,608,215'
Revenues Interest Income 80,411
Current Ad Valorem 94,165
Park contributions 10.000
Total Revenues $184,576
Funds Available 1,792,791
Projects Community Park Ballfield Drainage(with 50%grant) 257,500
Court Surfacing/Overlays 35,000
Park Furnishings-Replacements 6,500
Total Projects $299,000
Ending Balance $ 1,493,791
178
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Parks Capital Improvements
2006
Beginning Balance $ 1,493,791
Revenues Interest Income 74,690
Current Ad Valorem 94,165
Park contributions 10.000
Total Revenues $178,855
Funds Available 1,672,646
Projects Commons Park Warming House 100,000
Court Surfacing/Overlays 35,000
Park Furnishings-Replacements 10,000
Total Projects $145,000
Ending Balance $ 1,527,646
2007
Beginning Balance $ 1,527,646
Revenues Interest Income 76,382
Current Ad Valorem 94,165
Park contributions 10,000
Total Revenues $180,547
Funds Available 1,708,193
Projects Court Surfacing/Overlays 70,000
Park Furnishings-Replacements 15,000
' Commons Hockey Rink Replacement 15,000
' Bleacher Improvements-Locke Park Soccer 18,000
Total Projects $118,000
Ending Balance $ 1,590,193
179
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Parks Capital Improvements
Other Years
Fridley Community Center Gym 2,500,000
Dredging Farr Lake 180,000
Citizens Memorial Area 40,000
Dredging Ponds at Innsbruck 250,000
In-Line Skating Facility 55,000
Moore Lake Property Acquisitions 500,000
Creek View Park-Picnic Shelter 25,000
Skateboard Park 75,000
Madsen Park Activity Building 100,000
Replace Old Picnic Shelters 125,000
Sand Dunes Boardwalk&Fence Replacement 50,000
Total Projects $ 3,900,000
J1Acdg\Budgel12003\CIP\Gen,Streels8Parks/Parks 9/18/02
180
UTILITY FUNDS CAPITAL IMPROVEMENT—2003
WATER:
1. Well Repair No.1 &11
Provide preventive maintenance repairs to wells per the program schedule by removing and inspecting the column
pipe, shafts, pumps and motor. This program ensures that the City water system continues to have constant water
supply with a minimum amount of interruptions. The estimated City cost is$65,000.
2. Street project-Watermain Replacement
Repair or replace watermains on an as-needed basis during the current year street project. Depending on the need,the
estimated cost is$100,000.
3. Feasibility Study and Construction: Replacements vs Interior Repair, Exterior Inspection and Painting of
1 '/�MG Stand Pipe
Repair the interior of the 1 V2 MG stand pipe at 53`d and Johnson Street. This will include new concrete grouting and
sealing of the tank. The exterior of the tank will be repaired by grouting where necessary and complete repainting.
The estimated project cost is$150,000.
4. Expand Artificial High Pressure Zone Feasibility Study and Inspection
Conduct a feasibility study to determine the cost and scope of improvements to the high pressure water zone located
on the east side of Fridley. If the cost of improvements is within the scope of the project, then implementation and
construction will be completed. The estimated project cost is$80,000.
5. Hickory Drive Watermain Replacement-69th Way to 70`h Circle
Due to numerous watermain breaks in the 69th Way to 70th Circle block of Hickory Drive, we propose to reconstruct
the existing section of pipe with new ductile iron pipe to eliminate future breaks in the area. The estimated cost is
$100,000. Rescheduled from year 2002.
SEWER:
1. Miscellaneous Sewer Line Repairs with Street Projects
Repair sanitary sewer lines and connections on an as needed basis during the current year street project. The estimated
cost is$25,000.
2. Clean and Inspect Sanitary Sewer Lines
Clean and inspect approximately 41,000 feet of 15-in. - 24-in. sanitary sewer interceptor lines from TH 65 and 73`d
across 73'd to University Avenue, south on University Avenue to I-694 across to and down through the railroad yards
to the MCES main interceptor at Each River Road and 43`d Avenue. These lines have a large accumulation of
sediment and have not been serviced since the late 1980's. Estimated cost is$121,000.
STORM:
1. Miscellaneous Storm Sewer Line Repairs in Conjunction With Street Projects
Repair storm sewer catch basins and pipe on an as needed basis during the current year street project. The estimated
cost is$25,000.
181
2. Storm Sewer Extension-Hughes Avenue
Extend the storm water line on Hughes Avenue to include the cul-de-sac area to help eliminate flooding problems
during heavy rains. The estimated project cost is$50,000.
3. Clean Water Partnership(Springbrook Nature Center)
Implement Phase II Clean Water Partnership grant project for the Springbrook Nature Center ponds and the
Springbrook Creek entering the Nature Center. The cost to the City is$16,000 per year for a three year period.
182
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9118/02
State of Minnesota
Water Capital Improvements
2002
Repair well#11 & 12 65,000
Street Project-watermain replacement 100,000
* Hartman Circle Loop 50,000
40,000
Commons Plant Recycle Vault Floor Modifications 30,000
Irrigation System at Commons Filter Plant 20,000
Total $305,000
2003
Repair well#1 & 11 65,000
Street Project-watermain replacement 100,000
Feasibility study and construction:replacement vs 150,000
interior repair,exterior inspection repair&painting
of 1 1/2 MG standpipe at 53rd&Johnson St.
Feasibility study and possible construction to expend the 80,000
artificial high pressure zone
* 50,000
Hickory Dr watermain replacement-69th Way to 70th Cir. 100,000
Total $495,000
2004
Repair well#2& 13 90,000
Street Project-watermain replacement 100,000
Interior repair&painting,exterior inspection, 150,000
repair&painting of 1/2 MG elevated tank
** Commons Park GAC Plant (Superfund Dollars/Grant) 6,000,000
(Rescheduled from 2002)
Replace valves and operators at Commons 190,000
Repair shop&storage building 300,000
183 Total $6,830,000
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Water Capital Improvements
2005
* Repair Wells#6&7 60,000
Street Project-watermain replacement 100,000
Watermain replacement between RR tracks 150,000
and Main St at 83rd
Total $310,000
2006
* Repair Wells#3&9 65,000
Street Project-watermain replacement 100,000
Replace filter media at Commons 300,000
Reconstruct alley to pump house#2,4&6 60,000
Total $525,000
2007
Eliminate dead end lines-66th Ave to 67th Ave. 15,000
Repair wells#4&8 65,000
Street Project-watermain replacement 100,000
Water Tower#2-inspect interior/exterior, repair and paint 100,000
Total $280,000
184
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Water Capital Improvements
Other Years
Eliminate dead end line:
73 1/2 Ave to Onandaga St. (2008) 20,000
Talmage Way to 75th Way 20,000
Benjamin to McKinley 20,000
Fireside reconstruction-
Fireside Dr to Central Ave. 12,000
Monitoring wells Phrase II 50,000
Install VFD at well#8 50,000
Install VFD at well#9 50,000
* Replace Watermain Gardena-Central to Tennison 200,000
Replace watermain University Ser Dr West- 150,000
73rd to Osborne
Replace filter media at:
Locke Park (2012) 200,000
Water treatment plant#3 (2015) 300,000
(1)Convert filters#6&7 at Commons to manganese removal 100,000
Replace main electrix service panel for Commons WTP 30,000
Re-roof Locke Park WTP 50,000
Re-roof Commons WTP 50,000
Reconstruct water line 73rd&73 1/2 (Salvage Yard Redevelop) 50,000
(with HRA)
Total $1.352,000,
(1)This work may need to be done to comply with EPA Radionucleide Rule
as we currently add potassium permaganate
* New Projects
** Relocated Projects
JWcctglBudget 2003tCIP103 Water,Sewer&Strom/Water 9/18/02
185
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Sewer Capital Improvements
2002
Misc sewer line repairs with street project(if needed) 25,000
SCADA upgrade Georgetown, Cheri Ln & Rice Creek lift stations 45,000
Reline 10"CMP with Moore Lk Dr- Marigold -58th 85,000
Install New Sewer Line 57th Ave, Univ to 7th St (HRA) 0
100,000
Total $ 155,000
2003
Misc sewer line repairs with street project(if needed) 25,000
Clean and repair sanitary lines :
Interseptor Line- Univ 15"line thru RR yard 24"line 121,000
Total $ 146,000
2004
Misc sewer line repairs with street project(if needed) 25,000
Reline 10'sewerline from Moore Lake to Jefferson St-2000 ft 80,000
Total $ 105,000
186
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Sewer Capital Improvements
2005
Misc sewer line repairs with street project(if needed) 25,000
Rice Creek easement-2300 ft 80,000
Remote access control for lift stations 50,000
Total $ 155,000
2006
Misc sewer line repairs with street project(if needed) 25,000
Moore Lake easement-east side of lake 100,000
Reconstruct Matterhorn easement to cast iron pipe 25,000
Total 150 000
2007
Misc sewer line repairs with street project(if needed) 25,000
Reline sanitary lines :
Miss River easement-Craigbrook to 79th 90,000
Replace Cheri Lane lift station with Gorman Rupp 40,000
submersable enclosed pump station
Total $ 155,000
187
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9118/02
State of Minnesota
Sewer Capital Improvements
Other Years
Sewer Line 73&73 1/2 Reconstruct 50,000
(Salvage Yard Redevelopment)
Total $50,000
* New Projects
** Relocated Projects
J\Acctg\Budget\20031CIP\03 Water,Sewer&Strom/Sewer 9/18/02
188
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Storm Capital Improvements
2002
Misc storm sewer line repair/street project upgrade(if needed) 25,000
* Reline 315 ft(15'RCP)storm sewer 50,000
Bennett Dr, Madison to Jefferson
Clean Water Partnership (Springbrook Nature Center) 16,000
Total $91,000
2003
Misc storm sewer line repair/street project upgrade(if needed) 25,000
Storm sewer extension-Hughes Ave 50,000
Clean Water Partnership (Springbrook Nature Center) 16,000
Total 91 000
2004
Misc storm sewer line repair/street project upgrade(if needed) 25,000
Norton Creek Weir South of 72nd 50,000
Clean Water Partnership(Springbrook Nature Center) 16,000
Total $91,000
189
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Storm Capital Improvements
2005
Misc storm sewer line repair/street project upgrade(if needed) 25,000
Automated Controls @ Locke Lake Dam 50,000
Total $75,000
2006
Miscellaneous Street Project Upgrades 25,000
Norton Creek Repair 50,000
Total 75 000
2007
Harris Pond ditch replacement 60,000
Moore Lake ditch replacement 25,000
Total $85,000
190
5 YEAR CAPITAL IMPROVEMENT PLAN
BUDGET 2003
City of Fridley As of 9/18/02
State of Minnesota
Storm Capital Improvements
Other Years
Oak Glen Creek-erosion control 50,000
Springbrook Creek Bank stabilization 75,000
East of East River Road
Storm sewer line 73rd &73 1/2 Ave 50,000
NPDES sedimentation pond-Col Ht boarder east of Central 50,000
Total 225 000
* New Projects
** Relocated Projects
J\Acctg\Budget\2003\CIP\03 Water,Sewer&Storm/Storm 9/18/02
191
BUDGET 2003
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192
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ENTERPRISE FUNDS
Enterprise Funds are used to account for the operations of self-supporting governmental
activities which render services or goods to the public. The accounting records are
maintained on an accrual basis.
The reporting for enterprise funds is similar to comparable private enterprises.
Creditors, legislators or the general public can evaluate the performance of a municipal
enterprises on the same basis as they can the performance of investor-owned
enterprises.
Public Utilities Fund
This fund accounts for the operations of the City-owned water, sewer and storm water
systems.
Liquor Fund
This fund accounts for the operation of two off-sale liquor establishments.
U
BUDGET 2003
WATER FUND
Retained Earnings Summary
Fund
601 Water Fund
ESTIMATE
DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET
2000 2001 2002 12/31/02 2003
Retained Earnings January 1 7,082,841 7,249,300 7,597,464 7,317,931 7,436,466
Revenues 1,952,633 1,811,079 1,959,235 1,959,235 1,836,226
Funds Available 9,035,474 9,060,379 9,556,699 9,277,166 9,272,692
Expenses 1,904,203 1,860,477 1,926,557 1,958,729 1,986,811
Retained Earnings December 31
Prior to Credit 7,131,271 7,199,902 7,630,142 7,318,437 7,285,881
Credit arising from transfer of depreciation
on contributed capital 118,029 118,029 118,029 118,029 118,029
Retained Earnings December 31 7,249,300 7,317,931 7,748,171 7,436,466 7,403,910
Reserved for Capital improvements 7,249,300 7,317,931 7,748,171 7,436,466 7,403,910
(1) (1) (1) (1) (1)
Unreserved 0 0 0 0 0
(1)This includes$6,000,000 to be spent in 2004 for the Commons Park GAC Park.
193
I
10/07/02 BUDGET 2003
CITY OF FRIDLEY WATER FUND
601RSUM REVENUE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
WATER FUND
601-0000-362.10-00 INTEREST EARNINGS-INVEST 226,631 145,219 200,000 200,000 150,000
601-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 5,654- 4,310 0 0 0
601-0000-362.51-00 SALE OF MISC. PROPERTY 0 578 0 0 0
601-0000-362.51-05 GAIN ON SALE OF FIXD ASST 0 2,000 0 0 0
601-0000-362.61-00 MISCELLANEOUS REVENUE 4,219 0 0 0 0
601-0000-371.10-00 WATER SALES 1,644,649 1,565,309 1,671,251 1,671,251 1,593,130
601-0000-371.20-00 WATER FLAT RATE SALES 5,818 7,947 5,000 5,000 8,000
601-0000-371.50-00 CONNECT/RECONNECT FEES 1,406 730 300 300 750
601-0000-371.60-00 PENALTIES/FORFEIT DISCONT 38,142 42,752 40,000 40,000 40,000
601-0000-371.70-00 METER SALES 17,315 8,743 13,600 13,600 9,000
601-0000-371.80-00 WATER TAPPING & MISC. 5,467 19,333 14,300 14,300 20,000
601-0000-392.01-00 TRANSFER FROM OTHER FUNDS 14,640 14,158 14,784 14,784 15,346
601-0000-392.01-10 TRANSFER OF BOND PROCEEDS 0 0 0 0 0
* WATER FUND 1,952,633 1,811,079 1,959,235 1,959,235 1,836,226
194
10/07/02 BUDGET 2003
CITY OF FRIDLEY WATER FUND
601ESUM EXPENDITURE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CAPITAL IMPROVEMENT
* SUPPLIES 0 0 0 0 0
* OTHER SERVICES & CHARGES 49,755 11,733 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** CAPITAL IMPROVEMENT 49,755 11,733 0 0 0
POWER AND PUMPING
* SUPPLIES 4,485 3,727 3,700 3,600 3,600
* OTHER SERVICES & CHARGES 219,922 255,995 252,300 252,300 255,500
* CAPITAL OUTLAY 0 0 0 0 0
** POWER AND PUMPING 224,407 259,722 256,000 255,900 259,100
PURIFICATION
* SUPPLIES 70,080 67,788 65,700 66,000 68,400
* OTHER SERVICES & CHARGES 22,607 30,781 35,000 35,000 37,000
* CAPITAL OUTLAY 0 0 0 0 0
** PURIFICATION 92,687 98,569 100,700 101,000 105,400
TRANSMISSION/DISTRIBUTION
* PERSONAL SERVICES 304,880 308,795 352,726 352,670 359,284
* SUPPLIES 61,160 90,698 59,810 59,810 61,100
* OTHER SERVICES & CHARGES 92,838 88,934 104,300 104,300 86,385
* CAPITAL OUTLAY 0 0 0 0 0
** TRANSMISSION/DISTRIBUTION 458,878 488,427 516,836 516,780 506,769
ADMINISTRATION
* PERSONAL SERVICES 236,625 245,448 256,547 249,547 267,513
* SUPPLIES 862 143 312 300 300
* OTHER SERVICES & CHARGES 592,919 610,649 660,247 659,287 723,197
* OTHER FINANCING USES 88,294 3,076 3,204 3,204 3,300
195
10/07/02 BUDGET 2003
CITY OF FRIDLEY WATER FUND
601ESUM EXPENDITURE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
** ADMINISTRATION 918,700 859,316 920,310 912,338 994,310
DEBT SERVICE-1991A BONDS
* DEBT SERVICE 6,678 4,365 0 0 0
** DEBT SERVICE-1991A BONDS 6,678 4,365 0 0 0
DEBT SERVICE-1992B BONDS
* DEBT SERVICE 19,582 17,203 15,790 55,790 13,240
** DEBT SERVICE-1992B BONDS 19,582 17,203 15,790 55,790 13,240
DEBT SERVICE-1994A BONDS,
* DEBT SERVICE 3,109 2,541 2,090 2,090 1,505
** DEBT SERVICE-1994A BONDS 3,109 2,541 2,090 2,090 1,505
DEBT SERVICE-1996A BONDS
* DEBT SERVICE 76,180 71,978 67,865 67,865 63,175
** DEBT SERVICE-1996A BONDS 76,180 71,978 67,865 67,865 63,175
DEBT SERVICE-1998A BONDS
* OTHER SERVICES & CHARGES 1,713 1,695 0 0 0
* DEBT SERVICE 52,519 44,928 46,966 46,966 43,312
** DEBT SERVICE-1998A BONDS 54,232 46,623 46,966 46,966 43,312
1,904,208 1,860,477 1,926,557 1,958,729 1,986,811
196
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
601 Water Fund Public Works Water
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Provide acceptable water quality to all Fridley
customers throughout the year
ACTIVITIES
1a Water sampling&tests Continuous 1500 hrs Absorbed
Iron 135 samples
Manganese 160
Chlorine 485
Fluoride 195
Bacteria 420
VOC 12
Miscellaneous 400
Lead&Copper 30
Radon 2
Radionuckeides 4
1 b Backwashing 2080 hrs Absorbed
Commons Water Treatment Plant Daily 260/yr
Locke Park Water Treatment Plant 3 times/week 156/yr
Well#12 Water Treatment Plant 3 times/week 156/yr
1c Flush hydrants Spring/Fall 2136/yr 650 hrs Absorbed
1d Inspect filters/3 plants Winter 11/yr 64 hrs Absorbed
1e Change/mix chemicals for treatment Continuous 3 plants 104 hrs Absorbed
2 pump-houses
OBJECTIVE#2
Ensure that our dsource water is safe&of
high quality
ACTIVITIES
2a Test for TCE whenever Jordan wells are Monthly 20/yr 40 hrs Absorbed
run
2b Test&sample 13 wells(raw water),3 Annually 1 24 hrs Absorbed
filter plants,TCAAP,system supply
2c Seek MPCA super funds for Commons Obtain funding for 4 wells $6,000 Absorbed
Park well field clean-up aquifer clean-up
197
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
601 Water Fund Public Works Water
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#3
Remain in compliance with all State&
Federal regulations concerning our
treatment&operations
ACTIVITIES
3a Prepare consumer confidence report& Annually by July 1 1 40 hrs Absorbed
distribute to all customers
3b Prepare quarterly report for MPCS per Quarterly 4 32 hrs Absorbed
permit requirements
3c Prepare semi-annual report for MCES Jan&July 2 16 hrs Absorbed
permit requirements
3d Attend continuing educational classses Throughout yr 18 144 hrs Absorbed
to maintain operation certificate
3e Safety checks(OSHA) Monthly 15 bldgs x 12 24 hrs Absorbed
180
3f Wellhead Protection Program: Continuous until 2004 1 major 1000 hrs Absorbed
Gather information document
Submit info in required format
3g Respond to Gopher State One-Call Continuous 1600 1600 hrs Absorbed
requests
OBJECTIVE#4
Maintain the distribution system
ACTIVITIES
4a Respond to customer requests for service Daily 425 425 hrs Absorbed
4b Check for customer water leaks&other As needed 52 40 hrs Absorbed
concerns
4c Repair watermain breaks As needed 30 800 hrs Absorbed
4d Hydrant repair As needed 182 832 hrs Absorbed
4e Respond to system alarms As needed 80 80 hrs Absorbed
198
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
601 Water Fund Public Works Water
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
4f Supervise construction&repair activities As needed 52 464 hrs Absorbed
4g Maintain water meters:
Readings Monthly 12 624 hrs Absorbed
Replacements As needed 200 260 hrs Absorbed
Troubleshoot As needed 24 48 hrs Absorbed
Install radio read devices in commercial/ 6 months 20 80 hrs Absorbed
industrial areas
4h Water lateral maintenance including HRA As needed 12 192 hrs Absorbed
abandonments
4i Unthaw frozen water laterals As needed 6 24 hrs Absorbed
4j Gate valve maintenance/inspection Mar-Oct 250 500 hrs Absorbed
OBJECTIVE#5
Wellhouse&filter plant maintenance
ACTIVITIES
5a Maintain compressors,dehumidifiers, As needed 3 filter plants 500 hrs Absorbed
motors&pumps 12 bldgs
5b Maintain chlorinators,ammoniators, As needed 1000 hrs Absorbed
injectors&generators
5c Repair minor electrical problems As needed 1000 hrs Absorbed
5d Seasonal preparation of building Spring/Fall 32 hrs Absorbed
OBJECTIVE#6
Assist other departments in emergencies
such as snow&ice control
ACTIVITIES
6a Assist other department in emergencies As needed 6 times 240 hrs Absorbed
Winter/Spring
199
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
601 Water Fund Public Works Water
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#7
Improve water pressure in the North
Innsbruck area
ACTIVITIES
7a Explore feasability of a new water engineer $30,000.00(?) New
tower @ 53rd&Matterhorn recommendation
7b Explore extending high pressure zone to New
the North Innsbruck area
OBJECTIVE#8
Add new gate valves where needed
ACTIVITIES
8a Examine"as builts"for current valve 6 months Absorbed
placements
8b Establish priority areas,such as hwy 6 months Absorbed
crossings
8c Install additional valves Unkown
In the Water Department there are 5 full-time employees&2 seasonal employees. This does not
consider 1200 hours of vacations&wellness.
200
WATER FUND - SUMMARY
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Power and Pumping $256,000 $259,100 $3,100 1.21%
Purification 100,700 105,400 4,700 4.67%
Transmission/Distribution 516,836 506,769 (10,067) (1.95%)
Administration 920,310 994,310 74,000 8.04%
Debt Service 132,711 121,232 (11,479) (8.65%)
Total $ 1,926,557 I $ 1,986,811 I $60,254 3.13%
201
WATER - POWER & PUMPING
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $0 $0 $0 0%
Supplies 3,700 3,600 (100) (2.70%)
Other Services/Charges 252,300 255,500 3,200 1.27%
Capital Outlay 0 0 0 0%
Other Financing Uses 0 0 0 0%
Total $256,000 $259,100 $3,100 ] 1.21%
Personal Services
Supplies
Other Services/Charges
1. We have budgeted an additional $2,000 for electrical repairs.The total, $6,000, is in line with
actuals for the last two years.
2. The telephone allocation for water has increased by$900.The additional cost is attributed to
the installation of off-premise extensions of the telephone system at the Municipal Center.
Capital Outlay
202
10/07/02 BUDGET 2003
CITY OF FRIDLEY WATER FUND
601ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
POWER AND PUMPING
POWER AND PUMPING
4212 FUELS & LUBES 0 0 100 0 0
4217 CLOTHING/LAUNDRY ALLOW 0 0 0 0 0
4221 OPERATING SUPPLIES 1,278 2,110 100 100 100
4222 FOR REPAIR & MAINTENANCE 3,145 1,617 3,500 3,500 3,500
4225 SMALL TOOL & MINOR EQUIP 62 0 0 0 0
* SUPPLIES 4,485 3,727 3,700 3,600 3,600
4331 DUES & SUBSCRIPTIONS 40 0 0 0 0
4332 COMMUNICATION 3,312 4,237 3,300 3,300 4,200
4338 UTILITY SERVICES 195,572 224,282 235,000 235,000 235,000
4340 SERVICE CONTRACT-NON PROF 20,998 27,476 14,000 14,000 16,300
* OTHER SERVICES & CHARGES 219,922 255,995 252,300 252,300 255,500
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4540 MACHINERY 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** POWER AND PUMPING 224,407 259,722 256,000 255,900 259,100
*** POWER AND PUMPING 224,407 259,722 256,000 255,900 259,100
203
WATER - PURIFICATION
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $o $0 $ 0 0%
Supplies 65,700 68,400 2,700 4.11%
Other Services/Charges 35,000 37,000 2,000 5.71%
Capital Outlay 0 0 0 0%
Other Financing Uses o 0 0 0%
Total $ 100,700 I $ 105,400 I $4,700 4.67%
Personal Services
Supplies
1. The additional cost for supplies is attributable to an additional appropriation of$3,000 for
softener salt that is used to soften process water that is used for chlorination.
Other Services/Charges
1. There is an additional $2,000 budgeted for replacement of valve operators at the Commons
treatment facility.
Capital Outlay
1. While we budget eqipment purchases through depreciation charges, it is important to note
that Jim Saefke plans to replace chlorine equipment at Commons and Locke Park facilities
at a cost of$17,100.
2. He also is projecting the purchase of dehumidifiers at these same facilities.The cost is
$15,000.00
204
10/07/02 BUDGET 2003
CITY OF FRIDLEY WATER FUND
601ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
PURIFICATION
PURIFICATION
4222 FOR REPAIR & MAINTENANCE 70,080 67,788 65,700 66,000 68,400
4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0
* SUPPLIES 70,080 67,788 65,700 66,000 68,400
4330 PROFESSIONAL SERVICES 0 0 6,000 6,000 6,000
4331 DUES & SUBSCRIPTIONS 1,230 1,770 1,800 1,800 1,800
4334 ADVERTISING 98 169 0 0 0
4340 SERVICE CONTRACT-NON PROF 19,899 27,462 24,300 24,300 26,300
4341 RENTALS 1,380 1,380 2,000 2,000 2,000
4350 PMTS TO OTHER AGENCIES 0 0 900 900 900
* OTHER SERVICES & CHARGES 22,607 30,781 35,000 35,000 37,000
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4540 MACHINERY 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** PURIFICATION 92,687 98,569 100,700 101,000 105,400
*** PURIFICATION 92,687 98,569 100,700 101,000 105,400
205
WATER - TRANSMISSION/DISTRIBUTION
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
-
Personal Services $352,726 $359,284 $6,558 1.86%
Supplies 59,810 61,100 1,290 2.16%
Other Services/Charges 104,300 86,385 (17,915) (17.18%)
Capital Outlay 0 0 0 0%
Other Financing Uses 0 0 0 0%
Total $ 516,836 I $506,769 ($ 10,067)1 (1.95%)
Personal Services
1. The amount budgeted includes funding for six full-time employees.The increase reflects
a 2% COLA and a 5% increase in health insurance costs. None of these employees are in
steps.
Supplies
1. The small tools line item includes$2,000 for a portable pipe threader that will be used for
replacing water service stand pipes.
Other Services/Charges
1. The professional services line item includes an additional $1,300 for safety training.
2. The communications line item reflects a$300 increase for phone service.
3. The services contracted line item includes an additional$5,000 for concrete curb
replacement and a reduction of$25,000 tank inspection.We did the tank inspection this year.
Capital Outlay
1. We are planning to replace the Cushman riding mower that is used for mowing water
system property at a cost of$18,000.This amount shows up as depreciation in the Water
Administration budget rather than as a line item here.
206
10/07/02 BUDGET 2003
CITY OF FRIDLEY WATER FUND
601ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
TRANSMISSION/DISTRIBUTION
TRANSMISSION/DISTRIBUTION
4101 FULL TIME EMPLOYEE - REG 176,319 176,463 248,275 248,270 253,726
4102 FULL,'TIME EMPLOYEE - OT 24,814 31,255 24,017 24,000 25,061
4104 TEMPORARY EMPLOYEE - REG 11,709 10,851 12,005 12,000 12,897
4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0
4112 EMPLOYEE LEAVE 31,047 32,396 0 0 0
4113 SEVERANCE & SEPARATION 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 3,663 3,781 4,260 4,260 4,387
4121 PERA CONTRIBUTION 11,858 12,389 15,140 15,140 14,032
4122 FICA CONTRIBUTIONS 15,664 16,165 18,213 18,210 18,760
4131 HEALTH INSURANCE 4,749 3,350 12,019 12,000 12,615
4132 DENTAL INSURANCE 255 176 180 180 361
4133 LIFE INSURANCE 220 240 289 280 288
4134 CASH BENEFITS 9,945 11,129 11,232 11,230 11,232
4140 UNEMPLOYMENT COMPENSATION 0 0 0 0 0
4150 WORKERS COMPENSATION 7,503 5,954 5,896 5,900 5,925
4170 WORK ORDER TRANSFER-LABOR 7,134 4,646 1,200 1,200 0
* PERSONAL SERVICES 304,880 308,795 352,726 352,670 359,284
4212 FUELS & LUBES 7,399 6,209 8,200 8,200 8,200
4217 CLOTHING/LAUNDRY ALLOW 3,746 4,482 4,200 4,200 4,400
4220 OFFICE SUPPLIES 1,176 476 800 800 800
4221 OPERATING SUPPLIES 10,345 2,115 1,060 1,060 900
4222 FOR REPAIR & MAINTENANCE 30,370 67,958 36,400 36,400 38,400
4225 SMALL TOOL & MINOR EQUIP 3,433 1,543 5,150 5,150 3,400
4229 WORK ORDER TRANSFER-PARTS 4,691 7,915 4,000 4,000 5,000
* SUPPLIES 61,160 90,698 59,810 59,810 61,100
4330 PROFESSIONAL SERVICES 327 723 855 855 2,230
4331 DUES & SUBSCRIPTIONS 6,910 6,291 8,955 8,955 9,455
4332 COMMUNICATION 1,003 1,497 1,040 1,040 1,350
4333 TRANSPORTATION 659 1,557 950 950 950
4334 ADVERTISING 0 161 400 400 400
4337 CONFERENCES AND SCHOOLS 1,668 1,572 2,000 2,000 2,000
4338 UTILITY SERVICES 5,369 6,070 6,200 6,200 6,200
4340 SERVICE CONTRACT-NON PROF 76,608 70,547 83,600 83,600 63,500
4341 RENTALS 294 516 300 300 300
* OTHER SERVICES & CHARGES 92,838 88,934 104,300 104,300 86,385
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4540 MACHINERY 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** TRANSMISSION/DISTRIBUTION 458,878 488,427 516,836 516,780 506,769
*** TRANSMISSION/DISTRIBUTION 458,878 488,427
516,836 516,780 506,769
207
WATER - ADMINISTRATION
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $256,547 $267,513 $ 10,966 4.27%
Supplies 312 300 (12) (3.85%)
Other Services/Charges 660,247 723,197 62,950 9.53%
Capital Outlay 0 0 0 0%
Other Financing Uses 3,204 3,300 96 3.00%
Total $ 920,310 $994,310 I $74,000 I 8.04%
Personal Services
1. The salary line item includes funding for two utility billing clerks.The increase reflects
a 2% COLA and steps for one of the two clerks.
2. The cost for health insurance has increased by$7,209. We've had one person change
from the cash benefit option to the dependent care option.
3. The$181,000 administrative charge that is listed here represents the overhead charge
to the Water Fund from the General Fund.
Supplies
Other Services/Charges
1. The budget provides an additional $1,656 for an expected postal rate increase.
2. The budget for printing has been reduced by$2,000. We purchased 3 years worth of card
stock this year and do not need to buy more in 2003.
3. Under conferences and schools,we have budgeted $3,000 for training on"Click to Gov"
software.This enables residents to review their utility bills online.
4. There is a$780 increase in the IS charge to the Water Fund.
5. There are no significant changes in either depreciation category.Altogether, $607,762 of
the Water Fund budget represents the cost of depreciating facilities and equipment.
Capital Outlay
Other Financing Uses
208
10/07/02 BUDGET 2003
CITY OF FRIDLEY WATER FUND
601ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
ADMINISTRATION
ADMINISTRATION
4101 FULL TIME EMPLOYEE - REG 51,231 52,273 65,932 65,932 68,411
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4104 TEMPORARY EMPLOYEE - REG 0 0 0 0 0
4107 ADMINISTRATIVE CHARGES 165,000 170,000 177,000 170,000 181,000
4112 EMPLOYEE LEAVE 9,384 10,734 0 0 0
4120 MEDICARE CONTRIBUTION 893 903 952 952 929
4121 PERA CONTRIBUTION 3,140 3,264 3,666 3,666 3,783
4122 FICA CONTRIBUTIONS 3,821 3,862 4,071 4,071 3,972
4131 HEALTH INSURANCE 0 2,234 1,700 • 1,700 8,909
4132 DENTAL INSURANCE 0 68 95 95 180
4133 LIFE INSURANCE 88 96 96 96 96
4134 CASH BENEFITS 2,808 1,755 2,808 2,808 0
4150 WORKERS COMPENSATION 260 259 227 227 233
* PERSONAL SERVICES 236,625 245,448 256,547 249,547 267,513
4220 OFFICE SUPPLIES 50 0 104 100 100
4221 OPERATING SUPPLIES 812 143 156 150 150
4222 FOR REPAIR & MAINTENANCE 0 0 52 50 50
* SUPPLIES 862 143 312 300 300
4330 PROFESSIONAL SERVICES 10,316 4,773 17,599 17;599 17,840
4332 COMMUNICATION 15,110 18,082 19,204 19,204 20,860
4333 TRANSPORTATION 0 0 15 15 15
4334 ADVERTISING 501 0 300 300 300
4335 PRINTING & BINDING 3,984 9,888 26,600 26,600 24,000
4336 INSURANCE-NON PERSONNEL 11,573 15,123 12,267 12,267 16,800
4337 CONFERENCES AND SCHOOLS 0 0 3,000 3,000 3,070
4340 SERVICE CONTRACT-NON PROF 3,564 8,508 7,770 7,770 8,550
4342 DEPRECIATION 404,504 421,553 426,232 426,232 489,662
4343 DEPRECIATION-CONTRIBUTED 118,029 118,029 122,300 122,300 118,100
4346 MISCELLANEOUS 0 0 0 0 0
4348 COST OF GOODS SOLD 25,338 14,693 24,960 24,000 24,000
* OTHER SERVICES & CHARGES 592,919 610,649 660,247 659,287 723,197
4720 OPERATING TRANSFERS 88,294 3,076 3,204 3,204 3,300
* OTHER FINANCING USES 88,294 3,076 3,204 3,204 3,300
** ADMINISTRATION 918,700 859,316 920,310 912,338 994,310
*** ADMINISTRATION 918,700 859,316 920,310 912,338 994,310
209
WATER - DEBT SERVICE
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
1992B Bonds 15,790 13,240 (2,550) (16.15%)
1994A Bonds 2,090 1,505 (585) (27.99%)
1996A Bonds 67,865 63,175 (4,690) (6.91%)
1998A Bonds 46,966 43,312 (3,654) (7.78%)
Total $ 132,711 1 $ 121,232 1 ($ 11,479)1 (8.65%)
210
10/07/02 BUDGET 2003
CITY OF FRIDLEY WATER FUND
601ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
DEBT SERVICE-1991A BONDS
DEBT SERVICE-1991A BONDS
4605 PRINCIPAL PAYMENT 0 0 0 0 0
4610 INTEREST EXPENSE 6,678 4,365 0 0 0
4620 FISCAL AGENT FEES 0 0 0 0 0
4625 BOND ISSUANCE COSTS 0 0 0 0 0
* DEBT SERVICE 6,678 4,365 0 0 0
DEBT SERVICE-1992B BONDS
DEBT SERVICE-1992B BONDS
4605 PRINCIPAL PAYMENT 0 0 0 40,000 0
4610 INTEREST EXPENSE 19,157 17,203 15,790 15,790 13,240
4620 FISCAL AGENT FEES 425 0 0 0 0
4625 BOND ISSUANCE COSTS 0 0 0 0 0
* DEBT SERVICE 19,582 17,203 15,790 55,790 13,240
DEBT SERVICE-1994A BONDS
DEBT SERVICE-1994A BONDS
4605 PRINCIPAL PAYMENT 0 0 0 0 0
4610 INTEREST EXPENSE 2,997 2,428 2,090 2,090 1,505
4620 FISCAL AGENT FEES 112 113 0 0 0
4625 BOND ISSUANCE COSTS 0 0 0 0 0
* DEBT SERVICE 3,109 2,541 2,090 2,090 1,505
•
DEBT SERVICE-1996A BONDS
DEBT SERVICE-1996A BONDS
4605 PRINCIPAL PAYMENT 0 0 0 0 0
4610 INTEREST EXPENSE 76,180 71,978 67,865 67,865 63,175
4620 FISCAL AGENT FEES 0 0 0 0 0
4625 BOND ISSUANCE COSTS 0 0 0 0 0
* DEBT SERVICE 76,180 71,978 67,865 67,865 63,175
DEBT SERVICE-1998A BONDS
DEBT SERVICE-1998A BONDS
4330 PROFESSIONAL SERVICES 1,713 1,695 0 0 0
* OTHER SERVICES & CHARGES 1,713 1,695 0 0 0
4605 PRINCIPAL PAYMENT 0 0 0 0 0
4610 INTEREST EXPENSE 52,375 44,669 46,966 46,966 43,312
4620 FISCAL AGENT FEES 144 259 0 0 0
4625 BOND ISSUANCE COSTS 0 0 0 0 0
* DEBT SERVICE 52,519 44,928 46,966 46,966 43,312
**** WATER FUND 1,904,208 1,860,477 1,926,557 1,958,729 1,986,811
1,904,208 1,860,477 1,926,557 1,958,729 1,986,811
211
CITY OF FRIDLEY
WATER FUND PROJECTIONS
8/5/02 Water Rate Information
INCOME/EXPENSE PROJECTIONS 2001 2002 2003 . 2004 2005 2006 2007
Actual Budgeted Budgeted Projected Projected Projected Projected
0-5,000,000 gls 1.00 1.04 1.08 1.11 1.13 1.16 1.19
over 5,000,000 gls 1.05 1.09 1.13:; 1.16 1.19 1.22 1.25
Rate Change Projections(%) +4.2% +3.8% +2.5% +2.5% +2.5% +2.5%
,)
Actual Budgeted Budgeted Projected Projected Projected Projected
2001 2002 2003 2004 2005 2006 2007
Gallons Sold
0-5,000,000 (estimated) 1,234,639 1,453,000 1,234,639; 1,234,639 1,234,639 1,234,639 1,234,639
5,000,001-999,999,999 (estimated) 88,661 143,703 88,661 88,661 88,661 88,661 88,601
Operating Revenues
Water Sales 1,565,309 1,671,251 1,593,130 1,628,959 1,665,683 1,703,325 1,741,908
Flat Rate Sales 7,947 5,000 8,000 8,000 8,000 8,000 8,000
Other Revenue 74,136 68,200 89,750 71,494 73,281 75,113 76,991
Total Operating Revenues 1,647,392 1,744,451 1,670,880 1,708,452 1,746,964 1,786,438 1,826,899
Estimated Expenditure Increases 3.8% 2.5% 2.5% 2.5% 2.5%
Operating Expenses
Personal Services 554,243 609,825 626,797 642,467 658,529 674,992 691,867
IV Supplies 162,356 129,522 133,400 136,735 140,153 143,657 147,249
N Other Services and Charges 446,777 503,315 519,554 532,543 545,856 559,503 573,490
Depreciation 421,553 426,232 421,553 421,553 421,553 421,553 421,553
Contributed Depreciation 118,029 122,300 118,100` 118,100 118,100 118,100 118,100
Total Annual Change in Depreciation - 25,234 42,875 125,683 210,617 206,917 243,067
Total Operating Expenses 1,702,958 1,816,428 1,862,279` 1,977,081 2,094,808 2,124,722 2,195,326
Operating Income (55,566) (71,977) (191,3D) (268,628) (347,845) (338,284) (368,427)
Non-Operating Revenues(Exps.)
Interest Income 149,529 200,000 150,000! 144,200 118,605 103,786 90,807
Debt Service (142,710) (132,711) (121,233) (108,972) (95,752) (82,130) (68,149)
Loss on Disposition of Fixed Assets (11,733) - - - -
Operating Transfer In(Out) 11,082 11,580 12,046 6,012,347 12,656 12,977 13,301
Total Non-Operating Revenues/Expenses 6,168 78,869 40,813+' 6,047,575 35,509 34,633 35,959
Net Income (49,398) 6,892 ' (150,586) 5,778,946 (312,336) (303,652) (332,468)
r
Net lncrease(Decrease)in cash (130,541) 30,658 - (588,058) (435,718) (157,066) (362,082) (124,748)
Cash and Cash Equivalents January 1 3,277,905 3,147,364 3,178,022 2,589,964 2,154,246 1,997,180 1,635,099
Cash and Cash Equivalents December 31 3,147,364 3,178,022 2,589,964'. 2,154,246 1,997,180 1,635,099 1,510,351
Accumulated Depreciation at 12/31 Y/E 6,817,767 7,391,533 7,974,061? 8,639,397 9,389,667 10,136,237 10,918,957
BUDGET 2003
SEWER FUND
Retained Earnings Summary
Fund
602 Sewer Fund
ESTIMATE
DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET
2000 2001 2002 12/31/02 2003
Retained Earnings January 1 4,903,650 5,270,049 5,789,032 5,449,703 5,834,261
Revenues 3,347,279 3,197,390 3,535,333 3,535,333 3,432,742
Funds Available 8,250,929 8,467,439 9,324,365 8,985,036 9,267,003
Expenses 3,106,553 3,143,409 3,276,666 3,276,448 3,444,662
Retained Earnings December 31
Prior to Credit 5,144,376 5,324,030 6,047,699 5,708,588 5,822,341
Credit arising from transfer of depreciation
on contributed capital 125,673 125,673 125,673 125,673 125,673
Retained Earnings December 31 5,270,049 5,449,703 6,173,372 5,834,261 5,948,014
Reserved for Capital Improvements 0 665,000 510,000 510,000 565,000
Unreserved 5,270,049 4,784,703 5,663,372 5,324,261 5,383,014
213
10/08/02 BUDGET 2003
CITY OF FRIDLEY SEWER FUND
602RSUM REVENUE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
SEWER FUND
602-0000-362.10-00 INTEREST EARNINGS-INVEST 214,728 147,872 200,959 200,959 155,000
602-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 5,480- 4,398 0 0 0
602-0000-362.51-05 GAIN ON SALE OF FIXD ASST 0 3,500 0 0 0
602-0000-372.10-00 SEWER SALES 2,807,446 2,744,926 2,980,120 2,980,120 2,966,521
602-0000-372.20-00 SEWER FLAT RATE SALES 245,388 201,179 252,164 252,164 216,309
602-0000-372.50-00 CONNECT/RECONNECT FEES 935 885 300 300 1,000
602-0000-372.60-00 PENALTIES/FORFEIT DISCONT 54,130 53,067 75,790 75,790 54,000
602-0000-372.70-00 SEWER TAPPING/SUPPLY/MISC 50 4,167 2,000 2,000 3,000
602-0000-372.70-10 EXTRODINARY GAIN-MWCC SAC 6,082 14,295 0 0 12,000
602-0000-392.01-00 TRANSFER FROM OTHER FUNDS 24,000 23,101 24,000 24,000 24,912
* SEWER FUND 3,347,279 3,197,390 3,535,333 3,535,333 3,432,742
214
10/08/02 BUDGET 2003
CITY OF FRIDLEY SEWER FUND
602ESUM EXPENDITURE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CAPITAL IMPROVEMENT
* SUPPLIES 0 0 0 0 0
* OTHER SERVICES & CHARGES 13,868 1,430 0 0 0
* CAPITAL OUTLAY 2,500 0 0 0 0
** CAPITAL IMPROVEMENT 16,368 1,430 0 0 0
DISPOSAL
* OTHER SERVICES & CHARGES 2,253,072 2,254,060 2,383,851 2,383,851 2,491,893
** DISPOSAL 2,253,072 2,254,060 2,383,851 2,383,851 2,491,893
POWER AND PUMPING
* SUPPLIES 3,047 5,875 7,500 7,500 7,000
* OTHER SERVICES & CHARGES 33,153 28,688 30,570 30,570 32,400
** POWER AND PUMPING 36,200 34,563 38,070 38,070 39,400
SEWAGE COLLECTION
* PERSONAL SERVICES 294,615 303,549 323,662 323,540 336,432
* SUPPLIES 37,876 45,689 42,400 42,400 43,700
* OTHER SERVICES & CHARGES 30,362 49,941 50,780 50,780 52,305
* CAPITAL OUTLAY 0 0 0 0 0
** SEWAGE COLLECTION 362,853 399,179 416,842 416,720 432,437
ADMINISTRATION
1 • PERSONAL SERVICES 158,500 163,000 170,000 170,000 181,000
' * SUPPLIES 0 0 0 0 0
* OTHER SERVICES & CHARGES 265,498 277,971 254,713 254,617 286,927
* OTHER FINANCING USES 10,980 10,665 11,100 11,100 11,500
** ADMINISTRATION 434,978 451,636 435,813 435,717 479,427
DEBT SERVICE-1994A BONDS
1 * DEBT.SERVICE 3,085 2,541 2,090 2,090 1,505
** DEBT SERVICE-1994A BONDS 3,085 2,541 2,090 2,090 1,505
3,106,556 3,143,409 3,276,666 3,276,448 3,444,662
215
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
602 Sewer PUBLIC WORKS SEWER
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
Inspections/cleaning of 35%of our sewer
system based on a three year cycle
ACTIVITIES
1a Inspect&clean maintenance area 1 &2 Complete by Nov 15 2 areas 3000 hrs Absorbed
with jetting machine&rodding machine 270,000 ft
lb Contract for sanitary line televising for Complete by Nov 15 7000 ft 300 hrs Absorbed
corrective actions&future street projects
lc Televise sewer lines after stoppages 12 events 200 hrs Absorbed
1 d Excavate&repair sewer house service 8 repairs 215 hrs Absorbed
laterals, includeds landscaping&
resodding excavations
1 e Televise house services with chronic 30 events 60 hrs Absorbed
drainage problems
OBJECTIVE#2
Maintain the sanitary sewer infrastructure by
relining,repair&contract cleaning
ACTIVITIES
2a Misc sewer line repair with street Complete by Oct 15 $25,000 Sewer
project(if needed) Capital Fund
2b Cleaning of interceptor line-University Complete by Oct 1 $120,000 Sewer
15"line thru railroad yard 24"line Capital Fund
2c Contract cured in place liners for spot Complete by Nov 1 10 repairs $1,200 Absorbed
repair,avoiding costly excavations&
street repair
OBJECTIVE#3
Convert Riverwood lift station to radio signal
ACTIVITIES
3A Add radio signal to Riverwood Lift, Complete by Aug 1 $6,500 Sewer
replacing existing cost of phone line, Capital Fund
more reliable signal _
216
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
602 Sewer PUBLIC WORKS SEWER
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#4
Snow removal on City streets&sidewalks
ACTIVITIES
4a Assist street dept with snow plowing Oct-Apr 4 men 500 hrs Absorbed
&snow removal on sidewalks
OBJECTIVE#5
Preventive maintenance
ACTIVITIES
5a Inspect lift stations&complete repairs Yearly 13 sanitary 450 hrs Absorbed
when necessary lift stations
5b Cleaning wetwells with suction vactor 4 times year 6 lift stations 40 hrs Absorbed
217
BUDGET 2003
This page intentionally left blank
r
218
SEWER FUND - SUMMARY
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount %
Disposal $2,383,851 $2,491,893 $ 108,042 4.53%
Power & Pumping 38,070 39,400 1,330 3.49%
Collection 416,842 432,437 15,595 3.74%
Administration 435,813 479,427 43,614 10.01%
Debt Service 2,090 1,505 (585) (27.99%)
Total $3,276,666 $3,444,662 $ 167,996 I 5.13%
219
SEWER - DISPOSAL
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $0 $0 $0 0%
Supplies 0 0 0 0%
Other Services/Charges 2,383,851 2,491,893 108,042 4.53%
Capital Outlay 0 0 0 0%
Other Financing Uses 0 0 0 0%
Total $2,383,851 I $2,491,893 $ 108,042 I 4.53%
Personal Services
Supplies
Other Services/Charges
1. The numbers here reflect projected MCES rate charches as applied to our estimated sewer
flows.
Capital Outlay
220
10/08/02 BUDGET 2003
CITY OF FRIDLEY SEWER FUND
602ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
DISPOSAL
4338 UTILITY SERVICES 2,253,072 2,254,060 2,383,851 2,383,851 2,491,893
* OTHER SERVICES & CHARGES 2,253,072 2,254,060 2,383,851 2,383,851 2,491,893
** DISPOSAL 2,253,072 2,254,060 2,383,851 2,383,851 2,491,893
221
SEWER - POWER & PUMPING
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $0 $0 $0 0%
Supplies 7,500 7,000 (500) (6.67%)
Other Services/Charges 30,570 32,400 1,830 5.99%
Capital Outlay 0 0 0 0%
Other Financing Uses 0 0 0 0%
Total $38,070 I $39,400 I $ 1,330 I 3.49%
Personal Services
Supplies
Other Services/Charges
1. Phonse service charges have increased by$830.
2. Services contracted have increased by$1,000. Of this amount, $500 is for SCADA repairs.
The other$500 is for electrical repairs to lift stations.
Capital Outlay
222
10/08/02 BUDGET 2003
CITY OF FRIDLEY SEWER FUND
602ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
POWER AND PUMPING
4222 FOR REPAIR & MAINTENANCE 2,185 5,875 7,400 7,400 6,900
4225 SMALL TOOL & MINOR EQUIP 862 0 100 100 100
* SUPPLIES 3,047 5,875 7,500 7,500 7,000
4332 COMMUNICATION 6,129 6,954 5,570 5,570 6,400
4338 UTILITY SERVICES 17,753 14,617 18,500 18,500 18,500
4340 SERVICE CONTRACT-NON PROF 9,271 7,117 6,500 6,500 7,500
4341 RENTALS 0 0 0 0 0
* OTHER SERVICES & CHARGES 33,153 28,688 30,570 30,570 32,400
** POWER AND PUMPING 36,200 34,563 38,070 38,070 39,400
223
SEWER - COLLECTION
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $323,662 $336,432 $ 12,770 3.95%
Supplies 42,400 43,700 1,300 3.07%
Other Services/Charges 50,780 52,305 1,525 3.00%
Capital Outlay 0 0 0 0%
Other Financing Uses 0 0 0 0%
Total $416,842 I $432,437 $ 15,595 I 3.74%
Personal Services •
1. Most of these additional costs are those associated wit a 2% COLA and merit step increases
for existing employees.
Supplies
1. An additional $1,400 has been budgeted for fuel.The amount conforms with actuals for 2001.
Other Services/Charges
1. We have budgeted$1,300 for safety consultants.
2. The services contracted line item includes an additional $1,000 for Service Masters (basement
cleaning)and an additional $500 for generator maintenance. We've moved $1,500 for safety
consultants to the professional services line item.
Capital Outlay
1. The Sewer Division is asking to purchase a 4x4 pickup truck.This is an additional truck
that would be used with warning lights when we are jetting sewers. It will also serve as the
Sewer Foreman's vehicle.The estimated cost is$26,000.The cost will show up as a
depreciation charge under sewer Administration.
224
10/08/02 BUDGET 2003
CITY OF FRIDLEY SEWER FUND
602ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
SEWAGE COLLECTION
4101 FULL TIME EMPLOYEE - REG 161,969 163,953 206,973 206,970 215,493
4102 FULL TIME EMPLOYEE - OT 24,243 28,072 26,029 26,000 27,107
4104 TEMPORARY EMPLOYEE - REG 10,333 15,593 17,657 17,600 18,413
4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0
4112 EMPLOYEE LEAVE 32,338 29,627 0 0 0
4120 MEDICARE CONTRIBUTION 2,524 3,357 3,519 3,500 3,668
4121 PERA CONTRIBUTION 13,594 11,438 12,955 12,950 13,416
4122 FICA CONTRIBUTIONS 10,791 14,354 15,048 15,040 15,681
4131 HEALTH INSURANCE 20,375 20,142 28,988 28,990 30,432
4132 DENTAL INSURANCE 591 682 722 720 722
4133 LIFE INSURANCE 224 240 241 240 240
4134 CASH BENEFITS 2,808 2,810 2,808 2,810 2,808
4150 WORKERS COMPENSATION 8,536 5,745 5,422 5,420 5,152
4170 WORK ORDER TRANSFER-LABOR 6,289 7,536 3,300 3,300 3,300
* PERSONAL SERVICES 294,615 303,549 323,662 323,540 336,432
4212 FUELS & LUBES 9,708 10,416 9,000 9,000 10,400
4217 CLOTHING/LAUNDRY ALLOW 3,731 4,453 4,400 4,400 4,500
4220 OFFICE SUPPLIES 788 282 400 400 400
4221 OPERATING SUPPLIES 4,126 3,327 1,800 1,800 1,600
4222 FOR REPAIR & MAINTENANCE 13,908 16,930 17,500 17,500 17,500
4225 SMALL TOOL & MINOR EQUIP 889 1,108 300 300 300 •
4229 WORK ORDER TRANSFER-PARTS 4,726 9,173 9,000 9,000 9,000
* SUPPLIES 37,876 45,689 42,400 42,400 43,700
4330 PROFESSIONAL SERVICES 461 1,778 725 725 2,150
4331 DUES & SUBSCRIPTIONS 225 499 605 605 605
4332 COMMUNICATION 239 480 300 300 400
4333 TRANSPORTATION 565 395 550 550 550
4334 ADVERTISING 1,429 47 200 200 200
4335 PRINTING & BINDING 1,117 0 100 100 100
4337 CONFERENCES AND SCHOOLS 1,718 1,270 1,500 1,500 1,500
4338 UTILITY SERVICES 3,567 4,072 4,100 4,100 4,100
4340 SERVICE CONTRACT-NON PROF 21,041 41,247 42,500 42,500 42,500
4341 RENTALS 0 153 200 200 200
4346 MISCELLANEOUS 0 0 0 0 0
* OTHER SERVICES & CHARGES 30,362 49,941 50,780 50,780 52,305
4540 MACHINERY 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** SEWAGE COLLECTION 362,853 399,179 416,842 416,720 432,437
225
SEWER - ADMIN
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $ 170,000 $ 181,000 $ 11,000 6.47%
Supplies 0 0 0 0%
Other Services/Charges 254,713 286,927 32,214 12.65%
Capital Outlay 0 0 0 0%
Other Financing Uses 11,100 11,500 400 3.60%
Total $435,813 $479,427 I $43,614 I 10.01%
Personal Services
1 The entire amount here is an interfund charge from the General Fund to the Sewer Fund.
The amount represents the cost of overhead rendered by the General Fund to the Sewer Fund.
Supplies
Other Services/Charges
1 The increase in this category is partly due to increased postage costs.These are
associated with a 9% postal rate increase that is schedule to go into effect in June of 2002.
The increase of$3,144 is also partly due to the outsourcing of utility billing.
2. Of the increase in costs for this category, $19,507 is for additional depreciation charges on
projects to be completed in 2002-2003.
Capital Outlay
Other Financing Uses
226
10/08/02 BUDGET 2003
CITY OF FRIDLEY SEWER FUND
602ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
ADMINISTRATION
4107 ADMINISTRATIVE CHARGES 158,500 163,000 170,000 170,000 181,000
* PERSONAL SERVICES 158,500 163,000 170,000 170,000 181,000
4220 OFFICE SUPPLIES 0 0 0 0 0
* SUPPLIES 0 0 0 0 0
4330 PROFESSIONAL SERVICES 4,994 1,385 2,300 2,300 1,900
4331 DUES & SUBSCRIPTIONS 2,400 2,400 2,496 2,400 2,500
4332 COMMUNICATION 2,816 4,466 4,756 4,756 7,900
4333 TRANSPORTATION 0 0 0 0 0
4334 ADVERTISING 501 0 0 0 0
4335 PRINTING & BINDING 0 0 0 0 0
4336 INSURANCE-NON PERSONNEL 4,190 4,655 4,441 4,441 5,400
4340 SERVICE CONTRACT-NON PROF 1,472 5,245 1,470 1,470 1,470
4342 DEPRECIATION 123,452 134,147 113,250 113,250 141,757
4343 DEPRECIATION-CONTRIBUTED 125,673 125,673 126,000 126,000 126,000
4345 LOSS ON ASSET RETIREMENT 0 0 0 0 0
4346 MISCELLANEOUS 0 0 0 0 0
* OTHER SERVICES & CHARGES 265,498 277,971 254,713 254,617 286,927
4720 OPERATING TRANSFERS 10,980 10,665 11,100 11,100 11,500
* OTHER FINANCING USES 10,980 10,665 11,100 11,100 11,500
** ADMINISTRATION 434,978 451,636 435,813 435,717 479,427
227
SEWER - DEBT SERVICE
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount %
1994 Bonds $2,090 $ 1,505 ($585) (27.99%)
0 0 0 0%
0 0 0 0%
0 0 0 0%
0 0 0 0%
Total $2,090 $ 1,505 ($585)1 (27.99%)
228
10/08/02 BUDGET 2003
CITY OF FRIDLEY SEWER FUND
602ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
DEBT SERVICE-1994A BONDS
4625 BOND ISSUANCE FEES 0 0 0 0 0
4605 PRINCIPAL PAYMENT 0 0 0 0 0
4610 INTEREST EXPENSE 2,973 2,428 2,090 2,090 1,505
4620 FISCAL AGENT FEES 112 113 0 0 0
* DEBT SERVICE 3,085 2,541 2,090 2,090 1,505
** DEBT SERVICE-1994A BONDS 3,085 2,541 2,090 2,090 1,505
*** SEWER FUND 3,106,556 3,143,409 3,276,666 3,276,448 3,444,662
•
229
CITY OF FRIDLEY
SEWER FUND PROJECTIONS
8/5/02
INCOME/EXPENSE PROJECTIONS
Actual Budgeted Budgeted Projected Projected Projected Projected
2001 2002 °2003 - 2004 2005 2006 2007
Gallons Disposed per MCES (In mils) 1,932 1,938 1,938 1,938 1,938 1,938 1,938
Sewer Billings
Gallons Billed (in thousands) 1,248 1,300 1,248{ 1,248 1,248 1,248 1,248
Gallons Billed Flat Rate(in thousands) 91 110 "91 I 91 91 91 91
Rate(i per 1,000 gallons) 2.20 2.29 2.38 2.44 2.50 2.56 2.62
Rate Change Projections(%) +4.2% +3.8% +2.5% +2.5% +2.5% +2.5%
Operating Revenues
Sewer Sales 2,744,926 2,980,120 2,966,521 ` 3,040,684 3,116,701 3,194,619 3,274,484
Flat Rate Sales 201,179 252,164 216,309 221,717 227,259 232,941 238,764
Other Revenue 72,413 78,090 70,000 70,000 70,000 70,000 70,000
Total Operating Revenues 3,018,518 3,310,374 3,252,830: 3,332,401 3,413,961 3,497,560 3,583,249
Estimated Expenditure Increases 2.5% 2.5% 2.5% 2.5%
N Operating Expenses
W Personal Services 466,549 493,669 517,432 530,368 543,627 557,218 571,148
O
Supplies 51,564 49,900 50,700? 51,968 53,267 54,598 55,963
Disposal Charges 2,254,060 2,383,851 2,491,893 2,588,478 2,704,380 2,800,965 2,839,599
Other Services and Charges 98,210 96,813 104,925 107,548 110,237 112,993 115,818
Depreciation 134,147 113,250 134,147 134,147 134,147 134,147 134,147
Contributed Depreciation 125,673 126,000 126,000' 126,000 126,000 126,000 126,000
Total Annual Change in Depreciation - 1,050 6,560 (7,080) (19,080) (28,080) (27,005)
Total Operating Expenses 3,130,203 3,264,533 3,431,657 3,531,428 3,652,578 3,757,841 3,815,670
Operating Income/(Loss) (111,685) 45,841 (178,827) (199,028) (238,617) (260,281) (232,421)
Non-Operating Revenues(Exps.)
Interest Income 152,269 200,959 155,000 155,000 155,000 155,000 155,000
Debt Service (2,971) (2,090) (1,505) (910) (305) - -
Gain(Loss)on disposition of fixed assets 3,500 - --, - - - -
Refund of prior years disposal charges - - - - - -
Operating Transfer In(Out) 12,436 12,900 13,412 13,747 14,091 14,443 14,804
Total Non-Operating Revenues/Expenses 165,234 211,769 166,907 167,837 168,786 169,443 169,804
Net Income 53,549 257,610 (11,920) (31,191) (69,831) (90,838) (62,617)
Net Increase(Decrease)in cash 165,950 232,910 98,787 : 106,876 6,236 (8,771) 15,525
Cash and Cash Equivalents January 1 3,082,933 3,248,883 3,481,793 3,580,580 3,687,456 3,693,692 3,684,921
Cash and Cash Equivalents December 31 3,248,883 3,481,793 3,580,580 3,687,456 3,693,692 3,684,921 3,700,446
Accumulated Depreciation at 12/31 Y/E 3,603,076 3,843,376 4,110,083 4,363,150 4,604,217 4,836,284 5,069,426
- - - -- - - - - -
T
BUDGET 2003 ,
STORM WATER FUND
Retained Earnings Summary
Fund
603 Storm Water Fund
ESTIMATE
DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET
2000 2001 2002 12/31/02 2003
Retained Earnings January 1 2,189,300 2,479,919 2,619,335 2,086,189 2,159,254
Revenues 502,194 417,192 400,019 400,019 422,574
Funds Available 2,691,494 2,897,111 3,019,354 2,486,208 2,581,828
Expenses 337,938 369,285 453,317 453,317 434,878
Retained Earnings December 31
Prior to Credit 2,353,556 2,527,826 2,566,037 2,032,891 2,146,950
Credit arising from transfer of depreciation
on contributed capital 126,363 126,363 126,363 126,363 126,363
Retained Earnings December 31 2,479,919 2,654,189 2,692,400 2,159,254 2,273,313
Reserved for Capital improvements 568,000 433,000 452,000 452,000 326,000
Unreserved 1,911,919 2,221,189 2,240,400 1,707,254 1,947,313
231
10/09/02 BUDGET 2003
CITY OF FRIDLEY STORM WATER FUND
603RSUM REVENUE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
STORM WATER FUND
603-0000-311.10-00 CURRENT AD VALOREM 8,900 8,911 8,500 8,500 8,900
603-0000-311.20-00 DELINQUENT AD VALOREM 9 0 0 0 0
603-0000-336.31-00 OTHER CITIES AND COUNTY 34,945 0 0 0 0
603-0000-361.10-00 FROM COUNTY - CURRENT 28,240 9,314 0 0 0
603-0000-362.10-00 INTEREST EARNINGS-INVEST 106,858 65,621 76,419 76,419 70,000
603-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 2,612- 1,946 0 0 0
603-0000-361.20-00 DIRECT TO CITY-PRINCIPAL 2,027 64 0 0 0
603-0000-361.25-00 DIRECTLY TO CITY-INTEREST 5 0 0 0 0
603-0000-362.61-00 MISCELLANEOUS REVENUE 275 0 0 0 0
603-0000-373.10-00 STORM SEWER COLLECTION 316,040 323,867 312,600 312,600 336,174
603-0000-373.20-00 HARRIS POND ASSESSMENTS 2,815 2,341 0 0 2,500
603-0000-373.60-00 STORM SEWER PENALTIES 4,692 5,128 2,500 2,500 5,000
* STORM WATER FUND 502,194 417,192 400,019 400,019 422,574
232
10/09/02 BUDGET 2003
CITY OF FRIDLEY STORM WATER FUND
603ESUM EXPENDITURE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CAPITAL IMPROVEMENT
* SUPPLIES 0 0 0 0 0
* OTHER SERVICES & CHARGES 445 753 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** CAPITAL IMPROVEMENT 445 753 0 0 0
TRANSMISSION/DISTRIBUTION
* SUPPLIES 8,789 2,107 10,600 10,600 6,700
* OTHER SERVICES & CHARGES 9,247 44,927 21,000 21,000 32,500
* CAPITAL OUTLAY 0 0 0 0 0
** TRANSMISSION/DISTRIBUTION 18,036 47,034 31,600 31,600 39,200
ADMINISTRATION
* PERSONAL SERVICES 88,000 91,000 95,000 95,000 97,000
* OTHER SERVICES & CHARGES 169,827 174,823 173,561 173,561 145,002
* OTHER FINANCING USES 24,600 23,518 124,480 124,480 125,000
** ADMINISTRATION 282,427 289,341 393,041 393,041 367,002
DEBT SERVICE-1994A BONDS
* DEBT SERVICE 6,831 5,717 4,485 4,485 4,485
** DEBT SERVICE-1994A BONDS 6,831 5,717 4,485 4,485 4,485
DEBT SERVICE-1996A BONDS
* DEBT SERVICE 30,198 26,440 24,191 24,191 24,191
** DEBT SERVICE-1996A BONDS 30,198 26,440 24,191 24,191 24,191
337,937 369,285 453,317 453,317 434,878
233
BUDGET 2003
City of Fridley
GOALS and OBJECTIVES
Fund Department Division
603 Storm Sewer Public Works Storm Sewer
PERFORMANCE COSTS/ BUDGET
OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT
OBJECTIVE#1
n re the storm sewer system's
Ensure stem's catch Y
basin's&outfalls are maintained
ACTIVITIES
1 a Conduct an inspection of maintenance Yr round 500 hrs Absorbed
area#4,clean&make necessary repairs
1 b Maintain storm sewer retention ponds& Apr-Nov 1200 hrs Absorbed
easements;mowing grass&removing
debris
OBJECTIVE#2
Continue Locke Lake Dam maintenance
program
ACTIVITIES
2a Conduct daily inspections&maintenance Apr-Nov 120 hrs Absorbed
of the dam to ensure proper flow&level
OBJECTIVE#3
Improve the quality of storm sewers that
flow to Rice Crk&Mississippi River
ACTIVITIES
3a Install 400 warning stickers on catch Apr-Sept 400 80 hrs Volunteers
basins that flow into Rice Creek&
Mississippi River
3b Monitor sediment removal rates and Apr-Oct 4 100 hrs Absorbed
clean TSS removal devices $10,000 New
234
STORM WATER FUND - SUMMARY
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount %
Transmission/Distribution $31,600 $39,200 $7,600 24.05%
Administration 393,041 367,002 (26,039) (6.63%)
Debt Service 28,676 28,676 0 0%
Total $453,317 I $434,878 ($ 18,439)1 (4.07%)
1. There are two parts to this budget. Part one is for"Transmission and Distribution." Part two
is for"Administration."There is a net increase of$7,600 in part one.The increase is attributable
to additional costs ($10,000)for contract cleaning of some very deep catch basins on Old
Central.
2. The decrease in administrative costs is attributable to$28,400 in decreased depreciation
changes.
3. The administrative budget also includes a$100,000 annual transfer to the General Capital
Improvements Fund for the storm water portion of our street reconstruction projects.
235
STORM WATER - TRANSMISSION/DISTRIBUTION
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount yo
Personal Services $0 $0 $0 0%
Supplies 10,600 6,700 (3,900) (36.79%)
Other Services/Charges 21,000 32,500 11,500 54.76%
Capital Outlay 0 0 0 0%
Other Financing Uses o 0 0 0%
Total $31,600 I $39,200 I $7,600 24.05%
Personal Services
Supplies
Other Services/Charges
Capital Outlay
236
10/09/02 BUDGET 2003
CITY OF FRIDLEY STORM WATER FUND
603ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
TRANSMISSION/DISTRIBUTION
TRANSMISSION/DISTRIBUTION
4212 FUELS & LUBES 29 0 0 0 0
4217 CLOTHING/LAUNDRY ALLOW 0 0 0 0 0
4221 OPERATING SUPPLIES 2,763 879 100 100 100
4222 FOR REPAIR & MAINTENANCE 5,997 977 7,500 7,500 6,500
4225 SMALL TOOL & MINOR EQUIP 0 251 3,000 3,000 100
* SUPPLIES 8,789 2,107 10,600 10,600 6,700
4330 PROFESSIONAL SERVICES 1,092 0 0 0 0
4331 DUES & SUBSCRIPTIONS 0 0 0 0 0
4334 ADVERTISING 0 0 0 0 0
4338 UTILITY SERVICES 1,514 2,768 1,500 1,500 3,000
4340 SERVICE CONTRACT-NON PROF 6,103 23,218 19,500 19,500 29,500
4341 RENTALS 538 18,941 0 0 0
* OTHER SERVICES & CHARGES 9,247 44,927 21,000 21,000 32,500
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4540 MACHINERY 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
** TRANSMISSION/DISTRIBUTION 18,036 47,034 31,600 31,600 39,200
237
STORM WATER - ADMINISTRATION
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $95,000 $97,000 $2,000 2.11%
Supplies 0 0 0 0%
Other Services/Charges 173,561 145,002 (28,559) (16.45%)
Capital Outlay 0 0 0 0%
Other Financing Uses 124,480 125,000 520 0.42%
Total $393,041 $367,002 ($26,039) (6.63%)
Personal Services
Supplies
Other Services/Charges
Capital Outlay
238
10/09/02 BUDGET 2003
CITY OF FRIDLEY STORM WATER FUND
603ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
ADMINISTRATION
ADMINISTRATION
4107 ADMINISTRATIVE CHARGES 88,000 91,000 95,000 95,000 97,000
* PERSONAL SERVICES 88,000 91,000 95,000 95,000 97,000
4330 PROFESSIONAL SERVICES 444 550 500 500 500
4335 PRINTING & BINDING 0 0 0 0 0
4336 INSURANCE-NON PERSONNEL 328 160 348 348 152
4340 SERVICE CONTRACT-NON PROF 0 0 0 0 0
4342 DEPRECIATION 42,692 47,750 46,350 46,350 17,950
4343 DEPRECIATION-CONTRIBUTED 126,363 126,363 126,363 126,363 126,400
4346 MISCELLANEOUS 0 0 0 0 0
* OTHER SERVICES & CHARGES 169,827 174,823 173,561 173,561 145,002
4720 OPERATING TRANSFERS 24,600 23,518 124,480 124,480 125,000
* OTHER FINANCING USES 24,600 23,518 124,480 124,480 125,000
** ADMINISTRATION 282,427 289,341 393,041 393,041 367,002
239
STORM WATER - DEBT SERVICE
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
1994A Bonds $4,485 $4,485 $ 0 0%
1996A Bonds 24,191 24,191 0 0%
0 0 0 0%
0 0 0 0%
0 0 0 0%
Total $28,676 I $28,676 I $0 I 0%
240
10/09/02 BUDGET 2003
CITY OF FRIDLEY STORM WATER FUND
603ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
DEBT SERVICE-1994A BONDS
DEBT SERVICE-1994A BONDS
4605 PRINCIPAL PAYMENT 0 0 0 0 0
4610 INTEREST EXPENSE 6,719 5,604 4,485 4,485 4,485
4620 FISCAL AGENT FEES 112 113 0 0 0
* DEBT SERVICE 6,831 5,717 4,485 4,485 4,485
** DEBT SERVICE-1994A BONDS 6,831 5,717 4,485 4,485 4,485
DEBT SERVICE-1996A BONDS
DEBT SERVICE-1996A BONDS
4605 PRINCIPAL PAYMENT 0 0 0 0 0
4610 INTEREST EXPENSE 30,198 26,440 24,191 24,191 24,191
4620 FISCAL AGENT FEES 0 0 0 0 0
* DEBT SERVICE 30,198 26,440 24,191 24,191 24,191
** DEBT SERVICE-1996A BONDS 30,198 26,440 24,191 24,191 24,191
**** STORM WATER FUND 337,937 369,285 453,317 453,317 434,878
337,937 369,285 453,317 453,317 434,878
241
CITY OF FRIDLEY
STORM WATER FUND PROJECTIONS
8/5/02
INCOME I EXPENSE PROJECTIONS
Actual Budgeted Budgeted Projected Projected Projected Projected
2001 2002 2003 2004 2005 2006 2007
Operating Revenues
Storm Water Sales 323,867 312,600 336,174 ': 348,949 362,209 375,973 390,259
Other Revenue 7,533 2,500 7,500 7,500 7,500 7,500 7,500
Total Operating Revenues 331,400 315,100 343,674;; 356,449 369,709 383,473 397,759
Storm Rate Change Projections(%) +3.8% +2.5% +2.5% +2.5% +2.5%
•
Estimated Expenditure Increases +3.8% +2.5% +2.5% +2.5% +2.5%
Operating Expenses
Personal Services 91,000 95,000 97,000 Ij 99,425 101,911 104,458 107,070
Supplies 2,107 10,600 6,700 6,868 7,039 7,215 7,396
Other Services and Charges 46,390 21,848 1,702 1,745 1,788 1,833 1,879
Depreciation 47,750 46,313 47,750; 47,750 47,750 47,750 47,750
N Contributed Depreciation 126,363 126,400 126,400 126,400 126,400 126,400 126,400
N Total Annual Change in Depreciation - (31,450) 1,650 5,750 8,550 11,050 14,000
Total Operating Expenses 313,610 268,711 281,202 287,937 293,438 298,706 304,494
Operating Income 17,790 46,389 62,472 68,512 76,271 84,766 93,265
Non-Operating Revenues(Exps.)
Intergovernmental revenue 9,314 - - - - - -
Interest Income 67,567 76,419 70,000 70,000 70,000 70,000 70,000
Debt Service (32,157) (28,677) (28,677) (18,358) (12,600) (7,254) (2,475)
Taxes 8,911 8,500 8,900 8,900 8,900 8,900 8,900
Special Assessments Levied - - - - - - -
Other - - - - - -
Operating Transfer In(Out) (23,518) (124,480) (125,000)', (127,500) (130,050) (132,651) (135,304)
30,117 (68,238) (74,777) (66,958) (63,750) (61,005) (58,879)
Net Income 47,907 (21,849) (12,305) 1,554 12,521 23,761 34,386
Net Increase(Decrease)in cash 33,452 (76,586) (52,505) (19,546) 221 38,961 37,536
i
Cash and Cash Equivalents January 1 1,414,784 1,448,236 1,371,650' 1,319,145 1,299,598 1,299,819 1,338,780
Cash and Cash Equivalents December 31 1,448,236 1,371,650 1,319,145.`. 1,299,598 1,299,819 1,338,780 1,376,317
Accumulated Depreciation at 12/31 Y/E 2,969,625 3,110,888 3,286,688 3,466,588 3,649,288 3,834,488 4,022,638
BUDGET 2003
LIQUOR FUND
Retained Earnings Summary
Fund
609 Liquor Fund
ESTIMATE
DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET
2000 2001 2002 12/31/02 2003
Retained Earnings January 1 1,956,944 1,940,512 3,974,603 1,975,571 2,547,737
Revenues 5,244,911 5,059,759 6,011,282 6,011,282 * 6,330,247
Funds Available 7,201,855 7,000,271 9,985,885 7,986,853 8,877,984
Expenses 5,061,343 4,724,700 5,041,306 5,039,116 5,830,072
Transfer to the General Fund 200,000 300,000 400,000 400,000 456,102
Retained Earnings December 31 1,940,512 1,975,571 4,544,579 2,547,737 2,591,810
243
10/10/02 BUDGET 2003
CITY OF FRIDLEY LIQUOR FUND
609RSUM REVENUE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
MUNICIPAL LIQUOR
609-9100-362.10-00 INTEREST EARNINGS-INVEST 16,259 0 0 0
* #1 - HOLLY 16,259 0 0 0
609-9200-362.10-00 INTEREST EARNINGS-INVEST 14,483 13,263 13,320 13,320 15,000
609-9200-362.10-05 UNREALZD GAIN/LOSS ON INV 0 0 0
609-9200-362.41-00 INSURANCE REIMBURSEMENT 3,501 0 0 0
609-9200-378.11-00 LIQUOR SALES 420,657 431,426 517,255 517,255 475,647
609-9200-378.12-00 WINE SALES 179,915 169,815 231,779 231,779 194,222
609-9200-378.13-00 BEER SALES 685,757 729,072 843,005 843,005 964,169 1
609-9200-378.13-01 DEP/RTNS/COOPERAGE 143 14 0 0 0
609-9200-378.14-00 MISC SALES 30,365 33,073 37,250 37,250 40,749
609-9200-378.15-00 CIGS SALES 53,785 53,569 69,280 69,280 56,835
609-9200-378.40-00 CASH OVER / (SHORT) 490- 436 0 0 0
609-9200-378.45-00 SALES TAX OVER / (SHORT) 64 67 0 0 0
609-9200-378.50-00 MISCELLANEOUS REVENUE 4,933 4,771 4,850 4,850 4,850
* #2 - HWY 65 1,389,612 1,439,007 1,716,739 1,716,739 1,751,472
609-9300-362.10-00 INTEREST EARNINGS-INVEST 14,876 17,685 26,680 26,680 20,000
609-9300-362.10-05 UNREALZD GAIN/LOSS ON INV 0 0 0 I
609-9300-362.51-05 GAIN ON SALE OF FIXD ASST 0 0 0
609-9300-378.11-00 LIQUOR SALES 635,388 996,003 1,256,689 1,256,689 1,327,216
609-9300-378.12-00 WINE SALES 329,427 491,182 606,092 606,092 649,587
609-9300-378.13-00 BEER SALES 1,088,834 1,755,797 2,164,707 2,164,707 2,326,027
609-9300-378.13-01 DEP/RTNS/COOPERAGE 1,891 3,003 0 0 0
609-9300-378.14-00 MISC SALES 56,714 88,458 72,320 72,320 116,986 i
609-9300-378.15-00 CIGS SALES 76,298 91,840 150,555 150,555 121,459
609-9300-378.40-00 CASH OVER / (SHORT) 604- 320 0 0 0
609-9300-378.45-00 SALES TAX OVER / (SHORT) 64 67 0 0 0
609-9300-378.50-00 MISCELLANEOUS REVENUE 13,250 10,423 17,500 17,500 17,500
* #3 - CUB 2,216,138 3,454,778 4,294,543 4,294,543 4,578,775
** MUNICIPAL LIQUOR 3,622,009 4,893,785 6,011,282 6,011,282 6,330,247 i
1
244
10/10/02 BUDGET 2003
CITY OF FRIDLEY LIQUOR FUND
609ESUM EXPENDITURE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
SELLING EXPENSES
* OTHER SERVICES & CHARGES 9,856 1,642 0 0 0
** SELLING EXPENSES 9,856 1,642 0 0 0
*** #1 - HOLLY 9,856 1,642 0 0 0
SELLING EXPENSES
* PERSONAL SERVICES 98,410 100,621 96,765 96,765 95,541
* SUPPLIES 241 1,102 250 250 1,500
* OTHER SERVICES & CHARGES 1,114,473 1,159,383 1,165,672 1,169,172 1,372,650
** SELLING EXPENSES 1,213,124 1,261,106 1,262,687 1,266,187 1,469,691
GENERAL OVERHEAD
* PERSONAL SERVICES 46,535 58,026 57,197 57,197 46,919
* SUPPLIES 2,851 3,944 2,900 2,900 3,600
* OTHER SERVICES & CHARGES 47,601 54,290 49,782 44,092 50,824
* CAPITAL OUTLAY 0 0 0 0 0
* OTHER FINANCING USES 60,000 120,000 100,000 100,000 136,831
** GENERAL OVERHEAD 156,987 236,260 209,879 204,189 238,174
*** #2 - HWY 65 1,370,111 1,497,366 1,472,566 1,470,376 1,707,865
SELLING EXPENSES
* PERSONAL SERVICES 110,691 150,402 161,564 161,564 194,225
* SUPPLIES 1,204 3,095 2,400 2,400 3,000
* OTHER SERVICES & CHARGES 1,771,769 2,672,405 3,173,791 3,173,791 3,680,020
** SELLING EXPENSES 1,883,664 2,825,902 3,337,755 3,337,755 3,877,245
GENERAL OVERHEAD
* PERSONAL SERVICES 36,047 81,842 90,810 90,810 101,530
* SUPPLIES 6,824 6,085 6,600 6,600 ' 7,300
* OTHER SERVICES & CHARGES 244,578 276,032 233,575 233,575 272,963
245
10/10/02 BUDGET 2003
CITY OF FRIDLEY LIQUOR FUND
609ESUM EXPENDITURE SUMMARY
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
* CAPITAL OUTLAY 1,800 0 0 0 0
* OTHER FINANCING USES 74,000 180,000 300,000 300,000 319,271
** GENERAL OVERHEAD 363,249 543,959 630,985 ,630,985 701,064
*** #3 - CUB 2,246,913 3,369,861 3,968,740 3,968,740 4,578,309
3,626,880 4,868,869 5,441,306 5,439,116 6,286,174
•
246
LIQUOR FUND
EXPENDITURE SUMMARY
Change
2002 Budget 2003 Budget Amount
Personal Services $406,336 $438,215 $31,879 7.85%
Supplies 12,150 15,400 3,250 26.75%
Other Services/Charges 4,622,820 5,376,457 753,637 16.30%
Capital Outlay 0 0 0 0%
Other Financing Uses 400,000 456,102 56,102 14.03%
Total $ 5,441,306 $6,286,174 I $844,868 I 15.53%
Personal Services
1 The increases represents an increase in part time wages dues to the projected increase
in sales along with the 2% Cola.
Supplies
1 The increase relates to operating costs associated with the increase in sales
Other Services/Charges
1 The 15% increase is related to the cost of sales that is a result of selling more product.
Other Financing Uses
1 The transfer to the General Fund has been increased to$450,000 from$400,000. A transfer
is also being made to the Solid Waste Abatement fund to support the activities in the fund
in the amount of$6,102.
247
10/10/02 BUDGET 2003
CITY OF FRIDLEY LIQUOR FUND
609ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003 1
HWY 65
SELLING EXPENSES
4101 FULL TIME EMPLOYEE - REG 38,684 39,483 33,731 33,731 46,273
4102 FULL TIME EMPLOYEE - OT 5,905 1,999 3,800 3,800 8,000
4104 TEMPORARY EMPLOYEE - REG 27,691 29,908 28,091 28,091 23,400
4105 TEMPORARY EMPLOYEE - OT 344 187 500 500 0
4112 EMPLOYEE LEAVE 6,549 8,999 5,500 5,500 0
4120 MEDICARE CONTRIBUTION 1,121 1,155 879 879 818
4121 PERA CONTRIBUTION 4,057 4,040 3,438 3,438 2,837
4122 FICA CONTRIBUTIONS 4,794 4,940 3,756 3,756 3,497
4131 HEALTH INSURANCE 7,876 7,332 15,251 15,251 8,760
4132 DENTAL INSURANCE 328 249 119 119 78
4133 LIFE INSURANCE 70 89 112 112 71 I
4134 CASH BENEFITS 77 1,114 927 927 1,203
4150 WORKERS COMPENSATION 914 1,126 661 661 604
* PERSONAL SERVICES 98,410 100,621 96,765 96,765 95,541
4221 OPERATING SUPPLIES 241 1,102 250 250 1,500
* SUPPLIES 241 1,102 250 250 1,500
4334 ADVERTISING 9,850 12,201 9,500 13,000 13,000
4340 SERVICE CONTRACT-NON PROF 0 11 0 0 0
4346 MISCELLANEOUS 0 0 0 0 0
4348 COST OF GOODS SOLD 1,098,503 1,141,205 1,149,807 1,149,807 1,354,450 1
4349 BAD CHECK EXPENSE 2,675 2,911 2,782 2,782 2,000
4351 COGS FREIGHT 3,445 3,055 3,583 3,583 3,200
* OTHER SERVICES & CHARGES 1,114,473 1,159,383 1,165,672 1,169,172 1,372,650 i
** SELLING EXPENSES 1,213,124 1,261,106 1,262,687 1,266,187 1,469,691
248
10/10/02 BUDGET 2003
CITY OF FRIDLEY LIQUOR FUND
609ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 Z002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
GENERAL OVERHEAD
4101 FULL TIME EMPLOYEE - REG 18,813 22,589 24,924 24,924 21,788
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4107 ADMINISTRATIVE CHARGES 18,900 26,000 22,275 22,275 20,700
4112 EMPLOYEE LEAVE. 4,834 4,687 5,200 5,200 0
4113 SEVERANCE & SEPARATION 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 314 380 378 378 357
4121 PERA CONTRIBUTION 1,051 1,278 1,386 1,386 1,288
4122 FICA CONTRIBUTIONS 1,342 1,626 1,615 1,615 1,528
4131 HEALTH INSURANCE 0 0 0 0 0
' 4132 DENTAL INSURANCE 0 0 0 0 0
4133 LIFE INSURANCE 15 19 19 19 14
4134 CASH BENEFITS 983 1,101 1,123 1,123 946
4140 UNEMPLOYMENT COMPENSATION 63 0 0 0 0
4150 WORKERS COMPENSATION 220 346 277 277 298
* PERSONAL SERVICES 46,535 58,026 57,197 57,197 46,919
4212 FUELS & LUBES 0 0 0 0 0
4217 CLOTHING/LAUNDRY ALLOW 1,196 1,055 1,250 1,250 1,000
4220 OFFICE SUPPLIES 31 10 50 50 100
4221 OPERATING SUPPLIES 1,574 841 1,500 1,500 1,500
4222 FOR REPAIR & MAINTENANCE 50 2,038 100 100 1,000
* SUPPLIES 2,851 3,944 2,900 2,900 3,600
4330 PROFESSIONAL SERVICES 701 835 650 650 1,000
4331 DUES & SUBSCRIPTIONS 919 270 0 455 270
4332 COMMUNICATION 3,586 4,570 3,500 3,500 4,000
4334 ADVERTISING 1,814 0 1,800 1,800 0
4336 INSURANCE-NON PERSONNEL 9,088 10,750 9,450 9,450 7,980
4337 CONFERENCES AND SCHOOLS 0 0 0 0 0
4338 UTILITY SERVICES 10,605 11,099 10,550 10,550 12,000
4340 SERVICE CONTRACT-NON PROF 14,767 18,192 15,000 8,855 17,000
4342 DEPRECIATION 6,089 8,542 8,800 8,800 8,542
4345 LOSS ON ASSET RETIREMENT 0 0 0 0 0
4350 PMTS TO OTHER AGENCIES 32 32 32 32 32
* OTHER SERVICES & CHARGES 47,601 54,290 49,782 44,092 50,824
4530 IMP OTHER THAN BUILDING 0 0 0 0 0
4540 MACHINERY 0 0 0 0 0
4560 FURNITURE & FIXTURES 0 0 0 0 0
* CAPITAL OUTLAY 0 0 0 0 0
•
4720 OPERATING TRANSFERS 60,000 120,000 100,000 100,000 136,831
* OTHER FINANCING USES 60,000 120,000 100,000 100,000 136,831
** GENERAL OVERHEAD 156,987 236,260 209,879 204,189 238,174
*** HWY 65 1,370,111 1,497,366 1,472,566 1,470,376 1,707,865
249
10/10/02 BUDGET 2003
CITY OF FRIDLEY LIQUOR FUND
609ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
CUB
SELLING EXPENSES
4101 FULL TIME EMPLOYEE - REG 30,902 43,643 16,441 16,441 89,465
4102 FULL TIME EMPLOYEE - OT 3,547 7,759 1,800 1,800 8,000
4104 TEMPORARY EMPLOYEE - REG 52,786 65,465 109,441 109,441 52,000
4105 TEMPORARY EMPLOYEE - OT 1,927 831 1,050 1,050 0
4112 EMPLOYEE LEAVE 2,402 6,654 1,275 1,275 0
4120 MEDICARE CONTRIBUTION 1,313 1,784 1,550 1,550 2,239
4121 PERA CONTRIBUTION 4,689 6,126 6,085 6,085 8,252
4122 FICA CONTRIBUTIONS 5,612 7,629 6,630 6,630 9,569
4131 HEALTH INSURANCE 6,027 6,621 13,738 13,738 20,557 I
4132 DENTAL INSURANCE 306 208 242 242 106
4133 LIFE INSURANCE 71 85 129 129 141
4134 CASH BENEFITS 36 1,845 1,881 1,881 1,919
4150 WORKERS COMPENSATION 1,073 1,752 1,302 1,302 1,977
* PERSONAL SERVICES 110,691 150,402 161,564 161,564 194,225
4221 OPERATING SUPPLIES 1,204 3,095 2,400 2,400 3,000
* SUPPLIES 1,204 3,095 2,400 2,400 3,000
4330 PROFESSIONAL SERVICES 0 0 0 0 0
4334 ADVERTISING 21,676 26,703 20,000 20,000 25,000
4348 COST OF GOODS SOLD 1,738,134 2,631,914 3,141,441 3,141',441 3,639,020
4349 BAD CHECK EXPENSE 2,675 2,911 2,700 2,700 4,000
4351 COGS FREIGHT 9,284 10,877 9,650 9,650 12,000
* OTHER SERVICES & CHARGES 1,771,769 2,672,405 3,173,791 3,173,791 3,680,020
I
** SELLING EXPENSES 1,883,664 2,825,902 3,337,755 3,337,755 3,877,245
I
250
10/10/02 BUDGET 2003
CITY OF FRIDLEY LIQUOR FUND
609ELINE EXPENDITURE LINE ITEMS
ESTIMATED
2000 2001 2002 THROUGH FINAL
ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/02 2003
GENERAL OVERHEAD
4101 FULL TIME EMPLOYEE - REG 9,675 30,803 37,386 37,386 44,236
4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0
4107 ADMINISTRATIVE CHARGES 23,340 39,000 45,225 45,225 48,300
4112 EMPLOYEE LEAVE 949 5,656 1,000 1,000 0
4113 SEVERANCE & SEPARATION 0 0 0 0 0
4120 MEDICARE CONTRIBUTION 161 510 567 567 725
4121 PERA CONTRIBUTION. 540 1,710 2,079 2,079 2,616
4122 FICA CONTRIBUTIONS 690 2,181 2,423 2,423 3,101
4131 HEALTH INSURANCE 0 0 0 0 0
4132 DENTAL INSURANCE 0 0 0 0 0
4133 LIFE INSURANCE 8 25 29 29 29
4134 CASH BENEFITS 505 1,489 1,685 1,685 1,919
4140 UNEMPLOYMENT COMPENSATION 66 0 0 0 0
4150 WORKERS COMPENSATION 113 468 416 416 604
* PERSONAL SERVICES 36,047 81,842 90,810 90,810 101,530
4217 CLOTHING/LAUNDRY ALLOW 1,758 2,612 1,800 1,800 2,000 .
4220 OFFICE SUPPLIES 624 19 650 650 300
4221 OPERATING SUPPLIES 4,334 2,644 4,000 4,000 4,000
4222 FOR REPAIR & MAINTENANCE 108 810 150 150 1,000
* SUPPLIES 6,824 6,085 6,600 6,600 7,300
4330 PROFESSIONAL SERVICES 0 1,272 0 0 0 •
4331 DUES & SUBSCRIPTIONS 1,239 1,205 1,275 1,275 1,500
4332 COMMUNICATION 3,577 3,620 3,700 3,700 3,500
4334 ADVERTISING 2,276 203 2,400 2,400 1,000
4336 INSURANCE-NON PERSONNEL 7,130 8,679 7,400 7,400 9,668
4337 CONFERENCES AND SCHOOLS 399 0 400 400 0
4338 UTILITY SERVICES 17,383 30,946 18,000 18,000 35,000
4340 SERVICE CONTRACT-NON PROF 27,500 40,899 27,000 27,000 40,000
4341 RENTALS 112,598 105,781 117,000 117,000 113,500
4342 DEPRECIATION 63,046 68,795 56,400 56,400 68,795
4345 LOSS ON ASSET RETIREMENT 0 0 0 0 0
4346 MISCELLANEOUS 9,430 9,632 0 0 0
4350 PMTS TO OTHER AGENCIES 0 5,000 0 0 0
* OTHER SERVICES & CHARGES 244,578 276,032 233,575 233,575 272,963
4530 IMP OTHER THAN BUILDING 1,550- 0 0 0 0
4540 MACHINERY 1,681 0 0 0 0
4560 FURNITURE & FIXTURES 1,669 0 0 0 0
* CAPITAL OUTLAY 1,800 0 0 0 0
4720 OPERATING TRANSFERS 74,000 180,000 300,000 300,000 319,271
* OTHER FINANCING USES 74,000 180,000 300,000 300,000 319,271
** GENERAL OVERHEAD 363,249 543,959 630,985 630,985 701,064
*** CUB 2,246,913 3,369,861 3,968,740 3,968,740 4,578,309
**** MUNICIPAL LIQUOR 3,626,880 4,868,869 5,441,306 5,439,116 6,286,174
3,626,880 4,868,869 5,441,306 5,439,116 6,286,174
251
BUDGET 2003
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252
AGENCY FUND
Six Cities Watershed Agency Fund
C)
This fund was established to account for the collection of taxes received from the County
on behalf of the Six Cities Watershed District.
T
C
Z
a
BUDGET 2003
Agency Funds
Expenditures-Line Item
Fund
805 Six Cities Watershed Fund
ESTIMATE
ACCT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET
NO 2000 2001 2002 12/31/02 2003
PERSONAL SERVICES:
4101 Full time-regular
4102 Full time-regular,ot
4104 Temporary-regular
4105 Temporary-regular,ot
4112 Employees leave
4120 Medicare contribution
4121 PERA contribution
4122 FICA contribution
4131 Health insurance
4133 Life insurance
4150 Worker's compensation
TOTAL 0 0 0 0 0
SUPPLIES:
4220 Office supplies
4221 Operating supplies
4212 Fuels and lubes
4222 Repair&maintenance supplies
4225 Small tools and minor equipment
4229 Work order transfer parts
TOTAL 0 0 0 0 0
OTHER SERVICES AND CHARGES:
4330 Professional services
4332 Communication
4334 Advertising
4331 Dues and subscriptions
4335 Printing and binding
4336 Insurance,non-personnel
4337 Conferences and school
4338 Utility services
4340 Services contracted
4346 Miscellaneous (1)
4350 Payments to other/contribution 0 12,316 6,200 6,200 6,200
TOTAL 0 12,316 6,200 6,200 6,200
CAPITAL OUTLAY:
4510 Land
4520 Building
4530 Improvements other than bldg
4540 Machinery
4560 Furniture and fixtures
TOTAL 0 0 0 0 0
TOTAL EXPENDITURES 0 12,316 6,200 6,200 6,200
(1) No payment was made in 2000. A double payment was made in July 2001.
253
BUDGET 2003
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254
n
m
r
m
0
C
0)
RESOLUTION NO. 73 - 2002
RESOLUTION CERTIFYING THE FINAL TAX LEVY
REQUIREMENTS FOR 2003 TO THE COUNTY OF ANOKA
WHEREAS, Chapter Seven, Section 7.02 of the Charter of the City of Fridley, grants the City
the power to raise money by taxation pursuant to the laws of the State of Minnesota; and
WHEREAS, Minnesota Statute Chapter 275, Section 065 requires the City to certify its
proposed tax levy requirements to the County Auditor;
NOW THEREFORE, BE IT RESOLVED, that the City of Fridley certify to the County Auditor
of the County of Anoka, State of Minnesota, the following proposed tax levy to be levied in
2002 for the
GENERAL FUND
General Fund $ 5,716,590
CAPITAL PROJECT FUND
Capital Improvement Fund- Parks Division $ 94,165
AGENCY FUND
Six Cities Watershed Management Organization $ 6,200
Stonybrook Creek Sub-Watershed District $ 8,900
TOTAL ALL FUNDS $5,825,855
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS
16TH DAY OF DECEMBER, 2002 V , zok
scotr J. LUND -MAYOR
ATTEST:
[, ' ' zc�
DE R
A A. SK K GEN CITY CLERK
•
255
RESOLUTION NO. l 7 -2002
A RESOLUTION ADOPTING THE FINAL BUDGET
FOR THE FISCAL YEAR 2003
WHEREAS, Chapter 7, Section 7.04 of the City Charter provides that the City Manager shall prepare an
annual budget; and
WHEREAS, the City Manager has prepared such document and the City Council has met several times
for the purpose of discussing the budget; and
WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City shall hold a public
hearing to adopt a budget;and
WHEREAS, the City Council has held a public hearing and has concluded the budget as prepared is
appropriate;
NOW THEREFORE, BE IT RESOLVED that the following budget be adopted and approved:
ESTIMATED
REVENUE APPROPRIATIONS
GENERAL FUND
Taxes Legislative:
Current Ad Valorem $5,716,590 City Council $ 135,446
Deliquent, Penalties, Planning Commissions 994
Forfeited 27,000 Other Commissions 2,645
Licenses and Permits City Management:
Licenses 202,100 General Management 299,832
Permits 220,700 Personnel 152,034
Intergovernmental: Legal 314,018
Federal 4,000 Finance:
State- Elections 1,230
Local Govemment Aid 2,045,663 Accounting 676,896
All Other 593,282 Assessing 155,995
Charges for Services: MIS 258,247
General Government 898,570 City Clerk/Records 173,825
Public Safety 155,450 Police:
Conservation of Health 4,900 Police 3,991,446
Recreation 277,600 Civil Defense 15,687
Fines and Forfeits 190,500 Fire:
Special Assessments 7,800 Fire 1,038,319
Interest on Investments 400,000 Rental Inspections 126,560
Miscellaneous Revenues 127,730 • Public Works:
Other Financing Sources: Municipal Center 254,175
Sales of General Fixed Assets 35,000 Engineering 541,014
Liquor Fund 450,000 Lighting 203,600
Closed Debt Service Fund 232,900 Park Maintenance 965,038
Employee Benefit Fund 20,000 Street Maintenance 1,379,486
Police Activity Fund 345,195 Recreation:
Recreation 943,812
TOTAL REVENUES AND OTHER Naturalist 303,431
FINANCING SOURCES 11,954,980 Community Development
Building Inspection 300,005
Planning 462,142
Fund Balance: Reserve:
General Fund Reserve 928,931 Emergency 100,000
Nondepartmental: 88,034
TOTAL GENERAL FUND $ 12,883,911 $ 12,883,911
256
SPECIAL REVENUE FUNDS
Cable TV Fund $ 191,830 $ 127,400
Grant Management Fund 240,363 190,636
Solid Waste Abatement Fund 291,160 322,865
Housing Revitialization Fund 0 250,000
Police Activity Fund 63,000 345,195
Fund Balance 449.743
TOTAL SPECIAL REVENUE FUNDS $ 1,236,096 $ 1,236,096
CAPITAL PROJECTS FUND
Capital Improvement Fund
Taxes-Current Ad Valorem $94,165 General Capital Improvement $ 105,000
Interest on Investments 245,000 Streets Capital Improvement 192,000
Park Fees 30,000 Parks Capital Improvement 153,100
Storm Water Fund 100,000
Fund Balance 119.065)
TOTAL CAPITAL PROJECTS FUND $450,100 $450,100
AGENCY FUND
Six Cities Watershed Fund
Taxes-Current Ad Valorem 6,200 Six Cities Watershed 6,200
TOTAL AGENCY FUND $6,200 $6,200
TOTAL ALL FUNDS $ 14,576,307 $ 14,576,307
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 16TH DAY OF DECEMBER
2002.
SCOTT J. LUND -MAYOR
ATTEST:
DEBRA A.SKOGEN-CITY CLERK 10/11/02
2003Budget\Resalutions\03 Final Res For City&Letter
257
Budget 2003
11/5/02 .
TNT Calculation of the Tax Levy for 2003
2002 2003 2003 2003 "Fiscal Disparities"
Certified to 2001 Base Adjust- Total Distribution Tax Tax
Country Inflation Levy ments Levy Levy Levy Rate
City Funds
General Fund 5,507,313 3.8% 5,716,590 NA 5,716,590 756,883 4,959,706 27.97200%
Capital Project Fund-
Parks Capital lmprov. 90,718 3.8% 94,165 NA 94,165 12,468 81,698 0.46100%
Total City Funds 5,598,031 5,810,755 0 5,810,755 769,351 5,041,404 28.4340%
Agency Fund-Six Cities
Watershed 6,200 6,200 NA 6,200 792 5,408 0.05700%
Total All Funds 5,604,231 5,816,955 0 5,816,955 770,143 5,046,812 28.4910%
Stonybrook Creek Sub-
Watershed 8,900 8,900 NA 8,900 732 8,168 0.73000%
Grand Total 5,613,131 5,825,855 0 5,825,855 770,875 5,054,980 29.2210%
(1) (2)
Dollar increase from prior year = $212,724 or 3.79%
figure Fridley-Local Taxable Value Pay 2003(From computation below) 17,730,733 This fig comes from the computation below.
Six Cities Watershed-Local Taxable Value Pay 2003 9,600,513 Got from Cty Table X Col E Row="Six Cities WS"Dated 9/19/02
Stonybrook Creek Subwatershed-Local Taxable Value Pay 2003 1,118,988 Got from Cty Table X Col E Row="Stoney Brook"Dated 9/19/02
Computation Of Local Taxable Value(ie Taxable Tax Capacity)
Tax Capacity for Payable 2003 25,042,662 Got from Cty Table IXa Col A Run Date=9/09/02.
Less:
Tax Increment Captured Value (3,732,801) Got from Cty's Table IXa Col B Run Date=9/09/02.
Fiscal Disparities Contributed Tax Capacity (3,579,128) Got from Cty's Table IXa Col C Run Date=9/09/02.
(Contrib to Area Wide Tax Base)
Local Taxable Value Pay 2003 17,730,733 (ieTaxable Tax Capacity)
(1) Column represents the numbers certified by Resolution to the County. Resolution#75-2001 dated 12/17/01.
Page 255 of 2002 Budget book.
(2) Per Chapter 7.02 of the City Charter the levy shall not exceed a tax levy greater than the prior year tax levy
increased by inflationary index of the CPI-U for the Mpls/St Paul area.
Max inflationary index for 2003 budget=3.8%.
File=Budget\PropertyTaxes\03 Cal of Tax Levy
258
BUDGET 2003
City of Fridley
Significant Minnesota Tax Policies
All non-exempt property in Minnesota is subject to taxation by local taxing districts. The tax levied on
a property is determined by computing its tax capacity,which is the property's market value multiplied
by the appropriate class rate. The tax rate is determined by the County Auditor, dividing each tax levy
by the taxing jurisdiction's adjusted net tax capacity. A new credit meant to proportionately reduce
the NTC based property tax&succeed the Education Homestead Credit is called the Residential Market
Value Homestead Credit.
The assessor physically reviews properties at least once every four years.
Below are the class rates for the most common types of property.
2002 2003
Type of Property Class Rates Type of Property Class Rates
Residential Homestead Residential Homestead
First $76,000 1.00% First $500,000 1.00%
Over$76,000 1.25% Over$500,000 1.25%
Residential Non-homestead Residential Non-homestead
First $76,000 1.00% First $500,000 1.00%
Over$76,000 1.25% Over$500,000 1.25%
Commercial/Industrial Commercial/Industrial
First $150,000 1.50% First $150,000 1.50%
Over$150,000 2.00% Over$150,000 2.00%
Rentals Rentals
Apartments: Less than 4 units 1.50% Apartments: Less than 4 units 1.50%
Apartments:4+ units 1.80% Apartments:4+units 1.50%
Low-Income Housing 0.90% Low-Income Housing 1.00%
Residential Market Value Homestead Credit. Meant to proportionately reduce the NTC-based
property tax&succeed the Education Homestead Credit(EHC).The county auditor will determine
the credit for each eligible property by multiplying the market value by 0.4%,with a maximum credit
of$304.The optimum credit of$304 is afforded to properties valued at exactly$76,000.The credit is
phased out at a rate of.09% of the value over$76,000.The result is that the credit becomes zero if
the homestead has a market value of approximately$413,800 or more.
State General Tax. Provides for the levy of a statewide tax on commercial-industrial and seasonal
recreation properties. Provides for the state general tax to be lived at a uniform rate statewide, and
within each county. Requires the commissioner of revenue to certify the rate by Nov 1 each year.
Property Tax Deferred. In 1993,the Minnesota legislature enacted a law commonly known as
"This Old House"which exempts from the property tax all or a portion of the value of improvements
made to homes 45 years of age or older. Homestead property owners could exclude the property
tax on those improvements for 10 years. After the 10 year period has expired,the exemption shall
be added back as follows: 50% in the two subsequent assessment years if less than or equal to
$10,000; or 20% in the next five subsequent years if greater than $10,000. There are limits to the
dollar amount eligible for the tax exclusion: $25,000 on homes 45 to 69 years old;and$50,000 on
homes 70 years or older. Only improvements adding$5,000 or more of market value are eligible.
The program is approved for improvements made through January 2,2003.
Limited Market Value.Amount of increase shall not exceed the greater of:
10%of the(EMV)estimated market value in the preceding assessment, or
15%of the difference between the current(EMV)and the preceding Taxable MV.
These rates will be as follows in the future years: Pay 04 12%& 15%, Pay 05 15%&25%,
Pay 06 15%&33% and Pay 07 15% &50%respectively.
259
CITY OF FRIDLEY, MINNESOTA
TAX RATES
DIRECT AND OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
City School School School School
Payable Certified Percent District District District District
Year Tax Levy Change City No. 11 No.13 No. 14 No. 16(1)
1993 3,602,900 -5.2% 15.390% 63.717% 68.142% 61.406% 58.922%
1994 3,678,665 2.1% 16.005% 57.161% 69.161% 60.840% 53.355%
1995 3,667,686 -0.3% 16.098% 61.402% 77.730% 63.296% 58.566% 1
1996 3,897,629 6.3% 16.565% 64.387% 60.182% 71.790% 67.583% I
I
1997 3,891,612 -0.2% 15.242% 55.588% 84.748% 66.129% 61.268%
1998 4,010,570 3.1% 17.119% 51.824% 68.491% 69.402% 58.662%
1999 4,034,919 0.6% 18.326% 54.856% 68.837% 67.728% 61.111%
2000 4,035,671 0.0% 17.070% 51.792% 66.465% 61.655% 51.440%
2001 4,205,000 4.2% 16.350% 52.281% 47.452% 45.466% 39.458%
2002 5,613,131 (3) 33.5% 29.906% 29.082% 38.614% 17.855% 25.985%
2003 TNT 5,828,855 3.8% 28.434% 27.082% 20.294% 24.375% 21.864%
10 Year%Change= 61.8%
Notes:
(1)Vocational/Technical District#916 is included in District No. 16.
(2)From 1998 thru 2001 there was the Education Homestead Credit.
Beginning in 2002 there is a Residental Market Value Homestead Credit.
(3)Beginning in 2002,the state is no longer providing HACA which was a little more than a million a year and
no aid is replacing it. The State is moving/using this money for funding education.
File:2003 Budget\BudgetBook\Mist\PropTaxRates-10 Years 11/12/02
260
I
Total Tax Rate If You Live In:
(Before Voter Approved Referendum Levies&Any State Credit) (2)
Total School School School School
Special District District District District Payable
County Districts No.11 No.13 No.14 No.16(1) Year
32.779% 5.668% 116.910% 122.707% 115.221% 114.723% 1993
32.680% 5.452% 110.879% 123.277% 114.956% 108.899% 1994
32.765% 6.022% 115.811% 132.593% 118.159% 113.801% 1995
31.036% 6.122% 117.662% 113.880% 125.488% 121.656% 1996
30.091% 6.044% 108.218% 137.656% 119.067% 114.551% 1997
30.618% 6.603% 107.400% 124.314% 125.225% 114.679% 1998
32.265% 6.044% 114.153% 128.158% 127.049% 120.765% 1999
30.861% 8.224% 108.610% 123.385% 118.575% 108.621% 2000
28.859% 8.218% 106.287% 101.819% 99.833% 94.139% 2001
37.976% 7.528% 105.313% 115.198% 94.439% 102.639% 2002
37.602% 8.429% 102.334% 96.123% 100.045% 97.693% 2003 TNT
The rates above by school district all include the Rice Creek watershed district
rate except school district 11 which includes 6 Cities/Stoneybrook.
2003 Watersheds Rates:
Rice Creek= 1.205
6 Cities= 0.057
6 City/Stnybrk= 0.730
261
CITY TAX ESTIMATES PAY 2003
FINAL TNT Change %Change
ASSESSED 2001/PAYABLE 2002 ASSESSED 2002/PAYABLE 2003 In In
Taxable Net Tax City Taxable Net Tax City City City
Market Value Capacity Tax Market Value Capacity Tax Tax Tax
$70,000 700 $111 $70,000 700 $111 ($0) -0.2%
90,000 900 $177 90,000 900 $173 ($4) -2.1%
100,000 1,000 $210 100,000 1,000 $204 ($6) -2.6%
110,000 1,100 $242 110,000 1,100 $235 ($7) -3.0%
120,000 1,200 $275 120,000 1,200 $266 ($9) -3.3%
130,000 1,300 $308 130,000 1,300 $297 ($11) -3.5%
150,000 1,500 $373 150,000 1,500 $359 ($14) -3.8%
170,000 1,700 $439 170,000 1,700 $421 ($18) -4.1%
200,000 2,000 $537 200,000 2,000 $514 ($23) -4.3%
250,000 2,500 $701 250,000 2,500 $669 ($32) -4.6%
300,000 3,000 $865 300,000 3,000 $824 ($41) -4.7%
Below Is The Calculation For The Average Home In Fridley
132,600 1,326 $316 145,900 1,459 $346 $29.91 9.5%
CITY TAX CAPACITY RATE: 29.906% CITY TAX CAPACITY RATE: 28.434%
(Final) (TNT)
PAYABLE 02 PAYABLE 03
RESIDENTAL RESIDENTAL
CLASS RATES: CLASS RATES:
1%of first$500,000 1%of first$500,000
1.25%>$500,000 1.25%>$500,000
2003 Budget\PropertyTaxes103 City Tax Est By Diff MV&Ave Home 11/4/02
I
262
MINNESOTA• REVENUE
2003 LOCAL GOVERNMENT AID NOTICE July 31,2002
FRIDLEY CITY OF
CLERK
CITY HALL
6431 UNIVERSITY AVE NE
FRIDLEY, MN 55432
THE 2003 LOCAL GOVERNMENT AID FOR YOUR CITY IS: $ 2,045,663
THE FOLLOWING IS A LISTING OF THE FACTORS USED IN THE CALCULATION OF YOUR CITY'S
2003 LOCAL GOVERNMENT AID. SEE THE ENCLOSED LETTER FOR AN EXPLANATION OF THESE
FACTORS AND FOR ADDITIONAL INFORMATION CONCERNING THE DETERMINATION OF YOUR
CITY'S LOCAL GOVERNMENT AID.
1. PRE-1940 HOUSING UNITS: 191
2. TOTAL HOUSING UNITS: 11,418
3. PRE-1940 HOUSING PERCENTAGE: 1.67 %
4. 1991 POPULATION: 28,313
5. 2001 POPULATION: 27,469
6. POPULATION DECLINE PERCENTAGE: 2.98 %
7. 2001 TOTAL CLASS 3 REAL PROPERTY MARKET VALUE: $ 511,036,333
8. 2001 TOTAL REAL AND PERSONAL MARKET VALUE: $ 1,624,003,801
9. COMMERCIAUINDUSTRIAL PERCENTAGE: 31.47 %
10. TRANSFORMED POPULATION: 898.17
11. CITY REVENUE NEED: $ 314.80
12. PAYABLE 2002 CITY NET LEVY: $ 5,613,258
13. PAYABLE 2002 CITY NET TAX CAPACITY: $ 21,299,336
14. TAX EFFORT RATE: 0.361938
15. NEED INCREASE PERCENTAGE: 0.478520 %
16a. CITY AID BASE BEFORE ADJUSTMENTS: $ 1,557,907
16b. 2003 RENTAL HOUSING TAX BASE REPLACEMENT AID: $ 39,812
16c. OTHER AID BASE ADJUSTMENTS: $ 0
16. TOTAL CITY AID BASE FOR 2003(16a+16b+16c): $ 1,597,719
17. CITY FORMULA AID (15x(11x5)-(13x14)): $ 448,948
18. PRELIMINARY AID (16+17): $ 2,046,667
19. 2002 LOCAL GOVERNMENT AID: $ 1,557,907
20. 2003 MAXIMUM AID ((.1 x 12)+16b+16c+19): $ 2,159,045
21. 2003 LGA BEFORE REDUCTIONS (LESSER OF 18 OR 20): $ 2,046,667
22. REDUCTION FOR STATE COSTS: $ 1,004
23. FINAL 2003 LOCAL GOVERNMENT AID AFTER REDUCTIONS
(21-22): $ 2,045,663
Property Tax Division Tel: 651-296-5141
Mail Station 3345 Fax: 651-297-2166
St.Paul,MN 55146-3345 TTY: Call 711 for Minnesota Relay
263 An equal opportunity employer
BUDGET 2003
City of Fridley
State of Minnesota
GLOSSARY
Accounting System.The total structure of records and procedures which record, classify, summarize,
and report information on the financial position and results of operations of a government or any of its
funds,fund types, balanced account groups, or organizational components.
Accrual Basis.A basis of accounting in which transactions are recognized at the time they are incurred.
opposed to when cash is received or spent.
Activity. Departmental efforts that contribute to the achievement of a specific set of program objectives;
the smallest unit of the program budget.
Agency Fund.A fund consisting of resources received and held by the governmental unit as an agent
for others.
Appropriation.A legal authorization to incur obligations and to make expenditures for specific purposes.
Assessed Valuation.The total value of all real and personal property in the city that was used as a
basis for levying taxes.
Asset.Resources owned or held by a government which have a monetary value.
Attrition.A method of achieving a reduction in personnel by not refilling the positions vacated through
resignation, reassignment,transfer, retirement,or means other than layoffs.
Authorized Personnel.Employee positions,which are authorized in the adopted budget,to be filled
during the year.
Budget.A council approved plan for receiving and expending public funds.An estimate of expenditures
and the proposed means of financing them.
Budgetary Basis.This refers to the basis of accounting used to estimate financing sources and uses in
the budget.This generally takes one of three forms: GAAP,cash, or modified accrual.
Budget Calendar.The schedule of key dates which a government follows in the preparation and
adoption of the budget.
Budgetary Control.The control or management of a government or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitations of available
appropriations and available revenues.
Budget Message.A general discussion of the proposed budget presented in writing as part of the
budget document.The budget message explains principal budget issues against the background of
financial experience in recent years and presents recommendations regarding the financial policy for the
coming year.
Capital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of a fixed
asset and expenditures that increase the value for fixed assets.
Capital Improvement Plan(CIP).The five year schedule of capital improvement projects which
encompass all funding sources and all organizational units of government.
264
Capital Outlay. Expenditures which result in the acquisition of or addition to fixed assets which have a
value of$5000 or more and have a useful life of more than one year.
Capital Projects. Major construction,acquisition, or renovation activities that add value to a
government's physical assets or significantly increase their useful life.Also called capital improvements.
Cash Basis.A basis of accounting in which transactions are recognized only when cash is increased or
decreased.
Class Rate. Set by the Legislature, the rates are multiplied by the market value to determine the net tax
capacity of a property.
Constant or Real Dollars.The presentation of dollar amounts adjusted for inflation to reflect the real
purchasing power of money as compared to a certain point in time in the past.
Consumer Price Index(CPI).A statistical description of price levels provided by the U.S. Department of
Labor.The index is used as a measure of the increase in the cost of living (i.e., economic inflation).
Contingency.A budgetary reserve set-aside for emergencies or unforeseen expenditures not otherwise
budgeted.
Contractual Services. Services rendered to a government by private firms, individuals, or other
governmental agencies. Examples include utilities, rent, maintenance agreements, and professional
consulting services.
Cost-of-living Adjustment(COLA).An increase in salaries to offset the adverse effect of inflation on
compensation.
Current Ad Valorem.Taxes levied and becoming due during the current year,from the time the amount
the tax levy becomes due until a penalty for non-payment is attached.
Debt Service.The planned accumulation of revenues and appropriation of expenditures for the
retirement of long-term debt principal and interest.
Deficit. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses
over revenues during a single accounting period.
Delinquent Ad Valorem.Taxes that remain unpaid on and after the date on which penalty for
nonpayment is attached.
Department.The basis organizational unit of government which is functionally unique in its delivery of
services.
Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset
used.
Disbursement.The expenditure of monies from an account.
Employee(or Fringe)Benefits. Contributions made by a government to meet commitments or
obligations for employee fringe benefits. Included is the government's share of costs for Social Security
and the various pension, medical and life insurance plans.
Encumbrance.The commitment of appropriated funds to purchase an item or service.
265
Enterprise Fund.A fund that accounts for operations that are financed and operated in a manner similar
to private business enterprises-where the intent of the governing body is that costs of providing goods
or services to the general public on a continuing basis be financed or recovered primarily through user
charges.
Estimated Market Value.The assessor's estimate of what property would be worth if sold on the open
market. The market value is set on January 2 of the year before taxes are payable. This is the term used
on all County statements&reports. Also sometimes referred to as Market Value
This is different than Taxable Market Value,which takes into account"Limited Market Values"which is
only involved with"Res-HST"and"Res-NHS".
Expenditures.The payment of cash on the transfer of property or services for the purposes of acquiring
an asset, service or settling a loss.
Expense. Charges incurred (whether paid immediately or unpaid)for operations, maintenance,interest
or other charges.
Fees.A general term used for any fixed charge levied by government associated with providing a
service permitting an activity,or imposing a fine or penalty. Major types of fees include business and
non-business licenses,fines, and user charges.
Fiscal Year.A twelve-month period designated as the operating year for accounting and budgeting
purposed in an organization.
Fixed Assets.Assets of long-term character that are intended to continue to be held or used,such as
land, buildings, machinery,furniture and other equipment.
Fund.An independent fiscal and accounting entity with a self-balancing set of accounts recording cash
and/or other resources together with all related liabilities,obligations, reserves,and equities which are
segregated for the purpose of carrying on specific activities or attaining certain objectives.
Fund Balance.The excess of an entity's assets over its liabilities.
GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting
and recording encompassing the conventions, rules,and procedures that define accepted accounting
principles.
General Fund.The fund used to account for all financial resources except those required to be
accounted for in another fund.
Goal.A long-range desirable development attained by time-phased objectives designed to implement a
strategy.
Grant.A contribution of assets(usually cash)by one governmental unit or other organization to another.
Typically, these contributions are made to local governments from the state and federal governments.
Homestead and Agriculture Credit Aid (HACA).An intergovernmental revenue from the State of
Minnesota. HACA is an aid to local governments,which pays for the increased tax relief provided to
certain classes of property. It replaced the former homestead credit program and the agricultural credit
program.This credit was eliminated beginning with pay 2002. It was rolled into LGA.
Housing and Redevelopment Authority(HRA). The HRA is a separate legal entity but is under the
control of the City and its Council who appoint the Commissions. It was established to account for
economic development and tax increment financing activities. It is a discretely presented component of
the City CAFR.
266
Infrastructure.The physical assets of a government(e.g., streets,water, sewer, parks and public
buildings).
Interfund Transfers.The movement of monies between funds of the same governmental entity.
Intergovernmental Revenues. Funds received from Federal, state and other local government sources
in the form of grants, shared revenues,and payments in lieu of taxes.
Investment. Securities permitted by law are purchased and held for the production of income in the form
of interest.
Levy.To impose taxes for the support of government activities.
Levy Limitation.The maximum amount permitted to be levied by a taxing jurisdiction as established by
Minnesota Statutes.
Line Item Budget.A budget prepared along departmental lines that focuses on what is to be bought.
Local Government Aid(LGA).An intergovernmental revenue from the State to provide tax relief to local
units of government. It replaces most of the individual taxes,such as cigarette, liquor and income taxes
that were previously distributed to local governments.
Market Value.The assessor's estimate of what property would be worth if sold on the open market.
The market value is set on January 2 of the year before taxes are payable. On statements& reports from
the County this is referred to as"Estimated Market Value"
Taxable Market Value.This takes into account"Limited Market Values"which is only involved
with"Res-HST"and"Res-NHS".
Objective. Something to be accomplished in specific&measurable terms and that is achievable within
specific time frame.
Obligations.Amounts which a government may.be legally required to meet out of its resources.They
include not only actual liabilities,but also encumbrances not yet paid.
Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It
includes such items as taxes, fees from specific services,interest earnings, and grant revenues.
Operating revenues are used to pay for day-to-day services.
Operating Expenses.The cost for personnel, materials and equipment required for a department to
function.
Personal Property. Refers to all detached or detachable, movable property including furniture and other
personal belongings,as well as commercial inventories&equipment a business uses to reduce income.
Virtually all personal property is exempt from taxation.
Personal Services. Expenditures for salaries,wages,and fringe benefits of the City's employees.
Prior-Year Encumbrances.Obligations from previous fiscal years in the form of purchase orders,
contracts or salary commitments which are chargeable to an appropriation for which a part of the
appropriation is reserved.They cease to be encumbrances when the obligations are paid or other wise
terminated.
Property Class.The classification assigned to each parcel of property based on the use of the property.
For example,owner-occupied residential property is classified as homestead.
267
Property Tax Levy.The amount of dollars to be collected from the taxable property within a taxing
district. ie. taxes owed.
Proposed Budget.The recommended City Budget submitted by the City Manager to the City Council in
August.
Real Property. Is the land itself plus all buildings, improvements, and other fixtures on the land.
Also see"Personal Property".
Reserve.An account used to indicate that a portion of fund equity is legally restricted for a specific
purpose or not available for appropriation and subsequent spending.
Resolution.A special or temporary order of a legislative body; an order of a legislative body requiring
less legal formality than an ordinance or statute.
Resources. Total amounts available for appropriation including estimated revenues, fund transfers,and
beginning balances.
Retained Earnings.The accumulated earnings of an Enterprise Fund which have been retained in the
fund.
Revenue. Funds that the government receives as income. It includes such items as tax payments,fees
from specific services, receipts from other governments,fines,forfeitures,grants,and interest income.
Special Revenue Fund.A fund used to account for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes.
Supplemental Appropriation.An additional appropriation made by the governing body after the budget
year or biennium has started.
Tax Capacity.The valuation of real and personal property in the taxing jurisdiction that is based on
market value multiplied by the applicable class rate. (Also sometimes referred to as"Taxable Value")
Taxable Tax Capacity.The sum of the tax capacities of all parcels in the taxing jurisdiction after
adjustment for fiscal disparities, tax increment and other property not available for general tax purposes.
Taxable Market Value. Market Value that takes into account"Limited Market Values"which is only
involved with"Res-HST"and"Res-NHS".
Tax Rate.The tax levy divided by the Taxable Tax Capacity.
Tax Owed.The tax rate x the tax capacity=tax owed
Tax Increment Financing(TIF).Tax increment financing is a tool used by cities to finance certain types
of real estate development costs.The primary purposes of TIF are to attract private investment that will:
1)redevelop blighted areas,2)provide housing for low and moderate income individuals and families,or
3)result in increased employment opportunities and tax base.
Transfers In/Out.Amounts transferred from one fund to another to assist in financing the services for
the recipient fund.
Truth in Taxation.A program adopted by the State Legislature that requires local governments to
provide notice of their proposed budgets and levies.They are then required to hold public hearings to
inform the citizens and give them the opportunity to provide input on spending and taxing levels.
268
Unencumbered Balance.The amount of an appropriation that is neither expended nor encumbered. It
is essentially the amount of money still available for future purposes.
Unreserved fund Balance.The portion of a fund's balance that is not restricted for a specific purpose
and is available for general appropriation.
269
f